MANAGEMENT OF EVENT OF FOUNDATION DAY CEREMONY

Amount

Works Details

Supply and installation of all necessary arrangement for main event area including stage with chairs, crockery, VVIP crockery, 2000 drinking water bottles, Bunting of flags, Marquee etc.

Main Stage-1 nos. Area 52X 32X 04 Sq. ft. with new carpets, Tables, VVIPs Chairs with covers 30 nos., Wooden Podium 2 nos. with complete all arrangements.

Side Stage- 1nos. Area 20X 20X 04 Sq. ft. with new carpets, Tables, VVIPs Chairs with covers and with complete all arrangements.

Ma Saraswati Murti (Minimum 3 feet Height) with complete all arrangements.

Inaugural Lamp with complete all arrangements.

Supply and installation One time use Carpet with Plastic for VVIP Lounge and Main event area with Media protocol related seating -20000 Sq. Ft.

Carpets for Passage -10000 Sq. Ft.

Supply and installation Green Net Matting for the Passage-8000 Sq. Ft.

Supply and installation temporary chemical structure like toilets etc. 08 nos. (2 VVIP & 6 Normal)

Supply and installation of Metallic Barricading including all fittings with minimum height of 4 ft. -1000 Running ft.

Supply and installation Glass Top Head Tables-20 Nos.

Supply and installation Glass Top Centre Tables -20 Nos.

Supply and installation Tent Tables with cloths and massing on Top for food arrangement -20 Nos.

Supply and installation Glass Top Round Table -20 Nos.

Supply and installation Sofa sets

For VVIP: 70 Nos.A30

For Staff & Guest: 75 Nos Having capacity of 2 persons

Supply and installation of Chairs with Cover -700 Nos

Light with complete arrangement (including all fittings, Electrical connections).

Inside the Hanger, 65 nos

Outside Hanger, 20 nos

Pole Light for Street, 45 nos.

Pole Light For open area, 15 nos.

Halogen Light, 10 nos.

LED Focus Spot Light, 10 nos.

Electric Ladiya, 100 nos.

Parcon Light, 50 nos.

sound arrangement inside the main event & VVIPs Lounge including all fittings, Electrical connections.

View Cutter including all fittings and height as per requirement 500 Running Meter

Fans, Electricals works in all respect as per Electrical Guidance.

Gen sets :- 125 KVA, Electricals works in all respect as per Electrical Guidance.

Flower Arrangement 1. Event Area: Main Gate, Head Table, Centre Table, Podium, Front Area & stage, VVIP Lounge. 2. CSA Building: Main Gate, Conference Room & VC Office 3. Food Court/ Tent Shamiyana. 4. For Honorarium: Rose Bouquets for VVIP (20 Nos.) & Single Rose Bouquets (50 Nos.)

Complete arrangement at temple area i.e Podium with mic and sound arrangement for 100 people gathering.

CCTV: VVIP Lounge, Event Entry, Stage, Guest Entry, VVIP Entry etc. as per security Guidance including all fittings, Electrical connections and recording duration from CCTV installation to one hour after the program ending. (30 Nos)

LED Screens 8 X 6 Sq. Ft including all fittings, Electrical connections: 06 Nos.

Plasma screen/TV 40 inch for main stage: 02 Nos.

Backdrop in Star Flex on Stage including all fittings

Food Court (Food and Snacks) Arrangement

Refreshment: Tea, Coffee, Chhole Puri, small Samosa, snacks for 450 No. of Staff and Students

Lunch: 450 No. of veg thali (4 Tava Roti, Rice, Daal, seasonal sabji, Paneer sabji, Chhach/Raita/Curd, pickle, salad) for Staff and students

Hi Tea: - 150 No. of Special Tea, Coffee, Soup, Achari Paneer/Veg kabab, Raaj Bog/ Chhena Murki /Khoya Bar/Similar, Dry Fruits, Fresh Fruit salad (apple, kiwi and seasonal) for VVIP/VIP/Dignitaries

VVIP/VIP Lunch: 3 no sabzi (one paneer, one seasonal, one dal), Tava roti/Misi Roti/Naan, Biryani, Raita, Salad, pickle, Saahi Tukda/ Khoya Barfi/ Kheer/ Similar for 150 No. of VVIP/VIP/Dignitaries.

Tent Shamiyana 03 nos. sizes (7000) including one time used carpets Coverage for food court and food Distribution arrangement including all fittings, Lighting and all required Electrical connections. 7000 Sq. Ft.

Manager, Housekeeping and Safety/ Security Manpower’s

Fire Fighting arrangements along with manpower including all fittings

Signages including all fittings.

Welcome Panel leading to the Venue (12 X 7 Sq. ft.): 04 Nos.

Welcome Panel at Venue (12 X 7 Sq. ft.): 04 Nos.

Welcome Panel at CSA (12 X 7 Sq. ft.): 02 Nos.

CSA signage (8 X 6 Sq. ft.): 02 No.

Parking Signage (Back to Back): 04 Nos.

Seating Arrangement Boards: 12 Nos.

3 ‘D’Digital Podium Branding: 02 Nos.

Direction/Indication Panel: 20 Nos. Approx.

Branding from Hanger outside area: - 3000 sq. ft.

Back Side banner as per SVSU team requirement

Entry Gate of the Hanger for special Invitees: 01 No.

Walky talky radio sets As per the requirement of Management of bidder and 07 Nos. for SVSU Staff

Audio Visual equipment’s, live coverage of the stage including all fittings, Electrical connections. As per the requirement/ arrangement

Videography & photography of the entire program As per the requirement/ arrangement: 300 nos.

Supply and installation Plants with Flower Pot

Wooden Platform

Q- manager As per the requirement

Badge printing with Lanyard and pouch As per the requirement

Flag with pole As per the requirement

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