Selection of an Agency for Development, Operation and Maintenance of Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

2.6 Physical (hard copy) Submission of Technical Bids ....................................................................

2.12 Modifications / Withdrawal of Submission of Technical Bids.................................................

3. Eligibility of the Bidders and Evaluation process ....................................................................

3.3 Stage 2: Evaluation of Pre-Qualification of Bidders .....................................................................

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

3.9 Fulfilment of conditions for signing of License Agreement ......................................................

3.12 Other Statutory payments in accordance with the Law .............................................................

Form 5: Format for Power of Attorney for the Bid Signatory ............................................................................

Form 8(a): Format for Financial Summary – for Bidders applying in Category A .................................

Form 8(b): Format for Financial Summary– for Bidders applying in Category B ..................................

Form 9(a): Format for Development / Construction Experience – Bidder’s Certificate ....................

Form 9(b): Format for Development / Construction Experience – Architect’s Certificate...............

Form 9(c): Format for Development / Construction Experience – CA’s Certificate ..............................

Form 10(a): Format for Operation and Maintenance Experience– Bidder’s Certificate....................

Form 10(b): Format for Operation and Maintenance Experience– CA’s Certificate .............................

Form 10 (c): Format for Operation and Maintenance Experience- Self declaration towards

entering into Binding Agreement (for Bidders applying in Category B) ....................................................

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

1. The information contained in this Request for Proposals document (the “RFP”) or

subsequently provided to Bidder(s), whether verbally or in documentary or any other

form by or on behalf of the Authority or any of its employees or advisors, is provided to

Bidder(s) on the terms and conditions set out in this RFP and such other terms and

conditions subject to which such information is provided.

2. This RFP is neither an agreement nor an offer by the Authority to the prospective Bidders

or any other person. The purpose of this RFP is to provide interested parties with

information that may be useful to them in making their financial offers (Bids) pursuant to

this RFP. This RFP includes statements, which reflect various assumptions and

assessments arrived at by the Authority in relation to the Project. Such assumptions,

assessments and statements do not purport to contain all the information that each Bidder

may require. This RFP may not be appropriate for all persons, and it is not possible for the

Authority, its employees, or advisors to consider the investment objectives, financial

situation and particular needs of each Bidder who reads or uses this RFP. The

assumptions, assessments, statements, and information contained in the Bidding

Documents, may not be complete, accurate, adequate, or correct. Each Bidder should,

therefore, conduct its own investigations and analysis and should check the accuracy,

adequacy, correctness, reliability and completeness of the assumptions, assessments,

statements, and information contained in this RFP and obtain independent advice from

appropriate sources.

3. Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of

which may depend upon interpretation of law. The information given is not intended to

be an exhaustive account of statutory requirements and should not be regarded as a

complete or authoritative statement of law. The Authority accepts no responsibility for the

accuracy or otherwise for any interpretation or opinion on law expressed herein.

4. The Authority, its employees and advisors make no representation or warranty and shall

have no liability to any person, including any applicant or Bidder under any law, statute,

rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for

any loss, damages, cost or expense which may arise from or be incurred or suffered on

account of anything contained in this RFP or otherwise, including the accuracy, adequacy,

correctness, completeness or reliability of the RFP and any assessment, assumption,

statement or information contained therein or deemed to form part of this RFP or arising

in any way for participation in this bid stage.

5. The Authority also accepts no liability of any nature whether resulting from negligence or

otherwise howsoever caused arising from reliance of any Bidder upon the statements

contained in this RFP.

6. The issue of this RFP does not imply that the Authority is bound to select a Bidder or to

appoint the Preferred Bidder or Licensee, as the case may be, for the Project and the

Authority reserves the right to reject all or any of the Bidders or Bids without assigning

any reason whatsoever. Mere submission of a responsive Bid does not ensure selection of

the bidder as Licensee.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

“Authority” or “TCGL” shall mean Tourism Corporation of Gujarat Limited.

“Bid” or “Proposal” shall mean the Bid submitted by the Bidder in response to the RFP

including clarifications and/or amendments to RFP, if any.

“Bidder” shall mean a single legal entity or a group of legal entities coming together to jointly

submit a bid in the form of consortium. Such legal entity / ies shall be either a company

registered in India, under the Companies Act of India OR a Partnership Firm (including LLP)

OR Proprietorship Firm who has/ve responded to the RFP and submitted its / their Bid in

response to the RFP.

“Bidding Documents” shall mean all RFP and other being provided by the Authority along

with the modifications, alterations, amendments from time to time.

“Bid Due Date” shall mean the last date for online submission of Technical & Financial Bid.

“Bidding Process” shall mean the entire process commencing from the uploading of the

tender documents, pre-bid meeting, technical bid (online as well as physical) and financial bid

submission (online only), evaluation and the award of the work (unless the Authority decides

to terminate the bidding process at any point of time before its successful completion).

“Bid Security” shall mean an unconditional, irrevocable Bank Guarantee or Demand Draft of

an amount equivalent to 1% (one percent) of the project cost and shall be submitted along

“License Agreement” means the agreement executed between the Authority and the

Preferred Bidder, which sets forth the detailed terms and conditions for the License to the

Licensee, including the scope of the Licensee’s services and obligations.

“Licensee” means the Preferred Bidder who has been awarded the project on the Authority’s

decision and has signed the License Agreement.

“Commercial Operation Date” means the date on which the commercial operations of the

Project Facilities gets commenced by the Licensee. The Commercial Operations date shall not

be later than 1st November 2026 (tentative inauguration of starting of Rann Utsav 2026-27).

“License Period” is a period of 20 years from the date of signing of the Agreement. On the

expiry of initial period of License Period, by efflux of time, the Authority will undertake a

fresh bidding (for a further License Period of 15 years The incumbent Licensee shall be

accorded the opportunity to match the highest evaluated bid and shall be granted the first

right of refusal, provided the performance of the Licensee has been satisfactory.

“Estimated Project Cost” is the project cost estimated for developing the facilities defined

under the Minimum Development Obligations / Essential Facilities and is estimated to be Rs.

5.00 Cr. (Rupees Five Crores only).

“Government” unless otherwise mentioned shall mean the Government of Gujarat.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

“Letter of Award” or “LOA” shall mean the letter issued to the Preferred Bidder by the

“Member” unless otherwise mentioned shall mean Member of the Consortium.

“PPP” means Public Private Partnership.

“Preferred Bidder” shall mean the Eligible Bidder selected under Least Grant based selection

and as per the procedures described in this RFP.

“Grant” means the Grant sought from the Authority, capped at 40% of the estimated project

of Rs. 5.00 Cr., sought by the bidders and to be paid by the Authority. The Grant, as approved,

shall be disbursed in five equal annual instalments.

“Project” shall mean Development, Operation and Maintenance of Premium Desert

Caravan Park in Dhordo, Kutch, Gujarat.

“Re” or “Rs” shall mean Indian Rupees.

“Tie Bidders” shall mean when two or more Bidders quote the same amount of Grant.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

In the interpretation of this RFP, unless the context otherwise requires:

1. The singular of any defined term includes the plural and vice versa, and any word or

expression defined in the singular has the corresponding meaning used in the plural and

2. Reference to any gender includes the other genders;

3. Unless otherwise stated, a reference to a Clause, Sub-Clause, Paragraph, Subparagraph,

Annex, Exhibit, Attachment, Schedule, or Recital is a reference to a Clause, Sub-Clause,

Paragraph, Subparagraph, Annex, Exhibit, Attachment, Schedule, or Recital of this RFP;

4. A reference to any agreement is a reference to that agreement and all annexes,

attachments, exhibits, schedules, appendices, and the like incorporated therein, as the

same may be amended, modified, supplemented, waived, varied, added to, substituted,

replaced, renewed, or extended, from time to time, in accordance with the terms thereof;

5. The terms “include” and “including” shall be deemed to be followed by the words

“without limitation”, whether or not so followed;

6. Any reference to a person shall include such person’s successors and permitted assigns;

7. A reference to a “writing” or “written” includes printing, typing, lithography and other

means of reproducing words in a visible form;

8. Any date or period set forth in this RFP shall be such date or period as may be extended

pursuant to the terms of this RFP;

9. A reference to “month” shall mean a calendar month, a reference to “week” shall mean

a calendar week and a reference to “day” shall mean a calendar day, unless otherwise

10. The terms “hereof”, “herein”, “hereto”, “hereunder” or similar expressions used in this

RFP mean and refer to this RFP and not to any particular Article, Clause or Section of

this RFP. The terms “Article”, “Clause”, “Paragraph” and “Schedule” mean and refer to

the Article, Clause, Paragraph and Schedule of this RFP so specified;

11. In the case of any conflict, discrepancy, or repugnancy between the provisions of the

RFP documents, provisions of the License Agreement shall prevail over and supersede

the provisions of other documents;

12. The descriptive headings of Articles and Sections are inserted solely for convenience of

reference and are not intended as complete or accurate descriptions of content thereof

and shall not be used to interpret the provisions of the Agreement; and

13. All capitalized words and expressions used in the RFP but not defined therein shall have

the same meaning as ascribed to them in the License Agreement.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

1. Introduction

1.1.1 Gujarat is the 6th largest State in India, located in the western part of India with a

coastline of 1600 km (longest in India). It is one of the most popular tourist regions in

the country. Gujarat is known for its robust infrastructure, good law and order

situation and strong industrial base. With sustained efforts of the State Government

and the industry partners, tourism has been steadily growing in Gujarat. It has been

one of the top ten states as per Ministry of Tourism ranking in attracting domestic

1.1.2 Tourism Corporation of Gujarat Limited (TCGL), hereinafter referred to as

“Authority” is engaged in focused development of tourism and related infrastructure

across the state of Gujarat. As part of this endeavour, the Authority has decided to

undertake the Development, Operation and Maintenance of Premium Desert

Caravan Park in Dhordo, Kutch, Gujarat (the “Project”) through Public Private

Partnership (the “PPP”), and has, therefore, decided to carry out the bidding process

for selection of the Bidder to whom the Project may be awarded.

1.1.3 The Authority invites sealed Bids comprising of Technical (to be submitted on-line as

well as in Hard Copy) and Price Bids (to be submitted on-line only) from interested

Bidders for the proposed Project.

1.2 Brief Project Particulars

Brief particulars of the Project are as follows:

No. Information

1. Project Title Development, Operation and Maintenance of Premium

Desert Caravan Park in Dhordo, Kutch, Gujarat

2. Location Land admeasuring about 8,000 sq.m.

Details of the site is provided in Annexure

The site is located in close proximity to the White Salt Desert

of Kutch, at a distance of about 2 kms from the Rann Utsav

Tent City towards the viewpoint.

3. Estimated Rs. 5.00 Cr. (Rupees Five Crores only)

4. Minimum The Licensee shall be required to develop the Caravan

Development Park with the following minimum development

Obligations obligations:

1. Parking bays for at least 10 caravans (at least one

bay with a minimum size of 15 m x 6 m and others

minimum size of 7.5 m x 5 m, with 5 m gap between

each bay) – as per MoT Guidelines

2. Reception area

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

No. Information

4. Minimum accommodation capacity equivalent to

30 guests through any combination of: Luxury

tents, Caravan villas, Desert pods, Eco-cottages,

Boutique rooms, Dormitory facilities Toilet and

bathroom (5 each for men and woman),

5. Freshwater filling stations and sewage disposal

7. Laundry area, (at least 1 washing machine with

8. Pantry / cooking areas,

9. Safety security mechanism including Boundary

10. Soft infrastructure like – CCTV , Wi-Fi, Power

Supply, EV charging, Solar Panels, etc.

11. Repair & Maintenance Facilities including but not

limited to – repair shops and spare parts store,

washing facility, breakdown assistance etc.

12. Medical Assistance Facilities including but not

o First Aid Room / Medical Assistance Room

o Ambulance Parking Bay

o Emergency Contact & Helpdesk Facility

Note: The above-mentioned facilities are indicative in nature and not

limited thereto. The Licensee may provide additional repair,

maintenance, utility, and support facilities as may be required for the

efficient functioning and operation of the Caravan Park. The

development shall be in lines with the Central / State Guidelines, if any.

5. Optional • Additional Caravan Parking Bays / Activity areas,

Facilities restaurant etc.

• Any other development with the approval of TCGL

6. Special The land shall not be used for the purpose other than

Conditions tourism related activities and development, incidental to

the development of Caravan Park.

7. License Period 20 (Twenty) years, from the date of signing of the

Upon expiry of the Licence Period by efflux of time, the

Authority shall initiate a fresh bidding process for a further

term of 15 (fifteen) years. The incumbent Licensee shall

be accorded the opportunity to match the highest

evaluated bid and shall be granted the first right of

The Licensee shall be required to initiate Commercial

Operations by 1st November 2026 (tentative inauguration

of starting of Rann Utsav 2026-27).

8. Consortium Permitted

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

No. Information

Maximum two members including the Lead Member

9. Payments to As a pre-condition of signing of License Agreement &

be made by Lease Deed:

the Preferred (a) Construction Performance Security for an amount

Bidder equal to 5% of Estimated Project Cost.

(b) Fee approved as per the terms of GR Resolution no

TDC-102007-431-S dated 21st June 2007 issued by

Industries and Mines Department, of an amount

equal to 2% of the Estimated Project Cost

(c) Other statutory payments in accordance with the law

Payments on / before COD:

(a) Operation & Maintenance (O&M) Performance

Security for an amount equal to 2% of the Estimated

1.3 Schedule of Bidding

` The Authority shall endeavour to adhere to the following schedule:

Event Description Date

1. Availability of Bid Documents on Websites 20-07-2026

2. Pre-Bid Conference 27-07-2026 at 1200 hours

Due date and time for online submission of 10-08-2026 up to 1800 hours

Technical and Financial Bids

Due date and time for physical submission 12-08-2026 up to 1500 hours

of Technical Bids

5. Opening of Technical Bids 12-08-2026 at 1530 hours

Presentation in front of Authority / To be intimated in due course

7. Opening of Financial Bids To be intimated in due course

1.4 Pre-Bid Conference

1.4.1 Pre-bid conference shall be held as per the date and time mentioned above at the

following venue: Conference Hall, TCGL, Block No. 16, 4th Floor, Udyog Bhavan,

Sector 11, Gandhinagar, Gujarat

1.4.2 During the pre-bid conference, the Bidders may seek clarifications and make

suggestions for consideration of the Authority. The Authority shall endeavour to

provide clarifications and such further information as it may, in its sole discretion,

consider appropriate for facilitating a fair, transparent and competitive Bidding

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

1.4.3 Any queries or request for additional information concerning this RFP shall be

submitted in writing by speed post/courier and by e-mail so as to reach the officer

designated in Clause 2.6.4 by the specified date. The envelopes/communication shall

clearly bear the following identification/title: “Queries / Request for Additional

Information: Request for Proposal for Selection of Agency for Development,

Operation and Maintenance of Premium Desert Caravan Park in Dhordo, Kutch,

Gujarat. The Authority shall endeavour to respond to the questions raised or

clarifications sought by the Bidders. However, the Authority reserves the right not to

respond to any question or provide any clarification, in its sole discretion, and nothing

in this Clause shall be taken or read as compelling or requiring the Authority to

respond to any question or to provide any clarification.

1.4.4 Response to the queries raised in the Pre-Bid conference, in the form of a Corrigendum,

shall be uploaded on the website, which will subsequently form an addendum to this

RFP, as required. The Bidders are requested to visit the website from time to time.

1.4.5 The Authority may also on its own motion, if deemed necessary, issue interpretations

and clarifications to all Bidders. All clarifications and interpretations issued by the

Authority shall be deemed to be part of the Bidding Documents. Verbal clarifications

and information given by Authority, or its employees or representatives shall not in

any way or manner be binding on the Authority.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

2. Instructions To Bidders

2.1 General Eligibility

2.1.1 This invitation of Bid is open to all interested Bidders, who may either be a single entity

or consortium coming together to implement the Project.

2.1.2 Bids submitted by a consortium of up to maximum two members (including the Lead

Member) shall comply with the following requirements:

i. Consortium Agreement, as per Format placed in Form 4, duly signed by all the

members of the Consortium shall be submitted along with the Bid. The members

of the consortium shall nominate one of the members of the consortium thereof as

the Lead Member (subject to fulfilling the conditions stipulated in the RFP).

ii. The Consortium Agreement shall clearly state the roles & responsibilities,

proposed to be shared, among the members of consortium during Project

execution and implementation.

iii. The Lead Member shall be authorized by all members of the consortium to act for

and on behalf of the Consortium including interacting with Authority, receive

instructions etc.

iv. The Lead Member and other Consortium members shall be jointly and severally

liable for the implementation of the Project in accordance with the terms of the RFP

and a statement to this effect shall be included in the License Agreement.

v. All the information as per the requirements of the RFP shall be provided to the

Lead Member of the Consortium.

vi. The Bid shall be legally binding on all the members of the Consortium.

vii. No member of the Consortium shall be changed after submission of the Bids and

before signing of the License Agreement. Bids would be evaluated based on the

details and data furnished. Authority’s decision regarding a Bidder’s eligibility or

otherwise shall be final and binding.

2.1.3 The Bidders may be required to provide evidence of their continued eligibility in a

manner that is satisfactory to the Authority and, if required, Authority may request

the Bidders for the same till signing of the License Agreement.

2.1.4 The Bid shall be typed or written in indelible ink and signed by the authorized

signatory of the Bidder who shall also initial each page, in blue/black ink. In case of

printed and published documents, only the cover shall be initialled. All the alterations,

omissions, additions or any other amendments made to the Bid shall be initialled by

the person(s) signing the Bid

2.1.5 A Bidder may be disqualified if it is determined by the Authority, at any stage of the

bidding process that the Bidder fails to continue to satisfy the eligibility criteria and

technical criteria of this RFP. Supplementary information or documentation regarding

the criteria may be sought from the Bidders at any time and the same shall be so

provided within the time frame stipulated by Authority.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

2.2 Bid Validity

2.2.1 The Bid shall be valid for a period of not less than 180 (one hundred and eighty) days

from the Bid Due Date.

2.3 Non-Compliance with RFP

Authority reserves the right to terminate a Bidder’s participation in the Bidding

Process at any time, should Authority consider that a Bidder has, without the prior

consent, failed to comply with the procedures and requirements prescribed in the RFP.

2.4 General Terms of Bidding

2.4.1 No Bidder shall submit more than one Bid for the Project. A Bidder bidding

individually or as a member of a Consortium shall not be entitled to submit another

Bid either individually or as a member of any other Consortium, as the case may be.

2.4.2 Bidders are expected to carry out their own surveys, investigations and other detailed

examinations of the Project before submitting their Bids.

2.4.3 Notwithstanding anything to the contrary contained in this RFP, the detailed terms

specified in the Draft License Agreement shall have overriding effect; provided,

however, that any conditions or obligations imposed on the Bidder hereunder to the

extent not inconsistent with the terms of the License Agreement, shall continue to have

effect in addition to its obligations under the License Agreement.

2.4.4 The Price Bid shall consist of “Least Grant sought”, which is inclusive of all taxes

and levies, including GST, to be quoted by the Bidder as per the terms and conditions

of this RFP and the provisions of the License Agreement.

The Grant to be disbursed shall not exceed 40% of the Actual Project Cost (as invested

by the Licensee) and will be disbursed in five equal annual instalments, commencing

from the Commercial Operations Date, subject to:

• Due submission and veracity of the Operation & Maintenance Security by the

• Compliance to the various terms and conditions of the Licence Agreement.

• Prior to the commencement of Commercial Operations, the investment made by

the Licensee at the Project Site shall be audited by the Chartered Accountant

appointed by the Authority. For this purpose, the Licensee shall submit all project

related documents enabling the Chartered Accountant to conduct the audit.

Following completion of the audit, the amount of Actual Grant shall be

determined at a value restricted to the lower of the following:

o 40% of the Actual Project Cost, or

o The amount of Grant sought by the Licensee.

• The Actual Grant shall be disbursed in 5 equal annual instalments, beginning

from the Commercial Operations Date. The last 4 grants shall be disbursed

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

provided the facilities are being operated and the Licensee is in compliance to the

various terms and conditions of the tender.

2.4.5 Any condition or qualification or any other stipulation contained in the Bid shall

render the Bid liable to rejection as a non-responsive Bid.

2.4.6 The Bid and all communications in relation to or concerning the Bidding Documents

and the Bid shall be in the English language.

2.4.7 The documents including this RFP and all attached documents, provided by the

Authority are and shall remain or become the property of the Authority and are

transmitted to the Bidders solely for the purpose of preparation and the submission of

a Bid in accordance herewith. Bidders are to treat all information as strictly

confidential and shall not use it for any purpose other than for preparation and

submission of their Bid. The provisions of this Clause shall also apply mutatis

mutandis to Bids and all other documents submitted by the Bidders, and the Authority

will not return to the Bidders any Bid, document or any information provided along

2.4.8 A Bidder shall not have a conflict of interest (the “Conflict of Interest”) that affects the

Bidding Process. Any Bidder found to have a Conflict of Interest shall be disqualified.

In the event of disqualification, the Authority shall be entitled to forfeit and

appropriate the Bid Security or Performance Security, as the case may be, as mutually

agreed genuine pre-estimated loss and damage likely to be suffered and incurred by

the Authority and not by way of penalty for, inter alia, the time, cost and effort of the

Authority, including consideration of such Bidder’s proposal (the “Damages”),

without prejudice to any other right or remedy that may be available to the Authority

under the Bidding Documents and/or the License Agreement or otherwise. Without

limiting the generality of the above, a Bidder shall be deemed to have a Conflict of

Interest affecting the Bidding Process, if:

(i) the Bidder, its member or Associate (or any constituent thereof) and any other

Bidder, its member or any Associate thereof (or any constituent thereof) have

common controlling shareholders or other ownership interest; provided that this

disqualification shall not apply in cases where the direct or indirect shareholding

of a Bidder, its member or an Associate thereof (or any shareholder thereof

having a shareholding of more than 5% (five per cent) of the paid up and

subscribed share capital of such Bidder, member or Associate, as the case may

be) in the other Bidder, its member or Associate, is less than 5% (five per cent) of

the subscribed and paid up equity share capital thereof; provided further that

this disqualification shall not apply to any ownership by a bank, insurance

company, pension fund or a public financial institution referred to in sub-section

(72) of section 2 of the Companies Act, 1956/2013. For the purposes of this Clause

2.4.8, indirect shareholding held through one or more intermediate persons shall

be computed as follows: (a) where any intermediary is controlled by a person

through management control or otherwise, the entire shareholding held by such

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

controlled intermediary in any other person (the “Subject Person”) shall be

taken into account for computing the shareholding of such controlling person in

the Subject Person; and (b) subject always to sub-clause (a) above, where a person

does not exercise control over an intermediary, which has shareholding in the

Subject Person, the computation of indirect shareholding of such person in the

Subject Person shall be undertaken on a proportionate basis; provided, however,

that no such shareholding shall be reckoned under this sub-clause (b) if the

shareholding of such person in the intermediary is less than 26% (twenty six

percent) of the subscribed and paid up equity shareholding of such intermediary;

(ii) a constituent of such Bidder is also a constituent of another Bidder; or

(iii) such Bidder, its member or any Associate thereof receives or has received any

direct or indirect subsidy, grant, concessional loan or subordinated debt from

any other Bidder, its member or Associate, or has provided any such subsidy,

grant, concessional loan or subordinated debt to any other Bidder, its member or

any Associate thereof; or

(iv) such Bidder has the same legal representative for purposes of this Bid as any

other Bidder; or

(v) such Bidder, or any Associate thereof, has a relationship with another Bidder, or

any Associate thereof, directly or through common third party/parties, that puts

either or both of them in a position to have access to each other’s information

about, or to influence the Bid of either or each other; or

(vi) such Bidder or any Associate thereof has participated as a consultant to the

Authority in the preparation of any documents, design or technical specifications

of the Project.

In case a Bidder is a Consortium, then the term Bidder as used in this Clause

2.4.8, shall include each Member of such Consortium.

For purposes of this RFP, Associate means, in relation to the

Bidder/consortium member, a person who controls, is controlled by, or is

under the common control with such Bidder/consortium member (the

“Associate”). As used in this definition, the expression “control” means, with

respect to a person which is a company or corporation, the ownership, directly

or indirectly, of more than 50% (fifty per cent) of the voting shares of such

person or the power to direct the management or policies of such person,

whether by operation of law, contract or otherwise and with respect to a person

which is not a company or corporation, the power to direct the management

and policies of such person by operation of law.

2.4.9 A Bidder shall be liable for disqualification and forfeiture of Bid Security if any legal,

financial or technical adviser of the Authority in relation to the Project is engaged by

the Bidder, its members or any Associate thereof, as the case may be, in any manner

for matters related to or incidental to such Project during the Bidding Process or

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

subsequent to the (i) issue of the LOA or (ii) execution of the License Agreement. In

the event any such adviser is engaged by the Preferred Bidder or Licensee, as the case

may be, after issue of the LOA or execution of the License Agreement for matters

related or incidental to the Project, then notwithstanding anything to the contrary

contained herein or in the LOA or the License Agreement and without prejudice to

any other right or remedy of the Authority, including the forfeiture and appropriation

of the Bid Security or Performance Security, as the case may be, which the Authority

may have thereunder or otherwise, the LOA or the License Agreement, as the case

may be, shall be liable to be terminated without the Authority being liable in any

manner whatsoever to the Preferred Bidder or Licensee for the same. For the avoidance

of doubt, this disqualification shall not apply where such adviser was engaged by the

Bidder, its member or Associate in the past but its assignment expired or was

terminated prior to the Application Due Date. Nor will this disqualification apply

where such adviser is engaged after a period of 3 (three) years from the date of

commercial operation of the Project.

2.4.10 This RFP is not transferable.

2.4.11 Bids are invited for the Project in the form of Least Grant sought from the Authority.

The Grant is capped at 40% of the estimated project cost.

2.5 Online Submission of Technical and Financial Bids

2.5.1 Technical Bid – Technical Bid is required to be submitted on

https://tender.nprocure.com on or before the Bid due date. Bidder shall upload all the

documents as listed under clause 2.8.

2.5.2 Financial Bid – Price Bid is required to be submitted on https://tender.nprocure.com

(sample format at Annexure 1) on or before the Financial Bid due date.

Bidders who wish to participate in online tender will have to procure / should have

legally valid Digital Certificate as per Information Technology Act-2000 using which

they can sign their electronic bids. Bidders can procure the same from any of the license

certifying Authority of India or can contact (n) code solution-a division of GNFC Ltd.,

who are licensed Certifying Authority by Govt. of India.

In case bidders need any clarifications or if training required to participate in online

tenders, they can contact (n)Procure Support team at the address mentioned below:-

(n)Code Solutions – A Division of GNFC Ltd.,

(n)Procure Cell

304, GNFC Infotower, S. G. Road,

Bodakdev, Ahmedabad – 380 054 (Gujarat)

Contact Details:

TOLL FREE NUMBER: 7359 021

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

E-mail: [email protected]

2.5.3 Bidders shall submit their financial offer in the electronic format through n-procure

2.5.4 Once quoted, the Bidder shall not make any subsequent price changes after the Bid

Due Date, whether resulting or arising out of any technical/commercial clarifications

sought regarding the Bid, even if any deviation or exclusion may be specifically stated

in the Bid. Such price changes shall render the Bid liable for rejection

2.6 Physical (hard copy) Submission of Technical Bids

2.6.1 Bidders shall submit their Technical Bids in TWO SEPARATE PARTS in sealed

envelopes super-scribed with project name. Bidder has to submit document, bound

together, duly numbered.

2.6.2 The Bid shall be submitted in two envelopes as given below:

ENVELOPE 1: Bid Security & Tender Fee

1. Bid Security: Bank Guarantee as per Form 6 or Demand Draft.

2. Tender Fee: In the form of Demand Draft.

ENVELOPE 2: Technical Bid

1. Form 1: Format for Checklist of Submissions

2. Form 2: Format for Covering Letter

3. Form 3: Format for Letter of Undertaking

4. Form 4: Format for Consortium Agreement (if applicable)

5. Form 5: Format for Power of Attorney for the Bid Signatory

6. Form 6: Format for Bid Security (Bank Guarantee) (if applicable)

7. Form 7: Format for General Information

8. Form 8(a) or Form 8(b): Format for Financial Summary

9. Form 9(a), 9(b) and 9(c)- if applicable, for Bidders applying under category

10. Form 10(a), 10(b) or Form 10(c) - as the case may be.

11. All supporting documents

Note: Filling up of any information of the Price Bid in Envelope 1 OR 2 OR in the

pen drive will render the Bidder disqualified.

2.6.3 The two envelopes specified in Clauses 2.6.2, shall be placed in an outer envelope,

which shall be sealed. Both the envelopes shall clearly bear the following

identification:

“Bid for Development, Operation and Maintenance of Premium Desert

Caravan Park in Dhordo, Kutch, Gujarat” and shall clearly indicate the name and

address of the Bidder.

2.6.4 The envelope shall be addressed to:

Managing Director

Tourism Corporation of Gujarat Limited

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Block No. 16, 4th Floor, Udyog Bhavan,

Sector 11, Gandhinagar –

Email: [email protected]

2.6.5 If the envelopes are not sealed and marked as instructed above, the Authority assumes

no responsibility for the misplacement or premature opening of the contents of the Bid

submitted and consequent losses, if any, suffered by the Bidder.

2.6.6 Bids submitted by fax, telex, telegram or e-mail shall not be entertained and shall be

2.6.7 The complete set of the Technical Bid (including Forms, Annexures, Letters, various

documentary proofs etc), as being uploaded by the Bidder shall also be submitted in

the Hard copy, along with a copy of the same in a pen drive along with the Bid

2.6.8 Submission of financial offers with the technical proposal shall lead to

disqualification of the bidder in this RFP.

2.7 Cost of Bidding

The Bidder shall bear all its costs associated with or relating to the preparation and

submission of its Bid including but not limited to preparation, copying, postage,

delivery fees, expenses associated with any demonstrations or presentations which

may be required by the Authority, or any other costs incurred in connection with or

relating to its Bid. All such costs and expenses will remain with the Bidder and the

Authority shall not be liable in any manner whatsoever for the same or for any other

costs or other expenses incurred by a Bidder in preparation or submission of the Bid,

regardless of the conduct or outcome of the Bidding Process.

2.8 Site visit and verification of information

2.8.1 Bidders are encouraged to submit their respective Bids after visiting the Project site

and ascertaining for themselves the site conditions, location, surroundings, climate,

availability of power, water and other utilities for construction, access to site, handling

and storage of materials, weather data, applicable laws and regulations, and any other

matter considered relevant by them.

2.8.2 It shall be deemed that by submitting a Bid, the Bidder has:

a) made a complete and careful examination of the Bidding Documents.

b) received all relevant information requested from the Authority;

c) accepted the risk of inadequacy, error or mistake in the information provided in

the Bidding Documents or furnished by or on behalf of the Authority;

d) satisfied itself about all matters, things and information hereinabove necessary and

required for submitting an informed Bid, execution of the Project in accordance

with the Bidding Documents and performance of all of its obligations thereunder;

e) acknowledged and agreed that inadequacy, lack of completeness or incorrectness

of information provided in the Bidding Documents or ignorance of any of the

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

matters hereinabove shall not be a basis for any claim for compensation, damages,

extension of time for performance of its obligations, loss of profits etc. from the

Authority, or a ground for termination of the License Agreement by the Licensee;

f) acknowledged that it does not have a Conflict of Interest; and

g) agreed to be bound by the undertakings provided by it under and in terms hereof.

2.8.3 The Authority shall not be liable for any omission, mistake or error in respect of any

of the above or on account of any matter or thing arising out of or concerning or

relating to RFP, the Bidding Documents or the Bidding Process, including any error or

mistake therein or in any information or data given by the Authority.

2.9 Verification and Disqualification

2.9.1 The Authority reserves the right to verify all statements, information and documents

submitted by the Bidder in response to the RFP or the Bidding Documents and the

Bidder shall, when so required by the Authority, make available all such information,

evidence and documents as may be necessary for such verification. Any such

verification, or lack of such verification, by the Authority shall not relieve the Bidder

of its obligations or liabilities hereunder nor will it affect any rights of the Authority

2.9.2 The Authority reserves the right to reject any Bid and appropriate the Bid Security if:

a) at any time, a material misrepresentation is made or uncovered;

b) the Bidder fails to comply with the procedure and requirement described in RFP;

c) the Bidder does not provide, within the time specified by the Authority, the

supplemental information sought by the Authority for evaluation of the Bid;

Such misrepresentation/improper response may lead to the disqualification of the

Bidder. If the Bidder is a Consortium, then the entire Consortium and each Member

may be disqualified/rejected. If such disqualification/rejection occurs after the Bids

have been opened and the Highest Bidder gets disqualified/rejected, then the

Authority reserves the right to:

i. invite the remaining Bidders to submit their Bids in accordance with Clause 3.7 ;

ii. take any such measure as may be deemed fit in the sole discretion of the

Authority, including annulment of the Bidding Process.

In case it is found during the evaluation or at any time before signing of the License

Agreement or after its execution and during the period of subsistence thereof,

including the license thereby granted by the Authority, that one or more of the

qualification conditions have not been met by the Bidder, or the Bidder has made

material misrepresentation or has given any materially incorrect or false information,

the Bidder shall be disqualified forthwith if not yet appointed as the Licensee either by

issue of the LOA or entering into the License Agreement, and if the Preferred Bidder

has already been issued the LOA or has entered into the License Agreement, as the

case may be, the same shall, notwithstanding anything to the contrary contained

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

therein or in this RFP, be liable to be terminated, by a communication in writing by the

Authority to the Preferred Bidder or the Licensee, as the case may be, without the

Authority being liable in any manner whatsoever to the Preferred Bidder or Licensee.

In such an event, the Authority shall be entitled to forfeit and appropriate the Bid

Security or Performance Security, as the case may be, as Damages, without prejudice

to any other right or remedy that may be available to the Authority under the Bidding

Documents and/or the License Agreement, or otherwise.

2.10 Contents of the RFP

2.10.1 This RFP comprises of Volume I: Request for Proposal, the contents as listed below

and will additionally include any addenda issued.

2.11 Amendment of RFP

2.11.1 At any time prior to the Bid Due Date, the Authority may, for any reason, whether at

its own initiative or in response to clarifications requested by a Bidder, but without

being under any obligation to do so, update, amend or supplement the information,

assessment or assumptions contained in this RFP at any time during the Bidding

Process by the issuance of addenda.

2.11.2 Any Corrigendum will be uploaded on the website, which will subsequently form an

addendum to this RFP, as required. The Bidders are advised to visit the website from

2.11.3 In order to afford the Bidders a reasonable time for taking an addendum into account,

or for any other reason, the Authority may, in its sole discretion, extend the Bid Due

2.12 Modifications / Withdrawal of Submission of Technical Bids

2.12.1 The Bidder may modify or withdraw its Bid after submission but before the Due date

and time for online submission of Technical and Financial Bids, provided the same is

permitted as per n-procure guidelines.

2.12.2 Any alteration / modification in the Bid or additional information supplied

subsequent to the Bid Due Date, unless the same has been expressly sought for by the

Authority, shall be disregarded.

2.13 Rejection of Bids

2.13.1 Notwithstanding anything contained in this RFP, the Authority reserves the right to

reject any Bid and to annul the Bidding Process and reject all Bids at any time without

any liability or any obligation for such acceptance, rejection or annulment, and without

assigning any reasons, therefore. In the event that the Authority rejects or annuls all

the Bids, it may, in its discretion, invite all eligible Bidders to submit fresh Bids

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

2.13.2 The Authority reserves the right not to proceed with the Bidding Process at any time,

without notice or liability, and to reject any Bid without assigning any reasons.

2.14 Validity of Bids

The Bids shall be valid for a period of not less than 180 (one hundred and eighty) days

from the Bid Due Date. The validity of Bids may be extended by mutual consent of the

respective Bidders and the Authority.

Information relating to the examination, clarification, evaluation and recommendation

for the Bidders shall not be disclosed to any person who is not officially concerned

with the process or is not a retained professional advisor advising the Authority in

relation to or matters arising out of or concerning the Bidding Process. The Authority

will treat all information, submitted as part of the Bid, in confidence and will require

all those who have access to such material to treat the same in confidence. The

Authority may not divulge any such information unless it is directed to do so by any

statutory entity that has the power under law to require its disclosure or is to enforce

or assert any right or privilege of the statutory entity and/or the Authority or as may

be required by law or in connection with any legal process.

2.16 Correspondence with the Bidder

Save and except as provided in this RFP, the Authority shall not entertain any

correspondence with any Bidder in relation to acceptance or rejection of any Bid.

2.17 Return / Forfeiture of Bid Security

2.17.1 The Bid Security of unsuccessful Bidders will be normally returned by the Authority,

without any interest, as promptly as possible on acceptance of the Bid of the Preferred

Bidder or when the Bidding process is cancelled by the Authority, and in any case

within 60 (sixty) days of signing of the License Agreement with the Preferred Bidder.

2.17.2 The Preferred Bidder’s Bid Security will be returned, without any interest, upon the

Licensee signing the License Agreement and furnishing the Construction Performance

Security in accordance with the provisions thereof.

2.17.3 The Authority shall be entitled to forfeit and appropriate the Bid Security as Damages

inter alia in any of the events specified in Clause 2.17.4 herein below. The Bidder, by

submitting its Bid pursuant to this RFP, shall be deemed to have acknowledged and

confirmed that the Authority will suffer loss and damage on account of withdrawal of

its Bid or for any other default by the Bidder during the period of Bid validity as

specified in this RFP. No relaxation of any kind on Bid Security shall be given to any

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

2.17.4 The Bid Security shall be forfeited as Damages without prejudice to any other right or

remedy that may be available to the Authority under the Bidding Documents and /or

under the License Agreement, or otherwise, if

(a) a Bidder submits a non-responsive Bid;

(b) a Bidder engages in a corrupt practice, fraudulent practice, coercive practice,

undesirable practice or restrictive practice as specified in Clause 4 of this RFP;

(c) a Bidder withdraws its Bid during the period of Bid validity as specified in this

RFP and as extended by mutual consent of the respective Bidder(s) and the

(d) the Preferred Bidder fails within the specified time limit –

i. to sign and return the duplicate copy of LOA; or

ii. to sign the License Agreement; or

iii. to furnish the Performance Security, of an amount equal to 5% of Estimated

Project Cost, within the period prescribed there for in the License

(e) the Bidder submits a conditional Bid which would affect unfairly the competitive

provision of other Bidders who submitted substantially responsive Bids and/or

is not accepted by Authority;

(f) If the Bidder refuses to accept the correction of errors in his Bid;

(g) If a Bidder conceals any material information or make incorrect and misleading

statements or misrepresent facts in its Bid. Mere clerical errors or bonafide

mistakes may be treated as an exception at the sole discretion of Authority or any

of its advisors/agencies/ consultants and if Authority or any of its advisors /

agencies / consultants is adequately satisfied;

(h) If the Bidder modifies or withdraws its Bid during the Bid validity period of

(one hundred and eighty) days;

2.18 License Period

2.18.1 The License Period for the Project is 20 years from the date of signing of Agreement

(“License Period”).

On expiry of the current License Period by efflux of time, the Authority will undertake

selection process afresh for a further term of 15 (fifteen) years. The existing Licensee

shall be required to participate in such selection process being conducted for the

identification of new Licensee. In an event, the existing Licensee does not emerge as

the “Preferred Bidder”, existing Licensee will be given ‘First Right of Refusal’ thereby

allowing them to match the bid as submitted by the Highest Bidder in such fresh

selection process initiated by the Authority.

Such ‘First Right of Refusal’ shall only be offered to the existing Licensee if no dues

are pending and the Authority is satisfied with its operations.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

3. Eligibility of the Bidders and Evaluation process

3.1 Opening and Evaluation of Bids

3.1.1 The Authority shall open the Technical Bids on the date, time and at the place

(specified in Clause 2.6.4) and in the presence of the Bidders who choose to attend.

3.1.2 The Authority will subsequently examine and evaluate the Bids in accordance with

the provisions set out in this Section

3.1.3 To facilitate evaluation of Bids, the Authority may, at its sole discretion, seek

clarifications in writing from any Bidder regarding its Bid. The request for clarification

and the response thereto shall only be in writing. The Bidder shall have to reply to the

clarification within any such period, as specified. It is further clarified that evaluation

of your Technical Bid is subject to the satisfactory submission of the above-stated

3.1.4 The Authority will subsequently examine and evaluate the Bids in accordance with

the provisions set out in this RFP document. Subject to the terms of this RFP document,

the Bids received shall be evaluated sequentially in the following steps:

• Stage 1: Test of Responsiveness

• Stage 2: Pre-Qualification of Bidders

• Stage 3: Evaluation of Technical Bid

• Stage 4: Evaluation of Price Bids

3.1.5 It is hereby clarified that Technical Bids of only those Bidder(s) who qualify in previous

Stage shall be considered for evaluation in subsequent Stages.

3.1.6 On evaluation of Technical Bids, respective assessment towards qualification criteria

shall be conducted. Only those Bidders who are found eligible as per the qualification

criteria shall be considered for Price Bid opening and the Price Bids of only those

Bidders shall be opened.

3.1.7 The Bidder will be deemed to have understood and agreed that no explanation or

justification on any aspect of the Bidding Process or selection will be given.

3.1.8 Authority may constitute a Committee for the purpose of Bid Evaluation. The

submissions of the PQ Bid would be evaluated to check its’ substantial compliance

with the stipulated requirements. If the submission is not in substantial compliance,

the submission will be rejected, and the Bidder will be eliminated from further

evaluation process. The right to determine the ‘substantial compliance’ or otherwise

will rest solely with Authority / committee and no correspondence and/or

representation towards this will be entertained. A Technical Bid that is in substantial

compliance is one that is accompanied with the required documents in the prescribed

format that conforms to the requirements without material deviation or reservation

(i.e. which affects in any substantial way the scope, obligations, quality, specifications,

standards, rules, controls and performance of the Project).

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

3.1.9 Cause for Rejection: The required information shall be provided in ‘reasonable detail’

and in the prescribed formats. For purposes here, ‘reasonable detail’ means that, the

submissions in the Technical Bid generally meet the requirements and if need be, by

having communication with the Bidder, the same can be clarified. The determination

of whether the information has been provided in ‘reasonable detail’ rests solely with

Authority / Committee.

3.2 Stage 1: Tests of responsiveness

3.2.1 Prior to evaluation of Bids, the Authority shall determine whether each Bid is

responsive to the requirements of this RFP. A Bid shall be considered responsive if:

(a) Online bid (Technical as well as Financial) has been received by the Bid Due Date

and hard copy of the Technical Bid has been received by the Hard Copy

Submission Date including any extension thereof;

(b) it is accompanied by the Bid Security and Tender Fee as below:

• Bid Security of Rs. 5.00 lakhs, in the form of DD / BG.

• Non-refundable Tender Fee of Rs. 5,000/- (Rupees Five Thousand only) in

form of a Demand Draft only.

1. In an event, the Bidder chooses to pay the Bid Security in the form of a

Bank Guarantee, the same shall be as per the format placed at Form 6 and

from the List of Banks placed as Annexure

2. Demand Draft towards Bid Security and Tender Fee shall be drawn in the

favour of “Tourism Corporation of Gujarat Limited” payable at

3. Bidders must ensure that the purchaser of the DD towards Bid

Processing Fee and Bid Security should be the Bidder / Member of the

Consortium only. DDs purchased under the hand / in the name of any

purchaser other than the Bidder / Member of the Consortium may

render the bid non-responsive.

(c) it does not contain any condition or qualification; and it is not non-responsive in

3.2.2 The Authority reserves the right to reject any Bid which is non-responsive and no

request for alteration, modification, substitution or withdrawal shall be entertained by

the Authority in respect of such Bid.

3.2.3 Bidders must take utmost care that the submission made by them shall also adhere to

• The validity period of the Bid Security, in case of a Demand Draft, shall not

be less than 60 (sixty) days from the Bid Due Date (which shall be extended

on mutual agreement) and in case of a Bank Guarantee, shall not be less than

180 (one hundred and eighty) days from the Bid Due Date, inclusive of a claim

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

period of 60 (sixty) days, and may be extended as mutually agreed between

the Authority and the Bidder from time to time.

• It is received as per the formats prescribed in the Section 7 of the RFP

• It is signed, sealed and bound together as stipulated in this RFP Document.

• It contains information in formats same as those specified in this RFP

• It contains the necessary documentary proof as specified in the checklist

mentioned in Section

3.3 Stage 2: Evaluation of Pre-Qualification of Bidders

3.3.1 Bids, which are found to be responsive to the requirements of the tender as specified

above under Stage 1, would only be opened for assessing their Pre-Qualification for

the bidding process as under:

3.3.2 Bidders can apply in either Category A, which is for Bidders with previous similar

experience or Category B, which is Bidders with no previous similar experience but

high net worth. The Bidders (applying either in Category A or B) shall fulfil the

following pre-qualification conditions to be eligible for participation in the Bid:

Category A: Bidders with Previous Experience

I. The Bidder / Lead member of the Consortium should be legal entity in the form

of a private / public limited company or partnership firm (including LLP) or

proprietorship firm and should be in existence in India, for at least 05 years as on

the bid issue date. Individuals are not allowed to participate in this bid.

II. Financial Eligibility Criteria: The Bidder / Lead Member of the Consortium

a) Minimum Average Annual Turnover of Rs. 2.50 Crores (Rupees Two Crores

Fifty Lakhs only) in any three consecutive financial years of the last four

financial years (FY 2022-23 to 2025-26) as per the Audited Balance Sheets;

b) Minimum Net-worth of Rs. 1.75 Crores (Rupees One Crore & Seventy-Five

Lakhs only) as on 31st March 2025 or 2026, as per the Audited Balance Sheet.

Documentary evidence: Details as per Form 8(a), Audited Balance Sheets and Profit

and Loss Statements of the respective years, should be submitted.

III. Technical Experience Criteria:

A. Development Experience

• The Bidder / Any Member of the Consortium should be shall have developed

/ constructed a hotel / commercial complex / shopping mall / integrated

commercial office space with all business support facilities and infrastructure

facilities of minimum total built-up area of 1,000 sq. m. (one thousand square

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

meters) (total area in not more than one location) in the last 20 (twenty)

financial years in India or abroad.

• The Bidder / Any Member of the Consortium shall have developed /

constructed a hotel / hotels or resort / resorts having 15 (fifteen) rooms /

Cottages (in a single facility), or above, in last 20 (twenty) financial years in

India or abroad.

• The Bidder / Any Member of the Consortium shall have developed /

constructed Caravan Park with a capacity of at least 5 (five) caravans (in a

single facility), or above, in last 20 (twenty) financial years in India or abroad

Documentary evidence: Details as per Form 9(a), 9(b) and 9(c)- if applicable, and documents

including Corresponding Work Order, Completion Certificate, documents from statutory

authorities and pictures of qualifying project(s) should be submitted.

B. Operation & Maintenance Experience

• The Bidder / Any Member of the Consortium should have a minimum

experience of three years, in the last 10 years as on the Bid issue Date in the

capacity of an Operator of Restaurant (standalone or in a Hotel / Wayside

Amenity) having capacity of at least 50 pax(in a single facility).

• The Bidder / Any Member of the Consortium should have a minimum

experience of three years, in the last 10 years as on the Bid issue Date in the

capacity of an Operator of a hotel / hotels or resort / resorts having 15 (fifteen)

rooms / Cottages (in a single facility), or above

• The Bidder / Any Member of the Consortium should have a minimum

experience of three years, in the last 10 years as on the Bid issue Date in the

capacity of an Operator of a Caravan Park with a capacity of at least 5 (five)

caravans (in a single facility), or above

• The Bidder / Any Member of the Consortium should be currently operating at

least one of the following facilities - a Restaurant (standalone or in a Hotel /

Wayside Amenity) having capacity of at least 50 pax (in a single facility) OR a

hotel or resort having 15 (fifteen) rooms / Cottages (in a single facility) OR a

Caravan Park with a capacity of at least 5 (five) caravans (in a single facility),

Documentary evidence: Details as per Form 10(a) or 10(b) (as the case may be) and

documents including Corresponding Work Order, Agreement, Completion Certificate,

documents from statutory authorities and pictures of qualifying project(s), GST invoices for

the last 6 months, should be submitted.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Category B: Bidders having High Net Worth

I. The Bidder / Lead member of the Consortium should be legal entity in the

form of a private / public limited company or partnership firm (including

LLP) or proprietorship firm and should be in existence in India, for at least

years as on the bid issue date. Individuals are not allowed to participate in

II. The Bidder / Lead Member of the Consortium should have a minimum Net-

worth of Rs. 7.00 Cr. (Rupees seven crores only) as on 31st March 2025 or

as per the Audited Balance Sheet.

Bidders must note that Bidders having High Net Worth, as given above, shall

be exempted from the Technical Criteria / Experience.

Documentary evidence: Details as per Form 8(b), Audited Balance Sheets and Profit

and Loss Statements of the respective years, should be submitted.

III. It is further clarified that such High Net-worth Bidders shall have to comply

with the O&M experience criteria mentioned above under Category A.

In an event, the Bidder / any Member of the Consortium does not have

operation and maintenance experience as mentioned above, they are required

to submit an affidavit as per the format attached in Form 10 (c).

Documentary evidence: Details as per Form 10(a) and 10(b) OR 10(c) (as the case

may be) and documents including Corresponding Work Order, Agreement,

Completion Certificate, documents from statutory authorities and pictures of

qualifying project(s), GST invoices for the last 6 months, should be submitted.

3.4 Stage 3: Evaluation of Technical Bid

3.4.1 The documents submitted during the PQ stage shall be marked as under for Technical

Sr. Criteria Marking Pattern Max

1 Years of existence as per > 5 years & < 7.50 years = 5 marks

the prequalification > 7.50 years & < 10 years = 7.5 marks

criteria (for Bidders > 10 years = 10 marks

applying in Category A or

2 a) Average Annual > Rs. 2.50 cr. & < Rs. 3.75 cr. = 20 marks

Turnover (for Bidders > Rs. 3.75 cr. & < Rs. 5.00 cr. = 25 marks

applying in Category A > Rs. 5.00 cr. = 30 marks

b) Net-worth (for Bidders > Rs. 1.75 cr. & < Rs. 2.625 cr. = 20 marks

applying in Category A > Rs. 2.625 cr. & < Rs. 3.50 cr. = 25 marks

only) > Rs. 3.50 cr. = 30 marks

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Sr. Criteria Marking Pattern Max

a) Net-worth (for Bidders > Rs. 7.00 cr. & < Rs. 10.50 cr. = 25 marks

applying in Category B > Rs. 10.50 cr. & < Rs. 14.00 cr. = 30 marks

only) > Rs. 14.00 cr. = 35 marks

b) Net profit (for Bidders > Rs. 0.70 cr. & < Rs. 1.05 cr. = 15 marks

applying in Category B > Rs. 1.05 cr. & < Rs. 1.40 cr. = 20 marks

only). > Rs. 1.40 cr. = 25 marks

3 Technical Presentation including the following: To be judged by

Technical Advisory Committee as decided by TCGL.

1. Conceptual Plan including project components, services including

parking space, circulation, interiors, proposed material used,

innovative ideas, etc.

2. Element of Innovativeness / special feature / iconic development /

first of its kind initiative proposed.

3. Total Cost of Proposed Development

4. Team Credentials: Key persons and resources to be deployed

5. Previous experience in Caravan Parks / tourism

Note: While Bidders are not required to include the Technical Presentation as a part of

the Technical Bid, shortlisted bidders may be called at a short notice by the Authority

for the Presentation. The bidders must be prepared for this.

The commitments and details showcased by the Bidder in the Technical Presentation,

shall become binding on the Preferred Bidder, in addition to the various terms and

conditions of the RFP, and shall form a part of the Agreement. Any material deviation

from the same, shall be gotten pre-approved by TCGL.

3.4.2 Bidders shall be eligible for opening & evaluation of their price Bids, provided they

score a minimum 60 marks out of 100 marks in the technical evaluation and at least

15 marks out of 30 marks in the Technical Presentation.

3.5 Stage 4: Evaluation of Price Bids

3.5.1 In the Price Bid Stage, Price Bids would be opened only for those Bidders who have

been shortlisted in the stage as per Clause 3.4 above.

3.5.2 For evaluation of the Price Bid, bidder seeking the lowest grant shall be the Selected

Bidder and shame shall be the sole criteria for evaluation of the Price Bid.

3.6 Contacts during Bid Evaluation

Bids shall be deemed to be under consideration immediately after they are opened and

until such time the Authority makes official intimation of award/rejection to the

Bidders. While the Bids are under consideration, Bidders and/or their representatives

or other interested parties are advised to refrain, save and except as required under

the Bidding Documents, from contacting by any means, the Authority and/or their

employees/representatives on matters related to the Bids under consideration.

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3.7 Selection of Preferred Bidder

3.7.1 Subject to the provisions of the RFP document, the Bidder whose Bid is adjudged as

responsive in terms of Clause 3.2 and who seeks the lowest grant, shall ordinarily be

declared as the Preferred Bidder (the “Preferred Bidder”). In the event that the

Authority rejects or annuls all the Bids, it may, in its discretion, invite all eligible

Bidders to submit fresh Bids hereunder

3.7.2 In the event that two or more Bidders seek the same grant (the “Tie Bidders”),

Authority may ask the said Bidders to furnish their respective revised offer which shall

not be higher than the grant as per the initial amount sought by the Bidder. The Lowest

Bidder (L1) shall be identified on the basis of such revised offer

3.7.3 In the event that the Lowest Bidder withdraws or is not selected for any reason in the

first instance (the “first round of bidding”), the Authority may invite all the remaining

Bidders to revalidate or extend their respective Bid Security, as necessary, and match

the Bid of the aforesaid Lowest Bidder (the “second round of bidding”). If in the

second round of bidding, only one Bidder matches the Lowest Bidder, it shall be the

Preferred Bidder. If two or more Bidders match the said Lowest Bidder in the second

round of bidding, then the Bidder whose Bid was Lower as compared to other

Bidder(s) in the first round of bidding shall be the Preferred Bidder. For example, if

the third and fifth highest Bidders in the first round of bidding offer to match the said

Lowest Bidder in the second round of bidding, the said third lowest Bidder shall be

the Preferred Bidder.

3.7.4 In the event that no Bidder offers to match the Lowest Bidder in the second round of

bidding as specified in Clause 3.7.3, the Authority may, in its discretion, invite fresh

Bids (the “third round of bidding”) from all Bidders except the Lowest Bidder of the

first round of bidding, or annul the Bidding Process, as the case may be. In case the

Bidders are invited in the third round of bidding to revalidate or extend their Bid

Security, as necessary, and offer fresh Bids, they shall be eligible for submission of

fresh Bids provided, however, that in such third round of bidding only such Bids shall

be eligible for consideration which are lower than the Bid of the second Lowest Bidder

in the first round of bidding.

3.8 Issue of Letter of Award (LOA)

3.8.1 After selection, a Letter of Award (the “LOA”) shall be issued, in duplicate, by the

Authority to the Preferred Bidder and the Preferred Bidder shall, within 7 (seven) days

of the receipt of the LOA, sign and return the duplicate copy of the LOA in

acknowledgement thereof. In the event the duplicate copy of the LOA duly signed by

the Preferred Bidder is not received by the stipulated date, the Authority may, unless

it consents to extension of time for submission thereof, appropriate the Bid Security of

such Bidder as Damages on account of failure of the Preferred Bidder to acknowledge

the LOA, and proceed to second round of bidding as set out in Clause 3.7.3 above

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3.8.2 After acknowledgement of the LOA as aforesaid by the Preferred Bidder, it shall cause

the Licensee to execute the License Agreement within the period prescribed in Clause

3.9 and 3.10. The Preferred Bidder shall not be entitled to seek any deviation,

modification or amendment in the License Agreement.

3.9 Fulfilment of conditions for signing of License Agreement

The Preferred Bidder needs to fulfil the following conditions as stipulated in LOA

before signing of the License Agreement:

3.9.1 Submit Construction Performance Security to Authority in the form and manner

prescribed in the RFP and Draft License Agreement.

3.9.2 Submit Fee (approved as per the terms of GR Resolution no TDC-102007-431-S dated

21st June 2007 issued by Industries and Mines Department): The Preferred Bidder shall

pay an amount equal to 2% of the Estimated Project Cost plus applicable GST and

other similar levies / duties by way of a bank draft drawn on any nationalized or

scheduled bank as directed. Taxes as applicable shall also be payable by the Preferred

3.10 Signing of License Agreement

3.10.1 The Preferred Bidder shall sign the License Agreement with Authority within

(thirty) days of issue of LOA upon fulfilling the requirements mentioned at Clause

3.10.2 If the Preferred Bidder fails to sign the License Agreement with Authority, the Bid

Security of the Preferred Bidder shall be forfeited. In that event, Authority shall follow

the process as defined in Clause 3.7.3 above.

3.10.3 Authority shall release the Bid Security to the Preferred Bidder only upon signing of

the License Agreement with Authority and furnishing the Construction Performance

Security and other payments in accordance with the provisions thereof.

3.11 Possession of site to Licensee

The Licensee upon signing of the License Agreement and upon formal intimation to

Authority, can fix a date mutually agreeable to both parties, and take over the leased

premises from Authority with inventory and records of material/assets in the

premises, if any.

3.12 Other Statutory payments in accordance with the Law

Preferred Bidder and /or the Licensee shall pay service charges and other statutory

levies and any other charges, cess, duties as leviable under any applicable law.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

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4. Fraud and Corrupt Practices

4.1 The Bidders and their respective officers, employees, agents and advisers shall observe

the highest standard of ethics during the Bidding Process and subsequent to the issue

of the LOA and during the subsistence of the License Agreement. Notwithstanding

anything to the contrary contained herein, or in the LOA or the License Agreement,

the Authority may reject a Bid, withdraw the LOA, or terminate the License

Agreement, as the case may be, without being liable in any manner whatsoever to the

Bidder or Licensee, as the case may be, if it determines that the Bidder or Licensee, as

the case may be, has, directly or indirectly or through an agent, engaged in corrupt

practice, fraudulent practice, coercive practice, undesirable practice or restrictive

practice in the Bidding Process. In such an event, the Authority shall be entitled to

forfeit and appropriate the Bid Security or Performance Security, as the case may be,

as Damages, without prejudice to any other right or remedy that may be available to

the Authority under the Bidding Documents and/or the License Agreement, or

4.2 Without prejudice to the rights of the Authority under Clause 4.1 hereinabove and the

rights and remedies which the Authority may have under the LOA or the License

Agreement, or otherwise if a Bidder or Licensee, as the case may be, is found by the

Authority to have directly or indirectly or through an agent, engaged or indulged in

any corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practice during the Bidding Process, or after the issue of the LOA or the

execution of the License Agreement, such Bidder or Licensee shall not be eligible to

participate in any tender or RFP issued by the Authority during a period of 2 (two)

years from the date such Bidder or Licensee, as the case may be, is found by the

Authority to have directly or indirectly or through an agent, engaged or indulged in

any corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practices, as the case may be.

For the purposes of this Clause, the following terms shall have the meaning hereinafter

respectively assigned to them:

(a) “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly

or indirectly, of anything of value to influence the actions of any person connected

with the Bidding Process (for avoidance of doubt, offering of employment to or

employing or engaging in any manner whatsoever, directly or indirectly, any

official of the Authority who is or has been associated in any manner, directly or

indirectly, with the Bidding Process or the LOA or has dealt with matters

concerning the License Agreement or arising therefrom, before or after the

execution thereof, at any time prior to the expiry of 1 (one) year from the date such

official resigns or retires from or otherwise ceases to be in the service of the

Authority, shall be deemed to constitute influencing the actions of a person

connected with the Bidding Process); or (ii) save and except as permitted under

the Clause 2.4.9 of this RFP, engaging in any manner whatsoever, whether during

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

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the Bidding Process or after the issue of the LOA or after the execution of the

License Agreement, as the case may be, any person in respect of any matter

relating to the Project or the LOA or the License Agreement, who at any time has

been or is a legal, financial or technical adviser of the Authority in relation to any

matter concerning the Project;

(b) “fraudulent practice” means a misrepresentation or omission of facts or

suppression of facts or disclosure of incomplete facts, in order to influence the

Bidding Process;

(c) “coercive practice” means impairing or harming, or threatening to impair or

harm, directly or indirectly, any person or property to influence any person’s

participation or action in the Bidding Process;

(d) “undesirable practice” means (i) establishing contact with any person connected

with or employed or engaged by the Authority with the objective of canvassing,

lobbying or in any manner influencing or attempting to influence the Bidding

Process; or (ii) having a Conflict of Interest; and

(e) “restrictive practice” means forming a cartel or arriving at any understanding or

arrangement among Bidders with the objective of restricting or manipulating a

full and fair competition in the Bidding Process.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

5. Miscellaneous

5.1 The Bidding Process shall be governed by, and construed in accordance with, the Laws

of India and the Courts of Gandhinagar shall have exclusive jurisdiction over all

disputes arising under, pursuant to and/or in connection with the Bidding Process.

5.2 The Authority, in its sole discretion and without incurring any obligation or liability,

reserves the right, at any time, to;

(a) suspend and / or cancel the Bidding Process and / or amend and / or

supplement the Bidding Process or modify the dates or other terms and

conditions relating thereto;

(b) consult with any Bidder in order to receive clarification or further information;

(c) retain any information and / or evidence submitted to the Authority by, on

behalf of, and / or in relation to any Bidder; and / or

(d) independently verify, disqualify, reject and / or accept any and all submissions

or other information and / or evidence submitted by or on behalf of any Bidder.

5.3 It shall be deemed that by submitting the Bid, the Bidder agrees and releases the

Authority, its employees, agents and advisers, irrevocably, unconditionally, fully and

finally from any and all liability for claims, losses, damages, costs, expenses or

liabilities in any way related to or arising from the exercise of any rights and/or

performance of any obligations hereunder, pursuant hereto and/or in connection with

the Bidding Process and waives, to the fullest extent permitted by applicable laws, any

and all rights and/or claims it may have in this respect, whether actual or contingent,

whether present or in future.

5.4 All financial data shall be given (converted) in Indian Rupees only. The conversion

ratio has to be specified clearly.

5.5 All communication and information provided should be legible, and wherever the

information is given in figures, the same should also be mentioned in words. In case

of conflict between amounts stated in figures and words, the amount stated in words

will be taken as correct.

5.6 The Bidding Documents are to be taken as mutually explanatory and, unless otherwise

expressly provided elsewhere in this RFP, in the event of any conflict between them

the priority shall be in the following order:

(a) Corrigendum / Addendum

(b) RFP Document

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

6. Additional Terms and Conditions

6.1 All sanctions, permissions, no objections, letters of intent, consent, permissions,

clearance, approvals etc. shall be obtained by the Licensee at his cost and such

permission / clearance shall be kept effective and in force at all times throughout the

License Period.

6.2 The Authority shall have the right to inspect the premises and also the books of

accounts, etc., of the Licensee at any time. The Licensee may be required to submit the

accounts as and when directed by the Authority, which the Licensee cannot deny and

the same shall be provided by the Licensee within a reasonable time not later than

(ten) days from the date of request made by the Authority.

6.3 The Licensee shall promptly submit verified statements, reports, accounts, documents

and any other particulars as required by the Authority from time to time.

6.4 The Licensee has to confine its activities only within the specified area handed over to

6.5 No unlawful / illegal activities shall be allowed within the Project site.

6.6 The Licensee should cover his establishment under Employment Provident Fund and

Miscellaneous Provision Act, 1952, Employee State Insurance Act, 1948 and all other

labour and industrial legislations.

6.7 Authority shall have the right to re-enter the premises and terminate the License

Agreement, in-case of default or any type of malpractice noticed on the part of the

6.8 All costs, charges, including any duty and charges, etc. shall be borne by the Licensee.

6.9 Any additional terms and condition will be incorporated as and when required as per

the instruction of Government of Gujarat and/or Government of India other than the

mentioned terms and conditions in the RFP before the Bid Due Date. This will be

binding to the Bidders.

6.10 The Licensee shall, in consideration of its investment and services, be entitled to

demand, charge, collect, retain and appropriate and revise tariff, which shall be gotten

pre-approved by TCGL, as per market driven rates.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

7. Forms of the Technical Bid

Form 1: Format for Checklist of Submissions

Enclosures to the Technical Bid (Submitted / Not Remarks

1. Covering Letter (Form 2)

2. Bid Security & Tender Fee

3. Letter of Undertaking (Form 3)

4. Consortium Agreement (Form 4)

(In Case the Bidder is a Consortium)

5. Power of Attorney for the Bid Signatory (Form 5)

6. Bank Guarantee (Form 6) for Bid Security

7. General Information (Form 7)

8. Financial Summary (Form 8a for Bidders

applying in Category A OR Form 8b for Bidders

applying in Category B)

9. Audited Financial Statements/ Annual Reports

10. Development/Construction Experience Details

(Form 9(a), 9(b) and 9(c)-if applicable) (only for

Bidders applying in Category A)

11. Experience Certificates for Development

Experience (only for Bidders applying in

12. Operation and Maintenance Experience Details

{Form 10(a) and 10(b) OR Form 10 (c)} as the case

13. Experience Certificates for Operation and

Maintenance Experience, License/Work order of

operations along with location and number of

14. A copy of PAN and GST registration of Bidder/all

Members of the Consortium

15. Scanned copy of the documents in a pen drive

* Bidders are strongly advised to ensure that the submittals strictly adhere to the Formats

placed in the RFP document. The Authority shall be free to evaluate the Bid at its discretion

in case the Bidders modify and / or deviate for the formats as placed in the document.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 2: Format for Covering Letter

(on the letterhead of the Bidder / Lead Member of the Consortium)

Managing Director,

Tourism Corporation of Gujarat Limited

Block No. 16, 4th Floor, Udyog Bhavan,

Sector 11, Gandhinagar –

Subject: Bid for Development, Operation and Maintenance of Premium Desert Caravan

Park in Dhordo, Kutch, Gujarat

1. We are submitting this Bid (Proposal) on our own.

We are submitting this Bid (Proposal) as the Lead Member of a Consortium consisting

of the following members, for and on behalf of the Consortium.

S. No. Names of Consortium Members Address

As a Lead Member, we understand the obligations of the Licensee to implement the

Project. We are enclosing Consortium Agreement signed by all the members of the

Consortium, nominating and authorizing us to act as ‘Lead Member’ for

implementing the Project.

2. We are submitting our bid under Category A OR Category B (strike off whichever is

not applicable). We understand that we cannot change the category post submission

3. Having visited the site and examined the RFP document, for the execution of the

License Agreement for the captioned Project, we the undersigned offer to design,

finance, built, operate & transfer the whole of the said ‘Project’ including marketing

of permissible components and maintenance for the License Period in conformity with

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

4. This Bid and the LOA issued by Authority in lieu of its acceptance shall form part of

the Project Agreements to be signed between the Licensee and the Tourism

Corporation of Gujarat Limited (TCGL). If a Bidder is nominated as Preferred Bidder,

we understand that it is on the basis of the technical, financial & organizational

capabilities and experience of the Bidder taken together. We understand that the basis

for our qualification will be the complete Bid documents submitted along with this

letter and that any circumstance affecting our continued eligibility as per RFP or any

circumstance which would lead or have led to our disqualification, shall result in our

disqualification under this Bidding process.

5. We hereby undertake that if the Project is awarded to us, we will meet requirements

as specified hereunder and hereby give our compliance for the same:

S. Components Details

1. Minimum The Agency shall be required to develop the Caravan Park

Development with the following minimum development obligations:

1. Parking bays for at least 10 caravans (at least one

Essential bay with a minimum size of 15 m x 6 m and others

Components minimum size of 7.5 m x 5 m, with 5 m gap between

each bay) – as per MoT Guidelines

2. Reception area

4. Minimum accommodation capacity equivalent to

30 guests through any combination of: Luxury

tents, Caravan villas, Desert pods, Eco-cottages,

Boutique rooms, Dormitory facilities Toilet and

bathroom (5 each for men and woman),

5. Freshwater filling stations and sewage disposal

7. Laundry area, (at least 1 washing machine with

8. Pantry / cooking areas,

9. Safety security mechanism including Boundary

Soft infrastructure like – CCTV, Wi-Fi, Power

Supply, EV charging, Solar Panels, etc.

10. Repair & Maintenance Facilities including but not

limited to – repair shops and spare parts store,

washing facility, breakdown assistance etc.

11. Medical Assistance Facilities including but not

o First Aid Room / Medical Assistance Room

o Ambulance Parking Bay

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

S. Components Details

o Emergency Contact & Helpdesk Facility

Note: The above-mentioned facilities are indicative in nature and not

limited thereto. The operator/service provider may provide additional

repair, maintenance, utility, and support facilities as may be required

for the efficient functioning and operation of the Caravan Park.

2. Optional • Additional Caravan Parking Bays / Activity areas,

Development restaurant etc.

• Any other development with the approval of TCGL

3. Prohibited All non-compatible uses as per the laws of Government of

Development India and Government of Gujarat are not permitted.

4. Development Applicable building bye laws, Guidelines of Ministry of

Controls/ Tourism, Government of India and all other applicable

Guidelines guidelines from time to time.

5. Applicable All the applicable Permits / clearances needs to be

Permits / obtained by the Licensee.

6. We agree that if we fail to meet the Minimum Development Obligations and/or

technical specifications and/or the Performance Standards and/or provide required

facilities to the Authority or its Authorized Representative for carrying out the

inspection of works, operations and performance according to the

conditions/stipulations of the RFP/License Agreement, Authority or its

representative shall be at liberty to take action in accordance with the RFP/License

7. We undertake, if our Bid is accepted, to complete the Project, commence operations

and manage as per the RFP/License Agreement.

8. We agree to abide by this Bid for a period of 180 (one hundred and eighty) days from

the Bid Due Date fixed for receiving the same and it shall remain binding upon us and

may be accepted at any time before the expiry of that period.

9. In the event of our Bid being accepted, we agree to enter into a formal License

Agreement with Authority, incorporating the conditions of the Bid including the draft

License Agreement thereto annexed and written acceptance thereof.

10. We agree, if our Bid is accepted, for the following:

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

(a) To furnish the “Construction Performance Security” for Rs. 25.00 Lakhs

(Rupees Twenty Five lakhs only) as a pre-condition to signing of the License

(b) To pay Fee approved as per the terms of GR Resolution no TDC-102007-431-S

dated 21st June 2007 issued by Industries and Mines Department, equal to an

amount 2% of the Estimated Project Cost.

(c) Other statutory payments in accordance with the law: GST / Service charges

and other statutory levies and any other charges, cess, duties as leviable under

any applicable law.

(d) For due and punctual performance of obligations during the Operations Period

under the License Agreement, to furnish an irrevocable and unconditional bank

guarantee from nationalized/scheduled bank acceptable to the Authority,

having a branch at Gandhinagar, Gujarat, for an amount of Rs. 10.00 lakhs

(Rupees Ten Lakhs only).

11. We agree that if we fail to fulfil any of the conditions mentioned at Paragraph 8, 9 and

10, above, Authority has the right to forfeit the Bid Security / any other security being

furnished by us along with this Bid.

12. Notwithstanding any qualifications of conditions, whether implied or otherwise,

contained in our Proposal we hereby represent and confirm that our Proposal is

unqualified and unconditional in all respects' and we agree to the terms as under

• Minimum Development Obligations as indicated in the RFP;

• Development Controls / Building Bye-laws of Authority / Local Authority

guidelines, guidelines of Authority or any other statutory provisions in force

through local bodies / Government of Gujarat authority;

• The technical specifications, the performance standards etc as stipulated in the

• The Environmental Norms of the State and Central Governments; and

• Any other regulation as applicable.

13. We understand that Authority is not bound to accept any or all Bids it may receive.

14. We declare that we have disclosed all material information, facts and circumstances,

which would be relevant to and have a bearing on the evaluation of our Bid and

selection as Licensee.

15. We do also certify that all the statements made and/or any information provided in

our proposal are true and correct and complete in all aspects.

16. We declare that in the event that Authority discovers anything contrary to our above

declarations, it is empowered to forthwith disqualify us and our Bid from further

participation in the Bid evaluation process and forfeit our Bid Security.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

(Name of the person)

(In the capacity of)

Duly authorized to sign Proposal for and on behalf of (Fill in block capitals)

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 3: Format for Letter of Undertaking

[To be furnished by the Bidder on their letterhead, in case of Consortium to be given

separately by each member of the consortium]

Managing Director,

Tourism Corporation of Gujarat Limited

Block No. 16, 4th Floor, Udyog Bhavan,

Sector 11, Gandhinagar –

Subject: Bid for Development, Operation and Maintenance of Premium Desert Caravan

Park in Dhordo, Kutch, Gujarat

With reference to this tender, I/We confirm the following:

1. Declaration for Not Blacklisted: I/We hereby confirm that our firm has not been

banned or blacklisted by any government organisation / Financial institution / Court

/ Public Sector Unit / Central Government / State Government as on the Bid

Submission Date.

We also undertake that in case of banning or blacklisting of our firm / agency, by any

government organisation / Financial institution / Court / Public sector Unit / Central

Government / State Government after bid submission date but on or before the Hard

Copy Submission Date , our bids will not be entertained for evaluation.

2. Indemnity Undertaking:

a. I / We on behalf of our firm, hereby agree and undertake that I / We have

understood all the rules, regulations, guidelines and procedures and all staff

Technical & Non-Technical working on behalf of our firm will abide by all the

rules, regulations, guidelines and procedures.

b. I / We also declare that our firm will be responsible for any safety violations /

accident etc. in the project facilities allotted to me/us as per the Agreement.

Authority will not be responsible in case of any accident /incident and will not

compensate financially or otherwise. I hereby declare that I am sole responsible on

behalf of the firm for giving such declaration.

3. Anti-Collusion Certificate: I / We hereby certify and confirm that in the preparation

and submission of this Proposal, we have not acted in concert or in collusion with any

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

other Bidder or any other person(s) and also not done any act, deed or thing which is

or could be regarded as anti-competitive, restrictive or monopolistic trade practice.

We further confirm that we have not offered nor will offer any illegal gratification in

cash or kind to any person or agency in connection with this Proposal

4. History of Litigation: I / We hereby certify and confirm that we do not have any

litigation that may impact / affect / compromise the delivery of services as required

under this RFP and the Agreement.

Dated this ______________ Day of ________________, YYYY

Name of the Bidder

Signature of the Authorized Signatory

Name of the Authorized Signatory

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 4: Format for Consortium Agreement

(In case the Bidder being a Consortium)

(On Non-Judicial Stamp Paper of a value of Rs. 100/-)

THIS AGREEMENT is executed at ________ on this _______ day of __________ YYYY between

_____________a Company registered under the Companies Act 1956/2013 / Partnership Firm

(including LLP) / Proprietorship Firm (strike out whichever is not applicable) and having its

registered Office at_____________(hereinafter referred to as “the Party of the First Part”) and

______________also a Company registered under the Companies Act 1956/2013 / Partnership

Firm (including LLP) / Proprietorship Firm (strike out whichever is not applicable) and

having its registered office at ______________ (hereinafter referred to as “the Party of the

I. The Parties hereto propose to participate as a Consortium for the Bid based on the Request

for Proposal (RFP) from Tourism Corporation of Gujarat Limited, hereinafter referred

to as “Authority” for the Project of Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat (“Project”) by pooling

together their resources and expertise.

II. The Consortium do hereby nominate, constitute, and appoint………………………. [name

of the lead member company] as its true and lawful Attorney to do and execute all or any

of the following acts, deeds and things for the Consortium in its name and on its behalf,

that is to say:

• To act as the Lead Member of the Consortium for the purposes of the Project;

• In such capacity, to act as the Consortium’s official representative for submitting the

Technical and Price Bid for the Project and other relevant documents in connection

• To sign all papers for Bids, offers, Project documents, necessary documents, papers,

applications, representations and correspondence necessary and proper for the

purpose aforesaid;

• To tender documents, receive and make inquiries, make the necessary corrections

and clarifications to the Project documents, as may be necessary;

• To sign and execute contracts, relating to the Project, including variation and

modification thereto;

• To represent the Consortium at meetings, discussions, negotiations and

presentations with Authority, Competent Authorities and other Project related

• To receive notices, instructions and information for and on behalf of the Consortium;

• To do all such acts, deeds and things in the name and on behalf of the Consortium as

necessary for the purpose aforesaid.

III. The Parties hereto are desirous of recording the broad terms of their understanding as set

out herein below:

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

NOW IT IS AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS:-

1. That the Parties hereto agree to carry on the business in joint venture on the broad terms

and conditions herein.

2. That in the event the Parties hereto succeed in the Bid for the Project, they will execute

the Project in accordance with terms and conditions of the Bid document and will execute

the License Agreement and all the documents/writings/papers with the Authority and

construct and commission the Project in accordance with the plans/designs sanctioned

by the appropriate/concerned authorities.

3. No change in composition of the Preferred Bidder shall be made during the period of

construction of the Project.

4. The roles and responsibilities of the Members of the consortium shall be as follow:

(a) The Party of the First Part (Lead Member) shall be responsible for:

(b) The Party of the Second Part shall be responsible for:

(Note: Role & responsibility of all Members of the consortium shall be included in the above

5. Each of the Parties shall be liable and responsible jointly and severally for:

(a) Compliance of all statutory requirements as may be applicable in respect of the

(b) Contribute to the joint venture all of its management and business experience,

expertise, competence and acumen for the success of the Project.

6. That the responsibility of all the members of the consortium shall be joint and several at

every stage of implementation of the Project.

7. That in case the project is awarded to the Consortium, the Consortium shall carry out all

the responsibilities as the Licensee and shall comply with all the terms and conditions of

the License Agreement as would be entered with the Authority.

8. That this Agreement shall remain in full force and effect till the termination of the License

Agreement or expiry of License Period, whichever is earlier.

9. That nothing in this Agreement shall be construed to prevent or disable any Party hereto

to carry on any business on their own in terms of their respective Memorandum of

(Note: The above provisions are mandatory, the consortium may add any other provision, if

required, which are not contradictory to the above)

IN WITNESS WHEREOF the parties have put their respective hands the day and year first

hereinabove written.

Signed and delivered for and on behalf )

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

of the within named M/s…………….. )

…… by its Director, ………………... )

…....duly authorized in the presence of )

Signed and delivered for and on behalf )

of the within named M/s………….… )

….by its Director, ………………….. )

duly authorized in the presence of )

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 5: Format for Power of Attorney for the Bid Signatory

{On Requisite Stamp Paper}

Know all men by these presents, we ____________________ (name and address of the

registered office of the Sole Bidder / Lead Member of the Consortium) do hereby constitute,

appoint and authorize Mr. / Ms. __________________R/o ___________(name and address of

residence) who is presently employed with us and holding the position of ______________, as

our attorney, to do in our name and on our behalf, all such acts, deeds and things necessary

in connection with or incidental to the bid of the consortium consisting of ______________ and

________ (please state the name and address of the members of the consortium) /

________________________(please state the name of the Sole Bidder), for Development,

Operation and Maintenance of Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

(the “Project”), including signing and submission of all documents and providing

information / responses to the Authority, representing us in all matters in connection with

our bid for the said Project, including but not limited to:

• To act as the Company’s / Consortium’s official representative for submitting the Bid

comprising Capability Statement, Technical Bid and Price Bid for the said project and

other relevant documents in connection therewith;

• To sign all the necessary documents, papers, testimonials, applications, representations

and correspondence necessary and proper for the purpose aforesaid;

• To tender documents, receive and make inquiries, make the necessary corrections and

clarifications to the Bid and other documents, as may be necessary;

• To do all such acts, deeds and things in the name and on behalf of the Company /

Consortium as necessary for the purpose aforesaid.

We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this

Power of Attorney and agree that all acts, deeds and things done by our aforesaid attorney

shall and shall always be deemed to have been done by us.

(Name, Title and Address)

………………….(Signature)

(Name, Title and Address of the Attorney / Bid Signatory)

• To be executed by the Sole Bidder or the Lead Member in case of a Consortium.

• The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executants(s) and when it is so required the same should be under common seal affixed

in accordance with the required procedure.

• Also, wherever required, the executant(s) should submit for verification the extract of the

charter documents and documents such as a resolution / Power of attorney in favour of

the Person executing this Power of Attorney for the delegation of power hereunder on

behalf of the executant(s).

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 6: Format for Bid Security (Bank Guarantee)

(On Requisite Stamp Paper)

This Deed of Guarantee is made on this ______day of __________, YYYY at ________________

by __________________Bank and having its Registered Office at _______and inter alia an

operational Branch Office at _____, Gandhinagar (hereinafter referred to as “the Bank” or “the

Guarantor”, which expression shall unless it be repugnant to the subject or context hereof be

deemed to include its successors and assigns) in favour of ‘Tourism Corporation of Gujarat

Limited’ (hereinafter referred to as “TCGL” which expression shall unless it be repugnant to

the subject or context hereof be deemed to include its successors and assignees).

WHEREAS, Authority undertook the process of competitive bidding for selection of Preferred

Bidder for “Development, Operation and Maintenance of Premium Desert Caravan Park in

Dhordo, Kutch, Gujarat” for which purpose Authority issued a Request for Proposal (“RFP”)

inviting Bids from the Bidders to execute the Scope of Work specified therein (“Project”);

WHEREAS, [name of Bidder] (hereinafter called “the Bidder”) has submitted his Bid dated

[date] for the implementation of the Project (hereinafter called “the Bid”).

1. [name of the Bank] at the request of the Bidder, do hereby in terms of the RFP, irrevocably,

unconditionally and without reservation guarantee the due and faithful fulfilment and

compliance of the terms and conditions of the RFP by the said Bidder and unconditionally

and irrevocably undertake to pay forthwith to Authority an amount of Rs. ………….

(Rupees ……………………….. only) (hereinafter referred to as the “Guarantee”) as our

primary obligation without any demur, reservation, recourse, contest or protest and

without reference to the Bidder if the Bidder shall fail to fulfil or comply with all or any

of the terms and conditions contained in the said RFP.

2. Any such written demand made by Authority stating that the Bidder is in default of the

due and faithful fulfilment and compliance with the terms and conditions contained in

the RFP shall be final, conclusive and binding on the Bank.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable

under this Guarantee without any demur, reservation, recourse, contest or protest and

without any reference to the Bidder or any other person and irrespective of whether the

claim of Authority is disputed by the Bidder or not, merely on the first demand from

Authority stating that the amount claimed is due to Authority by reason of failure of the

Bidder to fulfil and comply with the terms and conditions contained in the RFP including

failure of the said Bidder to keep its Bid open during the Bid validity period as setforth

in the said RFP for any reason whatsoever. Any such demand made on the Bank shall be

conclusive as regards amount due and payable by the Bank under this Guarantee.

However, our liability under this Guarantee shall be restricted to an amount not

exceeding Rs. …………. (Rupees ……………………….. only).

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

4. We, the Bank, further agree that Authority shall be the sole judge to decide as to whether

the Bidder is in default of due and faithful fulfilment and compliance with the terms and

conditions contained in the RFP including, inter alia, the failure of the Bidder to keep its

Bid open during the Bid validity period set forth in the said Bidding Documents, and the

decision of Authority that the Bidder is in default as aforesaid shall be final and binding

on us, notwithstanding any differences between Authority and the Bidder or any dispute

pending before any Court, Tribunal, Arbitrator or any other authority.

5. The Guarantee shall not be affected by any change in the constitution or winding up of

the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the

Bank with any other person.

6. In order to give full effect to this Guarantee, Authority shall be entitled to treat the Bank

as the principal debtor. Authority shall have the fullest liberty without affecting in any

way the liability of the Bank under this Guarantee from time to time to vary any of the

terms and conditions contained in the said RFP or to extend time for submission of the

Bids or the Bid validity period or the period for conveying acceptance of Letter of Award

by the Bidder or the period for fulfilment and compliance with all or any of the terms and

conditions contained in the said RFP by the said Bidder or to postpone for any time and

from time to time any of the powers exercisable by it against the said Bidder and either

to enforce or forbear from enforcing any of the terms and conditions contained in the said

RFP or the securities available to Authority , and the Bank shall not be released from its

liability under these presents by any exercise by Authority of the liberty with reference to

the matters aforesaid or by reason of time being given to the said Bidder or any other

forbearance, act or omission on the part of Authority or any indulgence by Authority to

the said Bidder or by any change in the constitution of Authority or its absorption, merger

or amalgamation with any other person or any other matter or thing whatsoever which

under the law relating to sureties would but for this provision have the effect of releasing

the Bank from its such liability.

7. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given

or made if addressed to the Bank and sent by courier or by registered mail to the Bank at

the address set forth herein.

8. We undertake to make the payment on receipt of your notice of claim on us addressed to

[name of Bank along with branch address] and delivered at our above branch which shall

be deemed to have been duly authorised to receive the said notice of claim.

9. It shall not be necessary for Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which Authority may have obtained

from the said Bidder or any other person and which shall, at the time when proceedings

are taken against the Bank hereunder, be outstanding or unrealised.

10. We, the Bank, further undertake not to revoke this Guarantee during its currency except

with the previous express consent of Authority in writing.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

11. The Bank declares that it has power to issue this Guarantee and discharge the obligations

contemplated herein, the undersigned is duly authorised and has full power to execute

this Guarantee for and on behalf of the Bank.

12. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted

to Rs. ………….Lakhs (Rupees ……………………….. Lakhs only). The Bank shall be liable

to pay the said amount or any part thereof only if the Utility serves a written claim on the

Bank in accordance with paragraph 8 hereof,

13. This Guarantee will remain in force up to 180 (One hundred and eighty) days from the

Due Date (inclusive of due date) for submission of the Bid, inclusive of a claim period of

60 (sixty) days or for such extended period as may be mutually agreed between Authority

and the Bidder, and agreed to by the Bank, and shall continue to be enforceable till all

amounts under this Guarantee have been paid.

14. The jurisdiction in relation to this Guarantee shall be the Courts of Gujarat and Laws in

India shall be applicable.

IN WITNESS WHEREOF the Guarantor has executed this Guarantee on this _____ day of

_______________and year first herein above written.

Signed and delivered by the above named ________________Bank by its Authorized Signatory

as authorized by

Board Resolution passed on ______/Power of Attorney dated […………]

Authorized Signatory

In the presence of:

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 7: Format for General Information

S. No Particulars Details

1. Basic Information of Organization

a) Name of Firm

Private Limited Company

b) Type of Firm / Partnership Firm /

Proprietorship Firm

Single Bidder/Lead

Consortium Member/

Other Consortium

c) Status in the Project

(Strike out whichever is

not applicable)

d) Country of incorporation

Address of the corporate headquarters and its

branch office(s), if any, in India

Date of incorporation and/or commencement of

Ownership of the Organization

g) (List of stakeholders/ members who own 10% or

more stocks & their interest in the company

h) List of current directors

i) Other key management personnel

Brief description of the Company including details

of its main lines of business.

Proposed role and responsibilities of the

Company in this project

Details of individual (s) who will serve as the point

of contact/ communication within the Company:

4. (b) Designation

(c) Office Address

(d) Telephone Number

(e) Official E-Mail Address

Note: In case of a consortium, the above details should be provided for all the members of

the consortium in separate sheets.

SIGNATURE ___________________

DESIGNATION ___________________

COMPANY SEAL COMPANY ___________________

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 8(a): Format for Financial Summary – for Bidders applying in Category A

(this form is to be submitted on the letterhead of the CA)

all figures in Equivalent Currency (in Rs. Crore)

Description Any three consecutive audited financial years of the last Four

financial years

Operating Revenue

(add) Other Revenue

Financial Year: 1st April to 31st March

For Company (Pvt / Public Ltd)

all figures in Equivalent Currency (in Rs. Crore)

Description As on March 31, 2025/26

A. Subscribed and paid-up equity share capital

B. Free Reserves

Net-worth (A+B)

Note: It is further clarified that Revaluation Reserves, Miscellaneous expenditure not written off &

Reserves not available for distribution to equity shareholders are to be excluded from net-worth

For Partnership Firm

all figures in Equivalent Currency (in Rs. Crore)

Description As on March 31, 2025/26

A. Fixed Assets

B. Current Assets

C. Total Secured / Unsecured Loan

D. Current Liabilities

Net-worth (A+B)-(C+D)

For Sole Proprietorship

all figures in Equivalent Currency (in Rs. Crore)

Description As on March 31, 2025/26

A. Total Assets

B. Total Liabilities (excluding Capital account)

Net-worth (A-B)

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

This is to certify that _________________ (name of the Bidder / Lead member of the

consortium) has Annual Turnover and Net Worth as shown above against the respective/s

financial year/s.

Signature __________________

Name of the Statutory Auditor __________________

Membership no __________________

Designation __________________

Name of the Audit Firm __________________

(Seal of the firm)

1. In case of Bidder being a Consortium, the above details shall be submitted for the Lead

2. The Sole Bidder/ Lead Member of the Consortium shall submit audited annual reports

(financial statements: balance sheets, profit and loss account, notes to accounts etc.) for

the Lead Members in support of the financial data duly certified by statutory

auditor/s. In case, company does not have statutory auditor/s, it shall be certified by

the chartered accountant that ordinarily audits the annual financials of the company.

SIGNATURE __________________

DESIGNATION __________________

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 8(b): Format for Financial Summary– for Bidders applying in Category B

(this form is to be submitted on the letterhead of the CA)

For Company (Pvt / Public Ltd)

all figures in Equivalent Currency (in Rs. Crore)

Description As on March 31, 2025/26

A. Subscribed and paid-up equity share capital

B. Free Reserves

Net-worth (A+B)

Note: It is further clarified that Revaluation Reserves, Miscellaneous expenditure not written off &

Reserves not available for distribution to equity shareholders are to be excluded from net-worth

For Partnership Firm

all figures in Equivalent Currency (in Rs. Crore)

Description As on March 31, 2025/26

A. Fixed Assets

B. Current Assets

C. Total Secured / Unsecured Loan

D. Current Liabilities

Net-worth (A+B)-(C+D)

For Sole Proprietorship

all figures in Equivalent Currency (in Rs. Crore)

Description As on March 31, 2025/26

A. Total Assets

B. Total Liabilities (excluding Capital account)

Net-worth (A-B)

all figures in Equivalent Currency (in Rs. Crore)

Description As on March 31, 2025/2026

Net-profit (Profit after taxes)

This is to certify that _________________ (name of the Bidder / Lead member of the

Consortium) has Net Worth and Net Profit (Profit minus taxes) as shown above against the

respective financial year.

Signature __________________

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Name of the Statutory Auditor __________________

Membership no __________________

Designation __________________

Name of the Audit Firm __________________

(Seal of the firm)

1. In case of Bidder being a Consortium, the above details shall be submitted for the Lead

2. The Sole Bidder/ Lead Member of the Consortium shall submit audited annual reports

(financial statements: balance sheets, profit and loss account, notes to accounts etc.) for

the Lead Members in support of the financial data duly certified by statutory

auditor/s. In case, company does not have statutory auditor/s, it shall be certified by

the chartered accountant that ordinarily audits the annual financials of the company.

3. Net worth and Net profit should be of the same financial years.

SIGNATURE __________________

DESIGNATION __________________

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 9(a): Format for Development / Construction Experience – Bidder’s Certificate

(this needs to be submitted by Bidders applying in Category A only in their letterhead)

A. For projects related to hotel / commercial complex / shopping mall / integrated

commercial office space with all business support facilities and infrastructure facilities

Name of Name Experience: Construction

S. No. Project, Client / completion

Development/ (In sq.m.)

Location Owner (DD/MM/YYYY)

B. For projects related to hotel / hotels or resort / resorts.

Name of Name Experience: Number of Category Construction

S. No. Project, Client / rooms / completion

Location Owner Development/ cottages (DD/MM/YYYY)

C. For projects related to Caravan Park

Type of Capacity

Name of Name Experience: Construction

S. No. Project, Client / completion

Development/ parking for

Location Owner (DD/MM/YYYY)

Construction caravans)

Designation & Company_____________________

1. In case of consortium the above details are to be given for each Member, as applicable.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

2. The claimed experience shall be supported by documentary evidence i.e. completion

certificates or commissioning certificates, Format 9(b) and / or Format 9(c), as applicable.

3. In case the Bidder is claiming experience of DBFOT/Own Project Promotion and

Development Experience, CA certificate as per the format placed in Form 9(c) should be

submitted. In case Bidder has developed the project for a client, the work completion

certificate needs to be submitted.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 9(b): Format for Development / Construction Experience – Architect’s Certificate

(this needs to be submitted by Bidders applying in Category A only on the letterhead of the

This is to certify that the Bidder __________________________(Name of the Bidder / member

of the consortium) has developed projects with the following details:

Rooms (In (number of

Name of Built up nos.) parking for Construction

Project, Area (In caravans) completion

Location sq.m.) (DD/MM/YYYY)

applicable) (if

* Mention Commercial Complex / Shopping Mall / Integrated Commercial Office Space /

Hotel / Resort / Caravan Park

Designation & Company_____________________

COA registration number: _____________________

In case of consortium the above details are to be given for each Member, as applicable.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 9(c): Format for Development / Construction Experience – CA’s Certificate

(this is to be submitted by Bidders applying in Category A on the letterhead of the CA only in

case the Bidder is claiming experience of DBFOT/Own Project Promotion and Development

This is to certify that the Bidder __________________________(Name of the Bidder / member

of the consortium) has developed projects as a “developer” on its own with the following

Rooms (In (number of

Name of Built up nos.) parking for Construction

Project, Area (In caravans) completion

Location sq.m.) (DD/MM/YYYY)

applicable) (if

* Mention Commercial Complex / Shopping Mall / Integrated Commercial Office Space /

Hotel / Resort / Caravan Park

Signature __________________

Name of the Statutory Auditor __________________

Membership no __________________

Designation __________________

Name of the Audit Firm __________________

(Seal of the firm)

In case of consortium the above details are to be given for each Member, as applicable.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 10(a): Format for Operation and Maintenance Experience– Bidder’s Certificate

(In case the Bidder, applying in either category has the requisite experience, duly supported

by Form 10(b) and Form 10(c))

S. Name of Operation start Operation end Restaurant

No. Client / date date Capacity / no of

Owner (DD/MM/YYYY) (DD/MM/YYYY Rooms / no of

or currently Parking for

operational) Caravan

Currently Operational Projects

Currently non- Operational Projects

Designation & Company _____________________

1. In case of Consortium the above details are to be given for each member, as applicable.

2. The claimed experience shall be supported by documentary evidence i.e. work order,

completion certificates, commissioning certificates, star certification, GST invoices for

the last 6 months, photographs etc.,

3. Any other proof of operation and maintenance in addition to the requirements of the

RFP may also be provided along with the minimum required supporting document.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 10(b): Format for Operation and Maintenance Experience– CA’s Certificate

(In case the Bidder, applying in either category has the requisite experience, this form is to

be submitted on the Letterhead of the CA)

This is to certify that the Bidder __________________________(Name of the Bidder / member

of the consortium) is operating and maintaining the following projects:

Project Type* Restaurant Operations Period

Name of Capacity / no (End date

Project, of Rooms / no (Start date DD/MM/YYYY OR

Location of Parking for DD/MM/YYYY) currently

Caravan operational)

* Mention Commercial Complex / Shopping Mall / Integrated Commercial Office Space /

Hotel / Resort / Caravan Park

Signature __________________

Name of the Statutory Auditor __________________

Membership no __________________

Designation __________________

Name of the Audit Firm __________________

(Seal of the firm)

In case of consortium the above details are to be given for each Member, as applicable.

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Form 10 (c): Format for Operation and Maintenance Experience- Self declaration towards

entering into Binding Agreement (for Bidders applying in Category B)

(The Affidavit cum Declaration shall be submitted on a Rs. 300 Stamp Paper)

Affidavit cum Declaration

We, _________________________(name of the Sole Bidder/ Lead Member of the Consortium).,

have submitted our bid for the project of “Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat”, floated by Tourism

Corporation of Gujarat Limited (TCGL) (Authority).

We hereby assure that after the evaluation of the Technical and Financial Bids, if we emerge

as the Preferred Bidder, we agree to furnish a Binding Agreement / Contract, before the

Commercial Operations, with an entity, which shall be got duly pre-approved by the

Authority. The entity, as proposed, shall comply to the following conditions:

▪ Shall be a Legal entity in the form of private / public limited company or partnership

(including LLP) firm or proprietorship firm; and

▪ Shall have operating and managing experience of Restaurant (standalone or in a Hotel

/ Wayside Amenity) having capacity of 50 pax or hotel / hotels or resort / resorts having

15 (fifteen) rooms / Cottages or above (in a single facility) or capacity of an Operator of

a Caravan Park with a capacity of at least 5 (five) caravans (in a single facility),

continuously for a minimum period of 3 (three) years in last 10 (ten) years in India or

▪ Shall have one property, having facilities as given above, operational as on the Bid Due

Date as well as on the date of execution of Binding Agreement / Contract.

Note: Documentary evidence (including GST bills) to substantiate the experience will be

enclosed with other details of the properties for which experience is being claimed.

For, (Name and Registered Address of the company)

Name Designation

(Authorised Signatory)

1. Signature, Name and Designation

2. Signature, Name and Designation

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Annexure 1: Format for Financial Bid

(This is a sample format only. Financial bid is to be submitted through n-procure only. Non-

Compliance shall lead to rejection of the bid)

Managing Director,

Tourism Corporation of Gujarat Limited

Block No. 16, 4th Floor, Udyog Bhavan,

Sector 11, Gandhinagar –

Subject: Bid for Development, Operation and Maintenance of Premium Desert Caravan

Park in Dhordo, Kutch, Gujarat

I/We hereby bid for the Selection of Agency for Development, Operation and Maintenance

of Premium Desert Caravan Park in Dhordo, Kutch, Gujarat. We seek a grant of Rs.

__________ (Rupees in words) (the amount shall not be more than Rs. 2.00 cr).

We understand that the Grant shall not exceed 40% of the Actual Project Cost (as invested by

the Licensee) and will be disbursed in five equal annual instalments, commencing from the

Commercial Operations Date, as per the terms and conditions of the RFP.

We also understand that the grant is inclusive of all taxes including Goods & Service Tax etc

and no additional payment shall be made.

Yours Sincerely,

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Annexure 2: List of Banks

(in case Bid Security is being submitted in the form of Bank Guarantee)

As per the GR No. FD/MSM/e-file/4/2025/2712/D.M.O. dated 1st April 2026, issued by the

Finance Department, Government of Gujarat, Bank Guarantees from the following banks

would be accepted:

• Guarantees issued by following banks will be accepted as SD/EMD on a permanent

1) All Nationalised Banks.

• Guarantees issued by following Banks will be accepted as SD/EMD for period up to

March 31, 2027. The validity cut-off date in GR is with respect to date of issue of Bank

Guarantee irrespective of date of termination of Bank Guarantee.

1. AXIS Bank 23. South Indian Bank

2. AU Small Finance Bank 24. Standard Chartered Bank

3. Bandhan Bank 25. Tamilnad Mercantile Bank

4. City Union Bank 26. Ujjivan Small Finance Bank

5. CSB Bank 27. YES Bank

6. DBS Bank India Limited 28. Ahmedabad Mercantile Co-op. Bank

7. DCB Bank 29. Nutan Nagrik Sahkari Bank Ltd.

8. Dhanlaxmi Bank 30. Rajkot Nagarik Sahakari Bank Ltd.

9. Equitas Small Finance Bank 31. Saraswat Co-Operative Bank Ltd

10. FEDERAL Bank 32. SBPP Co-operative Bank Ltd.

11. HDFC Bank 33. SVC Co-Operative Bank Ltd.

12. HSBC Bank 34. The Cosmos Co-op Bank Ltd.

13. ICICI Bank 35. The Gujarat State Co-operative Bank

14. IDBI Bank 36. The Surat District Co-op Bank

15. IDFC First Bank 37. The Surat People's Co. Op. Bank Ltd

16. IndusInd Bank 38. The Baroda Central Co-operative Bank

17. Jammu and Kashmir Bank 39. The Panchmahal District Co-operative Bank

18. Jana Small Finance Bank 40. The Kalupur Commercial Co-op. Bank

19. Karnataka Bank 41. The Rajkot Commercial Co-operative Bank

20. Karur Vysya Bank 42. The Banaskantha Mercantile Co-op. Bank Ltd.

21. Kotak Mahindra Bank 43. Gujarat Gramin Bank

All the eligible banks are instructed to collect the original documents / papers of guarantee

from the concerned tendering authority.

GR can be downloaded from the following link:

https://financedepartment.gujarat.gov.in/Documents/DMO_2941_01-Apr-2026_744.pdf

Request for Proposal for Selection of an Agency for Development, Operation and Maintenance of

Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

Annexure 3: Site Details

Site is located at Dhordo, Kutch. Dhordo is a small village located in the Kutch district of Gujarat,

India. It is renowned for hosting the annual Rann Utsav, a cultural festival that attracts visitors from

around the world to experience the unique landscape of the White Rann of Kutch, a salt marsh.

The closest major town to Dhordo is Bhuj, the district headquarters of Kutch. Bhuj is about

kilometres from Dhordo and serves as the primary access point for travellers heading to the Rann

of Kutch. Bhuj has an airport and railway station, making it a convenient entry point for both

domestic and international tourists.

Dhordo is located in the Kutch District, about 400 kilometres from Gandhinagar, the capital city of

Gujarat. Kutch District is bordered by the districts of Banaskantha, Patan, Surendranagar, Morbi,

The site is located to the north of the existing tent city towards the white desert. The site

area admeasures about 8,000 sqm.

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Premium Desert Caravan Park in Dhordo, Kutch, Gujarat

It is situated about 80 kilometers from Bhuj, the nearest major town and the district headquarters

of Kutch. The drive from Bhuj to Dhordo takes about 1.5 to 2 hours via the Bhuj-Dhordo Road.

The nearest rail head near to Dhordo is in Bhuj which is at a distance of about 80 km.

The nearest airport is in Bhuj which is at a distance of about 80 Km, which has regular flights

connecting to major cities in India.