Tender for supply of Reagents-Kits (pay as per use basis) for Fully Automated Clinical Chemistry Analyzer (Closed System) of Biochemistry Department, SMIMER Hospital

Total Estimated Cost of Tender. Rs.3,41,25,000.00 (For Five Years Contract)

Tender (Bid) Fee (Non Refundable) Rs.7,080/- (By DD or Pay Order Only)

Downloading of tender documents From : 01/09/2026 10.30 Hrs to

Pre Bid Conference Dt.: 08/09/2026, 11:00 am at D Block,

College Council Room, SMIMER Surat

Online submission (Last Date) On or before Dt.:21/09/2026, up to 18:00 Hrs.

Last Date of Submission of Tender fee, On or before Dt.30/09/2026 up to 17.00 Hrs.

EMD and other documents in Hard To Chief Accountant, Surat Municipal

copy. Corporation, Tapipura (Muglisara), Surat-

395003 Gujarat (By R.P.A.D. / Speed Post

Only) The envelope containing the tender

form should be properly sealed and

superscribed with: "Tender for supply of

Reagents-Kits (pay as per use basis) for Fully

Automated Clinical Chemistry Analyzer

(Closed System) of Biochemistry

Department, SMIMER Hospital"

Opening of online Technical Bid On Dt.01/10/2026 (if possible)

Opening of online price Bid Will be intimated later, if required.

 The commercial bid submission should be done on the website https://smctender.nprocure.com

only before the last date & time for submission.

 Price bid in physical form shall not be accepted in any case.

 Submission of Tender fee, EMD and other documents in hard copy is to be done at above

mentioned address by R.P.A.D. / Speed Post only. S.M.C. shall not be responsible for any postal

Incase bidder needs any clarification or if training required for participating in online Bid, they can

contact the following office :-

nCode solution – A division of GNFC Ltd.

403, GNFC, Infotower, Bodakdev, Ahmedabad-380 054 Gujarat (India)

E-mail : [email protected] Website : www.nprocure.com

For further particulars contact above office/or visit on following website.

(i) https://nprocure.com

(ii) https://smctender.nprocure.com

MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

SURAT MUNICIPAL CORPORATION

SR. PARTICULARS PAGE

1. NOTICE INVITING TENDER

2. INFORMATION OF TENDERER

3. TERMS & CONDITIONS - INCLUDING SPECIFIC TERMS &

5. HIGHER PRICE / LOWER PRICE CERTIFICATE

6. PRODUCT LIABILITY CLAUSE FOR GOODS SUPPLIED

7. UNDER TAKING LETTER FOR REPLACEMENT OF

COMPLAINT GOODS

8. TENDER FORMAT (GENERAL)

9. SCHEDULE OF DOCUMENTS ATTACHED

10. ITEMWISE DETAILED SPECIFICATION

11. TECHNICAL BID

12. PRICE BID 31 to

Surat Municipal Corporation runs a medical college with annual intake of 250 under graduate

seats and post graduate centers for all major clinical subjects with an attached total 1336 bedded

hospital (1120 beds teaching and 216 non teaching (including critical) beds) hospital (SMIMER)

as well as honorary super specialist services in major surgical and medical branches. PhD

(Medical Biochemistry) programmes (medical as well as science faculty) at SMIMER and

various research work projects are also in progress. Surat Municipal Corporation provides health

facilities to citizens of Surat and its surrounding areas at highly subsidized rates. Surat

Municipal Corporation provides free medical services to its more than 15000 employees,

pensioners, councilors, ex-councilors and their dependents. Clinical Biochemistry Laboratory

under Department of Biochemistry is mandatory department for UG and PG Medical Course as

per NMC. Presently the hospital undergoing expansion & new wards are being added. There is a

constant addition of patient taking indoor and OPD services in the Surat Municipal Corporation

The Clinical Biochemistry Laboratory under the department of Biochemistry in SMIMER

Hospital is working round the clock and carrying out routine, special and emergency

investigations.

1.0 NOTICE INVITING TENDER:

(A) Tender Fee & EMD :

The tenderer should pay non-refundable tender fee Rs.7,080.00 (Rupees Seven Thousand

Eighty only) and Earnest Money Deposit Rs.3,41,250.00 by separate Demand Draft or

Banker's Cheque of any scheduled / nationalized bank payable at Surat in favour of

Commissioner, Surat Municipal Corporation in sealed envelope strictly by R.P.A.D./

Postal Speed on or before 30.09.2026 up to 17:00 hrs. to Chief Accountant, Surat

Municipal Corporation, Mugalisara, Surat- 395003 Gujarat. The envelope containing the

tender form should be properly sealed and superscribed with: "ONLINE TENDER

NOTICE NO. SMIMER / HOSPITAL / MEDICAL SUPERINTENDENT / 06 / 2026-

27" & "Tender for supply of Reagents-Kits (pay as per use basis) for Fully Automated

Clinical Chemistry Analyzer (Closed System) of Biochemistry Department, SMIMER

Tenderer should pay Earnest Money Deposit along with the submission of tender and

also invariably furnish details of EMD as mentioned. Tender/Bid without EMD or

that of insufficient amount or Non MICR DD or pay order will not be considered

(B) Security Deposit and agreement :

The successful Tenderer will be required to place Security Deposit (SD) @ 5%

(Five percent) of the consideration of the contract value not more than Rs.2 Crore by

demand draft or Banker's Cheque only of any scheduled / nationalized bank payable

at Surat drawn in favour of "Commissioner, Surat Municipal Corporation" or contract

value more than Rs.2 Crore security deposit (SD) @ 5% (Five percent) should be

paid in the form of F.D.R. only of Nationalized bank of Surat Branch in the name of

Commissioner, Surat Municipal Corporation. Security deposit must be submitted

within 15 days from the date of notice of award of contract, failing which a penalty

@ 0.065% of the amount of security deposit will be imposed for delay of each day.

Upon a request received from the tenderer, EMD placed may be converted into

Security Deposit (SD). The Security Deposit will be returned after the completion of

defect liability period of five years and after the fulfillment of obligation created

under the contract awarded.

On awarding the contract, the awardee agency will have to enter into a written

agreement using Gujarat State Stamp Paper value of Rs.300/- in case of security

deposit submitted by cash or demand draft or @ 4.90% of security deposit in case of

S.D. submitted by Fixed Deposit (FDR) at its own cost as mentioned above.

(C) Period of liability for defects :

60 Months after completion of work than as per extension.

(D) Contract period :

Total 5 years contract. The Contract period may be extended for further period based

on mutual consent.

Tender validity period :

The offer should be valid for acceptance for a minimum period of 120 days from the

date of opening of price bid. If needed the extension will have to be given by the

tenderer for the same period or more.

(E) Supply period and penalty for work delay :

The successful awardee must supply the equipments/ instruments as per the order and

terms & conditions as laid down in the tender within the 30 (thirty) days from the date

(after 10th (Tenth) day of issue date) of order otherwise the penalty will be imposed

@ 0.2% per day generally up to 10% of the amount of individual

equipment/instruments. The unforeseen circumstances, in the request of Tenderer

time limit may be extended by Hon. Commissioner, Surat Municipal Corporation,

depending upon the case. The request should be made before the completion of the

30 days of the date on the order.

(F) Opening of tender :

The tenders will be opened in presence of bidders & opening authority subject to

receipt of tender fee, EMD and other documents in hard copy. The tenders will be

opened in two stages i.e. technical bid & commercial bid.

(G) Purchase of tender document :

Tender documents can be downloaded from https://smctender.nprocure.com from

Dt.01/09/2026, 10.30 Hrs to Dt.: 21/09/2026 up to 18:00 Hrs. Submission of Tender

fee, EMD and other documents in hard copy is to be done at above mentioned

address by R.P.A.D. / Speed Post only. S.M.C. shall not be responsible for any postal

(H) Instructions for Tenderer :

1. The tenders should be filled in clearly indicating the figures and its value in words too.

2. Those firms registered under small scale industries of Gujarat State and holding

subsequent registration with CSPO/NSIC for the item under tender will be eligible for

exemption from payment of Tender Fee and EMD on submission of attested copies of

their SSI & CSPO/NSIC/DGS&D registration certificates in namely [1] Tender Fee & [2]

EMD cover. Participants not covered under this category shall have to pay Tender Fee

and EMD compulsorily as prescribed, failing which the tender will be treated as rejected

at the time of opening of Bid in such cases. Technical Bid as well as Commercial Bid will

be ignored. Any basic document with regards to Tender Fee and EMD will not be

acceptable after closing time of tender.

3. EMD, Tender fee and affidavit should be submitted in hard copy alongwith technical

bid. E.M.D. & Tender fee & affidavit on non-judicial stamp paper of Rs.300.00 shall

be submitted online in electronic format also (by scanning) while uploading the bid.

Scanned documents must be coloured scans to be seen as original. Scanning in

black & white or grey shall not be acceptable.

4. Affidavit must be notarized clearly displaying stamp, number and name of the notary

and all other documents should be duly signed & stamped by the tenderer.

5. No documents will be accepted before or after opening of technical bid.

6. PLACE OF DELIVERY AND INSTALLATION :

Name & Address Name & Address

Biochemistry Department

SMIMER HOSPITAL,

OPP. BOMBAY MARKET, UMARWADA,

7. Addenda & Corrigendum :

If required the Addenda and Corrigenda will be issued pursuant to the pre-bid conference

and the same will form the part of the original bid documents and shall override any

contradicting effects in the original bid document.

8. Sealing, marking and submission of the bid :

This “Technical Bid” duly filled in, sealed and superscripted as “Technical Bid, ONLINE

TENDER NOTICE NO. SMIMER / HOSPITAL / MEDICAL SUPERINTENDENT /

/ 2026-27": Bid for "Tender for supply of Reagents-Kits (pay as per use basis) for Fully

Automated Clinical Chemistry Analyzer (Closed System) of Biochemistry Department,

SMIMER Hospital" shall be put in a separate envelope, along with the Earnest Money

Deposit (EMD) & Bid Fee and sent to::

Details to be mentioned on sealed envelope

TENDER DETAILS To,

Notice No.: SMIMER/HOSPITAL/MEDICAL The Chief Accountant,

SUPERINTENDENT/06/2026-27 Surat Municipal Corporation,

"Tender for supply of Reagents-Kits (pay as Tapi Bhavan,

per use basis) for Fully Automated Clinical Gordhandas Chokhawala Marg,

Chemistry Analyzer (Closed System) of Tapipura, Surat - 395

Biochemistry Department, SMIMER Gujarat, INDIA

Last Submission Date (Submission of Tender

fee, EMD & other documents in Hard copy etc

: On or before Dt.30.09.2026 up to 17.00 Hrs.

9. The tenderers are advised to read the tender documents carefully.

10. The bidder shall bear all costs associated with the preparation and submission of the bid,

including cost of presentation for the purposes of clarification of the response, if so

desired by SMIMER Hospital. SMIMER Hospital will in no case be responsible or liable

for such costs, regardless of the conduct or outcome of the evaluation process.

11. No modification should be done by the tenderer in the name of item, and in the

specifications / grade / quality / packing of the item given in the enquiry document. In

Technical Bid, all information asked / required including specification available in

offered models should be mentioned clearly. Additional specifications / features if any

available in the offered models shall be provided in additional sheet.

12. No financial quotes are to be attached in Technical proposal.

13. This tender notice shall form a part of tender document.

(I) Disqualification Criteria of Tender:

A tender shall be disqualified and will not be considered at all if :-

 The Earnest Money, tender fee, affidavit is not submitted in the manner specified in tender.

 Submission of tender without document fees & EMD.

 The tender documents submitted online, are incomplete and/or ambiguous in any respect.

 The successful tenderer does not agree to deposit required amount of Security Deposit as

specified in terms and condition.

 The validity period of tender specified by the tenderer is less than that specified by the

S.M.C. in Terms and Conditions.

 The tender is not submitted in the manner specified in the Notice inviting the tender.

 The Price Bid is submitted physically along with Technical Bid which leads to revelation of

prices before the due date of opening of the Price Bid.

 Unsatisfactory past performance and manufacturing experience of tenderer.

 Submission of misleading / contradictory / false statement or information and fabricated /

invalid documents.

 Conditional offers or vague offers.

 Items with major changes/deviations in the specification/standard packing/quality.

 The tender is filled in a language other than English.

 Offering an accessory as optional even though it is required to operate the instrument.

 Non-submission of CMC Rates in prescribed format (in Commercial Bid).

 Wherever any certificate is mentioned / specified as mandatory in the tender and is not

submitted by the tenderer.

 Does not quote rates as per price bid.

 Any eraser is made in the tender unauthenticated or any page or pages is/are removed or

 Stipulates the validity period less than what is stated in the form or tender.

 Does not disclose the full names and address of the all his partners in the case of

partnership firm.

 Does not submit the tender before the stipulated time and specified date in the Account

Office as directed.

MEDICAL SUPERINTENDENT

SMIMER HOSPITAL

2.0 INFORMATION OF TENDERER

Tender for supply of Reagents-Kits (pay as per use basis) for Fully Automated

Clinical Chemistry Analyzer (Closed System) of Biochemistry Department,

SMIMER Hospital

Specimen Signature of the Tenderer

AFFIX LATEST PASSPORT SIZE PHOTOGRAPH OF ALL PARTNERS

Specimen signature of all partners incase of partnership agency.

Submission of Registered

2._____________________________ Agreement is compulsory

in case of partnership

5. Submission of sale tax certificate, with proof of residence is compulsory for

6. In case of Government royalty applicable to tenderer, it is compulsory to

submit a receipt of royalty payment with tender.

7. The photograph and specimen signature of contractor will be cross checked,

whenever tenderer receives payment in account section of SMC.

8. The specimen signature of tenderer will be cross checked by Account

Department of SMC, in case of representative of tenderer alongwith letter of

authority of a person who signed an agreement, receives payment.

9. All partners of tenderer should put their specimen signature at the relevant places

in the tender. A passport size photograph of all partners who have signed the

tender shall be affixed in the tender. The successful tenderer shall be required to

execute necessary agreement where in the same partners shall put on their

signatures. If required, make xerox copy of this page and attach the same duly

filled with this Tender Document.

MEDICAL SUPERINTENDENT

Signature of the Tenderer. SMIMER HOSPITAL

TERMS AND CONDITIONS

TENDER FOR SUPPLY OF REAGENTS-KITS (PAY AS PER USE BASIS)

FOR FULLY AUTOMATED CLINICAL CHEMISTRY ANALYZER (CLOSED

SYSTEM) OF BIOCHEMISTRY DEPARTMENT, SMIMER HOSPITAL

1. On awarding the contract, the tenderer i.e. the awardee agency if fails to fulfill the provisions

of any of the clauses to serviceable/repairable equipments/instruments, product, material,

goods, articles in quantity, time and at such rate as mentioned in work/purchase order/Notice

of award of contract, fails to repair/service equipments/instruments, then the same will be

procured from the open market at the risk and cost of the tenderer.

2. The awardee agency shall have to submit a "test report" as to examination analysis having

been done regarding purity, geniuses, fitness, satisfaction of the product, material, goods,

articles at the time of supply of each batch. In addition, SMC may also send the materials

supplied by the successful tenderer for test(s) / analysis to ensure that the supply made is not

inferior standard, quality but conforming IP/BP/USP and/or BIS/ISO standard(s) as the case

be taking into consideration the specification(s). Also, SMC will have the right to reject the

defective products, reagents, materials, goods, articles as well as the same having working

life less than the normal required time and/or the working life of the same is falling overdue

in near future and/or expiry period, date is abnormally less and falling due in near future

preventing the use, utilization of the required supplies.

The awardee agency will have to pay the cost thereof and will also have to pay the cost of

products, materials, goods, articles of inferior quality or to replace them against particular

batch supplied plus such other amount towards liquidated damages for each default and any

such decision at SMC end shall be final and binding upon the awardee agency.

The Tenderer or bidder should be manufacturer/Authorized dealer or sub dealer will have to

produce Good Manufacturing Practice (G.M.P) certificate, wherever made mandatory by the

government, should be valid at the time of bidding as well as throughout the period of

contract along with the submission of this tender/bid to substantiate as to the quality of

product, material, goods, articles offered in technical bid.

3. Tenderer shall sign and submit all the documents duly signed by tenderer.

4. The lowest price, rate shall not be the sole criterion but emphasis will be given on quality of

said articles required etc. After opening of price bid if the L-1 Bidder is incapable / fails to

supply the goods or provide services as per the tender terms & conditions in that case the

next lower bidders (as per chronological order) will be asked & work order will be awarded

to them at the price quoted by L-1 Bidder with the tender terms & conditions after getting

approval from competent authority of SMC.

5. No interest shall be paid by the Surat Municipal Corporation on Earnest Money Deposit

(EMD) as well as Security Deposit (SD).

6. Rates/Prices to be quoted should be inclusive of all Central/State taxes, custom duty,

custom clearance/handling charges, GST, local levies/fees etc. Transportation, handling

charges packing, forwarding transit losses, insurance, loading and unloading charges and all

other breakage, leakage, losses shall be borne by the tenderer. Payment will be made

quarterly after satisfactory report from the concerned department. Advance payment

condition will not be accepted.

(i) Surat Municipal Corporation does not hold "C" or "D" certificate under the Sales- Tax laws.

(ii) Surat Municipal Corporation is a "local authority" & the procurement of products,

materials, goods, articles are going to be solely used, utilized for Medical College & public

amenities & purposes & also for relief to the poor through its various departments including

Public Hospitals, Health Centers, Dispensaries, Maternity Home, Pathological, Filaria,

Malaria, Chemical and Bacteriological Laboratories. Hence, pass on benefit of exemption,

concession etc., if any, in Central/State taxes, levies etc., to the SMC.

7. GST CLAUSE FOR CONSTRUCTION/ ERECTION/ COMMISSIONING /INSTALLATION/ REPAIRE/

MAINTENANCE/RENOVATION/ FABRICATION OF STRUCTURE INCLUDING BUILDING(MEANS

ALL WORKS CONTRACT/TURN KEY PROJECTS/SUPPLY OF MATERIAL/GOODS)

GST(Goods & Service Tax) has come in existence from 1st July,2017.Contractor/Successful

Bidder is bound to pay any amount of GST prescribed by the Govt. of India as per the

Terms of contract agreed upon during the course of execution of this Contract.

During the course of execution of contract, if there is any change in Rate of GST(Goods &

Service Tax) by the Government, the same shall be reimbursed / recovered separately by

SMC, subject to the submission of original Receipt/Proof for the amounts actually remitted

by the successful Tenderer /Contractor to the Competent Authority along with a Certificate

from Chartered Accountant of Contractor / Successful Bidder certifying that the amount of

GST paid to the Government and the same shall be intimated / submitted/claimed within

( Thirty ) Days from the date of payment. Remittance of GST within stipulated period shall

be the sole responsibility of the Successful Bidder/Contractor, failing which, SMC may

recover the amount due, from any other payable dues with SMC and decision of Municipal

Commissioner shall be final and binding on the Contractor / Successful Bidder in this

regard. Further, the non-payment of GST to the Government may lead to the termination of

the contract and forfeiture of Security Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes /Duties /Levies / Cess or any other incidentals etc. or

any increase in the existing Taxes / Duties / Levies /Cess or any other incidentals

etc.(Excluding GST) are imposed during the course of the contract, the same shall be borne

by the Contractor / Successful Bidder only, in no case SMC shall be liable for the same.

The contractor will submit the invoice to the SMC having GSTIN of SMC mentioned

therein and the taxes shall be shown separately on the face of the invoice so as to claim as

8. The terms & conditions mentioned in this tender are binding to all tenderers.

CONDITIONAL TENDER WILL NOT BE ACCEPTED.

9. Furnish photographs of all the partners, co-partners etc. in case of partnership firm or HUF as

the case may be giving signature of all of them for day-to-day dealing with the SMC as well

as for obtaining payment for obligation created under this bid, in such number of sets as

required by the SMC.

10. The tenderer will have to provide on a separate letter-head details as to names and residential

addresses including phone nos. of all the partners, Karta and co-partners/beneficiaries in case

of HUF along with the tender (but not by the tenderer being legal person/entity). The

EMD/SD shall be forfeited in case the above information is not furnished during the period

of process of tender as well as throughout the period of contractual obligation. Even non-

observance of this stipulation will lead to the termination of Contract and no payment will be

made nor any damages shall be considered.

11. Tender once filled in, submitted shall not be allowed to be withdrawn till the validity of the

tender remains in force or else the EMD shall be liable for forfeiture.

12. The right to accept, reject any or all tender (s) received is reserved by SMC and no reason

will be given thereof.

13. Every tenderer must be ready to give live demonstration of the products quoted by them at

their own risk & cost within the stipulated period as required.

14. If the tenderer fails to fulfill the provisions of the clauses to service/repair the material as

stated above within the prescribed period mentioned in the order or fails to replace or

rejected materials by those of approved quantity to the satisfaction of the authority, Surat

Municipal Corporation will be entitled to forfeit the Security Deposit. The period for which

the tenderer has been the authorized service provider of the manufacturer should be clearly

mentioned in the authority letter.

15. Reference letters from your current customer / experience certificates should be provided.

Reference letters of any other clients offered reagent rental may also be enclosed.

16. The undersigned reserves the right to accept "the tenders either in full or in part" or reject any

or all tender(s) received without assigning any reasons thereof.

17. Each tenderer must attach a list, showing names of institution/hospital (preferably

Government or Corporation) whom they are providing same kind of supply at reagent rental

basis & certificates obtained from the hospital regarding quality of work done. The

purchasers right to inspect, test & where necessary reject the Goods after arrival final

destination & tenderer shall either replace the rejected goods or make alteration necessary to

meet specification requirement free of cost to the purchaser

18. On successful completion of acceptability test, receipt of deliverables etc.& after the

purchaser is satisfied with the working of equipment the acceptance certificate will be issued

by purchaser for the date of date of successful commissioning of the equipment.

19. Arbitration: Dispute if any arises out of any agreement will be settled by arbitration and

venue of such arbitration should be at SMIMER.

20. Tenderer has to submit bank solvency certificate of 20% of the tendered amount of

Nationalized / Scheduled bank.

21. Any breach in the services rendering inconvenience to the routine or emergency services of

the laboratory due to delayed or incompetence of the contractor will be subject to penalty as

deemed fit by Medical Superintendent or authority designated for the same

22. Selection will be based on the merits & demerits of the individual instruments.

23. If awardee agency fails to provide satisfactory service, SMIMER Hospital has the right to

terminate the contract with two months notice.

24. Continuation/termination of contract: The performance will be evaluated in every

payment cycle. There will be annual review of the performance of the service for

continuation of the contract if not up to the satisfaction, the contract will be terminated

with two month’s notice and the second bidder on line should be called in for the

interim period till new rate contract is finalized, whichever is earlier. The firm cannot

terminate contract without six month’s prior notice. If done one year’s business deal

will be charged as penalty.

25. ANY DISPUTE ARISING OUT OF THE CONTRACT SHALL BE SUBJECT TO

SURAT JURISDICTION.

26. Taxes and Duties

The Bidder shall bear and pay all taxes, duties, levies, and charges assessed on the bidder by

all municipal, state, or national government authorities, in connection with the Goods and

Services supplied under the Contract. Income Tax and Other Taxes as applicable at the time

of execution of job or any other government-imposed liabilities would be deducted from each

bill submitted by the bidder.

Specific Terms & Conditions:

1. Instrument/ Equipment:

a. A brand new fully automated Closed system chemistry analyzer/ Equipment with

back up Equipment of the same make & model must be supplied.

b. The main equipment must be brand new; refurbished item is not permitted.

Backup equipment, however, may be either new or refurbished (not older than

c. Additionally, the quoted model (main and backup) must not be obsolete or

declared End-of-Life (EOL)/End-of-support (EOS) at the time of supply, nor

should it become obsolete or reach End-of-Life (EOL)/ End-of-support (EOS)

during the five (5) year reagent rental contract period following its

d. Instrument must be supplied with service manual, operating manual (in both hard

& soft copy) and original documentary proof of date and place of manufacturing

of the machine (instrument).

e. All technical specifications for back up Equipment will remain same as original.

f. Main equipment and backup equipment must be supplied with all other

accessories separately for each equipment to generate report like Computer,

Priner, Software, and other consumables of desire quality and capacity. One unit

of UPS, Deionized Water Plant could be shared by both equipment.

g. Full maintenance (covering all mechanical faults, accidental damage, and general

wear-and-tear) of main and backup equipment with Computer, Priner, Software,

UPS, Deionized Water Plant, etc. done by service provider throughout the

contract period.

2. Printer: Should provide total 2 high capacity (30 page per minute or more) external

laser/ink jet printer for printing QC Report/Calibration Report/Maintenance report (each

for main and backup equipment). All the consumables related to printer like ink/cartridge,

toner, etc. (Except Printing Paper) should be provided & maintained by the bidder.

Printer is used only for printing QC Report/Calibration Report/Maintenance report and

patient report (only in case of LIS failure/shutdown).

3. Barcode Printer: Should provide total 2 high-quality barcode printers for printing

barcode labelled for primary samples/secondary tubes/pediatric cup holder/qc/calibrator

holder (each for main and backup equipment). All the consumables related to barcode

printer like barcode paper, ink/cartridge, toner, Printer head, platen roller, thermal ribbon,

cutter etc. should be provided & maintained by the bidder throughout the contract period.

4. Deionized Water Treatment Plant:

a. Should provide dedicated & compatible De-ionized water plant system (Water

grade TYPE II) along with the provision to monitor water quality. only one DI

water plants must be supplied: shared by both main (primary) equipment and

backup equipment.

b. Should be compatible to the throughput of the equipment

c. The Service Provider should bear absolute responsibility for the full maintenance

of DI water plants throughout the entire contract period. This includes the supply,

replacement, and cost of all Preventive Maintenance (PM) kits, day-to-day

consumables, motors, filter housings, cartridges/candles, ion-exchange resins, and

any other components required for uninterrupted operation.

d. Establish facility between the DI water plant and the analyzer which eliminating

the need for manual water transfer and same should maintained by tenderer.

a. Should provide one (1) online UPS with sufficient capacity to maintain function

of whole equipment including printer for at least for 30 minutes.

b. Full maintenance (covering all mechanical faults, batteries, accidental damage,

and general wear-and-tear) of UPS done by service provider throughout the

contract period.

6. COST PER REPORTABLE TEST (CPRT): CPRT for all parameters includes all

expenses to run the reportable tests such as Instrument maintenance cost (spares, PM kit),

Calibrators, any type of Consumables, Reagents kits, Cleaning & Washing solutions,

sample cups, tips, Diluents and other required consumables.

7. Tenderer should mention the details of the COST PER REPORTABLE TEST in the price

bid. Furnishing evidence of COST PER REPORTABLE TEST from any existing user,

like-to-like comparison, should be submitted.

8. Price Evaluation and Additional Test Rates:

 Basis of Evaluation: Financial evaluation will be conducted solely based on the

quoted Cost Per Reportable Test (CPRT) for given workload for the 27 essential

parameters detailed in Price Bid Part -I.

 Mandatory Rate Submission: Bidders must also submit CPRT rates for the

additional parameters listed in Price Bid Part -II.

 Future Implementation: The CPRT rates for Price Bid Part -II are excluded

from the comparative price evaluation. The successful Tenderer is obligated to

perform these tests at their quoted and accepted rates if the laboratory needs to

initiate these additional parameters during the contract period.

9. Contract period:

a. Total 5 years from the date the work order is issued.

b. During the contract period awardee agency has to maintain their machines (both

main and backup) in working condition.

c. Awardee agency has to provide all consumables required for day to day running

and maintenance of equipment & reporting of test results (i.e. reagents,

calibrators, tips, cups, wash solutions, detergents, flow cleans, diluents etc.)

spares, tubings, sensors, membranes, electrodes, accessories, preventive

maintenance kits etc. free of cost for the supplied machines.

d. Detailed literature/brochure should be supplied.

e. Preventive maintenance kits (PM Kits) if any should be replaced as per the

machine preventive maintenance guidelines during the contract period.

10. Preventive & Breakdown calls & repairing:

a. The tenderer will have to provide regular preventive maintenance services (PMS)

and unlimited number of emergency breakdown calls for both main and backup

equipment as requested by department.

b. Surat Municipal Corporation will not pay any money for maintenance of

machines including the maintenance of ancillary items supplied along with the

instrument i.e. Computer, UPS, printer, barcode printer, Deionized water plant or

any accessory required to report test/s.

c. Successful tenderer will have to maintain their machines in working condition for

24 hours x 7 days at its own cost during contract period.

11. Service Center and down time:

a. The tenderer must have and give details of service centre preferably in Surat or

nearby with qualified engineers and application expert.

b. Service calls must be attended to within 12 hours of receiving a complaint.

c. Total downtime for repairs on any individual piece of equipment must not exceed

24 hours from the time the complaint is received.

d. If both the main and backup equipment break down and downtime exceeds

hours after receiving a complaint for the backup system, a penalty equal to 2% of

the last quarterly bill value per day will be imposed.

12. The tenderer must supply details of any hardware and software upgradation. Any

upgradation relating to hardware & software must be done free of cost during the

contract period for smooth operation of the unit. The tenderer must provide virus free

software upgradation free of cost during the contract period.

13. Training: Training for operation and proper use of equipment with Do’s and Dont’s shall

be given to operating staff free of cost from time to time for ensuring proper functioning

and maintenance of equipment.

14. Installation:

The Tenderer is solely responsible for all costs related to the delivery, installation, and

commissioning of the equipment. The quoted bid must be all-inclusive and cover the

 Transportation: Delivery of both main and backup equipment from the point of

origin to the designated laboratory site.

 Installation Fittings: All expenses related to equipment and Deionized (DI)

water treatment plant fittings.

 Incidental Costs: Any other unforeseen, incidental, or hidden costs required to

complete the installation.

 Relocation Cost: In the event of a change in the laboratory site location, the

Tenderer shall shift all equipment (both main and backup) with all ancillary items

supplied along with the instruments i.e. Computer, UPS, printer, barcode printer,

Deionized water plant, etc to the new premises within the SMIMER Campus at

free of cost by tenderer.

15. Calibration:

a. Calibration of the instrument as per NABL standards should be done free of cost

during installation and once a year. Traceability certificate should be available for

controls / calibrators provided.

b. Calibration of test parameter should be done as per on-board stability of reagent

or failure of QC (External QC/Internal QC). Calibrator material should be

provided free of cost by tenderer and calibration tests are not included in CPRT.

c. QC material will be purchased by SMIMER Hospital and QC tests are included

16. Any requirement related to installation of equipment like civil / electrical work / any

other such requirement should be clearly mentioned along with the tender.

17. Tenderer must attach a list, showing names of institution/hospital (preferably

Government or Municipal Corporation) whom they are providing same kind (equivalent

throughput) of supply at reagent rental basis & certificates obtained from the hospital

regarding quality of work done.

18. Environmental and Health & Safety:

a. The proposed equipment must comply with relevant regulations for electrical,

mechanical and biological safety and copies of the appropriate certification provided.

b. All reagents proposed must comply with relevant regulations regarding shipping,

labeling and information on hazardous substances.

c. Provide details of waste disposal requirements including any special precautions for

handling “High Risk” samples or waste.

d. Suppliers must state whether there are any reagents or consumables that require

Manual Handling Precautions

e. A decontamination procedure for the equipment must be provided with

recommendations (including recommended cleaning products) of when it should be

19. Payment Terms:

a. Payments will be made quarterly on satisfactory performance of instrument on

certification of HOD of concerned department.

b. Payments shall be calculated exclusively on a Cost Per Reportable Test (CPRT)

basis. Payments will be done only for reportable tests and Quality control test

based on the agreed Cost Per Reportable Test (CPRT).

c. No payments will be made for calibration tests or any non-reportable tests (e.g.,

tests that fail due to any cause).

20. Indemnity: The supplier agrees to indemnify purchaser and will always keep it

indemnified against all terms, claims, demands, losses, costs, expenses, and all issues

arising out of supply and installation of the Laboratory Diagnostic Equipment’s on

reagent rental Scheme.

21. Short supply: All the goods, reagents, stocks and data should be maintained in such a

way that at least Inventories of 30 days or as required by HOD, is maintained on

continuous daily basis. If any shortages in sealed boxes are detected then supplier should

be held responsible. In such a case, the supplier will have to provide the goods of

shortage or refund the payment for such quantity equal to its F.O.R. (Free on Road) value

if the payment is already made. If the payment is not made, purchaser will have right to

deduct the payment for the equivalent F.O.R. (Free on Road) value corresponding to

quantity found short.

22. In case of complaints due to the quality issues or expiry of the Products like kits,

calibrators, applicable consumables etc. due to any circumstances, the tenderer shall take

the sole responsibility to replace the entire defective batch (s) or expired kits, calibrators,

applicable consumables etc. with fresh lot, free of cost to SMIMER Hospital.

23. Non-Moving & Expiry: The tenderer/bidder has to take back non moving and near expiry

products having minimum balance 6 months of shelf life if any and issue credit note for

equivalent purchase.

24. Bidder has to accept discount formula for CPRT of all parameters upon their quoted and

accepted rates as under: -

1. 5% Discount will be applied (from the quoted and accepted rates) on full number

of test (baseline number of test + increased number of test) in case of increase of more than

50% and up to 100% numbers of test mentioned in Price Bid Part I & II.

2. 10% Discount will be applied (from the quoted and accepted rates) on full number of test

(baseline number of test + increased number of test) in case of increase of more than 100% and

up to 150% numbers of test mention in Price Bid Part I & II.

3. 15% Discount will be applied (from the quoted and accepted rates) on full number of test

(baseline number of test + increased number of test) in case of increase of more than 150% and

up to 200% numbers of test mention in Price Bid Part I & II.

4. 20% Discount will be applied (from the quoted and accepted rates) on full number of test

(baseline number of test + increased number of test) in case of increase of more than 200% and

up to 250% numbers of test mention in Price Bid Part I & II.

5. 25% Discount will be applied (from the quoted and accepted rates) on full number of test

(baseline number of test + increased number of test) in case of increase of more than 250%

numbers of test mention in Price Bid Part I & II.

As the billing cycle is quarterly, any increase in test volume shall be assessed based on the total

number of tests performed during the respective quarter against the quarterly baseline volume

(3 X Monthly approximate projected workload). Any applicable discount shall be adjusted in

the quarterly invoice and shall not be calculated or applied on a monthly basis.

Signature of Tenderer with Seal

MEDICAL SUPERINTENDENT,

SMIMER Hospital,

OPP-BOMBAY MARKET,

UMARWADA, SURAT.

(To be signed on a Rs. 300/- stamp paper attested by notary)

 I/We have carefully read all the terms and conditions & have satisfied ourselves of the

meaning implied therein and after fully understanding all the implications of these terms

and conditions. We agree with them without any reservation, and undertake to abide by it

fully and unconditionally. We understand that in the event of any declarations and

contents being false or untrue the contract is liable to be terminated & black-listed.

 I/We, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I/We also understand that in case of wrongful / false

information, corporation is entitles to take any civil & criminal punitive action against me

 The undersigned also hereby certifies that neither our firm M/s

____________________________________ nor any of its constituent partners have

abandoned any work in India nor any contract awarded to us has been rescinded during

last five years, prior to the date of this bid.

 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputation etc.

 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

 The SMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information submitted

in connection with this bid and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as

authorization to any individual or authorized representative to any institution referred to

in the supporting information, to provide such information deemed necessary and

requested by representative of Surat Municipal Corporation to verify statements and

information provided in the Tender or with regard to the resources, experience and

competence of the Applicant.

Signed by the Authorize signatory of the firm

Title of the office

Name of the firm

Note:- The affidavit format as indicated above to be furnished on non-judicial stamp paper of

Rs.300 and duly notarized.

HIGHER PRICE / LOWER PRICE CERTIFICATE

certify that the prices quoted by us in Tender Enquiry # TENDER NOTICE NO:

SMIMER/HOSPITAL/MEDICAL SUPERINTENDENT/06/2026-27 are not higher

than the prices: Charged by us to wholesalers or for institutional supplies;

2. I/We further certify that I/We have not supplied or quoted for any item in Tender Enquiry

# TENDER NOTICE NO: SMIMER/HOSPITAL/MEDICAL

SUPERINTENDENT/06/2026-27 at prices lower than those quoted for the relevant

items to any Government / Semi Government / Public / Charitable Trust Organization /

Institution within the period of 180 days preceding the last date of submission of the

SIGNATURE & STAMP OF

PRODUCT LIABILITY CLAUSE FOR GOODS SUPPLIED

Medical Superintendent

SMIMER Hospital.

Umarwada Sahara Darwaja

We hereby guarantee you that the goods supplied by us will be according to tender/purchase

order specification and in case of any quality issues of the product supplied; we (name------------

--------) take the sole responsibility of all the customer complaints and will be liable for any legal

issues arising out of that.

Signature by Tenderer________________

Designation and Common Seal

UNDER TAKING LETTER FOR REPLACEMENT OF COMPLAINT

Medical Superintendent

SMIMER Hospital,

Umarwada Sahara Darwaja

We hereby assure you, that the products supplied by us will meet all the quality

standards and even if any complaint arises, we (name..............................) take the

responsibility to take back the complaint batches and replace and deliver the replaced

stocks to the mutually agreed location.

Signature by Tenderer________________

Designation and Common Seal

TENDER FORMAT (GENERAL)

TENDER FOR SUPPLY OF REAGENTS-KITS (PAY AS PER USE BASIS)

FOR FULLY AUTOMATED CLINICAL CHEMISTRY ANALYZER (CLOSED

SYSTEM) OF BIOCHEMISTRY DEPARTMENT, SMIMER HOSPITAL

1 (a) Name of the Tenderer :

(b) Party Code as awarded by SMC :

(c) Are you a Manufacturer/ :

Authorized Dealer/ Sub Dealer/

Any Other (Please specify)

(d) Income Tax No. (PAN) : No. :

(e) GST : No. :

(f) Professional Tax No. : No. :

(g) Details of Other Licenses held : Yes / No. :

Registration Details/ Validity Date

[Submit attested copy of certificates]

(h) What is the firm of Business :

You submit this tender at

-Sole Proprietor ?

(Registration No. under shops &

Establishment Act.)

-Sole Proprietor ? :

(Registration No. under shops &

Establishment Act.)

-Hindu Undivided Family (HUF)? :

-Partnership Firm ? :

-Public Limited Company under :

the Companies Act ?

-Private Limited Company under :

the Companies Act ?

-State Govt. owned Undertaking :

Corporation/ Enterprise?

-Central Govt. owned :

Undertaking Corporation/

-Co-Operative Society? :

-Unit known as “Khadi & Village :

Industries” as per Khadi and

Village Industries Commission

-Association of Persons ? :

-Any Other, Please Specify. :

2 Complete Address of the Tenderer :

(a) Head Office :

(b) Main Office in Gujarat :

(c) Office Nearest to Surat :

(d) Phone No. : :

Name of Contact Person

3 Give details about your mode of :

ensuring supply to SMC.

4 If you are a dealer, kindly state the :

name of your principals for each

item. (Submit a copy authenticated

by the Principal)

5 If you are a manufacturer, kindly :

provide the manufacturing

facilities that you have, giving

details of the quality control set-up

that you may have ( The details

may be given as an annexure.)

6 Fully fledged Service Center :

nearest to Surat (For each

manufacturing company, if dealer)

Name and address of local

engineer including contact no.

7 Is any sales promotion scheme(s) : [ ] Yes

launched by you? ( Pl. Tick Mark) [ ] No.

If yes, mention detail thereof.

8 Do you agree to all the terms and : [ ] Yes

conditions of the Tender? [ ] No.

If no, then please specify where

and how you differ.

9 EMD Details :

(a) Bank Name & Address :

(b) Pay Order / Draft No. :

Pay Order Amount . :

Date: Signature and Seal of

Authorized Person

Tenderer's Seal : _______________________

Schedule of documents attached

Sr. Documents Mandatory / Attached Your

No. Preferable Yes/No/Not Page

1 Copy of PAN Card Mandatory

2 Copy of GST Registration Mandatory

3 Copy of Registration of Firm Mandatory

4 Affidavit on non judicial stamp paper of Rs.300/-. Mandatory

6 Details of Tender Fee, Earnest Money Deposit - Mandatory

Amount, Banker's Cheque / DD / Pay Order Number,

6 Higher price / lower price certificate (Annexure-II) Mandatory

7 Copy of Authority letter for after sales service Mandatory

8 Manufacturer’s Product & Service Assurance Letter Mandatory

9 Certified / notarized copy of valid Small Scale Industry Mandatory if

Registration, if applicable. applicable

10 Certified / notarized copy of Certificate from Practicing Mandatory if

Chartered Accountant or Practicing company Secretary applicable

that the unit / bidder still continues to be Small Scale,

Tiny/ Cottage Industry as on last date of submission of

bid if applicable..

9 Manufacturing License / Product Permission / Mandatory if

Registration Certificate with C.S.P.O. applicable

10 Partnership deed / Memorandum of Articles / Mandatory if

Registration of firm etc, if applicable. applicable

11 Copy of Profession Tax if applicable. Mandatory if

12 Bank solvency certificate of nationalized/scheduled bank Mandatory

(20% of the quoted amount of tender) for current any one (out

financial year / Turn over certificate of CA for last three of three)

financial years / Copy of Income Tax Returns of last

three financial years (Out of three - anyone)

13 Copy of Authority letter for sales (Annexure-III) if not Mandatory

OEM (Original Equipment Manufacturer)

14 Copy of Quality Certificate with validity period like Mandatory as

ISO/CE/US FDA/CDSCO etc. per tender

15 Details of Nearest Authorized Service Centre to Surat Mandatory

Note : It is verified that all the certificates / permissions / documents are valid and current as

on date and have not been withdrawn / cancelled by the issuing authority.

(i) Additional documents other than above if any, required for supporting the claims made

by the bidder should be attached.

(ii) Demand draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through

online mode (by scanning) while uploading the bid. This submission shall mean that E.M.D.

& tender fee are received for purpose of opening of the bid. Accordingly offer / tenders of

those tenderers whose E.M.D. & tender fee is received electronically shall be opened.

However, for the purpose of realization of E.M.D. & Tender Fee bidder shall send the

E.M.D. as well as Tender Fee in required format in original through RPAD/Speed post so as

to reach to Chief Accountant, Account department (main office) SMC within 7 days from

the last date of online submission of the price bid. Punitive action shall be initiated for non

submission of E.M.D. & Tender Fee in original to Account department (main office) by

bidder as follows :

In the first case of non-receipt of the original demand draft in the office of the Chief

Accountant of Surat Municipal Corporation within the stipulated time, penal action will

be taken to recover the penalty as per the table given below.

No. Tender Amount Penalty Amount Rs.

1 Up to Rs. 1.00 crore 10,000/-

2 more than Rs. 1.00 crore and Up to Rs. 10.00 crore 20,000/-

3 More than Rs. 10.00 crore and up to Rs. 50,000 crore 30,000/-

4 More than Rs. 50.00 crore and up to Rs. 100.00 crore 70,000/-

5 More than Rs. 100.00 crore 1,00,000/-

If the tenderer does not deposit the above penalty amount with the Municipal Corporation

If the tenderer commits such a default/mistake for the second time,

In both the cases punitive action (if the contractor does not pay the tender fee and the security

deposit within the stipulated time, the registration of the contractor will be kept in abeyance

for 06 (six) months and the e-tendering code will be cancelled for 06 (six) months.) will be

taken against the contractor

EMD, Tender fee and affidavit should be submitted in hard copy alongwith technical bid.

E.M.D. & Tender fee & affidavit on non-judicial stamp paper of Rs.300.00 shall be submitted

online in electronic format also (by scanning) while uploading the bid. Scanned documents

must be coloured scans to be seen as original. Scanning in black & white or grey shall not

Affidavit must be notarized clearly displaying stamp, number and name of the notary and all

other documents should be duly signed & stamped by the tenderer.

No documents will be accepted before or after opening of technical bid.

Company/Firm name with seal_____________

DEPARTMENT OF BIOCHEMISTRY :

Item No.1 Fully Automated Clinical Chemistry Analyzer (Closed System)

Manufacturer Name :

Required Specifications :

Parameter Specification

1 System Fully automated, closed system, floor model, multi-channel,

random and continuous access supporting single or multiple

Based on Bidder Company's latest technology available in Indian

market at time of quoting tender among this category.

It may be liquid or dry chemistry based.

It may have facility for open channel to run required tests in

tender that are not in test menu of equipment (not more than

tests by open channel).

2 Through-Put Should have minimum / up to 1200 tests/hour with ISE.

3 Assay methods supported UV and visible photometry or Reflectance photometry, and ISE

(potentiometry).

4 Analytical modes End point, kinetic (continuous and fixed time) & ISE

(potentiometry).

5 Light source/ Lamp Quartz Halogen/ Xenon lamp/ Tungsten/ Deuterium with high

6 Spectral requirements UV and visible wavelength range 340 to 800 nm

Provision for multiple wavelengths reading (monochromatic and

Minimum Absorbance range: 0 to

7 Detectors Photodiodes/ photomultiplier tubes (PMT) or equivalent

8 Sample Type Plasma, serum, urine & other body fluids including CSF

9 Sample Volume Should have sample volume aspirated in the minimum range

with minimum dead volume

10 Sample loading: Number Minimum sample positions 50 onboard

of measured assays

Should have continuous loading without pause

Should have appropriate sample racks / sample tray system

Barcode reading facility shall be available for sample including

STAT samples, sample container, pediatric cup holder,

QC/Calibrator holder, sample racks and reagent bottle.

Sample tray should accommodate primary tubes with capacity of

5, 7, 10 ml, sample cups and pediatric sample cups for low

volume samples.

Should have auto rerun and auto dilution facility for samples.

11 STAT samples Should have facility for loading of STAT samples continuously

without interrupting the routine run.

12 Probes Should have separate high precision sample probe, reagent

probes with separate stirrer

13 Sample probe Should have facility of automatic liquid level sensing, clot &

bubble detection, crash detection and prevention.

Minimal sample to sample carry over effect with provision of

carryover study data.

It should have internal and external probe wash facility.

Should have HIL index detection or equivalent validated method

for detection of hemolysis, icterus and Lipemic/ turbidity in

14 Reagent probe Separate reagent probe with facility of automatic liquid level

sensing, clot & bubble detection, crash detection and

It should have internal and external probe wash facility.

15 Reagent Compartment Stable refrigerated reagent compartment.

Should have facility to accommodate minimum 50 reagent

positions (ISE reagents may be included or separate).

Should allow continuous loading and unloading of reagents.

Should have reagent volume monitoring facility.

Should have facility to avoid evaporation of reagents to maintain

integrity of original reagents.

16 Stirrer Facility to produce homogenous mixture of sample & reagents.

Washing facility for the stirrer to minimize carry over.

17 Reaction Cuvettes Should be permanent hard glass/ quartz /durable plastic

cuvettes /disposable plastic cuvettes.

Should be scratch & stain resistant.

18 Reaction system Temperature control of the reaction chamber should be

maintained at 37-degree C.

Should have facility to monitor reaction system temperature.

19 Cuvette rinse Should have automated and efficient on-board wash station for

cleaning, washing and drying of cuvettes.

Should have automatic cuvette quality check by photometer

after washing cycles. It should have self-diagnosis with error

Not applicable for disposable cuvettes.

21 Test Programs Should have user defined minimum 50 test programs.

22 Calibration Programs Should have different modes of calibration as per assay

requirement; like linear (1 point, 2 points, and multipoint),

nonlinear, factor based, logit-log 4P, logit-log 5P, spline,

exponential, polynomial etc.

23 Quality Control Should have facility to run 3rd party Quality Control materials in

Should have onboard capability to review individual and

cumulative quality control.

Should have LJ charts with West guard rule alarms, and Mean,

SD & CV% statistical calculations.

25 Water/Waste system Dedicated & compatible De-ionized water plant system (Water

grade TYPE II) along with provision to monitor water quality or

alarms indicating unacceptable water quality.

Should be compatible to the throughput of the equipment.

Should have sensors for all water and waste bottle for overflow

and low volumes.

26 Operating protocol Should have controlling PC with mouse and keyboard/touch

screen with high-end latest configuration with inbuilt software

for functioning.

Must have bidirectional LIS system (possibly using RS232C and or

802.3 Ethernet connection standards TCP/IP through LAN/ latest

ASTM standards) with ability to work simultaneously during

The equipment’s LIS must be fully compatible with the Hospital’s

The Bidder shall provide all necessary technical support and, if

required, middleware to enable seamless, bidirectional host-

query communication. All costs associated with this integration

shall be borne exclusively by the Bidder.

Should have dedicated flexible user-friendly software

Should have security options at different levels with encryption.

Should have facility to retrieve, store & restore patient report,

QC & calibration related data.

Should indicate on board malfunctions, trouble shoot

Should have offline or online backup facility

Support pertaining to update and upgrade to be provided

Should have on board or off board guides for working and

solving trouble shoots of the instrument

On board support is for maintenance guide, routine procedures,

various alarms and warning lists, trouble shoot with solutions

27 Accessories, reagents and Accessories, consumables, perishables, maintenance

consumables accessories, calibrators materials, etc. should be provided at the

time of installation.

28 Maintenance and Should have dedicated local service engineer for maintenance

breakdown calls service & emergency breakdown calls

Should have dedicated central helpline and prompt attendance

for emergency break down events.

29 Electricals and power Should operate on mains 220-24-V, 50 Hz, single phase (AC) with

back ups Indian plugs and cables.

Should provide sufficient capacity online UPS back up in case of

power cuts at least for 30 minutes to maintain function whole

main unit including printer.

All required electrical accessories (for instruments, Printer, UPS

and DI Plant) should be provided.

30 Demonstration Complete demonstration of functional unit should be provided

either at SMIMER or at other place at their own cost.

During demonstration performance criteria as per latest CLIA’88

guideline for at least 5 test parameters (having different assay

method and different wavelength assay) needs to be

31 Training Training pertaining to operation, maintenance of the machine

should be provided to all faculty and technicians at the time of

installation and timely as and when required.

32 Documentation and Should have any one internationally accepted regulatory

certification approval such as USFDA or European CE-IVD or CDSCO

registration, wherever applicable.

All the calibration reports of the machine and its components

should be provided at the time of installation and timely as

required for IS/ ISO: 13485-2012.

Must produce & provide Installation Qualification (IQ),

Performance Qualifications (PQ) & Operational Qualifications

(OQ) reports at time of Installation.

Operating manual, service manual, on table SOPs for routine

operation and time maintenance schedules, MSDS should be

provided in both hard and soft copy.

33 Tests Menu Should have at least

7. Total Protein

9. Total Bilirubin

10. Direct Bilirubin

11. Fluid Protein (CSF)

12. Cholinesterase

15. Total Cholesterol

16. HDL-Cholesterol (Direct Method)

17. Triglycerides

20. Phosphorous

22. Calcium (Arsenazo III or Non-OCPC method)

24. LDL-Cholesterol (Direct Method)

28. Transferrin

29. Homocysteine

Signature of Tenderer with Seal Medical Superintendent

SMIMER Hospital

TECHNICAL BID – DEPARTMENT OF BIOCHEMISTRY

Item Name of Rq. Quoted/Not Model Company Authority (submit Differ with If Yes, give details & justification of

No. Equipments/Instrument Qty quoted (submit authority letter) specification? differences

(please read itemwise detailed catalogue)

specifications in tender)

1 Fully Automated Clinical

Chemistry Analyzer (Closed

TENDER - PRICE BID PART-I

FULLY AUTOMATED CHEMISTRY ANALYZER (Closed System) ON PAY AS PER USE

DEPARTMENT OF BIOCHEMISTRY, SMIMER HOSPITAL

Mandatory to fill all columns

Sr. No. Name of investigational Monthly Total 5 yearly Net rate of Cost Per Tax on CPRT Gross rate of CPRT Total Amount as per Pack size Cost per Kit as per

Sr. No. Name of investigational Monthly Total 5 yearly Net rate of Cost Per Tax on CPRT Gross rate of CPRT Total Amount as per Pack size Cost per Kit as per

parameters approximate approximate Reportable Test (In Rupees) (Including tax) Work load for 5 years (Number Pack Size

projected projected (Inclusive of all Calibrators, (Column No.5 + (including of all taxes) of tests / (Inclusive of All

workload workload Consumables, Reagents, Column No. 6) Column No.4 x kit) Taxes)

Cleaning & Washing Column No.7 Column No.7 x

solutions, etc.) Column No.9

1. Glucose 6286

3. Creatinine 11158

7. Total Protein 6583

8. Albumin 6609

9. Total Bilirubin 9608

10. Direct Bilirubin 9452

11. Fluid Protein (CSF) 247

12. Cholinesterase 119

15. Total Cholesterol 1581

16. HDL-Cholesterol

(Direct Method) 1028

17. Triglycerides 1633

19. Uric Acid 694

20. Phosphorous 479

21. Amylase 838

Sr. No. Name of Monthly Total 5 yearly Net rate of Cost Per Tax on CPRT Gross rate of CPRT Total Amount as per Pack size Cost per Kit as

Sr. No. Name of Monthly Total 5 yearly Net rate of Cost Per Tax on CPRT Gross rate of CPRT Total Amount as per Pack size Cost per Kit as

investigational approximate approximate reportable Test (In Rupees) (Including tax) Work load for 5 years *(Number per Pack Size

parameters projected projected (Inclusive of all Calibrators, (Column No.5 + (including of all taxes) of tests / (Inclusive of All

workload workload Consumables, Reagents, Column No. 6) Column No.4 x kit) Taxes)

Cleaning & Washing Column No.7 Column No.7 x

solutions, etc.) Column No.9

22. Calcium (Arsenazo

III or Non-OCPC

23. Magnesium 772

24. LDL-Cholesterol

(Direct Method) 300

26. TIBC/UIBC 1578

Sum of Total Amount as per Work load for 5 years for all 27 mentioned parameters (Sum of Column 8)

Sum of Total Amount as per Work load for 5 years for all 27 mentioned parameters (Sum of Column 8)

(1) Price evaluation will be based only on Sum of Total Amount as per workload for 5 years of all above 27 mentioned parameters (Sum of Column-8). CPRT mentioned in price bid part - I

(1) Price evaluation will be based only on Sum of Total Amount as per workload for 5 years of all above 27 mentioned parameters (Sum of Column-8). CPRT mentioned in price bid part - I

is the net rate of cost per reportable Test (Inclusive of all Calibrators, Consumables, Reagents, Diluents, Cleaning & Washing solutions, etc.)

(2) Rate/Price to be quoted should be inclusive of all central/state taxes, levies, local octroi, installation, assembling, insurance, transportation, handling charges etc. FOR (Free on Road)

door step delivery.

(3) No payment will be made to awardee agency for any other spare-parts, consumables, cuvette, tubing, electrodes, sensors, membrane, PM kit etc.

(4) Above quoted workload is approximate in nature which might show variations in future. There is no minimal commitment of tests for billing.

(5) All above prices should be quoted in Indian rupees only.

(6) Kindly mention pack size in column number 9 as number of tests per kit pack. Column 10 will be used for billing purposes.

(7) CPRT price includes all Calibrators, Consumables, Reagents, Cleaning & Washing solutions, etc. No extra charges will be paid apart from this.

(8) All the columns mentioned in price bid part-I are mandatory & must be quoted.

(9) The bidders are requested to refer point no.24 on page 15 under specific terms & conditions for discounts.

Medical Superintendent

SMIMER Hospital

TENDER - PRICE BID PART- II

ADDITIONAL PARAMETER for FULLY AUTOMATED CHEMISTRY ANALYZER (Closed System) ON PAY AS PER USE

DEPARTMENT OF BIOCHEMISTRY, SMIMER HOSPITAL

Mandatory to fill all columns

Sr. No. Name of Monthly approximate Total 5 yearly Net rate of Cost Per reportable Test Tax on CPRT Gross rate of CPRT Total Amount as per Pack size (Number Cost per Kit as per Pack

Sr. No. Name of Monthly approximate Total 5 yearly Net rate of Cost Per reportable Test Tax on CPRT Gross rate of CPRT Total Amount as per Pack size (Number Cost per Kit as per Pack

investigational projected approximate (Inclusive of all Calibrators, (In Rupees) (Including tax) Work load for of tests / kit) Size

parameters workload Consumables, Reagents, Cleaning & (Column No.5 + 5 years (Inclusive of All Taxes)

Washing solutions, etc.) Column No. 6) (including of all taxes) Column No.7 x Column

excluding Tax Column No.4 x Column No.9

1 Transferrin 750

2 Homocysteine 100

4 Potassium 7000

5 Chloride 7000

1. All the columns mentioned in price bid part-II are mandatory & must be quoted.

2. Rates quoted for PRICE BID PART- II will not be used into the financial price evaluation.

3. Laboratory can introduce additional parameters specified in PRICE BID PART- II at any point in the future within tender period, if needed.

4. The successful Tenderer shall be contractually bound to provide services for additional parameters mentioned in PRICE BID PART- II at the submitted and accepted final CPRT rates, without fail.

5. Rate/Price to be quoted should be inclusive of all central/state taxes, levies, local octroi, installation, assembling, insurance, transportation, handling charges etc. FOR (Free on Road) door step delivery.

6. No payment will be made to awardee agency for any other spare-parts, consumables, cuvette, tubing, electrodes, sensors, membrane, PM kit etc.

7. Above quoted workload is approximate in nature which might show variations in future. There is no minimal commitment of tests for billing.

8. All above prices should be quoted in Indian rupees only.

9. Kindly mention pack size in column number 9 as number of tests per kit pack. Column 10 will be used for billing purposes.

10. CPRT price includes all Calibrators, Consumables, Reagents, Cleaning & Washing solutions, etc. No extra charges will be paid apart from this.

11. The bidders are requested to refer point no.24 on page 15 under specific terms & conditions for discounts.

Medical Superintendent

SMIMER Hospital

TENDER - PRICE-BID PART -III

FULLY AUTOMATED CHEMISTRY ANALYZER (Closed System) ON PAY AS PER USE

DEPARTMENT OF BIOCHEMISTRY, SMIMER HOSPITAL (Mandatory to fill all columns)

CONTROLS FOR FULLY AUTOMATED CHEMISTRY ANALYZER (Closed System and/or third party)

SR NO CONTROLS CONSUMABLES PACK SIZE IN ML UNIT PRICE PER PACK UNIT PRICE PER ML GST %

(inclusive of tax) (inclusive of tax)

A CONTROLS (NORMAL & PATHOLOGICAL LEVELS)

NOTE: PRICE SHOULD BE QUOTED IN INR.

(1) Price of Controls for all the parameters mentioned in Price Bid Part 1 & 2 must be quoted.

(2) Price quoted for controls will not be considered in price evaluation. Controls will be purchased by SMIMER separately.

(3) All above prices should be quoted in Indian rupees only.

(4) In case multiple control material sets are required to fulfill the QC requirements of the parameters listed in Price Bid Part 1 & 2, the bidder must quote the prices of all such control material sets and submit a

parameter-wise list for each control material set.

Medical Superintendent

SMIMER Hospital