Design, Supply, Erection, Commissioning, Testing and Comprehensive O&M for 10 (Ten) Years for 16.5KW, 23.5KW, 12.5KW, 20KW, 15KW & 8KW Grid Connected Rooftop Solar Photovoltaic Power Project at Urjanagar Colony, TPS Ukai. (EMD-Colony ET-6176)

Date of opening of online Technical Bid, all relevant

documents submitted through online process, Cover

for Tender Fee and EMD at 15:00 Hrs. (Online As per NIT of portal and its latest

Technical Bid will be opened for Bidders who have corrigendum.

submitted Tender Fee and EMD; scan Copy of

TF/EMD shall have to upload in preliminary stage.)

Date and Time of opening the commercial stage/price

Will be intimated later

180 days from the date of opening of

Validity of offer

IMPORTANT INSTRUCTIONS:

1. Technical bid containing all the relevant documents of tender in pdf format with minimum

dpi or higher resolution to be submitted through ONLINE process on (n) Procure. No

documents (except cover for Tender Fee and EMD) will be accepted in offline mode or hard

copy”. If submitted, same will be ignored.

2. Tender received after due date & time of submission shall not be accepted/opened irrespective

of delay due to postal services or any other reasons. GSECL shall not be responsible for late

receipt of the tender.

3. In case of payment made through DD/Pay order/ Bank Guarantee (Note: Bank Guarantee

may be applicable in case of EMD), the scanned copy of original document must be

uploaded on (on (n) Procure) and original copy of the same must be submitted in cover

of TF/EMD as per NIT).

4. Tender Fee will be accepted by Demand Draft on Bank of Baroda, Ukai Branch in favor of the

Gujarat State Electricity Corporation Ltd. or NEFT/RTGS, Earnest Money Deposit will be

accepted DD/Pay order/Bank Guarantee or by any other means accepted by our A/C section.

Cheque or FDR will not be accepted.

5. The bank details of GSECL-Ukai are as under,

Beneficiary Name : M/s. Gujarat State Electricity Corporation Ltd.

Address : Urja Nagar (GSECL) Colony, At: Ukai, Taluka: Songadh.

Dist.: Tapi, Gujarat-394680.

Bank Name : Bank of Baroda Ukai,

Nature of A/C : Current Accounts. , Branch: Ukai,

IFSC CODE No. : BARB0UKAIXX (Please read fifth character as Zero)

MICR CODE No. :

GSTIN : 24AAACG6864F1ZO, PAN : AAACG6864F

6. All such documents (Original DD, Pay Order & BG) should be strictly submitted by Speed

post only. Otherwise the offer will not be considered or ignored and no any further

communication in the matter will be entertained.

“NO COURIER SERVICE OR HAND DELIVERY” will be accepted.

7. The details like Tender No., EMD, Name of bidder etc. should be match on both On-line

offer (on (n) Procure) e-tendering) and submitted documents of EMD details. Any

deviation found in Data/Details/Documents between On-line offer (e-tendering) and

submitted documents of EMD details will not be considered and no any further

communication in the matter will be entertained.

8. The exemption in payment of Tender Fee and EMD shall be given as per Eligibility criteria

outlined at clause no. 7(h) of ITB.

9. Any deviation found in Data / Details / Documents between on line offer (e-

tendering) and submitted documents (Tender document fee, bidder, offer of the

same bidder) will not be considered and no any further communication in the

matter will be entertained.

10. Any technical questions, information and clarifications that may be required

pertaining to this tender, enquiry should be referred to the CHIEF ENGINEER

(GEN) , GUJARAT STATE ELECTRICITY CORPORATION , THERMAL POWER

STATION,UKAI-394680 , DIST-TAPI-Gujarat. e-Mail: [email protected];

11. Additionally, payment for Tender Fee and EMD is done through online; the bidder has to

submit the following details to GSECL E-mail IDs: [email protected];

[email protected]; [email protected]. Bidder has to provide the details

on the same date of payment so that receipt can be generated.

Description/Tender Subject:

Name of Bidder:

Purpose of Payment: Tender Fee Rs.

Mode and Date of payment:

Unique Transaction Reference (UTR) No.

Name of Firm as per GST Certificate

Address: Site name , City, State, Pin code,

email id, Contact No.

Tender received after due date & time of submission shall not be accepted/opened irrespective

of delay due to postal services or any other reasons. GSECL shall not be responsible for late

receipt of the tender.

12. Bidders shall have to submit/upload all the tender documents duly signed by authorized person

with their rubber stamp/esign, along with Company’s Rubber seal/stamp affixed on each paper.

Also, it is mandatory to submit all Annexures through online nProcure only. Offline OR Hard

copy will not be accepted. Additionally, any other documents submitted by bidder should be

on company’s letter head with duly signed and stamped seal of firm.

13. VENDOR MANAGEMENT SYSTEM (VMS): The bidder shall have to register in VENDOR

MANAGEMENT SYSTEM of GSECL for the payment of supplies on GSECL's VMS,

https://vms.guvnl.com, upon registration on VMS by bidder, it is facilitate GSECL to tracking

payment status online and payment to be process timely. (Please refer ITB clause no. 42)

14. Following is the certifying agency for obtaining the Digital Signature Certificates (DSC as per

Sr. No. Name of certifying agencies Web Site Address.

1 (n)code Solutions (GNFC) www.tender.nprocure.com

In case bidders need any clarifications/any help required about nProcure to participate in online

tenders, they can contact (n) Procure Support team as follows:

Address: (n)code Solutions-IT division of GNFC Ltd.,(n)Procure Cell

501, GNFC Infotower, S.G. Road, Bodakdev, Ahmedabad – 380054 (Gujarat)

Contact Details: Phone: +91-79-40007517, 40007514,

E-mail: [email protected]

TOLL FREE NUMBER: 73590

Contact Details of GSECL officials:

EIC (User Department) : Mr. B. R. Shah, Ex. Engineer (EMD-Common), Mob:

Bidders should be in touch with the websites www.gsecl.in, www.tender.nprocure.com for

information regarding revision/corrigendum/amendment in tender till due date of online

submission and thereafter no separate correspondence will be done in this regard.

For & On Behalf of

Gujarat State Electricity Corporation Limited,

CHIEF ENGINEER (GEN.)

GSECL, TPS, UKAI.

SECTION-A: P&C/Supply/OT/003.

INSTRUCTION TO Rev.:

BIDDER (ITB) Date: 14.01.2026.

1) TENDER PARTICULAR & IMPORTANT INSTRUCTIONS:

1 Contract means the documents forming tender and the subsequent agreement that may be

2 Supplier means a firm or an individual undertaking this supply or offers the rates for this

3 Pre-Bid Meeting: (if arranged) For clarifications and other aspects regarding this tender

the pre pre-bid meeting will arranged by GSECL at Office of Chief Engineer (Generation),

Thermal Power station Ukai, Gujarat State Electricity Corporation Ltd, At:Ukai, Taluka:

Songadh. Dist.: Tapi, Gujarat-394680. Accordingly bidder shall have to submit the pre-bid

points in stipulated time mentioned at NIT. Moreover bidder may visit the site for further

technical information if any required. Please note that the pre-bid point submitted by you is

under consideration and does not imply any commitment from GSECL to accept the pre-bid

4 SUBMISSION OF TENDER: Bidder shall have to submit their Bids through ONLINE

on [nProcure] only. No bid documents (except cover for online transition receipt with UTR

no. or original Demand draft or Banker's Cheque or Pay order or Bank guarantee for Tender

Fee and EMD) will be accepted in offline mode or hard copy. If bid is submitted in physical

form, same will not be opened and only online submitted price bid will be considered for

evaluation. Further, if the quantity quoted differs in any of the online technical bid forms and

in online price bid forms, it is at the sole discretion of competent authority of GSECL to

consider the quoted quantity.

“Please note that the notarized/self-attested copies of original required documents

should be invariably uploaded in n-procure portal on or before due date and time in

pdf format (scanned copy). This is mandatory. No physical documents are required to

be submitted except tender fee and EMD payment.”

The Technical Bid shall be opened on the due date as mentioned in the tender notice (if

possible), in the presence of those tenderers who wish to be present. If the authorized

representative is likely to be present, then he must submit the authorization letter of the

representing company at the time of the opening of bids and this is compulsory. Only one

authorized representative shall be allowed.

Please note that the required documents should be invariably submitted along with tender

copy in n-procure portal and tender without documents is liable to be ignored.

5 Price Bid: Bidders are requested to submit Price Bid (Schedule-B) online (N-procure portal)

only. Scanned copy of price bid is not required to be uploaded and if uploaded with

documents, it will not be considered, and only the online submitted Price Bid (filled on

nProcure portal) will be considered for evaluation.

The time and date for the opening of the Price Bid shall be determined by GSECL and shall

be communicated to the tendering firms after technical bids are analysed. The intimation will

be sent only to the technically qualified tenderers.

Any technical questions, information, and clarifications that may be required pertaining to

this Tender should be referred to The Chief Engineer (Generation),GSECL and their team as

Chief Engineer (Generation),

Thermal Power station Ukai, Gujarat State Electricity Corporation Ltd,

At: Ukai, Taluka: Songadh. Dist.: Tapi, Gujarat-394680.

The bidders will have to be kept valid their offer for a period of 180 days from the date of

opening of technical bids. However, in the case of finalization of tender likely to be delayed,

the tenderer will be asked for extension of offer validity.

a) Tender fee (Non-refundable) should invariably be paid through Cash or online

transfer by RTGS/NEFT payable at Ukai, GSECL (as per NIT); otherwise offer shall

be ignored out rightly. Payment should be in the name of the “Gujarat State Electricity

Corporation Limited payable at Ukai”. Tender fee payment Receipt/reference receipt

must be kept in the cover of tender fee; otherwise offer is liable to be rejected.

b) All the bidders are required to pay Tender fees plus applicable GST as mentioned in

the tender documents at the office address specified in the tender documents OR by

online (RTGS/NEFT) or Demand Draft.

c) Eligibility criteria for exemption in tender fee shall remain as per outlined at clause

no. 7(h) of ITB.

d) The Tender Fees is Non-refundable under normal circumstances. However, if

GSECL decides to scrap/ cancel the tender, by one or another reason, in which

bidders are not responsible for cancellation/ scrap of tender, in such case tender fee

may be refunded to bidder(s), at sole discretion of the GSECL.

7 Earnest Money Deposit:

(a) EMD should invariably be paid either by online (RTGS/NEFT) or Demand Draft or

Banker's Cheque or Pay Order or Bank Guarantee from the banks approved by finance

department, Gujarat. in favour of the “Gujarat State Electricity Corporation Limited

payable at Ukai TPS”.

(b) If the EMD amount is more than Rs.3 (three) Lakhs, it should be paid by Bank Guarantee

at the office address specified in the tender documents.

(c) No Interest shall be payable against payment of E.M.D.

(d) Tenders submitted without Earnest Money Deposit is liable to be rejected without

entering in to further correspondence.

(e) EMD of the unsuccessful Tenderers will be returned within 15 days from the date of

placing of the order to the successful Tenderer through RTGS/NEFT for credit to his

Bank Account. However, the EMD Amount of technically disqualified bidder will be

returned within 15 days from opening of price bids.

(f) EMD will be forfeited

(i) If the tender, which it covers, is withdrawn during the validity of the offer and

(ii) The successful bidder fails to furnish the security deposit/SD cum PBG in time.

(g) Bank Guarantee (wherever it is applicable) will be accepted if issued from following

banks only as per GOG GR No. FD/MSM/e-file/4/2024/2859/DMO, dated 01.05.2025

and revised time to time.

AXIS Bank IDBI Bank Rajkot Nagarik Sahakari

AU Small Finance Bank IDFC First Bank Saraswat Co-Operative

Bandhan Bank Jammu and Kashmir SBPP Co-operative Bank

Barclays Bank Jana Small Finance Bank SVC Co-Operative Bank

City Union Bank Karnataka Bank The Cosmos Co-op Bank

CSB Bank Karur Vysya Bank The Gujarat State Co-

DBS Bank India Limited Kotak Mahindra Bank The Mehsana Urban Co-

DCB Bank South Indian Bank The Surat District Co-op

Equitas Small Finance Standard Chartered Bank The Surat People's Co.

Bank Op. Bank Ltd

ESAF SmallFinance Tamilnad Mercantile The Kalupur Commercial

Bank Bank Co-op. Bank

FEDERAL Bank Utkarsh Small Finance The Panchmahal District

Bank Co-operative Bank

HDFC Bank YES Bank The Baroda District Co-

HSBC Bank Ahmedabad Mercantile Baroda Gujarat Gramin

Co-op. Bank Bank

ICICI Bank Nutan Nagrik Sahkari Saurashtra Gramin Bank

(h) Eligibility for Exemption of EMD as per GoG Procurement Policy

(i) Micro & Small Enterprises (MSEs) who participates directly in the tendering process

for the product which they are Manufacturers or Service Providers, and holds a valid

Udyam Registration for items / service under procurement, are eligible for exemption

from payment of Earnest Money Deposit (EMD).

Note: Agencies registered under Udyam in the capacity of Traders, Re-sellers, or

similar categories (i.e. other than Manufacturers/Service Providers) are not eligible

for EMD exemption.

(ii) Start-ups which participate directly in tendering process for the product which they

are manufacturing / service which they are providing and re-cognized by DPIIT under

the Start-up India Program and has obtained Udyam registration.

(iii) Organization which has registration certificate for the manufacturing product of the

tender, from Gujarat Khadi Gramodyog Board or Khadi and Village Industries

Commission (K.V.I.C) or Commissioner of Cottage Industries.

(iv) Board/Corporations/PSUs of the Central/State Government for their own

manufactured items.

(v) State Government recognized organizations like (i) organizations for blinds, dumb

and deaf, disabled, mentally disabled persons; (ii) women's self-help group

recognized by Gujarat Livelihood Promotion Company; which participate directly in

tendering process for the product which they are manufacturing / service which /they

(vi) Sellers who have got their credentials verified through the process of Vendor

Assessment by Vendor Assessment Agencies through GeM for the Primary

Product/Primary Service for which Bid/RA floated on GeM.

(vii) In keeping with GeM guidelines, OEM and service providers rendering services

directly or by its own and having annual turnover of INR 500 Crore or more.

(viii) In keeping with GeM guidelines, Sellers/Service Providers holding BIS license for

the Primary Product Category whose credentials are validated through BIS database.

Security Deposit will be collected from the successful tenderer at the rates mentioned

above. This may be recovered by deduction through running bills of the contractors and

/ or by treating the Earnest Money Deposit (Bid Security) paid at the time of submission

8 Revision of prices:

Revision of prices or any commercial terms affecting the price after opening of technical

bids shall not be considered and will be ignored.

9 Price Escalation:

No price escalation will be given till the completion of the contractual period. The bidders

must quote firm price only, during execution & extended period, without any escalation

towards labour, material, fuel etc., till completion of supply under contract unless & until

specified in the tender documents. In case, if the bidder does not offer firm prices, his offer

shall be rejected.

10 The rates quoted by bidder shall be based on his own knowledge, judgment of the conditions

& hazards involved and shall not be based on any representations. No claim on this account

shall be admitted by the GSECL.

11 The tender documents shall be legible and free from addition/alteration, over writings or

conversions of figures. Corrections unavoidable shall be made by crossing out, initialing,

dating and rewriting.

12 The rates quoted shall be firm and valid as per NIT or extension thereof for acceptance from

the date of opening of technical bid. After opening of technical bid, bidder shall not be

allowed to withdraw their tender. Any such withdrawal during the said period will entitle to

forfeiture of the Earnest Money Deposit submitted along with the tender and the GSECL

may take further action as per GSECL policy.

13 Conditional offer is liable to be rejected. Withdrawal or insertion of conditions unilaterally

after opening of tenders will not be permitted unless it is so desired by GSECL.

14 Chief Engineer,(Gen), Ukai TPS reserves the right to reject any or all tenders without

assigning any reasons thereof.

15 Technical Bids received will be opened if possible on the day and time indicated in the tender

notice by representing Officer nominated by GSECL as in presence of such of the bidders

who wish to be present. Time and date for opening of price bids will be determined by

GSECL and intimated to only qualified bidders..

16 The bidders shall submit their offer without any deviations to the technical specifications,

Commercial conditions and General Terms and Conditions of the contract

17 Tenders received after the time and date specified in the tender notice will not be accepted.

Once the offer is submitted by the bidder before the due date of submission, the bidder shall

not be allowed to submit revised / additional / modified offer after due date and time of

submission of tender. However, if the date of submission of tender is extended by GSECL,

the bidder may submit revised / additional / modified offer before extended due date and time

of submission. Bidders shall clearly mention “Revised Offer” on envelope and revised offer

shall only be considered.

18 If required, bidder may visit the site with advance confirmation from respective power station

before submitting the tender.

19 The bid submitted by bidders who are listed under declaration of ineligibility for corrupt or

fraudulent practices issued by the Government, the list of Blacklisted contractors announced

by GSECL/GUVNL subsidiaries, shall be rejected.

20 Any tender not bearing signature of the bidder & with seal of company on all the documents

accompanying the tender is liable to be rejected.

21 The notice inviting tender/clarification/amendments/corrigendum, general instruction to

bidders and all other documents of this tender shall be the part of the contract.

22 The information given in this specification is in good faith and meant to serve as a guide to

the bidder. It is, therefore, imperative that bidder shall obtain and examine for himself all the

data, information and particulars required for the satisfactory execution of the contract under

this enquiry/tender. The submission of a bid by bidder implies that he has fully read the

specifications, scope, bid drawing, tender document and All the tender terms and conditions

of Contract and has made himself aware of the scope and the specifications. GSECL shall

not, therefore, after acceptance of the bid, pay any extra charges for any reason whatsoever.

23 Every page of the bid document/amendments/corrigendum shall be signed and dated in ink

by the bidder as a token of having examined the same.

24 ACCEPTANCE / REJECTION OF BID

A. GSECL reserves the right to accept or reject any bid in whole or part and/or accept other

than the lowest bid without assigning any reasons.

B. The bid is liable for rejection prima facie, if it is:

a. Not in the prescribed form.

b. Not properly signed by the BIDDER.

c. Not conforming to TENDER specification.

d. Tender fee & EMD cover Received after expiry of the due date and time.

e. Bid submitted without payment of Tender fee & EMD (in case of paid through

Demand Draft / Bank Guarantee),

f. Online tender not filled and Hard copy of Tender fee & EMD cover Sent.

25 Any clarification/queries asked by GSECL / GSECL's representative about tender/offer shall

have to be furnished by the bidder within stipulated time; otherwise the offer of the firm will

be liable to be rejected.

26 Tenders which do not fulfil all or any of the above conditions or incomplete in any respect,

are liable to rejection.

27 a) GSECL. reserves the right to accept/reject/Cancel any or all the offers/tenders, extend

dates and / or re-advertise tender, and /or modify the process at any stage of the process

without assigning any reason thereof.

b) GSECL reserves the right to accept any tender irrespective of whether it is lowest or not

or to reject all the tenders without assigning any reasons thereof.

c) Tenders departing from the stipulated technical specifications, commercial conditions

or the method of bidding in a radical manner are liable to be rejected.

28 Relationship with employee

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering Company or his/ her relative as defined

in Section 2(77) of the Company’s Act. 2013 is 10% or more, the tendering Company will

not deal with such Company/ Firm at all.

Tenderer, therefore, must specifically disclose this fact in his technical Bid. Non-disclosure

of such facts would immediately disqualify the tenderer for further dealing with the tendering

29 If participating bidder/agency have stake in one or more other agencies/ bidders who are

participating in same tender and on account of submission of wrong information/ declaration

in the tender / enquiry, than the bidder will be declared as disqualified automatically and

EMD & SD will be forfeited. Further, GSECL shall take stern action including Stop dealing

with their firms.

30 Tenders shall be evaluated on firm price on End-Cost basis including of GST and various

Taxes if any, unless & until specify in tender documents. Accordingly, bidder shall have to

fill up taxes and duties in Rupees instead of percentage at online price bid on portal.

31 If the bidder has opted for the composition scheme of GST, the same must be clearly

specified with valid declaration and certificate from department. In the event of

withdrawal/cessation of the bidder from composition scheme during the tenure of the

contract, the rate (i.e. Price) mentioned in the prices bid shall be final and any additional GST

will have to be borne by the bidder. In no case additional amount toward GST or otherwise

will be paid /reimbursed to bidder.

32 Every bidder should mention separate HSN/SAC Code and rate of GST and cess as

applicable, if not specifically mentioned then company will have the option to take the prices

as exclusive of taxes and duties at maximum higher slab rates for the evaluation of tenders.

33 Every bidder shall have to inform their GSTIN NO of the registered place where from the

bidder intends to supply the goods/services, meaning thereby the bidder has supply the

goods/services from the relevant declared / registered place(s) of supply Only.

34 It should be clearly understood that the GSECL will not reimburse any cost incurred by you

for the Preparation of offer, site visit, collection of information, or, if you are selected, for

contract or negotiation.

35 Bidders are requested to remain in touch with the web-site for any amendment/ corrigendum

or extension of due date etc. At any time prior to the deadline for submission of bids, the

GSECL may, for any reason, whether at its own initiative, or in response to a clarification

requested by a prospective Bidder, amend the bidding documents.

The amendments will be posted at e-Tender Portal for viewing by the Bidder. The

amendments will be binding on Bidders and it will be assumed that the information contained

therein will have been taken into account by the Bidder in its bid. Bidders are also advised

to regularly check e-Tender Portal regarding posting of Amendment, if any.

36 If party has two registrations, out of which one is cancelled than party has to provide the No

due certificate from GST Department for the cancelled GST Registration.

37 Conflict of Interest among Bidders/Agents: -

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such

conflict of interest can lead to anti-competitive practices to the detriment of Procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A

bidder may be considered to have a conflict of interest with one or more parties in this bidding

process for quoted item, if:

(a) They have proprietor/ partner(s)/ Director(s) in common; or

(b) They receive or have received any direct or indirect subsidy/ financial stake from any

(c) They have the same legal representative/agent for purposes of this bid; or

(d) They have relationship with each other, directly or through common third parties, that

puts them in a position to have access to information about or influence on the bid of

another bidder; or

(e) Bidder participates in more than one bid in this bidding process. Participation by a bidder

in more than one Bid will result in the disqualification of all bids in which the parties

are involved. However, this does not limit the inclusion of the components/ sub-

assembly/assemblies from one bidding manufacturer in more than one bid.

(f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their behalf

in a particular tender enquiry. One manufacturer can also authorize only one agent/

dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

Indian/ foreign agent on behalf of only one principal.

(g) A Bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

(h) In case of a holding company having more than one independently manufacturing units

or more than one unit having common business ownership/ management, only one unit

should quote. Similar restrictions would apply to closely related sister companies.

Bidders must proactively declare such sister/ common business/ management units in

same/ similar line of business.

(i) Bidder shall not act in contravention/ violation to the provisions of competition act, as

amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration as per ANNEXURE,

that bidder shall not have conflict of interest/related with other bidders for particular quoted

item, as above.

38 Stop Dealing/Blacklisting/Banning for business Dealing

As per GSECL policy, A Firm/bidder will be placed in a Stop deal/ banned for business

dealing / blacklist, if the Firm/bidder has carried out any of the following mischief/mal

practices with GSECL.

(a) Has submitted fake, false or forged documents / certificates.

(b) Has revised / withdrawn price bid after opening of Techno-commercial bid, until and

unless it is sought for.

(c) Has tampered with the stipulated tendering procedure.

(d) Has refused to accept Letter of Acceptance / Purchase Order / Work Order after the same

is issued by the Company within the validity period and as per agreed terms and

(e) Has committed breach of contract or has failed to perform a contract or has abandoned

(f) Has failed to submit all the necessary tests reports / documents within time schedule /

as per Company’s time limit, as mentioned in the LOA, if the Letter of Acceptance

(LOA) is placed subject to submission of type reports / documents to the firm.

(g) Has supplied inferior quality / defective materials and refused to replace with stipulated

time frame, as specified by the Company.

(h) Has substituted materials in lieu of materials supplied by the Company or has not

returned or has short returned or has un-authorisedly disposed of materials / documents

/ drawings / tools or plants or equipment supplied by the Company.

(i) Has involved in malpractices such as bribery, corruption, fraud, canvassing and

(j) Has un-authorisedly obtained official company information or copies of documents, in

relation to the Tender/Contract.

(k) Has failed to follow the stipulated mode of communication, if specified by the tendering

authority / purchaser.

(l) Has parted with, leaked or provided confidential / proprietary information of the

Company given to the firm only for its use (in discharge of its obligations against an

order) to any third party without prior consent of the Company.

(m) Any other ground for which in the opinion of the Company makes, it undesirable to deal

with the Firm, and.

(n) In case the State Government directs the Company to place a firm in stop dealing /

banned for business dealing / blacklisting.

39 In the event of any dispute regarding any clause of contract, the decision of the undersigned

shall be final and binding on the contractor.

40 Bidder shall have to submit all section of Tender document, Corrigendum, Amendments,

annexures, appendices, including of GSECL’s Terms and conditions duly signed with seal

as a token of acceptance.

41 Conditional offer will not be considered for qualifying however whether to accept or not is

sole right and decision of undersigned shall be final and no any further communication in the

matter will be entertained.

42 VENDOR MANAGEMENT SYSTEM (VMS) of GSECL

(a) The bidder shall have to register in VENDOR MANAGEMENT SYSTEM of GSECL

for the payment of supplies. Accordingly, provide necessary details for completion of

VMS registration process by bidder.

(b) For registration in GSECL's VENDOR MANAGEMENT SYSTEM (VMS)

https://vms.guvnl.com, vendor shall have to submit details of PAN, GST, official email

ID (for receiving OTP), bank details, and any other information as required.

(c) After successful registration, the vendor will receive a VMS link, along with a login ID

and password, to process invoices.

(d) Vendor must upload invoice of supplied material in VMS portal to process payment.

(e) The SOPs for New Vendor Registration and Invoice Submission are available at the link

(f) Upon registration on VMS by bidder, it is facilitate GSECL to tracking payment status

online and payment to be process timely.

(g) Bidder shall have to furnished GST Certificate, PAN, e-mail ID, Contact Number and

Bank details along with bid.

Declaration: I/We agree to supply the article noted above at the rates herein tendered by me/us

subject to the condition of ‘tender and supply above given at the tender inquiry which I/We

have carefully read and which I/We have thoroughly understood and to which I/We agree.

Signature of the Tenderer

Date: Place: Company’s Round Seal

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Ukai Thermal Power Station, Ukai Dam, Taluka: Songadh, Dist.- Tapi, Gujarat –

Ph. 91-2624-233215, 233257, e-mail: [email protected]; Website: www.gsecl.in

CIN: U40100GJ1993SGC019988. GSTIN: 24AAACG6864F1ZO

SECTION B: Specific Terms and Conditions of Tender

Design, Supply, Erection, Commissioning, Testing and

Comprehensive O&M for 10 (Ten) Years for

Grid Connected Rooftop Solar Photovoltaic Power

Project at Urjanagar Colony, TPS Ukai.

1. DELIVERY SCHEDULE: Delivery period shall be applicable as follows:

Supply+ Works and O&M: Completion period shall be as mentioned in detailed at cl.

No. 6.9 for supply and works Time line.

2. The evaluation shall be, overall all lowest-1 offer on firm end cost price (inclusive of all

charges, taxes and cess if any). Consequently, the purchase order shall be placed for

overall item to those bidders who are L-1 bidder for their technically qualified for overall

Moreover, as the tender is to be finalized on an overall L-1 basis, the quantity of the tender

items shall not be divisible. Accordingly, the purchase preference and quantity distribution

provisions under Clause no. 3 of the General Terms and Conditions (GTC) shall not be

3. PENALTY FOR LATE DELIVERY:

A. Liquidated Damages for Delay in Commissioning

If the Contractor fails to achieve successful commissioning of the plant within the due date

specified in Clause 6.9.2, Liquidated Damages (LD) shall be imposed.

LD shall be charged at Rs.50 per kW per day on a pro-rata basis.

Partial capacity already commissioned and accepted shall be excluded from LD

Maximum delay period: 90 days, with Penalty shall be applicable as above.

Further, if delay exceeded more than Three (3) months, GSECL may terminate the

Contract and complete the Project through another agency at the risk and cost of the

B. Liquidated Damages for Underperformance during PR Test (EPC Phase)

During the Performance Ratio (PR) Test, any shortfall in PR as per Appendix 12A shall

attract LD after the first unsuccessful attempt.

First PR Test Failure:

No penalty will be charged.

Contractor must carry out necessary corrections and repeat the test within 10 days.

Second PR Test Failure:

If PR falls below 0.75, a penalty of 1% of the EPC cost (including taxes & duties) of the

installed capacity shall be levied.

Penalty shall be recovered from the pending payments and the Performance Bank

Guarantee (PBG).

O&M period shall commence irrespective of the final PR test result.

C. GST & Cess on Penalties

Applicable GST and cess will be levied on the total Liquidated Damages or penalties.

D. PR-Based Penalty during O&M Period (10 Years)

During the O&M period, the Contractor must maintain yearly PR as per the benchmark

table (i.e. PR during O&M).

If the Contractor fails to achieve the benchmark PR for any particular year, a penalty shall

5% of the particular year O&M contract value for every 0.25% shortfall in PR.

Penalty shall be calculated only on the O&M contract value, not on EPC value.

GST and cess shall also be charged on the total O&M penalty.

E. Example (O&M PR Penalty)

Yearly benchmark PR = 71%

Achieved PR = 70%

Shortfall = 1% = 4 blocks of 0.25%

Penalty = 4 × 5% = 20% of the particular year O&M contract value

4. PAYMENT TERMS

As per tender document 6. General Terms and Conditions at point no. 6.56 & 6.57.

5. REPEAT ORDER

GSECL reserves rights for the placement of repeat order @ 50 % of the order

quantity/value of A/T at the same prices, Terms and Conditions stipulated in the original

contract within 6 (Six) months of the order.

In special circumstances GSECL reserve the right to place repeat order up to 100% of the

original quantity of the A/T at the same prices, Terms and conditions stipulated in the

original Contract as mutually agreed upon

As per tender document 6. General Terms and Conditions at point no.

7. SECURITY DEPOSIT (SD): Security Deposit will be charged as per table below.

Security Deposit

Category of the Unit Tender for Purchase up-to Tender for Purchase of

Rs.5 Lakh more than Rs.5 Lakh

Organizations Which

Are Exempted From

Exempted 3% of order end-cost value

Paying Tender Fee &

EMD as Per the ITB

clause No. 7(h).

For all other enterprises 5% of order end-cost value 5% of order end-cost value

The successful Tenderer’s will be required to pay an amount equivalent to 5% of the value

of the Order (End Cost) against letter of intent as per GOG guideline as a Security Deposit

for satisfactory execution of the contract. Such security deposit will be payable either in

form of D.D./Bank Guarantees or accepted by NEFT/RTGS. Bank Guarantees will be

acceptable from the Nationalized Banks or any other Banks, as Notified by the Finance

Department, Govt. of Gujarat from time to time. The Bank Guarantees will be executed

on the standard form prescribed by the GSECL.

Bank Guarantee with validity period of additional 01 (One) month i.e. more than actual

delivery period to safeguard GSECL’s interest in case any eventuality happening on the

last day of the delivery period after office hours of the Bank or Bank holidays. Bank

Guarantees for interim period will not be allowed. If by any reasons the supply period is

extended then supplier should undertake to renew the Bank Guarantee at least 01 Month

before the expiry of the validity failing which GSECL will be at liberty to encash the same.

S.D. should be paid within 07 (Seven) days after receipt of the LOI.

In the event of non-submission of the Security Deposit as above by the successful tenderer, the

same will be collected/ recovered at the rates mentioned above from the successful tenderer

through deduction from their running bills and / or by treating the Earnest Money Deposit (Bid

Security) paid at the time of tender submission.

8. SECURITY DEPOSIT CUM PERFORMANCE BANK GUARANTEE:

As per tender document 3. INSTRUCTION TO BIDDERS at point no. 3.11.5.

9. PURCHASE AGREEMENT:

The successful bidder has to execute agreement (in GSECL prescribed format) on non-

judicial stamp paper of Rs.300/- duly notarized as per annexure within 10 days after the

payment of S.D. /PBG amount. The cost of non-judicial stamp and notary charges will be

The agreement shall be executed between GSECL and the authorized representative of

successful bidder as mentioned hereunder.

GSECL shall issue a detail A.T/Purchase order/work order incorporating various terms and

Agreement shall be executed:

1. On approval of the offer of successful Bidder, a Contract Agreement is required to

be executed between the GSECL and the successful Bidder.

2. An Officer who signs the LOA / Purchase Order be authorized to sign the Agreement

documents on behalf of GSECL&

3. From the successful Bidder’s side the Agreement can be signed by the Authorized

Representative as under :

3.1 If the Authorized Representative is from a Partnership Firm, then a certified copy of

the Registered Partnership deed must be attached along with the signatures of other

partners who have authorized the particular partner to execute and sign the

3.2 If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the

person to execute and sign the Agreement on behalf of the firm, passed by the Board

of Directors along with the Company’s Seal must be attached with the Agreement;

3.3 If it is a Proprietary Firm, then the Proprietor himself should execute and sign the

Agreement and his full residential address must be available in the file.

Upon submission of security deposit/ PBG and signing of Agreement, GSECL shall issue

a detailed A.T/Purchase order/work order incorporating various terms and conditions.

10. VERIFICATION OF BID DOCUMENTS (TPI):

All bidders shall submit the details/documents in support of Technical Qualification

Requirements duly certified and verified for authenticity from Specified Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing CA/CA

Firm along with a certificate regarding verification of authenticity of documents as per the

format placed at Annexur-1. All the documents submitted by the bidder in support of the

meeting Technical QR only shall be digitally signed by the Specified Third- Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing

In case documents are certified & verified for authenticity through TPIA, the verification

and certification of authenticity of documents is acceptable from any of the following

1. M/s. Competent Inspectorate and Consultants Pvt. Ltd. Hyderabad, India.

2. M/s. Gulf Lloyds Industrial Service India Pvt. Ltd.- Ahmedabad.

3. M/s. International Certifications Services.

4. M/s. Intertek India Pvt. Ltd.

5. M/s. SGS India Pvt. Ltd.

6. M/s. Moody International (India) Pvt. Ltd.

7. M/s. TUV SUD South Asia (P) Ltd.

8. M/s. TUV Rheinland (India) Pvt. Ltd.

9. M/s. Bureau Veritas (India) Pvt. Ltd.

10. M/s. Hertz Inspection & Services Pvt. Ltd.

11. M/s. IRCLASS Systems and Solutions Pvt. Ltd.

Bidders shall be responsible for getting their documents/ credentials verified & certified

by the Specified Third-Party Inspection Agency (TPIA) or Statutory Auditor of their

Company or Practicing CA/CA Firm in support of Technical QR. All the costs pertaining

to third party verification and certification (including those by statutory auditors) shall be

borne by the Bidder. GSECL shall have no liability (financial or otherwise) towards the

same and shall not be liable for any claim/ dispute between the bidder and the Specified

Third-Party Inspection Agency (TPIA) or Statutory Auditor of their Company or

Practicing CA/CA Firm."

The following website may be referred for contact details of above TPIAs:

http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php

List of Documents to be certified are as under,

1. Supporting documents in respect of pre-qualification criteria.

2. Past purchase order copy. (other than GSECL)

3. Satisfactory P.O. Completion certificates (other than GSECL)

4. Performance/Experience certificates (other than GSECL)

5. Average annual financial turnover for the last three years.

6. Financial standing through latest I.T.C.C Annual report (balance sheet and Profit &

Loss Account) of last 3 years.

7. Certificates/licenses of participating firm in respect of PQC.

Verification for authenticity shall not be applicable in following cases

1. Bidders having proven track record or regular suppliers/Contractors(i.e.

2. If the bidder is submitting past PO copies, executed with GSECL as these documents

can be verified internally.

Appendix 1 (TPIA)

Undertaking from Third Party Inspection Agency/Statutory Auditor or Practicing CA/CA

(On letter head digitally signed by a person duly authorized to Sign on behalf of the firm)

Chief Engineer (Gen.)

Thermal Power Station, Ukai

Subject: Authentication of veracity of documents submitted by M/s …….. in support

of Meeting the Qualifying Requirements.

Ref: Tender no. …………………..

Name of the Package/ Tender: ………………………………………

M/s. ………………. (hereinafter called Bidder) having Registered office at

………………… intend to participate in above referred tender of GSECL.

The tender condition stipulates that the bidder shall submit supporting Documents

pertaining to Qualifying Requirement duly verified and certified by Third-Party

Inspection Agency (TPIA) or Statutory Auditor of their Company or Practicing

CA/CA Firm as per the list mentioned in the bidding documents.

In this regard, it is hereby confirmed that we have examined the following documents,

which are also attached with this letter. The same has been verified from the Original

Documents and / or Client for authenticity.

We hereby confirm that the following documents are found to be genuine and authentic.

1. Doc ref. no. ……….. dated …….. (Name of document)

2. Doc ref. no. ……….. dated …….. (Name of document)

All the aforesaid documents have been digitally signed by us as a certificate of

We further confirm that we neither have any vested interest in aforesaid tender nor have

any conflict of interest in respect of above tender.

This certificate is issued at the request of M/s ………………. (Bidder) for the purpose

of participating in the subject tender/s.

Terms and Conditions regarding Labour Laws

During the entire period of the contract, the Contractor and his Sub- Contractors shall at all

times comply with all applicable labour laws, rules, regulations, notifications, and bye-laws

issued by the Central Government, State Government, or Local Authorities. This includes all

existing laws as well as any amendments or new notifications that may come into force during

the contract period.

The Contractor and his Sub-Contractors shall, at all times abide by the following Acts/Statutes

related to Human Resources:

1. Factories Act, 1948;

2. Contract Labour (Regulation & Abolition) Act, 1970;

3. EPF & MP Act, 1952;

4. Building & Other Construction Workers (Regulation of Employment & Conditions of

Service) Act, 1996;

5. ESI Act, 1948;

6. Minimum Wages Act, 1948;

7. Payment of Wages Act, 1936;

8. Payment of Bonus Act, 1965;

9. Payment of Gratuity Act, 1972;

10. Workmen's Compensation Act, 1923;

12. Maternity Benefit Act, 1961;

13. Inter-State Migrant Workmen (Regulation of Employment & Conditions of Service) Act,

14. The Building And Other Construction Workers' Welfare Cess Act,

15. The Carriage by Road Act,

The above list is only indicative and not exhaustive. The Contractor shall remain fully

responsible for ensuring compliance with all other applicable labour and welfare legislations,

rules, and regulations in force during the contract.

The following are some of the major responsibilities of the contractor, in addition to other

obligations prescribed under various labour laws, rules, and regulations issued by statutory

authorities such as the State Government or Government of India from time to time, which the

contractor shall strictly comply with during the execution of the contract.

1. The Factories Act,

The contractor should not deploy worker below the age of 18 years and above 60 years for

the awarded work.

Earn Leave shall be paid to their bonafide contract workers as per the provisions of the

Payment of Earned Leave should be made monthly together with wages for better

compliance of law. The contractor shall maintain Earn Leave Register in Form No. 19 as

per the provisions of the said Act and submit the same on demand.

All the written registers, Performa etc. shall be maintained up to date and kept ready for

inspection at any time or submitted on-time to the concerned authorities as per applicability

of the Acts by contractor.

2. The Contract Labour (Regulation and Abolition) Act,

The Contractor / Agency shall have to obtain the Labour License under Contract Labour

(Regulation & Abolition) Act from the appropriate authorities before commencement of

work. The contractor shall maintain a valid labour license under the Contract Labour

(Regulation and Abolition) Act for employing necessary man power to be required by

The contractor should not be allowed to engage fifty (50) or more contract labourers

without initiating to obtain the labour license under the Contract Labour Act. (The said

number i.e., fifty (50) or more includes Supervisor and other staff).

3. Minimum Wages Act,

Contractor shall have to make the payment of wages to the Contract Labours engaged by

them, on or before 7th of every month through nearest Nationalized Bank compulsory,

preferably situated in the premises of TPS area in case of all works contract. The

Contractor shall supply copy of Bank Statement duly stamped by the Concerned Bank as

well as debited entry of amount displayed in the contractors' own bank account as token

of proof towards payment of Wages through CLIM/prevailing system at relevant time.

Apart from Payment of wages through Bank, Contractors shall have to make all other

payments like Advances, Bonus, Leave Encashment etc. to their labours through bank only

and cash payment/entry will not be allowed.

Wages rates for contract labourers are applicable as per the terms and conditions of the

license. The contractor shall have to pay wages to workers as notified by the Government

of Gujarat from time to time.

Any default to pay the minimum wages to the engaged workers and deprived of their right

to minimum wages payment on or before 7th of each month shall be dealt as per the

provision of labour laws. Recurrence of the same may lead to cancellation of awarded

4. The Provident Fund and Miscellaneous Provisions Act,

The contractor must possess separate P.F. code on the name of the Firm /Agency

/Company itself for the subject work.

It should be ensured that all the contract labours engaged by contractor are covered under

the provident fund scheme and employee's pension scheme and their contribution must be

remitted regularly to the concerned RPFC. The photocopies of challan along with ECR in

this regards should be submitted regularly to the User Department to enable their onward

billing clearance.

The contractor shall submit along with his bill (month wise) statement regarding

deductions against employees' provident fund and family pension scheme in respect of

each concerned employee.

Provident fund and family pension scheme at the rate of 12 % of wages (or at the rates

made applicable by the Government time to time). The contractor's contribution and his

workers contribution towards provident fund and family pension scheme shall deposited

by the contractor with concerned PF Authorities.

5. Workmen's Compensation & Employer's Liability Insurance.

The contractors shall have to obtain Employee Compensation Policy under the Employees

Compensation Act before starting the work. Employee Compensation Insurance shall be

obtained for all the workers engaged for the execution of awarded contract. If any of the

work is sub-letted, the contractor shall ensure that the sub- contractor take and provide

workmen's compensation and Employer's liability insurance for the labours engaged.

Contractor is liable to pay compensation in case of accidental injury arising out of and in

the course of employment as per the said Act and shall bear medical expenses due to on

6. The Payment of Gratuity Act,

For better compliance, contractor shall pay amount of gratuity on a monthly basis along

with the payment of wages, calculated on a pro-rata basis per month, which is equivalent

to 15 days' wages for each completed year of service for every worker. (* applicable to

ARC / BRC works contract only)

7. The Payment of Bonus Act,

Every worker shall be entitled to be paid by the contractor in an accounting year, bonus,

in accordance with the provisions of this Act, For better compliance, the contractor should

pay bonus amount on a monthly basis along with wages calculated on a pro-rata basis per

month. Contractor has to submit the paid bonus details of its worker in

Form No. C as per the provisions of the said Act as and when required by the Govt.

Authority as well as by GSECL.

8. The Maternity Benefit Act,

Contractor shall ensure provide Maternity Leave and other benefits as per the provision of

9. The Building and other Construction Workers' Act,

For any construction work, fall under the definition of Section 2(1)(d), happening outside

/ inside the Factory premises the said act will be applicable and the contractor or its sub-

contractor shall be liable to comply with the provisions framed there under.

10. The contractor shall give preference to existing or local contract workers for

engagement in the awarded contract and shall issue appointment orders to each and every

workers individually at the time of their engagement during the period of contract and

terminate the same at the end of the each contract.

Follow the mentioned procedure at each milestone for the execution of works contract.

11. On Commencement of Contractual Work

1. Before starting the work, the contractor may contact Labour Welfare Officer /

Industrial Relations Officer for all formalities related to labour law compliance before

commencement of the contract and onward Labour Law compliance thereof, so that

later no dispute will arise in respect of compliance of labour laws.

2. It is the responsibility of the contractor to ensure that contractor's employees maintain

strict discipline as regards security, methods of safe working etc, and not to cause any

hindrance to smooth running of power station or in execution of duties by GSECL

staff. Any lapse in this regard will be viewed seriously and if lapse found, contract is

liable to be terminated. If any of contractor's staff is found unsuitable or not behaving

properly, the contractor shall have to remove such worker from the work-site on

demand by EIC. To maintain harmonious industrial relations amongst contract labours

is solely the responsibility of contractor. Any breach of the same will be viewed

3. A digital system developed at the request of the agencies working at the premises of

GSECL, is to facilitate them for easy, efficient, effective management of data, gate

passes, attendances, medical records, Police Verification documents etc related to

their employees / workers deployed for various works and services against work order

4. On receipt of LOA and before commencement of work, authorized representatives of

the agency shall login in the CLIMS online portal / prevailing system at relevant time

and apply for registration of their employees / workers uploading all information with

required documents in digital form. Upon completion of due verifications, clearance

by EIC and HR departments, contracting agency will obtain gate passes. GSECL will

only consider documents like wage sheet duly accepted and signed by individual

workers, as per the engagement/deployment duration/hours of individual worker duly

certified by the agency, being the employer, for the purpose of payment of bills and

HR clearances. Agency shall be solely responsible for maintaining accurate and up-

to-date data of their workers in the portal/ prevailing system at relevant time. All

statutory compliances under prevailing laws shall remain the responsibility of the

contracting agency. The agency shall indemnify GSECL against any liabilities arising

from non- compliance of legal provisions or inaccuracies in the data maintained by

them in the digital portal of CLIMS/prevailing system at relevant time.

5. The Contractor who intends to engage labours more than the specified limit under law,

then necessary - Form No. V under the Contract Labour (R& A) Act, 1970 or Form

No. VI under the Interstate Migrant worker (employment regulation) Act 1979 as

applicable is to be obtained for the purpose of obtaining Labour License from the

Licensing Authority.

6. It shall be the duty of the Contractor or his Supervisor to ensure Bio-Metric punching

and reporting at the location of work.

7. The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintaining of various registers and records required under the

Labour laws and contracts. No payment for such supervision shall be admissible.

8. The gate passes obtained for any specific work order will be valid for that specific

work order only and contractor should not divert the man power for any other work

order. If any work or part thereof is desired/required to sublet, the contractor shall

obtain the necessary permission of EIC in black and white well in advance which is

mandatory for considering the statutory documents of agency other than the agency

who awarded work order.

12. During Contractual Work under the progress:

1. All Contractors shall have to make the payment of wages to the Contract Labours

engaged by them, on or before 7th of every Bank preferably situated in the premises

of power station area. The Contractor shall supply copy of Bank Statement duly

stamped by the Concerned Bank as a token of proof towards payment of Wages

through CLIMS / prevailing system at relevant time.

2. All Contractors has to comply & maintain statutory documents registers under the

provision of labour laws & EPF Act.

3. In case the contractor having more than one contract in the same TPS, the contractor

shall have to obtain work order wise separate Gate Passes and submit the same with

the documents of statutory compliance that too work order wise every month to the

User Department to enable their onward billing clearance.

13. CONTRACTOR TO INDEMNIFY THE GSECL REGARDING LABOUR LAWS

The contractor shall indemnify and keep indemnified the GSECL, and every member,

officer and employees of the GSECL, also Engineer-in-charge and his staff against all

actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in

connection with the matter referred in above clauses and elsewhere and against all actions,

claims demands, cost and expenses which may be made against the GSECL by any

workman/ employees of contractor or any sub-contractor and or from any liability any wise

to any workman/employees of the contractor or sub-contractor under any laws, rules or

regulation having in force of law including but not limited to claims against the owner

under employee compensation Act, 1923. The Employee's Provident Fund Act.1952,

and/or the contract labour (Abolition and Regulation) Act,

The GSECL shall not be liable for or in respect of or in consequence of any accident or

injury to any workmen or other person in the employment of the contractor or his sub-

contractor, and the contractor shall indemnify and keep indemnified the GSECL against

all such damage and compensation and against all claims, demands proceedings costs,

charges and expenses whatsoever in respect of or in relation thereto.

The contractor shall at his own expense / risk and cost to comply with all the labour laws

as above-mentioned and keep the G.S.E.C.L. indemnified in respect thereof.

GSECL : shall be entitled / empowered to deduct directly from the bills, the amount to be

paid to engaged bonafide contract workers or the contract workers engaged by Sub-

contractor; any sum or sums payable by main contractor / sub-contractor and which

sum/sums the Corporation is required to pay in capacity of Principal Employer on account

of the default of contractor in respect of all liabilities incurred out of non- compliance

regarding any provisions of Labour Laws and same amount shall be recovered from the

pending dues of the contractor with 15% administrative charges.

Any other rules and regulation, conditions, circulars etc., that are in force at present and

that may be framed by the GSECL from time to time in connection with contracts will be

binding and acceptable to contractor.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various labour laws in force from time to time from Statutory

Authorities like State Government, Government of India, which the contractor shall have

to comply with.

The contractor shall provide the name of authorized representative, as provided to other

statutory Government authorities and will be notified to Engineer In-Charge time to time.

14. Submission of Statutory documents to ensure the compliances:

The contractor shall upload statutory documents, work order-wise, under Labour Laws and

EPF in CLIMS / prevailing system at relevant time.

Required documents shall be uploaded by the contractor in existing portal /prevailing

system at relevant time invariably each month to Engineer In-Charge for onward process

and smooth clearance by HR Department.

List of documents required for gate passes of contract workers through clims /prevailing

Description of documents attached

1 Copy of Work Order

2 Copy of P. F. Code No.

insurance Policy as per subject of work order under the

Workmen Compensation Act,l923

Contract agreements/ subletting work contract documents with

Copy of Id proof of Aadhar card or Election voting card or

driving license or Passport only

6 Copy of Police Verification in respect of each contract workers

15. The contractor whose work order value is above Rs. 5 lacs shall have to submit

"Declaration cum Indemnity Bond" on Rs. 300/- Non-Judicial stamp paper in prescribed

Performa (Annexure- "B") with Agreement and Indemnity Bond before the

commencement of the contract.

DECLARATION CUM INDEMNITY BOND

(On Rs.300/- Non Judicial Stamp Paper duly notarised)

THIS DECLARATION CUM INDEMNITY BOND made at……………………. (mention

location) by M/S………………………………….having its reg. office at

…………………………(hereinafter)………referred to as "Contractor" which expression

shall unless it be repugnant to the context or meaning thereof, be deemed to mean and include

their respective assigns, successors, executors, subcontractors and / or administrators) of the

ONE PART in favour of

M/S. Gujarat State Electricity Corporation Limited having its power Station at…………….

Thermal Power Station…(hereinafter………….…………..referred to as the "Company" ),

which expression shall unless it be repugnant to the context or meaning thereof be deemed to

mean and include its assigns, successors) of the OTHER PART.

WHEREAS the COMPANY has entered into a contract with the Contractor for the work of' "

………………………………………under order No:…………………..dtd:…………. here

in after called the "Contract")

AND WHEREAS it is one of the essential conditions of the Contract that the Contractor shall

comply with all the provisions of the Labour & Industrial Laws, as may be applicable from

time to time for the discharge and completion of the works and completion of the Works and

Services covered under said Contract Labour (R & A) Act 1970,Child Labour (Prohibition and

Regulation) Act 1986,The Employees Provident Funds & Miscellaneous Provisions Act,

1952,Employees State Insurance Act 1948 Minimum Wages Act,1948,Payment

Act,1965,Payment of Wages Act,1936, Employees Compensation Act.1923, Factories

Act,1948 and other Labour Laws, Rules, Notifications and Codes which are at present

applicable to the contractor and which may be applicable during the tenure of the contract

(hereinafter referred as the 'Laws').

AND WHEREAS the Contractor has agreed to execute this Declaration cum Indemnity Bond

to this effect and has agreed to indemnify and Company, its Directors, Officers and employees

and representatives indemnified and hold harmless against all third party claims, charges,

penalties, fines, expenses, losses, damages costs, suits or any other levy against the Company

and/or the management due to the failure of the Contractor to observe or follow all applicable

NOW THIS DEED WITNESSETH AS UNDER

1. The Contractor hereby declares that all acts, deeds, actions, activities, conduct and lapse,

delays, misdeeds, faults, breaches, inactions etc done by his assigns, successors, executors,

subcontractor and / or administrators shall be construed to be have been done by the

contractor and he alone shall be liable for such acts, inactions etc.

2. In consideration of the Company awarding the Contract to the Contractor subject to the

condition of execution of this Declaration cum Indemnity bond, the Contractor declares

and represents to the Company that the Contractor has obtained all Statutory registrations,

Certificates, licenses and approvals required under the Laws enabling the Contractor to

execute the Contract in a legal and lawful manner.

3. That in the event of any liability arising out of non-compliance of any 'Laws' of the land

by the Contractor in connection with the Performance of the contract, the Contractor shall

bear all the resultant liability (ies) whatsoever, if any and that the company, its Directors,

Officers and employees, representatives, shall not be liable for any such liability(ies). The

Contractor undertakes to indemnify and keep the Company and its Directors, Officers and

employees, representatives indemnifies, defend and hold harmless, against all losses, costs,

damages, claims, penalties, interest, expenses, demands, fines, legal liability, causes of

action, injury to persons, suits etc., which may be suffered, incurred, undergone and /

sustained by the Company including the Costs and expenses that may be incurred in

defending any such liability(ies) claim(S), Proceeding (S) etc. that maybe made or taken

or taken or arise on the same by any Person, body, authority, government, judicial / quasi

- judicial authority due to the failure or non-compliance of any such laws and rules there

under (including any amendments in acts, laws, statutes & rules there under) of whatsoever

kind and nature arising out of or in any way connected with, whether or not such acts or

omissions are actual or alleged, active or passive with regard to the discharge of the said

4. The Contractor further declares that in case of any suit / claim / right / damages /

compensation / fine / levy / charges / expenses / losses / penalties / costs raised by the third

party, including contract labours engaged by the contractor, he shall join such proceedings

in such Suit/Court/Tribunal/Authority and effectively defend the same.

5. The Contractor hereby agree and undertakes to make good any loss, damage, claims, suits,

demands, decrees, expenses that the Company may suffer to the fullest satisfaction of the

Company and if the Contractor fails to make good the same then the Company shall have

the right to recover the same from and or any other loss sustained, without any restriction

or limitation, together with any other incidental expenses, costs, and all incidental logistic

expenses etc that may be suffered by the Company from the Contractor and the Contractor

hereby further confirms and declares that this Declaration cum Indemnity Bond is

irrevocable and shall be final and binding on him, his heirs, executors, administrators, legal

representatives, successors, subcontractors and assigns, wherever the context applies. any

claims, demands, shall be adjusted against any amount due and payable to the Contractor

and the Company shall have the right to withhold any amounts due and payable to the

Contractor, till the settlement of such claims, disputes to the Contractor towards discharge

of such claims, obligations etc.

6. This Declaration cum indemnity bond shall be in accordance with the laws of India and

any dispute between the parties with regard to this Declaration cum Indemnity Bond shall

be resolved through the dispute resolution process mentioned in the General Conditions of

the Contract (GCC).

IN WITNESS WHEREOF, the said Contractor has hereunto set their hand the day and year

first hereinabove written.

SIGNED SEALED AND DELIVERED By the within named

(Authorised Signatory)

Rubber Stamp of Firm/Company

In presence of Witness,

Name & Address of Witness Signature

Residential Address:

Residential Address:

GENERAL SAFETY RULES / NORMS” TO BE OBSERVED BY THE

All the contractors working in Gujarat State Electricity Corporation Limited Factory like

Coal/Lignite/Gas/Hydro/Pumping Station shall have to strictly observe the following Safety

Rules. Concern principle contractors are responsible for informing & observance of these rules

by their supervisors/contract workers as well as the owner/supervisors/ workers of sub-

Contractors engaged, if any, by them for the work contract awarded to them. Prior to

commencement of the work, Contractor shall have to submit a written assurance on their

letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone

through these Rules, have educated their employees / workers of their sub contractor and will

strictly observe the said Rules while execution of work under work contract awarded to them.

They will have to indemnify the company for any loss or damage / accident / injury to the

company’s property / employee or employee of their own in default of non - observing these

(01) Contractor should issue photo gate pass for their workers from GSECL Factory Manager

as per Gujarat Factories rules, 1963 & details shall be filled up in GSECL gate pass format

as per Aadhar card /Election card id proof & to follow the gate pass issue procedure

through concern department EE & SE, Security Officer, LWO/IRO/DGM, Factory

Medical Officer, Safety Officer/Dy. Safety Officer & Factory Manager.

(02) In case of emergency, temporary photo gate pass shall be issued by Security Officer only

for three days with prior permission of Factory Manager only. More than three days,

Permanent photo gate pass procedure shall be completed by contract agency for their

contract workers.

(03) Certificate of Fitness of employment in hazardous process & operations in form no.33 of

Gujarat Factories rules, 1963 shall be issued by GSECL Factory Medical Officer for all

contractor workers before commencement of work & examination responsibility shall be

taken by contractor as well as concerned Head of Department .Pre-employment &

Periodical medical examination of contractor workers shall be carried out in form no.32

from GSECL Factory Medical Officer after every six (06) months of contractor with their

contractor workers. Contractor shall be fulfilled all health requirements before

commencement of work. After completion of medical examination in form no.32/33,

GSECL Factory Medical Officer shall be signed in contract worker gate pass procedure

(04) Contract worker gate pass will issue after completion of safety induction 3D animation

movie & Training record is to be maintained in IMS/OHSAS training format by TK

(05) As per Gate pass format of GSECL, Safety Officer/Dy. Safety Officer shall be checked

the issue PPE to contract workers as per nature of job, Form no.10 of lifting tools and

tackles, Driving license, Electrical contractor license, Electrical trade qualifications,

Safety induction training, SOP, supervisor qualifications etc. After fulfillment of all

Safety compliances, Safety Officer/Dy. Safety Officer shall be signed in Contract worker

Gate pass procedure format.

(06) Work Contract shall be completed by principle contractor/agency/person who is awarded

the work order. Subletting of contract shall be allowed only if prior approval of Power

station chief before execution of work. Contractor/agency shall be submitted the entire

subletting contract documents with gate pass application through concern department EE

& SE, LWO/DGM, Safety Officer/Dy.Safety Officer & Factory Manager.

(07) Under The Conditions Framed Under Rule-45 Of The Indian Electricity Rules,

Valid Electrical contractor License shall be submitted to concern electrical department

EE/SE/Electrical Safety Officer/ Safety Officer/Factory Manager at the time of apply gate

pass by agency/party with latest renewal from Chief Electrical Inspector, Gandhinagar-

Gujarat. Electrical License photocopy shall be checked by Concerned HOD of Electrical

Department/Electrical Safety Officer/Dy.Safety Officer/ Safety Officer/Factory Manager.

(08) As per nature of job/work, Qualified supervisor (Diploma (Electrical/

Mechanical/Civil/C&I) + 3 years experiences or ITI + 10 years) shall be engaged by

contract agency & qualification certificate with experience certificate shall be submitted

to concern EE/SE/LWO/IRO/DGM/ Dy.Safety Officer /Safety Officer/Factory Manager

at the time of apply gate pass.

(09) As per rule 3 of CEA regulation ,2010: Designating person(s) to operate and carry out

the work on electrical lines and Apparatus, Contract person/worker possesses a

certificate of competency or electrical work permit, issued by the Appropriate

Government. That means, Electrical trade Qualification of contract worker/person like

ITI-wireman/ Electrician, Diploma (Elect), BE/B. TECH (Elect), ME/ M. TECH (Elect)

shall be submitted to concern EE/SE/LWO/IRO/DGM, Dy.Safety Officer/ Safety

Officer/Factory Manager at the time of apply for photo gate pass procedure.

(10) As per nature of job/work & during capital overhauling work /Annual overhauling work

/24X7 round the clock work/major shut down work, Qualified Safety

Officer/Manager/Supervisor (BE/Diploma (Elect/Mech/Civil) + PDIS-Post Diploma in

Industrial Safety) shall be engaged by contractor during dangerous operations/dangerous

works as well as day to day dangerous activities, safety supervision, tool box talk, Safety

awareness programme, SOP preparation with hazards & its control measures with each

step , checking of lifting tools & tackles, hydra mobile crane, Safety precautions,

coordination with Safety Department etc.

(11) License of driver shall be submitted with gate pass issue application as per nature of

vehicles & to follow the Motor vehicle Act,1988,the Central Motor Vehicles

(Amendment) Rules,2016 as well as Gujarat Motor Vehicles rules,1989 & driver license

shall be checked every day by security shift in charge before entry in the Factory

(12) SOP with JSA (Job Safety Analysis) shall be prepared by contractor through competent

person as per GFR, 1963 or Qualified Safety Officer as per GFR, 1963 with 05 years

experiences. SOP will review & approve by concern JE/DE/EE/SE/Elect. Safety

Officer/Dy. Safety Officer /Safety Officer/Factory Manager before execution of work.

(13) It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the

job requirement. Do not work without use of required P.P.Es. Contractor is responsible to

provide standard make (ISI/DGMS/CE/EN/ANSI approved) & to checked standard/make

in PPE issue format by concern JE/DE/EE/SE/Safety Officer/Factory Manager. Personal

Protective Equipments / Safety Gadgets suitable to give sufficient protection against

hazards involved in their work / job to their staff, as per the job requirement and insist /

enforce their workers to put on the same while at works.

Party has to submit PPE under taking in attached annexure. During technical scrutiny of

work tender , Undertaking for PPEs shall be checked by Safety officer and if PPEs

mention in tender are not as per standard Safety Officer & Factory Manager shall

disqualify bidder technically.

The ongoing work is liable to be stopped at any time if your contract workers/staffs found

working without P.P.Es. Following is the list of various P.P.Es (as per ISI/DGMS/CE/

EN/ ANSI approved only) to be used for various works / worksites.

In any work, Contractor shall be issued the minimum 05 nos. of PPEs like Safety Shoes,

Safety Helmet, Safety goggles, Mask & Reusable Ear plug to their workers/supervisor

compulsory & it will check by concern section HOD & Dy.Safety Officer /Safety Officer

at the time of gate pass procedure.

List of safety equipments

Industrial Safety Helmet For protection of head against falling objects or during fall of

person from height. Yellow Colour helmet is used for

contract worker with agency logo.

Safety Goggles/welding For protection of eyes against flying particles / dust, chemical

goggles/chemical splash goggles splash, welding spark, arc, flashover etc.

Full Face shield For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

Reusable Earplug / Ear muffs. For ear / hearing system protection while working in high noise

Chemical suit/Gas tight suit /Fire For body protection against chemicals, oils, sharp edged

proximity suit/FR Boiler Suit objects, heat, hot objects etc.

Safety Hand Gloves For protection of hands against chemicals, oils, sharp edged

objects, heat, hot metals/objects, electricity etc.

Safety shoes/ Gum Boots with For protection of leg/feet against falling objects, sharp edged

Oil/Chemical/water/heat/Electric objects, heat, hot metals/objects, electricity etc..

al resistance etc.

Safety Belt(full body hardness For fall prevention while working at heights or in depth,

with double lanyard & shock working in vessel or in confined space.

absorber) / Rope / Life line / Fall

Dust Mask/Respirator with valve Protection of respiratory system against dust.

Chemical Cartridge Respirator Protection against toxic chemical fumes / gases/vapors/dust

with full face mask type etc.

Trolley mounted Air line Working in oxygen deficient zone or confine space area

respirators with full face mask

Portable Single gas detector like Working in hazardous storage/process area

Chlorine, Ammonia, Hydrogen,

Portable Multi gas Detector Working in oxygen deficient zone & use in entry of confine

( LEL,O2,CO,H2S,SO2, etc) space & Major fire

Automatic voltage detector To check the present voltage or induction voltage of electrical

equipments / bus/ switch gears from 01 (one) feet distance

before starting the any electrical work .

Auto darkening welding helmet The new auto darkening welding helmet combines legendary

(EN 379 & EN 175 Level-B) with Speed glass quality and auto darkening technology with an

PAPR as per EN 12941:1998, innovative wide-view grinding visor to give welders an all-

class TH2 and AS/NZS 1716 in-one solution for more flexibility, precision, and efficiency.

Respiratory System is a combined face and breathing

protection device, for increased comfort and safety in

welding. The unit is equipped with a particle filter which

removes particles from the air. The unit provides a constant

airflow independent of filter combinations and clogging. The

unit can also be equipped with a gas filter (for example

A1B1E1). The unit supplies air to the head top via the

connecting breathing tube. The airflow creates a slight

positive pressure which together with the sealing to the face

prevents particles and other contaminants from entering the

(14) All PPEs (as per ISI/DGMS/CE/EN/ANSI approved only) Should issued by

party/agency/contractor to their contractor workers as per nature of job and allotment of

PPE list shall be submitted to Safety Officer on his letter head as per below mentioned

format by Contractor before commencement of work through concerned JE,DE,EE/SE .

Sub: Issue of PEE to Contractor workers

Sub of work Order:

Name of Agency:

Date of Commencement:

Time limit for work order:

Sr. Name of Desig Name of Name IS Make Qty Unit Date of Receiving

no. workers nation Section of PPE :Code of PPE issue signature

(15) Shift Security Inspector/Security Officer shall be checked Safety Shoes & Safety Helmet

of all contractor workers at entry gate of Factory Premises & shall entered contractor

workers with Safety Shoes & Safety Helmet with photo ID Gate Pass.

(16) Shift Security Inspector/Security Officer shall be checked validity of Gate pass of all

contractor workers on daily basis.

(17) During the work execution, one trained & competent supervisor of agency should always

remain present at work site. Concern JE/DE of GSECL shall be supervised the contract

work as per SOP.

(18) Approved NABL laboratory calibration certificates of electrical / mechanical / Civil / C&I

/ Environment survey / Chemical etc. measuring / testing equipment’s / instruments which

are used during contract work shall be submitted before starting the work & shall be

checked by concern JE/DE/EE before starting work & it’s record shall be maintained in

concern section.

(19) The contractor shall take all the required safety measures prior to commencement of work

on dangerous substances, machineries or area at which cautionary notice is displayed and

obtain “Line Clear” or “Work Permit” through the concern Department / Section JE/DE

and shall be informed to concern section JE/DE for closed/ returned after completion of

(20) Safety talk/Safety work instructions shall be given to contractor workers by concern

JE/DE regarding hazards of specific work, risk & it’s control measure (mentioned in

HIRA) before starting the job work and records shall be maintained for each & every job

(21) Display Safety instructions shall be strictly followed by all workers who are working in

factory premises.

(22) Material Safety Data Sheet (MSDS) of each chemical shall be available with Chief

Chemist/Control room & work related Chemical information shall be taken by contractor

& contractor workers from Concern EE/Chief Chemist before starting of chemical

(23) The contractor shall be checked & securely covered or securely fenced any opened fixed

vessel, sump, tank, pit or opening in ground or in floor which, by reason of its depth,

situation, construction or contents ,is or may be a source of danger before starting the work

each & every days or after interval/recess. Contractor supervisor shall be informed to

concerned HOD regarding any unsafe conditions.

(24) Prohibition of smoking, fires, lights, spontaneous ignition substance, matches; fuses,

mobile phone etc are to be strictly followed by all workers who are working in factory

(25) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job,

remove all the inflammable material lying at or nearby worksite or cover it properly by

suitable protective covering. Also, special care shall be taken before carrying out such job

& see that all possible contributing factors to set fire shall be removed / vanished prior to

commencement of the work. Advance intimation shall be given to concerned section / fire

section to commence the work in fire prone areas. They should also keep ready all the

First Aid Fire Extinguishers / equipments & fire extinguishing media / material like sand

/ water buckets or other appropriate equipment at such place.

(26) While carrying out work in confined space or inside vessel, obtain necessary “Confined

Space / Vessel Entry Permit” from concerned department prior to commencement of the

For lighting in such areas, only 24-volt (ISI certified & with proper guard) hand lamp shall

be used. For taking care of the persons working inside the confined space / vessel, a

supervisor / person capable to keep continuous watch on person(s) working inside, assist

them in case of emergency or arrange to get immediate outside help, shall remain present

at entry point. Use full body safety belt without failed.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants /

passers etc shall remain available near entry point or the entry point shall be cordoned by

a barricaded tape with a cautionary notice. After completion of the works, all the lids /

covers / grills / grits opened, shall be re-fixed / re-placed in the original position as it were

prior to commencement of the work and leave the work place in safe condition in all

respect, so as to prevent accident to fellow workers.

(27) The contractor shall see that he / his persons do not work on or block (by stacking material,

spare parts, tools-tackles, equipments etc), any passages / walkways / gangways / aisles /

staircases / ladders / lifts or any other approaches / roads leading to plans or its auxiliaries,

on which there is traffic movements or possible traffic movements in case of emergency.

Such passages are meant for safe escape in the event of emergency. If it is utmost

necessary to carry out work in such area with blocking of passage, prior permission of

Competent Authority or the Engineer-In-Charge shall be obtained. To demarcate / declare

the area as “UNSAFE”, cordon it using barricading tape & display suitable caution notice

or keep a person to restrict / divert the traffic on this route through other safe passage.

(28) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only

if it is found safe to use. Do not use defective, unsafe or improperly maintained

The electrical power supply required to run such equipments shall not be taken directly at

their own but shall be obtained through concerned Electrical Maintenance Departments

or their authorized persons or under their observations / guidance only. The Electrical

Section shall provide temporary electrical connection up to contractor’s Mains Board on

which it is compulsory to install mains switch, ELCB & fuses of adequate capacity. All

such equipments shall invariably be earthed adequately to prevent electrical shock,

sparking, short circuit etc. Power cord to be used shall be of adequate capacity, without

any joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity

3-wire power cord for single & 5-wire power cord for three phase power connections. The

plugs, receptacles, pins, holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting

machine, Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during

work execution shall be of standard make & bear ISI certification mark on it.

The consumables like welding electrodes, grinding wheels / discs etc. which has specific

prescribed life span shall not be used in any case if its expiry date is over.

(29) Non-Sparking Non-Magnetic electrical hand tools and tool kits shall be used by Electrical

contractor for safe use in areas where hazardous, flammable, or combustible vapors,

liquids, dusts, or residues may be present in Gas Based power plant and list of tools and

tackles shall be submitted with technical bid. Non-Sparking Non-Magnetic electrical hand

tools and tool kits shall be checked by JE/DE before commencement of Electrical work.

(30) Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile

crane, EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or

any fixtures), it shall be checked and used only if found safe to use. Also, ensure that these

are tested, examined & certified in form no.10 by Competent Person as per the Factory

act-1948 & Gujarat Factories Rules and its validity do not expire. Further, it shall be fixed

properly and firmly prior to lifting the weight. Valid Test certificate of all Lifting

machines used by Contractor to be submitted to Dy.Safety Officer/ Safety Officer

before commencement of work through concerned EE/SE.

(31) Metal Scaffoldings to be used for working at height shall be of adequate size & capacity.

Obtain the work permit when working at height. While climbing on such scaffolding or

working on any structure at height, use of full body safety belt /full body hardness with

double lanyard & Fall arrestor & Helmet is compulsory. It is also necessary to fasten

chinstraps of the helmet.

(32) Contractor or their employee shall not interfere in day-to-day routine plant activities /

works except the work assigned to them, shall not loiter in the areas other than their work

jurisdiction, as well as shall not temper / operate / touch the

machineries/equipments/auxiliaries with which they are not concerned. Also, the

contractor shall strictly instruct their staff for not to sit or take rest at/near/below running

plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

(33) The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen,

Acetylene, LPG, Hydrogen, Ammonia, Chlorine, CO2 etc shall be handled safely taking

due care. To handle / shift such cylinders a special trolley /cage meant for it must be used

but in no case it should be rolled.

(34) In Gas Based Power station/Hydrogen storage area /Hydro carbon fumes-vapour

generated area, Spark arrestor (as per approved manufacturer of CCOE, Nagpur) shall be

provided on each vehicle by party/agency and it will check by shift security in charge

before entry of vehicles in the factory premises.

(35) No women or young person shall be employed or permitted to work in Lead-compound

area like battery room etc. as per schedule VI of GFR

(36) No women or young person shall be allowed to clean, lubricate or adjust any part of a

prime mover or of any transmission machinery while the prime mover or transmission

machinery is in motion. Examination or operation of motion machinery shall be made or

carried out only by a specially trained adult male worker wearing tight fitting clothing as

per section 22 of factories act

(37) In all risky job, before start the work, contractor should obtain General Safety Work

Permit through concerned section from Shift –in-charge well in advance.

(38) In case of noticing smoke or fire during their work execution, they shall make immediate

efforts to extinguish / control it and simultaneously inform the Fire Station Mobile No as

well as Station Fire Officer or Emergency Control room no which is displayed at

prominent place of factory like Main Security Gate, All unit control room, Canteen area,

Safe Assembly points, Fire Station, All security gates, Occupational Health Centre.

(39) In case of any injury / accident while working, it shall immediately be reported to Safety

Department through concerned Sectional Head / Engineer. The prescribed Form No.

& ANNEXURE may be obtained from concerned section or Dy.Safety Officer/Safety

In case of any electrical accident, it shall immediately be reported to Electrical Safety

Officer through concern Sectional Head / Engineer. The prescribed Electrical accident

form no. A as per electricity act-2003 & Form No. 21 & ANNEXURE as per Gujarat

Factories rules shall be filled up by concern department JE/DE with written consent of

contractor. The Form may be obtained from concerned Electrical section or Electrical

Safety Officer. Electrical accident investigation shall be carried out by Electrical Safety

Officer with Factory Manager.

After any reportable accident, Contract agency shall be submitted the fitness certificate of

injured person with endorsement of GSECL factory Medical Officer to LWO/Dy.Safety

Officer/Safety Officer/Electrical Safety Officer then after injured person may allow for

(40) For any incident occurred but have no injury to any persons should also reported as per

GSECL format and informed to Dy.Safety Officer/Safety Officer as Near Miss Incident.

(41) Safety penalty shall be imposed against Offences by contract workers: If any contract

worker worked in a factory contravenes any provision of Factories act or any rules or

orders made there under ,imposing any duty or liability on workers, contractor/agency

shall be punishable with fine which mentioned as under.

Sr. Description of penalty Amount

(i) Work without PPEs Rs.300/- per person

(ii) Work without work Safety permit like working at Rs.1000/- per day

height, confine space entry, hot work etc.

(iii) License of driver as per type of vehicles not registered. Rs.750/- per person

(iv) Welding work without flashback arrestor/double gauge Rs.1000/- per set

(v) Operate Portable power tool without ELCB Rs.1000/-per

(vi) Work without qualified Supervisor as per nature of job Rs.1000/-per day

like mechanical, electrical, civil, C&I, chemical etc.

(vii) Work without SOP & JSA Rs.2000/-per day

(viii) Work without test report of lifting machines / tackles Rs.2000/- per

(like C.P.Bs., Hook chooks, winch, forklift, mobile equipment

crane, EOT crane etc) & its attachments (like D-

shackles, slings, U-clamps, Eye bolts or any fixtures) in

Form No.10 of Gujarat Factories Rules,1963

(ix) Work without Double lynyer Safety belt during Rs.3000/-per person

working at Height work, work without anchoring in

(x) Work without 24 Volt supply in Confine space area Rs.3000/-per person

(xi) (a) Grinding machine used without safety guard / Rs.500/- per

machine guard . equipment /per set

(b)Unsafe welding machine like open body, knob

without insulation, connection without lug.

(c) Damaged welding cables / gas pipelines.

(d) Welding work doing without welding blanket.

(e) Electrical supply without 3 pin plug/ industrial plug.

(f) Use of damaged electrical wires for lighting /

(g) Use of lighting lamp without cage.

(h)Use of open halogen tube.

(i)Use of damaged PPEs/ non standard PPEs.

(j)Unsafe lifting and handling of gas cylinders.

(k)Cylinder handling without cap.

(l)Temporary connection without ELCB etc.

During plant visit / supervision of concern JE/DE/EE, SE, Dy. Safety Officer/Safety

Officer, Electrical Safety Officer, Factory Manager, If they will observed any safety

violations as per CO circular/statutory requirements then they must impose Safety Penalty

through office note directly against contract workers /contract agency and office note

process through proper channel to concern Sectional Head and Account head for recovery

purpose. Photograph/CCTV camera footage is to be put up with penalty note by imposing

(42) Party will damage any fire equipments or property or machinery in factory during

execution of work, total damage cost will be recovered from party RA bill and recovery

Office note put up by concern HOD.

(43) All the relevant labour and industrial laws shall also be followed compulsorily.

(44) After completion of work, cotton waste, grease, oil, unused material, welding rod pieces,

scrap etc. are to be removed by contractor and scrap shall be deposited to scrap yard of

(45) For performance evaluation of contractor, safety factors of work accident, fire incident &

near miss accident will be considered. Steps can be taken to review the job assignment up

to cancellation for negligence.

(46) Over & above these, contractor shall have to follow all the safety requirements /rules &

regulations / norms and legal provisions laid down in various statutes. Particularly the

provisions of The Factories Act-1948 & the Gujarat State Factories Rules-1963 (Amended

up to date), The Electricity Act-2003 & rules, BOCW Act/Rules shall be followed strictly.

The contractor shall also obey the rules / regulations / instructions of the local Competent

Authority for safety & health requirements.

(47) The above rules shall be scrupulously followed and where required, Contractor /contractor

workers may contact to the Dy.Safety Officer/Safety Officer/Electrical Safety Officer in

case of any ambiguity or needs further guidance in this regard.

GUJARAT STATE ELECTRICITY CORPORATION LIMITED

Ukai Thermal Power Station, Ukai Dam, Taluka: Songadh, Dist.- Tapi, Gujarat –

Ph. 91-2624-233215, 233257, e-mail: [email protected]; Website: www.gsecl.in

CIN: U40100GJ1993SGC019988. GSTIN: 24AAACG6864F1ZO

SECTION C: COMMERICAL GENERAL TERMS AND

CONDITIONS OF GSECL

GENERAL TERMS AND CONDITIONS OF GSECL

1. TENDER SPECIFICATIONS:

All technical specification should be as specified in the tender document. No deviation in

specification shall be allowed and GSECL decision shall be final. GSECL also desires that all

the suppliers should possess high quality ISO 9001 / ISO 9002 certificates on date of

publication of tender. The technical scrutiny committee of GSECL shall evaluate the techno-

commercial view of the tender. GSECL reserves the right to open or not to open the price

bid of the bidders on the basis of their past performance of their supplied materials.

Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid.

Incomplete bids and amendments and additions to bids after opening of the bids will be

ignored out rightly. The price Bid of Techno-commercially qualified Bidders will be

opened. After technical bid is opened, for modification, if any, all shall give equal chance.

Tender Shall be called for in two bids:

2.1 Techno-commercial Bid and

2.2.1 The price bid of techno-commercially qualified bidders and their technically accepted

items only will be opened.

2.2.2 For modification or relaxation in Techno-commercial Conditions after Technical Bid

is opened, all Bidders shall be given equal opportunity.

PRICE EVALUATION:

2.2.3 No price preference shall be given on any account. All Tenders shall be evaluated

on firm Price End Cost with GST and Cess as applicable basis unless otherwise

mentioned in the Tender documents.

2.2.4 If the Tender is invited with Total Owning Cost (TOC) Clause, the evaluation shall

be done accordingly. For the same, the Bidders have to give the detailed breakup of

2.2.5 The evaluation shall be conducted through online (nProcure), based on the item wise

lowest-1 offer on firm price end cost (Inclusive of all taxes). Consequently, the

purchase order will be placed to those bidders who are L-1 bidder for their technically

qualified items. Unless and otherwise specified in the STC for price evaluation.

2.2.6 Negotiation and Price matching:-

2.2.6.1 If the GSECL feels that there is lack of serious competition, or any other

valid reasons, GSECL may negotiate with the L-1 New and lowest

Regular Categories.

2.2.6.2 If an order is under execution by a Firm placed by the Company and in

the meanwhile Tender is invited for the same item by same Company or by

other Company on behalf of them, and the rates received/ negotiated

in this subsequent Tender from same Firm are lower than the rates at

which the current order is placed, then the lower rates shall apply for

the balance quantity of the order under execution, subject to the

condition that the technical specifications remain unchanged and the

delivery schedule of the order is already completed.

3. PURCHASE PREFERENCE AND QUANTITY DISTRIBUTION:

A) Purchase preference for items that are divisible in nature shall be given in order of "Class-

I Gujarat MSE, Class-I Local Supplier, Class-II Gujarat MSE, Class-II Local Supplier, Non-

local supplier" as provided under this resolution subject to matching the L-1 price & quantity,

where the quoted unit end-cost of other than L-1 bidder is not higher than 20 % of the quoted

unit end-cost of L-1 bidder, as the case may be. If difference is higher than 20%, then purchase

preference may not be applied.

The purchase preference mechanism is summarized as follows:

i. If the L1 price is of a Class-I Gujarat MSE, 100% bid quantity shall be awarded to Class-

ii. If L1 price is of a Class-I Local Supplier, preference shall be given to Class-I Gujarat

MSEs, subject to the margin of purchase preference and matching the L1 price, then

50% of the bid quantity shall be awarded to Class-l Gujarat MSE, and the balance

quantity shall be awarded to Class-l Local Supplier.

iii. If L1 price is of a Class-II Gujarat MSE, preference shall be given to Class-I Gujarat

MSEs, subject to the margin of purchase preference and matching the L1 price, then

50% of the bid quantity shall be awarded to Class-l Gujarat MSE, and the balance

quantity shall be awarded to the L1 bidder. If any of the Class-l Gujarat MSEs within

the margin of purchase preference is unable to match the L1 price, the 'class-l Local

supplier' subject to the margin of purchase preference and matching the L1 price and bid

shall be awarded accordingly. In case none of the Class-l bidders within the margin of

purchase preference matches the L1 price, the entire bid quantity shall be awarded to

iv. If L1 price is of a Class-ll Local Supplier, preference shall be given to Class-I Gujarat

MSEs, subject to the margin of purchase preference and matching of the L1 price, then

50% of the bid quantity and the balance quantity may be awarded to the L1 bidder. If

any of the Class-l Gujarat MSEs within the margin of purchase preference is unable to

match the L1 price, the 'Class-l Local Supplier' subject to the margin of purchase

preference and matching the L1 price and bid shall be awarded accordingly. In case none

of the Class-l bidders within the margin of purchase preference matches the L1 price,

the 'Class-II Gujarat MSE' subject to the margin of purchase preference and matching

the L1 price and so on. In case none of the Class-ll Gujarat MSE within the margin of

purchase preference matches the L1 price, the entire bid quantity shall be awarded to

In case if the bid quantity is in odd numbers and the quantity to be divided between two bidders

then higher quantity will be awarded to L1. (For example, the bid quantity is seven, then it will

be divided into four versus three).

Procuring entity shall issue a price matching offer to all eligible bidders fulfilling the local

content, in the above order of preference and price matching criteria, and shall provide

working days to bidders to submit their written/online offer.

B). Purchase preference for items that are not divisible in nature and in the procurement of

goods or services where the bid is evaluated on price alone , the ‘Class-I Gujarat MSE, Class-I

Local Supplier shall get purchase preference over ‘Class-II Gujarat MSE’, ‘Class-II local

supplier’, subject to margin of purchase preference and price matching, as per the below order

In order of “Class-I Gujarat MSE, Class-I Local Supplier, Class-II Gujarat MSE, Class-II local

supplier, Non-local Supplier”

a) The purchase preference mechanism is summarized as follows:

i. If the L1 price is of a Class-I Gujarat MSE, 100% bid quantity shall be awarded to Class-

ii. If L1 price is of a Class-I Local Supplier, preference shall be given to Class-I Gujarat

MSEs, subject to the margin of purchase preference and matching the L1 price, then 100%

of the bid quantity shall be awarded to Class-I Gujarat MSE. In case none of the Class-I

Gujarat MSEs bidders within the margin of purchase preference matches the L1 price, the

entire bid quantity shall be awarded to the L1 bidder.

iii. If L1 price is of a Class-II Gujarat MSE, preference shall be given to Class-I Gujarat

MSEs, subject to the margin of purchase preference and matching the L1 price, then 100%

of the bid quantity shall be awarded to Class-I Gujarat MSE. If any of the Class-I Gujarat

MSEs within the margin of purchase preference is unable to match the L1 price, the

'Class-l Local Supplier' subject to the margin of purchase preference and matching the L1

price and bid shall be awarded accordingly. In case none of the Class-I bidders within the

margin of purchase preference matches the L1 price, the entire bid quantity shall be

awarded to the L1 bidder.

iv. If L1 price is of a Class-II Local Supplier, preference shall be given to Class-I Gujarat

MSEs, subject to the margin of purchase preference and matching of the L1 price, then

100% of the bid quantity may be awarded to the Class-I Gujarat MSEs. If any of the

Class-I Gujarat MSEs within the margin of purchase preference is unable to match the L1

price, the 'Class-I Local Supplier' subject to the margin of purchase preference and

matching the L1 price and bid quantity shall be awarded accordingly. In case none of the

Class-I bidders within the margin of purchase preference matches the L1 price, the 'Class-

II Gujarat MSE' subject to the margin of purchase preference and matches the L1 price

and so on. In case none of the Class-II Gujarat MSE within the margin of purchase

preference matches the L1 price, the entire bid quantity shall be awarded to the L1 bidder.

C. Applicability in tenders where contract is to be awarded to multiple bidders

In tenders where contract is awarded to multiple bidders subject to matching of L1 rates

order of preference (for scenarios listed in Clause 3A) shall be: Class-I Gujarat MSE, Class-

I, Local Supplier, Class-II Gujarat MSE, Class-ll Local Supplier, Non-local supplier. Order

splitting quantity shall be finalized by the concerned procuring entity before tendering &

shall clearly mention in the tender.

D. In case of Bunch Bid, Supplier will get benefits of Clause 3, only if supplier fulfils criteria

of local content for all items of Bunch bid. Bunch bid is the grouping of similar

products/services in a single bid based on the relevance of the categories of products/services

being procured.

E) Purchase Preference for Gujarat-Based MSEs

Purchase preference shall be extended to Gujarat-based MSEs whose goods or services are

offered for procurement through their production, manufacturing, or service activities within

Gujarat, and which comply with the prescribed local content requirements.

To qualify for purchase preference, such MSEs must possess:

1. A valid Udyam Registration for the product manufactured or service provided and address

should be in Gujarat.

2. A valid Central Stores Purchase Organization (CSPO)/ National Small Industries Corporation

(NSIC) Registration.

F) Migration period for Reclassification of MSMEs:

In case of an upward change in terms of investment in plant and machinery or equipment or

turnover or both, and consequent re-classification, an enterprise shall continue to avail of all non-

tax benefits of the category (micro or small or medium) it was in before the re -classification, for

a period of three years from the date of such upward change.

Prices quoted should be FIRM and on F.O.R. Destination basis (i.e. Any of the stores of

GSECL in Gujarat). However, the Tenderer should indicate in the Schedule– “B” (i.e. Price

Bid), the break-up of Total Unit F.O.R. Destination Price and Total Unit End Cost with GST

and Cess as applicable stating the Unit Ex-works price, freight, packing & forwarding

charges, Insurance Charges, GST and Cess as applicable separately in price bid, which is

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration &self-certified Certificate from Department. In the

event of withdrawal/cessation of the Supplier from Composition scheme during the tenur of the

contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional

GST will have to be borne by the tenderer himself. In no case additional amount towards

GST or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess

as applicable for each item of Goods/Service. If not specifically mentioned then GSECL will

have the option to take the prices as exclusive of taxes and duties at maximum higher slab rates

for the evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e.

Schedule-B). The price bid submitted in physical mode shall not be considered.

The Tenderer should invariably indicate the total unit end cost price considering all their costs

/calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

5. RAILWAY RECEIPT (R.R.) / TRUCK RECEIPT (T.R.):

All goods should be dispatched freight paid and the R.R. /T.R should be forwarded directly to

the consignee by registered letter and not through any Bank or GSECL Office of Vadodara.

It should be immediately intimated on dispatch of the stores, as otherwise demurrage

charges if any paid by the consignee will be deducted from supplier’s bill. It is essential that

packing notes and prices invoices should be furnished to the consignees in respect of every

consignment with a copy to this office.

A clear R.R. / T.R. should be obtained from the Railway authorities / Transport Authorities

without any ambiguity, otherwise the supplier will be held responsible for any damages /

shortage claim rejected by the Authorities for want of a clear R.R. /T.R. Materials may be

dispatched by any convenient mode of transport and up to GSECL stores i.e. F.O.R.

6. PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The stores should be strongly

and adequately packed to ensure safe arrival at destination. The materials dispatched from

overseas by Air / Shipping should be packed in such a way that it can withstand rough handling

and possible corrosion due to exposure to salt laden atmosphere, salt spray or open storage. All

packing must be clearly marked with order Number and consignee’s name and address.

7. TRANSIT INSURANCE:

All the materials will be required to be supplied up to Destination against all transit risks, such

as damage, loss, theft, fire, etc. The insurance period shall cover 30 days after the date of

receipt of materials at site in order to enable GSECL to check up stores fully. The suppliers

will be responsible for free replacement of such stores components as may be reported by the

consignee which have been received short, damaged or broken within 30 days.

The cost of damaged, defective stores materials will however be deducted from the bills of the

suppliers and will be refunded only after replacement thereof. It will be the responsibility of

the supplier to lodge claim against the insurance on receiving necessary advice from the

8. ACCEPTANCE OF STORES:

All or any stores and materials to be supplied at F.O.R. Destination, against this contract will

be subject to their acceptance by the consignee or any other Officer deputed by GSECL

for this purpose. GSECL will be at liberty to reject whole lot without assigning any reasons

and the decision of the Officer concerned will be considered as final.

9. GOODS AND SERVICE TAX (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services within the original contractual delivery

period. The amount of GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT

Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST and Cess,

charged to GSECL or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed by you,

it will be immediately passed on to the GSECL, without GSECL making any specific Claim,

for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition

Scheme under GST Act, which should be clearly indicated in the price bid. GSECL may at its

discretion consider such offer with presumption of highest applicable rate of GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will

have to be borne by the tenderer. In no case additional amount towards tax or otherwise will

be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate,

misinterpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall

Be borne by the Supplier/Contractor. However, any refund received by the supplier /

contractor on account of GST charged from the GSECL; such refund shall have to be

passed on to the GSECL, along with interest if any. Such refund along with interest needs to

be passed on suo-moto by the supplier / contractor.

Further, the GSECL has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to

upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit of the

Input Tax Credit provisions under the GST Act, subsequent to the date of submission of the

offer, the same should be passed on to GSECL and you should inform such changes to GSECL

from time to time.

Unless and otherwise specified in the detailed purchase order, Unloading of the materials shall

be arranged by GSECL.

11. STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as

applicable or in the event of introduction of new tax/cess or cessation of existing

tax/Cess subsequent to suppliers offer if it takes place within the original contractual delivery

date will be to GSECL’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to GSECL.

Statutory Variation clause shall not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

12. SUPPLY OF MATERIALS AT GSECL’S STORES:

The Tenderers will have to agree to supply any of the quantities at any of GSECL Stores in

Gujarat (i.e. F.O.R Destination only).

Party must have to deliver the material at the Ukai TPS Main Store. Moreover, materials

weighing 5 kg or less may be delivered via courier, post, or any other suitable mode. However,

materials weighing more than 5 kg will not be accepted if sent via courier or post.

13. PENALTY ON REJECTED MATERIALS DURING TESTING :

The representative of the GSECL may pick up samples from the lots supplied by the Supplier

at the Stores of the GSECL at random for quality check. The samples picked up will be tested

for acceptance test / type test or as decided by the GSECL at Government approved laboratory

or NABL Laboratory, in the presence of representative of supplier and the GSECL as per

relevant ISS/BIS/ GSECL’s specifications. The test results will be binding on the suppliers

and GSECL in general and will not allow re-sampling. If the material fails in any of the

tests carried out, the full lot of materials will be considered as rejected, and if replacement is

not possible due to utilized/ consumption of the materials then in that case for whole of

the rejected lot, GSECL will deduct maximum up to 30% (Thirty) of the End Cost Price.

If the same are not utilized / consumed, then GSECL may ask for replacement at sole discretion

of the GSECL or may accept with maximum deduction up to 30% (Thirty) of the End Cost

Price of the rejected lot plus GST as applicable, and all these will be binding on the supplier.

Due consideration will be given for waiver / levy of penalty (excluding GST already collected

and paid to the Govt. treasury thereon) only for the reasons absolutely beyond suppliers control

(e.g. Force Majeure conditions as laid down in the DGS & D, Clause reproduced hereunder)

for which documentary evidence will have to be provided. The request for extension in

delivery giving reasons and supporting documents shall have to be made within one month on

completion of the supply only.

The request made after one month on completion of the supply shall not be entertained and

rejected out rightly without any correspondence.

No request for waiver / levy of penalty will be entertained / reviewed during the

execution of order.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract shall be prevented or delayed by reason

of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods,

explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God

(hereinafter referred to as event)”, then provided notice of the happening of any such

event is given by either party to the other within twenty one days from the date of

occurrence there of neither party shall by reason of such event be entitled to terminate this

contract nor shall either party shall have any claim for damages against the other in respect of

such non-performance of delay in performance, and deliveries under the contract shall

be resumed as soon as practicable after such event has come to end or ceased to exist,

and the decision of the Managing Director as to whether the deliveries have been so

resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract

is prevented or delayed by reasons of any such event for a period exceeding 60 days, either

party may at its option terminate the contract provided also that if the contract is

terminated under this clause, the Purchaser shall be at liberty to take over from the

Supplier at a price to be fixed by the Managing Director of the GSECL, which shall

be final, all unused undamaged and acceptable materials bought out components, and

stores in course of manufacture in the possession of the Supplier at the time of such termination

or such portion thereof as the Purchaser may be deem fit excepting such materials,

bought out component and stores as the supplier may with concurrence of the Purchaser elect

14. REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:

In the event of any stores or part thereof being broken or damaged or received short

during transit or during the testing and trial at site before commissioning in service the

suppliers shall replace the same free of cost. However, GSECL will arrange recoveries of

amount equivalent to cost of such damaged / broken / short supplied materials before

actual replacement is given.

15. POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is

not desirable, if the same is indulged into, it will be considered for disqualifying the tender.

The Tenderer will be required to abstain from pursuing / canvassing the matter, directly or

indirectly with any Officers of GSECL, as otherwise the same would also amount to

disqualification of the tender.

16. Tenderer may submit requisite descriptive literature and all other required documents like

technical data, literatures, list of testing equipment’s, list of equipment’s / machinery of

manufacturing the tender item/s etc. Duly scanned / photo copy as an attachments with e-

tender / online submission. Tenderer will be at full liberty to provide information and data

about his products.

17. The purchaser (i.e. GSECL) shall have the right to make any changes, additions / deletions or

modifications in any terms / conditions of the tender and / or specifications as may be deemed

necessary by GSECL at its sole discretion at any time before the due date of opening of the

18. Tenderer should furnish a list of orders for similar / higher items executed by them indicating

the name of the party and their order reference to whom they have supplied, to be furnished in

Annexure- 6of e-tender only.

Failure to do this will result on suppliers tender being rejected without any reference. In case

of bought out items they should furnish the backup guarantee from their principals.

19. The GSECL does not accept the printed conditions of any Tenderer. It will be ignored without

any reference; hence tenderers should withdraw such printed conditions if they have any.

20. The materials should be offered strictly confirming to ISS / BIS / Tender specifications given

in the tender. If the tenderer’s desires to quote with any technical deviations they should

specifically quote the deviation & the ISS or BIS Nos. in the body of the tender itself

under the Annexure-12of e-tender only.

If technical deviations furnished by the Tenderer are not agreeable to GSECL, the offers may

be ignored. However it will be solely at GSECL discretion to consider the technical

deviations OR not for considering the Tenderer. No correspondences of the Tenderer after

opening of the bid will be entertained in this matter.

21. ADVANCE INTIMATION TO THE CONSIGNEE:

When R.R. Is obtained and materials dispatched R.R. No. Wagon No. etc. Should be intimated

to the consignee in advance, preferably by phone / fax / telegram so that he may arrange to take

delivery at the receiving station against indemnity bond, in case R.R. is not received. Also if the

unloading requires use of crane, such Advice should also be issued by telegram, to the consignee

indicating the weight, size of the package, wagon No. etc. so that he may make arrangements for

crane in advance. In case if GSECL has to incur any extra expenditure for want of advance

information, the same would be recovered from the suppliers.

All the suppliers should intimate the consignees well in advance about the delivery of the

materials as per the “dispatch instructions” given, so as to facilitate for unloading of the

materials at site.

22. Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

23. Tenderers should indicate the name of their Partners / Proprietor / Directors of their

manufacturing firm and updated Address / Telephone, e-mail ID, Fax Numbers (Office &

Residential) etc., along with the name of authorized signatory in the Annexure – 3 of

online / e-tender invariably. Bidder are informed that only their employee authorized in writing

will only be allowed as their “Authorized Representative” for all purpose to deal with GSECL

in respect of this tender.

24. Please give suitable declarations in e-tendering / online format that “I / We declare that we are

manufacturer for all the tendered items”. (Please refer Annexure-15 of online form)

The goods shall be subject to the approval of the concerned consignee after receipt of the stores

26. OTHER CONDITION OF SUPPLY:

GSECL General Conditions of contract will apply to all supply to contracts and supplier will

be deemed to fully aware of COMPANY general conditions of contract for the supply of plant

equipment and materials except the conditions modified in this commercial terms and

conditions and any ignorance of these conditions will not exempt supplier from their

liability to abide by the same. Copies are available from GSECL Office.

27. The materials offered for inspection shall be in duly packed condition ready for putting the

embossing of the seal by the inspector on the lead seal which is provided on the

packing by the supplier by passing a sealed wire through it, as per our approved method. The

Inspector will inspect only a few packages and select samples at random for testing or testing’s

as per relevant ISS / BIS / Tender specifications. On passing of which, he will emboss his

marking on the seal thereafter provided on the packages, which will be only few.

28. INSPECTION:

All supplies are to be offered to the inspection and approval of GSECL. GSECL will depute

an officer or authorize D G S & D, OR any other Govt. Or Govt. Approved agencies

(Not private) to carry out the inspection on behalf of GSECL. At least 30 days’ notice should

be given prior to the dispatch of the stores in case of plants and equipment’s and 15 days’

notice in case of general stores, in order to enable GSECL to detail on inspection.

GSECL also reserves the right to waive the inspection before dispatch and authorize the

consignee to carry out the final inspection on receipt of the stores at site.

29. TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials / equipment’s or any consignment

thereof within contractual period of delivery or in case the stores are found not in accordance

with prescribed specification and / or the approved sample, GSECL shall exercise its

discretionary power either:

a) To recover, from the supplier as agreed, by way of penalty clause above, and/or

b) To purchase elsewhere after giving due notice to the supplier on account and at the risk of

the supplier such stores not so delivered or other similar description without

cancelling the contract in respect of the consignment not yet due for delivery and/or

c) To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of

GSECL shall be final. In the event of action taken under clause (a) or (b) above, the

supplier shall liable to pay for any loss and applicable GST/Cess which GSECL

may sustain on that account but the supplier shall not be entitled to any saving on

such purchases made against default.

The decision of GSECL shall be final as regards the acceptability of stores supplied by the

supplier and GSECL shall not be required to give any reason in writing or otherwise at any

time for rejection of the stores.

Further, “GSECL reserves the right to terminate the Contract (i.e. Purchase order) at any time,

without assigning any reasons, whatsoever, by giving a notice period of ONE month from the

date of Notice of termination of the Contract. Suppliers will not be entitled for any

compensations / damages / losses, whatsoever, on account of such termination of the Contract.

Offers on Ex-stock or offers requiring no foreign exchange will be considered. Those

offers requiring foreign exchange will not be considered.

31. Tenderers should agree to submit the Test Certificates in triplicate after inspection is carried

out by GSECL Representative prior to dispatch of materials for GSECL approval.

32. COMPANY reserves the right to cancel any or all the offers / bids or to accept any offer

without assigning any reasons.

Also in case GSECL finds that there is an attempt of cartel in the prices, GSECL reserves the

right to consider or reject any or all the parties offers without assigning any reasons thereof.

33. GSECL reserves the right to increase or decrease the quantity against each item/s while placing

34. QUANTITY TOLERANCE:

(When the Order placed is in terms of Weight basis / Length basis)

The quantity tolerance shall be allowed +3% order-wise for total order quantity for each item

or mentioned in tender.

The weighment recorded at our consignee shall be considered final for purpose of

payment. However where the weighbridge facility are not available and / or weigh bridge is

out of order or under capacity, material will be accepted on sectional weight basis /

weight recorded at any other nearby weighbridge. If the materials are accepted on sectional

weight basis and for weighment difference, the tolerance will be allowed as per provisions of

IS: 1852 for weight tolerance.

35. GSECL shall not consider the Bid of any firm for the items, who quotes for lesser quantity

than the required quantity mentioned in schedule-B of the Tender document.

36. The tenderers should invariably write the Tender no., Due date of opening of tender,

name and address of the Company / bidder, on sealed covers of EMD Cover Documents,

otherwise the tender covers without these details will not be opened which may please be

noted. (Applicable if Tender value less than 5 Lakh)

37. The tenderers are required to furnish the technical information and the Guaranteed technical

particulars (GTP) in online format of tender only.

38. Tenderer should invariably fill up all the details of all the Annexure of online /e-tendering

including the prices in the Price Bid format. This is mandatory.

39. If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders

placed or if GSECL suffers any financial loss due to this, then GSECL will be at liberty to

adjust the amount plus GST as applicable from other orders of the same firm or by encashing

the Bank Guarantee.

40. Please note that any additional conditions / deviations, if any, found in the Commercial terms

& conditions (except reference under clause no.34 of this tender document), then the Price

Bids of such tenderers will not be opened and no further correspondences in the matter will be

41. All the above points should be complied by the Tenderers. If not, tenders are likely to be

ignored without making any further reference.

42. The firm whose supply against the previous order is pending as on the date of opening of the

tender even after completion of their contractual delivery period, such firm will not be eligible

for evaluation purpose unless convincing and sufficient reasons satisfactory to COMPANY

are furnished by the bidder.

If, the GSECL during the procurement process, observes or suspects any activity on the part

of bidders or obtains any knowledge which indicates the existence of cartel formation amongst

the bidders or apprehends the possibilities of cartel as defined under The Competition Act,

2002, the Board of the Company being a government Company involved in public

procurement work, reserve all rights to allot quantities to such bidders, who are not part

of the cartel, in any manner deemed fit in the interest of the Company without assigning

any reason thereof.

Besides the above the GSECL, may initiate actions under the Competition Act/ other laws and

/ or the bidder(s)/ firm(s) will be black listed /stop deal, at its sole discretion.

44. JURISDICTION: All questions disputes of differences arising under out of or in connection

with the tender contract if concluded shall be subject to the exclusive jurisdiction of the court

under whose jurisdiction the place from which the tender/acceptance of tender is issued, is

45. Dispute Resolution Mechanism

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to

this contract with reference to the construction, Interpretation, breach, termination or validity

thereof (hereinafter referred as "the Dispute") shall, upon the written request of either Party be

referred to the authorized representatives of the Disputing Parties for resolution. The

authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request

(2) Arbitration

If the Parties fail to amicably resolve the disputes or differences or contrary claims as indicated

herewith In sub clause (1) of Clause 45, arising under or in connection with the present

agreement, the same shall be referred to the Arbitration Centre (Domestic and International)

High Court of Gujarat at Ahmedabad ("the Centre for short), currently functioning in the High

Court Complex, Sola, Ahmedabad for appointment of arbitrator and thereupon, the Centre

shall appoint a sole arbitrator and conduct the arbitration proceedings in accordance with its

rules. If the parties unanimously agree to appoint three arbitrators, then in that case, each party

shall appoint one arbitrator from the panel of arbitrators of the Centre, and the Centre shall

appoint the third arbitrator, who will act as the Presiding Arbitrator. Such arbitration shall be

the sole and exclusive remedy between the parties for all disputes arising under or in

connection with this agreement. The arbitration shall take place at the Arbitration Centre,

Ahmedabad, High Court Complex, Sola, Ahmedabad, Gujarat, in accordance with the

provisions of the Arbitration and Conciliation Act, 1996 as amended from time to time, and

the proceedings shall be conducted in English. The arbitration award shall be final and binding

on the parties.

[On Company’s Letter Head]

Subject: Design, Supply, Erection, Commissioning, Testing and Comprehensive O&M

for 10 (Ten) Years for 16.5KW, 23.5KW, 12.5KW, 20KW, 15KW & 8KW Grid

Connected Rooftop Solar Photovoltaic Power Project at Urjanagar Colony, TPS Ukai.

Reference: Due on Date:

In connection with the above subject and reference I / We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender

mentioned under reference along with the Commercial Terms and Conditions of

2. I / We, declare that our Technical Bid is strictly in line with the Tender

Specifications (except the deviations shown in Annexure-12)

Seal of the Firm Signature of the Authorised

Representatives of the firm

Name of the Tendering Firm / Agency:

[On Company’s Letter Head]

I / WE, confirm that following documents are filled in format of the Technical Bid:

(Tick  any one)

1 Firm’s details as per “Annexure –3” YES / NO

Copy of the un-priced schedule i.e. “Annexure – 4”.

2 (Description and quantity of items offered in price YES / NO

schedule without price)

3 Delivery Schedule as per “Annexure – 5” YES / NO

4 Past experience details as per “Annexure – 6” YES / NO

5 List of Performance certificates as per “Annexure – 7” YES / NO

6 List of Type test reports as per “Annexure – 8” YES / NO

7 Confirmation of GSECL Technical Specification YES / NO

Guaranteed Technical Particulars submitted in Company

9 ANNEXURE – 10 YES / NO

10 ANNEXURE – 11 YES / NO

11 ANNEXURE – 12 YES / NO

12 ANNEXURE – 13 YES / NO

ANNEXURE – 14: Undertaking in regard to Stop Deal /

Black List thereof

ANNEXURE – 15: Declaration as manufacturer of tender

15 ANNEXURE – 16: Certificate “A”

16 ANNEXURE – 17: Important Instruction YES / NO

ANNEXURE – 18: Declaration in respect of Conflict of

[On Company’s Letter Head]

DETAILS OF THE FIRM

These details are necessary to create the database of suppliers

Works / factory at

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under

(Indicate the relevant status)

taking / Central Govt. undertaking

Supplier Category Manufacturer / Authorized dealer /

Distributor / Trader / Agent

Types of Enterprise (MSME/NON-

GSECL & GUVNL or Its Subsidiary

Company’s Vendor Registration (If any)

Letter No. & Date

Vendor Registration Validity Period up to

GST Registration No. and GST Date

MSEs / SSI Certificate /EM No. and Date

NSIC/DGS&D/CSPO Certificate No.

(Should be revalidated since last 3 yrs.)@

NSIC/ DGS&D/CSPO Certificate Date. @

Whether under NSIC / DGS&D / CSPO Rs.

scheme. If Yes then Monetary limit. @

Custom No. and Date (If applicable)

ISO Certification Details (If any)

Name of ISO Certification Agency

Validity Period of ISO Certification From Date___________ to

Address of Registered Office Factory / Authorized Representative

Works (As per cond. no.:40 above)

Contact Person Name

City & Pin code

Phone Nos.(Office)

Web site address

Specimen signature

[On Company’s Letter Head]

ANNEXURE – 3 (Continued)

DETAILS OF PARTNERS / DIRECTORS OF FIRM / COMPANY

Name of Partners / Residence &

Sr. Office & Contact

Directors e Mail ID Contact Phone

No.: Phone / Fax No. /

DIN no. as applicable / Fax No./

Name of Authorized Signatory:

[On Company’s Letter Head]

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Firm’s Per Annum

Sr. Details of the Items / Production Capacity for

Quantity Offered

No. Equipment Offered the offered item / items

@ No. of shift per day in operation at factory/works considered for working out

annual production capacity may be mentioned.

[On Company’s Letter Head]

DELIVERY SCHEDULE

Tenderer should furnish their Delivery Schedule of the tendered items in the following

Approval of drawing / prototype sample, if applicable is to be completed in

commencement period only (as indicated by COMPANY in the tender)

Tenderer’s Tenderer’s Delivery

Sr. Details of the Items / Commencement Schedule after

No. Equipment Offered Period asper Commencement

The bid will be rejected if offered delivery is more than the requirement of tender,

without going in to further correspondence with bidder.

[On Company’s Letter Head]

DETAILS OF THE EXPERIENCE FOR SUPPLY OF TENDER ITEM / SIMILAR

TYPE OF TENDER ITEM IN LAST FIVE YEARS FROM THE DUE DATE OF BID:

ITEMS ORDER Name ORDER FULLY IF ORDER

No SUPPLIED REFERENCE of QUANTI EXECUTE UNDER REMARKS

TO No. & DATE ITEMS TY D YES / EXECUTI

A GUVNL (Formerly GEB ) MGVCL/UGVCL/DGVCL/PGVCL/GETCO/GSECL

B OTHER STATE ELECTRICITY BOARD:

C PRIVATE FIRMS:

[On Company’s Letter Head]

LIST OF PERFORMANCE CERTIFICATES

(SCANNED COPY/IES OF PERFORMANCE REPORT/S TO BE UPLOADED

Sr. Name of the Authority by Reference No. Details of items

No. whom certificate is issued & Date supplied

[On Company’s Letter Head]

LIST OF TYPE TESTS REPORTS

(SCANNED COPY/IES OF TYPE TEST REPORT/S DULY NOTARIZED OF

EACH OFFERED ITEM AS PER REQUIREMENT)

Type Test Type / Name of the

Carried out Results

No Report No. Designation test

at (Name of Of the Tests.

& Date of Item / Conducted

[On Company’s Letter Head]

LIST OF THE TENDER DRAWINGS

(DRAWING OF EACH OF ITEM OFFERED AS PER REQUIREMENT OF

TENDER TO BE SUBMITTED on line)

No. Description / drawing of Drawing Number Number of Sheets

[On Company’s Letter Head]

[Filling of all the columns are mandatory]

Please submit this form by fill up all the required details, dully signed & with

company’s round seal along with price bid cover.

1. PRICES: [FIRM ONLY]: (Please Specify YES /NO.).

2. Rates offered FOR (up to UKAI TPS Store): (Please Specify YES /NO.)

Pkg. & Forwarding Charges: Inclusive / Exclusive @ _______%

Freight Charges : Inclusive / Exclusive @ _______%

Insurance Charges : Inclusive / Exclusive @ _______%

If mentioned Zero/NA/NIL in above charges than same will be considered as inclusive.

3. GST: [IN PERCENTAGE] :________ (Please Specify IGST/SGST/CGST or EXEMPTED).

4. Please quote your GST Registration No. & date:________

5. Please specify place of Manufacturer unit from where materials to be supplied. :________

6. PENALTY TERMS AGREED: ________ (Please Specify YES/NO.)

7. SECURITY TERMS AGREED:________ (Please Specify YES/NO.).

8. Performance Bank Guarantee (PBG) TERMS AGREED (Wherever applicable): 05 % of Order

End Cost: __________ (Please Specify YES / NO.)

9. DETAILS OF EMD PAYMENT: (Please Specify NEFT/RTGS/ Valid Certificates for EMD

10. DELIVERY TERMS AGREED as per tender: (Please Specify YES/NO.).

11. VALIDITY OF THE OFFER AGREED: 180 Days from the date of opening of Technical Bid:

_________ (Please Specify YES/NO.)

12. PAYMENT TERMS AGREED as per Tender document: _______ (Please Specify YES/NO.)

13. GUARANTEE /WARRANTY (Wherever applicable): _______ (Please Specify YES/NO.)

14. TEST CERTIFICATE (Wherever applicable): _______ (Please Specify YES/NO.)

15. INTERCHANGEABILITY (Wherever applicable): _______ (Please Specify YES/NO.)

16. ITEMS OFFERED: _______

Company’s Round Seal Signature of Tenderer

[On Company’s Letter Head]

(SCANNED / PHOTO COPY OF EACH OF FOLLOWING TO BE

SUBMITTED IN BID AS AN ATTACHMENT)

Vendors must furnish the below details / documents along with Technical Bid as

attachments in Bid:

1. List of testing equipment’s (must have been calibrated up dated) for offered item/s

2. List of machinery installed for manufacturing of offered item/s of tender

3. Annual production capacity (with shift in operation) of each item manufactured

4. Copy showing GST Registration no. and date and issuing authority

5. Copy of valid factory license (for manufacturer)

6. Copy showing Registration No. under shops and Estt. Act and issuing authority (if

7. Audited Accounts and financial turnover of Last Three Years of the firm, duly

certified by Authorized Charter Accountant

8. Performance reports, if any

9. Consent letter from their principals to manufacture such items whenever applicable

10. Copy of partnership deed / Memorandum of Pvt. or Public limited company’s,

11. Copy of each order of subsidiary company of GUVNL for each item offered which

are executed in last five years (list to be submitted in physical form in “EMD Cover

Document” also)

12. Copy of each order of subsidiary company of GUVNL and other COMPANY / SEB

for each item offered, which is under execution.

Note: In case of non-attachment of mandatory document or attachment of wrong

document, bid/offer shall be rejected.

[On Company’s Letter Head]

TECHNICAL DEVIATIONS (IF ANY) TO BE FURNISHED IN THIS ANNEXURE

[On Company’s Letter Head]

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the

quoted item/s of the tender along with online Technical)

We accept and undertake that GSECL is authorized to place LOA / Purchase Order at

lower ‘unit ex-works price with GST on ex-works price’ than the ‘unit ex-works price

with GST on ex-works price’ quoted / offered by us in the present tender of GSECL for

tendered item/s with similar specifications as per the above tender of GSECL, which is

quoted / offered to other subsidiary company of GUVNL, during the period of past

days from last date of submission of this tender to next 30 days after the last date of

submission of bid of this tender by GSECL.

We also understand that LOA / Purchase Order placed by one subsidiaries of GUVNL

on the basis of above undertaking shall not be considered as ‘offered’ price for the

tender items in subsequent tender by other subsidiaries of GUVNL, if it is not within

period mentioned above.

I / We accept above undertaking.

Seal of the Firm Signature of the Tenderer

With Designation

[On Company’s Letter Head]

UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR

BUSINESS DEALING / BLACKLIST THEREOF.

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing /

Blacklist Thereof.

signatory of M/S ______________________________________ here by certify that

M/S __________________________________________ and their proprietor / any

partner / any directors of the firm is not stop deal and/or banned for business dealing

and/or black listed by any Govt. organization.

Signature of the Tenderer

Seal of the Firm

[On Company’s Letter Head]

“I / We declare that we are manufacturer for all the tendered items”.

Confirm / Not Confirm: _____________

Name of Bidder / Manufacturer: ___________________

Address of the works:

[On Company’s Letter Head]

CERTIFICATE – “A”

I / We__________________________________ authorised signatory of

M/s.______________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender.

Seal of the Firm Signature of the Tenderer

With Designation

[On Company’s Letter Head]

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid:

“This is to confirm and certify that the offer submitted by me is strictly in

accordance with GSECL Tender specifications, Guaranteed Technical Particulars

and drawing as mentioned in the Tender Specifications. There is no commercial or

Technical deviation (except the deviations shown in Annexure of Technical

Deviations as per Clause No. 12 of this tender Section: D) in the offer from GSECL

Tender Specification. I undertake to abide by GSECL Technical specification /

Guaranteed Technical Particulars / Drawing, I undertake to supply materials strictly

as per GSECL Technical specification / Guaranteed Technical Particulars /

Drawing, even if any technical deviations are mentioned by me. I also undertake to

abide by all commercial conditions of GSECL, including delivery schedule.”

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be out

rightly ignored in the absence of above certificate.

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not

according to GSECL specifications, Guaranteed Technical Specifications, Drawing and

commercial terms and conditions and false certificate is given by the Tenderer, then

GSECL will not deal with the firm for the present Tender. It is, therefore requested that

the Tenderer should take care in giving their offer and submission of documents,

including Type Test certificate.

4. The conditional tenders will not be accepted.

[On Company’s Letter Head]

DECLARATION IN RESPECT OF CONFLICT OF INTEREST

We hereby certify that our firm M/S. _________________ do not have any conflict of

interest with other bidders for particular quoted item viz.___________________.

We hereby declare and confirm that the above information and particulars are true and

Authorized Signature of Tenderer

Seal of the Firm

To create an environment where Business Confidence is built through Best Business

Practices and is fostered in an atmosphere of trust and respect between providers of goods

and services and their users for the ultimate benefit of society and the nation.

GSECL’S COMMITMENT PARTY’S COMMITMENT

◘ To maintain the highest ethical standards ◘ Not to bring pressure recommendations from

in business and professions. outside GSECL to influence its decision.

◘ Ensure maximum transparency to the ◘ Not to use intimidation, threat, inducement or

satisfaction of stakeholders. pressure of any kind on GSECL or any of it’s

employees under any circumstances.

◘ To ensure to fulfill the terms of agreement ◘ To be prompt and reasonable in fulfilling the

/ contract and to consider objectively the contract, agreement, legal obligations.

viewpoint of parties.

◘ To ensure regular and timely release of ◘ To provide goods and/or services timely as

payments on due dates for work done. per agreed quality and specifications at

minimum cost to GSECL.

◘ To ensure that no improper demand is ◘ To abide by the general discipline to be

made by employees or by anyone on our maintained in our dealings.

◘ To give maximum possible assistance to ◘ To be true and honest in furnishing

all the Vendors / Suppliers / Service information.

Provider and other to enable them to

complete the contract in time.

◘ To provide all information to suppliers / ◘ Not to divulge any information, business

contractors relating to contract / job details available during the course of business

which facilitate him to complete the relationship to others without the written

contract / job successfully in time. consent of GSECL.

◘ To ensure minimum hurdles to vendors ◘ Not to enter into carter / syndicate /

/ suppliers / contractors in completion of understanding whether formal / non-formal so

agreement / contract / work order. as to influence the price.

CHIEF ENGINEER [GEN]

GSECL, TPS, UKAI.

Seal & Signature Seal & Signature

(GSECL’s Authorized Signatory) (Party’s Authorized Person)