Tender for Hiring Event Management Services for 2nd Convocation at AIIMS Raipur

Audio and Visual Elements: Visual Setup For Lt 1, & Lt 5 on rental (1000mtr optic RX TX cable, Transmitter & Receiver 10 Qty, 3 Switcher, For outside guests at outside Auditorium + YouTube Live)

Led Wall (12ft x 10ft) On Various Locations With Riser (12ft x 4ft x 2ft H) with Sound System ( 2 Daynatech Spekaers On Stand, 1 Cordless Mic , 1 Small Mixer, 1 Oprator, 1 Laptop With Internet Connection)

55" Led Tv With Stand At Auditorium ( For Delay/ Relay)

55" Led Tv With Floor Case At Auditorium ( For Floor Monitor)

Audio Setup For Auditorium JBl VRX /SRX Speakers ( 4 Top, 4 Base, 2 Top On Delay, 4 Feedback Monitor , 6 Cordless Mic , 2 Podium Mic ,1 Digital Mixer, 1 Operator)

Genset for all setup including Backup

Branding Elements with Tribal Theme as suggested by Committee:: Flex Printing & Pasting in Iron frame on rental (With print on black out media, Screen side wings , Standee Flex Baord , Direction banners , students celebration banners, etc)

3mm Sunboard (3ft x 2ft) with Uv Print with Intstallation

Flex Frame Mounted On Iron Frame With Installation ( Auditorium Balconyn Wall) 20ft x 8ft

Flex Frame Mounted On Iron Frame With Installation ( Hoarding ) 10ft x 10ft

Multicolour Flags ( 2 Mtr x 1 Mtr ) With Pole With Paint Finish (15ft H) (With Installation in various location)

Customise Gate Box Gate ( Top 20ft x 4ft Legs 4ft x 10ft - 2nos, 4ft x 8ft- 2 nos, 6ft x 4ft- 2 Nos) AIIMS Logo Printed On 5mm Sunboard ( UV Print) 4ft x 4ft (as per the design) General Entry

Customise Gate ( Piller 12ft x 4ft - 3 Nos) Frame With Flex And Cutout 5mm Sunboard ( UV Print) 8ft x 4ft (as per the design) At Gate No 5/ Auditorium

Customise Selfie Booth Backdrop Blackout Flex With Frame (24ft x 8ft) Riser (8ft x 6ft x 1ft H) 10mm Sunboard Latter Cut with Stand (8ft x 1ft H) Round Frame( 8ft Round) Decorated With Artificial Flower 2 Nos New Red Carpet (24ft x 8ft) On Floor And Riser (as per the design)

Customise Selfie Booth At Various Location - Backdrop Blackout Flex With Frame (8ft x 8ft) New Red Carpet (8ft x 8ft) On Floor (as per the design)

Signages with stand / without stand as per requirement

Customised Display (3d Model Of Identical Hons of Jangali Van Bhaisa) 12ft x 8ft Size On Riser 8ft x 4ft x 1.5ft H

Ground and Building Light Elements: College Building ( 1200 Running Ft ) 2 Side And Auditorium Building 4 Side ( 750 Running Ft ) (Rise Light) Tiranga Colour Theme

General Lights ( Metal Light ) At Auditorium and Other Area

Stage Lights ( Led Parcans )

Stage Lights ( Warm White )

T Truss

Photo and Video Elements: Photography for Convocation - ( 3 Photographer with soft copy of photos with high quality cinematic cameras)

Videography for Convocation - ( 2 video camera, with HK Recording & Transmission)

Video Live Mixing ( Online Edit Suite For Multi Cam Setup ) With Hi Speed Internet Connection

Tent Element: Round Table

Dinning Chairs

Plastic Chair

Big size Cooler with water sprinkler

Pedestal Fan

Sofa Double Seater

Table

Green Room 2 / as per direction and instruction

Rental Basis Waterproofing at Main Entrance area (Photo Area )( Top Covered With Tirpal Side Covered With Cloth And Flex Branding ) 60ft x 40ft x 20ft H (Alloy Truss Structure )

Rental Basis Side Parda at Kitchen Beside LT 1 For Food Preparation ( Other Guest) (80ft x 10ft)

Rental Basis Side Parda at LT 1 and LT 5 Food Area

Rental Basis Carpeting New (Red And Green) Approx

Rental Basis VVIP Chair

Ashoka Embalam for VVIP Chairs

Rental Basis Green Room With All Emenities ( 4mtr x 3mtr Finished With Blackout Flex With Frame all Side Inner and Outer, 1 Sofa, 2 Premium Chair, 1 Tower Ac , 1 Tea Table (Decorated With Original Flower), 1 Big Size Mirror, 2 Flower Waas With Original Flowers, New Carpet On Floor, 1 Wash Besin, Proper Light Arrangment)

Rental Basis Green Room For VVIP And Other Guest With All Emenities ( 3mtr x 3mtr Finished With Blackout Flex With Frame all Side, 1 Sofa, 2 Premium Chair,1 Tower Ac , 1 Tea Table (Decorated With Original Flower), 1 Big Size Mirror, 2 Flower Waas With Original Flowers, New Carpet On Floor, Proper Light Arrangment)

Rental Basis Mobile Toilet

Rental Basis Tower AC with Proper Electrical Fittings (2 on main stage)

Manpower and Others: Volunteers (Male Promoters) For Management

Housekeeping Team

Flower Decoration (Star, Gipsy, Jebera, Rose, Moms Small, Moms Small, Green Leaves)

Main VVIP Table Flower Decoration - 40ft x 2.5ft

Main Stage Skirting Flower Garden Decoration - 50ft x 3ft

Main Stage Skirting Center Area (AIIMS Name With Flower Garden Decoration - 8ft x 4ft

Main Stage Railling Flower Decoration With Cloth Draping (Wooden ) Both Side 32ft x 3ft

Main Stage Railling Flower Decoration With Cloth Draping( Steel ) Both Side 60ft x 3ft

Flower Decoration On Podium (4ft x 2ft)

Flower Decoration On Lamp Light (4ft H)

Flower Bunches ( Flower With Chatai) On Auditorium Wall 2ft Hight

Flower Bunches ( Flower With Chatai) On Balcony Wall Wall 2ft Hight

Flower Garden on Top On Entry Gate 8ft x 1ft

Flower Bunches ( Flower With Chatai) On Auditorium Wall 2ft Hight

Customise Gate Original Flower) (10ft x 12ft) (as per the design) VVIP Entry

Main Entry (President) Railling Flower Decoration With Cloth Draping ( Steel ) Both Side 70ft x 3ft

Main Entry (President) Side Wall Cloth Covering (Slope Side) Decorated With Flower 20ft x 10ft

Flower Garden on Top of Flex Branding at Entry 12t x 1ft

Main Entry (Auditorium) Railling Flower Decoration With Cloth Draping ( Steel ) Both Side 80ft x 3ft

Artificial Flower Garden On Gate Top (40ft x 1ft)

Artificial Flower Garden On Branding Flex (24ft x 1ft)

Original Flower Bouquet For Facilitation

Name Tent Cards at Main Stage Table

Scope Of All Colaterals Designing (Flex, Vnyle, ETC)

250KV Genset for Audotorium including one similar backup. The Genset should by Synchronous sysyem for Automatic load shifting

Decoration of railing of slope at VVIP Entry is 1 Job

Brass Planter’s with Gamla Indoor decorative plants