Advertisement Rights on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot (Re tender-Revised)

6 Opening of technical bid and Verification of submitted 18/09/2026 from 18:01

documents (EMD, e‐tender fee, Etc.) onwards

7 Opening of price bid for the technically qualified bidders 21 /09/2026

For further particulars, visit us on www.nprocure.com

DEPUTY MUNICIPAL COMMISSIONER

RAJKOT MUNICIPAL CORPORATION

Dr. AMBEDKAR BHAWAN

DHEBARBHAI ROAD, RAJKOT – 360 001 (GUJARAT)

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Rajkot Municipal Corporation has prepared this document solely to assist prospective

Bidders in making their decision of whether to or not to submit a bid. While RMC has taken

due care in the preparation of information contained herein and believes it to be accurate,

neither RMC or any of its authorities or agencies nor any of their respective officers,

employees, agents or advisors gives any warranty or make any representations, express or

implied, as to the completeness or accuracy of the information contained in this document

or any information which may be provided in association with it.

The information is not intended to be exhaustive. Interested parties are expected to make

their own inquiries and research for gathering the insights, knowledge and information that

may be required for submitting a Bid. The information is provided on the basis that it is

non–binding on RMC, any of its authorities or agencies or any of their respective officers,

employees, agents or advisors.

RMC reserves the right not to proceed with the tender, to alter the timetable reflected in

this document or to change the process or procedure to be applied. It also reserves the

right to decline to discuss the tender further with any party submitting a bid.

No reimbursement of cost of any type will be paid to persons, or entities, submitting a Bid

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Rajkot Municipal Corporation

Tender Notice: No. RMC/ESTATE/2026‐27/01

Name of work: Advertisement Rights on Hoarding Boards / Kiosks Board at different

locations in the city of Rajkot

Rajkot Municipal Corporation invites e‐tender from the interested Advertising Agencies for

Grant of Advertisement Rights for period up to 30/09/2031 from the date of allocation of

work. The tender documents can be downloaded from the website

www.tenders.nprocure.com. The bidder has to submit the non–refundable Tender Fee of

(per site and per road) Rs.750/‐ (Seven Hundred Fifty only) along with Earnest Money

deposit will be (1) Rs.10,000/‐ per Hoarding Board and Per road in case of Kiosk as well as

for Stickers per package (2) Rs.50,000/‐ per Gentry Board (3) Rs.1,00,000/‐ per package (in

case of package) in the form of Demand Draft in favour of Rajkot Municipal Corporation,

payable at Rajkot.

Deputy Municipal Commissioner

Rajkot Municipal Corporation

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Table of Contents

5.7 Discharge of Bid Security of successful Bidder ...........................................................

5.8 Performance Security(Security Deposit) .....................................................................

5.9 Power of Attorney for Authorization of Single bidder’s representative ....................

5.14.1 For Hoarding Boards / …………………………………………………………….17

5.14.2 Special conditions ………………………………………………………………….17

6.1 Evaluation of Technical Bid ‐ Qualification Criteria ....................................................

7.7 Safety of surrounding assets and people ....................................................................

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

7.19 Authority’s right to accept any proposal and to reject any proposal .........................

7.20 Failure to agree with the terms and conditions .........................................................

7.22 Representations & Warranties and disclaimer ...........................................................

LIST OF ANNEXURES

ANNEXURE – 1: Forwarding Letter

ANNEXURE – 2: Bidder Information

ANNEXURE – 3: Format for Power of Attorney of a bidder appointing Designated

ANNEXURE – 4: Format for Price Bid

ANNEXURE – 5A: Details of Hoarding Boards at various places in the city of Rajkot.

ANNEXURE – 5B: Details of Kiosks Boards on various roads in the city of Rajkot

ANNEXURE – 6: Checklist

ANNEXURE – 7 Kiosk Board Design

ANNEXURE – 8 Hoarding Board Design

ANNEXURE – 9 Non‐Black List Declaration

ANNEXURE – 10 Site Visit Declaration

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

RAJKOT MUNICIPAL CORPORATION invites Bids from interested Bidders for Advertisement

Rights via various means at different locations in the city. The Bids shall be prepared and

filled in English. Bid document must have Initials of the authorized representative of the

bidder and must attest all erasures and alterations made while filling the Bids.

RMC shall not be responsible for any costs or expenses incurred by the Bidders in

connection with the preparation and delivery of bids, including costs and expenses related

to visits to the sites. RMC reserves the rights to cancel, terminate, change or modify this

procurement process and/or requirements of bidding stated in the Tender, without

assigning any reason or providing any notice and without accepting any liability for the

same at any stage during the bidding process. It will be compulsory for the bidder to submit

“Declaration of site visit”.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

“Licensee” shall mean any registered firm whose tender has been accepted by the

Authority and shall include the any firm, its legal representatives, successors, executors,

and permitted assignees.

“RMC” shall mean Rajkot Municipal Corporation (RMC),

“Authority” means the RAJKOT MUNICIPAL CORPORATION (RMC)

“Agreement” shall mean the Agreement entered between Authority and the Successful

“Bid or Detailed Bid or Tender” shall mean the detailed Bid submitted by the Bidder in

response to this tender including clarifications and/or amendments, if any.

“Bid Security” shall mean the Security furnished by the Bidder, as part of the Detailed Bid.

“Contract” shall mean the agreement between the Authority and the selected bidder (here

in after the “Advertising agency” or “Licensee”) which allows the selected bidder to

perform its obligation as this tender against the License fee paid by the selected bidder to

the Authority and in accordance with the terms and conditions of this tender and the

“Due Date” shall mean the last date for submission of Tender.

“Effective Date” shall mean the date of issuance of Letter of Acceptance (LOA).

“Firm” shall mean a single legal entity, which is a registered body, by Government agency

or statutory body.

“Letter of Acceptance” or “LOA” shall mean the letter issued by Authority to the Successful

Bidder to grant advertisement rights in conformity with the terms and conditions set forth

“License” shall mean granting the successful bidder rights of advertisement as described

under this Tender

“Licensee” shall mean the successful bidder who is granted rights of advertisement by way

of work order / Intimation letter as described under this Tender through the instrument of

a License Agreement the significant terms of which are part of this tender.

“License Agreement or Contract” shall mean the Agreement that shall be required to be

signed between the Authority and the successful bidder upon the acceptance of the tender

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

of the preferred bidder by the Authority. The tender and conditions contained herein shall

be made part of this Agreement.

“Performance Security” shall mean the amount deposited by way of DD/Online transfer OR

Bank Fixed Deposit Receipt from Rajkot Branch stipulated amount furnished by a Bidder

prior to his selection as a Licensee.

“Taxes and Duties” shall mean all taxes, duties, fees etc. payable as per applicable laws in

India in connection with the procurement, development, installation, operation,

maintenance and management of the scope of work envisaged.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

3. Interpretation

In the interpretation of this Tender, unless the context otherwise requires:

The singular of any defined term includes the plural and vice versa, and any word or

expression defined in the singular has the corresponding meaning used in the plural and

A reference to any gender includes the other gender(s);

Unless otherwise stated, a reference to a Clause, Sub‐ Clause, Paragraph, Subparagraph,

Annex, Exhibit, Attachment, Schedule or Recital is a reference to a Clause, Sub‐ Clause,

Paragraph, Subparagraph, Annex, Exhibit, Attachment, Schedule or Recital of this Tender.

A reference to any agreement is a reference to that agreement and all annexes,

attachments, exhibits, schedules, appendices and the like incorporated there in, as the

same may be amended, modified, supplemented, waived, varied, added to, substituted,

replaced, renewed or extended, from time to time, in accordance with the terms thereof;

The terms “include” and “including” shall be deemed to be followed by the words “without

limitation” whether or not so followed;

Any reference to a person shall include such person’s successors and permitted assignees;

A reference to a “writing” or “written” includes printing, typing, lithography

WhatsApp/SMS and other means of reproducing words in a visible form;

Any date or period set forth in this Tender shall be such date or period as may be extended

pursuant to the terms of this Tender;

A reference to “month” shall mean a calendar month, and a reference to “day” shall mean

a calendar day, unless otherwise specified.

The terms "hereof, "herein", "hereto", "hereunder" or similar expressions used in this

Tender mean and refer to this Tender and not to any particular Article,

The terms "Article", "Clause", “Paragraph” and “Schedule” mean and refer to the Article,

Clause, Paragraph and Schedule of this Tender so specified;

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Key Information Details

1 Tender for a) Rights of Advertisement at various locations in the city of

Rajkot (List of locations as per Annexure 5a/5b)

b) Any registered firm except individuals will be permitted to

c) Sizes, types and final design of advertisements boards will

be required to adhere to design specifications and

indications given in this tender. Final plan for the same

shall be required to be approved by the Authority, initially

and for all significant changes.

2 Nodal Department ESTATE BRANCH, RAJKOT MUNICIPAL CORPORATION (RMC)

(“The Authority”)

3 Project Site Various locations in the city of Rajkot (As per Annx.5a/5b)

4 Tender Submission a) Technical Bid:

1) Evidence of qualification as per Annexure II

2) Copy of this tender signed with stamp on every page.

3) Tender fee and Bid Security.

1) Price bid to be quoted in terms of Yearly License Fees

for each Road for the term up to Dt.30/09/2031 from

the date of work order. Price to be quoted considering

6% rise on Yearly License fee from 2nd year onwaRoad

Price rise would be cumulative in nature.

5 Tender Validity 120 Days from the date of opening of technical bid

6 EMD Bid Security shall be(1) Rs. 10,000/‐ Per Hording Board/ per

Road in Case of Kiosk (2)Rs 1,00,000/‐ per Package (in Case of

Package) as mentioned in the tender notice in the form of

Demand Draft in favor of Rajkot Municipal Corporation

payable at RAJKOT. It shall be submitted along with tender fee

with technical bid. The technical bid without tender fee and

bid security is liable to be rejected.

8 Tender Fee Rs. Rs.750/‐ (Seven Hundred Fifty only) (per site/per road) on

non‐refundable basis.

9 Tenure of License Period Up to 30/09/2031 from the date of work order

10 License Fee Payment Up‐front Payment of 1st quarter License Fee and Submission

of PDCs of License fee for remaining period at the time of

signing the agreement.

11 Performance Security 10% of the Final Bid Value expressed in terms of the Total fees

(Security Deposit) payable for the entire tenure of the license period.

12 Taxes The amount quoted will have to be net of all taxes. Licensee

will have to pay taxes extra.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Instruction to Bidders

5.1 About the License

The License for advertisement rights shall be awarded for the period upto 31/03/2030 from

the date of Work Order.

Bidder shall have to specify the amount of Yearly License fee to be paid to Authority for

license period. Successful Bidder has to pay 6% raise on License fee from 2nd Year onward

and it will be cumulative in nature. Bidder shall pay the Up‐front Payment of 1st quarter

License Fee and Submission of PDCs of License fee for remaining period (quarterly) at the

time of signing the agreement. 25 days Grace period for installation will be given to

successful bidder after signing the agreement. For this, agency will have to sign the

agreement within 15 days time period date of issuance of Letter of Acceptance (LOA). The

License duration shall be up to Dt.31/03/2030. If the selected bidder (Licensee) does not

pay the amount of License fee at the time of signing the agreement, then the Authority

may at its sole discretion cancel the tender acceptance and repudiate any license, if

deemed issued. Authority also may take disciplinary actions including forfeit of EMD, debar

the Agency minimum 5 years for all works of Rajkot Municipal Corporation etc. Authority

may also recover financial losses due to non‐acceptance of tender / non‐submitting license

fee by forfeiting any other deposit with interest of the agency of any other work in Rajkot

Municipal Corporation or its owned subsidiary.

Freedom of handling, changing and pasting of advertisement will be given to Licensee for

the period of license, subject to obligations regarding electricity supply and cost, security of

advertisements placed, repair and maintenance of any damage to the Authority’s assets,

maintenance and upkeep of the advertisement related installations, spaces and locations

and commitment to transfer the installations, spaces and locations back to the authority in

condition similar to that at the time of hand over (excepting regular wear and tear).

The License shall come into force only if following conditions have been satisfied:

1) Performance security has been paid within 15 days of letter of acceptance.

2) Agreement between the Authority and Licensee incorporating all the terms of this

tender and documenting the grant of license has been executed within time period

stipulated by the Authority.

3) License fee has been paid up front in advance within stipulated time.

Mode of payment of the license fee to RMC:

The 1st quarterly amount of license fee offered shall be deposited to RMC at the time of

signing an agreement. PDCs of License fee for the subsequent quarters upto 30/09/2031

shall also be submitted at the same time.

Defaults in payment of license fee:

After receiving the Work Order (Award), letter of acceptance, if the bidder fails to deposit

the "License fee Amount", an interest shall be charged at 18% per annum, till the deferred

period. Maximum differed period will be 90 days for each event. If this period is exceeded,

the Agreement is liable to terminate and accordingly penal action will be taken against

agency. In case, if agency totally fails to deposit the amount or doesn't wish to deposit the

license fee at all, his Security Deposit (with interest) shall be forfeited without any

prejudice and he shall not raise any dispute thereof.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

a) In the subsequent years if the bidder/concessionaire fails to pay the license fee

within stipulated time period, it will be considered as the deed of breach of

conditions of Tender and the bidder/concessionaire shall be terminated as per the

provision of the Tender condition.

b) In the case the bidder fails to deposit the amount of License fee within the

stipulated time or doesn't wish to pay the amount with interest also, his Bid

Security/ Security Deposit (SD) (with interest) shall be forfeited out rightly and shall

be declared "Terminated" and permanently debarred.

c) The bidder may be a proprietor / partner / director of a firm/company. But each

person will be liable in‐person to pay the dues i.e. if a proprietor / partner / director

is a proprietor/partner/director of any another firm/company, Rajkot Municipal

Corporation will have rights to claim the amount from that another firm/company

5.2 Acceptance of Tender

The Authority will accept a tender which will be the best suited in terms of technical,

commercial and economical aspects. The decision of the Authority shall be final in these

aspects. The Authority also reserves following rights without any kind of liability.

1) To accept or reject any part(s) of any tender or whole tender without assigning any

reason thereof.

2) May not accept the highest bid and assign reasons for not accepting the highest bid.

3) Not to proceed ahead in the tender without assigning any reason thereof at any stage.

5.3 Documents Constituting Tender

The Tender documents comprise the following and are to be read together.

1) This tender document, Amendments, Pre‐bid, etc. and

2) Other documents as per Annexure

5.4 Tender Submission Format

The Bidders will submit the technical bid along with tender fee and Bid Security either by

registered post or Speed post only. And the Price bid must be submitted online through e

tender. Requirement for tender submission is mentioned below:

Following details shall be submitted.

1. Forwarding letter (As per Annexure 1)

2. Bidders Information (As per Annexure 2)

3. Authority Letter (An Authorization given to the bidder’s representative who has signed

the bid by the Board of Directors / Partners / authorized body. This may be a notarized

authority letter on Rs.100/‐ stamp paper in case of partnership firm and a board

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

resolution in case of pvt. Ltd. & Ltd. Co.. All remaining partners/board members should

have sign the same)

4. Power of Attorney (In case the person who has been authorized by the Board of

Directors/ Partners / Authorized body has delegated this power to the person who has

signed the bid, a valid notarized Power of Attorney on Stamp Paper authorizing this act

must be provided for support) (As per Annexure 3)

5. Attested copy of Registration/Incorporation Certificate in terms of Certificate of

incorporation, Memorandum and Articles of Association, Partnership deed, Shop &

Esta. Regi. Certi., GST Regi. Certi. etc.

6. Attested copy of Current Year Profession Tax Receipt of firm for year 2026‐27

7. Copy of the Tender Document signed on every page by the bidder’s authorized

8. Certificate of C.A. regarding last one financial year Turnover

9. Experience Certificate showing one year experience of Advertising of Govt., Semi Govt.

Dept., Govt. Boards / Corporation

10. D.D. of Tender fee & EMD

11. Affidavit on Rs.300/‐ Stamp paper (by an authorized signatory) mentioning that the

bidder has not been Black Listed by any Government body in India during last five years.

(As per Annexure 9)

12. Site visit declaration on Rs. 100 stamp paper (As per Annexure 11)

13. Other documents

5.5 Tender Opening Process

After duly scrutinizing the technical bid, the price bid of the only technically qualified

bidder will be opened.

RMC reserves the right to ask for further clarifications/information from bidders regarding

any part of the bid submitted, at anytime during the bid process.

5.6 Bid Security(EMD)

Bid submitted in response to the Tender Document shall be accompanied by a Bid Security

as specified in the Bid Summary in the form of a demand draft drawn in favor of Rajkot

Municipal Corporation, and payable at RAJKOT.

1) The bid security furnished by the successful bidder shall be refunded after the payment

of license fees.

2) Bids not accompanied with requisite Bid security shall be summarily rejected.

3) The bid security shall be returned to the bidder –

a. Whose bid has not been accepted by the Authority.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

 The bid security of unsuccessful bidder will be returned after the signing of

agreement with the successful bidder.

b. Whose bid has been accepted by the Authority

 On receipt of Performance security.

4) Bid security shall be forfeited in case of revision/revocation and/or modification in

terms of bid during the validity period by the bidder.

Bid security shall be forfeited in the following situations:

1) In case of unclear offer and/or conditional offer, tender will not be accepted, it will

outrightly be rejected.

2) In case of bidder demands transfer of advertisement rights before acceptance of offer

or after acceptance of offer.

3) If bidder withdraws the tender after tender due date.

4) If the performance security is not deposited within stipulated time.

5) If the Agreement is not executed within stipulated time, even though performance

security has been paid. (In such case, both EMD and Performance Security (with

interest) will be forfeited and LOA will be cancelled)

6) In the event bidder, after the issue of communication of acceptance of his bid by the

Authority, fails/refuses to execute the work as herein the bidder shall be deemed to

have abandoned the work/license and such an act shall amount to and be construed as

the bidder calculated and willful breach of contract. The cost and consequences of

which shall be to the sole account of the bidder and in such an event, the Authority

shall have full right to claim damages thereof in addition to the forfeiture of the Bid

security deposited in terms of this bid documents.

5.7 Discharge of Bid Security of successful Bidder

The Successful Bidder shall be required to furnish a performance guarantee on or before

the date of signing the License Agreement. The Bid Security of a Successful Bidder shall be

discharged only after the Successful Bidder furnishes the performance guarantee as

required. The Successful Bidder’s Bid Security shall not be adjusted against the

Performance Guarantee.

5.8 Security Deposit (Performance Security)

1) The Licensee shall, for due and punctual performance of its obligations during the

Agreement Period, deliver to the Authority, a SD in form of DD or an unconditional and

irrevocable bank fixed deposit receipt from a Nationalized/Scheduled bank of Rajkot

branch acceptable to the Authority, (the "Performance Security”) for a sum mentioned

in the “4. Bid Summary” before the signing of Agreement.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

2) The Performance Security shall be valid up to the end of License Period and 60 (Sixty)

days thereafter.

3) The Performance security shall not bear any interest. The Licensee shall not have any

claim on the interest on Performance security.

4) Provided that if the Agreement is terminated due to any Event of Default other than

the Licensee’s Event of Default, the Performance Security, shall, subject to the

Authority’s right to receive amounts, if any, due from the Licensee under this

Agreement, be duly discharged and released to the Licensee.

5) The Performance Security in form of fixed deposit receipt shall be returned to the

Licensee after the Licensee vacates all the advertisement space/display installations at

the end of the period or incase of termination of contract. Any unpaid dues on account

of electricity / statutory dues etc shall be deducted from the performance security.

Fresh Performance Security

In the event of the encashment of the Performance Security by the Authority pursuant to

Encashment Notice issued, the Licensee shall within 15 (Fifteen) days of the Encashment

Notice furnish fresh Performance Security to the Authority, fresh Performance Security

failing which the Authority shall be entitled to terminate this License Agreement in

accordance with the provisions herein.

Performance security (with interest) shall be forfeited in following situations:

1) If the Licensee is found guilty of not following any of terms and conditions mentioned in

2) If the Licensee fails to pay any damages or penalty imposed on him for breach of

performance obligations.

3) If the License Agreement is terminated in event of Licensee default.

4) If the Licensee wants to terminate the contract.

5.9 Power of Attorney for Authorization of Single bidder’s representative

The bidder will appoint a representative to act as liaison. The power of attorney will be

issued to that effect by the bidder the format for which is defined in Tender.

5.10 Validity Period

Bids shall remain valid for a period of 120 days (One hundred and twenty days) after the

date of opening of tender by Authority. Authority reserves the right to reject a Bid as non‐

responsive if such Bid is valid for a period which is less than specified and Authority shall

not be liable to send an intimation of any such rejection to such Bidder.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

5.11 Extension of Period of Bid Validity

Authority may solicit the Bidder’s consent for an extension of the period of Bid validity. Any

such request by the Authority and the response thereto shall be made in writing and such

extension of Bid validity period by the Bidder, should be unconditional. A Bidder may

refuse Authority’s request for such extension without forfeiting the Bid Security. A Bidder

accepting the request of Authority shall not be permitted to modify his Bid.

5.12 Modification and Withdrawal of Bid

No bid may be withdrawn or modified in the interval between the deadline for submission

of bid and the expiration of the validity period.

5.13 No Consortium

No joint venture or consortium is permitted to bid. Bids have to be by single entities only.

5.14 Special Conditions

1. For the advertisement of various schemes & projects of Central Government, State

Government & Rajkot Municipal Corporation, successful bidder has to avail the

boards for 15 days in a year without any cost as and when needed by RMC. These

days can be accumulated and utilized in any year. In excess of these days RMC may

reimburse proportionate license fees to agency for sites acquired.

2. Bidders are advised to take into account all the points regarding current plantation,

future growth and new plantation during site visit. Trimming or cutting of plants /

branches will be allowed only as per permission received from Garden Department

of RMC. Revocation of bid will not be allowed on excuse of visibility.

3. In case of any natural calamities or its forecast, if authority instructs licensee for

removal of hoarding board sites then licensee will have to remove such sites within

24 hours of intimation at their own cost. Failure to which, licensee will have to pay

fine of Rs.10,000/‐ per hoarding board, & Rs.30,000/‐ per gentry board Road

Authority will consider structural stability certificate and forecast of concern

government department while giving removal instructions.

4. Agency can install lighting on site. Permission will be given by authority. Agency to

produce certificate as mentioned in clause 7.3(h).

5. If agency wants to convert the site into LED board, permission may be given in an

appropriate case by authority after a written application by the agency. Authority

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

may not permit LED lighting at particular site. In case if allowed, agency will have to

pay quoted license fee + additional 100% of quoted license fee as premium.

5.14.1 For Hoarding Boards /

1. Successful bidder has to erect uni‐pole type structure for hoarding only for upto

sq. mt. boaRoad Structure should be painted with silver/Black color only. After

erection, agency will have to produce structure stability certificate of RMC licensed

engineer within 30 days time period. Agency has to produce structure stability

certificate every year in the month of May. If not submitted, per day Rs.5,000/‐ will

be levied from 1 of June.

2. In case of shifting of hoarding board or due to expansion of road by RMC, RMC will

give Rs.20,000/‐ in case of Hoarding board and Rs.40,000/‐ in case of Gentry Board

as shifting charges. This amount will be adjusted in license fee of concerned agency

and it will not be given in cash.

3. Change in orientation of hoarding will be allowed only if appropriate authority finds

4. If space is available for erection of larger size board, Permission for the same (up to

maximum 30ft x 15ft) will be given in an appropriate case after site visit. Agency will

have to pay additional license fees on pro‐rata basis as per sanctioned license fees

of that particular boaRoad

5.14.2 For Kiosks Boards

1. If agency wants to put kiosk board with 4 side advertisement, it will be permitted

for the same. For this purpose agency has to take prior permission for that

particular location and in such case will have to pay additional 100% license fees.

2. If there is any addition in number of poles on the same road due to extension or

development of road, authority may decide to tender the site including extension or

provide the contract of these additional poles to the concerned agency at the

approved rates. It will not be the right of concerned agency to advertisement at

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

6 Evaluation Criteria

The following evaluation criteria shall be used for purposes of bid evaluation.

6.1 Evaluation of Technical Bid ‐ Qualification Criteria

In order to be qualified for the tender, the bidder must demonstrate that it possesses

capability as per the following criteria.

6.1.1 The bidder is a registered organization in terms of being an incorporated company,

partnership, proprietorship, or cooperative society, trust or society in India and is

able to provide registration details in terms of appropriate incorporation and

registration documents.

6.1.2 The bidder shall be an operational entity or should have experience of advertising

during last one financial year and is able to support this claim through submission of

work allocation orders & experience certificates, equivalent to bid made, of

advertising of Pvt. Ltd., Ltd. Co., Govt., Semi Govt. Dept., Govt. Boards /

6.1.3 Bidder should not be a loss making entity during last completed financial year.

6.1.4 Agency must have registration certificate i.e. Certificate of incorporation /

Memorandum and Articles of Association / Partnership deed / Shop &

Establishment Registration Certificate / GST Registration Certificate, etc.

6.1.5 Notarized Affidavit on Rs.300/‐ Stamp paper for not blacklisted by any Govt. / Local

6.2 Evaluation of Price Bids

As per the evaluation parameters mentioned above, the price bid of only qualified bidders’

of technical bid would be opened. The price bid of the qualified bidder quoting the highest

amount of license fee payable to RMC shall be considered for award of the contract. The

bidders must have to submit the price bid online only. The format for price bid given as

annexure 4 is for reference only.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

7 General Tender Conditions

7.1 Letter of Acceptance & Agreement

As the first step for the award of tender, Authority will issue the preferred Bidder a Letter

of Acceptance. This letter will refer to the proposal and confirm its acceptance. The parties

agree to enter into an agreement in due course which shall consist of the Project Terms

and Conditions. RMC reserves the right to incorporate such terms and conditions in the

Agreement in addition to those in the tender, which are deemed to be necessary by it and

which do not materially affect the cost and revenues of the licensee. The Agreement will

constitute a contract between the Authority and the Licensee under the Indian Contracts

7.2 Payment and Consideration

1) Bidder is required to quote his yearly License fees payable to the Authority. The

quotation required to be given in the online format of Price/ Financial bid only.

2) The license fees should be quoted after considering 6% rise in yearly license fee from

2nd year onwaRoad Fees rise will be cumulative in nature.

3) The license fees shall not be subject to any variation, labor condition and fluctuation in

fares, taxes and any condition whatsoever i.e. license fees payable are net of all taxes.

4) The licensee has to deposit 3 months payment for license fees at the time of signing of

an agreement. Post Dated Cheques (PDCs) for remaining period (quarterly) should be

submitted at the same time.

5) Penalty of Rs.10,000/‐ per incident will be imposed as administrative charges, if Cheque

is returned without payment.

6) Whenever any claim against the Licensee for payment of sum of money arises out of or

under the contract, Authority shall be entitled to recover such sums from any sum then

due or which at any time there may become due from the Licensee under this or any

other contract or from performance security with the Authority. Should this sum be not

sufficient to cover the recoverable amount, the Licensee shall pay to the Authority on

demand the balance remaining due.

7) The amount payable by the Licensee shall be recovered net of all applicable taxes like

income tax, GST, etc. i.e. licensee is liable to pay all applicable taxes separately.

8) Licensee shall have to bear all expenditure to be incurred for providing staff, daily

consumables, maintenance to fulfill all the mandatory and statutory/requirements.

9) In case of default, RMC will recover the loss amt. with interest (as per prevailing norms

of RMC), from security deposit, EMD or from any other payment due to agency /

deposit / performance guarantee of the agency lying with RMC for this or any other

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

10) Licensee will have to follow the rules regarding PF, ESI and Labor license as per the

norms of Govt. time to time. Whole responsibility regarding the same will be of

7.3 Advertisement Rights

1) The successful bidder (Licensee) will be granted the rights for display of advertisements

at the places designated for itself / its clients against charging such fees as it may find

2) Authority shall furnish license for Advertisement rights on the Hoarding Boards / Kiosks

at different locations in the city of Rajkot.

3) Design for advertisement spaces and size of advertisement at each designated places

are presented in Annexure‐5. Any violation from stipulated design may be rectified by

the Licensee immediately on being given notice by the Authority. Any violation further

shall attract damages of Rs 5000/‐ (Rs. Five Thousand) per location per day.

4) The advertisement rights granted to the successful bidder under this Agreement is

subject to the following:

a. The content of the advertisement shall maintain standards of decency and uphold

public morals. The Authority shall reserve the right to prohibit any advertisement in

which it finds having objectionable content.

b. Advertising should not adversely impact upon the safety and functioning of a road,

walkway, junction, any other public passage, people and/or assets.

c. Advertising does not obscure or conflict with traffic signals, informational and

directional signs or street signs.

d. Advertising is appropriate with regard to the architectural design of buildings on

which signs are displayed.

e. All National/ State local level rules and norms in terms of products, themes, content

and mode of display would continue to apply.

f. All lighting associated with any advertising device shall be directed solely on the

advertising device only. Level of illumination shall not pose safety hazards. In

general, the average maintained luminance shall be reduced to 0.5 candelas.

g. ON request from agency, RMC will give NOC for lighting along with work order.

h. In case of advertisement on Hoarding Boards / Kiosks through lighting, the lighting

can only be started after getting a certificate from the Office of the Chief Electrical

Inspector, License Holder Electrical Contractor and Electrical Supervisor of Gujarat

regarding setup made for display, consisting Internal wiring and ele. Equipment /

item, is safe. Agency has to produce this type of safety certificate every year in the

month of May. If not submitted, per day Rs.5,000/‐ will be levied from 1 of June.

i. Materials used in advertisement device shall be non‐polluting, fire resistant and

j. Authority does not take any responsibility for vandalism.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

k. The colors and visual graphics of the advertisement must never compete with or

subdue the identity of.

l. All signs shall be so designed as to maintain a proportion where, as a general rule,

letters should not appear to occupy more than 20% of the sign area.

m. Agency must have to show the starting and Expiry date of the contract on bottom

part of advertisement panel in readable form.

n. No Advertisement or display that is on the negative content hereunder shall be

allowed to be displayed irrespective of the time of the day and scale of the

advertisement. Such list is mentioned below:

i. Advertisement banned by the Advertisement Council of India or by law.

ii. Advertisements of goods or services which are prohibited by any law or whose

advertisements prohibited by any law.

iii. Advertisements of any kind of prohibited drugs, hard drinks (Alcohol) and all

kind of tobacco products for smoking.

iv. Advertisements containing pornographic contents and/or an "indecent

representation of women" within the meaning of the Indecent Representation

of Women (Prohibition) Act,

v. Advertisements containing sexual overtone and/or nudity.

vi. Advertisements glorifying exploitation of women or child.

vii. Advertisements showing violence and cruelty to either human being or any kind

viii. Advertisements showing racial abuse to any caste or community or propagating

ethnic differences.

ix. Advertisements related with lottery tickets, sweepstakes entries and slot

x. Advertisements accompanied by sound.

xi. Advertisements which are prohibited by any law except mentioned above.

5) Successful bidder will have to follow the following instructions regarding Model Code of

Conduct during Election period.

If there is a specifically earmarked place provided for displaying advertisement in a

public place e.g. bill boards, hoardings etc. and if such space is already let out to any

agency for further allocation to individual clients, the District Election Officer through

the municipal authority concerned, if any, should ensure that all political parties and

candidates get equitable opportunity to have access to such advertisement space for

election related advertisement during the election period”

Any other instructions regarding MCC, received from the District Election Officer / R.O./

M.C.C. nodal officer / Municipal Authority will have to be follow by the successful

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

If any approvals are required to be taken from Local or any other Authority for display of

advertisement, the same shall be the responsibility of the Licensee.

7.5 Electricity Provision

1) The Licensee shall have to make his own arrangements for electricity supply at his own

cost at the site as per the guidance and direction of the Authority. Agency will have to

obtain self‐expensive power connection from PGVCL and install all the required safety

equipments/items.

2) The Licensee shall pay all the electricity bills/costs for electricity that may be consumed

during to the operation of advertisement.

3) The Licensee shall replace and maintain all fittings and fixtures related to electric works.

4) Trenchless work for electrical wiring work is mandatory and digging of the roads will

not be permitted under any circumstances. For Providing, Boring & Laying, HDPE Pipes

(ISI) Marked of 125 mm outer diameter confirming to IS 4984:1995 with pressure rating

of 4Kg./Sqcm are required to be used in normal circumstances. Such installation may be

by trenchless technology with no dig method by making bore hole (in footpath only) in

horizontal direction across the road with boring equipment (machine only) including

jointing, cleaning, Roding of pipe, providing suitable cover on mouth of pipes,

excavation of pits of required size at a depth of 1.30 mtr. to 2.00 mtr. with resurfacing

the footpath / road same as previous / good condition. Prior approval regarding this to

be taken from city engineer of respective zone with necessary restoration charges. RMC

will not give any rebate in this regards.

5) In case of advertisement on Hoarding Boards / Kiosks through lighting, the lighting can

only be started after getting a certificate from the Office of the Chief Electrical

Inspector, License Holder Electrical Contractor and Electrical Supervisor of Gujarat

regarding setup made for display, consisting Internal wiring and ele. Equipment / item,

7.6 Surrender of License

If the Licensee wants to surrender the License (Terminate the Agreement) then will be

allowed to do so after giving one (1) months notice. However, Performance Security (with

interest) of the Licensee will stand forfeited. The unused License fee for that particular

period will not be refunded. Part surrender of License will not be accepted and termination

will be considered for the full License. On termination by the Authority or surrender by the

Licensee, all the advertisements will be required to be removed from site at the cost of

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Licensee within seven (7) days of issue of acceptance of surrender. This clause applies to

any additional advertisement space offered and accepted also.

If the Licensee fails to vacate the advertisement space within seven (7) days of termination

of License Agreement or end of the contract, the Licensee shall be deemed to be an

unauthorized occupation of the advertisement space and shall be liable to pay the penalty

@ Rs. 5,000/‐ (Rs. Five Thousand)per location per day.

7.7 Safety of surrounding assets and people

The Licensee shall provide assurance of safety of surrounding assets / utilities / people

from his advertisement structure / advertisement. Licensee shall be responsible for any

kind of damage or harm to surrounding assets / utilities / people due to his advertisement

structure or its element. Licensee shall pay to make the good of damages / harm to

surrounding assets / utilities / people. RMC will not be responsible if any accident /

incident occurs due to agency’s advertisement structure.

7.8 Evacuation of advertisement space

If the Licensee fails to vacate the advertisement space within seven (7) days of termination

of License Agreement or end of the contract, the Licensee shall be deemed to be an

unauthorized occupation of the advertisement space and shall be liable to pay the penalty

@ Rs. 5,000/‐ (Rs. Five Thousand)per location per day.

7.9 Change Management Procedure

Any changes having technical or commercial implications will have to be mutually agreed

upon in advance, prior to making the change. In case of situations, that the impact is not

dependent on one or both parties’ agreement, the revised commercials will be effective

from the date of impact.

For avoidance of doubt, the parties expressly agree that:

1) Change Request shall not be effective and binding unless agreed in writing and signed

by both Authority and Licensee.

2) The payment of any additional cost agreed under a Change Request shall be in addition

to the payments agreed upon under this Agreement.

3) Upon a Change Request becoming effective, the Project Schedule shall automatically

stand adjusted by the additional time required for implementing the Change Request.

4) All the tender conditions will also apply to additional space offered & accepted.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

7.10 Dispute Resolution Procedure

In the event of a dispute or difference of any nature whatsoever between Licensee and

Authority during the course of the License period, the same shall be attempted to be

resolved amicably by Authority and Licensee failing which be referred for arbitration to

Commissioner, Rajkot Municipal Corporation only.

7.11 Events of Default and Termination

7.11.1 Event of Default

Event of Default means the Licensee Event of Default or the Authority Event of Default or

both as the context may admit or require.

(a)Licensee Event Default

Any of the following events shall constitute an event of default by the Licensee ("Licensee

Event of Default") unless such event has occurred as a result of Authority Event of Default

or a Force Majeure Event;

1) Any representation made or warranties given by the Licensee under this Tender is

found false or misleading.

2) Licensee creates any encumbrance on the designated site, saves and except as

otherwise expressly permitted under the License Contract.

3) Licensee fails to make payment of License Fee And/OR Performance Security within

stipulated time.

4) The Performance Security has been en‐cashed and appropriated in accordance with

clause and Licensee fails to replenish or provide fresh Performance Security within Cure

Period of 15 (fifteen) days.

5) The Licensee failed to make any payment to Authority within the Period specified in this

Tender /Letter of Acceptance.

6) Licensee submits to the Authority any statement which is false in material particulars

and which has a material effect on Authority’s right, obligations or interests.

7) The transfer, pursuant to law of either (a) the rights and/or obligations of the Licensee

under any of the Project Agreements, or (b) all or material part of the Licensee except

where such transfer in the reasonable opinion of Authority does not affect the ability of

the Licensee to perform, and the Licensee has the financial and technical capability to

perform, its material obligations under the Project Agreements.

8) A resolution is passed by the shareholders of the Licensee Company for the voluntary

winding up of the Licensee Company.

9) Any petition for winding up of the Licensee firm/company is admitted by a court of

competent jurisdiction or the Licensee is ordered to be wound up by Court except for

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

the purpose of amalgamation or reconstruction, provided that, as part of such

amalgamation or reconstruction, the property, assets and undertaking of the Licensee

are transferred to the amalgamated or reconstructed entity and that the amalgamated

or reconstructed entity has unconditionally assumed the obligations of the Licensee

under the Contract, and provided that:

a. The amalgamated or reconstructed entity has the technical capability and operating

experience necessary for the performance of its obligations under the Contract.

b. The amalgamated or reconstructed entity has the financial standing to perform its

obligations under this Licensee and has a credit worthiness at least as good as that

of the Licensee as at date of LOA; and

c. Each of the Contracts remains in full force and effect.

10) Licensee suspends or abandons the operations of the Project without the prior consent

of Authority, provided that the Licensee shall be deemed not to have suspended/

abandoned operation if such suspension/ abandonment was as a result of Force

Majeure Event and is only for the period such Force Majeure is continuing,

11) Licensee repudiates the terms of the License or otherwise evidences an intention not to

be bound by this Tender.

12) Licensee is otherwise in Material Breach of the License Agreement or commits a default

in complying with any other provision including those of this Tender.

(b) Authority Event of Default.

The following events shall constitute events of default by Authority(each a "Authority Event

of Default”), unless any such Authority Event of Default has occurred as a result of Licensee

Event of Default or due to a Force Majeure Event:

1) Authority is in breach of this Agreement and has failed to cure such breach within

(thirty) days of receipt of notice in that behalf from the Licensee;

2) Authority repudiates this License Agreement or otherwise evidences its intention not to

be bound by the Contract.

3) The Authority failed to make any payments to the Licensee within period specified in

4) Authority or any Governmental Agency has by an act of commission or commission

created circumstances that have a Material Adverse Effect on the performance of its

obligations by the Licensee and has failed to cure the same within thirty (30) days of

notice thereof by the Licensee.

5) Any representation made or warranties given by the Authority under the License

Agreement is found to be false or misleading.

7.11.2 Termination due to Event of Default and Termination Payment

(a)Termination for Licensee Event of Default

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

1) Without prejudice to any other right or remedy which Authority may have in respect

thereof under this Tender, upon the occurrence of a Licensee Event of Default,

Authority shall, subject to the provisions of the Contract, be entitled to terminate this

License Agreement by issuing a Termination Notice of 30 days to the Licensee, provided

that before issuing the Termination Notice, Authority shall by a notice in writing inform

the Licensee of its intention to issue the Termination Notice (the "Preliminary Notice").

In case the underlying breach/default is not cured within a period of 15 (Fifteen) days

from the date of the Preliminary Notice (Cure Period) Authority shall be entitled, to

terminate this License Agreement by issuing the Termination Notice. Provided further,

a. If the default is not cured within 15 (fifteen) days of the Preliminary Notice,

Authority shall be entitled to encash the Performance Security with a notice to the

Licensee (Encashment Notice),

b. if the default is not cured within 15 (fifteen) days of the Encashment Notice and a

fresh Performance Security is not furnished within the same period, Authority shall

be entitled to issue the Termination Notice.

c. Upon Termination the Authority shall be entitled for any legal remedies for

compensation as may be prescribed by law.

(b) Termination for Authority Events of Default

The Licensee may, upon the occurrence and continuation of any of Authority Event of

Default may terminate this Tender by issuing Termination Notice of 30 days to Authority.

7.11.3 Rights of Authority on Termination

Upon Termination of this License Agreement for any reason whatsoever, Authority shall,

1) Retain possession and control of all assets used in advertisements forthwith;

2) Prohibit the Licensee and any person claiming through or under the Licensee from

entering upon the assets /dealing with or any part thereof;

3) Appoint another party as Licensee, who may carry the remaining obligations of the

7.11.4 Termination Payments

Notwithstanding anything to the contrary contained in this Contract, upon termination of

the Contract, the Licensee shall not be entitled for any Termination Payment from the

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

In no event shall Authority be liable, for special or indirect damages in connection with or

arising out of the furnishing, performance or use of the services or deliverables provided by

Bidder under the terms of this Tender.

The Licensee shall at all times, i.e. during the subsistence of the Licensee Agreement and at

any time thereafter, defend, indemnify and hold Authority harmless from and against all

claims (including without limitation claims for breach of contract, death or injury to person

or injury to property, or other tort claims), all suits, proceedings, actions, claims, demands,

liabilities and damages which the Authority or Authority indemnified persons may

hereafter suffer, or pay by reason of any demands, claims, suits or proceedings arising out

of claims including third party claims and expenses (including court costs) arising out of or

relating to the breach by Licensee of any covenant representation or warranty or from any

act or omission of the Licensee or his agents, employees or sub‐Service Providers.

7.14 Force Majeure

Should either Party be prevented from performing any of its responsibilities (as detailed in

this proposal) by reason caused by an Act of God or any cause beyond its reasonable

control including but not limited to work stoppages, fires, riots, terrorist strikes, accidents,

explosions, floods, cyclones, storms wars, revolutions, acts of public enemies, blockages,

embargos any laws, orders, proclamations, ordinances, demands or requirements for any

government or authority or representative of any such government including restrictive

trade practices or regulations strikes, shutdowns, labor disputes which are not instigated

for the purpose of avoiding obligations here in failures and/or fluctuations in electric power

the time for performance shall be extended until the operation or such cause has ceased,

provided the party affected gives prompt notice to the other of any such factors or inability

to perform, resumes performance as soon as such factors disappear or are circumvented.

Under this clause, if either party is excused performance of any obligation for a continuous

period of thirty (30) days, the two parties shall by mutual consultation decide about the

further implementation of the License Agreement, and in the event of then on agreement

in this regard, the Authority reserves the right to determine the Contract. However, the

above mentioned reasons do not include lack of personnel and non‐performance of third

parties hired. The Licensee shall not be entitled to any payment from the Authority in case

of force majeure, including termination of License Agreement due to force majeure.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

7.15 Independent Contractor

Bidder shall be deemed to be acting as an independent contractor of Authority and shall

not be deemed an agent, legal representative, joint venture or partner of Authority.

Neither party is authorized to bind the other to any obligation, affirmation or commitment

with respect to any other person or entity.

7.16 No Assignment

Neither party shall assign, innovate or transfer all or any of its obligations under this

Arrangement including any Statement of Work to any person without the prior written

consent of the other party, which consent shall not be unreasonably withheld or delayed.

7.17 Proposal Disqualification Criteria

The proposal is liable to be disqualified in the following cases:

1) Proposal submitted in incomplete form.

2) Proposal is not accompanied by all requisite supporting documents.

3) Information submitted in technical proposal is found to be misrepresented, incorrect or

false, accidentally, unwittingly or otherwise, at any time during the processing of the

License Agreement (no matter at what stage) or during the tenure of the License

Agreement including the extension period if any.

4) Bidders may specifically note that while evaluating the proposals, if it comes to

Authority’s knowledge expressly or implied, that some Bidders may have compounded

in any manner whatsoever or otherwise joined to form an alliance resulting in delaying

the processing of proposal then the Bidders so involved are liable to be disqualified for

this contract as well as for a further period of three years from participation in any of

the bids floated by Authority. It is also clarified that if need arises Authority would go in

for appointment of outside party(s) to undertake the work under the captioned bid.

5) By submitting a proposal, each Bidder shall be deemed to acknowledge that bidder has

carefully read all parts of this Tender, including all forms, schedules and annexes

hereto, and has fully informed itself as to all existing conditions and limitations.

7.18 Conflict of Interest

Bidder shall furnish an affirmative statement as to the existence of, or potential for conflict

of interest on the part of the Bidder or any prospective subcontractor due to prior, current

contracts, engagements, or affiliations with Authority. Additionally, such disclosure shall

address any and all potential elements (time frame for service delivery, resource, financial

or other) that would adversely impact the ability of the Bidder to complete the

requirements as given in the Tender.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

7.19 Authority’s right to Accept/Reject any proposal

Authority reserves the right to accept or reject any proposal or annul the bidding process or

reject all proposals at any time prior to award of contract, without thereby incurring any

liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or

Bidders of the grounds for Authority’s action.

7.20 Failure to agree with the terms and conditions

Failure of the successful Bidder to agree with the Terms & Conditions of the Tender shall

constitute sufficient grounds for the annulment of the award, in which event Authority may

award the License to the next best value Bidder or call for new proposals.

7.21 Severability and Waiver

If any provision of this Tender, or any part thereof, shall be found by any court or

administrative body of competent jurisdiction to be illegal, invalid or unenforceable the

illegality, invalidity or unenforceability of such provision or part provision shall not affect

the other provisions of this Tender or the remainder of the provisions in question which

shall remain in full force and effect. The relevant Parties shall negotiate in good faith in

order to agree to substitute for any illegal, invalid or unenforceable provision a valid and

enforceable provision, which achieves to the greatest extent possible the economic, legal

and commercial objectives of the illegal, invalid or unenforceable provision or part

provision. No failure to exercise or enforce and no delay in exercising or enforcing on the

part of either Party to this Tender of any right, remedy or provision of this Tender shall

operate as a waiver of such right, remedy or provision in any future application nor shall

any single or partial exercise or enforcement of any right, remedy or provision preclude any

other or further such right, remedy or provision or the exercise or enforcement of any

other right, remedy or provision.

7.22 Representations & Warranties and disclaimer

7.22.1 Representations and Warranties of the Licensee

The Licensee represents and warrants to Authority that:

1) it is duly organized, validly existing and in good standing under the laws of India;

2) It has full power and authority to execute, deliver and perform its obligations.

3) under this Tender and to carry out the transactions contemplated hereby;

4) it has taken all necessary corporate and other action under Applicable Laws and its

constitutional documents to authorize the execution, delivery and performance of this

5) it has the financial standing and capacity to undertake the Project;

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

6) this Tender constitutes its legal, valid and binding obligation enforceable against it in

accordance with the terms hereof;

7) It is subject to civil and commercial laws of India with respect to this and it hereby

expressly and irrevocably waives any immunity in any jurisdiction in respect thereof;

8) The execution, delivery and performance of the Contract will not conflict with, result in

the breach of, constitute a default under or accelerate performance required by any of

the terms of the Licensee’s Memorandum and Articles of Association of any bidder or

any Applicable Laws or any covenant, agreement, understanding, decree or order to

which it is a party or by which it or any of its properties or assets is bound or affected;

9) There are no actions, suits, proceedings, or investigations pending or, to the Licensee’s

knowledge, threatened against it at law or in equity before any court or before any

other judicial, quasi judicial or other authority, the outcome of which may result in the

breach of or constitute a default of the Licensee under this Agreement or which

individually or in the aggregate may result in any Material Adverse Effect;

10) It has no knowledge of any violation or default with respect to any order, writ,

injunction or any decree of any court or any legally binding order of any Government

Agency which may result in any material adverse effectors impairment of the Licensee’s

ability to perform its obligations and duties under this Agreement;

11) It has complied with all Applicable Laws and has not been subject to any fines,

penalties, injunctive relief or any other Civil or criminal liabilities which in the aggregate

have or may have Material Adverse Effect;

12) No representation or warranty by the Licensee contained herein or in any other

document furnished by it to Authority or to any Government Agency in relation to

Applicable Permits contains or will contain any untrue statement of material factor

omits or will omit to state a material fact necessary to make such representation or

warranty not misleading; and

13) No sums, in cash or kind, have been paid or will be paid, by or on behalf of the Licensee,

to any person by way of fees, commission or otherwise for securing the Agreement or

entering into of the Contract or for influencing or attempting to influence any officer or

employee of Authority in connection there with.

7.22.2 Disclaimer

1) Without prejudice to any express provision contained in this Tender, the Licensee

acknowledges that prior to the execution of the Contract, the Licensee has after a

complete and careful examination made an independent evaluation of the

Specifications, Site and all the information provided by Authority , and has determined

to the Licensee’s satisfaction then nature and extent of such difficulties, risks and

hazards as are likely to arise or may be faced by the Licensee in the course of

performance of its obligations here under.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

2) The Licensee further acknowledges and hereby accepts the risk of inadequacy, mistake

or error in or relating to any of the matters set forth in (a) above and hereby confirms

that Authority shall not be liable for the same in any manner whatsoever to the

Licensee and no reimbursement shall be made under this regaRoad

7.22.3 Representations and Warranties of Authority

Authority represents and warrants to the Licensee that:

1) Authority has full power and authority to grant the Contract;

2) Authority has taken all necessary action to authorize the execution, delivery and

performance of the Contract;

3) This Tender constitutes its legal, valid and binding obligation enforceable against it in

accordance with the terms hereof.

7.22.4 Governing Law and Jurisdiction

This Tender shall be construed and interpreted in accordance with and governed by the

laws of India and the Courts at Rajkot, India shall have jurisdiction over all matters arising

out of or relating to this Tender.

7.22.5 Survival

Termination of the License Agreement (a) shall not relieve the Licensee or Authority of any

obligations here under which expressly or by implication survives Termination hereof, and

(b) except as otherwise provided in any provision of this Tender expressly limiting the

liability of either Party, shall not relieve either Party of any obligations or liabilities for loss

or damage to the other Party arising out of or caused by acts or omissions of such Party

prior to the effectiveness of such Termination or arising out of such Termination.

7.22.6 No Partnership

Nothing contained in this Tender shall be construed or interpreted as constituting a

partnership between the Parties. Neither Party shall have any authority to bind the other in

any manner whatsoever.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

7.23 Miscellaneous

Unless otherwise stated, notices to be given under this Tender including but not limited to

a notice of waiver of any term, breach of any term of this Tender and notice of Termination

of the License Agreement, shall be in writing and shall be given by hand delivery, mail or

facsimile transmission and delivered or transmitted to the Parties at their respective

addresses set forth below:

If to Authority: If to the Licensee:

Rajkot Municipal Corporation _______________________________________

Dr. Ambedkar Bhawan, Fax No. __________________________________

Dhebarbhai Road, Contact number in which WhatsApp used:

Or such address, facsimile number as may be duly notified by the respective Parties from

time to time, and shall be deemed to have been made or delivered:

1) In the case of any communication made by letter, when delivered by hand, by mail

(registered, return receipt requested ) at the address, and

2) In the case of any communication made by facsimile, when transmitted properly

addressed to such facsimile number.

3) In the case of WhatsApp by Authority, when transmitted properly on WhatsApp

number given above.

7.23.2 Language

All notices required to be given under the License Agreement and all communications,

documentation and proceedings which are in anyway relevant to the License Agreement

shall be in writing in Gujarati/English language.

7.23.3 Ownership and Protection of Property

1) Authority shall retain the title and ownership of any site allotted by Authority to

Licensee for purposes of carrying out Licensee’s obligations in relation to this Project.

Such title and ownership of Authority of any such site shall not pass to Licensee.

2) For the purpose of the License Agreement, the Licensee shall have rights to the use of

site as sole licensee and protect the asset created by Licensee subject to and in

accordance with this Tender.

3) All the elements including Non‐display elements of the Advertisement shall be the

property of the Licensee and the Licensee shall take the possession of it and vacant the

site at the end of the License period. It means at the end of license period, licensee can

take possession of structure and all other relevant elements thereof.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

4) The Licensee shall keep the entire site elements in original condition at the end of the

License period.

5) In case of damages by the Licensee, the Licensee shall replace any damaged element of

Site including lighting assets as per directions of the Authority with new one comprising

the original specifications, original brand and approved by the Authority

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Formats of documents to be submitted

Annexure 1: Forwarding Letter

Rajkot Municipal Corporation

3rd floor, Room No.10,

Dhebarbhai road,

Subject: Advertisement Rights on Hoarding Boards / Kiosks Board at

different locations in the city of Rajkot

With respect to captioned Tender, I hereby submit our offer bidding for Advertisement

Rights at different locations for which I have quoted the license fees. I accept that the

Authority has right to accept any tender or reject any/all tenders without giving any reason

and upon rejection of tender/tenders I shall not be entitled to any rights related to the

My offer is with full understanding of the terms and conditions contained in the tender

document. In additions to terms and conditions of this tender, I have not given any written

or oral promises from the Authority nor received any.

I have thoroughly read and understand all the terms and conditions of this tender and I

promise to observe all the terms and conditions of this tender. I have signed and sealed

each and every page of this tender document and all documents submitted herein.

(Signature, name of signatory and seal of the bidder with date)

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Annexure 2: Bidder Information

1) Bidders name and contact details.

Name of organization:

Address of registered

Address of residence:

Contact No.(1,2) 1.

Whatsapp No. (3,4) 2.

Name of the Bank

<Signature & stamp of appropriate authority of the bidder>

<Name of appropriate authority of the bidder>:For

<Name of Bidder firm > In case of companies/ cooperatives, Board Resolution should be

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Annexure 3: Format for Power of Attorney of a bidder appointing

Designated Representative

(To be submitted on stamp paper of Rs. 100/‐, only if the Signatory to the tender is not

directly authorized by the Board of Directors/Partners/Authorized Body)

Rajkot Municipal Corporation,

Estate Branch, Central Zone,

REF: Your Tender Ref.:e‐Tender No.RMC/ESTATE/2024‐25/01

I have been authorized by the Board of Directors / Partners / Proprietors’ of the <Bidder’s

organization> for purposes of

through resolution No. ____________ dated .

In turn, I hereby authorize <Designated Representative’s name> to act as a representative

of<Bidder’s organization>for the following activities:

To sign the above tender, attend all meetings conducted by Rajkot Municipal Corporation.

To discuss, negotiate, finalize and sign any agreement and contract related to the project.

Yours Faithfully,

<Signature of appropriate authority of the bidder>

<Name of appropriate authority of the bidder>:

<Name of Bidder firm >In case of companies/ cooperatives, Board Resolution should be

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Annexure – 4: Format for Price Bid

(ONLY FOR REFERENCE ‐ To be submitted online only)

Financial bid for Advertisement Rights on Hoarding Boards / Kiosks Board at

different locations in the city of Rajkot

"Yearly License fee" for the period up to 30/09/2031

Description of Package from the date of work order considering 6% rise from 2nd

Sr. year onwaRoad (Bidder will have to quote yearly license

of Hoarding Boards

No. fees in price bid)

Amount (in Rs.)

As per Annexure 5A and

1. (To be Quoted Online Only)

Our Financial / Price Proposal shall be binding upon us up to expiration of the validity

period of the Proposal.

We understand you are not bound to accept one or more proposals you receive.

Yours Sincerely,

(Authorized Signatory)

 How to Quote Tender?

a) Bidder should quote the bid amount in “Price‐Bid”.

b) The bidder shall quote "Yearly License fee" he wishes to offer to the Rajkot

Municipal Corporation for getting advertisement right, in the Price Bid as per

following table.

c) The bidder shall have to quote the total license fee amount for the license period.

d) The Commissioner, Rajkot Municipal Corporation reserves the right award or

denieys giving advertisement right any/all to any one or none without assigning any

reasons thereof.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

List of Locations for advertisement Rights on Hoarding Boards (Unipole)

Sr. Existing Board

Road / Location

no. Agency (Width x

Ban Lab Building side, Under bridge Global Publicity

1 Kalawad Road Service Road Corner, Mahila College 10 x

Underbridge Facing

Nr. Blue Diamond Pvt. Ltd., Footpath Ashapura

2 Kalawad Road Corner, Mahila College Underbridge 10 x

Old post office corner, Mahila College Mantra Ad

3 Kalawad Road 10 x

Underbridge Facing

Nr. Atmiya College, Nr. Jan Aushadhi Webpluse Ad

4 Kalawad Road 10 x

Kendra,City Facing

Nr. Food Zone corner, Bank of Vokla, Mantra Ad

5 Kalawad Road 20 x

KKV Chowk Facing

Nr. Sanklap Restaurent, Beside the Shaishav

6 Kalawad Road 10 x

Overbridge, Kalawad Facing Publicity

Nr. Balaji Nursery, Road Corner, City Mantra Ad

7 Kalawad Road 20 x

8 Kalawad Road Nr. Bhagwati Car , Road Corner Mantra Ad 10 x

Between bridge (Nr. Jaddus Restaurant) Mantra Ad

9 Kalawad Road and Crematorium, Left Side Nr. Vokalo 30 x

and Facing towards the city

Between bridge (Nr. Jaddus Restaurant) Mantra Ad

10 Kalawad Road and Crematorium, Left Side Nr. Vokalo 30 x

and Facing towards Katariya Circle

Between Crematorium and bridge (Nr. Mantra Ad

11 Kalawad Road Jaddus Restaurant), Left Side Nr. Vokalo 30 x

and Facing towards Katariya Circle

Between Crematorium and bridge (Nr. Mantra Ad

12 Kalawad Road Jaddus Restaurant), Left Side Nr. Vokalo 30 x

and Facing towards City Facing

Nr. Vruksh Mandir First Gate, Opp. Mantra Ad

13 Kalawad Road 20 x

Vaibhav Sanskar Bhavan

14 Kalawad Road Opp. Malabar Hills (Opp. The Gateway) Mantra Ad 20 x

Madhav Mahal corner, Avadh Road, City Global Publicity

15 Kalawad Road 20 x

Gandubhai Vakatar Farm Corner, Mantra Ad

16 Kalawad Road 20 x

Opp. Jay Mataji Mandir

University Jaddus Chowk to University Road, Azad Shaishav

Road Garden Corner, University Facing Publicity

Jaddus Chowk to University Road, Global Publicity

18 Kailashdham Corner, Jaddus Chowk 30 x

GETCO Circle, sub-station side, Kankot Global Publicity

19 Kankot Road 30 x

GETCO Circle, ESR Side, Vavdi facing, Global Publicity

20 Kankot Road 30 x

first from Kankot

GETCO Circle, ESR Side, Vavdi facing, Mantra AD

21 Kankot Road 30 x

Second from kankot

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Sr. Existing Board

Road / Location

no. Agency (Width x

GETCO Circle, RMC Open Plot Corner, Mantra AD

22 Kankot Road 30 x

Mavdi Gram Side, opp. Sub-station

Punitnagar 80 Opp. Unity Plus building, RMC plot Mantra AD

ft Road corner, Ambika Township Road

Punitnagar 80 Opp. Syamal Sky life, Laxman township Mantra AD

ft Road Road, Open plot corner

Fild Marshal Nr. Shri Ram Township Shopping Centre, Global Publicity

Punitnagar 80 Global Publicity

26 Opp. Survoday School, Open Plot Corner 20 x

Opp. Punitnagar 80 ft Road, Vavdi road Global Publicity

27 Vavdi Road 30 x

Opp. Vavdi Police Station, Ring Road Global Publicity

28 Vavdi Road 20 x

29 Vavdi Road Opp. Police Station, Vavdi facing Global Publicity 20 x

New Kothariya National Hwy to Kothariya Road, Sai Global Publicity

Area Baba Circle, Opp,ishwar height

New Kothariya Kothariya Road to National hwy road, Global Publicity

Area Sardar Chowk Garden Corner

Kothariya Gam Global Publicity

32 Nr. Taluka Primary School 20 x

Kothariya Gam Sumangal Park – Gyandeep Vidhyalay Global Publicity

Road Road Corner

Kothariya Gam Nr. Kothariya Housing Bus Stop, Garden Mantra Ad

Kothariya Gam Mantra Ad

35 Police Station Corner 20 x

Kothariya Gam Nr. National Highway Overbridge, Traffic Global Publicity

Road Island corner

Jamnagar Global Publicity

37 Shital Park Road corner, City facing 20 x

Opp. Shyamal Vertix, Nr. Alap Green Vikash Outdoor

38 Raiya Road 10 x

City, Sadhu Vasvani Road facing

39 Raiya Road Kailash Building Corner, Nr.Trend Cycle Global Publicity 10 x

Sadhu Vasvani Vikash Outdoor

40 Nr. Sidhnath Mahadev Mandir Corner 10 x

Sadhu Vasvani Nr. Aaryan Ply, Siddhi Vinayak Complex Global Publicity

Sadhu Vasvani Opp. Rajkot District Co. Bank, Radhe Ice Global Publicity

Road Cream Corner

University University Road x Uma sadan Road Global Publicity

Road Junction, J K Chowk facing

44 J.K. Chowk RMC Open Plot Corner Global Publicity 10 x

Trikon Baag Parking, 2nd from Dhebar Shaishav

45 Dhebar Road 10 x

Road, Jawahar Road Facing Publicity

Ramkrushna Aashram Corner, Nr. Twin Shaishav

46 Yagnik Road 10 x

Sarveshwar Chowk, At Pay and Parking, Global Publicity

47 Yagnik Road 20 x

Yagnik Road Facing

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Sr. Existing Board

Road / Location

no. Agency (Width x

Race Course Right side of Cricket Gate, Opp. Global Publicity

Ring Road Bahumani Bhawan

Race Course Police Headquarters wall side, Nr. Global Publicity

Ring Road Drinking Water Stand

Race Corse Opp. I.O.C. Building, RMC Open Plot Global Publicity

Ring Road Corner, kishan para chowk. Facing

Astron Chowk Garden Corner, Landmark Global Publicity

51 Tagore Road 20 x

Building Facing

Kuvadava Nr. New Ashram Bulding, Nr. Paresh Pan Global Publicity

Nr. Mavdi Chowk, Behind Ward No.12 Ashapura Ad

53 Mavdi Road 20 x

Jamnagar Global Publicity

54 Nr. Golden Hotel 10 x

Kankot Rd – Ring Road Crossing, Shakti Global Publicity

55 2nd Ring Road 20 x

Kankot Rd – Ring Road Crossing, Pyramid Global Publicity

56 2nd Ring Road 20 x

Party Plot Corner

Global Publicity 20 x

57 2nd Ring Road Chowk next to Sky Diamond Building (both

Global Publicity 20 x

58 2nd Ring Road Pradhyuman Lawns Chowk (both

59 2nd Ring Road Parsana Chowk, Nr. Thaker Hotel (both

Parsana Chowk, Opp. Thaker Hotel, Global Publicity

60 2nd Ring Road 30 x

Speedwell Party Plot Facing

61 2nd Ring Road Opp. Kingdom Royal Appt. (both

62 2nd Ring Road Patel Chowk, Kings Party Plot Corner (both

63 2nd Ring Road Nr. Moments Party Plot (both

64 2nd Ring Road Nr. Fun Blast (both

65 2nd Ring Road Mujka Rd Crossing, Nr. Ravrai Hotel (both

66 2nd Ring Road Nr. Pal pelediyam Crossing (both

67 2nd Ring Road Nr. Ravari Enterprise (both

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Sr. Existing Board

Road / Location

no. Agency (Width x

Webpluse Ad 30 x

68 2nd Ring Road Jamnagar Road – 2nd Ring Road Corner

Nr. Old Octroi Naka, Opp. RMC Comm. Global Publicity

69 Morbi Road 10 x

Old Morbi Kranti Manav Seva marg Corner, Opp. Global Publicity

Road Giriraj Party Plot

Ramnathpara Bridge Corner, Ramnathpara Muktidham Global Publicity

Bridge Side, Opp. K K Flower

Ramnathpara Bridge Corner, Opp. Pay & Use Toilet, Global Publicity

Bridge Flower Market side

Dr. Yagnik Opp. Swami Vivekanand Statue, RKC Global Publicity

Race Course Kishanpara Chowk, AG Office wallside, Global Publicity

Ring Rd Second from Kishanpara Chowk

Bhavnagar Global Publicity

75 80 ft. Road, Estate Gowdown Corner 20 x

Market Yard At the end of Sant Kabir Road, Nr. Global Publicity

Road Marketing Yard, Opp. Petrol Pump

Race Course Inside of the Ground, Near Police Head Global Publicity

Ring Road Quarter.

Race Course Mahila Police Station Wall Side, Near Shaishav

Ring Road vokalo Publicity

Race Course Inside of the Ground, Opp. Police Global Publicity

Ring Road Commissioner Bungalow.

Race Course Global Publicity

80 Near Police Head Quarter, Near vokalo 20 x

Race Course Opp. Aakashwani, In the Race Course Global Publicity

Ring Road Ground.

Dr. Yagnik Malaviya Chowk, Library wall, Second Shaishav

Road From Library Gate. Publicity

Dr. Yagnik Malaviya Chowk, Library wall, Third From Shaishav

Road Library Gate. Publicity

Dr. Yagnik Malaviya Chowk, R.K.C wall, First From Shaishav

Road R.K.C Gate. Publicity

Dr. Yagnik Malaviya Chowk, R.K.C wall, Second Shaishav

Road From R.K.C Gate. Publicity

Dr. Yagnik Malaviya Chowk, R.K.C wall, Third From Shaishav

Road R.K.C Gate. Publicity

In the Trickonbag Parking, Fourth From Global Publicity

87 Trikonbag 10 x

Dhebar Road to Yagnik Road

In the Trickonbag Parking, Fifth From Global Publicity

88 Trikonbag 10 x

Dhebar Road to Yagnik Road.

At the Front of Chaudhri highschool, Global Publicity

89 Kasturba Road 20 x

Between Two Gate

At the Front of Chaudhri highschool, Global Publicity

90 Kasturba Road 20 x

Behind Two Gate,

Nagrik Bank Chowk, 80 ft road, Third Global Publicity

91 Dhebar Road 10 x

from Makam Chowk, inside of RMC Plot

Dhebar Road, Nr. Matrudev Complex, Global Publicity

92 Dhebar Road 20 x

Opp. Kadvibai Vidhyalaya

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Sr. Existing Board

Road / Location

no. Agency (Width x

Dhebar Road, Near Pay & Park, Behind Global Publicity

93 Dherbar Road Vivekanand college, Kalyan Steel Wall 10 x

Gondal Road, Mansata Ind. Corner, Nr. Global Publicity

94 Gondal Road 20 x

Sant Kabir St. Kabir Road to Pedak Road side, Next Global Publicity

Road to P AND U Toilet on Service road

Opp. Hawkers Zone, Auditorium Corner, Global Publicity

96 Pedak Road 20 x

97 Gondal Road Opp. Ford Motors, Nursery corner Global Publicity 20 x

Sorathiyawadi Circle, Kothariya Road Global Publicity

98 80 ft Road 20 x

(Race Course Facing) Global Publicity

1. Hoarding Boards above underpass –

2. Hoarding Boards above underpass –

3. Hoarding Boards, LIC office wallside –

4. Hoarding Boards, Police Chowki

wallside – 20 x 5 – 3 No.s

(Kotecha Chwok Facing) Global Publicity

1. Hoarding Boards above underpass –

100 Mahila College

2. Hoarding Boards above underpass –

Near Bahumali bhavan opp hostel near New site

101 Kasturba road 10 x

existing board garden corner

Opp railway hospital gate, civil hospital New site

102 Jamnagra road 10 x

gate wall hospital bridge facing

Opp spipa training center gate, near New site

103 Jamnagra road 10 x

kismat tyre wall madhapar facing

Opp petrol pump, near children home New site

104 Jamnagra road 10 x

hostel facing sandhiya overbridge

Important Notes:

1. Ground clearance of Hoarding Board should be of minimum 10 ft. Where ever

obstructing, this clearance to be taken at more height.

2. Height of the Gantry Board will be 10 ft. Width of the Gantry Board will be as per

Bridge / Road Width

3. Ground clearance of gantry Board should be of 18 ft. In case where sign board of

RMC is exists, Gantry board should be erected above that sign boaRoad

4. Gantry Board should be erected on single round pole design as per sample photo

given in Annexure –

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

5. For the purpose of beautification of the city, hoarding board/ gantry board

structure must be painted in silver / Black color only.

6. For the purpose of beautification of the city, all agencies have to ensure the

arrangement of hoardings in a uniform way in the case where no. of hoarding

boards are two or more than two at any location / circle. Agency will have to follow

the instructions of RMC regarding Height and arrangement of hoarding boards in

7. No road side hoarding board should come outside the edge of footpath in any

8. While erecting hoarding board structure (except gantry board) on obligatory span &

near bridge pillar, licensee has to submit design/drawing and way in which they will

anchor hoarding board structure on or near bridge, from structural engineer. Such

design will be submitted to the structural engineer of bridge which had been

appointed by RMC. Licensee is bound to follow the instructions and suggestion of

structural engineer of bridge. Once approval is given by structural engineer of

bridge then only licensee can erect board on obligatory span & near bridge pillar.

9. The foundation of the gantry board shall be kept underground. Above ground

gantry boards and structures i.e. poles etc. shall have a maximum height of 1.5 feet.

10. Any illegal boards on pole found will be removed with coordination of respective

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

List of Roads for advertisement rights through Kiosk Boards

on Lighting Pole in Rajkot City

Sr. Name of Road / Existing

Location NO OF POLL

no. Chowk Agency

105 Hospital Chowk Hospital Chowk Bridge; Hospital Chowk Bridge, Both Global

Bridge Sides pole on Three Arms Publicity

106 Kalawad Road Jaddus Chowk Bridge; Jaddus Chowk Bridge, Both side Global

poles Publicity

107 Laxminagar Laxminagar Underbridge; CDS Gen. Bipin Ravat

Underbridge Underbridge central lighting pole

108 Kalawad Road Kalawad Road Bridge ; Kalawad Road bridge overbridge Mantra Ad

109 Ramvan Road Global

Ramvan Road ; National Highway to Ramvan Publicity

110 Morbi Road Morbi Road ; Greenland Circle to Railway Overbridge Pariwar Ad

111 Morbi Road Morbi Road ; Railway Overbridge to Bedi Bypass

(including Bridge) Pariwar Ad

112 Lakh Bunglow Global

Road Lakh Bunglow Road ; 150 ft Road to Airport Road Publicity

113 Swati Park Main Swati Park Main Road ; National Highway to Survoday

114 Dudhsagar Road Global

Dudhsagar Road ; Bridge to National Highway Publicity

115 Bolbala Road Bolbala Road ; Babaria Colony Avas yojna to Radhe Global

Chowk (Virani Aghat Road) Publicity

116 Swimming Pool Swimming Pool Road ; Sant Kabir Road to Kuvadava Global

Road Road Publicity

117 Kranti Manav

Road Kranti Manav Road ; Kuvadava Road to old Morbi Road Pariwar Ad

118 Railway Global

Overbridge Railway Overbridge ; Bhagavatipara Main Road Publicity

119 Ambika Township Ambika Township ; Ward No.11, Real Corner to 80 ft Global

120 Smart City Road Smart City Road ; Ward No.1, Raiyadhar to Smart City Mantra Ad

121 Sadhu Vasvani Sadhu Vasvani Kunj Road ; Ward no.3, Sadhu Vasvani

Kunj Road Kunj Road

122 Kalawad Road Kalawad Road ; Kishanpara Chowk to Kotecha Chowk (on

Flower Bad divider) Stil kings int.

123 Railnagar main

road Fire brigade station to jaliya chowk New site

124 Jamnagar road On poll of central lighting of sandhiya overbridge New site

1. Size of Kiosk Board on electric pole will be 5 ft height x 3 ft width and on Divider it will be 4 ft

height x 2 ft width

2. If number of poles increases due to development of existing roads is within 10% of site allotted,

existing agency will be given the extended site.

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Check list of Documents to be submitted with Technical Bid / Tender

1. Forwarding letter (As per Annexure 1)

2. Bidders Information (As per Annexure 2)

3. Authority Letter (An Authorization given to the bidder’s representative who has

signed the bid by the Board of Directors/ Partners / authorized body. This may be a

notarized authority letter on Rs.100/‐ stamp paper in case of partnership firm and a

board resolution in case of pvt. Ltd. & Ltd. Co.. All remaining partners/board

members should have sign the same)

4. Power of Attorney (In case the person who has been authorized by the Board of

Directors/ Partners / Authorized body has delegated this power to the person who

has signed the bid, a valid notarized Power of Attorney on Stamp Paper authorizing

this act must be provided for support) (As per Annexure 3)

5. Attested copy of Registration/Incorporation Certificate in terms of Certificate of

incorporation, Memorandum and Articles of Association, Partnership deed, Shop &

Esta. Regi. Certi., GST Regi. Certi. etc.

6. Attested copy of Current Year Profession Tax Receipt of firm for year 2026‐27

7. Copy of the Tender Document signed on every page by the bidder’s authorized

8. Certificate of C.A. regarding last one financial year Turnover

9. Experience Certificate showing one year experience of Advertising of Govt., Semi

Govt. Dept., Govt. Boards / Corporation

10. D.D. of Tender fee & EMD

11. Affidavit on Rs.300/‐ Stamp paper (by an authorized signatory) mentioning that the

bidder has not been Black Listed by any Government body in India during last five

years. (As per Annexure 9)

12. Site visit declaration on Rs. 100 stamp paper (As per Annexure 11)

13. Other documents

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Annexure – 7 Kiosk

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Annexure – 8 Hoarding

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Annexure – 9 Non‐Black List Declaration

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Rajkot Municipal Corporation

TENDER DOCUMENT for the Advertisements Rights

on Hoarding Boards / Kiosks Board at different locations in the city of Rajkot

Annexure – 10 Site Visit Declaration

Signature with stamp of Bidder: ………………………… Name of Bidder: …………………………………

Letter No: RMC/0648/05/2026 Approved Date: 15-05-2026

File No: RMC/MIS/e-file/344/2026/2625/Estate

Approved By: Dy.Commissioner,General Admin,RMC

Letter No: RMC/0648/05/2026 Approved Date: 15-05-2026

ર ુ આત નવી એજ સી માટ experience બાબતે ુ ં િનયમો રહશે તેની ટ ડર શરત

દ Annexure – 6 (9)

File No: RMC/MIS/e-file/344/2026/2625/Estate

Approved By: Dy.Commissioner,General Admin,RMC

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