SETC of Automatic Number Plate Recognition (ANPR) system in the Udhna-Sachin BRTS Corridor(3rd Attempt)

E-Notice No.: ACE & I/C C.E. /Traffic BRTS Pro. Cell /22/2025-26, W.NO.01

Initial date of uploading of tender documents Dt.30.03.2026 up to 16:00 Hrs

Last date of downloading online tenders Dt.20.04.2026, up to 16:00 Hrs

Last date of uploading of online bids Dt.20.04.2026,up to 18:00 Hrs

Submit to [email protected] on or

On line queries

before Dt. 07.04.2026 , up to 18:00 Hrs

Submission of tenders in hard copy On or before Dt.29.04.2026, up to 17:00 Hrs

The Chief Accountant, Accounts Department,

Tenders shall be submitted to Surat Municipal Corporation, TapiBhawan,

Tapipura, Surat.

Mode of submission Govt. Speed Post or RPAD

ACE & I/C City Engineer

Surat Municipal Corporation

C/o Traffic B.R.T.S. Project Cell

Ground Floor, Althan Swimmin Pool Campus,

Opp. D.R.B. College, New City Light Road,

SETC of Automatic Number Plate Recognition (ANPR) System in the

Udhna-Sachin B.R.T.S. Corridor (2nd Attempt)

Sr.No. Description Pg.No.

1 Notice inviting tenders

2 Instructions to the bidders

3 Qualification criteria

4 Checklist before submission of tender

6 Payment terms

8 Submission of tender

9 Instructions to the bidder

10 General Condition Of Contract

12 Criteria for the work

13 Detailed technical specifications

14 Vendors' List

15 All inclusive annual maintenance work

16 Time frame and penalty criteria

NOTICE INVITING TENDERS

SURAT MUNICIPAL CORPORATION

Traffic B.R.T.S. Project Cell

Surat Municipal Corporation,

GF, Althan Swimming Pool Campus,

Opp. DRB College, New City Light Road, Surat.

E-Tender Notice No.:

ACE & I/C C.E. /Traffic BRTS Project Cell /22/2025-26, W.NO.01

Bids for SETC of Automatic Number Plate Recognition (ANPR) System in the Udhna-Sachin B.R.T.S.

Corridor(3rd Attempt) are invited online on https://smc.nprocure.com from the bidders meeting

the basic eligibility criteria as stated in bid documents.

Bid Fee (Non refundable) : Rs.1,770/- (Rs.1,500/- + GST)

In form of Demand Draft / Banker's cheque drawn

Bid Fee and EMD should be : in favor of "Commissioner, Surat Municipal

Corporation and shall be payable at Surat.

Initial date of uploading of tenders

Last date of downloading of online Dt.20.04.2026, up to 16:00 hrs.

Bidder may submit their online queries to

Online queries / Pre bid meeting : [email protected]

on or before Dt.07.04.2026

To be submitted online only on

Last date of submission of tenders

: https://smc.nprocure.com on or before

Submission (in Hard Copy) of Bid Fee, On or before Dt.29.04.2026, up to 18:00 hrs.

Availability of tender documents : https://smc.nprocure.com

The right to accept/reject any or all bid(s) received is reserved without assigning any reason

Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

INSTRUCTIONS TO THE BIDDER

2.1. Availing Bid Documents

Blank bid documents can be downloaded from the web site https://smc.nprocure.com up to the date and

time mentioned in the notice inviting tenders

2.2. Addenda & Corrigenda

If required, the Addenda and Corrigenda will be issued and the same will form the part of the original bid

documents and shall override any contradicting effects in the original bid document.

2.3. Submission of Price Bid and Technical BID

The price bid and the technical bid containing all the relevant supporting documents must be submitted

online only on https://smc.nprocure.com on or before the last date of submission of the bid. No documents

except the Bid Fee, EMD, Affidavit or declaration as directed in tender documents to be accepted in

hardcopy. It is advised to keep the softcopy of the relevant documents ready and upload the same in

advance on https://smc.nprocure.com with respect to this tender to avoid issues if any.

All the relevant softcopy should invariably follow the (n)Code portal's specific requirements pertaining to file

types, file size, file name length, etc.

o File Types : Files with only .pdf, .doc, .txt, .xls, .ppt, .pps, .png, .gif, .jpg, .zip, .rar extension can be

o File name: It should not be more than70 characters. Special Characters Like (‘% @ <>: *? | & ~ ^) are not

o File size:Single file size should not be more than 3 MB. The bid document (duly signed and stamped) in hard

copy shall be submitted by the successful bidder upon intimation from SSCDL/SMC.

The bid document (duly signed and stamped) in hard copy shall be submitted by the successful bidder upon

intimation from SMC.

2.4. Pre-bid Queries / Pre-bid Meeting

A prospective Bidder requiring any clarification on the TENDER Document must have to participate on his own

expense in pre-bid meeting scheduled as mentioned under head of "tender notice" elsewhere in tender

documents. Please note that no online/physical query shall be entertained.

2.5. Bid Fee & Earnest Money Deposit (EMD)

The bidder should pay Bid Fee(non-refundable) of Rs. 1,770/- (Rs. 1,500/- + GST) and EMD of Rs. 43,500/-each

by separate Demand Draft or Banker's Cheque of any scheduled/nationalized bank payable at Surat in

favour of Commissioner, Surat Municipal Corporation. Failure to submit Bid Fee, EMD as required shall lead to

the bid being rejected summarily.

2.6. The bid should be filled in legibly, clearly indicating the figures and its value in words too.

2.7.Online Submission of the Technical Bid:

The bidder will be required to upload the duly signed, stamped and notarized colour scanned copy of below

mentioned documents in the same order of sequence online on smc.nprocure.com during e-tendering

Please note than following list is purely indicative. Bidders are at independence to add more relevant

documents for realization of each category mentioned below or as in Pre Qualification, Technical

Qualification, Financial Qualification and scope of work elsewhere in tender documents:

r. Documents to be submitted For criteria

1. Experience of firm in the field measured in

Work orders, Completion Certificate and/or

1. years2. Similar work experience / similar work

certified measurement sheets / certified BOQ

Certificate from auditor / charted accountant Average Annual Financial turn over

showing average annual financial turnover of the

firm for at least last three financial years

3. Solvency certificate from approved bank For solvency capacity

4. PAN card copy PAN registration

5. GST registration certificate GST registration

Profile of the company with main personnel and

6. Overview of the bidder

contact numbers / email etc.

Valid electrical contractor's license or MOU with

7. To carry out electrical works

any licensed electrical contractor

Firm's registration / profile showing nature of the Establishment and profile of the firm

Partnership Deed / documents of the formation Details of the partners / Directors, CEO etc.

of the company (If applicable)

10. Scan copy of EMD Earnest money deposit

11. Scan copy of tender fee Tender fee

Soft copy of Signed and stamped (on each Agreement to the terms, condition and scope of

12. page) tender documents of this technical bid work of the tender

with addenda if any

Power of attorney in favor of person filling the

14. Authorization of power for participation

tender as per format and instructions

Technical data sheet filled with necessary data

15. For fulfillment of technical details of the products

as asked elsewhere in these tender documents

Any other documents, self declaration, affidavit

asked in the tender

2.8. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through online mode

(by scanning) while uploading the bid. This submission shall mean that E.M.D. & tender fee are received for

purpose of opening of the bid. Accordingly offer of those shall be opened whose E.M.D. & tender (bid) fee

is received electronically. However, for the purpose of realization of D.D. bidder shall send the D.D. in

original through RPAD / Speed post so as to reach to Chief Accountant, SMC as per the tender schedule.

Not receiving the hard copy of the EMD and Bid fee within stipulated time limit will lead the agency of the

bidder to pay following penalty to SMC:

Sr Tender Value Penalty in Rs.

1 Up to Rs. 1 Crore Rs.10,000/-

2 > Rs. 1 Crore up to Rs. 10 Crore Rs.20,000/-

3 > Rs.10 Crore up to Rs. 50 Crore Rs.30,000/-

4 > Rs.50 Crore up to Rs. 100 Crore Rs.70,000/-

5 > Rs.100 Crore Rs.1,00,000/-

Above stated penalty shall be submitted in the relevant office / department of SMC within 10 days from the

date of the intimation. Penalty based actions likeabeyance of registration and cancellation of E-tendering

code of the bidder for six months shall be taken if the amount of the penalty is not submitted within stated

time limit for first incidence of not submitting the tender in the hard copy. Similar actions shall be taken if

the same bidder repeats the similar incidence second time (after submitting penalty for first incidence).

2.9. All documents must be colored scanned to be seen as original. Scanning in black and white or grey shall

not be acceptable.

2.10.While submitting the black and white copy, all documents issued by third party must be notarized with

clearly-displaying stamp, number and name of the notary.

2.11. Sealing, marking and submission of the Bid Fee, EMD: Following documents shall only be submitted in

Hard Copy to SMC by the bidder:

2.11.1 Earnest Money Deposit (EMD)

2.11.3 Affidavit and addenda (if any)

EMD/Bid fee and documents as above shall be sealed in a cover and submitted to The Chief

Accountant, Accounts Department, Surat Municipal Corporation, Tapipura, Tapi Bhawan, Surat.

Gujarat. India through Government Postal Speed Post or Registered Post A.D. only. Submission through

any other mode (Physical, Courier etc.) is not allowed. Moreover, SMC shall not be responsible for any

Following information must be furnished / written on sealed cover:

1. Tender Notice, 2. Name of the work, 3. Last date of submission, 4. Name & addressof the bidding

agency: --As actual

Technical Bid, Price Bid and every other document asked in tender must be submitted online on

www.smc.nprocure.comonly.

2.12. The bidder will be bound by the details furnished to SMC, while submitting the bid or at subsequent

stage. In case, any of such documents furnished by the bidder is found to be false at any stage, it

would be deemed to be a breach of terms of contract making him/her liable to legal action besides

termination of contract.

2.13. Late Bids: Bids not reaching on or before the specified time limit will not be accepted.

2.14.Conditional Bids: All the terms and conditions mentioned herein must be strictly adhered to by all

bidders. Conditional tenders shall not be accepted on any ground and shall be subject to rejection

without assigning any reason.

2.15. Withdrawal of Bids: Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of

the bid remains in force or else the EMD shall be liable for forfeiture.

2.16. Period of Validity: The offer shall be valid for acceptance for a minimum period of 120 days from the

date of opening of the Price Bid. If required, SMC may request the bidder to have it extended for a further

2.17 Language of Bids: The bids prepared by the bidder shall be in the English language. The supporting

documents in language other than English/Hindi/Gujarati must have its English translation (which is to be

duly attested by the bidder), for purposes of interpretation of the bid, the English translation shall govern.

2.18. Right to Accept or Reject Any Bid or All Bids: SMC reserves the right to accept or reject any bid and

annul the bidding process and reject all bids at any time prior to award of contract, without thereby

incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or

bidders of the ground for SMC’s action.

2.19.Firm Prices & Bid Currency: Prices quoted must be firm and final and shall not be subject to any upward

modifications, on any account whatsoever. Prices shall be expressed in Indian Rupees (INR) only.

2.20. Costs to be borne by Bidder: All costs and expenses (whether in terms of time or money) incurred by the

bidder in any way associated with the development, preparation and submission of the bid, including but

not limited to attendance at meetings, discussions, demonstrations, etc. and providing any additional

information required by SMC, will be borne entirely and exclusively by the bidder.

2.21.Acceptance of Terms & Conditions: The bidder will, by taking participation in the bidding process and

submitting the bid documents, be deemed to have thoroughly read, studied and understood the bid

documents including scope of work, the terms and conditions, instructions, etc. referred there in and the

same are acceptable to the bidder.

2.22. All entries in the bid form should be legible and filled clearly. If the space for furnishing information is

insufficient, a separate sheet duly signed by the authorized signatory may be attached.

2.23. It is to be ensured that the complete information as required by this office may be furnished by the

bidders in the prescribed format. Formats submitted with incomplete information and not conforming to

the requirements are liable to be rejected.

2.24. The agency will be bound by the details furnished by him/her to SMC, while submitting the bid or at

subsequent stage. In case, any of such documents furnished by the agency is found to be false at any

stage, it would be deemed to be a breach of terms of contract making him/her liable to legal action

besides termination of contract.

2.25. The participation in the online tendering process implies that the bidder have thoroughly read, studied

and understood the instructions of the Bid documents, Scope of work, formats as well as the terms and

conditions referred there in and the same are acceptable to the bidder.

2.26. Authorized Signatory: For the purpose of submission of the bid, the bidder may be represented by either

the Principal Officer (Owner/MD/Director/Company Secretary/Partner) or his duly Authorized

Representative, in which case he/she shall submit a certificate of authority along with the other

documents. All certificates and documents (including any clarifications sought and any subsequent

correspondences) received hereby, shall, as far as possible, be furnished and signed by the authorized

representative or the principal officer.

2.27.Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price

and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail

and the total price shall be corrected. If the supplier does not accept the correction of the errors, its bid

will be rejected. If there is a discrepancy between words and figures, the amount in words will prevail.

2.28. Disqualifications: A Bidder shall be disqualified and Bids will not be considered if

a) Hardcopy envelop does not show on it the reference of bid number and description as denoted and

thus gets opened before due date(s) of opening specified in Notice Inviting Bids.

b) The Price Bid and Technical Bid are submitted physically which leads to revelation of prices before the

due date of opening of the Price Bid.

c) The Earnest Money Deposit (EMD) & Bid fee is not deposited in the manner described earlier.

d) The Bid documents are not in a language as described earlier.

e) The Bid documents are not signed affixing stamp by the authorized signatory.

f) The Bid documents submitted are incomplete and/or ambiguous in any respect.

g) Non-compliance of provisions and requirements of the Bid documents.

h) Any or all correction(s) or pasted slip(s) is/are not initialed, authenticated by the Bidder.

i) The Bid documents are not submitted in the manner specified in the bid document.

j) Eligibility criteria are not met with.

k) Any form of canvassing/lobbying/influence/query regarding short listing, status, etc. will result in a

disqualification.

2.29 Security Deposit

Security Deposit for SITC Work:(Total 2 % of order value for SETC)

100% of SD amount shall be in form of cash or demand draft. If mode through Demand Draft is opted,

DD must be issued in favor of "Commissioner, Surat Municipal Corporation", issued through approved

banks listed below and shall be payable at Surat only.

List of Approved Banks

Finance Department, GR. No.: FD/MSM/e-file/04/2024/2859/D.M.O, Date: 01/05/2025

[A] Guarantees issued by the following banks will be accepted as SD/EMD on permanent basis:

 All Nationalized Banks

[B] Guarantees issued by the following Banks will be accepted as SD/EMD

Sr.No. Name of Bank Sr.No. Name of Bank

1 Axis Bank 22 South Indian Bank

2 A U Small Finance Bank 23 Standard Chartered Bank

3 Bandhan Bank 24 Tamiland Mercantile Bank

4 Barclays Bank 25 Utkarsh Small Finance Bank

5 City Union Bank 26 YES Bank

6 CSB Bank 27 Ahmedabad Mercantile Co.Op. Bank

7 DBS Bank India Limited 28 Nutan NagrikSahkari Bank

8 DCB Bank 29 Rajkot NagrikSahkari Bank Ltd.

9 Equitas Small Finance Bank 30 Saraswat Co.Op. Bank Ltd.

10 ESAF Small Finance Bank 31 SBPP Co.Op. Bank Ltd.

11 FEDERAL Bank 32 SVC Co.Op. Bank Ltr.

12 HDFC Bank 33 The Cosmos Co.Op. Bank Ltd.

13 HSBC Bank 34 The Gujarat State Co.Op. Bank

14 ICICI Bank 35 The Mehsana Urban Co.Op. Bank

15 IDBI Bank 36 The Surat District Co.Op. Bank Ltd.

16 IDFC First Bank 37 The Surat Perople'sCo.Op. Bank Ltd.

17 Jammu and Kashmir Bank 38 The Kalupur Commercial Co.Op. Bank

18 Jana Small Finance Bank 39 The Panchmahal District Co.Op. Bank

19 Karnataka Bank 40 The Baroda District Co.Op. Bank

20 Karur Vysya Bank 41 Baroda Gujarat Gramin Bank

21 Kotak Mahindra Bank 42 Saurashtra Gramin Bank

If the Security Deposit is not paid within 15 days from the date of “Work Order”, then the penalty at the rate of

0.065% of SD amount per day, per day of the amount of Security Deposit shall be charged. If the Security

Deposit is not paid within one month from the date of “Work Order”, necessary action as per the Conditions

of Contract shall be taken.

2.30 Withdrawal of tenders

If, during the “Tender Validity Period”, the Tenderer withdraws his Tender, the Earnest Money Deposit

shall beforfeited and the Tenderer may be disqualified from tendering for further Work under the

jurisdictions of S.M.C.

Addenda form part of the Contract Documents& full consideration shall be given to all addenda in the

preparation of the Tender. Tenderer shall verify the number of addenda issued, if any, and

acknowledge the receipt of all Addenda in the Tender. Failure to so acknowledge may cause the

Tender to be rejected.

A. The Engineer-in-Charge of the authority may issue Addenda to advise Tenderers of

changedrequirements. Such addenda may modify previously issued Addenda.

B. No Addendum may be issued after the last day of online price submission.

2.32 Change in present civil structure

During implementation of Electrical Works, any minor/major changes made in existing / present civil

work making holes, creating channel, wall cutting, etc. ] by contractor shall be brought to original

position / repaired / completed before the end of execution. No extra payment shall be made by SMC

to the contractor for such civil works. All the changes required in present civil structure for this work shall

be in scope of the contractor and no extra payment shall be made. Scaffolding required to execute

the work shall also be in scope of contractor.

2.33 Discrepancy

When any discrepancy is found between two conditions in the tender then most stringent condition

shall be considered and bound to the contractor.

2.34 Right to interpret

The competent authority inviting the tender shall have all the rights to interpret any or all conditions

laid in these tender documents and shall be binding to all.

Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

Seal & Signature of the bidder

QUALIFICATION CRITERIA

A. The bidder shall have an active experience of at least 07 (Seven) years in similar works i.e. in

various types of electronic surveillance system

B. Experience of having successfully completed similar works during the last 07 years, ending on

the last day of the month previous to the one, in which applications are invited, i. e.

01.04.2018 to 31.03.2025, shall be either of the following:

i. 03 similar completed workseach costing not less than the amount equal 40% of the

estimated cost, i.e. of Rs. 17,40,000/-

ii. 02 similar completed workseach costing not less than the amount equal 50% of the

estimated cost, i.e. of Rs.21,75,000/-

iii. 01 similar completed work costing not less than the amount equal 80% of the estimated

cost, i.e. of Rs. 34,80,000/-

C. Similar work means: SETC of ANPR System / different types of electronic surveillance systems

along with comprehensive / non comprehensive annual maintenance work for Government

/ Semi Government / Local Government /PSU. Work carried out for a private entity / party will

not be considered. If similar work is a part of

D. In cases where the similar (electronic surveillance system) work was executed as part of a

larger project or in combination with the other works, the bidder shall submit additional

certified documents issued by the competent authority.

Such certified documents must clearly indicate:

 The separate value/amount of the electronic surveillance system work executed,

 The scope of surveillance-related activities completed, and

 Confirmation that the work was carried out satisfactorily.

E. Following enhancement factors will be used for the cost of works executed and financial

figures to common base for the value of the works completed in India

Financial Year Multiplying factor

F. Average Annual Financial Turnover during the last 03 years, ending on 31. 03. 2025 shall be at

least 30% of the estimated cost, i.e. Rs.13,05,000/- A separate certificate from concern

charted accountant shall be submitted.

G. Bidder shall have to submit a validsolvency certificate issued from any nationalized or private

bank (listed elsewhere) costing at leastRs. 9,00,000/- The solvency certificate shall be valid

throughout the evaluation procedure (considering one year of validity from the date of the

issue). If validity of the solvency expires during the tender procedure, respective bidder shall

have to submit a fresh solvency certificate to SMC whenever asked.

H. The contractor shall have a valid GST & PAN registration

I. Any other documents/certificates/ technical data sheets / brochure mentioned elsewhere in

proposed tender.

J. Experience as joint venture of as sub contractor or back to back work shall not be considered.

K. The bidder shall have a valid electrical contractor’s license or bidder can submit an MOU with

any licensed electrical contractor's having a valid license.

Stamp&Signature of the Contractor : Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

CHECKLIST BEFORE SUBMITTING THE TENDER

Bidders are advised to ensure the submission of following documents of their part before finally

uploading their offers. However, following documents are only indicative and bidders are

advised to go through entire tender for any other document left for uploading which is not listed

Sr Description Online Hard Copy

1. Technical bid with sign and stamp of bidder on each page √

4. Tender Fee √ √

5. GST Registration Copy √

6. PAN Card Copy √

7. C.A.'s certificate for average annual turn over √

8. Certified copies of experience √

9. Work orders / POs √

Authority letter in the favor of the person if the tender is not

being filled by owner / partner

11. Valid bank solvency √

12. Partnership deed in case of partnership firm √

13. Profile of the bidder (Prepared on a separate paper) √

Electrical contractor’s licenseor an MOU with any licensed

electrical contractor (On letter pad of the firm)

Affidavit on a non judicial stamp paper of Rs.300/- as per the

format given elsewhere in the tender documents

16. Stamped and signed technical data sheet as asked √

17. Product catalogues / company's technical data sheets etc. √

18 “No Malicious Code Certificate” for CCTV & NVMS √

19 OEM Authorization for Camera, VMS, Switch, Storage √

ONVIF member (user/full) from at least 10 years and should not √

be blacklisted.

undertaking of Camera Manufacturer for no blacklisting or √

criminal cases as per RFP

22 Camera must be STQC and ER complied √

23. Any other supporting documents asked in the tender √

NOTE: (1) All the documents issued by third party must be scan of original document. If

not, photo copy must be notarized displaying original sign and stamp of

(2) Only original draft means DD of EMD, Tender Fee, affidavit and addenda (if

any)are to be submitted in hard copy.

FOR CONSTRUCTION / ERECTION / COMMISSIONING / INSTALLATION / REPAIRS

MAINTENANCE / RENOVATION / FABRICATION OF STRUCTURE INCLUDING BUILDING

(MEANS ALL WORKS CONTRACT / TURN KEY PROJECT / SUPPLY OF MATERIAL / GOODS)

1. GST (GOODS & SERVICE TAX) has come in existence from 1st July, 2017. Contractor /

Successful Bidder are bound to pay any amount of GST prescribed by the Govt. of

India as per the Terms of Contract agreed upon during the course of execution of this

Contract. However all the quoted rates must be inclusive of GST.

2. During the course of execution of Contract, if there is any change in rate of GST

(Goods & Service Tax) by the Government the same shall be reimbursed / recovered

separately by SMC, subject to the submission of original Receipt / Proof for the

amount actually remitted by the successful Tenderers/ Contractor to the competent

Authority along with a certificate from chartered Accountant of Contractor/

Successful Bidder certifying that the amount of GST paid to the Government and the

same shall be intimated /submitted / claimed within 30(Thirty) Days from the date of

payment Remittance of GST within stipulated period shall be the sole responsibility of

the Successful Bidder /Contractor ,failing which, SMC may recover the amount due,

from any other payable dues with SMC and decision of Municipal commissioner shall

be final and binding on the Contractor / Successful Bidder in this regard. Further the

non-payment of the GST to the Government may lead to the termination of contract

and forfeiture of Security Deposit /Performance Guarantee Amount.

3. If any other new taxes / Duties /Levies / Cess or any other incidentals etc. or any

increase in the existing taxes / Duties /Levies / Cess or any other incidentals etc. (

Excluding GST) are imposed during the course of the contract, the same shall be

borne by contractor / successful Bidder only, in no case SMC/SSCDL shall be liable for

4. The Contractor will submit the invoice to the SMC having GSTIN of SMC mentioned

therein and the taxes shall be shown separately on the face of the invoice so as to

claim as ITC by SMC.

Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

Seal & Signature of the bidder

No advance payment shall be made to contractor

Payment shall be made as per actual work done at site.

(1) Capital Works

80% of total amount may be payable after supply of material at site.

80% of total amount may be payable after supply of material at site.

10% of total amount shall be payable after installation

10% of total amount shall be payable after installation

5% of total amount shall be payable after testing and commissioning

5% of total amount shall be payable after testing and commissioning

5% of total amount shall be paid in final bill

5% of total amount shall be paid in final bill

7% from each bill shall be kept as retention and shall be paid in final bill

1% amount from each payment shall be deducted as construction cess

(2) All inclusive annual maintenance (Quarterly basis)

100% of total amount may be payable in each running bill

100% of total amount may be payable in each running bill

7% from each bill shall be kept as retention and shall be paid in final

1% amount from each payment shall be deducted as construction cess

(1) Quoted rate must be inclusive of all taxes/GST. Any type of tax, levies, duties, other

expenses shall be borne by contractor. No extra payment shall be made apart than

quoted rates. Decision of concern departments of SMC for any kind of levy from

contractor’s bill shall be final and binding to contractor.

(2) Please note that all the payment shall be made according to prevailing rules of Surat

Municipal Corporation as well as Center/State government. If any changes in rules

occur during the contract period, then it shall be binding both to SMC as well as

(3) Payment shall be made as per actual work done. Deduction from running bills shall

also be as per prevailing norms and conditions of SMC.

(4) Opinion of the consultant of SMC for the construction/laborcess shall be final and

binding to the contractor. The rates are invited considering inclusion of 1%

construction/labor cess. If the construction/labor cess is not applicable as per the

opinion of the consultant on later stage, then 1% construction cess will not be

deducted from the contractor’s bill. Although additional 1% from the total work done

amount of each running bill shall be deducted and that shall be binding to the

Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

Signature of the bidder :

AFFIDAVIT :(SUBMIT ONLINE and also in HARD COPY)

Name of Work: SETC of Automatic Number Plate Recognition (ANPR) System in the Udhna-

Sachin B.R.T.S. Corridor

 I, the undersigned, do, hereby, certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, Corporation is entitled to take any civil & criminal punitive actions against

 The undersigned also, hereby, certifies that neither our firm M/s.

___________________________________________________ nor any of its constituent partners

have abandoned any work in India nor any contract awarded to us has been

rescinded during last five years, prior to the date of this bid.

 The undersigned, hereby, authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the Surat Municipal Corporation to

verify our statements or our competence and general reputation etc.

 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

 The SMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents and information

submitted in connection with this bid and to seek clarification from our bankers and

clients regarding any financial and technical aspects. This affidavit will also serve as

authorization to any individual or authorized representative to any institution referred

to in the supporting information, to provide such information deemed necessary and

requested by representative of Surat Municipal Corporation to verify statements and

information provided in the tender or with regard to the resources, experience and

competence of the applicant.

Signed by an Authorized Signatory/officer of the Firm

Title of Officer

* To be given on non-judicial stamp paper of Rs.300/- duly signed by authorized notary

SUBMISSION OF THE TENDER

(Following condition shall supersede relevant condition mentioned elsewhere in the bidding

 E.M.D & Tender fee shall be submitted in electronic format also through online (by

scanning) while uploading the bid. This submission shall mean that E.M.D & tender fee

are received for purpose of opening the Bid. Accordingly, offer/tenders of those

tenders whose E.M.D & tenders fee is received electronically, shall be opened.

However, for the purpose of realization of EMD and tender fee, bidder shall send the

EMD as well as Tender fee in required format in original through RPAD/Speed post so

as to reach to Account Department (Main office) as per mentioned schedule.

Punitive and penalty based actions shall be initiated for non-submission of EMD &

Tender fees in original to Account Department (Main Office) by bidder including

abeyance of registration and cancellation of E- tendering code for six months. All

documents of supporting of Bid shall be in electronic format only through online (by

scanning) during the bidding period & hard copy will not be accepted separately.

 All Documents must be coloured scanned to be seen as original. Scanning in Black

and White or gray shall not be acceptable.

 If original copy is not available, the photo copy of the documents to be uploaded

must be notarized with clearly displaying stamp, number and name of the notary.

Photo copy of notarized documents will not be considered.

 Price Bid shall have to be quoted strictly online only. No hard copy of price bid shall

 Addenda/corrigendum to these tender documents, if issue must be signed and

submitted online only.

“Following Documents shall only be submitted in HARD COPY to Surat Municipal

corporation by all bidders”

 Earnest Money Deposit as mentioned in the Tender. (i.e. DD/Bank Guarantee)

 Tender fees as mentioned in the tender

 Affidavit on Non judicial Stamp Paper of Rs. 300/-

 Stamped and signed Addenda, if any

Technical bid and qualification documents mentioned in the tender and price bid are

not to be submitted in physical form. Please note that Non – Submission of Hard Copies of

technical Bid as well as price Bid does not absolve the bidders from any liability created

from the bid condition and bidding process. price bid shall have to be quoted strictly

online only. Technical –Bid in Hard copy shall be submitted only by successful bidders

upon intimation from SMC.

Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

Seal & Signature of the bidder

INSTRUCTION TO TENDERERS

IT-01. GENERAL:

The Contract documents may be secured in accordance with the Notice to the Contractors,

Inviting Tender for the Work. The Work shall include supply, erection, testing and commissioning of

materials, equipment, machinery necessary for the construction of the work.

IT-02. INVITATION TO TENDER :

The Surat Municipal Corporation hereinafter referred so as the Corporation shall receive tenders

forSETC of Automatic Number Plate Recognition (ANPR) System in the Udhna-Sachin B.R.T.S.

Corridoras per the specifications in the tender documents. The Corporation reserves the right to

reject the lowest or any other or all tenders or part thereof which, in the opinion of the

Corporation, does not appear to be in its best interest, and the Tenderer shall have no cause of

action or claim against the Corporation or its officers, employees, successors or assignees for

rejection of his tender.

IT-03. LANGUAGE OF THE TENDER :

Tender shall be submitted in English, and all information in the tender shall also be in English,

Information in any other language shall be accompanied by its translation in English. Failure to

comply with this may make the tender liable to be rejected.

IT-04. QUALIFICATIONS OF THE TENDERER :

Tenderer shall be registered in its category and shall be experienced.

IT-05. TENDER DOCUMENT :

Printed documents and set of drawings shall comprehensively be referred to as “Tender

Document”. The several sections forming the document are the essential parts of the Contract,

and a requirement occurring in one shall be binding as though occurring in all. They are to be

taken as mutually explanatory, and they describe and provide for complete Works.

IT-06. EXAMINATION BY THE TENDERER :

A. Prior to submitting his tender, each Tenderer at his own expenses, shall ( a ) examine the

Contract Documents, ( b ) visit the site and determine local conditions, which may affect

the Work, including the prevailing wages and other pertinent cost factors, ( c )

familiarize himself with all Central, State and local laws, ordinances, rules, regulations

and codes, affecting the material supply, including the cost of permits and licenses

required for the Work, and ( d ) co-relate his observations, investigations, and

determinations with the requirements of the Tender Document.

B. The tender quantity is approximate and may increase or decrease. Any increase or

decrease in quantity shall not entitle the Tenderer to claim any extra over the quoted

C. Tender Document shall be completed legible in ink, checked in a responsible manner,

signed, stamped and submitted online only.

All the pages, in which entries are required to be made by the Tenderer, are contained in

the Tender Document, and the Tenderer shall not take out or add to or amend the text of

any of the documents, except in so far as may be necessary to comply with any

addenda issued pursuant to relative clause hereof.

IT-07. EARNEST MONEY DEPOSIT :

A. The Earnest Money Deposit /EMD shall be deposited by Pay Order / Demand Draft, issued

infavour of “Commissioner, Surat Municipal Corporation”, Surat. The Earnest Money Deposit

in the form of FDR or cheque shall not be accepted. The Tenderer shall have to mention

details of Earnest Money Deposit online too. EMD received beyond stipulated time limit

shall be rejected.

The instrument for the Earnest Money Deposit shall be issued by or payable / encashableat

Surat Branch of respective bank.

B. The Earnest Money Deposit shall be forfeited in the event the successful Tenderer fails to

accept the Contract, and fails to submit the Security Deposit ( S. D. ) to the Owner as

stipulated in this tender document within 10 days after receipt of notice of award of

Contract. In such a case, the Owner may disqualify the Tenderer from tendering for further

Works, under the jurisdictions of the Corporation ( S.M.C. ).

C. The Earnest Money Deposit of the successful tender shall be returned after the Security

Deposit ( S. D. ), as required, is furnished by the Contractor.

D. No interest shall be paid by the Owner on any tender guarantee.

IT-08. SECURITY DEPOSIT :

If order/suborder value is > 2 crore, security deposit may be in form of Cash/DD/FDR. In case of

capital works, FDR must be valid for one year and in case of O&M, validity should be one year in

addition to the contract period.

If order/suborder value is <2 Crore, 100% of the Security Deposit shall be in form of Cash/DD.

FDR/DD should be drawn in favor of “Commissioner, Surat Municipal Corporation” and shall be

payable at Surat.

APPROVED LIST OF BANKS

--As listed elsewhere in these tender documents---

If the Security Deposit is not paid within 15 days from the date of “Work Order”, then the penalty at the rate of

0.065% of SD amount per day, per day of the amount of Security Deposit shall be charged. If the Security

Deposit is not paid within one month from the date of “Work Order”, necessary action as per the Conditions

of Contract shall be taken.

IT-09. SUBMISSION OF TENDER DOCUMENT :

Tenderer is requested to submit the tender as per the following :

A. The Tenderer shall submit demand draft of E.M.D., Tender fees and affidavit to "The Chief

Accountant", Surat Municipal Corporation, Tapipura, Tapi Bhawan, Surat by Registered Post /

Speed Post A.D. through Government postal authority only, up to 17.00 hrs., on or before the

stipulated date in the tender.

B. The full name & address of the Tenderer shall be written at the bottom left hand corner of the

said sealed envelope. The name of the Work shall be clearly mentioned on the sealed

The time limit for receipt of the completed tender shall apply strictly in all the cases. The Tenderer

shall, therefore, ensure that this tender is received by the Chief Accountant, Surat Municipal

Corporation, Surat before the expiry of the time limit. No delay on account of any cause for

receipt of tender shall be entertained. Tenders received or due to be received after the time limit

is over, shall not be accepted, and if inadvertently accepted, shall not be opened and shall be

returned unopened. Tenders, which may get opened before the due date because of improper

superscription of the envelope, are liable to be rejected.

Mailed tenders (EMD & Tender Fees only) must be sent in a covering envelope by Registered Post /

Speed Post A.D. The return receipt shall be endorsed to show the date and time of receipt,

Mailed tenders, not received at the required place before the date and time set for the receipt

of tenders, shall be rejected.

Tenders, submitted by a partnership firm, must be furnished with the full name and addresses of all

the partners and be signed with the name of the partnership firm by one of the partners or by its

legally authorized representative, followed by the signature and designation of the person or

persons signing. Tenders by Corporations / Companies must be signed with the legal name of

the Corporation / Company by the President / or by the Secretary, or other person or persons,

legally authorized to sign on behalf of the Corporation / Company in the matter.

C. Tenders shall be opened by the Competent Authority, Surat Municipal Corporation, Surat on

the due day & time.

IT-10. TENDER VALIDITY PERIOD :

The validity period of the tender submitted for this Work shall be of one hundred & twenty (

120 ) calendar days from the date of opening of the Price Bid. The Tenderer shall not be

allowed to withdraw or modify the tender offer on his own during the validity period. The

Tenderer shall not be allowed to withdraw the tender, or make any modifications or

additions in the terms and conditions of his own in his tender. If this is done, the Owner shall,

without prejudice to any right or remedy, be at liberty to reject the tender and forfeit the

Earnest Money Deposit in full.

IT-11. SIGNING OF TENDER DOCUMENT :

If the Tender is submitted by an individual, it shall be signed with his full name above his

current address/seal on each page.

If the tender is submitted by a Proprietary Firm, it shall be signed by the Proprietor above his

name and the name of his firm with his current address/seal on each page.

If the Tender is submitted by a Firm in Partnership, it shall be signed by all the partners of

the firm above their full names and current addresses, or by a partner holding the power

of attorney for the firm to sign the Tender, in which case, a certified copy of the power of

attorney shall accompany the Tender. A certified copy of the partnership deed, current

addresses of all the partners of the firm shall also accompany the tender.

If the Tender is submitted by a Limited Company or a Limited Corporation, it shall be signed

by a duly authorized person holding the power of attorney for signing the Tender, in which

case, a certified copy of the power of attorney shall accompany the Tender. Such Limited

Company or Corporation may be required to furnish satisfactory evidence of its existence

before the Contract is awarded.

If the Tender is submitted by a “group of firms”, the “sponsoring firm” shall submit complete

information pertaining to each firm in the group and state along with the Tender, as to

which of firm shall have the responsibility for tendering and for completion of the Contract

Document, and furnish evidence admissible in law in respect of the authority to such firm

on behalf of the group of firms for tendering and for completion of Contract Documents.

The full information and satisfactory evidence, pertaining to the participation of each

member of the group of firms in the tender, shall be furnished along with the tender.

All witnesses and sureties shall be persons of status and probity, and their full names,

occupations and addresses shall be stated below their signatures. All signatures in the

Tender Document shall be dated.

IT-12. WITHDRAWAL OF TENDERS :

If, during the “Tender Validity Period”, the Tenderer withdraws his Tender, the Earnest

Money Deposit shall be forfeited and the Tenderer may be disqualified from tendering

for further Work under the jurisdictions of S.M.C.

IT-13. INTERPRETATIONS OF THE TENDER DOCUMENT :

Tenderer shall carefully examine the “Tender Document”, and fully familiarize himself with

all the conditions and matters, which may, in any way, affect the Work, or the cost thereof.

Should a Tenderer find discrepancies or commission from the Specifications or other

documents, or should be in doubt as to their meaning, he shall at once address query to

Executive Engineer(Ele.) as the “concerned authority” as referred to in the Tender

Document in Clause GC-01 ( Definitions and Interpretations ) of the General Conditions of

Contract. Any resultant interpretation of the Tender Document shall be issued to all the

Tenderers as an addenda corrigendum. Verbal clarification and / or information given

by the Consulting Architect & / or Engineer shall not be binding on the S.M.C.

IT-14. ERRORS AND DISCREPANCIES IN THE TENDER : --Deleted--

IT-15. MODIFICATION OF DOCUMENTS :

Modification of Specifications and extension of the closing date of the tender, if required,

shall be made by an addendum. Copies of each addendum shall be posted online. These

shall be signed and shall form a part of the tender. The Tenderer shall not add to or

amend the text of any of the documents, except in so far as may be necessary to

comply with any addendum.

IT-16. ADDENDA :

Addenda form part of the Contract Documents & full consideration shall be given to all

addenda in the preparation of the Tender. Tenderer shall verify the number of addenda

issued, if any, and acknowledge the receipt of all Addenda in the Tender. Failure to so

acknowledge may cause the Tender to be rejected.

A. The Engineer-in-Charge of the authority may issue Addenda to advise Tenderers of

changed requirements. Such addenda may modify previously issued Addenda.

B. No Addendum may be issued after the last day of online price submission.

C. Not replying to the bidder's queries or not issuing an agenda will itself means that

SMC has not considered the queries / changes.

IT-17. TAXES AND DUTIES ON MATERIAL :

Present tender is all inclusive and any taxes/duties/levies etc. Shall be borne by contractor.

All the charges, on account of Octroi, Terminal Tax or Sales Tax, GST etc., and any other

duty / duties/Levy/Freight/Transportation/Loading/Unloading/Storage on material/s

obtained for the Work from any source, shall be borne by the Contractor. No 'D' or 'C'

Form shall be supplied by the S.M.C. Moreover, the Contractor shall have to bear any

revision of the taxes and / or duties implemented by the Authority from time to time, and

no extra payment shall be made for the revision of taxes and / or duties on materials /

IT-18. EVALUATION OF THE TENDERS :

In comparing the tenders, S.M.C. shall consider such factors as the time of completion,

efficiency and reliability of construction method proposed, compliance with the

Specifications, relative quality, the operation, maintenance and replacement cost of

structure and plant.

IT-19. POLICY FOR “TENDER UNDER CONSIDERATION” :

Tenders shall be termed to be “under consideration” from the date of opening of the

Tender, until such time when an official announcement of award is made.

While the tenders are under consideration, the Tenderers and their representative or other

interested parties are advised to refrain from connecting by any means with the

representative of S.M.C. on matters related to the tenders under study. The Engineer-in-

Charge’s Representative, if necessary, shall obtain clarification on tenders on behalf of the

Tenderers by requesting information from any or all the Tenderers, either in writing or

through personal contact, as may be necessary. The Tenderers shall not be permitted

to change the substance of his submitted Tender after price revision. Non-compliance

with this provision shall make the tender liable for rejection.

IT-20. PRICES AND PAYMENTS :

The Tenderer must understand clearly that the price quoted are for the total Work or the

part of the total Work quoted for, as the case may be, and include all costs due to

Materials :, labor, equipment, supervision, other services, royalties and octroi, if any, etc.

and to include all extras to cover the cost. No claim for additional payment, beyond

the prices quoted shall be entertained and the Tenderer shall not be entitled

subsequently to make any claim on any ground, except for the condition laid down in

concern clause of Price Adjustment.

IT-21. PAYMENT TERMS :

The terms of payment are defined separately elsewhere in tender documents. The

Municipal Corporation shall not, under any circumstances, relax these terms of payment,

and shall not consider any alternative payment terms. Tenderer shall, therefore, in his own

interest, note this provision to avoid rejection of his tender.

Award of the Contract or the rejection of tenders shall be made during the Tender Validity

Period stated in the “Instructions to the Tenderes” :

A. After all Contract contingencies are satisfied and the Notice of Award is issued,

the successful Tenderer shall execute the Contract Agreement within the time

stated in the “Instructions to the Tenderes”, and shall furnish the “Security Deposit”

as required herein. The Contract Agreement shall be executed in the form

stipulated by the Owner. A copy of the required form is included in the Contract

B. If the Tenderer, receiving the Notice of Award, fails or refuses to execute the

Contract Agreement within the stated time limit, or fails or refuses to furnish the

“Security Deposit” as required herein, the S.M.C. may annul his Award, and declare

the E.M.D. forfeited.

C. A Private / Public Limited Corporation, Partnership firm or other Consortium, acting

as the Tenderer and receiving the Award, shall furnish evidence of its existence,

and evidence that the person, signing the Contract Agreement & other

documents for the Private / Public Limited Corporation, Partnership Firm or other

Consortium acting as the Tenderer, is duly authorized to do so.

IT-23. SIGNING OF THE CONTRACT :

The successful Tenderer shall be required to execute the Contract within fifteen days of

receipt of notice of award of the Contract & / or to execute the Contract, failing which the

Municipal Corporation shall be entitled to annul the award and forfeit the Earnest Money

Deposit. The person to sign the Contract Document shall be the person as detailed

IT-24. DISQUALIFICATION

A tender may get disqualified and shall not be taken for consideration, if

A. The outer envelope does not show on the outside the reference of tender and,

thus, gets opened before the due date of opening as per Article - Submission of

Tender Document.

B. The tender Earnest Money Deposit and Tender Fees are not deposited in full and

C. The tender is in a language other than English, or does not contain its English

Translation in case of other language being adopted for tender preparation.

D. The tender does not meet any of the essential eligibility criteria

E. The Tender Document are not signed by an authorized person

F. The general performance data for qualification is not submitted

G. The submitted Tender is a Conditional Tender.

H. Price bid is submitted in hard copy.

I. Technical Bid is submitted in hard copy.

J. Qualifying and other documents are submitted in hard copy.

K. Price Variation, proposed by the Tenderer, is on principles other than provided in

the Tender Document.

L. Completion Schedule offered is not consistent with the completion schedule

defined and specified in the Tender Document.

M. The validity of the tender is less than the mentioned.

N. Any of the page or pages of the tender is / are removed / replaced.

P. All corrections or pasted slips are not initialed by the Tenderer.

Q. Any erasure is made in the tender.

R. Any other criteria demanded elsewhere in tender and not fulfilled by contractor

S. Single participation is submitted in multiple covers or on multiple dates.

IT-25. SECURITY DEPOSIT & RETENTION MONEY :

As described previously.

IT-26. STAMP DUTY :

The successful Tenderer shall have to enter into an Agreement within 15 ( Fifteen ) days

on a non-judicial stamp paper of Gujarat State of required value as per the form of the

Agreement and surety bond approved by the Municipal Corporation, Surat.

If security deposit is in form of Cash/DD/Bank Guarantee: Contractor has to submit three

number of Non judicial stamp paper of Government of Gujarat each of Rs.300/- for

agreement, surety and undertaking respectively. Stamp papers must not be older than

months from the date of submission to SMC.

If security deposit is in form of FDR: Contractor shall have to submit two stamp papers each

of Rs.300/- for surety and undertaking, plus stamp papers costing 4.95% (or as per latest

norms of the state) of security deposit amount for agreement.

IT-27.BRAND NAMES :

Specific references in the Specifications of any Materials : by manufacturer’s / supplier’s

name / or catalog number, shall be constructed as establishing a standard or quality and

performance, and not as limiting competition and the Tenderer, in such cases, may at

his option, freely use any other product, provided that it ensures equal or higher quality

than the standard mentioned and meets approved by Municipal Corporation.

IT-28. NON-TRANSFERABLE :

Tender Document are not transferable.

IT-29. COST OF TENDERING :

The Owner shall not defray expenses incurred by Tenderers in tendering.

IT-30. DEFECT OF TENDER :

The Tender for the Work shall remain open for a period of 120 calendar days from the

date of opening of online price bid for this Work, and that the Tenderer shall not be

allowed to withdraw or modify the offer on his own during this period. If any Tenderer

withdraws or makes any modifications or additions in the terms and conditions on his own,

the Municipal Corporation, shall without prejudice to any right or remedy, be at

liberty to reject the tender and forfeit the Earnest Money Deposit in full.

IT-31. VARIATION IN A QUANTITY & / OR ORDERED VALUE :SMC has every right to execute / not to

execute one or more items from the tender. SMC also reserves rights to increase / decrease

number of quantities of one or more items in the tender at the time of the execution

IT-32. NEW EQUIPMENT AND MATERIAL ;

All Materials :, equipment and spare parts thereof shall be new, unused and originally

coming from manufacturer's plant to the Corporation. The rebuilt or overhauled

equipment / Materials : shall not be allowed to be used on Work.

IT-33. RIGHTS RESERVED :

The S.M.C. reserves the right to reject any or all tenders, to waive any informality or

irregularity in any tender, without assigning any reasons. The S.M.C. further reserves the

right to withhold issuance of the notice to proceed, after execution of the Contract

Agreement, for the period of time stated in the Invitation to the Tender and no additional

payment shall be made to the successful Tenderer on account of such witholding. The

S.M.C. is not obliged to give reasons for any such action.

IT-34. Municipal Commissioner reserves right to reduce the scope of work and split the tender

in to two or more parts without assigning any reason even after the Award of Contract.

IT-35. MOBILIZATION ADVANCE :

No mobilization advance or advance on machinery shall be given

IT-36.CONDITIONAL TENDER :

The scope of Work is clearly mentioned in the Tender Document. The Contractor shall have

to carry out the Work in accordance with the detailed Specifications.No conditions shall

be accepted. The conditional tender shall be liable to be rejected.

IT-37 CANCELLED

IT-38. WORK IN ACCRODANCE WITH SPECIFICATIONS GIVEN IN GUJARAT P. W. D. HANDBOOK -

GENERAL TECHNICAL SPECIFICATION FOR BUILDING WORKS ( LATEST EDITION ) :

The Work shall be carried out strictly according to the Specifications given in Gujarat Public

Works Department Hand Book – General Technical Specification for Building Works ( The latest

edition ) whenever applicable as directed by Engineer-in-Charge.

IT-39. THE WORK TO START AT MULTIPLE PLACES :

The Work shall have to be started by the Contractor at as many places as ordered by the

Engineer-in-Charge.

IT-40. THE TENDERER LIABLE TO BEAR THE COST OF ANY DAMAGES TO ANY UTILITIES :

If during excavation or carrying out of any item of the Work, any electric pole, electric cable,

telephone cables, telegraph cable, gas line, drain connection pipeline,water service pipeline,

sewer main, water mains, etc. is / are damaged by the Contractor, he shall be liable to pay

the full expenditure required to repair the same or charges for the same as decided by the

concerned utility company namely The Electric Company, The Gas Company, Government

Authority or the Mahanagar Seva Sadan, as the case may be.

IT-41. WORKMANSHIP :

The Work shall be carried out in workmanlike manner, and only the best skilled workers shall be

employed. If any defect in the Work is found out, the Contractor shall have to rectify within the

time fixed by Engineer-in-Charge. If he fails to rectify the defect Engineer-in-Charge, after giving

due notice, shall rectify the defect at the risk and cost of the Contractor.

IT-42. THE WORK IN ACCORDNACE TO THE INSTRUCTIONS OF ENGINEER-IN-CHARGE :

All the Work shall be done strictly according to the instructions of Engineer-in-Charge.

IT-43. NO COMPENSATION FOR STOPPAGES DUE TO DEFECTIVE WORK :

No compensation shall be paid, if the Work is stopped due to either defective work, or as per the

instructions from Engineer-in-Charge due to any reasons.

IT-44. THE RATES IN THE PRICE TENDERTO HOLD GOOD WITHOUT REFERENCE TO QUANTITY & / OR

The rates given in the Schedule shall hold good for all the Work done under this Contract without

reference to quantities or location of the Work.

The Contractor is particularly directed to observe from the Specifications as to what is to be

included in the items and accordingly, the rates for several portions of the Work shall be worked

IT-46. THE DATE OF COMMENCEMENT OF THE WORK :

The date of commencement of the Work is considered to be the date Specified in the “Final

IT-47. NO ARBITRATION :

If any clause of Arbitration is there in the tender document, it is deleted here with.

IT-48. EXECUTION UNDER STRICT SUPERVISION OF THE SMC/CONSULTANT :

The project under this tender shall be executed under strict supervision and instructions of the

SMC/ Consultant deployed by S.M.C. The Contractor shall carry out the instructions of the

IT-49. DISPUTES :

Any dispute arising out of this Contract shall be subject to SURAT JURISDICTION only.

IT-50. CHANGE IN EXISTING / PRESENT CIVIL STRUCTURE :

All the civil works required to complete this work shall be in scope of the agency and no extra

payment shall be made thereof. Further, during implementation of Electrical Works, any

minor/major changes made in existing / present civil work [making holes, creating channel, wall

cutting, etc. ] by contractor shall be brought to original position / repaired / completed before

the end of execution. No extra payment shall be made by SMC to the contractor for such civil

works. All the changes required in present civil structure for this work shall be in scope of the

contractor and no extra payment shall be made. Scaffolding required to execute the work shall

also be in scope of contractor.

IT-51 COMPENSATION AGAINST INJURY/ACCIDENT

No compensation by SMC shall be given to the contractor/contractor's staff if any injury, accident

or death occurs during implementation of the contract.

IT-52 Follow BOQ

If there’s a difference between the item demanded in BOQ and detailed specification in scope

of work, BOQ shall be considered as authentic and final.

IT-53 Deduction

Latest and prevailing deduction rules and regulations for running/final bills of Surat Municipal

Corporation shall be applicable to contractor.

The drawings attached with these tender documents are only for consideration for bidding.

IT-55 Electricity

Electricity required for this work shall be provided by SMC.

Signature of the Contractor : Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

GENERAL CONDITIONS OF CONTRACT

GC-01 DEFINITIONS AND INTERPRETATIONS :

01.0 In the Contract documents, as herein defined, the following words and expression

used shall, unless, repugnant to the subject or context thereof, have the following

meanings assigned to them.

01.1 The "Owner / Municipal Corporation, Surat, shall be represented by Municipal

Commissioner / City Engineer or any officer authorized by the Municipal Corporation.

01.2 The "Contractor" shall mean the person or the persons, firm of company, whose tender

has been accepted by the Owner and includes his legal representative successors and

permitted assignees.

01.3 The "Engineer-in-Charge" shall mean the person designated as such by the Owner from

time to time, and shall include those, who are expressly authorized by the Municipal

Corporation to act for and on its behalf for the operation of this Contract.

01.4 "Engineer-in-Charge's Representative" shall mean any Engineer or assistant to the Engineer-

in-Charge designated from time to time by the Engineer-in-Charge to perform duties set

forth in the Tender Document whose authority shall be notified in writing to the Contractor

by the Engineer-in-Charge.

01.5 "Tender" shall mean the offer or proposal of the Tenderer, submitted in the prescribed form,

setting forth the prices for the Work to be performed, and the details thereof.

01.6 "Contract Price shall mean total money payable to the Contractor under the Contract

01.7 "Addenda" shall mean the written or graphic notices prior to submission of the tender,

which modify or interpret the Contract documents.

01.8 "Contract Time" shall mean the number of consecutive calendar months for the

completion of the Work, as stated in the executed Contract Agreement.

01.9 "Contract" shall mean Agreement between the parties for the execution of the Work,

including all Contract Documents therein.

01.10 "Tender Document" shall mean drawings, Specifications, agreed variations, if any, and

such other documents constituting the tender, and acceptance thereof.

01.11 "The Sub-Contractor" shall mean any person, firm or company other than the Contractor,

to whom any part of the Work has been entrusted by the Contractor with the written

consent of the Engineer-in-Charge, and the legal personnel, representative, successors

and permitted assigness of such person, firm or company.

01.12 "The Specifications" shall mean all directions, the various technical Specifications, provisions

and requirements attached to the Contract, which pertain to the method and manner of

performing the Work to the quality of the Work and the Materials : to be furnished under

the Contract for the Work and any order/s or instruction/s thereunder. It shall also mean the

latest Indian Standards Institution Specifications for or relative to the particular Work or

part thereof, so far as they are not contrary to the Tender Specifications or I.S.I.

Specifications, and in absence of any tender Specifications, the Specifications of any other

country applied in India as a matter of Standard Engineering practice and approved in

writing by the Engineer-in-Charge with or without modifications.

01.13 The "Drawings" shall include maps, plans, tracings or prints thereof with any

modifications approved in writing by the Engineer-in-Charge and such other drawings,

as may, from time to time, be furnished or approved in writing by the Engineer-in-

Charge in connection with the Work.

01.14 The "Work" shall mean the Work to be executed in accordance with the Contract or the

part thereof as the case may be, and shall include extra, additional, altered or substituted

Work as required for the purpose of the Contract. It shall mean the totality of the Work

by expression or implication envisaged in the Contract, and shall include all material,

equipment and labor required for or relative or incidental to or in connection with the

commencement, performance and completion of any Work and/or for incorporation in

01.15 The "Permanent Work” shall means Works, which shall be incorporated in, and form part of

the Work to be handed over to the Owner by the Contractor on completion of the

01.16 The "Temporary Work" shall mean all temporary Work of every kind required in or about

the execution, completion and maintenance of the Work.

01.17 "Site” shall mean the land and other place on, under, on or through which the Work is to

be carried out and any other lands or places provided by the Municipal Corporation for

the purpose of the Contract, together with any other places designated in the

Contract as forming part of the site.

01.18 "The Construction Equipment" shall mean all appliance / equipment of whatever nature

required in or for execution, completion or maintenance of the Work or temporary Work

as here under defined, but does not include Materials : or other things intended to form or

forming part of the permanent Work.

01.19 "Notice in Writing or Written Notice" shall means a notice in written, typed or printed form,

delivered personally or sent by Registered Post to the latest known private or business

address of the Registered office of the Contractor.

01.20 The "Alteration / Variation Order" shall mean an orders given in writing by the Engineer-in-

Charge to effect additions to or deletion from / or and alterations in the Work.

01.21 "Final Test Certificate" shall mean the Final Test Certificate, issued by the Owner within the

provisions of the Contract.

01.22 The "Completion Certificate" shall mean a certificate to be issued by the Engineer-in-

Charge when the Work has been completed to his satisfaction.

01.23 The "Final Certificate" shall mean the final certificate issued by the Engineer-in-Charge

after the Work is finally accepted by the Owner.

01.24 "Defect Liability Period" shall mean the specified period between the issue of “Completion

Certificate” and the “Final Certificate” as specified in the tender.

01.25 "Approved"& “Approval” shall mean approved in writing, including subsequent

modification/s in writing of previous verbal approval and "Approval" shall mean approved

in writing, including as aforesaid.

01.26 "Letter of Acceptance" shall mean an intimation by a letter to the Tenderer that the

Tender has been accepted in accordance with provisions contained therein.

01.27 "Order" and "Instruction" shall respectively mean any written order or instruction given

by the Engineer-in-Charge, within the scope of his powers in terms of the Contract.

01.28 "Running Account Bill" shall mean a Bill for the payment of "On Account" money to the

Contractor during the progress of Work on the basis of Work done and the non-

perishable Materials : to be incorporated in the Work supplied by the Contractor.

01.29 "Security Deposit" shall mean the deposit to be held by the Owner as security for the due

performance of Contractual obligations.

01.30 Retention Money shall mean the money retained from R. A. Bill for due completion of "Net

01.31 Unless otherwise Specifically stated, the masculine gender shall include the feminine

and natural genders and vice versa and the singular shall include the plural and

GC-02 LOCATION OF SITE AND ACCESSIBILITY :

The site of the Work is within the limits of Surat Municipal Corporation. The city is served by all

weather roads and Western Railway Broad Gauge line. The intending Tenderer shall inspect the

site and make himself familiar with site conditions and available communication facilities. Non

availability of access / roads shall in no case be the cause to condon any delay in the execution

of the Work or be the cause for any claims or extra compensation.

GC-03 SCOPE OF WORK :

The scope of Work is defined broadly in the Special Conditions of Contract and Specifications.

The Contractor shall provide all necessary Materials : equipment and labor etc. for the execution

and of the Work till completion. All Materials : required for the Work shall be approved by the

Engineer-in-Charge prior to procurement and use.

The Contractor shall have to make his own arrangement for water supply.

SMC will provide electricity at free of cost to carry out this work.

Contractor shall have to make his own arrangement of security for any material / machine /

equipment supplied/installed till it is handed over to SMC. SMC shall not be responsible for any

theft/loss/damage of work/component of work till it is successfully handed over to SMC. Handing

over the site to SMC shall mean a certificate issued from an officer equivalent or above than the

post of Assistant Engineer.

LAND FOR CONTRACTOR'S FIELD OFFICE, GODOWN & WORKSHOP:

The Owner shall not be in a position to provide land required for the field office, godown,

Workshop, etc. of the Contractor. The Contractor shall have to make his own arrangement for the

same. No land shall be provided by the Owner to the Contractor for constructing his labor and

supervisory camp and other service facilities.

GC-04 RULING LANGUAGE :

The language according to which the Contractor shall be instructed and interpreted shall be

English. All entries in the Contract Document and all correspondence between the Contractor

and the Municipal Corporation or the Engineer-in-Charge shall be in English. All dimensions for the

Materials : shall be given in metric units only.

GC-05 INTERPRETATION OF CONTRACT DOCUMENT :

05.01. The provisions of the General Conditions of Contract and Special Conditions of Contract

shall prevail over those of any other documents of the Contract, unless Specifically

provided otherwise. Shall there be any discrepancy, inconsistency error or omission in the

several documents forming the Contract, the matter may be referred to the Engineer-in-

Charge for his instructions and decision. The Engineer-in-Charge's decision in such case

shall the final and binding to the Contractor.

05.02. Works, shown upon the drawings but not described in the Specifications, or

described in the Specific Specifications, without showing the same on the drawings, shall

be taken as described in the Specifications and shown on the drawings.

05.03. The heading and the marginal notes to the clauses of those General Conditions of

Contract or to the Specifications or to any other part of Tender Document are solely for

the purpose of giving a concise indication and not a summary of contents thereof or

be used in the interpretation or construction thereof of the Contract.

05.04. Unless otherwise stated Specifically, in this Contract Document, the singular shall

include the plural and vice versa, wherever the context so requires. Work implementing

persons shall include relevant corporate companies / registered associations / body

of individual / firm of partnership.

05.05. Notwithstanding the sub-divisions of the documents into separate sections and volumes,

every part of each section shall be supplementary to and complementary of every other

part, and shall be read with and into the context so far as it may be practicable to do

05.06. Where any portion of the General Conditions of Contract is repugnant to or at variance

with any provisions of the Special Conditions of Contract, then, unless a different

intention appears, the provisions of the Special Conditions of Contract shall be

deemed to override the provisions of General conditions of Contract, and shall to

the extent of such repugnancy or variance prevail.

05.07. The Materials : design and Workmanship : shall satisfy the relevant I. S. S. and Codes

referred to. If Additional requirements are shown in the Specifications, the same shall

be satisfied over and above I.S.S. and Codes.

05.08. If the Specifications mention that the Contract shall perform certain Work or provide

certain facilities, it shall mean that the Contractor shall do so at his own cost.

05.09. The correctness of the details given in the Tender Document is not guaranteed. The

Contractor shall independently obtain all necessary information while preparing and

submitting the tender. The Contractor shall be deemed to have examined the Contract

Documents, to have generally obtained his own information in all matters which may

affect the carrying out of the Work or the tendered rates. Any error in description of

quantity or commission therefrom shall not vitiate the Contract or release the Contractor

from executing the Work comprised in the Contract according to the Drawings and

Specifications at the tendered rates. He is deemed to have known the scope, nature

and magnitude of the Work, and the requirements of Materials : and labor involved and as

to the total Work he has to complete in accordance with the Contract, what so ever

be the defects, omissions, or errors that may be found in the Contract documents. The

Contractor shall be deemed to have visited the site and the surroundings, to have

satisfied himself to the nature of all existing structures, if any, and also as to the nature

and the conditions of railways, roads, bridges and culverts, means of transport and

communications, whether by land, air or water and as to possible interceptions

thereto and the access and egress from the site, to have made inquires, examined and

satisfied himself as to the locations of sources for obtaining sand, stones, bricks and other

required Materials :, the sites for disposal of surplus Materials :, the available

accommodation as to whatever required, the depicts and such other buildings as may

be necessary for executing and completing the Work, to have local independent inquiry

as to the subsoil, subsoil water and variation thereof, storms, prevailing winds, climatic

conditions and all other similar matters affecting the Work. He is deemed to have

acquainted himself as to his liability for payment of government taxes, customs duty and

Any neglect or failure on the part of the Contractor in obtaining necessary and reliable

information about the forgoing or any other matter affecting the Contract shall not

relieve him from any risks or liabilities or the entire responsibility from completion of the

Work at the tendered rates and time in strict accordance with the Contract

No verbal Agreement or inference from conversation with any officer or employee of the

Owner, either before or after the execution of the Contract Agreement shall, in any way

effect or modify any of the terms of obligations herein contained.

GC-06 CONTRACTOR TO UNDERSTAND HIMSELF FULLY :

The Contractor by tendering shall be deemed to have satisfied himself, as to consideration and

circumstances affecting the tender price, as to the possibility of executing the Work as shown

and described in the Contract and to have fixed his prices according to his own view on these

matters and to have understand that no additional allowances except as otherwise expressly

provided, shall be made beyond the Contract Price. The Contractor shall be responsible for any

misunderstanding or incorrect information given in writing by the Engineer-in-Charge.

GC-07 ERROR IN SUBMISSION :

The Contractor shall be responsible for any errors or omissions in the particulars supplied by

him. Whether such particulars have been approved by the Engineer or not, provided that such

discrepancies, errors or omissions be not due to inaccurate information or particulars furnished

in writing to the Contractor by the Owner or the Engineer-in-Charge.

GC-08 SUFFICIENCY OF TENDER :

The Contractor shall be deemed to have satisfied himself before tendering as to the

correctness of the tender rates, which rates shall, except as or other wise provided for, cover all

the Contractor's act liabilities and obligations set forth or implied in the Contract for the proper

execution of the Work for compliance with requirements of relative GC thereof.

GC-09 DISCREPANCIES :

The drawings and Specifications are to be considered as mutually explanatory of each

other, detailed drawings being followed in preference to small scale drawings and figures

dimension/s in preference to scaled and Special Conditions in preference to general conditions.

Special direction or dimensions given in the Specifications shall supersede all else shall any

discrepancies, however, appear or shall any misunderstanding arise as to the meaning and

intent of the said Specifications or Drawings, or as to the dimensions or the quality of the

Materials :, or the due and proper execution of the Work, or as to the measurement or quality and

valuation of the Work executed under this Contract, or as extra there upon, the same shall be

explained by the Engineer-in-Charge, and his explanation shall, subject to the final decision

of the Executive Engineer(Ele.) / Commissioner, in case reference be made to him, be binding

upon the Contractor, who shall execute the Work according to such explanation subject to

aforesaid, and without addition to or deduction from the Contract and shall also do all such

Work and things necessary for the proper completion of the Work as implied by the Drawings

and Specifications, even though such Work and things are not specially shown and

described in said Specifications. In cases where not particular Specifications are given for any

article to be used under the Contract, relevant Specifications of the Indian Standard

Institution shall apply.

GC-10 SECURITY DEPOSIT :

10.01. The total Security Deposit is sum of 2 % of the accepted Tender Contract Price shall be

deposited by the Tenderer, hereinafter called the Contractor, while tender is accepted as

Security Deposit with the Owner, for the faithful performance, completion of the Work in

accordance with the Contract Document and to the satisfaction of the Engineer-in-

Charge, and assuring the payment of all obligations arising from the execution of the

10.02. If the Contractor, Sub – Contractor/s or his / their employee/s shall break, deface or

destroy any property belonging to the Owner or other agency during the execution

of the Contract, the same shall be made good by the Contractor at his own

expenses and in default thereof, the Engineer-in-Charge may cause the same to

be made good by other agencies and recover expenses from the Contractor, for

which the certificate of the Engineer-in-Charge shall be final. These expenses can be

recovered from the Security Deposit, if recovery from other sources is not possible. The

amount so reduced in Security Deposit shall be made good by deduction from the next

R.A.Bill of the Contractor.

10.03. All compensation or other sums of money payable by the Contractor to the Owner

under terms of this Contract may be deducted from or paid by the sale of sufficient part

of his Security Deposit or from any sums which may be due or become due to the

Contractor by the Owner on any account whatsoever and in the event this Security

Deposit being reduced by reasons of any such deductions or sale of security deposit

or part thereof as aforesaid, the Contractor shall within 15 days thereafter, make good

the same in cash, bank drafts or Government Securities endorsed as aforesaid. No

interest shall be payable by the owner for sum deposited as Security Deposit.

10.04. The Security Deposit shall be extendable up to the date as decided by Engineer-in-

Charge in accordance with Requirement of Contractual obligations under the

10.05. The Security Deposit less any amounts due shall be returned to the Contractor without

any interest after the Defects Liability Period is over, and subject to the Engineer-in-

Charge certifying that no liability has remained attached to the Contractor.

10.06. The performance guarantee shall be delivered to the Owner within 15 days of the

notice of award / L.O.I. Security Deposit shall be paid in time and if it is paid after 15 days

from the date of Work order then the penalty of 0.065 % per day of the amount of the

Security Deposit shall be recovered from the Contractor while receiving the Security

Deposit. It is also clarified that the amount of the Security Deposit shall be calculated on

the basis of Contract Value and not on the basis of estimated amount put to tender.

GC-11 INSPECTION OF THE WORK :

11.01. The Engineer-in-Charge shall have full power and authority to inspect the Work at any

time, wherever in progress, either on the site or at the Contractor's any other manufacturers

Workshop/s or factories wherever situated, and the Contractor shall afford for Engineer-in-

Charge every facility and assistance to carry out such inspection. Contractor or his

authorized representative shall, at all time during the usual Working hours and all other

times when so notified, remain present to receive orders and instructions, orders given to

the Contractor's representative shall be considered to have the same force as if they

had been given to the Contractor himself. Contractor shall give not less than seven (

) days’ notice in writing to the Engineer-in-Charge before covering up or otherwise

placing beyond reach of inspection and measuring any Work in order that the same may

be inspected and measured. In the event of breach of the above, the same shall be

reopended& its cost shall be recovered at the Contractor's expense for carrying out such

inspection or measurement.

11.02. No material shall be dispatched from Contract Store on site of the Work before obtaining

approval in writing of the Engineer-in-Charge, Contractor shall provide at all time,

during the progress of Work and maintenance period proper means of access with

ladders, gangways, etc. and the necessary attendance to move and adopt as d

irected for inspection or measurement of the Work by Engineer-in-Charge.

GC-12 DEFECT LIABILITY :

12.01 Defect liabilityperiod shall be counted as 12 months after handing over the site to SMC or

24 months from the date of receipt of material last. However, a certificate from competent

authority of the department must be received by the contractor. Any damage or defect that

may arise or that may remain undis-covered at the time of issue of completion certificate

connected in any way with the equipment or Materials : supplied by him or in the

Workmanship : be rectified or replaced by the Contractor at his own expense as desired by

Engineer-in-Charge or in default may cause the same to be made good by other agency and

deduct expenses, of which the certificate of Engineer-in-Charge shall be final from any sums

that may then or any time thereafter become due to Contractor of sale thereof or of a sufficient

portion thereof. The replaced material shall be brand new. Second hand material shall not be

allowed in any case.

12.02. From the commencement to completion of Work Contractor shall take full responsibility for

the case of the Work including all temporary Work and in case any damage, loss or injury shall

happen to Work or any part thereof or to any temporary Work from any cause whatsoever

and shall at his own cost repair and make good the same so that at completion Work shall be in

good order and in conformity in every respect with the requirements of Contract and as

per the instructions of the Engineer-in-Charge.

12.03. If at any time before the Work is taken over, the Engineer-in-Charge shall -

12.03.a. Decide that any Work done or Materials : used by the Contractor are

defective or not in accordance with Contract or that Work of any portion thereof is

defective or do not fulfill the requirements of Contract (all such Materials : being hereinafter

called defects in this clause and (b) as soon as reasonably practicable given to Contractor

notice in writing of the said defect specifying particulars of the defects alleged to exist or to

have occurred, then Contractor shall at his own expenses and with all speed make good the

defects so specified.

12.03.b. In case, the Contractor fails to do so, the Owner may take, at the cost of the

Contractor, such steps as may in all circumstances, be reasonable to make good such defects.

The expenditure so incurred by the Owner, shall be recovered from the amount due to the

Contractor. The decision of Engineer-in-Charge with regard to the amount to be recovered from

the Contractor shall be final and binding on the Contractor.

GC-13 POWER OF ENGINEER TO GIVE FURTHER INSTRUCTIONS :

The Engineer-in-Charge shall have the power and authority, from time to time and at all times,

to give further instructions and directions as may appear to him necessary or proper for the

guidance of the Contractor and the Work and efficient execution of the Work according to the

terms of the Specifications, and the Contractor shall receive, execute, obey and be bound by the

same, according to the true intent and meaning thereof, as fully and effectually, as though the

same had accompanied or had been mentioned or referred to in the Specifications. No Work

which radically changes the original nature of the Contract, shall be ordered by the Engineer-in-

Charge and in the event of any deviation being ordered, which in the opinion of the Contractor

changes the original nature of the Contract, shall, nevertheless, carry it out and any dis Agreement

as to the nature of the Work & the rate to be paid thereof shall be resolved. The time of

completion of the Work, in the event of any deviations, resulting in additional cost over the

Contract sum being ordered, then be extended or reduced reasonably by the Engineer-in-

Charge. The Engineer-in-Charge's decision in the cases shall be final and binding to the

GC-14 PROGRAMME :

The time allowed for execution of the Work shall be of essence of the Contract. The Contract

Period shall commence from the date of Notice of Intimation to proceed. The Tenderer at the time

of submitting his tender shall indicate the Construction Schedule Programme, the month wise

Programme required for the execution of the Work and shall confirm the same within fourteen (14)

days of the acceptance of his Tender. The Contractor shall provide to the Engineer-in-Charge

a detailed Programme of time Schedule for execution of the Work accordance with the

Specifications & the date of completion. The entire Programme to be finalized by the Contractor,

has to confirm with the Execution period mentioned along with the Bill of Quantities in the

Tender Document. The Engineer-in-Charge upon scrutiny of such submitted Programme by

Contractor, shall examine suitability of it to the requirement of the Contract and suggest

modifications, if found necessary.

GC-15 SUBLETTING OF WORK :

No part of the Contract nor any share or interest thereon shall in any manner or degree be

transferred, assigned or sublet by the Contractor directly or indirectly to any firm or Corporation

whatsoever except as provided for in the succeeding sub clause, without the consent in writing

GC-16 SUB-CONTRACTORS FOR TEMPORARY WORK, ETC. :

The Owner may give written consent to sub-Contractor for execution of any part of the Work

at the site being entered upon by the Contractors provided details of each individuals

Contractor is submitted to & obtaining prior approval of the Engineer-in-Charge. List of Sub-

Contractor is to be supplied. Not with standing any subletting with such approval as aforesaid and

notwithstanding the Engineer-in-Charge shall have received copies of any sub-Contractor, the

Contractor shall be and shall remain solely responsible for the quality and proper expeditions

and execution of the Work in accordance with of all the Conditions of Contract in all respects, as

if such submitting or sub-Contracting had not taken place, and as if such Work had done directly

by the Contractor.

GC-17 TIME FOR COMPLETION :

17.01. The Work covered under this Contract shall be commenced from the Date mentioned in

the of Contract is served with a Notice to Proceed with the Work and shall be completed before

the date of completion, as mentioned in the Programme / Construction Schedule of Work. The

time is the essence of the Contract and unless the same is extended as mentioned in clause

No. GC-18, Extension of Time, the Contractor shall be penalised for the delay.

17.02. The general Programme / Execution Schedule is given in the Tender Document.

Contractor shall prepare a detailed weekly or monthly Programme for Execution in consultation

with the Engineer-in-Charge soon after the Agreement, and the Work shall be strictly

executed accordingly. The time for execution given includes the time required for testing,

rectification if any, retesting and completion in all respects to the entire satisfaction of the

Engineer-in-Charge.

GC-18 EXTENSION OF TIME :

Time shall be considered as the essence of the Contract. If, however, the failure of the Contractor

to complete the Work as per the stipulated dates referred to above arises from delays on the

part of the Owner in supplying the Materials : or equipment, it has undertaken to supply under

the Contract or from delays in handing over sites or from increase in the quantity of the Work to

be done under the Contract, or Force Majeure an appropriate extension of time shall be given.

The Contractor shall request such extension within one month of the cause of such delay and in

any case, before expiry of the Contract Period. In case of extension of time limit, decision of the

Competent Authority shall be considered final & binding upon the Contractor.

GC-19 CONTRACT AGREEMENT :

The successful Tenderer shall when called upon to do so, enter into and execute the Contract

Agreement within fifteen (15) days of the Notice of Award, in the form shown in Tender Document

with such modifications as may be necessary in the opinion of the Municipal Commissioner. It

shall be incumbent on the Contract, to pay the stamp duty and the legal charges for the

completion of the Contract Agreement.

GC-20 A PENALTY FOR DELAY :

If the Contractor fails to complete the Work within the stipulated completion date for the

Work or he shall pay liquidated damages at 0.2% of Contract Value per day of delay in

completion and handing over the Work or part thereof as the case may to the Owner. The

amount of liquidated damages shall, however, be subjected to a maximum of ten ( 10 ) per cent

of the Contract Value. Delays in excess of one hundred days shall be a cause for termination of

the Contract and forfeiture of all security for performance. In case of penalty for delay, decision

of Municipal Commissioner shall be considered final & binding upon the Contractor.

GC-21 FORFEITURE OF SECURITY DEPOSIT :

Whenever any claim arises against the Contractor for the payment of a sum of money out of or

under the Contract, the Owner shall be entitled to recover such sum by appropriating in part of

whole, the Security Deposit of the Contractor. In case the Security Deposit is insufficient, the

balance recoverable shall be deducted from any sum then due or which at any time

thereafter, may become due to the Contractor, the Contractor shall pay to the Owner on

demand any remaining may balance due.

GC-22 ACTION OF FORFEITURE OF SECURITY DEPOSIT :

In any case, in which under any clause or clauses of the Contract, the Contractor shall have

forfeited the whole of his Security Deposit or have committed a breach of any of the terms

contained in this Contract, the Owner shall have power to adopt any of the following courses

as he may deem best suited to his interest :

22.01. To rescind the Contract of which Rescission Notice in writing to the Contractor

under the hand of the Owner shall be conclusive evidence. In which case, the

Security Deposit of the Contractor shall stand forfeited and be absolutely at the

disposal of the Owner.

22.02. To employ labor and to supply Materials : to carry out the balance Work

debiting Contractor with the cost of labor employed and the cost of

Materials : supplied for which a certificate of the Engineer-in-Charge shall be

final and conclusive against the Contractor, and an additional amount equal to

Ten per cent ( 10 % ) of the above costs shall be recovered to cover all

departmental charges, and crediting him with the value of Work done at the

same rates as if it has been carried out by the Contractor under the terms of

his Contract. The certificate of Engineer-in-Charge, as to the value of the Work

done shall be final, conclusive & binding to the Contractor.

22.03. To measure up the Work of the Contractor and to take such part hereof as shall be

unexecuted out of his hand to give it to another Contractor to complete. In this

case, the excess expenditure incurred than what whole have been paid to the

original Contractor, if the Work would had been executed by him, shall be

deducted from any money due to him by the Owner under the Contract for the

excess expenditure, the certificate of the Engineer- in-charge shall be final and

would conclusive & binding to the Contractor.

In the event any of the above course being adopted by the Owner, the

Contractor shall have no claim to compensation for any less sustained by him

by reason of his having purchased or procured any Materials : or entered into

any agreement so or made by advance on account of or with a view to the

execution of the Work for the performance of the Contract. In such case the

Contractor shall not be entitled to recover or be paid by sum for any Work

actually performed under this Contract unless the Engineer-in-Charge shall certify

in writing the performance of such Work and the value payable in respect

thereof and the shall only be entitled to be paid the value so certified. In the

event of the Owner putting in force the powers as stated in a, b, c, above

vested in him under the preceding clause, he may, if he so desire, take

possession of all or any tools and plant, Materials : and stores in or upon the Work

or the site thereof belonging to the Contractor, or procured by him and

intended to be used for the execution of the Work or any part thereof paying

or allowing for the same in account at the Contract rates to be certified by the

Engineer-in-Charge whose certificate thereof shall be final otherwise the Engineer-

in-Charge may give notice in writing to the Contractor or his representative

requiring him to remove such tools plant Materials : or stores from the premises

within the time specified in the notice and in if the Contractor fails to comply

with any such notice, the Engineer-in-Charge may remove them at the

Contractor's expenses or sell them by auction or private sale on account of the

Contractor and his risks in all respects without any furhter notice as to the date,

time to place of the sale and the certificate of Engineer-in-Charge as to the

expenses of any such removal and the amount of the proceeds and the

expenses of any such sale shall be final and conclusive against the Contractor.

GC-23 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF THE WORK :

If at any time from the commencement of Work, the Owner shall for any reasons whatsoever not

require the whole or part thereof a specified in the tender to be carried out, the Engineer-in-

Charge shall give notice in writing of the Contractor, who shall have no claim to any payment

or compensation whatsoever on account of any profit or advantage which he might have

derived from execution of Work in full, but which he did not derive in consequence of the full

amount of the Work not having been carried neither shall be have any claim for

compensation by reason if any alternations having been made in original Specifications,

drawings, designs and instructions which shall involve any curtailment of the Work as originally

contemplated. When the Contractor is a partnership firm, the prior approval in writing of the

S.M.C. shall be obtained before any change is made in the constitution of the firm, where the

Contractor is an individual or a Hindu Undivided Family business concern, such approval as

aforesaid shall, likewise be obtained before sub-Contractor enters into any Agreement

with other parties where under the reconstituted firm would have the right to carry out the

Work hereby undertaken by the Contractor. In either case if prior approval as aforesaid is not

obtained, the Contract shall be deemed to have been allotted in contravention of sub-

letting clause hereof and the same action may be taken and the same consequence shall

ensure as provided in the sub-letting clause.

GC-24 IN EVENT OF DEATH OF CONTRACTOR :

Without prejudice to any of the right or remedies under the Contract, if the Contractor dies,

the Owner shall have the option of terminating the Contract without compensation to the

GC-25 MEMBER OF THE OWNER NOT INDIVIDUALLY LIABLE :

No official or employee of the Owner shall in any way be personally bound or liable for the

acts or obligations of the Owner under the Contract or answerable for any default or

ommission in the observance or performance of the acts, matters or things which are herein

GC-26 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS :

The Contractor shall not be entitled to any increase on the Schedule of rates or any other rights

or claims whatsoever by reason of representation, explanation or statement or alleged

representation, promise or guarantees given or alleged to have been given to him by any

GC-27 CONTRACTOR'S OFFICE AT SITE :

The Contractor shall provide and maintain an office cum store at the site for the accommodation

of his agent and staff and such office shall be opened at all reasonable hours to receive

instructions, notice or other communications.

GC-28 CONTRACTOR'S SUBORDINATE STAFF AND THEIR CONDUCT :

1. The Contractor on award of the Work shall name and depute a qualified Engineer,

having experience of carrying out Work of similar nature, to whom equipment,

Materials :, if, any, shall be issued and instructions for Work given. The Contractor shall

also provide to the satisfaction of Engineer in-charge sufficient and qualified staff to

superintend the execution of the Work, competent sub-agents, foremen and leading

hands including those specially qualified by previous expeditions to a supervise the

type of Work comprised in the Contract in such manner as shall ensure Work of the

best quality and expeditions Working, it, in the opinion of the Engineer- in-charge,

additional properly qualified supervision staff is considered necessary, if shall be

employed by the Contractor without additional charge on account thereof. The

Contractor shall ensure to the satisfaction of the Engineer-in-Charge that sub -

Contractors, it any shall provide competent and efficient supervision over the Work

entrusted to them.

2. If and whenever any of the Contractor's or sub-contractor agents, sub-agents, assistance,

foremen or other employees shall, in the opinion of Engineer-in-Charge, be guilty of any

misconduct or be incompetent or insufficiently qualified or intelligent in the

performance of their duties or that in opinion of the Owner or Engineer-in-Charge, it is

undesirable for administrative or any other reason for person or persons to be employed

in the Works, the Contractor, if so directed by the Engineer-in-Charge, shall at once

remove person or persons from employment thereon. Any person or persons so

removed shall not again be employed in connection with the Work without the written

permission of the Engineer-in- charge. Any person so removed from the work shall be

immediately replaced at the expenses of the Contractor by a qualified and competent

substitute. Shall the Contractor be required to repatriate any person removed from the

Work he shall do so and shall bear all costs in connection therewith.

3. The Contractor shall be responsible for the proper behavior of all the staff, foremen, Workmen

and others shall exercise proper control over them and in particular and without

prejudice to the same. Generally, the Contractor shall be bound to prohibit, and

prevent any employee from trespassing or acting in any way detrimental or prejudicial

to the interest of the community or of the properties or occupiers of land and

properties in the neighborhood and in the event of such employees so trespassing, the

Contractor shall be responsible therefore and relieve the Owner of all consequent

claims, actions for damages or injury or any other grounds whatsoever. The

decision of the Engineer-in- charge upon any matter arising under this clause shall be

4. If and required by the Owner, the Contractor's personnel entering upon the Owner's

premises shall be properly identified by badges of a type acceptable to the

S.M.C. which must be worn at all times on Owner's premises.

GC-29 TERMINATION OF SUB-CONTRACTOR BY OWNER :

If any sub-Contractor engaged upon the Work at the site executes any Work which in the

opinion of Engineer-in-Charge is not in accordance with the Contract documents, the S.M.C.

may be give written notice to the Contractor and request him to terminate such sub-Contract

and the Contractor upon the receipt of such notice shall terminate such sub-Contract and the

letter shall forthwith leave the Work failing which the Owner shall have the right to remove such

sub-Contractors from the site.

No action taken by the Owner under the above clause shall relieve the Contractor of his

liabilities under the Contract or give rise to any right to compensation, extension of time or

GC-30 POWER OF ENTRY :

If the Contractor shall not commence the Work in the manner previously described in the

Contract documents or if he shall, at any time, in the opinion of Engineer-in-Charge.

(i) Fail to carry out Work in conformity with the documents or

(ii) Fail to carry out the Work in accordance with the time schedule or

(iii) Substantially suspend Work or the Work for a period of fourteen days without authority

from Engineer-in-Charge or

(iv) Fail to carry out and execute the Work to the satisfaction of the Engineer-in-Charge or

(v) Fail to supply sufficient or suitable construction plant temporary Works, labor Materials : or

(vi) Commit breach of any other provisions of the Contract on his part to be performed or

observed or persist in any of the above mentioned breached of the Contract for

fourteen days after notice in writing shall have been given to the Contractor by the

Engineer-in-Charge requiring such breach to be remedied or

(vii) Abandon the Work or

(viii) During the continuance of the Contract becomes bankrupt, make any arrangement or

compromise with his creditors, or permit any execution to be levied or go into

liquidation whether compulsory or voluntary not being merely a voluntary

liquidation for the purpose of amalgamation or reconstruction then in any such

The Owner shall have the power to enter upon the Work and take possession thereof and

of the Materials :, temporary Works, constructional plant and stock therein, and to r

evoke the Contractor's license to use the same and to complete the work by his agents,

other Contractor or Workman or to relate the same upon any terms and to such other

person, firm or corporation as the Owner in his absolute discretion may think proper to

employ, and for the purpose aforesaid to use or authorize the use of any Materials :,

temporary Works, constructional plant, and stock as aforesaid, without making payment

or allowance to the Contractor for the said Materials : other than such as may be

certified in written by the Engineer-in-Charge to be reasonable and without making

any payment or allowance to the Contractor for the use of said temporary Works,

constructional plant and stock or being liable for any less or damage thereto. If the

Owner shall be reason of his taking possession of the Work or of the Work being got

completed by other Contractor incur excess certified by the Engineer-in-Charge shall be

deducted from any money which may be due for the Work done by the Contractor

under the Contract and not paid for. Any deficiency shall fortwith be made good and paid

to the Owner by the Contractor and the Owner shall have power to sell in such manner and

for such price as he may think fit all or any of the constructional plant, Materials : etc.

constructed by or belonging to and recoup and retain the said deficiency or any part

thereof out of the proceeds of the sale.

GC-31 CONTRACTOR'S RESPONSIBLITY WITH THE OTHER CONTRACTOR AND AGENCIES :

Without repugnance to any other condition, it shall be the responsibility of the Contractor

executing the Work to work in close co-operation and co-ordinate the Work with other

Contractors or their authorized representative and the Contractor shall put a joint scheme with

the concurrence of other Contractors showing the arrangements for carrying his portion of the

Work to the Engineer-in-Charge and get the approval. The Engineer-in-Charge before

approving the joint scheme shall call the parties concerned and modify the scheme if required.

No claim shall be entertained on account of the above. The Contractor shall conform in all

respects with the provisions of any statutory regulations, ordinances or by laws of any local or

locally constituted authorities or public bodies which may be applicable from time to time to work

or any temporary Works. The Contractor shall keep the Owner indemnified against all

penalties and liabilities of every kind arising out of non-adherence to such statutes, ordinance,

laws, rules, regulations, etc.

GC-32 OTHER AGENCIES AT SITE :

The Contractor shall have to execute the Work in such place and condition where other

agencies shall also be engaged for other Works, such as site grading, filling and leveling, civil

and mechanical engineering Works, etc. No claim shall be entertained for Work being

executed in the above circumstances.

GC-33 NOTICES :

Any notice under this Contract may be served on the Contractor or his duly authorized

representative at the job site or may be served by registered post direct to the official address

of the Contractor proof of issue of any such notice could be conclusive of the Contractor

having been duly informed of all contents therein.

GC-34 RIGHT OF VARIOUS INTERESTS :

The Owner reserves the right to distribute the Work between more than one Contractor.

Contractor shall co-operate and afford reasonable opportunity to other Contractors for access

to the Work for the carriage and storage of Materials : and execution of their Works.

Wherever the Work being done by any department of the Owner or by other Contractor

employed by the Owner is contingent upon Work covered by this Contract, the respective

rights of the various interests shall be determined by Engineer-in-Charge to secure the

completion of various portions of the Work in general harmony.

GC-35 PRICE ADJUSTMENT DUE TO VARIATION :

Not applicable. No Price Escalation shall be paid.

GC-36 TERMS OF PAYMENT :

The payment of Bills shall be made progressively according to the rules and practice followed by

the Municipal Corporation. The progressive payment unless otherwise provided in the Contract

Agreement or sub-sequently agreed to by the parties, shall be made generally monthly or as

required on submission of a bill in form of hard copy and soft copy by the Contractor through

Project Management Consultant in prescribed form in an amount according to the value of the

Work performed less the aggregate of previous progressive payments and as required by clause

All such progressive payment shall be regarded as payment by way of advance against final

Payment for the Work done by the Contractor shall be based on the measurement at various

stages of the Work, in accordance with the conditions at Clause GC-76 (Measurement of Work

in Progress) Deposit).

GC-37 PAYMENT DUE FROM THE CONTRACTOR :

All costs, damages or expenses, for which under the Contract the Contractor is liable to the

Municipal Corporation deducted by the Mahanagar Seva Sadan from any money due or

becoming due to the Contractor under the Contract or from any other Contract with the

Municipal Corporation or may be recovered by action at law or other-wise from the

GC-38 CONTINGENT FEE :

38.01. The Contractor warrants that he has not employed any person to solicit or secure the

Contract upon any Agreement for a commission, percentage, brokerage or contingent fee.

Breach of this warranty shall give the Municipal Commissioner the right to cancel the Contract

or to take any other measure as the Municipal Commissioner may deem fit. The warranty

does not apply to commissions payable by the Contractor to establish commercial or

selling agent for the purpose of securing business.

38.02. No officer, employer of the Municipal Corporation be admitted to any share or part of this

Contract or to any benefit that may rise there from.

GC-39 BREACH OF CONTRACT BY CONTRACTOR :

If the Contractor fails to perform the Work under the Contract with due diligence or shall refuse

or neglect to comply with instruction given to him in by the Engineer-in-Charge accordance with

the Contract, or shall contraverse the provisions of the Contract,the S.M.C. may give notice in

writing to the Contractor to make good such failure, neglect or contravention. Shall the

Contractor fail to comply with such written notice within twenty eight (28) days or receipt, if the

Municipal Commissioner shall think fit, it shall be lawful for the Municipal Corporation, without

prejudice to any other rights, the Contractor may have under the Contract, to terminate the

Contract for all part of the Works, and to make any other arrangements it shall deem necessary

to complete the Work outstanding under the Contract at the time of termination. In this event

Article GC-15 (Subletting of Work)and GC-16 (Sub-Contracts for Temporary Work etc.)hereof shall

be invoked and the performance Bond shall immediately become due and payable to the

Municipal Commissioner the value of the Work done on the date of termination and not paid

for shall stand forfeited to the Municipal Corporation and the Municipal Corporation shall have

free use of any work which the Contractor may have at the site at the time of termination of the

GC-40 DEFAULT OF CONTRACTOR :

40.01. The Municipal Corporation may upon written notice of default to the Contractor

terminate the Contract in circumstance detailed here under :

40.02. If in the judgment of the Municipal Corporation the Contractor fails to make completion of

Work within the time specified in the completion schedule or within the period for which

extension has been granted by the Municipal Corporation /Engineer to the Contractor.

40.03. If in the judgment of the Municipal Corporation the Contractor fails to comply with any of

the provisions of this Contract.

40.04. In the event the Municipal Commissioner terminates the Contract in whole or in

part as provided in Article GC-48 (Termination of Contract), the Municipal Corporation reserves

the right to purchase upon such terms and in such manner as it may deem appropriate, plant

similar to that terminated and the Contractor shall be liable to the Municipal Corporation for

any additional costs for such similar and / or for liquidated damaged for delay until such

reasonable time as may be required for the final completion of Works.

40.05. If this Contract is terminated as provided in this paragraph GC - 30 Power of

entry) (1) the Municipal Corporation in addition to any other rights provided in this clause, may

require the Contractor to transfer title and deliver to the Municipal Corporation under any

of the following cases in the manual and as directed by the Municipal Corporation.

40.06. Any partially completed information and Contract rights as the Contractor has

Specifically produced or acquired for the performance of the Contract so terminated.

40.07. In the event the Municipal Corporation does not terminate the Contract as provided in

the paragraph GC-48 (Termination of Contract) the Contractor shall continue performance of

the Contract, in which case the shall be liable to the Municipal Corporation for liquidated

damages for delay until the works are accepted.

GC-41 BANKRUPTCY :

If the Contractor shall become bankrupt or insolvent or have a receiving order made against

him, or compound with the creditors, or being the Municipal Corporation commence to be

wound up, not being a member's Voluntary winding up for the purpose of amalgamation or

reconstruction, or carry on its business under a receiver for the benefit of his creditors or any

of them, the Owner shall be at liberty to either (a) terminate the Contract forthwith by

giving notice in writing to the Contractor or to the receiver or liquidator or to any person or

organization in whom the Contract may become vested and to act in the manner provided

in Article GC-40 (Default of Contractor) as though the last mentioned notice had been the

notice referred to in such Article of (b) to give such receiver liquidator or other person in Work

the Contract may become vested the option of carrying out the Contract subject to his

providing a satisfactory guarantee for the due and faithfully performance of the Contract

subject to his providing a satisfactory guarantee for the due and faithful performance of the

Contract up to an amount to be agreed. In the event that the Municipal Corporation

terminates the Contract in accordance with this article, the performance Bond shall

immediately become due and payable on demand to Municipal Contractor.

GC-42 OWNERSHIP :

Work supplied pursuant to the Contract shall become the property of the Municipal Corporation

from whichever is the earlier of the following times, namely, When the Work are completed

pursuant to the Contract. (b) When the Contractor has been paid any sum to which he may

become entitled in respect thereof pursuant to clause GC-36 (Terms of Payment). However,

securing the installation/items shall be responsibility of contractor till handing over the site to SMC.

SMC can not be made responsible for any damage/theft of material. In such cases, contractor

shall have to produce/replace such items/works at his cost.

GC-43 DECLARATION AGAINST WAIVER :

The condonation by the Municipal Corporation of any breach of breaches by the stipulations

and conditions contained in the Contract shall in no way prejudice or effect to the constructed as

a waiver of the Municipal Corporation rights, powers and remedies under the Contract in

respect of any breach or breaches.

GC-44 LAWS GOVERNING THE CONTRACT :

The Contract shall be constituted according to and Subject to the laws of India and the

State of Gujarat and under the jurisdiction of the courts of Gujarat at Surat.

GC-45 OVERPAYMENT AND UNDERPAYMENT :

Whenever any claim forths payment of a sum to the Municipal Corporation arises out of or

under this Contract against the Contractor the same may be deducted by the Municipal

Corporation from any sum then due or which at any time thereafter may become due to the

Contractor under this Contract and failing that under any other Contract with the SMC or from

any sum due to the Contractor with the Municipal Corporation (which may be available with

Municipal Corporation), or from his retention money, or he shall pay the claim on demand.

The SMC reserves the right to carry out post payment audit and technical examination of

the final bill including all supporting vouchers, abstracts, etc.

The Municipal Corporation further reserves the right to enforce recovery of any over payment

It as a result of such audit and technical examination any over payment is discovered in

respect of any Work done by the Contractor or alleged to have been done by him under

the Contract, it shall be recovered by the Municipal Corporation from the Contractor by way

of all the means prescribed above or if any under payment is discovered by the Municipal

Corporation any amount due to the Contractor under this Contract or under payment may be

adjusted against any amount then due or which may at any time thereafter become due

before payment is made to the Contractor from him to the Municipal Corporation on any other

Contract account whatsoever.

GC-46 SETTLEMENT OF DISPUTES :

Except or otherwise Specifically provided in the Contract, all disputes concerning questions of

fact arising under the Contract shall be decided by the Engineer, subject to a written appear

by the Contractor to the Engineer, and these decisions shall be final and binding on the parties

hereto. Any disputes or difference including those considered as such by only one of the parties

arising out of or in connection with this Contract shall be to the extent possible settled amicably

between the parties. If amicable settlement cannot be reached then all disputed issues shall be

settled as provided in (a).

(a) DISPUTE OR DIFFERENCES TO BE REFERRED TO:

If at any time, any question, disputes or differences of any kind whatsoever shall arises between

Engineer and the Contractor upon or in relation to or in connection with this Contract, either

party party may forthwith give to the other, notice in writing of the existence of such question,

dispute or difference as to any decision, opinion, instruction, direction, certificate or evaluation

of the Engineer.

The question or difference shall be settled by the Municipal Commissioner who shall state his

decision in writing and give notice of same to the Engineer and to the Contractor. Such

decision shall be final & binding upon both parties to the Contract and Work on Contract if

not already breached or abandoned shall proceed normally unless and until the same shall be

revised (or upheld) due to any Judicial proceeding. Shall the Municipal Commissioner fail to give

a decision within three (3) calendar months after issuance of notice of a question, dispute or

difference or if the Contractor is dissatisfied with any such decision of the Municipal Commissioner,

then the matter may be referred to court of law subject to SURAT JURIDICTION .

GC-47 DELETION OF ARBITRATION CLAUSE :

Arbitration word or clause shall be considered deleted, wherever written in the whole tender.

GC-48 TERMINATION OF THE CONTRACT :

48.01. If the Contractor finds it impracticable to continue operation owing to Force Majeure

reasons or for any reason beyond his and/or the Municipal Commissioner find site

impossible to continue operation when prompt notification in writing shall be given by

the party affected to the other.

48.02. If the delay or difficulties so caused can not be expected to cease or become

unavoidable or if operations can not be resumed within six(6) months the party shall

have the right to terminate the Contract upon Ten (10) days written notice to the

other. In the event of such termination of the Contract, payment to the Contractor shall

be made as follows :

48.03. The Contractor shall be paid for all Work approved by the Engineer and for any other

legitimate expenses due to him. b) If the Municipal Commissioner terminates the Contract

owing to Force Majeure or due to any cause beyond its control, the Contractor shall

additionally be paid for any Work done during the said Six (6) months period including

any financial commitment made for the proper performance of the Contract and which

are not reasonable defrayed by payment under (a) above; `

48.04. The Municipal Commissioner also release all bonds and guarantees at its disposal

except is cause where the total amount of payments made to the Contractor exceeds

except is cause where the total amount of payments made to the Contractor exceeds

the final amount due to him in which case the Contractor shall refund the excess amount

within Sixty (60) days after termination and the Municipal Commissioner thereafter shall

release all bonds and guarantees, shall the Contractor fail to refund the amount

received in excess within the said period such amounts shall be deducted from the

bonds or guarantees provided.

48.05. On the termination of the Contract for any cause the Contractor shall see the

orderly suspension and termination of operations, with due consideration to the interests

of the Municipal Corporation with respect to completion, safeguarding or storing of

Materials : procured for the performance of the Contract and the salvage and resale

GC-49 CHANGES IN CONSTITUTION :

Where the Contractor is a partnership firm, the prior approval in writing of the Municipal

Commissioner shall be obtained any change is made in the constitution of the firm. Where

the Contractor is an individual or an undivided family business concern such approval as

aforesaid shall like wise be obtained before the Contractor enters into any partnership

Agreement where under the partnership firm would have the right to carry out the Work hereby

undertaken by the Contractor. If prior approval as aforesaid is not obtained the Contract shall

be deemed to have been assigned in contravention of Article thereof.

GC-50 SUB-CONTRACTUAL RELATIONS :

All Work performed for the Contract by sub-Contractor shall be pursuant to an appropriate

Agreement between the Contractor and sub-Contractor which shall contain provisions to :

a) Protect and preserve the rights of the Municipal Corporation and the Engineer with

respect to the Work to be performed under the sub-Contract so that the sub-Contractor

thereof shall not prejudice such rights.

b) Require that such Work be performed in accordance with requirements of the

Contract documents.

c) Require under such Contract of which the Contractor is a party, the submission to the

Contractor of application for payment and claims for additional costs, extension of

time, damages for delay or otherwise with respect to the sub Contracted portions of

the Work in sufficient time, that the Contractor may apply for payment and comply in

accordance with the Contract Documents for like claim by the Contractor upon the

Municipal Corporation

d) Waive all rights the Contracting parties may have against one another for damages

caused by fire or other perils covered by the property insurance except such rights as

they may have to the proceeds so such insurance held by the Municipal

Corporation as trustee and,

e) Obligate each sub-Contractor Specifically to consent to the provisions of this Article.

If, at any time,there shall be evidence of any lien or claim for which Owner might have

become liable and which is chargeable to the Contractor, the Owner shall have the right to

retain out of any payment then due or thereafter to become due an amount sufficient to

completely indemnify the Owner against such lien or claim or if such lien or claim be valid

the Owner may be or become due and payable to the Contractor.If any lien or claims

remaining, unsettled after all payments are made, the Contractor shall refund or pay to the

Owner all money that the latter may be compelled to pay in discharging such lien or claim

including all cost and

reasonable expenses.

GC-52 EXECUTION OF WORK :

The whole Work shall be carried out in strict conformity with the provisions of the Contract

Documents, detailed drawings, Specifications and the instructions of the Engineer-in-Charge

from time to time. The Contractor shall ensure that the whole Work is executed in the

most substantial, proper and best Workmanship : using Materials : of best quality in strict

accordance with the Specifications to the entire satisfaction of the Engineer-in- charge.

GC-53 WORK IN MONSOON :

When the Work continues in monsoon, the Contractor shall maintain minimum labor force

required, for the Work and plan and execute the work and erection Work according to the

prescribed schedule. No extra rate shall be considered for such Work in monsoon. During

monsoon and entire constructing period the Contractor shall keep the site free from water at

GC-54 WORK CLOSED ON SUNDAYS & HOLIDAYS & BETWEEN SUNSET & SUNRISE :

No Work shall be carried out on Sundays and Corporation Holidays and no Work shall be

carried out between sunset and sunrise. Except with the special permission of Engineer-

in-Charge in writing previously obtained and with holding such permissions shall be no

ground of complaint on the part of Contractor or cause for compensation to them. Working

period shall be maximum eight (8) hours per days.

GC-55 DRAWING TO BE SUPPLIED BY THE OWNER :

The drawings attached with the Tender Document shall be for general guidance of the

Contractor to enable him to visualize the type of Work contemplated and scope of Work

involved. Detailed Working drawings according to which the Work is to be done shall be

furnished from time to time as the Work progresses. The Contractor shall study the

drawings thoroughly in connection with other connected details and discrepancy if any

bring to the notice of the Engineer-in-Charge before actually carrying out the Work.

GC-56 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR :

Where drawings, date are to be furnished by the Contractor they shall be as enumerated in

special condition of Contract and shall be furnished within the specified time. Where

approval of drawings has been specified it shall be the Contractor's responsibility to have

these drawings got approved before any Work is taken up with regard to the same.

Any changes becoming necessary in these drawings during the execution of the Work shall

have to be carried out by the Contractor at no extra cost.

All final drawings shall bear the certification stamp as indicated below duly signed by

both the Contractor and Engineer- in-charge.

GC-57 SETTING OUT WORK :

The Contractor shall set out the Work on the site handed by the Engineer-in-Charge and shall

be responsible for the correctness of the same. The Work shall be carried out to the entire

satisfaction of Engineer-in-Charge. The approval thereof or partaking by Engineer-in-Charge in

setting out Work shall not relieve Contractor of any of his responsibilities. The

Contractor shall provide at his own cost all necessary level posts, pegs, bamboos, flags, ranging,

rods, strings and other materials : and laborers required for proper setting out of the Work.

The Contractor shall provide, fix and be responsible for the maintenance of all stakes,

temples level marks profiles and similar other things and shall take and necessary precautions to

prevent their removal or disturbance and shall be responsible for the consequence for such

removal or disturbance. The Contractor shall also be responsible for the maintenance of all

existing Survey Marks, Boundary Marks, Distance Marks and Center line marks either existing

or fixed by the Contractor. The Center, longitudinal or face lines and cross lines shall be

marked by small masonry pillars. Each pillar shall have distance mark at the center for

setting up the theodolite. The Work shall not be started unless the setting out is checked by

Engineer-in-Charge in writing but such approval shall not relive the Contractor of his

responsibilities. The Contractor shall provide all Materials :, labor and other facilities necessary

for checking at his own cost.

GC-58 RESPONSIBILITIES OF CONTRACTOR FOR CORRECTTNESS OF WORK :

The Contractor shall be entirely and exclusively responsible for the correctness of every part

of the Work and shall rectify completely and errors thereon at his own cost when so instructed

by Engineer-in-Charge.

1. Materials : to be supplied by Contractor :

Contractor shall procure and provide all the Materials : required for the execution

and maintenance of Work including all tools, tackle and equipment except the Materials

: to be supplied by the Owner detailed in the Contract documents and for the transport

thereof, Owner, shall made recommendations to the respective authorities if designed

by the Contractor but assumes no responsibility or any nature. Owner shall insist for

procurement of Materials : with ISI Marks supplied by reputed firms on the DGS & D List.

2. If however the Engineer-in-Charge feels that Work is likely to be delayed due to

Contractor's inability to procure the Materials :, the Engineer-in-Charge shall have the

right to procure Materials : from the market and the Contractor shall accept these

Materials : at the rates decided by Engineer-in-Charge

GC-59 MATERIALS : TO BE SUPPLIED BY THE OWNER :

1. If the Contract provides certain Materials : or stores to be supplied by the S.M.C. such

Materials : and stores shall be transported by the Contractor at his cost from S.M.C.'s

stores or Railway Station. The sum due from Contractor for the value of Materials :

supplied by the Owner shall be recovered from the R.A.Bill on the basis of actual

consumption of Materials : in the Work covered and for which R.A.Bill has been

prepared. After completion of the Work Contract has to account for the full quantity of

Materials : supplied to him.

2. The value of store Materials : supplied by the S.M.C. to the Contractor shall be charged

at rates shown in the Contract document and in case any other material not listed in

the schedule of Materials : is supplied by the S.M.C., the same shall be charged at

cost price including carting and other expenses incurred in procuring the same. All

Materials : so supplied shall remain the property of the Owner and shall not be removed

from the site on any account.Any material remaining unused at the time of completion of

Work or termination of Contract shall be returned to S.M.C.'s store or any other place

as directed by the Engineer-in-Charge in perfectly good condition at Contractor's cost.

GC-60 CONDITIONS OF ISSUE OF MATERIALS : BY S.M.C. :

a) The Materials : specified to be issued by the Owner to the Contractor shall be issued

by the S.M.C..'s store and all expenses for its shifting to site shall be borne by the

Contractor. The Materials : shall be issued during Working hours and as per rules of S.M.C..

from time to time.

b) Contractor shall bear all expenses for storage and safe custody at site of Materials :

issued to him before use in Work.

c) Material shall be issued by the S.M.C. in Standard sizes as obtained from manufacturer.

d) Contractor shall construct suitable godowns at site for storing the Materials : to

proect the same from damage due to rain, dampness, fires, theft etc.

e) The Contractor shall take the delivery of the Materials : issued by the S.M.C. after

satisfying himself that they are in good conditions. Once the Materials : are issued, it shall

be the responsibility of the Contractor to keep them in good condition and in safe

custody. If the Materials : get damaged or if they are stolen, it shall be the responsibility

of the Contractor to replace them at his according to the instructions of the Engineer-

f) For delay in supply or for non supply of Materials : to be supplied by the S.M.C., on

account of natural calamities, act of enemies, other difficulties beyond the control of

the S.M.C., the S.M.C. carries non-responsibilities. In no case the Contractor shall be

entitled to claim any compensation for loss suffered by him on this account.

g) None of the Materials : issued to the Contractor, shall be used by the Contractor for

manufacturing items which can be obtained from manufacturer. The Materials : issued

by the Owner shall be used for the Work only and no other purpose.

h) Contractor shall be required to execute indemnity bond in the prescribed form for the

same custody and account of Materials : issued by the Owner.

i) Contractor shall furnish sufficiently in advance a Statement of his requirements of

quantities of Materials : to be supplied by the S.M.C. and the time when the same shall

be required for the Work, so as to enable Engineer-in-Charge to make arrangements to

procure and supply the Materials :

j) A daily account of Materials : issued by the Owner shall be maintained by the

Contractor showing receipt, consumption and balance in head in the form laid down

by Engineer-in-Charge with all connected paper and shall be always available for

inspection in the site office.

k) Contractor shall see that only the required quantities of Materials : are got issued and

no more. The Contractor shall be responsible to return the surplus Materials : in good

condition at S.M.C.'s store at his own cost.

GC-61 MATERIALS : PROCURED WITH ASSISTANCE OF THE OWNER :

Notwithstanding anything contained to the contrary in any of the clauses of this Contract,

where any Materials : for the execution of the Contract are procured with the assistance of

the S.M.C.either by issue from S.M.C. stock or purchase made under orders or permits or licenses

issued by the Government, the Contractor shall hold the same Materials : as trustees for Owner

and use such Materials : economically and solely for the purpose of Contract and not dispose

them off without the permission of S.M.C. and return, if required by Engineer-in-

Charge, all surplus or not serviceable Materials : that may be left with him after the completion

of the Contract or at its termination for any reason whatsoever on his being paid or credited

such prices as Engineer-in-Charge shall determine having due regard to the conditions of

the Materials : The price allowed to Contractor shall not exceed the amount charged to him

excluding the storage charges if any. The decision of Engineer-in-Charge shall be final and

conclusive in such matters. In the event of breach of the aforesaid condition, the Contractor

shall in terms of license of permits and/or for criminal breach of trust be liable to compensate

S.M.C. at double rate or any higher rates.In the event of these Materials : at that time having

higher rate or not being available in the market then any other rate to be determined by

the Engineer-in-Charge and his decision shall be final and conclusive.

GC-62 MATERIALS : OBTAINED FROM DISMANTLING :

If the Contractor, in the course of execution of Work is called upon to dismantle any part for

reasons other than on account of bad or imperfect Work, the Materials : obtained from

dismantling shall be the property of the S.M.C. and shall be disposed of as per instruction of

Engineer-in-Charge in the best interest of the S.M.C.

GC-63 ARTICLE OF VALUE OR TREASURE FOUND DURING CONSTRUCTION :

All gold, silver and other minerals of any description and all previous stones, coins, treasures,

relics, antiquities and other similar things which shall be found in under or upon site shall be the

property of the Owner and the Contractor shall property preserve the same to the

satisfaction of Engineer-in-Charge and shall hand over the same to the Owner.

GC-64 DISCREPANCIES BETWEEN INSTRUCTIONS :

If there is any discrepancy between the various stipulations of the Contract documents of

instructions to the Contractor or his authorized representative or if any doubt arises as in the

meaning of such stipulation or instructions, the Contractor shall immediately refer in writing to

the Engineer-in-Charge whose decision shall be final and conclusive and no claim for losses

caused by such discrepancy,shall in any event be admissible.

In case there is any discrepancy in measurements showing drawing and Specifications, the

same shown in drawing shall be considered as final and shall be binding upon the Contractor.

GC-65 SCHEDULE OF QUANTITIES AND EXTRA ITEMS :

A. Schedule of Quantities :

Variations in the quantities of Work in schedule of quantities shall not vitiate the Contract. The

rates quoted for the individual items shall apply for the quantities of Work increased or

decreased by not more than thirty percent for each of the items. If the quantities of Work

actually involved under any item vary by more than thirty (30%)percent, the rate for such item

of Work shall be revised in accordance with the procedures indicated under clause "Extra

Items". The payment for the items shall, however, continue to be at the original rate till the revised

B. Extra Items :

Extra Items of the work shall not vitiate the Contract. The Contractor shall be bound to

execute extra items of Work as directed by the Engineer-in-Charge. The rates for extra items

shall be derived from the latest S.O.R. of R & B / GWSSB addingthe quoted/sanctioned premium of

the tender. If the rate of extra item is not available in S.O.R.,it will be derived by SMCas per

prevailing market rate / sanctioned rates elsewhere in Surat Municipal Corporation and no

premium shall be paid on the rates in such cases.

GC-66 ACTION WHEN NO SPECIFICATION IS ISSUED :

In case of any class of Work for which no Specification is supplied by the S.M.C. in the

Tender Document, such Work shall be carried out in accordance with I.S.S. and if I.S.S. do not

cover the same, the Work shall be carried out as per standard Engineering practice subject

to the approval of Engineer-in-Charge.

GC-67 ABNORMAL RATES :

Contractor is expected to quote rate for each item after careful analysis of cost involved for

the performance of the completed item considering all Specifications and conditions of

Contract. This shall avoid loss of profit or gain in case of curtailment or change or Specification

for any item. In case it is notice that the rates quoted by a Tenderer for any item is usually high

or unusually low, it shall be sufficient cause for rejection of tender unless the S.M.C. is

convinced about the reasonableness of the rates on scrutiny of the analysis for such rate

to the furnishing by the Tenderer or demand.

GC-68 ASSISTANCE TO ENGINEER-IN-CHARGE :

Contractor shall make available to Engineer-in-Charge free of cost all necessary instruments

and assistance in checking of any Work made by the Contractor for taking measurement of

GC-69 TEST OF QUALITY OF WORK :

1. All Workmanship : shall be of the best kind described in the Contract document and in

accordance with the instructions of Engineer-in-Charge and shall be subjected from

time to time to such test at Contractor's cost as the Engineer-in-Charge may directed

at the place of manufacture of fabrication or on site or at any such place. Contractor

shall provide assistance, instruments labor and Materials : as are normally required for

examining measuring and testing any Work Workmanship : as may be selected and

required by Engineer-in-Charge.

2. All tests shall be necessary in connection with the execution of Work as decided by

Engineer-in-Charge shall be carried out at an approved laboratory at Contractor's cost.

3. The Contractor shall furnish to Engineer - in - charge for approval when requested or if

required by the Specification adequate samples of all Materials : and finished goods

to be used in Work and sufficiently in advance to permit test and examination thereof.

All Materials : furnished and finished goods applied in Work shall be exactly as per the

approved samples.

4. All the testing charges shall be borne by the Contractor.

GC-70 ACTION AND COMPENSATION IN CASE OF BAD WORKMANSHIP :

If it shall appear to the Engineer-in-Charge that any Work has been executed with Materials :

of inferior description, or quality or are unsound or with unsound imperfect or unskilled

Workmanship : or otherwise not in accordance with the Contractor shall, no demand in writing

from Engineer-in-Charge or his authorized representative specifying the Work, Materials :

or articles compained of, notwithstanding that the same may have been inadvertently

passed, certified and paid for forthwith rectify or remove and reconstruct the Work,

specified and in the event of failure to do so within a period to be specified by Engineer- in-

charge in his aforesaid demand, Contractor shall be liable to pay compensation at the rate of

one (1) percent of the tendered cost of Work for every Ten (10) days limited to a maximum of

Ten (10%) Percent of the value of Work while his failure to do so continue and in the case of any

such failure the Engineer-in- charge may on expiry of the notice period rectify and remove and

re-execute the Work or remove and replace with other at the risk and cost of the Contractor.

The decision of the Engineer-in- charge as to any question arising under this clause shall be

final and conclusive.

GC-71 SUSPENSION OF WORK :

Contractor shall, if ordered in writing by Engineer-in-Charge or his representative temporarily

suspended the Work or any part thereof for such time (not exceeding two months) as

ordered and shall not after receiving such written order proceed with the Work until he

shall have received a written order to proceed therewith the Contractor shall not be entitled

to claim compensation for any loss or damage sustained by him by reason of temporary

suspension of Work as aforesaid. An extension of time for completion of Work shall be

granted to the Contractor corresponding to the delay caused by such suspension of Work if

the applied for the same provided the suspension was not consequent upon any default or

failure on the part of the Contractor.

GC-72 OWNER MAY DO PART OF THE WORK :

When the Contractor fails to comply with any instructions given in accordance with the provisions

of this Contract, the S.M.C. has the right to carry out such parts of Work as the S.M.C. may

designate whether by purchasing Materials : and engaging labor or by the agency of

another Contractor. In such case the S.M.C. shall deduct from the amount which otherwise

might become due to Contractor the cost of such Work and Materials : with Ten (10%)

percent added to cover all departmental charges and shall the total amount thereof

percent added to cover all departmental charges and shall the total amount thereof

exceed the amount due to Contractor, Contractor shall pay the difference to S.M.C.

GC-73 POSSESSION PRIOR TO COMPLETION :

The Engineer-in-Charge shall have the right to take possession of or to use any completed or

partly completed Work or part of Work, such possession or use shall not be deemed to be

an acceptance of any Work completed in accordance with the Contractor. If such prior

possession or use by Engineer-in-Charge delays the progress of Work, equitable adjustment

in the time of completion shall be made and the Contract shall be deemed to be modified

GC-74 SCHEDULE OF RATES :

1. The price/rates quoted by the Contractor shall be remain firm till the issue of final

certificate and shall be subject to price ADJUSTMENT CLAUSE GC-35. Schedule of rates

shall be deemed to include and cover all costs expenses and liabilities of every

description and all risks of every kind to be taken in executing, completing and

handling over the work to Owner by Contractor. Contractor shall be deemed to have

known the nature, scope, magnitude and the extent of Work and Materials : required

through Contract documents may not fully and precisely furnish them. He shall

make such provision in the schedule of rates as he may consider necessary to cover the

cost of such items of Work and Materials : as may be reasonable and necessary to

completion Work. The opinion of Engineer-in-Charge as to the item of Work shall be final

and binding on Contractor although the same may be not shown on or described

Specifically in Contract documents.

2. The Schedule of rates shall be deemed to include and cover the cost of all temporary

Work, Materials :, labor and all other Materials : in connection with each item in

schedule of rates and the execution of Work or any portion thereof furnished complete

in every respect and maintained as shown or described in the Contract document or

as may be ordered in writing during the continuance of the Contract.

3. The Schedule of rates shall be deemed to include and cover the cost of all royalties and

free for the articles and processes, protected by letters patent or otherwise incorporated

in or used in connection with Work, also all royalties, and other payments in

connection with Materials : of whatsoever kind for Work and shall include an indemnity

to-Owner which Contractor hereby gives against all action, proceeding, claims,

damages, costs and expenses arising from the incorporation in use of Work of any such

articles, processes or Materials : Octroi of other Municipal or Local Board charges if

levied on Materials : equipment of machineries to be brought to site for use on Work shall

be borne by the Contractor.

4. No exemption or reduction of custom duties excise duties, sales-tax or any other

taxes or charges of the Central or State Government any local body whatsoever shall

be granted to obtained. All of such expenses shall be deemed to have been included

in and covered by schedule of rates. Contractor shall also obtained and pay for all

permits or other privileges necessary to complete Work.

5. The schedule of rates shall be deemed to include and cover risk on account of delay

or interference with Contractor's conduct of Work which may occur from any cause

including orders of S.M.C. in the exercise of his power and no account of extension of

time granted due to various reasons.

6. For Work under unit rate basis no alteration shall be allowed in the schedule of rates by

reason of Work or any part of them being field, altered extended, diminished or omitted.

GC-75 PROCEDURE FOR MEASUREMENT OF WORK IN PROGRESS :

1. All measurements shall be in metric system. All the Work in progress shall be jointly

measured by the representative of Engineer-in-Charge and Contractor's authorized

agent. Such measurements shall be got recorded in the measurement book by the

Engineer or his authorized representative and signed by Contractor or his authorized

agent in token of acceptance. If the Contract or his authorized agent fails to be

present when even required by the Engineer-in-Charge for taking measurements for

any reasons whatsoever, the measurement shall be taken by the Engineer - in - charge

or his authorized representative not withstanding the absence of Contract and these

measurement shall be deemed to be correct and binding on Contractor.

2. Contractor shall submit a bill in approved proforma in duplicate to the

Engineer-in-Charge of the Work giving abstract and detailed measurements of various

items executed during a month as mutually agreed. The Engineer-in-Charge shall

verify the bill and the claim, far as admissible, adjusted if possible, within 10 days of

presentation of the bills.

GC-76 RUNNING ACCOUNT PAYMENT TO BE RECOVERDED AS ADVANCES :

All running account payments shall be regarded as payments by way of advance

against the final payment only and not as payment for Work actually done and completed

and shall not preclude the requiring of bad, unsound and imperfect or unskilled Work to be

removed and taken away and reconstructed or to be considered as an admission of the due

performance of Contract or any part thereof.

GC-77 NOTICE FOR CLAIM FOR ADDITIONAL PAYMENT :

If the Contractor considers that he is entitled to extra payment or compensation or any

claim whatsoever in respect of Work, he shall forthwith give notice in writing to the Engineer-

in-Charge about his extra payment and/or compensation. Such notice shall be

given to the Engineer-in-Charge within Ten (10) days from the happening of any event upon

which Contractor basis such claims and such notice shall contain full particular of the nature

of such claim with full details and amount claimed. Failure on the part of the Contractor to

put forward any claim with the necessary particulars as above within the time above

specified shall be an absolute waiver thereof. No commission by S.M.C. to reject any such

claim and no delay in dealing therewith shall be waiver by S.M.C. of any rights in respect

GC-78 PAYMENT OF CONTRACTOR'S BILL :

1. The price to be paid by the S.M.C. to Contractor for the Work to be done and for the

performance of all the obligations under taken by the Contractor under Contract shall

be based on the Contract price and payment to be made accordingly for the Work

actually executed and approved by the Engineer-in- charge.

2. No payment shall be made for Work costing less than Rs.5,000.00, till the Work is

completed and a certificate of completion given. But in case of Work estimated to

cost more than Rs. 5,000.00, Contractor, on submitting the bill thereof, shall be entitled

to receive a monthly payment, proportionate to the part thereof, approved and passed

by Engineer-in-Charge whose certificate of such approval and passing of the sum so

payable shall be final and conclusive against Contractor.

This payment shall be made after making necessary deductions as stipulated

elsewhere in the Contract documents for Materials :, security deposit, etc. The

payment shall be released to the Contractor within Thirty ( 30 ) days of submission of

the bill in case of running bill and within two (02) months in case of final bill. Contractor

shall present the bill in duly approved performa in hard copy and soft copy through

Project Management Consultant or directly Surat Municipal Corporation where Project

Management Consultant is not appointed.

Payment due to Contractor shall be made by the by crossed Accounts payee

cheque in Indian currency forwarding the same to the registered office of the

Contractor. Owner shall not be responsible if the cheque is mislaid or misappropriated

by unauthorized person.

GC-79 FINAL BILL :

The final bill shall be submitted by the Contractor within two ( 02 ) months of the date of

physical completion of Work, otherwise the Engineer-in-Charge certificate of the measurement

and of total amount payable for the Work shall be finalized binding on all parties.

and of total amount payable for the Work shall be finalized binding on all parties.

GC-80 RECEIPT FOR PAYMENT :

Receipt for payment made on account of Work when executed by a firm must be signed by a

person holding power of attorney in this respect on behalf of Contractor except when

described in the tender as a limited company in which case the receipt must be signed in

the name of the company by one of its principal officers or by some other person

having authority to give effectual receipt for the Company.

GC-81 COMPLETION CERTIFICATE :

1. When the Contractor fulfill his obligation as per terms of Contract he shall be eligible

to apply for completion certificate. Contractor may apply for separate completion

certificate in respect of each such portion of Work by submitting the completion

documents along with such application for completion certificate.

The Engineer-in-Charge shall normally issue to Contractor the completion certificate

within 3 ( Three) month after receiving an application thereof from Contractor after

verifying from the complete documents and satisfying himself that Work has been

completed in accordance with and as set out in the construction and erection

drawings and the Contract document. Contractor after obtaining the completion

certificate is eligible to present the final bill for Work executed by him under the terms of

2. Within 3 (Three) month of completion of Work in all respect Contractor shall be

furnished with a certificate by the Engineer-in-Charge of such completion but no

certificate shall be given nor shall Work be deemed to have been executed, until all (1)

scaffolding, surplus Materials : and rubbish is clearing off site completely (2) until Work

shall have been measured by the Engineer-in-Charge whose measurement shall be

binding and conclusive and (3) until all the temporary Works, labor and staff colonies

etc. constructed are removed and the Work site cleaned to the satisfaction of the

Engineer-in-Charge. If Contractors shall fail to comply with the requirements as

aforesaid or before date fixed for the completion of Work, the Engineer-in-Charge may

at the expenses of Contractor remove such scaffolding, surplus Materials : and rubbish

and dispose of the same he thinks fit.

3. The following documents shall form the completion documents :

(a) Technical documents according to which Work was carried out.

(b) Construction drawings showing therein the modifications and corrections made during

the course of execution signed by Engineer-in-Charge.

(c) Completion certificate for "Embedded" or "Covered" up Work.

(d) Certificate of final levels as set out for various Works.

(e) Material appropriation statement for the Materials : issued by Owner for Work

and list of surplus Materials : returned to S.M.C.'s store duly supported by

necessary documents.

4. Upon expiry of the period of defect liability and subject to Engineer-in-Charge being

satisfied that Work has been duly maintained by Contractor during the defects

liability period as fixed originally, or as external subsequently and the Contractor has

in all respects made up by subsidence and performed all his obligations under

Contract, the Engineer- in-charge shall (without prejudice to the rights of Owner in

any way) give final certificate to that effect. The Contractor shall not be considered

to have fulfilled the whole of his obligation until final certificate shall have been given

by the Engineer-in-Charge notwithstanding previous entry upon and taking possession,

Working or using of the same or any part thereof by Owner.

Final Certificate only Evidence of Completion :

Except the final certificate no other certificate or payments against a certificate or an

general account shall be taken to be an admission by Owner of the due performance of

Contract or any part thereof or of occupancy validity of any claim by the Contractor.

GC-82 TAXES, DUTIES, OCTROI, ETC. :

The Contractor shall be liable to the payment of all the Central/ State/Local Bodie's Levies,

taxes or duties etc. The S.M.C. shall neither bear it nor reimburse at any time but shall

ensure deduction of Central/State/Local levies and taxes at Source at the rate provided under

the relevant statutes from time to time in force. Further the Work Contract tax or sale tax shall

be borne by the Contractor as per Rules and Regulations of Government.

Any increase or decrease in taxes/duties or imposition of any new taxes/duties shall be on

account to the Corporation and such increase/decrease shall be paid/recovered to/from the

Contractor on producing documentary evidences only. The Contractor shall be the sole

responsible for payment of such incidentals to the concerned Government department which he

has collected from the Corporation. This provision is limited for schedule-B of the tender.

If any service tax is levied by the Government during the course of execution of this Contract. It

shall be reimbursed separately by S.M.C., provided the original receipt/proof for the amounts

actually remitted by the successful tenderer to the competent authority which shall be

intimated/submitted within 30 (Thirty) days form the date of payment.

GC-83 INSURANCE :

Contractor shall at his own expenses carry and maintain with reputable Insurance

Companies to the satisfaction of Owner as follows :

1. Employees State Insurance Act :

Contractor agrees to and does hereby accept full and exclusive liability for compliance with all

obliga-tions imposed by the Employees' State Insurance Act 1948, and Contractor further

agree to defend, indemnify and hold Owner harmless from any liability or penalty which may

be imposed by the Central or State Government of Local authority by reasons of any asserted

violation by Contractor or Sub-Contractor of the Employees' State Insurance Act, 1948 and

also from all claims, suits or proceedings that may be brought against Owner arising tender,

growing out of or by reasons of the Work provided for by this Contract whether brought by

employees of Contractor, by third parties or by Central or State Government authority or any

administrative Sub-division thereof.

Contractor agrees to fill in with the Employees State Insurance Corporation, the

declaration from and all forms which may be required in respect Contractor's or Sub-

Contractor's employees these aggregate remuneration is Rs. 400/- p.m. or less and who are

employed in Work provided for or those covered by E.S.I from time to time under the

Agreement. The Contractor shall deduct and secure the Agreement of the Sub-

Contractor to deduct the employees' contribution as per the first Schedule of the

Employees' State Insurance Act from wages. Contractor shall remit and secure the

Agreement of Sub-Contractor to remit to the State Bank of India Employees' State Insurance

Corporation Accounts, the employees contribution as required by the Act Contractor agrees

to maintain all cares and record as required under the Act in respect of employees and

payments and Contractor shall secure the Agreements of the sub-Contractors to maintain

such records, any expenses incurred for the contributions or maintaining records shall be to

Contractor's or sub- Contractor' account. Owner shall retain such sum as may be necessary

from the Contract value until Contractor shall furnish satisfactory proof that all contribution as

required by the Employees' State Insurance Act 1948 have been paid.

2. Workman's Compensation And Employees Liability Insurance :

Insurance shall be effected for all Contractors employees engaged in the performance of

this contact. If any part of Work is sublet, Contractor shall require the sub-Contractor to provide

Workmans' compensation and employer's liability insurance which may be required by Owner.

3. Other Insurance required under law or regulation by Owner :

Contractor shall also carry and maintain any and all other insurance which may be required

under any law or regulation from time to time. He shall also carry and maintain any other

insurance which may be required by Owner.

GC-84 DAMAGE TO PROPERTY :

1. Contractor shall be responsible for making good to the satisfaction of Owner any

loss of and any damage to all structures and properties belonging to Owner or being

executed or Procured by Owner or of other Agencies within the premises of all Work of

Owner, if such loss or damage is due to fault and / or the negligence or shall full act

or ommission of Contractor, his employees, agent representatives or Sub-Contractors.

2. Contractors shall indemnify and keep Owner harmless of all claims for damage to

properties other than S.M.C's property arising under or by reasons of this Agreement if

such claims result from the fault and / or negligence or willful act of ommission of

Contractor, his employees, agents, representatives or sub-Contractors.

GC-85 Labor LAWS AND REGULATIONS :

1. The Contractor shall be responsible for the strict compliance of and shall ensure strict

compliance by his sub Contractor employees and agents of all labors and others laws,

rules or regulations having the force of law affecting the relationship of employer

and employee between the Contractor/sub-Contractor and their respective employees.

2. No labor below the age of Fourteen (14) year be employed on Work.

3. Contractor shall pay to the labors engaged on Work according the law

4. The Contractor and sub-Contractors o f the Contractor shall obtain proper authority

designated in this behalf under any application law, rules or regulations (including but

not restricted to the factories Act and Contract labor Abolition and Regulation Act

) in so far as applicable) any and all such licenses, consents, Registration and / or

other authorization as shall from time to time be or become necessary for relating

to the execution of Work or any part of portion thereof or the storage or supply of any

Materials : or otherwise in connection with the performance of the Contract and

shall at all times observance by the sub- Contractors, employees and agents of all

terms and conditions of the said licenses, consents, regulation and other authorization

and laws, rules and regulations applicable thereto.

GC-86 CONTRACTOR TO INDEMNIFY OWNER :

1. The Contractor shall indemnify and keep indemnified the Owner and every member,

officer and employee of Owner from and against all action, claims, demands and

liabilities whatsoever and in respect of the breach of any of the above clauses

and/or against any claim, action or demand by any Workman/ employee of the

Contractor or any sub-Contractor and or from any liability and way to any Workman /

employee of the Contractor or any sub-Contractor under any law, rule or

regulations having the force of law, including but not limited to claims against the

Owner under the Workman compensation Act 1923. The employees' Provident Funds Act

1952 and/or the Contract labor (Abolition and Regulations) Act,

2. Payment of claims and damages :

If Owner has to pay any money in respect of such claims or demands as aforesaid, the

amount so paid and the cost incurred by the Owner shall be charged to and paid by

Contractor without any dispute notwithstanding the same may have been paid

without the consent or authority of the Contractor.

3. In every case in which by virtue of any provision applicable in the Workman's

Compensation Act 1923 or any other Act, be obliged to pay compensation to

Workman employed by Contractor the amount of compensation so paid, and without

prejudice to the rights of S.M.C. under sec.(12) Sub-section (2) of the said Act, S.M.C.

shall be at liberty to recover such amount from any surplus due to the Contractor or

the Security Deposit. S.M.C. shall not be bound to contest any claim made under

section (12) Sub-section (2) of the said Act except or written request of Contractor

and upon the contesting of such claim.

4. The Contractor shall protect adjourning sites against structural decorative and other

damages that could be caused to adjourning premises by the execution of these Work

and made good at his cost, any such damage, so caused.

GC-87 IMPLEMENTATION OF APPRENTICE ACT 1964 :

The Contractor shall comply with the provisions of the Apprentice Act 1964 and the orders issued

here under from time to time. If the fails to do so, it shall be a breach of Contract.

Contractor shall also be liable for any particular liability arising on account of any violation

of the provisions of the Act by him.

GC-88 HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS :

The Contractor shall comply with all the rules and regulations of the local sanitary authorities or

as framed by Owner from time to time for the protection of health and sanitary

arrangements of all labor directly or indirectly employed on the Work of this Contract.

GC-89 SAFETY CODE :

Contractor shall adhere to safe construction practice and guard against hazardous and unsafe

Working conditions and shall comply with Owner's safety rules and set fourth herein.

1. First Aid and Industrial Injuries :

1.1 The Contractor shall maintain first aid facilities for its employees and chose of his

sub-Contractor.

1.2 The Contractor shall make outside arrangements for ambulance service and for the

treatment of industrial injuries. Name of those providing these services shall be

furnished to Engineer-in-Charge prior to start of construction, and their telephone

numbers shall be prominently posted in Contractor's field office.

1.3 All injuries shall be reported promptly to Engineer- in-charge, and a copy of

Contractor's report covering each personal injury requiring the attention of a

physician shall be furnished to Owner.

2. General Rules :

2.1 Carrying, striking, matches, lighters inside the project area & smoking within the job site is

strictly prohibited Violators of smoking rules shall be discharged immediately. Within

the operation area, not hot Work shall be permitted without valid gas safety, fire permits.

The Contractor shall also be held liable and responsible for all lapses of his sub-

Contractors / employees in this regards.

3. Scaffolding :

3.1 Necessary scaffolding for the work shall entirely be in scope of contractor. And any changes

made to present civil structure for scaffolding shall be brought in to original position by

contractor after work is over.

4. Maintenance of Safety Devices :

4.1 All scaffolds,ladders and other safety devices mentioned or described herein shall be

maintained in some conditions and no scaffold, ladder or equipment shall be

altered or removed while it is in use. Adequate washing facilities shall be provided at

or near place or Work.

5. Display or Safety Instructions :

5.1 These safety provisions shall be brought to the notice of all concerned by display on a

notice board at a prominent place at the Work-spot. The person responsible for compliance

of the safety code shall be named therein by the Contractor.

6. Enforcement of Safety Regulations :

6.1 To ensure effective enforcement of the rules and regulations relating safety precautions,

the arrangements made by the Contractor shall be open to inspection by the welfare

Officer, Engineer-in-Charge of safety Engineer of the Owner or their representatives.

7. No Exemption :

7.1 Notwithstanding the above clause 1.0 to 6.0 there is nothing to exempt the Contractor

from the operations of any other Act or rules in force in the Republic of India.

7.2 In addition to the above, the Contractor shall adhere by the safety code provision as

per C.P.W.D. Safety Code framed from time to time.

GC-90 ACCIDENTS :

It shall be the Contractor's responsibility to protect against accidents on the Work. He shall

indemnify the Municipal Corporation against any claim for damage or for injury to persons or

property resulting from, and in the course of Work and also under the provision of the Workman's

Compensation Act. On the inception of an accident arising out of the Work which results in

death or which is so serious as to be likely to result in death, the Contractor shall within twenty

four hours of such accident, report in writing to the Engineer-in-Charge, the facts stating clearly

and is sufficient details the circumstances of such accident and the subsequent action. All

accidents on the Work shall be promptly reported to the Engineer-in-Charge stating clearly and in

sufficient details and facts and circumstances of the accidents and the action taken.In all cases

the Contractor shall indemnify the Municipal Corporation against all loss of damage resulting

directly or indirectly from and in the course of Work.This includes penalties or fine consequently of

failure to give notice under the Workman's compensation Act or failure to confirm to the provisions

of the said.Act in regard to such accidents.

In the event of an accident in respect of which compensation may become payable under the work

men compensation Act including all modification thereof whether such compensation may

become payable by the Contractor or by the Municipal Corporation as principal employer, the

Engineer-in-Charge may retain out of money due and payable to the Contractor such sum or

sums of money as may, in the opinion of the Engineer-in-Charge be sufficient to meet such

liability. On receipt of award from the labor commission in regard to quantum of compensation,

the difference in amount shall be adjusted. If any necessity arises to log a Police case at the time of

such incidence of accidents, contractor shall be responsible to do so.

GC-91 WATER CHARGES :

Contractor shall have to make his own arrangement for water.

GC-92 SECURED ADVANCES :

No Secured advances shall be paid.

GC-93 TESTING OF EQUIPMENTS/ACCESSORIES

SMC shall ask for the testing/inspection of different items of the tender. Testing of these items shall be carried

out in presence of representative(s) of SMC and/or Third Party Inspector. All the expense of testing shall be

borne by the contractor. Wherever testing is waived or not required, material or items shall be supplied with

manufacturing test certificates.

GC-96 SUBMISSION / COMPULSION BY CONTRACTOR:

The Contractor registered with S.M.C. or any other Govt. organization is required to employ

minimal technical staff as detailed in the certificate issued to him. If Contractor does not

employ same technical staff over Work entrusted to him, shall submit photo-identity and

education qualification of technical staff appointed at site.

"The Contractor shall have to keep the record of the laborers employed for the concerned Work.

The Contractor shall provide attendance card, identification card, pay slip etc to the

laborers employed. Further, the amount of E.S.I. & Provident Fund shall be deducted from the

salary of the laborers employed and such amount shall invariably be deposited to the

concerned Government Departments. In addition, the amount of social security under E.P.F. &

M.P. act 1952 shall be recovered every month & such amount shall invariably be deposited

directly to the concern Government Departments. In the same context, the details regarding

such amount deposited to the concern Government Department and laborers employed shall

be furnished to the office of Traffic BRTS Project Cell of S.M.C. every month. In case of failure,

such amount shall be deducted/recovered from the running bill directly in accordance with the

details given by Contractor regarding laborers employed and as per the prevailing rules of

Government. In absence of detail, anadhoc suitable amount of the total amount of Work

Government. In absence of detail, anadhoc suitable amount of the total amount of Work

done shall be recovered directly from the running bills. On submission of evidence of

recovery of such amount, the amount recovered/deducted shall be released in the next

bill after due sanction of Competent Authority of S.M.C."

Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

Seal & Signature of the bidder

SETC of Automatic Number Plate Recognition (ANPR)

(1) General Description of the Work :

System in the Udhna-Sachin B.R.T.S. Corridor

(2) Estimated Cost :

(3) Earnest Money Deposit : RS.43,500/-

(4) Security Deposit

(i) Initial Security Deposit : Two separate deposits can be submitted

(1) Capital Work: Rs. 2% of the capital work value

(On initial level of starting the work)

(2) AMC work: 2% of the AMC work value (At the

time of starting the AMC Period)

(ii) To be deducted from R. A. : --------

Total Security Deposit : Rs. 2% of the Tender Value.

(5) Time allowed for the completion :

(1) Capital: 03 (Three) Months including monsoon

of the Work from date fixed in (2) AMC : 1 Year of DFL + 5 Years

Work Order Letter to commence

(6) Compensation for delayed Work : (1) Capital works: 0.2 % (Zero point Two percent ) of

the Tender Value per day, maximum up to 10 % (

Ten percent ) of the Tender Value for uncompleted

portion of work

(2) AMC: As per the penalty criteria defined in the

tender documents and up to 10% of the total AMC

(7) The progress of the Work shall : ---------

confirm to the following

(8) Defect Liability Period :- 1 (One) year from the date of handing over each

(9) Electricity & Connectivity :- Shall be provided by SMC

Signature of the bidder : Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

CRITERIA FOR THE WORK

The camera OEM should have been in manufacturing this product for at least 7 years from the

date of uploading of the tender. Necessary documentary evidence(s) shall be submitted.

The camera OEM must have its functioning office(s) and service centre(s) establishments in

India.Necessary documentary evidence(s) shall be submitted.

The OEM of CCTV Camera should be ONVIF member (user/full) from at least 10 years and should

3 not be blacklisted. The ONVIF website and membership certificate copy to be submitted to

substantiate as a proof of the membership.

4 The OEM company should have ISO certification. However, this criterion is desirable.

Bidder will have to submit OEM Authorization for major items like Camera, VMS, Switch, Storage

etc. on OEM letterhead with bid number and details for the quoted product.

OEM must provide a certificate that the proposed models of CCTV products must not become

obsolete / discontinued within the contract period (1Y DFL + 5 Year AMC). In case it gets

discontinued due to technology advancement then OEM will invariably provide all kind of

support for the installed system for repair or replacement with the equivalent or higher model.

Also, any product which is nearing the End-of-Sale (EOS) or End-of-Production (EOP) must not be

proposed in this work.

Bidder shall submit the detailed BOM, Brochure of the equipment offered duly verified and

certified by the respective OEM and the same model should be displayed on the OEM website.

8 The Bidder is required to upload, along with the bid, all relevant certificates.

Desired specifications for the system are mentioned elsewhere in these tender documents. It is

evident that product specifications may differ from OEM to OEM. Therefore, the bidders are

advised to quote the products with the exact / closest specifications. However, SMC reserves

every right to accept / reject any or all product / offers.

The bidders must fill the deviation if any in the prescribed format (table) given. Bidder may use

separate paper to fill the additional details and deviation but it must be stamped and signed

10 both by the bidder and representative of OEM. Please note that the depicted ones are the

minimum criteria sought for the product. Bidder are independent to offer product with the

higher/better specifications under absence of relevant inline product.

Bidders shall have to submit printed catalogues containing specifications and/or technical data

sheet duly stamped and signed by the bidder as well as OEM.

12 The Supplied Camera must be STQC and ER complied as per latest guideline from Government

of India. Necessary certification for the particular model must be submitted.

The Camera shall support IEEE 802.1X authentication, Password protection, IP address filtering,

HTTPS encryption, Digest authentication, User access log.

The specified unit shall be of manufacturer’s official product line, designed for commercial

and/or industrial 24x7 / 365 use.

The specified unit shall be based upon standard components and proven technology using

open and published protocols and adopt to industry established standards.

Firmware/software upgrades are to be provided by the OEM free of cost during the warranty

period and AMC Period. Undertaking from OEMs to be provided on their Letter head.

The MAC IDs of the IP video surveillance equipment CCTV cameras that will be provided must

be registered under the name of the Manufacturer of the IP video surveillance system

17 equipment.An undertaking on the letter head of the OEM regarding this matter shall be

submitted.Further, the Intellectual Property Rights (IPR) of equipment (CCTV camera and VMS)

must not reside in China.

The bidder should submit “No Malicious Code Certificate” from offered OEM for CCTV Camera

and Network Video Management Software (NVMS).

The Camera Manufacturer shall have to provide an undertaking on a non judicial stamp paper

of Rs.300/- stating that, to the best of their understanding and belief, they have not been

subjected to any blacklisting or criminal cases filed by any State or Central Government

Department, Central or State Public Sector Undertakings (PSUs), Police, or any global entities

within the past five years from the date of bid submission. The bidder is required to submit an

undertaking from the manufacturer, providing detailed information.

The successful bidder will have to provide demonstration of the sample ANPR CCTV system BRTS

20 lane as per tender requirement on no cost no commitment basis. Under any circumstances the

system must meet the requirements depicted in the tender.

SMC reserves every right for the interpretation and evaluation of the specifications / products

offered by the bidders. Further, SMC shall be at liberty to increase / decrease the scope of work

by +/- 30% of the quantity. The decision of the concern authority of the department shall be

final and binding to all. No dispute shall be entertained during and after the tender procedure.

Executive Engineer(Ele.)

Traffic BRTS Project Cell

Surat Municipal Corporation

Seal & Signature of the bidder

DETAILED TECHNICAL SPECIFICATIONS

Compliance Mention

Sr Parameter Requirements

(Yes/No) Deviation

A Vandal Proof IP Outdoor Camera

1 Product High-Definition 4 MP IP Long range outdoor camera

2 Image Sensor 1/2.8” or 2.9" CMOS Image Sensor

Main stream: 4MP (2688 × 1520) @1–20 fps/

3 Max resolution

Sub stream 1: D1@1–25/30 fps

Sub stream 2: D1@1–25/30 fps

Varifocal IR corrected 3.0 - 10 mm or 3.5-10 mm or 4-11

5 Zoom/Focus Adjust Motorized zoom and focus as well as auto focus

6 IR Range 50 Mtr or more

Color:0.001Lux@(F1.2,AGCON),0.0005LuxwithIR,

7 Minimum Illumination:

8 Day / Night performance True Day and Night (IR Cut Filter)

9 Wide dynamic range True WDR (120 db or better)

10 WDR Features OFF, Auto, Low, Medium and High

11 Gain control Auto / Manual

12 Backlight Compensation YES

13 White Balance Auto / Manual

14 Privacy Masking 4 Areas or more

15 Motion detection 4 Areas or more

16 Faster incident search Yes

17 N/W Loss Detection Yes

Image Settings Brightness, Contrast, Saturation, Sharpness, Mirror, Flip,

18 Feature of corridor is optional, Hue, Rotation, Anti-flicker,

19 Video compression H.265, H.264+, H.264, M-JPEG

20 Audio communication Two-way, full duplex

21 Iris Control Auto IRIS Control

22 Electronic Shutter 1/3 s–1/100,000 s

23 Encryption TLS 1.2, AES128, AES256

24 Memory card slot Up to 256GB (128 GB card to be supplied)

25 Interface Type 10/100-Base T, auto-sensing, half/full duplex, RJ45

IPv4, IPv6, UDP, TCP, HTTP, HTTPS, RTP/RTCP, ICMP, ICMPv6,

26 Typical Protocols RTSP,HCP, NTP (SNTP), SNMP (V1, V3, MIB-II),802.1x, DNS,

DNSv6, SMTP, UPnP(SSDP), digest authentication

Sharpness, Backlight compensation, Contrast

27 Other functions

enhancement, Display stamping (Name/logo/Time)

Camera shall be directly connected to network without

28 Network connectivity

use of an external encoder

*Secured connections supported (HTTPS) Password

enforcement at initial set up * Execution of 3rd party

software is disabled *Firmware updates via OEM digitally

29 Data Security Features signed firmware files only *Detect changes in a

configuration Support of customer specific certificates.

*Regular updates via security patches Organization under

MEITY for mitigating cyber security risk.

30 Hardware for data Inbuilt TPM /TEE as per STQC ER (Essential requirements)

Auto Resume after Power

IEEE 802.3af/at compliant or better PoE power supply as

32 Power supply

per manufacturer’s standard to be provided

33 Operating Temperature 0°C to 55°C

34 Humidity Up to 90% RH, non-condensing

35 IK &IP Rating IK10, IP66 /

36 SD Card Required / 256 GB / To be provided with camera

37 ONVIF compliant The camera shall conform to ONVIF Profile S, G, T or latest

38 Camera certification STQC ER

39 Housing Metal

40 Warranty 3 Years

Offered make and

* model number for the

Compliance Mention

Sr Parameter Requirements

(Yes/No) Deviation

B IR Illuminator

High Sensitive at Zero Lux Surface Mounted LED IR

2 Ingress Protection NEEMA 4X / IP 66 and IK

3 IR Distance 60 Mtr or better

Adjsutable (The angle should match the camera's field of

view to ensure complete coverage)

5 Wavelength 850 nm

7 No. of LEDs High Power LEDs as per manufacturing standards

8 Panel High light transmittance toughened glass

9 Power PoE or 12 V DC

10 Operating Temperature 0 to 50 deg C

11 Application Outdoor

The illuminator should be housed in corrosion-resistant

materials such as 304 or 316 stainless steel, powder-coated

aluminum case with a reinforced glass window is common

for durability and heat dissipation

13 Mounting Pole or bracket or wall

14 Operation Auto ON / OFF

15 Protection Surge, Thermal, OV, UV, SC, OL

16 Warranty 3 Years

Offered make and

model number for the IR

Compliance Mention

Sr Parameter Requirements

(Yes/No) Deviation

C Network Switch

1 Product 8 Port L2 managed Gigabit Ethernet Switch

2 Mounting 19” Rack Mountable

8 No. 10/100/1000 Base-T ports and additional 2 No. 1G SFP

Ports populated with transceivers

All transceivers/modules used to connect the switches

should be from the same OEM/make of the switches, or

MSA-compliant and warranted by the switch OEM.

5 PoE Standard IEEE 802.3af / IEEE 802.3at

6 PoE Budget 120W or more

7 Switching Capacity Switching capacity should be 20 Gbps or more

8 MAC Address Table Up to 8K

9 Packet Forwarding Rate 17.86Mpps or as per manufacturing standards

10 Buffer Memory 4.1 Mbit or as per manufacturing standards

All functionalities of the switch should be IPv6 compliant

11 IPv6 Compliance and work on the IPv6 platform without additional

hardware/software.

12 Input Voltage 100~240V AC, 50~60Hz

13 Power Consumption ≤150W (Including PoE Load)

14 QOS Support Switch should support QOS

15 Link Aggregation 802.3ad Link Aggregation

16 L2 Features Static Routing, 802.1Q, Port Isolation, STP/RSTP/MSTP, LLDP

Port Security, IP-MAC Binding, DHCP Snooping, ARP

18 QoS 802.1p CoS, DSCP, Rate Limiting, Priority Queues

19 Multicast IGMP Snooping v1/v2/v3, MLD Snooping v1/v2

Web GUI, CLI (Console/Telnet/SSH), RMON, Syslog, NTP,

20 In-band Management

Firmware Upgrade via TFTP/HTTP

21 Network Management Switch should support SNMP V1, V2c and V3

22 Operating Temperature 0°C to 50°C

23 Storage Temperature -40°C to 70°C

24 Operating Humidity 10% to 90% RH (non-condensing)

25 MTBF >100,000 hours

26 Certifications CE, FCC, RoHS

27 Warranty 3 Years

Offered make and

* model number of

Compliance Mention

Sr Parameter Requirements

(Yes/No) Deviation

1 Product UTP Armored CAT-6 Cable

2 Conductor 23 AWG Solid Bare Copper

3 Insulation HDPE (High Density Polyethylene)

4 Jacket FR- PVC

5 Cable Type Armored

6 Ripcord Required

7 Bandwidth 250 MHz or as per manufacturing standards

8 Max. Transmission speed 1 GHz

9 Operating Temperature 0 to 50 Deg C

10 Printing Each meter printed with sequential length counter

Make offered for CAT-6

Compliance Mention

Sr Parameter / Requirements

(Yes/No) Deviation

E ANPR Software / VMS

ANPR/ Video Management Software (VMS) is a software application that shall be

installed in commercial off-the- shelf hardware platforms like Windows, macOS, Linux,

1 Android, iOS etc. It shall support both, open-source and proprietary database

management systems compatible with standard storage technologies like NAS, SAN,

ANPR Software /VMS (Software) shall enable users to get situational awareness of the

scene using live monitoring, recording, and replay and have an inbuilt framework to

run AI-enabled Video analytics applications for proactive notifications on the

detecting anomalies as defined by Video analytics application rules. It shall also

provide innovative dashboards to visualize system-generated data, including the

health of servers, storage, cameras, and other assets connected to the system. It shall

serve as a decision support system and provide actionable intelligence for situational

awareness, security, and safety requirements.

The ANPR Software /VMS shall be operating system-agnostic and compatible with

Microsoft Windows, Unix, and Linux Operating Systems. It shall also support virtualization

3 on all the leading virtualization platforms. Furthermore, the VMS shall be able to work

with multiple Database Servers, including Microsoft SQL, MySQL, PostgreSQL, and

The ANPR Software /VMS shall comply with ONVIF Profiles S, G, T, and M, and the VMS

4 OEM shall be an ONVIF member at the "Full" membership level. The ONVIF website shall

have a certificate to this effect.

The ANPR Software /VMS shall work with Commercially off-the-shelf hardware and

storage systems. It shall allow for a separate media streaming service on a separate

server to support independent scaling up of streaming services. Additionally, the VMS

shall support unicast and multicast streaming for live viewing.

The ANPR Software /VMS shall be cloud deployment-ready and agnostic to the cloud

6 environment. It shall work on the cloud servers with in-built intelligent video streaming

and resource orchestration services.

The ANPR Software /VMS shall have native support for adding cloud storage locations

by configuring authentication credentials for AWS, Azure, and Wasabi storage without

third-party services or applications. It shall be possible to push the recorded videos on

a definable schedule to cloud storage.

The ANPR Software /VMS shall allow the addition of multiple storage paths for each

8 Media Server and shall allow the writing of video files on each storage path in a round-

The ANPR Software /VMS shall support multi-tier object storage with data retention

The ANPR Software /VMS shall provide centralized monitoring by integrating existing

The proposed ANPR Software /VMS should offer 1 full resolution and 1 lower resolution

stream for live viewing and 1 Video Analytics Stream. All the video streams (including