Track GEOMETRY MEASUREMENT SYSTEM

Special Eligibility Criteria

1. 1

   Supply should be as per RDSO Specification TM/IM/341 and SR Specification/Special Condition for TGMS attached with this tender.

   Confirmation required
2. 2

   The bidder shall be either manufacturer or their authorized dealer and should have supplied, installed and commissioned at least one (01) Laser Contactless Sensor- Based Track Geometry Measurement System (TGMS) having following sub systems in last 05 years, Sub System Contact-less laser sensor and inertial principle-based Track recording system having facility for measurement of Track Geometry Parameters including Curvature & Gauge. The supplied Track Geometry Measurement Systems (TGMS) shall have capability for measurement and recording at maximum speed of 120 kmph. OR At least one (01) Integrated Track Monitoring System supplied by the Firm in the past and the same including the sub system shall be performing satisfactorily on Indian Railways network at least for the last 02 years. The Bidder shall submit the performance certificate issued by the competent authority of the Railway holding the supplied ITMS.

   Document optionalConfirmation required
3. 3

   The Bidder shall submit signed copy of technical compliance statement -clause- by-clause comments on technical specification, either confirming acceptance or indicating deviations there from. Deviation from the specification with reasons should be clearly indicated.

   Document optionalConfirmation required
4. 4

   In case Bidder quoting as authorized dealer of manufacturer shall submit documentary proof for having valid dealership from the principal supplier specified in the tender. The Bidder will submit authorization letter from manufacturer duly signed along with this offer.

   Document optional
5. 5

   (i) The bidders may note that their offer shall be summarily rejected in case they fail to comply any of the above mentioned eligibility criteria. (ii) The period for eligibility criteria will be counted on the date of opening of tender.
6. 6

   Preferably manufacturers should participate. Firms who are quoting as authorised dealer of manufacturer must submit tender specific authorization letter issued by the OEM in their letter head along with their offer, failing which their offer will be summarily rejected. (please refer Para 3.4 of part B of "SR TENDER CONDITIONS").

   Document optional
7. 7

   Firm to upload copies of Purchase Orders, Inspection Certificates,Joint Commission Certificate (completion Report) from consignee as proof of past performance.

   Document optionalConfirmation required

Check List

1. 1

   Have you attached documents to prove your eligibility and past performance as per tender requirement?
2. 2

   Have you attached certification of Local content from statutory auditor/ Cost Accountant?
3. 3

   Have you quoted warranty oblications as per tender requirement?
4. 4

   Have you quoted delivery period correctly and precisely?
5. 5

   Have you submitted all supporting documents required?
6. 6

   Have you read the Security Deposit (SD) condition at Para 10 of Part A of "SR TENDER CONDITIONS" attached with this tender document and uploaded relevant document for seeking exemption from submission of SD? If not, are you ready to pay Security Deposit?
7. 7

   Are you coming under MSE status given as per guidelines issued by Railway Board forpurchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest. If yes,have you attached valid documents (UDYAM Registration Certificate) towards being MSE?
8. 8

   Have you furnished the statement of deviations?[preferably nil]
9. 9

   Have you quoted the discount if any in the specified column only in IREPS?
10. 10

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
11. 11

    Please check our website before submitting offer, whether any corrigendum to the tender has been issued or not.
12. 12

    Firm to indicate make-model-brand offered, if any.
13. 13

    Have you kept your offer valid for 120 days?

Commercial-Compliance

1. 1

   In case of road delivery, the date of delivery at destination [consignee's end] shall only be treated as delivery date irrespective of F.O.R. / F.O.T. condition mentioned elsewhere in the contract / tender.

   Confirmation required
2. 2

   Tenderers may note that their Offered delivery schedule should clearly indicate the starting date and finishing date. For offers with vague delivery schedule like -02 to 12 months- or like -06 to 10 months-, Delivery Period shall be given as per the requirement best suited to this office within the quoted range.

   Confirmation required
3. 3

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored.

   Confirmation required
4. 4

   Whenever tender is floated with purchase restriction from sources approved by nominated authorities and there exists a suspected cartel situation by approved sources or the rates available from approved source/sources are adjudged unreasonably high, despite fair efforts as permissible, the purchaser reserves the right to place orders on firm(s) outside the approved vendor list, without any restrictions.(Please Refer para 4.0 of part B of "SR TENDER CONDITIONS" document attached to this tender document for further details.)

   Confirmation required
5. 5

   HSN CODE 8608 [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST / UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Confirmation required
6. 6

   Please refer para 15.0 of part - B of "SR TENDER CONDITIONS" attached with this tender document for details regarding "BENEFITS OF MSE AS PER PUBLIC PROCUREMENT POLICY".

   Confirmation required
7. 7

   For "Public Procurement (Preference to Make in India)" policy is applicble. Please refer Para 16.0 of Part- B of "SR TENDER CONDITIONS" attached to this tender document.

   Confirmation required
8. 8

   Bidder shall accept the following declaration [Land Border condition] by quoting "YES" against 'Conf. allowed" or "Complied" column for compliance of Office Memorandum of Department of Expenditure, Ministry of Finance OM No. F.No.6/18/2019-PPD dated 23.07.2020. If such certificate given by a bidder whose bid is accepted is found to be false, this would be a ground for immediate termination and further legal action in accordance with law. "I/WE HAVE READ THE CLAUSE REGARDING RESTRICTIONS ON PROCUREMENT FROM A BIDDER OF A COUNTRY WHICH SHARES A LAND BORDER WITH INDIA. I/WE CERTIFY THAT THIS BIDDER IS NOT FROM SUCH A COUNTRY OR , IF FROM SUCH A COUNTRY, HAS BEEN REGISTERED WITH THE COMPETENT AUTHORITY. I/WE HEREBY CERTIFY THAT THIS BIDDER, FULFILLS ALL REQUIREMENTS IN THIS REGARD, AND IS ELIGIBLE TO BE CONSIDERED. (WHERE APPLICABLE, EVIDENCE OF VALID REGISTRATION BY THE COMPETENT AUTHORITY SHALL BE ATTACHED.)''

   Confirmation required
9. 9

   1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti-competitive behavior by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub-contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bid-rigging and can even order the parties to cease and desist.

   Confirmation required
10. 10

    a) FOR : DESTINATION. BY ROAD. Accordingly, the firms are advised to quote on "FOR DESTINATION BASIS BY ROAD" AND OFFERS WITH DEVIATIONS ARE LIABLE TO BE IGNORED. b) Door delivery shall be made to the consignees along with Delivery Challan Postal Address of the Consignees is: Dy.CE/Track/HQ/MAS,CHENNAI CENTRAL YARD, BBQ, CHENNAI, Tamil Nadu, India. Southern Railway GST No. 33AAAGM0289C1ZQ.

    Confirmation required
11. 11

    Failure consequences: In case the firm fails to execute the contract within the original delivery period, the purchaser will be entitled to impose liquidated damages for extension of delivery period. For any reason, if the supplier fails to supply goods and/or Service as per the conditions of contract, as amended from time to time, Purchaser shall have the right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to Security Deposit of the defaulted order amount. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly.

    Confirmation required
12. 12

    Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "SR TENDER CONDITIONS", "SPECIAL and OTHER CONDITIONS" specified in this tender document/attached to this tender document.

    Confirmation required
13. 13

    SECURITY DEPOSIT (SD):- (i) Security Deposit shall be 5 % of total value of contract and shall be taken from all vendors for contract value above Rs. 25 Lakh subject to the applicable exemptions. For details please refer 10.0 Part A of "SR TENDER CONDITIONS" enclosed to this tender document. In case of submission of security Deposit in the form of Bank Guarantee, please refer Annexure 5 of Part-B of Southern Railway Tender conditions (ii) Security Deposit will be released after completion of warranty period of 24 months and proof of submission of 10% BG for CAMC to consignee Dy.CE/Track/HQ/MAS.

    Confirmation required
14. 14

    (a) Free Delivery to consignee. Supply of machine shall be made as per the Delivery schedule. (b) Bill Payment: After successful completion of purchase order, firm has to submit the BILL ON-LINE through IREPS Portal only for payment. In this regard, the following documents have to be uploaded based on the CRN (R-Note) issued by Railway (a) Invoice, GST declaration( i.e. SELF DECLARATION regarding Aggregate Annual turnover in a financial year, RNote, NEFT MANDATORY. (b) Warranty/Guarantee Certificate, RITES certificate, Test report, Dealership certificate (or) proof of purchase from authorized dealer, calibration certificate, Commissioning Report whichever is applicable.

    Confirmation required
15. 15

    EARNEST MONEY DEPOSIT (EMD) : 1)EMD shall be deposited by all vendors for tenders with estimated value above Rs.25 Lakhs subject to the applicable exemptions. For the exemptions and other details please refer Para 2.0 Part A of Southern Railway Tender conditions.

    Confirmation required
16. 16

    All the tenderers shall have to submit clause-wise compliance of RDSO specification and also SR Specification/Special Condition for TGMS mentioned in Bid documents and drawings enclosed along with this tender, spelling out deviations, if any, to ascertain technical suitability. An offer, whose technical suitability cannot be ascertained, may be liable to be ignored.

    Document requiredConfirmation required
17. 17

    INTER - SE POSITION OF OFFERS WOULD BE DETERMINED BASED ON THE SUM OF COST OF THE EQUIPMENT WITH ALL ACCESSORIES, COST OF TOOLS, COST OF OPERATION AND MAINTENANCE, COST OF PREVENTIVE AND BREAK DOWN MAINTENANCE, AND THE COST TOWARDS COMPREHENSIVE ANNUAL MAINTENANCE CONTRACT FOR 5 YEARS (WITH NPV FACTOR AT DISCOUNT OF 10% PER YEAR) FOLLOWING FREE COMPREHENSIVE WARRANTY FOR 2 YEARS. (EXCLUDING COST OF OPTIONAL SPARES).

    Confirmation required
18. 18

    Firm to upload list of spares with cost breakup that will be used during Operation and CAMC period.

    Document optionalConfirmation required
19. 19

    Firm to upload list of tools required for maintenance of the machine with cost breakup.

    Document optionalConfirmation required
20. 20

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document requiredConfirmation required
21. 21

    (i) Firms claiming to be "Class-I/II local supplier" on the basis of self certification of " Local Content" are required to upload along with their offer a self certificate of percentage of local content in the product offered. (Please refer Para 16.0 of part B of "SR TENDER CONDITIONS"). (ii) Please enter the percentage of the local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India Policy as incorporated in the tender condition.

    Document requiredConfirmation required
22. 22

    Bidders must quote on firm price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.

    Confirmation required
23. 23

    Firm should provide Training for 4 Railway officials for 4 weeks at their premises. For details refer Para 14.0 of RDSO Specification and Para 6 of SR Specification/Special Condition for TGMS.

    Confirmation required
24. 24

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   I/We have carefully gone through the IRS Conditions of Contract, 2025 (included and uploaded along with the bid document) particularly Clause 20 pertaining to "Code of lntegrity: Misdemeanours and Penalties" and the provisions regarding Code of lntegrity, Obligations for proactive disclosures, Misdemeanours, Penalties for misdemeanours (as per attached document, Annexure-E). I/We hereby certify that no other concerns or affiliates (such as having common partner/director/promoter/owner/holding company decision control etc.) have participated in this tender which can give rise to a conflict of interest or fall under anticompetitive practices. We understand that the offers of all such sister concerns including ours are liable to be rejected as per relevant provisions of IRS terms and conditions, and enclosures. I/ We, affirm that we shall abide by the Code of Integrity in general, with specific reference to conflict of interest, anti competitive practices and obligation to proactive disclosures. I/We understand that we are fully responsible for the above declaration and it shall not be the Railway's responsibility to verify the same. I/We are aware that we shall be liable for all consequences of violation of Code of Integrity, if detected, at any stage.

2. 2

   Validity of Offer:-120 Days, No deviation from the offer validity period stipulated in the tender is permitted.

3. 3

   Scope of supply (for main item): As per Clause-2 of RDSO Specification No.TM/IM/341 enclosed with this tender. Scope of supply (for Operation and Maintenance, CAMC ) as per SR specification/Special Condition for TGMS enclosed with this tender.