E-Tender for Labour Work for 1 Phase & 3 Phase New Connection And Rectification work under Mahuva Rural-2 Sub Division

2 Estimated cost in Rs. 9,90,000/-

3 Tender Fee in Rs. (non-refundable)with 18% GST 885/-

(Payment through NEFT/RTGS/Online Only)

4 Earnest Money Deposit amount in Rs. (1 % of Tender Amount) 9,900/-

(Payment through NEFT/RTGS Online Only)

On line ( e-tendering ) tender/offer submission last Date: up to No Offline Submission

@18:00 hours only(This is mandatory ) allowed

6 Date & Time for pre bid meeting ( If Required) NA

7 Date of opening of Online/Offline Technical Bid at Date: NA

@ 11:00 hours (if possible)

8 Date of on line opening of Price Bid at Date: NA

@ 11:00 hours(if possible)

9 Validity of Bid 120 Days

10 Office Address for payment Tender Fees and EMD by Cash(up to Rs.10,000/-)

To, Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,Mahuva Division (O&M),

Power House Compound, Station Road, Mahuva, Dist. Bhavnagar

11 Bank details for payment tender fee and EMD through online RTGS/NEFT/Online in PGVCL.

Bank: SBI, AccountNo:56012001143, IFSC code: SBIN0060012,

Account Holder Name: Paschim Gujarat Vij Company Limited

Executive Engineer

Mahuva Division (O&M)

Date: Page 2 of

Sign & Stamp of the Bidder

Sr. Particulars Page

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

4 SECTION III: General Instructions to the

successful bidder

5 SECTION IV : TERMS & CONDITIONS REGARDING INDUSTRIAL

LAWS AND OTHER RELATED MATTERS

6 SECTION V : TAXES

7 SECTION VI : General Terms & Conditions

8 SECTION VII : Annexures I to XI, BG Formats for EMD and,

SD, Agreement and Indemnity Bond Formats

9 SECTION VIII Schedule B

Date: Page 3 of

Sign & Stamp of the Bidder

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer Mahuva Division, PASCHIM GUJARAT VIJ COMPANY LTD., having its

corporate office at Nanamava Main Road, Laxminagar, Rajkot. With expression shall unless repugnant to the context include its permitted

assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the PGVCL for award of the

contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-Charge to supervise the work –

for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor and shall include the commercial

technical and general conditions, schedules, drawings and any other conditions specifically agreed between the parties forming a part of

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed by the PGVCL and

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed by the PGVCL and

calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required to complete the work in

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the works under the contract and/or

duly authorized representative of the PGVCL “Letter of Award” shall mean the official notice issued by the PGVCL notifying the contractor

that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall mean calendar day or days

of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 LT means Low Tension,

1.17 U/G means Under Ground

1.18 Electricity Rules: - All the works shall be carried out in accordance with latest

rules under Electricity Act-

1.19 Testing: - After completion of work execution required Tests are to be taken in

presence of Engineer in Charge whenever required.

1.20 Definition of “Similar work” for overhead network: Erection of overhead

electric Network up to voltage level 22 KV

1.21 Definition of “Similar work” for underground network: Laying of HT / LT Underground Power cable network for Distribution

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1.1 Bidders who are registered as VENDOR in PGVCL fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having

experience of erection & maintenance of overhead HT/LT lines, Transformers, underground cable work, along with satisfactory work

completion certificate regarding execution of work, including work order outward number along with its value, from order issuing authority

(Executive Engineer only) for last 3 (three Years) ending last day of month previous to the one in which tenders are invited., of any

DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India.The work executed through open / advertised tender shall only

be considered for experience of work. The work done through limited tender shall not be considered for experience. These bidders

will be considered as an experience bidder.

2.1.2 Bidders who are registered as VENDOR in PGVCL fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and not

possessing any experience of erection & maintenance of overhead HT/LT lines, Transformers, underground cable work can also

participate in tender for erection & maintenance of overhead HT/LT lines, Transformers, underground cable work. These bidders will be

considered as an NEW bidder.

Date: Page 4 of

Sign & Stamp of the Bidder

2.2 Following documents are mandatory for the Bidders.

Vendor Registration Detail.

Work Completion certificate by Order Issuing Authority (Executive Engineer

only) within 3(Three) years with latest copies of Work Orders for the

similar works executed.

Memorandum of Association or partnership deed.

Document showing P.F. Number obtained by the bidder.

Power of attorney if any for signing the bid documents.

Latest solvency certificate issued by Nationalized or scheduled bank for

a sum of Minimum 20% of Tender cost

Registration Number under Shop and Estt. Act (If as case may be

PF Code Number allotted by concerned PF Authority

Labour License (If as case may be applicable)

Registration under ESIC (If as case may be applicable)

Type test certificates for Cable Box, Straight through Joints (In Case of

UG Work Involved).

E. P. F. Registration in the name of bidder.

GST Registration Certificate in the name of bidder

PAN card in the name of bidder

Valid Labour Insurance Policy in the name of bidder

Latest bank solvency certificate from any Nationalized/Scheduled bank

Aadhar Card (Optional) (In case of Bidding is done on Individual name)

Notarized Self Declaration on Rs.300/- Stamp paper for No Criminal Case

Electrical Contract Licence

Date: Page 5 of

Sign & Stamp of the Bidder

3. INSTRUCTIONS FOR E-TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1 Only registered vendor in PGVCL shall be entitled for participating in tender process.

3.2 No offline submission is requiring only online submission of documents is allowed.

3.3 Bidder has to upload scanned copies of original (Notarized/self-attested copies of original – as specified in this tender)

with bid. No physical documents to be called from bidder. It shall be sole responsibility of the Bidder that the uploaded

scanned documents (in PDF form) remain legible and should not be password protected.

3.4 Payment of tender fee and EMD must be accepted through online RTGS/NEFT only in PGVCL

“The details of bank account is SBI”

Account No: 56012001143, IFSC code: SBIN0060012

Account Holder Name: Paschim Gujarat Vij Company Limited

In case of Cash payment (up to Rs.10, 000/-) submitted at following office address within tender bids completion date.

To Executive Engineer

PASCHIM GUJARAT VIJ COMPANY LTD.

Mahuva Division (O&M)

Power House Compound Station Road Mahuva Dist. Bhavanagar

3.5 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as per Information

technology Act 2000 using which they can sign their electronic bids. Bidders can also procure the same from (n) code

solutions, a division of GNFC Ltd., who are licensed certifying authority by Govt. of India.

 Download tender Documents from PGVCL web site up to date shown in the tender document.

 For details regarding digital certificate and related training the below mentioned address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad

E-mail: [email protected]

3.6 If during one year following the work completion any maintenance is felt necessary for example straitening of Pole,

cross arms, conductor stringing, Tightening of Guy etc. then such work will have to done by bidder free of cost.

3.7 A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict of interest can

lead to anti-competitive practices to the detriment of Procuring Entity‟s interests.

3.8 Bidder shall have to complete the work as per given time limit in sub order and if any work order/sub order is delayed

beyond 120 days from the eligible time limit mentioned. If bidders are failed to compete the work in this time limit period

then name/firm is not eligible for further orders till all allotted works are finalized.

 The time will be extended as per provision laid down in Delegation of powers(Committee Level) Clause no

5.0 Power relating to Contractors and sub clause no 5.5B as “Extension of time limit for works

contract if applied before or after the expiry of contract period with penalty”

3.9 For Erecting pole pits should be digging by using Pole Erection Devise(PED MACHINE). Where ever it is not possible

to use the PED machine in the area lick hard rock, small street etc. The permission of the engineer in charge shall be

obtained for digging of pits as per conventional method.

3.10 The SOR circulated by project section vide no: PGVCL/PROJECT-1/SOR/1854 DATED: 28-06-2022 is to be

incorporate in tender.

3.11 Bidders can prepare and edit their offers number of times before tender submission date and time as mentioned in

this tender details table no1. After tender submission date and time, bidder cannot edit their offer submitted in any case.

No written or online request in this regard shall be granted.

3.12 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on website

www.nprocure.com before the validity period mentioned in tender details Table no1.

 Offers submitted without digitally signed will not be accepted.

 Offers only in physical form will not be accepted in any case

3.13 All interested parties requested to strictly abide by all terms prescribed in this RFP Document and provide accurate

information to the best of their knowledge without misleading PGVCL to be considered for participation in this Project.

3.14 Bidders should be in touch with websites https://pgvcl.nprocure.com &www.pgvcl.com for information

regarding revision / corrigendum / Amendment in the Tender Document till due date of online / off line

submission and thereafter. No separate information shall be sent in this regards and also not publish in

Date: Page 6 of

Sign & Stamp of the Bidder

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender Document in detail in order to comply with PGVCL‟s

requirements including but not limited to the Tender fees, EMD and deadlines, selection criteria, selection methodology,

scope of work, and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents and fully inform himself as to all the

conditions and matters which may in any way affect the Work or the cost thereof. If any Bidder finds discrepancies or

omissions in the specifications and documents or is in doubt as to the true meaning of any part, he shall at once request in

writing in advance before filling in the tender, within the time limit as per Table no 1, for an interpretation / clarification by

the PGVCL Mahuva Division office. Then The PGVCL Mahuva Division office will issue interpretation and clarifications as

he may think fit of such interpretations and clarifications, the Bidder may submit his bid but within the time and date as

specified in the Table no1. All such interpretations and clarifications shall form a part of the specifications and documents,

and accompany the bidder's proposal.

 In case of difference of opinion about interpretation of specification etc. the decision of Executive

Engineer, Mahuva Division will be final and shall be binding to the contractor.(સ્઩ષ્ટીકરણ વગેરન ે ા અથથઘટન અંગે

4.2 Verbal clarifications and information given by the PGVCL or his employee(s) or his representative(s) shall not in any

way be binding on the PGVCL.

Date: Page 7 of

Sign & Stamp of the Bidder

5. TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force

during this Tender Period.

5.1 Tender fees plus GST as mentioned in table no.1 will be paid either in cash (up to

Rs.10, 000/-) at the office address specified as above in Section 3 no. 3.4 or by

RTGS/NEFT/Online only

Tender Present rate

Sr.No Tender Amount TOTAL

Fees in Rs. of GST

Above Rs 5,00,000/- up to Rs

Above Rs 10,00,000/- up to Rs

Above Rs 25,00,000/- up to Rs

5.2 The tender fees once paid for tender it will not be refunded under any circumstances or not transferred to other bidder.

6 EARNEST MONEY DEPOSIT (EMD)

6.1 As per circular no. GUVNL/Tech-3/1157 Date: 01-07-2023 tender EMD as mentioned in table no.1 will be paid either in cash (up to

Rs.10, 000/-) at the office address specified as above in Section 3 no. 3.4 or by RTGS/NEFT online only.

6.2 The EMD Amount is 1 % of the Tender Estimated Cost.

6.2 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the award of the contract.

6.3 EMD of the successful bidder to whom a contract is awarded will be returned

after the said bidder pays the security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the date of LOI of the contract or fails to sign the

contract agreement then the EMD amount will be forfeited in favour of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy Resolution No. SPO/1095/2636(97)/CH

dated 23.09.1997 for Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be produced/attached in place of EMD

documents as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat State and holding

subsequent registration with NSIC/DGS&D, Registration Certificates for the item under Tender will be eligible for exemption from payment

of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration Certificates and Udhyog Adhar

Certificate/Memorandum in EMD Cover. The Certificates should indicate the manufacture/service/works of items/work offered. This

benefit of exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any exemption, will be rejected without

entering in to further correspondence in this regard and no reference will also be made.

Date: Page 8 of

Sign & Stamp of the Bidder

7 In case of On line Tenders

A. Technical Bid:

Following documents are mandatory and to be in submitted to online bid in (N) Procure website

 Self-Attested copy with date, stamp and all necessary Annexures, details of tender document

with Technical Bid.

 Self-Attested Copy of Vendor Registration Details

 Self-Attested Copy of successful Work Completion certificate by Order Issuing Authority

(Executive Engineer only) within 3(Three) years with latest copies of Work Orders for the similar

works executed.

 Self-Attested copy of Memorandum of Association or partnership deed.

 Self-Attested copy of document showing P.F. Number obtained by the bidder.

 Self-Attested copy of power of attorney if any for signing the bid documents.

 Self-Attested copy of latest solvency certificate issued by Nationalized or scheduled bank.(Not

less than 20% per cent of tender value)

 Self-Attested copy of registration Number under Shop and Estt. Act (If as case may be

 Self-Attested copy of PF Code Number allotted by concerned PF Authority.

 Self-Attested copy of Labour License (If as case may be applicable)

 Self-Attested copy of Registration under ESIC (If as case may be applicable)

 Type test certificates for Cable Box, Straight through Joints (In Case of UG Work Involved).

 The contractor shall have a separate provident fund code of RPFC and the

 Contractor who does not possess separate P.F. Code shall not be considered for acceptance

 Contractor has to submit such certificate showing separate P.F. Code along with tender.

 List of available safety gadgets, as per annexure XI, with the bidder.

 Copy of documents mentioned in sr. no 2.2 of this tender.

 Notarized Self Declaration on Rs.300/- Stamp paper for No Criminal Case against PGVCL

 Copy of Electrical Contract Licence

B. Commercial / Price Bid:

 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above than, below than or equal to, the

tender rate in figure as well as in words. The bidder should specify whether the quoted rates are with or without prevailing

taxes, if applicable, in force at that time, The bidder must work out the total price of their tender offered accordingly and the total

amount should be clearly written in words & figure, in case of any discrepancy whatever written in words shall prevail. Company

shall at liberty to decide the matter as it deem fit.

 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be consider for the lowest party.

 Further bidders, for “On line tenders”, are requested to submit price–bid on-line only and not to submit the price bid in

physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted

price bid will be considered for evaluation. In On Line price Bid, GST is to be mentioned in separate raw/Column.

 PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8 In case of Off line Tenders

 It is eliminated as per letter no PGVCL/TECH-2/5481 DATE: 25-07-2022

9 The works referred herein shall cover the entire scope of the Tender.

10 The issuance of bid document would not mean that the bidder has qualified for the bidding. Hence bidders should ensure

themselves of their credentials before submitting their offer.

11 Executive Engineer, PGVCL, Mahuva Division reserves the right to spread the order if required.

12 Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids,as mentioned in Table1,PGVCL may, for any reason,

whether at its own initiative or in response to a clarification requested by a respective bidder, modify the bidding

documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & (N)procure website in case of on line tender, PGVCL will

bear no responsibility or liability arising out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due consideration by the

bidders while they submit their bids and invariably enclose such documents as a part of the bid.

Date: Page 9 of

Sign & Stamp of the Bidder

14. SUBMISSION OF TENDERS

14.1Follow all the instructions narrated this tender document for submission and no any further communication in the

matter will be entertained.

The Bidders must ensure that all the Annexures are completely filled in their tenders and the information called for

is given in totality. A set of complete tender documents is required to be submitted duly signed and stamped by authority

competent to sign on behalf of bidder on each page as a token of unconditional acceptance to the conditions of various

clauses of tender documents. The bidder's bid and the documents attached there to shall be considered for forming part of

the contract documents.

14.2 For “On Line Tenders”

 Tender Papers & Specifications may be downloaded from Website https://pgvcltender.nprocure.com/ view download and

on line submission) and PGVCL website www.pgvcl.com (For view & down load only).

 Technical Bid & Price Bids to be submitted ONLINE only before time limit specified in “Tender Details” Table no1 of this

14.3 For “Off Line Tenders”

 No require as per letter NO: PGVCL/TECH-2/5481 DATE: 25.07.2022

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other details called for in this specification

and keep himself fully informed about all which may, in any way, affect the work, or cost thereof. The bidder should sign on each page of

tender documents , as mentioned in Section 1 point no. 2.15, failure to furnish the required information or submission of tender not as per

the specification will be at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC)

under GUVNL are under criminal investigation for any kind of fraud for public and theft of material or/and with handlings the material and

any civil and/or criminal case pending at any stage than offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the Table no1, shall be rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and physically submitted documents of bidder,

offer of the same shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in the bid shall be ignored and will not be

considered authentic unless same are signed with Bidder's Stamp/Seal as mentioned in Section 1 point no.

15.7 Conditional bids shall not be accepted.

15.8 DELAYED AND LATE TENDERS:

 No tender shall be accepted/opened, as mentioned in the Table no 1, in any case which are received after due date and

time of the receipt of tender irrespective of delay due to postal services of any other reasons and company shall not

assume any responsibility for late receipt of tender. Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied by its translation in English.

Failure to comply with this may disqualify a bid. In the event of any discrepancy in meaning, the English language copy of all documents

17. SIGNATURE OF BIDDER

17.1The bid must contain the name, residence, address and place of business of the person or persons making the bid and must be

signed and sealed by the bidder with his usual signature. The name of all persons signing should also be typed or printed below the

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/ company by the President, Managing Director

or by the Secretary or other person or persons authorized to bid on behalf of such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary', 'or other designation without

disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the bid.

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender documents & then they have to submit this tender document.

Date: Page 10 of

Sign & Stamp of the Bidder

18. PRICE BASIS CURRENCY AND PAYMENTS

 Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

 The bid should be kept valid for a period of 120 DAYS from the date set for opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

 Generally the qualifying price bids, Bid price shall mean the bid price quoted by each bidder in his bid for the complete scope of

works including all duties and Taxes ,.will be evaluated by the PGVCL to ascertain the best and lowest evaluated bid in the

interest of the PGVCL, for the complete works covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If there is discrepancy between the unit price and

the total price which is obtained by multiplying the unit price and quantity, or between sub-total and the total price, the unit or sub-total

price shall prevail, and the total price shall be corrected. In case of discrepancy between sub-total price obtained by adding various prices

in the schedule and the sub-total price indicated for that particular schedule, the sub-total obtained by addition of various arithmetically

corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices arrived at from various schedules, identified for

that purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest evaluated bid in conformity with

requirements of these specifications and documents and PGVCL shall be the sole judge in this regard and subject to the provisions of

these instructions to bidders and other terms and conditions detailed out in these documents and specifications. A responsive bid is one

which accepts all terms and conditions of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the terms and conditions specified in the

23. ADDITIONAL DOCUMENTS:

 At the time of evaluation of tender PGVCL Mahuva Division office may ask bidder to submit required documents other than

mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

 The contractual period for execution of the work stated in Schedule – B of this Tender consist 365 Days. The commencement

date of Order shall be Date of issue of the Order.

Date: Page 11 of

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration

Proprietorship/ Partnership/ Private

5 along with a copy of the Partnership

Limited/ Public Limited

Deed/ Article of Association and

Memorandum of Understanding

Name and designation of the

representative of the Bidder to whom all

reference shall be made to expedite

technical co-ordination.

7 Office Address

Stores Address where materials issued

by PGVCL will be stored

Store Documents to be submitted

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of

16 Nos of Labours Insured in this policy_______

labours in the name of bidder

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and

belief. If any information found to be concealed, suppressed or incorrect at later date, our

tender shall be liable to rejected and our company debarred from executing any business

Date: Page 12 of

Sign & Stamp of the Bidder

SECTION II Schedule A:

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual Cable/Conductor length. Cable

length must be measured before laying. Cable joints are to be done as per requirement only and length

of cable must be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers, drains, pipes,

cables, structures, places and things shall be reasonably secured against risk of injury and shall be

carried out to the satisfaction of the authorities concerned. However, if any, damages to existing services

made, Contractor shall arrange and pay for any necessary repair, to make good the damages.

4. When the excavation of the trenches has been accurately executed, the contractor shall inform engineer

in-charge for approval. Lying of cables shall not be started until engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having _both sides

smooth surfaces, 25.4 mm thick , 152.4 mm inner diameter, 1000 mm long and well cured and good

quality; Sand from river bed, HDPE Pipes, GI Pipes and sundries material if any (As per Schedule B) are

to be supplied by Bidder at his own Cost. All such material must be approved from concerned Engineer-

in-charge before utilization and it must be ISI marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in Trench must be done

as mentioned in Schedule B. Megger test of Cable must be taken in presence of Engineer-in-charge

before laying and Bidder has to maintain separate Records duly signed by Engineer-in-Charge for each

results. After laying the Cable in trench it is to be covered with half round pipe of RCC as prescribed in

Schedule B and approved sample. Each Half round Pipe must be marked with “PGVCL” with solid Red

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable in the stretch on

small pulleys kept in the Trench so that it can be prevented from any scratches on Cable. Drum must be

fixed on Drum Machine while stretching and to be kept on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand. Leveling with Road is to

be done after complete sand filling. No any stones or any other debris are to be utilized in filling of

Trench. The contractor shall dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be laid. The warning

tape shall be printed in RED letter (IN ENGLISH AS WELL AS GUJARATI) as “CAUTION:

VOLTS PGVCL CABLE” and to be placed at about 300 mm To 450 mm depth from ground level along

the route of cable.

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge and then laying of cable

in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is to be done

instructions of concerned Engineer-in-Charge with prior approval and work is to be executed as per

Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test certificate not older

than Seven years and as per relevant IS 13573:2011 with latest amendment if any along with sample

before installation of cable kit at concern Division office. GTP is to be submitted with Technical Bid.

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must have all the modernized

equipment i.e. Erath Cracker JCB etc. to execute the required Trench. Such area must be certified by a

formation of Committee at Division Level headed by Executive Engineer and to be executed in presence

of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications in Schedule B The

marker should incorporate the following relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and requirements) between two

markers. It shall also be put at bends, curves, road crossing, Cable Joints etc. of cable route as per

requirement over and above specified distance.

Date: Page 13 of

Sign & Stamp of the Bidder

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk after successful

completion and Execution of work. Otherwise Recovery will be proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must be carried out

with help of Voltage Surge Testing Kit as per IE Act by applying 22 KV for continuous Five Minutes and

Cable must hold the satisfactory Results. Bidder must have such testing facility. Following Pre

commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC for one minute

between each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the screen.

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of any theft of PGVCL allotted

material, then PGVCL will recover the cost of such material from Bidder as per the prevailing Market

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of Bidder who is in

knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility necessary for the

Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any dispute and holds

the power to decide the final verdict.

23. GST as per prevailing rates are applicable to Bidder for this work.

24. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take any

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will be provided as per

availability or convenience of the PGVCL which shall be acceptable to the contractor & contractor shall

try to complete the work in minimum time.

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor‟s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and PGVCL/Tech/UG

cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor length. Conductor

length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of Fabrication must be done

as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The Coal and Salt

composition must be followed as per rules. The Earth Pit must be kept at a distance mentioned in

Standard form the Pole. Earth Pit must be as per Drawing.

4. Concreting of Poles/Guys are to be carried out as per site situation and as per instructions of Engineer –

5. Construction of Transformer Structure must be as per standard with all required accessories like LA, Box

6. Delta Type Three Earthing are compulsory for each Transformer Centre.

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers has to submit

the proposal to the division office with all justification before commencement of work. Committee of

Executive Engineer, DE Tech of Division office has to verify the submitted proposal and decide whether

concreting is required or not. After the approval of committee work of concreting should be process as

per specification attached herewith.

Date: Page 14 of

Sign & Stamp of the Bidder

10. Bidder must have records of each work carried out with every material inventory and account thereof

11. Bidder must have the well-drawn sketch of each work and to be submitted with Inventory sheet within

Days of work completion.

12. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in-Charge Instructions.

14. Bidder must have proper pole accounting for the work carried out by him. He must have the location

details from where the poles are lifted and where these poles are utilized for each work. A separate

Register is to be maintained by him and details are required to be submitted with Inventory and Sketch

15. Necessary shutdown for connection/jumper of newly erected line with existing network will be provided

as per availability or convenience of the PGVCL which shall be acceptable to the contractor & contractor

shall try to complete the work in minimum time.

16. Successful Bidder must have ensured for that the safety Gadgets are issued to his Labour , by him, and

required regulations of Safety will be followed while carrying out the line erection work.

17. The Work for the erection of of Poles, Guys, Earthing, Transformer and Concreting, Stringing and

Guarding must be done as per attached Specifications and Drawings.

18. The material which is dismantled from site during the execution of work must be credited to respective

Divisional stores immediately after completion of work with complete inventory and measurement details

and length to weigh conversion calculations.

19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be initiated against the

20. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take any

21. If during one year following the work completion any maintenance is felt necessary for example

straitening of Pole, cross arms, conductor stringing, Tightening of Guy etc. then such work will

have to done by bidder free of cost.

22. For Erecting pole pits should be digging by using Pole Erection Devise(PED MACHINE). Where

ever it is not possible to use the PED machine in the area lick hard rock, small street etc. The

permission of the engineer in charge shall be obtained for digging of pits as per conventional

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders indicating the

quantity allocated to them and the security deposit amount to be deposited by them with PGVCL. Short

listed Bidders will be required to deposit the requisite security deposit within 15 days from issuance of LOI /

2. Security Deposit:

2.21 Security deposit will be accepted in Cash if the amount is less than Rs.

10000.00 and, if the amount is more than Rs. 10000.00 then will be payable

By NEFT/RTGS from Nationalized Scheduled Banks as per Govt. GR No.

EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be acceptable.

The successful Bidders will be required to deposit the requisite security deposit within 15 days from

the date of issuance of LOI / LOA of an amount equivalent to 5% of the value of the work to be

allotted to him and as mentioned in LOI / LOA.

2.22 In case, if the Bank Guarantee is furnished / submitted, it should have a

clear one time validity till the completion of awarded work of this work order.

Bank Guarantee for interim period will not be allowed. Security Deposit

shall be suitably extended time to time as per requirement.

2.23 If by any reasons the completion period of this work order is extended, then

supplier should undertake to renew the Bank Guarantee at least one month

before the expiry of the validity failing which PGVCL will be at liberty to

encase the same. CORPORATE GUARANTEES NOT ALLOWED.

Date: Page 15 of

Sign & Stamp of the Bidder

2.25 No interest will be paid on the Security Deposit.

2.26 In the event of awarding the order of additional quantity, the successful

Bidders will be required to deposit additional Security Deposit on prorate

basis within two weeks of the issuance of LOA /LOI for the additional

order quantity.

2.27 In the event of failure to carry out work offered by successful Bidders and

as accepted by them while receiving the order within given time period, will

lead to forfeiture of the Security Deposit up to 100% and will lead to

disqualification of the bidder to transaction business with PGVCL for at

least TWO years or the time duration as may be decided by the Managing

Director, PGVCL.

2.28 Security deposit will be returned on after completion of awarded work.

2.29 If the successful Bidders fails to pay security deposit within given time limit

then the letter of intent will stand cancelled. EMD amount will be forfeited

in favour of PGVCL without any notice or and action for “Stop deal” will be

initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of LOI/LOA, on

Stamp Paper of Rs 300/-as per Company‟s rules in the prescribed form of the P.G.V.C.L. attached with

this Tender. The cost Rs.300.00 of the Stamp Paper will have to be borne by the successful Bidders.

4. For the Tendered work, other than turnkey work, entire material will be issued by PGVCL. Any other

related material required to carry out work mentioned in Schedule A is to be brought by Bidder. No any

extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and Tackles

for Safety are to be arranged by Bidder only.

6. Bidder is responsible to any type theft/damages of Company‟s material and also responsible to any type

damages to any property and any kind fatal/non-fatal accidents to anybody during the execution of work.

Insurance of all workers is compulsory, who are involved in Execution of Tendered work. There will be no

any financial liabilities of PGVCL for damage charges paid such way. Copy of valid Labour Insurance

Policy in the name of bidder is to be submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned Engineer not

satisfied with quality of work, no any Time limit extension will be granted and Penalty with applicable

GST and other taxes in force at that time will be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security Deposit (In

form of DD/NEFT/RTGS) and Insurance Policy is also to be submitted with Agreement within this time

limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after completion of

11. Agreement and Indemnity Bond is to be executed on Rs. 300/- Stamp Paper and cost of stamp paper is

to be borne by Bidder. Solvency Certificate is to be submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig work, and work to be done as

per PGVCL rules and RE specification for this work.

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle labour arises, due to want

of any materials or any other situations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificates under whom the similar kind of Tender work

has been executed. Such Certificates must not older than 3 Years from Date of submission of the

Bid. Such Certificate must be duly signed by Cadre Executive Engineers and above only.

18. Bidder shall have to complete the work as per given time limit in sub order and if any work

order/sub order is delayed beyond 120 days from the eligible time limit mentioned. If bidders are

failed to compete the work in this time limit period then name/firm is not eligible for further orders

till all allotted works are finalized

Date: Page 16 of

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India, including

any such laws passed or made or coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified here after, or rates

fixed under the Minimum Wages Act, whichever is higher. The wages of every contract labour employed

by him under this contract shall be paid by him before the expiry of 7th day of the month irrespective of

which the wages are payable i.e. wages of a last month have to be paid by him in the first week of the

next month). The contractor shall have to make wages to his workers through bank only. The agency

shall have to submit the copy of a letter given to the Bank advising for crediting wages in individual

account of the workmen along with photocopy of the cheque showing total payment to be made to all

such workmen whose accounts are operated in that branch. (If there is more than one Branch, the

agency will have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that in case of

labour trouble etc. the contractor can be contacted. The contractor shall arrange to have his office

outside the factory premises and the contractor shall keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case may be

applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour (regulation and

abolition) Act for employing necessary manpower required by them. In absence of such license, the

contract shall be liable to be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the PGVCL

indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws

which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund, administrative

charges etc. at the rates made applicable from time to time by the Government of India / Government

of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of the

commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules framed there

under depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial Dispute Act.

Any payment to the Contractor's employee arising out of any claim of disputes under the Industrial

Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any

government Contractor under any of the provisions of the Minimum wages act, Payments of wages

Act, Employee's compensation Act, Contract Labour regulation abolition Act, Employee provident fund

or any other law due to act of omission of the Contractor, the PGVCL may make such payment and

shall recover the same from the successful bidder 's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may be

necessary to cause of observe, or for non-observance of the provisions stipulated in the

notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any, on the part of the

Contractor, the PGVCL shall have the right to deduct any money due to the successful bidder under

this contract or any other contract with the PGVCL including his amount of security deposit for

Date: Page 17 of

Sign & Stamp of the Bidder

adjusting the payment. The PGVCL shall also have right to recover from the Contractor any sum

required or estimated to be required for making good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and under the

liabilities insurance. The Contractor will arrange insurance policies for arranging payment to his staff

injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour laws. In case of

any such happening Contractor will be liable for any other payment to workers / staff engaged as per

existing rules. Contractor will not make any such payment to the Contractor's staff or any compensation

etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees‟ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various labour laws, in force from time to time, from statutory authorities

like GOI-GOG, which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should submit the

details of their labourer such as a full name, address and age with proof and subsequently changes of

workers details are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site for daily supervision

and for maintenance of various register and records required under the law and contract. No payment for

supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen‟s

Compensation Act, Insurance Rules etc. or any other act, rules or regulations that have to be observed by

the contractor for carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall

be employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

abolition) Act for employing necessary manpower required by him. In the absence of such a license,

the contract shall be liable to be terminated without assigning any reason thereof. Contractor should

also employ qualified and experiences persons as per requirement of Electricity Act and rules for

carrying out supply and erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government agency

under any of the provisions of the Minimum Wages Act, Payment of Wages Act, Employee

Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any other

law due to act of omission of the Contractor, PGVCL may make such payment and shall recover the

same from the Contractor‟s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee The

contractor's contribution and the workers‟ contribution towards Provident Fund and Family Pension

Scheme shall be done at the rate made applicable by the Government from time to time and

deposited by the contractor with Regional Provident Fund Commissioner, Rajkot.

Date: Page 18 of

Sign & Stamp of the Bidder

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are members of

the Provident Fund as the contribution to the Deposit Linked Insurance Scheme with Regional

Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall

be provided by the Contractor to his, workers. He shall maintain Leave Records, Leave Cards for

individual labourer which shall be duly verified, approved and certified by the Authorized Officer of

PGVCL. Remuneration for such leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of this

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed under

the Minimum Wages Act. The wages of every Contract Labour employed by him under this contract

shall also be paid by him before the expiry of 7th day from the last day of the month in respect of

which the wages are payable (i.e. wages of a month have to be paid by him in the first week of the

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be punishable to

the extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in case of

labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office

within working area and the contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it is not

taken, offer of the firm will not be considered. The attested documentary evidence to be submitted

along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be ensured that all the

contract labourers are covered under the provident fund scheme and employees‟ pension scheme and

their contributions are remitted regularly to the concerned RPFC. The photo copies of the Chelan in this

regard should be collected from the concerned contractor and kept in the file of the concern contractor.

21. CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and employees of the

Company, also engineer in charge and his staff against all actions, proceedings, claims of demands,

coasts and expenses, which may be made against the Company or Government for or in respective of or

performance of his obligation under the contract documents the Company shall not liable for or in

respective of or in consequence of any accident or inquiry to any workman or other person in the

employment of the contractor or his sub-contractor and the contractor shall Indemnify and keep

indemnified the Company against all such damage and compensation and against all claims, demands,

proceedings costs, charges and expenses whatsoever in respective thereof in relation thereto.

The Bidder‟s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance Bidder‟s attention is specifically invited to these clauses. Bid price shall include all the costs

in fulfilling all the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and interests of the PGVCL

against all perils detailed herein. The form and the limit of such insurance as defined herein together

with the under-writer in each case shall be acceptable to the PGVCL. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all time during the period

of Contract shall be of Contractor alone. The Contractor‟s failure in this regard shall not relieve him of

any of his contractual responsibilities and obligations. The insurance covers to be taken by the

Contractor shall be in the name of the Contractor. The Contractor shall, however, be authorized to

deal directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage, erection,

putting in to satisfactory operation and all activities to be performed till the successful

completion of commissioning of the equipment shall be to the account of the Contractor. The

Contractor shall be responsible for preference of all claims and make good the damages or

Date: Page 19 of

Sign & Stamp of the Bidder

loss by way of repairs and/or replacement of the equipment, damaged or lost. The transfer of

title shall not in any way relieve the Contractor of the above responsibilities during the period

of Contract. The Contractor shall provide the PGVCL with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of documents shall be

submitted to the PGVCL immediately after such insurance coverage. The Contractor shall also

inform the PGVCL in writing at least sixty (60) days in advance regarding the expiry/cancellation

and/or change in any of such documents and ensure revalidation, renewal etc., as may be necessary

24. The perils required to be covered under the insurance shall include, but not be limited to fire and allied

risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in

transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil commotion, weather

conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be

on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on Contractor‟s account

and will be included in Contract Price, However, the PGVCL may from time to time, during the

pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in

such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract

price to the extent of reduced premium amount. The Contractor, while arranging the insurance shall

ensure to obtain all discounts on premium which may be available for higher volume or for reason of

financing arrangement of the project.

26. The clause entitled „Insurance‟ covers the additional insurance requirements for the portion of the

works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in special case, if any.

28. The successful bidder has to engage required strength of skilled persons for execution of work and proper

supervisor to avoid complication and unnecessary delay to complete work timely. The successful bidder

will be solely responsible for labour claims arising out of the labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar nature completed by

him satisfactorily within the time limit in PGVCL will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions of the “Tender and contract”

for works as applicable and in case of any default there to the PGVCL Company shall forfeit the S.D. or

any other action as may be decided by Executive Engineer Mahuva Division.

31. The successful bidder will certify that he has complied with the provisions of Industrial & Labour

Laws including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be

submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works contract. The Booklet will

be available in the concerned office in any working days. In the event of placing order, the successful

bidder will be bound to the terms & conditions of the booklet. All the usual terms and conditions of the

Company though the same might have not been mentioned in this specification or contractor booklet will

applicable to this contract, and the decision of the Executive Engineer, Mahuva Division shall be binding

on the Contractor.

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable goods

and/or services. The amount and % of GST and Cess as applicable should clearly be indicated

separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST

Act and SGSCT Act, 2017 and all related ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory, certifying that you have not

claimed Refund of any applicable GST and Cess, charged to COMPANY or shall not claim any such Refund,

on a future date, from the concerned Authorities and if, any Refund, in respect of such GST and Cess, is

claimed by you, it will be immediately passed on to the COMPANY, without COMPANY making any specific

Claim, for the same, either from the Department or from you.

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should be

Date: Page 20 of

Sign & Stamp of the Bidder

clearly indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of

highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise

will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case

of Supplier / Contractor has opted for Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of tender only and

any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to wrong

mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice

shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on

account of GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the contractor.

7. Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15% per

annum if GST charged is not paid/short paid to the government or fail to upload the details or uploads

inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL‟s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the

GST Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY

and you should inform such changes to COMPANY from time to time. PGVCL‟s GST Registration No.is

24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the PGVCL

or the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for payment

of all Indian duties, levies and taxes lawfully assessed against the Contractor for his personal income &

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the provision of

Income-Tax Laws and to that effect a certificate will be issued to the contractor, however added as

contractor has to submit separate invoice for supply parts item as well as works part item separately,

otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same to the

respective Govt. Department. Tax will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare cess or

any other taxes applicable time to time etc. All other statutory liabilities towards this contract will be on

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the contract period will

not be considered except GST. No statutory variation will be given for this work except GST.

12. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour Working under

him as per statutory regulations and depositing the same with the concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or claims

arising in connection with the death of or injury to any person employed of the Contractor or his

subcontractors for the purposes of the Works.

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TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings, etc. attached

& if has any doubt as to the meaning of any portion of any condition / specification, etc. he shall before

signing the contract submit the particulars thereof to PGVCL in order that such doubts are removed.

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or sublet the

work under this contract or any substantial part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the Engineer In Charge as per

actual requirement and should be completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work altogether or

reduce or cut it down. If the work is stopped altogether, the Bidder shall only be paid for work done. If the

work is cut down the Bidder shall not be paid for the work as so cut down, but in neither case shall be

paid any compensation what so ever for the loss or profit which he might have made if he had been

allowed to complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered post or telegram or

telex or any other way of communication to the successful bidder at his specified address shall be

deemed to have been delivered to the successful Bidder.

 The work shall be carried out by the successful bidder with prior approval of PGVCL. Work carried

out without PGVCL‟s approval shall not be accepted and the PGVCL shall have right to reject it and

to recover the cost from the successful bidder. He will be liable against all losses, expenses or

claims arising in connection with the death of or injury to any person employed by the successful

bidder or his subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment during transit due to

improper or inadequate packing, handling, loading and unloading. The cases containing easily damageable

material shall be very carefully handled. Adequate protection must be provided for outdoor storage at site in

tropical humid climate, wherever necessary. The successful bidder without any extra cost shall supply any

material found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or refuses or

neglect to comply with any reasonable orders within two days‟ notice given in writing to the successful

bidder and if he fails to comply with the notice, then in such a case PGVCL shall be at liberty to get the

work or any part of it, executed through any other agency/Bidder in the manner and on the terms it thinks

proper. If the cost of executing the work as aforesaid shall exceed the balance due to the Bidder, and the

Bidder fails to make good the deficiency, PGVCL may recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the Bidder under this

contract and stores where material issued by PGVCL is stored. All the works shall be carried out by the

Bidder to the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only approximate same may decrease or

increase. The PGVCL reserves the right for revising or omitting any of the quantities. The actual work

executed by the successful bidder will be calculated at the rate given in the contract schedule of the rates

binding to the successful bidder.

1.10No higher rate or revised rate will be application for the work, if work is held-up/closed due to whatever so

1.11Price shall not be changed subject to any upward/downward revision on any account whatsoever through the

period of contract.

1.12All other general terms and conditions as prevailing in the PGVCL shall be applicable to this work

1.13The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and for execution

1.14Either successful bidder or successful bidder‟s authorized person should contact our Engineer In Charge

as well as Division Office, Mahuva daily for the availability of materials required for this work, failing to

which this work order shall be terminated without giving any notice.

1.15The successful bidder has to maintain site register covering all aspects

of material received/utilized/dismantled for day to day work and has to obtain

signature of Engineer In Charge.

1.16In case of any dispute doubt, the decision of Executive Engineer Mahuva Division shall be

unchallengeable and final, which will be binding to the contractor.

1.17Security Deposit (without any Interest) will be refunded after completion of guaranteed period if any.

Date: Page 22 of

Sign & Stamp of the Bidder

1.18All legal complication of disputes is subject to Mahuva jurisdiction only.

1.19A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to be produced by

the contractor and party has to submit attested copy of solvency certificate to the company before

commencing of work.

1.20The successful bidder will be solely responsible for any accident/damage either to equipment or any

human being during the time of execution of work.

1.21Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22The successful bidder will have to make his own arrangement for required all kinds of tools, tackles,

required for the execution of work.

1.23The cost of damages, if any will be recovered from the successful bidder‟s bill. The assessment of which

will be done by Engineer In Charge in consultation with division office, and his sole discretion and his

decision shall be binding to the successful bidder and shall be considered as final and unchallengeable.

1.24The successful bidder will have to give indemnity bond to PGVCL against any possible claim of

compensation for damage to Contractor‟s equipment or staff or any of third parties during the execution of

work as per attached format.

1.25The successful bidder will have to complete entire work, as mentioned in Schedule-B of contract awarded

to him, as per directive and instruction of Engineer In Charge. If he fails to do so entire work will be carried

out at the risk and cost of Contractor.

1.26The contractor must engage sufficient knowledgeable person round the clock, exclusively for execution of

1.27Specification in any items mentioned in tender are subject to change without any prior notice and binding

to the contractor.

1.28The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all relevant Govt.

Authorities from the bill.

1.29If the work is required to be carried out during fix outage then the successful bidder has to deploy

adequate man power, material, tools etc. well in advance and has to complete the entire work during this

specific outage period only, failing to which Company shall be at liable to deduct the amount of revenue

loss due to prolong outage.

1.30The tender include all minor accessories and items of work which may not have been specifically

mentioned in the specification / Schedule etc. but are essential for completion of work. The contractor will

not be eligible for any extra payment in respect of such minor accessories and item of work.

1.31The successful bidder shall not refuse to execute the work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer In Charge.

1.32For shortage of any materials issued by the PGVCL for the work, recovery shall be made from you, on the

basis of prices of the materials (prevailing on the date of settlement of materials account) plus 15%

supervision charges.

1.33The successful bidder has to carry out all the works in accordance with revised and latest provision under

I.E. Rule Act made there under and as per instruction of Engineer In Charge.

1.34All the materials issued by PGVCL shall be transported to the work site on same day and to be preserved

in safe custody failing to which PGVCL shall initiate Police action. Similarly as per instruction of Engineer

In Charge, you have to credit the material at PGVCL store without any loss of time failing to which PGVCL

shall initiate Police action.

1.35Any delay causing extension of outages shall be successful bidder‟s responsibility and appropriate

amount (in term of Rupees) as decided by Executive Engineer, Mahuva Division shall be recovered from

successful bidder‟s bill as a penalty with applicable GST.

1.36No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does not take any

responsibility in case of accident or injury to the workers. The safety, security of men, materials and

equipment shall be sole responsibility of the contractor

1.38The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of local body

is a must condition for the successful bidder.

1.39The successful bidder shall specifically note that PGVCL will not pay any extra amount towards any type

of claim except for the description indicated in Schedule –A. The party has to carry out all other additional

required activities / work as directed by Engineer In Charge which is not mentioned in Schedule but

required to be completed as per the site condition and for this work no extra payment shall be made by

1.40The contractor should employ as a Supervisor with sufficient qualification and experience who could

supervise the execution of work throughout. He should always be present on the site.

Date: Page 23 of

Sign & Stamp of the Bidder

1.41The contractor shall be responsible for breakages, losses and a theft of material during transit or erection

after the materials issued from the stores till the completion of work and is taken over by the PGVCL.

1.42As regard damages to the materials, equipment, successful bidder himself will be responsible. If there is

any compensation to be paid in respect of “WORKMAN” Compensation Act or any other statutory

provisions, the same will be paid by contractor directly. If he thinks fit, he may take necessary insurance

covering at his cost.

1.43The successful bidder shall co-operate with the PGVCL for taking measurement etc. as early as possible

and he shall fulfil the entire requirement which is necessary to finalize the accounts.

1.44The competent authority can delete any item in schedule of the tender if he feels that the rate quoted by

the contractor for the item is abnormally high when compared to the estimated rates.

1.45The successful bidder shall not refuse to execute this work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer In Charge.

1.46The erection work should be carried out according to the specification as per instructions and

programmed laid out by the Engineer in charge. Contractor has to ensure safe shifting and erection of

all accessories / equipment as per standard norms.

1.47The Bidder shall not display the photograph of the work and shall not take advantage through publicity of

the work without written permission of PGVCL.

1.48The inspection as mentioned in above clause No. 6 of this section by PGVCL‟s representative shall not

relieve the successful bidder from full responsibility of completing the work confirming to the requirement of

1.49Under the Contract, the Contractor shall be responsible for loss or damage to the line and Electrical

Equipment until the successful completion as defined elsewhere in the Bid document.

1.50All demurrage, wharf age and other expenses incurred due to delayed clearance of the material or any

other reason shall be to the account of the Contractor.

1.51The law applicable to the contract shall be the laws in force in India The courts of

Rajkot shall have exclusive jurisdiction in all matters arising under the contract.

1.52 You have to work in any Sub-division under the Jurisdiction of Mahuva Division as per the

instructions of under signed. And if there is any requirement for line work in any sub division of

any circle of PGVCL network/area at any time, you have to do work with as you quoted rate. There

is no additional charge will be given for the same.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price basis

(Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the complete works

covered under these specifications and documents.

If more than one party is to be considered for placement of order, they will have to match their end

cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting Authority) may go to

the L-2, L-3 and so on depending upon the requirement. If PGVCL (tender Inviting Authority) feels that

there is lack of serious competition or any other reasons, PGVCL (tender Inviting Authority) may

negotiate with the L-1 party. PGVCL‟s (tender Inviting Authority) decision shall be final and binding on

all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have confirmed /fulfilled

pre eligibility criteria , as mentioned in Section 1 sr No 2 , will only be considered for price evaluation.

PGVCL will not consider the, price bid of any contractor who does not confirm / fulfil the eligibility criteria

as mentioned in Section 1 sr No

3.1.1 While placing the order, the quantity distribution to each new contractors / new firms shall be restricted

up to 30 % of the tender amount/Qty. for all such new bidders provided the price of New contractor is

lower than the regular/experienced contractor. New contractor / new firm will be considered as a regular

contractor only after full filing experience criteria as mentioned in Bidders qualifying criteria as per point

no. 2 in Section I.

3.1.2 The new contractor will be asked to match the L-1 prices of the new contractor only and the Regular

contractor has to match the L-1 price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the above condition

no. 2.11 shall be suitably relaxed by PGVCL. L-1 regular contractor however will get heavy weight age in

order placement.

3.2 For laying of Under Ground Cable work:

Date: Page 24 of

Sign & Stamp of the Bidder

3.21 While placing the order, the quantity distribution to each new contractors / new firms , Section 1 sr No

shall be restricted up to 10 % of the tender amount/Qty. for all such new bidders provided the price of New

contractor is lower than the regular/experienced contractor. New contractor / new firm will be considered

as a regular contractor only after full filing experience criteria as mentioned in Bidders qualifying criteria as

per point no. 2 in Section I.

3.22 The new contractor will be asked to match the L-1 prices of the new contractor only and the Regular

contractor has to match the L-1 price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the above condition

no. 2.21 shall be suitably relaxed by PGVCL. L-1 regular contractor however will get heavy weight age in

order placement. The Contractors who have confirmed /fulfilled pre eligibility criteria will only be

considered for price evaluation. PGVCL will not consider the price bid of any contractor who does not

confirm / fulfil the eligibility criteria. L-1 regular contractor however will get heavy weight age in order

4. IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned Divisions under

above locations. The planning for each location has to be prepared in consultation of the Deputy Engineer of the

concerned Sub Division under whose control the work is allocated. The work must be carried out under

Supervision of concerned S/dn Head or Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

 Required material for the work as per Schedule shall be alloted from any store Centres of PGVCL

jurisdiction and successful bidder has to take delivery from these stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub Work

Order only after the submission of Inventory sheet with sketch and material account statement for any

of the three previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

7.1The contractor has to keep all materials in safe custody and transport to the respective sites and will be fully

responsible for any damage to or loss of all materials at any stage during transportation or erection till taking over

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of all the stored

materials at his own cost. Material which is to be allotted by PGVCL is to be carted, loaded and unloaded at

Bidder‟s cost and risk from PGVCL‟s respective Stores. PGVCL must have access to such Store/s at any time of

Day thought the contractual period and Contractor will cooperate for verification of such store/s and Inventory

accounting. Failing to which actions may be initiated after issuance of required Notice to the Contractor. Store

address/s is to be mentioned in the “General information about the Bidder” under Section I of this Tender.

7.3The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled and/or

erected by him at site in his custody. The Contractor shall make suitable security arrangements at his own cost to

ensure the protection of all materials, equipment and works from theft, fire pilferage and any other damages and

loss. It shall be the responsibility of the contractor to arrange for security till the works are finally taken over by the

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of 100 % cost of

materials, which are required to complete the work. Contractor shall have to take comprehensive insurance policy

equivalent to the Order Value against any loss, damage, theft, pilferage, fire etc. for the complete period of storage,

erection and commissioning up to the time of taking over by PGVCL. The Contractor shall deal directly and pursue

the claim with the Insurance Company and shall be responsible in regard to maintenance of all insurance coverage

as well as for settlement of claim. The proof of insurance policy taken by the successful Contractor shall be

furnished to Engineer-In-Charge. In absence of the above insurance policy, R.A. Bill payment will be withheld.

 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge, pursue

and settle all the claims with the Insurance Company for all items, materials and the PGVCL shall be kept

informed about it. Contractor shall replace the lost / damaged materials / items promptly irrespective of the

settlement of the claims by underwriter and ensure that the work progress is as per agreed schedule. The

loss, if any, such replacement will have to be borne by the Contractor and PGVCL will not entertain any

claim / representation in this regard. However it will be contractor's responsibility to insure the entire project

is taken over by the PGVCL.

8. Account of material issued

8.1The successful bidder shall have to maintain accurate day to day item wise account of use of issued

materials which shall be got checked from time to time by the Engineer In Charge of the Company. The

contractor will be responsible for custody and preserving the issued materials till the work is hand over by the

contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily details of material receipt and

utilization, progress of work etc. This register shall be checked and signed by Engineer In Charge/Deputy

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Sign & Stamp of the Bidder

/Executive Engineer,___________ Sdn/Division during the site visit as per requirement and exigency of work

8.3 After completion of the work against each Sub Work Order, all the surplus materials issued by the PGVCL

shall be returned by you to the respective divisional /Regional stores only at contractor‟s cost. Do not credit

this material in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the ordered work

within 365 Days from the Date of issue of Work Order.

9.2Time limit of each sub work order should not be maximum up to 60 Days.

9.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to heavy rains or other

reasonable causes, such facts should be immediately brought to notice of the Engineer In Charge. If the

reasons for stopping the work are genuine the Engineer In Charge may ask the successful bidder to start the

work again as per condition. The period of such stoppage will not be considered as a part of working days

moreover the successful bidder cannot claim compensation for such stoppage.

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer In Charge and Executive

Engineer Mahuva. If found that the work is unsatisfactory or not progressing as per schedule then any action

would be taken by the PGVCL as may deemed fit to see that work is completed at the risk and cost of

contractor. The completion time allowed for each Sub work Order shall be strictly observed.

10. Time limit extension will be given, as per Clause No. 12 of this section, if material is not

supplied in time and in any case of objection not cleared in time. But if materials given in time and

there is no any objection, then no time limit extension will be granted and penalty with applicable GST

will be imposed as per rules.

11. CHANGE OF QUANTITY

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms & conditions. Such

variations unless otherwise specified in the accompanying GCC and/or Technical Specifications, shall not be

subjected to any limitation for the individual items but the total variations in all such items under the Contract

shall be limited to the extent of 30% (Thirty Percept) of the contract price by way of suitable amendment to the

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the

change in quantities as above. The base unit rates, as identified in the Contract shall however remain

constant during the currency of the Contract, In case the unit rates are not available for the change in quantity,

the same shall be subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of material

will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not completed within the

scheduled period as prescribed in Sub Work Order, penalty + GST at the rate of 0.5 % per week or part

thereof on delayed portion subject to maximum up to 10 % of the sub work order Value with GST as per

applicable rate. This will be deducted from the bills payable either against this contract or any bank guarantee

or any other amount payable under any other contract with the PGVCL. For Penalty calculations or Time limit

Extension, following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the first material

is issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by Store In-charge/Store

Keeper must be taken against the particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store every fortnight and

no stock material details are to be submitted to respective Executive Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such documents produced by Contractor.

12.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-2017 and

12.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by contractor

for waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

13. During the execution of Work, if Contractor/Labour are found violating OR Braking the Safety rules and

Regulations, then Engineer-in-Charge will serve the warning Notice on first Instance. On second

Instance the amount of Fine will be Rs. 500.00 or 0.1 % of amount of SWO (Whichever is high). Even If

Date: Page 26 of

Sign & Stamp of the Bidder

after above two instances, still Contractor found breaking of Safety Rules and Regulations then

Procedures for Stop dealing must be initiated against him as per rules and regulations.

14. Payment terms shall be as follows:

14.1Payment will be made against Invoice value and shall be paid against actual execution. The bills should be

submitted in Duplicate to respective Superintending/Executive Engineer, Circle/Division Office along withfollowing

• Measurement Report of each site by PGVCL authorized inspection Officer

(not below the rank of Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the

Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order

Value as per Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days

from the actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

14.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only final bill shall

14.3 The time limit for the work may be reduced and contractor should make all his efforts to complete the

work within stipulated time limit as may be given by the Engineer In Charge depending upon emergency of

15. FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

15.1War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies, mobilization,

requisition or embargo;

15.2Rebellion, revolution, insurrection, military or usurped power and civil war;

15.3Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear waste from

the combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties of any explosive

nuclear assembly or nuclear components thereof;

15.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

15.5Neither party shall be considered to be in default or in breach of his obligations under the Contract to the

extent is that performance of such obligations prevented by any circumstances of Force Majeure that arise

after the date of the Notification of Award.

15.6If either party considers that any circumstances of Force Majeure have occurred which may affect

performance of his obligations he shall promptly notify the other party.

15.7Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavour to continue

to perform his obligations under the Contract so far as reasonably practicable. The Contractor shall notify the

Engineer-in-Charge of the steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall not take any such steps unless

directed so to do by the Engineer-in-Charge.

15.8If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of Time for

Completion of the Works, either party shall be entitled to serve upon the other, 30 days‟ notice to terminate

the Contract. If at the expiry of the period of 30 days Force Majeure shall continue, the Contract shall

16 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works connected with line

having been completed correctly as per Indian Electricity Rules & procedure. Any extra cost involved due to

incompleteness of work or bad workmanship found out subsequently shall be set right with and by you at your

17 HANDING OVER OF ASSET

17.1After successful completion of the lines and Transformers or any other electrical equipment the entire

newly created network is to be handed over to the concern Deputy Engineer of PGVCL. The handing over

note covering the details of all the materials used and total work executed must be signed jointly by the bidder

and PGVCL Engineer. Copy of handing over note must be attached along with bill.

17.2The contractor shall arrange to hand over the complete work immediately on completion of entire work.

Date: Page 27 of

Sign & Stamp of the Bidder

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due to non-

availability of particular item/material for long period of time and TLE cannot be approved for that work beyond

certain time limit Or such item if not required to be installed at particular location, then Recovery is to be made

as mentioned below for not carrying out that work from SWO issued for that work.

 Empty Wooden Drum (Assorted Sizes): Rs. 325.00 per Drum

 All work other than above must be completed by contractor and No any other Recovery should

be made other than above Work.

19. CONTRACT QUALITY ASSURANCE:

19.1The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during various

phases as detailed in relevant clause of the General Technical Conditions.

19.2At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the execution

of the Contract. PGVCL reserve the right to inspect the work at any stage of contract i.e. during the execution

and after the execution of work.

19.3The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if any) are being

supplied. Such details shall be accompanied by their list of previous supplies made performance reports etc.

However, in case of orders are placed, specific approval shall be obtained from the PGVCL for the vendor

supplied materials. The quality assurance program shall be furnished for each material separately for

20. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

20.1In case of any type of misappropriations, cheating or intention of cheating, frauds, irregularities,

malpractice, etc. the Managing Director PGVCL reserves the right to cancel the order without giving reasons

thereof and forfeit the security deposit.

20.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to reasons other than those

mentioned under clause entitled„Contractor‟s Default‟. The PGVCL shall in such an event give fifteen (15) days‟

notice in writing to the Contractor of his decision to do so.

20.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue the work on the

date and to the extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders

and Contracts to the extent they are related to the work terminated and terms satisfactory to the PGVCL, stop

all further sub-contracting or purchasing activity related to the work terminated, and assist PGVCL in

maintenance, protection, and disposition of the works acquired under the Contract by the PGVCL. In the event

of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated by the

circumstances prevalent at the time of termination.

20.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if

the Contractor is a partnership concern and one of the partners dies then unless the PGVCL is satisfied that

the legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and completing the Contract the

PGVCL shall be entitled to cancel the Contract as to its in completed part without being in any way liable to

payment of any compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor‟s firm on account of the cancellation of the Contract. The decision of the PGVCL that the legal

representatives of the deceased Contractor or surviving partners of the Contractor‟s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of such cancellation the PGVCL

shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of the

deceased Contractor and/or the surviving partners of the Contractor‟s firm liable to damages for not

completing the Contract.

21. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in connection

with this agreement except as to matters, the decision for which has been specifically provided, either party

may forthwith give to the other notice in writing of existence of such questions, dispute, difference and the

same shall be referred to the sole arbitration of a person nominated by Managing Director, PGVCL. This

reference shall be governed by Indian Arbitration Act prevailing at the time of dispute and the rules made

there under. The award in such arbitration shall be final and binding on all the parties. Work under the

agreement shall continue during the arbitration proceedings unless the PGVCL or the Arbitrator directs

The technical information, drawings, specifications and other related documents forming part of the enquiry or

Contract are property of PGVCL and shall not be used for any other purpose, except for the execution of the

contract. All rights related to the technical specifications, drawings and records are reserved by PGVCL only

and no part or partial should be reproduced, copied or alter without prior permission to PGVCL in writing. In

the event of the breach of this provision, PGVCL can claim the damages caused by such events.

Date: Page 28 of

Sign & Stamp of the Bidder

23.Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

23.1Has submitted fake, false or forged documents/certificates

23.2Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless it is sought for

23.3Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is issued by the

Company within the validity period and as per agreed terms and conditions

23.4Has committed breach of contract or has failed to perform a contract or has abandoned the contract

23.5Has failed to provide suitable expertise for the work as per prescheduled program

23.6Has failed to submit all the necessary Test reports/documents within time schedule / as per Company's

time limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed subject to submission of type

reports / documents to the firm.

23.7Has indulged in construction and erection of defective works.

23.8Has substituted materials In lieu of materials supplied by the Company or has not returned or has short

returned or has unauthorised disposed of materials/ documents/ drawings/ tools or plants or equipment

supplied by the Company

23.9Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

23.10Has unauthorised obtained official company information or copies of documents, in relation to the

Tender/Contract

23.11Has failed to follow the stipulated mode of communication, if specified by the tendering authority/

23.12Any other ground for which in the opinion of the Company makes it undesirable to deal with the Firm,

23.13In case the State Government directs the Company to place a firm in stop dealing/ banned for business

dealing/ blacklisting

23.14The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any subsidiary

Companies of GUVNL shall be considered as a stop deal and/ or banned for business dealing and/ or

blacklisting for all Companies.

24. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as below:

24.1The proprietor/all the partners/directors of the stop deal/ banned for business dealing/ blacklisting firm

shall also be considered for stop deal/ banned for business dealing.

24.2Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list of Stop

dealing / Banned for business dealing in any Company of GUVNL and its Subsidiary Companies,

 No enquiry shall be issued to a firm.

 No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be

24.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop dealing/

Banned for business dealing by GUVNL or any of its subsidiary Companies, during tender process: -

 Before opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid.

 After opening Technical bid but before opening the price bid, the price bid of the Firm should not be

opened and the bid submitted by the Firm will be treated as “Disqualified Bid” and automatically stand

as “Rejected Bid” at the time of scrutiny of Technical Bid.

 After opening of price bid, the offer of the Firm should be ignored and will not be further evaluated.

The Firm will not be considered for issue of order even if its price is the lowest. In this situation, the

next lowest bidder shall be considered as L1.

 The EMD submitted by the Firm with tender should be returned after obtaining confirmation from

GUVNL and its other subsidiary Companies that there are no outstanding dues recoverable from the

24.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already executing

work and/ or Letter of Acceptance/ purchase order awarded to them by another Company, then the firm

should be allowed to complete such awarded work / supply.

24.5The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or any of its

subsidiary Companies shall be appropriated against the dues recoverable from the firm by GUVNL or any of

its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed and appropriated.

Date: Page 29 of

Sign & Stamp of the Bidder

24.6The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put on Stop

dealing/ Banned for business dealing, all the manufacturing works of the Firm shall be on Stop dealing/

Banned for business dealing for GUVNL and its Subsidiary Companies & for all Services of the Firm.

24.7If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern, then all the

Concerns of the same Proprietor shall also be considered to be on Stop Dealing/ Banned for business

24.8The Board of Directors of the concerned Company may however, if he considers it to be in the interest of

the Company, remove the ban in respect of any specific Service from any Contractor for that Company only.

25.Every bidder should, at the time of submission of bid, give a declaration as per Annexure VI attached with

this Tender, that bidder and/or proprietor/ partner/ director of the firm has not been placed on Stop dealing /

Banned for business dealing / blacklisting by GUVNL and it‟s any Subsidiary Companies.

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. No. Item Time required for work Mentioned in Tender

1 Labour work for Laying of

Underground cable and E/o HT LT

Line and Transformers and

Date: Page 30 of

Sign & Stamp of the Bidder

Details of work experience in last three years

(To be completely filled by the Bidder)

Company with full Work

Sr. Ref. & date Details of order

address, phone, fax Work Description Order

No. of the order

and name of contact Value

• Copies of MAJOR Work orders along with Work completion certificates should be attached with this

• If necessary, separate sheet may be used to submit the information

Date: Page 31 of

Sign & Stamp of the Bidder

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Reason for non-

Company with full Ref. & date Work

Sr. completion with

address, phone, fax Work Description of the Order

No. Certification of Order

and name of contact order Value

issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Date: Page 32 of

Sign & Stamp of the Bidder

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

_______________________ (designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or

working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

Date: Page 33 of

Sign & Stamp of the Bidder

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in this

sheet. If there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to Chapter

No, Clause No. of the tender Deviation offered

Date: Page 34 of

Sign & Stamp of the Bidder

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr. Name of equipment Date of purchase Date of calibration Utility

Date: Page 35 of

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each

quoted item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by GUVNL

and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Seal & Signature of the Tenderer/Firm

Date: Page 36 of

Sign & Stamp of the Bidder

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried out Rating & Type / Results

Sr. No Report No. & at (Name of Designation of Item Of the

Date Laboratory) / Equipment Tests.

Date: Page 37 of

Sign & Stamp of the Bidder

List of Performance Certificate:

Date: Page 38 of

Sign & Stamp of the Bidder

Name of the Authority by whom

Sr. No. Reference No. & Date Details of items

certificate is issued

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Date: Page 39 of

Sign & Stamp of the Bidder

Sr. Type Of Accident Nos. of Affected Brief Reason for the

No. (Electrical/Mechanical) Labour/s Accident

Date: Page 40 of

Sign & Stamp of the Bidder

Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR MISHANDALING OF

M/s_____________________________________________ hereby declare we will provide ______ nos

of labours to carry out this tenders scope of work. We are having Labour Insurance Policy

No.____________________ for ________ nos of our labours. We declare that, as mention below table,

we are having following safety gadgets of our own and they all are in good condition.

List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Date: Page 41 of

Sign & Stamp of the Bidder

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who have

submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Date: Page 42 of

Sign & Stamp of the Bidder

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

Erection/Supply & Erection Work) (Name of the material/equipment/Work) for

_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for

(hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________ (Mention

here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial validity of Tender’s offer)

which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having

our registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank

Guarantee No.________________ dated _________ and hereby agree unequivocally and Unconditionally to

pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any officer authorized

by it in this behalf any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees

_________________________________ (In words) to the said Paschim Gujarat Vij Company Ltd. on behalf

of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one

month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Ltd.

would constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked

and encashed within its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________

(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in

the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or alternations made, given,

conceded with or without our knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims

under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released

and discharged from all liabilities there under:

Please Mention here Complete Postal Address

Signature of the Bank’s Authorized Signatory with

of the Bank with Branch Code, Telephone and

Official Round Seal.

Date: Page 43 of

Sign & Stamp of the Bidder

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to

pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any Officer authorized

by it in this behalf any amount up to and not exceeding _______ (in words) Rupees ___________________

to the said Paschim Gujarat Vij Company Ltd. on behalf of M/s.

_________________________________________________who have entered into a contract for the

supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not

be terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or

by any other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any

extension of time or variations or alterations made, given conceded or agreed, with or without our

knowledge or consent, by or between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the

Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until

____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis

Bank (ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of

Gujarat (GoG) from time to time.

Date: Page 44 of

Sign & Stamp of the Bidder

This agreement is made at ___________the ___ day of ______month _______Year between the Paschim

Gujarat Vij Company Ltd. & __________________________ (hereinafter referred to as “the Contractor

“which expression shall unless excluded by or repugnant to the context included its successors or permit

assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at

Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The Company” which expression shall

unless excluded by or repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

____________________, Dated ___________, hereinafter called “The works and more particularly desorbed

enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf of the Company,

a list where of is made out in the schedule here under written and all of which said documents are deemed

to form part of this contract and include in the expression “The works “wherever herein used, upon the

terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance & Erection of

HT / LT Line & T/C and Underground cable up on the terms and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and described

or which are implied therein of therefore respectively or are reasonable necessary for the

completion of the works as mentioned and at the time in the manner and subject to the terms

conditions and stipulation contained in this contract and in consideration of the due provision,

executions, construction and completion of the works agreed to by the contractors as aforesaid the

company both hereby covenant with the contractor to pay all the claims of money as and when they

become due and payable to the contractor under the provisions of the contract such payment to be

made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever including

the right to reject and cancel on default or breach by the contract of the conditions and the

covenant as stipulated in the general conditions specifications form Or tender schedule drawing etc.

attached with the Company LOA No. ____________________________, Dated ____________.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of aforesaid

work. The Contractor will also provide all required Safety Gadgets to his Supervisors and labours to

execute the work mentioned in Tender. On violating or breaking the Safety Rules and Regulations,

and if Supervisors/Labours are found without Safety Gadgets, “The Company” reserves the right to

take actions as per the terms and conditions mentioned in Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such an

event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Company, stop

all further sub-contracting or purchasing activity related to the work terminated, and assist “The

Company” in maintenance, protection, and disposition of the works acquired under the Contract by

the Company. In the event of such a termination the Contractor shall be paid compensation,

equitable and reasonable, dictated by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the proprietor

of the propriety concern and in the case of partnership, the surviving partners, are capable of

carrying out and completing the Contract “the Company” shall be entitled to cancel the Contract as

Date: Page 45 of

Sign & Stamp of the Bidder

to its in completed part without being in any way liable to payment of any compensation to the

estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on account

of the cancellation of the Contract. The decision of the Company that the legal representatives of

the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and

complete the Contract shall be final and binding on the parties. In the event of such cancellation the

Company shall not hold the estate of the deceased Contractor and/or the surviving partners of the

estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered

by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter

other terms and conditions of the contract and the contract so altered or revised shall be and shall always be

deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf Of The Paschim Gujarat Vij Company Ltd

Date: Page 46 of

Sign & Stamp of the Bidder

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY having

given contract for the work of _________________________________

__________________________, dated _______________ and all future contract that may be awarded to

me in the next one year and in terms of the condition in clause 33 of the COMPANY’s tender and contract for

I residing at by this Bond bind myself responsible for and shall pay

compensation to my workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923)

hereinafter called the said Act for death or injuries caused to the workmen engaged by this presents, if such

compensation is paid by the COMPANY as principal under such sub-section (1) of section 12 of the said Act

on behalf of me, to pay such amount of compensation on demand within 48 hours to the COMPANY that it

might have to spend as legal and other incidental charges in defending any suit or action arising out of the

death of injuries in regard to compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or

injuries to the workmen engaged by me. During the execution of work of said contract and all future

contracts that may be awarded to me in the next one year is filed by the worker against the COMPANY, I

shall imbrues to the COMPANY such sum that the COMPANY is required to spend as legal and other

incidental charges in defending such suit or action and also the amount that may be ordered to be paid to

the worker / or his heirs as compensation and that the above written bind shall remain in full force and

virtue till the COMPANY is required to defend such suit or action filed by the workers and or heirs against the

COMPANY. Further it is applicable on death of contractor himself also. No any compensation will be claimed

by legal heirs of contractor.

Signature of the Executant

Date: Page 47 of

Sign & Stamp of the Bidder

PGVCL/Project/Scheme/SOR/1299 DATE: 08-05-2024 YEAR-2025-26(April-25 to Sep-25)

(THE LABOUR RATES ARE EXCLUDING OF GST)

DETAILS OF WORKS UNIT

PROVIDING SINGLE PHASE SERVICE CONNECTION WITH PVC 2.5/4.0 MM2

TWIN CORE CABLE FROM TERMINAL POLE TO METERING POINT INCLUDING

1 FIXING OF METER WITH METEREARTHING COMPLETE WORK AS PER STANDARD NO.

SPECIFICATION BUT EXCLUDING COST OF MATERIALS BUT INCLUDING COST OF

PROVIDING THREE PHASE 4 WIRE SERVICE CONNECTION WITHPVC

4MM2/10MM2 FOUR CORE CABLE FROM TERMINAL POLETO METERING POINT

2 INCLUDING FIXING OF METER WITHMETER EARTHING COMPLETE WORK AS PER NO.

STANDARD SPECIFICATION BUT EXCLUDING COST OF MATERIALS BUT

INCLUDING COST OF JUSTI KHILLAS, NUTS & BOLTS.

Replacement of service lines with MMB & meters with ll acceseries as under

3 1 Phase Conn.

Replacement of service lines with Meter Box & meters by using G.I. Wire No.

8/10, Real insulator at the distance of 1.0 Mtr., two nos of egg insulator, wall No.

fast, service angle, PVC Service pipe etc. at equal vertical distance with giving

connections of service.

4 -do-without meter box and meter No.

Replacement of service lines with Meter Box & meters by using G.I. Wire No.

8/10, Real insulator at the distance of 1.0 Mtr., two nos of egg insulator, wall No.

fast, service angle, PVC Service pipe etc. at equal vertical distance with giving

connections of service.

6 --do-- without meter box and meter No.

Labour charge for replacement of Meter Box without meter.

7 1 Phase Conn. No.

8 3 Phase Conn. No.

Labour charge for replacement / providing of meter and Meter Box

9 1 Phase Conn. No.

10 3 Phase Conn. No.

Replacement of meter / providing only

11 1 Phase Conn. No.

12 3 Phase Conn. No.

Date: Page 48 of

Sign & Stamp of the Bidder

Labour charge for installation of 3 phase Meter Box & 3 phase Meter on T.C.

complete in all respect including carting of materials from respective store as

per instruction of engineer incharge

13 In City Area Set

14 In Rural Area Set

Providing leads of service wires on L.T. Line with 8 to 10 turns with insulation

and 8 to 10 turns of bare wire with L.T. Line conductor and providing

insulated PVC tape on it.

15 Per 1 Phase S/C. No.

16 Per 3 Phase S/C. No.

17 Stringing of Twin wire No

18 Single Phase Meter,SMC, & Service Shifting work No

19 Providing pole SMC BUS-BAR(providing leads of service wires on BUS BAR per

20 providing Dropper(4mm/6mm Cable) No

21 PROVIDING SINGLE PHASE SERVICE CONNECTION (FOR SOLAR GENERATION

METER, HIGH RISE BUILDING, COMPLEX ETC.)WITH PVC 2.5/4.0 MM2 TWIN

CORE CABLE FROM COMMON BUS BAR TO METERING POINT INCLUDING NO

FIXING OF METER & COMPLETE WORK AS PER STANDARD SPECIFICATION BUT

EXCLUDING COST OF MATERIALS.

22 PROVIDING THREE PHASE 4 WIRE SERVICE CONNECTIONS (FOR SOLAR

GENERATION METER, HIGH RISE BUILDING, COMPLEX ETC.) WITH PVC

4MM2/10MM2 FOUR CORE CABLE FROM BUS BAR TO METERING POINT NO

INCLUDING FIXING OF METER & COMPLETE WORK AS PER STANDARD

SPECIFICATION BUT EXCLUDING COST OF MATERIALS.

Note:- Items and quantity may be varied as per requirement of work.

Note:- Dismentaled items should be credited in divisional store/RSO.

Before starting the work (new, alteration or addition) and during the works the contractor must obtain line

clear wherever necessary for the concerned officer of this office of other Office. For any damage done to

the Men, Materials and/or property due to non-observance of rules, the contractor will be solely

TOTAL (Tender Value Rs.) 9,90,000/-

Executive Engineer

Date: Page 49 of

Sign & Stamp of the Bidder