Maintenance contract of Hatia based TL coaches.

The Bidders will be qualified only if they have minimum financial capabilities as belowT1-Annual Turnover. The bidder should have an aggregate financial turnover not less than1.5 times the advertised Bid value during the last three previous financial years and inthe current financial year upto the date of opening of the tender. The audited balancesheet reflecting financial turnover certified by chartered accountant with her stamp,signature and membership number shall be considered. (ii) T2-Liquidity: The biddershould have access to or has available liquid assets. Lines of credit and other financialmeans to meet cash flow that is valued at 5% of the estimated bid value net ofapplicant's commitments for other contracts. The audited balance sheet and/or bankingreference certified by chartered accountant with her stamp, signature and membershipnumber shall be submitted by the bidder along with bid. Banking reference shouldcontain in clear terms the amount that bank will be in a position to lend for this work tothe applicant/member of the joint venture/consortium. In case the Net Current Assets (asseen from the Balance Sheets) are negative, only the Banking reference will beconsidered. Otherwise the aggregate of the Net Current Assets and submitted Bankingreferences will be considered for working out the Liquidity. The banking reference shouldbe from a Scheduled Bank in India and it should not be more than 3 months old as ondate of submission of bids. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.NOTE:- The balance sheet and all other financial documents attested/certified by CAs to substantiate fulfilment of Financial Eligibility Criteria should be with UDIN, failing which the offer is likely to be rejected without any further reference. (Authority: CE/Works's letter No.- CE/G/Arb& Cont. Mgt./Tender Circular/Pt.1/317, Dated: 11:03.2025)

Evaluation of Financial Bid The financial proposal shall be evaluated to determine the lowest bidder. In case, the evaluated financial offers of two or more technically qualified bidders are Lowest and same, then the Bid of the bidder who is technically more sound (having scored higher marks in evaluation of technical bid as per clause Annexure- I) shall be considered as the lowest. If the marks in the evaluation of technical bids of the lowest bidders are also found to be equal, then the bid of the bidder with the higher cumulative annual financial turnover over the last three years and the current financial year shall be considered as the lowest.

Work experience- The bidder should have satisfactorily completed in the last three previous financial years and current financial year upto the date of opening of the tender, One similar single service contract for a minimum of 35% of advertised value of the bid. Completed service contract includes on going service contract subject to payment of bills amounting to at least 35% of the advertised value of the bid. Note:- Work experience certificate from private individuals shall not be accepted. Certificate from public listed company/private company/Trusts having annual turnover of Rs. 500 Crore and above subject to the same being issued from their Head Office by a person of the company duly enclosing his authorization by the management for issuing such credentials shall only be accepted.

Definition of similar work: The similar nature of work includes/ defined as under:- The contractor should have executed:i) Annual Comprehensive Maintenance of Railways non-AC (TL) coaches. OR ii) Annual Comprehensive Maintenance of Railways AC coaches. OR iii) Annual Comprehensive Maintenance of Railways RMPU of AC coaches. OR iv) Annual Comprehensive Maintenance of any other Railways passenger Coaches. OR v) RDSO approved original Equipment Manufacturer (OEM) of RMPU of AC Coaches.

Evaluation of Technical Bid Bidder's Credentials: The bidder shall submit along with theBid document, documents in support of their claim to fulfil the minimum eligibility criteriaas mentioned in the bid. In two packet system of bidding, each bidder shall be assignedscore for their technical bid. The score of technical bid should be more than or equal tominimum qualifying marks as mentioned in bid document. The system of assigningscore shall be as per the bid document. The system of assigning score shall be as perAnnexure I of the Bid document. Bidders who's score shall be 60 (Sixty) or above shallbe qualified for consideration of their financial bids. Bidders who do not meet theminimum qualifying score of 60 (Sixty) shall not be considered further for opening of theirfinancial bids and their bids shall not be considered further for award of the tender.

Tenderer should have valid Electrical Contractor license, issued by any State authority.

Tenderer should have valid Electrical Supervisor license, issued by any State authority.

Micro and Small Enterprises (MSME) registered with District IndustriesCommission, Khadi and Village Industries Board, Coir Board, National SmallIndustries Corporation Directorate of Handicraft and Handloom. Any otherbody Specified by Ministry of MSME are exempted for payment of cost oftender document & Earnest Money deposit. Documentary evidence/certificatesin this regard should be uploaded for such exemption. Authority: As perRailway Boards letter no 2016/CE-I/CT/3/MSME, Dated 29-08- 2016

Tenderer must have valid PF code number. Tenderer should upload document with respect to valid PF code number . Bill will be cleared only after verification of PF challan paid for previous month among all other statutory dues by the contractor/establishment.

Tenderers are required to upload copy of Permanent Account Number & GST.

Strict implementation of labour law as per document attached.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Performance Guarantee at a rate of 5% of the contractual value shall be deposited by the successful bidder. The successful bidder shall have to submit a Performance Guarantee (PG) valuing 5% of the contract value in four separate parts of 1.25% each of the contract value, within30 (thirty) days from the date of issue of Letter of Acceptance (LoA). Extension of time for submission of PG beyond 30 (thirty) days and up to the date of submission of PG from the date of issue of LOA may be given by the authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 days, i.e. from 31 "day after the date of issue of LOA. Incase the contractor fails to submit the requisite PG after 60 days from the date of issue of LOA, a notice shall be served to the contractor to deposit the PG immediately however not exceeding 90 days from the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 90 days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contract or shall be debarred from participating in re-tender for that work. Incase 60th day is a bank holiday or office closure next working day should be considered as the last day for submission of the PGs. Decision of Authority competent to sign the Contract Agreement would be final in case of any dispute.4.11.2The value of PG to be submitted by the, contract or will not change for variation up to 25% (either increase or decrease). Incase during the course of execution, value of the contract increases by more than 25% of the original contract value, an additional Performance Guarantee amounting to 10% (ten percent) for the excess value over the original contract value shall be deposited in four equal parts by the contractor. On the other hand, if the value of contract decreases by more than 25% of the original contract value, Performance Guarantee amounting to10% of the decrease in the contract value shall be returned to contractor. The PG amount in excess of required PG for decreased contract value, available with Railways shall be returned to the contractor duly safe guarding the interest of Railways.4.11.3The applicable Performance Guarantee shall be calculated as per the revised value of the contract covering all variations up to the determination of the contract.4.11.4If the penalty imposed exceeds 50% of the applicable maximum penalty (as per the revised value of the contract), a PG equivalent to 25% of the applicable PG shall be forfeited. If the penalty imposed exceeds 75% of the applicable maximum penalty, a PG equivalent to 50% of the applicable PG shall be forfeited. The PGs shall been cashed after the completion of the contract.

The successful bidder shall submit the Performance Guarantees (PG) in any of the following forms, amounting to 5% of the contract value-(a)A deposit of cash;(b)Irrevocable Bank Guarantee;(c)Government Securities including State Loan Bonds at 5% below the market value;(d)Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalized Banks;(e)Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks; (f)A Deposit in the Post Office Saving Bank;(g)A Deposit in the National Savings Certificates;(h)Twelve years National Defence Certificates;(i)Ten years Defence Deposits;(j)National Defence Bonds and(k)Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in favour of FA&CAO (free from any encumbrance) may be accepted. (l)Online BG through SFMS (Structured Financial Messaging system) with IFSC code - SBIN000RAIL, IFSC Type - BRANCH, Bank Name - STATE BANK OF INDIA, City Name -NAVI MUMBAI, Address - SECTOR -11, CBD BELAPUR, NAVI MUMBAI, District - NAVI MUMBAI, STATE - MAHARASTRA, BG Enabled - YESNote- The instruments as listed above will also be acceptable for Guarantees incase of Mobilization Advance.The Performance Guarantees shall be submitted by the successful bidder after the Letter of Acceptance (LOA) has been issued, but before signing of the contract agreement. These PGs shall be initially valid up to the stipulated date of completion and maintenance period, if any plus 60 days beyond that. In case, the time for completion of service gets extended, the contractor shall get the validity of PGs extended to cover such extended time for completion and maintenance period , if any of service plus 60 days. The Performance Guarantees (PGs) shall be released after physical completion of the work/ service delivery based on 'Completion Certificate' issued by the competent authority stating that the contractor has completed the assigned services in all respects satisfactorily and passing of final bill based on "No Claims Certificate" from the contractor. In case any contract provides for warranty/ maintenance clause then 25 % of the Performance Guarantee would be retained till the warranty/ maintenance period is over and a certificate to that effect is issued by the Manager. Whenever the contract is rescinded, the Performance Guarantees shall be encashed/ forfeited. The balance work or services for the same shall be got done indpendently without risk & cost of the failed contractor. The failed contractor shall be debarred for a period of 2 years from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract. If the failed contractor is a Partnership firm, then every member/ partner of such a firm shall be debarred for a period of 2 years from the date of such rescindment from participating in the bid which includes delivery of balance services of failed contract in his/her individual capacity. The Manager shall not make a claim under: the Performance Guarantee except for amounts to which the President of lndia is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of

(a) Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in which event the Manager may claim the full amount of the Performance Guarantee. (b) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the service of notice to this effect by Manager. (c) The Contract being determined or rescinded under provision of the GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.

GST will be paid to the firm's at the time of billing, subjected to firm's production of sufficient documentary evidences in support of same. NOTE: % of GST as applicable during the period of execution.

Price Variation Clause is not applicable.

Variations in Quantities During Execution of Service Contracts The procedure detailed below shall be adopted for dealing with variations in quantities during execution of service contracts1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would be made as per the agreement rate. For this, no finance concurrence would be required. 2. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions: (a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the rank not less than S.A. Grade; (i) Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that particular tender; (ii) Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that particular tender; (iii) Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of associate finance and shall be paid at 96% of the rate awarded for that item in that particular tender. (b) The variation in quantities as per the above formula will apply only to the Individual items of the contract and not on the overall contract value. (c) Execution of quantities beyond 150% of the overall agreement value should not be permitted and, if found necessary, should be only through fresh tenders or by negotiating with existing contractor, with prior personal concurrence of FA&CAO I FA&CAO(C) and approval of General Manager. 3. In cases where decrease is involved during execution of contract -(a) The contract signing authority can decrease the items upto 25% of individual item without finance concurrence.(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of S.A. Grade may be taken, after obtaining 'No Claim Certificate' from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities. (c) It should be certified that the work proposed to be reduced will not be required in the same work. However above condition will be as per latest GCC or amendments.

4. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an item whose original agreement value is less than 1 %of the total original agreement value. 5. As far as SOR items are concerned, the limit of 25% would apply to the value of SOR schedule as a whole and not on individual SOR items. However, in case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate). 6. For the tenders accepted at Zonal Railways level, variations in the quantities will be approved by the authority in whose powers revised value of the agreement lies. 7. For tenders accepted by General Manager, variations upto 125% of the original agreement value may be accepted by General Manager. 8. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In case of vitiation of the tender (both for increase as well as decrease of value of contract agreement, the vitiation shall be on the contractor's account (payment shall be restricted to the lowest calculated value of all valid offers).

The rate quoted by the tenderer should be inclusive of all Taxes, labour charges etc., as applicable and all other charges liveable by the Govt. from time to time. Tenderers will ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates and ITC of GST if any shall be passed on to the Railway.

The contract is governed by conditions given in tender document (NIT), technical specification, scope of work, special condition, IR General Condition of contract for Services and other documents attached with the tender.Content of the IR General Conditions of Contract for services may be downloaded from Railway Board's website www.indianrailways.gov.in/railwayboard. In case of any contradiction/conflict between special conditions and GCC of Service, Special Conditions shall prevail.

Every effort has been made by the Railways to cover all the service requirements for executing the work. These items might have either been covered explicitly or implicitly in the specification, scope of work and other tender schedules, the tenderer shall however, provide free of cost all such items that may be required for proper execution and performance of the services carried out by them whether they are mentioned explicitly or implicitly in the specification or not. No extra claim what so ever will be entertained by the Railways for such items provided by the contractor for proper execution or for ensuring satisfactory performance of the services provided by them under this contract.

General Condition of Contract for Services January, 2018 with up-to-date correction slip will be applicable in this contract.

Right of Railway to Deal with Tenders: The Railway reserves the right of not to invite tenders for any of Railway work or works or to invite open or limited tenders and when tenders are called to accept a tender in whole or in part or reject any tender or all tenders without assigning reasons for any such action.

1.Rights of the Railway to deal with Tender: The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender, and tenderer(s) shall neither demand any explanation for the cause of rejection of his/ their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders. 2.If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage. 3.If the tenderer(s) expire(s) after the submission of his / their tender or after the acceptance of his / their offer, the Railway shall deem such tender cancelled. If a partner of a firm expires after the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled, unless the firm retains its character.

For settlements of disputes, Arbitration and Conciliation Act 1996 and provision made in relevant clauses of General Condition of Contract for Services January, 2018 with up-to-date correction slip will be binding

All these conditions and specifications should carefully be studied by the tenderer / tenderers before submitting his/their tender. He/they should in his/their own interest be well acquainted with the site of work.

Provisions of Make in India Policy 2017 issued by Govt. of India, as amended from time to time, shall be followed for consideration of tenders.

Date of inviting tender shall be the date of publishing tender notice on IREPS website if tender is published on website or the date of publication in newspaper in case tender is not published on website.

Omissions & Discrepancies: Should a tenderer find discrepancies in or omissions from the drawings or any of the Tender Forms or should he be in doubt as to their meaning, he should at once notify the authority inviting tenders. The tender inviting authority may, if deemed necessary, clarify the same to all tenderers. It shall be understood that every endeavour has been made to avoid any error which can materially affect the basis of tender and successful tenderer shall take upon himself and provide for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account thereof.

Provisions of Contract Labour (Regulation and Abolition) Act, 1970, Provisions of Employees Provident Fund and Miscellaneous Provisions Act shall be binding to the tenderer.

Care in Submission of Tenders: (a) (i)Before submitting a tender, the tendererwill be deemed to have satisfied himself by actual inspection of the site andlocality of the works, that all conditions liable to be encountered during theexecution of the works are taken into account and that the rates he enters inthe tender forms are adequate and all inclusive to accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of works to the entire satisfaction of the Engineer. (a)(ii)Tenderers will examine the various provisions of The Central Goods and Services Tax Act,2017(CGST)/ Integrated Goods and Services Tax Act, 2017(IGST)/ UnionTerritory Goods and Services Tax Act, 2017(UTGST)/ respective state's StateGoods and Services Tax Act (SGST) also, as notified by Central/State Govt.&as amended from time to time and applicable taxes before bidding. Tendererswill ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates. (a)(iii)The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submitGSTIN along with other details required under CGST/IGST/UTGST/SGST Actto railway immediately after the award of contract, without which no paymentshall be released to the Contractor. The Contractor shall be responsible fordeposition of applicable GST to the concerned authority. (a)(iv)Incase thesuccessful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the railway shall deduct the applicable GST from his/their billsunder reverse charge mechanism (RCM) and deposit the same to theconcerned authority. (b)When work is tendered for by a firm or company, thetender shall be signed by the individual legally authorized to enter intocommitments on their behalf. (c)The Railway will not be bound by any powerof attorney granted by the tenderer or by changes in the composition of thefirm made subsequent to the execution of the contract. It may, however,recognize such power of attorney and changes after obtaining proper legaladvice, the cost of which will be chargeable to the Contractor.

The Contract Agreement shall be entered into by Railway only aftersubmission of valid Performance Guarantee by the Contractor. Failure to doso shall constitute a breach of the agreement affected by the acceptance ofthe tender. In such cases the Railway may determine that such tenderer hasabandoned the contract and there upon his tender and acceptance thereofshall be treated as cancelled and the Railway shall be entitled to forfeit the full amount of the Earnest Money and other dues payable to the Contractor underthis contract. The failed Contractor shall be debarred from participating in there tender for that work.

All documents uploaded in documents section of this tender are part and parcel of this tender

The detail Maintenance Schedule of TL Coaches and Train list with composition offered for Maintenance Contract is available in the tender document.

Conditions mentioned in all uploaded documents are applicable and binding in this contract