RATE CONTRACT ON MAXIMUM DISCOUNT BASIS FOR SUPPLY OF MEDICINES, SURGICAL ITEMS & CONSUMABLES, AGAINST DAY TO DAY LOCAL PURCHASE, OF DIVISIONAL RAILWAY HOSPITAL, KOTA FOR A PERIOD OF TWO YEARS FROM THE DATE OF COMMENCEMENT OF THE CONTRACT.

Special Eligibility Criteria

1. 1

   The licensed drug Retailers / wholesalers should be situated within the distance of 10 km by road from Divisional Railway Hospital West Central Railway, KOTA-324002,

   Document optionalConfirmation required
2. 2

   The Drug retailer/wholesaler must hold valid Drug license as on the date of submission of bid in specified Form issued by Drug Control Authority of the state under the provision of Drugs and cosmetics Act 1940. The successful bidder will further ensure that their Licenses remain Valid on the date of bid opening and till the end of contract period.

   Document requiredConfirmation required
3. 3

   The bidder must submit GST registration certificates, PAN details and a declaration stating that the firm is not blacklisted / prematurely terminated and that there is no punitive action taken by any Railway / State government or other Govt. Organisation against it.

   Document required

Commercial-Compliance

1. 1

   Vendor should show profits in at least 2 of last 3 financial years. Balance sheet/ Profit - Loss account certified by CA should be provided for this purpose.

   Document requiredConfirmation required
2. 2

   EMD as per extant instruction (Online payment)

   Document requiredConfirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
4. 4

   Successful tenderer shall have to deposit SD (Security Deposit) as per extant instructions.

   Confirmation required
5. 5

   The average annual turnover of the bidder in the Last three completed financial years prior to date of opening of tender should not less than Rs. 4,50,00,000/- (i.e. = or > than three times estimated annual value of purchase by Railway Hospital, KOTA). The bidder has to submit an Audit Balance sheet of last three Financial years, certified by CA in support thereof.

   Document required

General Instructions

1. 1

   The offer of given discount on MRP will be valid for the entire period of validity or rate contract including the extended period if any.
2. 2

   Vendor shall indemnify the railway administration for any loss or liabilities arising due to defective/ sub-standard supplies by the vendor.
3. 3

   Separate rate contract shall be entered for each category individually i.e. Medicine, Surgical Items and Consumables.
4. 4

   Vendors offering maximum discount on MRP in percentage shall be considered for awarding the t e n d e r. To create a group of suppliers, counter offer may be given to L2 and higher bidders in order to come up with the offer of L1 after the finalization of bid. In case of 2 vendors, distribution of orders placed against rate contract will be in the ratio 70:30 (Value wise) and in case of 3 vendors, it will be in the ratio 60:25:15 (Value wise) on rotation basis as decided by the competent authority.
5. 5

   Vendors should note that, the landing price to this Railway after the offered discount should be inclusive of all the prevailing taxes.
6. 6

   Mode of tendering will be single stage single packet system with open tender.
7. 7

   If any vendor fails to supply as per the contract condition, that particular item will be procured from the vendor next on the sequence list of rotation if any, otherwise that item will be procured from the open market and difference in cost will be recovered from the vendor/s to whom the order is placed. This will be recorded in the performance register.
8. 8

   Whenever asked the vendor will have to show the purchase bill for the medicine / other items to ensure genuineness of the items being supplied.
9. 9

   Standard packaging norms based upon the Medicines, Surgical Items and Consumables requirements shall be followed as per extant practice. Delivery shall be made by the supplier in accordance with the local requirements.
10. 10

    Chief Medical superintendent West Central Railway, KOTA reserves the right to accept / reject any bid and annul the bidding process and reject all bids at any time without thereby incurring any liability to the affected bidder.
11. 11

    Orders will be placed through email / whatsapp / Online Portal HMIS or any other web platforms as decided by the Railway Administration. The successful bidder should be able to respond to such Purchase Orders available on dedicated web portal and should enter the details of the items which is being supplied to this Hospital before delivering the m a t e r i a l . In unavoidable circumstances physical copy of the Purchase order will be handed over to representative of vendor or through email/SMS/WhatsApp to the supplier as decided by the competent authority.
12. 12

    For life saving drugs the firm has to supply within a short notice preferably within one hour of being intimated.
13. 13

    There should be non-encumbrance in terms of sales tax, income tax, vigilance enquiry/ litigation and blacklisting by any government organisation.
14. 14

    All disputes are subject to Kota jurisdiction.
15. 15

    The successful bidder should supply the ordered Medicines to Main Medical Stores of Railway Hospital, KOTA at 13:00 Hrs on the same day. In case of emergencies Medicines should be supplied immediately. Supplier should supply all the items which are ordered by this institution across the board without any deviation.
16. 16

    As per the notified schedule, the received offers will be opened duly following the extant procedure of this organization. There shall be a 3 member tender evaluation committee (1 each from Medical, Store and Finance dept.) which will recommend the list of qualified vendors for awarding tender after evaluation/scrutiny of records.
17. 17

    Railway reserves the right to send the drugs etc supplied in L.P. to be tested by Govt and other approved testing laboratories and if required to inform Drug controller for suitable action. If sample is found sub-standard, the cost of testing and sample will be born by supplier.
18. 18

    All the Local Purchase prescriptions of the previous day will be collected, consolidated and with the approval of competent authority, orders will be communicated in person/e-mail/ Whatsapp/HMIS or by any other mode of communication to the successful bidder by 09:00 Hrs.
19. 19

    Failure to supply in time, quantity and quality shall be recorded in Performance Register. Entries in the register would be final and shall not be put to question in any dispute (including before any arbitrator / court).
20. 20

    Medicine and other items should be supplied by the same name (make & salt as ordered). Nor alternative or substitute will be accepted except with special permission of CMS in consultation with the treating doctor.
21. 21

    On an average medicine worth approx. Rs. 12.5 Lac are locally purchased through vendors per month. Approx. value of Local purchase of medicine for 02 years is Rs. 3.0 Crore.
22. 22

    Since the exact quantity/value cannot be predetermined upfront, as a standard for all bidders, the quantity for each group be taken as '1' (one) and basic rate as ' Rs. 1.' (one). Eg. 1.If discount offered is 20% the offered price will be Rs. 0.80/- 2.If discount offered is 35% the offered price will be Rs. 0.65/- 3.If discount offered is 60% the offered price will be Rs. 0.40/- and so on.

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.