Supply & Works Annual Printing work of Division & Various S/Dn. Under City Division, Porbandar.

2 Estimated cost in Rs. 5,00,000/-

3 Tender Fee in Rs.(non-refundable) with 18% GST. 590/-

4 Earnest Money Deposit amount in Rs.(1 % of ECV) 5,000/-

Payment of Tender Fee and Earnest Money Deposit (EMD):-

Payment of Tender Fee and EMD Can be accepted by RTGS/NEFT/Online & the details of

Unique Transaction Reference (UTR) number shall have to be uploaded in preliminary

stage.Bank details for payment through RTGS/NEFT/Online

5 Sr. No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Manek Chowk, Porbandar

5 IFSC Code SBIN0060047

6 Name of Account PASCHIM GUJARAT VIJ COMPANY LIMITED

Online (e-tendering) tender offers submission last Date:-17.07.2026 up to

17:00 hours only (This is mandatory)

7 Date & Time for pre bid meeting (If Required) Not Applicable

Date of opening of Online Technical Bid at

Date:-18.07.2026 at 10:30 hours (if possible)

Date of on line opening of Online Price bid,

Date:-18.07.2026 at 11:00 hours (if possible)

10 Validity of Bid 120 Days

Executive Engineer

PGVCL City Division

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer, Porbandar City Division, PASCHIM GUJARAT VIJ

COMPANY LTD., having its corporate office at Nana mava Main Road, Laxminagar, Rajkot. With

expression shall unless repugnant to the context include its permitted assigns or successor / authorized

representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the

PGVCL for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-Charge

to supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his tender has

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order

placed by the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required

to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the works

under the contract and/or duly authorized representative of the PGVCL “Letter of Award” shall mean

the official notice issued by the PGVCL notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall

mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 Electricity Rules: - All the works shall be carried out in accordance with latest rules under Electricity Act-

1.17 Testing: - After completion of work execution required Tests are to be taken in presence of Engineer in

Charge whenever required.

1.18 Definition of “Similar work” for overhead network: Erection of overhead electric Network up to

voltage level 22 KV

1.19 Definition of “Similar work” for underground network: Laying of HT/LT Underground Power cable

network for Distribution system.

Sign & Stamp of the Bidder

2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having experience

of erection & maintenance of overhead HT/LT lines, Transformers, underground cable work,

along with satisfactory work completion certificate regarding execution of work, including

work order outward number along with its value, from order issuing authority, for last 3 (three

Years) _ ending last day of month previous to the one in which tenders are invited., of any

DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The work executed

through open / advertised tender shall only be considered for experience of work. The work

done through limited tender shall not be considered for experience. These bidders will be

considered as an experience bidder.

2.1.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Clause No.2 and sub clause No.

and not possessing any experience of erection & maintenance of overhead HT/LT lines,

Transformers, underground cable work can also participate in tender for erection &

maintenance of overhead HT/LT lines, Transformers, underground cable work. These bidders

will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of Work Orders for the

similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum 20% of

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 Type test certificates for Cable Box, Straight through Joints (In Case of UG Work Involved).

 E. P. F. Registration in the name of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

3.1 Bidders willing to participate in tender will have to get themselves registered on website

www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as per

Information technology Act 2000 using which they can sign their electronic bids. Bidders can also

procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed certifying

authority by Govt. of India. Download tender Documents from PGVCL web site up to date shown in

the tender document.

Sign & Stamp of the Bidder

3.3 For details regarding digital certificate and related training the below mentioned address may be

contacted (n) Code Solution A division of GNFC,14th floor Tower one, Road 5C, Zone 5, GIFT City,

Toll Free No: 1-800-233-1010 Mob: 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender submission date and time

as mentioned in this tender details table no1. After tender submission date and time, bidder

cannot edit their offer submitted in any case. No written or online request in this regard shall be

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on website

www.nprocure.com before the validity period mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers in physical form will not be accepted in any case.

4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS

4.1 All interested parties are requested to understand this Tender Document in detail in order to

comply with PGVCL’s requirements including but not limited to the Tender fees, EMD and

deadlines, selection criteria, selection methodology, scope of work, and minimum technical

4.2 The Bidder is required to carefully examine the specifications and documents and fully inform

himself as to all the conditions and matters which may in any way affect the Work or the cost

thereof. If any Bidder finds discrepancies or omissions in the specifications and documents or is

in doubt as to the true meaning of any part, he shall at once request in writing in advance before

filling in the tender, within the time limit as per Table no 1, for an interpretation / clarification by

the PGVCL Porbandar City Division office.

Then The PGVCL Porbandar City Division office will issue interpretation and clarifications as he

may think fit of such interpretations and clarifications, the Bidder may submit his bid but within

the time and date as specified in the Table no 1. All such interpretations and clarifications shall

form a part of the specifications and documents, and accompany the bidder's proposal. In case

of difference of opinion about interpretation of specification etc. the decision of Executive

Engineer, Porbandar City Division will be final and shall be binding to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his representative

(s) shall not in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this RFP Document

and provide accurate information to the best of their knowledge without misleading PGVCL to

be considered for participation in this Project.

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com & www.pgvcl.com for

information regarding revision / corrigendum / Amendment in the Tender Document till due

date of online / off line submission and thereafter. No separate information shall be sent in

this regards and also not publish in newspaper.

Sign & Stamp of the Bidder

5 TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force during this

5.1 The Tender fees is payable, as per following Table, between the dates mentioned in Table no 1, by

cash & DD or Banker’s Cheque if total amount of Tender fees plus applicable GST is less than Rs

cash & DD or Banker’s Cheque if total amount of Tender fees plus applicable GST is less than Rs

30,000/- or only by Demand Draft (DD), if the said amount is more than Rs 10,000/, in favour of

the Paschim Gujarat Vij Company Limited payable at Porbandar on any Nationalized /Scheduled

Tender Fees in Present rate of Total Tender

Sr. No. Tender Amount

Above Rs 5,00,000/- up to

Above Rs 10,00,000/- up to

Above Rs 25,00,000/- up to

5.2 The tender fees once paid for tender document will not be refunded under any circumstances or

not transferred to other bidder.

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if purchaser Company

decides to scrap/cancel the Tender, by one or another reason, in which Bidders are not

responsible for cancellation/scarp of Tender fee without GST amount may be refunded to

bidder(s), at sole discretion of the Purchaser Company

6 EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD is less

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD is less

than Rs 30,000/- or by Demand Draft (DD) or Banker’s Cheque, if the said amount is more than Rs

30,000/-, in favour of the Paschim Gujarat Vij Company Limited payable at Porbandar on any

Nationalized / Scheduled banks or by Bank guarantee from any Nationalized / Scheduled nationalized

bank decided by Government of Gujarat time to time only. The EMD Amount is 1 % of the Tender

Estimated Cost.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the

award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder

pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA of the

contract or fails to sign the contract agreement then the EMD amount will be forfeited in favour of

PGVCL without any notice and action for “Stop deal” will be initiated as decided by tender inviting

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy Resolution

No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

Sign & Stamp of the Bidder

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be

produced/attached in place of EMD documents as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with NSIC/DGS&D, Registration Certificates for the

item under Tender will be eligible for exemption from payment of EMD on submission of attested

online copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration Certificates and Udhyog

Adhar Certificate/Memorandum. The Certificates should indicate the manufacture/service/works of

items/work offered. This benefit of exemption will not be admissible if they take part in the tender

indirectly either through their dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any

exemption, will be rejected without entering in to further correspondence in this regard and no

reference will also be made.

7 In case of On Line Tenders

7.1 Technical & Commercial Bid:

7.1.1 Following documents are mandatory and to be in submitted Online Only.

1 Attested Copy of successful work Completion certificate, as mentioned on page no 5 point no

2.11 of this document.

2 Attested copy of Memorandum of Association or partnership deed.

3 Attested copy of document showing P.F. Number obtained by the bidder.

4 Attested copy of power of attorney if any for signing the bid documents.

5 Attested copy of latest solvency certificate issued by Nationalized or scheduled bank.

6 Attested Copy of registration Number under Shop and Estt. Act (If as case may be applicable)

7 Copy of PF Code Number allotted by concerned PF Authority

8 Copy of Labour License (If as case may be applicable)

9 Copy of Registration under ESIC (If as case may be applicable)

10 All Annexures of this tender documents, duly signed by the bidder, in chronological order only

11 Certificate – A

12 Copy of Tender Document duly signed and stamped on each page.

13 Type test certificates for Cable Box, straight through Joints (In Case of UG Work Involved).

14 The contractor shall have a separate provident fund code of RPFC and the Contractor who does

not possess separate P.F. Code shall not be considered for acceptance of tender.

15 Contractor has to submit such certificate showing separate P.F. Code along with tender.

16 List of available safety gadgets, as per annexure XI, with the bidder.

17 Copy of documents mentioned in Section 1, Clause No. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2.1 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder should

specify whether the quoted rates are with or without prevailing taxes, if applicable, in force at

that time, the bidder must work out the total price of their tender offered accordingly and the

total amount should be clearly written in words & figure, in case of any discrepancy whatever

total amount should be clearly written in words & figure, in case of any discrepancy whatever

written in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be

considering for the lowest party.

Sign & Stamp of the Bidder

7.2.3 Further bidders, for “On line tenders”, are requested to submit price – bid on-line only and

not to submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be considered

for evaluation. In Online Price Bid, GST is to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the bidding. Hence

bidders should ensure themselves of their credentials before submitting their offer.

11. Executive Engineer, PGVCL, City Division Porbandar reserves the right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table-1, PGVCL may,

for any reason, whether at its own initiative or in response to a clarification requested by a

respective bidder, modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure website in case of on line

tender, PGVCL will bear no responsibility or liability arising out of noncompliance of the same in

time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due

consideration by the bidders while they submit their bids and invariably enclose such

documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no any further

communication in the matter will be entertained. The Bidders must ensure that all the

Annexures are completely filled in their tenders and the information called for is given in

totality. A set of complete tender documents is required to be submitted duly signed and

stamped by authority competent to sign on behalf of bidder on each page as a token of

unconditional acceptance to the conditions of various clauses of tender documents. The

bidder's bid and the documents attached there to shall be considered for forming part of the

contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site https://pgvcl.nprocure.

Com (For view, download and online submission) and PGVCL web site www.pgvcl.com (For

14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. as mentioned in this

section point no 6.2, 7.11, should be submitted online only.

14.2.3 Price bids to be submitted ON LINE only before time limit specified in “Tender Details”

Table no 1 of this document.

15.REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other

details called for in this specification and keep himself fully informed about all which may, in

any way, affect the work, or cost thereof. The bidder should sign on each page of tender

documents, as mentioned in Section 1-point no. 2.15, failure to furnish the required

information or submission of tender not as per the specification will be at the Bidders risk may

result in rejection.

Sign & Stamp of the Bidder

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL,

MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of

fraud for public and theft of material or/and with handlings the material and any civil and/or

criminal case pending at any stage than offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the Table no1,

shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and actual

documents of bidder, offer of the same shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in the bid

shall be ignored and will not be considered authentic unless same are signed with Bidder's

Stamp/Seal as mentioned in Section 1-point no.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted / opened, as mentioned in the Table no 1, in any case which are

received after due date and time of the receipt of tender irrespective of delay due to postal

services of any other reasons and company shall not assume any responsibility for late

receipt of tender. Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied by

its translation in English. Failure to comply with this may disqualify a bid. In the event of any

discrepancy in meaning, the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the person or

persons making the bid and must be signed and sealed by the bidder with his usual signature.

The name of all persons signing should also be typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/ company

by the President, Managing Director or by the Secretary or other person or persons authorized

to bid on behalf of such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director'

'Secretary', 'or other designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be

furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person signing

17.7 The bidder should sign, as described above, on each page of tender documents & then they have

to submit these tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the technical bid.

Sign & Stamp of the Bidder

20. EVALUATION AND COMPARISION OF TENDERS

Generally, the qualifying price bids, bid price shall mean the bid price quoted by each bidder in his bid

for the complete scope of works including all duties and Taxes will be evaluated by the PGVCL to

ascertain the best and lowest evaluated bid in the interest of the PGVCL, for the complete works

covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If there is

discrepancy between the unit price and the total price which is obtained by multiplying the unit price

and quantity, or between sub-total and the total price, the unit or sub-total price shall prevail, and the

total price shall be corrected. In case of discrepancy between sub-total price obtained by adding various

prices in the schedule and the sub-total price indicated for that particular schedule, the sub-total

obtained by addition of various arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices arrived at from

various schedules, identified for that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest

evaluated bid in conformity with requirements of these specifications and documents and

PGVCL shall be the sole judge in this regard and subject to the provisions of these instructions

to bidders and other terms and conditions detailed out in these documents and

specifications. A responsive bid is one which accepts all terms and conditions of these

specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the

terms and conditions specified in the specification.

23. ADDITIONAL DOCUMENTS

At the time of evaluation of tender PGVCL City Division Porbandar office may ask bidder to submit

required documents other than mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule of this Tender consist 365 Days.

The commencement date of Order shall be Date of issue of the Order.

Sign & Stamp of the Bidder

Executive Engineer

PGVCL, City Division Office,