Hiring of Agency for organizing the competitions during 39th Surajkund International Crafts Mela 2026

Designing the content, rules and regulations and guidelines for multiple competitions of schools students and college/Universities students - (minimum 15 competitions for school students and 7 competitions for college/Universities & maximum 25 competitions) List of competitions are attached. • The material required for competition like Drawing Sheet, Pencil, clay, colours/Crayons, Paper of A4 size etc. • Designing of participation forms and invitation letters to invite school/ colleges and universities. • Registration of participants through online weblink and QR Code (SSL Certified). • Arrangement of formally dressed manpower to visit and invite approximate 200 schools/ colleges and universities (minimum 2800 participants registration through online QR Code). • Social Media Platforms and Setting up IVR System.

Manpower for the execution & Stage Management of competitions and registration on the day of event (10 male, 6 female promoters, 2 security guards) - 9 am till competitions end) for complete event.

Sound system / Led video wall as per the Scope of Work mentioned in Tender document for complete event Synchronized with Led Operation in Mela Ground. • LINE ARRAY JBL VRX series / RCF HDL 20/30/50 – 2 Nos. • Bass Woofer JBL SRX series / RCF HDL- 2 Nos. • Side fillers JBL SRX/ VRX / RCF HDL-2 Nos. • Front Stage Monitor Speakers JBL / RCF / EA – 2 Nos. • Mic - Shure SM-58/ Sennheiser UHF Cordless dual diversity digital- 6 Nos. • Digital Sound Mixer 32 Channels, 8 Bus, 4 AUX , Console , Echo /Reverb/ Delay by-pass filter graphic equalizer etc. (Sound Craft/ Venue/Allen & Heath/Yahama/Presonus) - 1 Job

Set up of Professional Stage with Backdrop Length of stage 35 ft. approx with LED • Wall of 15x8 - P4 outdoor/LED waterproof and Length of stage 35 ft. approx- 100 Sqft. • Resolume Software- 1 No. • 2 no. Thematic 3D Backdrop of size 10’-0”x8’-0”. Made of Ply, Water proof board, colourful accessories and paint work etc.

Professional Sound Operator and Professional Anchor for Stage to conduct the competitions

Providing Refreshment for participant students and teachers etc with following items in brand box packing :- 3000 Nos./Box (To be provided 200 nos. each for 14 days and as per the daily requirement according registration). • Veg Aloo Tikki • Samosa • Muffin • Packed Juice in Bottle (300 ml) • 2 Banana and 1 Apple • Veg Sandwich. • Napkin/Tomato Sauce.

A set of 3 no. trophies for 1st, 2nd and 3rd winner (Design and size to be approved by the authority):- 25 Sets as per the competitions.

School Competition Certificate a) Participation Certificates Size:- A4 Size Paper 300 Gsm Art card Multi color Printing offset (Design to be approved by the authority)

b) Winners Certificate Certificate of Size:- A4 Size Paper 300 Gsm Art card Multi color Printing offset (Design to be approved by the authority) with color picture of winners.

Souvenir in the shape of Globe, Satellite, Missiles, Aero models, Astronomical models etc of size 12” to 36”. (To be approved by the authority before Purchase.)