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| # | Company | Amount | Rank | Status |
|---|---|---|---|---|
| 1 | Lowest₹28.2 LAccepted-AOC | ₹28.2 L | Lowest | Accepted-AOC Lowest Quoted bidder |
| 2 | Lowest₹31.8 LAccepted-AOC 703 DEMPO TRADE CENTER PATTO PANJIM GOA | PANJIM | GOA | ₹31.8 L | Lowest | Accepted-AOC Lowest Quoted bidder |
| 3 | Lowest₹61.5 LAccepted-AOC | ₹61.5 L | Lowest | Accepted-AOC Lowest Quoted bidder |
| 4 | Rejected-Technical | - | - | Rejected-Technical Highest Bidder |
| Sl No | Description | Qty | Unit | SUSHANT KHEDEKAR L1 | Sunlight Media L3 | MEDIA PROMOTIONS PRIVATE LIMITED L2 | Span Communications L4 |
|---|---|---|---|---|---|---|---|
| 1.00 | The EMA shall assist the authority to obtain details about the Event Space / Pavilion selected by the Authority, and coordinate with them (*Please Refer Tender For More Details) | 1 | Lumpsum | 10,000 ₹10,000 | 75,000 ₹75,000 | 2,50,000 ₹2,50,000 | 1 ₹1 |
| 2.00 | The stall shall be constructed as per the standard stall design provided by DOT and instruction provided by the Authority which shall include stall design, layout, material, number of sides, entry and exit points, etc.(*Please Refer Tender For More Details) | 1 | Lumpsum | 14,90,000 ₹14,90,000 | 50,000 ₹50,000 | 6,25,000 ₹6,25,000 | 4,00,000 ₹4,00,000 |
| 3.00 | The EMA should strive to develop and operate a 100% paperless stall via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location (*Please Refer Tender For More Details) | 1 | Lumpsum | 10,000 ₹10,000 | 2,00,000 ₹2,00,000 | 2,89,000 ₹2,89,000 | 1 ₹1 |
| 4.00 | The EMA shall prepare and submit an interim report at least 15 days in advance which shall comprise (*Please Refer Tender For More Details) | 1 | Lumpsum | 10,000 ₹10,000 | 25,000 ₹25,000 | 50,000 ₹50,000 | 1 ₹1 |
| 5.00 | The Work Plan along with the timelines to execute the construction of the stall and logistics involved.(*Please Refer Tender For More Details) | 1 | Lumpsum | 10,000 ₹10,000 | 30,000 ₹30,000 | 5,000 ₹5,000 | 5,00,000 ₹5,00,000 |
| 6.00 | The list of items to be installed in the Stall along with the list of equipment for VR zone, televisions for effectively showcasing Goan elements within the stall during the event days (*Please Refer Tender For More Details) | 1 | Lumpsum | 50,000 ₹50,000 | 30,000 ₹30,000 | 2,24,000 ₹2,24,000 | 15,000 ₹15,000 |
| 7.00 | The EMA shall develop and present a marketing plan to the Authority, at least 15 days prior to the scheduled event, to promote Goa Tourism before, during and after the event. This may include social media campaigns, email marketing, and advertising.(*Please Refer Tender For More Details) | 1 | Lumpsum | 5,000 ₹5,000 | 50,000 ₹50,000 | 1,89,000 ₹1,89,000 | 1 ₹1 |
| 8.00 | Plan for maximizing the attendance to the Goa Tourism Stall such as inviting VVIP personnel, top media, trade members, influencers etc.(*Please Refer Tender For More Details) | 1 | Lumpsum | 10,000 ₹10,000 | 50,000 ₹50,000 | 20,000 ₹20,000 | 12,000 ₹12,000 |
| 9.00 | The EMA shall arrange for adequate numbers of pen drive/ digital souvenirs containing the Goa Tourism Film provided by the Authority.(*Please Refer Tender For More Details) | 1 | Lumpsum | 50,000 ₹50,000 | 25,000 ₹25,000 | 1,87,000 ₹1,87,000 | 1,50,000 ₹1,50,000 |
| 10.00 | The EMA shall prepare designs for the promotional material comprising of e-brochures, digital flyers, standees, e-business cards and any other marketing material (*Please Refer Tender For More Details) | 1 | Lumpsum | 20,000 ₹20,000 | 50,000 ₹50,000 | 1,45,000 ₹1,45,000 | 20,000 ₹20,000 |
Tender Value
Refer Docs
Closing Date
30 Sept 2025, 10:30 amClosed
Director of Tourism
Department of Tourism, Paryatan Bhavan, Patto Panjim Goa.
SELECTION OF AGENCIES FOR DESIGNING, EXECUTING AND MANAGEMENT OF GOA TOURISM PAVILLION IN DOMESTIC TOURISM EXHIBITIONS 2026
2025_DT_24662_1
No 4/2(17)25-DT/3340
Limited
Miscellaneous Services
365 days
Panaji Goa
Please refer Tender documents.
4 documents required · 4 mandatory
₹4,000
Exempted
10 Jul 2026
19 Sept 2025
30 Sept 2025
19 Sept 2025
30 Sept 2025
19 Sept 2025
Amount
The stall shall be constructed as per the standard stall design provided by DOT and instruction provided by the Authority which shall include stall design, layout, material, number of sides, entry and exit points, etc.(*Please Refer Tender For More Details)
The EMA should strive to develop and operate a 100% paperless stall via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location (*Please Refer Tender For More Details)
The EMA shall prepare and submit an interim report at least 15 days in advance which shall comprise (*Please Refer Tender For More Details)
The Work Plan along with the timelines to execute the construction of the stall and logistics involved.(*Please Refer Tender For More Details)
The list of items to be installed in the Stall along with the list of equipment for VR zone, televisions for effectively showcasing Goan elements within the stall during the event days (*Please Refer Tender For More Details)
The EMA shall develop and present a marketing plan to the Authority, at least 15 days prior to the scheduled event, to promote Goa Tourism before, during and after the event. This may include social media campaigns, email marketing, and advertising.(*Please Refer Tender For More Details)
Plan for maximizing the attendance to the Goa Tourism Stall such as inviting VVIP personnel, top media, trade members, influencers etc.(*Please Refer Tender For More Details)
The EMA shall arrange for adequate numbers of pen drive/ digital souvenirs containing the Goa Tourism Film provided by the Authority.(*Please Refer Tender For More Details)
The EMA shall prepare designs for the promotional material comprising of e-brochures, digital flyers, standees, e-business cards and any other marketing material (*Please Refer Tender For More Details)
Transportation of all the publicity materials from Goa to the event and back, including packing and forwarding along with arranging display of the material at the Event.(*Please Refer Tender For More Details)
Agency shall obtain all required statutory permissions related to construction & operation of the stall in the respective event location and submit copies of the same to the Authority.(*Please Refer Tender For More Details)
The EMA shall also send invitations, book on-line appointments with top members of the media, travel and tour operators, trade members, outbound tour managers, travel influencers etc. and any other party (*Please Refer Tender For More Details)
The EMA should ensure coverage of the Goa Tourism Stall for the duration of the event and Media Registration & obtain Media badges, in case any Publishers, Editors, Journalists, Photographers, influencers, Broadcasters or Bloggers are attending to publicize the work of Goa Tourism.(*Please Refer Tender For More Details)
The EMA should engage a local PR agency in the respective city so as to contact important members of trade / media / travel operators and ensure presence of minimum 40-45reputed trade members / media during the entire duration of the event (*Please Refer Tender For More Details)
The EMA shall procure the gift hampers, as standardized / approved by the Authority, for the delegates. The said gift hampers, which effectively highlights the Goan culture, shall be designed to suit various types of delegates. (*Please Refer Tender For More Details)
Agency shall arrange a team of approx. 4-6 performing Artists in order to promote culture of Goa, as and when required, and payment will be reimbursed to the agency (*Please Refer Tender For More Details)
Agency shall coordinate with the Event Organizers and ensure that there is availability of ample lighting, electricity sockets, internet connectivity etc. as required for proper functioning of the stall.(*Please Refer Tender For More Details)
Agency shall create information counters at the Event depending on stall size and as approved by the Authority Minimum 10 to 20 Counters (*Please Refer Tender For More Details)
Agency shall create information counters at the Event depending on stall size and reserve 4 counters for DOT officials (*Please Refer Tender For More Details)
Agency shall make necessary arrangement of a secure storage area within the stall. The storage area should have individual storage compartments for all participants / co-exhibitors. (*Please Refer Tender For More Details)
Agency shall arrange one counter fully equipped with LED screen size 150 inches or more, along with laptop, connecting wire and pen drive to screen material.(*Please Refer Tender For More Details)
Agency shall coordinate with the Event Organizers and arrange for a space with adequate seating space in the form of chairs, sofa and center tables for arranging meetings and liaising with buyers.(*Please Refer Tender For More Details)
Agency should place adequate numbers of Standees at the entrance of the exhibition area / stall as per the standardized design provided by the Authority (*Please Refer Tender For More Details)
Agency should make arrangement of Visible fascia for Goa Tourism & for all co-participants at the stall and visible signage’s for all participants/ co-exhibitors in the Pavilion.(*Please Refer Tender For More Details)
Availability of a refrigerator, water dispenser and coffee wending machine equipped with all required materials to enable Goa Tourism officials to undertake interactions / meetings in the stall. (*Please Refer Tender For More Details)
Agency shall arrange for a visitor book / e-Book to be placed at the stall entrance along with facility for collecting visitors’ cards (*Please Refer Tender For More Details)
High speed internet connectivity to be provided at the Virtual Reality Zone along with chairs that have enough feasibility to provide viewers to have a great experience on Goa (*Please Refer Tender For More Details)
Agency should also make provisions to undertake timely cleaning / housekeeping of the stall during the Event at least one time in the day and ensure that the stall is kept clean through the day.(*Please Refer Tender For More Details)
Agency shall coordinate with the media, trade, tour operators, influencers, etc. apart from Event Organisers and personnel of the Authority and ensure that all aspects of participation of Goa Tourism in the Event (*Please Refer Tender For More Details)
Agency shall liaise with caterers, audio-visual technicians, decorators and other vendors as appointed by the EMA for providing any services for the setup, operation and maintenance of the stall.(*Please Refer Tender For More Details)
Agency shall resolve any unexpected challenges that may arise during the Event, swiftly and effectively (*Please Refer Tender For More Details)
Agency shall monitor the schedule for meetings and appointments with the members of the media, travel and tour operators, trade members, outbound tour managers, etc.(*Please Refer Tender For More Details)
Agency shall assist visitors to the stall and resolve any inquiries or concerns they may have. They should provide information about Goa Tourism, provide the various promotional material to the visitors, manage registration and address any other visitor needs.(*Please Refer Tender For More Details)
Agency shall collect feedback from visitors to the stall. The feedback can be gathered through surveys, comment cards or on-site interviews and shall form part of the event report.(*Please Refer Tender For More Details)
Agency will hand over the publicity material and kit bags etc. to the person/ agency at the place, directed by Goa Tourism Officials (*Please Refer Tender For More Details)
Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Goa Tourism within ten days of the event and maintain a database of contact information for future marketing efforts (*Please Refer Tender For More Details)
Agency shall prepare and submit a detailed event Report to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning’s from the event ,and anticipated impact of the event on over all tourism scenario of Goa. (*Please Refer Tender For More Details)
Description of Work / Item(s)
Amount
The stall shall be constructed as per the standard stall design provided by DOT and instruction provided by the Authority which shall include stall design, layout, material, number of sides, entry and exit points, etc.(*Please Refer Tender For More Details)
The EMA should strive to develop and operate a 100% paperless stall via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location (*Please Refer Tender For More Details)
The EMA shall prepare and submit an interim report at least 15 days in advance which shall comprise (*Please Refer Tender For More Details)
The Work Plan along with the timelines to execute the construction of the stall and logistics involved.(*Please Refer Tender For More Details)
The list of items to be installed in the Stall along with the list of equipment for VR zone, televisions for effectively showcasing Goan elements within the stall during the event days (*Please Refer Tender For More Details)
The EMA shall develop and present a marketing plan to the Authority, at least 15 days prior to the scheduled event, to promote Goa Tourism before, during and after the event. This may include social media campaigns, email marketing, and advertising.(*Please Refer Tender For More Details)
Plan for maximizing the attendance to the Goa Tourism Stall such as inviting VVIP personnel, top media, trade members, influencers etc.(*Please Refer Tender For More Details)
The EMA shall arrange for adequate numbers of pen drive/ digital souvenirs containing the Goa Tourism Film provided by the Authority.(*Please Refer Tender For More Details)
The EMA shall prepare designs for the promotional material comprising of e-brochures, digital flyers, standees, e-business cards and any other marketing material (*Please Refer Tender For More Details)
Transportation of all the publicity materials from Goa to the event and back, including packing and forwarding along with arranging display of the material at the Event.(*Please Refer Tender For More Details)
Agency shall obtain all required statutory permissions related to construction & operation of the stall in the respective event location and submit copies of the same to the Authority.(*Please Refer Tender For More Details)
The EMA shall also send invitations, book on-line appointments with top members of the media, travel and tour operators, trade members, outbound tour managers, travel influencers etc. and any other party (*Please Refer Tender For More Details)
The EMA should ensure coverage of the Goa Tourism Stall for the duration of the event and Media Registration & obtain Media badges, in case any Publishers, Editors, Journalists, Photographers, influencers, Broadcasters or Bloggers are attending to publicize the work of Goa Tourism.(*Please Refer Tender For More Details)
The EMA should engage a local PR agency in the respective city so as to contact important members of trade / media / travel operators and ensure presence of minimum 40-45reputed trade members / media during the entire duration of the event (*Please Refer Tender For More Details)
The EMA shall procure the gift hampers, as standardized / approved by the Authority, for the delegates. The said gift hampers, which effectively highlights the Goan culture, shall be designed to suit various types of delegates. (*Please Refer Tender For More Details)
Agency shall arrange a team of approx. 4-6 performing Artists in order to promote culture of Goa, as and when required, and payment will be reimbursed to the agency (*Please Refer Tender For More Details)
Agency shall coordinate with the Event Organizers and ensure that there is availability of ample lighting, electricity sockets, internet connectivity etc. as required for proper functioning of the stall.(*Please Refer Tender For More Details)
Agency shall create information counters at the Event depending on stall size and as approved by the Authority Minimum 10 to 20 Counters (*Please Refer Tender For More Details)
Agency shall create information counters at the Event depending on stall size and reserve 4 counters for DOT officials (*Please Refer Tender For More Details)
Agency shall make necessary arrangement of a secure storage area within the stall. The storage area should have individual storage compartments for all participants / co-exhibitors. (*Please Refer Tender For More Details)
Agency shall arrange one counter fully equipped with LED screen size 150 inches or more, along with laptop, connecting wire and pen drive to screen material.(*Please Refer Tender For More Details)
Agency shall coordinate with the Event Organizers and arrange for a space with adequate seating space in the form of chairs, sofa and center tables for arranging meetings and liaising with buyers.(*Please Refer Tender For More Details)
Agency should place adequate numbers of Standees at the entrance of the exhibition area / stall as per the standardized design provided by the Authority (*Please Refer Tender For More Details)
Agency should make arrangement of Visible fascia for Goa Tourism & for all co-participants at the stall and visible signage’s for all participants/ co-exhibitors in the Pavilion.(*Please Refer Tender For More Details)
Availability of a refrigerator, water dispenser and coffee wending machine equipped with all required materials to enable Goa Tourism officials to undertake interactions / meetings in the stall. (*Please Refer Tender For More Details)
Agency shall arrange for a visitor book / e-Book to be placed at the stall entrance along with facility for collecting visitors’ cards (*Please Refer Tender For More Details)
High speed internet connectivity to be provided at the Virtual Reality Zone along with chairs that have enough feasibility to provide viewers to have a great experience on Goa (*Please Refer Tender For More Details)
Agency should also make provisions to undertake timely cleaning / housekeeping of the stall during the Event at least one time in the day and ensure that the stall is kept clean through the day.(*Please Refer Tender For More Details)
Agency shall coordinate with the media, trade, tour operators, influencers, etc. apart from Event Organisers and personnel of the Authority and ensure that all aspects of participation of Goa Tourism in the Event (*Please Refer Tender For More Details)
Agency shall liaise with caterers, audio-visual technicians, decorators and other vendors as appointed by the EMA for providing any services for the setup, operation and maintenance of the stall.(*Please Refer Tender For More Details)
Agency shall resolve any unexpected challenges that may arise during the Event, swiftly and effectively (*Please Refer Tender For More Details)
Agency shall monitor the schedule for meetings and appointments with the members of the media, travel and tour operators, trade members, outbound tour managers, etc.(*Please Refer Tender For More Details)
Agency shall assist visitors to the stall and resolve any inquiries or concerns they may have. They should provide information about Goa Tourism, provide the various promotional material to the visitors, manage registration and address any other visitor needs.(*Please Refer Tender For More Details)
Agency shall collect feedback from visitors to the stall. The feedback can be gathered through surveys, comment cards or on-site interviews and shall form part of the event report.(*Please Refer Tender For More Details)
Agency will hand over the publicity material and kit bags etc. to the person/ agency at the place, directed by Goa Tourism Officials (*Please Refer Tender For More Details)
Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Goa Tourism within ten days of the event and maintain a database of contact information for future marketing efforts (*Please Refer Tender For More Details)
Agency shall prepare and submit a detailed event Report to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning’s from the event ,and anticipated impact of the event on over all tourism scenario of Goa. (*Please Refer Tender For More Details)
Description of Work / Item(s)
Amount
The stall shall be constructed as per the standard stall design provided by DOT and instruction provided by the Authority which shall include stall design, layout, material, number of sides, entry and exit points, etc.(*Please Refer Tender For More Details)
The EMA should strive to develop and operate a 100% paperless stall via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location (*Please Refer Tender For More Details)
The EMA shall prepare and submit an interim report at least 15 days in advance which shall comprise (*Please Refer Tender For More Details)
The Work Plan along with the timelines to execute the construction of the stall and logistics involved.(*Please Refer Tender For More Details)
The list of items to be installed in the Stall along with the list of equipment for VR zone, televisions for effectively showcasing Goan elements within the stall during the event days (*Please Refer Tender For More Details)
The EMA shall develop and present a marketing plan to the Authority, at least 15 days prior to the scheduled event, to promote Goa Tourism before, during and after the event. This may include social media campaigns, email marketing, and advertising.(*Please Refer Tender For More Details)
Plan for maximizing the attendance to the Goa Tourism Stall such as inviting VVIP personnel, top media, trade members, influencers etc.(*Please Refer Tender For More Details)
The EMA shall arrange for adequate numbers of pen drive/ digital souvenirs containing the Goa Tourism Film provided by the Authority.(*Please Refer Tender For More Details)
The EMA shall prepare designs for the promotional material comprising of e-brochures, digital flyers, standees, e-business cards and any other marketing material (*Please Refer Tender For More Details)
Transportation of all the publicity materials from Goa to the event and back, including packing and forwarding along with arranging display of the material at the Event.(*Please Refer Tender For More Details)
Agency shall obtain all required statutory permissions related to construction & operation of the stall in the respective event location and submit copies of the same to the Authority.(*Please Refer Tender For More Details)
The EMA shall also send invitations, book on-line appointments with top members of the media, travel and tour operators, trade members, outbound tour managers, travel influencers etc. and any other party (*Please Refer Tender For More Details)
The EMA should ensure coverage of the Goa Tourism Stall for the duration of the event and Media Registration & obtain Media badges, in case any Publishers, Editors, Journalists, Photographers, influencers, Broadcasters or Bloggers are attending to publicize the work of Goa Tourism.(*Please Refer Tender For More Details)
The EMA should engage a local PR agency in the respective city so as to contact important members of trade / media / travel operators and ensure presence of minimum 40-45reputed trade members / media during the entire duration of the event (*Please Refer Tender For More Details)
The EMA shall procure the gift hampers, as standardized / approved by the Authority, for the delegates. The said gift hampers, which effectively highlights the Goan culture, shall be designed to suit various types of delegates. (*Please Refer Tender For More Details)
Agency shall arrange a team of approx. 4-6 performing Artists in order to promote culture of Goa, as and when required, and payment will be reimbursed to the agency (*Please Refer Tender For More Details)
Agency shall coordinate with the Event Organizers and ensure that there is availability of ample lighting, electricity sockets, internet connectivity etc. as required for proper functioning of the stall.(*Please Refer Tender For More Details)
Agency shall create information counters at the Event depending on stall size and as approved by the Authority Minimum 10 to 20 Counters (*Please Refer Tender For More Details)
Agency shall create information counters at the Event depending on stall size and reserve 4 counters for DOT officials (*Please Refer Tender For More Details)
Agency shall make necessary arrangement of a secure storage area within the stall. The storage area should have individual storage compartments for all participants / co-exhibitors. (*Please Refer Tender For More Details)
Agency shall arrange one counter fully equipped with LED screen size 150 inches or more, along with laptop, connecting wire and pen drive to screen material.(*Please Refer Tender For More Details)
Agency shall coordinate with the Event Organizers and arrange for a space with adequate seating space in the form of chairs, sofa and center tables for arranging meetings and liaising with buyers.(*Please Refer Tender For More Details)
Agency should place adequate numbers of Standees at the entrance of the exhibition area / stall as per the standardized design provided by the Authority (*Please Refer Tender For More Details)
Agency should make arrangement of Visible fascia for Goa Tourism & for all co-participants at the stall and visible signage’s for all participants/ co-exhibitors in the Pavilion.(*Please Refer Tender For More Details)
Availability of a refrigerator, water dispenser and coffee wending machine equipped with all required materials to enable Goa Tourism officials to undertake interactions / meetings in the stall. (*Please Refer Tender For More Details)
Agency shall arrange for a visitor book / e-Book to be placed at the stall entrance along with facility for collecting visitors’ cards (*Please Refer Tender For More Details)
High speed internet connectivity to be provided at the Virtual Reality Zone along with chairs that have enough feasibility to provide viewers to have a great experience on Goa (*Please Refer Tender For More Details)
Agency should also make provisions to undertake timely cleaning / housekeeping of the stall during the Event at least one time in the day and ensure that the stall is kept clean through the day.(*Please Refer Tender For More Details)
Agency shall coordinate with the media, trade, tour operators, influencers, etc. apart from Event Organisers and personnel of the Authority and ensure that all aspects of participation of Goa Tourism in the Event (*Please Refer Tender For More Details)
Agency shall liaise with caterers, audio-visual technicians, decorators and other vendors as appointed by the EMA for providing any services for the setup, operation and maintenance of the stall.(*Please Refer Tender For More Details)
Agency shall resolve any unexpected challenges that may arise during the Event, swiftly and effectively (*Please Refer Tender For More Details)
Agency shall monitor the schedule for meetings and appointments with the members of the media, travel and tour operators, trade members, outbound tour managers, etc.(*Please Refer Tender For More Details)
Agency shall assist visitors to the stall and resolve any inquiries or concerns they may have. They should provide information about Goa Tourism, provide the various promotional material to the visitors, manage registration and address any other visitor needs.(*Please Refer Tender For More Details)
Agency shall collect feedback from visitors to the stall. The feedback can be gathered through surveys, comment cards or on-site interviews and shall form part of the event report.(*Please Refer Tender For More Details)
Agency will hand over the publicity material and kit bags etc. to the person/ agency at the place, directed by Goa Tourism Officials (*Please Refer Tender For More Details)
Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Goa Tourism within ten days of the event and maintain a database of contact information for future marketing efforts (*Please Refer Tender For More Details)
Agency shall prepare and submit a detailed event Report to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning’s from the event ,and anticipated impact of the event on over all tourism scenario of Goa. (*Please Refer Tender For More Details)
Description of Work / Item(s)
Amount
The stall shall be constructed as per the standard stall design provided by DOT and instruction provided by the Authority which shall include stall design, layout, material, number of sides, entry and exit points, etc.(*Please Refer Tender For More Details)
The EMA should strive to develop and operate a 100% paperless stall via visible QR codes for promotional documents / brochures, visual presentation of the destinations, VR zone, CRM software for recording visitor data / B2B meetings, e-maps, e-cards etc. in different languages as relevant to the location (*Please Refer Tender For More Details)
The EMA shall prepare and submit an interim report at least 15 days in advance which shall comprise (*Please Refer Tender For More Details)
The Work Plan along with the timelines to execute the construction of the stall and logistics involved.(*Please Refer Tender For More Details)
The list of items to be installed in the Stall along with the list of equipment for VR zone, televisions for effectively showcasing Goan elements within the stall during the event days (*Please Refer Tender For More Details)
The EMA shall develop and present a marketing plan to the Authority, at least 15 days prior to the scheduled event, to promote Goa Tourism before, during and after the event. This may include social media campaigns, email marketing, and advertising.(*Please Refer Tender For More Details)
Plan for maximizing the attendance to the Goa Tourism Stall such as inviting VVIP personnel, top media, trade members, influencers etc.(*Please Refer Tender For More Details)
The EMA shall arrange for adequate numbers of pen drive/ digital souvenirs containing the Goa Tourism Film provided by the Authority.(*Please Refer Tender For More Details)
The EMA shall prepare designs for the promotional material comprising of e-brochures, digital flyers, standees, e-business cards and any other marketing material (*Please Refer Tender For More Details)
Transportation of all the publicity materials from Goa to the event and back, including packing and forwarding along with arranging display of the material at the Event.(*Please Refer Tender For More Details)
Agency shall obtain all required statutory permissions related to construction & operation of the stall in the respective event location and submit copies of the same to the Authority.(*Please Refer Tender For More Details)
The EMA shall also send invitations, book on-line appointments with top members of the media, travel and tour operators, trade members, outbound tour managers, travel influencers etc. and any other party (*Please Refer Tender For More Details)
The EMA should ensure coverage of the Goa Tourism Stall for the duration of the event and Media Registration & obtain Media badges, in case any Publishers, Editors, Journalists, Photographers, influencers, Broadcasters or Bloggers are attending to publicize the work of Goa Tourism.(*Please Refer Tender For More Details)
The EMA should engage a local PR agency in the respective city so as to contact important members of trade / media / travel operators and ensure presence of minimum 40-45reputed trade members / media during the entire duration of the event (*Please Refer Tender For More Details)
The EMA shall procure the gift hampers, as standardized / approved by the Authority, for the delegates. The said gift hampers, which effectively highlights the Goan culture, shall be designed to suit various types of delegates. (*Please Refer Tender For More Details)
Agency shall arrange a team of approx. 4-6 performing Artists in order to promote culture of Goa, as and when required, and payment will be reimbursed to the agency (*Please Refer Tender For More Details)
Agency shall coordinate with the Event Organizers and ensure that there is availability of ample lighting, electricity sockets, internet connectivity etc. as required for proper functioning of the stall.(*Please Refer Tender For More Details)
Agency shall create information counters at the Event depending on stall size and as approved by the Authority Minimum 10 to 20 Counters (*Please Refer Tender For More Details)
Agency shall create information counters at the Event depending on stall size and reserve 4 counters for DOT officials (*Please Refer Tender For More Details)
Agency shall make necessary arrangement of a secure storage area within the stall. The storage area should have individual storage compartments for all participants / co-exhibitors. (*Please Refer Tender For More Details)
Agency shall arrange one counter fully equipped with LED screen size 150 inches or more, along with laptop, connecting wire and pen drive to screen material.(*Please Refer Tender For More Details)
Agency shall coordinate with the Event Organizers and arrange for a space with adequate seating space in the form of chairs, sofa and center tables for arranging meetings and liaising with buyers.(*Please Refer Tender For More Details)
Agency should place adequate numbers of Standees at the entrance of the exhibition area / stall as per the standardized design provided by the Authority (*Please Refer Tender For More Details)
Agency should make arrangement of Visible fascia for Goa Tourism & for all co-participants at the stall and visible signage’s for all participants/ co-exhibitors in the Pavilion.(*Please Refer Tender For More Details)
Availability of a refrigerator, water dispenser and coffee wending machine equipped with all required materials to enable Goa Tourism officials to undertake interactions / meetings in the stall. (*Please Refer Tender For More Details)
Agency shall arrange for a visitor book / e-Book to be placed at the stall entrance along with facility for collecting visitors’ cards (*Please Refer Tender For More Details)
High speed internet connectivity to be provided at the Virtual Reality Zone along with chairs that have enough feasibility to provide viewers to have a great experience on Goa (*Please Refer Tender For More Details)
Agency should also make provisions to undertake timely cleaning / housekeeping of the stall during the Event at least one time in the day and ensure that the stall is kept clean through the day.(*Please Refer Tender For More Details)
Agency shall coordinate with the media, trade, tour operators, influencers, etc. apart from Event Organisers and personnel of the Authority and ensure that all aspects of participation of Goa Tourism in the Event (*Please Refer Tender For More Details)
Agency shall liaise with caterers, audio-visual technicians, decorators and other vendors as appointed by the EMA for providing any services for the setup, operation and maintenance of the stall.(*Please Refer Tender For More Details)
Agency shall resolve any unexpected challenges that may arise during the Event, swiftly and effectively (*Please Refer Tender For More Details)
Agency shall monitor the schedule for meetings and appointments with the members of the media, travel and tour operators, trade members, outbound tour managers, etc.(*Please Refer Tender For More Details)
Agency shall assist visitors to the stall and resolve any inquiries or concerns they may have. They should provide information about Goa Tourism, provide the various promotional material to the visitors, manage registration and address any other visitor needs.(*Please Refer Tender For More Details)
Agency shall collect feedback from visitors to the stall. The feedback can be gathered through surveys, comment cards or on-site interviews and shall form part of the event report.(*Please Refer Tender For More Details)
Agency will hand over the publicity material and kit bags etc. to the person/ agency at the place, directed by Goa Tourism Officials (*Please Refer Tender For More Details)
Agency shall send an email to all attendees thanking them for attending the event as per draft approved by Goa Tourism within ten days of the event and maintain a database of contact information for future marketing efforts (*Please Refer Tender For More Details)
Agency shall prepare and submit a detailed event Report to the Authority along with the impact of the event, achievements, photo coverage, visitor details and photos, video coverage of the event, brochures (hard and soft copy), kit bag, Gift Hamper, souvenir items, etc. Balance stock of souvenir items / gift hampers are to be handed over to the Authority. The report shall also include the list of attendees, meetings undertaken, learning’s from the event ,and anticipated impact of the event on over all tourism scenario of Goa. (*Please Refer Tender For More Details)
Span Communications (BID ID -53046)
MEDIA PROMOTIONS PRIVATE LIMITED (BID ID -52954)
Sunlight Media (BID ID -52905)
SUSHANT KHEDEKAR (BID ID -52925)
Sunlight Media (BID ID -52905)
Span Communications (BID ID -53046)
MEDIA PROMOTIONS PRIVATE LIMITED (BID ID -52954)
SUSHANT KHEDEKAR (BID ID -52925)
Span Communications (BID ID -53046)
MEDIA PROMOTIONS PRIVATE LIMITED (BID ID -52954)
SUSHANT KHEDEKAR (BID ID -52925)
Span Communications (BID ID -53046)
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