Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

technical Bid in physical form 17:30 Hrs.

Email ID: [email protected].

E-Reverse Auction will be executed through website:

E-Reverse Auction https://e-auction.nprocure.com (Schedule will be

intimated later on to eligible bidders).

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

1. Amendment / corrigendum of the tender document, forms, schedules, etc... may

be done any time by the GIPCL during the period of publication of tender in the

website. The Bidders are required to visit the website regularly till the last date

& time of Bid submission.

2. GIPCL reserves the right to reject any or all the tenders without assigning any

reason thereof.

3. The Bidders are required to quote the rate strictly as per the terms and

conditions mentioned in the tender document, adhering to technical

specifications as well.

4. The Bidders are required to submit their Bids online only through the website

https://tender.nprocure.com or https://gipcl.nprocure.com, [(n)Procure Tender

5. The supporting documents in physical forms along with EMD DD/BG or detail

of RTGS/Online payment for EMD and Tender fee are to be submitted only at

the following address:

Chief General Manager - Thermal

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

At Village: Nani Naroli,

Taluka: Mangrol,

Dist.: Surat-394 110, Gujarat.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

INSTRUCTIONS TO BIDDERS

1. PLANT SYNOPSIS

Gujarat Industries Power Company Limited (GIPCL) (henceforth be named

Company/GIPCL), is a Premier Power Utility in the State of Gujarat with an

installed capacity of 1859.40 MW. GIPCL has Commissioned total capacity of

1049.4 MW of Renewable Capacity comprising of 112.4 MW Wind and 937 MW

of Solar Power Projects as on date in its portfolio.

GIPCL commissioned its first power project: a 145 MW gas based combined cycle

power plant in 1992 at Vadodara. It expanded its capacity by 165 MW Neptha and

Gas based Combine Cycle Power Plant at Vadodara in

Surat Lignite Power Plant (SLPP) with four units of 125 MW capacities each is

located at Village: Nani Naroli, Taluka: Mangrol, District: Surat in Gujarat. GIPCL

has also operating its own captive Lignite and Lime Stone Mines close to the

Power Plant. The Power Plant is based on Circulating Fluidized Bed Combustion

(CFBC) technology for the Boilers, where Lignite is burnt along with Lime Stone in

the Combustor of the Boiler.

The company has commissioned Solar Project of 5 MW at SLPP, Mangrol location

in January 2012. The company has also commissioned a unique Distributed Agri

Solar pilot project of 2 x 1 MW in April & May, 2016. The Company has successfully

commissioned a 2 x 40 MW Solar Project in September, 2017 as well as a 75 MW

Solar Power Project in June, 2019 at Gujarat Solar Park, Village Charanka, Dist.:

The Company has commissioned the 100 MW Solar Project at the Raghanesda

Solar Park, Banaskantha, Gujarat on 10.08. 2021.The Company has also been

allotted land for development of a 2375 MW Renewable Energy Park at Khavda in

the Kutch district of Gujarat. The Company has commissioned the 600 MW Solar

Project at Khavda in the Kutch, Gujarat on December,2025 as well as 75 MW Solar

Power Project in June, 2025 at Vastan Lignite Mine, Tal. Mangrol, Dist. Surat,

Surat Lignite Power Plant (SLPP) is accessible by road from Kim and Kosamba,

which are on Mumbai-Ahmadabad highway. From Kosamba SLPP is around

km, out of which 27 km is part of the National & State Highway and balance 5 km

is District Road. From Kim, SLPP is around 18 km, out of which 13 km is the State

Highway and balance 5 km is District Road. The nearest Broad-Gauge Railway

Line is at Kim, which is around 21 km from the SLPP. Surat is approximately

km from the SLPP. Location Map for SLPP is as under:

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

The Company intends to award Annual Rate Contract for Fabrication,

Dismantling & Erection of Various Steel Structural Work at Lignite, Limestone

and Ash Handling System of GIPCL-SLPP: 4 x 125 MW and is therefore inviting

open online tender (nProcure -portal) from experienced & resourceful

2. SCOPE OF WORK

A. Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units

and associated work in Lignite Handling System.

B. Painting of Replaced / Refurbished structure.

A. Replacement / Refurbishment of super structure above Lignite bunkers of

Phase-I units and associated work in Lignite Handling System.

1. Fabrication, removal and erection of the structure is in bidders’ scope.

2. Fabrication of temporary supports is in bidders’ scope.

3. length of the bunker floor at +40 meter Elevation is 130 Meter length & 16 meter width.

Bunker structures are mainly covered by sheeting.

4. Dismantling of existing GI Sheets from Bunker structures shall be executed by Civil

Department where ever it is required. All dismantled structure materials shall be

carefully handled and stored at designated locations as directed. It is acknowledged

that the said dismantling activity is time-intensive and may impact the overall work

time line. Accordingly, the contractor/party/Bidder has duly considered and accounted

for such potential delays in the execution schedule, and no additional claims on this

account shall be entertained.

5. Fabrication and erection of the structure along with complete buffing and grinding is

in bidders’ scope.

6. Providing & supply, Transportation, loading, unloading fixing of scaffolding pipes,

clamps, scaffolding work at all height with necessary safety measures for

replacements, modification & strengthening of structures and also including

dismantling of scaffolding etc. complete as directed by Engineer in-charge.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

7. Hydra will provide by GIPCL on chargeable basis for loading & unloading only based

on availability.

8. All required safety measure like life line, fume ejector/fan, fall arrestor, safety belts,

lighting arrangement etc. is in contractor’s scope.

9. Provision of proper scaffolding for work and with application of epoxy paint.

10. Removal of existing corroded bracing, Perlin, bracket, stool and gusset plates etc. by

cutting and gouging & associated member.

11. Cleaning of gouging surface by grinding of structures.

12. Erection and welding of new fabricated member (Perlin, bracing, bracket, gusset etc.).

13. Removal of temporary support after final welding of new member.

14. Removal & shifting of the scrap, shifting of the balance steel to designated place,

actual measurement of the erected steel, cleaning of the area and reconciliation of

the steel is in contractor’s scope.

15. Contractor has to depute their full time experienced overall site-in-charge &

independent location wise supervisors for work execution as per specification and for

day to day work planning & coordination with respective department’s Engineer-in-

charge, to obtain day to day location wise work permits, height permits, to get daily

location wise work supervision, quality, maintaining stage wise work clearance register

for each location, to record location wise joint work done reports/measurements, to

prepare location wise separate bills, to prepare & apply location wise manpower gate

pass, to maintain location wise material consumption report, etc.

16. Party has to deploy safety supervisor exclusively round the clock.

17. Loading unloading of material at site is in the Bidder’s scope.

18. This comprises the drilling in the plates & plug welding of the same with mother plate

wherever required. Reputed make Quality electrode will be required 7018/6013 along

with heating oven.

19. Quality fabrication and erection comprises the proper grinding of the plate faces for

root & run welding.

20. Wherever the plate thickness is more than 12mm / on-requirement basis, the Dye

penetration test is required based on requirement.

21. Fabrication, removal and erection of transfer chute, bunker floor chequered plates

and supporting members.

22. Before execution of the work, removal of the items like roller & frame, skirt rubber with

bolts, sealing rubber, cable tray, hood, pulley, other mechanical/electrical items etc

has to be remove & re-erect the same is in bidders’ scope.

23. Fabrication to be done with standard electrodes (ADOR, L&T, ESSAB, D&H MAKE

ONLY). All tools, consumables, manpower and other required resources is in

B. Painting of Replaced / Refurbished structure.

The steel structures like columns, Perlin, beams, plates, angles, channels, etc… are to be

painted as per specifications. The structures are fabricated by beams, channels, angles,

flats & plates of different size and thickness.

1. Surface preparation of structures by scrapping & cleaning the surface by wire brush,

chisels, buffing wheel, mechanical tools & grinder is to be done compulsorily. At some

locations, the cleaning shall be carried out by water/air jetting. All necessary

arrangement for water/air jetting including arrangement of pump, compressor, etc.

shall be in the scope of contractors. All the loose rust, old paints etc. are to be cleaned

up to the entire satisfaction and certification of Engineer-in-charge. Without

certification of scrapping & cleaning work from Engineer-in-charge, painting will not

be allowed. Joint records to be taken for initial thickness of existing surface with digital

Alco meter (to be supplied by contractor) as directed by Engineer-in-charge.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

2. One coat of minimum 100 micron DFT High Build self priming epoxy primer

(Composition: Modified epoxy, cured with polyamidoamine) to be applied uniformly on

the surface of steel after perfectly cleaning the structures by the wire brush, chisels &

grinders. All the loose rust, paints etc. are to be cleaned. Joint records to be taken for

verification of thickness with digital Alco meter (to be supplied by contractor) as

directed by Engineer-in-charge. (First Coat Light Grey)

3. Before applying successive coat, proper cleaning of the entire surface shall be carried

out to remove any dirt, dust, etc...

4. Two successive coats of Acrylic Polyurethane high glossy paint (Composition:

Acrylic resin with urethane hardener, cured with aliphatic isocyanides) are to be

applied uniformly for total minimum 50-micron (25+25) DFT. Joint records to be taken

for verification of DFT with digital Alco meter (to be supplied by contractor) as directed

by Engineer-in-charge. (2nd Coat Smoke Grey & 3rd Coat Dark Grey)

5. Before proceeding to next activity (primer after cleaning, first coat after primer and

second coat after first coat), the previous activity (cleaning, primer, first coat) and final

activity (second coat) shall be recorded in the activity register and jointly verified by

contractor’s representative & concern Engineer-in-charge of GIPCL.

6. “BERGER” make Protectomastic Self priming High Build coating with BR PU High

Glossy Enamel or “ASIAN PAINTS” make Rust o Cap with Apcothane CF 678 or

“Jotun” make Jotamastic 80 with Futura Classic or “AkzoNobel” make equivalent

paint system shall be used only after prior approval of GIPCL.

7. Thinner shall be used for dilution purpose as per manufacturer’s

specifications/recommendations and of same manufacturer as of paint & primer

(Thinner T14 NPC for Protectomastic primer and Thinner 825 for PU paint).

8. “BERGER” make Bison High Build Zink Phosphate Grey Primer (BP) with BP High

Gloss Synthetic Enamel Paint confirming to IS: 2932 or equivalent paint of “ASIAN

PAINTS” make Apcolite Synthetic Enamel with Apcomin Industrial Zink Phosphate

Grey Primer or “Jotun” make Penguard E20 with Pilot II or “AkzoNobel” make

equivalent paint system shall be used only after prior approval of GIPCL.

9. Thinner shall be used for dilution purpose as per manufacturer’s

specifications/recommendations and of same manufacturer as of paint & primer

(Thinner 800 shall be used for dilution purpose for Bison HB ZP primer and Luxol Hi

Gloss Synthetic Enamel paint as per manufacturer’s recommendation).

10. Contractor has to ensure that the different layers of paints are being applied after

being inspected by Engineer-in-charge of GIPCL. After obtaining stage wise clearance

including surface preparation, contractor should proceed for further work. One register

shall be maintained by contractor for this purpose and shall submit the same with bill.

Without submission of thickness verification register with the bill, payment will not be

11. All the consumables like paint material, wire brush, mechanical tools, emery papers,

painting brush, container for handling the paint, cloth if required for cleaning the

surface, metallic scaffolding, metallic ladders, etc… are to be arranged by the

12. To paint at different elevations, contractor has to make arrangement like safety belt,

safety net, fall arrestor, safety life line, helmet etc… for safe working with preparation

of scaffoldings of MS pipes, Metallic jali, H frames etc... at their own cost.

13. The paint shall be applied as per guideline & specifications given as above for good

finishing. However, if finishing is not achieved as per requirement, contractor shall

have to apply additional coat of paint to get good finishing without any additional cost

3. GENERAL INSTRUCTIONS

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

1. Lignite/Boiler Bunker Structure at high elevation, hence party has to take all the

precaution and safety measures for executing the job safely.

2. Party has to deploy experienced site in-charge having more than 5 years’

experience in Projects/similar work. Penalty of Rs. 2500/day will be imposed for

noncompliance and non-availability of experienced site in charge.

3. Party has to deploy safety supervisor exclusively round the clock.

4. Required steel shall be supplied by GIPCL.

5. Procurement of materials like epoxy Paints are in Bidder Scope. Supply of paint

material from list of GIPCL approved Vendor list.

6. Supply of epoxy paint will be in Bidder’s scope & it shall be of standard make

(BURGER, ASIAN, JOTUN and ICI) only.

7. Shifting of Steel and required fasteners from GIPCL Ware house to Site is in the

Bidder’s scope.

8. Loading and unloading of material at site is in the Bidder’s scope.

9. Deployment of qualified men and suitable equipment/machinery at site for

erection including Hydra/cranes.

10. Submission of reconciliation statement of steel after completion of entire work is

11. Party has to take all necessary safety related preventive measures before starting

12. All the necessary safety gears strictly to be used during entire work.

13. For cutting purpose, party has to use only Acetylene/Flemoxy cylinders. In case

of Plasma cutting machine required air provision is in the bidder scope. GIPCL will

not provide any air point / facility.

14. Before starting of the work required HOT, HEIGHT & Equipment clearance permit

are to be taken.

15. Arrangement for lighting at the work spot while carrying out fabrication,

dismantling and erection activities has to be made by the Bidder. Bidder has to

arrange all lighting equipment’s such as power cable, halogen light fixture, hand

lamps etc. The Bidder has to take prior approval for taking electrical power supply

16. Before starting the work all tools & tackles to be verified with GIPCL representative

and certificates of lifting tools/tackles, vehicle license along with other legal &

statuary requirement is to be submitted for GIPCL verification.

17. Consumables like wire brush, painting brush, container for handling the Paint,

cloth if required for cleaning the surface etc. and Manpower with other Resources

are in Bidders ’s scope.

18. Bending of structures like seal plates, deck plates and or any other structure etc,

shall be in bidders’ scope.

19. Scaffolding material, overhang platform material and if required Cherry packers

shall be in Contractors’ scope.

20. Contractor has to make their sub-store for storing the paints at site. The material

to be properly stored & applied before expiry is in contractor’s scope. The proper

Handling of empty paint drums are also in contractors’ scope.

21. Necessary gate-pass for manpower is to be obtained from HR & A and security

dept. before mobilization for the work.

22. The Bidder has to take group insurance policy/WC policy for their workmen. The

Bidder has to submit labour license and PF account number to the Engineer In

charge before start the work.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

23. The Bidder has to do quality job. GIPCL shall not compromise in quality. In case

of poor quality of work the Bidder may be asked to rework the job at his own cost.

24. Watch & ward of equipment and steel issued to you is in your scope.

25. Hydra will provide by GIPCL on chargeable basis for loading & unloading only

base on availability, all other equipment is in bidder scope.

26. Provision of scaffolding material for erection/painting work will be in the scope of

the Bidder. The scaffolding shall be with pipe and clamps, metallic jallies.

27. The Bidder shall have to submit daily reports showing fabrication, erection & site

status work carried out including material / consumables etc. used.

28. Bidder have to deploy site-in-charge who will co-ordinate day to day activities with

GIPCL and submit job-card daily.

29. Submission of reconciliation statement of steel after completion of entire work is

30. Actual work will be checked in MT on measurement basis and accordingly steel

will be reconciled.

31. Bidder has to submit steel reconciliation statement while submitting RA bills. The

bill will be processed on the basis of daily job-cards and steel reconciliation

32. Bidder has to prepare job card for each work permit which is to be filled & verified

immediately after completion of work. This payment of each work will be verified

based upon job card only.

33. Party has to deploy qualified manpower along with required tools-tackles in

sufficient number.

34. Twists and bends shall be removed before fabrication.

35. All cutting edges should be grinded properly.

36. All holes are to be drilled, no cutting is allowed.

37. Welding thickness shall be as per approved drawing.

38. Fabrication to be done with standard electrodes (ADOR, L&T, ESSAB, D&H

39. Welding is to be done by qualified & certified welders only. Bidder while preparing

the gate pass needs to submit the test certificates of qualified welders depend on

the type of work to GIPCL. Bidder has to conduct by welding test at site by their

competent quality person deployed at site for certifying of welders. The same will

be checked and inspected by GIPCL Engineer In-charge.

40. Penalty of Rs. 1000 /day will be imposed for noncompliance and non-availability

of qualified & certified welder.

41. If any damage occurs due to negligence of Bidder, he has to bear the entire cost

of repair / replacement of equipment /machinery to the satisfaction of GIPCL.

42. Bidder shall make their own arrangement for transportation of manpower, T&P &

43. It is the responsibility of site in charge to segregate and remove the scrap from

site within 02 days after completion of work. Work will be certified by GIPCL

Engineer In-charge only after removal of scrap to the scrap yard. In case of heavy

weight items, if required transportation may be arranged by the GIPCL at the

discretion of the engineer in charge. If the scrap removal is not done within the

stipulated time given by GIPCL Engineer, the scrap will be removed by GIPCL at

the Bidder’s cost with penalty and it will be deducted from monthly RA bills.

44. Scaffolding, providing safety nets, and crane of required capacity and boom length

for executing the work are in the scope of bidder.

45. For shifting of scrap/dismantled material to scrap yard, provision of tractor/vehicle

is in the scope of Bidder’s.

46. Before commencing the work, water washing of the area is to be done. As the

area is fire prone, cutting and welding should be carried out after proper water

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

washing of entire area. Water washing is to be done in co-ordination with fireman/

fire department. Area supervisor has to ensure that, the work area is free from fire

hazard during and after completion of work.

47. Fire blankets are to be used where ever possible, while welding at erection front

48. Any consequential damage if occur during the work shall be in Bidders scope.

3.1. The Bidders who are interested in participating in the tender must read and

comply with the instructions and the Terms & Conditions contained in the tender

3.2. The Bids shall be filled in by the Bidders clearly, neatly and accurately. Any

alteration, erasures or overwriting shall be liable to make the tender invalid unless

the same is neatly carried out and attested over the full signature of Bidder. The

decision of the Company to interpret the information and rates filled in by the

Bidder shall be final and binding on the Bidder.

3.3. The Bidders are requested to make themselves fully conversant with the General

Conditions of Contract, Special Conditions of Contract, Technical Specifications,

Site conditions, Quantity specified for each individual structures, Safety & Health

Aspects and Norms to be observed etc. before submitting their bids so that no

ambiguity arises in these respects subsequent to submission of the Bids.

3.4. Before quoting the rate, the Bidder should go through the rate inclusions,

specifications, scope of work etc. and get himself/herself fully conversant with

them. The quoted price/rate should include cost of mobilization, legal

compliances and cost to adhere to all Safety Norms as described in the tender.

No relaxation or request for revision of quoted/accepted rates shall be

entertained subsequent to the opening of Bid on account of mobilization or Safety

3.5. Bidder has to quote their offer for each item of Price Bid and applicable GST

which will be applicable for all the individual packages. Evaluation of tender will

be done on gross total quoted amount with GST.

3.6. Bidder has to submit all the information as per required Bid document. Failure to

furnish all the information as per required Bid documents or submission of a Bid

containing deviations from the contractual terms and conditions, specifications

and requirements, shall be rejected.

3.7. The Bids shall be submitted within the time frames set out in the Notice Inviting

Tender (‘NIT’) and Bids submitted thereafter shall not be accepted and

3.8. The tender documents shall not be transferable.

3.9. The Bidders are expected to examine all instructions, forms, terms &

specifications in the Bid documents and to get fully acquainted themselves with

all the conditions and matters which may affect the subject matter of the

work/tender or the cost thereof. If any Bidder finds any discrepancies or

omissions in the specifications and documents or any doubt in true meaning or

interpretation of any part, he shall seek necessary clarifications in writing or

during site visit if required.

3.10. Conditional offers shall not be considered and liable to be rejected.

3.11. The Company reserves the right to extend the deadlines for submission of the

Bids by giving amendments.

3.12. Site visit will be organized by the Company as per details given in NIT (Notice

Inviting Tender) at GIPCL - SLPP. Interested parties may carry out site visit

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

to understand nature of work & site conditions. Site visit may be carried out before

submission of bid with prior intimation to GIPCL.

3.13. During evaluation of Bids the Company may, at its discretion ask the Bidder (s)

for clarification of their Bid. The request for clarification and the response shall

be in writing and no change in prices or substance of the Bid shall be sought,

offered or permitted.

3.14. The Company reserves the right to amend/ modify the Bidding documents at

any time prior to the deadline for submission of Bids, either at its own discretion

or in response to the clarification requested by a prospective Bidder. In such

case, the Company may in its discretion extend the deadline for submission of

Bids in order to facilitate the prospective Bidders for incorporating the effect of

the amendment in their Bids.

3.15. The Bidders shall bear all costs and expenses associated with the preparation

and submission of their respective Bids, to attend site visits, meetings or

conferences, if any, including any pre-award discussion with the successful

Bidder, technical and other presentations etc. and the Company shall not be

liable for any expense thereof.

3.16. If the successful Bidder is a joint venture, formed of two or more companies,

the Bidder along with the partners shall accept joint and several responsibilities

and liabilities for all obligations under the Contract.

3.17. Timely and satisfactory completion of the work and strict adherence to the

allotted time frames for jobs shall be the essence of the contract.

3.18. The Company reserves the right to qualify/disqualify any applicant without

assigning any reason.

3.19. The Bidder shall be disqualified if any untrue statement or misrepresentation is

made in the Bid forms, attachments and other supporting documents submitted

3.20. GIPCL reserves the right to opt for e-Reverse Auction of the subject work at the

sole discretion of GIPCL.

3.21. To participate in e-Reverse Auction, bidders have to register on nProcure’s e-

Auction Portal: https://e-auction.nprocure.com

3.22. After e-Reverse Auction process, L1 bidder shall be decided on lowest offered

rate amongst other bidders during specified e-Reverse Auction process.

3.23. Schedule & other details for e-reverse Auction will be intimated later on to the

eligible bidders.

It is perquisite and necessary for all interested bidders to visit the Surat Lignite

Power Plant (SLPP) after downloading the tender copy from website:

https://tender.nprocure.com or https://gipcl.nprocure.com or www.gipcl.com to

understand the actual working conditions, compliance related to labour, safety

etc… before submitting their offer. Failing which, any consequential liabilities

arising will be to bidder’s account. The Bidders shall examine the site of works and

its surroundings at his/her own responsibility. The bidders shall collect information that

may be necessary for preparing the Bid and entering into a contract. All costs and

liabilities arising out of the site visit shall be at Bidder’s account.

The Bidder is deemed to have examined and understood the tender document,

obtained his/her own information in all matters whatsoever that might affect the carrying

out the works expressly mentioned or works which may have to be carried out to fulfil

his/her contractual obligation within the scheduled rates and to have satisfied

himself/herself to the sufficiency for his/her offer.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

The submission of tender by a contractor implies that he has read these instructions,

conditions of the contract etc. and has himself/herself aware of the scope, nature of

works & specifications of the works to be done. GIPCL will not, therefore after

acceptance of contractor’s rate, pay any extra charges for any other reason in case the

contractor is found later on to have misjudged the site conditions.

Any error in description or quantity or omission in the contract document shall not vitiate

the contract or release the contractor from executing the work comprised in the contract

according to scope of works, magnitude of the works, requirement of materials,

equipment, tools & tackles, labour, etc. Contractor has to complete the work in

accordance with the contract documents irrespective of any defects, omissions or

errors that may be found in the contract documents.

BIDDER shall inspect the site, examine and obtain all information required and satisfy

himself/herself regarding matters such as access to site, communication, transport,

working condition including constraint of work place, height of structure, quantity

assessment of individual structures, temperature, confined area, quantum of dusting,

running equipment, importance of work, round the clock working conditions, safety

requirements, right of way, weather conditions, high flood level in River, flow of water

during monsoon/dry season in the River/Nallah, the type and number of equipment,

scaffolding materials and facilities required for the satisfactory completion of work, the

quantity of various items of the work, the availability of local labour, availability and

rates of material, local working conditions, uncertainties of weather, obstructions and

hindrances that may arise, etc which may affect the work or cost thereof, before

submission of his/their Bid. Ignorance of site conditions shall not be accepted by the

GIPCL as basis for any claim for compensation. The submission of a Bid by the

BIDDER will be construed as evidence that such an examination was made. Any later

claims / disputes in regard to rates quoted shall not be entertained or considered by

The rates quoted by BIDDER shall be based on his/her own knowledge and judgment

of the conditions and hazards involved and shall not be based on any representations

of the Engineer.

It is also desirable to study tender documents thoroughly before site visit.

5. ELIGIBILITY CRITERIA

The following criteria shall be adopted for qualifying the Bidders for further proceeding:

5.1. Bidder should possess minimum three years of experience out of last Five years

ending last day of the month previous to the one in which tender is invited of having

experience of Structural Steel Fabrication & Erection Work of any Power Plant/Process

Plant Industry and should enclose proof for the same. Bidder shall submit necessary

evidence for the same like attested copies of work orders along with work completion

certificated from clients. The work completion certificate shall comprise of Order Value

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

& Executed value. Bidders should have executed the work directly. The work executed

as a sub-contractor or subletting agency shall not be taken in to consideration.

Note: For evaluation of the bid, the executed value mentioned in the work completion

certificate will be considered.

5.2. Bidder should produce evidence of having experience of successfully completed

similar works as defined hereunder during last Five years ending last day of the month

previous to the one in which tender is invited, satisfactory progress of ongoing works etc.

secured from clients along with certified copies of documentary evidence preferably

photo copies of work experience. The experience should be either of the following:

(a) One similar completed / executed work each costing not less than Rs.

(b) Two similar nature of completed/executed works each costing not less than Rs.

(c) Three similar nature of completed/executed works each costing not less than

Bidder should specifically mention fulfilling of above criteria in his offer along with details

of work orders & work completion certificates issued by clients.

5.3. Tender Fee: The tender fee of Rs 2,950/- (Rupees Two Thousand Nine Hundred

Fifty only), non-refundable, shall be submitted through RTGS or through online

payment as per details provided in clause no.

5.4. Irrevocable Bank Guarantee: The irrevocable BG shall be in the form of DD or Bank

Guarantee given by Bank as described in subsequent clause no. 7 or through RTGS

or through online payment as per details provided in clause no. 7 herein under.

5.5. Bidder should have separate Employees Provident Fund code number towards

registration of firm with RPF commissioner.

5.6. Attested copies of relevant documents duly signed & seal on each & every page shall

be submitted. The above documents will be analyzed and after satisfaction, the Price

Bid will be open. GIPCL may verify the documents, experience certificates issued by

concern authority. After opening of technical Bid, if any required attested documents

found missing in the Technical Bid submitted by the Bidder, the tender inviting authority

may inform to that Bidder only once by E-mail to submit the missing required

documents within stipulated time limit. If Bidder/Bidders fail to submit within stipulated

time, their Bid will be declared technically disqualified and no further correspondence

will be entertained.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

5.7. Bidder should have average annual turnover of at least Rs. 15.44 Lacs for last

three financial years. i.e. 2022-23, 2023-24 & 2024-2025. Bidder shall furnish annual

audited financial statement duly certified by Chartered Accountant for the last three

financial years to demonstrate the financial healthiness of the company. The balance

Sheet must be in the name of the company. Any type of MOU for this purpose will not

be entertained.

5.8. Note: In case, the annual turnover is less than the statutory guideline which does not

require audit, the bidder shall submit the turnover certificate from Chartered

5.9. The Bidder has to submit INCOME TAX Permanent Account Number (PAN) no. of the

firm. Copies of the same shall be submitted.

5.10. Bidder has to submit GST registration number. Copy of the same shall be submitted.

5.11. In case Bidder is a joint venture company since last five years, the above

requirements/credential of Joint Venture Company / Parent companies shall be

5.12. The Net worth as per audited accounts at the end of the last financial year (2024-25)

should be positive.

5.13. If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court Case(s)

or Arbitration(s), either completed or under progress during last five (5) years or Black

Listed / Deregistered / Stopped or banned from dealing in the past by any Govt, of

Gujarat Undertakings / Depts. / Authorities and Govt. of Gujarat supported companies /

undertakings / organizations, Bid of that party will be liable to be rejected. Bidder agrees

and undertakes to accept decision of GIPCL in this regard as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this regard

at any stage. Bidder shall have to submit the “Declaration for Contractual

Disputes/Litigations” as Annexure-H attached.

5.14. Bidder shall have to submit the “Declaration-cum-Undertaking for Compliance of

Safety Laws and Regulations” as Annexure - G attached

5.15. If any of the details submitted in the prescribed Annexure / Form to the Bid is/are found

to be false, incorrect at any time in future, then the Contract awarded to that Bidder /

Contractor shall be liable to be terminated forthwith without any notice / correspondence

and Bidder agrees and undertakes to accept decision of GIPCL in this regards as final

and binding on the Bidder without any demur and that no further correspondence shall

be done in this regard at any stage.

5.16. If any of the details submitted in the prescribed Annexure / Form to the Bid is/are found

to be false, incorrect at any time in future, then the Contract awarded to that Bidder /

Contractor shall be liable to be terminated forthwith without any notice / correspondence

and Bidder agrees and undertakes to accept decision of GIPCL in this regards as final

and binding on the Bidder without any demur and that no further correspondence shall

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

be done in this regard at any stage. Further, Performance / Security Deposit will also be

liable to be forfeited. Any dues to GIPCL from the Bidder / Contractor shall be recovered

from the pending bills or any other dues payable to the Bidder / Contractor, if any or

otherwise through any other recourse available under the Laws.

5.17. Bidder has to fill the Annexure- K mentioning the documents submitted in support of

each qualification criteria. Document mentioned in the Annexure-K against each

Qualification criteria will only be considered for evaluation of eligibility. The Bidder shall

submit all the evidences, documents, attested copies of work orders & work completion

certificates etc… as a proof with EMD &Tender Fee and also provide the requisite details

online for meeting the prequalification requirements. GIPCL will verify the experience,

performance, capability & strength of Bidders, independently for executing the job.

GIPCL may visit the site & consult the owner of the industry/property where similar job

is executed by the Bidder. GIPCL reserves the right to accept/cancel/reject any/all Bids

without assigning any reason thereof. The tenders of qualified Bidder/Bidders shall only

be considered for further evaluation

5.18. Site visit is mandatory prior to submission of bid to understand the scope of work,

working conditions, site conditions, equipment’s, tools & tackles, labour deployment,

associated risk, surrounding, etc.

6. LANGUAGE OF BID

The Bid prepared by the Bidder, and all correspondence and documents relating to the

Bid exchanged by the Bidder and the Company, shall be written in the English

language. Any printed literature furnished by the Bidder, written in another language

shall be accompanied by an English translation for the purpose of interpretation of the

7. EARNEST MONEY DEPOSIT (EMD AND TENDER FEE)

a) An EMD of Rs. 43,600/- (Rupees Forty-Three Thousand Six Hundred only)

and Non-refundable Tender fee Rs.2,950/- (Rupees Two Thousand Nine

Hundred Fifty only) shall accompany with Bid. Tender fee shall be submitted

through RTGS / online mode of payment only.

b) The EMD shall be submitted in the form of DD / irrevocable Bank Guarantee in

favour of Gujarat Industries Power Company Limited from any Schedule Public

Sector Bank or Schedule Private Sector Bank as per Performa of BG enclosed

with this e-tender under Annexure - C in Section-F / Form attached.as per

following details:

Bank for EMD DD Payable at :

1. Bank of Baroda Mosali, Dist: Surat

2. State Bank of India Nani Naroli, Branch Code:

3. Any Nationalized banks Surat

Alternatively EMD and Tender fee shall be submitted through RTGS as per

following details for which RTGS transaction charges (if any) shall be borne by

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

1. Name of account holder: Gujarat Industries Power Co. Ltd.

3. Name of Bank: State Bank of India

4. Bank address: Utility Building, Nani Naroli, Ta. Mangrol, Dist. Surat.

5. IFSC code: SBIN0013423

EMD & Tender fee may also be submitted through online payment

gateway of company’s website: www.gipcl.com (online Payment Form) as

per detail provided in Section-F (Annexure-J) herein under.

c) The EMD, in alternative, may be submitted in the form of irrevocable Bank

Guarantee in favour of Gujarat Industries Power Company Limited from any

Nationalized Bank including Public Sector bank-IDBI Ltd or AXIS Bank, HDFC

Bank, ICICI Bank or Kotak Mahindra bank, IndusInd Bank, RBL Bank, DCB

Bank, Federal Bank, Bandhan Bank, Standard Chartered Bank as per Performa

of BG enclosed with this e-tender under Section-F.

d) In case EMD is paid in the form of BG, the same shall be valid for a period of

180 days after the due date for submission of the bid

e) The EMD of the successful bidder will be returned after payment of Security

Deposit or submission of irrevocable performance bank guarantee as required

by successful bidder or alternatively EMD will be converted in SD and

successful bidder shall submit balance SD or irrevocable performance bank

f) The earnest money deposit paid will be refunded to the unsuccessful BIDDER

as soon as the tender is finalized.

g) Any bid not accompanied with EMD and Tender fee will be rejected. Detail of

Tender fee & EMD paid by RTGS/online payment should be submitted as per

clause 8.9. EMD in physical form, to be submitted directly to GIPCL as per

h) No interest shall be payable on EMD.

i) The EMD will be forfeited if the BIDDER (i) withdraws his tender after

acceptance or (ii) withdraws his tender before the validity date of the tender.

SCHEDULE OF EMD AND TENDER FEES

Details / receipts of EMD & Address for Submission:

Tender fee paid by RTGS / online

or EMD in physical form by way Chief General Manager – Thermal GUJARAT

of DD / BG (as applicable) with INDUSTRIES POWER CO. LTD.,

other documents duly signed to (Surat Lignite Power Plant)

be submitted in physical form in Village – Nani Naroli, Taluka – Mangrol

sealed cover as per details District – Surat 394 110, Gujarat

mentioned in NIT. Bid No. shall Phone : 02629-261063 (10 lines)

be mentioned at the top of Fax : (02629) 261073 /

cover / envelope

8. SUBMISSION OF BIDS

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

Bidders who wish to participate in this tender will have to procure or should have legally

valid Digital Certificate (Class III) as per Information Technology Act-2000, using which

they can sign their electronic bids. Bidders can procure the same from any of the

license certifying Authority of India or can contact (n)code solutions-a division of GNFC

Limited, who are licensed Certifying Authority by Government of India at address

mentioned below.

Bidder may go through the e-tendering instruction for online Bid participation through

n-procure platform for further details and guidance for participation in the tendering

process through e-tendering. In case of any queries related to e-tendering system,

Bidder may write/contact at following details:

(n) Code Solutions – A division of GNFC Ltd.

301, GNFC Info tower, Bodakdev,

Ahmedabad – 380 054 (India)

E-mail: [email protected]

www.nprocure.com

Bidder may visit https://www.nprocure.com/html/faq.asp for information regarding e-

tendering registration process.

Bid shall be submitted in two parts namely: Technical-cum-Commercial Bid and Price

Bid as per following:

A: MODE OF SUBMISSION

The bids shall be submitted online at the nprocure website within the dates specified

in the NIT along with the details of tender fees, EMD in two parts as under:

(a) Pre-qualification and Techno-commercial Bid without price.

(a) Pre-qualification and Techno-commercial Bid without price:

The tender document duly signed in all pages without price bid along with

Techno-commercial deviations, if any, shall accompany the bid. The following

Information shall be provided in the techno commercial bid:

1. Qualification and experience of site in charge.

2. Schedule of deviation (Annexure-F) Technical as well as commercial, if any.

3. Qualification & experience of Supervisors/Engineers/Coordinators.

4. Annexure-K – Information containing Details of proposal.

The following supporting documents shall also be submitted along with EMD & Tender

Fee in physical form:

(i) The tender documents dully signed in all pages without price bid

along with techno-commercial deviations, if any.

(ii) Proof of experience meeting the minimum eligibility criteria

(iii) Performance certificate issued by clients.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

(iv) Previous work order copies.

(v) Details of present work order (if any)

(vi) Turn over for the last three years, audited annual accounts/financial statements

i.e. profit and loss account and balance sheet duly certified by a practicing CA

will be required. The Net worth as per audited accounts at the end of the last

financial year (2024-25) should be positive

(vii) P.F Number and Allotment Letter.

(viii) PAN Number.

(ix) GST registration number/certificate copy.

(x) To participate in e-Reverse Auction, bidders have to create e-Auction User ID on

https://e-auction.nprocure.com and it is mandatory to submit the same along with

physical Technical-Commercial Bid; so that the bidder shall be allowed to

participate the e-Reverse Auction.

Price Bid shall be submitted only in soft form through https://tender.nprocure.com

1. Item wise individual Price Bid shall be submitted online only.

Note: Quoted price shall include cost of all manpower, approved make &

quality materials, equipment, consumables, tools & tackles, standard MS

scaffolding, Safety, legal & statutory compliance, mobilization-

demobilization, all taxes & duties (other than GST). Bidder shall quote

applicable GST separately in online price bid.

2. The rates shall be firm for entire contract period and also during extension, if

required and shall not be subject to any escalation in price, idle charges for labor,

machinery, overhead expenses etc. There will not be any

escalation/compensation to the contractor against any revision in MWR

(Minimum Wage Rates).

3. Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his/her employees of corresponding

4. Contractor shall at his/her expense comply with all labor and industrial laws and

such other acts and status as may be applicable to this contract in respect to pay

etc. On account of any default in respect of all liabilities and in case of non-

compliance of the above, the company can withhold their payments till all legal

liabilities are discharged.

5. Contractor shall deploy labor/workers & supervisors in sufficient numbers and

quality to ensure workmanship of the degree specified in this contract and to the

satisfaction of the Company.

6. Bidder shall have to quote their item wise rate in online Price Bid only. Bidder

shall quote applicable GST separately in online price bid.

7. Online quoted amount by bidder shall include applicable GST. Total amount will be

7. Online quoted amount by bidder shall include applicable GST. Total amount will be

derived by considering bidder’s online quoted total amount with service charge and

derived by considering bidder’s online quoted total amount with service charge and

quoted GST as per prevailing rates as declared by Central/State Government. Any

statutory changes in taxes & duties will be to GIPCL’s account. In case of any

reduction and/or removal of taxes, the same shall be passed on to GIPCL.

8. The Bidder shall fill the Bid documents with utmost care in consonance with the

instructions contained in the Bid documents.

(c) E-Reverse Auction after opening of online price bid.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

(i) GIPCL reserves the right to opt for e-Reverse Auction for the subject tender at

sole discretion of GIPCL.

(ii) To participate in e-Reverse Auction, bidders should have registered on nProcure’s

e-Auction Portal: https://e-auction.nprocure.com by selecting auctioneer as

“Gujarat Industries Power Company Limited”.

(iii) For conducting e-Reverse Auction, lowest 50% out of total eligible Bidders

(rounded to the next higher whole number) or at least 03 (three) nos. of eligible

bidders L1 to L3 (whichever is higher) will be invited.

(iv) Original L1 price (including GST) will be declared through nProcure’s e-Auction

Portal: https://e-auction.nprocure.com to start e-Reverse auction process and final

received lowest auction price in the value by e-Reverse auction process will be

the final L1 price.

(v) Minimum decremental value for the e-Reverse auction will be set by GIPCL prior

to start of e-Reverse auction and this will be applicable during each reverse bid

(vi) Duration for the e-Reverse auction will be 60 Minutes with a provision of

extensions for further 15 Minutes at every single reverse bid received during the

last 05 minutes, till there is no further reverse bid entry (hit) by the participating

(vii) Evaluation of tender will be done on gross total quoted amount with GST.

(viii) After e-Reverse Auction process, final L1 bidder shall be decided on lowest

offered rate amongst other bidders during specified e-Reverse Auction process.

(ix) After e-Reverse Auction process, the original rate quoted by the final L1 bidder

shall be reduced proportionately based on total % reduction from their original

quoted gross price v/s price derived after e-reverse auction, keeping GST

percentage (%) rate same as originally quoted by final L1 bidder.

(x) Prorata reduction will be applied in the quoted rates for all the items of SoR after

price discovery through e-Reverse Auction

B: METHOD OF TENDERING/SIGNATURE ON BIDS

a) The Bid must contain the postal address like name, residence and place of

business of the person or persons submitting the Bid and must be signed and

sealed by the Bidder with his usual signature. The name of all persons signing the

documents shall also be typed or printed below the signature on each page.

b) Bid by a joint venture/partnership firm must be furnished with full names of all

partners and be signed with the partnership name, followed by the signature and

designation of one of the authorised partners or other authorised

representative(s). A certified copy of the power of attorney authorizing such

partner or representative shall also be submitted.

c) Bids by a Corporation/Company must be signed with the legal name of the

Corporation/Company i.e by the President/Managing Director/Secretary or other

person or persons authorised to Bid on behalf of such Corporation/Company. A

certified copy of the board resolution/power of attorney authorizing such partner

or representative shall also be submitted.

d) The Bidder's name stated on the proposal shall be the exact legal name of the

e) Erasures or other changes in the Bid Documents shall be initialled by the person

signing the Bid.

f) Bids not conforming to the above requirements of signing shall be disqualified.

9. MODIFICATION AND WITHDRAWAL OF BIDS

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

a) The Bidder may modify or withdraw the bid prior to the deadline prescribed for

submission of bids.

b) No Bid shall be modified subsequent to the deadline for submission of Bids.

c) No Bid shall be withdrawn in the interval between the deadline for submission of

Bids and the expiration of the period of bid validity.

10. POLICY OF BIDS UNDER CONSIDERATION

a) Bid shall be deemed to be under consideration immediately after opening of the

bid and till official intimation of award/rejection made by the Company to the

b) While the Bids are under consideration, Bidders and / or their representative or

other interested parties are advised to refrain from contacting by any means, the

Company. The Engineer, if necessary, will obtain clarifications on the Bids by

requesting for such information from any or all the Bidders, in writing as may be

necessary. The Bidder will not be permitted to change the price or substance of

the Bid after the Bid has been opened.

11. EFFECT AND VALIDITY OF THE BID

a) The Bid should be kept valid for acceptance for a period of one hundred and eighty

(180) calendar days from the last date of submission of Bids.

b) The submission of any Bid along with the required documents and specifications

shall constitute an agreement that the Bidder shall have no cause of action or

claim, against the Company for rejection of his Bid. The Company shall always be

at liberty to reject or accept any Bid or Bids at his sole discretion and any action

will not be called into question and the Bidder shall have no claim in that regard

against the GIPCL

12. OPENING OF BID

12.1 The GIPCL will open the pre-qualification/Technical Bid/price Bid, as the case may

be, in presence of Bidder's representatives whenever such a procedure has been

specified. Otherwise the tender will be opened by the authorized officers of GIPCL

12.2 PRELMINARY EXAMINATION:

I. The Company will examine the Bids for any computational errors, for sureties

furnished by bidder, for authentication of documents submitted and completeness

II. Arithmetical errors will be rectified on the following basis:

a) If there is a discrepancy between the unit price and the total price that is

obtained by multiplying the unit price and quantity, the unit price shall prevail and

the total price will be corrected & will be binding to the bidders.

b) If there is a discrepancy between the Total Bid Amount and the sum of total

prices, the sum of total prices shall prevail and the Total Bid Amount will be

corrected & will be binding to the bidders.

13. EVALUATION AND COMPARISION OF BIDS

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

a. GIPCL shall evaluate the Bids received and accepted by it to ascertain the lowest

evaluated Bid in conformity with the specifications of the tender documents.

b. The Technical Bids will be examined for minor matters regarding qualification of bids.

Subsequent to correspondence with the respective bidders, the decision of Tender

Committee will be final.

c. All responses to requests for clarifications shall be in writing and shall be presented to the

Company through e-mail or in a sealed envelope on or before the given date requested by

the Company. If the Technical clarifications sought by the Company do not reach the

Company on or before due date, the Bid will be rejected.

d. The comparison of all the Bids shall be carried out with reference to the scope of work as

per the technical specification. Any deviation/omission shall be evaluated at highest quoted

price of the deviation/omission quoted by any of the Bidder. In case a separate price (for

omission) is not given by any other Bidder, a reasonable price of the same shall be taken

& the same shall be binding to the Bidders.

e. The commercial deviation, if any, shall be loaded to bring all the Bids at par. The loading

shall be carried out at an interest rate of 2% above PLR of SBI.

f. A Bid to be substantially responsive shall be one which on evaluation confirms to all the

terms, conditions and specifications of the Bid documents without any material deviation

or reservation.

g. For the above referred purpose, a ‘material deviation’ shall be one which:

(i) Which affects in any substantial way the scope, quality or performance of the contract, or

(ii) Which limits in any substantial way and in a manner inconsistent with the Bid documents,

GIPCL’s right or the Bidder’s obligations, under the contract, or

(iii) Whose rectification would affect unfairly the competitive position of other Bidders

presenting substantially responsive Bids.

14. RIGHT OF REJECTION OF TENDERS

a) GIPCL reserves the right to accept or reject any Bid or to cancel the Bidding process and

reject all Bids at any time prior to award of contract, without thereby incurring any liability

to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders

regarding the same.

b) Any Tender without EMD and Tender fee will be treated as non responsive and shall be

rejected at the outset & no further correspondence shall be entertained regarding this.

c) GIPCL reserves the right to debar any Bidder from participation in future Bids if such Bidder

has quoted an abnormally low rate in the Bid document/price Bid.

d) If Bidder or its Partner(s) or Director(s) is /are/was in any Litigation(s), Court Case(s) or

Arbitration(s), either completed or under progress during last five(5) years or Black Listed

/ Deregistered / Stopped or banned from dealing in the past by any Govt, of Gujarat

Undertakings / Depts. / Authorities and Govt. of Gujarat supported companies /

undertakings / organizations, Bid of that party will be liable to be rejected. Bidder agrees

and undertakes to accept decision of GIPCL in this regards as final and binding on the

Bidder without any demur and that no further correspondence shall be done in this regard

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

at any stage. Bidder shall have to submit the “Declaration for Contractual

Disputes/Litigations” as Annexure-H attached.

e) Bidder shall have to submit the “Declaration cum Undertaking for Safety laws &

Regulations Compliance” in Annexure-G attached.

I. If any Fatal Accident / Violation of any safety law(s) / Rule(s) is / are found during the

preceding Three (3) years, Bid of that party will be liable to be rejected.

II. Bidder agrees and undertakes to accept decision of GIPCL in this regards as final and

binding on the Bidder without any demur and that no further correspondence shall be

done in this regard at any stage.

f) If any of the details submitted in the prescribed Annexure / Form to the Bid is/are found to

be false, incorrect at any time in future, then the Contract awarded to that Bidder /

Contractor shall be liable to be terminated forthwith without any notice / correspondence

and Bidder agrees and undertakes to accept decision of GIPCL in this regards as final and

binding on the Bidder without any demur and that no further correspondence shall be done

in this regard at any stage. Further, Performance / Security Deposit will also be liable to be

forfeited. Any dues to GIPCL from the Bidder / Contractor shall be recovered from the

pending bills or any other dues payable to the Bidder / Contractor, if any or otherwise

through any other recourse available under the Laws.

g) Contractor shall have to submit satisfactory work completion/execution certificate from the

client including ongoing/existing contracts.

15. AWARD OF CONTRACT

a) GIPCL will award the contract to that bidder whose quotation has been determined to be

substantially responsive and evaluated as the lowest quotation (After E-reverse auction)

in conformity with the requirements of the specifications and documents contained herein,

provided further that the bidder is determined and evaluated to be qualified to perform the

contract satisfactorily.

b) The successful bidder shall be intimated of his selection through the Letter of Intent or

Letter of Award/ Work Order which shall be sent to him through e-mail, courier, fax or

registered mail.

16. CONTRACT PERIOD

a) The contract will be for a period of 18 Months from the date of actual commencement of

operation of the contract as stated in the Work Order (‘Contract Period’).

b) GIPCL reserves the right to extend the Contract Period up to 3 months on the applicable

rate of second year and same terms and conditions without any price escalation and

entering into any new contract

c) The said Contract Period can be extended if mutually agreed upon by both the parties up

to one year and in such a case a revised work order shall be issued at the same rates and

terms & condition or at negotiated rates acceptable by both parties i.e. the Company &

the Contractor.

d) GIPCL reserves the right to short clause the contract with one month notice period

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

e) Mobilization period will be 15 days from the date of issue of LoI or Work Order whichever

17. CONTRACT SECURITY DEPOSIT/IRREVOCABLE PERFORMANCE BANK

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be

required to furnish an Irrevocable Performance Bank Guarantee (PBG)/Contract security

deposit in favour of Gujarat Industries Power Company Limited for guarantee amount at

five percent (5%) of the “Annual Contract Price (without GST)” from any Nationalized Bank

Axis Bank, ICICI Bank, HDFC Bank, Kotak Mahindra Bank, IndusInd Bank, RBL Bank,

DCB Bank Federal Bank, Bandhan Bank, Standard Chartered Bank only in the format

attached in SECTION-F ( Annexure-B). Additional 5% amount (Total 10% of LOI/Work

order without GST) will be retained from each RA bills. It shall guarantee the faithful

performance of the 'Contract' in accordance with the terms and conditions specified in

these documents and specifications. Contract security deposit shall be submitted strictly

within twenty-one days from the date of LoI or work order, whichever is earlier. The

guarantee shall be valid up to contract period + defect liability period of one year from the

contract completion. The Guarantee amount shall be payable to the Company in

contractor's home currency without any condition whatsoever.

The Irrevocable Performance Bank Guarantee (initial security deposit) will be returned to

the Contractor without any interest at the end of the ‘Defect Liability Period' after

completion of contract and on fulfilling contractual obligations throughout this period.

However, any delay in submission of initial SD will result in equivalent late release of entire

SD after guarantee period.

18. ASSIGNMENT AND SUB-LETTING

The Contractor shall not directly or indirectly assign or sub-let total/any part of the contract

to any other party or agency.

19. CONTRACTOR’S OBLIGATIONS

A. DEPLOYMENT & RESPONSIBILTY OF MANPOWER

I. The Contractor shall deploy manpower suitably qualified and sufficiently numbered

for the due and timely execution of the works under the contract.

II. The Contractor shall depute its own workmen with proper identification to enter the

plant premises after ensuring that the jobs are scheduled.

III. The contractor shall depute it own workmen/labour with proper identification to

enter premises after ensuring that the jobs are scheduled.

IV. At the time of deploying manpower, the Contractor shall strictly comply all the

applicable labour laws/Acts norms including but not restricted to the age of the

workers and shall also ensure that a police verification and security check for all

the workmen engaged at the GIPCL site is done and necessary documents

regarding the same shall be submitted to the GIPCL’s authorized

representative/officer-in-charge. Any default in complying with the same or any

misrepresentation regarding compliance of the same shall entitle GIPCL to initiate

appropriate civil or criminal proceedings regarding the same.

V. The Contractor shall also be required to comply with the safety requirements and

provide his workmen with safety equipment like helmets, masks, gum boots, and

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

other necessary PPEs for properly undertaking the operations involved under this

contract. Following are also to be issued:

a) Safety shoes

b) Goggles / face shield.

c) Ear plug / Ear muff.

d) Hand gloves like electrical hand gloves / cotton hand gloves / Chemical hand

VI. During emergency or similar situations, the Contractor shall be required to mobilise

resources as per need within the period of 24 hours as directed by GIPCL. If the

contractor fails to mobilise sufficient manpower to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor.

VII. During working in high risk area like electrical MCCs / oil/Lignite the workman must

wear a suitable safety apron, safety hand gloves and goggles. It is the contractor’s

supervisor’s responsibility to ensure it without failure.

VIII. During unit overhauling/shutdown jobs, the contractor has to enhance the site

manpower as per the requirement to ensure the timely completion of work (During

overhauling period quantum of maintenance work increases substantially). For this,

enhanced work shall be completed by deploying additional manpower with

separate supervisor. Payment will be made on job rate basis only. The work during

the overhauling period is to be carried out round the clock. Contractor should

mobilise sufficient number of manpower and execute the work in two shifts with

independent manpower. Contractor should not continue the same manpower more

IX. Contractor shall nominate /authorize senior experienced person in writing as site in

charge for H & M package as well as Housekeeping Package to co-ordinate with

GIPCL engineer and who shall bear overall responsibility for performance of the

contract. Such person shall remain always available at site or site office allotted to

the contractor at SLPP site. Contractor has to submit the authority letter and

documentary proof for the same.

X. During execution of the works, one or more jobs may be required to be done

simultaneously and the Contractor shall mobilize additional resources accordingly.

XI. During emergency or similar situations, the Contractor shall be required to mobilize

resources as per need within the period of 04 hours as directed by GIPCL. If the

contractor fails to mobilize sufficient manpower to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor with

10% supervision charges& the same will be recovered from the Contractor’s bill.

XII. Important Note: Whenever any of the Unit at SLPP remains under outage due to

any reason, the contractor shall mobilize sufficient work force at site within a period

of four hours from the time of intimation to the site-in-charge or via mail to your

office. Generation loss occurred due to want of manpower as well as resources will

be viewed very seriously and will invite appropriate punitive measures as decided

by competent authority.

B. TOOLS & TACKLES AND CONSUMABLES

I. All tools and tackles to execute the contract are in the scope of the contractor. The

contractor should ensure that tools are in healthy condition. All consumable items

i.e. cloth, cotton waste, kerosene oil, gases (Oxygen, D/A, Argon), welding electrode,

etc. would be in the scope of the contractor. The welding electrode should be

approved make i.e. Advani, Oerlikon, ESAB, D&H, L&T, Ador.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

Note: If work is suffered due to want of sufficient manpower, tools & tackles,

vehicles, equipment’s and/or required consumables then 25% of the total job

cost will be levied as a penalty for each and every instance

II. For proper maintenance of the plant, the contractor is required to maintain a list of

tools & tackles in good working condition at site.

III. The tentative list of such tools & tackles is enclosed as ANNEXURE-E. The

contractor should note that this list is not exhaustive and if any additional tools and

tackles are required for proper performance of the contract, the same shall also be

arranged by the contractor immediately with no extra cost to GIPCL.

IV. Provision of scaffolding material for maintenance work will be in the scope of the

contractor. The scaffolding shall be with pipe and clamps, metallic jallies.

V. In case of breakdown of equipment, the contractor should work round the clock for

putting back the equipment in service immediately within minimum time. In case of

any emergency arising during night hours the contractor should be in a position to

mobilise the manpower immediately within minimum time.

VI. Arrangement for lighting at the work spot has to be made by the contractor. He has

to arrange all lighting equipment such as power cable, hand lamps. The contractor

has to take prior approval for taking electrical power supply. The contractor should

keep hand lamps of 24Volt, 240 Volt and sufficient quantity of halogen lamp.

VII. Electrician/supervisor should ensure that the cable connection is not in loose

condition, which may cause any damage or failure to the machine/manpower. Pin

sockets of IS standards should be used for all connections.

VIII. Insulation scrape materials like glass wool, ceramic wool etc. should be collected in

gunny bags with proper care and then disposed at a suitable location as per the

instruction of engineer in charge.

IX. It is the responsibility of site in charge to segregate and remove the scrap from site.

Work will be certified by E-I/C only after removal of scrap to the scrap yard.

X. Pin sockets of IS standards should be used for all connections. For any accident take

place & any damage to the equipment and/or injury to human due to carelessness in

loose connection, contractors will be held responsible & liable for any

recovery/actions.

20. CLARIFICATION OF BIDDING DOCUMENTS

If any Bidder requires any further information or clarification in the Bidding Documents,

may notify the Company before one week of last date of submission of online Bid, in writing

or by E-mail at the GIPCL's mailing address [email protected] as indicated in the

'Invitation to Bids'. The GIPCL's response (including an explanation of the query) will be

sent in writing or by E-mail to all prospective Bidders who have received the Bidding

21. TIME SCHEDULE

The basic considerations and the essence of the 'Contract' shall be the strict adherence to

the time schedule for performing the specified 'Works'.

22. UNDERSTANDING AND CLARIFICATION ON DOCUMENTS AND SPECIFICATIONS

The Bidder is required to carefully examine the specifications and documents, all the

conditions and matters work wise & cost wise. If any Bidder finds any discrepancies or

omissions in the specifications and documents or is in doubt for any meaning of any part,

he shall request in writing for an interpretation/ clarification to the GIPCL or during Plant

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

All such interpretations and clarifications shall form a part of the Bid documents.

All the payments against the work order shall be in Indian currency and payable through

24. POINTS TO BE CONSIDERED DURING QUOTING ONLINE PRICE BID

a) The schedule of rates shall be read in conjunction with Instructions to Bidders, General

conditions of contract, Special conditions of contract and Technical specifications.

b) The quantities given in the schedule of rates are estimated and will be made as per actual

work carried out as per the rates of work order.

c) The method of measurement of completed work for payment shall be in accordance with

the method of measurement specified in the price bid.

d) No separate amount shall be payable for use of auxiliary equipment incidental to or in day-

to-day operation in the course of fulfilment of contractual obligation of the supplier.

Note: Interested bidders are requested to submit the online tender at least two days in advance

from the due date set for on line submission of bid in order to avoid non-participation of e-

tender due to probable technical problem in e-tender system.

The quantities specified are estimated and for tendering purpose only. Payment will be

made, based on actual work done as certified by Engineer-in-charge of GIPCL.

Quantities of individual items may be revised during the course of contract period based

on site requirement. Contractor shall not be entitled for any compensation on ground of

such alteration in scope of work. GIPCL reserves the right to operate or increase/decrease

quantities in each item or omit any item included in Schedule of Quantity at his discretion.

Contractor shall have no claim, whatsoever, on grounds of loss of anticipated profit etc. on

account of the same.

After commencement of the work, GIPCL, for any reason may not require to be carried out

the whole/part of the work as specified in the tender, the ENGINEER-in-charge shall inform

the fact for thereof to the CONTRACTOR and contractor shall have no claim for any

payment or compensation whatsoever on account of any profit or advantage which he

might have derived from the execution of the work in full but which he did not derive in

consequence of the full amount of the work not having been carried out nor shall he have

any claim for compensation by reason of any change having been made in the original

specifications and instructions which shall involve any curtailment of the work as originally

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

INSTRUCTIONS TO BIDDERS FOR ONLINE TENDERING

1 Tender documents are available only in electronic format which

Bidders can download free of cost from the website:

https://tender.nprocure.com and https://gipcl.nprocure.com up to date & time

mentioned in NIT.

2 All bids (technical and price bid) should be submitted online through

the website https://gipcl.nprocure.com or https://tender.nprocure.com only. No

physical submission of price and technical bid will be entertained as

it should be furnished on -line only. Also no f ax, e -mail, letters will be

entertained for the same.

3 Following should be submitted ‘off -line’ in sealed covers separately at

Village Nani Naroli, Taluka Mangrol, Dist.Surat -394 110, Gujarat up to the

period specif ied in NIT

[1] E.M.D. & Tender fee [2] Supporti ng Documents for Technical Bid.

4 Bidders who wish to participate in online tenders will have to procure /

should have legally valid Digital Certif icate (Class III) as per Information

Technology Act -2000, using which they can sign their electronic bids.

Bidders can procure the same from any of the license certif ying Authority

of India or can contact (n)code solutions - a division of GNFC Limited,

who are licensed Certif ying Authority by Government of India at address

mentioned below at clause

5 All bids should be digitally signed. The bidders are required to contact at

the below mentioned address f or detailed training on on -line tendering.

(n) Code Solutions - A division of GNFC Ltd.

402, GNFC Info tower, Bodakdev,

Ahmedabad – 380 054 (India)

E-mail: [email protected]

https://tender.nprocure.com

6 Kindly note that, valid Digital Signature Certif icates is must for all the

interested bidders. Online tendering process is not possible without valid

digital signature certif icate.

7 Interested bidders are also re quested to complete their procedure f or taking

digital signature certif icate in respect of filling of application form,

supporting documents with necessary f ees at least 3 days before last date

of tender submission.

8 (n)code solutions reserves the righ ts to issue digital signature certif icate

af ter verif ication of application f orms / supporting documents

submitted by bidder.

(n)code solutions is fully authorized to issue digital signature certif icate to

9 All the bidders who have no f acility to participate in on -line tenders are

requested to contact (n)code solutions for the same.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

10 Free vendor training camp will be organized every Saturday between

to 5.00P.M. at (n) code solutions -A Division of GNFC Ltd., Bidders are

requested to take benef it of the same (Advance Conf irmation to (n) code is

11 All the correspondence in respect of training, support or digital signature

certif icate should be addressed to (n)code solutions directly on the above -

mentioned address.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

GENERAL CONDITIONS OF CONTRACT

1. CONTRACT SECURITY DEPOSIT/ PERFORMANCE BANK GUARANTEE

As a Contract Security, the successful Bidder, to whom the work is awarded, shall be

required to furnish a Irrevocable Performance Bank Guarantee (PBG)/Contract

security deposit in favour of Gujarat Industries Power Company Limited for guarantee

amount at five percent (5%) of the “Annual Contract Price (without GST)” from any

Nationalized Bank including Public Sector bank-IDBI Ltd or AXIS Bank, HDFC Bank,

ICICI Bank or Kotak Mahindra bank, Ratnakar Bank, IndusInd Bank, Karur Vysya Bank,

DCB Bank, ING Vyasya Bank or The Kalupur Commercial Co-operative Bank Ltd,

Rajkot Nagrik Sahakari Bank Ltd, The Ahmedabad Mercantile Co-operative bank Ltd,

The Mehsana Urban Co-operative Bank Ltd, Nutan Nagrik Sahakari Bank Ltd in the

format attached in SECTION-F ( Annexure-E). Additional 5% amount (Total 10% of

LOI/Work order without GST) will be retained from each RA bills. It shall guarantee the

faithful performance of the 'Contract' in accordance with the terms and conditions

specified in these documents and specifications. Contract security deposit shall be

submitted strictly within twenty-one days from the date of LoI or work order, whichever

is earlier. The guarantee shall be valid up to contract period + defect liability period of

four months from the contract completion date + 3 months. The Guarantee amount

shall be payable to the Company in Bidder's home currency without any condition

The Irrevocable Performance Bank Guarantee (initial security deposit) will be returned

to the Vendor/Contractor without any interest at the end of the ‘Defect Liability Period'

after completion of contract and on fulfilling contractual obligations throughout this

period. However, any delay in submission of initial SD will result in equivalent late

release of entire SD after guarantee period.

2. RECOVERY CLAUSE

(i) In case of any damage of equipment/machinery due to negligence of contractor

or any other reasons attributed to contractor the decision of Engineer-in-charge

regarding the amount of recovery shall be final and binding subject to a

maximum of 10% of contract value. Recovery will be affected from the monthly

bills and/or retention money/security deposit.

(ii) If the contractor fails to execute the work as per directions of Engineer (I/c)

within the time frame given in work order and as per day to day instructions by

Engineer-in-charge, GIPCL shall get the work done by third party at the risk &

cost of the contractor with 15% additional overhead charges of GIPCL.

3. ASSIGNMENT AND SUBLETTING OF THE CONTRACT

The contractor shall not assign or sub-let any part of the contract to any other party or

agency without written permission from GIPCL.

4. DEDUCTIONS FROM CONTRACT PRICE

All costs, charges or expenses that GIPCL may have paid, for which, under the contract

the contractor is liable, shall be recovered by the GIPCL. The contractor shall pay all

such claims within 15 days of claim, failing which the same shall be deducted from the

bills of contractor.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

5. TERMINATION OF CONTRACT BY GIPCL

Contractor shall be responsible to complete the jobs within agreed time schedule and

in case contractor fail to complete the job, GIPCL shall recover from his bill, Security

Deposit and / or whatsoever for expenses incurred to complete the job with additional

15% overhead charges.

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound activities, workmanship & safety (OHSAS policy of GIPCL) then GIPCL has

right to terminate the contract at any time by giving him 15 days advance notice without

assigning any reason and will make the alternate arrangement at the risk & cost of

GIPCL may terminate the contract after due recoveries of pending jobs/damages after

giving 15 days advance notice to the contractor if any of the following events occur –

i. Contractor is adjudged as insolvent.

ii. Contractor has abandoned the contract.

iii. Contractor fails to proceed with the work with due diligence as per requirements

of the contract.

iv. Contractor has neglected or failed persistently to observe or perform any of the

acts, matters or things, which as per the contract are to be observed and

performed by the contractor.

v. Contractor repetitively violating the safety norms for more than three incidents.

vi. Any major contradiction of applicable labour laws.

vii. Any major deviations from contractual terms and conditions including quality of

6. FAILURE & TERMINATION

If the CONTRACTOR after receipt of written notice from the GIPCL/ ENGINEER

requiring compliance, with such further drawings and / or the GIPCL /ENGINEER

instructions fails within seven days to comply with the same, the GIPCL /ENGINEER

may employ and pay other agencies to execute any such work whatsoever as may be

necessary to give effect thereto and all costs incurred in connection therewith shall be

recoverable from the CONTRACTOR by the GIPCL on a certificate by the

GIPCL/ENGINEER as a debt or may be deducted by him from any money due or to

become due to the CONTRACTOR.

If the contractor fails to execute the work or fails to mobilize the resources and

equipments or fails to carry out progress of work as per agreed schedule of work

planning (as per clause no. 1.10 of Special Condition of Contract) and/or as per

directions of GIPCL / ENGINEER within the time frame given and/or violating the

GIPCL’s safety rules & regulations, ENGINEER/ GIPCL shall get the work done by

third party at the risk & cost of the CONTRACTOR with additional 15% overhead

charges of GIPCL and all costs incurred in connection therewith shall be recoverable

from the CONTRACTOR by the GIPCL /ENGINEER as a debt or may be deducted by

him from any money due or to become due to the CONTRACTOR.

In case if contractor’s services are not found satisfactory with respect to mobilization,

time bound activities, workmanship & safety (OHSAS policy of GIPCL) then GIPCL has

rights to terminate the contract at any time by giving you 15 days advance notice

without assigning any reason and will make the alternate arrangement at cost and risk

of the Contractor.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

7. SETTLEMENT OF DISPUTES

a. Any disputes or difference of opinion between parties arising out of the contract to

the extent possible shall be settled amicably between the parties. If amicable

settlement cannot be reached all the disputed issues shall be resolved through

arbitration before a Sole Arbitrator appointed by Managing Director, GIPCL

according to the provisions of The Arbitration & Conciliation Act, 1996. The place

of arbitration shall be at Surat/Vadodara or any other place within state of Gujarat

as may be mutually agreed by the parties in consultation with the tribunal.

b. In appointment of the Sole Arbitrator, if the dispute claim is up to a sum of Rs. 25/-

Lakh, a person having a position equivalent to a Retired District Judge shall be

appointed; for the claim higher than Rs. 25/- Lakh and up to Rs. 100/- Lakh, the

same shall be referred to a Retired High Court Judge and for a claim exceeding

Rs. 100/- Lakh, the same shall be referred to a Retired Supreme Court Judge.

c. Work under the contract shall be continued by the contractor during arbitration

proceedings unless GIPCL shall order suspension thereof or any part thereof in

writing or unless the matter in such work cannot possibly be continued unless the

decision of the Arbitration proceedings is obtained.

8. INTERPRETATION OF CLAUSE

In case of disputes as regards interpretation of any of the clauses or specification, the

decision of Chief General Manager (SLPP) - GIPCL will be final and binding on the

9. EMPLOYEE’S COMPENSATION INSURANCE

Contractor shall take all risk Insurance Policy to cover all his workmen/employees, staff

applicable under the Employee Compensation Act 1923 or any amendment thereof as

also insurance cover for third party liability. The contractor shall keep the GIPCL

indemnified from all liabilities arising out of his action in pursuance of this contract. The

E. C. Policy should be obtained from Surat Jurisdiction and shall be assigned to GIPCL.

EC policy should cover the specified contract period.

10. STATUTORY REQUIREMENTS

a) COMPLIANCE OF LABOUR LAWS

1. The contractor shall at his own cost comply with the provision of labour laws, rules,

orders and notifications whether central or state or local as applicable to him or to this

contract from time to time. These Acts/Rules include without limitation of the

2. Contractor shall be solely responsible and shall fully comply with all the provisions of

all the labour laws applicable such as the Minimum Wages Act, 1948, Contract Labor

(Regulation & Abolition) Act 1970, Factories Act, 1948, Payment of Bonus Act

Employees Provident Fund and Miscellaneous Provision Act 1952, Industrial Dispute

Act 1947, Workmen Compensation Act 1923, Payment of Gratuity 1972, Interstate

Migrant Workmen Act 1979, Equal Remuneration Act with Rules, Order and

Notifications issued/made there under from time to time.

3. All other Acts, Rules/Bye-Laws, Orders, Notifications etc. present of future applicable

to the contractor from time to time for performing the contract job.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

3.1 The Contractor shall provide and be responsible for payment of Wages,

Salaries, Bonus, Social charges, Insurance, Food, Accommodation, Transport,

Medical and Canteen facilities and other statutory privileges and facilities to his

personnel as per law/rules/regulations and orders of the Central Government,

State Government, Local Authorities or other authorities as are in force from

time to time. All employees of the Contractor shall be employee of the

3.2 The contractor shall have a valid license obtained from Licensing Authority

under the Contract Labour (Regulation & Abolition) Act-1970 at the time of

execution of the contract covering all his employees working at SLPP site and

furnish the same failing which GIPCL may terminate the contract at its sole

3.3. The Contractor shall at the time of execution of the contract have a EPF Code

Number obtained from the Authorities concerned under the Employees

Provident & Miscellaneous Provisions Act, 1972 and remit contributions in

respect of the employees employed by him at SLPP Site to the P.F office

concerned every month failing which GIPCL will recover from the outstanding

payment to the contractor from GIPCL.PF code of Gujarat region should be

3.4. The Contractor shall maintain all records/registers required to be maintained by

him under various labour laws mentioned above and produce the same before

the Statutory Authorities whenever required.

3.5. The Contractor shall also submit periodical reports / returns to the various

statutory authorities such as the Contract Labour (Regulation & Abolition) Act-

1970, Employees Provident Fund Act etc. Under intimation to HR&Admn.Dept.

3.6. The Contractor shall not pay less than the Minimum Wages notified by the

Government from time to time to his employees of corresponding categories.

3.7. The Contractor shall be responsible for payment of overtime wages to his

workmen, if any, in case they are required to work beyond the prescribed hours

under law as per applicable rates.

3.8. The contractor shall take Workmen Compensation Insurance Policy for all his

employees working at SLPP. The contractor shall indemnify the company

against any liability due to any work injury or accident to any of its employees.

3.9. The Contractor shall in the event any of his workmen / employee sustains any

injury or disablement due to an accident arising out of and in the course of his

employment, provide necessary medical treatment and pay compensation as

applicable, required under the Workmen’s Compensation Act,

3.10. If any of the persons engaged by the Contractor misbehave with any of the

officials or the Company or commit any misconduct with regard to the property

of the Company or suffer from any serious communicable disease, the

Contractor shall replace them immediately.

3.11. The Contractor shall not engage / employ persons below the age of 18 years.

Employment of women shall be strictly according to applicable laws.

3.12. GIPCL will have right to deduct and disburse the claims of the individual /

parties being a principal employer on any account whatsoever in relation to their

employment with the contractor. The Security deposit will be released to the

contractor at the end of the contractual tenure subject to an undertaking by the

contractor that in the event any of his workmen or the heirs of workmen puts up

a claim for recovery of money due to him from the contractor before the

appropriate authority under the I.D.Act 1947 or under any other labour laws or

for compensation under the Workmen’s Compensation Act, 1923 and the

appropriate authority has given a direction for making payment the contractor

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

will meet the same or indemnify GIPCL if in the event GIPCL pays it as Principal

3.13. The contractor shall make payment of wages to his employees on fixed date

within the period specified under the applicable Law, in presence of

representative of the company. He will submit a true copy of wage sheet,

attendance register and P.F. remitted challans on monthly basis to HR&A dept.

for verification and record.

3.14. The Contractor shall provide Safety items / kits to his employees such as safety

shoes, goggles, ear plugs, hand gloves, safety belts etc., if any, required under

3.15. The contractor shall conduct pre-induction and periodic medical check-up of his

workmen as per applicable laws.

4. The contractor shall be solely responsible for any accident caused to his workers and

should adhere to all rules / regulations as per labour laws of Government and other

statutory laws as applicable.

5. The contractor should register himself under the Contract Labour Act, Employee

Compensation Act and PF Act (Code no. to be mentioned) and submit the copy of

registration certificate and should possess the same from the date of commencement

of work, failing which the contract is liable to be cancelled. The E.C. Policy copy should

be submitted to the GIPCL before commencement of the work and Labour License

should be obtained within one week from the date of issue of form-V. Contractor should

apply for Form-V immediately after receipt of LOI. A copy of Labour License shall be

submitted to GIPCL, HR & A Department.

6. Contractor shall have to insure his workmen /supervisors etc. under Group Insurance

7. The Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund Act,

All Labour Laws Act in respect of employees engaged by him for the work and shall

have to maintain necessary records. In case any amount becomes due to be payable

by him to his employees or to the Government under the above rules, regulation, Acts,

GIPCL reserves the right to recover the same from the running bill of the contract.

8. Documentary evidence of deposit of PF paid shall have to be produced by the

contractor along with the next bill.

9. Records as per the provisions of various statutory Acts will have to be maintained by

the contractor and submitted as and when required.

10. All employees of contractor should maintain due discipline and respect local

sentiments. GIPCL reserves the right to direct the contractor to remove any such

person who does not comply with it.

The list is indicative in nature and not an exhaustive one. Any

amendment/alteration/Notifications or addition to the existing Law or a new statute shall

automatically and immediately become applicable.

b) LEGAL ASPECTS

1) Contractor shall maintain all register required under the Labour Laws and make the

payment as per the Minimum Wages Act to the workers employed by him.

2) Contractor shall obtain requisite license to carry out this contract under the provisions

of Contract Labour Act, 1970 and maintain necessary records and registers under the

3) Contractor shall submit a copy of each of the registration certificates with respect to

Employees Provident Fund and Employee Compensation Act within one-week time,

from the date of award of this contract.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

4) Contractor’s employees, agent or sub-agent shall not smoke or light anything within

the premises of the GIPCL and carry match box / lighter or any other explosive and /or

inflammable material inside the plant.

5) Contractor shall abide by all the statutory rules and regulations like P.F, Labour Laws

6) Contractor shall issue an appointment order to each casual labourer stating therein the

nature of job to be performed by him and fix time for which the concerned labourers

are likely to be deployed. Contractor shall also issue a temporary identity card

specifying the period for which the labourer has been deployed.

7) Contractor is fully liable for the persons engaged by him for above work; however,

GIPCL reserves the right to deduct any amount legally justified towards any liability not

8) Contractor shall indemnify GIPCL from any liabilities arising out of the employment of

9) If the contractor fails to complete the allocated job within specified time frame, GIPCL

shall get the work done by third party at the risk and cost of contractor.

11. PAYMENT OF WAGES

Contractor shall be responsible for compliance of all statutory rules, regulation, act

enforced from time framed by the government such as Factory Act, Employee

Compensation Act, payment of ‘Wages Act’, Minimum Wages Act’, Provident Fund Act,

Payment of Bonus Act, Labour Law Act, maternity benefit act in respect of employees

engaged by him for the work and shall have to maintain necessary records. In case

any amount becomes due to be payable by him to his employees or to the Government

under the above rules, regulation, Acts.

12. ACCIDENT TO WORKMEN

Contractor shall be fully responsible for injury or death of any of your or third-party

workmen due to any act omission / indiscretion on your part while undertaking the

work and contractor shall fully abide by the statutory requirements of the employee's

compensation act. GIPCL shall not be liable for any compensation due to accident,

death or injury to any of contractor’s workmen or any third party due to negligence, act

or omission on your part.

General area lighting will be provided by GIPCL. However, work area specific lighting

should be arranged by contractor.

14. NIGHT/SUNDAY/HOLIDAY SHIFT

The contractor shall depute qualified and adequate resources in night

shift/Sunday/holidays for any emergency job, which may come up at

night/Sunday/holiday.

15. SAFETY ASPECT

Contractor shall observe all the safety and security rules and regulation of the GIPCL

which are at present in force and which may come into force during the pendency of

the contract. Any violation of any rules and regulations will entail immediate termination

of the contract.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

When contractor moves his lifting tools and tackles to the plant area, required test

certificates as per the Factory Act 1948 and the state factories rules has to be

submitted to safety Dept. Safety Dept. will check the certificates and if found okay, then

only materials will be allowed to enter inside the plant. Material inward gate pass will

be made only after certification from Safety Dept. Security Dept. will inform to Safety

Dept., as & when such tools and tackles brought at the gate for making entry in the

maintenance site.

The contractor has to submit the list of required safety gears along with safety

equipment’s available with him to safety Dept. Safety Dept. will check for quantity and

quality of the safety gears and then allowed permission of work. Poor quality material

will not be allowed to take inside the Plant. If quantity of required safety equipment’s is

not satisfactory, contractor will not be allowed to carry out the work using such safety

gears inside the Plant for the work.

16. GENERAL SAFETY CLAUSES:

1. The Contractor shall observe and comply, with regard to his workmen working at the

SLPP site, the safety norms as per the safety operating standards.

2. The Contractor shall ensure that his workmen are informed and trained regarding the

safety standards to be adopted while operating within the SLPP Plant & Mines premises

and the Contractor shall brief them regarding the same and use of the Personal

Protective Equipment (‘PPE’).

3. The Contractor shall issue safety shoes and safety helmet of IS standard to all his

workmen immediately on execution of the work and the contractor shall ensure that his

workmen wear the protective equipment’s at all times during the work operation.

Following brand of the safety shoes and helmet shall be issued to contract workmen.

Contractor shall issue safety shoes every year.

Sr Model Company Specifications

01. Tough Hat, HP-TH Sure Safety

02. V-Gard MSA IS : 2925 – 1984, ANSI /

03. Article I. PN 521 Karam ISEA Z89.1-2009

Sr No. Model Company Specifications

01. SSTEELE (Strom) – Double

Acme Fabrik plast Co.

02. TRIMAX(Adjacent) – Double

Acme Fabrik plast Co.

03. Worktoes Warren Worktoes - Warren Plus

4. Other safety gears like ear plug, dust mask, hand gloves, safety goggles, gum boots,

full body safety uniform and belts, safety net etc. shall be issued and used as per the

job requirements. Safety helmet shall be of YELLOW COLOUR ONLY. Contractor will

procure safety shoes & safety helmet from a reputed company with at least 12 months’

guarantee and shall produce the guarantee certificate and IS standard certificate to the

safety department. Contractor should purchase safety shoes of reputed brands. Safety

shoes will be issued every year. IS certificate and guarantee certificate must be

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

obtained from the vendor and submitted to the Safety department. Safety shoes should

be heat, water, oil and chemical resistant, having an anti-slippery sole of 15298-

5. It is the duty of contractor to ensure that his workmen are wearing required PPEs as per

work requirement. Contractor should ensure that their workers are wearing Safety

helmet, safety shoes, dust mask, goggles, ear plug etc. at all times when they are at

work throughout the contract period. The contractor has to maintain the PPE issue

registers with signature of workmen.

6. Contractor will reissue these PPEs in case of damage or misplacement of the same.

Replacement shall be made immediately.

7. The contractor shall be responsible for providing first aid or emergency medical help

and treatment to his workmen in the event of any accident or injury.

8. If it is observed that contractor is not issuing required PPEs timely and that of required

quality, GIPCL will issue the required PPEs to contract workers and back charge the

same with 25% overhead charges of GIPCL.

9. All lifting tools and tackles shall be duly certified by competent person in conformity with

the statutory requirements and certificate in form no. 10 as per rule 60 of Gujarat

Factories Rules, 1963 and section 29 of the Factories Act, 1948 shall be submitted

every year before using such tools and tackles. In case of purchase of new lifting tools

and tackles, form no. 10 as per the said rules shall be submitted before they are taken

into use. All lifting tools and tackles shall be of reputed make having International

manufacturing standard and shall be maintained in proper and workable condition.

10. The Contractor shall nominate one Safety Officer with required qualification for

supervising the daily job/ shutdown jobs for observing and maintaining the safety

aspects at site. He is solely responsible for any safety measures during maintenance

work. He has to ensure that all the workmen working at site are equipped with essential

PPE’s and proper safety arrangement is made at the SLPP site.

11. After mobilization of any tools & tackles to site, which includes chain pulley blocks, D-

shackles, wire ropes, winch machines, Mobile crane, Hydra etc. shall be offered for

inspection with all above statutory test certificate before using at site for any work. They

should use all tools and tackles only after certification by GIPCL representative/safety

12. When working at height, working on ceiling or roof covered with fragile materials, full

body harness safety belt, ladders and crawling boards, fall arrester, etc. shall be used

to prevent accident. Further, during working on height, contractor should arrange

proper scaffolding of still pipes, safety net, full body safety belt, fall arrestor system etc.

Advice and instructions of engineer in charge/ safety in charge shall be strictly complied

with in this regard. All necessary safety precautions shall be taken by the contractor to

prevent accident and personnel injuries while working on height.

13. Flash back arrestors made of reputed manufacturer shall be provided on cutting torch,

on DA cylinders and on O2 cylinder. Cylinder caps also required for handling the

cylinders at the work at height area. Gas cylinders shall be transferred through gas

cylinder trolley only with cylinder cap and stored up right (vertical) position only. All gas

cylinders shall be hydro tested / certified as per gas cylinder rules 2004. Gas cylinders

shall be stored, handled as per gas cylinder rules

14. All vehicles shall be operated by licensed drivers only. All vehicles’ PUC to be tested as

per Government approved RTO guidelines. All Vehicles must be parked in Parking

space designated by GIPCL. If any vehicle is found inside the plant premises other

than the parking area such vehicles shall be handed over to Security dept. and their

entry shall be cancelled for movement inside the plant premises with immediate effect.

15. All electrical equipment shall be in good condition and free from any defect. Electrical

tools & equipment’s i.e. welding machine, grinding and drill machine etc. may be

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

checked by the electrical engineer of the contractors regularly, every six months at

least and report to be submitted to concerned HOD and safety depts.

16. During hot work, contractor will use fire curtains like asbestos sheets or fire blankets to

prevent falling and spreading of sparks and hot material on and around the work area.

Contractor will procure and use such items. ELCB / RCCB shall be provided with rating

of 9-30 milli amperes on welding machine and all portable power tools.

17. The contractor shall fill – up Incident notification form (S-I), Incident Investigation form

(S-II) and near miss report within time limit as specified in forms, if any accident,

Incident, near miss occurred while working at SLPP site.

18. Contractor should appoint / nominate one qualified safety officer and he shall be

responsible for addressing all the safety related aspects of execution of contract jobs

and he will in close co-ordination with safety officer of SLPP and attend all safety

related meeting such as safety committee, on job safety training etc.

19. No loose connection / joints allowed in electrical cables during performance of any kind

20. Safety shoes to be issued to female employees also.

21. All the vehicles shall be fit as per RTO guidelines and valid fitness certificate is required

as per RTO guidelines.

22. The Contractor’s nominated safety officer shall be imparted regular on-job safety

training like tool-box talk etc. and submit a record of such training in safety dept,

respective dept and HR&A dept.

23. The Contractor shall comply all the new requirements related with safety as informed

by the HOD / Safety department from time to time.

24. Penalty to be imposed for Violation of safety norms is proposed as follows: -

The Contractor & Contract workmen shall strictly adhere to Safety standards / Guidelines

as per practices. The list provided below is an indicative list to explain the principles behind

safety practice. If the contract workmen fail to comply with safety standards as per category

A, B & C below, penalty shall be levied on the contractor as per the table mentioned below:

Category Classification Examples / Cases Penalty

A PPEs Working without helmet, Rs.100 /- per instant.

Related shoes, safety belt, gloves etc.

B WI Related Failure to adhere to HSE

guidelines/plans, careless • Rs.500 /- per

attitude in material instant.

Machine being used with

damaged machine guard, • After three

unsafe electrical work - incidence,

workout plug top/improper Per incidence

electrical joints/cables lying Rs.2500/-

on ground, electrical

equipment working without

proper earthing, machine • Continuous

being used without unsafe acts

machine guard, Welding will disqualify

machine without ELCB / the contractor

RCCB of proper rating, Gas from further

cylinder without test participation

certificate, Cylinder cap,

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NRV / Flash back arrester, in tender of

Cylinder trolley etc. GIPCL-SLPP.

Unsafe working practices at

height more than 3 meters

Working without permit or

non-compliance with permit

conditions like hot work,

height work etc. as

applicable, lifting tools and

tackles being used without

third party inspection

certificates in form no. 9/10

as per Factory Act –

C Unsafe Breach of safe practices by Suspend the entry

Practices a particular person gate pass for one

repeatedly for three times. week.

After two suspensions

his gate pass will be

General Electrical Safety Rules and Regulations

Electrical safety

➢ All the electrical apparatus including welding machine (either 3-phare or single phase)

should be provided with Earth Leakage Circuit Breaker (ELCB/RCCB/RCBO) of 30mA

➢ Bidder should ensure periodic checking of ELCB provided in their electrical apparatus.

➢ Bidder should ensure that there should not be any joint in the power supply cable of

any machine. All cables should be in good condition with no bare insulation or frayed

➢ Any power supply switchboard/extension boards brought by Bidder should have ELCB

of 30mA rating and it should have sockets along with 3-pin plug

➢ Any type of cable brought by Bidder should not have any joint and should be of

sufficient capacity for the respective job.

➢ Bidder to bring their own 24V rating portable hand lamps along with cable of (apparatus

should be having 230V / 24V transformer) for the temporary lighting arrangement

required at site for the respective jobs.

➢ Bidder should bring sufficient qty no. of temporary light fixtures (230V or 24 V as per

requirement of job/contract) , extension boards, cables to draw supply from nearest

➢ Hand-held and portable machines shall be equipped with a built-in switch to switch off

power in case of emergency

➢ Bidder to ensure healthiness of their electrical equipment whenever brought to GIPCL

site and get them tested / verified by GIPCL Electrical Department representatives

before start using.

➢ Bidder to ensure - All portable electric apparatus shall be regularly examined, tested

and maintained to ensure that the apparatus and leads are in good order.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

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➢ Only three-core cable shall be used for single phase operated tools with the third core

connected to earth.

➢ Ensure that all metallic portable appliances are provided with 3 pin plug and socket

connections with third pin be connected to the ground terminal where ever possible.

Also, the metal work of the apparatus is effectively earthed.

➢ All cables and connections should be sound and of adequate capacity and properly

insulated while using any welding machine and other power connections.

➢ The earthing arrangements should be properly made with earthing clamps or a bolted

terminal while using any welding machine

➢ Electric holders when not in use, should be placed on an insulated hook or the holders

should be fully insulated while using any welding machine

➢ Whenever the welder stops or leaves work for any appreciable time, the power supply

to welding machine shall be effectively disconnected while using any welding machine

➢ GIPCL will provide either single phase OR 3-phase 3 wire power supply from the

nearby point at job site. Bidder to supply the required cable between GIPCL power

supply point to equipment brought by Bidder for the specified job. Further, if Bidder’s

equipment requires 3-ph 4 wire supply then they should derive 3-ph 4 wire supply from

GIPCL 3-ph 3 wire supply system by incorporating sufficient capacity transformer. Like

for hydro jet cleaning system, mixer machine, induction heating machine, SR machine

etc., GIPCL will provide 3-ph 3 wire power supply.

➢ Cable between welding machine to GIPCL power supply point should have cable TOP

plug towards GIPCL power supply point of Make BALS having rating as 63 Amp.

Contractors not following above electrical safety points at any point of time are liable to

penalty and their machine/ apparatus shall be seized by GIPCL.

Penalty so levied against the contractors and company employees will be used during the

observation of National Safety Day.

The contractor, workmen following good safety practices in their work area continuously

will be rewarded / honored on National safety day.

17. REJECTION OF WORK:

If, as a result of inspection, examination or testing, the GIPCL’s

Representative/Engineer decides that any materials, work or workmanship is defective

or otherwise not in accordance with the Contract, the GIPCL/Engineer/ GIPCL’s

Representative may reject such plant, materials, work or workmanship and shall notify

the CONTRACTOR promptly, stating his reasons. The CONTRACTOR shall then

promptly make good the defect and ensure that the rejected item complies with the

Contract. If Contractor failed to rectify the rejected work or workmanship,

GIPCL/Engineer reserves the right to deduct or withhold amount against rejected work

or Workmanship. CONTRACTOR shall not entitle for any claim or release of hold

payment until rectify the defect up to satisfactory of GIPCL. If Contractor failed to rectify

any such defective work or workmanship, GIPCL reserve the right to rectify at risk and

cost of the CONTRACTOR and deducted by the GIPCL from any amount due, or to

become due, to the CONTRACTOR’s dues.

If the GIPCL/Engineer/GIPCL’s Representative requires such materials, work or

workmanship to be retested, the tests shall be repeated under the same terms and

conditions. If such rejection and retesting cause the GIPCL additional costs for the

traveling and lodging costs of GIPCL/Engineer’s personal for attending the retest, such

costs shall be recoverable from the CONTRACTOR by the GIPCL and may be

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associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

deducted by the GIPCL from any amount due, or to become due, to the

18. GENERAL TERMS AND CONDITIONS:

a. All tools & tackles, labours, equipment’s, materials, scaffolding, safety PPEs & safety

equipment’s, consumables etc… to execute the contract are in the scope of the

contractor. The contractor should ensure that tools & equipment’s are in healthy

b. The decision of the Engineer-in-charge shall be final and binding on the contractor for

defining the terms and condition included in this contract.

c. If the work is not found satisfactory, Engineer-in-charge reserves the right to take

suitable action.

d. Contractor shall depute full time independent experienced site-in-charge and

independent site supervisors at site. They shall co-ordinate with GIPCL engineer and

shall bear overall responsibility of contract including joint measurement, billing etc.

Such person shall function from site office of contractor at SLPP.

e. Contractor shall also nominate one independent safety supervisor at site and shall

submit nomination of safety supervisor in writing before commencement of contract.

Safety supervisor shall arrange small safety talk on every day morning or whenever

required with all workers working under this contract. He shall coordinate with concern

department’s Engineer-in-charge on daily basis and report daily observations, tool-box

talk records etc. GIPCL reserves the right to hold the work in case contractor not

deployed safety supervisor and a penalty equal to Rs.1,000/- per working day

absent of safety supervisor shall be levied from Contractor.

f. Contractor shall strictly follow the existing work permit system of the GIPCL and any

future revisions.

g. The contractor has to take EC insurance policy for their workmen. The contractor has

to submit labour license and PF account number to the Engineer-in-charge before start

h. The contractor has to do the job timely. Progressive work targets shall be achieved for

each package as decided during first kick-off meeting. GIPCL shall not compromise in

delay. In case of delay of work without any valid reason, the GIPCL reserves the rights

to carry out the work by deploying other agencies at the risk & cost of contractor with

additional 15% overhead charges.

i. Contractor shall mobilize the resources as per need within the period of four hours. If

the contractor fails to mobilize sufficient resources to complete the job in time, GIPCL

will execute the job through other agency at the risk and cost of the contractor with

additional 15% overhead charges.

j. Contractor should mobilize all resources for efficient & smooth execution of contract

within seven days from the date of issue of Letter of Intent/Work Order.

k. The prices / item rates quoted shall remain firm till completion of the contract and any

agreed extensions thereafter and is valid even if the contract is split and shall not be

subject to any escalation, idle charges for labour, machinery, overhead expenses etc…

due to any reason whatsoever. No price escalation / idle charges shall be entertained

due to delay in work on unavailability of work front, non-issue of work permit, holding

of work permit for any reason, unavailability of contractor’s supervisor, unavailability of

contractor’s safety supervisor, violation of safety rules, unsafe act by any of contractor’s

worker, negligence & ignorance of safety & quality instructions of GIPCL Engineer-in-

charge or any other reason whatsoever.

l. Contractor must fulfil all the safety regulations and to take safety measures to avoid

hazards. Contractor shall arrange all standard adequate healthy safety PPEs like but

not limited to approved quality safety shoes & safety helmets, standard dust masks,

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

safety goggles, safety life line & fall arrestors etc… as required and shall use

exclusively under this contract for all the time during working at specified locations

failing which, the Engineer-in-charge may hold the work and will take necessary action

including penalty as decided. If the contractor repeatedly violates safety

rules/regulations (more than three successive incidents), Engineer-in-charge may take

necessary action against the contractor, including appropriate financial penalty

(Maximum of Rs.1,000/- per incident per man-day and as per above clause no. 16)

and/or termination of contract.

m. One or more jobs may be required to be done simultaneously and contractor shall

mobilize additional resources accordingly.

n. Timely completion of all jobs and works shall be the essence of this Contract.

Contractor should closely monitor each activities and complete the jobs as per the time

given by and under the supervision of the Engineer-In-charge and shall ensure that

sufficient manpower is deployed for the same.

o. The contractor has to complete the works as per the planning schedule and their

respective supervisor has to interact with Engineer-In-Charge for PTW (Permit to

work), work instruction, Return of permit.

p. The contractor has to submit daily reports showing work carried out with details of

available manpower, material etc.

q. Any job other than the listed jobs in work order shall be executed by the contractor on

instruction from GIPCL and payment shall be made to the contractor on respective item

r. The Government of India has enacted the Micro, Small and Medium Enterprises

Development Act, 2006 (the “Act”) and the Act has come into force from October

2006. The Bidder shall confirm whether your organization is registered under the Micro,

Small and Medium Enterprises Development Act, 2006. If your organization is

registered under the Act, please specify the category i.e., Micro Enterprise, Small

Enterprise or Medium Enterprise under which it is registered and kindly attach a copy

of your registration certificate.

s. The Bidder shall provide details of registration along with copy of the registration

certificate issued by the District Industries Centre/Department of Industries, etc of the

respective State Government. It is to be noted that large scale industries and trading

firms have been excluded from the purview of the Act.

t. GIPCL is an ISO 9001, ISO 14001, OHSAS 18001 & ISO 50001:2011 (EnMS) certified

company, and GIPCL gives extreme importance to maintain these global standards.

Contractor shall be required to observe these standards while working with GIPCL.

Contractor should ensure that his workmen/labour work in accordance with them.

19. CONTRACTOR’S SUPERVISION

The contractor shall, during the whole time the work is in progress, employ a qualified

experienced site-in-charge of the works with adequate experience in handing of jobs

of this nature and with the prior approval of the GIPCL / ENGINEER. Such in-charge

shall be constantly in attendance at the site during working hours. During

CONTRACTOR’S supervisory engineer absence during working hours, if unavoidable,

and also beyond working hours, when it may be necessary to give directions, orders

may be given by the ENGINEER / GIPCL and shall be received and obeyed by the

CONTRACTOR’S superintendent or Foreman who may have charge of the particular

part of the work in reference to which orders are given. If requested to do so, the

ENGINEER /GIPCL shall confirm such orders in writing. Any directions, instructions or

notices given by the ENGINEER / GIPCL to him, shall be deemed to have been given

to the CONTRACTOR. The representative of the CONTRACTOR shall have all

necessary powers to receive materials from the GIPCL, issue valid receipts for the

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

same, engage labour or purchase materials and proceed with the work as required for

speedy execution.

None of the CONTRACTOR’S Superintendents, engineers, supervisors or labour

should be withdrawn from the work without due notice being given to the GIPCL /

ENGINEER; further no such withdrawals shall be made if in the opinion of the GIPCL

/ ENGINEER such withdrawals will jeopardize the required pace of progress /

successful completion of the work.

The CONTRACTOR shall employ in or about execution of the work only such persons

as area careful, skilled and experienced in their respective trades, and the GIPCL shall

be at liberty to object to and require the CONTRACTOR to remove any person

employed by the CONTRACTOR in or about execution of works who in the opinion of

the ENGINEER misconducts himself or is incompetent or negligent in the proper

performance of his duties and all such persons shall not again be employed upon the

works without the prior permission of the GIPCL.

Neither the CONTRACTOR and the PURCHASER nor the ENGINEER shall hire or

employ any employee of the other party except by mutual consent.

20. CONTRACTOR TO REMOVE ALL OFFENSIVE MATTER IMMEDIATELY AND

All loose materials, wastage, packing materials, empty paint drums, cut pieces or other

matter of an offensive nature shall not be deposited on the surface, but shall at once

be carted away by the CONTRACTOR to some pit or place provided by him away from

the site of work and approved by local authorities.

As a part of the work included in this contract, the CONTRACTOR shall completely

remove and satisfactorily dispose of all temporary works & remove scaffolding

materials to the extent directed. He shall tear down and dispose of all temporary works,

shall remove or grade, to the extent directed, all plant and equipment, shall

satisfactorily dispose off all rubbish resulting from the operations under this contract

and shall do all work necessary to restore the territory embraced within the site of his

operations to at least as good order and conditions as at the beginning of the work

under this contract.

21. FACILITIES TO BE PROVIDED BY GIPCL

A. The Company shall provide the following facilities to the Contractor at the site:

a. Electricity & water at nearest available one point. Further distribution to be done

by contractor at their cost.

b. Quarter(s) for supervisor/ engineers on chargeable basis in GIPCL’s township at

discretion of GIPCL if available.

c. Workshop facility as available at site only. However, contractor may visit the

workshop to ensure the existing facility. For the facilities other than available,

contractor has to carry out the job outside at their own cost.

d. First aid facilities as available on chargeable basis.

Apart from the above, no other facilities shall be provided by GIPCL.

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B. GIPCL shall also conduct an orientation program appraising the workmen

regarding the safety norms and measures to be observed during work

operations at the plant site.

22. WORK MEASUREMENT/CERTIFICATION

a. The work to be performed being a specialized nature, the contractor should be fully

conversant with modern practices and should be able to carry out works

independently of large thermal power plant. The contractor shall therefore be

required to engage qualified/ experienced personnel to undertake the work as per

specifications and requirement.

b. Contractor should maintain one computer with printer for keeping daily records and

maintain the data.

c. The Contractor shall be required to furnish satisfactory job completion report to

GIPCL. The submission of report should be on daily basis. The monthly bill

payment shall be released based on the certified reports of the works.

d. Inspection of work will be done by Engineer-in-Charge or his authorized

representative. If the work is not found satisfactory engineer in charge reserves the

right to take suitable action and shall be binding to the contractor.

23. PUBLIC HOLIDAYS

The Contractor shall be responsible for giving benefit to all his employees, employed in

whatsoever capacity, 09 Public/Paid holidays and the same shall be notified in advance

and due communication thereof shall be made to the Management.

24. FORCE MAJEURE

The performance of the obligations herein contemplated may be suspended without

incurring the penalty in the event of the subsistence of Force Majeure conditions.

If a Force Majeure situation arises, the affected Party shall promptly notify the other Party

in writing of such conditions and the performance shall be suspended as per mutual

For the purposes of this clause, ‘Force Majeure’ means an event beyond the control of

the Party and not foreseeable by the Party and shall include events of floods, explosions,

riots, wars, hurricane, epidemics, any other Act of God, quarantine restrictions, terrorism,

government actions and provided always that such acts result in the impossibility of the

further performance of the contract.

The Contractor shall indemnify and keep harmless GIPCL from and against all actions,

proceedings, claims, demands, losses, costs, damages and expenses whatsoever

which may be brought against or suffered by GIPCL which it may sustain, pay or incur

as a result of or in connection with the performance/ purported performance/ non-

performance of the contract by the Contractor.

In case, in any litigation pertaining to labour employed through contractor if any direction

or order is issued by court at any point of time the contractor shall comply with and

implement such direction or order whether passed at the time of award of contract or

during the pendency of contract. Further, the Contractor shall indemnify the GIPCL

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

against all consequences arising and affecting GIPCL owing to the compliance of the

orders by the Contractor.

26. GOVERNING LAW AND JURISDICTION

This tender document and contract shall be governed by the laws of India and the Courts

at Surat shall have jurisdiction regarding the same.

27. Where any portion of the General Condition of Contract is repugnant to or at variance

with any provisions of the Special Condition of Contract, then unless a different

intention appears, the provision of the Special Conditions of Contract shall prevail to

the extent of such repugnancy of variance.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

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SPECIAL CONDITIONS OF CONTRACT

1. GENERAL SCOPE OF CONTRACTOR

1. All tools & tackles, equipment’s, scaffoldings, materials, labour, vehicles, etc… to

execute the contract will be in the scope of the contractor. The contractor should

ensure for healthiness/working conditions of tools, tackles & vehicles.

2. All consumable items like paint materials, thinner, turpentine, red oxide, cloth,

cotton waste, kerosene, gas, diesel, lubricants, etc will be in the scope of the

3. The Contractor shall have to make necessary arrangement for storage of materials

including safe storage of paint materials, tools & tackles, scaffolding materials,

equipment’s at their own cost.

4. All safety/PPEs required during work at site are to be arranged by the contractor.

5. The Contractor shall have to provide necessary facilities including accommodation

for their labour at their own cost.

6. The contractor has to arrange transportation for lifting/shifting the materials at their

7. Contractor has to depute their full time experienced site-in-charge & independent

Location/Package wise supervisors for work execution as per specification and for

day to day work planning & coordination with respective department’s Engineer-in-

charge, to obtain day to day Location/Package wise work permits, to get daily

location wise work supervision, to record Location/Package wise joint work done

reports/measurements/certification, to prepare Location/Package wise separate

bills, to prepare & apply Location/Package wise manpower gate pass, to maintain

Location/Package wise statutory & legal compliance records, etc…

8. Contractor has to maintain record of each and every material brought to site with

material test certificate and gate entry. PLANNING & MONITORING OF WORK

9. After award of the work, Contractor has to submit schedule of work planning for

completion of painting work with resources (i.e. manpower and material)

mobilization planning within seven days.

10. Contractor shall mobilize the resources at site within 15 days from the date of LOI

or work order whichever is earlier. GIPCL will closely monitor the agreed schedule

against actual progress of work at site. If contractor failed to carry out work as per

agreed schedule and if contractor failed to mobilized required resources

(manpower & materials) within seven days from written communication, GIPCL will

execute the job through other agency at the risk and cost of the contractor with

additional 15% overhead charges.

2. PRICE & RATES

This is non-SoR based contract and final item rates will be derived based on final

offered lowest price received through e-Reverse Auction on gross total price (including

GST). Prorata reduction will be applied in the quoted price for all the items of non-SoR

after price discovery through e-Reverse Auction. The item rates so derived shall be

inclusive of cost of all approved make paints, primer, thinner, other required materials

as recommended by manufacturer, consumables, safe storage of materials, wastage,

painters, helpers, labour, supervision, cost of safety supervisor, shifting, transportation,

loading, unloading, equipment, all tools & tackles, hiring of crane, hiring of external

agency for machining , hiring of the external agency for hydraulic support etc, standard

approved MS scaffolding materials, scaffolding arrangement at work site as per

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

approval of GIPCL’s Safety Officer, safety equipment’s & PPEs, legal & statutory

compliances, Royalties, Rents, Stamp Duties, Central or State Government or Local

body or Municipal Taxes or Duties or any other duty / tax (online quoted GST rate by

successful final L1 bidder will be considered for deriving final item rates), minimum

wage rates to workmen etc levied by the Central, State Government or other Public

bodies etc… and such other costs that are not specifically mentioned herein but will be

incurred by the contractor for the satisfactory and timely completion of the work.

The item rates shall be deemed to include for everything mentioned in the specification,

all leads & lifts, contractor’s overheads & profits for due performance of the work under

this contract and such other costs that are not specifically mentioned herein but will be

incurred by the contractor for the satisfactory and timely completion of the work.

The rates shall also include cost for mobilization / demobilization of manpower,

equipment’s, materials, etc...

Any statutory changes in taxes & duties will be to GIPCL’s account. In case of any

reduction and/or removal of taxes, the same shall be passed on to GIPCL.

The rates shall be firm for entire contract period and also during extension, if required

and shall not be subject to any escalation in price, idle charges for labour, machinery,

overhead expenses etc. No price escalation / idle charges shall be considered due to

any reason whatsoever. No rate escalation / idle charges shall be payable due to delay

in work by contractor or due to non-availability of work front by GIPCL or any reason

Rates will remain firm throughout the contract period and any extension thereof. There

will not be any escalation/compensation to the contractor against any revision in MWR

(Minimum Wage Rates). However, contractor shall not pay less than the Minimum

Wages notified by the Government from time to time to his/her employees of

corresponding category.

Contractor shall at his/her expense comply with all labour and industrial laws and such

other acts and status as may be applicable to this contract in respect to pay etc. On

account of any default in respect of all liabilities and in case of non compliance of the

above, the company can withhold their payments till all legal liabilities are discharged.

Contractor shall deploy labour/workers & supervisors in sufficient numbers and quality

to ensure workmanship of the degree specified in this contract and to the satisfaction

of the Company.

The price/rate quoted by CONTRACTOR shall be considering mobilization of all

required manpower, tools & tackles, materials, equipment for timely and satisfactory

completion of all scope of work.

4. TERMS OF PAYMENT

A. Conditions of Payment:

The contractor shall raise the job wise separate running invoices in duplicate (one

original in physical form and soft copy in MS Excel format as directed by Engineer-in-

charge) every month to concern Engineer-in-charge of respective Package/Location in

respect of the work performed or completed during the month along with the documents

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

as provided hereinafter. On receipt of the invoice complete in all respects and with all

the said documents, the payment in respect of the same shall be made within 21 days

of such receipt of a complete invoice as per the following terms of payment:

(i) 95% of monthly RA bill along with proportional % taxes shall be released

against the work executed duly certified by GIPCL. Income Tax (IT) will be

deducted at source from monthly RA bills as per the rules in force.5% of SD

amount will be retained along with each RA bill.

(ii) Total Security deposit at 5% of contract value shall be submitted as per clause

no.: 1 of Section-C. Security deposit will be returned to the Contractor without

any interest after successful completion of defect liability period from actual

contract completion date as certified by Engineer-in-charge and as per clause

no.: 1 of Section-C.

(iii) Contractor shall quote the rate/price along with applicable GST. Party should

raise the invoice as per GST act. The vendor shall also mention on their invoice

the HSN/SAC code as applicable under the GST laws under which GST is

levied and a self-certified authentic third-party evidence (www.cbic-gst.gov.in)

shall be adduced, one time, to that effect by the vendor.

(iv) GST shall be paid along with bills after fulfilment of following terms.

(a) Submission of copy of registration certificate issued by GST Authority (to

be furnished only once).

(b) Citing GIPCL’s GST no. along with contractor’s GST registration no. and

the date of issue of registration certificate on invoices.

(c) Claim of GST amount with percentage (%) separately shown on the

(d) The contractor shall be required to submit the proof of payment of GST of

previous month/quarter, as may be applicable as & when demanded by

GIPCL/Owner/company.

(e) Contractor shall inform the Owner in the event of its registration certificate

is cancelled or discontinued for whatsoever reason.

(f) Any statutory changes (increase/decrease) in taxes & duties will be to

GIPCL’s account. In case of any reduction and/or removal of taxes, the

same shall be passed on to GIPCL.

(v) At the time of submission of the first monthly RA Bill, the Contractor shall submit

a certificate from Engineer-in-charge regarding availability of tools & tackles,

equipment’s, vehicles etc at site.

(vi) The contractor along with monthly RA Bill shall submit, Photo copies of wages

register of previous month, photocopies of attendance sheet of respective

(vii) The Contractor shall submit his Final Bill within a period of four months of the

expiration or earlier termination of the contract or any extensions that may be

granted by GIPCL to the Contractor. GIPCL shall not entertain any bill for any

work item after expiration of period of three months.

(viii) The Contractor shall include all his/her claims in the Final Bill submitted by him

and accordingly the final bill submitted by the Contractor shall be deemed to be

inclusive of all and whatsoever the claims that the Contractor may have from

GIPCL. The Contractor shall not be entitled to claim any amounts which are not

mentioned in the Final Bill and the Contractor shall be deemed to have waived

any claims not mentioned in the Final Bill and shall not be entitled to recover

the same from GIPCL subsequent to the submission of the Final Bill on any

account and GIPCL shall stand absolved of all its liabilities in respect of any

such claims not raised by the Contractor in his Final Bill.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

(ix) SUBMISSION OF STATUTORY COMPLIANCES WITH THE

PERIODICAL/MONTHLY RA BILL(S)/FINAL RA BILL

The contractor shall submit, one time or regularly, as applicable, the following

documents along with the periodical/monthly RA bill/Final RA bill.

(i) Copy of statutory compliance like labour license, EC Policy, attendance

(ii) Notarized Indemnity Bond as per standard Proforma, in case of Final bill.

(iii) No claim - No arbitration certificate as per Proforma at Annexure-D in Section-

F, after the final bill amount is certified by GIPCL for payment and the same is

made known to the contractor by GIPCL & accepted by the contractor.

B. Validity and Uniformity of Rates

The rates shall be valid for the Contract Period and agreed extension and shall

remain unaltered during the Contract Period.

5. SCOPE OF GIPCL

Electric power & water shall be made available free of charges at any one point nearer

to work site as convenient to GIPCL. Contractor shall make his own arrangements for

drawl and distribution to the work site. However, before drawl of such energy,

contractor shall take prior permission of the same.

6. TO REMEDY DEFECTIVE WORK

If the work or any portion thereof shall be damaged in any way excepting by the acts

of the GIPCL, or if defects not readily detected by proper inspection shall develop

before the final completion and acceptance of the whole work, the CONTRACTOR

shall forthwith make good, without compensation, such damage or defects in a manner

satisfactory to the ENGINEER / GIPCL. In no case shall defective or imperfect work be

retained even if contractor followed all technical specifications. GIPCL will not

compromise for quality of materials, works & workmanship.

The CONTRACTOR shall remain liable under the provisions of this clause

notwithstanding the passing by the GIPCL of any certificate, final or otherwise or the

passing of any accounts.

7. DAILY DIARY AND PROGRESS REPORT

A daily diary register will be kept in the ENGINEER’S office. The CONTRACTOR will

supply all detailed information every day at 9:00 hours for the day preceding and the

diary will be jointly signed by the ENGINEER and the CONTRACTOR’S

representatives, every day in token of its correctness. A works instruction book, serially

numbered will also be kept in the ENGINEER’S office and all day to day instructions

will be given in that book. The CONTRACTOR’S representative shall report every day

to see these instructions and sign them at the bottom in token of his having seen them.

The CONTRACTOR shall supply all information regarding procurement of materials

and progress of work, as is required by the ENGINEER for compiling the weekly

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

progress reports. This information shall be supplied by 9:00 hours on every Monday,

for the preceding week.

8. SUBMISSION OF TECHNICAL DOCUMENTS TO THE ENGR-IN-CHARGE

Contractor shall submit following documents to the Engineer-in-charge for verification

purpose of the bill: -

(i) Measurement sheet protocol (as per mode of measurement) along with

joint record of work done in the form of joint inspection report duly signed

by authorized representative of contractor and GIPCL Engineer.

(ii) Contractor’s material incoming challans duly stamped & signed by plant gate

The bill will not be entertained without submission of above documents.

9. MOBILIZATION AND EXECUTION

a) Contractor shall mobilize the resources at site within 15 days from the time of

intimation given by GIPCL.

b) Contractor shall provide independent site supervisor who will be responsible for

supervision and execution of job in specified time with respect to quality,

specifications, site preparations, safety, coordination with GIPCL, issue of work

permits, joint measurements, etc... The supervisors shall coordinate with the

Engineer-in-charge of GIPCL for proper execution of the job.

c) The resources required for execution of above jobs will vary from time to time,

hence contractor shall mobilize the resources accordingly.

d) Contractor shall provide accommodation for the persons deployed by him for

the work at his own cost.

10. DEFECT LIABILITY PERIOD

The defect liability period of whole work shall be one year after completion of contract

as certified by Engineer-in-charge.

During defect liability period, if any defect arises in jobs which have been already

executed, shall be rectified by the contractor at free of cost within seven days on

receiving the intimation from Engineer-in-charge failing which GIPCL may take suitable

action and also engaged third party to carry out rectification work at the risk and cost

of the contractor.

It is well aware about nationwide spread of COVID-19 pandemic for which Government

of India as well as Government of Gujarat are circulating various guidelines time to

time for prevention of spread & protection of human being. GIPCL also being a

responsible organization, implementing such guidelines along with specific directions

& advisories to all employees, contractors & workers on time to time.

All the interested parties, bidders, successful contractors shall have to follow all such

instructions, advisories, guidelines related to COVID-19 which are at present in force

and which may come into force at their own cost.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

In order to implement such guidelines, all required expenditures towards providing

approved mask, sanitizer, etc… shall be in the scope of contractor.

12. GENERAL CONDITIONS OF CONTRACT

General Conditions of Contract (Section-C) and detail specification prepared by the

company will be applicable for this contract. The same is enclosed herewith. Bidders

are advised to go through the same.

Where any portion of the general conditions of contract is repugnant to or at variance

with any provisions of the special conditions of contract, then unless a different

intention appears, the provision of the special conditions of contract shall prevail to the

extent of such repugnancy of variance.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

SCHEDULE OF QUANTITIES & RATES

Sr. Amount without

Work Description UoM Qty

Replacement / Refurbishment of the Party has to quote

A Bunker structure and associated work in MT 70 on on-line portal

Lignite Handling System Phase-I only

Party has to quote

Painting of Replaced / Refurbished on on-line portal

Party has to quote

Total on on-line portal

Party has to quote

on on-line portal

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

LIST OF ANNEXURES & FORMS

CHECKLIST FOR PASSING THE BILLS

For the month of :

1) Work Order / P.O. No. & :

2) Nature of work :

3) Duration of Work Order : From to

4) Maxi. No. of manpower per day : M F Total

deployed in the month.

5) Details of Labour License : Valid up to for

6) Details of E.C Policy : Valid up to for

7) Documents attached for verification : Wage & Attendance Sheets.

for the previous month. Yes/No

P.F Challan Yes/No

8) Documents attached for verification : Bonus Payment Register

(in case of Final Bill) Yes/No

: Leave wage register Yes/No

9) Security Deposit / Retention Money : Yes / No if yes, Rs.

Date : Signature of Contractor

with official stamp

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

PROFORMA FOR CONTRACT SECURITY-CUM-PERFORMANCE GUARANTEE BY

SELLER / CONTRACTOR

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS Gujarat Industries Power Company Limited having its office at PO:

RANOLI, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter referred to as

“The Company / Owner” which expressions shall unless repugnant to the

subject or context includes its legal representatives, successors and assigns) has

entered into a contract with M/s. ………………………………../ has placed a

purchase order on M/s………………………….(hereinafter referred to as

“Contractor(s) / Seller(s)” which expression shall unless repugnant to the subject

or context includes their legal representatives, successors and assigns )

for…………………………….on the terms and conditions as set out inter alia,

in the Company‟s contract No./ P.O.No.…………..date …………and

various documents forming part thereof hereinafter referred to as the

“said contract” which expression include all amendments,

modifications and / or variations thereto and whereas the

Contractor(s) / Seller(s) has agreed for due execution of the entire contract and

guarantees its performance including any parts executed through any

other agencies / subcontractors AND WHEREAS one of the conditions of the

“said contract” is that “contractor(s)/seller(s) shall furnish to the owner a

Bank Guarantee from a bank for ….% (……….percent) of the total value of the

“said contract” against due and faithful performance of the “said

contract” including performance guarantee obligations of the contractor(s) /

seller(s) for execution / supplies made under the “said contract.”

2. We …………………………….Bank having its branch office at ……….……..do

hereby agree and undertake to pay the amount due and payable under this

guarantee without any demur merely on a demand from the Company stating that

in the opinion of the Company, which is final & binding, the amount claimed

is due by reason of default made by the Contractor(s)/ Seller(s) in performing any

of the terms & conditions of the said Contract including defect liability obligations,

in fulfilling the performance guarantee obligation or loss or damage caused to or

would be caused to or suffered by the Company by reason of any breach by the

said Contractor (s)/ Seller(s) of any of the terms & conditions of the contract. Any

such demand made on the Bank by the owner shall be conclusive as regards the

amount due and payable by the Bank under this guarantee. However, our liability

under this guarantee shall be restricted to

Rs……..(Rupees………………………only).

3. We undertake to pay to the Company any money so demanded not

withstanding any dispute or disputes raised by the contractor(s) / Seller(s) in

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

any suit or proceeding pending before any office, court or tribunal relating thereto

our liability under this present guarantee being absolute and unequivocal. The

payment so made by us under this bond shall be a valid discharge of our liability

for payment there under. Our liability to pay is not dependent or conditional on the

owner proceeding against the Contractor(s)/ Seller (s).

4. The guarantee herein contained shall n o t be determined or affected or

suspended by the liquidation or winding up, dissolution orchange of

constitution or insolvency of the said Contractor(s)/ Seller(s) but shall in all respect

and for all purposes be binding and operative until payment of all money due or

liabilities under the said contract(s)/ Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company

Limited (GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be at

liberty, without the Bank’s consent and without affecting in any manner the Bank’s

obligation under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the Contractor

under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power

Company Limited (GIPCL) against the Contractor under the terms and conditions of

6. This guarantee shall be in addition to and not in substitution or in derogation of any

other security held by Gujarat Industries Power Company Limited (GIPCL) to secure

the performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to

discharge the Bank from liability hereunder, shall have any effect and the Bank

hereby waives any right it may have to apply such law, so that in all respects its

liability hereunder shall be irrevocable and, except as stated herein, unconditional in

8. This guarantee will remain valid up ____________________ days or

______________ whichever is earlier. The Bank undertakes not to revoke this

guarantee during its currency without previous consent of the

OWNER/PURCHASER and further agrees that if this guarantee is extended for a

period as mutually agreed between bidder & owner/purchaser, the guarantee shall

be valid for a period so extended provided that a written request for such extension

is received before the expiry of validity of guarantee.

9. We ……………Bank further agree with the Company that the company shall have

the fullest liberty without our consent and without affecting in any manner our

obligations hereunder to vary any of the terms and conditions of the said

Contract(s)/ Order(s) or to extend the time of performance by the said Contractor(s)

Seller(s) from time to time or to postpone for any time or from time to time any

of the powers exercisable by the Company against the said Contractor(s)/

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

Seller(s) and to forbear or enforce any of the terms and conditions relating to the

said Contract(s)/ Order(s) and we shall not be relieved from our liability by reason

of any such variation, or extension being granted to the said Contractor (s)

/ Seller(s) or for any forbearance, act or omission on the part of the Company

or any indulgence by the Company to the said Contractor(s)/ Seller(s) or by any

such matter or thing whatsoever which under the law relating to sureties would, but

for this provision, have affect of so relieving us.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs…………….(Rupees…………only) and shall remain in force till..……..Unless

a demand or claim under this Guarantee is made on us within three months from

the date of expiry we shall be discharged from all the liabilities under this

Corporate Seal of the Bank By its constitutional

Attorney Signature of duly

Authorized person on

behalf of the Bank With

Seal & Signature code

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on non-judicial stamped paper of approximate value)

1. WHEREAS M/s. Gujarat Industries Power Company Limited having its Corporate

Office at PO: RANOLI, Dist. Vadodara – 391 350, Gujarat State, India (hereinafter

called “The Company Owner” which expression shall unless repugnant to the

subject or context includes its legal representatives, successors and assigns) has

issued tender paper vide its Tender No……………………………………………for ---

------------------------------(hereinafter called “the said tender”) to

…………………………… (hereinafter called the said Tenderer(s)” which expression

shall unless repugnant to the subject or context includes their legal representatives,

successors and assigns and as per terms and conditions of the said tender, the

tenderer shall submit a Bank guarantee for Rs.…………. (Rupees…. only)

towards earnest money in lieu of cash.

2. We…………………………………………………………Bank having its branch office

do hereby undertake to pay the amount due and payable under this guarantee

without any demur, merely on a demand from the Company stating that in the

opinion of the company which is final and binding, the amount claimed is due

because of any withdrawal of the tender or any material alteration to the

tender after the opening of the tender by way of any loss or damage caused to or

would be caused or suffered by the Company by reason of any breach by the said

tenderer(s) of any of the terms and conditions contained in the said tender or failure

to accept the letter of Intent Agreement or thatthe amount covered under this

Guarantee is forfeited. Any such demand made on the Bank by the owner shall be

conclusive as regards the amount due and payable by the Bank under this

guarantee, However, our liability under this guarantee shall be restricted to an

amount not exceeding Rs………………. (Rupees………………. only).

3. We undertake to pay to the Company any money so demanded not withstanding

any dispute or disputes raised by the tenderer (s) in any suit or proceeding pending

before any office, court or tribunal relating thereto our liability under this present

guarantee being absolute and unequivocal. The payment so made by us under this

bond shall be a valid discharge of our liability for payment there under. Our liability

to pay is not dependent or conditional on the owner proceeding against the tenderer.

4. The guarantee herein contained shall not be determined or affected or suspended

by the liquidation or winding up, dissolution or change of constitution or insolvency

of the said tenderer(s) but shall in all respect and for all purposes be binding and

operative until payment of all money due or liabilities under the said contract(s) /

Order(s) are fulfilled.

5. The Bank further unconditionally agrees with Gujarat Industries Power Company

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

Limited (GIPCL) that Gujarat Industries Power Company Limited (GIPCL) shall be

at liberty, without the Bank’s consent and without affecting in any manner the Bank’s

obligation under this Guarantee, from time to time, to:

a. Vary and / or modify any of the terms and conditions of the Agreement.

b. Extend and / or postpone the time for performance of the obligations of the

Contractor under the Agreement.

c. Forbear or enforce any of the rights exercisable by Gujarat Industries Power

Company Limited (GIPCL) against the Contractor under the terms and conditions of

6. This guarantee shall be in addition to and not in substitution or in derogation of any

other security held by Gujarat Industries Power Company Limited (GIPCL) to secure

the performance of the obligations of the Contractor under the Agreement.

7. No action, event or condition, which by any Applicable Law should operate to

discharge the Bank from liability hereunder, shall have any effect and the Bank

hereby waives any right it may have to apply such law, so that in all respects its

liability hereunder shall be irrevocable and, except as stated herein, unconditional

in all respects.

8. We ……………..Bank Ltd. further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the

finalization of the said tender and that it shall continue to be enforceable till the said

tender is finally decided and order placed on the successful tenderer(s) and or

till all the dues of the company under or by virtue of the said tender have been fully

paid and its claims satisfied or discharged or till a duly authorized officer of the

company certifies that the terms and conditions of the said tender have been fully

and properly carried out by the said tenderer (s) and accordingly discharges the

9. That the Owner Company will have full liberty without reference to us and without

affecting this guarantee to postpone for any time or from time to time the exercise

of any of the power of the owner under the tender.

10. Notwithstanding anything contained herein before, our liability shall not exceed

Rs……… (Rupees…………only) and shall remain in force till……… (Date to be filled

up shall be 180 days from the date of submission of Bid).

Bank Corporate Seal of

the Bank By its

constitutional Attorney

Signature of duly Authorized person

On behalf of the Bank

With Seal & Signature code

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

PERFORMA CERTIFICATE

(No claim, No arbitration)

Chief General Manager - Thermal

Gujarat Industries Power Company Limited,

Surat Lignite Power Plant,

Village: Nani Naroli, Ta. Mangrol,

Dist. Surat – 394110 (Gujarat).

We hereby confirm with free consent as under: -

1. The measurements certified in final bill is full and final. We accept all the certified

measurements and no claim related to the measurement is left.

2. The payment certified in that or above referred LoI / contract is full and final. We accept

this, and no claim related to payment is left.

3. The rates of the LoI / contract and its amendments are firm till completion of contract and

extension period. We shall not claim any escalation against these rates.

4. Along with the contract referred, the ARBITRATION CLAUSE also perishes i.e. we will not

resort to arbitration.

5. No extra items are left to be settled.

6. We do not have any claims against any item related to the LoI than those items certified in

7. We are accepting the recoveries or hold amount from our bills, if any, made by GIPCL

against non-compliance or as decided by GIPCL within terms & conditions of contract.

8. We have paid royalties, taxes for all the materials procured by us, for carrying out the works

for above LoI and we indemnify GIPCL from any liability arising thereof.

9. In case of any disputes arising in future related to payment of royalties, all liabilities of

settlement of dispute and its payment if any, will be borne by us.

10. We have paid wages to all the workmen who were deployed by us for carrying out above

referred work as per prevailing Minimum wages act. We have also fulfilled all requirements

of the P.F. Act. We have maintained all records necessary as per the statutory

requirements. We hereby indemnify GIPCL from any disputes arising in future related to

payment of labours, Provident Fund, etc. and confirm that all liabilities of settlements of

disputes and their payment is our responsibility.

The above confirmation will come into effect as soon as payment from final bill after due

recoveries will be received by us.

Signature, Stamp and date.

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

TOOLS AND TACKLES TO BE PROVIDED BY CONTRACTOR

SL.NO DESCRIPTION QUANTITY

1 400 Amp. Welding Rectifier / welding Generator 02 No.

2 400 Amp. Welding Transformer. 03 Nos.

Cutting Torch with hose and Regulator having hose length minimum 5 Sets.

4 Welding cable 60 Mtr length with holder 06 Nos.

5 Earthing cable 06 nos.

6 Supply cable single phase & 3 phase having 60 Mtr Length 06 Nos. Each

7 Piano wire – 100 Mtr. 02 Nos

8 Water Level – 8MM Dia, 50Mtr. Lg. 02 Nos.

9 Steel Tape – 3 Mtr.

10 Steel Tape – 30 Mtr.

11 D/E Spanner. Complete Set 01 Sets

12 Ring Spanner. Complete Set. 01 Sets

13 Plumbs 02 No.

Angle Grinding M/C. (AG – 7 ) & AG-5 and buffing wheel for structure 03 Nos./ 2 No

15 Pipe Wrench (Small, Big) 02 Nos.

16 Magnetic Drill 02 Nos.

17 D- Shackle (2MT, 5MT, Capacity.) 03 Each.

18 Wire Rope Sling capacity 3&5 MT 05 Each.

15 Mechanical Jack 5MT 01 Each.

20 Sprit Level 02 Nos.

22 Manila Rope (Each 50 Mtr. Long) 3 Bundles

23 Chain Pulley (1 MT) Capacity. 04 Nos..

24 Chain Pulley (2 MT) Capacity. 04 Nos.

25 Chain Pulley (5 MT) Capacity. 02 Nos.

26 Hack Shaw frame with blade 02 Nos.

27 Hand Lamp / Flood light 02 Nos. each

28 Scaffolding material 1 set

29 Chisels 3 No.

30 Torch(Large size) 03 Nos.

31 Line Testers 06 Nos.

32 ELCB for welding machines 08 Nos

33 FBA for cutting torch 10 Nos

34 Trolley for movement of Gas cylinders 03 Nos.

35 50 sq mm FRLS cable LT cable 150 meters

Suitable transformer capacity based portable DB– suitable for 4 no’s

36 3-phase socket with all safety instruments

2 KVA transformer capacity based portable DB (440/230 volt) –

37 suitable for 3 no’s 1-phase socket with all safety instruments

38 Suitable cable with all required instruments for air compressor 150 meter

39 Winch machine of capacity 2 MT 1 nos

40 LED based Halogen lamps 500watt 5 nos

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

GUJARAT INDUSTRIES POWER COMPANY LIMITED

(Surat Lignite Power Plant)

SCHEDULE OF DEVIATION

All the deviations from the general and special conditions of contract shall be filled by

BIDDER clause by clause in this schedule.

Sr. SECTION CLAUSE NO AS PER TENDER DEVIATION

The bidder here by certifies that the above mentioned are the only deviations from

GIPCL’s General/ Special Conditions of this enquiry. The bidder further confirms that

in the events any other data and information presented in the BIDDER’s proposal and

accompanying documents are at variance with specific requirements laid out in the

GIPCL’s General /Special Conditions, then the latter shall govern and will be binding

on the BIDDER for quoted price.

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

(To be submitted on Company’s Letter Head)

Declaration cum Undertaking for Safety Laws and Regulations Compliance

(To be submitted on Company’s Letter Head)

I ______________________ on behalf of ………Name of Party/Company………..hereby

confirm, agree and undertake that all the Statutory and Safety Laws and Regulations of the

applicable Authority/ies shall be strictly followed for all types of works at the site during the

period of the Contract, if awarded to me.

Signed and Stamped by the

Authorized Signatory of the Bidder

Declaration for Contractual Litigations

(To be submitted on Company’s Letter Head)

Please Tick (√) whichever is correct option

I ______________________ on behalf of ………Name of Party/Company………..hereby

confirm that I /We have

a. Not invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings

/ Depts. / Authorities and Govt. of Gujarat supported companies / undertakings /

organizations for the last three ( 03) years. There are no ongoing/pending legal

matter(s) with any of the Govt. of Gujarat Undertakings / GoG supported Companies,

including GIPCL.

Please Tick ( )

b. Invoked legal recourse e.g. litigation against any Govt, of Gujarat Undertakings

/Depts. / Authorities and Govt. of Gujarat supported companies / undertakings

/organizations for the last three (03) years.

Please Tick ( )

If “b” is applicable, please submit the details for the same.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this

regard shall amount to disqualification of the Bid being submitted herein.

Signed and Stamped by the

Authorized Signatory of the Bidder

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

(To be submitted on Company’s Letter Head on six monthly and with final bill)

Declaration & Undertaking for disposal of empty paint drums/barrels

contractor) hereby confirm that I/We have taken all our empty paint drums & barrels to outside of SLPP

premises on date ___________ through our vehicle/s no./s.

___________________________________. We also declare & confirm that all these empty paint

drums/barrels have been disposed as per prevailing GPCB (Gujarat Pollution Control Board)

norms/guidelines and shall indemnify, keep harmless the GIPCL against any future liabilities or

consequences in this regard.

The above is true, as on date, to the best of my knowledge. Any breach/ false statement in this regard

shall amont to legal action, including forfeiting of our security deposit/pending dues and also to

disqualification for future bid participation of GIPCL.

Signed and Stamped by the

Authorized Signatory of the Contractor

List of qualifying staff to be submitted with physical documents

Sr. No. Name of Supervisor Qualification Experience

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

List of Tools & Tackles to be submitted with physical documents

Sr. No. Description Nos. Status

Contractor / Authorized Representative’s

Signature, Company’s / Organization’s Seal & Date

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

12.0 ANNEXURE-J

PROCEDURE FOR MAKING ONLINE PAYMENT OF EMD/SD/TENDER FEE

1. For making online payment, first go to the website: www.gipcl.com

2. Then, click on the caption/link as can see like:

“Click here for Making Online Payment of Advance for Ash, DM water etc.”

(The link is visible as horizontal highlighted below Tenders - News & Update Section. Can be

seen in below screenshot)

3. After clicking the link the new page will open. On this page, No need to enter User Name

and Password. Directly click on “Payment Form” given below the sign in option.

4. After clicking the “Payment Form”, the vendor has to enter the details asked which will be

self explanatory. It is desired that all the information may be filled correctly so that the

payment made can be tracked.

If the some required fields are not known/available, vendor may write “Not Available” and then

proceed. E.g. some information like Party code is not available to vendor or GST No. not

available with vendor.

Optional Note: Although mentioned as above can be proceeded with “Not available”, It will

be appreciated that regular vendors may obtain the party code from Materials Deptt. or

Concerned Person, so that the vendor can be identified. The same party code may be used

for future transactions also.

After entering the details, click on SUBMIT Button.

5. The vendor/Party will be redirected to Payment Gateway.

By selecting the desired payment mode, payment can be made:

6. After making the payment, the receipt will be generated which has to be shared with

Concerned Person of GIPCL.

Important Note: Please note that for making online payment through the above gateway, the

charges* as below will be applicable, which has to be borne by Vendor/Party making the

Payment Mode Charges

Net Banking Rs.9 + GST

Credit Card 0.75% + GST

International Card 3.00% + GST

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

13.0 ANNEXURE-K

PARTICULARS OF THE BIDDER

Sr. Particulars Please provide information

1. Name of Bidder

2. a. Registered Office Address:

b. Address for Correspondence:

3. Contact Details:

Contact Person Name

Telephone No. :

Year of establishment

COMPANY SEAL SIGNATURE …………………

DESIGNATION ……………..

Tender for “Replacement / Refurbishment of super structure above Lignite bunkers of Phase-I units and

associated work in Lignite Handling System” of GIPCL-SLPP year 2026-27

15.0 ANNEXURE – L

GUJARAT INDUSTRIES POWER COMPANY LIMITED

PO: RANOLI, DIST: BARODA –

Reference PO No. Date:

Integrity Pact No.: Contract Period:

To create an environment where Business Confidence is built through best business

practices and is fostered in an atmosphere of trust and respect between providers of

goods and services and their users for the benefit of stakeholder, society and the

GIPCL’S COMMITMENT PARTY’S COMMITMENT

Not to bring pressure / recommendation

To maintain the highest ethical standards in

from outside GIPCL to influence its

business and professions

Not to use intimidation, threat, inducement

To ensure maximum transparency to the

or pressure of any kind on GIPCL or any of

satisfaction of all stakeholders.

it's employees.

To fulfill the terms of agreement / contract and to

To be prompt and reasonable in fulfilling the

consider objectively the viewpoints of other

contract, agreement and legal obligations.

To ensure regular and timely release of To provide goods and / or services timely

payments for works done/services provided as per agreed quality and specifications.

To ensure that no improper demand is made by To maintain the general discipline in our

employees or by anyone on our behalf. dealings and transactions.

To give maximum possible assistance to all the

To be truthful and honest in furnishing

Vendors / Suppliers / Service Provider and others

to enable them to complete the works in time.

Not to divulge to others any information,

To provide all necessary information to suppliers

business details about GIPCL made

/contractors relating to contract / job to facilitate

available during the course of business

them to complete the contract / job successfully

relationship without the written consent of

To ensure that no hurdles are caused to vendors Not to enter into cartel / understanding

/ suppliers / contractors in execution of whether formal or informal so as to

agreement / contract / work. influence the price.