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Tender Value
₹43.5 L
EMD Value
₹43,500
Closing Date
20 Apr 2026, 6:00 pmClosed
Additional City Engineer & I/c. City Engineer
SETC of Automatic Number Plate Recognition (ANPR) system in the Udhna-Sachin BRTS Corridor(3rd Attempt)
291746
ACE & I/C C.E. /Traffic BRTS Pro.Cell/22/2025-26,W.NO.01
Open
Miscellaneous Works
Surat
3 documents required · 3 mandatory
₹1,770
Commissioner, Surat Municipal Corporation
₹43,500
30 Mar 2026
30 Mar 2026
30 Mar 2026
20 Apr 2026
30 Mar 2026
E-Notice No.: ACE & I/C C.E. /Traffic BRTS Pro. Cell /22/2025-26, W.NO.01
Initial date of uploading of tender documents Dt.30.03.2026 up to 16:00 Hrs
Last date of downloading online tenders Dt.20.04.2026, up to 16:00 Hrs
Last date of uploading of online bids Dt.20.04.2026,up to 18:00 Hrs
Submit to [email protected] on or
On line queries
before Dt. 07.04.2026 , up to 18:00 Hrs
Submission of tenders in hard copy On or before Dt.29.04.2026, up to 17:00 Hrs
The Chief Accountant, Accounts Department,
Tenders shall be submitted to Surat Municipal Corporation, TapiBhawan,
Tapipura, Surat.
Mode of submission Govt. Speed Post or RPAD
ACE & I/C City Engineer
Surat Municipal Corporation
C/o Traffic B.R.T.S. Project Cell
Ground Floor, Althan Swimmin Pool Campus,
Opp. D.R.B. College, New City Light Road,
SETC of Automatic Number Plate Recognition (ANPR) System in the
Udhna-Sachin B.R.T.S. Corridor (2nd Attempt)
Sr.No. Description Pg.No.
1 Notice inviting tenders
2 Instructions to the bidders
3 Qualification criteria
4 Checklist before submission of tender
6 Payment terms
8 Submission of tender
9 Instructions to the bidder
10 General Condition Of Contract
12 Criteria for the work
13 Detailed technical specifications
14 Vendors' List
15 All inclusive annual maintenance work
16 Time frame and penalty criteria
NOTICE INVITING TENDERS
SURAT MUNICIPAL CORPORATION
Traffic B.R.T.S. Project Cell
Surat Municipal Corporation,
GF, Althan Swimming Pool Campus,
Opp. DRB College, New City Light Road, Surat.
E-Tender Notice No.:
ACE & I/C C.E. /Traffic BRTS Project Cell /22/2025-26, W.NO.01
Bids for SETC of Automatic Number Plate Recognition (ANPR) System in the Udhna-Sachin B.R.T.S.
Corridor(3rd Attempt) are invited online on https://smc.nprocure.com from the bidders meeting
the basic eligibility criteria as stated in bid documents.
Bid Fee (Non refundable) : Rs.1,770/- (Rs.1,500/- + GST)
In form of Demand Draft / Banker's cheque drawn
Bid Fee and EMD should be : in favor of "Commissioner, Surat Municipal
Corporation and shall be payable at Surat.
Initial date of uploading of tenders
Last date of downloading of online Dt.20.04.2026, up to 16:00 hrs.
Bidder may submit their online queries to
Online queries / Pre bid meeting : [email protected]
on or before Dt.07.04.2026
To be submitted online only on
Last date of submission of tenders
: https://smc.nprocure.com on or before
Submission (in Hard Copy) of Bid Fee, On or before Dt.29.04.2026, up to 18:00 hrs.
Availability of tender documents : https://smc.nprocure.com
The right to accept/reject any or all bid(s) received is reserved without assigning any reason
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
INSTRUCTIONS TO THE BIDDER
2.1. Availing Bid Documents
Blank bid documents can be downloaded from the web site https://smc.nprocure.com up to the date and
time mentioned in the notice inviting tenders
2.2. Addenda & Corrigenda
If required, the Addenda and Corrigenda will be issued and the same will form the part of the original bid
documents and shall override any contradicting effects in the original bid document.
2.3. Submission of Price Bid and Technical BID
The price bid and the technical bid containing all the relevant supporting documents must be submitted
online only on https://smc.nprocure.com on or before the last date of submission of the bid. No documents
except the Bid Fee, EMD, Affidavit or declaration as directed in tender documents to be accepted in
hardcopy. It is advised to keep the softcopy of the relevant documents ready and upload the same in
advance on https://smc.nprocure.com with respect to this tender to avoid issues if any.
All the relevant softcopy should invariably follow the (n)Code portal's specific requirements pertaining to file
types, file size, file name length, etc.
o File Types : Files with only .pdf, .doc, .txt, .xls, .ppt, .pps, .png, .gif, .jpg, .zip, .rar extension can be
o File name: It should not be more than70 characters. Special Characters Like (‘% @ <>: *? | & ~ ^) are not
o File size:Single file size should not be more than 3 MB. The bid document (duly signed and stamped) in hard
copy shall be submitted by the successful bidder upon intimation from SSCDL/SMC.
The bid document (duly signed and stamped) in hard copy shall be submitted by the successful bidder upon
intimation from SMC.
2.4. Pre-bid Queries / Pre-bid Meeting
A prospective Bidder requiring any clarification on the TENDER Document must have to participate on his own
expense in pre-bid meeting scheduled as mentioned under head of "tender notice" elsewhere in tender
documents. Please note that no online/physical query shall be entertained.
2.5. Bid Fee & Earnest Money Deposit (EMD)
The bidder should pay Bid Fee(non-refundable) of Rs. 1,770/- (Rs. 1,500/- + GST) and EMD of Rs. 43,500/-each
by separate Demand Draft or Banker's Cheque of any scheduled/nationalized bank payable at Surat in
favour of Commissioner, Surat Municipal Corporation. Failure to submit Bid Fee, EMD as required shall lead to
the bid being rejected summarily.
2.6. The bid should be filled in legibly, clearly indicating the figures and its value in words too.
2.7.Online Submission of the Technical Bid:
The bidder will be required to upload the duly signed, stamped and notarized colour scanned copy of below
mentioned documents in the same order of sequence online on smc.nprocure.com during e-tendering
Please note than following list is purely indicative. Bidders are at independence to add more relevant
documents for realization of each category mentioned below or as in Pre Qualification, Technical
Qualification, Financial Qualification and scope of work elsewhere in tender documents:
r. Documents to be submitted For criteria
1. Experience of firm in the field measured in
Work orders, Completion Certificate and/or
1. years2. Similar work experience / similar work
certified measurement sheets / certified BOQ
Certificate from auditor / charted accountant Average Annual Financial turn over
showing average annual financial turnover of the
firm for at least last three financial years
3. Solvency certificate from approved bank For solvency capacity
4. PAN card copy PAN registration
5. GST registration certificate GST registration
Profile of the company with main personnel and
6. Overview of the bidder
contact numbers / email etc.
Valid electrical contractor's license or MOU with
7. To carry out electrical works
any licensed electrical contractor
Firm's registration / profile showing nature of the Establishment and profile of the firm
Partnership Deed / documents of the formation Details of the partners / Directors, CEO etc.
of the company (If applicable)
10. Scan copy of EMD Earnest money deposit
11. Scan copy of tender fee Tender fee
Soft copy of Signed and stamped (on each Agreement to the terms, condition and scope of
12. page) tender documents of this technical bid work of the tender
with addenda if any
Power of attorney in favor of person filling the
14. Authorization of power for participation
tender as per format and instructions
Technical data sheet filled with necessary data
15. For fulfillment of technical details of the products
as asked elsewhere in these tender documents
Any other documents, self declaration, affidavit
asked in the tender
2.8. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through online mode
(by scanning) while uploading the bid. This submission shall mean that E.M.D. & tender fee are received for
purpose of opening of the bid. Accordingly offer of those shall be opened whose E.M.D. & tender (bid) fee
is received electronically. However, for the purpose of realization of D.D. bidder shall send the D.D. in
original through RPAD / Speed post so as to reach to Chief Accountant, SMC as per the tender schedule.
Not receiving the hard copy of the EMD and Bid fee within stipulated time limit will lead the agency of the
bidder to pay following penalty to SMC:
Sr Tender Value Penalty in Rs.
1 Up to Rs. 1 Crore Rs.10,000/-
2 > Rs. 1 Crore up to Rs. 10 Crore Rs.20,000/-
3 > Rs.10 Crore up to Rs. 50 Crore Rs.30,000/-
4 > Rs.50 Crore up to Rs. 100 Crore Rs.70,000/-
5 > Rs.100 Crore Rs.1,00,000/-
Above stated penalty shall be submitted in the relevant office / department of SMC within 10 days from the
date of the intimation. Penalty based actions likeabeyance of registration and cancellation of E-tendering
code of the bidder for six months shall be taken if the amount of the penalty is not submitted within stated
time limit for first incidence of not submitting the tender in the hard copy. Similar actions shall be taken if
the same bidder repeats the similar incidence second time (after submitting penalty for first incidence).
2.9. All documents must be colored scanned to be seen as original. Scanning in black and white or grey shall
not be acceptable.
2.10.While submitting the black and white copy, all documents issued by third party must be notarized with
clearly-displaying stamp, number and name of the notary.
2.11. Sealing, marking and submission of the Bid Fee, EMD: Following documents shall only be submitted in
Hard Copy to SMC by the bidder:
2.11.1 Earnest Money Deposit (EMD)
2.11.3 Affidavit and addenda (if any)
EMD/Bid fee and documents as above shall be sealed in a cover and submitted to The Chief
Accountant, Accounts Department, Surat Municipal Corporation, Tapipura, Tapi Bhawan, Surat.
Gujarat. India through Government Postal Speed Post or Registered Post A.D. only. Submission through
any other mode (Physical, Courier etc.) is not allowed. Moreover, SMC shall not be responsible for any
Following information must be furnished / written on sealed cover:
1. Tender Notice, 2. Name of the work, 3. Last date of submission, 4. Name & addressof the bidding
agency: --As actual
Technical Bid, Price Bid and every other document asked in tender must be submitted online on
www.smc.nprocure.comonly.
2.12. The bidder will be bound by the details furnished to SMC, while submitting the bid or at subsequent
stage. In case, any of such documents furnished by the bidder is found to be false at any stage, it
would be deemed to be a breach of terms of contract making him/her liable to legal action besides
termination of contract.
2.13. Late Bids: Bids not reaching on or before the specified time limit will not be accepted.
2.14.Conditional Bids: All the terms and conditions mentioned herein must be strictly adhered to by all
bidders. Conditional tenders shall not be accepted on any ground and shall be subject to rejection
without assigning any reason.
2.15. Withdrawal of Bids: Bid once filled in, submitted shall not be allowed to be withdrawn till the validity of
the bid remains in force or else the EMD shall be liable for forfeiture.
2.16. Period of Validity: The offer shall be valid for acceptance for a minimum period of 120 days from the
date of opening of the Price Bid. If required, SMC may request the bidder to have it extended for a further
2.17 Language of Bids: The bids prepared by the bidder shall be in the English language. The supporting
documents in language other than English/Hindi/Gujarati must have its English translation (which is to be
duly attested by the bidder), for purposes of interpretation of the bid, the English translation shall govern.
2.18. Right to Accept or Reject Any Bid or All Bids: SMC reserves the right to accept or reject any bid and
annul the bidding process and reject all bids at any time prior to award of contract, without thereby
incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or
bidders of the ground for SMC’s action.
2.19.Firm Prices & Bid Currency: Prices quoted must be firm and final and shall not be subject to any upward
modifications, on any account whatsoever. Prices shall be expressed in Indian Rupees (INR) only.
2.20. Costs to be borne by Bidder: All costs and expenses (whether in terms of time or money) incurred by the
bidder in any way associated with the development, preparation and submission of the bid, including but
not limited to attendance at meetings, discussions, demonstrations, etc. and providing any additional
information required by SMC, will be borne entirely and exclusively by the bidder.
2.21.Acceptance of Terms & Conditions: The bidder will, by taking participation in the bidding process and
submitting the bid documents, be deemed to have thoroughly read, studied and understood the bid
documents including scope of work, the terms and conditions, instructions, etc. referred there in and the
same are acceptable to the bidder.
2.22. All entries in the bid form should be legible and filled clearly. If the space for furnishing information is
insufficient, a separate sheet duly signed by the authorized signatory may be attached.
2.23. It is to be ensured that the complete information as required by this office may be furnished by the
bidders in the prescribed format. Formats submitted with incomplete information and not conforming to
the requirements are liable to be rejected.
2.24. The agency will be bound by the details furnished by him/her to SMC, while submitting the bid or at
subsequent stage. In case, any of such documents furnished by the agency is found to be false at any
stage, it would be deemed to be a breach of terms of contract making him/her liable to legal action
besides termination of contract.
2.25. The participation in the online tendering process implies that the bidder have thoroughly read, studied
and understood the instructions of the Bid documents, Scope of work, formats as well as the terms and
conditions referred there in and the same are acceptable to the bidder.
2.26. Authorized Signatory: For the purpose of submission of the bid, the bidder may be represented by either
the Principal Officer (Owner/MD/Director/Company Secretary/Partner) or his duly Authorized
Representative, in which case he/she shall submit a certificate of authority along with the other
documents. All certificates and documents (including any clarifications sought and any subsequent
correspondences) received hereby, shall, as far as possible, be furnished and signed by the authorized
representative or the principal officer.
2.27.Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price
and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail
and the total price shall be corrected. If the supplier does not accept the correction of the errors, its bid
will be rejected. If there is a discrepancy between words and figures, the amount in words will prevail.
2.28. Disqualifications: A Bidder shall be disqualified and Bids will not be considered if
a) Hardcopy envelop does not show on it the reference of bid number and description as denoted and
thus gets opened before due date(s) of opening specified in Notice Inviting Bids.
b) The Price Bid and Technical Bid are submitted physically which leads to revelation of prices before the
due date of opening of the Price Bid.
c) The Earnest Money Deposit (EMD) & Bid fee is not deposited in the manner described earlier.
d) The Bid documents are not in a language as described earlier.
e) The Bid documents are not signed affixing stamp by the authorized signatory.
f) The Bid documents submitted are incomplete and/or ambiguous in any respect.
g) Non-compliance of provisions and requirements of the Bid documents.
h) Any or all correction(s) or pasted slip(s) is/are not initialed, authenticated by the Bidder.
i) The Bid documents are not submitted in the manner specified in the bid document.
j) Eligibility criteria are not met with.
k) Any form of canvassing/lobbying/influence/query regarding short listing, status, etc. will result in a
disqualification.
2.29 Security Deposit
Security Deposit for SITC Work:(Total 2 % of order value for SETC)
100% of SD amount shall be in form of cash or demand draft. If mode through Demand Draft is opted,
DD must be issued in favor of "Commissioner, Surat Municipal Corporation", issued through approved
banks listed below and shall be payable at Surat only.
List of Approved Banks
Finance Department, GR. No.: FD/MSM/e-file/04/2024/2859/D.M.O, Date: 01/05/2025
[A] Guarantees issued by the following banks will be accepted as SD/EMD on permanent basis:
All Nationalized Banks
[B] Guarantees issued by the following Banks will be accepted as SD/EMD
Sr.No. Name of Bank Sr.No. Name of Bank
1 Axis Bank 22 South Indian Bank
2 A U Small Finance Bank 23 Standard Chartered Bank
3 Bandhan Bank 24 Tamiland Mercantile Bank
4 Barclays Bank 25 Utkarsh Small Finance Bank
5 City Union Bank 26 YES Bank
6 CSB Bank 27 Ahmedabad Mercantile Co.Op. Bank
7 DBS Bank India Limited 28 Nutan NagrikSahkari Bank
8 DCB Bank 29 Rajkot NagrikSahkari Bank Ltd.
9 Equitas Small Finance Bank 30 Saraswat Co.Op. Bank Ltd.
10 ESAF Small Finance Bank 31 SBPP Co.Op. Bank Ltd.
11 FEDERAL Bank 32 SVC Co.Op. Bank Ltr.
12 HDFC Bank 33 The Cosmos Co.Op. Bank Ltd.
13 HSBC Bank 34 The Gujarat State Co.Op. Bank
14 ICICI Bank 35 The Mehsana Urban Co.Op. Bank
15 IDBI Bank 36 The Surat District Co.Op. Bank Ltd.
16 IDFC First Bank 37 The Surat Perople'sCo.Op. Bank Ltd.
17 Jammu and Kashmir Bank 38 The Kalupur Commercial Co.Op. Bank
18 Jana Small Finance Bank 39 The Panchmahal District Co.Op. Bank
19 Karnataka Bank 40 The Baroda District Co.Op. Bank
20 Karur Vysya Bank 41 Baroda Gujarat Gramin Bank
21 Kotak Mahindra Bank 42 Saurashtra Gramin Bank
If the Security Deposit is not paid within 15 days from the date of “Work Order”, then the penalty at the rate of
0.065% of SD amount per day, per day of the amount of Security Deposit shall be charged. If the Security
Deposit is not paid within one month from the date of “Work Order”, necessary action as per the Conditions
of Contract shall be taken.
2.30 Withdrawal of tenders
If, during the “Tender Validity Period”, the Tenderer withdraws his Tender, the Earnest Money Deposit
shall beforfeited and the Tenderer may be disqualified from tendering for further Work under the
jurisdictions of S.M.C.
Addenda form part of the Contract Documents& full consideration shall be given to all addenda in the
preparation of the Tender. Tenderer shall verify the number of addenda issued, if any, and
acknowledge the receipt of all Addenda in the Tender. Failure to so acknowledge may cause the
Tender to be rejected.
A. The Engineer-in-Charge of the authority may issue Addenda to advise Tenderers of
changedrequirements. Such addenda may modify previously issued Addenda.
B. No Addendum may be issued after the last day of online price submission.
2.32 Change in present civil structure
During implementation of Electrical Works, any minor/major changes made in existing / present civil
work making holes, creating channel, wall cutting, etc. ] by contractor shall be brought to original
position / repaired / completed before the end of execution. No extra payment shall be made by SMC
to the contractor for such civil works. All the changes required in present civil structure for this work shall
be in scope of the contractor and no extra payment shall be made. Scaffolding required to execute
the work shall also be in scope of contractor.
2.33 Discrepancy
When any discrepancy is found between two conditions in the tender then most stringent condition
shall be considered and bound to the contractor.
2.34 Right to interpret
The competent authority inviting the tender shall have all the rights to interpret any or all conditions
laid in these tender documents and shall be binding to all.
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Seal & Signature of the bidder
QUALIFICATION CRITERIA
A. The bidder shall have an active experience of at least 07 (Seven) years in similar works i.e. in
various types of electronic surveillance system
B. Experience of having successfully completed similar works during the last 07 years, ending on
the last day of the month previous to the one, in which applications are invited, i. e.
01.04.2018 to 31.03.2025, shall be either of the following:
i. 03 similar completed workseach costing not less than the amount equal 40% of the
estimated cost, i.e. of Rs. 17,40,000/-
ii. 02 similar completed workseach costing not less than the amount equal 50% of the
estimated cost, i.e. of Rs.21,75,000/-
iii. 01 similar completed work costing not less than the amount equal 80% of the estimated
cost, i.e. of Rs. 34,80,000/-
C. Similar work means: SETC of ANPR System / different types of electronic surveillance systems
along with comprehensive / non comprehensive annual maintenance work for Government
/ Semi Government / Local Government /PSU. Work carried out for a private entity / party will
not be considered. If similar work is a part of
D. In cases where the similar (electronic surveillance system) work was executed as part of a
larger project or in combination with the other works, the bidder shall submit additional
certified documents issued by the competent authority.
Such certified documents must clearly indicate:
The separate value/amount of the electronic surveillance system work executed,
The scope of surveillance-related activities completed, and
Confirmation that the work was carried out satisfactorily.
E. Following enhancement factors will be used for the cost of works executed and financial
figures to common base for the value of the works completed in India
Financial Year Multiplying factor
F. Average Annual Financial Turnover during the last 03 years, ending on 31. 03. 2025 shall be at
least 30% of the estimated cost, i.e. Rs.13,05,000/- A separate certificate from concern
charted accountant shall be submitted.
G. Bidder shall have to submit a validsolvency certificate issued from any nationalized or private
bank (listed elsewhere) costing at leastRs. 9,00,000/- The solvency certificate shall be valid
throughout the evaluation procedure (considering one year of validity from the date of the
issue). If validity of the solvency expires during the tender procedure, respective bidder shall
have to submit a fresh solvency certificate to SMC whenever asked.
H. The contractor shall have a valid GST & PAN registration
I. Any other documents/certificates/ technical data sheets / brochure mentioned elsewhere in
proposed tender.
J. Experience as joint venture of as sub contractor or back to back work shall not be considered.
K. The bidder shall have a valid electrical contractor’s license or bidder can submit an MOU with
any licensed electrical contractor's having a valid license.
Stamp&Signature of the Contractor : Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
CHECKLIST BEFORE SUBMITTING THE TENDER
Bidders are advised to ensure the submission of following documents of their part before finally
uploading their offers. However, following documents are only indicative and bidders are
advised to go through entire tender for any other document left for uploading which is not listed
Sr Description Online Hard Copy
1. Technical bid with sign and stamp of bidder on each page √
4. Tender Fee √ √
5. GST Registration Copy √
6. PAN Card Copy √
7. C.A.'s certificate for average annual turn over √
8. Certified copies of experience √
9. Work orders / POs √
Authority letter in the favor of the person if the tender is not
being filled by owner / partner
11. Valid bank solvency √
12. Partnership deed in case of partnership firm √
13. Profile of the bidder (Prepared on a separate paper) √
Electrical contractor’s licenseor an MOU with any licensed
electrical contractor (On letter pad of the firm)
Affidavit on a non judicial stamp paper of Rs.300/- as per the
format given elsewhere in the tender documents
16. Stamped and signed technical data sheet as asked √
17. Product catalogues / company's technical data sheets etc. √
18 “No Malicious Code Certificate” for CCTV & NVMS √
19 OEM Authorization for Camera, VMS, Switch, Storage √
ONVIF member (user/full) from at least 10 years and should not √
be blacklisted.
undertaking of Camera Manufacturer for no blacklisting or √
criminal cases as per RFP
22 Camera must be STQC and ER complied √
23. Any other supporting documents asked in the tender √
NOTE: (1) All the documents issued by third party must be scan of original document. If
not, photo copy must be notarized displaying original sign and stamp of
(2) Only original draft means DD of EMD, Tender Fee, affidavit and addenda (if
any)are to be submitted in hard copy.
FOR CONSTRUCTION / ERECTION / COMMISSIONING / INSTALLATION / REPAIRS
MAINTENANCE / RENOVATION / FABRICATION OF STRUCTURE INCLUDING BUILDING
(MEANS ALL WORKS CONTRACT / TURN KEY PROJECT / SUPPLY OF MATERIAL / GOODS)
1. GST (GOODS & SERVICE TAX) has come in existence from 1st July, 2017. Contractor /
Successful Bidder are bound to pay any amount of GST prescribed by the Govt. of
India as per the Terms of Contract agreed upon during the course of execution of this
Contract. However all the quoted rates must be inclusive of GST.
2. During the course of execution of Contract, if there is any change in rate of GST
(Goods & Service Tax) by the Government the same shall be reimbursed / recovered
separately by SMC, subject to the submission of original Receipt / Proof for the
amount actually remitted by the successful Tenderers/ Contractor to the competent
Authority along with a certificate from chartered Accountant of Contractor/
Successful Bidder certifying that the amount of GST paid to the Government and the
same shall be intimated /submitted / claimed within 30(Thirty) Days from the date of
payment Remittance of GST within stipulated period shall be the sole responsibility of
the Successful Bidder /Contractor ,failing which, SMC may recover the amount due,
from any other payable dues with SMC and decision of Municipal commissioner shall
be final and binding on the Contractor / Successful Bidder in this regard. Further the
non-payment of the GST to the Government may lead to the termination of contract
and forfeiture of Security Deposit /Performance Guarantee Amount.
3. If any other new taxes / Duties /Levies / Cess or any other incidentals etc. or any
increase in the existing taxes / Duties /Levies / Cess or any other incidentals etc. (
Excluding GST) are imposed during the course of the contract, the same shall be
borne by contractor / successful Bidder only, in no case SMC/SSCDL shall be liable for
4. The Contractor will submit the invoice to the SMC having GSTIN of SMC mentioned
therein and the taxes shall be shown separately on the face of the invoice so as to
claim as ITC by SMC.
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Seal & Signature of the bidder
No advance payment shall be made to contractor
Payment shall be made as per actual work done at site.
(1) Capital Works
80% of total amount may be payable after supply of material at site.
80% of total amount may be payable after supply of material at site.
10% of total amount shall be payable after installation
10% of total amount shall be payable after installation
5% of total amount shall be payable after testing and commissioning
5% of total amount shall be payable after testing and commissioning
5% of total amount shall be paid in final bill
5% of total amount shall be paid in final bill
7% from each bill shall be kept as retention and shall be paid in final bill
1% amount from each payment shall be deducted as construction cess
(2) All inclusive annual maintenance (Quarterly basis)
100% of total amount may be payable in each running bill
100% of total amount may be payable in each running bill
7% from each bill shall be kept as retention and shall be paid in final
1% amount from each payment shall be deducted as construction cess
(1) Quoted rate must be inclusive of all taxes/GST. Any type of tax, levies, duties, other
expenses shall be borne by contractor. No extra payment shall be made apart than
quoted rates. Decision of concern departments of SMC for any kind of levy from
contractor’s bill shall be final and binding to contractor.
(2) Please note that all the payment shall be made according to prevailing rules of Surat
Municipal Corporation as well as Center/State government. If any changes in rules
occur during the contract period, then it shall be binding both to SMC as well as
(3) Payment shall be made as per actual work done. Deduction from running bills shall
also be as per prevailing norms and conditions of SMC.
(4) Opinion of the consultant of SMC for the construction/laborcess shall be final and
binding to the contractor. The rates are invited considering inclusion of 1%
construction/labor cess. If the construction/labor cess is not applicable as per the
opinion of the consultant on later stage, then 1% construction cess will not be
deducted from the contractor’s bill. Although additional 1% from the total work done
amount of each running bill shall be deducted and that shall be binding to the
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Signature of the bidder :
AFFIDAVIT :(SUBMIT ONLINE and also in HARD COPY)
Name of Work: SETC of Automatic Number Plate Recognition (ANPR) System in the Udhna-
Sachin B.R.T.S. Corridor
I, the undersigned, do, hereby, certify that all the statements made in the required
attachments are true and correct. I also understand that in case of wrongful/false
information, Corporation is entitled to take any civil & criminal punitive actions against
The undersigned also, hereby, certifies that neither our firm M/s.
___________________________________________________ nor any of its constituent partners
have abandoned any work in India nor any contract awarded to us has been
rescinded during last five years, prior to the date of this bid.
The undersigned, hereby, authorize(s) and request(s) any bank, person, authorities,
government or public limited institutions, firm or corporation to furnish pertinent
information deemed necessary and requested by the Surat Municipal Corporation to
verify our statements or our competence and general reputation etc.
The undersigned understands and agrees that further qualifying information may be
requested, and agrees to furnish any such information at the request of the SMC.
The SMC and its authorized representatives are hereby authorized to conduct any
inquiries or investigations to verify the statements, documents and information
submitted in connection with this bid and to seek clarification from our bankers and
clients regarding any financial and technical aspects. This affidavit will also serve as
authorization to any individual or authorized representative to any institution referred
to in the supporting information, to provide such information deemed necessary and
requested by representative of Surat Municipal Corporation to verify statements and
information provided in the tender or with regard to the resources, experience and
competence of the applicant.
Signed by an Authorized Signatory/officer of the Firm
Title of Officer
* To be given on non-judicial stamp paper of Rs.300/- duly signed by authorized notary
SUBMISSION OF THE TENDER
(Following condition shall supersede relevant condition mentioned elsewhere in the bidding
E.M.D & Tender fee shall be submitted in electronic format also through online (by
scanning) while uploading the bid. This submission shall mean that E.M.D & tender fee
are received for purpose of opening the Bid. Accordingly, offer/tenders of those
tenders whose E.M.D & tenders fee is received electronically, shall be opened.
However, for the purpose of realization of EMD and tender fee, bidder shall send the
EMD as well as Tender fee in required format in original through RPAD/Speed post so
as to reach to Account Department (Main office) as per mentioned schedule.
Punitive and penalty based actions shall be initiated for non-submission of EMD &
Tender fees in original to Account Department (Main Office) by bidder including
abeyance of registration and cancellation of E- tendering code for six months. All
documents of supporting of Bid shall be in electronic format only through online (by
scanning) during the bidding period & hard copy will not be accepted separately.
All Documents must be coloured scanned to be seen as original. Scanning in Black
and White or gray shall not be acceptable.
If original copy is not available, the photo copy of the documents to be uploaded
must be notarized with clearly displaying stamp, number and name of the notary.
Photo copy of notarized documents will not be considered.
Price Bid shall have to be quoted strictly online only. No hard copy of price bid shall
Addenda/corrigendum to these tender documents, if issue must be signed and
submitted online only.
“Following Documents shall only be submitted in HARD COPY to Surat Municipal
corporation by all bidders”
Earnest Money Deposit as mentioned in the Tender. (i.e. DD/Bank Guarantee)
Tender fees as mentioned in the tender
Affidavit on Non judicial Stamp Paper of Rs. 300/-
Stamped and signed Addenda, if any
Technical bid and qualification documents mentioned in the tender and price bid are
not to be submitted in physical form. Please note that Non – Submission of Hard Copies of
technical Bid as well as price Bid does not absolve the bidders from any liability created
from the bid condition and bidding process. price bid shall have to be quoted strictly
online only. Technical –Bid in Hard copy shall be submitted only by successful bidders
upon intimation from SMC.
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Seal & Signature of the bidder
INSTRUCTION TO TENDERERS
IT-01. GENERAL:
The Contract documents may be secured in accordance with the Notice to the Contractors,
Inviting Tender for the Work. The Work shall include supply, erection, testing and commissioning of
materials, equipment, machinery necessary for the construction of the work.
IT-02. INVITATION TO TENDER :
The Surat Municipal Corporation hereinafter referred so as the Corporation shall receive tenders
forSETC of Automatic Number Plate Recognition (ANPR) System in the Udhna-Sachin B.R.T.S.
Corridoras per the specifications in the tender documents. The Corporation reserves the right to
reject the lowest or any other or all tenders or part thereof which, in the opinion of the
Corporation, does not appear to be in its best interest, and the Tenderer shall have no cause of
action or claim against the Corporation or its officers, employees, successors or assignees for
rejection of his tender.
IT-03. LANGUAGE OF THE TENDER :
Tender shall be submitted in English, and all information in the tender shall also be in English,
Information in any other language shall be accompanied by its translation in English. Failure to
comply with this may make the tender liable to be rejected.
IT-04. QUALIFICATIONS OF THE TENDERER :
Tenderer shall be registered in its category and shall be experienced.
IT-05. TENDER DOCUMENT :
Printed documents and set of drawings shall comprehensively be referred to as “Tender
Document”. The several sections forming the document are the essential parts of the Contract,
and a requirement occurring in one shall be binding as though occurring in all. They are to be
taken as mutually explanatory, and they describe and provide for complete Works.
IT-06. EXAMINATION BY THE TENDERER :
A. Prior to submitting his tender, each Tenderer at his own expenses, shall ( a ) examine the
Contract Documents, ( b ) visit the site and determine local conditions, which may affect
the Work, including the prevailing wages and other pertinent cost factors, ( c )
familiarize himself with all Central, State and local laws, ordinances, rules, regulations
and codes, affecting the material supply, including the cost of permits and licenses
required for the Work, and ( d ) co-relate his observations, investigations, and
determinations with the requirements of the Tender Document.
B. The tender quantity is approximate and may increase or decrease. Any increase or
decrease in quantity shall not entitle the Tenderer to claim any extra over the quoted
C. Tender Document shall be completed legible in ink, checked in a responsible manner,
signed, stamped and submitted online only.
All the pages, in which entries are required to be made by the Tenderer, are contained in
the Tender Document, and the Tenderer shall not take out or add to or amend the text of
any of the documents, except in so far as may be necessary to comply with any
addenda issued pursuant to relative clause hereof.
IT-07. EARNEST MONEY DEPOSIT :
A. The Earnest Money Deposit /EMD shall be deposited by Pay Order / Demand Draft, issued
infavour of “Commissioner, Surat Municipal Corporation”, Surat. The Earnest Money Deposit
in the form of FDR or cheque shall not be accepted. The Tenderer shall have to mention
details of Earnest Money Deposit online too. EMD received beyond stipulated time limit
shall be rejected.
The instrument for the Earnest Money Deposit shall be issued by or payable / encashableat
Surat Branch of respective bank.
B. The Earnest Money Deposit shall be forfeited in the event the successful Tenderer fails to
accept the Contract, and fails to submit the Security Deposit ( S. D. ) to the Owner as
stipulated in this tender document within 10 days after receipt of notice of award of
Contract. In such a case, the Owner may disqualify the Tenderer from tendering for further
Works, under the jurisdictions of the Corporation ( S.M.C. ).
C. The Earnest Money Deposit of the successful tender shall be returned after the Security
Deposit ( S. D. ), as required, is furnished by the Contractor.
D. No interest shall be paid by the Owner on any tender guarantee.
IT-08. SECURITY DEPOSIT :
If order/suborder value is > 2 crore, security deposit may be in form of Cash/DD/FDR. In case of
capital works, FDR must be valid for one year and in case of O&M, validity should be one year in
addition to the contract period.
If order/suborder value is <2 Crore, 100% of the Security Deposit shall be in form of Cash/DD.
FDR/DD should be drawn in favor of “Commissioner, Surat Municipal Corporation” and shall be
payable at Surat.
APPROVED LIST OF BANKS
--As listed elsewhere in these tender documents---
If the Security Deposit is not paid within 15 days from the date of “Work Order”, then the penalty at the rate of
0.065% of SD amount per day, per day of the amount of Security Deposit shall be charged. If the Security
Deposit is not paid within one month from the date of “Work Order”, necessary action as per the Conditions
of Contract shall be taken.
IT-09. SUBMISSION OF TENDER DOCUMENT :
Tenderer is requested to submit the tender as per the following :
A. The Tenderer shall submit demand draft of E.M.D., Tender fees and affidavit to "The Chief
Accountant", Surat Municipal Corporation, Tapipura, Tapi Bhawan, Surat by Registered Post /
Speed Post A.D. through Government postal authority only, up to 17.00 hrs., on or before the
stipulated date in the tender.
B. The full name & address of the Tenderer shall be written at the bottom left hand corner of the
said sealed envelope. The name of the Work shall be clearly mentioned on the sealed
The time limit for receipt of the completed tender shall apply strictly in all the cases. The Tenderer
shall, therefore, ensure that this tender is received by the Chief Accountant, Surat Municipal
Corporation, Surat before the expiry of the time limit. No delay on account of any cause for
receipt of tender shall be entertained. Tenders received or due to be received after the time limit
is over, shall not be accepted, and if inadvertently accepted, shall not be opened and shall be
returned unopened. Tenders, which may get opened before the due date because of improper
superscription of the envelope, are liable to be rejected.
Mailed tenders (EMD & Tender Fees only) must be sent in a covering envelope by Registered Post /
Speed Post A.D. The return receipt shall be endorsed to show the date and time of receipt,
Mailed tenders, not received at the required place before the date and time set for the receipt
of tenders, shall be rejected.
Tenders, submitted by a partnership firm, must be furnished with the full name and addresses of all
the partners and be signed with the name of the partnership firm by one of the partners or by its
legally authorized representative, followed by the signature and designation of the person or
persons signing. Tenders by Corporations / Companies must be signed with the legal name of
the Corporation / Company by the President / or by the Secretary, or other person or persons,
legally authorized to sign on behalf of the Corporation / Company in the matter.
C. Tenders shall be opened by the Competent Authority, Surat Municipal Corporation, Surat on
the due day & time.
IT-10. TENDER VALIDITY PERIOD :
The validity period of the tender submitted for this Work shall be of one hundred & twenty (
120 ) calendar days from the date of opening of the Price Bid. The Tenderer shall not be
allowed to withdraw or modify the tender offer on his own during the validity period. The
Tenderer shall not be allowed to withdraw the tender, or make any modifications or
additions in the terms and conditions of his own in his tender. If this is done, the Owner shall,
without prejudice to any right or remedy, be at liberty to reject the tender and forfeit the
Earnest Money Deposit in full.
IT-11. SIGNING OF TENDER DOCUMENT :
If the Tender is submitted by an individual, it shall be signed with his full name above his
current address/seal on each page.
If the tender is submitted by a Proprietary Firm, it shall be signed by the Proprietor above his
name and the name of his firm with his current address/seal on each page.
If the Tender is submitted by a Firm in Partnership, it shall be signed by all the partners of
the firm above their full names and current addresses, or by a partner holding the power
of attorney for the firm to sign the Tender, in which case, a certified copy of the power of
attorney shall accompany the Tender. A certified copy of the partnership deed, current
addresses of all the partners of the firm shall also accompany the tender.
If the Tender is submitted by a Limited Company or a Limited Corporation, it shall be signed
by a duly authorized person holding the power of attorney for signing the Tender, in which
case, a certified copy of the power of attorney shall accompany the Tender. Such Limited
Company or Corporation may be required to furnish satisfactory evidence of its existence
before the Contract is awarded.
If the Tender is submitted by a “group of firms”, the “sponsoring firm” shall submit complete
information pertaining to each firm in the group and state along with the Tender, as to
which of firm shall have the responsibility for tendering and for completion of the Contract
Document, and furnish evidence admissible in law in respect of the authority to such firm
on behalf of the group of firms for tendering and for completion of Contract Documents.
The full information and satisfactory evidence, pertaining to the participation of each
member of the group of firms in the tender, shall be furnished along with the tender.
All witnesses and sureties shall be persons of status and probity, and their full names,
occupations and addresses shall be stated below their signatures. All signatures in the
Tender Document shall be dated.
IT-12. WITHDRAWAL OF TENDERS :
If, during the “Tender Validity Period”, the Tenderer withdraws his Tender, the Earnest
Money Deposit shall be forfeited and the Tenderer may be disqualified from tendering
for further Work under the jurisdictions of S.M.C.
IT-13. INTERPRETATIONS OF THE TENDER DOCUMENT :
Tenderer shall carefully examine the “Tender Document”, and fully familiarize himself with
all the conditions and matters, which may, in any way, affect the Work, or the cost thereof.
Should a Tenderer find discrepancies or commission from the Specifications or other
documents, or should be in doubt as to their meaning, he shall at once address query to
Executive Engineer(Ele.) as the “concerned authority” as referred to in the Tender
Document in Clause GC-01 ( Definitions and Interpretations ) of the General Conditions of
Contract. Any resultant interpretation of the Tender Document shall be issued to all the
Tenderers as an addenda corrigendum. Verbal clarification and / or information given
by the Consulting Architect & / or Engineer shall not be binding on the S.M.C.
IT-14. ERRORS AND DISCREPANCIES IN THE TENDER : --Deleted--
IT-15. MODIFICATION OF DOCUMENTS :
Modification of Specifications and extension of the closing date of the tender, if required,
shall be made by an addendum. Copies of each addendum shall be posted online. These
shall be signed and shall form a part of the tender. The Tenderer shall not add to or
amend the text of any of the documents, except in so far as may be necessary to
comply with any addendum.
IT-16. ADDENDA :
Addenda form part of the Contract Documents & full consideration shall be given to all
addenda in the preparation of the Tender. Tenderer shall verify the number of addenda
issued, if any, and acknowledge the receipt of all Addenda in the Tender. Failure to so
acknowledge may cause the Tender to be rejected.
A. The Engineer-in-Charge of the authority may issue Addenda to advise Tenderers of
changed requirements. Such addenda may modify previously issued Addenda.
B. No Addendum may be issued after the last day of online price submission.
C. Not replying to the bidder's queries or not issuing an agenda will itself means that
SMC has not considered the queries / changes.
IT-17. TAXES AND DUTIES ON MATERIAL :
Present tender is all inclusive and any taxes/duties/levies etc. Shall be borne by contractor.
All the charges, on account of Octroi, Terminal Tax or Sales Tax, GST etc., and any other
duty / duties/Levy/Freight/Transportation/Loading/Unloading/Storage on material/s
obtained for the Work from any source, shall be borne by the Contractor. No 'D' or 'C'
Form shall be supplied by the S.M.C. Moreover, the Contractor shall have to bear any
revision of the taxes and / or duties implemented by the Authority from time to time, and
no extra payment shall be made for the revision of taxes and / or duties on materials /
IT-18. EVALUATION OF THE TENDERS :
In comparing the tenders, S.M.C. shall consider such factors as the time of completion,
efficiency and reliability of construction method proposed, compliance with the
Specifications, relative quality, the operation, maintenance and replacement cost of
structure and plant.
IT-19. POLICY FOR “TENDER UNDER CONSIDERATION” :
Tenders shall be termed to be “under consideration” from the date of opening of the
Tender, until such time when an official announcement of award is made.
While the tenders are under consideration, the Tenderers and their representative or other
interested parties are advised to refrain from connecting by any means with the
representative of S.M.C. on matters related to the tenders under study. The Engineer-in-
Charge’s Representative, if necessary, shall obtain clarification on tenders on behalf of the
Tenderers by requesting information from any or all the Tenderers, either in writing or
through personal contact, as may be necessary. The Tenderers shall not be permitted
to change the substance of his submitted Tender after price revision. Non-compliance
with this provision shall make the tender liable for rejection.
IT-20. PRICES AND PAYMENTS :
The Tenderer must understand clearly that the price quoted are for the total Work or the
part of the total Work quoted for, as the case may be, and include all costs due to
Materials :, labor, equipment, supervision, other services, royalties and octroi, if any, etc.
and to include all extras to cover the cost. No claim for additional payment, beyond
the prices quoted shall be entertained and the Tenderer shall not be entitled
subsequently to make any claim on any ground, except for the condition laid down in
concern clause of Price Adjustment.
IT-21. PAYMENT TERMS :
The terms of payment are defined separately elsewhere in tender documents. The
Municipal Corporation shall not, under any circumstances, relax these terms of payment,
and shall not consider any alternative payment terms. Tenderer shall, therefore, in his own
interest, note this provision to avoid rejection of his tender.
Award of the Contract or the rejection of tenders shall be made during the Tender Validity
Period stated in the “Instructions to the Tenderes” :
A. After all Contract contingencies are satisfied and the Notice of Award is issued,
the successful Tenderer shall execute the Contract Agreement within the time
stated in the “Instructions to the Tenderes”, and shall furnish the “Security Deposit”
as required herein. The Contract Agreement shall be executed in the form
stipulated by the Owner. A copy of the required form is included in the Contract
B. If the Tenderer, receiving the Notice of Award, fails or refuses to execute the
Contract Agreement within the stated time limit, or fails or refuses to furnish the
“Security Deposit” as required herein, the S.M.C. may annul his Award, and declare
the E.M.D. forfeited.
C. A Private / Public Limited Corporation, Partnership firm or other Consortium, acting
as the Tenderer and receiving the Award, shall furnish evidence of its existence,
and evidence that the person, signing the Contract Agreement & other
documents for the Private / Public Limited Corporation, Partnership Firm or other
Consortium acting as the Tenderer, is duly authorized to do so.
IT-23. SIGNING OF THE CONTRACT :
The successful Tenderer shall be required to execute the Contract within fifteen days of
receipt of notice of award of the Contract & / or to execute the Contract, failing which the
Municipal Corporation shall be entitled to annul the award and forfeit the Earnest Money
Deposit. The person to sign the Contract Document shall be the person as detailed
IT-24. DISQUALIFICATION
A tender may get disqualified and shall not be taken for consideration, if
A. The outer envelope does not show on the outside the reference of tender and,
thus, gets opened before the due date of opening as per Article - Submission of
Tender Document.
B. The tender Earnest Money Deposit and Tender Fees are not deposited in full and
C. The tender is in a language other than English, or does not contain its English
Translation in case of other language being adopted for tender preparation.
D. The tender does not meet any of the essential eligibility criteria
E. The Tender Document are not signed by an authorized person
F. The general performance data for qualification is not submitted
G. The submitted Tender is a Conditional Tender.
H. Price bid is submitted in hard copy.
I. Technical Bid is submitted in hard copy.
J. Qualifying and other documents are submitted in hard copy.
K. Price Variation, proposed by the Tenderer, is on principles other than provided in
the Tender Document.
L. Completion Schedule offered is not consistent with the completion schedule
defined and specified in the Tender Document.
M. The validity of the tender is less than the mentioned.
N. Any of the page or pages of the tender is / are removed / replaced.
P. All corrections or pasted slips are not initialed by the Tenderer.
Q. Any erasure is made in the tender.
R. Any other criteria demanded elsewhere in tender and not fulfilled by contractor
S. Single participation is submitted in multiple covers or on multiple dates.
IT-25. SECURITY DEPOSIT & RETENTION MONEY :
As described previously.
IT-26. STAMP DUTY :
The successful Tenderer shall have to enter into an Agreement within 15 ( Fifteen ) days
on a non-judicial stamp paper of Gujarat State of required value as per the form of the
Agreement and surety bond approved by the Municipal Corporation, Surat.
If security deposit is in form of Cash/DD/Bank Guarantee: Contractor has to submit three
number of Non judicial stamp paper of Government of Gujarat each of Rs.300/- for
agreement, surety and undertaking respectively. Stamp papers must not be older than
months from the date of submission to SMC.
If security deposit is in form of FDR: Contractor shall have to submit two stamp papers each
of Rs.300/- for surety and undertaking, plus stamp papers costing 4.95% (or as per latest
norms of the state) of security deposit amount for agreement.
IT-27.BRAND NAMES :
Specific references in the Specifications of any Materials : by manufacturer’s / supplier’s
name / or catalog number, shall be constructed as establishing a standard or quality and
performance, and not as limiting competition and the Tenderer, in such cases, may at
his option, freely use any other product, provided that it ensures equal or higher quality
than the standard mentioned and meets approved by Municipal Corporation.
IT-28. NON-TRANSFERABLE :
Tender Document are not transferable.
IT-29. COST OF TENDERING :
The Owner shall not defray expenses incurred by Tenderers in tendering.
IT-30. DEFECT OF TENDER :
The Tender for the Work shall remain open for a period of 120 calendar days from the
date of opening of online price bid for this Work, and that the Tenderer shall not be
allowed to withdraw or modify the offer on his own during this period. If any Tenderer
withdraws or makes any modifications or additions in the terms and conditions on his own,
the Municipal Corporation, shall without prejudice to any right or remedy, be at
liberty to reject the tender and forfeit the Earnest Money Deposit in full.
IT-31. VARIATION IN A QUANTITY & / OR ORDERED VALUE :SMC has every right to execute / not to
execute one or more items from the tender. SMC also reserves rights to increase / decrease
number of quantities of one or more items in the tender at the time of the execution
IT-32. NEW EQUIPMENT AND MATERIAL ;
All Materials :, equipment and spare parts thereof shall be new, unused and originally
coming from manufacturer's plant to the Corporation. The rebuilt or overhauled
equipment / Materials : shall not be allowed to be used on Work.
IT-33. RIGHTS RESERVED :
The S.M.C. reserves the right to reject any or all tenders, to waive any informality or
irregularity in any tender, without assigning any reasons. The S.M.C. further reserves the
right to withhold issuance of the notice to proceed, after execution of the Contract
Agreement, for the period of time stated in the Invitation to the Tender and no additional
payment shall be made to the successful Tenderer on account of such witholding. The
S.M.C. is not obliged to give reasons for any such action.
IT-34. Municipal Commissioner reserves right to reduce the scope of work and split the tender
in to two or more parts without assigning any reason even after the Award of Contract.
IT-35. MOBILIZATION ADVANCE :
No mobilization advance or advance on machinery shall be given
IT-36.CONDITIONAL TENDER :
The scope of Work is clearly mentioned in the Tender Document. The Contractor shall have
to carry out the Work in accordance with the detailed Specifications.No conditions shall
be accepted. The conditional tender shall be liable to be rejected.
IT-37 CANCELLED
IT-38. WORK IN ACCRODANCE WITH SPECIFICATIONS GIVEN IN GUJARAT P. W. D. HANDBOOK -
GENERAL TECHNICAL SPECIFICATION FOR BUILDING WORKS ( LATEST EDITION ) :
The Work shall be carried out strictly according to the Specifications given in Gujarat Public
Works Department Hand Book – General Technical Specification for Building Works ( The latest
edition ) whenever applicable as directed by Engineer-in-Charge.
IT-39. THE WORK TO START AT MULTIPLE PLACES :
The Work shall have to be started by the Contractor at as many places as ordered by the
Engineer-in-Charge.
IT-40. THE TENDERER LIABLE TO BEAR THE COST OF ANY DAMAGES TO ANY UTILITIES :
If during excavation or carrying out of any item of the Work, any electric pole, electric cable,
telephone cables, telegraph cable, gas line, drain connection pipeline,water service pipeline,
sewer main, water mains, etc. is / are damaged by the Contractor, he shall be liable to pay
the full expenditure required to repair the same or charges for the same as decided by the
concerned utility company namely The Electric Company, The Gas Company, Government
Authority or the Mahanagar Seva Sadan, as the case may be.
IT-41. WORKMANSHIP :
The Work shall be carried out in workmanlike manner, and only the best skilled workers shall be
employed. If any defect in the Work is found out, the Contractor shall have to rectify within the
time fixed by Engineer-in-Charge. If he fails to rectify the defect Engineer-in-Charge, after giving
due notice, shall rectify the defect at the risk and cost of the Contractor.
IT-42. THE WORK IN ACCORDNACE TO THE INSTRUCTIONS OF ENGINEER-IN-CHARGE :
All the Work shall be done strictly according to the instructions of Engineer-in-Charge.
IT-43. NO COMPENSATION FOR STOPPAGES DUE TO DEFECTIVE WORK :
No compensation shall be paid, if the Work is stopped due to either defective work, or as per the
instructions from Engineer-in-Charge due to any reasons.
IT-44. THE RATES IN THE PRICE TENDERTO HOLD GOOD WITHOUT REFERENCE TO QUANTITY & / OR
The rates given in the Schedule shall hold good for all the Work done under this Contract without
reference to quantities or location of the Work.
The Contractor is particularly directed to observe from the Specifications as to what is to be
included in the items and accordingly, the rates for several portions of the Work shall be worked
IT-46. THE DATE OF COMMENCEMENT OF THE WORK :
The date of commencement of the Work is considered to be the date Specified in the “Final
IT-47. NO ARBITRATION :
If any clause of Arbitration is there in the tender document, it is deleted here with.
IT-48. EXECUTION UNDER STRICT SUPERVISION OF THE SMC/CONSULTANT :
The project under this tender shall be executed under strict supervision and instructions of the
SMC/ Consultant deployed by S.M.C. The Contractor shall carry out the instructions of the
IT-49. DISPUTES :
Any dispute arising out of this Contract shall be subject to SURAT JURISDICTION only.
IT-50. CHANGE IN EXISTING / PRESENT CIVIL STRUCTURE :
All the civil works required to complete this work shall be in scope of the agency and no extra
payment shall be made thereof. Further, during implementation of Electrical Works, any
minor/major changes made in existing / present civil work [making holes, creating channel, wall
cutting, etc. ] by contractor shall be brought to original position / repaired / completed before
the end of execution. No extra payment shall be made by SMC to the contractor for such civil
works. All the changes required in present civil structure for this work shall be in scope of the
contractor and no extra payment shall be made. Scaffolding required to execute the work shall
also be in scope of contractor.
IT-51 COMPENSATION AGAINST INJURY/ACCIDENT
No compensation by SMC shall be given to the contractor/contractor's staff if any injury, accident
or death occurs during implementation of the contract.
IT-52 Follow BOQ
If there’s a difference between the item demanded in BOQ and detailed specification in scope
of work, BOQ shall be considered as authentic and final.
IT-53 Deduction
Latest and prevailing deduction rules and regulations for running/final bills of Surat Municipal
Corporation shall be applicable to contractor.
The drawings attached with these tender documents are only for consideration for bidding.
IT-55 Electricity
Electricity required for this work shall be provided by SMC.
Signature of the Contractor : Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
GENERAL CONDITIONS OF CONTRACT
GC-01 DEFINITIONS AND INTERPRETATIONS :
01.0 In the Contract documents, as herein defined, the following words and expression
used shall, unless, repugnant to the subject or context thereof, have the following
meanings assigned to them.
01.1 The "Owner / Municipal Corporation, Surat, shall be represented by Municipal
Commissioner / City Engineer or any officer authorized by the Municipal Corporation.
01.2 The "Contractor" shall mean the person or the persons, firm of company, whose tender
has been accepted by the Owner and includes his legal representative successors and
permitted assignees.
01.3 The "Engineer-in-Charge" shall mean the person designated as such by the Owner from
time to time, and shall include those, who are expressly authorized by the Municipal
Corporation to act for and on its behalf for the operation of this Contract.
01.4 "Engineer-in-Charge's Representative" shall mean any Engineer or assistant to the Engineer-
in-Charge designated from time to time by the Engineer-in-Charge to perform duties set
forth in the Tender Document whose authority shall be notified in writing to the Contractor
by the Engineer-in-Charge.
01.5 "Tender" shall mean the offer or proposal of the Tenderer, submitted in the prescribed form,
setting forth the prices for the Work to be performed, and the details thereof.
01.6 "Contract Price shall mean total money payable to the Contractor under the Contract
01.7 "Addenda" shall mean the written or graphic notices prior to submission of the tender,
which modify or interpret the Contract documents.
01.8 "Contract Time" shall mean the number of consecutive calendar months for the
completion of the Work, as stated in the executed Contract Agreement.
01.9 "Contract" shall mean Agreement between the parties for the execution of the Work,
including all Contract Documents therein.
01.10 "Tender Document" shall mean drawings, Specifications, agreed variations, if any, and
such other documents constituting the tender, and acceptance thereof.
01.11 "The Sub-Contractor" shall mean any person, firm or company other than the Contractor,
to whom any part of the Work has been entrusted by the Contractor with the written
consent of the Engineer-in-Charge, and the legal personnel, representative, successors
and permitted assigness of such person, firm or company.
01.12 "The Specifications" shall mean all directions, the various technical Specifications, provisions
and requirements attached to the Contract, which pertain to the method and manner of
performing the Work to the quality of the Work and the Materials : to be furnished under
the Contract for the Work and any order/s or instruction/s thereunder. It shall also mean the
latest Indian Standards Institution Specifications for or relative to the particular Work or
part thereof, so far as they are not contrary to the Tender Specifications or I.S.I.
Specifications, and in absence of any tender Specifications, the Specifications of any other
country applied in India as a matter of Standard Engineering practice and approved in
writing by the Engineer-in-Charge with or without modifications.
01.13 The "Drawings" shall include maps, plans, tracings or prints thereof with any
modifications approved in writing by the Engineer-in-Charge and such other drawings,
as may, from time to time, be furnished or approved in writing by the Engineer-in-
Charge in connection with the Work.
01.14 The "Work" shall mean the Work to be executed in accordance with the Contract or the
part thereof as the case may be, and shall include extra, additional, altered or substituted
Work as required for the purpose of the Contract. It shall mean the totality of the Work
by expression or implication envisaged in the Contract, and shall include all material,
equipment and labor required for or relative or incidental to or in connection with the
commencement, performance and completion of any Work and/or for incorporation in
01.15 The "Permanent Work” shall means Works, which shall be incorporated in, and form part of
the Work to be handed over to the Owner by the Contractor on completion of the
01.16 The "Temporary Work" shall mean all temporary Work of every kind required in or about
the execution, completion and maintenance of the Work.
01.17 "Site” shall mean the land and other place on, under, on or through which the Work is to
be carried out and any other lands or places provided by the Municipal Corporation for
the purpose of the Contract, together with any other places designated in the
Contract as forming part of the site.
01.18 "The Construction Equipment" shall mean all appliance / equipment of whatever nature
required in or for execution, completion or maintenance of the Work or temporary Work
as here under defined, but does not include Materials : or other things intended to form or
forming part of the permanent Work.
01.19 "Notice in Writing or Written Notice" shall means a notice in written, typed or printed form,
delivered personally or sent by Registered Post to the latest known private or business
address of the Registered office of the Contractor.
01.20 The "Alteration / Variation Order" shall mean an orders given in writing by the Engineer-in-
Charge to effect additions to or deletion from / or and alterations in the Work.
01.21 "Final Test Certificate" shall mean the Final Test Certificate, issued by the Owner within the
provisions of the Contract.
01.22 The "Completion Certificate" shall mean a certificate to be issued by the Engineer-in-
Charge when the Work has been completed to his satisfaction.
01.23 The "Final Certificate" shall mean the final certificate issued by the Engineer-in-Charge
after the Work is finally accepted by the Owner.
01.24 "Defect Liability Period" shall mean the specified period between the issue of “Completion
Certificate” and the “Final Certificate” as specified in the tender.
01.25 "Approved"& “Approval” shall mean approved in writing, including subsequent
modification/s in writing of previous verbal approval and "Approval" shall mean approved
in writing, including as aforesaid.
01.26 "Letter of Acceptance" shall mean an intimation by a letter to the Tenderer that the
Tender has been accepted in accordance with provisions contained therein.
01.27 "Order" and "Instruction" shall respectively mean any written order or instruction given
by the Engineer-in-Charge, within the scope of his powers in terms of the Contract.
01.28 "Running Account Bill" shall mean a Bill for the payment of "On Account" money to the
Contractor during the progress of Work on the basis of Work done and the non-
perishable Materials : to be incorporated in the Work supplied by the Contractor.
01.29 "Security Deposit" shall mean the deposit to be held by the Owner as security for the due
performance of Contractual obligations.
01.30 Retention Money shall mean the money retained from R. A. Bill for due completion of "Net
01.31 Unless otherwise Specifically stated, the masculine gender shall include the feminine
and natural genders and vice versa and the singular shall include the plural and
GC-02 LOCATION OF SITE AND ACCESSIBILITY :
The site of the Work is within the limits of Surat Municipal Corporation. The city is served by all
weather roads and Western Railway Broad Gauge line. The intending Tenderer shall inspect the
site and make himself familiar with site conditions and available communication facilities. Non
availability of access / roads shall in no case be the cause to condon any delay in the execution
of the Work or be the cause for any claims or extra compensation.
GC-03 SCOPE OF WORK :
The scope of Work is defined broadly in the Special Conditions of Contract and Specifications.
The Contractor shall provide all necessary Materials : equipment and labor etc. for the execution
and of the Work till completion. All Materials : required for the Work shall be approved by the
Engineer-in-Charge prior to procurement and use.
The Contractor shall have to make his own arrangement for water supply.
SMC will provide electricity at free of cost to carry out this work.
Contractor shall have to make his own arrangement of security for any material / machine /
equipment supplied/installed till it is handed over to SMC. SMC shall not be responsible for any
theft/loss/damage of work/component of work till it is successfully handed over to SMC. Handing
over the site to SMC shall mean a certificate issued from an officer equivalent or above than the
post of Assistant Engineer.
LAND FOR CONTRACTOR'S FIELD OFFICE, GODOWN & WORKSHOP:
The Owner shall not be in a position to provide land required for the field office, godown,
Workshop, etc. of the Contractor. The Contractor shall have to make his own arrangement for the
same. No land shall be provided by the Owner to the Contractor for constructing his labor and
supervisory camp and other service facilities.
GC-04 RULING LANGUAGE :
The language according to which the Contractor shall be instructed and interpreted shall be
English. All entries in the Contract Document and all correspondence between the Contractor
and the Municipal Corporation or the Engineer-in-Charge shall be in English. All dimensions for the
Materials : shall be given in metric units only.
GC-05 INTERPRETATION OF CONTRACT DOCUMENT :
05.01. The provisions of the General Conditions of Contract and Special Conditions of Contract
shall prevail over those of any other documents of the Contract, unless Specifically
provided otherwise. Shall there be any discrepancy, inconsistency error or omission in the
several documents forming the Contract, the matter may be referred to the Engineer-in-
Charge for his instructions and decision. The Engineer-in-Charge's decision in such case
shall the final and binding to the Contractor.
05.02. Works, shown upon the drawings but not described in the Specifications, or
described in the Specific Specifications, without showing the same on the drawings, shall
be taken as described in the Specifications and shown on the drawings.
05.03. The heading and the marginal notes to the clauses of those General Conditions of
Contract or to the Specifications or to any other part of Tender Document are solely for
the purpose of giving a concise indication and not a summary of contents thereof or
be used in the interpretation or construction thereof of the Contract.
05.04. Unless otherwise stated Specifically, in this Contract Document, the singular shall
include the plural and vice versa, wherever the context so requires. Work implementing
persons shall include relevant corporate companies / registered associations / body
of individual / firm of partnership.
05.05. Notwithstanding the sub-divisions of the documents into separate sections and volumes,
every part of each section shall be supplementary to and complementary of every other
part, and shall be read with and into the context so far as it may be practicable to do
05.06. Where any portion of the General Conditions of Contract is repugnant to or at variance
with any provisions of the Special Conditions of Contract, then, unless a different
intention appears, the provisions of the Special Conditions of Contract shall be
deemed to override the provisions of General conditions of Contract, and shall to
the extent of such repugnancy or variance prevail.
05.07. The Materials : design and Workmanship : shall satisfy the relevant I. S. S. and Codes
referred to. If Additional requirements are shown in the Specifications, the same shall
be satisfied over and above I.S.S. and Codes.
05.08. If the Specifications mention that the Contract shall perform certain Work or provide
certain facilities, it shall mean that the Contractor shall do so at his own cost.
05.09. The correctness of the details given in the Tender Document is not guaranteed. The
Contractor shall independently obtain all necessary information while preparing and
submitting the tender. The Contractor shall be deemed to have examined the Contract
Documents, to have generally obtained his own information in all matters which may
affect the carrying out of the Work or the tendered rates. Any error in description of
quantity or commission therefrom shall not vitiate the Contract or release the Contractor
from executing the Work comprised in the Contract according to the Drawings and
Specifications at the tendered rates. He is deemed to have known the scope, nature
and magnitude of the Work, and the requirements of Materials : and labor involved and as
to the total Work he has to complete in accordance with the Contract, what so ever
be the defects, omissions, or errors that may be found in the Contract documents. The
Contractor shall be deemed to have visited the site and the surroundings, to have
satisfied himself to the nature of all existing structures, if any, and also as to the nature
and the conditions of railways, roads, bridges and culverts, means of transport and
communications, whether by land, air or water and as to possible interceptions
thereto and the access and egress from the site, to have made inquires, examined and
satisfied himself as to the locations of sources for obtaining sand, stones, bricks and other
required Materials :, the sites for disposal of surplus Materials :, the available
accommodation as to whatever required, the depicts and such other buildings as may
be necessary for executing and completing the Work, to have local independent inquiry
as to the subsoil, subsoil water and variation thereof, storms, prevailing winds, climatic
conditions and all other similar matters affecting the Work. He is deemed to have
acquainted himself as to his liability for payment of government taxes, customs duty and
Any neglect or failure on the part of the Contractor in obtaining necessary and reliable
information about the forgoing or any other matter affecting the Contract shall not
relieve him from any risks or liabilities or the entire responsibility from completion of the
Work at the tendered rates and time in strict accordance with the Contract
No verbal Agreement or inference from conversation with any officer or employee of the
Owner, either before or after the execution of the Contract Agreement shall, in any way
effect or modify any of the terms of obligations herein contained.
GC-06 CONTRACTOR TO UNDERSTAND HIMSELF FULLY :
The Contractor by tendering shall be deemed to have satisfied himself, as to consideration and
circumstances affecting the tender price, as to the possibility of executing the Work as shown
and described in the Contract and to have fixed his prices according to his own view on these
matters and to have understand that no additional allowances except as otherwise expressly
provided, shall be made beyond the Contract Price. The Contractor shall be responsible for any
misunderstanding or incorrect information given in writing by the Engineer-in-Charge.
GC-07 ERROR IN SUBMISSION :
The Contractor shall be responsible for any errors or omissions in the particulars supplied by
him. Whether such particulars have been approved by the Engineer or not, provided that such
discrepancies, errors or omissions be not due to inaccurate information or particulars furnished
in writing to the Contractor by the Owner or the Engineer-in-Charge.
GC-08 SUFFICIENCY OF TENDER :
The Contractor shall be deemed to have satisfied himself before tendering as to the
correctness of the tender rates, which rates shall, except as or other wise provided for, cover all
the Contractor's act liabilities and obligations set forth or implied in the Contract for the proper
execution of the Work for compliance with requirements of relative GC thereof.
GC-09 DISCREPANCIES :
The drawings and Specifications are to be considered as mutually explanatory of each
other, detailed drawings being followed in preference to small scale drawings and figures
dimension/s in preference to scaled and Special Conditions in preference to general conditions.
Special direction or dimensions given in the Specifications shall supersede all else shall any
discrepancies, however, appear or shall any misunderstanding arise as to the meaning and
intent of the said Specifications or Drawings, or as to the dimensions or the quality of the
Materials :, or the due and proper execution of the Work, or as to the measurement or quality and
valuation of the Work executed under this Contract, or as extra there upon, the same shall be
explained by the Engineer-in-Charge, and his explanation shall, subject to the final decision
of the Executive Engineer(Ele.) / Commissioner, in case reference be made to him, be binding
upon the Contractor, who shall execute the Work according to such explanation subject to
aforesaid, and without addition to or deduction from the Contract and shall also do all such
Work and things necessary for the proper completion of the Work as implied by the Drawings
and Specifications, even though such Work and things are not specially shown and
described in said Specifications. In cases where not particular Specifications are given for any
article to be used under the Contract, relevant Specifications of the Indian Standard
Institution shall apply.
GC-10 SECURITY DEPOSIT :
10.01. The total Security Deposit is sum of 2 % of the accepted Tender Contract Price shall be
deposited by the Tenderer, hereinafter called the Contractor, while tender is accepted as
Security Deposit with the Owner, for the faithful performance, completion of the Work in
accordance with the Contract Document and to the satisfaction of the Engineer-in-
Charge, and assuring the payment of all obligations arising from the execution of the
10.02. If the Contractor, Sub – Contractor/s or his / their employee/s shall break, deface or
destroy any property belonging to the Owner or other agency during the execution
of the Contract, the same shall be made good by the Contractor at his own
expenses and in default thereof, the Engineer-in-Charge may cause the same to
be made good by other agencies and recover expenses from the Contractor, for
which the certificate of the Engineer-in-Charge shall be final. These expenses can be
recovered from the Security Deposit, if recovery from other sources is not possible. The
amount so reduced in Security Deposit shall be made good by deduction from the next
R.A.Bill of the Contractor.
10.03. All compensation or other sums of money payable by the Contractor to the Owner
under terms of this Contract may be deducted from or paid by the sale of sufficient part
of his Security Deposit or from any sums which may be due or become due to the
Contractor by the Owner on any account whatsoever and in the event this Security
Deposit being reduced by reasons of any such deductions or sale of security deposit
or part thereof as aforesaid, the Contractor shall within 15 days thereafter, make good
the same in cash, bank drafts or Government Securities endorsed as aforesaid. No
interest shall be payable by the owner for sum deposited as Security Deposit.
10.04. The Security Deposit shall be extendable up to the date as decided by Engineer-in-
Charge in accordance with Requirement of Contractual obligations under the
10.05. The Security Deposit less any amounts due shall be returned to the Contractor without
any interest after the Defects Liability Period is over, and subject to the Engineer-in-
Charge certifying that no liability has remained attached to the Contractor.
10.06. The performance guarantee shall be delivered to the Owner within 15 days of the
notice of award / L.O.I. Security Deposit shall be paid in time and if it is paid after 15 days
from the date of Work order then the penalty of 0.065 % per day of the amount of the
Security Deposit shall be recovered from the Contractor while receiving the Security
Deposit. It is also clarified that the amount of the Security Deposit shall be calculated on
the basis of Contract Value and not on the basis of estimated amount put to tender.
GC-11 INSPECTION OF THE WORK :
11.01. The Engineer-in-Charge shall have full power and authority to inspect the Work at any
time, wherever in progress, either on the site or at the Contractor's any other manufacturers
Workshop/s or factories wherever situated, and the Contractor shall afford for Engineer-in-
Charge every facility and assistance to carry out such inspection. Contractor or his
authorized representative shall, at all time during the usual Working hours and all other
times when so notified, remain present to receive orders and instructions, orders given to
the Contractor's representative shall be considered to have the same force as if they
had been given to the Contractor himself. Contractor shall give not less than seven (
) days’ notice in writing to the Engineer-in-Charge before covering up or otherwise
placing beyond reach of inspection and measuring any Work in order that the same may
be inspected and measured. In the event of breach of the above, the same shall be
reopended& its cost shall be recovered at the Contractor's expense for carrying out such
inspection or measurement.
11.02. No material shall be dispatched from Contract Store on site of the Work before obtaining
approval in writing of the Engineer-in-Charge, Contractor shall provide at all time,
during the progress of Work and maintenance period proper means of access with
ladders, gangways, etc. and the necessary attendance to move and adopt as d
irected for inspection or measurement of the Work by Engineer-in-Charge.
GC-12 DEFECT LIABILITY :
12.01 Defect liabilityperiod shall be counted as 12 months after handing over the site to SMC or
24 months from the date of receipt of material last. However, a certificate from competent
authority of the department must be received by the contractor. Any damage or defect that
may arise or that may remain undis-covered at the time of issue of completion certificate
connected in any way with the equipment or Materials : supplied by him or in the
Workmanship : be rectified or replaced by the Contractor at his own expense as desired by
Engineer-in-Charge or in default may cause the same to be made good by other agency and
deduct expenses, of which the certificate of Engineer-in-Charge shall be final from any sums
that may then or any time thereafter become due to Contractor of sale thereof or of a sufficient
portion thereof. The replaced material shall be brand new. Second hand material shall not be
allowed in any case.
12.02. From the commencement to completion of Work Contractor shall take full responsibility for
the case of the Work including all temporary Work and in case any damage, loss or injury shall
happen to Work or any part thereof or to any temporary Work from any cause whatsoever
and shall at his own cost repair and make good the same so that at completion Work shall be in
good order and in conformity in every respect with the requirements of Contract and as
per the instructions of the Engineer-in-Charge.
12.03. If at any time before the Work is taken over, the Engineer-in-Charge shall -
12.03.a. Decide that any Work done or Materials : used by the Contractor are
defective or not in accordance with Contract or that Work of any portion thereof is
defective or do not fulfill the requirements of Contract (all such Materials : being hereinafter
called defects in this clause and (b) as soon as reasonably practicable given to Contractor
notice in writing of the said defect specifying particulars of the defects alleged to exist or to
have occurred, then Contractor shall at his own expenses and with all speed make good the
defects so specified.
12.03.b. In case, the Contractor fails to do so, the Owner may take, at the cost of the
Contractor, such steps as may in all circumstances, be reasonable to make good such defects.
The expenditure so incurred by the Owner, shall be recovered from the amount due to the
Contractor. The decision of Engineer-in-Charge with regard to the amount to be recovered from
the Contractor shall be final and binding on the Contractor.
GC-13 POWER OF ENGINEER TO GIVE FURTHER INSTRUCTIONS :
The Engineer-in-Charge shall have the power and authority, from time to time and at all times,
to give further instructions and directions as may appear to him necessary or proper for the
guidance of the Contractor and the Work and efficient execution of the Work according to the
terms of the Specifications, and the Contractor shall receive, execute, obey and be bound by the
same, according to the true intent and meaning thereof, as fully and effectually, as though the
same had accompanied or had been mentioned or referred to in the Specifications. No Work
which radically changes the original nature of the Contract, shall be ordered by the Engineer-in-
Charge and in the event of any deviation being ordered, which in the opinion of the Contractor
changes the original nature of the Contract, shall, nevertheless, carry it out and any dis Agreement
as to the nature of the Work & the rate to be paid thereof shall be resolved. The time of
completion of the Work, in the event of any deviations, resulting in additional cost over the
Contract sum being ordered, then be extended or reduced reasonably by the Engineer-in-
Charge. The Engineer-in-Charge's decision in the cases shall be final and binding to the
GC-14 PROGRAMME :
The time allowed for execution of the Work shall be of essence of the Contract. The Contract
Period shall commence from the date of Notice of Intimation to proceed. The Tenderer at the time
of submitting his tender shall indicate the Construction Schedule Programme, the month wise
Programme required for the execution of the Work and shall confirm the same within fourteen (14)
days of the acceptance of his Tender. The Contractor shall provide to the Engineer-in-Charge
a detailed Programme of time Schedule for execution of the Work accordance with the
Specifications & the date of completion. The entire Programme to be finalized by the Contractor,
has to confirm with the Execution period mentioned along with the Bill of Quantities in the
Tender Document. The Engineer-in-Charge upon scrutiny of such submitted Programme by
Contractor, shall examine suitability of it to the requirement of the Contract and suggest
modifications, if found necessary.
GC-15 SUBLETTING OF WORK :
No part of the Contract nor any share or interest thereon shall in any manner or degree be
transferred, assigned or sublet by the Contractor directly or indirectly to any firm or Corporation
whatsoever except as provided for in the succeeding sub clause, without the consent in writing
GC-16 SUB-CONTRACTORS FOR TEMPORARY WORK, ETC. :
The Owner may give written consent to sub-Contractor for execution of any part of the Work
at the site being entered upon by the Contractors provided details of each individuals
Contractor is submitted to & obtaining prior approval of the Engineer-in-Charge. List of Sub-
Contractor is to be supplied. Not with standing any subletting with such approval as aforesaid and
notwithstanding the Engineer-in-Charge shall have received copies of any sub-Contractor, the
Contractor shall be and shall remain solely responsible for the quality and proper expeditions
and execution of the Work in accordance with of all the Conditions of Contract in all respects, as
if such submitting or sub-Contracting had not taken place, and as if such Work had done directly
by the Contractor.
GC-17 TIME FOR COMPLETION :
17.01. The Work covered under this Contract shall be commenced from the Date mentioned in
the of Contract is served with a Notice to Proceed with the Work and shall be completed before
the date of completion, as mentioned in the Programme / Construction Schedule of Work. The
time is the essence of the Contract and unless the same is extended as mentioned in clause
No. GC-18, Extension of Time, the Contractor shall be penalised for the delay.
17.02. The general Programme / Execution Schedule is given in the Tender Document.
Contractor shall prepare a detailed weekly or monthly Programme for Execution in consultation
with the Engineer-in-Charge soon after the Agreement, and the Work shall be strictly
executed accordingly. The time for execution given includes the time required for testing,
rectification if any, retesting and completion in all respects to the entire satisfaction of the
Engineer-in-Charge.
GC-18 EXTENSION OF TIME :
Time shall be considered as the essence of the Contract. If, however, the failure of the Contractor
to complete the Work as per the stipulated dates referred to above arises from delays on the
part of the Owner in supplying the Materials : or equipment, it has undertaken to supply under
the Contract or from delays in handing over sites or from increase in the quantity of the Work to
be done under the Contract, or Force Majeure an appropriate extension of time shall be given.
The Contractor shall request such extension within one month of the cause of such delay and in
any case, before expiry of the Contract Period. In case of extension of time limit, decision of the
Competent Authority shall be considered final & binding upon the Contractor.
GC-19 CONTRACT AGREEMENT :
The successful Tenderer shall when called upon to do so, enter into and execute the Contract
Agreement within fifteen (15) days of the Notice of Award, in the form shown in Tender Document
with such modifications as may be necessary in the opinion of the Municipal Commissioner. It
shall be incumbent on the Contract, to pay the stamp duty and the legal charges for the
completion of the Contract Agreement.
GC-20 A PENALTY FOR DELAY :
If the Contractor fails to complete the Work within the stipulated completion date for the
Work or he shall pay liquidated damages at 0.2% of Contract Value per day of delay in
completion and handing over the Work or part thereof as the case may to the Owner. The
amount of liquidated damages shall, however, be subjected to a maximum of ten ( 10 ) per cent
of the Contract Value. Delays in excess of one hundred days shall be a cause for termination of
the Contract and forfeiture of all security for performance. In case of penalty for delay, decision
of Municipal Commissioner shall be considered final & binding upon the Contractor.
GC-21 FORFEITURE OF SECURITY DEPOSIT :
Whenever any claim arises against the Contractor for the payment of a sum of money out of or
under the Contract, the Owner shall be entitled to recover such sum by appropriating in part of
whole, the Security Deposit of the Contractor. In case the Security Deposit is insufficient, the
balance recoverable shall be deducted from any sum then due or which at any time
thereafter, may become due to the Contractor, the Contractor shall pay to the Owner on
demand any remaining may balance due.
GC-22 ACTION OF FORFEITURE OF SECURITY DEPOSIT :
In any case, in which under any clause or clauses of the Contract, the Contractor shall have
forfeited the whole of his Security Deposit or have committed a breach of any of the terms
contained in this Contract, the Owner shall have power to adopt any of the following courses
as he may deem best suited to his interest :
22.01. To rescind the Contract of which Rescission Notice in writing to the Contractor
under the hand of the Owner shall be conclusive evidence. In which case, the
Security Deposit of the Contractor shall stand forfeited and be absolutely at the
disposal of the Owner.
22.02. To employ labor and to supply Materials : to carry out the balance Work
debiting Contractor with the cost of labor employed and the cost of
Materials : supplied for which a certificate of the Engineer-in-Charge shall be
final and conclusive against the Contractor, and an additional amount equal to
Ten per cent ( 10 % ) of the above costs shall be recovered to cover all
departmental charges, and crediting him with the value of Work done at the
same rates as if it has been carried out by the Contractor under the terms of
his Contract. The certificate of Engineer-in-Charge, as to the value of the Work
done shall be final, conclusive & binding to the Contractor.
22.03. To measure up the Work of the Contractor and to take such part hereof as shall be
unexecuted out of his hand to give it to another Contractor to complete. In this
case, the excess expenditure incurred than what whole have been paid to the
original Contractor, if the Work would had been executed by him, shall be
deducted from any money due to him by the Owner under the Contract for the
excess expenditure, the certificate of the Engineer- in-charge shall be final and
would conclusive & binding to the Contractor.
In the event any of the above course being adopted by the Owner, the
Contractor shall have no claim to compensation for any less sustained by him
by reason of his having purchased or procured any Materials : or entered into
any agreement so or made by advance on account of or with a view to the
execution of the Work for the performance of the Contract. In such case the
Contractor shall not be entitled to recover or be paid by sum for any Work
actually performed under this Contract unless the Engineer-in-Charge shall certify
in writing the performance of such Work and the value payable in respect
thereof and the shall only be entitled to be paid the value so certified. In the
event of the Owner putting in force the powers as stated in a, b, c, above
vested in him under the preceding clause, he may, if he so desire, take
possession of all or any tools and plant, Materials : and stores in or upon the Work
or the site thereof belonging to the Contractor, or procured by him and
intended to be used for the execution of the Work or any part thereof paying
or allowing for the same in account at the Contract rates to be certified by the
Engineer-in-Charge whose certificate thereof shall be final otherwise the Engineer-
in-Charge may give notice in writing to the Contractor or his representative
requiring him to remove such tools plant Materials : or stores from the premises
within the time specified in the notice and in if the Contractor fails to comply
with any such notice, the Engineer-in-Charge may remove them at the
Contractor's expenses or sell them by auction or private sale on account of the
Contractor and his risks in all respects without any furhter notice as to the date,
time to place of the sale and the certificate of Engineer-in-Charge as to the
expenses of any such removal and the amount of the proceeds and the
expenses of any such sale shall be final and conclusive against the Contractor.
GC-23 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF THE WORK :
If at any time from the commencement of Work, the Owner shall for any reasons whatsoever not
require the whole or part thereof a specified in the tender to be carried out, the Engineer-in-
Charge shall give notice in writing of the Contractor, who shall have no claim to any payment
or compensation whatsoever on account of any profit or advantage which he might have
derived from execution of Work in full, but which he did not derive in consequence of the full
amount of the Work not having been carried neither shall be have any claim for
compensation by reason if any alternations having been made in original Specifications,
drawings, designs and instructions which shall involve any curtailment of the Work as originally
contemplated. When the Contractor is a partnership firm, the prior approval in writing of the
S.M.C. shall be obtained before any change is made in the constitution of the firm, where the
Contractor is an individual or a Hindu Undivided Family business concern, such approval as
aforesaid shall, likewise be obtained before sub-Contractor enters into any Agreement
with other parties where under the reconstituted firm would have the right to carry out the
Work hereby undertaken by the Contractor. In either case if prior approval as aforesaid is not
obtained, the Contract shall be deemed to have been allotted in contravention of sub-
letting clause hereof and the same action may be taken and the same consequence shall
ensure as provided in the sub-letting clause.
GC-24 IN EVENT OF DEATH OF CONTRACTOR :
Without prejudice to any of the right or remedies under the Contract, if the Contractor dies,
the Owner shall have the option of terminating the Contract without compensation to the
GC-25 MEMBER OF THE OWNER NOT INDIVIDUALLY LIABLE :
No official or employee of the Owner shall in any way be personally bound or liable for the
acts or obligations of the Owner under the Contract or answerable for any default or
ommission in the observance or performance of the acts, matters or things which are herein
GC-26 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS :
The Contractor shall not be entitled to any increase on the Schedule of rates or any other rights
or claims whatsoever by reason of representation, explanation or statement or alleged
representation, promise or guarantees given or alleged to have been given to him by any
GC-27 CONTRACTOR'S OFFICE AT SITE :
The Contractor shall provide and maintain an office cum store at the site for the accommodation
of his agent and staff and such office shall be opened at all reasonable hours to receive
instructions, notice or other communications.
GC-28 CONTRACTOR'S SUBORDINATE STAFF AND THEIR CONDUCT :
1. The Contractor on award of the Work shall name and depute a qualified Engineer,
having experience of carrying out Work of similar nature, to whom equipment,
Materials :, if, any, shall be issued and instructions for Work given. The Contractor shall
also provide to the satisfaction of Engineer in-charge sufficient and qualified staff to
superintend the execution of the Work, competent sub-agents, foremen and leading
hands including those specially qualified by previous expeditions to a supervise the
type of Work comprised in the Contract in such manner as shall ensure Work of the
best quality and expeditions Working, it, in the opinion of the Engineer- in-charge,
additional properly qualified supervision staff is considered necessary, if shall be
employed by the Contractor without additional charge on account thereof. The
Contractor shall ensure to the satisfaction of the Engineer-in-Charge that sub -
Contractors, it any shall provide competent and efficient supervision over the Work
entrusted to them.
2. If and whenever any of the Contractor's or sub-contractor agents, sub-agents, assistance,
foremen or other employees shall, in the opinion of Engineer-in-Charge, be guilty of any
misconduct or be incompetent or insufficiently qualified or intelligent in the
performance of their duties or that in opinion of the Owner or Engineer-in-Charge, it is
undesirable for administrative or any other reason for person or persons to be employed
in the Works, the Contractor, if so directed by the Engineer-in-Charge, shall at once
remove person or persons from employment thereon. Any person or persons so
removed shall not again be employed in connection with the Work without the written
permission of the Engineer-in- charge. Any person so removed from the work shall be
immediately replaced at the expenses of the Contractor by a qualified and competent
substitute. Shall the Contractor be required to repatriate any person removed from the
Work he shall do so and shall bear all costs in connection therewith.
3. The Contractor shall be responsible for the proper behavior of all the staff, foremen, Workmen
and others shall exercise proper control over them and in particular and without
prejudice to the same. Generally, the Contractor shall be bound to prohibit, and
prevent any employee from trespassing or acting in any way detrimental or prejudicial
to the interest of the community or of the properties or occupiers of land and
properties in the neighborhood and in the event of such employees so trespassing, the
Contractor shall be responsible therefore and relieve the Owner of all consequent
claims, actions for damages or injury or any other grounds whatsoever. The
decision of the Engineer-in- charge upon any matter arising under this clause shall be
4. If and required by the Owner, the Contractor's personnel entering upon the Owner's
premises shall be properly identified by badges of a type acceptable to the
S.M.C. which must be worn at all times on Owner's premises.
GC-29 TERMINATION OF SUB-CONTRACTOR BY OWNER :
If any sub-Contractor engaged upon the Work at the site executes any Work which in the
opinion of Engineer-in-Charge is not in accordance with the Contract documents, the S.M.C.
may be give written notice to the Contractor and request him to terminate such sub-Contract
and the Contractor upon the receipt of such notice shall terminate such sub-Contract and the
letter shall forthwith leave the Work failing which the Owner shall have the right to remove such
sub-Contractors from the site.
No action taken by the Owner under the above clause shall relieve the Contractor of his
liabilities under the Contract or give rise to any right to compensation, extension of time or
GC-30 POWER OF ENTRY :
If the Contractor shall not commence the Work in the manner previously described in the
Contract documents or if he shall, at any time, in the opinion of Engineer-in-Charge.
(i) Fail to carry out Work in conformity with the documents or
(ii) Fail to carry out the Work in accordance with the time schedule or
(iii) Substantially suspend Work or the Work for a period of fourteen days without authority
from Engineer-in-Charge or
(iv) Fail to carry out and execute the Work to the satisfaction of the Engineer-in-Charge or
(v) Fail to supply sufficient or suitable construction plant temporary Works, labor Materials : or
(vi) Commit breach of any other provisions of the Contract on his part to be performed or
observed or persist in any of the above mentioned breached of the Contract for
fourteen days after notice in writing shall have been given to the Contractor by the
Engineer-in-Charge requiring such breach to be remedied or
(vii) Abandon the Work or
(viii) During the continuance of the Contract becomes bankrupt, make any arrangement or
compromise with his creditors, or permit any execution to be levied or go into
liquidation whether compulsory or voluntary not being merely a voluntary
liquidation for the purpose of amalgamation or reconstruction then in any such
The Owner shall have the power to enter upon the Work and take possession thereof and
of the Materials :, temporary Works, constructional plant and stock therein, and to r
evoke the Contractor's license to use the same and to complete the work by his agents,
other Contractor or Workman or to relate the same upon any terms and to such other
person, firm or corporation as the Owner in his absolute discretion may think proper to
employ, and for the purpose aforesaid to use or authorize the use of any Materials :,
temporary Works, constructional plant, and stock as aforesaid, without making payment
or allowance to the Contractor for the said Materials : other than such as may be
certified in written by the Engineer-in-Charge to be reasonable and without making
any payment or allowance to the Contractor for the use of said temporary Works,
constructional plant and stock or being liable for any less or damage thereto. If the
Owner shall be reason of his taking possession of the Work or of the Work being got
completed by other Contractor incur excess certified by the Engineer-in-Charge shall be
deducted from any money which may be due for the Work done by the Contractor
under the Contract and not paid for. Any deficiency shall fortwith be made good and paid
to the Owner by the Contractor and the Owner shall have power to sell in such manner and
for such price as he may think fit all or any of the constructional plant, Materials : etc.
constructed by or belonging to and recoup and retain the said deficiency or any part
thereof out of the proceeds of the sale.
GC-31 CONTRACTOR'S RESPONSIBLITY WITH THE OTHER CONTRACTOR AND AGENCIES :
Without repugnance to any other condition, it shall be the responsibility of the Contractor
executing the Work to work in close co-operation and co-ordinate the Work with other
Contractors or their authorized representative and the Contractor shall put a joint scheme with
the concurrence of other Contractors showing the arrangements for carrying his portion of the
Work to the Engineer-in-Charge and get the approval. The Engineer-in-Charge before
approving the joint scheme shall call the parties concerned and modify the scheme if required.
No claim shall be entertained on account of the above. The Contractor shall conform in all
respects with the provisions of any statutory regulations, ordinances or by laws of any local or
locally constituted authorities or public bodies which may be applicable from time to time to work
or any temporary Works. The Contractor shall keep the Owner indemnified against all
penalties and liabilities of every kind arising out of non-adherence to such statutes, ordinance,
laws, rules, regulations, etc.
GC-32 OTHER AGENCIES AT SITE :
The Contractor shall have to execute the Work in such place and condition where other
agencies shall also be engaged for other Works, such as site grading, filling and leveling, civil
and mechanical engineering Works, etc. No claim shall be entertained for Work being
executed in the above circumstances.
GC-33 NOTICES :
Any notice under this Contract may be served on the Contractor or his duly authorized
representative at the job site or may be served by registered post direct to the official address
of the Contractor proof of issue of any such notice could be conclusive of the Contractor
having been duly informed of all contents therein.
GC-34 RIGHT OF VARIOUS INTERESTS :
The Owner reserves the right to distribute the Work between more than one Contractor.
Contractor shall co-operate and afford reasonable opportunity to other Contractors for access
to the Work for the carriage and storage of Materials : and execution of their Works.
Wherever the Work being done by any department of the Owner or by other Contractor
employed by the Owner is contingent upon Work covered by this Contract, the respective
rights of the various interests shall be determined by Engineer-in-Charge to secure the
completion of various portions of the Work in general harmony.
GC-35 PRICE ADJUSTMENT DUE TO VARIATION :
Not applicable. No Price Escalation shall be paid.
GC-36 TERMS OF PAYMENT :
The payment of Bills shall be made progressively according to the rules and practice followed by
the Municipal Corporation. The progressive payment unless otherwise provided in the Contract
Agreement or sub-sequently agreed to by the parties, shall be made generally monthly or as
required on submission of a bill in form of hard copy and soft copy by the Contractor through
Project Management Consultant in prescribed form in an amount according to the value of the
Work performed less the aggregate of previous progressive payments and as required by clause
All such progressive payment shall be regarded as payment by way of advance against final
Payment for the Work done by the Contractor shall be based on the measurement at various
stages of the Work, in accordance with the conditions at Clause GC-76 (Measurement of Work
in Progress) Deposit).
GC-37 PAYMENT DUE FROM THE CONTRACTOR :
All costs, damages or expenses, for which under the Contract the Contractor is liable to the
Municipal Corporation deducted by the Mahanagar Seva Sadan from any money due or
becoming due to the Contractor under the Contract or from any other Contract with the
Municipal Corporation or may be recovered by action at law or other-wise from the
GC-38 CONTINGENT FEE :
38.01. The Contractor warrants that he has not employed any person to solicit or secure the
Contract upon any Agreement for a commission, percentage, brokerage or contingent fee.
Breach of this warranty shall give the Municipal Commissioner the right to cancel the Contract
or to take any other measure as the Municipal Commissioner may deem fit. The warranty
does not apply to commissions payable by the Contractor to establish commercial or
selling agent for the purpose of securing business.
38.02. No officer, employer of the Municipal Corporation be admitted to any share or part of this
Contract or to any benefit that may rise there from.
GC-39 BREACH OF CONTRACT BY CONTRACTOR :
If the Contractor fails to perform the Work under the Contract with due diligence or shall refuse
or neglect to comply with instruction given to him in by the Engineer-in-Charge accordance with
the Contract, or shall contraverse the provisions of the Contract,the S.M.C. may give notice in
writing to the Contractor to make good such failure, neglect or contravention. Shall the
Contractor fail to comply with such written notice within twenty eight (28) days or receipt, if the
Municipal Commissioner shall think fit, it shall be lawful for the Municipal Corporation, without
prejudice to any other rights, the Contractor may have under the Contract, to terminate the
Contract for all part of the Works, and to make any other arrangements it shall deem necessary
to complete the Work outstanding under the Contract at the time of termination. In this event
Article GC-15 (Subletting of Work)and GC-16 (Sub-Contracts for Temporary Work etc.)hereof shall
be invoked and the performance Bond shall immediately become due and payable to the
Municipal Commissioner the value of the Work done on the date of termination and not paid
for shall stand forfeited to the Municipal Corporation and the Municipal Corporation shall have
free use of any work which the Contractor may have at the site at the time of termination of the
GC-40 DEFAULT OF CONTRACTOR :
40.01. The Municipal Corporation may upon written notice of default to the Contractor
terminate the Contract in circumstance detailed here under :
40.02. If in the judgment of the Municipal Corporation the Contractor fails to make completion of
Work within the time specified in the completion schedule or within the period for which
extension has been granted by the Municipal Corporation /Engineer to the Contractor.
40.03. If in the judgment of the Municipal Corporation the Contractor fails to comply with any of
the provisions of this Contract.
40.04. In the event the Municipal Commissioner terminates the Contract in whole or in
part as provided in Article GC-48 (Termination of Contract), the Municipal Corporation reserves
the right to purchase upon such terms and in such manner as it may deem appropriate, plant
similar to that terminated and the Contractor shall be liable to the Municipal Corporation for
any additional costs for such similar and / or for liquidated damaged for delay until such
reasonable time as may be required for the final completion of Works.
40.05. If this Contract is terminated as provided in this paragraph GC - 30 Power of
entry) (1) the Municipal Corporation in addition to any other rights provided in this clause, may
require the Contractor to transfer title and deliver to the Municipal Corporation under any
of the following cases in the manual and as directed by the Municipal Corporation.
40.06. Any partially completed information and Contract rights as the Contractor has
Specifically produced or acquired for the performance of the Contract so terminated.
40.07. In the event the Municipal Corporation does not terminate the Contract as provided in
the paragraph GC-48 (Termination of Contract) the Contractor shall continue performance of
the Contract, in which case the shall be liable to the Municipal Corporation for liquidated
damages for delay until the works are accepted.
GC-41 BANKRUPTCY :
If the Contractor shall become bankrupt or insolvent or have a receiving order made against
him, or compound with the creditors, or being the Municipal Corporation commence to be
wound up, not being a member's Voluntary winding up for the purpose of amalgamation or
reconstruction, or carry on its business under a receiver for the benefit of his creditors or any
of them, the Owner shall be at liberty to either (a) terminate the Contract forthwith by
giving notice in writing to the Contractor or to the receiver or liquidator or to any person or
organization in whom the Contract may become vested and to act in the manner provided
in Article GC-40 (Default of Contractor) as though the last mentioned notice had been the
notice referred to in such Article of (b) to give such receiver liquidator or other person in Work
the Contract may become vested the option of carrying out the Contract subject to his
providing a satisfactory guarantee for the due and faithfully performance of the Contract
subject to his providing a satisfactory guarantee for the due and faithful performance of the
Contract up to an amount to be agreed. In the event that the Municipal Corporation
terminates the Contract in accordance with this article, the performance Bond shall
immediately become due and payable on demand to Municipal Contractor.
GC-42 OWNERSHIP :
Work supplied pursuant to the Contract shall become the property of the Municipal Corporation
from whichever is the earlier of the following times, namely, When the Work are completed
pursuant to the Contract. (b) When the Contractor has been paid any sum to which he may
become entitled in respect thereof pursuant to clause GC-36 (Terms of Payment). However,
securing the installation/items shall be responsibility of contractor till handing over the site to SMC.
SMC can not be made responsible for any damage/theft of material. In such cases, contractor
shall have to produce/replace such items/works at his cost.
GC-43 DECLARATION AGAINST WAIVER :
The condonation by the Municipal Corporation of any breach of breaches by the stipulations
and conditions contained in the Contract shall in no way prejudice or effect to the constructed as
a waiver of the Municipal Corporation rights, powers and remedies under the Contract in
respect of any breach or breaches.
GC-44 LAWS GOVERNING THE CONTRACT :
The Contract shall be constituted according to and Subject to the laws of India and the
State of Gujarat and under the jurisdiction of the courts of Gujarat at Surat.
GC-45 OVERPAYMENT AND UNDERPAYMENT :
Whenever any claim forths payment of a sum to the Municipal Corporation arises out of or
under this Contract against the Contractor the same may be deducted by the Municipal
Corporation from any sum then due or which at any time thereafter may become due to the
Contractor under this Contract and failing that under any other Contract with the SMC or from
any sum due to the Contractor with the Municipal Corporation (which may be available with
Municipal Corporation), or from his retention money, or he shall pay the claim on demand.
The SMC reserves the right to carry out post payment audit and technical examination of
the final bill including all supporting vouchers, abstracts, etc.
The Municipal Corporation further reserves the right to enforce recovery of any over payment
It as a result of such audit and technical examination any over payment is discovered in
respect of any Work done by the Contractor or alleged to have been done by him under
the Contract, it shall be recovered by the Municipal Corporation from the Contractor by way
of all the means prescribed above or if any under payment is discovered by the Municipal
Corporation any amount due to the Contractor under this Contract or under payment may be
adjusted against any amount then due or which may at any time thereafter become due
before payment is made to the Contractor from him to the Municipal Corporation on any other
Contract account whatsoever.
GC-46 SETTLEMENT OF DISPUTES :
Except or otherwise Specifically provided in the Contract, all disputes concerning questions of
fact arising under the Contract shall be decided by the Engineer, subject to a written appear
by the Contractor to the Engineer, and these decisions shall be final and binding on the parties
hereto. Any disputes or difference including those considered as such by only one of the parties
arising out of or in connection with this Contract shall be to the extent possible settled amicably
between the parties. If amicable settlement cannot be reached then all disputed issues shall be
settled as provided in (a).
(a) DISPUTE OR DIFFERENCES TO BE REFERRED TO:
If at any time, any question, disputes or differences of any kind whatsoever shall arises between
Engineer and the Contractor upon or in relation to or in connection with this Contract, either
party party may forthwith give to the other, notice in writing of the existence of such question,
dispute or difference as to any decision, opinion, instruction, direction, certificate or evaluation
of the Engineer.
The question or difference shall be settled by the Municipal Commissioner who shall state his
decision in writing and give notice of same to the Engineer and to the Contractor. Such
decision shall be final & binding upon both parties to the Contract and Work on Contract if
not already breached or abandoned shall proceed normally unless and until the same shall be
revised (or upheld) due to any Judicial proceeding. Shall the Municipal Commissioner fail to give
a decision within three (3) calendar months after issuance of notice of a question, dispute or
difference or if the Contractor is dissatisfied with any such decision of the Municipal Commissioner,
then the matter may be referred to court of law subject to SURAT JURIDICTION .
GC-47 DELETION OF ARBITRATION CLAUSE :
Arbitration word or clause shall be considered deleted, wherever written in the whole tender.
GC-48 TERMINATION OF THE CONTRACT :
48.01. If the Contractor finds it impracticable to continue operation owing to Force Majeure
reasons or for any reason beyond his and/or the Municipal Commissioner find site
impossible to continue operation when prompt notification in writing shall be given by
the party affected to the other.
48.02. If the delay or difficulties so caused can not be expected to cease or become
unavoidable or if operations can not be resumed within six(6) months the party shall
have the right to terminate the Contract upon Ten (10) days written notice to the
other. In the event of such termination of the Contract, payment to the Contractor shall
be made as follows :
48.03. The Contractor shall be paid for all Work approved by the Engineer and for any other
legitimate expenses due to him. b) If the Municipal Commissioner terminates the Contract
owing to Force Majeure or due to any cause beyond its control, the Contractor shall
additionally be paid for any Work done during the said Six (6) months period including
any financial commitment made for the proper performance of the Contract and which
are not reasonable defrayed by payment under (a) above; `
48.04. The Municipal Commissioner also release all bonds and guarantees at its disposal
except is cause where the total amount of payments made to the Contractor exceeds
except is cause where the total amount of payments made to the Contractor exceeds
the final amount due to him in which case the Contractor shall refund the excess amount
within Sixty (60) days after termination and the Municipal Commissioner thereafter shall
release all bonds and guarantees, shall the Contractor fail to refund the amount
received in excess within the said period such amounts shall be deducted from the
bonds or guarantees provided.
48.05. On the termination of the Contract for any cause the Contractor shall see the
orderly suspension and termination of operations, with due consideration to the interests
of the Municipal Corporation with respect to completion, safeguarding or storing of
Materials : procured for the performance of the Contract and the salvage and resale
GC-49 CHANGES IN CONSTITUTION :
Where the Contractor is a partnership firm, the prior approval in writing of the Municipal
Commissioner shall be obtained any change is made in the constitution of the firm. Where
the Contractor is an individual or an undivided family business concern such approval as
aforesaid shall like wise be obtained before the Contractor enters into any partnership
Agreement where under the partnership firm would have the right to carry out the Work hereby
undertaken by the Contractor. If prior approval as aforesaid is not obtained the Contract shall
be deemed to have been assigned in contravention of Article thereof.
GC-50 SUB-CONTRACTUAL RELATIONS :
All Work performed for the Contract by sub-Contractor shall be pursuant to an appropriate
Agreement between the Contractor and sub-Contractor which shall contain provisions to :
a) Protect and preserve the rights of the Municipal Corporation and the Engineer with
respect to the Work to be performed under the sub-Contract so that the sub-Contractor
thereof shall not prejudice such rights.
b) Require that such Work be performed in accordance with requirements of the
Contract documents.
c) Require under such Contract of which the Contractor is a party, the submission to the
Contractor of application for payment and claims for additional costs, extension of
time, damages for delay or otherwise with respect to the sub Contracted portions of
the Work in sufficient time, that the Contractor may apply for payment and comply in
accordance with the Contract Documents for like claim by the Contractor upon the
Municipal Corporation
d) Waive all rights the Contracting parties may have against one another for damages
caused by fire or other perils covered by the property insurance except such rights as
they may have to the proceeds so such insurance held by the Municipal
Corporation as trustee and,
e) Obligate each sub-Contractor Specifically to consent to the provisions of this Article.
If, at any time,there shall be evidence of any lien or claim for which Owner might have
become liable and which is chargeable to the Contractor, the Owner shall have the right to
retain out of any payment then due or thereafter to become due an amount sufficient to
completely indemnify the Owner against such lien or claim or if such lien or claim be valid
the Owner may be or become due and payable to the Contractor.If any lien or claims
remaining, unsettled after all payments are made, the Contractor shall refund or pay to the
Owner all money that the latter may be compelled to pay in discharging such lien or claim
including all cost and
reasonable expenses.
GC-52 EXECUTION OF WORK :
The whole Work shall be carried out in strict conformity with the provisions of the Contract
Documents, detailed drawings, Specifications and the instructions of the Engineer-in-Charge
from time to time. The Contractor shall ensure that the whole Work is executed in the
most substantial, proper and best Workmanship : using Materials : of best quality in strict
accordance with the Specifications to the entire satisfaction of the Engineer-in- charge.
GC-53 WORK IN MONSOON :
When the Work continues in monsoon, the Contractor shall maintain minimum labor force
required, for the Work and plan and execute the work and erection Work according to the
prescribed schedule. No extra rate shall be considered for such Work in monsoon. During
monsoon and entire constructing period the Contractor shall keep the site free from water at
GC-54 WORK CLOSED ON SUNDAYS & HOLIDAYS & BETWEEN SUNSET & SUNRISE :
No Work shall be carried out on Sundays and Corporation Holidays and no Work shall be
carried out between sunset and sunrise. Except with the special permission of Engineer-
in-Charge in writing previously obtained and with holding such permissions shall be no
ground of complaint on the part of Contractor or cause for compensation to them. Working
period shall be maximum eight (8) hours per days.
GC-55 DRAWING TO BE SUPPLIED BY THE OWNER :
The drawings attached with the Tender Document shall be for general guidance of the
Contractor to enable him to visualize the type of Work contemplated and scope of Work
involved. Detailed Working drawings according to which the Work is to be done shall be
furnished from time to time as the Work progresses. The Contractor shall study the
drawings thoroughly in connection with other connected details and discrepancy if any
bring to the notice of the Engineer-in-Charge before actually carrying out the Work.
GC-56 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR :
Where drawings, date are to be furnished by the Contractor they shall be as enumerated in
special condition of Contract and shall be furnished within the specified time. Where
approval of drawings has been specified it shall be the Contractor's responsibility to have
these drawings got approved before any Work is taken up with regard to the same.
Any changes becoming necessary in these drawings during the execution of the Work shall
have to be carried out by the Contractor at no extra cost.
All final drawings shall bear the certification stamp as indicated below duly signed by
both the Contractor and Engineer- in-charge.
GC-57 SETTING OUT WORK :
The Contractor shall set out the Work on the site handed by the Engineer-in-Charge and shall
be responsible for the correctness of the same. The Work shall be carried out to the entire
satisfaction of Engineer-in-Charge. The approval thereof or partaking by Engineer-in-Charge in
setting out Work shall not relieve Contractor of any of his responsibilities. The
Contractor shall provide at his own cost all necessary level posts, pegs, bamboos, flags, ranging,
rods, strings and other materials : and laborers required for proper setting out of the Work.
The Contractor shall provide, fix and be responsible for the maintenance of all stakes,
temples level marks profiles and similar other things and shall take and necessary precautions to
prevent their removal or disturbance and shall be responsible for the consequence for such
removal or disturbance. The Contractor shall also be responsible for the maintenance of all
existing Survey Marks, Boundary Marks, Distance Marks and Center line marks either existing
or fixed by the Contractor. The Center, longitudinal or face lines and cross lines shall be
marked by small masonry pillars. Each pillar shall have distance mark at the center for
setting up the theodolite. The Work shall not be started unless the setting out is checked by
Engineer-in-Charge in writing but such approval shall not relive the Contractor of his
responsibilities. The Contractor shall provide all Materials :, labor and other facilities necessary
for checking at his own cost.
GC-58 RESPONSIBILITIES OF CONTRACTOR FOR CORRECTTNESS OF WORK :
The Contractor shall be entirely and exclusively responsible for the correctness of every part
of the Work and shall rectify completely and errors thereon at his own cost when so instructed
by Engineer-in-Charge.
1. Materials : to be supplied by Contractor :
Contractor shall procure and provide all the Materials : required for the execution
and maintenance of Work including all tools, tackle and equipment except the Materials
: to be supplied by the Owner detailed in the Contract documents and for the transport
thereof, Owner, shall made recommendations to the respective authorities if designed
by the Contractor but assumes no responsibility or any nature. Owner shall insist for
procurement of Materials : with ISI Marks supplied by reputed firms on the DGS & D List.
2. If however the Engineer-in-Charge feels that Work is likely to be delayed due to
Contractor's inability to procure the Materials :, the Engineer-in-Charge shall have the
right to procure Materials : from the market and the Contractor shall accept these
Materials : at the rates decided by Engineer-in-Charge
GC-59 MATERIALS : TO BE SUPPLIED BY THE OWNER :
1. If the Contract provides certain Materials : or stores to be supplied by the S.M.C. such
Materials : and stores shall be transported by the Contractor at his cost from S.M.C.'s
stores or Railway Station. The sum due from Contractor for the value of Materials :
supplied by the Owner shall be recovered from the R.A.Bill on the basis of actual
consumption of Materials : in the Work covered and for which R.A.Bill has been
prepared. After completion of the Work Contract has to account for the full quantity of
Materials : supplied to him.
2. The value of store Materials : supplied by the S.M.C. to the Contractor shall be charged
at rates shown in the Contract document and in case any other material not listed in
the schedule of Materials : is supplied by the S.M.C., the same shall be charged at
cost price including carting and other expenses incurred in procuring the same. All
Materials : so supplied shall remain the property of the Owner and shall not be removed
from the site on any account.Any material remaining unused at the time of completion of
Work or termination of Contract shall be returned to S.M.C.'s store or any other place
as directed by the Engineer-in-Charge in perfectly good condition at Contractor's cost.
GC-60 CONDITIONS OF ISSUE OF MATERIALS : BY S.M.C. :
a) The Materials : specified to be issued by the Owner to the Contractor shall be issued
by the S.M.C..'s store and all expenses for its shifting to site shall be borne by the
Contractor. The Materials : shall be issued during Working hours and as per rules of S.M.C..
from time to time.
b) Contractor shall bear all expenses for storage and safe custody at site of Materials :
issued to him before use in Work.
c) Material shall be issued by the S.M.C. in Standard sizes as obtained from manufacturer.
d) Contractor shall construct suitable godowns at site for storing the Materials : to
proect the same from damage due to rain, dampness, fires, theft etc.
e) The Contractor shall take the delivery of the Materials : issued by the S.M.C. after
satisfying himself that they are in good conditions. Once the Materials : are issued, it shall
be the responsibility of the Contractor to keep them in good condition and in safe
custody. If the Materials : get damaged or if they are stolen, it shall be the responsibility
of the Contractor to replace them at his according to the instructions of the Engineer-
f) For delay in supply or for non supply of Materials : to be supplied by the S.M.C., on
account of natural calamities, act of enemies, other difficulties beyond the control of
the S.M.C., the S.M.C. carries non-responsibilities. In no case the Contractor shall be
entitled to claim any compensation for loss suffered by him on this account.
g) None of the Materials : issued to the Contractor, shall be used by the Contractor for
manufacturing items which can be obtained from manufacturer. The Materials : issued
by the Owner shall be used for the Work only and no other purpose.
h) Contractor shall be required to execute indemnity bond in the prescribed form for the
same custody and account of Materials : issued by the Owner.
i) Contractor shall furnish sufficiently in advance a Statement of his requirements of
quantities of Materials : to be supplied by the S.M.C. and the time when the same shall
be required for the Work, so as to enable Engineer-in-Charge to make arrangements to
procure and supply the Materials :
j) A daily account of Materials : issued by the Owner shall be maintained by the
Contractor showing receipt, consumption and balance in head in the form laid down
by Engineer-in-Charge with all connected paper and shall be always available for
inspection in the site office.
k) Contractor shall see that only the required quantities of Materials : are got issued and
no more. The Contractor shall be responsible to return the surplus Materials : in good
condition at S.M.C.'s store at his own cost.
GC-61 MATERIALS : PROCURED WITH ASSISTANCE OF THE OWNER :
Notwithstanding anything contained to the contrary in any of the clauses of this Contract,
where any Materials : for the execution of the Contract are procured with the assistance of
the S.M.C.either by issue from S.M.C. stock or purchase made under orders or permits or licenses
issued by the Government, the Contractor shall hold the same Materials : as trustees for Owner
and use such Materials : economically and solely for the purpose of Contract and not dispose
them off without the permission of S.M.C. and return, if required by Engineer-in-
Charge, all surplus or not serviceable Materials : that may be left with him after the completion
of the Contract or at its termination for any reason whatsoever on his being paid or credited
such prices as Engineer-in-Charge shall determine having due regard to the conditions of
the Materials : The price allowed to Contractor shall not exceed the amount charged to him
excluding the storage charges if any. The decision of Engineer-in-Charge shall be final and
conclusive in such matters. In the event of breach of the aforesaid condition, the Contractor
shall in terms of license of permits and/or for criminal breach of trust be liable to compensate
S.M.C. at double rate or any higher rates.In the event of these Materials : at that time having
higher rate or not being available in the market then any other rate to be determined by
the Engineer-in-Charge and his decision shall be final and conclusive.
GC-62 MATERIALS : OBTAINED FROM DISMANTLING :
If the Contractor, in the course of execution of Work is called upon to dismantle any part for
reasons other than on account of bad or imperfect Work, the Materials : obtained from
dismantling shall be the property of the S.M.C. and shall be disposed of as per instruction of
Engineer-in-Charge in the best interest of the S.M.C.
GC-63 ARTICLE OF VALUE OR TREASURE FOUND DURING CONSTRUCTION :
All gold, silver and other minerals of any description and all previous stones, coins, treasures,
relics, antiquities and other similar things which shall be found in under or upon site shall be the
property of the Owner and the Contractor shall property preserve the same to the
satisfaction of Engineer-in-Charge and shall hand over the same to the Owner.
GC-64 DISCREPANCIES BETWEEN INSTRUCTIONS :
If there is any discrepancy between the various stipulations of the Contract documents of
instructions to the Contractor or his authorized representative or if any doubt arises as in the
meaning of such stipulation or instructions, the Contractor shall immediately refer in writing to
the Engineer-in-Charge whose decision shall be final and conclusive and no claim for losses
caused by such discrepancy,shall in any event be admissible.
In case there is any discrepancy in measurements showing drawing and Specifications, the
same shown in drawing shall be considered as final and shall be binding upon the Contractor.
GC-65 SCHEDULE OF QUANTITIES AND EXTRA ITEMS :
A. Schedule of Quantities :
Variations in the quantities of Work in schedule of quantities shall not vitiate the Contract. The
rates quoted for the individual items shall apply for the quantities of Work increased or
decreased by not more than thirty percent for each of the items. If the quantities of Work
actually involved under any item vary by more than thirty (30%)percent, the rate for such item
of Work shall be revised in accordance with the procedures indicated under clause "Extra
Items". The payment for the items shall, however, continue to be at the original rate till the revised
B. Extra Items :
Extra Items of the work shall not vitiate the Contract. The Contractor shall be bound to
execute extra items of Work as directed by the Engineer-in-Charge. The rates for extra items
shall be derived from the latest S.O.R. of R & B / GWSSB addingthe quoted/sanctioned premium of
the tender. If the rate of extra item is not available in S.O.R.,it will be derived by SMCas per
prevailing market rate / sanctioned rates elsewhere in Surat Municipal Corporation and no
premium shall be paid on the rates in such cases.
GC-66 ACTION WHEN NO SPECIFICATION IS ISSUED :
In case of any class of Work for which no Specification is supplied by the S.M.C. in the
Tender Document, such Work shall be carried out in accordance with I.S.S. and if I.S.S. do not
cover the same, the Work shall be carried out as per standard Engineering practice subject
to the approval of Engineer-in-Charge.
GC-67 ABNORMAL RATES :
Contractor is expected to quote rate for each item after careful analysis of cost involved for
the performance of the completed item considering all Specifications and conditions of
Contract. This shall avoid loss of profit or gain in case of curtailment or change or Specification
for any item. In case it is notice that the rates quoted by a Tenderer for any item is usually high
or unusually low, it shall be sufficient cause for rejection of tender unless the S.M.C. is
convinced about the reasonableness of the rates on scrutiny of the analysis for such rate
to the furnishing by the Tenderer or demand.
GC-68 ASSISTANCE TO ENGINEER-IN-CHARGE :
Contractor shall make available to Engineer-in-Charge free of cost all necessary instruments
and assistance in checking of any Work made by the Contractor for taking measurement of
GC-69 TEST OF QUALITY OF WORK :
1. All Workmanship : shall be of the best kind described in the Contract document and in
accordance with the instructions of Engineer-in-Charge and shall be subjected from
time to time to such test at Contractor's cost as the Engineer-in-Charge may directed
at the place of manufacture of fabrication or on site or at any such place. Contractor
shall provide assistance, instruments labor and Materials : as are normally required for
examining measuring and testing any Work Workmanship : as may be selected and
required by Engineer-in-Charge.
2. All tests shall be necessary in connection with the execution of Work as decided by
Engineer-in-Charge shall be carried out at an approved laboratory at Contractor's cost.
3. The Contractor shall furnish to Engineer - in - charge for approval when requested or if
required by the Specification adequate samples of all Materials : and finished goods
to be used in Work and sufficiently in advance to permit test and examination thereof.
All Materials : furnished and finished goods applied in Work shall be exactly as per the
approved samples.
4. All the testing charges shall be borne by the Contractor.
GC-70 ACTION AND COMPENSATION IN CASE OF BAD WORKMANSHIP :
If it shall appear to the Engineer-in-Charge that any Work has been executed with Materials :
of inferior description, or quality or are unsound or with unsound imperfect or unskilled
Workmanship : or otherwise not in accordance with the Contractor shall, no demand in writing
from Engineer-in-Charge or his authorized representative specifying the Work, Materials :
or articles compained of, notwithstanding that the same may have been inadvertently
passed, certified and paid for forthwith rectify or remove and reconstruct the Work,
specified and in the event of failure to do so within a period to be specified by Engineer- in-
charge in his aforesaid demand, Contractor shall be liable to pay compensation at the rate of
one (1) percent of the tendered cost of Work for every Ten (10) days limited to a maximum of
Ten (10%) Percent of the value of Work while his failure to do so continue and in the case of any
such failure the Engineer-in- charge may on expiry of the notice period rectify and remove and
re-execute the Work or remove and replace with other at the risk and cost of the Contractor.
The decision of the Engineer-in- charge as to any question arising under this clause shall be
final and conclusive.
GC-71 SUSPENSION OF WORK :
Contractor shall, if ordered in writing by Engineer-in-Charge or his representative temporarily
suspended the Work or any part thereof for such time (not exceeding two months) as
ordered and shall not after receiving such written order proceed with the Work until he
shall have received a written order to proceed therewith the Contractor shall not be entitled
to claim compensation for any loss or damage sustained by him by reason of temporary
suspension of Work as aforesaid. An extension of time for completion of Work shall be
granted to the Contractor corresponding to the delay caused by such suspension of Work if
the applied for the same provided the suspension was not consequent upon any default or
failure on the part of the Contractor.
GC-72 OWNER MAY DO PART OF THE WORK :
When the Contractor fails to comply with any instructions given in accordance with the provisions
of this Contract, the S.M.C. has the right to carry out such parts of Work as the S.M.C. may
designate whether by purchasing Materials : and engaging labor or by the agency of
another Contractor. In such case the S.M.C. shall deduct from the amount which otherwise
might become due to Contractor the cost of such Work and Materials : with Ten (10%)
percent added to cover all departmental charges and shall the total amount thereof
percent added to cover all departmental charges and shall the total amount thereof
exceed the amount due to Contractor, Contractor shall pay the difference to S.M.C.
GC-73 POSSESSION PRIOR TO COMPLETION :
The Engineer-in-Charge shall have the right to take possession of or to use any completed or
partly completed Work or part of Work, such possession or use shall not be deemed to be
an acceptance of any Work completed in accordance with the Contractor. If such prior
possession or use by Engineer-in-Charge delays the progress of Work, equitable adjustment
in the time of completion shall be made and the Contract shall be deemed to be modified
GC-74 SCHEDULE OF RATES :
1. The price/rates quoted by the Contractor shall be remain firm till the issue of final
certificate and shall be subject to price ADJUSTMENT CLAUSE GC-35. Schedule of rates
shall be deemed to include and cover all costs expenses and liabilities of every
description and all risks of every kind to be taken in executing, completing and
handling over the work to Owner by Contractor. Contractor shall be deemed to have
known the nature, scope, magnitude and the extent of Work and Materials : required
through Contract documents may not fully and precisely furnish them. He shall
make such provision in the schedule of rates as he may consider necessary to cover the
cost of such items of Work and Materials : as may be reasonable and necessary to
completion Work. The opinion of Engineer-in-Charge as to the item of Work shall be final
and binding on Contractor although the same may be not shown on or described
Specifically in Contract documents.
2. The Schedule of rates shall be deemed to include and cover the cost of all temporary
Work, Materials :, labor and all other Materials : in connection with each item in
schedule of rates and the execution of Work or any portion thereof furnished complete
in every respect and maintained as shown or described in the Contract document or
as may be ordered in writing during the continuance of the Contract.
3. The Schedule of rates shall be deemed to include and cover the cost of all royalties and
free for the articles and processes, protected by letters patent or otherwise incorporated
in or used in connection with Work, also all royalties, and other payments in
connection with Materials : of whatsoever kind for Work and shall include an indemnity
to-Owner which Contractor hereby gives against all action, proceeding, claims,
damages, costs and expenses arising from the incorporation in use of Work of any such
articles, processes or Materials : Octroi of other Municipal or Local Board charges if
levied on Materials : equipment of machineries to be brought to site for use on Work shall
be borne by the Contractor.
4. No exemption or reduction of custom duties excise duties, sales-tax or any other
taxes or charges of the Central or State Government any local body whatsoever shall
be granted to obtained. All of such expenses shall be deemed to have been included
in and covered by schedule of rates. Contractor shall also obtained and pay for all
permits or other privileges necessary to complete Work.
5. The schedule of rates shall be deemed to include and cover risk on account of delay
or interference with Contractor's conduct of Work which may occur from any cause
including orders of S.M.C. in the exercise of his power and no account of extension of
time granted due to various reasons.
6. For Work under unit rate basis no alteration shall be allowed in the schedule of rates by
reason of Work or any part of them being field, altered extended, diminished or omitted.
GC-75 PROCEDURE FOR MEASUREMENT OF WORK IN PROGRESS :
1. All measurements shall be in metric system. All the Work in progress shall be jointly
measured by the representative of Engineer-in-Charge and Contractor's authorized
agent. Such measurements shall be got recorded in the measurement book by the
Engineer or his authorized representative and signed by Contractor or his authorized
agent in token of acceptance. If the Contract or his authorized agent fails to be
present when even required by the Engineer-in-Charge for taking measurements for
any reasons whatsoever, the measurement shall be taken by the Engineer - in - charge
or his authorized representative not withstanding the absence of Contract and these
measurement shall be deemed to be correct and binding on Contractor.
2. Contractor shall submit a bill in approved proforma in duplicate to the
Engineer-in-Charge of the Work giving abstract and detailed measurements of various
items executed during a month as mutually agreed. The Engineer-in-Charge shall
verify the bill and the claim, far as admissible, adjusted if possible, within 10 days of
presentation of the bills.
GC-76 RUNNING ACCOUNT PAYMENT TO BE RECOVERDED AS ADVANCES :
All running account payments shall be regarded as payments by way of advance
against the final payment only and not as payment for Work actually done and completed
and shall not preclude the requiring of bad, unsound and imperfect or unskilled Work to be
removed and taken away and reconstructed or to be considered as an admission of the due
performance of Contract or any part thereof.
GC-77 NOTICE FOR CLAIM FOR ADDITIONAL PAYMENT :
If the Contractor considers that he is entitled to extra payment or compensation or any
claim whatsoever in respect of Work, he shall forthwith give notice in writing to the Engineer-
in-Charge about his extra payment and/or compensation. Such notice shall be
given to the Engineer-in-Charge within Ten (10) days from the happening of any event upon
which Contractor basis such claims and such notice shall contain full particular of the nature
of such claim with full details and amount claimed. Failure on the part of the Contractor to
put forward any claim with the necessary particulars as above within the time above
specified shall be an absolute waiver thereof. No commission by S.M.C. to reject any such
claim and no delay in dealing therewith shall be waiver by S.M.C. of any rights in respect
GC-78 PAYMENT OF CONTRACTOR'S BILL :
1. The price to be paid by the S.M.C. to Contractor for the Work to be done and for the
performance of all the obligations under taken by the Contractor under Contract shall
be based on the Contract price and payment to be made accordingly for the Work
actually executed and approved by the Engineer-in- charge.
2. No payment shall be made for Work costing less than Rs.5,000.00, till the Work is
completed and a certificate of completion given. But in case of Work estimated to
cost more than Rs. 5,000.00, Contractor, on submitting the bill thereof, shall be entitled
to receive a monthly payment, proportionate to the part thereof, approved and passed
by Engineer-in-Charge whose certificate of such approval and passing of the sum so
payable shall be final and conclusive against Contractor.
This payment shall be made after making necessary deductions as stipulated
elsewhere in the Contract documents for Materials :, security deposit, etc. The
payment shall be released to the Contractor within Thirty ( 30 ) days of submission of
the bill in case of running bill and within two (02) months in case of final bill. Contractor
shall present the bill in duly approved performa in hard copy and soft copy through
Project Management Consultant or directly Surat Municipal Corporation where Project
Management Consultant is not appointed.
Payment due to Contractor shall be made by the by crossed Accounts payee
cheque in Indian currency forwarding the same to the registered office of the
Contractor. Owner shall not be responsible if the cheque is mislaid or misappropriated
by unauthorized person.
GC-79 FINAL BILL :
The final bill shall be submitted by the Contractor within two ( 02 ) months of the date of
physical completion of Work, otherwise the Engineer-in-Charge certificate of the measurement
and of total amount payable for the Work shall be finalized binding on all parties.
and of total amount payable for the Work shall be finalized binding on all parties.
GC-80 RECEIPT FOR PAYMENT :
Receipt for payment made on account of Work when executed by a firm must be signed by a
person holding power of attorney in this respect on behalf of Contractor except when
described in the tender as a limited company in which case the receipt must be signed in
the name of the company by one of its principal officers or by some other person
having authority to give effectual receipt for the Company.
GC-81 COMPLETION CERTIFICATE :
1. When the Contractor fulfill his obligation as per terms of Contract he shall be eligible
to apply for completion certificate. Contractor may apply for separate completion
certificate in respect of each such portion of Work by submitting the completion
documents along with such application for completion certificate.
The Engineer-in-Charge shall normally issue to Contractor the completion certificate
within 3 ( Three) month after receiving an application thereof from Contractor after
verifying from the complete documents and satisfying himself that Work has been
completed in accordance with and as set out in the construction and erection
drawings and the Contract document. Contractor after obtaining the completion
certificate is eligible to present the final bill for Work executed by him under the terms of
2. Within 3 (Three) month of completion of Work in all respect Contractor shall be
furnished with a certificate by the Engineer-in-Charge of such completion but no
certificate shall be given nor shall Work be deemed to have been executed, until all (1)
scaffolding, surplus Materials : and rubbish is clearing off site completely (2) until Work
shall have been measured by the Engineer-in-Charge whose measurement shall be
binding and conclusive and (3) until all the temporary Works, labor and staff colonies
etc. constructed are removed and the Work site cleaned to the satisfaction of the
Engineer-in-Charge. If Contractors shall fail to comply with the requirements as
aforesaid or before date fixed for the completion of Work, the Engineer-in-Charge may
at the expenses of Contractor remove such scaffolding, surplus Materials : and rubbish
and dispose of the same he thinks fit.
3. The following documents shall form the completion documents :
(a) Technical documents according to which Work was carried out.
(b) Construction drawings showing therein the modifications and corrections made during
the course of execution signed by Engineer-in-Charge.
(c) Completion certificate for "Embedded" or "Covered" up Work.
(d) Certificate of final levels as set out for various Works.
(e) Material appropriation statement for the Materials : issued by Owner for Work
and list of surplus Materials : returned to S.M.C.'s store duly supported by
necessary documents.
4. Upon expiry of the period of defect liability and subject to Engineer-in-Charge being
satisfied that Work has been duly maintained by Contractor during the defects
liability period as fixed originally, or as external subsequently and the Contractor has
in all respects made up by subsidence and performed all his obligations under
Contract, the Engineer- in-charge shall (without prejudice to the rights of Owner in
any way) give final certificate to that effect. The Contractor shall not be considered
to have fulfilled the whole of his obligation until final certificate shall have been given
by the Engineer-in-Charge notwithstanding previous entry upon and taking possession,
Working or using of the same or any part thereof by Owner.
Final Certificate only Evidence of Completion :
Except the final certificate no other certificate or payments against a certificate or an
general account shall be taken to be an admission by Owner of the due performance of
Contract or any part thereof or of occupancy validity of any claim by the Contractor.
GC-82 TAXES, DUTIES, OCTROI, ETC. :
The Contractor shall be liable to the payment of all the Central/ State/Local Bodie's Levies,
taxes or duties etc. The S.M.C. shall neither bear it nor reimburse at any time but shall
ensure deduction of Central/State/Local levies and taxes at Source at the rate provided under
the relevant statutes from time to time in force. Further the Work Contract tax or sale tax shall
be borne by the Contractor as per Rules and Regulations of Government.
Any increase or decrease in taxes/duties or imposition of any new taxes/duties shall be on
account to the Corporation and such increase/decrease shall be paid/recovered to/from the
Contractor on producing documentary evidences only. The Contractor shall be the sole
responsible for payment of such incidentals to the concerned Government department which he
has collected from the Corporation. This provision is limited for schedule-B of the tender.
If any service tax is levied by the Government during the course of execution of this Contract. It
shall be reimbursed separately by S.M.C., provided the original receipt/proof for the amounts
actually remitted by the successful tenderer to the competent authority which shall be
intimated/submitted within 30 (Thirty) days form the date of payment.
GC-83 INSURANCE :
Contractor shall at his own expenses carry and maintain with reputable Insurance
Companies to the satisfaction of Owner as follows :
1. Employees State Insurance Act :
Contractor agrees to and does hereby accept full and exclusive liability for compliance with all
obliga-tions imposed by the Employees' State Insurance Act 1948, and Contractor further
agree to defend, indemnify and hold Owner harmless from any liability or penalty which may
be imposed by the Central or State Government of Local authority by reasons of any asserted
violation by Contractor or Sub-Contractor of the Employees' State Insurance Act, 1948 and
also from all claims, suits or proceedings that may be brought against Owner arising tender,
growing out of or by reasons of the Work provided for by this Contract whether brought by
employees of Contractor, by third parties or by Central or State Government authority or any
administrative Sub-division thereof.
Contractor agrees to fill in with the Employees State Insurance Corporation, the
declaration from and all forms which may be required in respect Contractor's or Sub-
Contractor's employees these aggregate remuneration is Rs. 400/- p.m. or less and who are
employed in Work provided for or those covered by E.S.I from time to time under the
Agreement. The Contractor shall deduct and secure the Agreement of the Sub-
Contractor to deduct the employees' contribution as per the first Schedule of the
Employees' State Insurance Act from wages. Contractor shall remit and secure the
Agreement of Sub-Contractor to remit to the State Bank of India Employees' State Insurance
Corporation Accounts, the employees contribution as required by the Act Contractor agrees
to maintain all cares and record as required under the Act in respect of employees and
payments and Contractor shall secure the Agreements of the sub-Contractors to maintain
such records, any expenses incurred for the contributions or maintaining records shall be to
Contractor's or sub- Contractor' account. Owner shall retain such sum as may be necessary
from the Contract value until Contractor shall furnish satisfactory proof that all contribution as
required by the Employees' State Insurance Act 1948 have been paid.
2. Workman's Compensation And Employees Liability Insurance :
Insurance shall be effected for all Contractors employees engaged in the performance of
this contact. If any part of Work is sublet, Contractor shall require the sub-Contractor to provide
Workmans' compensation and employer's liability insurance which may be required by Owner.
3. Other Insurance required under law or regulation by Owner :
Contractor shall also carry and maintain any and all other insurance which may be required
under any law or regulation from time to time. He shall also carry and maintain any other
insurance which may be required by Owner.
GC-84 DAMAGE TO PROPERTY :
1. Contractor shall be responsible for making good to the satisfaction of Owner any
loss of and any damage to all structures and properties belonging to Owner or being
executed or Procured by Owner or of other Agencies within the premises of all Work of
Owner, if such loss or damage is due to fault and / or the negligence or shall full act
or ommission of Contractor, his employees, agent representatives or Sub-Contractors.
2. Contractors shall indemnify and keep Owner harmless of all claims for damage to
properties other than S.M.C's property arising under or by reasons of this Agreement if
such claims result from the fault and / or negligence or willful act of ommission of
Contractor, his employees, agents, representatives or sub-Contractors.
GC-85 Labor LAWS AND REGULATIONS :
1. The Contractor shall be responsible for the strict compliance of and shall ensure strict
compliance by his sub Contractor employees and agents of all labors and others laws,
rules or regulations having the force of law affecting the relationship of employer
and employee between the Contractor/sub-Contractor and their respective employees.
2. No labor below the age of Fourteen (14) year be employed on Work.
3. Contractor shall pay to the labors engaged on Work according the law
4. The Contractor and sub-Contractors o f the Contractor shall obtain proper authority
designated in this behalf under any application law, rules or regulations (including but
not restricted to the factories Act and Contract labor Abolition and Regulation Act
) in so far as applicable) any and all such licenses, consents, Registration and / or
other authorization as shall from time to time be or become necessary for relating
to the execution of Work or any part of portion thereof or the storage or supply of any
Materials : or otherwise in connection with the performance of the Contract and
shall at all times observance by the sub- Contractors, employees and agents of all
terms and conditions of the said licenses, consents, regulation and other authorization
and laws, rules and regulations applicable thereto.
GC-86 CONTRACTOR TO INDEMNIFY OWNER :
1. The Contractor shall indemnify and keep indemnified the Owner and every member,
officer and employee of Owner from and against all action, claims, demands and
liabilities whatsoever and in respect of the breach of any of the above clauses
and/or against any claim, action or demand by any Workman/ employee of the
Contractor or any sub-Contractor and or from any liability and way to any Workman /
employee of the Contractor or any sub-Contractor under any law, rule or
regulations having the force of law, including but not limited to claims against the
Owner under the Workman compensation Act 1923. The employees' Provident Funds Act
1952 and/or the Contract labor (Abolition and Regulations) Act,
2. Payment of claims and damages :
If Owner has to pay any money in respect of such claims or demands as aforesaid, the
amount so paid and the cost incurred by the Owner shall be charged to and paid by
Contractor without any dispute notwithstanding the same may have been paid
without the consent or authority of the Contractor.
3. In every case in which by virtue of any provision applicable in the Workman's
Compensation Act 1923 or any other Act, be obliged to pay compensation to
Workman employed by Contractor the amount of compensation so paid, and without
prejudice to the rights of S.M.C. under sec.(12) Sub-section (2) of the said Act, S.M.C.
shall be at liberty to recover such amount from any surplus due to the Contractor or
the Security Deposit. S.M.C. shall not be bound to contest any claim made under
section (12) Sub-section (2) of the said Act except or written request of Contractor
and upon the contesting of such claim.
4. The Contractor shall protect adjourning sites against structural decorative and other
damages that could be caused to adjourning premises by the execution of these Work
and made good at his cost, any such damage, so caused.
GC-87 IMPLEMENTATION OF APPRENTICE ACT 1964 :
The Contractor shall comply with the provisions of the Apprentice Act 1964 and the orders issued
here under from time to time. If the fails to do so, it shall be a breach of Contract.
Contractor shall also be liable for any particular liability arising on account of any violation
of the provisions of the Act by him.
GC-88 HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS :
The Contractor shall comply with all the rules and regulations of the local sanitary authorities or
as framed by Owner from time to time for the protection of health and sanitary
arrangements of all labor directly or indirectly employed on the Work of this Contract.
GC-89 SAFETY CODE :
Contractor shall adhere to safe construction practice and guard against hazardous and unsafe
Working conditions and shall comply with Owner's safety rules and set fourth herein.
1. First Aid and Industrial Injuries :
1.1 The Contractor shall maintain first aid facilities for its employees and chose of his
sub-Contractor.
1.2 The Contractor shall make outside arrangements for ambulance service and for the
treatment of industrial injuries. Name of those providing these services shall be
furnished to Engineer-in-Charge prior to start of construction, and their telephone
numbers shall be prominently posted in Contractor's field office.
1.3 All injuries shall be reported promptly to Engineer- in-charge, and a copy of
Contractor's report covering each personal injury requiring the attention of a
physician shall be furnished to Owner.
2. General Rules :
2.1 Carrying, striking, matches, lighters inside the project area & smoking within the job site is
strictly prohibited Violators of smoking rules shall be discharged immediately. Within
the operation area, not hot Work shall be permitted without valid gas safety, fire permits.
The Contractor shall also be held liable and responsible for all lapses of his sub-
Contractors / employees in this regards.
3. Scaffolding :
3.1 Necessary scaffolding for the work shall entirely be in scope of contractor. And any changes
made to present civil structure for scaffolding shall be brought in to original position by
contractor after work is over.
4. Maintenance of Safety Devices :
4.1 All scaffolds,ladders and other safety devices mentioned or described herein shall be
maintained in some conditions and no scaffold, ladder or equipment shall be
altered or removed while it is in use. Adequate washing facilities shall be provided at
or near place or Work.
5. Display or Safety Instructions :
5.1 These safety provisions shall be brought to the notice of all concerned by display on a
notice board at a prominent place at the Work-spot. The person responsible for compliance
of the safety code shall be named therein by the Contractor.
6. Enforcement of Safety Regulations :
6.1 To ensure effective enforcement of the rules and regulations relating safety precautions,
the arrangements made by the Contractor shall be open to inspection by the welfare
Officer, Engineer-in-Charge of safety Engineer of the Owner or their representatives.
7. No Exemption :
7.1 Notwithstanding the above clause 1.0 to 6.0 there is nothing to exempt the Contractor
from the operations of any other Act or rules in force in the Republic of India.
7.2 In addition to the above, the Contractor shall adhere by the safety code provision as
per C.P.W.D. Safety Code framed from time to time.
GC-90 ACCIDENTS :
It shall be the Contractor's responsibility to protect against accidents on the Work. He shall
indemnify the Municipal Corporation against any claim for damage or for injury to persons or
property resulting from, and in the course of Work and also under the provision of the Workman's
Compensation Act. On the inception of an accident arising out of the Work which results in
death or which is so serious as to be likely to result in death, the Contractor shall within twenty
four hours of such accident, report in writing to the Engineer-in-Charge, the facts stating clearly
and is sufficient details the circumstances of such accident and the subsequent action. All
accidents on the Work shall be promptly reported to the Engineer-in-Charge stating clearly and in
sufficient details and facts and circumstances of the accidents and the action taken.In all cases
the Contractor shall indemnify the Municipal Corporation against all loss of damage resulting
directly or indirectly from and in the course of Work.This includes penalties or fine consequently of
failure to give notice under the Workman's compensation Act or failure to confirm to the provisions
of the said.Act in regard to such accidents.
In the event of an accident in respect of which compensation may become payable under the work
men compensation Act including all modification thereof whether such compensation may
become payable by the Contractor or by the Municipal Corporation as principal employer, the
Engineer-in-Charge may retain out of money due and payable to the Contractor such sum or
sums of money as may, in the opinion of the Engineer-in-Charge be sufficient to meet such
liability. On receipt of award from the labor commission in regard to quantum of compensation,
the difference in amount shall be adjusted. If any necessity arises to log a Police case at the time of
such incidence of accidents, contractor shall be responsible to do so.
GC-91 WATER CHARGES :
Contractor shall have to make his own arrangement for water.
GC-92 SECURED ADVANCES :
No Secured advances shall be paid.
GC-93 TESTING OF EQUIPMENTS/ACCESSORIES
SMC shall ask for the testing/inspection of different items of the tender. Testing of these items shall be carried
out in presence of representative(s) of SMC and/or Third Party Inspector. All the expense of testing shall be
borne by the contractor. Wherever testing is waived or not required, material or items shall be supplied with
manufacturing test certificates.
GC-96 SUBMISSION / COMPULSION BY CONTRACTOR:
The Contractor registered with S.M.C. or any other Govt. organization is required to employ
minimal technical staff as detailed in the certificate issued to him. If Contractor does not
employ same technical staff over Work entrusted to him, shall submit photo-identity and
education qualification of technical staff appointed at site.
"The Contractor shall have to keep the record of the laborers employed for the concerned Work.
The Contractor shall provide attendance card, identification card, pay slip etc to the
laborers employed. Further, the amount of E.S.I. & Provident Fund shall be deducted from the
salary of the laborers employed and such amount shall invariably be deposited to the
concerned Government Departments. In addition, the amount of social security under E.P.F. &
M.P. act 1952 shall be recovered every month & such amount shall invariably be deposited
directly to the concern Government Departments. In the same context, the details regarding
such amount deposited to the concern Government Department and laborers employed shall
be furnished to the office of Traffic BRTS Project Cell of S.M.C. every month. In case of failure,
such amount shall be deducted/recovered from the running bill directly in accordance with the
details given by Contractor regarding laborers employed and as per the prevailing rules of
Government. In absence of detail, anadhoc suitable amount of the total amount of Work
Government. In absence of detail, anadhoc suitable amount of the total amount of Work
done shall be recovered directly from the running bills. On submission of evidence of
recovery of such amount, the amount recovered/deducted shall be released in the next
bill after due sanction of Competent Authority of S.M.C."
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Seal & Signature of the bidder
SETC of Automatic Number Plate Recognition (ANPR)
(1) General Description of the Work :
System in the Udhna-Sachin B.R.T.S. Corridor
(2) Estimated Cost :
(3) Earnest Money Deposit : RS.43,500/-
(4) Security Deposit
(i) Initial Security Deposit : Two separate deposits can be submitted
(1) Capital Work: Rs. 2% of the capital work value
(On initial level of starting the work)
(2) AMC work: 2% of the AMC work value (At the
time of starting the AMC Period)
(ii) To be deducted from R. A. : --------
Total Security Deposit : Rs. 2% of the Tender Value.
(5) Time allowed for the completion :
(1) Capital: 03 (Three) Months including monsoon
of the Work from date fixed in (2) AMC : 1 Year of DFL + 5 Years
Work Order Letter to commence
(6) Compensation for delayed Work : (1) Capital works: 0.2 % (Zero point Two percent ) of
the Tender Value per day, maximum up to 10 % (
Ten percent ) of the Tender Value for uncompleted
portion of work
(2) AMC: As per the penalty criteria defined in the
tender documents and up to 10% of the total AMC
(7) The progress of the Work shall : ---------
confirm to the following
(8) Defect Liability Period :- 1 (One) year from the date of handing over each
(9) Electricity & Connectivity :- Shall be provided by SMC
Signature of the bidder : Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
CRITERIA FOR THE WORK
The camera OEM should have been in manufacturing this product for at least 7 years from the
date of uploading of the tender. Necessary documentary evidence(s) shall be submitted.
The camera OEM must have its functioning office(s) and service centre(s) establishments in
India.Necessary documentary evidence(s) shall be submitted.
The OEM of CCTV Camera should be ONVIF member (user/full) from at least 10 years and should
3 not be blacklisted. The ONVIF website and membership certificate copy to be submitted to
substantiate as a proof of the membership.
4 The OEM company should have ISO certification. However, this criterion is desirable.
Bidder will have to submit OEM Authorization for major items like Camera, VMS, Switch, Storage
etc. on OEM letterhead with bid number and details for the quoted product.
OEM must provide a certificate that the proposed models of CCTV products must not become
obsolete / discontinued within the contract period (1Y DFL + 5 Year AMC). In case it gets
discontinued due to technology advancement then OEM will invariably provide all kind of
support for the installed system for repair or replacement with the equivalent or higher model.
Also, any product which is nearing the End-of-Sale (EOS) or End-of-Production (EOP) must not be
proposed in this work.
Bidder shall submit the detailed BOM, Brochure of the equipment offered duly verified and
certified by the respective OEM and the same model should be displayed on the OEM website.
8 The Bidder is required to upload, along with the bid, all relevant certificates.
Desired specifications for the system are mentioned elsewhere in these tender documents. It is
evident that product specifications may differ from OEM to OEM. Therefore, the bidders are
advised to quote the products with the exact / closest specifications. However, SMC reserves
every right to accept / reject any or all product / offers.
The bidders must fill the deviation if any in the prescribed format (table) given. Bidder may use
separate paper to fill the additional details and deviation but it must be stamped and signed
10 both by the bidder and representative of OEM. Please note that the depicted ones are the
minimum criteria sought for the product. Bidder are independent to offer product with the
higher/better specifications under absence of relevant inline product.
Bidders shall have to submit printed catalogues containing specifications and/or technical data
sheet duly stamped and signed by the bidder as well as OEM.
12 The Supplied Camera must be STQC and ER complied as per latest guideline from Government
of India. Necessary certification for the particular model must be submitted.
The Camera shall support IEEE 802.1X authentication, Password protection, IP address filtering,
HTTPS encryption, Digest authentication, User access log.
The specified unit shall be of manufacturer’s official product line, designed for commercial
and/or industrial 24x7 / 365 use.
The specified unit shall be based upon standard components and proven technology using
open and published protocols and adopt to industry established standards.
Firmware/software upgrades are to be provided by the OEM free of cost during the warranty
period and AMC Period. Undertaking from OEMs to be provided on their Letter head.
The MAC IDs of the IP video surveillance equipment CCTV cameras that will be provided must
be registered under the name of the Manufacturer of the IP video surveillance system
17 equipment.An undertaking on the letter head of the OEM regarding this matter shall be
submitted.Further, the Intellectual Property Rights (IPR) of equipment (CCTV camera and VMS)
must not reside in China.
The bidder should submit “No Malicious Code Certificate” from offered OEM for CCTV Camera
and Network Video Management Software (NVMS).
The Camera Manufacturer shall have to provide an undertaking on a non judicial stamp paper
of Rs.300/- stating that, to the best of their understanding and belief, they have not been
subjected to any blacklisting or criminal cases filed by any State or Central Government
Department, Central or State Public Sector Undertakings (PSUs), Police, or any global entities
within the past five years from the date of bid submission. The bidder is required to submit an
undertaking from the manufacturer, providing detailed information.
The successful bidder will have to provide demonstration of the sample ANPR CCTV system BRTS
20 lane as per tender requirement on no cost no commitment basis. Under any circumstances the
system must meet the requirements depicted in the tender.
SMC reserves every right for the interpretation and evaluation of the specifications / products
offered by the bidders. Further, SMC shall be at liberty to increase / decrease the scope of work
by +/- 30% of the quantity. The decision of the concern authority of the department shall be
final and binding to all. No dispute shall be entertained during and after the tender procedure.
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Seal & Signature of the bidder
DETAILED TECHNICAL SPECIFICATIONS
Compliance Mention
Sr Parameter Requirements
(Yes/No) Deviation
A Vandal Proof IP Outdoor Camera
1 Product High-Definition 4 MP IP Long range outdoor camera
2 Image Sensor 1/2.8” or 2.9" CMOS Image Sensor
Main stream: 4MP (2688 × 1520) @1–20 fps/
3 Max resolution
Sub stream 1: D1@1–25/30 fps
Sub stream 2: D1@1–25/30 fps
Varifocal IR corrected 3.0 - 10 mm or 3.5-10 mm or 4-11
5 Zoom/Focus Adjust Motorized zoom and focus as well as auto focus
6 IR Range 50 Mtr or more
Color:0.001Lux@(F1.2,AGCON),0.0005LuxwithIR,
7 Minimum Illumination:
8 Day / Night performance True Day and Night (IR Cut Filter)
9 Wide dynamic range True WDR (120 db or better)
10 WDR Features OFF, Auto, Low, Medium and High
11 Gain control Auto / Manual
12 Backlight Compensation YES
13 White Balance Auto / Manual
14 Privacy Masking 4 Areas or more
15 Motion detection 4 Areas or more
16 Faster incident search Yes
17 N/W Loss Detection Yes
Image Settings Brightness, Contrast, Saturation, Sharpness, Mirror, Flip,
18 Feature of corridor is optional, Hue, Rotation, Anti-flicker,
19 Video compression H.265, H.264+, H.264, M-JPEG
20 Audio communication Two-way, full duplex
21 Iris Control Auto IRIS Control
22 Electronic Shutter 1/3 s–1/100,000 s
23 Encryption TLS 1.2, AES128, AES256
24 Memory card slot Up to 256GB (128 GB card to be supplied)
25 Interface Type 10/100-Base T, auto-sensing, half/full duplex, RJ45
IPv4, IPv6, UDP, TCP, HTTP, HTTPS, RTP/RTCP, ICMP, ICMPv6,
26 Typical Protocols RTSP,HCP, NTP (SNTP), SNMP (V1, V3, MIB-II),802.1x, DNS,
DNSv6, SMTP, UPnP(SSDP), digest authentication
Sharpness, Backlight compensation, Contrast
27 Other functions
enhancement, Display stamping (Name/logo/Time)
Camera shall be directly connected to network without
28 Network connectivity
use of an external encoder
*Secured connections supported (HTTPS) Password
enforcement at initial set up * Execution of 3rd party
software is disabled *Firmware updates via OEM digitally
29 Data Security Features signed firmware files only *Detect changes in a
configuration Support of customer specific certificates.
*Regular updates via security patches Organization under
MEITY for mitigating cyber security risk.
30 Hardware for data Inbuilt TPM /TEE as per STQC ER (Essential requirements)
Auto Resume after Power
IEEE 802.3af/at compliant or better PoE power supply as
32 Power supply
per manufacturer’s standard to be provided
33 Operating Temperature 0°C to 55°C
34 Humidity Up to 90% RH, non-condensing
35 IK &IP Rating IK10, IP66 /
36 SD Card Required / 256 GB / To be provided with camera
37 ONVIF compliant The camera shall conform to ONVIF Profile S, G, T or latest
38 Camera certification STQC ER
39 Housing Metal
40 Warranty 3 Years
Offered make and
* model number for the
Compliance Mention
Sr Parameter Requirements
(Yes/No) Deviation
B IR Illuminator
High Sensitive at Zero Lux Surface Mounted LED IR
2 Ingress Protection NEEMA 4X / IP 66 and IK
3 IR Distance 60 Mtr or better
Adjsutable (The angle should match the camera's field of
view to ensure complete coverage)
5 Wavelength 850 nm
7 No. of LEDs High Power LEDs as per manufacturing standards
8 Panel High light transmittance toughened glass
9 Power PoE or 12 V DC
10 Operating Temperature 0 to 50 deg C
11 Application Outdoor
The illuminator should be housed in corrosion-resistant
materials such as 304 or 316 stainless steel, powder-coated
aluminum case with a reinforced glass window is common
for durability and heat dissipation
13 Mounting Pole or bracket or wall
14 Operation Auto ON / OFF
15 Protection Surge, Thermal, OV, UV, SC, OL
16 Warranty 3 Years
Offered make and
model number for the IR
Compliance Mention
Sr Parameter Requirements
(Yes/No) Deviation
C Network Switch
1 Product 8 Port L2 managed Gigabit Ethernet Switch
2 Mounting 19” Rack Mountable
8 No. 10/100/1000 Base-T ports and additional 2 No. 1G SFP
Ports populated with transceivers
All transceivers/modules used to connect the switches
should be from the same OEM/make of the switches, or
MSA-compliant and warranted by the switch OEM.
5 PoE Standard IEEE 802.3af / IEEE 802.3at
6 PoE Budget 120W or more
7 Switching Capacity Switching capacity should be 20 Gbps or more
8 MAC Address Table Up to 8K
9 Packet Forwarding Rate 17.86Mpps or as per manufacturing standards
10 Buffer Memory 4.1 Mbit or as per manufacturing standards
All functionalities of the switch should be IPv6 compliant
11 IPv6 Compliance and work on the IPv6 platform without additional
hardware/software.
12 Input Voltage 100~240V AC, 50~60Hz
13 Power Consumption ≤150W (Including PoE Load)
14 QOS Support Switch should support QOS
15 Link Aggregation 802.3ad Link Aggregation
16 L2 Features Static Routing, 802.1Q, Port Isolation, STP/RSTP/MSTP, LLDP
Port Security, IP-MAC Binding, DHCP Snooping, ARP
18 QoS 802.1p CoS, DSCP, Rate Limiting, Priority Queues
19 Multicast IGMP Snooping v1/v2/v3, MLD Snooping v1/v2
Web GUI, CLI (Console/Telnet/SSH), RMON, Syslog, NTP,
20 In-band Management
Firmware Upgrade via TFTP/HTTP
21 Network Management Switch should support SNMP V1, V2c and V3
22 Operating Temperature 0°C to 50°C
23 Storage Temperature -40°C to 70°C
24 Operating Humidity 10% to 90% RH (non-condensing)
25 MTBF >100,000 hours
26 Certifications CE, FCC, RoHS
27 Warranty 3 Years
Offered make and
* model number of
Compliance Mention
Sr Parameter Requirements
(Yes/No) Deviation
1 Product UTP Armored CAT-6 Cable
2 Conductor 23 AWG Solid Bare Copper
3 Insulation HDPE (High Density Polyethylene)
4 Jacket FR- PVC
5 Cable Type Armored
6 Ripcord Required
7 Bandwidth 250 MHz or as per manufacturing standards
8 Max. Transmission speed 1 GHz
9 Operating Temperature 0 to 50 Deg C
10 Printing Each meter printed with sequential length counter
Make offered for CAT-6
Compliance Mention
Sr Parameter / Requirements
(Yes/No) Deviation
E ANPR Software / VMS
ANPR/ Video Management Software (VMS) is a software application that shall be
installed in commercial off-the- shelf hardware platforms like Windows, macOS, Linux,
1 Android, iOS etc. It shall support both, open-source and proprietary database
management systems compatible with standard storage technologies like NAS, SAN,
ANPR Software /VMS (Software) shall enable users to get situational awareness of the
scene using live monitoring, recording, and replay and have an inbuilt framework to
run AI-enabled Video analytics applications for proactive notifications on the
detecting anomalies as defined by Video analytics application rules. It shall also
provide innovative dashboards to visualize system-generated data, including the
health of servers, storage, cameras, and other assets connected to the system. It shall
serve as a decision support system and provide actionable intelligence for situational
awareness, security, and safety requirements.
The ANPR Software /VMS shall be operating system-agnostic and compatible with
Microsoft Windows, Unix, and Linux Operating Systems. It shall also support virtualization
3 on all the leading virtualization platforms. Furthermore, the VMS shall be able to work
with multiple Database Servers, including Microsoft SQL, MySQL, PostgreSQL, and
The ANPR Software /VMS shall comply with ONVIF Profiles S, G, T, and M, and the VMS
4 OEM shall be an ONVIF member at the "Full" membership level. The ONVIF website shall
have a certificate to this effect.
The ANPR Software /VMS shall work with Commercially off-the-shelf hardware and
storage systems. It shall allow for a separate media streaming service on a separate
server to support independent scaling up of streaming services. Additionally, the VMS
shall support unicast and multicast streaming for live viewing.
The ANPR Software /VMS shall be cloud deployment-ready and agnostic to the cloud
6 environment. It shall work on the cloud servers with in-built intelligent video streaming
and resource orchestration services.
The ANPR Software /VMS shall have native support for adding cloud storage locations
by configuring authentication credentials for AWS, Azure, and Wasabi storage without
third-party services or applications. It shall be possible to push the recorded videos on
a definable schedule to cloud storage.
The ANPR Software /VMS shall allow the addition of multiple storage paths for each
8 Media Server and shall allow the writing of video files on each storage path in a round-
The ANPR Software /VMS shall support multi-tier object storage with data retention
The ANPR Software /VMS shall provide centralized monitoring by integrating existing
The proposed ANPR Software /VMS should offer 1 full resolution and 1 lower resolution
stream for live viewing and 1 Video Analytics Stream. All the video streams (including
live or recorded video viewing from multiple operators) should be taken from the ANPR
Software /VMS and not from the camera at any given point. The ANPR Software /VMS
should provide the multicasting functionality. The ANPR Software /VMS should provide
the integrated management functionality for camera, recording, VA use cases
management and user management for ease of operation. The Bidders may propose
single or different OEMs provided the functional requirement is fulfilled.
E-2 Features and Architecture
1 Vehicle Detection and Video Capture Module
The System should automatically detect a vehicle in the camera view using video
detection and activate license plate recognition
1.2 The System should work on offline mode like Video Clips.
1.3 The System should work on Images.
1.4 The system shall be designed to work for 24x7 unattended operations
The System shall automatically detect the license plate in the captured video feed in
The system shall perform OCR (optical character recognition) of the license plate
characters (English alpha-numeric characters in standard fonts).
The System shall store JPEG image of vehicle and license plate and enter the license
1.5 plate number into DBMS like MySql, PostgreSQL etc. database along with date time
stamp and site location details.
The system should be able to handle multiple vehicles simultaneously i.e. if there are
more than one vehicle in the camera view the system should be able to detect all of
them, extract their license plate numbers and perform OCR on the license plate
System should be able to detect and recognize the English alphanumeric License
1.7 plate in standard fonts and formats of all vehicles including cars, HCV, LCV and two
System should able to detect single row, double row, multi row, square and
rectangular plates as well
The system shall be robust to variation in License Plates in terms of font, size, contrast
and color and should work with good accuracy.
1.10 The success rate should be minimum 90%+ in Day and Night
The ANPR software system shall support integration with the VMS, and all analytics
events shall be viewable directly within the VMS client application.
2 Alert Generation
The system should have option to input certain license plates according to the hot
listed categories like “Wanted”, “Suspicious”, “Stolen” etc. by authorized personnel.
The system should be able to generate automatic alarms to alert the control room
2.2 personnel for further action, in the event of detection of any vehicle falling in the Hot
listed categories
3 Graphical User Interface
The system Graphical User Interface should be bi-lingual: it
shall support both English & Graphical User interface (GUI) should provide
following information: -
a. Image of the vehicle
b. Image of the number plate
c. Text conversion of number plate after using OCR (Optical Character Recognition)
d. Date, Time and location of offending vehicle
e. Event/images/chart of ANPR
System should be able to give camera ID / Camera Location etc on report page
System should able to give vehicle image with license plate image
System should able to give OCR Image/Licence plate Image
System should able to give Watch list (“Wanted”, “Suspicious”, “Stolen", "Authorized" )
The system shall be capable of sending the traffic violence report in prescribed format
to the traffic police department automatically and on regular interval.
The proposed system shall be integrated with present surveillance system of SMC as
well as that of traffic police department.
5 Vehicle Status Alarm Module
On successful recognition of the number plate, system should be able generate
automatic alarm to alert the control room for vehicles which have been marked as
"Wanted", "Suspicious", "Stolen", "Expired". (System should have provision/expansion
option to add more categories for future need).
The Instantaneous and automatic generation of alarms. In case of identity of vehicle in
any category which is define by user.
6 Vehicle Log Module
The system shall enable easy and quick retrieval of snapshots, video and other data for
6.1 post incident analysis and investigations. For example a database could be searched
using criteria like date, time, location and vehicle number
The system should be able to generate suitable MIS reports that will provide meaningful
6.2 data to concerned authorities and facilitate optimum utilization of resources. These
reports shall include.
i. Report of vehicle flow at each of the installed locations for a specific time and for
Last Day, Last Week and Last Month.
ii. Report of vehicles in the detected categories (2- wheeler, 3-Wheeler/Auto, , LMV,
HMV)at each of the installed locations for specific time and for Last Day, Last Week
and Last Month.
iii. Report of vehicles in the detected makes at each of the installed locations for a
specific time and for last day, last week and last month
iv. Report of vehicles in the detected color (Red, Blue, White, Black etc.) at each of the
installed locations for a specific time and for last day, last week and last month
v. Report of vehicles in the detected condition of number plates (Partial plate
numbers/ complete plate numbers/digit flip) at each of the installed locations for a
specific time and for last day, last week and last month
The system shall have Search option to tune the reports based on license plate
number, date and time, site location as per the need of the authorities.
The system shall have option to save custom reports for subsequent use. The system
6.4 shall have option to export report being viewed to common format for use outside of
the ANPRS or exporting into other systems.
The system should provide advanced and smart searching facility of License plates
6.5 from the database. There should be an option of searching number plates almost
matching with the specific number entered (up to 1 and 2 character distance).
The System shall store JPEG/MJPEG images of vehicle as well as of thumbnail of the
license plate for each vehicle
The system shall store the vehicle license number into a relational SQL database
(MSSQL, PostgreSQL, MySQL, Oracle, etc) along with date timestamp and site location
details. The necessary license/subscription/support services of the database software
should be bundled with the ANPR software.
8 Vehicle Category Editor
The system should have option to input certain license plates according to category
like "Wanted", "Suspicious" "Stolen", “Expired" etc. by Authorized personnel.
System should have option to specify maximum time to retain vehicle records in
specific categories.
The system should have option to update vehicle status in specific category by
8.3 authorized personnel. e.g. on retrieval of stolen vehicle, system entry should be
changed from "Stolen" to "Retrieved".
9 Extra Integration and more features
9.1 System should be able to Integrate with VMS
ANPR system should be able to integrate with any third-party vehicle management
system/Parking management system
API & SDK Support:Using API & SDK we can integrate this ANPR system with any other
system or server.
9.4 ANPR system should be able to integrate with relay devices or third-party hardware.
* Make offered for VMS Software: _______________________________________________
Compliance Mention
Sr Parameter / Requirements
(Yes/No) Deviation
1 Processor: AMD Ryzen 9 7950X 16-Core Processor (CPU max MHz:5879.8818) or better
2 GPU: NVIDIA RTX A4000| GPU Memory 24245 MBor better
3 Number of Cores: 16 or better
4 Number of Threads: 32or better
5 OS: Ubuntu 20.04.2 LTS 64-bitor better
6 RAM: 48 GBor better
7 Storage: SSD 1 TBor better
NOTE: Bidder shall have to submit technical details in the table and the format depicted above.
However, bidder may use separate papers to draft the details. Further, any compliance /
deviation must be signed both by the bidder as well as authorized representative of OEM. These
details shall be uploaded online with other qualifying documents. Please note that detailed
technical data sheets and/or brochures of the products offered (duly signed by both bidders and
OEM) shall also be uploaded as asked elsewhere in these tender documents.
Executive Engineer (Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Seal & Signature of the bidder
Item Approved Make
BOSCH / PELCO / HONEYWELL / SONY / SAMSUNG / LG / CP PLUS / PRAMA
1 CAMERAS / MATRIX / VICON / SPARSH / INTELLVE / ADITYA / ANY OTHER BRAND
QUALIFYING AS ASKED IN THE TENDER
2 IR ILLUMINATOR CP PLUS / NORDEN / JENSHRI / CATURA TECH
3 VMS SOFTWARE SAME AS THE CAMERA BRAND OR AS SUGGESTED BY THE MANUFACTURER
4 NETWORK SWITCH CISCO / D-LINK / TP LINK / NETGEAR / CP PLUS / HPE
AMPS / SCHNEIDER / FINOLEX / D-LINK / HAVELLS / POLYCAB / KEI / RR
HIKVISION / DAHUA / CP PLUS / GODREJ / AXIS / BOSCH / HONEYWELL /
6 SERVER PRAMA / HP / DELL / APICAL / INFOTREND
7 Any other item As per approved vendors' list of SMC
(1) Prior approval from SMC for make / model number of any item shall be taken by the contractor.
(2) Prior approval of SMC for any other item apart than listed above shall be taken by the contractor and
decision of Engineer-in-charge shall be final and binding to all.
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Seal & Signature of the bidder Surat Municipal Corporation
ALL INCLUSIVE ANNUAL MAINTENANCE
(1) The proposed work also includes all inclusive annual maintenance of the installed ANPR system for total
years (1 year of defect liability + 5 years). However payment shall be made only for the period of 5 years
after DFL period.
(2) This work is comprehensive in nature and includes all kind of spares, materials and labors required to
carry out the work.
(3) The prime responsibility of the bidder is to keep the ANPR system in healthy functioning mode followed by
repair / replacement or enhancement of the system / system components.
(4) The successful agency should make sure that none of the system component stays in non working
condition beyond the specified time limits depicted elsewhere in these tender documents.
(5) If any faulty / malfunctioning component of the system is taken out for repair / replacement then the
agency must provide an equivalent / higher service component until repair / replacement is completed.
(6) The replacement must be done with the exact product or the product with the higher and compatible
specifications.
(7) No second hand material shall be used for replacement.
(8) The complaint shall be forwarded to the agency / representative(s) of the agency either through a
phone call, verbally, SMS, whatsapp message, email or in written. The agency is bound to attend the
complaint within 2 hours from the intimation.
(9) Only qualified and experienced personnel should be deployed by the agency to carry out any work.
SMC shall not be responsible for any accident, injury or even death of the persons of the agency
deployed to carry out the work and no compensation shall be provided by SMC thereof.
(10) The agency shall make its own arrangement for labor, storage, watch and ward, transportation,
equipments etc. No extra payment other than the quoted rates shall be paid to the agency.
(11) Proposed ANPR system shall be integrated with the existing system of SMC as well as that of Surat Traffic
Police. Utmost care shall be taken for the uninterrupted data generation and transmission.
(12) SMC may ask the agency to provide training to its employees / hired employees regarding the proposed
ANPR system. The agency is bound to provide such training sessions at the premises of SMC free of cost.
(13) On using the system, SMC may ask for required changes in the detection / data generation / data
transfer system of the installed ANPR system for the easy use and better results. The agency is bound to
make such changes in the system/software at free of cost.
(14) Awarding maintenance contract sights healthy and efficient operation of the ANPR system and
therefore several timeframes are sought for the solution of the problems. However, breaching of these
time lines shall attract penalty and discipline based actions against the agency.
(15) A joint survey shall be carried out at about the end of the AMC period in presence with the employees
of SMC and those of the agency. The agency is bound to nullify the abnormalities sought in the joint
inspection report within stipulated time period or else the pending works shall be completed by SMC
through other agencies at the risk and cost of the AMC agency. Further, penalty and disciplinary based
actions shall be taken against the AMC agency.
(16) Due to planned / undergoing / unforeseen reasons, SMC may stop using / demolish / remove BRT station.
Under this circumstances, payment of AMC shall be made on Pro-Rata basis.
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Seal & Signature of the bidder
TIME FRAME AND PENALTY CRITERIA
The proposed ANPR system intends primarily to avoid accidents by preventing unauthorized
vehicles in the BRTS lanes. The system also focuses on providing effective and timely transportation
to the citizens using BRT system. Therefore, utmost care is expected from the concern agency to
maintain the healthy and efficient functioning of the ANPR system. Following are the time frames
decided to comply any anomaly / abnormality observed in the system. The time shall be counted
from the time of the intimation:
Sr. Description / Time Frame Penalty Criteria
If any call is not attended within 2 hours from the Rs.200/- per hour per incidence
intimation per location
Rs.500/- per day per incidence per
If any component like camera, IR Illuminator etc. stops
2 location after 24 hours from the
working and no service module is provided
Agency is supposed to provide service module in case Rs.500/- per day per incidence per
the component is taken for repair/replacement. If not, location
Rs.1000/- per day per incidence
4 If the ANPR system of a BRT station stays out of service per location after 24 hours from
Repair/replacement shall be completed within 30 days
5 from the intimation. If the replaced item (not the service Rs.5000/- per incidence
module) is found old / second hand
Payment for all inclusive annual maintenance shall be made on quarterly basis. If the agency
attracts penalty at a rate of more than 10% of the quarterly payable amount for three consecutive
quarters, SMC may initiate disciplinary actions against the agency which may end in blacklisting
the contractor from participating in SMC for a period of 3 years.
Executive Engineer(Ele.)
Traffic BRTS Project Cell
Surat Municipal Corporation
Seal & Signature of the bidder
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