Pandal, Tent, Stage arrangement, PA System including Video Recording and Photography etc. Work for 6th Convocation Ceremony and Annual Day Celebration (28th -29th March 2026)

Item Name

VIP Food Menu • Desert – Rabdi Kulfi, Amul Butterscoth Icream • Starter – Harabara kabab, Tomato Soup, Paneer Cutlet, Custard Fruit chat. • Sweets – Rashmalai, Kesar Kaju Barfi, Gulab Jamun. • Roti (3 Types) – Tawa Roti, Tandoori Roti, Misii Roti. • Dal Makhani • Panner lababdar. • Malai Kofta. • Keer Sangari. • Mutter Mushroom. • Veg Raita. • Rajasthani Menu = Masala Bati, Sadha Bati, Dal, Kesar Chruma, Simple Churma, Besan Churma.

Food Packet Menu • 6 Puri, Sukhi Sabji Seasonal, Daal, Raita, 1pcs Gulabjamun, Salad, Achar, Rice.

Multi Colour Printed Cloth Flag With Pole -10' (L) x 3’ (W)

Thematic Entry Gate with IRON Structure - 30 ft Width = 1020 Sq Ft

Green Net Wall Masking - 8 Ft Height

Flex Printing & Pasting On Iron Frame- Black Back Media- as per approved design from the University

Main CONVOCATION CEREMONY AREA- HANGER AREA SETUP

Aluminium hanger- 80’x 300’

White Gloth Ceiling Inside Hanger

Wooden Platform- with Double board inside Hanger- 4" High

Air Conditioning- Inside Main Hanger

Glass Door Setup for Hangers

Wooden ramp for Entries of Hanger

CARPET-RED - On Main Stage & "D" AREA

CARPETING - GREEN for Student SEATING AREA

General Light - Inside Hanger

Main Stage- 48'x32'x5'(Height)- with Railing- 2 steps

Stairs on both side of stage

LED Screen on Main Stage- 48’x10’- with necessary cables, connectors, accessories etc.

Watchout Server with Operator

Switcher for LED Screen

Laptops for LED Screen

Riser for LED Screen- 48’x4’x4’(H)

Scaffolding for LED Screen- 48’x10’- firm support

Sound System for Main Hanger - 12 Pairs of Line array on 6 T Truss Stand equally distributed in a 24Q00 Sq Feet area, 2 Pairs of Bass speaker, 4 Stage Monitor, Digital mixer, Amplifiers, DI Boxes, Venue/Sound Craft of equivalent 32 Input and 16 Aux out Digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Sound Engineers)

Podium Mike- Goose Neck

Cordless Mike

Tech Rider of Artist-

Light with Truss - 24 Sharpee Lights , 48 LED RGB Lights , 24 Warm LED , 2 Haze Machine , Flicker Lights , 4 Blinders , AVOLITE Board , Splitters , Dimmers and a Professional Lights Designer along with Lights Engineers)

RAMP WITH RAILING FOR VIP ENTRY

Podium with 3 sided branding

Head Table setup- for 10 persons

Chairs for Head Table

Name Plates- for Head Table

Light Lamp with necessary material, Trays etc.

Tables- 6’x2’ with cloth & frill - backstage

Flower Decoration on Main Stage- Front side

Flower Decoration on Head Table

Flower Decoration with Garland on Railings - Main Stage

Flower Decoration - VIP Entry Gate

Safe House Setup For VVlPs- 400 sq ft each with Sofa Sets, Centre Tables, Apparel Stand, Tall Mirror, Chairs, and other necessary accessories, carpet, Light, Tower A.C, Chemical Toilets, Wash Basins, Curtain etc.

"D" Area Setup

Sofa Sets- 2 seater - In front of Main Stage for reserved, Faculty, VIP sitting

Centre Table- Glass Top

Q- Manager for Access Control in VIP sitting area

Chemical Toilets for Students, Faculty, Families etc.

Air Conditioner Toilets for VVIP

Indicator boards for Degree Distribution, Reserved sitting etc.

Covering for Chemical Toilets

Cloth masking for Toilet Area

LED Screen for Student Sitting Area- 12 * 8 - 4 Nos.- with necessary cables, connectors, accessories etc.

Risers for LED Screens- 12’x4’x4’(H)- with cloth masking & carpet

Banquet Chairs with white covers- for students

Pla Cards for Sitting Arrangements VIP, Reserved, Media, Parents etc.

Food Court Area

Tower A.C.- 3.5 Tone each

VIP Food as per Menu- Lunch only(Annexure v)

Food Packet as per Menu (Annexure v)

Wooden Tables- 6'x2'- for food counters etc.

Food Festival Zone

Stall (10 'x 10' ) with 1 Table , 2 Chairs , 2 Power Point

Canopy- 20' x 20’ with Green Carpeting

Green Net Wall Masking - 8 Ft Height

Standing Table

Student Sitting Area - Benches

Exhibition Zone ( Book, Handicraft, Colleges etc.)

Stall (10 'x 10' ) with 1 Table , 2 Chairs , 2 Power Point

Pipe Pandal ( 20' x 20' ) with Green

Green Carpeting in Public Area

OTHER SETUP

KITCHEN Area SETUP

Canopy Covering For Water Counter

Cloth Masking

Water Station Counter

GENSET-125 KVA- with Diesel, Cables- for 10 hours run per day

GENSET-62.5 KVA- with Diesel, Cables- for 10 hours run per day

Changeover

Earthing for Gensets, Hangers, LED Screen etc.

Fire Extinguishers

Fire Marshal- for 8 Hours Duty only per day

SELFIE BOOTH

HOUSEKEEPING-

Potted PLANTS

BADGES with LANYARDS & Dupattas

Registration Counters

CRANE CHARGES for Hanger Installation & dismantling

Printing of Invitation Card with Envelope - A5 size both sides, 250 GSM Multi Colour, min. 2 leaves

Telecasting / Webcasting setup with internet connectivity on You tube, Facebook & University Website (Backup for internet will also be provided by Bidder)

Preparing Documentary to be displayed on Convocation Day (including basic introduction of University, Video for Inauguration of Several buildings)

Still Photographer (photos to be provided in Hard Disk)

Videographer (Recording to be Provided in hard disk)

Drone Camera (Recording to be provided in Hard Disk)

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