Supply of Energy Efficient Yard Light/Street Light/BLDC Fan/Wall Fan at Various Substation for offices/ Control room under Achhalia /Zagadia AM Division under Bharuch Circle

technical bid of the tender otherwise their bids will not be considered eligible for technical scrutiny and as such, their

technical bids will not be opened.

Tender Papers & Specifications may be down loaded from Web site https://tender.nprocure.com (For view, down load

and on line submission) and GUVNL/GETCO web site tender.guvnl.com/www.gseb.com & www. getcogujarat.com

(For View & down load only).

All tender documents are to be upload (Notarized / self-attested copies of original – as specified in tender document)

through online only (mandatory) on (n) procure portal including Tender fee & EMD .

Communication by Registered Post A.D. or Speed Post addressed to: The Superintending Engineer (TR), Gujarat

Energy Transmission Corporation Limited, Circle Office, Maktampur Road, Bharuch-392012.

Sr. Description

1 Tender No.: TCBRH/25-26/E-258

2 Purchase/Work of Supply of Energy Efficient Yard Light/Street

Light/BLDC Fan/Wall Fan at Various

Substation for offices/ Control room under

Achhalia /Zagadia AM Division under

3 Tender Fee ( non- refundable) Rs. 590.00 ( Rs. 500.00 + applicable GST Rs.

4 Estimated cost without GST in Rs. Lacs Rs. NA

5 Earnest Money Deposit amount in Rs. Rs

6 On line (E-tendering) tender/ offer submission last 29.01.26

date up to 16.00 hours only (This is mandatory)

7 Date of opening online technical bid at 16:10 Hours. 29.01.26 [tentative]

8 Tentative Date of on – line opening of Price bid, Shall be intimated separately.

9 Prices Firm/Percentage basis

10 Validity of offer 120 days

11 Time limit 45 days

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original – as

specified in tender document) documents with bid and no physical document including EMD and

Tender Fee to be submitted by the bidder .

2. Bidder has to submit tender fee , EMD in form of RTGS/NEFT/ONLINE only as per date shown in

3. In case of Short submission of document with bid and or clarification required if any required from

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

4. It is mandatory for all the bidders to submit their tender documents by on – line (E-tendering) in schedule

time. If tender documents submitted physically in that case the same tender will not be considered.

5. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain

legible (readable) and should not be password protected.

6. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead),

Tender acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must

be submitted through online on n-procure portal (mandatory) (All the documents to be duly self-attested by

the bidder). For any differences or wrong entry bidder shall be sole responsible for that documents.

7. Tender will be evaluated on Data / Details / Documents of the online offer only.

8. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder (all the

appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids.

Instead of simply confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars

against appropriate place in respect of each line appearing in Technical bid (In the absence of required

details in uploaded tender documents, technical bid, the purchaser has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation).

9. In the absence of required details in the online annexure, the purchaser has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation

10. Payment of Tender fees & Earnest Money Deposit EMD. Amount should be paid by Online-payment. Payment

of Tender Fees & EMD by RTGS/NEFT/on line only. In case of payment through RTGS/NEFT bidder has to

mail following details:

Sr. No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

a. [email protected]

b. [email protected]

c. [email protected]

d. [email protected]

Bidder has to provide all above details on the same date of payment so that receipt can be generated.

 GETCO Beneficiary Bank detail is as under:

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

3 Name of Bank BANK OF BARODA

4 Branch Code DBBHRU

5 Address of Bank Shalimar Complex, Station Road,Bharuch-392002.Gujarat

6 IFSC Code BARB0DBBHRU

7 PAN No AABCG4029R

8 TAN No BRDG01026E

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

9 GST No 24AABCG4029R2ZC

11. Bidders are requested to remain in touch with the website for any amendment/ corrigendum or extension of

12. Tender without EMD and tender fee plus GST as applicable shall be rejected.

13. No tender shall be accepted/opened in case of receipt after due date and time of tender, irrespective of delay due

to postal services or any other reasons and the Corporation shall not assume any responsibility for late receipt of

14. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to The Superintending Engineer (TR), Gujarat Energy Transmission Corporation

Limited, Circle office, Bharuch. GETCO reserves the right to reject any OR all tenders without assigning any

reasons thereof.

Yours faithfully,

Superintending Engineer (TR),

GETCO, C.O., Bharuch

Download Tender Documents in (PDF Format) which consists of:

Part – I: Commercial Terms & Conditions

Part – II: Technical Specifications & GTP’S, Schedule “A” indicating the quantities & items, drawing if any.

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website.

Note: In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training

required for participating in online tender, they can contact the following office:(n) Procure Cell, (n) code

solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad – 380054 ( Gujarat ) Toll Free:

40007533, Email: [email protected].

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Technical & Financial Qualification requirement

The bidder should satisfy following minimum technical & Financial requirements….

Technical Requirement:

1. Bidder quoting for the bid shall be strictly of OEM /manufacturer or authorized dealer /

distributor and has to submit authorized dealership certificate with valid time period of

Philips/CGL/Surya/Grace/Kition or any Equivalent make manufacturing company only.

2. Experience: Contractor should produce evidence of having experience of similar nature of

supply of material last 05 years preferably photo copy of orders secured from

GETCO/Central/State Govt/Railway/Semi-Govt./firms/institute.

3. Performance certificate (with contact details) in support of successfully executed project is to be

submitted with technical bid.

4. Bidder shall have to submit manufacturer’s catalogue/literature showing technical specification

of materials as per mentioned in Annexure-B with seal & signature of Bidder on catalogue with

5. Submit latest authorization certificate from OEM with technical bid if any.

6. Bidder shall have to submit GUARANTEED TECHNICAL PARTICULARS (GTP) of with

Luminaries in Annexure-B with technical Bid.

Financial Qualification requirement:

1. Payment of Tender fee and EMD by RTGS/NEFT

2. Copy of GST Registration

3. Copy of PAN Card.

4. Details of Partners/Directors of the Firm/Company. Partnership deed if applicable.

5. Copy of power of attorney as the case may be.

6. Attested copy of MSME registration certificate. (If Applicable).

7. Last 3-year Profit/Loss Statement & Balance Sheet.

Note: Above technical and financial criteria is for technical scrutiny after opening the technical bid. However,

the GETCO reserves the right to award the work to one or more bidders, considering their technical and financial

capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

COMMERCIAL TERMS AND CONDITIONS

1. The tenderers should thoroughly read all the following clauses before submitting their tender.

The original copy of the Commercial terms and conditions duly signed, stamped with company’s

seal must be submitted along with the bid.

2. VENDOR REGISTRATION:

All the New tenderers / Vendors shall have to register themselves with the Corporation by paying

Rs.10, 000/- (Non-refundable) for each separate unit. Regular suppliers, who have received and

executed the orders for the items, from Gujarat Electricity Board (GEB) Head office, after 1st April

1998, are registered automatically for the respective items, looking to their performance.

However, they shall have to fill up a prescribed form (given at the end of this tender document)

giving basic details of their set up, turn over, manufacturing capacity, ISO certification, etc. and

obtain formal registration from the GEB. They shall have to re-register by paying Rs.10,000/- (Non-

Refundable) after 05 years from 01/03/2001. Factory inspection for new entrants is a must.

Irrespective of new or regular party, factory inspection of all the suppliers, from where the supplier

is supposed to supply the materials, shall be conducted at an interval of every 2 years. For tender

value up to Rs.1 lac (Rs. One lac), vendor registration is not required for the new entrants. For the

tender value between Rs.1 lac and Rs.5 lacs, fees of Rs.1,000/- is required to be paid for vendor

registration by the new entrants. For the tender value above Rs.5 lacs, fees of Rs.10,000/- is

required to be paid for vendor registration by the new entrants as specified above.

On payment of registration fees, Corporation shall depute their representatives / third party

inspectors, for factory inspection and verifications of required details and documents. Based on the

factory inspection report and verification of required documents, Corporation at its sole discretion

shall decide whether to register the firm or not. Payment of registration fees does not guarantee the

registration as approved vendor.

The new firm, in respect of tender item/items must have vendor registrations with the GEB /

Corporation prior to the date of submission of the tender documents, otherwise their bids will not be

All the tenderers are requested to invariably submit the copies of vendor registration approval letter

for the tendered item/items, in the EMD Cover.

3. NEW PARTIES:

The parties, who have not supplied to GEB but have supplied to other SEB’s/ Government

Organizations, will be considered as new supplier / party. New party has to furnish the proof of

execution of orders. It should also get itself registered as a vendor with GEB / Corporation. As far

as possible, only manufacturers will be considered and no traders shall be encouraged. The firm

who have supplied to GEB or other firm should furnish a self certified list of orders executed for

similar tender items, indicating quantity supplied along with performance certificates for the items

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

4. TENDER SPECIFICATIONS:

All technical specification should be ISS/ISI/BIS. Specification framed out by the Corporation shall

be separately brought out in the tender documents. No deviation in specification shall be allowed

and Corporation’s decision shall be final. The Corporation also desires that all the suppliers

should possess high quality ISO 2008 /ISO 2015 certificate within 2 years from 2015 and

other things being equal, suppliers who possess ISO 2008 / ISO 2015 certificate will be given

preference in quantity distribution after 01/01/2016. The technical scrutiny committee of the

Corporation shall evaluate the techno-commercial view of the tender. Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid.

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored out

The price bid of those who are techno-commercially qualified shall be opened. After technical bid is

opened, for modification, if any, all shall be given equal chance.

5. PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated on firm price end

cost basis, but without loading GST, unless otherwise mentioned in the tender documents. The

parties however will have to give the detailed break-up of the end cost. If more than one party is to

be considered for placement of order, they will have to match their end cost with L-1 end cost,

without considering GST, who is technically acceptable. Corporation may go for the price L-2

depending upon the exigency. If Corporation feels that there is lack of serious competition or any

other reasons, Corporation may negotiate with the L-1 party. Corporation’s decision shall be final

and binding on all the parties.

6. QUANTITY DISTRIBUTION:

As per current practice, in case where the quantity is to be distributed to more than one supplier,

50% quantity shall be reserved for Gujarat based parties who are techno-commercially qualified

and who match the L-1 end cost as per Government of Gujarat guidelines. The parties whether new

or regular who have offered minimum 15% / 25% of the total tender quantity for each of their

offered items (and fulfilled tender condition no.78 i.e. Minimum tendering quantity) will only be

considered for price evaluation. Corporation will not consider the price bid of any party who quotes

for lesser quantity.

a) At the first time while placing the order, the quantity distribution amongst new suppliers will be

restricted to 10% of the quantity requirement of the particular item.

b) In the second floated tender for the purchase of similar item, the quantity distribution will be

limited to 25% to such new firms and on their satisfactory execution and performance, thereafter

during subsequent tender for similar item, the firm will be considered as a regular supplier.

c) The new suppliers will be asked to match the L-1 prices without GST of the new supplier only

and the regular suppliers have to match the L-1 price without GST of the regular supplier.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

But if there are no regular suppliers and if the rate of regular supplier is very high, the above

condition no. (a) and (b) shall be suitably relaxed by the Corporation.

Corporation would not place order on more than 50% of the total parties who are bidding for the

order. L-1 regular party however will get heavy weight age in order placement.

7. The estimated cost of tender items is notified in the technical bid .Tenderer has to pay EMD

@1% of the cost of all their quoted Items.

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should

invariably be paid by way of RTGS/ NEFT only otherwise offer will be ignored out rightly. Indian

Postal Orders (IPO’s) & Cheques , Demand Draft Banker’s cheque or Pay order will not be

accepted and no any further communication in the matter will be entertained..

All tender documents, scanned copies of original documents (Notarized / self-attested copies of original – as

specified in tender document) along with scan copy of transaction slip of payment made through

RTGS/NEFT for Tender Fee & EMD shall be unloaded through on line only ( which is mandatory) on (n)

procure portal. No physical documents to be submitted by the bidder .The Bids received after the due Date

and Time of opening will not be accepted and the offer will be ignored out rightly. NO LATE TENDER/

DELYAED TENDER SHALL BE CONSIDERED. Telegraphic/Telex/Fax/e-mail Bids shall not be

The Tender Fees is Non-refundable under normal circumstances. However, if purchaser company decides to

scrap/ cancel the tender, by one or another reason, in which bidders are not responsible for cancellation/ scrap

of tender, in such case tender fee may be refunded to bidder(s), at sole discretion of the purchaser company..

Prices quoted should be FIRM and on F.O.R. as per Special Condition of Tender (i.e. Division offices under

Circle office, Bharuch). However, the Tenderer should indicate in the Schedule – “A” i.e. Price Bid only, the

break-up of Total Unit F.O.R. Destination Price and Total Unit End Cost with GST and Cess as applicable

stating the Unit Ex-works price, freight, packing & forwarding charges, Insurance Charges,GST and Cess as

applicable separately in price bid, which is a must.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly specified

with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier

from Composition scheme during the tenure of the contract, the rate (i.e. price) mentioned in the price bid

shall be final and any additional GST will have to be borne by the tenderer himself. In no case additional

amount towards GST or otherwise will be paid / reimbursed to supplier/contractor. Further Statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable for each

item of Goods/Service. If not specifically mentioned, then COMPANY will have the option to take the prices

as exclusive of taxes and duties at maximum higher slab rates for the evaluation of the tenders.

The offered prices to be indicated in the format given (i.e. Schedule-A).

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

The Tenderer should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends to supply

the goods / services,meaning thereby the bidder has to supply the goods / services from the relevant declared /

registered place of supply only.

1. EARNEST MONEY DEPOSIT:

The bidder shall furnish, as a part of its bid EMD, bid security to be paid as under:

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT only

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of payment made) shall

be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can be generated at below

mentioned e-mail ids:

a. [email protected]

b. [email protected]

c. [email protected]

d. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

1. GETCO Beneficiary Bank Details are as under:

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

3 Name of Bank BANK OF BARODA

4 Branch Code STABRO

5 Address of Bank Shalimar Complex, Station Road,Bharuch-392002.Gujarat

6 IFSC Code BARB0STABRO

7 PAN No AABCG4029R

8 TAN No BRDG01026E

9 GST No 24AABCG4029R2ZC

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

10.1 The offer should be valid for a minimum period of 120 days from the date of opening of technical bid.

10.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be made

payable to the Owner without any condition whatsoever.

20.3 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three

months from the date of submission of tender whichever is later.

20.4 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

20.5 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works including supplies within

thirty days of letter of award of contract)

20.6 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates for

the item under Tender will be eligible for exemption from payment of EMD on submission of duly notarized

copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum) & CSPO / NSIC / DGS&D

Registration Certificates.

a) The Certificates should indicate the manufacture of items offered. In case of UdyogAadhar

Memorandum, it should indicate the manufacture of related group of item.

b) The MSME firms has to submit valid duly notarized copies copies of SSI/ MSME Part-II/ Udyog

Aadhaar Memorandum) or CSPO / NSIC / DGS&D Registration Certificates to avail benefit of MSME unit

for EMD payment. The documents required for MSME is mediatory to avail benefit of MSME unit.

Also take note that, if the EMD be paid by way of Bank Guarantee, the validity of Bank Guarantee must be

for 6 Months from the date of submission of the bid for this tender.

The Copy of valid vendor registration letter of tender item/s issued by GUVNL or its any subsidiary company

OR the copy of receipt of the fees paid towards vendor registration. The complete guideline for registration of

vendors & Vendor development policy is attached herewith as APPENDIX-1. This is mandatory.

Moreover, the following documents (for Technical Evaluation) are also required to be submitted online

10.8 Drawing/s of each item of tender duly signed & stamped of the bidder as per technical specification /

requirement of tender documents.

10.9 The Copy of valid Bureau of Indian Standard (BIS) license Or copy of application of renewal (applied

before expiry of license) of such license along with photo copy of license (expired) and copy of money

receipt / acknowledge of BIS, if license expired at the time of bidding, duly notarized. This is mandatory

wherever applicable as per technical specification / requirement of tender documents.

10.10 Valid Type test report of tender item/s, not older than 7 years, from any Govt. approved laboratory or

laboratory as per tender requirement / technical specification, duly notarized.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

10.11 List of orders of tender item/s, executed / under execution, which are received by bidder in last five

years (five years from the date of publishing of the tender), from GUVNL (Formerly GEB) or their subsidiary

companies viz. COMPANY/DGVCL/UGVCL/PGVCL/GETCO/GSECL should be submitted. The details of

list of such order/s should cover the details of Order placing company, Date of order, Name of item/s of

order, Item wise qty. of order, status of supplies etc. However, the copies of any such orders along with

performance reports issued by purchaser should be uploaded by bidder.

Please note that these details are required for deciding performance / experience / status of bidder.

10.12 The Copy of High Quality ISO certificate duly notarized

The documents mentioned above are required for technical evaluation of bid hence bidder should submit the

same online only.

10.13 All the Bidders shall be required to pay EMD, except those who are exempted as per Gujarat State

Purchase Policy-2016, vide Industries & Mines Department, GoG Resolution No. SPO/102015/691093/CH

10.14 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be

produced / attached in place of EMD documents as per the Tender Terms and Conditions.

10.15 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries

of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration Certificates

for the item under Tender will be eligible for exemption from payment of EMD on submission of attested

copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum) & CSPO / NSIC / DGS&D

Registration Certificates in EMD Cover. This benefit of exemption will not be admissible if they take part in

the tender indirectly either through their dealers, agents, distributors or other intermediators.

10.16 The Certificates should indicate the manufacture of items offered. In case of Udyog Aadhaar

Memorandum, it should indicate the manufacture of related group of item.

10.17 Government or Semi-Government Organizations, which are being run departmentally & are not

Limited Companies, will be eligible for exemption from payment of EMD.

Further, Over& above mentioned in clause,bidders who are exempted as per Gujarat state purchase policy-

1016 will be eligible for exemption from payment of EMD.

10.18 Participants not covered under these categories mentioned above will have to pay EMD compulsory,

as prescribed below, failing which the “Bid” will be treated as “Disqualified Bid” and automatically stand as

“Rejected Bid” at the time of opening of Preliminary / Technical Bid.

Bidder have to submit detailed break up of EMD amount against item/s offered by them in following format:

Sr Offered item in tender EMD Amount for EMD Amount

. MSME ( GB & for Non-MSME

N OGB) Units in Rs. units in Rs.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

10.19 Any basic document with regard to EMD will not be acceptable after closing time of Tender.

10.20 EMD of the unsuccessful Tenderers if paid in RTGS/ NEFT will be returned within 15 days from the

date of placing of the order to the successful Tenderer through RTGS / NEFT for credit to his Bank Account.

The Bidder shall have to give details of his Bank Account with a Cheque duly cancelled. No claim for refund

of EMD without original Money Receipt shall be entertained by the Company. The details of refund of EMD

by RTGS with transaction No. should be informed to respective bidder by letter/ e-mail etc.

10.21 EMD will be returned to the successful Bidders, only on their submission of Performance Guarantee

towards execution period (i.e. Security Deposit) against order released on them.

10.22 EMD will be uncashed & forfeited (i) if the tender, which it covers, is withdrawn during the validity of

the offer and (ii) the Tenderer fails to furnish / deposit the Performance Guarantee towards Execution Period

(security deposit).

2. SECURITY DEPOSIT: (Security Deposit should be paid within 10 (Ten) days after

receipt of Letter of intent).

Security Deposit shall be paid by the successful Bidders irrespective of whether they are SSI Unit or

exempted by NSIC.

SECURITY DEPOSIT (SD) TOWARDS EXECUTION PERIOD:

Security Deposit shall be paid by the successful Bidders irrespective of whether they are SSI Unit or

exempted by NSIC.

11.1 The Supplier shall submit the Security Deposit 10% of the order value to cover execution period by DD

/ Bank Guarantee within 10 days from the date of issue of Letter of intent.

Bank guarantees from following Banks will be acceptable

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

1.All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD. The validity cut-off date is with respect to

date of issue of Bank Guarantee irrespective of date of termination of Bank Guarantee.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

No. Bank Name No. Bank Name

1 AXIS Bank 22 South Indian Bank

2 AU Small Finance Bank 23 Standard Chartered Bank

3 Bandhan Bank 24 Tamilnadu Mercantile Bank

4 Barclays Bank 25 Utkarsh Small Finance Bank

5 City Union Bank 26 YES Bank

6 CSB Bank 27 Ahmedabad Mercantile Co-op. Bank

7 DBS Bank India Limited 28 Nutan Nagarik Sahakari Bank Ltd.

8 DCB Bank 29 Rajkot Nagarik Sahakari Bank Ltd

9 Equitas Small| Finance Bank 30 Saraswat Co-Operative Bank Ltd

10 ESAF Small Finance Bank 31 SBPP Co-Operative Bank Ltd.

11 FEDERAL Bank 32 SVC Co-Operative Bank LTD.

12 HDFC Bank 33 The Cosmo Co-operative Bank Ltd

13 HSBC Bank 34 The Gujarat State Co-operative Bank

14 ICICI Bank 35 The Mehsana Urban Co-Op. Bank Ltd

15 IDBI Bank 36 The Surat District Co-Operative Bank Ltd

16 IDFC First Bank 37 The Surat People's Co-Op. Bank Ltd

17 Jammu and Kashmir Bank 38 Kalupir Commercial Co-Op Bank

18 Jana Small Finance bank 39 The Panchmahal District Co-Operative Bank

19 Karnataka Bank 40 The Baroda District Co-Operative Bank

20 Karur Vysya Bank 41 Baroda Gujarat Gramin Bank

21 Kotak Mahindra Bank 42 Saurashtra Gramin Bank

Security deposit will be reimbursed only after successful completion of warranty period for 12 Months.

11.2 The successful bidder has to give Bank Guarantee with validity period of additional 01 (One) month

i.e. more than actual delivery period to safeguard Company’s interest in case any eventuality happening on

the last day of the delivery period after office hours of the Bank or Bank holidays.

11.3 The Performance Bank Guarantee to cover Guarantee / Warrantee period is required to be submitted

before the date of completion of last supply and should be valid till the completion of Guarantee Period to be

reckoned from the date of last supply.

11.4 Item wise Security Deposit / Performance Guarantee are as under:

11.5 Distribution Transformers (All types), Meters of all types, Conductors, Cables, Insulators, Steel items,

Kit-Kat Fuses, L.T. Dist. Boxes, Transformer Oil, Line Hardware, and PVC Pipe :

11.5.1 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to

cover execution period and.

11.5.2 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to cover

the Guarantee / Warrantee period.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

11.6. Metal Meter Boxes, G.I. Wires, Stay Wires, Earthing Plates:

11.6.1. 5% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to cover

execution period.

11.6.2. 2% of the Contract Value i.e. on End Cost in the form of Demand Draft / Bank Guarantee to cover the

Guarantee / Warrantee period.

11.7 Items related to Transmission, Generation:

11.7.1 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to cover execution period.

11.7.2 10% of the Contract Value in the form of Demand Draft / Bank Guarantee to cover the Guarantee /

Warrantee period.

11.8 Performance Guarantee shall be considered as per Tender terms.

11.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of

Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D Registration Certificates for

the item under Tender shall submit Security Deposit & Performance Bank Guarantee as under on submission

of attested copies of their SSI (SSI/ MSME Part-II/ Udyog Aadhaar Memorandum) & CSPO / NSIC /

DGS&D Registration Certificates. This benefit of exemption will not be admissible if they take part in the

tender indirectly either through their dealers, agents, distributors or other intermediators.

11.9.1 Wherever, the rate of Security Deposit & Performance Bank Guarantee of 5% is stipulated in the

Purchase Policy, the same be considered as 3% for Micro and Small Scale Industrial (manufacturing) Units of

Gujarat State, while for others it is 5%.

11.9.2 Wherever the rate of Security Deposit & Performance Bank Guarantee of 10% is stipulated in the

Purchase Policy, the same be considered as 4% for Micro and Small Scale Industrial (manufacturing) Units of

Gujarat State, while for others it is 10%.

11.9.3 The Micro and Small Scale Industrial (manufacturing) units of Gujarat State have option to submit

Permanent Bank Guarantee in lieu of order-wise separate Performance Guarantee towards execution period

(Security Deposit) and Performance Guarantee towards Guarantee/ Warantee period, as under:-

11.9.3.1 It is allowed for distribution items only and at respective company level.

11.9.3.2 10% of the highest of the following

11.9.3.2.1 total order(s) value of the current financial year or

11.9.3.2.2 Highest of financial year-wise, total order(s) value for which materials are under Guarantee/

Warantee period

11.9.3.3 First time Bank Guarantee should be submitted with validity period of three years and renewal two

months before completion of three years.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

11.9.3.4 Whenever the required Bank Guarantee for the total order value during current financial year is

exceeding the available Bank Guarantee, the Vendor/ Party has to submit Bank Guarantee for additional

amount accordingly.

11.9.3.5 The existing Bank Guarantee(s) of such bidder, who will exercise the option for one time permanent

Bank Guarantee, shall be returned on submission of such permanent Bank Guarantee.

11.9.3.6 The vendor have to submit an undertaking stating that Company can encash permanent Bank

Guarantee on failure to perform the Contract or failure to perform the relevant clauses related to Guarantee/

Warantee of any orders.

11.10 Performance Guarantee towards execution period (Security Deposit) and Performance Guarantee

towards Guarantee / Warranty period shall not be insisted concurrently.

11.11 The Supplier / Contractor shall submit only one Bank Guarantee considering the Performance

Guarantee requirement.

11.12 The Bank Guarantee shall be from the Nationalized Banks or any other Banks, as Notified by the

Finance Department, Govt of Gujarat from time to time.

11.13 In case of delivery deferment by Company, option should be given to the supplier to submit new PBG

towards execution period for balance order value subject to the supplier have submitted Performance

Guarantee towards Guarantee / warrantee period.’

11.14 The Performance Guarantee towards execution period for repeat order may not be insisted from the

supplier subject to the following conditions:-

11.14.1 Value of Performance Guarantee towards execution period (Security Deposit) available with

respective company, shall be equal to or higher than sum of the following:- i. Amount of Performance

Guarantee towards execution period required for repeat order

ii. Amount of Performance Guarantee towards execution period required for unexecuted/ unsupplied

portion of main order

iii. Amount of Performance Guarantee towards Guarantee/ Warrantee Period required for executed/

supplied portion of main order

11.14.2 Validity of the Performance Guarantee towards execution period is not over and it shall be extended

up to completion of main order as well as repeat order.

11.14.3 Unconditional consent shall be taken from the supplier for consideration of the Performance

Guarantee towards execution period of main order for repeat order and company is authorized to encash the

Performance Guarantee towards execution period for any default in repeat order also.

11.14.4 The Performance Guarantee towards Guarantee/ Warrantee period shall be taken for main as well as

repeat order as per the tender terms.

13. VALIDITY OF THE OFFER:

The offer will have to be kept valid for a period of 120 days from the date of opening of technical bids. In

case of finalization of the tender is likely to be delayed, the tenderer’s will be asked to extend the same

without change in the prices or any terms and conditions of the offer. If any change is made, original or

during the extended validity period, the offer will be liable for outright rejection without entering into further

correspondence in this regard and no reference will also be made.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

14. RAILWAY RECEIPT (R.R.) / TRUCK RECEIPT (T.R.):

All goods should be dispatched freight paid and the R.R./T.R should be forwarded directly to the consignee

by registered letter and not through any Bank or the Corporation’s Office at Vadodara. It should be

immediately intimated on dispatch of the stores, as otherwise demurrage charges if any paid by the consignee

will be deducted from supplier’s bill. It is essential that packing notes and prices invoices should be furnished

to the consignees in respect of every consignment with a copy to this office. A clear R.R./T.R. should be

obtained from the Railway authorities / Transport Authorities without any ambiguity, otherwise the supplier

will be held responsible for any damages / shortage claim rejected by the Authorities for want of a clear

Materials may be dispatched by any convenient mode of transport and up to Corporation’s stores i.e.

F.O.R. Destination various Substation under Achhalia/Zagadia Division

15. PACKING AND FORWARDING CHARGES:

The prices shall be inclusive of packing & forwarding charges. The stores should be strongly and adequately

packed to ensure safe arrival at destination. The materials dispatched from overseas by Air / Shipping should

be packed in such a way that it can withstand rough handling and possible corrosion due to exposure to salt

laden atmosphere, salt spray or open storage. All packing must be clearly marked with order Number and

consignee’s name and address.

16. TRANSIT INSURANCE:

All the materials will be required to be supplied up to Destination against all transit risks, such as damage,

loss, theft, fire, etc. The insurance period shall cover 30 days after the date of receipt of materials at site in

order to enable the Corporation to check up stores fully. The suppliers will be responsible for free

replacement of such stores components as may be reported by the consignee which have been received short,

damaged or broken within 30 days. The cost of damaged, defective stores materials will however be deducted

from the bills of the suppliers and will be refunded only after replacement thereof. It will be the responsibility

of the supplier to lodge claim against the insurance on receiving necessary advice from the consignee.

17. ACCEPTANCE OF STORES:

All or any stores and materials to be supplied at F.O.R. Substation under Achhalia/ Zagadia Division.

against this contract will be subject to their acceptance by the consignee or any other Officer deputed by the

Corporation for this purpose. The Corporation will be at liberty to reject whole lot without assigning any

reasons and the decision of the Officer concerned will be considered as final.

18. GOODS & SERVICE TAX:

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on a

given taxable goods and/or services within the original contractual delivery period. The amount of GST

and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess

under GST Laws. GST Laws means IGST Act, GST(Compensation to the State for Loss of Revenue) Act,

CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess , charged to GETCO or shall not claim

any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of such

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

GST and Cess , is claimed by you, it will be immediately passed on to the GETCO, without GETCO

making any specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess

is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which

should be clearly indicated in the price bid. GETCO may at its discretion consider such offer with

presumption of highest applicable rate of GST/Cess prevailing when the price quoted is inclusive of GST

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of

the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the price

bid shall be final and any additional GST will have to be borne by the tenderer. In no case additional

amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further statutory

Variation clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance of

tender only and any deviation in the same shall not be accepted. Further, any additional liability of GST

(later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received

by the supplier / contractor on account of GST charged from the GETCO; such refund shall have to be

passed on to the GETCO, along with interest if any. Such refund along with interest needs to be passed on

suo motu by the supplier / contractor.

Further, the GETCO has a right to recover the amount of GST along with penal interest at the rate of 15%

per annum if GST charged is not paid / short paid to the government or fail to upload the details or

uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the

GST Act, subsequent to the date of submission of the offer, the same should

Unless and otherwise specified in the detailed purchase order, Unloading of the materials shall be

arranged by Tenderer.

20. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties subsequent to

suppliers offer if it takes place within the original contractual delivery date will be to the Corporation’s

account subject to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the advantage will have to be passed

on to the Corporation. The same will be applicable for enrolment of VAT as well.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

21. PAYMENT TERMS:

100% Payment shall be made by respective division offices within thirty days on receipt of material as per

Dispatch Instruction on verifying required documents as per A/T conditions and on receipt of Store Receipt

(S.R.) Note from the consignee.

22. REPEAT/ADDITIONAL ORDERS:

22.1 The Company may place repeat Order / additional Order, provided there is no conspicuous downtrend in

the price of such item.

22.2 The Company should exercise their right to place repeat orders/ additional orders in case of exigency

only. The reason for exigency shall be appropriately recorded.

22.3 In special circumstances GUVNL and its subsidiary Companies reserve the right to place repeat order /

additional order up to 100% of the original quantity of the A/T at the same prices terms and conditions

stipulated in the original Contract as mutually agreed upon.

22.4 The material supplied will be considered on FIFO basis i.e. first applied towards original order & after

completion of original order quantity, material supplied will be considered towards repeat / additional

23. DELIVERY SCHEDULE OF THE CORPORATION:

Delivery of materials is desired as under:

a) Submission of sample / Drawing / Within commencing period.

Testing certificate. No separate commencement period will be given

b) Approval of Sample/Drawing.

c) Commencement of supply As per the details Shown in Schedule– “A” of the

d) Completion of Supply relevant Tender

Supplier is liable to get the drawings / Sample approved within the commencement period.

Supplier should indicate deviation in delivery period if any. The delivery period will be reckoned after four

days for Gujarat based firms and seven days for out state firms from the date of dispatch of the order. All

necessary formalities are to be completed within the commencement period instead of vague period. If

specific period is not quoted, the delivery period, best suitable to the Corporation will be considered and in

such case, no subsequent complaint will be entertained.

The delivery Schedule proposed by Corporation is considering the full quantity of the tender. If the finalized

quantity is less, then in that case the delivery period best suited as per the Corporation’s requirement will be

given on pro-rata basis and also based on the quantity allocations done by the Corporation.

24. DELIVERY PERIOD:

The Time limit (delivery period) for aforesaid supply is 45 days from the date of issue of purchase order.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

The Tenderers will have to quote a firm delivery schedule on month / quarter wise basis as specified subject

to the force Majeure conditions as accepted by DGS & D. Tenderer should mention their delivery period in

Annexure - 5. Time being the essence of this tender, delivery period shall be strictly adhered to. Delay in

execution of order on account of any other reasons will be subject to levy of penalty.

[a] The date of inspection of materials will be reckoned, as the date of dispatch, provided the due quantity of

materials are offered for inspection giving 15 days’ time to CORPORATION for arranging the inspection i.e

the firm has to offer the inspection call 15 days prior to the proposed date of inspection. No tentative date,

tentative quantity for inspection should be given and if given the same will be ignored and the same will not

be treated as call for inspection. In case the material is offered for inspection on the last week of the

scheduled period, the same will be considered as delay in delivery and will be liable for penalty in terms of

All the ordered materials should be offered for inspection strictly as per delivery schedules as mentioned in

the detailed order, without linking to payments by CORPORATION.

[b] In case the materials are supplied later than the date of contractual delivery schedule, materials may be

accepted by CORPORATION subject to levy of penalty as per clause no.24 for Penalty for late delivery. In

that case the penalty will be levied from the last date of delivery schedule and up to the TRC date. The

delivery period will include the time required for pre-dispatch inspection of materials.

However, if the material is not kept ready for inspection after intimation of the said quantity then all

consequences will be to suppliers account and CORPORATION will recover the actual expenses of to & fro

travelling fares plus Rs.1000/- per day per employee towards reimbursement of other costs.

[c]In order to avoid delay in dispatch of the inspected lot materials, if the materials are found OK then written

dispatch instruction will be given by COMPANY inspector at suppliers works and the date on which these

written instructions are issued will be reckoned as date of dispatch instructions and materials are to be

dispatched to respective consignees within 45 days thereafter OR if written dispatch instructions are not given

by CORPORATION inspector at works, then materials are to be dispatched to respective consignees within

45 days from date of DI received by you, from CORPORATION.

In order to avoid delay in dispatch of the inspected lot of materials, for which Dispatch Instructions are

already issued, the Gujarat based Suppliers and out of Gujarat based Suppliers shall arrange the transportation

so as to receive the materials at respective Consignee’s Stores within 15 days and 21 days respectively, from

the date of issue of Dispatch Instructions. If materials are not received at Stores within 45 days, as the case

may be, from the date of issue of Dispatch Instructions, Penalty shall be @ 0.5% per week or part thereof on

delayed portion subject to maximum 10% of the Order Value (End Cost) in case of supply only, whereas in

case of Projects, the ceiling shall be with reference to total contract value of the project (Supply + Erection +

Civil). For calculating the delayed portion, date of actual receipt of material at store shall be considered.

However, in case of supply, if 85% or more of order value is completed within delivery schedule and

company can utilize the completed supply in the system, in such case penalty for remaining quantity shall be

@ 0.5% per week or part thereof plus GST as applicable on delayed portion subject to maximum 10% plus

GST as applicable of the delayed portion order value (End Cost).

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

All the inspection results for the inspected materials carried out at the first instance will be binding to the

supplier irrespective of passing the tests OR failure. If the supplier re-offers the same materials for re-

inspection then it will be solely at CORPORATION’ discretion to accept the same or not. If the subsequent

testing’s are to be carried out, then all the expenses of the inspector and other expenses incurred by

CORPORATION will be to tenderers account. This will be binding on you.

25. SUPPLY OF MATERIALS AT CORPORATION’S STORES: The Tenderers will have to agree to

supply any of the quantities at any of the Corporation’s Stores in Gujarat (F.O.R Substations under

Bharuch Division. (i.e.Bharuch,)

26. PENALTY FOR LATE DELIVERY:

Any delay that may take place in supply and / or erection, testing and commissioning activities beyond

contractual cutoff date / stipulated period in the order shall be subjected to penalty (not liquidated damages)

at the rate of ½% of the contract price / order price per week or part thereof plus GST subject to a maximum

of 10% of the total contract value / order value plus GST (i.e. End cost including all taxes & duties) and not

on uncompleted portion.

(Viz. Force Majeure conditions as laid down in the DGS & D, Clause reproduced hereunder) for which

documentary evidence will have to be provided. The request for extension in delivery giving reasons and

supporting documents shall have to be made within one month on completion of the supply.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by either party of

any obligation under this contract shall be prevented or delayed by reason of any war, hostility, act of the

public enemy, civil commotion, sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes

lockouts or acts of God (hereinafter referred to as event)”, then provided notice of the happening of any such

event is given by either party to the other within twenty one days from the date of occurrence there of neither

party shall by reason of such event be entitled to terminate this contract nor shall either party shall have any

claim for damages against the other in respect of such non-performance of delay in performance, and

deliveries under the contract shall be resumed as soon as practicable after such event has come to end or

ceased to exist, and the decision of the Secretary as to whether the deliveries have been so resumed or not

shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract is prevented or

delayed by reasons of any such event for a period exceeding 60 days, either party may at its option terminate

the contract provided also that if the contract is terminated under this clause, the Purchaser shall be at liberty

to take over from the Supplier at a price to be fixed by the Secretary, which shall be final, all unused

undamaged and acceptable materials brought out components, and stores in course of manufacture in the

possession of the Supplier at the time of such termination or such portion thereof as the Purchaser may be

deem fit excepting such materials, brought out component and stores as the supplier may with concurrence of

the Purchaser elect to retain”.

Explanation: The expression contractual delivery date shall mean and included any date on which, or the last

day of the period within which, the whole part of the goods are contacted to be delivered.

27. EXTENSION IN CONTRACTUAL DELIVERY DATE:

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

It will be supplier’s responsibility to ensure that goods are delivered within the stipulated delivery period.

However, if on account of reasons beyond ones control as laid down in the DGS & D Force Majeure

Conditions the Corporation may consider extension of delivery period with or without statutory variations.

However, delivery extensions will be considered only after execution of the order fully and upon submission

of documentary evidence for the reasons of delay. However, such extension will be subject to the following

conditions shown hereunder.

a) That no increase in price on account of any statutory increase in or fresh imposition of customs duty,

excise duty, sales tax or on account of any other tax or duty leviable in respect of the stores specified in the

said acceptance of the tender which may take place on or after the contractual delivery date of the A/T

referred to above shall be admissible on such of the said stores as are delivered after the original contractual

delivery date and

b) That notwithstanding any stipulation in the contract for increase in price on any other ground, no such

increase which has become effective on or after the contractual delivery date of this said A/T shall be

admissible on such of the said stores as are delivered after the original contractual delivery date.

c) But nevertheless, the purchaser shall be entitled to the benefit of any decrease in price on account of

reduction in or remission of customs duty, excise duty, sales tax or on account of any other tax or duty or on

any other ground as stipulated in the A/t., which takes place or on after the contractual delivery date of the

d) In case Supplier / Contractor has opted for Composition Scheme under GST, no increase in price on account of any

statutory increase in GST and Cess as applicable shall be admissible after the original contractual delivery date.

28. REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT:

In the event of any stores or part thereof being broken or damaged or received short during transit or during

the testing and trial at site before commissioning in service the suppliers shall replace the same free of cost.

However, Corporation will arrange recoveries of amount equivalent to cost of such damaged / broken / short

supplied materials before actual replacement is given.

29. POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial bids is not desirable, if

the same is indulged into, it will be considered for disqualifying the tender. The Tenderer will be required to

abstain from pursuing / canvassing the matter, directly or indirectly with any Officers of the Corporation, as

otherwise the same would also amount to disqualification of the tender.

30. Tenderer may submit requisite descriptive literature and all other required documents like technical data,

literatures, list of testing equipment’s, list of equipment’s / machinery of manufacturing the tender item/s etc.

duly scanned / photo copy as an attachment with tender online only. Tenderer will be at full liberty to provide

information and data about his products.

31. The purchaser (i.e. Corporation) shall have the right to make any changes, additions /deletions or

modifications in any terms / conditions of the tender and / or specifications as may be deemed necessary by

the Corporation at its sole discretion at any time before and after the due date of opening of the tender.

32. Tenderer should furnish a list of orders for similar items executed by them indicating the name of the

party and their order reference to whom they have supplied, to be furnished in Annexure- 6. Failure to do this

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

will result on suppliers tender being rejected without any reference. In case of bought out items they should

furnish the backup guarantee from their principals.

33. Corporation does not accept the printed conditions of any Tenderer. It will be ignored without any

reference; hence tenderers should withdraw such printed conditions if they have any.

34. The materials should be offered strictly confirming to Tender specifications given in the tender. If the

tenderer’s desires to quote with any technical deviations they should specifically quote the deviation & the

ISS or BIS Nos. in the body of the tender itself under the respective Annexure of this tender document. If

technical deviations furnished by the Tenderer are not agreeable to the Corporation, the offers may be

ignored. However it will be solely at Corporation’s discretion to consider the technical deviations OR not for

considering the Tenderer. No correspondences of the Tenderer after opening of the bid will be entertained in

35. ADVANCE INTIMATION TO THE CONSIGNEE:

When R.R. is obtained and materials dispatched R.R. No. Wagon No. etc. should be intimated to the

consignee in advance, preferably by phone / telegram so that he may arrange to take delivery at the receiving

station against indemnity bond, in case R.R. is not received. Also if the unloading requires use of crane, such

Advice should also be issued by telegram, to the consignee indicating the weight, size of the package, wagon

No. etc. so that he may make arrangements for crane in advance. In case if the Corporation has to incur any

extra expenditure for want of advance information, the same would be recovered from the suppliers.

ALL THE SUPPLIERS SHOULD INTIMATE THE CONSIGNEES WELL IN ADVANCE ABOUT

THE DELIVERY OF THE MATERIALS AS PER THE “DISPATCH INSTRUCTIONS” GIVEN, SO

AS TO FACILITATE FOR UNLOADING OF THE MATERIALS AT SITE.

36. TENDERERS SHOULD FURNISH THE FOLLOWING DETAILS:

(1) GST Registration No. Date and issuing authority.

(2) Registration No. under shops and Estt. Act and issuing authority.

(3) Registration No. under Small Scale Industries / National Small Scale Industries

Corporation (NSIC) or under DGTD etc. submit Notarized copy for the same.

(4) A list of the Partners / Directors with the permanent as well as present address, phone & fax numbers and

other details like their relationship, if any with the Corporation’s employee should be furnished along with

(5) Audited Accounts of last three years of the firm.

(6) The valid Notarized copy of relevant and valid BIS License copy along with all enclosures. Provisional

BIS / IS Registration Certificates are NOT allowed. If the firm is certified ISO Company (Provisional

Registration Certificates are NOT allowed), then all the relevant documents duly Notarized be furnished.

(7) Latest valid Authorize dealer certificate from Manufacturer

(8) PAN card registration

(9 ) Copy of similar nature of work executed

(10) Dimensional Drawings, Guaranteed technical Particulars GTP, Catalogue of product along with

company seal and

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

signature of the Tenderer

37. Revision of prices or any commercial terms affecting the price after opening of technical bids shall not be

considered and will be ignored.

38. Tenderers should indicate the name of their Partners / Proprietor / Directors of their manufacturing firm

and updated Address / Telephone, e-mail ID, Fax Numbers (Office & Residential) etc., along with the name

of authorized signatory in the Annexure – 3 of invariably. Bidder are informed that only their employee

authorized in writing will only be allowed as their “Authorized Representative” for all purpose to deal with

CORPORATION in respect of this tender.

39. Please give suitable declarations in e-tendering / online format that “I / We declare that we are

manufacturer for all the tendered items”. (Please refer Annexure-15 form).

40. GUARANTEE: The tenderer has to give guarantee for the period of ONE year from the date of supply

In case any defects found in the supplied Items due to bad design or workmanship the same should be

repaired or replaced by you free of charge within 18 months if reported within 12 months of their receipt at

site or 12 months from the date of commissioning of equipments whichever is earlier.

If defects Found repeated, order placed on you will be cancelled and same will be purchase from other party at your

risk and cost. Items are to be offered as per the tender specification and requirement only.

Suppliers have to replace/repair failed items within 30 days, failing to which COMPANY may initiate punitive

You will be responsible for the proper performance of the equipments / materials for the respective guarantee

44 APPROVAL: The goods shall be accepted subject to the approval of the concerned consignee after

receipt of the stores at site.

45 The Corporation would prefer the offers from Registered supplier directly. All the manufacturers

should quote for those items, which are actually manufactured at / rolled by their plants. This should be

strictly adhered.

The Tenderer should ensure that minimum production, manufacturing and routine testing facility

required for manufacturing of the tendered products as per IS standard is available in-house. If the

same is available else where, then the Corporation reserves right to reject the offer out rightly.

The Corporation reserves the right to inspect, suppliers factory at any time during the currency of the contract

in case order is placed on supplier and also to inspect each manufactured lot before testing / packing /

46. OTHER CONDITION OF SUPPLY:

The Corporation’s General Conditions of contract will apply to all supply to contracts and supplier will be

deemed to fully aware of the Corporation’s general conditions of contract for the supply of plant equipment

and materials except the conditions modified in this commercial terms and conditions and any ignorance of

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

these conditions, will not exempt supplier from their liability to abide by the same. Copies are available from

the Corporation’s Office.

47. The materials offered for inspection shall be in duly packed condition ready for putting the embossing of

the seal by the inspector on the lead seal which is provided on the packing by the supplier by passing a sealed

wire through it, as per our approved method. The Inspector will inspect only a few packages and select

samples at random for testing or testing’s as per relevant ISS / BIS / Tender specifications. On passing of

which, he will emboss his marking on the seal thereafter provided on the packages, which will be only few.

48. AUDIT INSPECTION:

From the lots inspected by the User Department Inspector, the Inspector of Audit Inspection Wing may pick

up samples from the lots supplied at RSO’s of COMPANY or other stores of COMPANY at random for

quality check only.

The samples picked up will be tested for acceptance test / type test or as decided by COMPANY at

Government approved laboratory in presence of representatives of supplier and COMPANY as per relevant

ISS/BIS/ COMPANY specifications. The test results will be binding on the suppliers and COMPANY, in

general will not allow re-sampling. If the material fails in any of the acceptance tests carried out, the full lot

of materials will be considered as rejected, and if replacement is not possible due to consumption of the

materials then in that case for whole of the rejected lot, COMPANY will deduct maximum upto 30% (Thirty)

of the End Cost Price plus GST as applicable. If the same are not utilized / consumed, then COMPANY may

ask for replacement at sole discretion of COMPANY or may accept with maximum deduction upto 30%

(Thirty) of the End Cost Price plus GST as applicable, and all these will be binding on the supplier.

In case if the materials does not confirm to specifications or fails at Government approved laboratory or other

laboratory decided by COMPANY for testing and if subsequent testing are to be carried out (which will

solely at COMPANY discretion), then all Testing fees, expenses of the inspector and other expenses incurred

by COMPANY plusGSTas applicable will be to supplier’s account. The decision in this regard for

acceptance as above of COMPANY shall be final and this will be binding on the supplier.

Please refer audit inspection clause of technical specificationof tender for applicability of penalty in case of

distribution transformer

49. Relationship with employee:-

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and share in partnership firm) of

any employee of the tendering Company or his/ her relative as defined in Section 2(77) of the Company’s

Act. 2013 is 10 percentage or more, the tendering Company will not deal with such Company/ Firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such facts

would immediately disqualify the tenderer for further dealing with the tendering Company.”.

50. All supplies are to be offered to the inspection and approval of COMPANY. COMPANY will depute an

officer or authorize D G S & D, OR any other Govt. or Govt. Approved agencies (Not private) to carry out

the inspection on behalf of COMPANY. At least 30 days’ notice should be given prior to the dispatch of the

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

stores in case of plants and equipment’s and 15 days’ notice in case of general stores, in order to enable

COMPANY to detail on inspection.

COMPANY also reserves the right to waive the inspection before dispatch and authorize the consignee to

carry out the final inspection on receipt of the stores at site..

51. TERMINATION OF CONTRACT:

In case, the supplier fails to deliver the stores / materials / equipments or any consignment thereof within

contractual period of delivery or in case the stores are found not in accordance with prescribed specification

and/or the approved sample, the Corporation shall exercise its discretionary power either:

a) To recover, from the supplier as agreed, by way of penalty clause above, or

b) To purchase elsewhere after giving due notice to the supplier on account and at the risk of the supplier

such stores not so delivered or other similar description without canceling the contract in respect of the

consignment not yet due for delivery or

c) To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the Corporation shall be final.

In the event of action taken under clause (a) or (b) above, the supplier shall liable to pay for any loss which

the Corporation may sustain on that account but the supplier shall not be entitled to any saving on such

purchases made against default.

The decision of the Corporation shall be final as regards the acceptability of stores supplied by the supplier

and the Corporation shall not be required to give any reason in writing or otherwise at any time for rejection

of the stores. Further, “GETCO” reserves the right to terminate the Contract (i.e. Purchase order) at

any time, without assigning any reasons, whatsoever, by giving a notice period of ONE month from the

date of Notice of termination of the Contract. Suppliers will not be entitled for nay compensations /

damages / losses, whatsoever, on account of such termination of the Contract.”

(d) The GETCO reserves the right to award the work to one or more bidders, considering their

technical and financial capacity OR to reject any or all tenders or accept any tender without assigning

any reason thereof.

52. ARBITRATION: All questions, disputes or differences whatsoever which may at any time arise between

the parties to this agreement touching the agreement or subject matter thereof, arising out of or in relation

there to and whether as to construction or otherwise shall be referred to the decision of the Sole Arbitrator,

appointed by the Chairman, GETCO, for that purpose, who shall be a retired High Court Judge or retired

District and Sessions Judge, and the decision of the said Arbitrator shall be final and binding upon the parties.

Reference to the arbitration shall be governed by the provisions of Indian Arbitration & Conciliation Act.

1996 as amended from time to time and the rules made there under.

53. JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if

concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from

which the tender / Acceptance of tender is issued, is situated i.e. Bharuch.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

54. Offers on Ex-stock or offers requiring no foreign exchange will be considered. Those offers requiring

foreign exchange will not be considered.

55. SUBMISSION OF OFFERS:

The firm having single legal entity and having two or more works / factory and submits offers from two or

more different works / factory, in such case Corporation will consider only ONE lowest offer for allocation of

Many of the tenderers are submitting their offers with the conditions of advance payment along with the

order; such conditions are not acceptable by the Corporation.

56. The Tenderer if being an agent, who submits its offer to Corporation, will have to give information and

declare the name of the principle from which he will procure the materials and supply to Corporation along

with company’s written confirmation about quality and backup performance guarantee. Only on getting

complete information from Agent, such offer if found suitable shall be taken in consideration.

57. Tenderers should agree to submit the Test Certificates in triplicate after inspection is carried out by

Corporation’s Representative prior to dispatch of materials for Corporation’s approval.

58. Corporation reserves the right to cancel any or all the offers / bids or to accept any offer without

assigning any reasons.

Also in case Corporation finds that there is an attempt of cartel in the prices, Corporation reserves the

right to consider or reject any or all the parties offers without assigning any reasons thereof.

59. Corporation reserves the right to increase or decrease the quantity against

each item/s while placing the order.

60. QUANTITY TOLERANCE:

(When the Order placed is in terms of Weight basis/Length basis).

The quantity tolerance shall be allowed + 3% order-wise (Main Order + subsequent additional order)

for total order quantity for each item except cables.

The weighment recorded at our consignee shall be considered final for purpose of payment. However where

the weighbridge facility are not available and / or weigh bridge is out of order or under capacity, material will

be accepted on sectional weight basis / weight recorded at any other nearby weighbridge. If the materials are

accepted on sectional weight basis and for weighment difference, the tolerance will be allowed as per

provisions of IS: 1852 for weight tolerance.

The tenderers are required to furnish the technical information and the Guaranteed technical

particulars (GTP) in format of tender only.

61. The names of the Partners / Directors / Sole Proprietors and responsible person and his updated Address /

Telephone / Mobile / Fax Numbers (Office & Residential) etc. should be invariably mentioned in the

Annexure – 10 of this tender document.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

62. The Tenderer must give in his offer, the full name and address with phone, Fax & mobile numbers of the

Liaison Agent / Representative if any, who has been authorized by the Tenderer to do liaison work with the

Corporation on their behalf. Only one liaison agent is allowed.

63. The tenderers should invariably write the name and address of the Company, both on sealed covers of

EMD, Technical & Price Bids. Otherwise the tender covers without the name and address will not be opened

which may please be noted.

64. All the suppliers / manufacturers should possess high quality ISO 2008 / ISO 2015 Certificate within

years. Other things being equal the company possessing the ISO 2008 / ISO 2015 license will be given

preference if other requirements match.

66. The tenderers are required to furnish the technical information and the guaranteed technical

particulars (GTP) along with company seal and signature of the Tenderer on each and every page /

papers of the tender documents.

68. All the costs of the stamp papers, other than required for payment is to be made through SIDBI

/ ICICI by Corporation, are to be borne by you as per the Govt. Of India’s latest guidelines.

69. Tenderer should invariably fill up all the details of all the Annexures including the prices in the

Price Bid Annexure of this tender document. This is mandatory. Also all the Annexures should

be duly signed by authorized signatories with their rubber stamp and along with Company’s Rubber

(Round) seal / stamp affixed on each paper.

70. EMBOSSING OR ENGRAVING:

The successful Tenderer wherever possible, will require embossing / engraving the words “Property of

GETCO” along with the purchase order number on the items such as Insulators, Hardware accessories,

Lighting Arrestors, Transformers, Meters, Metal meter boxes, Switches, Distribution boxes, Cable boxes,

M.S. Beams and other items as required by COMPANY. Also suppliers should emboss / engrave / affix their

company nameplate with details OR manufacturer’s name and trademark.

71. If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders placed or if

Corporation suffers any financial loss due to this, then Corporation will be at liberty to adjust the amount

from other orders of the same firm or by encasing the Bank Guarantee.

72. MINIMUM TENDERING QUANTITY:

MINIMUM TENDERING QUANTITY:

Minimum Tender Quantity to be Offered / Quoted:-

The Bidder, who submits their Bid for a minimum quantity, as specified below for which the firm participated,

shall only be considered for price evaluation for particular item.

Sr. Tender Value Minimum quantity to be offered by

No. For MSME For other bidders

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

2 Above 1 Cr up to 5Cr. 50% 50%

3 Above 5 Cr up to 10Cr. 25% 40%

4 Above 10 Cr up to 20Cr. 20% 25%

5 Above 20 Cr up to 35Cr. 15% 25%

6 Above 35 Cr. Up to 50 Crs. 10% 25%

7 Above 50 Cr. Up to 100 Crs. 05% 15%

8 Above 100 Crs. 2.5% 10%

COMPANY shall not consider the Bid of any firm, who quotes for lesser quantity than the minimum quantity

mentioned in the Tender document.

For item wise minimum tendering quantity please refer Schedule-A of tender.

73. The following List of Annexures and Documents should be invariably submitted along with the

1) Schedule–“A”

2) Schedule–“B”

3) Technical Specifications with Guaranteed Technical Particulars.

4) Form of Bankers undertaking Performa for E.M.D and S.D.

5) Annexures – 1 TO

6) Certificate – “A”.

7) Document of Important Instructions.

All the above documents should be duly filled in, signed & stamped with company’s seal should be submitted

along with the Technical Bids.

74. Please note that any additional conditions / deviations, if any, found in the Commercial terms &

conditions (except reference under clause no. 38 of this tender document), then the Price Bids of such

tenderers will not be opened and no further correspondences in the matter will be allowed.

75. All the above points should be complied by the Tenderers. If not, tenders are likely to be ignored without

making any further reference

76. The firm whose supply against the previous order is pending as on the date of opening of the tender even

after completion of their contractual delivery period, such firm will not be eligible for evaluation purpose

unless convincing and sufficient reasons satisfactory to Corporation are furnished by the bidder.

77. PURCHASE AGREEMENT:

The successful bidder has to execute agreement on Non judicial Stamp paper of Rs. 300/- duly Notarized as

per agreement document uploaded herewith within 10 days after the payment of S.D. amount/Bank

The cost of Non judicial stamp & Notary charges will be borne by the successful bidder. The agreement shall

be executed between SE & the authorized representative of successful bidder as mentioned hereunder.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

77.1 On approval of the offer of successful Bidder, a Contract Agreement is required to be entered into

between the Corporation and the successful Bidder.

77.1.1 An Officer who signs the LOA / Purchase Order be authorized to sign the Agreement documents on

behalf of the Purchaser Company &

77.1.2 From the successful Bidder’s side the Agreement can be signed by the Authorized Representative as

77.1.2.1 If the Authorized Representative is from a Partnership Firm, then a certified copy of the Registered

Partnership Deed must be attached along with the signatures of other partners who have authorized the

particular partner to execute and sign the Agreement;

71.1.2.2 If it is a Private or Public Limited firm, a copy of the Resolution, authorizing the person to execute

and sign the Agreement on behalf of the firm, passed by the Board of Directors along with the Company’s

Seal must be attached with the Agreement; &

71.1.2.3 If it is a Proprietary Firm, then the Proprietor himself should execute and sign the Agreement and his

full residential address must be available in the file.

Upon submission of security deposit and signing of Agreement, Corporation shall issue a detailed

A/T /order incorporating various terms and conditions.”

78. In case due to any technical snag at bidder’s end or at service providers for e-tendering, the bidder could not submit

them on line tender in prescribed time limit, COMPANY is not held responsible for the same and in that case

Corporation will not entertained any request / representation

If, the Company during the procurement process, observes or suspects any activity on the part of bidders or

obtains any knowledge which indicates the existence of cartel formation amongst the bidders or apprehends

the possibilities of cartel as defined under The Competition Act, 2002, the Board of the Company being a

government Company involved in public procurement work, reserve all rights to allot quantities to such

bidders, who are not part of the cartel, in any manner deemed fit in the interest of the Company without

assigning any reason thereof.

Besides the above the purchaser Company, may initiate actions under the Competition Act/ other laws and /

or the bidder(s)/ firm(s) will be black listed / stop deal, at its sole discretion.

80. All tender documents, scanned copies of original documents (Notarized / self-attested copies of

original – as specified in tender document) along with scan copy of transaction slip of payment made

through RTGS/NEFT for Tender Fee & EMD shall be unloaded through on line only ( which is

mandatory) on (n) procure portal. Bidders shall compulsorily pay tender fee and EMD through

RTGS/NEFT only. No any physical documents, Demand Draft / Banker’s cheque or Pay order for

tender fee and EMD to be submitted by bidders.

81. Use of Materials:

I. The contractor shall have to use the best quality of materials in the work, as per the specifications and

relevant I.S. codes. In case Corporation desires to carry out any field test/laboratory test for any

materials required for the work, the contractor shall arrange for the same at his own cost.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Further, if any testing is required same shall be arranged by the contractor at his own cost. The

contractor shall have to maintain the regular records for such testing and shall submit along with each

II. No collection of materials shall be made before it is got approved from the Engineer-in-charge.

III. Materials, if and when rejected by the Engineer-in-charge shall be immediately removed from site of

IV. Approval to the samples of material given by the EIC shall not absolve the contractor from the

responsibility of replacing defective material brought on site or materials used in the work found

defective at a later date. The contractor shall have no claim to any payment or compensation

whatsoever on account of any such material being rejected by E.I.C.

VI. Approval to any of the executed item for the work does not in any way relieve the contractor of his

responsibility for the correctness, soundness and strength of the structure as per the drawing and

TECHNICAL SPECIFICATION

Table A1: Specification of Luminaries with accessories

Make Philips/CGL/Surya/Grace/Kition or any Equivalent make

Type 1 x 240W SMD

Rating Voltage : 220-240 V AC, 50 Hz,

Minimum 2 year Minimum from Date of Supply

Guarantee/Warranty

Make Philips/CGL/Surya/Grace/Kition or any Equivalent make

Type 1 x 120W SMD

Rating Voltage : 220-240 V AC, 50 Hz,

Minimum 2 year Minimum from Date of Supply

Guarantee/Warranty

Power Saver FAN

Sr. No. Particulars Particulars Description

1 Power Saver BLDC celling Fan- 5 Star. Crompton, Orient, Bajaj, Usha,

(Regulator operated) Atomberg or equivalent

2 As per IS 374-2019 Maker has BIS certification for Fan

3 Power Consumption 28 Watt in full speed

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

4 Sweep 1200 mm

6 Air Delivery Min. 220 CMM ( m^3/Min)

7 Operating Voltage Range 180 to 280 , 50Hz

8 Winding 100% Copper winding

9 Body Metal body with Blade

10 Warranty/Guaranty Minimum 02 years

1. In case GETCO does not get exact specification, has reserved right to accept best suitable

specification for acceptance.

2. Bidder shall have to submit sample with technical bid as per specification, if sample quality not

found as per specification then bidder will be disqualified.

***Supply with all accessories, Loading/Unloading, Transportation, Insurance, freight All Inclusive

with rate, No other Charges will pay by GETCO.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

GUARANTEED TECHNICAL PARTICULARS (GTP)

(TO BE FILLED IN BY THE TENDERER AND FURNISH WITH TECHNICAL BID) (Values, parameter or description

should have to mentioned on part of bidder as per actual item Specification)

Requirement To be filled by Bidder

Make Philips/CGL/Surya/Grace/Kition or any

Equivalent make

Type 1 x 240W SMD

Rating Voltage : 220-240 V AC, 50 Hz, luminous

Efficiency : minimum 145Lm/Watt

Minimum 2 year Minimum from Date of Supply

Guarantee/Warranty

Requirement To be filled by Bidder

Make Philips/CGL/Surya/Grace/Kition or any

Equivalent make

Type 1 x 120W SMD

Rating Voltage : 220-240 V AC, 50 Hz, luminous

Efficiency : minimum 145Lm/Watt

Minimum 2 year Minimum from Date of Supply

Guarantee/Warranty

Sr. Particulars Particulars Description To be filled by Bidder

1 Power Saver BLDC celling Crompton, Orient, Bajaj, Usha,

Fan- 5 Star. Atomberg or equivalent

(Regulator operated)

2 As per IS 374-2019 Comply with IS 374-2019

3 Power Consumption 28 Watt in full speed

4 Sweep 1200 mm

6 Air Delivery Min. 220 CMM ( m^3/Min)

7 Operating Voltage Range 180 to 280 , 50Hz

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

8 Winding 100% Copper winding

9 Body Metal body with Blade

10 Warranty/Guaranty Minimum 02 years

Note: In case GETCO does not get exact specification, has reserved right to accept best suitable specification for

1) Supplier shall have to submit specification, test results, with drawing, product Catalog in technical bid with duly

signed of bidder

2) Successful contractor has to submit manufacturer Warranty document to Engineer – In –Charge.

3) Above lighting /Fan material will be of the same brand having same specification as specified in technical bid of

the tender i.e. of brand Philips/CGL/Surya/Grace/Kition or any Equivalent for Light and Crompton, Orient,

Bajaj, Usha, Atomberg or equivalent make for BLDC Fan ISI mark only. Bid offering subjected material other

than required brand will be rejected without any further correspondence

4) The contractor shall have to supply the best quality of materials, as per the specifications and relevant I.S. codes.

5) Material shall be delivered at various TR divisions under Bharuch Circle.

6) No material supply shall be made before it is got approved from the Engineer-in-charge.

7) Materials, if and when rejected by the Engineer-in-charge shall be immediately removed from FOR destination

8) Approval to the samples of various materials given by the EIC shall not absolve the contractor from the

responsibility of replacing defective material brought on site or materials used in the work found defective at a

later date. The contractor shall have no claim to any payment or compensation whatsoever on account of any

such material being rejected by E.I.C.

9) The agency shall be responsible for replacement of any material/ equipments for any defect may arise within

ONE year or warranty period. In case of repeated defect of any material shall be liable to the tender for

replacement of complete material/equipment at free of cost.

10) Supply should be made properly with complete technical specifications as per the specifications under the

supervision of Engineer In-Charge.

11) The procurement of various materials shall be either from the manufacturers or their main authorized

dealers/distributers to ensure that no duplicate/spurious makes are used in the works.

Any misleading in such case, GETCO reserves the rights for decision in the matter and same shall be binding to the

tenderer/contractor.

12) The successful tenderer shall have to supply as per agreed “GUARANTEED TECHNICAL PARTICULAR” of

Signature of Bidder Company’s Seal

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Annexure C: Location to be Dispatch

Sr Location Contact Address for communication Energy Energy

no of Person Efficient Efficient 1 mm

Dispatch 1 x 240W x 120W Ceiling

SMD 2835 SMD 2835 BLDC

1 Achhalia EE AM Campus of 220kV Achhalia 58 76

Div Achhalia- Substation at Achhalia PO Umalla

9925212937 Ta. Zagadia Dist Bharuch-393120

[email protected]

2 Zagadia EE AM Campus of 220kV Zagadia 25 25

Div Zagadia- Substation at & Po Selod Ta.

9925211161 Zagadia Dist Bharuch-392001

[email protected]

Total Qty 83 101

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Reference: Tender inquiry No. TCBRH/25-26/E-258

In connection with the above subject and reference I/ We confirm the following:

1. I / We, the under signed have read and examined the Tender Specifications in tender mentioned

under reference along with the Commercial terms and conditions.

2. I / We, declare that our Technical Bid is strictly in line with the Tender specifications (except the

deviations shown in Annexure of Technical Deviations as per clause no.38 of this tender document).

3. Further, I / We also agree that additional conditions / deviations, if any, found in the Commercial

terms & conditions (except reference under clause no.38 of this tender document), our offer shall be

outrightly rejected without assigning any reason thereof.

Seal of the Firm Signature of the Authorized

Representatives of the firm

Name of the Tendering Firm / Agency:

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

I / We, confirm that following documents are attached with the technical bid of the offer

Sr. Confirmation

No (Tick  any one)

1 Firm’s details as per “Annexure –3” YES / NO

Copy of the un-priced schedule i.e. “Annexure – 4”.

3 Delivery schedule as per “Annexure- 5” YES / NO

4 Past experience details as per “Annexure-6” YES / NO

5 List of Performance certificates as per “Annexure-7” YES / NO

6 List of Type test reports as per “Annexure-8” YES / NO

7 Certificate –A YES / NO

8 Confirmation of CORPORATION technical specification YES / NO

Guaranteed Technical Particulars submitted in CORPORATION

10 ANNEXURE - 10 YES / NO

11 ANNEXURE - 11 YES / NO

12 ANNEXURE - 12 YES / NO

13 ANNEXURE - 13 YES / NO

ANNEXURE - 14:Undertaking in regard to Stop Deal / Black List

15 ANNEXURE–15:Declaration as manufacturer of tender Item/s YES / NO

16 Important Instruction YES / NO

Seal of the Firm Signature of the tender

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

DETAILS OF THE FIRM

(TO BE SUBMITTED )

These details are necessary to create the database of suppliers

Works/factory at

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. Under taking /

(Indicate the relevant status)

Central Govt. undertaking

Supplier Category Manufacturer/Authorized

dealer/distributor/Trader/Agent

Vendor Registration Letter No. & Date

Vendor Registration Fee for New Entrants/Re-

Not applicable/Paid / Not Paid

Vendor Registration /Re-registration fee paid Date

Vendor Registration Validity Period From Date___________ to Date___________

VAT / TIN No. and VAT / TIN Date, if applicable

GST Registration No. and GST Date

MSEs / SSI Certificate /EM No. and Date

NSIC/DGS&D/CSPO Certificate No. (Should be

revalidated since last 3 yrs.)@

NSIC/ DGS&D/CSPO Certificate Date. @

Whether under NSIC/ DGS&D/CSPO scheme. If Rs.

Yes then Monetary limit. @

Custom No. and Date (If applicable)

ISO Certification Details

Name of ISO Certification Agency

Validity Period of ISO Certification From Date___________ to Date___________

Address of Registered Office Factory / Authorized Representative

Works (As per cond. no.:40 above)

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Web site address

Specimen signature

ANNEXURE – 3 (Continued)

DETAILS OF PARTNERS / DIRECTORS OF FIRM / COMPANY

Name of Partners / Address of Office & Residence &

Directors DIN e- mail ID Contact Phone / Fax Contact Phone /

no. as applicable No. / Mobile No. Fax No./ Mobile

Name of Authorized Signatory:

@ Applicable for Gujarat based (Works in Gujarat) bidders only.

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

UN – PRICED SCHEDULE (COPY WITHOUT PRICES)

Sr. Details of the Items / Equipments Quantity Firm’s Per Annum Production Capacity

No. Offered Offered for the offered items.

No. of shift per day in operation at factory/works considered for working out annual production capacity may be

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

DELIVERY SCHEDULE

Tenderer should furnish their Delivery Schedule of the tendered items in the following table:

Approval of drawing / prototype sample, if applicable is to be completed in commencement period (as

indicated by Corporation in the tender.)

Sr. Details of the Items / Tenderers Commencement Tenderer’s Delivery Schedule after

No. Equipments Offered Period after receipt of order. Commencement period.

The bid will be rejected if offered delivery is more than the requirement of tender, without going in to further

correspondence with bidder.

Signature of Bidder

Company’s Round Seal

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

DETAILS OF THE EXPERIENCE FOR SUPPLY OF SIMILAR TYPE OF ITEMS IN LAST FIVE

YEARS FROM THE DUE DATE OF TENDER:

Sr. ITEMS ORDER ITEMS QUANTITY ORDER STATUS, IF REMARKS

No. SUPPLIED REFERENCE FULLY ORDER

TO No. & DATE EXECUTED UNDER

YES/NO EXECUTION

A GUVNL (Formerly GEB ) COMPANY/UGVCL/DGVCL/PGVCL/GETCO/GSECL

(List of orders to be submitted ONLINE Refer clause no. 8)

B OTHER STATE ELECTRICITY BOARDS:

B PRIVATE FIRMS:

Signature of Bidder

Company’s Round Seal

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

LIST OF PERFORMANCE CERTIFICATES SUBMITTED WITH THE TECHNICAL BID

(PHOTO COPYIES OF PERFORMANCE REPORTS TO BE SUBMITTED )

Sr. Name of the Authority by whom Reference No. & Date Details of items

No. certificate is issued

Signature of Bidder

Company’s Round Seal

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

LIST OF THE TENDER DRAWINGS

(DRAWING OF EACH OF ITEM OFFERED AS PER REQUIREMENT OF TENDER TO BE SUBMITTED

Description / Drawing

Number of Sheets

drawing of Number

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

(TO BE SUBMITTED)

1 PRICES: [FIRM /VARIABLE]

GST :[In percentage]

(If opted for Composition under GST, please mention “C” instead of

(In case different rate of GST applicable on different items, details

shallbe provided separate annexure)

Please quote your GST Registration No.& Date of the location

wherefrom Supplier / Contractor intends to supply goods / services)

SALES TAX: [In percentage]

(Please Specify EXCLUSIVE / Inclusive in Ex-work price

/EXEMPTED/ NOT APPLICABLE)

Please quote your Sales Tax Registration No. &

Goods offered are First sale or second

PENALTY TERMS OF TENDER AGREED:

(Clause no.:25) (Please Specify YES / NO.)

PERFORMANCE GUARANTEE TO COVER EXECUTION PERIOD

5 (SECURITY) TERMS OF TENDER AGREED: (Cl.no.9)(Please Specify YES / NO

PERFORMANCE GUARNTEE TOCOVERWARRANTYPERIOD

6 TERMS OF TENDERAGREED: (Wherever applicable): (Cl.no.43) YES / NO

(Please Specify YES / NO.)

DELIVERY TERMS OF TENDERAGREED:

(Please Specify YES / NO.) (It should not be different than declared /

mentioned in Annexure-5) (Please refer Cl. no. 23 of comm. T & C and

as per schedule-A of tender)

VALIDITY OF THE OFFER OF TENDERAGREED (clause

8 no.:10)(Please Specify YES / NO.) YES / NO

PAYMENT TERMS OF TENDER AGREED:

(Clause no.:20) (Please Specify YES / NO.)

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

10 ITEMS OFFERED : Briefdescription :

QUANTITY OFFERED ( It should not be different than declared /

11 mentioned in Annexure-4)

Note: %age/amount of GST/Cess will be considered as offered inprice bid

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

(SCANNED / PHOTO COPY OF EACH OF FOLLOWING TO BE SUBMITTED ONLINE ONLY)

Vendors must furnish the below details /documents along with technical Bid :

1) GST Registration no. and date and issuing authority of the location wherefrom supplier intends to supply the

goods / services.

(2) Registration No. under shops and Estt. Act and issuing authority.

(3) Registration No. under Small Scale Industries / National Small Scale Industries Corporation (NSIC) or under

DGTD etc. submit Notarized copy for the same.

(4) Copy of partnership deed / Memorandum of Pvt. or Public limited company’s issued by RoC

(5) List of machinery and production capacity and Items manufactured.

(6) List of Orders executed for similar nature of work.

(7) Audited Accounts of last three years of the firm.

(8) ISO 9001 / ISO 9002 Certificate Details.

(9) The valid Notarized copy of relevant and valid BIS License copy along with all enclosures. Provisional BIS / IS

Registration Certificates are NOT allowed. If the firm is certified ISO Company (Provisional Registration

Certificates are NOT allowed), then all the relevant documents duly Notarized be furnished.

(10) Latest valid Authorize dealer certificate from Manufacturer

(11) PAN card registration

(12 ) Dimensional Drawings, Guaranteed technical Particulars GTP, Catalogue of product along

with company seal and signature of the Tenderer, test report

Note: In case of non-attachment of mandatory document or attachment of wrong document, bid/offer may be

rejected at the discretion of COMPANY.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY

Signature of Bidder Company’s Round Seal

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

TO BE DISCUSSED

(To be submitted in online mode)

(UNDERTAKING IN REGARD TO QUOTED PRICE)

(All bidders will have to furnish the following undertaking duly filled in, for all the quoted item/s of the tender

along with online Technical)

[A] Bidder shall mention confirmed/Not confirmed in provided box.

“This is to certify / confirm that during past 3 months from the last date of submission of the

above tender, we have not quoted/offered the unit ex-worksprice with excise duty /

VAT/GST/Cessfor the tendered item/s (with similar specifications as per the above tender of

COMPANY) at the unit ex-works price with excise duty/ VAT/GST/Cess to other subsidiary

company of GUVNL, which is lower than the unit ex-works pricewith excise

duty/VAT/GST/Cess quoted/offered in the above tender by us for the aforesaid tendered item.

[B] If not confirmed at [A] above, please fill up the following.

The unit ex-works price with excise duty/VAT/GST/Cess quoted/offered (with similar

specifications as per the above tender of COMPANY) by us to other subsidiary company of

GUVNL at the prices lower than this tender during the last three (3) months are given below:

Sr. Name of tender Name of Unit ex-work price with excise

No. item buyer duty/VAT/GST/Cess in Rs.

#up to 25 Nos. of Rows

[C] Bidder shall mention accepted/Not accepted in provided box.

We further accept and confirm that if the above prices as per [B] quoted/offered are lower

than the prices of this tender or if subsequently it comes to the knowledge of COMPANY that

we have quoted/offered the unit ex-works price with excise duty /VAT/GST/Cess or tendered

item/s (with similar specifications as per the above tender of COMPANY) to other subsidiary

company of GUVNL, which is lower than the unit ex-works price with excise duty

/VAT/GST/Cess quoted/offered by us in the present tender of COMPANY for the tendered

item/s during past 3 months from the last date of submission of this tender and till LOA is

placed under this tender by COMPANY, COMPANY is authorized to place the LOA / A/T for

the above tendered item/s at lowest of the such lower unit ex-works price with excise duty

/VAT/GST/Cess quoted/offered by us during this period and we undertake to accept the LOA

/ A/T at such lowest unit ex-works price with excise duty/VAT/GST/Cess.”

BIDDERS MUST MENTIONED / PROVIDE TEXT / WORDS OF “CONFIRMED / NOT CONFIRMED” IN BOX OF

PART [A] and “ACCEPTED / NOT ACCEPTED” IN BOX OF PART [C] OF ABOVE ANNEXURE -13 IN ONLINE

MODE. THE WORDS OTHER THAN ABOVE SHOULD NOT BE ALLOWED / CONSIDERED OTHERWISE THE BID

MAY BE REJECTED WITHOUT GOING IN TO FURTHER CORRESPONDANCE WITH BIDDER.

Signature of the Tenderer

Seal of the Firm

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

______________________________________ here by certify that M/S

__________________________________________ and their proprietor / any partner / any directors of the firm is

not stop deal and/or banned for business dealing and/or black listed by GUVNL and/or their any subsidiary company

viz. GSECL / GETCO / DGVCL / COMPANY / UGVCL / PGVCL.

Signature of the Tenderer

Seal of the Firm

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

(TO BE SUBMITTED )

“I / We declare that we are manufacturer for all the tendered items”.

Confirm / Not Confirm: _____________

Name of Bidder / Manufacturer: ___________________

Address of the works: _____________________

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

(TO BE SUBMITTED )

Tender for Supply of ________________________

Tender No. TCBRH/25-26/E-258

On Firm’s Letter Head

CERTIFICATE – “A”

I / We__________________________________ authorised signatory of

M/s.______________________________________ is not related with other firms who have submitted tenders for

the same items under this inquiry / Tender.

Seal of the Firm Signature of the Tenderer

With Designation

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

(TO BE SUBMITTED)

Superintending Engineer

Circle Office Bharuch

IMPORTANT INSTRUCTIONS

1. The Tenderer should clearly give certificate along with the Technical Bid: “This is to confirm and certify

that the offer submitted by me is strictly in accordance with the Corporation’s Tender specifications,

Guaranteed Technical Particulars and drawing as mentioned in the Tender Specifications. There is no

commercial or Technical deviation (except the deviations shown in Annexure of Technical Deviations

as per clause no.38 of this tender document) in the offer from the Corporation’s Tender Specification. I

undertake to abide by the Corporation’s Technical specification / Guaranteed Technical Particulars /

Drawing, I undertake to supply materials strictly as per the Corporation’s Technical specification /

Guaranteed Technical Particulars / Drawing, even if any technical deviations are mentioned by me.

I also undertake to abide by all commercial conditions of the Corporation, including delivery schedule.”

(Signature of the Tenderer)

2. Any offer without above certificate will not be considered and the tender will be outrightly ignored in the

absence of above certificate

3. After opening of the Tender, if it is found that the offer given by the Tenderer is not according to the

Corporation’s specifications, Guaranteed Technical Specifications, Drawing and commercial terms and

conditions and false certificate is given by the Tenderer, then Corporation will not deal with the firm for the

present Tender. It is, therefore requested that the Tenderer should take care in giving their offer and

submission of documents, including Type Test certificate.

4. The conditional tenders will not be accepted.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

(on Non-judicial stamp paper of Rs.300/- duly Notarized)

THIS AGREEMENT made on this …………. day of ……………… Two thousand ……………………….

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. And represented by

……………………………………………………. (Name and designation of the Authorized Officer (herein

after called “The Supplier”, which expression where the context so requires or admits shall include his legal

heir, administrators, executors,

assignees and legal representatives) of the ONE PART.

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. And represented by

……………………………………………………. (Name and designation of the Authorized Officer (here in

after called “The Purchaser / purchaser Company”, which expression where the context so requires or

admits shall include his administrators, executors, authorized person, assignees and legal representatives) of

the OTHER PART.

WHEREAS, the Supplier willingly submitted bids for the Tender No……………………………….of the

Purchaser company for supply of ……………………………….. [Name of the material / items to be

supplied by the Supplier] as specified and as per delivery instructions provided in the Acceptance of Tender

(AT) / Letter of Acceptance (LOA) issued vide No……………….dtd……………. by the Purchaser company

at the accepted respective prices or rates mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier for the supply for

the total sum of Rs. __________ (Rupees ___________________________ only)

*including / excluding taxes upon the terms and subject to the conditions herein mentioned in the agreement.

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said

documents of the Schedule are

deemed to form part of this agreement and included in the expression “the Supply” wherever herein used,

upon the terms and subject to the conditions hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND

DECLARED THAT:-

(1) The Supplier has accepted the Terms and Conditions set out in the Tender Notice No. ………………

dtd. ………….. as well as in the form of Acceptance of Tender (AT) / Letter of Acceptance (LOA) No.

.……………………………… dtd. ……………. which will hold good & valid during the period of this

(2) The supplier shall do and perform for all supplies and things mentioned and described in this

agreement or which are implied therein or there from respectively or are reasonably necessary for the in-time

and in manner supplies as mentioned and subject to the general / commercial terms & conditions and

stipulations contained in this agreement.

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

(3) In consideration of the due provision, executions, completion of the Supply, as agreed to by the Supplier

as aforesaid, the Purchaser company hereby agrees to pay all the sums of money as and when they become

due and payable to the supplier under the provisions of the agreement and such payment to be made at such

times and in such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of this Agreement, the Supplier has deposited

amount in Cash or DD or has provided valid Bank Guarantee of Rs. ………. (Rupees

………………………………………..only) with the Purchaser Company towards performance guarantee of

execution period i.e. for security deposit of the supply material / items.

(5) Upon breach by the Supplier of any of the conditions of this Agreement, the Purchaser Company may

give a notice in writing to rescind, determine and put to an end to the A/T without prejudice to the right of the

Purchaser company to claim damages for antecedent breaches thereof on the part of the Supplier and also to

claim reasonable compensation /risk & cost purchase for the loss occasioned by the Purchaser Company due

to failure of the Supplier to fulfill the Order as certified in writing by the Purchaser for which Certificate shall

be conclusive evidence of the amount of such compensation payable by the Supplier to the Purchaser.

(6) The Purchaser Company shall not be bound to take the whole or any part of the ordered quantity herein

or therein mentioned in the LOA / AT and may cancel the contract at any time after giving ONE MONTH’S

NOTICE IN WRITING without compensating the Supplier.

(7) This Agreement shall remain in force till the expiry of satisfactory performance of the Supply during

Guarantee / Warranty period including for the quantity mentioned in the repeat order, if any as per the terms

& conditions of the LOA/ AT.

(8) Any Notice in connection with the Supply including the Notice for termination may be given by the

Purchaser or any Authorized Officer for the said purpose as per the

Commercial Terms & Conditions of the LOA / AT.

(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the Supplier fails to deliver

the materials, the same shall be governed as per the Tender

(10) The agreed value, extent of supply, delivery dates, specifications, and other relevant matters may be

altered by mutual agreement as per the policy of the purchaser Company and if so altered shall not be deemed

or construed to mean or apply to affect or alter other general /commercial terms & conditions of the

agreement and the agreement so altered or revised shall be and shall always be deemed to have been adhered

subject to and without prejudice to said stipulation.

(11) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

In witness whereof the parties hereto have set their hands and seals this day, month and year first above

1. Signed, Sealed and delivered by:

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. _____________________ (Supplier)

(Complete Name, Address of the authorized person of the

Supplier with Authority letter or Board’s Resolution in case

In the presence of Name, full Address & Signatures:

2. Signed, Sealed and Delivered by :

(Signature with Name, Designation & official seal / Stamp)

For and on behalf of _________________ (Purchaser),

(Complete Name, Designation & Location / Address of the

authorised officer as per DOP of the Purchaser Company)

In the presence of Name, Full Address & Signature:

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Schedule- A (PRICE BID FORMAT)

Tender No: TCBRH/25-26/E-258

S Item description U Q HS Unit Unit Unit Total GST U Unit Total End

r O t N Ex- Frei Insu Unit Rate n Tota cost

. M y code wor ght ranc for % it l

ks pac e destin G end

N pric king char ation S cost

o e & ges cost T with

. (Rs.) forw in i

A+B+ D+ total Qty

1 Energy Efficient N

Philips/CGL/Surya/Grace/K o

ition or any Equivalent ISI s

Voltage : 220-240 V AC,

Hz, Warranty 2 year

Minimum from Date of

2 Energy Efficient Slim N

Philips/CGL/Surya/Grace/ s

Kition or any Equivalent .

Voltage : 220-240 V AC,

50 Hz, Warranty 2 year

Minimum from Date of

3 1200 mm Ceiling BLDC N

CGL/Orient/Usha/Bajaj/At s

omberg or equivalent

I/We hereby accept all the conditions and specifications of this tender document and accordingly,

I/We am/are willing to supply the material/work at Total Rs. -----------------------------

Address of Firm:

Authorized Signatory and Seal:

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”

GUJARAT ENERGY TRANSMISSION CORPORATION LTD

TRANSMISSION CIRCLE

P. O. Maktampur, BHARUCH-392

Telephone No. (02642) 227306 Fax No. (02642)

Email: [email protected]

Reg. office:- Corporate Office, GETCO, Race course, Vadodara

Seal & Signature of Bidder “Save Energy for Benefit of Self and Nation”