Bid Documents for “Stray Dog Sterilization / Mass Vaccination work as per Animal Birth Control Rules,2023 in Karjan Nagarpalika, Karjan.”

Submission of Physical Technical bid by 1. Submission of Technical Bid, EMD,

Tender Fee & Other Document during

RPAD/Speed Post / Courier or in Person

office hour up to 22 / 06 / 2026 at KARJAN

NAGARPALIKA, KARJAN by R.P.AD or

Speed Post in Sealed Cover Only.

2. Only Price Bid is to be fill up online

Physical Bid Last Date & Time Dt.22/06/2026 up to 18.00 hrs.

Physical Bid Opening Date & Time Dt.24/06/2026 up to 12.00 hrs. (If Possible)

For further details, visit website www.tender.nprocure.com

Online E-tender bids are invited for Stray Dog Sterilization / Mass Vaccination work in Karjan

Nagarpalika for CATTLE NUISANCE CONTROL DEPARTMENT OF KARJAN NAGARPALIKA KARJAN

fromreputed Agency, who have

A. QUALIFICATION / ELIGIBILITY CRITERIA:-

Agency who has Registered / Recognized with Animal Welfare Board of India can submit Bids &

Provide Certificate of Recognition with Animal Welfare Board of India & Agency also has trained staff

including Veterinary Doctor, Veterinary Assistance & Dog Catcher for ABC work by Animal Welfare

Board of India or Equivalent Institute.

B. Financial Criteria:-

Average Annual financial turnover of the bidder of any 3 years, out of last 5 years should be at least

10 Lacs. Chartered Accountant‟s separate certificate shall be attached.

C. Experience Criteria:

Bidder shall have the experience of atleast 500 number of dog sterilization work related to the

assignment in handling job (Catching of Street Dogs, Perform Sterilization Operation, Anti-Rabies

Vaccination, Post-operative care of Sterilized Dogs and Release at Same Location from they were

caught) from any Govt. / Semi Govt. / Organization/ Institutions/ Municipal Corporation/ Limited

Company/ Registered Trust etc, in any one year out of last 5 years.

D. Certificate of Registration of agency / bidder with any govt. authority/organization

E. EMD & Tender Fee:

An Earnest Money Deposit and Tender fee (Non-refundable) in form of pay order/Bankers‟cheque

Demand Draft in favour of " CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN, payable at

Karjan, of any Nationalized or Schedule Bank shall accompany along with the qualification's

documents be submitted with tender.

F. NON-BLACK ISTING BOND:

The bidder has to furnish the undertaking on the non-judicial stamp paper of Rs.50/-duty Notarized

regarding his firm is not black listed in anywhere in India at the time of E-Tendering. This

undertaking should be submitted during the physical submission of Qualification documents.

The Technical Bid should be downloaded on a white plain A4 size paper and it should be submitted

with all technical details, duly filled and every page should be signed and sealed and should be

submitted along with the qualification documents. Tender will be submitted online through e-

tendering. and e-tendered online Technical & Physical Bid will be opened as shown on web site:

https://tender.nprocure.com All necessary self-attested /Original documentary evidence shall be

submitted along with the tender. CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN reserves the

right to accept or reject any or all tender(s) without assigning any reason thereof. Those Bidders

who have Submitted the bid earlier has to Submit this bid as Competent authority had decided to

Cancel earlier bids.

Karjan Nagarpalika.

E.M.D. & TENDER FEE SCHEDULE

• Tender Fee : Rs. 900/-

• Earnest Money Deposit : Rs. 10,000/-

An Earnest Money Deposit and Tender (Non-refundable) in form of Demand Draft pay

order/bankers‟ cheque in favour of " CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN ", payable at

Karjan of any Nationalized or Schedule Bank shall accompany along with the qualification's documents.

DETAILS TO BE FILLED BY BIDDER

Name of e-Bidder :

Address of e-Bidder :

Nature of Business :

DETAILS OF E.M.D.

Name of Bank & Branch :

D.D. No.& Date :

Amount in Rupees :

DETAILS OF TENDER FEE

Name of Bank & Branch :

D.D. No.& Date :

Amount in Rupees :

Signature and seal of e-Bidder

PRELIMINARY DEFINITIONS

1. "Act" means Gujarat Municipal Corporation Act.

2. “Applicable Law” means all relevant laws in force and effect as of the date hereof and which may be

promulgated or brought into force and effect hereinafter in India, including judgment, decrees,

injunctions, Writs or orders of court, as may be in force and effect during the subsistence of this

Tender Document.

3. “Bid Document” shall mean the document submitted by the Bidder, pursuant to understanding and

agreeing with the terms and conditions set out in this Tender Document.

4. “Contract” shall mean the agreement to be entered into between KARJAN NAGARPALIKA and the

successful Bidder.

5. “Data” shall mean the information in relation to KARJAN NAGARPALIKA made available to the

Bidder for the project.

6. “Project” shall mean Dog Sterilization vaccination Work as per Animal Birth Control Rules, 2023. in

Karjan Nagarpalika in accordance with the procedures, specifications and target set out in the

Contract and Tender Document.

7. “Project Schedule” shall mean the schedule submitted by the Bidder together with the Statement of

8. “PROPOSAL” shall mean Request for Tenders.

9. “Statement of Work” shall mean the work order issued by Authorized concern officer of the Karjan

Nagarpalika, pursuant to which the Bidder shall commence the work.

10. "Tender Document " shall mean this Tender Document and shall include Introduction, Invitation for

Bids, Instructions to Bidders, Scope of Work, Technical Requirements Specifications, Functional

Requirements, Specifications and the terms and conditions and Schedules, Annexure or addendum

hereto, as may be amended from time to time.

11. “ABC” shall mean Animal Birth Control Rules,

12. “CNVR” shall mean Catch-Neuter-Vaccinate-Release.

13. “NGO” shall mean Non-Government Organization/ Institution/organization Agency.

14. “AWBI” shall mean Animal Welfare Board of India.

15. “KNP” shall mean Karjan Nagarpalika.

16. "Module" means document in writing for dog population management and rabies eradication

published and updated by the Board from time to time, which shall serve as the Standard Operating

Procedure for Animal Birth Control program for street dogs.

17. “Certificate” means the Certificate of Project Recognition issued by the Board to any Animal Welfare

Organization or local authority for the purpose of the Animal Birth Control Programme under these

Karjan Nagarpalika,

Rate/PRICE given per Stray dog for the city limit

Sr. Job/scope of work Standard Base Rate for ABC & ARV

No. work per Stray Dog Inclusive of all

taxes & Charges (In rupees) in

1 To Catch the stray dogs from the Karjan Nagarpalika

Limit, perform sterilization operation, Vaccinate with Rs.1650/-

anti-rabies vaccine, Keep under observation for (One Thousand Six Hundred Fifty

atleast 6 days (1 day for catching and fasting Rupees only)

before operation, 1 day for Operation, & 4 days

for post operative care) including post-operative

care in kennel and release them back at the

respective location.

2 To catch the stray dog & vaccinate against Rabies Rs.400/-

and Micro chipping. (Four Hundred Rupees only)

NOTE ON SCHEDULE:

1. It will be entirely at the discretion of the employer to accept or reject the bidder's proposal without

giving any reasons whatsoever and the bidder shall not be permitted to withdraw his bid on this account.

2. The prices shall be firm for one year. If work period is extended there after then 5% escalation in

above price at the request of bidder can be decided by Competent authority.

3. Karjan Nagarpalika reserves the right to distribute / re-allocate the work of Zone/ward /areas to

more than one agency.

Karjan Nagarpalika,

General Terms and Conditions for Contract

Name of Work: “ABC, Stray Dog Sterilization / Mass Vaccination work as per Animal Birth Control Rules,

2023. in Karjan Nagarpalika”

1. Set out below are the terms and conditions under which Agency has agreed to carry out for Client the

above mentioned assignment specified in the attached terms of reference.

2. For administrative purposes Sanitary Inspector (SI), Karjan Nagarpalika, Karjan or an officer authorized

by him has been assigned to administer supervise assignment and Agency will provide all relevant

information needed to carry out the assignment.

3. The CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN, may find if necessary can change/ extend

work if required In the event of termination, the Agency shall be paid for the Service rendered for caring

out assignment upto the date of termination and the Agency will provide the any reports or parts thereof,

or any other information and documentation gathered under this agreement prior to the date of

4. The Agency has to undertake the assignment in accordance with the highest standard of professional

and ethical competence and integrity, having due regard to the nature and purpose of assignment, and

to ensure that the staff assigned to perform the services under this agreement, will conduct themselves

in a manner consistent there with.

5. The Bidder will not assign this work/contract or any portion of the contract to others without Karjan

Nagarpalika prior written approval.

6. The CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN reserves the right to reject or terminate the

contract at any time without giving any notice, and the agency will not be able to claim or produce

argument for the same, or no legal matter shall be raised by the agency.

7. CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN reserves the right to change Zone/ward work

area or any terms & condition of contract.

8. The agency shall duly follow all prevailing government rules & regulations as applicable from time to

9. The agency have to obtain applicable license, permit etc,

10. During this work, if any injury or death occurs to any third person whether he is Staff or any person on

road or casualty to property, complete responsibility of such casualty will be of agency. Karjan

Nagarpalika will not be responsible for any such casualty. Even though if any person claims for any

compensation for injury or death or go under any legal If any procedure is ordered against Karjan

Nagarpalika. claimed amount it will be deducted from agency‟s bill or due or deposit etc,

11. Duration of Contract is for 1 years and thereafter contract can extended upto 1 yrs with mutual consent

and with approval of Competent authority 5% Escalation will be allowed on written request of agency

with approval /decision of Competent authority.

12. The behavior and language of the employee of agency must be proper.

13. During this contract, if it is found that agency or his staff undergoes malpractice or irregularity or

agency‟s activity damages the economic or other interest of Karjan Nagarpalika. Penalty also impose on

agency and also Contract will be terminated without any prior notice. The agency will be blacklisted for

such act by Karjan nagarpalika.

14. Bill of the work done can be produced by Agency in Karjan Nagarpalika by agency for twice in the

month. payment will be done as per Karjan Nagarpalika norms.

15. As per the prevailing rules of Government, TDS, GST and other applicable charges shall be

deducted from the bills of agency.

16. Agency has to furnish attested copy of PAN Number, Adhaar card etc, of bidder.

17. Agency has to bid as per E-Tender.

18. Per unit price should be inclusive of all taxes, charges as per norms/rules like i.e. Catching of Dog,

Perform Sterilization Operation, Post-operative care and release of dogs, Micro Chiping, insurance and

taxes inclusive of all expenses etc.

19. An Earnest Money Deposit and Tender fee inform of DD/Pay order/Bankers‟ cheque shall accompany

along with the qualification's documents. Without E.M.D. and tender fee E-tender will be rejected.

20. Validity period of bid will be 180 days after the date of opening e-Tender.

21. The successful bidder will have to submit Security deposit @ 3 % of the cost of the work in form of

Demand Draft, Bankers cheque, Pay-Order, Bank Guarantee and an agreement deed in favour of

CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN, on the stamp paper of Rs.100/- if SD is in case of

Security Deposit deposited instead of cheque/D.D./BC If the contractor fails to submit the agreement

deed and Security deposit in the stipulated time limit, i.e. within 15 days of intimation, the E.M.D. for this

contract will be forfeited and the contractor will be black listed for work of Karjan Nagarpalika. Bank

Guarantee must be of Scheduled or Nationalized Bank payable at Karjan Nagarpalika.

22. Security deposit shall be submitted for period of 1 year & 2 months can be extended there after if time

limit extended of any Scheduled Bank or Nationalized Bank Payable at Karjan ngarpalika jointly in the

name of Agency and "Karjan Nagarpalika", Karjan.

23. The cost of stamp paper and adhesive stamp shall be borne by the agency.

24. The Bidder has to start work within 30 days of work order issued.

25. Any modification or any changes in work or technical specifications done by Karjan Nagarpalika official,

bidder has to follow these changes without any dispute /argument. No extra cost will be given for the

modifications or changes.

26. Bidder can contact for more information and details regarding tender to the Sanitary Inspector (SI),

Karjan Nagarpalika, Karjan.

27. PROFESSIONAL TAX: The bidder shall have to pay the Professional and also the bidder shall have to

produce Enrollment Certificate for the same.

28. TAXES: Bidder has to pay taxes of all vehicles use for this work. While Property tax of the centre will be

borned by Karjan Nagarpalika.

29. G.S.T GST if applicable shall be implemented as per prevailing rate from the bill amount.

30. PERMIT: Bidder has to take renewals permit renewals, insurances etc, required for all vehicles use for

31. UNIT OF RATE: The unit of rate shall be on number of dogs sterilized / vaccinated. And micro chipped

32. INSPECTION OF WORK: Inspection of work in field or Centre site shall be carried out by authorized

officer/representative of Karjan Nagarpalika.

33. JURISDICTION: In the event of any dispute or difference arising out of this e-tender/contract, to

arbitrator a Chief Officer or an officer appointed by him as arbitrator the jurisdiction of the Court shall

be Karjan While executing the agreement, the bidder has to follow all times by all laws, rules regulations

etc., in force.

34. STATUTORY VARIATIONS: The work quoted by the Bidder will be on the basis of current criteria of

work, which is Catch-Nuter-6 day post-operative care-Release etc. of ABC Rules.

35. Conditional bid will not be accepted and same will be treated as non-responsive.

36. E-TENDER AGREEMENT: The bidder shall be required to enter into an agreement for due

performance of the contract. The stamp duty on all documents to be executed in connection with this

contract to be entered into shall be borne by supplier. The security deposit (SD) shall be deposited for

required value. The contract agreement will have to be executed on a stamp paper of appropriate value

as per value orders in force for the time being.

37. Extension for delay: If the work is delayed by (1) Force Majeure, (2) Serious loser damage by fire, (3)

Strike, Bandh, Curfew, Rally, Heavy rains, Flood, Cyclone, Earthquake or Such Natural Calamities

occurs or Any other case, which is beyond the control of contractor/Karajn Nagarpalika and remains for

more than 20 days, agency have to represent before Karjan nagarpalika will be decided the

reasonableness / period of delay extension. with valid reasons & documents.

38. CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN, reserves the right to accept or reject any or all

the e-tender(s) without assigning any reasons thereof.

39. Technical Bid will be opened as per mile stone date as mentioned date and after evaluation of

Technical Bid, only of those Bidder who will be qualified in Technical Bid Evaluation.

40. Tender fees will not be refunded under any circumstances.

41. Tender fee and EMD in the form DD / Pay Order / Bankers cheque payable at Karjan specified in

Technical Bid only shall be accepted.

42. Tender or bid without tender fees, Earnest Money Deposit (EMD) and which do not fulfill all or any of

the condition or submitted incomplete in any respect will be rejected.

43. Bidders shall submit necessary registration certificate of AWO/ TRUST/ NGO/ SOCIETY /organization/

AWBI etc. govt. competent authority required for execution of such work as per government

rules along with tender document.

44. Each Bidder shall submit only one Bid

45. At any time prior 72 hours to the last date and time of submission of Bids Karjan Nagarpalika may, for

any reason, whether at its own initiative or in response to clarifications requested by any bidder, modify

the tender by the issuance of Addenda. All interested Bidder shall have to check the

www.tender.nprocure.com. The Bidder shall not transfer the TENDER document / Work / Sub-Contract

to another interested party.

46. Earnest Money Deposit (EMD)

1. Each Bid shall be accompanied by EMD as per mentioned in tender notice.

2. The EMD shall be in the form of a crossed demand draft, Bankers Cheque, Pay-Order in favour

of CHIEF OFFICER, KARJAN NAGARPALIKA, KARJAN on any Nationalized/Schedule bank

payable at Karjan.

3. The EMD shall be forfeited in the following cases:

A. If the Bidder withdraws its Bid during the interval between the Bid Due Date and expiration of the

Bid Validity Period.

B. If the successful Bidder fails to provide the Security Deposit & fulfill agreement within the

stipulated time or any extension thereof provided by Karjan nagarpalika;

As part of the evaluation, the Bids shall be checked for responsiveness with the requirements of the

tender and only those Bids, which are found to be responsive, would be further evaluated in

accordance with the criteria, set out in this tender.

48. Karjan Nagarpalika reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The bidder does not respond promptly and diligently to requests for Supply information required

for the evaluation of the Bid.

49. In case the Bid is found to be non-responsive, the Bid would be evaluated in accordance with the

Qualification Criteria as set out in Tender Notice.

50. In case the Bid is found to be inadequate, Karjan Nagarpalika may request the bidder for clarifications

to the Bid submitted. As part of the evaluation of the Bid, Karjan Nagarpalika may also request the

bidder to submit clarifications.

51. Only those agencies, who meet the Qualification Criteria, would be Considered.

52. The Bidder for the DOG STERILIZATION WORK IN KARJAN NAGARPALIKA may be the considered.

However Karjan Nagarpalika is not bound to accept any tender which may receive against this tender.

Chief Officer had right to accept/reject tenders, fully or Partially reject bids. Karjan Nagarpalika can

allot the work to more than one agencies in the interest of Karajn Nagarpalika.

53. Karjan Nagarpalika may either choose to accept the bid of bidder.

54. In case there are two or more bidder then Karjan Nagarpalika may in such case call all such bidders

discussions and select the bidder on the outcome. The selection in such cases shall be at the sole

discretion of Karajn Nagarpalika.

55. Karjan Nagarpalika shall declare the Successful Bidder. Karjan Nagarpalika will notify the Successful

Bidder through a Letter of Award (Preliminary work order) that its Bid has been accepted.

56. Notwithstanding anything contained in this tender, Karjan Nagarpalika reserves the right to accept or

reject to annul the bidding process or reject all at anytime without any liability or any obligation for

such rejection or announcement, without assigning any reasons thereof.

57. Any company /organization /institution/subsidiary/association or any of their having same promoter are

not eligible to participate who has been blacklisted by any of Govt. Department or any ULB‟s (Urban

Local Bodies in India). If it comes to the notice of the Karjan Nagarpalika authority at any point of time,

during the tendering or execution stage of the work that the Bidder has been blacklisted by any Govt.

organization (as mentioned above), then all the payments due to him shall be forfeited and agency will

be blacklisted.

58. The bidder should provide true, correct & accurate information of any litigation history resulting from

contracts completed or under execution by him over the last 5 years. This should also include such

cases, which are in process/progress/running/ordered. A consistent history of orders /awards against

the bidder of any partner of a joint venture may result in failure of the bid. In case the bidder has not

provided such information and has come into notice of the Authority, the tender will be rejected at

whatsoever stage and in such cases all the losses that will arise out of this issue will be recovered from

the tenderer/contractor and he will not have any defense for the same.

59. If the Nagarpalika does not want to work for any time beyond, work less than the prescribed time

indicated in the tender form, the Bidder should not be entitled for any compensation. The indicated

period can be increase/ decrease depending upon the Karjan Nagarpalika requirement & decision of

60. Right of Owner to accept or Reject Tender: Right to accept the tender will rest with the Chief

Officer. The Karjan Nagarpalika however, does not bind itself to accept the tender, and reserves to

itself the authority to reject any or all the tenders received without assigning any reason whatsoever.

Tenders in which any of the particulars and prescribed information are missing or are incomplete in

any respect and/or the prescribed condition is not fulfilled are liable to be rejected. In addition to the

above, the tender will also be liable to be rejected outright if –

A. The Bidder proposes any alterations in the works specified or in the time allowed for carrying out

the work or target mentioned in tender or any condition or correction made in any specifications.

B. Any of the page or pages of the tender is/are removed or replaced.

C. All corrections, additions or pasted slips are not initialed by the Bidder.

61. Force Majeure:

A. Notwithstanding the provisions of tender, the Bidder shall not be liable for forfeiture of its security

deposit, if and to the extent that, its delay in performance or other failure to perform its

obligations under the Contract is the result of an event of Force Majeure.

B. For purposes of this Clause, "Force Majeure" means an event beyond the control of the bidder

and not involving the Bidder's fault or negligence and not foreseeable. Such events may include,

but are not limited to, wars or revolutions, fires, floods, epidemics, natural calamities restrictions

C. If a Force Majeure situation arises, the Bidder shall promptly notify the client in writing of such

conditions and the cause thereof. Unless otherwise directed by the client in writing, the Bidder

shall continue to perform its obligations under the Contract as far as is reasonably practical, and

shall seek all reasonable alternative means for performance not prevented by the Force Majeure

62. Relationship between parties: Nothing contained herein shall be construed as establishing a relation

of master and servants or of agent or principal between the client and the Bidders. The Bidders,

subject to this agreement, have complete charge of Personnel performing the services and shall be

fully responsible for the services performed by them on their behalf here under.

63. Interpretations:

A. The headings shall not limit, alter or affect the meaning of the agreement.

B. The singular includes the plural, the masculine includes the feminine, and vice versa,where the

context so requires.

C. If there is conflict between provisions of the Agreement, the last to be written chronologically shall

D. Any reference to day shall mean a reference to a calendar day.

64. Extension Period of Validity Revise Target: Karjan Nagarpalika may inform bidder to an extension

of the period of validity/revise target. Request and the response there to if any shall be made in

writing. Extension of validity period/revise target by the Bidder shall be unconditional. A Bidders

request will not be permitted to modify his bid.

65. All Annexure shall be duly filled and submitted online as well as during the physical submission.

66. Tenderer will raise any query after opening of tender bid If any tenderer raise query after opening of

bid than by for the way making Pressure on Competent authority that meaning that tender will

‘”Debar‟ from tender process in Five (5) Year and their EMD shall be fortified. If any tender have no

any query than without checking it will be closed.

67. Attendance of employees paying them, Payment, expenses etc, taxes by tender. All norms also be

followed by tender agency.

68. T.D.S.:- Income Tax shall be deducted from the total monthly bills of the contractor at source at the

rates as applicable in this regard.

69. Hygiene and Cleanliness :- The Contractor shall maintain the high standards of the hygiene and

cleanliness in and around the centre /shelter to the satisfaction. The Contractor shall ensure strict

monitoring in and around the shelter / premises.

70. Maintenance of Register :- The Contractor shall maintain the daily record in a register for area of

capture male/female & identification of dogs & release there after. The said register shall have to be

made available for inspection as and when demanded by the authorized officials of Karjan

71. Registered Veterinary Doctors:- The Contractor shall ensure that the sterilization & immunization of

stray dogs be got done through qualified Veterinary Doctors registered with Veterinary Council of

India / State Veterinary Council. Those doctors should maintain the relevant records of all the dogs as

per the prescribed perform(s) of SOP till these are released by them after ABC and ARV after proper

post-operative care. One Veterinary Surgeon who can do the FTE (full time equivalent) work of

72. Immunization of Staff:- The Contactor shall ensure the staff participating in the ABC & ARV

programme are Immunized against rabies any diseases etc, on regular basis.

73. Identification of staff:- The contractor shall himself issue identity card at his own cost to its staff and

they shall be duty bound to display the identity cards during the duty hours.

74. Police verification:- The Contractor shall ensure the police verification of all the persons deployed by

him/her if applicable.

75. Medical fitness:- The contractor should get all his employees medically examined from time to time

by a qualified doctor and ensure that none of them is suffering from any dangerous or transferable

76. Inspection of the shelter/premises:- Karjan Nagarpalika officer / staff may carry out inspection of

the shelter / center premises, through his authorized officers / employees, at all reasonable times and

in a reasonable manner.

77. Discipline and Conduct :- The Contractor shall be solely responsible for the conduct and discipline

of its entire staff. The Contractor shall not employ any child labour(s) in contravention of the LABOUR

EMPLOYMENT ACT,1970. Further contractor shall be fully responsible for implementation of

provisions of the respective laws/ Acts / Regulations etc, It is made clear that No Karjan Nagarpalika

in any manner whatsoever responsible.

78. Liability of the Contractor to indemnify :- In the event of any damage or loss is caused to the

property or credit of the Karjan Nagarpalika by way of theft, mishandling or any otherwise by the

contractor or its employees or agents or anyone, the contractor shall make good all such damage or

loss and in an event of his failure to do so within fifteen days after occurrence of the such damages/

by deducting the amount from the security. Future, the Contractor shall ensure that no financial or any

other legal liability comes of the KNP in this respect at any time for acts done by the person of the

79. TERMINATION OF THE CONTRACT:- The contract may be terminated in the event of occurrence

of any of the following contingencies:-

(a) Without any prior one months‟ notice on the expiry of the contract period

(b) By giving one months notice by the either party in case:-

(1) The Contractor consistently provides unsatisfactory services.

(2) The contractor assigns the contract or any part there of any other person by subletting the

whole or a part of the contract.

(3) The Contractor is declared insolvent by any court of law.

(4) The Contractor is not Interested to complete / continue of the contract for breach of terms

and conditions of this agreement.

Provided that during the notice period for termination of the contract, the contractor shall

continue to provide the services as before till the expiry of notice period allowed by Karjan

(c) Delivery of vacant & peaceful possession of center on termination of Contract:- On termination

of the contract, the contractor shall hand over the vacant & peaceful possession of the premises

peacefully to the authorized official of the Karjan Nagarpalika on the last day of termination of

contract. In case, the contractor fails to do so Karjan Nagarpalika shall be entitled for deducting

amount from the security deposit or any due payable to him as deemed fit.

(d) In the event of any dispute and difference arising out of or in any way touching or concerning this

Contract, the matter what so-ever shall be referred to as per the Prevailing Laws and a decision of

Chief Officer shall be binding on both the parties. The venue of dispute shall be only at Karjan. The

expression “ Chief Officer, Karjan shall mean and include an acting / officiating Chief Off.”

Signature and seal of bidder Chief Officer,

Karjan Nagarpalika,

Special Terms and Conditions of the contract

Name of Work: - “ ABC- Stray Dog Sterilization / Mass Vaccination work As per Animal Birth Control

Rules, 2023 in Karjan Nagarpalika limit area.”

1. This work pertain to Sterilization of stray dogs of Karajn Nagarpalika limit area. It includes to catch the

male/female stray dogs perform Sterilization Operation (overiohysteretomy /Castration), Vaccinate with

anti-rabies vaccine & Kept under observation for atleast 6 days or SOP suggested by AWBI in kennel

and release them back to their respective location.

2. Method of work :– Traditional method of ABC Catch-Sterilize-Vaccinate-Kept under observation for

post-operative care-Release at the same location from where dogs catch.

3. The dogs shall be captured by using humane methods/ such as prescribed under the provisions of

Prevention of Cruelty to Animals Act 1960 & Rules etc. ABC Rules-2023 and any instructions /

guidance issued by AWBI Central / State Government or such govt. body.

4. Dog shall be sterilized / neutered by approved method.

5. Veterinarian performing sterilization operation shall have registration with Veterinary Council of India/

6. Strict adherence to surgery protocol and maintenance of high level of asepsis and cleanliness

standard must be followed as prescribed in SOP suggested by AWBI.

7. Agency have to provide list of surgical set, autoclave, surgical drap, OT light, OT table, etc.

8. All the dogs brought for sterilization shall be vaccinated with standard Anti Rabies Vaccine.

9. Agency have to use GPS system for their Dog catching vehicle provided by Karajn Nagarpalika.

10. Agency have to use Geo Tagging Application prepared by Karjan Nagarpalika during ABC work & fill

data in Application.

11. Agency is bound to implement the technology based monitoring system suggested by department

Agency has to implement it without any dispute and Daily work report shall be furnished to Karjan

12. On request of agency Karjan Nagarpalika provide Police or security protection in sensitive areas

during dog catching.

13. Agency shall have to make the arrangement like accommodation, offices, etc, for its worker, doctors,

staff etc. required for sterilization work.

14. Permission letter to carry out the ABC / ARV Programme as per Animal Birth Control Rules,

issued by AWBI should be submitted by bidder if work is ongoing or to be submitted in two month when

work allotted. Agency shall follow the applicable laws & Acts & Animal Birth Control Rules,

and subsequent amendment to it and the Govt. /Court guidelines. Any breach in implementing this

agency shall be personally liable for that.

15. Minimum 100 Dogs shall be sterilized every Quarterly during first year and there after 10% reduction in

target can be allowed. Targeted work of Dogs shall be sterilized for every Quarterly If agency worked

for more than targeted work done by agency in any quarter will be Considered for the penalty

deduction in the next remaining quarter/ years. Target can be revised by Competent authority from

time to time as per the circumstances & necessity at the time.

16. In case of agency fails to perform stipulated above Targeted number of dog sterilization operation work

then penalty of Rs.100/- per less dog will be charged and will be deducted from the bill or due /

17. If agency breach the ABC Rules-2023 then penalty of Rs.5000/- will be deducted from the bill or due

payable. or as per The PCA Act-1960.

18. The Agency Must have ABC center ai it’s own place.

19. If any dog brought for ABC or post ABC needs treatment, it shall be given by agency at their cost.

Agency to carry out IEC for People Awareness / Public Participation etc, activity with prior intimation to

Karjan Nagarpalika.

20. If any complain of Rabid Dog, Bitten Dog, Sick Dog needs treatment, Dog Welfare etc. raised

in CCRS Citizen‟s complaint or instructed by department / Karjan Nagarpalika in the Karjan

shall be solved by agency in defined time limit and shift this dog to the define isolation area

Agency will be paid extra fixed amount of Rs.300 for CCRS other Complaint attendance and

also pay Rs.100 for dog per day for (Dog friendly work) dog keeping & feeding incase of

shifted in ABC Centre in indoor facility as decided by authority.

21. Karjan Nagarpalika shall provide center place for clinic, Dog kennels, and facility for Bio-Medical

waste pickup, water supply needed for dog sterilization work. Agency is bound to keep the facility

/center/Equipment in good working Condition by required operation & maintenance work, contacted if

any Other all facilities like Vehicles, Dog Catching equipment. Dog Sterilization vaccination Equipment,

Instruments, Medicines etc. Requirements of Post-operative care in of kennel dog, release of dogs at

the same locations from where it was catched etc. shall be of agency.

22. Karjan Nagarpalika authorized officer will visit centre, operation site and field work at any time and can

inspect the work and records.

23. All the expenditure of the work shall be borned by agency.

24. The tenderer shall be responsible for using Dog Van to catch stray dogs, from areas directed by the

KNP, taking them for surgical sterilization to the center (KNP or NGO’s Centre) and releasing them

back in respective areas after three days (as directed by AWBI Guidelines). The usual hours of

operation for the organization will be from 8:00 AM to 6:00 PM but in cases of emergency complaints

received by KNP, the Organization will have to provide their services even after 6:00 PM..

25. Agency will issue identity card to the staff working with sterilization Karjan Nagarpalika can

approved it by dept. at the written request of agency.

26. All the sterilized dogs shall be marked with „V‟ notch on right ear for identification.

27. Records of activities like dogs captured to release shall be maintained in register, mentioning the

name of the area/locality, date and time of capture, names of persons on work detail of vehicle and

details about dogs captured such as number of male dogs, number of female dogs, number of

puppies etc., date and number of dog sterilization, Name of veterinarian any issue/sicken dogs kept

in kennel under observation and date and time of release.& submit it to dept. on daily basis.

28. Agency shall have trained staff for such work.

29. Name & mobile No of responsible person for Daily supervision of this work of agency or his

authorized representative is necessary, so that any complaint of CCRS/citizen can by immediately

30. The payment for work done shall be made after the submission of bill by agency. The agency have

to submit bill to the dept. in accordance with the terms & conditions of bid / contract “A certificate of

31. Agency shall strictly follow and abide by guidelines “Standard Operating Procedures” for

Sterilization of Stray Dogs under the Animal Birth Control Programme, compiled as per ABC Rules,

2023 of Animal Welfare Board of India.

32. Agency shall strictly implement dog sterilization work in the respective areas /zone/area/ allotted

or instruction given by the Karjan Nagarpalika.

33. Sterilized dog‟s shall not be caught for Sterilization, if by chance any sterilized dog caught, it must

be released at the site immediately before loading into vehicle for transportation. On the same day.

34. Agency has to work as per instruction of Karjan Nagarpalika and follow and achieve the targeted

35. For undertaking the above mentioned activities no vehicle/ manpower/ others will be Provided by

the Karjan Nagarpalika.

36. In the event of undertaking sterilization of stray dogs from limits of neighboring authority

/organization centre or any such other work shall be binding on the organization to undertake this work

at but with approval Of Karjan Nagarpalika.

37. The agency shall be wholly responsible in the event of accidental loss of life or damage to property

breach of any law, rules, sop etc, while undertaking the work activities like catering sterilization

surgery & anti-rabies vaccination of stray dogs etc.

38. In any VVIP programmes arrangement agency shall work at the average rate per day work

of the same day or do payment as per policy in other corporation which will decide by the

39. In case of any dispute regarding the agreement, the Chief Officer or an officer appointed by him

shall be the arbitrator. Will resolve it In case of any legal proceedings the cost for both sides shall

be borne by the tenderer. Any matter under the jurisdiction of the Karjan will be Karjan Nagarpalika

Signature and seal of bidder Chief Officer,

KarjanNagarpalika,

Details of the Bidder

1. Full Name:- :

2. Office address :

(i) Office Phone Number :

(ii) Mobile Number :

(iii) E-mail Id :

3. Residential address of the Bidder:- :

Mobile Number :

4. Banking Details of the Bidder:- :

Name of the Bank :

Current/Saving :

5. Sign and Stamp of the Bidder :

(The above details must be duly filled and submitted along with relevant id proofs documents etc, at the

time of physical submission)

LIST of Veterinarians etc, Manpower/Employees of Agency:-

Sr. No. Designation Number of Reg. No. of Veterinarian Remarks if any

Employee Council of GUJ /Experience in

Note: Attach extra sheet, if required

Signature and seal of bidder

LIST Equipments/Vehicles Facility etc available with Agency:-

Sr. No. Particulars Number(s) Note

1 Dog Catching Vehicles (Vehicles No.) (Copy of R.C. Book of Vehicles)

2 Dog Catching Equipments

3 Surgical Equipment Set

5 Operation Tables

6 Autoclave Machine

7 Feeding And Water facility

8 Dressing Table

9 OT lights & other OT equipment

10 Other Available Facilities:-

Note: Attach extra sheet, if required

Signature and seal of bidder

Detailed List of Similar Type of projects Executed /work is going on / carried out by Bidder

Sr. Name of Work Work Place / City / No. of Dogs No. of Dogs Time Remarks if

No Work Order Period State / Sterilized Vaccinated duration in any

No…… From…… Organization &Vaccinated Under ARV Which

Date to……… project (Not in Completed

Note: Attach extra sheet, if required

Signature and seal of bidder

A list of wards falls in the respective zones.

No Zone Area in Sq.Km.

Karjan Nagarpalika.