For the work of Annual service contract for General cleaning & office keeping Work in Circle Office And Campus office Building At Hajipura Himatnagar for YEAR 2025-26 & 2026-27

Annual Contract for Cleaning And Garden Maintanance of Circle-Division-office Buildings ,GUVNL police station & Surrounding Roads /

Parking areas at office Campus, Himatnagar yr 2025-26 & 2026-27

Sr. Description QTY. RATE UNIT AMOUNT

Engaging Un-skilled man-power for general cleaning for item No 01 to 03 for

Cleaning of office buildings, open area, Toilets, bath room etc., for house keeping

related all works that are conversant with such all work in circle office campus &

store premises for entire buildings/persons as per requirement & instruction.

Labor engaged should be remains present as per working Hrs fixed i.e. 8.00 hrs to

13.00 hrs and 13:30 hrs to 16.00 hrs. In morning session all labor should work in

respective blocks but in afternoon session they have to work in team as decided

by EIC. The work includes cleaning office floor area, open areas as well as

monsoon gutters for all working days in a month.--- all work done as per directed by

Supervisar to take responsbility & manage all labours work related monitaring and

maintaining work schedule of labors & daily register of cleaning labors. Also he has to No( full

work in full day team as decided by E.I.C.(SEMI SKILL) Day)

For cleaning parking stand & Earthen area of Type IV Quater Block, internal roads

of office & colony premise, terrace cleaning of all building of campus, jala bava,

drainage line cleaning, sump ,Water tank of Circle & Division office building,

Moduler furniture,low height & all kind of partitions cleaning , frame of Door, No( Half

window, Glass [both side] of door & window cleaning and other house keeping Day)

related activities such as Dumping waste in dumping pits, removing plantations

and maint. of gardens etc. (Half-Full Day) (Un SKILL)

NON SOR ITEM Applicable rate for unskilled & Semi skilled as per GUVNL letter

No.GUVNL/0121/10/2025 Approved Date: 15-10-2025

1) For Ground & first floor & of Circle office, , Division office ,Mehtapura Sdn,

Himmatnagar Sdn office & police station building , GEKC & division office lab

building, Division store including toilet blocks, floors and stairs [If any] and dry &

wet cleaning work,open area of store section etc. (Morning Session) 2) For

cleaning parking stand & terrace cleaning of all building of campus, jala bava,

drainage line cleaning, of Circle & Division office building, Modular furniture, low

3 height & all kind of partitions cleaning , frame of Door, window, Glass [both side] 1152.00 609.83

of door & window cleaning and other house keeping related activities such as

Dumping waste in dumping pits, etc.- also avalible on GF & FF & SF for general

office used sweeper when urgent requirment (Full Day)- all work done as per, Labor

engaged should be remains present as per working Hrs fixed i.e. 8.00 hrs to 13.00 hrs

and 13:30 hrs to 16.00 hrs

Every Month Supply of good quality of office keeping material as per annexure B

Transportation of swept waste, debris/unwanted materials like brickbat debris,

branches of trees, broken tiles etc. as directed by EIC including loading and

throwing away all materials at suitable place outside the premises up to

Kms lead by tractor trips/as directed by EIC

Cleaning of overhead water tank with removal of all sediments,dust,silt,soil,sand

etc.from the bottom and inside surface of the tank & washing,cleaning by

approved quality of bleaching or washing detergent powder or pottasium

6 permanganate as directed by EIC. All necessary tools, tackles,required 24.00 100.00 Each

materials,powder / solutions to be brought by the contractor at his own cost and

risk.R.C.C. Over head water tank of approx 10,000.00 Litre capacity

A Estimated Cost (A)Rs.

B GST Add 18% of Estimate cost(A*18%)

C Total Estimated Amount with GST(A+B)

Signature of the Contractor

(With rubber stamp & Date

Superintending Engineer

UGVCL, C.O. Himatnagar

Save Energy for Benefit of Self and Nation

CIN – U40102GJ2003SGC042906,CIRCLE OFFICE, HAJIPURA, HIMATNAGAR-383

FAX NO. 240405 E-MAIL: [email protected] PHONE NO. (02772)

SCHEDULE B Rate (Rs.) un- Rate (Rs.) SEMI-

skilled skilled

For Zone-II Min. Wages.Applicable rate for un skilled as per UGVCL HR Circular no

1 UGVCL/R&C/HR/IR/CIVIL SEC.GUARD/2416 Dt:-16/10/2024, GUVNL letter 489.50

No.GUVNL/HR/CIVIL SEC.GUARD/1639 Dt.14-10-2024

3 BOUNUS 8.33% Of Basic Pay 40.78

5 E.S.I. 3.25 % of Basic Pay 15.91

6 EPF 12% of Basic Pay 58.74

7 Admin Exp 1% of Basic Pay 4.90

8 Total (A) (for full day) 609.82

Special Terms & Condition

The % rate quoted & accepted by UGVCL shall apply on price variation amount.

1 Category Rs.489.5 & 500.5 as applicable from time to time As per GOV..

Tenders invited on % claim by contractor & bidder who offers minimum % will be

considered as L-1.

3 Party has to quote on % basis on total amount of order.

3 Party has to quote on % basis on total amount of order.

As & when additional manpower/quantity is required, bidder shall provide at the

same rate & terms of tender mentioned in schedule B above.

Rates are excluding GST. GST shall be reimbursed on submission of all original

challan / as per Govt. prevailing rules

In future as and when additional manpower required or required to be

6 discontinued you have to provided/discontinue the same with same terms and

For absent of person, penalty of 15% amount per day per person shall be levied

from bill as penalty amount

If contract is awarded to contractor, he has to obtain Group Insurance Policy from

suitable insurance agency or they are registered under ESI Act. In addition,

whenever, ESI Act is applicable and contractor has obtained ESI registration, no

need to obtain Group Insurance Policy separately.

If a firm quoted NIL/ZERO service charge/consideration or quotes below

9 (negative) the estimate, such bids shall be treated as un responsive and will not be

Labour wages are revised by labor department every year w.e.f. 1st April & 1st Oct.

10 price variation due to such increase / decrease shall be payable considering basic rate as

Deciding By Lucky Draw in case of Tie for L1 Price.

In the event of quoting equal L1 price by more than one tenderer, the

successful tenderer for the job shall be decided by ‘Lucky Draw’ system to be

conducted by the Tender committee. The ‘Lucky Draw’ may be witnessed by

the L1 tenderers on being duly intimated regarding date, time & venue

mentioned therein. Method of ‘Lucky Draw’ system adopted by the Tender

Committee for selecting the successful bidder is final and binding for all

purposes and no complaint in this regard will be entertained.

12 We have read and clearly understood the terms, conditions, Schedule ‘B’ and Technical specifications put up by UGVCL on WEB site. I/We hereby accept all the

conditions and specifications of this tender document, and accordingly, I/We am/are willing to carry out the work at quated rate as above.

Signature of the Contractor

(With rubber stamp & Date

Superintending Engineer

UGVCL, C.O. Himatnagar