Supply, Installation, and Testing & Commissioning (SITC) of the fire protection system at GSPC Bhavan

Section – V : Model Contract & General Terms and Conditions

Attachment 1: Acknowledgement

Attachment 2: Proforma confirming No exceptions deviation taken

Attachment 3: Bid Bond format for BG (Bid Bond Exemption available)

Attachment 4: Performance Bank Guarantee

Attachment 5: List of Banks for providing Bank Guarantee

Attachment 6: Bid Evaluation Criteria (Bidder’s Eligibility Criteria, Technical Bid

Evaluation Criteria and Commercial Evaluation Criteria)

- Exhibit B: Self- Declaration Cum Undertaking that the Bidder shall not

be on holiday list/ black-listed by GSPC or any of the Group

Companies of GSPC.

- Exhibit C: Checklist with Details for Submission of Documents for Bid

Evaluation Criteria.

- Exhibit D: Self- Declaration Cum Undertaking

- Exhibit E: Self Declaration and Conformation.

Annexure 1: Cut-Out Slip for Bid Bond

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 4 of

SECTION – I: INVITATION TO BIDDERS

Gujarat State Petroleum Corporation Limited

GSPC Bhavan, 3rd Floor, Behind Udyog Bhavan, Sector-11, Gandhinagar - 382 010, Gujarat, India

REQUEST FOR QUOTATION (“TENDER DOCUMENT” or “BID”)

Gujarat State Petroleum Corporation Ltd. (hereinafter referred to as “GSPC) is an Operator in Onshore

Blocks namely: CB-ONN-2000/1 (Ahmedabad Block Old & RFPSC), CB-ON/2 (Tarapur Block Old &

RFPSC), CB-ONN-2002/3 (Sanand Miroli Block) and CB-ONN-2003/2 (Ankleshwar), in Gujarat, under the

Production Sharing Contract (PSC) with the Government of India. GSPC respectfully solicits your Bid for

Supply, Installation, and Testing & Commissioning (SITC) of the fire protection system at GSPC

Bhavan in Gujarat.

Outlined hereinafter, is a comprehensive Bid package that you are requested to go through carefully.

Your bid must be in compliance with the requirements, specifications, and other applicable attachments,

including Company’s terms and conditions. Exceptions/deviations pertaining to any of the above must

be clearly asked through pre-bid clarification from Company. No exceptions/deviations, including those

pertaining to Clauses affecting prices shall be entertained. In case of no exceptions-deviations to the

tender terms, Bidders must submit the “No Exceptions Deviation Form (Attachment-2) duly stamped and

signed” confirming unconditional acceptance to the terms and conditions of the Tender document.

Evaluation of Bids for awarding the contract, while weighting price substantially, will be based on the

most advantageous offer reflecting a combination of price, quality of equipment and personnel,

acceptable delivery, warranty, service, and a commitment to ensure on-time delivery and quality service.

GSPC reserves the right to cancel the tender process or issue another tender for identical or similar

services or, to reject or accept, in whole or in part, any Bid, waive formalities in the bidding process, or

to negotiate Contract terms with any individual firm when such is deemed by GSPC to be in its best

interest. GSPC will be under no obligations to provide reasons for accepting or rejecting a Bid.

The Bidders Response Acknowledgment Form (as indicated in Attachment-1) must be completed and

returned email transmission / Scanned copy within two (2) working days of receipt of Bid package. This

is to alert GSPC about the total number of expected responses, and to ensure that Bidders received the

Bid package. If a Bidder does not intend to submit a Bid he should so state in the Bidders Response

Acknowledgment (see attachment-1).

Tender Fee: NO TENDER FEE.

Bid Bond: Bidders are required to furnish Bid Bond for each Part for an amount / exemption as

mentioned in Attachment-6 (bid evaluation criteria). Bid Bond is required to be furnished as per

attached format, Attachment 3. Bid Bond shall be returned to all bidders after one month after

completion of the tendering process.

Tender, pre-bid clarifications/corrigendum and other Tender related information shall be uploaded on

the website as well as on (n)procure portal on a regular basis. Bidders are required to refer to our

website www.gspcgroup.com on a regular basis for this tender.

Non-compliance with the bidding instructions, except as permitted by the Bid and/or late arrival of your

Bid shall result in your Bid not being considered.

Sincerely Yours,

for Gujarat State Petroleum Corporation Ltd.

Mr. Amitabh Ranjan - Sr. VP (C&P/E&C/M&L)

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 5 of

INSTRUCTIONS TO THE BIDDERS

2.1 General Instructions

2.1.1 Transfer of Bidding Document: The Bidding document is not transferable.

2.1.2 Cost of Bidding: The Bidder shall bear all costs associated with the preparation and submission

of its bid, and COMPANY will in no case be responsible or liable for those costs, regardless of

the conduct or outcome of the bidding process.

2.1.3 Validity of bid shall be 180 days from the bid closing date.

2.1.4 Language and signing of Bid: The bid prepared by the bidder and all correspondence and

documents relating to the bid exchanged between the Bidder and the Company shall be written

in English Language only. Supporting documents and printed literature furnished by the Bidder

may be in another language provided they are accompanied by the accurate translation of the

relevant passage in English, in which case for purpose of interpretation of the bid, the

translation shall prevail.

2.1.5 Company retains the right to modify the terms of the Bid, Model Contract or any of the

sections/attachments/formats at any time prior to the Bid Due date.

2.1.6 Bidders must review the Technical Specifications, Scope Document and ensure that the

equipment/materials/services being offered are as per specifications and scope prescribed in

this document Company retains the right to modify the terms of the Bid, Model contract or any

of the sections/attachments/formats at any time. Bidder must review the Contract/Terms &

Conditions before providing details on the Commercial Part as specified in this tender

document. Bidders shall be deemed to have understood and taken into account all the terms

and conditions prescribed in the contract.

2.1.7 Bidder must review the Contract before providing details on the Commercial Part as specified

in this TENDER DOCUMENT. Bidders shall be deemed to have understood and taken into account

all the terms and conditions prescribed in the contract. Any clarifications must be clarified

through pre bid clarification from the company. No exceptions/deviations, including those

pertaining to Clauses affecting prices shall be entertained. Bidders must submit the “No

Exceptions Deviation Form (Attachment-2) duly stamped and signed”. In case of non submission

of Attachment – 2, it is understood that bidder has not proposed any exception/deviation and

has unconditionally accepted and agreed to comply with all terms and conditions of the tender

without variation or modification.

2.1.8 Bids from agent/agent’s representatives will not be accepted, unless backed by valid Letter of

2.1.9 Bids submitted by fax will summarily be rejected.

2.1.10 Once a Bid is submitted no changes will be permitted to be made by the Bidder except in

relation to clarifications sought by Company on the Bid.

2.1.11 Bidders should indicate in their proposal the legal entity which will be executing the Contract.

The Bid shall be duly signed and sealed by the Executive Officer/or the Authorized

Representative of the Bidder’s Organization/Company.

2.2 Specific Instructions

2.2.1 The Bidders Response Acknowledgment Form (as indicated in Attachment -1) must be

completed and returned via Email within three (03) working days of receipt of Bid package.

This is to alert Company about the total number of expected responses.

2.2.2 Bidders will submit the Bid form in its entirety and no alterations will be made to the form or

the wording therein. The Bid form will be signed by a duly Authorized Officer or Representative

of the Company/Organization.

2.2.3 Bidders must seek clarifications to the any query with respect to the tender document at least

5 (five) days before the Bid Due Date.

2.2.4 The Bidders shall make available the services/material/equipment as specified in the Scope of

Work of this Tender.

2.2.5 The proposal must be filled in completely and all pricing shown as required. It shall be inclusive

of the cost of all associated aspects of the supply/services including but not limited to Testing,

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 6 of

Witnessed Inspections, Painting, Documentation, Drawings, Data. Certification, Manuals,

Instructions, Preservation and Protection Materials, or as called for in the Technical

specification and Scope document etc.

2.3 Submitting of Bids

2.3.1 Bids shall be submitted on (n)Procure portal as per terms and conditions of this tender

• Bidder is required to submit all documents for their qualification of BEC mentioned in this

tender document (Attachment – 6) and upload the same along with bid on (n)Procure portal.

2.3.2 A two-bid system shall be followed, i.e.

1. “Technical Unpriced Bid” and

2. “Commercial Price Bid”.

The bids has to be submitted online on (n)Procure portal as per clause-2.3.1 of ‘Instructions to

Bidders”. It is to be noted by the bidder that GSPC shall accept bids through (n)Procure portal

only. No physical bid shall be accepted.

SUBMITTING OF BIDS MUST BE ONLY ONLINE THROUGH ONLINE THROUGH THE PORTAL OF –

(n) CODE SOLUTIONS, A Division of Gujarat Narmada Valley Fertilizer Company Ltd.

Email: [email protected]

Web: www.ncodesolutions.com; https://www.nprocure.com (TO BE OPENED IN

“IEXPLORE.EXE” ONLY)

You may also contact Representative of: (n) Code Solutions: Toll Free No.7359 021 663,

023 1663 for any assistance for online submission of the Bid.

Contact details: (Grievances), Email: [email protected]

NOTE: BIDDERS WHO ARE NOT REGISTERED WITH (N) CODE SOLUTIONS MUST

IMMEDIATELY VISIT THEIR WEBSITE: https://www.nprocure.com (to be opened

in “iexpore.exe” only) AND UNDERSTAND THE PROCESS & TIME REQUIRED TO

REGISTER AND IMMEDIATELY PROCEED TO REGISTER TO ENABLE THEM TO

TIMELY SUBMIT THEIR BIDS.

BIDS SUBMITTED ONLINE ON THE PORTAL OF (N) CODE SOLUTIONS SHALL ONLY BE

Only Bid Bond, Demand Draft, Bank Guarantee, Authorization letter can be submitted in sealed

envelopes in original on or before the due date.

2.3.3 Submission of Bid Bond:

- Bidder can exercise an option to submit the Bid Bond to GSPC’s account by RTGS as per details

in Attachment-6 Bid Evaluation Criteria attached hereto:

Account Name Gujarat State Petroleum Corporation

IFSC code HDFC0000006

Account Type Current

Name of the Bank HDFC Bank

- Bank charges or any other charges if any shall be payable and borne by Bidder only.

- Bidder to submit Bid Bond and the details of the transactions to be submitted by mail to Emails

ID: [email protected] [email protected]. Bidder is also required to upload the copies of

transactions on (n)Procure portal while submitting their technical bids.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 7 of

- If bidder opt for submitting Bid Bond by mode of Demand Draft/Bid Bond Bank Guarantee

format then physical original of the same to be couriered to the GSPC office address as

mentioned in Annexure-I, before the due date & time and the copies of same with details are

also required to be uploaded in the Technical Bid, on the (n)Procure portal. Bidder is required

to inform through email about the details of Bid Bond.

- If a Bidder does not intend to submit a Bid, he should so state in the Bidders Response

Acknowledgment (see attachment-1). The Bid Bond, without prejudice to any other

available remedies, shall be forfeited if:

a) The Bid is revoked during its validity period or;

b) The prices are changed unilaterally by the Bidder after the Bid opening and during validity

c) The Bidder do not follow the instruction given in this tender document or,

d) GSPC accepts the Bidder's Bid and the Bidder refuses to accept the Work Order/ Letter of

Award (LOA) or fails to enter into the Contract after the Work Order/ LOA is issued to such

e) The successful Bidder fails to submit Performance Bank Guarantee within the specified

period in accordance with the format provided in the Tender/RFQ/Inquiry document; or

f) Seeks Variation or modification to the agreed terms and conditions or,

g) Tries to influence GSPC on bid evaluation, bid comparison or decision to award the

Exemption of Bid Bond:

- BIDDER(s) eligible for exemption from payment of bid bond, as per Government of Gujarat

rules, shall submit any of the below mentioned certificate/ proof/ document, valid as on the

last date of bid submission, to substantiate the eligibility for exemption along with their bid

within the bid submission deadline:

- Micro, Cottage and Small Enterprise having a registration number under -

 Central Store Purchase Organization (CSPO) or

 National Small Industries Corporation (NSIC)

 Udyam Registration

 Director General of Supply and Disposal

- Any other specific type of firms exempted as per the Procurement Policy of Government of

- Exemption cannot be availed by:

 Firms registered as ‘Medium’ Enterprise under the Ministry of MSME (as per Udyam

 Traders/distributors/sole agent.

2.3.4 The “Technical Un-priced Bid” of the Bidder along with Bid Bond will be opened and shall be

evaluated first. If the offer is technically acceptable; has provisions or acceptable alternatives

to the requirements specified in the Tender; and conforms to other non-commercial

requirement as may be decided by Company, then the “Commercial Priced Bid” will be opened

and evaluated further.

2.3.5 In the “Technical Unpriced Bid”, the bidder is required to submit upload all the information/

documents as per the “Bid Evaluation Criteria” & its exhibits (Attachment – 6) which would

include compliance with Technical Specifications, and all Price information should be left blank.

The Commercial part should be a comprehensive package, which should include all Price

2.3.6 Bidder must review the Contract before providing details on the Commercial Part as specified

in this TENDER DOCUMENT. Bidders shall be deemed to have understood and taken into

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 8 of

account all the terms and conditions prescribed in the contract. Any clarifications must be

sought through pre-bid clarification from the company. No exceptions/deviations, including

those pertaining to Clauses affecting prices shall be entertained. Bidders must submit the

“No Exceptions Deviation Form (Attachment-2) duly stamped and signed”. In case of non-

submission of Attachment–2, it is understood that bidder has not proposed any

exception/deviation and has unconditionally accepted and agreed to comply with all terms and

conditions of the tender without variation or modification.

2.3.7 Deadline for Submission of Bids

 Envelope super scribed with Annexure -1 Cut-Out Slip for Bid Bond must be received by

the Company at the address specified therein not later than the prescribed due date and time

in the Invitation letter & Tender/RFQ document.

 Technical bid and Commercial bid to be uploaded in the entirety on the (n)Procure portal

before due date & time. (No physical documents to be submitted except for Bid Bond if

submitted in the form of DD & Bank Guarantee and authorization letter)

 The Company may at its discretion extend the deadline for the submission of Bids by

amending the bidding documents in which case all rights and obligations of the Company &

bidders previously subject to the deadline will thereafter be subject to the deadline as

2.3.8 Late Bids

Company reserves the right to reject/accept the bid submitted after the deadline for submission

of bids prescribed by the company pursuant to Clause 2.3.7

2.3.9 Bid Validity Period

The Bidders quotation shall be valid for acceptance for a period of 180 (One Hundred and

eighty) days from the Bid Due Date. The company, however reserves the right to seek such

extensions of the validity period as may be required. In the event of extension of the validity

period of the Bidders quotation, all other terms and conditions including the provisions relating

to Bank Guarantee shall also continue to be valid for the period of such extension and the Bidder

shall duly make efforts to ensure that this is complied with and shall bear any costs in this

regard. Further in the event of negotiations initiated by the Bidder the quotation should

automatically be extended for another 30 days or till the negotiations are completed and the

Contract is signed. This shall be an important criteria for qualification and bids not meeting

with this requirement may be summarily rejected.

2.4 Bid Bond and Technical proposal requirements: This stage shall contain the following

documents as mentioned in the tender:

 Attachment 1: Acknowledgement

 Attachment 2: Proforma confirming No exceptions deviation taken

 Attachment 3: Bid Bond/ Earnest Money Deposit (EMD)/Exemption

For the amount & in the manner specified in the tender clause. In case of Bank Guarantee

(attachment-3) submitted as EMD – BIDDER shall submit hard copy of original Bank

Guarantee) with related document for exemption or RTGS/ NEFT/ details.

 In case of requesting bid bond exemption, bidder is required to provide the category in which

requested exemptions along with valid documentary evidence of exemption of bid bond

 Exhibit A: Vendor registration form for New Vendor.

 Exhibit B: Self- Declaration Cum Undertaking that the Bidder shall not be on holiday

list/ black-listed by GSPC or any of the Group Companies of GSPC.

- In case there is/are any on-going and/or Past Litigation/Arbitration of BIDDER with, either

GSPC, or any of the GSPC Group Companies, BIDDER shall attach/upload details/list of such

Past as well as on-going Litigation/Arbitration Proceedings, which shall include the case

no., date & year of filing litigation, the litigating parties, the subject matter of litigation,

order(s) passed in litigation, present status of litigation, and the value of claim, if any.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 9 of

- Further, the bidder shall provide any additional details/clarifications as may be required

by GSPC in this regard in time bound manner.

- In case any Partner/Director/Proprietor of BIDDER Firm is/are Relative(s) of or have any

financial or business transactions with any Employee(s) of GSPC, the same shall be

notified/declared by the BIDDER. Further, in case such a conflict of interest arises post

completion of tendering process or during the tenure of the Contract, the same shall be

intimated to GSPC.

 Exhibit D: Self- Declaration Cum Undertaking regarding unconditional acceptance of the

entire scope of work.

 Technical Stage shall be opened first on (n)Procure portal. In case of non-submission of

required documents in Technical stage, bidder shall not be qualified for next stage and GSPC

reserves the right to dis-qualify such bidder.

 The Bidder must adhere to the Technical Specification requirements as mentioned in the RFQ

/ Tender and state the same in the “Technical Unpriced Bid”. Bidders to direct all their

technical clarifications/requests, if any, at the email id [email protected] Within two days

of issue date of Tender/RFQ/Inquiry.

 The Bidder shall submit in the Technical Bid - all the information / documents to

support the evaluation criteria as per specified in “Attachment-6” Bid Evaluation

Criteria. This part shall not contain price

 The Bidder shall confirm in its Bid proposal that it has sufficient experience and resources for

satisfactory completion of services / supply as per the Scope of work/supply, and that it will

commit the resources needed to carry out the services/supply in a timely, work-man like and

professional manner. The Bidder is to satisfy Company regarding the Bidder’s capabilities and

experience by submitting the documents, certificates, supply records etc. as defined in the

Scope of work/supply, and as required under any clause in particular.

 The Bidder shall indicate the manner in which it plans to monitor, co-ordinate, control cost

and schedule performance of the services / supply.

 The location and description of Bidder’s facilities / base from where the Bidder plans to

coordinate work must be indicated and should be available for inspection by Company (if

 The Bidder shall ensure compliance with Company’s insurance and Bank Guarantee

requirements as provided in this Tender/RFQ/inquiry and proposed Contract.

 UNPRICED PART “TECHNICAL BID” to be uploaded on (n)Procure portal only (No

physical Bids to be submitted)

2.5 Commercial Proposal Requirements.

2.5.1 Prices quoted shall be in Indian Rupees only.

2.5.2 Prices should be quoted in Price Bid conforming to the format provided therein. Prices quoted

in the bid shall be firm and binding for providing/supplying of agreed services/item/quantity

& providing services or any additional quantity requested by the Company from time to time

during the currency of the Contract and extension thereto from the date of signing of the

Contract. No price escalation shall be allowed on whatsoever grounds.

2.5.3 This part shall contain only price details and shall be as per the Format attached.

2.5.4 The commercial bid must be strictly in accordance with the Schedule of Rate and Format

contained in the Tender.

2.5.5 Price bids submitted in any other format and conditional price bids will not be considered for

evaluation. Prices quoted in the bid shall be firm and binding for the agreed Contract period

and extensions thereof.

2.5.6 Price bid is required to upload on (n)procure portal with break up as per given format.

2.5.7 The price quoted shall be an all-inclusive price for completing the SOW in its entirety and that

only GST would be extra.

PRICED PART “COMMERCIAL BID” to be uploaded on (n)Procure Portal (No physical Bids

to be submitted)

SCHEDULE OF RATES: THE BIDDER SHALL HAVE TO SUBMIT SCHEDULE OF RATES FOR

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 10 of

2.5.8 Performance Bank Guarantee: The successful bidder shall furnish to GSPC a Performance

Bank Guarantee for 10 % of the estimated Contract Value (including applicable GST) of the

Contract awarded. The Performance Bank Guarantee is required to be submitted within

days of issue of the LOA/Contract, whichever is earlier. The Performance Bank Guarantee shall

be in the format (Attachment–4) provided in the RFQ/Tender, from a scheduled Nationalized

Bank in India or any of the private sector Banks listed in the Attachment-5. Such guarantee

shall not be acceptable from a mere shell/investment Company or joint venture

partner/collaborator. The PBG shall be valid till 90 days beyond the Contract period &

extension thereto.

2.5.9 If the Contract is extended, the validity of the Performance Bank Guarantee must also be

extended, by an equal duration. If the successful bidder does not submit the Performance Bank

Guarantee as stipulated above, GSPC reserves the right to cancel/terminate the award of

Contract. The successful Bidder, by furnishing the Performance Guarantee, shall guarantee the

performance of the Contract throughout its currency and extension thereto and shall also

guarantee that the services so provided under the Contract shall be in strict conformity with

the specification and scope of work. COMPANY reserve the right to invoke the performance

bank guarantee for any of the following reasons including but without limitation to:

 Failure of contractor to start/commence the work as per LOI/LOA/Contract

 If Contractor fails to perform as per the terms and conditions of the contract.

 If Contractor fails to perform as per prescribed scope of work.

 If Contractor fails to work in work man like manner

 If tools, machines, parts for the providing services are not fit for the performance of work.

 For breach of the Contract.

2.5.10 Bidders are required to submit the price bid/quote the price as per the format of Section - IV

associated costs for performance of the tendered services.

2.5.11 The bidders shall also furnish the realistic mobilization / delivery schedule commencement

schedule for all the services offered as per this Tender/RFQ/Inquiry document. Since time is of

essence, the furnished mobilization/delivery schedules/date of commencement in line with the

quoted prices shall form the basis of evaluation of the proposals/award of contract.

2.5.12 The bidders are required to quote as per the specifications and models requested in the

tender/RFQ/Inquiry.

2.5.13 Price in Words & Figures: In case of any discrepancy between words and figures, the prices in

words shall prevail.

2.6 Technical Proposal Requirements.

 The Bidder must adhere to the Technical Specification requirements as mentioned in the RFQ

/Tender and state the same in the “Technical Unpriced Bid”. Bidders to direct all their

technical clarifications/requests, if any, at the email id [email protected] Within two days

of issue date of Tender/RFQ/Inquiry.

 The Bidder shall submit in the Technical Bid - all the information/documents to

support the evaluation criteria as per specified in “Attachment - 6” Bid Evaluation

Criteria. This part shall not contain price.

 The Bidder shall confirm in its Bid proposal that it has sufficient experience and resources for

satisfactory completion of services/supply as per the Scope of work/supply, and that it will

commit the resources needed to carry out the services/supply in a timely, work-man like and

professional manner. The Bidder is to satisfy Company regarding the Bidder’s capabilities and

experience by submitting the documents, certificates, supply records etc. as defined in the

Scope of work/supply, and as required under any clause in particular.

 The Bidder shall indicate the manner in which it plans to monitor, co-ordinate, control cost

and schedule performance of the services/supply.

 The location and description of Bidder’s facilities/base from where the Bidder plans to

coordinate work must be indicated and should be available for inspection by Company (if

 The Bidder shall ensure compliance with Company’s insurance and Bank Guarantee

requirements as provided in this Tender/RFQ/inquiry and proposed Contract.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 11 of

 UNPRICED PART “TECHNICAL BID” to be uploaded on the portal of only (No physical

Bids to be submitted)

Criteria for inspection - Conformance with Specifications and test reports as requested in the

tender document.

2.7.1 GSPC shall have a right/option to get inspection of work or equipment’s on its own or from third

party agency, as it may deem fit (as applicable).

2.7.2 It shall be the Bidder’s responsibility to correct any deviations from specifications found during

the inspection prior to mobilization/commencement of work. If the deviations/damage or

discrepancy are found upon receipt of the services/supply at site or during the execution of work,

the same should be replaced/rectified at no cost to GSPC at the risk and cost of the Contractor.

2.8 Payment Terms.

Compensation to the Bidder shall be made as per the prices quoted and in accordance with terms

of the payments as may be finalized with Bidder and stipulated in the Contract. The Bidder shall

not unduly pre-pone the delivery schedule but will adhere to the schedule as specified. In an

event of preponed/early delivery on the part of the bidder, GSPC shall not be liable to prepone

the payment. If Bidder has any reservations to this, he should clearly specify the same. Payment

will be made within one (1) month after receipt of the material/services and certified undisputed

invoices from the representative of GSPC and as per terms of payment for services

provided/landed acceptable quantity and/or phase wise schedule as defined in the

Contract/Scope of Work.

2.9 Taxes and Duties and Approvals.

2.9.1 The Bidders shall quote their prices inclusive of any & all taxes and duties that are applicable,

except Goods and Services tax (GST) which shall be paid extra at the prevailing rate. Bidder has

to submit their SAC and HSN code along with technical bid. Bidder must clearly state the

applicable GST rate which will be considered for evaluation and payment of invoices.

2.9.2 Any variation in Goods and Service Tax, applicable in India as promulgated by Govt. during the

execution of the Rate Contract/Service Order(s) shall be adjusted on either side upon scrutiny of

proof of payment. Contract shall indemnify and hold harmless GSPC Group from all taxes and

duties and any interest and penalties thereon. Company shall deduct withholding taxes from all

payments due to the Contractor as per prevailing laws.

2.9.3 Bidder shall be responsible to obtain at its own cost, all required Permits/Consents (wherever

applicable and required) for the performance of the Bidder’s obligations under the Contract, from

the Government of India/ concerned State Governments, authorities or agencies or political sub-

division thereof including any for exemption/concession of custom duties on

material/equipment imported into India. Company will provide reasonable assistance wherever

required, but all expenses related to obtaining such Permits, Consents shall be to the Bidder’s

2.10 Change Orders

Company shall have the right to make any changes, including additions to or deletions from the

quantities originally ordered or in the specifications. The negotiated/quoted rates shall be valid

& firm for period of the contract (Term of Contract) and/or any extension thereto.

Company will issue written orders to Bidder for any changes or extra work, except in the event

of an emergency which in the opinion of Company requires immediate attention, Company will

be entitled to issue oral orders to the Bidder for any work required by reason of such emergency.

Company shall ensure that such oral orders shall be followed up with written communication.

2.11 Delivery/Mobilization Time

Time is of essence of the contract and Bidder shall perform the Work and Services diligently in

accordance with the agreed mobilization time/commencement date/commencement schedule

by GSPC. In the event it becomes apparent that the mobilization date cannot be met, the Bidder

shall, at its own cost, take all necessary steps to expedite the process, failing which the provisions

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 12 of

of Liquidated damage as specified in the Contract shall be applicable along with other contractual

2.12 Right to accept or reject Bids

2.12.1 GSPC may, at its discretion, reject any Bid or all Bids received or may accept any Bid or part bid

which, in GSPC’s sole judgment, is the most advantageous to GSPC.

2.12.2 GSPC reserves the right to reject any and all Bids or to partially award the Work or to enter into

a Contract for the Scope of Supply/Work indicated in the Tender with two (2) or more Bidders

to get maximum advantage to GSPC.

2.12.3 Also GSPC reserves the right to reject any or all the bids solely based upon the past

unsatisfactory performance by the bidder/bidders in GSPC, and the opinion/decision of GSPC

regarding the same being final and conclusive.

2.13 Signing of Contract/Service Order Agreement

The successful Bidder shall be required to sign a Contract/Work Order (hereinafter referred to

as the “Contract”) as per the terms & conditions contained in the Model Contract attached with

the tender along with the per pre-bid and post bid clarification/amendment/addendum issued

by the Company.

GSPC reserves the right to enter into a Contract for all or part of the services/materials/

equipment as specified in Tender with either one or more than one bidders to get the services/

material as per the requirement of company.

2.14 Amalgamation

Notwithstanding anything to the contrary contained in this Tender Document, each of the Bidder

acknowledges and agrees as follows:

(a) the Board of Directors of Gujarat State Petroleum Corporation Limited (“GSPC”) has, on

August 2024, approved a Composite Scheme of Amalgamation and Arrangement

(hereinafter referred to as “the Scheme”);

(b) Pursuant to the Scheme, inter-alia, GSPC shall amalgamate into Gujarat Gas Limited

(hereinafter referred to as “GGL”) and as a result of such amalgamation, any work or order

awarded pursuant to this Tender and any LOI/LOA/Contract executed between the Bidder

and GSPC shall stand novated in favour of GGL upon the Scheme becoming effective;

(c) In the event the Scheme becomes effective while the technical or commercial evaluation or

while award of work under the Tender is still under progress, the balance steps towards

completing technical or commercial evaluation as also the award of work order under the

Tender may be completed by GGL at its discretion.”

2.15 Use of English Language

All correspondence, documentation and drawings shall be in the English Language.

2.16 Services/Materials

All SERVICES/MATERIALS (equipment) provided/supplied must meet the requirements of the

applicable codes and Technical specifications of the scope of work of Tender.

2.17 Contract and other terms

 GSPC and or its representative reserves the right to make any changes, including additions or

deletions from the quantities originally declared or estimated. GSPC reserve the right to change

in the specifications of particular services/material on mutually agreed terms and conditions and

 For any of the services/items as included in the Contract with the one or more Contractors, GSPC

may issue separate Callout/Services/Purchase Orders for the required services/items from time

to time at the agreed rates and terms & conditions mentioned in the Contract.

 GSPC may, at its discretion, reject any Bid or all Bids received or may accept any Bid or part bid

which, in GSPC’s sole judgment, is the most advantageous to GSPC.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 13 of

 GSPC reserves the right to split the award or to enter into a separate Contract for the Scope of

work/supply indicated in the Tender/RFQ/Inquiry with two (2) or more Bidders to get

maximum advantage to GSPC.

 It is mandatory for successful Contractor to comply with applicable laws, including meet with the

following Mandatory requirements under various laws/enactments from time to time, where

Mandatory Requirements:

Bidder shall comply with all applicable labour laws:

1. As per the Labour enactments:

Regular compliance to Minimum Wages Act, no dues to the Employees who have resigned or

whose services are terminated, engaged by the contractors regarding payment of Wages, service

compensation, Bonus, Gratuity, Unavailed Leave salary, Notice pay & etc.

2. Provident Fund Act:

Self-certificate by the employer certified by Chartered Accountant that no dues are pending

towards Payment of PF Contribution from the Employer & Employee in respect of all the

employees of Service Organizations.

Self-certificate by the employer certified by Chartered Accountant that no dues of payment of ESI

contribution from the Employer & Employee in respect of all the employees of Service

The bidding document is and shall remain the exclusive property of the GSPC without any right

to bidders to use them for any purpose except for the purpose of bidding. Further, it should be

understood that the information therein is confidential, and that the bidding documents are

therefore being furnished in the strictest confidence.

2.18.1 Notwithstanding any information and data, which may be contained in this Tender Document,

the Bidder has to make independent inquiries and generally obtain its own information on all

matters that may in any way affect prices, risks and obligations of the Contractor under the

Contract. It will be imperative on each Bidder to, at its cost and responsibility, fully inform itself

of all local conditions and factors, which may have any effect on the execution of the Works,

covered under these Specifications and Tender Documents. In their own interest, the Bidders

are requested to familiarize themselves with the Income-Tax Act, 1961; The Companies Act,

1956; Customs Act, 1962; Indian Boiler Regulations, Electricity Laws, Labour Laws, Goods and

Service Tax Regulations, Works Contract Tax and other related acts, rules, regulations and laws

prevalent in India read in conjunction with the amendments issued, if any.

2.19 Modifications and Withdrawal of Bids

1. A Bidder may not modify a Bid subsequent to its submission. No Bidder shall submit any

modified price Bid subsequent to the submission of the Bid, except in circumstances specified

by GSPC in this regard in the Bid Document.

2. No bid shall be modified after the deadline for submission of Bids

3. The bidder is expected to examine the bidding document including all instructions, forms,

terms, specifications and drawings in the bidding document. Failure to furnish all information

required as per the bidding document or submission of a bid not substantially responsive to

the bidding document in every respect would result in rejection of the bid.

4. No Bid shall be withdrawn in the interval between the deadline for submission of Bids and the

expiration of the period of Bid validity specified by the Bidder in the Bid form.

2.20 Amendment of Bidding Document

1. At any time prior to the deadline for submission of the bids as well as up to bid opening, GSPC

may, for any reason whether at its own initiative or in response to a clarification requested by

the bidders, modify the bidding document by amendment duly notified in writing.

2. The amendment shall be part of the bidding document and will be notified to all bidders who

have received the bidding documents. The bidders will be required to acknowledge receipt of

any such amendment to GSPC within the stipulated time in writing.

2.21 Throughout these bidding documents, the terms bid and tender and their derivatives

(bidder/tenderer, bid/tendered, bidding/tendering, bid documents/ tender document etc.) are

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 14 of

SCOPE OF WORK AND TECHNICAL SPECIFICATION

A. Scope Of work:

The contractor shall carry out Supply, Installation, and Testing & Commissioning (SITC) of the fire

protection system at GSPC Bhavan. The scope includes the following:

1. Background and Objective

GSPC Building is Approx. 25 years old. Existing firefighting and fire alarm systems are operational but

aged, creating increased risk. Passive fire protection and selective active system upgrades are required

to meet current safety norms and to restore system reliability.

2. Passive Fire Protection Works

 Apply fire-retardant paint for cable coating where required.

 Provide fire stop barrier works for compartmentation and floor-wise isolation to restore fire

compartment integrity.

 Replace doors with certified double leaf fire doors as per fire department norms.

3. Active Fire Protection Works

 Replace leaking underground external firefighting pipeline sections and install new GI piping

network where required.

 Supply and install additional smoke detectors at locations currently without detection to ensure

adequate coverage.

 Supply and install valves, non-return valves, butterfly valves, and associated fittings as per BOQ.

4. Civil and Finishing Works

 Surface preparation, wrapping, excavation, digging, backfilling, and reinstatement to original

condition after pipe works.

 Protective coating including one coat of Black Japan and wrapping for pipes up to 150 mm dia as

5. Wiring Works

 Supply and installation of FRLS armoured cable for detector wiring and associated terminations and

6. Testing Commissioning Documentation and Training

 Submission of O&M manuals, test and commissioning reports, warranty certificates.

 On-site training for operation and maintenance staff.

7. Standards and Compliance

 All materials and workmanship shall conform to relevant IS/IEC standards and local statutory

 Contractor to obtain necessary approvals from local fire authority where applicable.

B. Pre-Bid Requirement and Eligibility

 Site visit mandatory prior to bid submission. The Vendor must submit a declaration, he has

understood the scope of work to be undertaken in GSPC Bhavan, Sector –11, Gandhinagar.

 Bidders must have executed similar works; submit proof of past projects and client certificates.

 Bidders to provide details of technical team, equipment, and financial turnover.

C. Technical and Execution Requirements

1. Material Specifications

 GI pipes to be of specified schedule and thickness suitable for PN16 rating where applicable.

 Valves to be PN16 rated, tested and certified.

 Detectors to be compatible with existing fire alarm control panel; provide make/model and

compatibility certificate.

 Fire doors to be certified for required fire rating and supplied with hardware and intumescent seals.

 All installations to be carried out by qualified personnel.

 Welding, jointing, supports and hangers to follow best industry practice.

 Protective coatings and wrapping to be applied after surface preparation to ensure adhesion and

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 15 of

3. Testing and Commissioning

 Functional testing of valves, detectors, and alarm integration.

 Final handover only after successful commissioning and acceptance tests.

4. Health Safety and Environment

 Contractor to follow safe work procedures, provide PPE, and ensure minimal disruption to building

 Waste disposal and reinstatement to original condition mandatory.

D. Terms and Conditions

 Quoted prices are exclusive of GST. GST as applicable will be charged extra.

2. Payment Terms

 100% payable after completion of installation and successful commissioning.

3. Quantity and Billing

 Quantities mentioned are approximate. Final billing will be based on actual quantities installed and

measured on site.

4. Delivery and Completion

 Delivery schedule and project completion timeline to be submitted with the bid. Liquidated damages

clause to apply for delays attributable to the contractor.

5. Warranty and Defect Liability

 Defect liability period of 12 months from commissioning unless otherwise specified.

 During warranty period contractor shall rectify defects and replace defective parts at no extra cost.

6. Insurance and Statutory Compliance

 Contractor to maintain necessary insurance including workmen compensation and public liability.

 Contractor to comply with all statutory labour and safety regulations.

7. Bid Submission

 Bids to be submitted in sealed cover with technical and commercial parts clearly separated.

 Include company profile, past experience, technical datasheets, test certificates, and financial bid.

8. Right to Accept or Reject

 GSPC Bhavan reserves the right to accept or reject any or all bids without assigning any reason.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 16 of

Bill of Quantities BOQ:

Sr. Description Qty Unit Rate Value

SITC of 250 mm GI Pipe Complete with bends,

Elbow, Tees, MS Support with all necessary Fittings

SITC of 250 mm PN 16 Non-Return Valve Complete

with all fittings Accessories.

SITC of 250 mm PN 16 Butterfly Valve Complete

with all fittings Accessories.

SITC of 150 mm GI Pipe Complete with bends,

4. Elbow, Tees, MS Support with all necessary Fittings 90 Mtr

SITC of 150 mm PN 16 Butterfly Valve Complete

5. with all fittings Accessories. 02 Nos

SITC of Wrapping Coating and one coat of Black

Japan on fire pipe up to 150 mm dia, including

6. surface preparation, application, wrapping Per Mtr

excavation, digging, backfill and surface

reinstatement to original condition.

SITC of Fire Stop Barrier work complete with as per

SITC of Fire-Retardant Paint complete with as per

SITC of Multi Detector Complete with all necessary

SITC of Duct Detector Complete with all necessary &

Supply & Installation of 1.5 sq. mm X 2 core FRLS

11. Armoured Cable Complete with all necessary 350 Mtr

Supply & Installation of Double Leaf Fire Door

Complete with all Necessary Fittings.

*Rates are inclusive of all (labour, transport, taxes except GST)

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 17 of

SCHEDULE “A” – MODEL CONTRACT

This Contract (hereinafter referred to as “Contract”) is made and entered into this _____day of

______________ month, 2026 between

(i) Gujarat State Petroleum Corporation Limited (GSPC) a Company incorporated under of the

Companies Act, 1956 having its registered office at GSPC Bhavan, Sector-11, Gandhinagar – 382

Gujarat, India (hereinafter referred to as “Company” which expression shall include all its legal

successors, executors and assignees) of the one part,

(ii) ABC Limited, a Company incorporated under the laws of _____ and having its Registered office at

___________________________(hereinafter referred to as “Contractor” which expression shall include its

legal successors and permitted assignees) of the other part.

Each of the Company and the Contractor shall individually be referred to as “Party” and collectively as

A. The Company, desires to hire/avail ________________________________Services for GSPC Bhavan as

specified by Company in the Tender: _______________________________dated ____________, as set forth

hereinafter; and

B. The Contractor is engaged in the business of providing services for Supply, Installation, and

Testing & Commissioning (SITC) of the fire protection system. The Contractor had participated

in the above referred Tender and has submitted their offer vide their Bid dated ------------------------

--------------including its amendments, if any and the CONTRACTOR has agreed to provide such

services at GSPC Bhavan subject to the terms and conditions hereinafter contained.

C. The Contractor represents that it is engaged in the same business and has adequate resources,

equipments (fit for purpose) and manpower as required for performance of work as per the Scope

of work, of this tender and fully trained personnel capable of efficiently operating such equipments;

and is ready, willing and able to provide SITC of Fire Protection System at GSPC Bhavan to the

Company as per the scope of work of the tender document.

D. Pursuant to the above, the Company has awarded the work to the Contractor and has placed Letter

of Award no. ________ dated ________to for _____________services as per the scope envisaged in this

E. The Contractor has familiarized itself with the working environment and site conditions.

NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter provided, the

Parties hereby agree as follows:

1. The Contractor agrees to provide services for Supply, Installation, and Testing & Commissioning

(SITC) of the fire protection system at GSPC Bhavan through skilled and experienced personnel

required to perform such services (“all Services”) (fit for purpose to carry out the Scope of Work

defined and described elsewhere in the Contract) in accordance with the terms and conditions of

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 18 of

the Contract and, in consideration of its due performance and completion of all service to the

satisfaction of the Company, the Company agrees to pay the Contractor in accordance with the

terms and conditions herein contained.

2. The Tender Documents including the Invitation to Bidders, Instructions to Bidders, General

Time Schedule for completion of Services, Letter of Acceptance of Tender, along with its enclosures,

annexures, and appendixes, copies of which are hereto annexed form part of this Contract though

separately set out herein and are included in the expression “Contract” wherever herein used.

3. Effective Date: The Contract shall be deemed to be effective from date of issuance of the Work

Order/Purchase Order/LOA or signing of contract, whichever is earlier, by the Company (“Effective

Date”) and the Rates, terms and conditions will remain same and effective for the entire Contract

Period including extensions (if any).

4. The Contractor shall, subject to the terms and conditions of this Contract perform the Services so

as to achieve completion of the _____________________________________ Services at GSPC Bhavan in

accordance with the terms and conditions of the Contract to fulfil the requirements of GSPC.

In WITNESS WHEREOF, the Parties hereunder have caused this Contract to be executed in duplicate,

originals in their respective Corporate names by their respective officers thereunto duly authorized as of

the date and year stated above.

Executed for and on behalf of Executed for and on behalf of

Gujarat State Petroleum Corporation Ltd., ABC Ltd.

Witness: Witness

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 19 of

GENERAL TERMS AND CONDITIONS OF CONTRACT

The Following terms and conditions will be a part of Contract.

In this contract (as herein after defined) the following words and expressions shall have the meanings

hereby assigned to them except where the context otherwise require.

A. DEFINITIONS & INTERPRETATIONS

1.1 Definitions

In the Contract the following words and expressions shall, unless the context otherwise requires, have

the following meanings:

1.1.1 “Affiliate” shall mean with respect to any Person, any other Person directly or indirectly through

one or more intermediaries controlling, controlled by, or under common control such Person:

Here “Control” means: (a) the possession, directly or indirectly, of the power to direct or cause

the direction of the management and policies of such Person whether through the ownership of

voting securities, by agreement or otherwise or the power to elect more than one-half of the

directors, partners or other individuals exercising similar authority with respect to such person,

or (b) the possession, directly or indirectly, of a voting interest of more than 50%. For the purpose

of this definition, “subsidiary” and “holding Company” shall have the meaning assigned to it under

1.1.2 “Approve”, “Approval”, “Approved” and “Directed" - means the approval or direction in

writing by COMPANY Representative or COMPANY persons deputed/authorized by COMPANY

for the purpose.

1.1.3 “Applicable Laws” means all laws, promulgated or brought into force in the whole or in part of

territory of India, including regulations, bye-laws, and rules made thereunder, judicial or quasi-

judicial decree, order or notification enacted, issued or modified by any Government including

amendments thereof, and, as may be in force and effect during the subsistence of this Contract.

1.1.4 “Claims” shall mean and include all actions, proceedings, suits, demands, liabilities, damages,

losses, costs, charges, expenses and fines.

1.1.5 “Company” “GSPC” shall mean Gujarat State Petroleum Corporation Limited, having its

Registered office at GSPC Bhavan, Sector-11, Gandhinagar-382 010, Gujarat, India and includes

its successors and assigns.

1.1.6 “Company Group/GSPC Group” shall mean the Company, its affiliates their contractors,

subcontractors and equipment vendors of any tier, its Co-venturers, their personnel, officers,

directors, employees and agents but excluding Contractor Group.

1.1.7 “CONTRACTOR” shall mean the person or the persons, firm or company whose bid has been

accepted by the GSPC having its registered office/head office at ___________________ and includes the

CONTRACTOR’s legal representatives, his successors and permitted assignees.

1.1.8 “Contractor Group" means Contractor, its affiliates, their contractors, subcontractors and

equipment vendors of any tier, their personnel, officers, directors, employees and agents but

excluding Company Group.

1.1.9 “Contract” shall mean contract entered into between the Company and Contractor for ___________

services at the terms and conditions set out herein, along with all the exhibits, attachments,

appendices, schedules, annexures etc. hereto including the instructions to the bidders, General

Terms and Conditions, Specifications, Scope of work, etc. as contained in the Tender No.:

GSPC/ADM/Fire Protection System/2026-27/638 along with Letter of Award and/or any

amendments agreed and issued subsequently.

1.1.10 "Company Indemnified Parties” shall mean all or any of the Company, its Co-venturers, the

Government of India, its and their other contractors and sub-contractors, and its and their Affiliates

and the employees, servants and agents of any of them.

1.1.11 “Company Representative" means the person or persons expressly designated in writing by the

Company, who signs the Contract on behalf of the Company or any other person

authorized/nominated in writing by the Company to act on behalf of the Company and/or to

perform the duties.

1.1.12 “Contract Value” shall mean, for the purpose of calculation of the Performance Bank Guarantee

Amount, levy of liquidated damages and for the purpose of indemnities, the estimated value

calculated based on amount to be incurred by the Company for the entire duration of the Contract

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 20 of

as per the Schedule of Rates (price quoted multiplied by tendered quantities if applicable)

including but not limited to the Mobilisation Charges, Demobilization Charges, ILM charges

Standby Charges, Operating Charges, Lumpsum Charges, Redress Charges, inspection charges,

certification etc. (as applicable) and shall also include GST if applicable. It is clarified that the

actual amount of payment to the Contractor is likely to differ from the Contract Value calculated

as per this definition.

1.1.13 "Contractor's Equipment" shall mean all equipments deployed by the Contractor along with

auxiliary equipments, tools, spare parts, items of plant, facilities, miscellaneous materials, and

consumables more particularly described in the Scope of Work for performance of work as per

the Scope of Work of this Contract.

1.1.14 "Demobilization" shall mean the release, at a location designated by COMPANY, of all of the

Contractor’s Equipment/vehicle and personnel.

1.1.15 "Government" shall mean the Government of India or Government of Gujarat State, or any

political subdivision or administrative agency thereof, as the case may be, and/or their respective

representatives, or any other governmental entity, instrumentality, agency, authority,

corporation, committee, or commission under the direct or indirect control of any such

governmental authority, having jurisdiction over the work performed under this Contract.

1.1.16 "Intellectual Property Rights” means patents, utility models, registered designs, trademarks,

service marks, applications for any of the foregoing and the right to apply for any of the foregoing,

design rights, copyright, ownership of inventions, confidential information, proprietary

information and know-how and any similar rights.

1.1.17 “Performance Bank Guarantee” means the bank guarantee that is to be furnished by the

Contractor from a Bank of repute specified in the Attachment-4 hereto and acceptable to the

Company for 10% of estimated Contract Value to guarantee performance in accordance with the

terms and conditions under the Contract.

1.1.18 “Contractor’s Personnel” shall mean each individual and the collective group of Contractor’s

employees, Contractor’s subcontractors, and their respective employees, subcontractors,

licensees, invitees, agents and representatives, who are deputed and/or utilized by Contractor

for the performance of the Work under this Contract.

1.1.19 “Rates or Rate” shall mean the applicable rates of compensation to the paid to the Contractor for

the equipment/services provided/performed hereunder as set forth in the respective price

schedule/Rate Schedule.

1.1.20 “Mobilization” shall mean when the Equipment (fit for purpose) required to carry out the work

along with personnel as required under the Scope of Work has been mobilized at GSPC designated

location and are ready to start the operation.

1.1.21 “Willful Misconduct” means Intentional disregard of proper conduct under the Agreement with

knowledge that it is likely to result in any injury to any person or persons or loss or damage of

1.1.22 “Gross negligence” shall mean (i) the intentional failure to perform a manifest duty, in reckless

disregard of or wanton indifference to the consequences to the life, health, safety or property of

another; or (ii) any act or failure to act which, in addition to constituting negligence, was in

reckless disregard of or wanton indifference to the consequences to the life, health, safety or

property of another.

1.1.23 “Good Industry Practices” means good industry practices with such degree of diligence and

prudence reasonably and ordinarily exercised by experienced parties engaged in a similar

activity under similar circumstances and conditions;

1.1.24 “Third Party” shall mean a person/entity which is not included in Company Group or Contractor

1.1.25 “Effective Date” shall be the date of issue of Letter of Award/Work Order/Purchase Order issued

by the Company or signing of the Contract, whichever is earlier.

1.1.26 “Term of the Contract” shall mean the duration of the Contract consisting for period of 6 months,

with an option to extend for a further period of 6 months or till completion of work, whichever is

1.1.27 “Termination Date” shall mean the time of day and date when the Term defined in contract

hereof expires or when this Contract is terminated by Company, in accordance with its terms,

whichever occurs first.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 21 of

1.1.28 “Work” shall mean the all work, services, duties, obligations (including their related operations

and their physical products) performed by the Contractor which includes provision of all

auxiliary equipment, spares, materials, personnel and technical services & support and any other

activity necessary for the performance of Services on the Work Site/Work Location or base in

accordance with the scope of the work (including mobilization before the Commencement Date

and demobilization after any termination or completion of the Contract) as defined in the

1.1.29 “Work Site/Work Location” or “Designated Location” shall mean GSPC Bhavan or any other

place approved by the Company for the purpose of the Contract .

1.1.30 “Sub-Contractor” shall mean any person or firm or company (other than the Contractor) to

whom any part of the Work has been entrusted by the Contractor, with the written consent of the

the Company, in accordance with the terms of this Contract. The terms of the present

arrangement would be binding on such Sub-contractor and the Contractor shall be responsible

to indemnify and hold harmless GSPC of any of the acts/deeds of such Sub-contractor engaged by

1.2 Interpretation of Contract Documents

i) Notwithstanding the sub-division of the contract documents into separate sections and volumes

every part of each Contract document shall be deemed to be supplementary to and complementary

of every other part and shall be read with and into the Contract so far as it may be practicable to

ii) Unless otherwise stated specifically, the singular shall include the plural and vice versa wherever

the context so requires.

iii) Any work order (s) issued pursuant to this document shall be deemed to be an integral part of this

contract and governed by the terms & conditions of this contract document unless specifically

provided otherwise.

iv) In case of any discrepancy with respect to interpretation of any of the clauses in this document, the

interpretation of the Company shall be final and binding.

v) The Contract Documents forming part of the Contract are to be read together as a whole and are to

be taken as complimentary to each other.

vi) Headings: The headings and sub-headings in the Contract are for convenience only and do not form

part of the Contract and shall not govern or affect the interpretation of the Contract.

vii) Instructions: All instructions, notices, agreements, authorizations, approvals, and

acknowledgements shall be in writing and in English language. Verbal instructions will not be

considered authentic, unless confirmed in writing. Any verbal instruction shall be confirmed in

writing at the earliest, provided that, if the Contractor confirms in writing any such verbal

instruction, which is not contradicted in writing by the Company in reasonable time, it shall be

deemed to be an instruction in writing by the Company. Vice versa shall also apply.

viii) Statutes: Any reference to statute, statutory provision shall include any re-enactment or

amendment thereof for the time being in force.

ix) The Contract shall consist of the following:

a) The Model Contract

b) The General Conditions of Contract

c) The Scope of Work

d) The Schedule of Rate

e) All other Annexures/Appendices to the Tender Document including the Bank Guarantee,

LOA/Work Order etc.

It is clarified that in the event of any inconsistency amongst the terms and conditions of any of the

above, the order of priority for the purpose of precedence would be as per the order set out above

i.e., document at a) above would prevail over the document at b) above and so on so forth. It is

clarified that in case of any discrepancy with respect to interpretation of any of the clauses in this

document, the interpretation of the Company shall be final and binding.

I. Scope of Work and Technical Specifications:

The brief Scope of work & specifications shall be as per “Section – III” attached herewith.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 22 of

II. Contract Price:

“Contract Price” means lump sum prices and/or rates of payment specified in Section IV and as may

be indicated in the LOA/contract, which Company shall compensate to Contractor for the actual

work executed/completed and certified by GSPC subject to any additions/deletions thereto in

accordance with the provisions of the Contract.

Upon completion the above mentioned work, and particularly described in the Scope of Work, GSPC

shall pay the Contractor for actual hire period and work done (duly certified by GSPC representative)

and on the basis of rates mentioned in the Rate Schedule Section – IV attached herewith and upon

submission of the supporting documents.

The Rates mentioned in “Section-IV” shall be firm and fixed throughout the currency of the

Contract/period and any extension thereof, and no price escalation on whatsoever ground shall be

III. Contract Period:

This Contract shall be deemed to have come into effect and shall be binding on the Parties from the

Effective Date and shall remain in effect and be valid till the expiry of Six (06) months with an option

of extension of Six (06) months or completion of work, whichever is later. Contractor shall perform

the services at the same rates, terms and conditions throughout the term of the Contract. Time is the

Essence of the Contract.

IV. Terms of Payment:

Unless specified otherwise, GSPC shall release payment within 30 days upon receipt of the

undisputed and certified invoice based on the Rates, measurements and quantities verified and

certified by Company Representative. Based on the Scope of Work the payment against invoice will

be made one time after 100% completion of installation and successful commissioning. Invoice

should be raised based on the certification of work completion/services performed duly certified by

the Company representative. Contractor shall submit all the supporting documents along with the

invoice as requested by the Company, evidencing the performance of work as per the applicable

laws. Unless all the queries raised by the Company are resolved, the payment shall not be released.

Each invoice shall carry GST number of both Company and Contractor. GSPC GST Registration

Number is 24AABCG4502F1Z8. No invoices shall be processed for payment unless the GST number

is captured in the invoices. No interest shall be payable by the Company for any reason whatsoever.

Invoicing Procedure

For the completed Work against the Contract, the Contractor shall be required to maintain the Log

sheets/Job Reports that will capture the Contract Items/Quantity. The Log sheets/ Job Reports shall

be jointly certified and accepted by COMPANY and Contractor Representatives. Final Invoice for the

Work shall be prepared based on such Log sheets/Job Reports only and the original Log sheets/ Job

Reports shall be attached and sent along with the Invoice for payment. Any Invoice received by

COMPANY without the approved Log Sheets/Job Reports shall be returned to the Contractor

without further processing. Contractor shall be required to submit a Revised Invoice with a Revised

date along with the Original Log Sheets/Job Reports.

The Contractor shall submit to COMPANY a correct and agreed/undisputed Monthly invoice in the

first week of subsequent month detailing the amounts chargeable by the Contractor in respect of the

Work completed. Each Invoice shall:

(a) bear the Contract Number and Block/Site description/location;

(b) be accompanied by a copy of Work Order/Callout, Original Log sheets/Job Reports,

acknowledged EPF payment proofs, ESI payment proofs & other supporting evidence (as

(c) contain details of bank account.

(d) contain PAN & GST NO/SAC NO/GST NO OF GSPC.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 23 of

Invoices shall be addressed to: Sr. VP (C&P, E&C, M&L) Gujarat State Petroleum Corporation Ltd.,

Invoices shall be submitted to: Central Invoice Desk, F&A Department, Gujarat State Petroleum

Corporation, GSPC Bhavan, Behind Udyog Bhavan, Sector – 11, Gandhinagar – 382 010, Gujarat, India

in full respect. No interest shall be payable by Company to the Contractor for any reason whatsoever.

WITHHOLDING PAYMENT

COMPANY shall have a right to withhold part or whole of any payment claimed by the Contractor,

which in COMPANY’s opinion is necessary to protect itself from loss on account of any dispute

between the parties.

COMPANY shall have a right to withhold part or whole of any payment claimed by the Contractor,

which in COMPANY’s opinion is necessary to protect itself from loss on account of any dispute

between the Parties including but not limited to the following:

a) Failure by the Contractor to indemnify COMPANY as agreed hereto or,

b) Damage to COMPANY’ Property or to its to other Contractors or,

c) Failure to meet mutually agreed schedules.

d) Breach of any terms or conditions of Contract or

e) Performance of work in a manner which is contrary to the conditions laid down in the Scope of

Work or contract or against the instructions issued by the Company.

However, when the grounds for withholding payments are removed or dispute is resolved,

COMPANY shall make payments of the amount due to the Contractor without any delay. No interest

shall be payable by COMPANY on such withholding payments at the release of payments.

Notwithstanding anything to the contrary, the Contractor shall not be entitled to any payment in

the following events:

- Breakdown/Malfunction of Contractor’s Equipment – No payment shall be made for the duration

when breakdown occurs and/or there is a delay on account of such breakdown. till the equipment

is made available for continuing the work.

- Replacement: Operations/work is delayed due to waiting for replacement of Contractor’s

Equipment or personnel.

- Technical Breach: Failure to meet technical requirements as per the Scope of Work.

- Breach of Contract – Non-compliance with the terms and conditions of this Contract.

- Breach of applicable laws, specifically those governing the performance of work.

V. Performance Bank Guarantee:

The Performance Bank Guarantee is required to be submitted within Twenty-one (21) days of the

issue of LOA/Work Order/Contract, whichever is earlier, The Contractor shall present to the

Company a Performance Bank Guarantee in the form of an irrevocable, unconditional, payable on

first demand by Company, divisible bank bond in the format of Attachment -4 issued by an approved

bank as per the list of Bank attached. Failure to comply with this condition will constitute grounds

for termination of the award/ Contract. The Performance Bank Guarantee shall be for 10% of the

Contract Value (including GST). The Performance Bank Guarantee shall be valid till 90 days beyond

the Contract period & extension thereto. If the Contractor does not submit the Performance Bank

Guarantee as stipulated above, GSPC reserves the right to cancel the Work Order/LoA and forfeit the

The Contractor by furnishing the Performance Bank Guarantee shall guarantee the Performance of

work under the Contract and shall also guarantee that the supply/services so provided under the

Contract shall be in strict conformity with the specifications and shall satisfactorily perform during

the Contract period. GSPC shall have right to forfeit the entire Performance Bank Guarantee amount

in the event the Contractor does not perform or denies to perform against the Contract terms and

conditions at any point of time during the Contract period.

Company shall not be liable to pay any Bank Charges, Commissions, or Interest on the amount of

Performance Bank Guarantee. The Performance Bank Guarantee provided by the Contractor is

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 24 of

intended to operate as security for amounts (including damages where applicable) which becomes

payable by the Contractor by virtue of this Contract and are not intended to be used as a penalty.

Without prejudice to its other rights under the Contract or at law, Company shall be entitled to

invoke the performance bond, in the event of breach of the provisions of the WO/Contract. The

Performance Bank Guarantee shall remain at the entire disposal of Company as Security for the

satisfactory commencement, performance and completion of the Scope of Work under the

conditions of the Contract including recovery of amounts due to the Company from the Contractor

arising out of this Contract under whatever head.

The Performance Bank Guarantee shall be replenished to its original level every time any

withdrawal is made on them by the Company. GSPC reserve the right to invoke the performance

bank guarantee for any of the following reasons including but without limitation to:

 Failure of Contractor to start/commence the work as per LOA/Work Order/Contract

 If Contractor fails to perform as per the terms and conditions of the contract.

 If Contractor fails to perform as per prescribed scope of work.

 If Contractor fails to work in work man like manner.

 If equipments for providing services are not fit for the performance of work or the equipments

installed by the Contractor are not fit for purpose.

 If the Contractor fails to protect the Company for which the Company is indemnified by the

Contractor under this Contract.

 If Contractor is in breach of Contract.

VI. General Terms & Conditions:

All our other General Terms and Conditions applicable to this Contract shall be as here below:

1. Entire Agreement: This Contract constitutes the entire agreement between the Parties hereto and

supersedes all prior negotiations, representations or agreements related to the Contract either

written or oral. No amendments shall be effective unless issued in writing and agreed by both the

GSPC and Contractor.

2. Assignment and Sub-Contracting: Contractor shall not assign or sub-contract this

Contract/Work/Purchase/Service Order or any rights or obligations in whole or in part, to any third

party hereunder without the prior written consent of GSPC. Any assignment or sub-contracting of

this Contract or of any rights hereunder or hypothecation, or creation of any lien or charge thereof

in any manner, in whole or in part, by operation of law or otherwise, without the prior written

consent of GSPC shall be void.

Notwithstanding any sub-contracting or sub-letting of the Work, the Contractor shall be solely

responsible for the Works in all respects as if such sub-contracting had not taken place and as if such

Work had been done directly by the Contractor. Also, in no case sub-contractor’s, shall pass on any

claim/liability to Company. In case any Claim/liability of whatsoever nature is passed over to the

Company, the Contractor shall indemnify the Company for all costs of any kind/nature incurred by

the Company along with interest, compounded on a monthly basis at the rate of SBI MCLR.

Notwithstanding anything to the contrary contained in this Contract, the Parties acknowledge and

agree that pursuant to a Composite Scheme of Amalgamation and Arrangement approved by the

Board of Directors of GSPC, GSPC shall amalgamate with Gujarat Gas Limited (“GGL”) and that upon

such amalgamation becoming effective, this Contract shall also stand novated in favour of GGL. The

Parties agree that a notice from GGL or GSPC notifying that the amalgamation envisaged in the

Composite Scheme of Arrangement has become effective, shall be sufficient to effectively result into

novation of this Contract in favour of GGL.

3 Warranties and Remedies

3.1 The Contractor warrants that it has all the necessary authorizations as required by the latest

guidelines of MoEF, CPCB and GPCB and must have the necessary permit issued by Gujarat Pollution

Control Board (GPCB) permitting for transportation and disposal of Effluent Water at the authorized

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 25 of

and designated/approved CETP site as indicated by GSPC. Any variation/deviation with respect to

change in the disposal of site shall be considered as a material breach of the Contract.

3.2 The Contractor represents and warrants that it has full understanding and knowledge of the nature

and extent of the Scope of Work and services required to be performed hereunder, and that it has

satisfied itself completely as to the conditions under which the Work are to be performed, including

but not limited to means of access, conditions affecting performance of service, personnel and

facilities required for the Work, the correctness and sufficiency of the rates and prices in Price

Schedule for performance of the Work as well as the conditions under which the Work are to be

performed including, but not limited to local rules and regulations which may affect, the provision

of Work as per the Scope of Work of this Contract.

3.3 Contractor represents and warrants that it is lawfully registered, domiciled and fully qualified to do

business and it has or shall obtain, at its sole cost, all necessary permits and licenses required under

Applicable Laws to commence, continue and complete the Work in accordance with the provisions

of this Contract.

3.4 Contractor shall diligently perform the Work in a skillful and workmanlike manner and in

accordance with the established Good Industry Practices throughout the term of the Contract and

the Contractor shall carry out all of its obligations under the Contract and shall execute the Work

with all due care and diligence and with the skill to be expected of a Contractor of repute and

experience in the types of work to be carried out under the Contract in accordance with Good

Industry Practices and as per the scope of work of this contract.

3.5 Contractor represents that is it is engaged in such specialized operations and represents that it has

adequate resources, service capability and personnel in accordance with Good Industry Practices

and shall perform the Work strictly in accordance with this Contract as described in Scope of Work

and shall comply with and adhere strictly to Company’s instructions and directives on any matter

concerning the Work. Failure to comply with the warranties stipulated under this contract shall

amount to breach of Contract.

3.6 Contractor agrees to comply with and shall ensure that its Personnel & Sub-contractor’s Personnel,

comply with all Applicable laws, International/Indian codes, rules, regulations and specifications

applicable to the Equipment and Services. All Equipment, materials, machinery and goods deployed

or engaged by Contractor under this contract, shall be of good quality, high precision and

workmanship, safe and free from defects in workmanship. Time is of the essence of the Contract

and Contractor shall perform all Services in conformity with the time schedule, specifications and

the obligations contained herein, unless the delay is due to Force Majeure or reasons wholly within

Company’s control. Any failure by Contractor to timely mobilize the resources for performance of

work at the work site or perform the work in timely manner shall attract the provisions of

Liquidated Damages clause.

3.7 Company shall be entitled, without prejudice to any other rights or remedies available to Company

under this Contract or otherwise in law to object to and require Contractor to remove from the

Work any person who in the reasonable opinion of Company is incompetent, misconduct’s

himself, is negligent in the proper performance of his duties or is otherwise considered to be

undesirable. In such an event, Contractor shall forthwith remove such person from the Work, and

such person shall not be again employed upon the Work without the written permission of

Company. Contractor shall forthwith replace, at Contractor’s sole expense, any such discharged

person with a suitable qualified and experienced person satisfactory to Company in reasonable

time. In such a case Work shall not be affected or delayed.

3.8 Company shall have the right to inspect Contractors Equipment & Material at any time to observe

its condition/status of the on-going work and may notify Contractor of any apparent defects/delay

in progress (if any) therein. Contractor shall take immediate steps to rectify the defects at its cost

or take corrective actions as per the instructions of Company. However, such inspection by Company

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 26 of

shall not imply any acceptance of the condition of the Contractor Equipment/Work done by the

Contractor, by Company and Contractor shall not be relieved of its obligations under this Contract

by any such inspection. Contractor shall keep and maintain upto-date records of all work done as

well as Contractor’s Equipment and material at the Work Site reflecting its condition and quantity

and will make such records available to Company whenever requested. Contractor shall always

maintain the equipment in fit for purpose condition during the term of Contract.

3.7 The warranty shall apply to all works/service performed by Contractor as per the Scope of Work

under this Contract. Contractor warrants that it shall perform all such works in a Good and

Workmanlike Manner. Contractor warrants to Company that Contractor’s Personnel who are

skilled, experienced and competent in their respective positions, and who are fit for duty shall

perform all works. Contractor undertakes to ensure that its personnel comply with Company’s

regulations regarding health, safety and training which are in force at such time and at such place.

3.8 Defect liability period shall be for 12 months from the date of successful commissioning

/completion of work. During such warranty period contractor shall be liable to rectify any defects

and replace defective parts, as per the instructions of the Company at no extra cost to GSPC.

3.9 Records/ Reports: Contractor shall keep detailed records of all Work performed including records

evidencing planned and actual compliance. Contractor shall present such records to Company for

inspection on request. Contractor shall produce a final job report, which will be presented to

Company on completion of the Services. Contractor shall furnish to Company such data,

information and reports as may be required by Company from time to time. Contractor shall at all

times keep Company fully and promptly informed of all matters of whatsoever nature affecting or

likely to affect the progress of the work or the work time schedule.

3.10 Contractor shall be responsible for the transportation of Contractor’s equipment/materials and

personnel to GSPC Bhavan at its sole cost.

3.11 Contractor shall be responsible for providing food, transportation and First Aid medical attention

for Contractor, Sub-contractor’s personnel and medical services for Contractors personnel at all

3.12 Contractor shall be responsible for supplying all fuel, electricity, petrol, oils and lubricants used for

the services at its base.

3.13 Contractor shall, regularly inspect, service and maintain contractor’s items/Equipments

throughout the Term.

3.14 The Contractor shall observe and comply with all statutory provisions, Company’s policies and

procedures applicable to the Services from time to time, standing orders, International/Indian

codes, regulations and instructions relating to health, safety and environment. Company

Representative may require formal meetings from time to time and Contractor or his nominated

deputy fully conversant with the health, safety and environment requirements shall attend such

3.15 Contractor shall furnish to Company an accurate record of the Work performed on a daily basis as

per Company’s requirements. The job sheet should be jointly signed by the Company and

Contractor representative at site.

3.16 Contractor represents that the Contractor as well as his personnel have full knowledge of

Applicable Law that may govern the performance of this Contract and they shall comply with the

same during the Term of the contract.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 27 of

3.17 Contractor agrees to obtain, at its own expense, all authorizations, licenses and permits that may

be required for the operation of its equipment, tools, Machineries etc. in the performance of the

3.18 Company or its authorized representative shall be entitled to inspect and/or test the equipment/

at Contractor’s premises and/or at any other site and may notify Contractor of any apparent defects

therein. However, such inspection by Company shall not imply any acceptance of the condition of

the Contractor’s Equipment and Contractor shall not be relieved of its obligations under this

Contract by any such inspection. Contractor shall always maintain the equipments/consumables in

fit for purpose condition during the term of Contract.

3.19 The Contractor is expected to mobilize the equipments considering the timelines/schedule

indicated by the Company in the LOA/PO/Contract or call-out notice. No rental will be payable for

early mobilization. Upon completion of the job and unless instructed to retain the services, the

Contractor should demobilize its equipments/remove the equipments with permission of GSPC’s

representative from GSPC Bhavan.

3.20 Without prejudice to any other right of the Company under the Contract, in the event of non-

performance of services or lack of services by the Contractor or failure of equipments or part

thereof, Company shall have a right to immediately terminate the Contract, if such default has not

been remedied by the Contractor within three days after issuance of notice/intimation for the

3.21 Contractor shall take no action on behalf of Company in the performance of the Work or rendering

of Services or the conduct of operations hereunder which would subject either party to liability or

penalty under the Applicable Laws, including any laws, rules, regulations, or decrees of any

governmental authority or political sub-division thereof, and if it does so, the Contractor shall

indemnify Company for such losses, costs and expenses (including attorney or legal fee, if

incurred) incurred by Company.

3.22 Contractor shall have no authority to make any statements, representations or commitments of

any kind or to take any action which shall be binding upon Company, except as provided for herein

or otherwise authorized in writing by Company.

3.23 On completion or earlier termination (for whatsoever reason) of the Services, the Contractor shall

demobilize its Equipments and/or Personnel forthwith.

4. Warranty and Guarantee:

4.1 The Contractor warrants and guarantees that the Work will be performed as per the Good Industry

Practices, under this Contract. Where GSPC has found the Work or part thereof or any re-work has

not been performed in accordance with the terms of the Contract or the Equipment is not working

properly/defective (not fit for purpose), GSPC shall inform the Contractor about the specific nature

of the defect/non-performance/defective performance. Upon receipt of such notification, the

Contractor shall promptly take action necessary to correct/rectify such defect and/or re-perform

the Work in accordance with the Contract. If Contractor fails to correct such defect and/or re-

perform the Work in accordance with the instructions issued by GSPC within the stipulated time

period, GSPC may on its own or by any third party on behalf of GSPC, proceed to perform the work

and/or replace such defective tools/equipment/re-perform, so as to ensure that the work is not

affected on account of non-performance by the Contractor and get the work done from a third party

as specified in the Scope of Work at the Contractor's sole risk and expense/cost. In the event any

loss or costs are incurred by the Company on account of any failure in obligations performed by the

Contractor such costs shall be recoverable by GSPC from the Contractor. The re-performance of

such defective work or action by GSPC shall not relieve the Contractor of any of its obligations under

the Contract or under the applicable laws. Defects shall not be deemed waived by Company’s failure

to notify Contractor upon receipt of Services or by payment of invoice.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 28 of

5. Completion of Work: Contractor shall deliver/complete the Work in accordance with the scope of

work of the Contract. Strict compliance with these requirements is the essence of the Contract.

6. Inspection and Approval: GSPC on its own and/or its authorized third-party inspection agency

reserve the right to inspect the Equipment deployed / Work at Site where the Work is being

undertaken by giving a reasonable notice. The Equipment/Work shall be rejected if found/performed

in non-compliance with the requirements of this Contract.

7. Compliance with applicable Laws, Rules and Regulations: Contractor represents that it has

knowledge of and shall comply with & shall cause Contractor’s Personnel as well as Sub-contractor

(if any) to comply with the all laws, rules, ordinances and regulations applicable in India that may

govern the performance of the obligations contained in this Contract and ensure compliance with all

the applicable laws. Contractor agrees to obtain, at his own expense, all authorizations, licenses and

permits that may be required for the operation of its equipment in the performance of the Work. All

costs and expenses incidental to such compliance will be paid by Contractor. Contractor shall defend,

protect, hold and indemnify GSPC Group harmless from and against any action, cause of action,

damages, claims, penalty, demands whatsoever, either at law or in equity, judgments including costs

and legal fees which may be rendered against GSPC Group in the event of non-compliance with the

provisions of this Clause. The Contractor shall be solely responsible for any damage to environment

and shall also indemnify the Company for any losses/damages that the Company has suffered or is

likely to suffer.

8. Variation: The quantities mentioned in the scope of work are estimated quantities, which may vary

based on actual requirement of GSPC within the scope of the Contractor at any time during the

currency of the Contract term. GSPC reserves the right to make changes/give instructions to vary the

Contract. No variation in this Contract will be accepted unless it is in writing.

9. Insurance & Labour enactments: Contractor shall carry and maintain all relevant and valid

insurance cover for its employees, workmen, personnel, equipment, which are mobilized to GSPC

designated location for performing the scope of work, as per relevant applicable laws, as amended

from time to time particularly the workmen’s compensation act, payment of wages act, contract

labour (regulation act), etc., and keep GSPC indemnified under this contract. Contractor shall ensure

strict & regular compliance to Minimum Wages Act and any other applicable laws.

The provisions of this clause shall in no way limit the liability of the Contractor under the Contract or

Applicable Laws. All such insurances shall be placed with reputable and substantial insurers

acceptable to the Company.

Contractor’s insurances shall be primary to and receive no contribution from Company insurances.

Commencement or performance of Services without delivering the certificates of insurance shall not

constitute a waiver of Contractor’s obligation to provide the required insurance coverage.

10. Limitation of Liability:

Notwithstanding anything contained in the Contract to the contrary, the Contractor Group’s

total/aggregate liability under this Contract, tort or otherwise shall be limited to a sum equal to One

hundred percent (100%) of the Contract Value. Contractor Group’s total/aggregate liability under

this Contract, tort or otherwise shall be limited to a sum equal to three hundred percent (300%) of

the Contract Value in case of Gross Negligence or Willful Misconduct. Provided that aforesaid cap for

limitation of liability shall not apply and the Contractor shall continue to remain responsible for all

liabilities which arise on account of:

 Breach of Applicable Laws by the Contractor Group.

 Liability for payment or non-payment of taxes and other statutory duties/fees of any nature.

 Liability for breach of Intellectual Property Rights of any person.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 29 of

11. Tax Indemnity:

11.1 Unless specified in the Contract it is deemed to understand that Contract Rates are all-inclusive. All

taxes and duties are deemed to be included in the Contract Prices. Contractor shall indemnify and

hold harmless GSPC and Co-venturers from all taxes and duties and any interest and penalties

thereon. GSPC shall provide the required forms as applicable for tax exemptions/concessions. GSPC

shall make statutory deductions from all payments made to the Contractor under this Contract.

11.2 The rates given in the Contract are inclusive of all levies/duties paid/payable in execution of the

Contract except Goods & Service Tax which shall be paid extra at the prevailing rate as indicated

above. Any variation during the Contract period as promulgated by Govt. shall be adjusted on either

side on scrutiny of proof of payment. However, increase in taxes, levies/duties for work executed

beyond the Contract duration will not be applicable.

11.3 Change in Law:

(a) In the event of any change or amendment of any Act or law, Rules or Regulations of

Government of India or Public Body, which becomes effective after the effective date of Price

Bid or revised Price Bid submission and which results in increased cost of the works under the

Contract though increased/decreased liability of taxes of Goods and Service Tax, (other than

personnel and Corporate taxes and other taxes), duties, the Contractor shall be indemnified

for any such increased/decreased cost to Company subject to the production of documentation

proof provided the rates and all applicable taxes along with the tax rate, were clearly indicated

at the time of Bid submission by contractor.

(b) Similarly, any change or amendment of any Act or law, including Indian Income Tax Act, Rules

or Regulations of any Government becomes effective after the effective date of Price Bid or

revised Price Bid submission and which results in any decrease in the cost of the project

through reduced liability of taxes, (other than personnel and Corporate taxes) duties, the

Contractor shall pass on the benefits of such reduced cost, taxes or duties to the Company.

(c) Notwithstanding the above-mentioned provisions, Company shall not bear any liability in

(i) Personnel taxes on the employees of Contractor and the employees of all its sub-

Contractors etc.

(ii) Corporate taxes in respect of the Contractor and its sub-Contractors.”

(iii) Any taxes for which the Contractor or any or all of his sub-contractors are directly

assessable i.e. Corporate taxes and Fringe benefit tax in respect of Contractors and all of

their sub-contractors, agents etc.

(iv) break up and rates of taxes not provided in the Offer

11.4 LIENS: Contractor shall immediately pay and discharge any lien, claim or encumbrance, of any

nature, (or shall provide security for payment thereof) attributable to Contractor. Contractor shall

indemnify and hold Company harmless from and shall keep Company’s equipment and property

free and clear of all liens, claims, assessments, fines and levies incurred, created, caused or

committed by Contractor. If Contractor fails to pay and discharge any such lien, claim or

encumbrance, then Company may do so and charge Contractor for all costs, with an additional five

per cent (5%) of such costs and expenses, be payable by Contractor and may be deducted and set

off against any monies owed to Contractor by Company pursuant to the Contract. Company shall

have the right to retain out of any payment to be made to, or to be reimbursed to, Contractor, an

amount sufficient to indemnify it completely against any such lien, claim, assessment, fine or levy

exercised or made and all associated costs.

11.5 AUDIT: The Company and its authorized representatives shall have access to, and the right to

audit and obtain copies of any of Contractor's and its subcontractors' or agents' documents of

whatsoever nature (except the confidential information of pricing formulate of the Contractor)

relating to or in connection with the performance of the Work, including books, vouchers, receipts,

invoices, correspondence, government correspondence, contracts, representations before

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 30 of

statutory authorities, tribunals, courts and any other records. The Contractor will preserve and

will cause its subcontractors and agents to preserve all such records for a period of three (3) years

from the end of the calendar year in which this Contract terminates and will, upon written request,

make them available to Company and its representatives. The Contractor shall provide

photocopies of any documents within a reasonable period whenever demanded by the Company,

Audits referred in this Clause will be made during Contractor's normal working hours. Any

payment made by the Company shall not imply acceptance of liability on the part of the Company.

Company shall have the right to notify Contractor of any matters arising in an audit which may

necessitate making an adjustment; and such adjustment, whether by reimbursement to Company

or otherwise, shall then promptly be made. Company shall also have the right to obtain assistance

and statements from any of Contractor’s Personnel to the extent it deems necessary, and

Contractor and its subcontractors shall make such personnel available at their assigned locations

if still under employment with Contractor or its subcontractors.

12. GSPC provided information: On receipt of any specifications, drawings or other information

required for the Work and supplied by GSPC or supplied expressly on its behalf, the Contractor shall

inspect same for omission, inconsistency or inaccuracy. If the Contractor considers there is any

omission, inconsistency or inaccuracy in such specifications or drawings, or that any modification

should be made, the Contractor shall notify GSPC forthwith in writing.

13. Local Goods and Services: In the provision of the Work, Contractor shall: -

a) give preference to the purchase and use of goods manufactured, produced or supplied in India

provided that such good are available on terms equal or better than imported goods with respect

to the timing of delivery, quality, quantity required, price and other terms;

b) employ Indian sub-contractors having the required skills or expertise to the maximum extent

possible insofar as their services are available on comparable standards with those obtained

elsewhere and at competitive prices and on competitive terms, provided that where no such sub-

contractors are available, preference shall be given to non-Indian sub-contractors who utilize

Indian goods to the maximum extent possible, subject to the provision in 13(a) above;

c) co-operate with and assist Indian companies as sub-contractors to enable them to develop skills

and technology;

d) ensure to the best of its ability that provisions in terms of 13(a), 13(b) and 13(c) above are

contained in the sub-contractors; and

e) ensure that suppliers in India are given adequate opportunities to compete for the supply of

goods and services for the provision of the Work.

14. Termination:

14.1 Unless otherwise provided, the Contract shall terminate upon expiry of the Term of the Contract.

The Contractor shall be paid for the Work successfully completed and certified by Company

Representative along with demobilisation charges, if any. Save as specified elsewhere in the

Contract, Company shall have the right to terminate the Contract in the following circumstances:

A. Termination for Non- Mobilization or Non-commencement of Work

If the Contractor fails to timely mobilize the Materials and/or Equipments (fit for purpose) and/or

Personnel required to perform the work as per the scope of work of this Contract or having

mobilized, fails to timely commence the work in accordance with the terms of the Contract, it

would amount to material breach under the Contract and in such event, the Company shall have

right to terminate the Contract immediately upon expiry of such specified time, unless otherwise

provided or agreed by the Company.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause A, the Contractor shall not be

entitled to any payment whatsoever. The Contractor shall immediately refund any sum which the

Company might have paid in advance to the Contractor under this Contract. Unless, otherwise

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 31 of

provided in the Contract, the Contractor shall compensate the Company for all losses, expenses

etc. which the Company shall sustain on account of such breach by the Contractor.

B. Termination for events specified below:

Occurrence of any of events as specified below shall be construed as Event of Default. The

Company shall inform the Contractor of the same by issuing a notice of default (hereinafter

referred to as “Notice of Default”). If the Contractor, upon receipt of such notice, fails to remedy

such default with Seven (7) days, then the Company shall have the right to terminate this contract

forthwith. Event of default shall occur if the Contractor:

a) Commences a voluntary proceeding, or an involuntary proceeding is commenced against the

Contractor seeking liquidation, reorganization or other relief with respect to the Contract or

its debts under any bankruptcy, insolvency or other similar laws now or hereafter in effect,

or seeking the appointment of a trustee, receiver, liquidator, custodian or other similar official

of the Contractor for a substantial part of its property, or if the Contractor shall consent to

any such relief or to the appointment of or taking possession by any such official in any such

proceeding commenced by or against a Contractor; or

b) Makes a general assignment for the benefit of its creditors; or

c) Refuses or fails to supply enough properly skilled workmen or proper equipment, or

materials or services to accomplish the Work in accordance with the original work

schedule/scope of work and the contract; or

d) Fails to make prompt payment to Sub-contractors or materials, equipment or labour; or

e) Is in breach of Applicable Law; or

f) Otherwise breaches the provisions of the contract or part thereof; or

g) Suspends or abandons activities in the Work site; or

h) Is wound up (not being a member’s winding up for the purpose of reconstruction or

amalgamation only) or if a receiver or manager on behalf of a creditor shall be appointed or

if any deed or action substantially equivalent to any of the foregoing deeds or actions either

in Indian law or applicable law shall occur; or

i) Fails to provide uninterrupted services/perform work.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause B, the Contractor shall be entitled

to payment for the work successfully completed and certified by the Company Representative till

the date of Termination. Further, the Company shall be entitled to take possession of the Work

(excluding the equipments and personnel) and finish the Work at the risk and cost of the

Contractor by whatever method Company deems just and expedient. Unless otherwise provided

in the Contract, the Contractor shall compensate the Company for all losses, expenses etc. and

additional expenses which the Company shall sustain, to get the work executed, on account of such

breach by the Contractor.

In such events as above:

a) The whole or part of the Performance Bank Guarantee furnished by the Contractor is liable

to be forfeited without prejudice to the right of the Company to recover from the Contractor

b) The amount that may have become due to the Contractor on account of Work already

executed by it shall not be payable to it until after the expiry of six (6) calendar months

reckoned from the Termination Date of Contract or from the taking over of the Work or part

thereof by the Company as the case may be.

C. Termination in the event of Force Majeure

In the event that a condition of Force Majeure exists at the Site for a period of fifteen (15)

consecutive days, Company shall have the right to terminate this Contract by giving two (2) days

advance notice to Contractor.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause C, the Contractor shall be entitled

to payment for the work successfully completed and certified by the Company Representative till

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 32 of

the date of Termination, if applicable as per Contract. No Party shall be obligated to pay the other

Party for losses, expenses, damages etc. sustained on account of event of Force Majeure.

D. Termination for Convenience

Notwithstanding anything to the contrary under this contract, Company shall have a right to

terminate the Contract in whole or in part, at any time with fifteen (15) days prior written notice

thereof to the Contractor. Upon any such termination the Contractor irrevocably agrees to waive

any and all claims for damages, compensations, including loss of anticipated profits, on account

thereof, and as the sole right and remedy of the Contractor, Company shall pay the Contractor in

the Contractor till the date of such termination.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause D, the Contractor shall be entitled

to payment for the work successfully completed and certified by the Company Representative till

the date of Termination as well as demobilization charges, if applicable in the Contract.

E. Termination for non-performance or non-satisfactory performance of the Work

The Contractor shall perform the work in accordance with Good Industry Practices and the terms

and conditions of the Contract. If the Contractor does not perform the Work or any part thereof or

its performance is non-satisfactory, then Company shall issue a notice (“Remedy Notice”) to the

Contractor to remedy such non-performance or non-satisfactory performance. Upon receipt of

such Remedy Notice, the Contractor shall remedy such default within Seven (7) days. The

Company may ask the Contractor to remedy the default in any of such services, at sole risk and

cost of Contractor. In the event, the Contractor fails to remedy such default within the specified

period or the performance of the Contractor is non-satisfactory repeatedly; the Company shall

have a right to terminate the Contract immediately without any further notice.

Consequences of Termination:

Upon termination of Contract by Company under this sub-clause E, the Contractor shall be entitled

to payment for the work successfully completed and certified by the Company Representative till

the date of Termination. Further, the Company shall be entitled to take possession of the Work

(excluding the equipments and personnel) and finish the Work at the risk and cost of the

Contractor by whatever method Company deems just and expedient. Unless otherwise provided

in the Contract, the Contractor shall compensate the Company for all losses, expenses etc. the

additional expenses which the Company shall sustain on account of such breach by the Contractor.

F. Termination for Breach of any Undertaking

In the event after the award of Contract, it is discovered/found by GSPC that any of the conditions

stated in the Undertakings furnished by the Contractor under this Contract at the time of bidding

is found to be false or any event mentioned in such undertaking occurs after the award of the

Contract, GSPC shall have a right to terminate the Contract immediately at its sole discretion by

giving notice of termination to the Contractor. This shall be without prejudice to company’s rights

and obligations under the Contract or under the law, including right to recover damages from the

14.2 Upon receipt of Notice of Termination, the Contractor shall, unless a notice directs otherwise:

a) Immediately discontinue the work from that date and to the extent specified in the notice;

b) Place no further orders or agreements for materials, equipment, services or facilities except

as may be necessary for the completion of such portion of the work which is directed to be

c) Promptly make every reasonable effort to procure cancellation upon terms satisfactory to

Company all orders and sub-contracts to the extent they relate to the performance of the

discontinued portion of work; and

d) Do only such work as may be necessary to preserve and protect Work already in progress and

protect materials, facilities and equipment on the work site or in transit thereto.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 33 of

14.3 The exercise of any of the rights granted to Company hereunder shall not prejudice or affect any

other rights of action or remedy, which have accrued or shall accrue thereafter to Company.

14.4 Upon termination of Contract, the obligation of the Contractor shall continue as to portions of the

work already performed and as to obligations assumed by the Contractor prior to the date of

14.5 Payment upon Termination

If the unpaid balance of the Contract Price exceeds the cost incurred by the Company on finishing

the work as provided in the Contract, such excess shall be paid to Contractor upon completion of

the Work. If the unpaid balance of the Contract Price is lower than the cost incurred by the Company

on finishing the work as provided in the Contract, the Contractor shall promptly pay the difference

to the Company upon receipt from the Company of the certificate certifying the amount of such

difference. Obligations arising under this article shall survive the termination of the contract.

15 Indemnity and Liabilities

15.1 Indemnity by Contractor: Contractor shall be responsible at all times, including time in storage, in

transit or at work site and shall indemnify and keep the Company Group indemnified and harmless

under the Contract for performance of obligations by the Contractor hereunder save as is otherwise

herein specifically provided, and indemnify and hold harmless Company Group from any and all

claims, actions, proceedings, suits, demands, charges, liabilities, costs, damages and expenses of

every kind and nature or other obligations hereunder directly or indirectly associated herewith,

judgments and fines arising out of or in the course of execution of work, including but not limited to

Claim with respect to sickness, injury or death of any Contractor’s Personnel and to damage or

destruction to any property owned, hired or supplied by Contractor arising directly or indirectly

during or as a result of the performance of this order from any cause whatsoever, (except if directly

caused by the Gross Negligence or Willful Misconduct of Company).

15.2 Indemnity by Company:

Company shall indemnify and keep the Contractor Group indemnified and harmless from all actions,

proceedings, suits, claims, demands, liabilities, damages, losses, costs, charges, expenses and fines

i) personal injury, illness or death of any Company Group’s personnel (except if directly caused by

the Gross Negligence or Willful Misconduct of Contractor Group);

ii) Any loss or damage to any property owned, hired or supplied by Company Group (except if

directly caused by the Gross Negligence or Willful Misconduct of Contractor Group).

15.3 Patent Indemnity: Contractor shall indemnify and hold harmless GSPC, its successors and assigns

and agents from and against any and all claims, losses, damages, liability, suits and demands arising

from actual or alleged infringements of any patent or patent right, copy right or similar protection

in connection with the Work, except where such claims arise out of work and material furnished in

accordance with drawings and specifications provided by GSPC.

15.4 Notwithstanding anything above, the Contractor shall defend, indemnify and hold harmless the

Company along with its Co-Venturers and their owned, controlled, affiliated and subsidiary

companies and the stockholders, directors, agents, employees and representatives of each, from

and against any and all claims or losses of whatever kind and nature, including all related costs and

expenses incurred in connection therewith in respect of (i) personal injury, illness or death of a

third party; and/or (ii) loss of or damage of any kind to any facilities, tools, equipment and/or

personal belongings of a third party; to the extent the same arises out of breach of the obligations

hereunder or, negligence and/or breach of the duty (statutory or otherwise) of Contractor or its

subcontractors or invitees.

15.5 Contractor shall be responsible at all times, including time in storage, in transit or at work site and

shall indemnify and keep the Company Group indemnified and harmless under the Contract for

performance of obligations by the Contractor and indemnify and hold harmless Company Group

from any and all claims, actions, proceedings, suits, demands, charges, liabilities, costs, damages

and expenses of every kind and nature or other obligations hereunder directly or indirectly

associated herewith, judgments and fines arising out of or in the course of execution of work,

including but not limited for the following:

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 34 of

 Failure of Contractor to start/commence the work as per LOA/Work Order/Contract

 If Contractor fails to perform as per prescribed scope of work.

 If Contractor fails to work in work man like manner.

 If Contractor is in breach of Contract i.e Non-compliance with the terms and conditions of this

 Breakdown/Malfunction of Equipments and/or there is a delay on account of breakdown or

delay in providing services or services are not fit for the performance of work.

 Delay due to waiting for replacement of Contractor’s Equipment and/or personnel.

 Breach of any applicable laws, including but not limited to the laws governing performance

under this contract.

16 Contractor’s Responsibility for Pollution

(a) Contractor undertakes that substances or rubbish in any form originating from Contractor’s

Equipment shall not be dumped or discharged at, or around the Site location. However, in the event

of such dumping or discharge by Contractor, Contractor shall immediately assume all

responsibility for the cost of removal of items, substances or rubbish so dumped or discharged and

for any resulting pollution or contamination of any form in the Site location and the surrounding

area and shall take necessary and adequate steps to prevent environmental damage and, where

some adverse impact on the environment if unavoidable, to minimize such damage to extent

possible and consequential effects thereof to the property and people

(b) If Company has, reasons to believe that any Work by the Contractor or any operations conducted

by the Contractor are endangering or may endanger persons, or are causing avoidable pollution,

or are harming fauna and flora or the environment, Company may pursuant to applicable period

as may be determined by Company and, if appropriate, repair such damage or remedy such loss at

the cost of the Contractor, Company may, pursuant to Applicable Law, require the Contractor to

discontinue operation/work in whole or in part without any cost to Company until the Contractor

has taken such action to rectify the above events.

(c) The Contractor shall ensure that:

(i) The Work is conducted in an environmentally acceptable and safe manner consistent with

Good Industry Practice and that such Work is professionally monitored.

(ii) Any contract entered into between the Contractor and its Sub-contractors relating to the Work

shall include the provisions stipulated herein and any established measures and methods for

the implementation of the Contractors obligations in relation to the environment under the

17 HSE: In provision of Work, Contractor shall address all the issues related to Health, Safety and

Environment including but not limited to abiding by the applicable laws, its employees’ Health and

Safety, selection of Environmental friendly materials, etc. It is mandatory that all Contractor’s

personnel shall wear steel-toed safety boots, safety glasses and helmets which shall be supplied to

them & borne by the Contractor. Over and above the Contractor/Supplier shall abide by all our

Health, Safety and Environmental policies of the Company.

18 Liquidated Damages:

If Contractor for any reason other than Force Majeure, fails to timely mobilize any of the Equipment

(fit for purpose) and/or Contractor’s Personnel/manpower (with requisite experience) as per the

Scope of Work of the Contract at designated location/Site/GSPC Bhavan as per the time schedule

mentioned in the Contract or Mobilization Notice/Callout notice or fails to timely commence,

continue to perform uninterrupted Work in accordance with the terms of this Contract, without

prejudice to any other right or remedy available to the Company, the Company shall have a right to

seek payment from the Contractor and the Contractor shall pay to Company, as ascertained and pre-

agreed liquidated damages, and not by way of penalty, One percent (1%) of Contract Value for each

week or part thereof of such late commencement of the Work or each interruption of Work up to a

maximum of Ten percent (10%) of Contract Value. GST (if applicable) on the said liquidated

damages will be charged extra and the Contractor shall be liable to pay the same along with amount

of liquidated damages.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 35 of

The Parties agree that the liquidated damages ascertained above are genuine pre-estimate of losses

/damages likely to be suffered by the Company in the aforesaid circumstances. The payment of

liquidated damages pursuant to this section shall not affect the rights of Company as per Contract

or Applicable laws including the following rights to:

a) Terminate the Contractor or a portion or part of the Work thereof at any time during the Term

of the Contract and/or,

b) Recover damages resulting from Contractor's breach of any of the provisions hereof and/or,

c) Get the Work done by any other contractor at the risk and cost of the Contractor and/or,

d) Invoke Performance Bank Guarantee or any other security provided by the Contractor and/or,

e) Recover actual and/ or amount payable by the Company to its contractors or Sub-contractors

or third party for the services relating to the Work.

By way of abundant caution, it is clarified that in addition to recovering liquidated damages,

Company may exercise any one or more of its rights mentioned above as per the Contract and the

Applicable Law.

Company may without prejudice to its right to effect recovery by any other method, deduct and

withhold the amount of liquidated damages from any money belonging to the Contractor in its

hands (which includes Company's right to claim such amount against Contractor's Performance

Bank Guarantee) or which may become due to the Contractor. Any such recovery of liquidated

damages shall not relieve the Contractor from any of its obligations/ liabilities under the Contract.

The Parties agree that the liquidated damages indicated hereinabove are genuine pre-estimate of

the minimum loss/damage which Company will suffer on account of delay/breach on the part of

the Contractor and the said amount shall be payable without any requirement of proof of the actual

loss or damage caused by such delay/ breach.

By way of abundant caution, it is clarified that during this period of delay, Contractor will not be

eligible for any payment, whatsoever.

19 Force Majeure:

19.1 Where any Force Majeure event renders impossible or hinders or delays the performance of any

obligation then the failure or omission of Company or Contractor to perform such obligation shall

not be treated as a failure or omission to comply with this Contract. “Force Majeure” shall mean

any act which is insurmountable and outside the reasonable control of the parties Events of Force

Majeure shall include, but shall not be limited to, acts of God, epidemic/pandemic, landslide,

lightning, earthquake, flood, fire, explosion, major storm (hurricane, typhoon, cyclone, etc.) or tidal

wave, act of war (declared or undeclared) or public enemy, riots (otherwise than amongst

Contractor’s personnel), strike (excluding strikes, lockouts or other industrial disputes or action

solely among employees of Contractor or its subcontractors), act or omission of sovereign states

or those purporting to represent sovereign states, blockade, embargo, quarantine, public disorder,

sabotage or any other events beyond the control of the parties or either of them. Strikes shall only

be considered as Force Majeure if they are officially declared/ accepted strikes. However, Force

Majeure shall not include occurrences as follows:

(a) Delay in performance of delivery caused by congestion at Contractor’s facilities or elsewhere,

an oversold condition of the market, inefficiencies, or similar occurrences.

(b) Late performance by Contractor and/or a sub-contractor caused by unavailability of

equipment, supervisors or labor, inefficiencies or similar occurrences;

(c) Mechanical breakdown of any item of Contractor’s or its Sub-contractor’s equipment, plant or

(d) Delays due to ordinary storm, inclement weather, seasonal rains or monsoon;

(e) Non-conformance by Sub-contractors;

(f) Financial distress of Contractor or any of its Sub-contractors; and

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 36 of

(g) Failure to carry out contracted services in accordance with the instructions of the Company

on account of any accident, breakdown or non-performance or unsatisfactory performance of

any equipment(s) or on account of any reason within the control of the Contractor.

19.2 Any delay or failure in performance by either party hereto shall not give rise to any claims for

damages or loss of anticipated profits if, and to the extent, such delay or failure is caused by Force

Majeure. Neither Party hereto shall be liable to the other, for the payment of monies, for failure to

perform any obligations hereunder when performance is hindered or prevented by Force Majeure.

The affected party shall inform the other party immediately in writing (within 24 hours) of its

inability to meet its obligations hereunder, specifying the cause of Force Majeure, and shall do all

that is reasonably within its power to remove the Force Majeure conditions. Such party shall advise

the other party when such Force Majeure ceases (within 24 hours of ceasing of Force Majeure) and

shall resume performance of its obligations hereunder as soon as reasonably possible thereafter.

No payment will be due to the Contractor between the commencement of Force Majeure and

commencement of Normal operations by the affected party.

19.3 The affected party shall make every reasonable effort to remove or remedy the cause of such Force

Majeure or mitigate its effect as quickly as may be possible. In the event that a condition of Force

Majeure exists at the site for a period of at least fifteen (15) consecutive days, Company shall have

the right to terminate this Contract by giving Two (2) days advance notice to Contractor.

20 Settlement of Disputes/Arbitration:

a) The Company and the Contractor undertake that all disputes, differences or questions at any time

between the parties arising under this Contract (“Disputes”) shall be resolved between the parties

b) If any Dispute cannot be resolved between the parties within sixty (60) days or any agreed

extension thereof, any Party may refer the dispute to arbitration by a sole arbitrator to be mutually

appointed by the Parties. Unless otherwise agreed in writing, the arbitration shall be held at

Gandhinagar, Gujarat, India and shall be conducted in accordance with Indian Arbitration and

Conciliation Act 1996 (including any statutory modifications or reenactments thereof) and rules

there under excluding any laws, opinions, or regulations that would require application of the laws

of any other jurisdiction. The arbitrator to be appointed shall be retired Judge of any of the High

Courts or Supreme Court of India. Unless otherwise agreed in writing, the seat of arbitration shall

be Gandhinagar, Gujarat, India.

c) The English language shall be used in the arbitral proceedings. Unless otherwise agreed in writing,

each party shall equally bear the cost of arbitration.

d) It is also a term of the Contract that the Contractor shall not stop the Work under this Contract and

the Work shall continue as expected regardless of whether the arbitration proceeding have

commenced or not.

e) Notwithstanding any disagreement, dispute, protest, request for arbitration or court proceedings

relating directly or indirectly to the Work, at all times, Contractor shall proceed with the Work in

accordance with the determinations, instructions and clarifications of Company. If the Contractor fails

to proceed with the Work, he shall be considered to be in default and shall be held liable for any

for any direct, indirect or consequential costs and expenses arising from such default. During the

period Contractor is proceeding with the Work, he shall be paid the undisputed portion of his claims

which are due under the Contract.

f) The right to arbitrate disputes and claims under this Contract shall survive the termination or

invalidity of this Contract or any term hereof.

g) Any award rendered by the arbitrator shall be final and binding upon the parties. The Parties agree

to submit to the exclusive jurisdiction of the Courts at Gandhinagar, Gujarat, India.

21 Governing Law: This Contract shall be governed by and construed in accordance with laws of India

and the Parties submit to the exclusive jurisdiction of courts of Gandhinagar, Gujarat, India. This

Clause survives the expiry/termination of this Contract/Service Order.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 37 of

22 Consequential Damage: Notwithstanding anything else contained herein to the contrary and

subject to Clause 19(e), neither party shall be liable to the other for special, indirect or consequential

damage resulting from, or arising out of this Contract including but not limited to, loss of profit, loss

of revenue, anticipated profits, loss of business opportunity or business interruption, suffered by

23 Time is of Essence: Time is the essence of the Contract and timely execution/completion of work

in accordance with the terms of the Contract has to be strictly complied with, failing which the

Contractor/Supplier will have to indemnify GSPC of all the loss or expenditure that GSPC may incur

or has incurred.

24 Severability: If any portion of this Contract is determined to be illegal, invalid or unenforceable, for

any reason, then, insofar as is practical and feasible, the remaining portions of this Contract shall be

deemed to be in full force and effect as if such invalid portions were not contained herein.

i) All information and other materials disclosed, furnished, communicated or supplied by a party;

hereinafter the Disclosing Party to the other Party; hereinafter the Receiving Party, including the

Receiving Party’s directors, officers, employees, Affiliates, or its expressly authorized

representatives or agents are strictly confidential and shall be considered as Confidential

Information. The Parties agree that Confidential Information shall not be divulged by Receiving

party to any third party during the Term of this Contract or thereafter for a period of five (5) years

from such disclosure or the determination of the 5-year period, whichever is later, without the

Disclosing Party’s prior written consent.

ii) For avoidance of doubt, “Confidential Information” shall be deemed to include all information

including but not limited to any technical, commercial and financial information,

improvement, inventions, know how, innovations, technology, trade secrets, professional secrets,

copyrights and any other intellectual property, discoveries, ideas, concepts, papers, software in

various stages of development, techniques, models, data, source code, object code,

documentation, manuals, flow charts, research, process, procedures, functions, customer

names and other information related to customers, price lists and pricing policies. However, the

Parties hereto acknowledge that Confidential Information shall not include any information that:

a) is now or subsequently becomes publicly known or available without breach of this Contract by

the Receiving Party;

b) was previously in the possession of the Receiving Party without any obligation of confidentiality

and which was not acquired from, provided, given, sold or otherwise disclosed (directly or

indirectly) by the Disclosing Party not through this Contract.

c) is to be shared by GSPC with its JV partners, to regulatory authorities, Government, Courts or

other authorities required by law or in the course of legal proceedings

iii) The Contractor shall obtain written approval from Company prior to making any publicity release

or announcement regarding the Contract, the Works or Contractor’s activities related to its

participation in the Work or any other Confidential Information. If so requested by Company,

Contractor further agrees to require the Contractor’s Personnel, its Sub- Contractors, and their

employees to execute appropriate undertakings of confidentiality similar to that imposed on the

Contractor under this Clause, prior to performing any Work under this Contract.

iv) The Contractor shall hold the Confidential Information confidential and shall not divulge or

disclose the Confidential Information, or make the Confidential Information available to any person

or entity, other than its authorized representatives and ensure that only such authorized

representatives who are expressly authorized by it to and whose duties require them to possess

the Confidential Information shall have access to the Confidential Information on a need-to-know

basis. In case of any breach of these terms or any act or omission by the Contractor, Contractor’s

Personnel, Sub-Contractors or any of their authorized representatives, the Contractor agrees to

indemnify GSPC for any losses or damages suffered on account of breach by the Contractor.

26 Conflict of Interest: Contractor/Supplier represents and warrants that it is not aware of any

conflict of interest with respect to this Contract. Without limiting the foregoing, Contractor

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 38 of

represents specifically that neither Contractor nor Contractor’s Personnel have knowingly promised

or conferred any financial benefits, of any kind whatsoever, to any employees of GSPC or such

employees’ dependents in connection to the Contractor or Contractor’s Personnel in obtaining this

Contract or performing its terms and conditions. Contractor shall exercise reasonable care and

diligence to prevent any actions being taken or conditions from arising which could result in a

conflict with GSPC’s best interest.

27 Waiver: None of the provisions of this Contract shall be considered waived by GSPC unless GSPC

gives such waiver in writing. No such waiver shall be of any past or future default, breach or

modification of any terms, provisions or conditions of this Contract unless expressly set forth in such

waiver. None of the following shall release Contractor from any of the warranties or obligations of

this Contract or be deemed a waiver of any right or remedies as to any prior or subsequent default

in accordance with the Contract:

 Failure by GSPC to insist upon strict performance of any terms or conditions of this Contract, or

 Failure or delay to exercise any rights or remedies provided herein or by law, or

 Failure to properly notify Contractor in the event of breach, except for any breach which

according to provisions of Contract has to be notified, or

 Acceptance of or payment for any Service of Contractor.

28 Notices: All notices and other communications provided for in this Contract shall be in writing and

shall be delivered at the addresses for notices given in the Contract. A party may notify the other

from time to time of changes in the address for notices. E-mails and facsimile transmissions shall be

held to have been received at the time of transmission report.

29 Independent Contractor: Contractor shall perform the work as an independent contractor.

Contractor is not and shall not become or represent itself as Co-venturer, Affiliate, partner,

employee or agent of GSPC. The Contract does not form any agency, partnership, joint ventures or

joint relationship between the Parties. Subject to the compliance with the Contract, the Contractor

shall be solely responsible for the manner in which Works are performed. All Contractor’s

Personnel/ representatives engaged by the Contractor in performing the Contract shall be under

the complete control of the Contractor and shall not in any event be deemed to be the employees of

GSPC. Contractor shall be responsible and shall indemnify GSPC for all acts, defaults, omissions or

negligence of the Contractor, Contractor’s Personnel, its Sub-contractors and their respective

agents, servants, employees, workmen, and representatives.

30 Records & Inspection

Contractor shall keep detailed records of all work performed, including records evidencing planned

and actual compliance. Contractor shall furnish to Company an accurate record of the Work

performed on a daily basis as per Company’s requirements. The job sheet shall be signed by

Contractor’s representative before the same is submitted to the company. The Contractor shall

present such records to the Company for inspection whenever requested. The Company is at liberty

to inspect any equipment’s during performance of the Contract and the Contractor shall remedy

any defects found free of cost. Any defects and deficiencies that are noticed during this inspection

will have to be attended by the Contractor from time to time.

31 Other Conditions and Stipulations: It is mandatory that all Contractor’s personnel shall wear steel-

toed safety boots, safety glasses and helmets which shall be supplied to them by the Contractor at

its cost. Over and above the Contractor/Supplier shall abide by all the Quality, Health, Safety and

Environmental policies of GSPC.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 39 of

GSPC SAFETY RULES

The following rules outline some of the basic safety requirements for all GSPC worksites. These rules

will be reviewed with all employees and contractors and will be a topic of regular safety meetings.

1.0 The use alcohol or illegal drugs while on company business, whether on client property, or in

company vehicles or privately-owned vehicles hired temporarily or permanently by the company

will NOT be tolerated, and will lead to dismissal.

2.0 Hard Hats approved by GSPC will be worn at all times on worksites. Contractors are to provide

their own PPE, however, in certain circumstances, GSPC may provide PPE on a temporary or cost

recovery basis.

3.0 GSPC approved safety boots are required on all worksites.

4.0 Clean protective clothing suitable to the job being done and weather conditions must be worn.

Appropriate gloves shall be worn as required by the task at hand.

5.0 Appropriate hearing protection and/or GSPC approved eye protection will be worn as dictated by

the work being performed.

6.0 Appropriate fire-retardant clothing will be worn on worksites by all of our personnel as dictated

by the work being performed.

7.0 Smoking is permitted only in designated areas. Designated smoking areas may need to be changed

from time to time as new fire/explosion hazards are identified.

8.0 GSPC Ground Disturbance Procedures will be adhered to when performing any excavations.

9.0 Company vehicles/equipment will be operated as per posted speed limits, regulations and

operating manuals. Seat belts where available must be worn at all times. Always walk around the

vehicle/equipment before starting out. Non-essential vehicles are not allowed within 30 meters

of well, separator, storage tank. Vehicles entering well site are required to be equipped with spark

arrestors and may be subject to inspection and/or work permit. Spotters for heavy equipment

and vehicles will be provided where necessary. Spotter shall wear reflective vests.

10.0 Non-essential persons shall be kept out of well site and construction areas.

11.0 No electrical appliance, equipment or machinery including lighting apparatus, mobile phones, or

non-intrinsically safe radios shall be used in Zone ‘0’ hazardous area, or in Zone 1 areas without

utilizing the Permit to Work System (hot work).

12.0 Riders are not permitted on heavy equipment. Operators shall ensure the equipment is fully

stopped and secured prior to dismounting.

13.0 Appropriate fall protection equipment is required when working above 2 meters. This includes

full body harness, lanyards, and climbing devices where required.

14.0 Only GSPC approved slings shall be used for lifting operations and tag lines will be provided for

suspended loads. Site safety officers shall inspect lifting equipment and lifting operations on a

15.0 Hazards are to be immediately reported to a supervisor or the GSPC Safety Officer.

16.0 Keep the work site clean and organized.

17.0 GSPC management may exempt certain visitors from Rules 4, 5, and 6 provided that the visitor

will not be unduly exposed to any hazard, and, will be accompanied by competent GSPC staff at all

Compliance with these rules is mandatory – non-compliance will lead to dismissal. These rules

shall be posted at all company worksites

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 40 of

BIDDERS RESPONSE ACKNOWLEDGMENT OF REQUEST FOR QUOTE PACKAGE

As a delegated authority/representative of the organization named below, I have reviewed the contents of

the package and on behalf of my company, acknowledge the receipt of the same and advise that we will:

Transmittal of signed scanned copy via email:

Mr. Amitabh Ranjan – Sr. VP (E&C/M&L/C&P)

Mr. Durgadatta Rautaray-AM(C&P)

Gujarat State Petroleum Corporation Limited.,

GSPC Bhavan, Behind Udyog Bhavan, 3rd Floor,

Sector-11, Gandhinagar – 382 010, Gujarat, India

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 41 of

ON LETTER HEAD OF THE BIDDER

DECLARATION OF NO DEVIATIONS/ EXCEPTIONS

(To be submitted as part of Technical bid)

[Address and Contact Details]

Bidder’s Reference No.___________________________ Date……….

Tender Document No.

Subject: Declaration of Compliance with Tender Terms and Conditions

We hereby confirm that we have thoroughly read, understood, and acknowledged the terms

and conditions of this tender. Where necessary, we have sought and obtained clarifications

from GSPC. Additionally, we have duly noted all clarifications, amendments, and addenda

issued by GSPC in relation to this tender and have accordingly submitted our bid.

We further confirm that our submission does not include any deviations, exceptions, or

reservations to the terms and conditions set forth in the tender document or any subsequent

clarifications, amendments, or addenda issued by GSPC.

We unconditionally accept and agree to comply with all terms and conditions of the tender

without variation or modification. Any terms and conditions stated elsewhere in our bid that

are contrary to the tender requirements shall be deemed null and void.

(Authorised Signature with date)

(BIDDER TO USE THE ABOVE FORMAT ONLY, FOR SUBMISSION. NO

OTHER FORMAT SHALL BE ACCEPTED)

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 42 of

TO: Gujarat State Petroleum Corporation Limited, a company incorporated under the provisions of

the Companies Act, 1956 and having its registered office at GSPC Bhavan, Sector -11,

Gandhinagar, Gujarat, India. (hereinafter referred to as “GSPC”).

…………………………(hereinafter referred to as “Tenderer”) has submitted a proposal dated

………..(“hereinafter referred to as Proposal”) against Tender/RFQ/Inquiry No..: _______________

dated ______________for ______Tendered Services/Supplies_________ (hereinafter referred to as the

“Tender/RFQ/Inquiry”).

NOW, THEREFORE,

(1) In response to the request made by the Tenderer, we (Name of Banker/Insurer:)

____________________________ (hereinafter called the “Guarantor”) hereby irrevocably and

unconditionally guarantee the sum of Indian Rupees Rs.________/- (INR ___________________Only in

favor of GSPC, if Tenderer fails to perform its obligations as set forth below:

(i) The Tenderer agrees to keep the Proposal open for acceptance by GSPC during the period of

validity (120 days from the Closing Date) specified in the Tender/RFQ/Inquiry.

(ii) The Tenderer, having been notified of acceptance of its Proposal by GSPC during the period of

Tender validity:

(a) Fails or refuses to execute the agreed Contract/Service/Purchase Order, if required; or

(b) Fails or refuses to furnish the Performance Bank Guarantee in accordance with the format

provided in the Tender/RFQ/Inquiry document; or

(c) Seeks Variation or modification of Proposal; modifications to the agreed terms and

(d) Tries to influence GSPC on bid evaluation, bid comparison or Contract/Service/Purchase

Order award decision.

The sum shall become payable by us immediately on first demand by GSPC without proof or

conditions notwithstanding any constitution or protest by the Tenderer or any other third party.

(2) GSPC shall have the full liberty without our consent and without affecting in any manner, our

obligation hereunder, to relax any of the terms and conditions of the aforesaid Tender, from time

to time, or to postpone any time any of the powers exercisable by GSPC against the said Tenderer

and Guarantor shall not be relieved from its liabilities by reason of any such relaxation being

granted to the Tenderer by GSPC or any indulgence by GSPC to the said Tenderer or by any such

matters or things whatsoever.

(3) The Guarantor shall not be discharged or released from this Guarantee by any

Contract/Service/Purchase Order made between the Tenderer and GSPC with or without the

consent of the Guarantor or by any alteration in the obligations undertaken by the Tenderer or

by any change in name or constitution of GSPC or the Tenderer.

(4) The Guarantee herein shall not be affected by any change in the constitution of the Bank or the

(5) This Guarantee shall not be revoked during its currency, and shall remain in effect for One

Hundred and eighty (180) days from the Tender Closing Date.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 43 of

(6) This Guarantee shall be governed and construed in accordance with the laws of India and all of

the parties to this Guarantee hereby irrevocably submit to the non-exclusive jurisdiction of

Courts in Gandhinagar.

IN WITNESS whereof this Guarantee has been duly executed by GUARANTOR the ___________ day of

Refer Attachment – 5: Finance Department, GR No. FD/MSM/e-file/4/2023/0057/D.M.O. dated

ALTERNATIVELY, THE BIDDER CAN SUBMIT DEMAND DRAFT FOR THE BID BOND VALUE. THE

DEMAND DRAFT SHOULD BE MADE IN FAVOUR OF “GUJARAT STATE PERTROLEUM

CORPORATION LTD.” PAYABLE AT GANDHINAGAR/AHMEDABAD, GUJARAT. THE DEMAND DRAFT

WILL BE GOVERNED BY THIS BID BOND TERMS & CONDITIONS. BIDDER MAY ALSO HAVE OPTION

OF SUBMITTING THE BID BOND AMOUNT BY RTGS

It is a condition precedent to the acceptance of any Tender by the GSPC that the Tenderer shall provide

a Bid Bond by means of a Bank Guarantee for an amount stated in the Invitation to Tender in the

prescribed format and valid for a period of 180 days from the Closing Date. The Tender may be

disqualified in the absence of a Bid Bond in the prescribed format.

Conditions for Invoking of Bid Bond Guarantee

The following conditions would also lead to the invoking of Bid Bond Guarantee:

a) If the Tender is withdrawn during the validity period or any extension thereof.

b) If the Tender is varied or modified in a manner not acceptable to GSPC during the validity or agreed

extension validity period duly agreed by the Tenderer or after notification of award by GSPC and

prior to signing of the Purchase Order/Contract.

c) If the successful Tenderer is seeking modifications to the agreed terms and conditions after

notification of award or declines to accept the Letter of Intent/Award.

d) If the successful Tenderer fails to furnish Performance Bank Guarantee within 21 days of the issue of

the Letter of Intent/Award.

e) Any effort by the Tenderer to influence GSPC on bid evaluation, bid comparison or Purchase

Order/Contract award decision.

The formats for any of the Bank Guarantees shall not be changed except for any minor variations

that the Bank may require. Failure to comply with this requirement may entail disqualification of

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 44 of

PERFORMANCE BANK GUARANTEE FORMAT

TO: Gujarat State Petroleum Corporation Limited, a company Incorporated under the Company’s Law

1956 and having its registered office at “GSPC Bhavan, Behind Udyog Bhavan, Sector –

Gandhinagar – 382 010, Gujarat, India (herein after called “GSPC/Company”).

(1) By a Contract No. ____________ dated _________ (hereinafter referred to as the “Contract”) for the

Provision of _________________ between (hereinafter called the “Contractor”) of the one

part and Company of the other part, the Contractor agrees to perform the Services in accordance

with the Contract.

(2) In response to the request made by Contractor, we …(Name of Banker:)… (hereinafter called the

“GUARANTOR”) hereby irrevocably and unconditionally guarantee in favor of GSPC, the payment

of amounts (without any withholding, deduction or set off) the sum of IN Rs.__________ (Rupees

_____________), as guarantee for obligation of the Contractor to perform the work in accordance

with the Contract. The sum shall become payable by us immediately on first demand by Company

without proof or conditions notwithstanding any dispute or protest by the Contractor or any

other third party. Multiple demands may be made in respect of our guaranteed obligations.

(3) We shall not be discharged or released from this Guarantee by any waiver, modification,

agreements made between the Contractor and GSPC with or without the consent or by any

alteration in the obligations undertaken by the Contractor or by any forbearance whether as to

payment, time performance or otherwise, or by any change in name or constitution of GSPC or

the Contractor.

(4) This Guarantee is a continuing security and accordingly, shall remain in operation for 90 days

after the completion of the Contract period. This Guarantee shall be valid upto ___________.

We agree that the Guarantee is given regardless of whether or not the sum outstanding

occasioned by the loss, damages costs, expenses or otherwise incurred by GSPC is recoverable by

legal action or arbitration.

The rights under this Guarantee shall be assignable by GSPC to third parties.

This Guarantee shall be governed by and construed in accordance with the laws of India and all

of the parties to this Guarantee hereby irrevocably submit to the non-exclusive jurisdiction of

Courts in Gandhinagar.

The Guarantee herein contained shall not be determined or affected by the liquidation or winding

up, dissolution or changes or constitution or insolvency of the said Contractor but shall in all

respect and for all purposes be binding and operative until payment of all money due to you in

respect of such liabilities is paid.

IN WITNESS where of this Guarantee has been duly executed by GUARANTOR this ____ day of ________,

2026 or and on behalf of …(Contractor)…).

Refer Attachment – 5: Finance Department, GR No. FD/MSM/e-

file/4/2023/0057/D.M.O. dated 21/04/2023

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 45 of

LIST OF BANKS FOR SUBMISSION OF BANK GUARANTEES,“BID BOND” AND

“PERFORMANCE BANK GUARANTEE”

Finance Department, GR No. FD/MSM/e-file/4/2023/0057/D.M.O. dated 21/04/2023

(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent basis.

1. All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD/EMD for period up to

March 31, 2024. The validity cut-off date in GR is with respect to date of issue of Bank

Guarantee irrespective of date of termination of Bank Guarantee.

2. A U Small Finance Bank

3. Bandhan Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. Fedral Bank

14. IndusInd Bank

15. Karnataka Bank

16. Karur Vysya Bank

17. Kotak Mahindra Bank

18. South Indian Bank

19. Standard Chartered Bank

20. Tamilnadu Mercantile Bank

21. Utkarsh Small Finance Bank

22. The Kalupur Commercial Co-operative Bank Limited

23. Ahmedabad Mercantile Co-operative Bank Ltd

24. Nutan Nagarik Sahakari Bank Ltd

25. Rajkot Nagarik Sahakari Bank Ltd

26. Saraswat Co-operative Bank Ltd

27. SVC Co-Operative Bank LTD

28. The Gujarat State Co-operative Bank

29. The Mehsana Urban Co-operative Bank Ltd

30. The Surat District Co-operative Bank Ltd

31. The Surat People’s Co-operative Bank Ltd

32. Saurashtra Gramin Bank

All the eligible banks are instructed to collect the original documents/papers of guarantee

from the concerned tendering authority.

(S. Chhakchhuak)

Addl. Secretary (Budget)

Finance Department

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 46 of

Bid Evaluation Criteria

Supply, Installation, and Testing & Commissioning (SITC) of the fire protection system

BIDDER’S ELIGIBILITY CRITERIA

Bidder to submit the information/documents in support of the following Criteria (TO BE SUB-MITED

IN THE TECHNICAL BID)

1) TENDER FEE (as per the Tender)

2) BID BOND Rs. 1,00,000/

 Immediately upon submission of the bid bond by RTGS/Demand Draft, the bidder to submit by

email the “Vendor Registration Form” in excel format preferably along with the requested

documents. Vendor Registration Form is attached as Exhibit to the RFQ

3) Copy of IT PAN (if applicable)

4) Copy of Goods & Service Tax Registration No. (as applicable)

5) Copy of Provident Fund Code No. (as applicable)

6) Copy of ESI Registration No./Medical Group Insurance No. (as applicable)

7) Details Bank Name, Branch, Account No.

8) Names of the Proprietor, Partners, Directors.

9) Bidder’s authorized representative: Name, Contact Details.

10) Acceptance to the terms and conditions of the Tender/RFQ. Submit stamped/signed copy of this

Tender/RFQ in token of unconditional acceptance to the terms and conditions herein or may

submit the Undertaking for unconditional acceptance to the Tender/RFQ terms and conditions.

Submission of Prescribed form for any Exception/Deviation to the Tender Specifications, Terms

11) The Bidder to submit last three Financial Years (FY 2022-23, 2023-24, 2024-25) audited Balance

Sheet along with IT acknowledged Return Form ITR of the same.

12) The average of annual turnover of the bidder for the last three financial years (FY 2022-23, 2023-

24, 2024-25) should be as follows: (bidder to submit Chartered Accountant Certification for

Average of Annual Turnover required. (Rs.)

 The Bidder’s Average Turnover Criteria amount shall have to match the corresponding Average

Turnover Criteria Amount for which the bid is submitted.

13) The net worth of the Bidder should be positive for the last FY 2024-25. (Bidder to submit Chartered

Accountant Certificate for the same)

TECHNICAL BID EVALUATION CRITERIA (to be submitted in the Technical Bid)

Bidder to submit the documents in support of the following Criteria

1) The bidder must have dedicated branch or registered office in Ahmedabad/Gandhinagar for

minimum last Five years. Bidder to submit document to evidence the same.

2) The bidder must have Electrical contracts license. (copy of the license to be submitted)

3) The bidder must have ESIC.

4) Bidders should possess a minimum of continuous last Five (5) years of experience (counted with

work order value of Rs.30,00,000/- for maintenance work for each year and experience in New

project of Rs.30,00,000/-. Bidder to submit documents such as Contracts/Work

Orders/Completion Certificate as evidence of the same.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 47 of

 The similarity and suitability of the experience shall be assessed by GSPC on the basis of

documentary proof furnished by Bidders. GSPC may make cross-reference to confirm the

documentary evidences.

 Experience of only the bidding entity shall be considered. In-house work experience (where for

the past experience referred for qualification, the contractor/ sub-contractor and the owner

belong to the same organization) shall not be considered as valid experience for the purpose of

5) Bidder to submit following Undertaking on his letterhead, duly signed and stamped.

 Bidder does not have any existing litigation with regard to the business of tender service

 Bidder is never blacklisted, terminated by any GSPC & its Group companies or by any companies

under Government of Gujarat.

 Bidder to confirm that he has never filed any law suits or requested arbitration with regard to

any Contract within the last five years with PSU or Govt. Companies.

 No judgment, claim, arbitration proceeding or suit pending or outstanding against the bidder or

 Bankruptcy was never filed by the bidder, its subsidiaries or its parent companies

 The bidder was never cited by any regulatory agency for a safety violation in the last five years.

 Bidder will comply with all the applicable rules and regulation and as amended thereto, from

time to time for payment, helps, cleaner deployed for the tendered services as per the prevailing

statutory obligation at his own cost including labour laws.

6) Bidder to submit details of Base from where he intends to provide this Service which shall be in

Ahmedabad or Gandhinagar only.

 Bidders are requested to seek pre-bid clarifications to any of their exception/deviations be-fore

submission of the bid, this is to avoid longer time in concluding of exception/deviations post bid

or rejection of the bids.

 Company may seek clarification/missing information/documents on the above Criteria and in

the event the bidder is unable to satisfy/submit to Company’s queries within specified time line,

the Bid may be technically disqualified. In the event it is found that Bidder has submitted falls

information/documents or has misled the Company, the bidder shall be disqualified.

COMMERCIAL PRICE BID EVALUATION CRITERIA

Only the responsive bids conforming to the above-mentioned bidder’s eligibility criteria and technical

– bid evaluation criteria will be considered for further evaluation.

 Prices quoted shall be in Indian Rupees.

 It shall be bidder’s responsibility to quote the correct SAC Code/Goods & Service Tax (GST) %/

Amount, this cost will have to be borne by the bidder.

 To identify the commercially lowest evaluated bid (L1 Bidder) from the technically qualified

bidders, total sum values quoted for each Part shall be considered for award of Contract to the

 Commercial Evaluation of Bids for awarding the contract shall be done solely based on price

substantiality and commercially most advantageous offer.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 48 of

VENDOR REGISTRATION FORM (for new vendors)

Vendor Registration Form to be submitted by the bidder along with bid bond

Vendor Registration Form (to be filled by the Vendor in preferably in Excel format and submitted soon

after making bid bond remittance).

The form filled by the vendor should be sent by email to the following mail ID’s

[email protected]; & ________________

GUJARAT STATE PETROLEUM CORPORATION LIMITED

(New Vendor Registration Form)

Date of Formation

Registration Information (please provide self-certified copies of registration certificates as proof)

Excise Registration No.

Excise Range No.

Excise Division No.

Excise Collectorate

Micro Small Medium Enterprise YES / NO

If Yes then provide Details

Works Contract Tax Registration No.

Tax Deduction account Number (TAN)

Permanent account no. (PAN) **

CST Number with Date

LST / VAT Number with Date

GSTIN Number **

Service Tax Registration No.

** To be filled (Compulsory fields)

Title of Account in the Bank

Bank Account Number

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 49 of

Name of the Bank

Address of the Bank

Telephone No. with STD code

Fax No with STD Code

Bank Branch MICR Code

Bank Branch IFSC Code

Mode of Payment RTGS / NEFT /IMPS

CHECK LIST OF DOCUMENTS TO BE SUBMITTED ALONG WITH THIS VENDOR REGISTRATION

FORM BY THE BIDDER

VENDOR REGISTRATION FORM (Preferably In Excel format)

GST Certificate

MSME Certificate

Cancelled Cheque

For F&A Department use only

Purchasing Organization

Accounting Group

Reconciliation Account

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 50 of

Self- Declaration Cum Undertaking

The Bidder undertakes that:

1. The Bidder is not on a holiday list or is black listed by GSPC or any of the Group Companies of GSPC.

2. Bidder has not initiated any legal action/litigation against GSPC or any of the Group Companies.

The Bidder agrees and acknowledges that in the event after the issuance of LoA/Work Order/award of

Contract, it is discovered/found by GSPC that any of the conditions stated in the above Undertaking

furnished by the Bidder at the time of bidding is found to be false or any event mentioned in such

undertaking occurs after the award of the Contract, GSPC shall have a right to terminate the Contract

immediately at its sole discretion, including its right to forfeit the Performance Bank Guarantee (PBG).

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 51 of

CHECKLIST WITH DETAILS FOR SUBMISSION OF DOCUMENTS FOR BID EVALUAITON CRITERIA

TO BE FILLED BY BIDDER

Sr Documents to be submitted Documents Number Confirmation

No Please mention the of submission

details of documents

BID BOND: Bid Bond details. - Bid Submitted/Not

Bidder to Confirm the submission of Bid Bond Bond Exemption shall be submitted

provided to eligible

bidder as per terms of

Micro and Small

Copy of latest MSME/UDYAM Certificate (if MSME/UDYAM Submitted/Not

2. applicable, please attach the Certificate with Certificate number submitted

latest year classification of your entity)

Copy of IT PAN (as applicable, if not applicable IT PAN number Submitted/Not

please clarify) submitted

Copy of Goods & Service Tax Registration No. Goods & Service Tax Submitted/Not

(as applicable, if not applicable please clarify) Registration No submitted

5. Copy of Provident Fund Code No. (as Provident Fund Code No. Submitted/Not

applicable, if not applicable please clarify) submitted

6. Copy of ESI Registration No./ WC (as ESI Registration No. / Submitted/Not

applicable, if not applicable please clarify) WC as applicable submitted

7. Bidder to submit on his letter head duly Details on Letter head Submitted/Not

stamped and signed the Bidder’s Information duly stamped and signed submitted

as per attachment (Name, Address, Tel No. Fax. including Excel sheet

No. Email ID, Bank Account Details, Name of with data to be uploaded

Proprietor, Partners, Directors, Bidders

Authorized representative, Name and Contact

8. Acceptance to Tender Terms and Conditions: Letter confirming Submitted/Not

Bidder to Submit stamped/signed copy of this acceptance of terms and submitted

Tender/RFQ or Undertaking/Confirmation on conditions of the tender

letterhead in token of unconditional acceptance or

to the terms and conditions therein or may Sign and stamp on each

submit exceptions/deviations as allowed under page of tender

the ITB.(As per Exhibit-D).

9. Financial Average Annual Turnover a certificate from the Submitted/Not

Financial Average Annual Turnover of the Chartered Accountant / submitted

bidder for the last three financial years. Cost Accountant (With

Documentary evidence in the form of certified UDIN) indicating the

Audited Balance Sheets of relevant periods or a turnover details for the

certificate from the Chartered Accountant / Cost relevant period

Accountant (With UDIN) indicating the turnover

details for the relevant period shall be uploaded

with the bid. In case the date of constitution /

incorporation of the bidder is less than 3-years-

old, the average turnover in respect of the

completed financial years after the date of

constitution shall be taken into account for this

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 52 of

10. Net Worth of the Bidder should be positive for Submit Chartered Submitted/Not

the last financial year (Submit Chartered Accountant Certificate submitted

Accountant Certificate (With UDIN) for the (With UDIN)

11. The Bidder shall not be on holiday list/ Bidder shall submit self- Submitted/Not

black-listed by GSPC or any of the Group declaration certificate submitted

Companies of GSPC. Bidder shall submit self- /undertaking confirming

declaration certificate /undertaking in this that The Bidder shall not

regard as per attachment. If found, GSPC shall be on holiday list/ black-

have a right to terminate the Contract without listed by GSPC or any of

any notice including its right to forfeit the the Group Companies of

Performance Bank Guarantee (PBG). Bidders GSPC

who have initiated legal action/litigation

against GSPC or any of the Group Companies

shall not be considered.

12. Bidder must submit the quote as per the price Blank Prices schedule Submitted/Not

schedules for all the tendered blocks and submit with “Quoted “to be submitted

the unpriced bid (technical bid) with remarks of submitted on letter head

shall be treated as your confirmation that you

considered all the line items therein for arriving

/quoting of total all-inclusive Price and have

also uploaded/attached in your Financial

Prices as breakup of quoted amount.

13. The Bidder must bid on sole performance basis Confirmation of bidding Submitted/Not

and no agreement/MOU with any other party on sole performance submitted

for joint operation shall be allowed/considered. basis on letter head

14. Experience Criteria Confirmation of Submitted/Not

Documents required to be submitted in the submission of supporting submitted

unpriced bid to substantiate the above- documents

mentioned experience are:

Bidder should submit copies of contract(s)

- Name of Company with complete address

- Duration (start & end) of contract.

- Documentary evidence in respect of

satisfactory execution of those contracts

in the form of copies of any of the

following documents (indicating

respective contract no.), such as:

 satisfactory completion

/performance Certificate

 Purchase or Work Order Or signed

 Return letter of PBG

Any documentary evidence that can

substantiate the satisfactory execution of the

contracts cited above

15. Declaration of no deviations/ exceptions Bidder to submit Submitted/Not

declaration of no submitted

deviations/exceptions as

per Attachment-2.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 53 of

Self- Declaration Cum Undertaking

1. I/We hereby certify that, I/we have read the entire terms and conditions & specifications of

the BID document (including all documents which have been attached in this Bid like Scope of

Work, Model Contract, Payment terms, Liquidated Damages Clause, corrigendum or any other

document) which will form part of the contract agreement and I/we shall abide hereby by the

terms and conditions & specifications/clauses contained therein.

2. The corrigendum(s) issued from time to time by your department/organizations related to

this BID too have also been taken into consideration, while submitting this acceptance letter.

3. I/We hereby unconditionally accept the BID terms and conditions & specifications including

Scope of Work and any other document (which is/are attached in Bid Document) of above-

mentioned BID document/corrigendum(s) in its totality/entirety.

4. I/We certify that all information furnished by our firm/company is true & correct and in the

event that the information is found to be incorrect/untrue or found violated, then your

department/organization shall without giving any notice or reason therefore may summarily

reject the bid or terminate the contract, without prejudice to any other rights or remedy

including the forfeiture of the full said earnest money deposit absolutely.

(BIDDER TO USE THE ABOVE FORMAT ONLY FOR SUBMISSION. NO

OTHER FORMAT SHALL BE ACCEPTED)

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 54 of

ON LETTER HEAD OF THE BIDDER

DECLARATION OF NO DEVIATIONS/ EXCEPTIONS

(To be submitted as part of Technical bid)

(on Company Letter-head)

[Address and Contact Details]

Bidder’s Reference No.___________________________ Date……….

Tender Document No.

Subject: Declaration of Compliance with Tender Terms and Conditions

We hereby confirm that we have thoroughly read, understood, and acknowledged the terms and

conditions of this tender. Where necessary, we have sought and obtained clarifications from GSPC.

Additionally, we have duly noted all clarifications, amendments, and addenda issued by GSPC in relation

to this tender and have accordingly submitted our bid.

We further confirm that our submission does not include any deviations, exceptions, or reservations to

the terms and conditions set forth in the tender document or any subsequent clarifications,

amendments, or addenda issued by GSPC.

We unconditionally accept and agree to comply with all terms and conditions of the tender without

variation or modification. Any terms and conditions stated elsewhere in our bid that are contrary to the

tender requirements shall be deemed null and void.

(Authorized Signature with date)

(BIDDER TO USE THE ABOVE FORMAT ONLY, FOR SUBMISSION. NO

OTHER FORMAT SHALL BE ACCEPTED)

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 55 of

ON LETTER HEAD OF THE BIDDER

Self- Undertaking / Confirmation

a) I/We do not have any criminal case lodged against us within last five (5) years. I/We self-certify that

there is no criminal case/theft recorded, nor involvement of any of the partners/directors in any

such cases while performing the services in last two years. (To this effect, Bidder to submit

undertaking along with copies of respective contracts, and documentary evidence in respect of

satisfactory execution of each of those contracts, in the form of copies of any of the documents

(indicating respective contract number and type of services), such as - (i) Satisfactory completion/

performance report (OR) mentioning no criminal case lodged against the bidder for performing the

services (ii) proof of release of Performance Security after completion of the contract (OR) (iii) proof

of settlement/release of final payment against the contract (OR) (iv) any other documentary

evidence that can substantiate the satisfactory execution of each of the contracts cited above failing

which the GSPC may reject the bid.

b) Bidder is never blacklisted, terminated by any GSPC & its Group companies or by any companies

under Government of Gujarat.

c) Bidder to confirm that he has never filed any law suits or requested arbitration with regard to any

Contract within the last five years with PSU or Govt. Companies.

d) No judgment, claim, arbitration proceeding or suit pending or outstanding against the bidder or its

e) Bankruptcy was never filed by the bidder, its subsidiaries or its parent companies

f) The bidder was never cited by any regulatory agency for a safety violation in the last five years.

g) Bidder will comply with all the applicable rules and regulation and as amended thereto, from time

to time for payment, helps, cleaner deployed for the tendered services as per the prevailing

statutory obligation at his own cost including labour laws.

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 56 of

CUT-OUT SLIP for Bid Bond

Client : Gujarat State Petroleum Corporation Ltd.

TENDER No. : GSPC/ADM/Fire Protection System/2026-27/638

TENDER Title : Supply, Installation, and Testing & Commissioning (SITC) of the fire protection

system at GSPC Bhavan.

Bid Due Date : ___/ ___/2026 (1600 Hrs (IST))

Bidder's Name & Address Mr. Durgadatta Rautaray-AM(C&P)

Gujarat State Petroleum Corporation Ltd.

03rd Floor, South wing, GSPC Bhavan,

Behind Udyog Bhavan, Sector-11,

Gandhinagar-382 010, India

(To be pasted on the envelope)

Tender: GSPC/ADM/Fire Protection System/2026-27/638 Page 57 of