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Tender Value
₹47,190.32
EMD Value
₹13,500
Closing Date
30 Jun 2026, 9:30 pm
Hubli Electricity Supply Company Limited
Providing House Keeping Services for O&M Division Office Building, HESCOM, Raibag on contract basis, through outsourcing agency for the Period of one Year
81056
HESCOM/2026-27/SE0753
Open
HESCOM Superintending Engineer O and M Circle Office Chikkodi
1 document required · 1 mandatory
The Bidder shall have a minimum experience of one year in providing manpower outsourcing services for House Keeping Services as on the date of tender notification. The Bidder shall have deployed a minimum of 50% of the tendered manpower strength, that is 02 Nos. of House Keeping Staff, to KPTCL, ESCOMs, Government Departments, Semi Government Organizations, or Public Sector Undertakings during any one of the preceding three financial years, namely 2023-24, 2024-25, and 2025-26.The Bidder shall upload documentary evidence in support of the above requirement, including experience and performance certificates issued by a competent authority not below the rank of Executive Engineer, along with copies of the Detailed Work Award (DWA) or Work Order evidencing satisfactory execution of the services. The Bidder shall furnish the Experience Certificate as per Annexure-1 and upload the same.
The Bidder shall upload clear scanned copies of all documents required for Technical Evaluation in support of the qualifying requirements specified in the tender.
The Bidder shall provide the full number of House Keeping Staff as specified in the tender. If the Bidder is unable to provide the required manpower at the time of award, the Bidder shall furnish the additional required manpower within 10 days from the date of issue of the Letter of Intent (LOI), failing which the offer shall be liable for rejection. The Bidder shall furnish a self declaration in this regard as per Annexure-2 and upload the same.
The Bidder shall provide details of any litigation or arbitration arising out of contracts completed or under execution during the last five financial years, namely 2021-22 to 2025-26, with KPTCL or any ESCOM. A history of awards involving litigation against the Bidder or any constituent of a Joint Venture may result in rejection of the bid. The Bidder shall furnish a self declaration in this regard as per Annexure-3 and upload the same.
The Bidder shall not have been blacklisted by any Government Department, KPTCL, ESCOM, Power Utility, Local Body, or any Government Organization. The Bidder shall furnish a self declaration in this regard as per Annexure-4 and upload the same.
The Bidder shall furnish an undertaking to deploy House Keeping Staff possessing the minimum qualifications prescribed in the tender and to pay wages not less than the minimum wages notified by the competent authority from time to time. The Bidder shall furnish the undertaking as per Annexure-5 and upload the same.
The Bidder shall not have been declared as a defaulting contractor or subjected to short closure of any contract due to non performance in the execution of works or services awarded by KPTCL, ESCOMs, Government Distribution Utilities, Government Transmission Utilities, Public Sector Undertakings, or any other Government Organization as on the date of bid submission. The Bidder shall furnish a self declaration in this regard as per Annexure-6 and upload the same.
The Bidder shall engage only Kannadigas for deployment as House Keeping Staff under the contract. The deployed personnel shall be able to read, write, and speak Kannada as per the prevailing Government norms. The Bidder shall furnish a self declaration in this regard as per Annexure-7 and upload the same.
The Bidder shall comply with the Government of Karnataka Reservation Circular dated 20/05/2024 and amendments issued thereto from time to time for availing services through outsourcing agencies. The Bidder shall furnish an undertaking in this regard as per Annexure-10 and upload the same. Any violation of the provisions of the said Circular during the contract period shall render the contract liable for termination.
The Bidder shall possess liquid assets consisting of Cash Credit, Term Deposits, or available credit facility in any Nationalized Bank or Scheduled Commercial Bank amounting to not less than 25% of the amount put to tender, that is Rs.0.47 Lakh, as on or after the date of tender notification. The Bidder shall furnish a Credit Facility Certificate issued by a Nationalized Bank or Scheduled Commercial Bank in the format prescribed under Annexure-8. The Credit Facility Certificate shall contain the name of the Firm, Tender Number, and shall be addressed to the Superintending Engineer (Ele), O & M Circle, HESCOM, Chikodi. Conditional Credit Facility Certificates are liable for rejection.
The Annual Turnover of the Bidder in any one of the three financial years, namely 2022-23, 2023-24, and 2024-25, shall not be less than 100% of the amount put to tender, that is Rs.5.39 Lakhs. The Bidder shall furnish Annual Turnover Certificate, Audited Balance Sheet, Profit and Loss Account duly certified by a Chartered Accountant, and Income Tax Return in support of the above requirement.
₹500
₹13,500
15 Jun 2026
15 Jun 2026
3 Jul 2026
21 Jun 2026
HUBLI ELECTRICITY SUPPLY COMPANY LIMITED
Material List for Providing House Keeping Services for O & M Division Office Building, Raibag
House Keeping Essential Materials List
I) Material Portion : Consumables required for carrying out housekeeping activities at the above premises per month. Unit Qty per month
1 Phenyl Ltrs 13
3 Coloured Naphthalene Balls (Flavoured) (Packets of 16 each) Pkts 4
4 Room Freshener (Spray) Nos 4
5 Dettol liquid hand wash (250 ml bottles) Nos 2
6 Harpic toilet liquid (500 ml bottles) Nos 5
7 Broom grass Nos 4
8 Broom stick Nos 4
9 Floor Cleaning Mop Nos 4
10 Cobweb removing stick Nos 3
Superintending Engineer (Ele.)
O&M Circle, HESCOM, Chikodi
HUBLI ELECTRICITY SUPPLY COMPANY LIMITED
Price sheet for Providing House Keeping Services for O & M Division Office Building Raibag on Contract basis through outsource agency for the Period of One Year
PRICE SHEET of Zone-4
TENDER No: HESCOM/2026-27/SE0753 PART-A
Sl.No Type of Service Description Qty in Rs Basic+VDA (includes Employee contribution of ESI @ 0.75% & EPF @ 12%) EPF charges in Rs.@ 13% on minimum wages ESI charges in Rs @ 3.25% on minimum wages Service Charges in Rs Per House keeping Labour/ month Total Amount in Rs. GST @ 18% Total amount per House keeping Labour / Per Month in Rs. Total Amount of Rs for Year.
1 House Keeping Labours [Un-Skilled] Sweeper 1 14559.20 1892.70 473.17 16925.07 3046.51 19971.58 239658.99
Total Amount of 2 Nos.of House keeping Labours for 1 Year [Labour portion] 39943.17 479317.98
House keeping essential Materials list PART-B 44943.17 47190.17
Sl. No I) Material Portion : Consumables required for carring out house keeping activities at the above premises per month. Unit Qty Market Rate (Rounded) Amount 47190.32 2247.15826
2 Acid Ltrs 5 47.00 235.00
3 Coloured Naphthalene Balls flavoured (Packets of 16 each) Pkts 4 59.00 236.00
4 Room Freshener (Spray) Nos 3 118.00 354.00
5 Dettol liquid hand wash (250 ml bottles) Nos 2 99.00 198.00
6 Harpic toilet liquid (500 ml bottles) Nos 5 100.00 500.00
7 Broom grass Nos 4 100.00 400.00
8 Broom stick Nos 4 100.00 400.00
9 Flooring washing stick Nos 4 295.00 1180.00
10 Cobweb removing stick Nos 3 295.00 885.00
Total amount for Material Portion for Per Month 4999.00
Total amount for Material Portion for 12 Months 59988.00
Total Amount in Rs [PART-A + PART-B] - Per Month ( Amount put to tender in Rs ) 44942.17 2247.11 50% 25%
Total Amount in Rs [PART-A + PART-B] - Per Year ( Amount put to tender in Rs ) 539305.98 13482.65 269652.9912 134826.4956
As per Norms in Service tenders Tenderer shall quote service charges between 5% to 10% only in this regards a fixed 5% service charge is added to the base monthly charges. Since the 5% is already included, bidders are only expected to quote within the 0–5% range. 47190.32 4494.21652
1 Bidder shall quote only service charges per month per person.
2 EPF, ESI, GST shall be as per prevalling rates.
3 SERVICE CHARGE :
a) As per the prevailing norms for Service Tenders, the tenderer is required to quote Service Charges within the range of 5% to 10%. In this regard, a fixed 5% Service Charge has been included in the base monthly cost while preparing the estimate.
b)As per the prevailing norms for Service Tenders, the tenderer is required to quote Service Charges within the range of 5% to 10%. In this regard, a fixed 5% Service Charge has been included in the base monthly cost while preparing the estimate.
c)Accordingly, bidders are required to quote only the additional Service Charge component, thereby restricting the competitive bidding range to 0% to 5% over and above the base estimate
d) The fixed inclusion of 5% Service Charge in the estimate has been adopted to eliminate ambiguity in bidder selection. Since the KPPP Portal evaluates bids based solely on the Lowest (L1) and Highest (H1) quoted values, inclusion of the minimum permissible Service Charge of 5% in the base estimate ensures a clear and transparent comparison of bids and facilitates proper determination of the successful bidder within the prescribed Service Charge range of 5% to 10%.
e) Evaluation is based on the service charges for the qualified bidder.
f) The bidder shall quote service charges in terms of amount [Fraction of amount not allowed & Service charges to be quoted along with amount put to tender].
4 If the amount of wages quoted in SL No-1 is more than the minimum wages, the agency/ contractor is liable to make payments of the amount quoted in SL No-1 to the men engaged by them.
5 The payment is based on the total numbers of men actually worked in the particular month.
6 The bidder shall not quote lesser than the present Minimum Wages mentioned In the prevalling Minimum Wages Act for Karnataka.
7 The bidder shall make the monthly payment to its employes before 5th every month, irrespective of payment received from HESCOM.
8 The successful bidder shall also liable to pay the employees portion of EPF & ESI.
9 If the Service Charges quoted is lesser than the income tax to be deducted at source as per the provisions of income tax, than an amount equal to income tax calculated at the applicable rate for the gross amount for the whole year will be collected in advance from the agency to be payable afer each payment.
10 For quoting the Minimumu wages Act 2026-27 Notification Schedule No.-KAE 31 LMW 2017, Dtd 30/12/2017 Published in the Gazette 01/03/2018. Minimum Wages and VDA from 01/04/2026 to 31/03/2027
You have to add/quote 'Service Charges per month/per Skilled & unskilled Staff / worker in the above Price Sheet calulation sheet (Yellow colour row)..
The 'Price Sheet' should not be uploaded in e-procurement portal, this sheet is for your calculation purpose only.
I hereby declare that I have thoroughly gone through each and every clause of the tender documents and that I have taken into account all the statutory payments to be made at their percentage and have incorporated the same in the price sheet of the tender. I further agree to abide by all the terms and conditions of Tender documents.
Postal Address:
Signature of the Tenderer with date
with Contractor's/Firm Seal
HUBLI ELECTRICITY SUPPLY COMPANY LIMITED
Providing House Keeping Services for O & M Division Office Building, Raibag on contract basis through an outsourcing agency for a period of one year, further extendable as per norms.
Schedule of Required Quantities
Sl.No Type of Service Name of office / Division Description Required [Qty in Nos] Minimum Wages [Zone] Remarks
1 House Keeping Labours [Un-skilled] O & M Division Office, HESCOM, Raibag Sweepers 1 IV
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1 Introduction to bidders NIT House Keeping RBG.doc
Others - 1 Introduction to bidders NIT House Keeping RBG • 0.11 MB
4 Annexures for House Keeping RBG.docx
Others - 4 Annexures for House Keeping RBG • 0.04 MB
7 Material List.xlsx
Others - 7 Material List • 0.01 MB
6 Price Sheet.xlsx
Others - 6 Price Sheet • 0.02 MB
3 General Terms and Conditions House Keeping.doc
Others - 3 General Terms and Conditions House Keeping • 0.07 MB
8 GOK Circular regarding to Revervation in Outsource services.pdf
Others - 8 GOK Circular regarding to Revervation in Outsource services • 0.93 MB
2 Instructions to bidders House Keeping RBG.doc
Others - 2 Instructions to bidders House Keeping RBG • 0.13 MB
5 Required Quantity RBG.xlsx
Others - 5 Required Quantity RBG • 0.01 MB
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