SETC Work of Various Capacity Electrically Operated EOT Crane/Hoist/Monorail at Sarthana Water Works.

Name Of Work:- SETC Work of Various Capacity Electrically Operated EOT Crane/Hoist/Monorail at

Sarthana Water Works.

Signature & Seal of the Bidder Executive Engineer (HWW)

Date: Surat Municipal Corporation

SURAT MUNICIPAL CORPORATION

HYDRAULIC DEPARTMENT

Head Water Works

e-TENDER NOTICE NO: DMC/HYD/11/2026-27

Name Of Work:- SETC Work of Various Capacity Electrically Operated EOT Crane/Hoist/Monorail at

Sarthana Water Works.

Sr. Details Page

1. NOTICE INVITING TENDER

2. GENERAL INFORMATION

3. INSTRUCTIONS TO TENDERERS

4. GENERAL CONDITIONS OF CONTRACT

5. DETAIL TECHNICAL SPECIFICATION

6. SPECIAL NOTES

7. CONDITIONS OF CONTRACT

10. CHECKLIST AND DETAILS OF ATTACHED DOCUMENTS

12. BANK GUARANTEE (FORMATE FOR EMD

Signature & Seal of the Bidder Executive Engineer (HWW)Surat Municipal

Date: Corporation

1. NOTICE INVITING TENDER

SURAT MUNICIPAL CORPORATION

HYDRAULIC DEPARTMENT

e-Tender (Online) invitation Notice No.DMC/HYD/ 11/2026-27

Tenders are invited for various Dept. works online on https://smctender.nprocure.com from

Government Approved / Experienced Contractors with following Schedule.

1. Name Of the Department Hydraulic Head Water Works

2. Total Estimated Cost of Tender Rs.37.83 Lacs Rs.237.67 Lacs

The detail tender notice will be made available on website www.suratmunicipal.gov.in

Deputy Municipal Commissioner(D.)

Surat Municipal Corporation

SURAT MUNICIPAL CORPORATION

HYDRAULIC DEPARTMENT

NOTICE INVITING e-TENDERS NO : DMC / HYD / 11 / 2026-27

Tenders are invited for the following works through online process on https:// www.smctender.nprocure.com for

following schedule.

Sr. 1. Estimated amt.(Rs.)(Ex.GST)

No. Name of Work 2. E.M.D.(Rs.)

3. Tender Fee(Rs.)

4. Class of Contractor

1. Colour Work of Various Existing Properties of Hydraulic Department in Central Zone, Surat 1.

Municipal Corporation Surat.(3rd Attempt) 2.

4. "E-1" Class & Experienced.

2. SETC Work of Plant Equipments Like Backwash Water Pump, Flax Mixer And PAC Dosing 1.

Tank Agitator in Water Treatment Plant at Sarthana Water Works. 2.

4. Experienced.

3. SETC Work of Various Capacity Electrically Operated EOT Crane/Hoist/Monorail at Sarthana 1.

Water Works. 2.

4. Experienced.

4. All in All Operation and Maintenance Work For The Simada (E-1) Water Distribution Station 1.

(WDS) of Surat Municipal Corporation, Surat for 03 (Three) Years. 2.

4. Experienced.

Important Dates & Time: -

1. Downloading of tender documents From Dt. 20/07/2026 to Dt.05/08/2026 up to17.00 hrs.

2. Last date of Online Submission of the bid as per tender Dt. 05/08/2026 up to 18.00 hrs.

3. Submission of Tender Fee, EMD in Hard Copy On or before Dt. 14/08/2026 up to 17.00 hrs.

4. On line submission of queries on E-mail address ------------

[email protected]

5. On line submission of queries on E-mail address On or before Dt.24/07/2026 up to 17.00 hrs. (w.no-02 to 04)

[email protected]

 Bidders shall have to mention the name and address of tenderer, tender notice number and name of work on the main cover. Surat

Municipal Corporation shall not be responsible for any postal delay / late delivery or loss of documents so mailed.

 The Competent Authority reserves right to accept or reject any or all the tender to be received without assigning any reasons

 In case bidder needs any clarification or if training required for participating in online tender, they can visit the

www.smctender.nprocure.com which is a website of "(n) Code solutions - A division GNFC Ltd.".

 No Joint venture application shall be considered

Deputy Municipal Commissioner(D.)

Surat Municipal Corporation

2. GENERAL INFORMATION

Name of Work : SETC Work of Various Capacity Electrically Operated EOT Crane/Hoist/Monorail

at Sarthana Water Works.

1. Tender Notice (Online) No DMC/HYD/11/2026-27

3. Estimated Cost of tender Rs. 82,09,912,00 (Excluding GST)

4. Tender fee Rs.2832/- Including GST should be paid as per

5. Downloading of tender documents From Dt. 20/07/2026 to Dt. 05/08/2026 up to

6. Last date of On-line submission of Tender Dtd.05/08/2026 up to 18.00 hrs.

Along With Soft copies of Necessary

Documents, Tender Fees, EMD, Certificates

7. Last date of submission of, Tender Fees, On or before Dt. 14/08/2026 up to 17.00 hrs.

EMD and in Hard Copy:

8. Online submission of queries onE-mail On or before Dt.24/07/2026 up to 17.00 hrs.

address [email protected]

9. Earnest Money Rs.82,100.00/- should bepaid as per tender terms

10. Tender validity period (120) Calendar days from the last date of

Submission of the Tender in Hard copies

11. Time of Completion For the complete contract 06 Months

(04 Months Supply + 02 Months ETC)

Signature & Seal of the Bidder Executive Engineer (HWW)

Date: Surat Municipal Corporation

3. INSTRUCTIONS TO TENDERERS

The Surat Municipal Corporation hereinafter referred to as the Corporation hereby invites tenders

“SETC Work of Various Capacity Electrically Operated EOT Crane/Hoist/Monorail at Sarthana Water

Works..” as per the specifications in the tender documents. The Contract documents may be secured

in accordance with the notice Inviting Tender for the said work.

The site is located in Surat city, is very important commercial city of Gujarat State located in south

Gujarat region. The city is well connected to west of India by both Rail and Road. The City locate on

bank of river Tapti and enjoy moderate climate having minimum average temperature as 25 °C and

extreme ranging from 45 °C in summer and 10 °C in winter. The actual average rainfall is

approximately 80 cm distributing over three months from mid-June to mid of September.

The intending tenderer shall be deemed to have visited Water Works / Water Distribution Station and

familiarized themselves thoroughly with the site conditions before submitting the tender. Non-

familiarity with the site conditions will not be considered a reason either for extra claims or for not

carrying out the work in strict conformity with the specifications terms & conditions.

For site visit, the intending tenderer may contact Executive Engineer (HWW), Surat Municipal

Service roads are laid within and up to the site of the work. These will be available to the contractor

subject to any limitations imposed by SMC. However the tenderer shall visit the site and acquaint him

of the approaches to the sites before tendering.

The contractor shall have to obtain tokens for himself and obtain gate passes for removing any of his

materials out side the premises. The contractor’s person’s entry and exit will be by main gate only.

Non availability of access roads or railway siding or permits for entry of vehicles and equipment at any

specific area shall in no case be the cause to condone any delay in the execution of the works or be

the cause for any claims or extra compensations.

The scope of the work includes all supply, erection, testing, commissioning, including supply of

materials, labor and workmanship complete on turnkey basis as detailed in, specifications, terms &

conditions, etc. The Contractor shall make his own arrangements for all materials required for

completion of the work.

The entire work covered by this document viz. said work. Tenderers shall quote for this accordingly.

The quoted price shall include all taxes, duties, freight etc. expect without GST whatsoever and the

price shall remain firm till the completion of the project in all respect.

INCLUSION OF WORK

Any item of equipment equipments/machineries or materials not shown in the specifications,

drawings of as specified elsewhere, but is clearly essential to make the system operational in auto

mode, shall be supplied and installed by the Contractor as if it had been not shown or specified

Subject, how're, to the above requirement, work that is not included in the Contract Documents shall

not be performed except when approved in writing by the Engineer-in-charge / S.M.C.

IT-02 INVITATIONS TO TENDER:

The tenders shall be opened ON LINE in the office of the Head Water Works, Hydraulic Department,

Surat Municipal Corporation, Surat in the presence of tenderers or their representatives who are

The Corporation reserves the right to reject the lowest or any other or all tenders or part of it which in

the opinion of the Corporation does not appear to be in its best interest, and the tenderer shall have

no cause of action or claim against the corporation or its officers, employees, successors or assignees

for rejection of his tender.

IT-03 PURCHASES OF TENDER DOCUMENTS:

Tender Documents can be downloaded from smc.nprocure.com as mentioned in Tender Notice given

above.Tender documents fees of per set which is required for submission of tender towards the cost

of tender documents in cash, pay order or by demand draft of any nationalized bank, in favour of "The

Commissioner, Surat Municipal corporation" payable at Surat and shall be submitted along with EMD.

The cost of the Tender Documents will not be refunded in any circumstances. The Surat Municipal

Corporation shall not be liable for any postal delay in any case.

IT-04 LANGUAGE OF TENDER:

Tenders shall be submitted in English and all information in the tender shall also be in English,

Information in any other language shall be accompanies by its translation in English. Failure to comply

with this may make the tender liable to reject.

IT-05 QUALIFICATIONS OF TENDERERS:

The documents mentioned below and as per IT-06 constitute qualification criteria of this work. All

Documents must be colored scanned to be seen as original and shall be submitted online. In case,

original document is not available, a notarized copy shall be submitted. In such case, notarized

documents should clearly displaying stamp, number and name of the notary. Submitted documents

shall be valid and identical to the qualification criteria. Please note that absence of following essential

documents shall lead to the bidder to straight disqualification. No relaxation shall be provided to the

bidder at a later stage.

If the tenderer is ever terminated or banned for any work by Surat Municipal Corporation for any

reason, then the Price Bid of such tenderer shall not be opened.

Mainly tenderer shall fulfill following for pre-qualification,

Qualification Criteria

The applicant who is not capable of meeting the requirements listed below, shall not be

qualified for the work. Qualification shall be based on the Applicant satisfying all of the

following minimum criteria regarding their particular experience, financial position,

personnel and equipment capabilities and other relevant information as demonstrated by

the applicant’s responses in the statements. The qualifications, capacity and resources of

proposed subcontractors shall not be taken into account in determining the applicant’s

compliance with the qualifying criteria.

Following documents constitute qualification criteria of this work.

1. Turn over certificate.

Average annual financial Turnover during last 3 years, ending 31st March of the previous

financial year, should be at least 30% of estimated Cost. (i.e. 24,62,974/-)

An attested copy of annual turnover for the last 3 years should be enclosed.

Turnover shall be certified by Valid Chartered Accountant.

2. Solvency certificate: -

The Bidder should submit Solvency Certificate minimum value of 20% of the total

estimate cost (i.e. 16,41,983/- )(If applicable) put to the tender issued by scheduled

bank/Nationalized bank (As per bank list mentioned in the tender) only and should be

effective and in force on the last date of online price bid submission. It will be the

responsibility of the bidder to get the extension of the effectiveness of solvency

certificate from corresponding bank, up to the tender validity period. If the same is

getting expired before that, the same should be produced with necessary extension

within 15 days of expiry of such solvency. Failing which will be liable for rejection of bid

without assigning any reason thereof. (Considering validity as 01 year from date of issue

of Solvency Certificate).

3. WORK COMPLETION CERTIFICATE AS PER FOLLOWING,

Experience of having successfully completed similar works during the last 07 years,

ending on the last day of the monthprevious to the one, in which tenders are invited,

shall be either of the following:

i. 03(Three) similar completed work costing not less than the amount equal 40%

Of Rs.(Estimate Amount + GST)) (i.e. Rs. 38,75,078.00)

ii.02 (Two) similar completed work costing not less than the amount equal 50% Of

Rs.(Estimate Amount + GST)) (i.e. Rs. 48,43,848.00)

iii. 01 (One) similar completed work costing not less than the amount equal 80%

Of Rs.(Estimate Amount + GST)) (i.e. Rs. 77,50,157.00)

Note for Capital work:

For ongoing projects, substantially completed work will be considered which means

those works which are at least 90% completed as on the date of submission (i.e.

gross value of work done up to the last date of submission is 90% or more of the

original contract price).

Similar work shall mean: Supplying, Erection, Testing and Commissioning work of

combined Mechanical and Electrical equipments including electrical operated

trolley (EOT) or Hand operated trolley (HOT) Crane / hoist used in Water /

drainage / sewage / Effluent project for Government / Semi Government / Public

Sector Unit / Urban Local Bodies. Note (For similar work) : Only Monorail work

will not be considered for the similar work.

If present tender consist of H.T. scope of work and BOQ then, if bidder has tenders

/ work done which satisfies financial requirement as defined in IT-05 excluding H.T.

scope, the bidder will be considered qualified if another work including H.T. scope

is produced as additional experience certificate.

However, in such cases, the bidder shall mandatorily submit a Work Completion

Certificate of any other project wherein the bidder has successfully executed and

completed the H.T. scope of work as a part of the contract.

Approved Schedule‑B / approved item list, issued by an authority not below the

rank of I/C Executive Engineer, indicating all items and scope related to H.T. work,

shall be mandatorily enclosed with the Technical Bid. In such cases, S.E.T.C. or only

E.T.C. work executed for the H.T. scope shall be deemed as completed experience

of H.T. work for the purpose of this tender.

The sole intent of insisting upon such Work Completion Certificate(s) for H.T. work

is only to verify and ensure the bidder’s capability to execute the H.T. scope of work

covered under this tender. It is specifically clarified that such Work Completion

Certificate(s) for H.T. work shall not be taken into account for any pre‑qualification,

eligibility, experience or similar evaluation under this bid, and their applicability

shall be strictly limited to assessing the bidder’s capability to complete the H.T.

scope of work only.

The work completion certificate shall have to be issued not below rank of Executive

Engineer or Equivalent Post concerned for completion of the works.

If completion certificate covers “Similar work with other work” then bidders shall have

to submit copies of final bill/abstract sheet indicating similar work/items or certificate of

amount indicating “Similar work” from relevant authority (Executive Engineer or higher)

Experience of Joint Venture /Subcontractor / Back-to-Back work shall not be considered

for evaluation of tender.

4. Bidder must have valid electrical contractor's license on firm’s name for the execution of

work under this tender.

5. Joint Venture not allowed for the above Work. And experience as a sub-contractor shall

not be considered.

6. The contractor shall have a valid GST registration.

7. The bidder should indicate actual figures of costs and amount for the work executed in

Annexure – I without accounting for the Multiplying factors.

(a) Only details/documents submitted as Work completion certificate shall be taken into

consideration for qualification purpose.

(b) List of the works already completed in last 7 years in prescribed Performa as per

Annexure-I and attested copies of certificates from head of the office (Min. I/C

Executive Engineer or Equivalent Post) concerned for completion of the works.

(c) Declaration regarding the work on hand with the tenderer shall also be given in

prescribed Performa as per Annexure-II. Attested copies of work orders, if any shall

also be attached as supporting documents.

(d) Attested copy of partnership deed, power of attorney etc.

8. Even though the bidder meets the above criteria, they are subject to be disqualified if

i) Made misleading or false presentations in the forms, statements and attachments

submitted in proof of the qualification requirements; and / or

ii) During verification if it is found from client that of poor performance such as

abandoning the works, litigation history, or financial failure or abnormal delay in

iii) Regarding Litigation in case where Bidder is involved in illegal practice like any

activities of corruption, coercive practice or debarred/blacklisted in last 07 years

by any Government / Semi Government / Public Sector Unit / Urban Local Bodies

in respect of performance of Bidder, it is to state that SMC authority requires that

bidders under this contract, observe the highest standard of ethics during the

procurement and execution of such contracts. In pursuance of this, SMC

a. Will reject a proposal for award if it determines that the bidder has engaged

in any corrupt or fraudulent practices in competing for this contract or in past

b. Will reject a proposal if it found debarred/blacklisted by any Government /

Semi Government / Public Sector Unit / Urban Local Bodies.

The bidder shall not be under any Insolvency Bankruptcy code (IBC) resolution process at

National Company Law Tribunal (NCLT) or undergone any Corporate Debt Restructuring

(CDR) mode in the past 07 years in India from the date of the submission of the bid.

Following enhancement factors will be used for the cost of works executed and financial figures to

arrive at common base for the value of the works completed in India.

Financial Year Multiplying factor

2026-2027 (Base year of inviting tender)

i.e. *Financial Year 2026-2027 means 1 April 2026 to 31 March

Bidder should indicate actual figures of costs and amount for the work executed in Annexure – I

without accounting for the above-mentioned factors.

Please note that submission of all above essential documents are mandatory, else bidder may be

liable for rejection and no communication shall be made thereof.

IT-06 TENDER DOCUMENTS:

Printed and online documents and set of drawings shall comprehensively be referred to as Tender

documents. The several sections forming the documents are the essential parts of the contract and a

requirement occurring in one shall be binding as though occurring in all. They are to be taken as

mutually explanatory and describe and provide for complete works.

NOTE: ALL Necessary Documents, Certificates etc. shall be scanned and uploaded. Technical

Bid and price Bid are not to be submitted in Physical Form. Please note that Non

submission of Technical Bid as well as price bid does not absolve the bidders from any

liability created from the bid condition and bidding process. Technical-Bid (Along with

Addendum Corrigendum, if Any) & Price bid in Hard copy shall be submitted by

Successful Bidders upon intimation from SMC.”

Please note that only following documents shall be submitted to Chief Accountant of S.M.C. in hard

2. Earnest Money Deposit

3. Affidavit on Non Judicial Stamp Paper of Rs.

4. Undertaking on Non Judicial Stamp Paper of Rs.

List of documents to be furnished.

List of documents to be submitted along with the documents submitted in IT-05 online on

smctender.nprocure.com:

1) Scan Copy of following Annexure with all necessary supporting documents.

ANNEXURE-I Performa for list of works of similar nature already

ANNEXURE-II Performa for declaration regarding Works on Hand….

ANNEXURE-III AFFIDAVIT

ANNEXURE-IV Under Taking By The Tenderer For Not Black Listed….

ANNEXURE-B EMD & Tender Fee

ANNEXURE-C GST Clause

ANNEXURE E Instruction(s) to bidder

ANNEXURE-F Tenderer's/contractor's certificate

ANNEXURE-G Technical service profile pertaining to contractor…..

2) Scan copies of Work completion certificates issued from head of the office (Signed by Min.

I/C Executive Engineer or Equivalent Post) as mentioned in IT-05.

Bidder need to submit scan copy of the work completion certificate which include minimum

following details like name of contractor, name of work, date of starting the work, date of

completion of the work (as per contract agreement), actual date of the completion of the work,

amount of work done, satisfactory work completion remarks and issuer details.

3) Scan copy of registered partnership deed, power of attorney etc.

4) Scan copy of Pan Card.

5) Scan copy of GST registration certificate.

6) Scan Copy of valid electrical contractor's license on firms name.

7) Scan copy of All the Signed Addenda-Corrigendum, if any.

IT-07 EXAMINATIONS BY TENDERERS:

A. At his own expenses and prior to submitting his tender, each tenderer shall…

(a) Examine the contract Documents,

(b) Visit the site and determine local conditions which may affect the work including the

prevailing wages and other pertinent cost factors,

(c) Familiarize himself with all CENTRAL, State and local laws, ordinance, rules, regulations and

codes affecting the material supply including the cost of permits and licenses required for the

(d) Correlate his observations, investigations, and determinations with the requirements of the

Tender Documents.

B. The tender quantity is approximate and may increase or decrease or deleted form the scope of

the tender. Any increase or decrease or deleted in quantity will not entitle tenderer to claim any

extra over the quoted rate.

C. Tender Documents be completed by legible ink, checked in a responsible manner, signed,

stamped and returned together with the Tender Security Bond by the stipulated date, which shall

form the Tender.

The Tenderer is required to complete:

(i) The form of tender, including the Appendices thereto Tender Security Bond and the Tender

summary duly signed and stamped.

All the pages in which entries are required to be made by the tenderer are contained in the

tender documents and the tenderer shall not take out or add to or amend the text of any of the

documents except in so far as may be necessary to comply with any addenda issued pursuant to

mentioned elsewhere in tender.

IT-08 EARNEST MONEY DEPOSIT:

A. Tender must be accompanied with Earnest Money as specified in memorandum in one of the

following manner.

(a) 100% of EMD amount (i.e.Rs.82,100.00) shall be in the form of Cross Demand Draft / Pay

order of Bank in favor of Municipal Commissioner, Surat Municipal Corporation payable at

(b) Allowed only for Project Value Greater 02 Crore : 50% amount of E.M.D. in form of bank

guarantee revocable at Surat as per enclosed prescribed format. In this case remaining 50%

amount shall be in the form of demand draft/pay order as mentioned above. The tender

bond shall be valid for a period of not less than One hundred and twenty (120) days from the

last date of receipt of tender and shall comply with the requirements for Bond as stipulated

in the general conditions of contract. The tender guarantee bond (Earnest Money Deposit)

will be held by the Corporation as a guarantee that the tenderer, if awarded the contract, will

enter into the contract agreement in good faith and furnish the required bonds. Any tenderer

not accompanied by a Tender Guarantee in the form of earnest money deposit as stated

above for the sum stipulated in the Tender Document will be summarily rejected.

B. The Earnest Money Deposit will be refunded to the unsuccessful tenderers after the award has

been finalized.

C. The Earnest Money Deposit (Tender guarantee) will be forfeited in the event, the successful

tenderer fails to accept the contract and fails to submit the Performance Guarantee Bond

(Security Deposit) to the owner as stipulated in this tender documents within ten days after

receipt of notice of award of contract. In such case owner may disqualify the tenderer from

tendering for further works, under the jurisdiction of the Corporation (SMC).

D. The Earnest Money Deposit of the successful tender shall be returned after the performance

guarantee bond, as required, is furnished by the contractor.

E. No interest shall be paid by the owner on any tender guarantee.

F. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through

online mode (by scanning) while uploading the bid. This submission shall mean that E.M.D. &

tender fee are received for purpose of openingof the bid. Accordingly offer of those shall be

opened whose E.M.D. & tender (bid) fee is received electronically. However, for the purpose of

realization of D.D. bidder shall send the D.D. in original through RPAD / Speed post as per Clause

as to reach to Chief Accountant, SMC within prescribed date as per tender notice.

Penaltative action will be taken for not submitting original Demand Draft in the account

department of Surat Municipal Corporation within mentioned days as per tender notice for the

first time as mentioned below.

Tender Amount Penalty Amount in Rs.

1. Up to Rs. 1 Crore Rs. 10,000/-

2. More than Rs. 1 Crore and UptoRs. 10 Crore Rs. 20,000/-

3. More than Rs. 10 Crore and UptoRs. 50 Crore Rs. 30,000/-

4. More than Rs. 50 Crore and UptoRs. 100 Crore Rs. 70,000/-

5. More than Rs. 100 Crore Rs. 1,00,000/-

If bidder will not submit the penalty amount within 10 days to Surat Municipal Corporation

and/or bidder will not submit the demand draft in original for the second time and after,

Penaltative action shall be taken for abeyance of registration and cancellation of E-tendering

code for 6 (six) months.

Any documents in supporting of bid shall be in electronic format only through online (by

scanning) & hard copy will not be accepted separately.

APPROVED LIST OF BANKS

With reference to List of Banks declared by Government of Gujarat, Finance department GR No-

FD/MSM/e-file/4/2024/2859/D.M.O.Date: 01/05/2025 Annexure I:

1. Guarantees issued by following banks will be accepted as SD/ EMD on permanent basis.

- All Nationalized Banks

2. Guarantees issued by following Banks will be accepted as SD / EMD for period up to March

2026. The validity cut-off date in GR is with respect to date of issue of Bank Guaranteed

irrespective of date of termination of Bank Guarantee.

S.No. Name of Bank S.No. Name of Bank

1 Axis Bank 22 South Indian Bank

2 A U Small Finance Bank 23 Standard Chartered Bank

3 Bandhan Bank 24 Tamilnadu Mercantile Bank

4 Barclays Bank 25 Utkarsh Small Finance Bank

5 City Union Bank 26 YES Bank

6 CSB Bank 27 Ahmedabad Mercantile Co-operative Bank Limited

7 DBS Bank India Ltd. 28 Nutan Nagrik Sahakari Bank Limited

8 DCB Bank 29 Rajkot Nagarik Sahakari Bank Limited

9 Equitas Small Finance Bank 30 Saraswat Co-operative Bank

10 ESAF Small Finance Bank 31 SBPP Co-operative Bank

11 FEDERAL Bank 32 SVC Cooperative Bank Limited

12 HDFC Bank 33 The Cosmos Co-op Bank Ltd.

13 HSBC Bank 34 The Gujarat State Co-operative Bank

14 ICICI Bank 35 The Mehsana Urban Co-operative Bank Limited

15 IDBI Bank 36 The Surat District Co-operative Bank

16 IDFC First Bank 37 The Surat Peoples Co-operative Bank

17 Jammu and Kashmir Bank 38 The Kalupur Commercial Co-op, Bank

18 Jana Small Finance Bank 39 The Panchmahal District Co-operative Bank

19 Karnataka bank 40 Thr Baroda District Co-operative Bank

20 Karur Vysya Bank 41 Baroda Gujarat Gramin Bank

21 Kotak Mahindra Bank 42 Saurashtra Gramin Bank

IT-09 INCOME TAX :

The contractor shall give digitally signed scanned copy of the PAN card.

IT-10 PREPARATIONS OF TENDER DOCUMENTS:

Tenderers are requested to note the following while preparing the Tender Documents:

A. Technical bid, EMD and Tender fees shall be submitted on the Tender Form bound herein in

English. All tender items and statements shall be properly filled in. Numbers shall be stated both

in words and in figures were so indicated, and signatures of all persons signing shall be in

B. Technical Bid shall be accompanied by the prescribed tender security bond and other required

documents and drawings. All witnesses and sureties shall be persons of status and probity and

their full names, occupations and address shall be stated below their signatures. All signatures in

the Tender Documents shall be dated.

C. Variations to the Contract Documents requested by the tenderer may be affixed to the Tender

Document in the space available and duly signed and stamped. Such variations may be approved

or refused by the Engineer at the time of adjudications of Tenders, and in either case the

Engineer is not obliged to give reasons for his decisions.

D. Delivery of Tenders shall comply with Notice inviting tenders as to place, date and time.

E. Price Bid must be submitted online only.

IT-11 SUBMISSION OF TENDERER DOCUMENT:-

Technical Bid and price Bid are not to be submitted in Physical Form. Please note that Non submission

of Technical Bid as well as price bid does not absolve the bidders from any liability created from the

bid condition and bidding process. Technical-Bid & Price bid in Hard copy shall be submitted by

Successful Bidders upon intimation from SMC.” The list of documents to be submitted online is

mentioned elsewhere in tender.

Please note that commercial bid shall not be submitted in hard copy under any circumstances. This

will hold the tender liable for rejection.

1. Tenderer shall submit his tender as described under: -

Technical bid shall not be submitted in hard copy.

Sealed cover (EMD,Tender fee & Affidavit) duly super scribed with name of work i.e. SETC Work

of Various Capacity Electrically Operated EOT Crane/Hoist/Monorail at Sarthana Water Works

mentioning the name of tenderer, address, tender notice number, due date of the tender etc. on

the cover and to be submitted to the Chief Accountant, Surat Municipal Corporation, Muglisara,

Surat – 395 003 by regd. post or speed post through postal authority only. Cover sent through

Angadia / courier or hand delivery shall not be accepted. The corporation shall not be responsible

for postal delay.

Only successful contractor shall submit the hard copy of technical bid after awarding the

Price bid for the aforesaid work must be submitted online only

2. Submission of a tender by a tenderer shall mean that he has read this notice and contract

documents and has made himself aware of the scope and specifications of the work to be done

and of conditions and nature of required quantities of materials stores, tools and plants etc. that

may be required by him in carrying out the work and of local conditions and laws and by laws of

the Government, Surat Municipal Corporation and other factors bearing influence on the

execution and cost of the works.

3. EMD , Tender fee & Affidavit on 300 Rs. stamp paper cover shall be received by Registered Post

A.D. or by Speed Post through Postal Authority only by the "Chief Accountant, Surat Municipal

Corporation, Muglisara, Surat - 395

4. The technical bid will be opened on the next day of last date of tender submission (if possible).

Late tenders /delayed tenders shall not be considered at all. EMD , Tender fee & Affidavit on

cover received by Registered Post A.D. / Speed Post after the time and the date specified in the

tender notice shall not be received by the client from the postman. Such cover if received will not

be opened and tender will stand rejected.

5. Tender shall stand rejected if:

 The tenderer shall submit the tender who satisfied each and every condition laid down in the

notice tender documents, failing which the tender will be liable for rejection.

 Tenderer’s tender/quotation containing conditions shall be liable for rejection out rightly

without assigning any reason for the same.

 Stipulates the validity period less than what is stated in the form or tender.

 Stipulates his own conditions.

 Does not quote his rates exclusive of other terminal or GST etc. in his rates.

 Does not disclose the full names and address of all his partners in the case of partnership firm.

 Does not pay the Earnest Money Deposit & Tender Fee by Demand Draft /Pay order in

prescribed covers.

 Does not submit the tender before the stipulated time and specified date in the Account Office

 Does not attached the document mentioned.

 The tenderer proposes any alteration in the work specified in the tender or in the time limit

allowed for carrying out the work or any other condition.

 The tender is in a language other than English & does not contain its English translation.

 The tender documents are not signed affixing the stamp by an authorized signatory, tender

documents submitted are incomplete &/or ambiguous in any respect. Even non compliance of

provisions, requirement in tender will render it disqualified. (To be submitted by

lowest/successful tenderer before Work order.)

 The successful tenderer doesn’t agree to place Security Deposit as specified in the tender

 If technical bid founds insufficient document than the price of the tender shall not be opened.

 Amount of solvency Certificate shall be equal to 20 % of the tender amount. (Valid for not less

than 4 Months from date of tender opening.) in case of expiry before 4 months of the solvency

certificate, same shall be renewed or new solvency certificate shall be submitted before

expiry. Here the gilt of tender validity at least 4 months shall be taken care.

 The tenderer proposes any alteration in the work specified in the tender or in the time limit

allowed for carrying out the work or any other condition. The tenderer proposed any

alteration in the work specified in the tender, as example; alteration of such that the main aim

of automation of operation of equipment, technology other then as specified in the tender

 All corrections, additions or posted slips to be initialled by the tenderer.

 All pages of tender documents including specifications should be initialled by the Successful

contractor after awarding the contract.

 Notice of inviting tenders shall be a part of the contract documents. However, if any

discrepancy is found between tender notice & tender documents, the tender document will be

considered firm & final. i.e. tender notice details will be null & void to that effect.

 Acceptance of tenderer will rest with the competent authority of Surat Municipal Corporation

who does not bind himself to accept the lowest and reserves the right to accept or to reject

any or all tenders and no reasons will be given for acceptance or rejection thereof.

 All types of duty and other taxes chargeable by the Surat Municipal Corporation shall be

payable by the Contractor.

 Tender once accepted shall be binding on the contractor even if the formal agreement is not

 Tender once offered cannot be withdrawn except with the permission of competent authority

of Surat Municipal Corporation, Surat.

 The successful tenderer shall be required to enter in to agreement with Surat Municipal

Corporation after placing the work order for the said work from SMC.

 The successful tenderer may be required to furnish surety in accordance with IT-31 on stamp

 The tenderers are requested to give complete specification of work quoted.

 Unless specifically mentioned by the tenderer for the extra payment of taxes on price quoted

by them it will be presumed the prices quoted are inclusive of the all taxes except without GST

and no claim will be entertained for payment of extra taxes on the bills submitted by them.

 The Price-bid will be opened only after Technical Bid are clarified.

 Surat Municipal Corporation reserves the right to open or not to open any or all Price-bid

without assigning any reason thereof.

IT-12 TENDER VALIDITY PERIOD:

The validity period of the tender submitted for this work shall be of one hundred twenty (120)

Calendar days from the last date of tender submission in hard copy and that the tenderer shall not

be allowed to withdraw or modify the tender offer on his own during the validity period. The tenderer

will not be allowed to withdraw the tender or make any modifications or additions in the terms and

conditions of his tender. If this is done then the Corporation shall, without prejudice to any right or

remedy, be at liberty to reject the tender and forfeit the Earnest Money Deposit in full.

IT-13 SIGNING OF TENDER DOCUMENTS:

If the Tender is made by an individual it shall be signed with his full name above his current address.

If he tender is made by a Proprietary firm it shall be signed by the proprietor above his name and the

name of his firm with his current address.

If the tender is made by a firm in partnership it shall be signed by all the partners of the firm above

their full names and current addresses, or by a partner holding thepower of attorney for the firm

signing the Tender in which case a certified copy of the power of attorney shall accompany the

Tender. A certified copy of the partnership deed, current addresses of all the partners of the firm shall

also accompany the tender.

If the tender is made by a limited company or a limited Corporation, it shall be by a duly authorized

person holding the power of attorney for signing the Tender in which case a certified copy of the

power of attorney shall accompany the Tender. Such limited company or Corporation may be

required to furnished satisfactory evidence of its existence before the contract is award.

All witnesses and sureties shall be persons of status and probity and their full names, occupations and

addresses shall be stated below their signatures. All signatures in the Tender document shall be

IT-14OPENING OF TENDERS:

The Price Bid of tenders will be opened on-line in presence of bidders and opening authority subject

to receipt of Tender Fees, EMD & Affidavit in hard copy.

The Price bid will be opened after evaluation of Documents, certificates etc. mentioned in this

IT-15 WITHDRAWALS OF TENDERS:

If, during the Tender validity period, the Tenderer withdraws his Tender, the Tender Security (Earnest

Money) shall be forfeited and the Tenderer may be disqualified from tendering for further works

under the jurisdiction of SURAT MUNICIPAL CORPORATION.

IT-16 INTERPRETATIONS OF TENDER DOCUMENT:

Tenderers shall carefully examine the tender documents and fully inform themselves as to all the

conditions and matters which may in any way affect the work or the cost thereof. Should a tenderer

find discrepancies or omission from the specifications or other documents, or should be in doubt as to

their meaning, he should at once address query to the Divisional Head provided for concerned

authority. Any resulting interpretation of the Tender documents will be issued to all Tenderers as an

addenda corrigendum. Verbal clarification and / or information given by the SMC / Consulting

Engineer shall not be binding on the Surat Municipal Corporation.

IT-17 ERRORS AND DISCREPANCIES IN TENDERS:

In case of conflict between the figures and words in the rates, the rates expressed in words shall

prevail and apply in such cases. The contractor shall particularly note the units on which the rates are

based. In case the amount shown in the last column as worked out by the tenderer differ from that

worked out from the quantity & the rates, the amount based on the rates will be taken as correct. In

case the rate in word differs from that in figure, the former will be taken as correct. No changes in

units shall be allowed.

IT-18 MODIFICATIONS OF DOCUMENTS:

Modification of specifications and extension of the closing date of the tender, if required, will be

made by an addendum. Copies of each addendum will be published ON LINE to all tenderers. These

shall be signed and shall form a part of tender. The tenderer shall not add to or amend the text of any

of the documents except in so far as may be necessary to comply with any addenda.

Addenda form part of the contract documents & full consideration shall be given to all addenda in the

preparation of tenders. Tenderers shall verify the number of addenda issued, if, any and acknowledge

the receipt of all Addenda in the Tender. Failure to acknowledge may cause the Tender to be rejected.

A. The Engineer of the owner may issue Addenda to advise Tenderers of changed requirements.

Such addenda may modify previously issued Addenda.

B. No Addendum may be issued after the time stated in Notice Inviting Tenders.

IT-20 GST clause for construction / erection / commissioning / installation /repairs /maintenance /

renovation / fabrication of structure including building (Means all works contract/turn key

projects/ supply of material/goods) (If Applicable)

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor / Successful Bidder is

bound to pay any amount of GST prescribed by the Government of India as per the Terms of Contract

agreed upon during the course of execution of this Contract.

During the course of execution of Contract, if there is any change in Rate of GST (Goods & Service Tax)

by the Government, the same shall be reimbursed / recovered separately by SMC, subject to the

submission of Original Receipt / Proof for the amount actually remitted by the successful Tenderer /

Contractor / Successful Bidder certifying that the amount of GST paid to the Government and same

shall be intimated / submitted /claimed within 30 (Thirty) days from the date of payment. Remittance

of GST within stipulated period shall be the sole responsibility of the Successful Bidder / Contractor,

failing which, SMC may recover the amount due, from any other payable dues with SMC and decision

of Municipal Commissioner shall be final and binding on the Contractor / Successful Bidder in this

regard. Further, the non-payment of GST to the Government may lead to termination of contract and

forfeiture of Security Deposit / Performance Guarantee amount.

If imposition of any other new Taxes / Duties / Levies / Cess or any other incidentals etc. or any

increase in the existing Taxes / Duties / Levies / Cess or any other incidentals etc. (Excluding GST) are

imposed during the course of the contract, the same shall be borne by the Contractor / Successful

Bidder only. In no case SMC shall be liable for the same.

The Contractor will submit the invoice to the SMC having GSTIN of SMC mentioned therein and the

taxes shall be shown separately on the face of the invoice so as to claim as ITC by SMC.

SMC GST No: -24AAALS0678Q1ZE

IT-21 EVALUATIONS OF TENDERS:

All the participating contractor must quote for all item & for both supply & Erection, commissioning

part of tender, otherwise the tender will liable to be rejected. S.M.C. Shall evaluate the tender with

combined overall rate of supply, erection, testing & commissioningpart quoted in tender with

consideration of energy loading as mentioned elsewhere.

IT-22 TIME REQUIRED FOR COMPLETION AND PENALTY:

The job shall be completed in all respect within 05 months after completion of 10 days from the

date of order. It is to be noted that supply scope should be completed within 04 months and

erection, testing and commissioning scope should be completed within remaining 02 months. The

Tenderer shall quote accordingly. Any deviation in time of completion specified above shall not be

accepted and "price-bid" of such tenderer shall not be opened, and in case opened by mistake the

tender of such tenderer shall not be considered.

IT-23 WORK DELAY PENALTY

The job shall be completed within the delivery / completion period mentioned failing which a penalty

at a rate of 0.2% of unexecuted amount per day of delay subject to maximum of 10% of the total

work done amount will be charged and deducted from the pending bills / security deposits of the

Supply period shall be considered separately from the erection-commissioning period. The penalty

shall be applicable separately in case of delay of either case. If only supply is delayed and entire work

is completed in time limit as mentioned, in such case whole work completion time will be considered

and no delay penalty will be considered. Here the contractor shall understand the gist and importance

of completion of project in time. The contractor may start erection work earlier even during “supply

period”, if site situation permits.

IT-24 FORCE MAJEURE:

Force majeure shall mean and be limited to the following.

Any war or hospitalities.

Any riot or civil commotion.

Any earthquake, flood, lightening or other natural physical disaster.

Any strike or lockout (only this exceeding 10 continuous days in duration) or any other natural

clematis affecting the work site.

IT-25 PRICES AND PAYMENTS:

The tenderer must understand clearly that the price quoted are for the total works or the part of the

total works quoted for and include all costs due to materials labour, equipment, supervisions, other

services, royalties andto include all extras to cover the cost.No claim for additional payment beyond

the prices quoted will be entertained and the tenderer will not be entitled subsequently to make any

claim on any ground excepting for the condition mentioned in this tender.

IT-26 PAYMENT CONDITIONS:

No payment shall be made in advance. The terms of payment shall be as under. The Municipal

Corporation shall not under any circumstances relax the terms of payment and will not consider any

alternative terms of payment. Tenderer should therefore in their own interest note this provision to

avoid rejection of their tender.

1. 70% On Successful Supply of equipment at site with invoice.

2. 10% On Successful completion of installation.

3. 10% On Successful completion of commissioning work.

4. 10% After one month of Successful trial and run.

 All payments shall be made as per prevailing rules/regulations of SMC.

 The contractor shall have to submit bill in triplicate along with documents as mentioned

elsewhere in this tender document, completion certificate towards the satisfactory completion of

job for which billis submitted, engineer in charge. The payment should be made as per the actual

work done and actual measurement of each item done on site.

The watch and ward of the materials/ equipments after supply or after erection or after

commissioning till handing over to Municipal Corporation shall be the responsibility of the

contractor even if part payment is paid to the contractor against delivery of materials/ equipment.

IT-27 TAXES & DUTIES ON MATERAIL:

The price quoted shall be including all taxes, duties, levies, cess, transportation etc. and excluding

GST. The Municipal Corporation shall not supply `P’ or `C’ form. New statutory taxes/duties that may

be imposed by state/central government and/or by local authority after submission of tender which

have financial effect shall be borne by SMC and shall be reimbursed on production of receipt of

payment of such new/additional taxes/duties. Similarly Surat Municipal Corporation will recover the

appropriate amount from the bill (or by other means) in case taxes/duties are reawaked/reduced by

central/state government variation in Tax rate shall be recovered by Surat Municipal Corporation.

IT-28 SIGNING OF CONTRACT:

The successful tender shall be required to pay the security deposit and to execute the contract within

10 days of receipt of intimation to execute the contract, failing which the Surat Municipal Corporation

will be entitled to annul the award and forfeit the Earnest Money Deposit. The person to sign the

contract document shall be person detailed in Article IT-13.

IT-29 DISQUALIFICATIONS:

A tender shall be disqualified and will not be taken for consideration if:-

(a) The outer envelope does not show on the outside the reference of bid (as per Article IT-09) and

thus get opened before the due date of opening.

(b) The tender Security Deposit is not deposited in full and in the manner as specified in tender i.e.

Earnest Money Deposit.

(c) The tender is in a language other than English or does not contain its English Translation in case

of other language adopted for tender preparation.

(d) The tender documents are not signed by an authorized person. (as per Article IT – 13, i.e.Signing

of tender documents)

(e) The general performance data for qualification not submitted fully. (As per Article IT-05, i.e.

qualifications of tenderers)

(f) The tenderer does not agree to deposit security amount as specified. (as per Article IT-30, i.e.

signing of Contract)

(g) The tenderer does not agree to payment terms defined as per Article IT-26, i.e. Payment Terms.)

(h) Conditional tender.

(i) Even though the Applicants meet the criteria, they are subject to be disqualified if Applicant or

any of its constituent partners/consortium members has:

1. Made misleading or False representation in the forms, statement and attachments submitted

2. Been debarred by Central govt. organization/State .organization/SMC or any other Agency of

Government of India or any of the State Governments/ULBs.

In case of a propriety firm, partnership firm the following are the disqualification criteria:

1. If, any of the member/partner or the proprietor is debarred by Central govt.

organization/State govt. organization/SMC or any other Agency of Government of India or

any of the State Governments/ULBs

2. If, any of the partners or the proprietor has criminal history or has been convicted by any

court of law for any of the offenses under any Indian laws.

3. If, any criminal proceeding is pending in any court of law in Indian against any of the partner

or proprietor and if any such proceeding culminates in to conviction in last seven years

A. Tenderer may further be disqualified if:

(a) Price variation is proposed by the Tenderer on any principles other than provided in the

Tender Documents.

(b) Completion schedule offered is not consistent with the completion schedule defined and

specified in tender documents.

(c) The validity of tender is less than that mentioned elsewhere in tender.i. e. Tender Validity

(d) All corrections or pasted slips are not initialed by tenderer.

(f) Any erasure is made in the tender.

B. EMD will be forfeited with approval of competent authority) and agency will be debarred from

1. Made misleading or False representation in the forms, statement and attachments

2. If tenderer withdraws his tender within validity period or deny to accept award/ work

order or deny to submit security deposit and enter in to contract agreement within

validity period of tender.

IT-30 PERFORMANCE GUARANTEE (SECURITY DEPOSIT):

 The total Security Deposit is 4% (Four) percent of contract value and shall be as under:

 The successful tenderer shall have to pay initial security deposit at 2% (two) percent of the

tendered amount.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay Order

if the Tender Amount of work is less than Rs. 2.00 crore & Rs. 2.00 crore.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay Order

/ bank Guarantee (encashable at Surat city)/ FDR if the tender Amount of work is more

than Rs. 2.00 crore.

 The person/persons whose tender may be accepted [here-in after called the Contractor, which

expression shall unless excluded by or repugnant to the context include his heirs, executors,

administrators and assignees] shall [within 15 days of the receipt by him of the notification of

the acceptance of his tender] deposit with Municipal Commissioner cash or Government

securities endorsed to the Commissioner sum sufficient which will make up the full security

deposit specified in the tender.

 If the amount of the security deposit to be paid in lump sum within the period specified above

is not paid the tender contract already accepted shall be considered as cancelled. The security

deposit lodged by Contractor shall be refunded after the expiry of the Defects Liability period

as shown in the attached Memorandum after deducting dues, if any, which become liable to

be recovered from the Contractor under the terms and conditions of this Agreement.

 Regarding remittance and release of Security Deposit (SD), Retention money deposit (RMD)

following clause will supersede over and above all the clauses depicted in the tender

(A) For Tender costing less than Rs.2.00 Crore & Rs.2.00 Crore.

a) Remittance of SD/RMD

i. The total security deposit shall be recovered at the rate of 4% from contractor. Out of

which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2% of

approved tender cost in form of Cash or Demand Draft/ Pay Order approved list of

banks mentioned elsewhere in tender.(encashable at Surat city).

ii. The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

iii. 5% Retention money deposit (RMD) to be retained from each running account bill.

b) Release of SD/RMD

i. The 2% Initial security deposit shall be released after clearance of Final bill by Audit

Dept & completion of defect liability period / O&M Period.

ii. Whereas, the 2% security deposit recovered from the each running account bills Shall be

released only after clearance of Final bill by Audit Dept.

iii. 5% Retention money deposit (RMD) to be released along with final bill.

(B) For Tender costing more than Rs.2.00 Crore.

a) Remittance of SD/RMD

i. The total security deposit shall be recovered at the rate of 4% from contractor. Out of

which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2% of

approved tender cost in form of in Cash or Demand Draft/ Pay Order / FDR / Bank

Guarantee of approved list of banks mentioned elsewhere in tender(encashable at

ii. The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

iii. 5% Retention money deposit (RMD) to be retained from each running account bill.

b) Release of SD in BG form/RMD

i. The 2% Initial security deposit shall be released along with Final bill..

ii. Whereas, the 2% security deposit recovered from the each running account bills Shall

be released only after clearance of Final bill by Audit Dept. & completion of defect

liability period / O&M Period.

iii. 5% Retention money deposit (RMD) to be released along with final bill.

c) Release of SD in the form of cash, DD, FDR, Pay Order/ RMD

i. The 2% Initial security deposit shall be released after clearance of Final bill by Audit

Dept. & completion of defect liability period / O&M Period.

ii. Whereas, the 2% security deposit recovered from the each running account bills Shall

be released only along with Final bill.

iii. 5% Retention money deposit (RMD) to be released along with final bill.

 The amount recovered from the running bills as security deposit shall not be allowed to the

transferred in the form of Bank Guarantee. However, the remaining 50% (2% of Security

Deposit) of the amount so, deducted from running bills will be allowed for conversion in the

form of interest bearing fixed deposit receipt, (FDR) issued in favour of the Municipal

Commissioner, Surat Municipal Corporation, Surat. Additional stamp duty payable as per

government prevailing rule shall be paid by contractor for remittance of this FDR.

 It is clarified that the amount of security deposit shall be collected on the basis of contract

price and not on the basis of Estimated Amount put to tender. As initial Security Deposit as

mentioned above, accepted by the competent Authority shall have to be paid toward Security

Deposit at the time of execution of agreement.

 Interest will be payable on FDR (that is deducted from Running Bill and converted in to FDR for

initial SD) for One year, after completion of work. After that no further interest shall be paid

for any extended period what so ever.

 If the Security Deposit is not paid within 15 days from the date of L.O.I. / Work Order than

penalty at the rate of 0.065% per day of the amount of Security Deposit will charged. If the

Security Deposit is not paid within one month with interest, necessary actions as per condition

of contract will be taken.

 Initial Security Deposit ( i.e. 2% Of Tender Amount) in form of Bank Guarantee may be

accepted as per relevant tender provision, However BG shall be valid till final date of

completion of work+1year (Whether final bill is audited and paid or not). It shall be

contractor's responsibility to extent the BG On Or Before expiry of time limit of BG. In case of

late renewal of BG, penalty of security deposit shall be levied at the rate of 0.065% of per day

 The successful tenderer shall have to enter into an agreement on a non-judicial stamp paper of

Rs. 300/- if initial Security Deposit paid in form Bank Guarantee or Demand draft as per the

form of the agreement approved by the Municipal Corporation, Surat.

 If initial Security deposit is paid in form of Fixed Deposit, additional stamp paper amounting as

per government’s prevailing rule of Security Deposit shall be used to execute the agreement.

 The undertaking shall be executed on stamp paper worth Rs. 300/-.

 The Surety shall be executed on stamp paper worth Rs. 300/-.

IT-31 STAMP DUTY:

For formal agreement contractor have to submit the stamp paper / duty of Rs. 300=00 in case of SD

deposit by DD /Pay order and 4.90 % SD amount in case of SD deposit by fixed deposit receipt (FDR) or

other saving certificates.

IT-32 NON-TRANSFERABLE:

Tender documents are not transferable.

IT-33 COST OF TENDERING:

The owner will not defray expenses incurred by Tenderer in tendering.

IT-34 CHANGE IN A QUANTITY:

The Surat Municipal Corporation reserves the right to waive any informality in any tender and to

reject one or all tenders without assigning any reasons for such rejections and also to very to

quantities of items or group as specified in the Schedule of price as may be necessary. Claim what so

ever by the contractor on the basis of variation of quantities shall not be entertained.

IT-35 MODE OF MEASUREMENT:

The measurement of work shall be taken in measurable units executed according to the specifications

and no proposals to adept alternative methods shall be accepted. The decision of Engineer-in-charge

shall be final and binding on contractor.

IT-36 NEW EQUIPMENT AND MATERIAL:

All materials, equipment and spare parts thereof shall be new, unused and originally coming from

manufacturer's plant to the Corporation. The rebuilt or overhauled equipment/materials will not be

allowed to be used on work.

IT-37 RIGHTS RESERVED:

The SMC reserves the right to reject any or all tenders, to waive any informality or irregularity in any

tender without assigning any reasons.

Without assigning any reason, The Surat Municipal Corporation reserves the right to reject the lowest

or any other or all tenders or part of its. To waive any informality or irregularity in any tender, which

in the opinion of the Surat Municipal Corporation does not appear to be in its best interest and the

tenderer shall have no cause of action or claim against the Surat Municipal Corporation or its officers,

employee, successors or assignees for rejection of this tender.

The Surat Municipal Corporation further reserves the right to withhold issuance of the notice to

proceed, after execution of the contract agreement by the successful Tenderer. The Surat Municipal

Corporation is not obliged to give reasons for any such action.

The Surat Municipal Corporation reserves the right to increase or decrease the scope of work.

IT-38 REGULATIONS:

All the equipments and materials including their installation shall conform to the following applicable

latest codes and standards.

Indian Electricity Rules

The Indian Electricity Act

Fire Insurance Regulations.

Regulations lay down by the Electrical Inspector of the Government of Gujarat.

Regulations laid down by the Factory Inspector of the Government of Gujarat

Relevant Indian Standards Institution's specification

Any other Rules & regulations and condition of Supply lay down by the Torrent Power Ltd., / DGVCL.

In instances where two codes are at variance, the more restrictive requirements shall apply.

IT-39 A- WATER SUPPLY AND ELECTRICITY:

Water and electricity required for the job shall be supplied free of cost to the contractor. in this case It

shall be provided at one point at site. Contractor shall make arrangements like piping, cock, switches,

wires etc. required / necessary for the job at its own cost/expense.

Contractor has to make all arrangement to get power supply safely through cable as per electrical

rules regulation from the point of supply shown by engineer in charge.

Any other item, which is required to make the system complete, shall be deemed to have included

IT-40 DRAWINGS:

The drawing attached with the Tender Document are for the sole purpose of tendering only, giving

the tenderer a general idea of the nature and the extent of works to be executed. The rates quoted by

the tenderer shall be deemed to be for the execution of the works taking into account the ‘Design

Aspect’ of the item.

The Contractor shall submit four sets of complete detailed drawings for exclusive use of the SMC and

the contractor shall also keep / display one set at the site. If any TPI or any other committee

constituted to oversee this project, then contractor shall have to submit each copy of detailed

drawings to TPI / Committee.

Project Drawings:

The Contractor shall have to submit the drawings in which following details shall be clearly shown,

such as Locations of equipment, inserts, anchors, motors, panels, cables, etc., and the contractor shall

be responsible for field verification of scaled dimensions on drawing. No extra charge will be allowed

for field adjustments, wiring changes, cable rerouting, or additions needed to complete the

installation and produce satisfactory operation of all equipment.

If there be a need to deviate from the Drawings and Specifications, the contractor shall submit written

details and reasons for all changes to the S.M.C. for approval. Approval may or may not be given in

such case, subject to financial implication.

Shop Drawings :

After the award of the contract, the contractor shall submit, for the Engineer-in charge's approval, the

required manufacture’s Shop Drawing including complete schematic diagrams for the

equipment/machineries a complete descriptive materials list that includes all other products intended

or required for the installation, detailed installation drawings for all materials and equipment.

The contractor shall check the shop Drawings for equipment requirements, dimensions, and weight

and cable location, on the drawings; mark any correction, if required, for approval before submitting

to the engineer-in Charge.

Submit Shop Drawings and materials lists for approval in 3 copies. It shall be understood that this

requirement specifically requires the submission of shop drawings for conduit location which shall

indicate any interferences with other work, should the contract Drawing make such interference

As built drawings :

On completion of the work in all respect, the Contractor shall supply to the SMC, three (3) complete

sets of drawings, on approved scale, indicating the plant as installed. These drawings shall clearly

indicate the complete electrical actuator control Panel layouts, showing the locations with reference

to the permanent structures, equipment layout, location, cabling layout, wiring and sequence of

automatic controls, exact location of all concealed valves, controls, and other services. The Contractor

shall also submit three (3) sets of technical literature on all equipment, materials and operation and

maintenance manual.

Delivery Schedule of Documents and Drawings :

Prints during execution of works must be submitted for approval within the time schedule specified.

Drawings with modifications as per instructions of the Engineer-in-Charge should be furnished within

two weeks of release by Engineer-in-Charge. Reproducible drawings should be submitted only on

approval of printed drawing by Engineer-in- Charge.

Drawings will be approved within 10 days from the date of submission / final revised drawing

submission in case of revision.

IT-41 WO RKS TO BE COVERED UP:

In respect of works which are likely to be embedded or covered up by the other works, the Contractor

shall inform well in advance about these works for carrying out technical inspection, measurement,

duly signed, by the Engineer-in-Charge before letting such part of the works, be embedded, covered

or back filled.

IT-42 NECESSARY FITTINGS:

Any fittings or accessories or structures, which may not be specifically mentioned but which are usual

and necessary are to be provided by the Contractor without any extra charge, for the project to be

completed in all respects/details.

IT-43 MANUFACTURER’S INSTRUCTIONS:

Where manufacturers have furnished specific instructions, relating to the material and equipment

used for the works, covering points not specifically mentioned in above documents, such instructions

shall be followed in all cases and the Contractor shall inform the Engineer-in-Charge accordingly.

IT-44 QUALITY ASSURANCE:

The option for selection of the Make/product/Brand shall rest with Surat Municipal Corporation, i.e.

the contractor shall have to supply the materials, equipments, plants of a make as approved by the

Surat Municipal Corporation.

All equipment and materials used shall comply with the relevant Indian Standard/International

Standards unless a more rigorous requirement is specifically stipulated. If no applicable Indian

Standard is available for any item of equipment of materials, the corresponding International

Standards dealing with the subject in question shall be adopted. In every condition the latest

specifications, standards etc. shall apply unless otherwise stated. In instances where there is a conflict

between two codes (the Indian Standard accepted), the more restrictive of the two shall apply.

QUALITY STANDARDS

Where the name of one or more manufactures has been shown on the drawings or mentioned in

these specifications, it has been so done to indicate type and quality required and acceptable. No

restrictive choice is either implied or intended, and tenderer are bind to tender makes of equipment

or materials from vendor list mentioned in the tender documents only, comply with these

specifications and the requirements.

All equipment shall be procured from reputed manufacturers and shall bear ISI certification mark

whenever applicable. The equipment shall conform to the latest I.S. Standard Specification.

IT-45 EQUIPMENT DATA PLATE:

All equipment furnished shall have a data plate fabricated out of 316 Stainless steel with a minimum

thickness of 1.6 mm with embossed or preprinted lettering, and fastened to the frame with corrosion-

resistant paints. Nameplates shall have stamped on them the name of the manufacturer, serial no.,

model number, type operating and performance data and other pertinent information. Letters and

numerals shall not be smaller than 4.75 mm. High or as per the standard name plate supplied by the

equipment manufacturer.

IT-46 INSPECTIONS OF EQUIPMENTS:

All the equipments and parts thereof shall be inspected and tested at manufacturer’s site in presence

of representative of SMC & TPI (Third Party Inspection) before shipment and/or dispatch for the site.

In addition, if felt necessary, certain critical equipments or parts thereof shall be subjected to shop

inspection and testing at manufacturer’s site by the SMC & TPI or its authorized representative before

shipment/dispatch to ensure conformity with the accepted laid down specifications. The contractor is

responsible for providing all tools, instruments and other requirements for conducting such inspection

and testing by the Surat Municipal Corporation or its representative. However, the shop floor

inspection of equipment by the SMC or its authorized representative before shipment shall not

prejudice the SMC’s right for rejection of the equipments on the final inspection at site and also does

not relieve the Contractor from the responsibility that all the equipments provided shall be free from

defects and suited in all respects for the purpose intended to. Testing charges and other relevant

costs shall be borne by the contractor and this matter is elaborate elsewhere in the tender document.

Contractor has to arrange for Railway Ticket Minimum Two Tier A.C. for two persons. All the testing

charges of equipment/ machineries and the transportation, lodging and boarding and any other

relevant expense of the team of Surat Municipal Corporation which may consist maximum 2 personals

shall be borne by the contractor.

The Schedule of dispatch of the equipment to be supplied under the contract shall be submitted to

the Engineer-in-Charge within two weeks after completion and approval of detailed engineering and

finalization of specifications.

Required tests as per relevant B.I.S./IEC/ specifications for the various items of equipment shall be

performed at the Contractor’s works/equipment manufacture’s site in the presence of Engineer-in-

Charge and test certificates furnished. Where the bought out items/equipment are such that it forms

part of a system which is to be inspected, inspection shall be carried out at Contractor’s works/

manufacture’s site as per the stipulation laid down in B.I.S./IEC specification. However, where

independent equipment is so involved that it does not concern the assembly testing and can be

directly dispatched to site, the test certificates shall be produced by the contractor/subcontractor and

inspection shall be carried out at SMC site. However, during inspection if any defect found, the

contractor at his risk & cost shall replace the same and cost within specified time limit. In this case no

time limit extension will be given in the execution of overall plant.

Acceptance of any material or equipment shall in no way relieve the Contractor of his responsibility

for meeting the requirements of the specifications, relevant standards and successful testing and

commissioning at site

All test equipment, operating personnel and consumables, testing charges, etc., required for carrying

out tests at manufacture's work and at site shall be supplied by the Contractor at his own cost.

If required by the Corporation the equipment shall be sent to recognized test lab for ascertaining the

guaranteed parameters. The Contractor should agree to the same. The test results so obtained shall

be binding to the Corporation and to the contractor. If the results are found meeting test

standards/certificates, the test charges shall be borne by the Surat municipal corporation otherwise

the test charges shall be borne by the Contractor. But at the first instance the contractor to the

concern institute/laboratory shall pay the charges.

IT-47 PLANTS AND EQUIPMENT:

The Contractor shall make his own arrangements to procure all equipment and materials necessary

for timely execution of the works.

The Contractor shall deliver to the Engineer-in-Charge statement every month, showing the

machinery and equipment in the course of transportation or to be transported or to be required

during the ensuing month or months, and all such further information and particulars as may be

necessary or required to enable the Engineer-in-Charge to satisfy himself that the Contractor has

taken the necessary measures for the execution of the work in accordance with the Contract to

complete the work within time schedule.

All materials and equipment etc. once brought by the Contractor within the Project premises are not

be removed from there without the written permission from the Engineer-in-Charge.

All the equipments/machineries etc. shall be painted with final coat of paint at site before

commissioning without any extra cost.

IT-48 GUARANTEES / DEFECT LIABILITY PERIOD:

Entire work done shall carry Unconditional guarantee of One year.

The Contractor shall guarantee for a period of one year from date of Commissioning and completion

of trial run against defective performance of equipment/ instruments/mechanical items /electrical

items, etc., under Contractor’s scope of supply. Any defect found whether in materials or

workmanship should be made rectified by the Contractor at his own expenses within the time

specified by the Engineer-in-Charge.

Manufacturer’s guarantee for design, workmanship and performance of all bought out items shall be

made available to the SMC and shall be valid at least for the entire defect liability period Which is one

year after commissioning and completion of trial run of the project.

In the event of failure of any equipment for more than three times during the guarantee period, the

contractor shall replace the same at his cost. Manufacturer’s guarantee, as mentioned above for such

replaced equipment shall also be made available to the SMC and should be kept valid at least for one

year from the date of last replacement.

IT-49 OPERATING INSTRUCTIONS AND MANUALS:

The Contractor shall submit to the SMC, a draft copy of comprehensive operating instructions and

maintenance schedule for all the equipment included in the Contract. This shall be supplemented but

not substituted by manufacturer’s operating and maintenance manuals.

Operating and Maintenance manuals of equipment /machineries:

Manufacturer’s operating and maintenance manuals shall be submitted to the Engineer-in-charge

with the receipt of equipment at SMC site.

The Instruction manuals shall contain, but not limited, to at least the following information, where

General introduction and over all equipment description, purpose, functions, simplified theory of

operations etc.

Specifications.

Installation, instruction and precautions.

Commissioning procedure.

Short and long term inactivation procedures.

Name and address of closet spare parts and repair facility.

Details drawings set of all equipments.

IT-50 Departmental Head will reserves the right to Increase or decrease the scope of work.

IT-51 No mobilization advance or advance on machinery will be given.

IT-52 The scope of work is clearly mentioned in the tender documents. The contractor shall have to

carry out the work in accordance with the details specifications. No conditions will be accepted.The

conditional tender will be liable to be rejected.

IT-53 Tenderer shall get acquainted with the site conditions sufficiently in advance of the date fixed

for submission of tender and shall have satisfied himself as to the nature of work to be executed, all

the existing roads and access to and from the site work and to the sites, temporary shed etc. required

for carrying out the work.

The tenderer shall be deemed to have full knowledge of all the relevant documents, existing site

conditions etc. whether he inspects them or not.

IT-54 The price bid will be opened only after technical clarifications are clarified.

IT-55 The tenderer shall be entirely responsible for labour regulations as per prevailing labour laws

and payment thereof as per Minimum Wages Act and other statutory requirements, like provident

fund, Gratuity, pension etc.

The contractor shall comply with the provisions of the Employees' State Insurance Act, 1948 (ESI Act)

and all rules, regulations, amendments and notifications issued thereunder from time to time.", if

IT-56 Tenderer shall comply with all labour, industrial laws including Contract Labour (Regulation and

Abolition) Act, 1970 and such other Acts and Statutes as may be applicable to him for the employees

employed by him in connection with the work of this contract of the SMC.

IT-57 Person below the age of 18 years shall not be employed for the work. Proof of age must be

submitted to this office before engaging any personnel for the work. The workers engaged for these

works must possess physical fitness.

IT-58 The Contractor shall be responsible for and shall pay any compensation to his workmen payable

under the Workmen's Compensation Act 1923 (VIII of 1923) or any statutory modification thereof for

injuries caused to their workmen during working

IT-59 During the execution of the work, the contractor should properly cover up and protect the

machinery/steel liable to damage or deterioration by exposure to the weather and should also take

every precaution against damage to the machineries/steel from any cause.

IT-60 The rates quoted should be firm and fix, no negotiation will be done regarding the rates quoted.

It will not be possible to provide any housing accommodation at site to the erection staff of the

Further labors, welding sets and sundry materials like cotton / chindi waste, tools, spanners, packing

etc. required for the erection shall not be supplied by the corporation.

The detailed illustrative literatures, dimensional sketches etc. for all the equipments / materials

offered showing all the constructional and technical details / specifications must be attached along

with the tender.

The equipment must comply with latest relevant ISs, which must be specified.

IT-61In case of any mis-understanding due to interpretation of any terms, conditions and

specifications the decision of Divisional Head , Surat Municipal Corporation, Surat shall be final and

binding on the part of contractor.

The contract shall be constituted according to and subject to laws in India and State of Gujarat and

under the Jurisdiction of Court of Gujarat and Surat only.

Any other details if required can be head from the office of the Hydraulic Department, Surat

Municipal Corporation, Muglisara, Surat. on request and prior to submitting the tender. No dispute at

a later date shall be entertained.

IT-62 Responsibility of clear Construction and Demolition Waste (C.D. Waste)

It shall be sole responsibility of contractor to clear construction and Demolition waste (C. D. waste) by

their own risk and cost. The contractor shall ensure that their site must be clear in all respect by

disposing C. D. Waste generated during the work. If it’s found that contractor is irregular and showing

negligence to dispose C. D. Waste, then Surat Municipal Corporation is empowered to disposed the

said C. D. Waste through Surat Municipal Corporation Authorized C. D. waste Contractor/ agency. All

the necessary expenditure made towards disposal of this C. D. Waste shall be recovered from the

contractor along with the administration charges and penalties. The Contractor shall have to dispose

of Construction & Demolition waste at SMC suggested place/ site as per norms of SMC. Otherwise

SMC will dispose the waste & charges decided by SMC will be recovered from contractor.

Signature & Seal of the Bidder Executive Engineer (HWW)

Date: Surat Municipal Corporation

4. GENERAL CONDITIONS OF CONTRACT

1.0 TENDERINVITATION

1.1 The Surat Municipal Corporation invites bids for the “SETC Work of Various Capacity

Electrically Operated EOT Crane/Hoist/Monorail at Sarthana Water Works..”

All work proposed to be executed under this contract shall be notified in a form of

invitation to tender Posted on board hung up in the Municipal Office and signed by the

Officer authorized by the Commissioner.

1.2 The tenderer must obtain himself on his own responsibility and at his own expense all the

information which may be necessary for the purpose of filling this tender and for entering

into a contract for the execution of the work from the office of the Executive Engineer

(HWW), Surat Municipal Corporation, Surat, during the office hours between 11:00 A.M. to

6:00 P.M. on weekdays except Sunday & holidays and examine the drawing and inspect site

of the work and acquaint himself with all local conditions and matters pertaining thereto.

1.3 The responsibility and liability to meet all financial obligations and for overall project

management in respect of this Contract shall be of the tenderer who submit the bids. While

the performance guarantee of the equipments/machineries including other guarantee /

warrantee of, design, process, manufacturing defects, etc. may be submitted jointly by the

tenderer and collaborator, if any.

1.4 Should any prospective tenderer be in doubt as to the interpretation of any part of the

tender document or any discrepancy with tender documents, the SMC or his nominated

officer shall endeavor to answer written enquiries prior to tenders being submitted.

1.5 Tenderer shall mail their of queries on E-mail address [email protected]

or before last date of queries mentioned elsewhere.

1.6 Addenda and Corrigendum, if any after this date, shall be uploaded on net by the SMC. All

Addenda / Corrigendum issued by the SMC shall become a part of the tender document.

Tenderer shall have to submit the signed soft copy/hard copy of addenda and corrigendum

along with technical bid within due date mentioned elsewhere in tender.

1.8 The rates quoted by the contractor shall include all eventualities such as heavy rain, sudden

floods, etc., which may cause damage to the executed work or which may totally wash out

the work. Until the completion certificate is issued to the contractors, S.M.C. shall not be

responsible for such damage or wash out to the construction work.

1.9 All prices for the Contract shall be inclusive of all taxes, duties, levies, transportation,

insurance, loading, unloading, etc., in Indian currency only. For the imported portion if any,

tenderer shall quote in Indian Rupees by converting the exchange rate and its fluctuation, if

any during the contract period.

1.10 Surat Municipal Corporation shall not provide ‘C’ form for tax purpose

1.11 The work contract tax shall not be paid to the contractor.

1.13 Taxes shall be deducted from the running bills. No price variation or escalation shall be paid

to the contractor under any circumstances what so ever.

1.14 The tender will be liable to be rejected outright, if while submitting it

i) Any of the documents are removed or replaced.

ii) Any errors are made by him in the tender.

iii) Period less than what is stated in the form or tender

iv) Does not quote his rates inclusive of all taxes, levies, duties, transportation, loading,

unloading, services, etc. in his rates.

v) All his partners in the case of partnership firm.

vi) The conditional tenders and conditional offering discount. The conditional tenders means,

any conditions put/indicated by the tenderer, as an example; only doing part work, reduce

the scope of supply, not fulfilling the terms, conditions, specification of original tender, etc.

The conditional offering discount means the offering discount subject to any conditions.

vii) The rates are not entered in price bid the column of schedule of price bid' under his

viii) The tender or in the case of a firm/private limited/public limited, each partner/power of

attorney holder thereof does not sign or the signature/signatures is/are not attested by a

witness on page of the tender in the space provided for the purpose.

ix) The solvency certificate from any of the Nationalized/Schedule bank should be for the

amount equal to 20% of the tender value of the work.

1.15 If tenderer is deviating from the tender terms, conditions, specifications, etc, they have to

mention it in a separate letters.

1.16 The SMC is not bound to either accept the lowest or any tender, in its sole discretion. In

case of rejection of all or any tender or scrapping of the entire invitation to bid, none of the

tenders shall be entitled to claim any loses, cost, compensation or damages, which they

may have incurred as a result of participating in the tender. The Municipal Corporation shall

have the right of rejecting all or any of the tender without assigning any reasons.

1.17 The successful tenderer, in whose favor a letter of work order, has been issued by the SMC

will be required to execute a formal contract and until such execution, the successful

tender’s bid together with the letter of work order issued by the SMC shall form a binding

agreement in terms of the tender documents.

1.18 No officer , Employee of Municipal corporation is admitted to any share or part of this

contract to any benefit that may rise there form

1.19 It should be noted that the lowest rate(s)/price(s) will not be the sole criterion for accepting

the offer but emphasis may be given to quality and after sales service of required system

/product and even readiness to offer the same of innovative technology

2.0 OPENING OF TENDER

2.1 Only representatives of the tenderer who have submitted the scanned soft copy of

Documents shall be allowed to be present during opening of the Tenders.

2.2 The Commissioner's duly authorized assistant will open tender documents in the

presence of any intending contractors who may be present at the time.

2.3 Tender documents, EMD & Tender fees cover shall opened on next day of the last date of

tender submission, if possible.

2.4 Price bid/(s) of the tenderer/(s), whom technical bid is found as per the tenders

requirements shall be opened on-line only.

2.5 Price bid shall be opened online only.

3.0 BID EVALUATION

3.1 Compliance with the Scope of Work including Technical Specifications for various items for

works, detailed in the Tender Document

3.2 Technical features of the Technology offered.

3.3 Number of work already completed anywhere in the world and status thereof.

3.4 Competitive commercial terms and deviations, if any, from the conditions stipulated in the

Tender Document.

Discrepancies & Adjustments of Errors

shall be adjusted in accordance with the following rules ---

a. In the event of a discrepancy between description in words & figures quoted by a

tenderer in the `rates’ column, the descriptions in words shall be prevailed.

b. In the event of an error occurring in the `amount' column of the schedule `B' showing

items of works, as a result of wrong multiplication of the unit rate and quantity, the

unit rate shall be regarded as firm and multiplications shall be amended on the basis of

c. All the errors in totaling in `amount’ column and in carrying forward totals shall be

d. Any rounding off of amounts against `items' or in `totals' shall be ignored.

The tendered sum so altered shall, for the purpose of the tenders be substituted for the

sum originally tendered and considered for acceptance.

4.0 ACCEPTANCE OF TENDER

4.1 Acceptance of tender will rest with the competent authority that does not bind themselves

to accept the lowest bid and reserves the right to reject any or all tenders and no reasons

will be given for acceptance or rejection thereof. The tenderer whose tender is accepted

will have to enter into a regular contract and abide by all rules and regulations embodied in

4.2 Tender once accepted shall be binding on the contractor even if the formal agreement is

5.0 TERMINATION/DETERMINATION OF THE CONTRACT

5.1 In any case, under any Clause/s of this tender, the contractor has rendered itself liable to

pay compensation if a breach of any of the terms, conditions, specifications, etc. The SMC

shall have power

5.2 To terminate the contract of which a notice in writing to the Contractor by the SMC shall be

conclusive and binding in which case the security deposit of the contractor shall stand

forfeited, at the absolute disposal of the SMC.

5.3 To take such part of the work as shall be unexecuted and to give it to another/other

contractor to complete, in which case the expenses incurred, if any, in excess of the sum

which would have been paid to the original contractor, if the whole work had been

executed by him (the certificate of SMC for the excess amount shall be final and conclusive)

shall be borne and paid by the original contractor and may be deducted from any money

due to him by the SMC under the contract or otherwise or from the security deposit or the

proceeds of sale thereof, or a sufficient part thereof.

5.4 In the event of any of the above courses being adopted by the SMC, the Contractor shall

have no claim for compensation for any loss sustained by him by the reason of having

purchased or procured any materials, or entered into any engagements, or made any

advances on account of, or with a view to the execution of the work or the performance of

the contract. And in case the contract shall be terminated under the provisions aforesaid,

the contractor shall not be entitled to recover or be paid any sum for any work thereof or

actually performed under this contract, unless and until SMC certifies in writing the

performance of such work and the value payable in respect thereof, and the contractor

shall only be entitled to be paid the value as certified by the SMC.

5.5 In any case in which under any clause of or clauses of this contract, the Contractor shall

have tendered himself liable to pay compensation amounting to the whole of this security

deposit (Whether paid in one sum or deducted by installments) or in the case of

abandonment of the work owing to serious illness or death of the contractor or any other

cause, the Commissioner on behalf or the Corporation shall have power to adopt any of the

following courses, as he may deem best suited to the interest of the Municipal Corporation.

5.6 To rescind the contract (of which rescission notice in writing to the Contractor under the

hand of the Commissioner shall be conclusive evidence) and in that case that security

deposit of the Contractor shall stand forfeited and be absolutely at the disposal of the

Municipal Corporation.

5.7 To employ labour paid by the Hydraulic Department and to supply material to carry out the

works, or any part of the work debiting the Contractor with correctness of which cost and

price, the certificate of the Executive Engineer (HWW) shall be final and conclusive against

the Contractor and crediting him with the value of the work done, in all respects in the

same manner and at the same rates as if it had been carried out by the contractor under

the terms of his contract, and in that case the certificate of Executive Engineer (HWW)as to

the value of the work done shall be final and conclusive against the Contractor.

5.8 To order that the work of the Contractor be in measured up and to take such part thereof

as shall be executed out of his hands and to give it to another contractor to complete, in

which case any expenses which may be incurred in excess of the sum which would have

been paid to the original contractor, If the whole work had been executed by him (as to the

amount of which excess expenses the certificate in writing of the Executive Engineer

(HWW) shall be final and conclusive) be borne and paid by the original Contractor and shall

be deducted from any money due to him by the Municipal Corporations under the Contract

of otherwise from security deposit or the proceeds of sale thereof, or a sufficient part

5.9 In the event of any of the above courses be adopted by the Commissioner the Contractor

shall have no claim to compensation for any loss sustained by him by reason of his having

purchases or procured any materials or entered into any engagements, or made any

advances on account of or with a view to the execution of the work or the performance of

the contract and in case the contract shall be rescinded under provision aforesaid, the

contractor shall not be entitled to recover, or be paid any sum for any work thereto actually

performed by him under this contract unless and until the Executive Engineer (HWW) shall

have certified in writing the performance of such work and the amount payable to him in

respect thereof, and he shall only be entitled to be paid the amount so certified.

5.10 In any case in which any of the powers conferred upon the Commissioner shall have

become exercisable and the same shall not have been exercised the non-exercise thereof

shall not constitute a waiver of any of the conditions hereof such powers shall not

withstanding be exercisable in any future case default by the Contractor for which by any

clauses hereof he is declared liable to pay compensation amounting to the whole of his

security deposit and the liability of the contractor for past and future compensation shall

remain unaffected.

5.11 In the event of the Commissioner taking, action under any of the clause mentioned as

above, he may, be he so desires to take possession of all or any tools; plant materials and

stores in or upon the works, or the site thereof or belonging to the Contractor, or procured

by him and intended to be used for the execution of the work of any part thereof, paying or

allowing for the same in account at the contract rates, or in the case of contract rates not

being applicable at current market rates, to be certified by the Executive Engineer (HWW)

whose certificate thereof shall be final. In the alternative the Commissioner may, by notice

in writing to the Contractor or his clerk of the works, foremen or other authorized agent

require him to remove such tools, plant, materials or stores from the premises within a

time to be specified in such notice and in the event of the Contractor failing to comply with,

any such requisition, the commissioner may remove them at the Contractor's expense or

sell them by auction or private sale at the risk and account of the Contractor in all respects

and certificate of the Executive Engineer (HWW) as to the expense of any such removal and

the amount of the proceeds and expense of any sale shall be final and conclusive against

the contractor.

5.12 The Contract shall not be assigned or subject without the written approval of the Engineer-

in-Charge, and if the Contractor shall assign or subject his contract or attempt to do so, or

become insolvent or commence any proceedings to be adjudicated any insolvent or make

any composition with his creditors, or attempts or attempt to do the Engineer-in-Charge

may, by notice in writing rescind the contract. Also if any bribe, gratuity gift, load,

perquisite, reward or advantage, pecuniary or otherwise, shall either directly or indirectly

be given, promised, or offered by the contractor, or any of his servants or agents to any

public officer or person in the employ of the Municipal Corporation in any way relating to

his office or employment, or if any such officer or person shall become in any way directly

or indirectly interested in the contract the Commissioner may by notice in writing rescind

the contract. In the event of contract being rescinded, the security deposit of the contractor

shall thereupon stand forfeited and be absolutely at the deposit of the Municipal

Corporation and the same consequences shall ensure as if the contract had been rescinded

as per above clauses here of and in addition the contractor shall not be entitled to recover

or be paid or be paid for any work thereto for, actually performed under the contact.

6.0 LIABILITYFORCOMPENSATIONEVEN IF CONTRACT IS NOT TERMINATED.

In case any of the powers conferred upon the SMC by the above Clause become exercisable

and have not been exercised by the SMC, the non-exercise thereof shall not constitute a

waiver of any of the conditions hereof and such powers shall not withstanding anything

contained above, be exercisable in the event of any default by the Contractor for any clause

or clauses hereof and be liable to pay compensation as per the terms of these presents. In

the event of SMC putting in force either of the powers vested in it under the mentioned

above, it may, if it so desires, take possession of all or any of the tools, plant, materials and

stores, in or upon the works or the site thereof or belonging to or procured by the

Contractor for the execution of the work or any part thereof, paying or allowing the same

for the adjustment in account at the contract rates, or in case of these not being applicable,

at current market rates as the case may be and certified by the SMC, whose certificate to

that effect shall be final. Otherwise the SMC may, by notice in writing, ask the contractor,

to remove such tools, plant, materials, or stores from the premises within a 10 days and in

the event the contractor fails for such compliance, the SMC may issue suitable instructions

to remove or sell them by auction or private sale on account of and at the cost and risk of

the contractor and the certificate of the SMC, as to that effect, shall be final and conclusive

for the contractor.

7.0 TIME EXTENSION

Provided nevertheless if in the opinion of SMC, the contractor is entitled to any extension

of time on account of the works being altered, varied or added or delay by the reason of

any inclement weather or due to the reasons not under the control of the Contractor, the

SMC is empowered to order in writing for the extension of the aforesaid period for final

completion, by such period(s) as it deems reasonable and the Contractor shall complete the

works within such extended period(s). However, the Contractor shall not be entitled to any

extension of the period unless requested in writing for such extension for event, which the

Contractor considers to entitle for requesting for any extension, to Divisional Head or

Equivalent authority, SMC. The SMC may in its absolute discretion, dispense with such

notice and allow an extension of time. Nevertheless in case of any extension of time, the

aforesaid provisions for damages and compensation shall apply in case of non-completion

of the works within the extended time. Such time extension shall not become any base for

compensation for contractor under any circumstances what so ever.

CO-ORDINATION OF WORK

The Engineer-in-charge shall co-ordinate the works of various agencies engaged at

site to ensure minimum disruption of work carried out by different agencies. It must be the

responsibility of the contractor to plan and execute the work strictly in accordance with site

instructions to avoid hindrance to the work being executed by other agencies.

8.0 MONTHLY ASSESSMENT OF WORKS

8.1 All work shall be measured net by standard measure and according to the rules and custom

of the Hydraulic Department of SURAT MUNICIPAL CORPORATION without reference to any

local custom. No proposals to adopt alternative methods for measurement of work will be

8.2 The Commissioner’s decision as to what is the “Usual method in use in the Hydraulic

Department will be final”.

8.3 Under no circumstance shall any contractor be entitled to claim enhanced rates for any

items in this Contract.

8.4 A bill may be submitted by the Contractor once in each month on or before the date fixed

by the Engineer-in-Charge for all works executed in the previous months and the Engineer-

in-Charge shall take or cause to be taken the requisite measurement for the purpose of

having the same verified, and the claim, so far as it is admissible shall be adjusted if possible

within 30 (thirty) days from the presentation of the bill. If the contractor does not submit

the bill within the time fixed as aforesaid, the Engineer-in-Charge may depute a

subordinate to measure up the said work in the presence of the Contractor or his duly

authorized agent whose counter signature to the measurement list shall be sufficient

warrant, and the Engineer-in-Charge may prepare a bill from such list which shall be binding

on the Contractor in all respects. The payment shall be made as per the decision of

engineer in charge. No payment shall be made for any work, estimated to cost less than

Rupees one thousand.

8.5 The Contractor shall submit all bills on the printed forms to be hand on application at the

office of the Engineer-in-Charge. The Charges to be made in the bills shall always be

entered at the rates specified in the tender or in the case of any extra work ordered in

pursuance of these conditions, and not mentioned or provided for in the tender at the rates

hereinafter for such a work.

8.6 The rates for several items of the work agreed to within shall be valid only when the item

concerned is accepted as having been completed fully in accordance with the sanctioned

specifications. In cases where the items of works are not accepted and not completed, the

Engineer-in-Charge may make payment on account of such items at such reduced rates as

he may consider reasonable in the preparation of final or on account bills.

8.7 Payment against bills for the work done, subject to the required deductions, shall be made

to the contractor based on detailed measurements and certifications of bills by the

Engineer-in-Charge and on the recommendations of SMC as per the terms of payment

mentioned elsewhere in tender document.

8.8 All such intermediate payments shall be regarded as payments by way or advance against

the final payments only and not as payments for work actually done and completed and

shall not preclude the Engineer-in-Charge from requiring bad, unsound imperfect of

unskillful work to be removed and taken away and reconstructed, or re-erected, nor shall

any such payments be considered as an admission of the due performance of the contract

or any part thereof in such respect of the accruing of and claim nor shall it conclude,

determine or affect in any the powers of the Engineer-in-Charge as to the final settlement

and adjustment of the accounts or otherwise, or in any other way vary or affect the

contract. The final bill shall be submitted by the contractor within on month of the date

fixed from the completion of the work, otherwise the Engineer-in-Charge's certificate to the

measurement and of the total amount payable for the work shall be final and binding to

measurement and of the total amount payable for the work shall be final and binding to

8.9 The final bill for the work will be assessed on the modified Tender, wherever applicable, to

give effect to the omissions, additions or variations from the prescribed drawings,

specifications, and instruments and the detailed assessment of such omissions or

8.10 Provided always that no final or other certificate is to cover or relieve the Contractor from

its liability under the provisions of the following clause

8.11 “Any defects or other faults which may appear within 12 (Twelve) months after successful

trial runs and commissioning of the work arising out of defective or improper materials or

workmanship, defective design, detail engineering, etc., shall, upon the directions of the

SMC, be amended and made rectified by the Contractor at its own risk and cost. In case of a

default on part of the Contractor, the SMC may recover the cost of making good the works,

of which the certificate of SMC shall be final, from any sum that may be then, or at any time

thereafter may become due, including the Security Deposit or the proceeds thereof or of a

sufficient portion thereof, the Contractor under the contract or otherwise”

8.12 Whether or not the same may be notified by SMC at the time or subsequent to the granting

of the certificate.

8.13 All material supplied and work done by the Contractor shall remain the absolute property

of the Municipal Corporation, and shall on no account be removed from the site of the

work, and shall at all times be opened to inspection by the Engineer-in-Charge.

8.14 When the estimate on which a tender is made includes lump-sums in respect of parts of the

work the contactor shall be entitled to payment in respect of the items of work involved or

the part of the work in question at the same rates as are payable under contact or such

items or if the part of the work in question is not the opinion of the Engineer-in-Charge

capable of measurement the Engineer-in-Charge may at his discretion pay the lump sum

amount entered in the estimate, and the certificate in writing of the Engineer-in-Charge

shall be final and conclusive under the provisions of the clause.

8.15 Under any circumstance any interest on any account what so ever due to incident of the

contract shall not be payable to contractor.

8.16 Ifat anytime before the security deposit is refunded to the Contractor, it shall appear to the

Engineer-in-charge of the work that any work has been executed with unsound imperfect,

or unskillful workmanship or with materials of inferior quality; or that any materials or

articles provided by him for the execution of the work are unsound, or of a quality inferior

to that contracted for, or otherwise not in accordance with the contract, it shall be lawful

for the Engineer-in-charge to intimate this fact in writing to the Contractor and then not

with standing the fact that the work, materials or articles complained of may have been

inadvertently passed, certified and paid for, the Contractor shall be bound forthwith to

rectify, or remove and reconstruct the work so specified in whole or in part as the case may

require, or if so required, shall remove the materials or articles so specified and provide

other proper and suitable materials or articles at his own charge and cost; and in the event

of his failing to do so with in a period to be specified by the Engineer-in-charge in the

written intimation afore said, the Contractor shall be liable to pay compensation at the rate

of one percent on the amount for the same work which is defaceable every day not

exceeding ten days, during which the failure so continues and in the event of any such

failureas afore said the Engineer-in-charge may rectify or remove and re-execute the work

or remove and replace the materials or articles complained or as the case maybe at the risk

and expense in all respects of the contractor, should the Engineer-in-charge consider that

any such inferior work or Materials as described above may be accepted or made use of it;

shall be within his discretion to accept the same at such reduced rates along with the

appropriate penalty as the Commissioner may deem fit. The period to be counted from that

date of final completion and handing over of the work to the Municipal Corporation during

which the Contractor is so liable for any defects in the work shall be the Defects Liability

Period shown in the attached Memorandum.

9.0 TERMS OF PAYMENT

9.1 Recoveries shall be made from the above payments as per provisions made in various

conditions, clauses, terms etc., in the tender documents and other dues from the

Receipt for payments made on account of any work when executed by a firm, should also

be signed by all the partners, except where the contractors are described in their tender as

a firm in which case the receipts shall be signed in the name of the firm by one of the

partners, or by some other person having authority to give effectual receipt for the firm.

10 COMPLETION CERTIFICATE

The Work shall be deemed to have been completed in all respects on the day SMC certifies

that the Works have been completed in accordance with the Contract and issues a

Certificate to that effect.

The stage of work completion shall means, the work completed by contractor with all

respect and according to terms, conditions and specifications. This stage will be considered

after completion of trial run.

11. FINAL PAYMENT

The final bill shall invariably be preceded by a thorough assessment of the entire work

performed by the Contractor. The Contractor shall submit the final bill for the works within

one (1) month of such final assessment. The bill shall be based only on the works as

assessed and at the accepted tender rates, including rates for any additional or extra work

which might have been sanctioned by the SMC. All the deductions due under the Contract

shall be adjusted accordingly in the final payment.

 While preparing final bill on completion of the work, the total amount of work done as

 While preparing final bill on completion of the work, the total amount of work done as

sanctioned shall be compared with the total amount of work done, had if been

sanctioned shall be compared with the total amount of work done, had if been

executed at the rate of other tenderer and if the later is less than the total amount of

executed at the rate of other tenderer and if the later is less than the total amount of

work executed by the successful contractor at sanctioned rates, than the amount of

difference between the two, shall be deducted before making final payment.

In short, the work when executed shall not cost more to the corporation, If compared with

the rates of the other tenderer.

12.0 INSPECTION AND TESTING

12.1 The Contractor shall provide at all times during the progress of the work and also during the

defect liability period proper means of access and required attendants to move and arrange

things as directed for the purpose of inspection or assessment of the work by the SMC or its

authorized representative.

12.2 All Works embracing more than one activity shall be subject to examination and approval at

each stage and the contractor shall give due notice in writing to the Engineer-in-Charge

when each stage is ready. In default of such notice, the Engineer-in-Charge shall be entitled

to appraise the quality and extent thereof.

12.3 No work shall be put out of view by the Contractor without the approval of the Engineer-in-

Charge and the Contractor shall afford full opportunity for the examination and assessment

of any work which is so considered. Similarly, no work involving pre- assessment shall be

taken up without a specific authorization by the Engineer-in-Charge. The contractor shall

give a notice of not less than 2 days but not more than 4 days, in any case, in writing to the

Engineer-in-Charge whenever any work or equipment is intended to be covered up in the

earth or in walls or otherwise to be placed beyond the reach of assessment so that the

work may be inspected and verified by the Engineer-in-Charge or that the correct

dimensions may be taken before being so covered up. The Engineer-in-Charge shall,

without unreasonable delay, unless he considers it to be unnecessary and advises the

Contractor accordingly, attend for the purpose of examining and assessing such work or

materials intended to be covered up. In the event of the failure on the part of the

contractor to give such notice, such work/equipment shall be uncovered, if required, by the

Engineer-in-Charge at the expense and cost of the Contractor.

12.4 The Contractor shall uncover any part of the Works and/or make openings in or through the

same as the Engineer-in-Charge mayfrom time to time direct for his verification and shall

reinstate and make good such part to the satisfaction of the Engineer-in-Charge. However If

any such part has been covered up or put out of the view after being approved by the

Engineer-in-Charge and is subsequently found on uncovering, to be executed in accordance

with the Contract, the cost andexpense of uncovering and/or makingopenings in or

throughreinstating,making good the same shall be borne by the SMC. In any other case all

such costs and expenses shall be borne by the Contractor.

13.0 NO ESCALATION PAYABLE FOR WAGES AND MATERIALS

13.1 No payments to the Contractor on account of escalation of rates of equipment, materials,

wages, fluctuation in foreign exchange rate, etc., are admissible. The Contractor is

supposed to foresee all statutory /other escalations which may be taken into account while

quoting the rates in the tender. However the Contractor as notified by the Government

shall pay the minimum wages payable to the labour as per Minimum Wages Act from time

to time during the execution of the project. Any payment made over and above the

specified minimum wages shall be on Contractor‘s account and the SMC shall not be liable

to account for the same. In case of imported equipment any possible increase in custom

duties, CVD, etc., shall also be foreseen and absorbed by the Contractor.

14.0 WORK TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS AND

14.1 The Contractor shall execute the entire work in the most productive, professional and

prudent manner both as regards usage of materials and time in every respect in strict

accordance with the approved design, specifications, drawings, etc.

14.2 The Contractor shall comply with the provisions of the contract and with due care and

diligence execute and maintain the works and provide all labour and materials, tools and

plants including for assessment and supervision of all works, structural plans and other

things of temporary or permanent nature, required for such execution and maintenance in

so far as the necessity for such provision isspecified or reasonably inferred from the

contract. The contractor shall take full responsibility for adequacy, suitability and safety of

all the works and methods of erection / installation.

14.3 All works under the contract shall be executed under the directions and subject to the

approval in all respects of the SMC which shall for time to time direct at what point(s) and

in what manner the works to commence, and carried on.

15.0 ACTION IN CASE WORK NOT DONE AS PER SPECIFICATIONS

15.1 All works in the course of execution or executed in pursuance of the contract shall, at all

times, be open and accessible to the inspection and supervision of the SMC or its

authorized representative and the contractor shall, at all times, during the usual working

hours and at all other times at which reasonable notice of the visit of such representatives

has been given to the contractor, either himself be present to receive orders and

instructions or has a responsible agent duly accredited in writing, present for that purpose.

Orders given to such agent shall be considered to have the same force as if they had been

given to the Contractor himself.

15.2 If at any time, it appears to the SMC or its authorized representative that any work has

been executed with unsound, imperfect, or unskillful manner, or with inferior or grade of

materials or articles or otherwise not in accordance with the contract for the execution of

the work, the contractor shall,on demand in writing, which shall be made within the Project

Completion Period from the SMC specifying such work, materials or articles, not with

standing that the same may have been passed, certified and paid for forthwith rectify, or

remove and reconstruct the work so specified in whole or in part, as the case maybe, and

remove the materials or articles so specified and provide materials or articles as per the

terms and in accordance with the sprit of the contract, at its own expense and cost. In the

event of the Contractor failing to do so within a period specified by the SMC in its demand

as aforesaid, the Contractor shall be liable to pay compensation at the same rate as for

non-completion of the work in time for the default on its past.

15.3 In such case the SMC may at its sole discretion, accept the item of work at reduced rates as

applicable under the contract during the preparation of on account bills or final bill.

Further, if the item is so acceptable, without detriment to the safety and utility of the item

and the structure the SMC may reject the work outright without any payment and/or get it

other connected and incidental items rectified, or removed and re-executed at the risk and

cost of the contractor. The decision of SMC to be conveyed in writing in respect of the same

will be final and binding on the Contractor.

16.0 INTERPRETATION OF CONTRACT DOCUMENTS

DISCREPANCIES BETWEEN INSTRUCTIONS

Should any discrepancy occur between the various instructions furnished to the contractor

his agents or staff, or any doubt arises as to the meaning of any such instruction or, should

there be an misunderstanding between the contractor's staff and the Engineer-in-charge's

staff, the Contractor shall immediately report the matter in writing to the Engineer-in-

charge whose decision thereon shall be final and conclusive and no claim for losses alleged

to have been caused by such discrepancies between instructions, doubts or

misunderstanding shall in any event be admissible.

17.0 STATUTORY AND OTHER OBLIGATIONS REGARDING WORKMEN

17.1 The Contractor shall comply with all Central, State and Local Regulations, enactment and

laws pertaining to workmen labour compensation or otherwise and the Engineer-in-Charge

shall have the right to inquire into and decide all complaints in such matters.

17.2 The contractor shall work only during the daylight hours as approved by the SMC /

Engineer-in-Charge unless he obtains the prior written approval to do otherwise. Even if

such approval is given, no liability in respect of any excess cost arising there from shall be

borne by the Contractor.

17.3 The Contractor shall be solely liable for all the pecuniary and other consequences arising on

account of violation or default on its parts of any of the provisions of the laws, Acts, Rules

and Regulations or any other statutory obligations which may be in force, from time to

time, regarding the conditions of employment of workmen. In addition, any such failure or

violation or default on part of the Contractor will constitute a breach of the conditions of

the contract and liable for suitable actions in terms of the relevant clauses thereof.

17.4 The contractor shall be liable to pay the wages directly to the workmen/workers employed

by him on the works without the intervention of any intermediaries and shall ensure that

no amount by way of commission or otherwise is deducted or recovered by such

intermediaries from the wages of workmen/ workers.

18.0 FORCE CLOSURE OF CONTRACT OR ABANDONMENT DUE TO REDUCTION IN THE SCOPE OF

18.1 If, at any time after the commencement of work, the SMC, for any reason whatsoever, does

not require the whole work as specified in the tender to be carried out, the SMC or its

authorized representative shall give a notice in writing, to that effect to the Contractor and

the Contractor shall have no claim to any payment or compensation whatsoever on account

of any profit or advantage which he might have derived from the execution of the works in

full but could not derive in consequence of such decision of the SMC. He shall have no claim

for the compensation by reason of any alteration having been made in the original

specifications, drawings and instructions which may involve any curtailment, variation or

increase of the work as originally contemplated.

19.0 TEMPORARY SUSPENSION OF WORKS

19.1 If the work should be suspended by the reason of rain, strike, lock outs, or other causes, the

Contractor shall take all necessary precautions for the protection of the Works and shall at

his own cost and expense make good any damage arising from any of these causes. No claim

in this regard shall be entertained.

20.0 AMBIGUITIES OR DISCREPANCIES IN DRAWINGS AND SPECIFICATIONS

20.1 The Contractor shall from time to time check all Drawings and Specifications and shall

promptly notify the Engineer-in-Charge of any omission or discrepancies therein. In case of

ambiguities or discrepancies in Drawings, Specifications or Schedule of Quantities and

Rates/Prices or any of them, the same shall be referred to the SMC in writing, and the

decision of SMC shall be final and binding on the Contractor.

21.0 GUARANTEE OF WORKS AND LIABILITY FOR DAMAGES, DEFECTS ETC.

21.1 The defect liability period in respect of the works shall 12 months after completion. The

Contractor shall guarantee that the equipment or parts thereof provided under the contract

are new and free from defects in design, material and workmanship. The contractor shall

also give guarantee for the satisfactory performance of the equipment or parts thereof

provided under the contract and for the workmanship of the works executed as per the

contract. This guarantee shall be valid for the duration of the defect liability period. Any

defects, that may appear in the work within the defect liability period, which in the opinion

of SMC or the Engineer-in-Charge is due to defective or improper equipment or bad

workmanship or the work not being in accordance with the drawings, specifications or

instructions under the contract shall be made good and/or repairs/replace by the Contractor

at his own cost and expense.

21.2 If it is found that the performance of the equipment or parts thereof are not satisfactory and

that any defect in design, material and/or workmanship is found within the defect liability

period, the Engineer-in-Charge shall intimate to the Contractor to that defect in writing. The

Contractor shall immediately but not later than 7 days of the receipt of such intimation

investigate the causes of such defects. The Contractor shall arrange to provide within a

reasonable period all the necessary Engineering designs, materials for the

rectification/replacement of the defective equipment or parts thereof at site at his own cost

and expense. If the Contractor fails to take proper corrective action to repair the defects or

otherwise to replace the equipment or parts thereof to the satisfaction of the Engineer-in-

Charge within a reasonable period, the SMC may at its option after giving 15 days notice in

writing, take suitable action for such rectification or replacement, as it deems necessary, at

the risk and cost of the Contractor.

21.3 In the event of an emergency in the opinion of the Engineer-in-Charge, where the delay

would cause serious loss or damage or in the cases of minor defects found in the designs,

materials and/or workmanship, within the defect liability period, the SMC shall however,

have a sole right to take up immediately, notwithstanding mentioned elsewhere in tender.

Above, suitable corrective action for repair or rectification or replacement as deemed

necessary, through a third party chosen by the SMC without any advance intimation to the

Contractor. In such cases, the Contractor shall be intimated and shall assist and cooperate in

making the repairs/rectification.

21.4 In case the defects are of such nature that the equipment or parts thereof requires to be

taken to the workshop of the Contractor for rectification, the same shall be taken by the

Contractor at his cost and expense . In case the Contractor so desires the same shall be so

dispatched at the risk and cost of the Contractor. However in both cases, the Contractor shall

furnish necessary Hypothecation Deed to the Engineer-in-Charge in respect of such

equipment or part thereof, and shall provide additional bank guarantee (Nationalized bank

only) of amount equal to the cost of equipment, as required by the Engineer-in-Charge

before the equipment, or parts thereof are removed from the site. After the necessary

rectification or replacement, the Contractor shall deliver and duly install the equipment or

parts thereof at site at his own expense to the satisfaction of the Engineer-in-Charge. All risks

in transit to and from the site shall be borne by the Contractor.

21.5 If the repairs, replacement or modifications as referred above are of such nature as may

affect the efficiency of the equipment or parts thereof, the SMC shall have the right to give

to the Contractor a notice in writing within one month of such repair, replacement, renewal

to carry out the tests, as may be required, for the acceptance of the equipment by the

Engineer–in Charge.

21.6 When the defective equipment or parts thereof are not repairable at site and sent to the

workshop of the Contractor for necessary repairs or replacement but are essential for the

operation of the facility, the Contractor shall take all the necessary steps to the satisfaction

of the Engineer-in-Charge to minimize interruptions in the operation of the facility till such

time the repaired equipment or parts thereof are returned back satisfactorily.

21.7 Equipment or parts thereof so repaired or replaced shall have further defect liability period

of 12 months from the date of acceptance, of such repair or replacement, by the Engineer-in-

Charge and the contractor shall immediately arrange to extend the validity of the respective

Bank Guarantee to adequately cover the extended period. Failing to supply the repaired

equipment with the mutually agreed time period, the bank guarantee shall be forfeited to

SMC and the equipment will be replaced by SMC at risk and cost of contractor.

22.0 EQUIPMENT NEEDED FOR THE WORKS

22.1 The Contractor shall, at his own cost and expense, provide all the equipment, machineries,

tools, etc. required for the works.

22.2 All equipment to be provided by the Contractor shall be in conformity with the specifications

laid down or referred to in the Contract and the Contractor shall on the request of the

Engineer-in-Charge, furnish proof, to the satisfaction of the Engineer-in-Charge, that the

equipment so comply.

22.3 The Engineer-in-Charge shall be entitled to have tests carried out as specified or referred to

in the contract for any equipment provided by the Contractor at the cost and expense of the

Contractor and the Contractor shall provide at its cost and expense all facilities which the

Engineer-in-Charge may require for such purpose. In case of the tests not being specified in

the Contract, but are considered necessary by the Engineer-in-Charge, the Contractor shall

provide all facilities and assistance required for the purpose and the charges for such tests

shall be borne by the Contractor.

22.4 All equipment and parts thereof shall be of such design as properly and satisfactorily function

under all conditions operation. All the components or equipments shall have proper factor of

safety, maximum efficiency minimum wear and tear and ability to withstand in the

respective environmental conditions encountered at the specific location, whether

specifically mentioned in the specifications or not. Equipment shall be new, free from defects

and of best quality. All the equipment shall conform to the latest revised relevant Indian /

International Standards. Equipment which do not conform to either Indian Standards or the

International Standards accepted in India, shall require approval of the SMC or Engineer-in-

Charge by the Contractor furnishing a sample with the test certificate and performance

certificates from a duly recognized test house in India .

23.0 SAFETY REGULATIONS

23.1 During the execution of the work, unless otherwise specified, the contractor shall at its own

cost and expense provide the materials for all shoring, timbering and shuttering work

necessary for the stability, safety and construction of all structures, excavations and works

and shall ensure that no damage, injury or loss is caused or is likely to be caused to any

person or property.

23.2 The Contractor shall be responsible to take all precautions to ensure the safety of the person

or property whether on public or works site during the period of contract and shall post such

look out personnel as may, in the opinion of the Engineer-in-Charge, be required.

23.3 The Contractor shall assure the safety of the work and personnel and contractor shall be

entirely responsible for any damage or injuries to any property or person resulting from any

accident due to any reasons.

23.4 The Contractor must take sufficient care while moving, handling and installing equipment, so

as not to cause any injury or damage to the persons or property of the SMC or the public or

other working in or around the works. In case of causing of any injury or damage, to any

person or property as aforesaid, the costs and expense of such occurrences, including

eventual loss of working hours as estimated by the SMC, shall be borne by the Contractor.

The Contractor shall also replace or repair all the damages caused to buildings or equipments

left at the time of the completion of the work to bring the building or equipment back to the

original condition.

23.5 The Contractor shall, at its cost and expense, provide all the necessary facilities such as

ladders, railing, platform, inspection lamps, safety ropes, etc., for providing the safe working

conditions to its or sub-contractor’s workmen/workers and also for the inspection of the

works by the authorized officials under the contract.

23.6 In any case of dismantling or demolition or otherwise the Contractor shall take necessary

care not to damage the existing structure, equipment or materials while executing the

works, and any damage, if caused on account of the same, shall be rectified or repaired by

the contractor at its own cost and expense in restoring the structure or materials to its

original condition.

24.0 REMOVAL OF SITE STAFF ON THE DIRECTION OF THE ENGINEER-IN-CHARGE

24.1 The Engineer-in-Charge may require the Contractor to dismiss or remove from the site of the

work any person or persons in the contractors' employment who may be found to be

incompetent or misconduct(s) and the Contractor shall forthwith comply with such

24.2 The Contractor shall provide and employ on the site only such efficient and competent

engineers, supervisors and skilled, semi-skilled and unskilled workers as are necessary for the

proper supervision and timely execution of the Works. Orders / instructions given to the

Contractor’s Engineers/ Supervisors shall be considered to have the same force as if it had

been given to the Contractor himself. The contractor is bound to remove any of its

employees from the works/ site if the said employee is not acceptable to the Engineer-in-

25.0 CHANGES IN FIRM'S CONSTITUTION

25.1 Where the Contractor is a partnership firm/ private/public organization, a prior approval in

writing from the SMC shall be obtained for any change in the constitution of the firm. Where

the Contractor is an individual or a Hindu undivided family, such approval as aforesaid, shall

likewise be obtained before the contractor enters into any partnership agreement where

under the partnership firm would acquire the right to carry out the business of the

Contractor. If such prior approval is not obtained, the contract shall be deemed to have been

assigned in contravention of clause mentioned elsewhere in the tender, for the work hereof

and the same action may be taken, and the same consequences shall ensure as provided in

the said Clause.

26.0 DECISIONS BY THE SMC AND ENGINEER-IN-CHARGE

26.1 It shall be accepted, like as an inseparable part of the Contract, that in matters quality of

materials, workmanship, removal of improper work, interpretation of Contract, drawings and

specifications, mode or procedure of carrying out the work, the decision of the SMC shall be

final and binding on the Contractor and for any technical question which may arise touching

the Contract, the SMC or Engineer-in-Charge decision shall be final and conclusive.

27.0 PATENTS, RIGHTS AND ROYALTIES

27.1 The Contractor shall fully indemnify the SMC and their all agents, servants and employees of

the SMC against any action, claim or proceedings relating to infringement or use of any

patent or design or any alleged patent or design rights and shall pay the royalties or other

charges which may be payable in respect of any article or part thereof included in the

Contract. In the event of any claim being made or action being brought against the SMC or

any agent, servant or employee in respect of any of the matters aforesaid, the Contractor

shall be notified thereof for taking necessary action at its cost and expense.

28.0 RIGHT OF SURAT MUNICIPAL CORPORATION TO CAUSE AUDIT OF THE ACCOUNT OF

CONTRACTOR AND TECHNICAL EXAMINATION OF THE WORK

28.1 The SMC shall have the right to cause an audit and technical examination of the works and

the final bills of the contractor including all supporting vouchers, abstract, etc., to be made

after payment of the final bill and if as a result of such audit and technical examination any

sum is found to have been overpaid in respect of any work done by the Contractor under the

Contract or found not to have been executed, the Contractor shall be liable to refund the

amount of over-payment and it shall be lawful for the SMC to recover the same from the

Contractor in the manner prescribed or in any other manner legally permissible; and if it is

found that the Contractor was paid less than what was due to it under the Contract in

respect of any work duly executed by the Contractor, the amount of such under payment

shall be duly paid by the SMC to the Contractor, without any interest thereon whatsoever.

29.0 SUPERINTENDENCE OF WORK BY THE CONTRACTOR, SUPERVISION, TECHNICAL STAFF,

29.1 The Contractor shall provide all the necessary superintendence during the execution of the

work and subsequently as long as may be necessary for proper fulfilling of the obligations of

the Contractor under the contract.

29.2 The Contractor shall, immediately after receiving letter of acceptance of the tender and

before commencement of the work, intimate in writing to the SMC, the name, qualification,

experience, age, address and other particulars along with certificates, of the principal

technical representative/ Project Engineer to be in charge of the work. Such qualifications

and experience shall be in the relevant field. The SMC shall, within 15 days of the receipt of

such communication, intimate in writing its approval or otherwise of such representative of

the Contractor. Any such approval may, at any time, be withdrawn and in case of such

withdrawal under this clause, the decision of the SMC shall be final and binding on the

Contractor. Such a principal technical representative/Project Engineer shall be appointed by

the Contractor soon after the receipt of the approval from the SMC and shall be available at

site within fifteen days of the start of the work.

29.3 In case where the Contractor is a sole proprietorship or partnership firm and the sole

proprietor or partner himself / herself has such qualification, it shall not be necessary for the

said Contractor to appoint such a principal technical representative but in such case the

Contractor shall designate and appoint a responsible agent to represent him / her who will

be present at the works whenever the Contractor is not in a position to be so present. All the

provisions applicable to the principal technical representative under the Contract shall be

applicable, in such a case, to the Contractor or its designated representative, in charge of the

work in writing or in person or otherwise, present himself / herself to the Engineer-in-Charge

and/or at the site of work, as required, to take instructions. All instructions given to the

principal technical representative or the responsible agent shall be deemed to have the same

force as if they have been given to the Contractor. The principal technical representative

and/or the Contractor or its responsible authorized agent shall be actually available at site at

least three working days in every week, as determined by the Engineer-in-Charge in

consultation with the Contractor, by a written notice, and shall also note down instructions

conveyed by the Engineer-in-Charge in the site order book and shall affix its/his/her

signatures in token of noting down the instructions and acceptance of the same. There shall

be no objection if these details are disclosed to the Engineer-in-Charge and he shall be

satisfied that the provisions and the purpose of this clause are fulfilled satisfactorily.

29.4 If the Engineer-in-Charge, whose decision in this respect is final and binding on the

Contractor, is convinced that no such technical representative or agent is effectively

appointed or is effectively attending or fulfilling the provision of this clause, a recovery shall

be effected from the Contractor as per the relevant Clause(s) and the decision of the

Engineer-in-Charge, as recorded in the site order book and assessment recorded in

assessment Book, shall be final and binding on the Contractor. Further if the Contractor fails

to appoint a suitable technical representative or responsible agent and if such appointed

person is not effectively present or does not discharge his/her responsibilities satisfactorily,

the Engineer-in-Charge shall have full powers to suspend the execution of the work until

such date a suitable person is so appointed and the Contractor shall be held solely

responsible for the delay so caused in the matter.

29.5 The Contractor shall provide and employ skilled, semiskilled and unskilled labour as is

necessary for the proper and timely execution of the work.

29.6 The Engineer-in-Charge shall be at a liberty to object and require the Contractor to remove

from the works any person who in his opinion misconducts himself or is incompetent or

negligent in the performance of his/her duties or whose employment is otherwise

considered by the Engineer-in-Charge to be undesirable. Such person shall not be employed

again at works without the written permission of the Engineer-in-Charge and the Contractor

shall suitably replace the person so removed, as soon as possible.

29.7 All works under in cause of execution or executed in pursuance of the contract shall at all-

time be open to the inspection and supervision of the Engineer-in-Charge and his

subordinates, and the contractor shall at all times during the usual working hours, and at all

other times at which reasonable notice of the intention of the Engineer-in-Charge or his

subordinate to visit the work shall have been given to the contractor, either himself be

present to receive orders and instructions, or have a responsible agent duly accredited in

writing present for that purpose, orders given to the contactor's duly authorized agent shall

be considered to have the same force and effect as if they had been given to the contactor

29.8 The contractor shall give not less than five days’ notice in writing to the Engineer-in-Charge

or his subordinate in charge of the work before covering up or otherwise placing beyond the

reach or measurement any work in order that the same may be measured; and correct

dimensions thereof taken before the same is so covered up or placed beyond the reach of

measurement any work without the consent in writing of the Engineer-in-Charge or his

subordinate in charge of the work, and if any work shall be covered up or placed beyond the

reach of measurement such notice having been given or consent obtained, the same shall be

uncovered at the contractor's expense, and in default thereof no payment or allowance shall

be made for such work or for the materials with which the same was executed.

30.0 TAXES, AND DUTIES TO BE PAID BY THE CONTRACTOR, OBTAINING OF PERMIT ETC.

RESPONSIBILITY OF THE CONTRACTOR

30.1 GST, stamp or any other statutory duties or dues of Central or state government(s) or

Authorities on the equipments and/or components in respect of the contract, including

applicable works contract tax, income tax shall be payable by the contractor and shall be

deemed to have been included in the amount quoted (excluding GST) by the contractor for

executing the works under the contract. The SMC shall not entertain and shall not be liable

for any claim whatsoever in this respect and shall not issue any kind of certificate to the

Contractor for obtaining exemption / concession from the respective concerned authorities.

30.2 If pursuant to or under any law, notification or order, any fee, cess or the like becomes

payable by the Contractor to the Central or State Government(s) or any local authority in

respect of any material used by the contractor in the works, the SMC shall have a right to

recover the amount paid in the circumstances by SMC, towards the said levies, from the dues

of the Contractor.

31.0 EXCEPTED RISKS (FORCE MAJEURE)

31.1 If, at any time, the execution of the Contract is affected by War, (declared or not), hostilities,

invasion, acts of foreign enemies, civil war, rebellion, revolution insurrection, riots and civil

commotion (other than solely restricted to the employees/workers of Contractor), Acts of

State, Acts of God such as earthquake, massive floods and other notified epidemic which an

experienced Contractor could not have reasonably foreseen or reasonably made provision

for these or insured against, then the Contractor shall, within seven days of such occurrence,

apply to the SMC together with the adequate evidence for obtaining such extension of time

as may be warranted by the circumstances. After a careful examination of the circumstances,

the SMC may grant such extension of time as deemed necessary, without insisting on

changing liquidated damages from the Contractor for such period.

31.2 Any extension of time granted by the SMC shall neither entitle the Contractor to claim for

any increase in prices nor shall it release him from any of the obligations under the Contract.

If the execution of the Contract as a whole is delayed by the reason of force majeure

conditions persisting for a continuous period exceeding six months, the SMC and the

Contractor shall discuss the matter and decide either to terminate the Contract without

obligations on each side or to continue its execution on such terms as may be agreed upon.

32.0 APPRENTICES ACT PROVISIONS TO BE COMPLIED WITH

32.1 The Contractor shall remain liable for the payments of all wages or other money to its

employees or workers under the Minimum Wages Acts, Payment of Wages Act, Employees

Liability Act, Workmen’s Compensation Act, ESI Act or any other laws, enactments and rules

in force or made applicable from time to time by the Central or State Government(s). The

Contractor shall also comply with the provisions of the Apprentice Act, Contract Labour

(Regulations and Abolition) Act and the Rules and Orders issued there under from time to

time. In case the SMC pays or becomes liable to pay any wages or dues to the labour or to

any Government Agency under any of the provisions of the said acts or rules or other

regulations, due to the omission or default on the part of the Contractor, the SMC may, at its

sole option, make such payments and recover the same from the bills of the Contractor.

33.0 INSPECTION OF SITE

33.1 The Contractor shall be deemed to have quoted after fully understand the nature of work to

be done under this contract and the Contractor shall also be deemed to have inspected the

Site of the Works and surroundings, the means of access thereto and to have generally

obtained its own information on all matters and things which can in any way influence its

tender. The Contractor shall also make itself familiar with the working conditions,

accessibility to site of works, availability of Labour and equipment and such other relevant

conditions which may affect the execution and completion of the work. No claim for any

extra work or otherwise will be allowed in consequence of any misunderstanding, error or

incorrect information on the above mentioned points or of any other inaccuracies in the

reference thereto which may appear on the drawings or in the specifications or other

records nor shall the contract be nullified in consequence of any such misunderstandings,

incorrect information or inaccuracies.

34.0 CONTRACTOR’S SITE OFFICE& AMENITIES

34.1 The responsibility for providing any accommodation, feeding and sanitary necessities for the

workers employed by the Contractor shall be exclusively of the Contractor; SMC shall not

provide any site for that.

35.0 IDENTIFICATION BADGES/PASSES

35.1 The Contractor shall provide to each of its employees, including labour, with the

identification badge at its cost and expense. The employees / labourers shall display the

badges on their person so that the badges are clearly visible for checking at all times by the

security as they enter and work in the premises of the SMC. The badges shall be printed,

serially numbered with an identification number and duly signed by the Contractor.

35.2 The Contractor shall immediately notify the SMC if any of the badges is lost and a new one

issued in its place, or when the badges are taken away by the discharged labour. No

employee / worker of the Contractor without such badge will be permitted to enter and

work in the premises of SMC, except in such cases where special permission in writing, of the

Engineer-in-Charge is obtained.

36.0 WATCHING AND LIGHTING

36.1 The Contractor shall at its own cost and expense provide watchmen at all the places of the

work wherever deemed necessary or required by the Engineer-in-Charge. The Contractor

shall also keep all open trenches, excavations or other dangerous places properly and

sufficiently lighted between sunset and sunrise and shall provide and fix proper fencing,

hoardings or temporary bridges to protect and assist the normal traffic. The Contractor shall

also, at its own cost and expense, erect temporary fences on the sites where required by the

Engineer-in-Charge.

37.0 COMPLIANCE WITH LOCAL LAWS, ETC.

37.1 The Contractor shall comply with all Acts, Rules, Bye-laws, Regulations and all other statutory

requirements of local or other Authorities having jurisdiction over the Site and shall be

responsible for the payment of all fees and other charges and giving and receiving of all

necessary notices, and keep the Engineer-in-Charge informed of the said compliance with

such Acts, Rules, Bye-laws, Regulations, statutory requirements, payments made, notices

issued and received.

37.2 The Contractor shall be responsible for and shall pay any compensation to his workmen

payable under the workmen's compensation Act 1923 (VIII of 1923) of any statutory

modification thereof for injuries caused to workmen.

37.3 The contractor shall also arrange to obtain the license from the competent Authority under

the contractor labour (regulation and abolition) Act

37.4 Contractor shall not employ any person who is under the age of 14 years. If any contractor

found employing person or persons under the age of 14 years, during course of the

construction at any stage, legal actions shall be taken against him as stipulated in child labour

(Prohibition & Regulation) Act 1986 and also, a penalty of Rs. 20,000/- (Rupees Twenty

thousand) shall be imposed which shall be deposited with District Collector in child labour

Rehabilitation cum welfare fund.

37.5 Contactor shall not employ donkeys or other animals with breeching of string or thin rope.

The breeching must be at least three inches wide and should be of tape (Nawar).

37.6 No animals suffering from sores, lameness or emaciation or which is immature shall be

employed on the work.

37.7 The Engineer-in-Charge or his agent is authorized to remove from work any person or animal

found working which does not satisfy these conditions and no responsibility shall be

accepted by the Municipal Corporation for any delay caused in the completion of the work

by such removal.

37.8 The contactor shall pay fair and reasonable wages to the workmen employed by him in the

contract undertaken by him in the event of any dispute arising between the contractor and

his workmen on the ground that the wages paid are not fair reasonable, the dispute shall be

referred without delay to the Executive Engineer (HWW) who shall decide the same.

37.9 The decision of the Executive Engineer (HWW) shall be conclusive and binding on the

contractor but such decisions shall not in any way affect the condition in the contract

regarding the payment to be made by the Municipal Corporation at the sanctioned tender

38.0 MATERIALS OBTAINED FROM EXCAVATION/DISMANTLING

38.1 All the useful materials, obtained from dismantling or demolition, and all fossils, coins,

articles of value, etc. which may be found, discovered during the execution of the works shall

be handed over to the SMC as directed at no extra cost to the SMC.

39.0 INDEMNITY AND INSURANCE

39.1 The Contractor shall indemnify and keep indemnified both the SMC and against all losses and

claims for the injuries or damage to any person, or property whatsoever which may incur out

of or in consequence of the construction and maintenance of the Works and against all

claims, demands, proceedings, damages, costs, charges and expenses whatsoever in respect

of or in relation thereto.

39.2 The Contractor shall obtain, at its cost and expense, an Insurance Policy in the joint names of

the SMC and the Contractor, covering the following risks and lodge the Policy with the SMC

39.3 Works including temporary / permanent structures, equipment, tools etc. at site against the

damage by fire, burglary, strikes, riots and civil commotion and natural calamities like floods,

earthquake, explosion, etc.

39.4 The workmen / workers employed by the Contractor against the Workmen Compensation

Act and other statutory Laws where the compensation is payable by the Contractor;

39.5 Damages to the property of third parties including the neighboring buildings, equipment etc.

39.6 Damages to third parties including the staff, visitors, neighbors and other passerby of the

SMC against any claim that may arise due to accidents, on account of the incidental risks,

which may occur during the execution of Works.

39.7 All claims / amounts against the policy shall be payable to the SMC and not to the

Contractor. The Contractor shall keep the policy renewed from time to time until the

Certificate for Completion of works is issued by the SMC. If at any time the policy so obtained

and kept with the SMC expires, it shall be lawful for the SMC to stop further payments until

the duly renewed policy is lodged with the SMC.

In case of, damage to the property such as equipments, machineries, instruments, buildings,

and other assets etc., the claims once remitted to the SMC by any insurance company, the

same will be disbursed in favour of contractor after rectifying such damage to the

satisfaction of engineer in charge. In case of damage to labours, or any other persons,

contractor shall compensate to the concern labours or any other persons till then SMC will

retain the amount equal to compensation to be made, from the RA bills. After producing the

authentic proof of compensation and clearance from the labour office where ever applicable,

the retained amount of contractor shall compensate to the concern labours or any other

persons till then SMC will retain the amount equal to compensation to be made from the RA

bills. After producing the authentic proof of compensation and clearance from the labour

office where ever applicable, the retained amount shall be released to the contractor.

39.8 The contractor shall take ‘All contract risk insurance policy” for the tender cost of work.

39.9 TRANSIT INSURANCE

The Contractor shall arrange at his cost for transit insurance for the dispatch of equipment or

parts thereof. (In case of advance payment)

40.0 EXECUTION OF THE WORKS

40.1 The work and the whole erection and installation work of mechanical equipments shall be

done in supervision of Electrical/Civil/Mechanical Supervisor/Engineer-in-charge. No work

including erection/ installation shall be done during night hours or on Sunday or Government

holidays, except with the special sanction of the Engineer in writing previously obtained, and

the withholding of such sanction shall be no ground of complaint on the part of contractors

of cause for compensation to them. The period within which the work has to be carried on

and completed has been fixed in terms of this cause with the provision that the total number

of hours of work permissible shall not exceed 48 hour in a week and in no case more than

hours on any working day the actual times within which the said hour shall be worked being

subject to mutual arrangement with the contractors at the commencement of the work or

from time to time as may be required and provided that for the one hour about mid-day

exclusively of the permissible hours aforesaid for work, all works shall be stopped for raft

and modes though sanction may be accorded to the contractor to work on days and at times

otherwise, normally non-permissible under this contract, the contractors shall be required to

bear the cost of such supervision as in the opening of the engineer-may be necessary at

these times It should be distinctly understood that the granting of permission to work extra

hours or to work on Sundays and Holidays will be entirely at the discretion of the Engineer

and cannot be claimed by the contractors as a matter of right and the refusal to grant such

permission will not be set up as a ground or for not completing the work within the contract

40.2 If on the other hand the Engineer requires that the work shall be proceeded with on days

and at times otherwise normally non-permissible under this contract the contractors shall

proceed with the work but they will not be required in such cases to bear the cost of the

Municipal establishment employed at the time. A six hours work at night will be considered

as equal to day’s work. Such number of days and hours as may be worked under these

exceptions will be takes into account in determining the contract period fixed for completion

40.3 The contractors at all times during the continuance this contract shall in all their dealings

with local labour for the time being employee on the works contemplated by this contract

have due regards to all local festivals and religious or other customs and all disputes, matters

and questions arising between the contractors and any of their Agents on the hand and any

local labour on the other hand with respect of any matter or thing in any way connected with

this contract shall be decided by the Commissioner whose decision shall be final and binding

on all parties.

40.4 The contractor shall not enter upon or commence any portion of work except with the

authority and instructions of the Engineer-in-Charge or of his subordinate in charge of the

work failing such authority the contactor shall have no claim to ask for measurements of or

payment for work.

THE CORPORATION MAY DO PART OF THE WORK

Upon failure of the Contractor to comply with any instructions given in accordance with the

provisions of this contract, the Corporation has the alternative right, instead of assuming

charge of entire work, to place additional labour force, tools, equipments and materials on

such parts of the works ,as the Corporation may designate or also engage another Contractor

to carry out the work .In such cases, the Corporation shall deduct from the amount which

otherwise becomes due to the Contractor, the cost of such work and materials with 10%

added to over all depart mental charges and should the total amount the reofexceed the

added to over all depart mental charges and should the total amount the reofexceed the

amount due to the Contractor, the Contractor shall pay the difference to the Corporation.

Contractor to note that SMC shall appoint Project Management Agency/Third Party Agency

for the supervision/inspection of the work and they have to work under them.

41.0 ACCESS TO THE SITE

41.1 During the progress of the Work, the Contractor shall keep the site reasonably free from all

unnecessary obstructions. The existing roads or water courses or pipes, electrical line and

conduits shall not be blocked, cut through, altered, diverted or obstructed in any way by the

Contractor, except with the permission of the Engineer-in-Charge in writing.

41.2 All operations necessary for the execution of work and for construction of any temporary

work shall, so far as compliance with the requirements of the Contract permits, be carried on

so as not to interfere unnecessarily or improperly with the convenience of the public or

access to the use and occupation of public or private road, including approach roads from

the main road and footpaths, and of properties whether in the possession of the SMC or any

other person / organization.

41.3 All compensation claimed for any unauthorized closure, cutting through, alteration, diversion

or obstruction to such roads or internal plant piping, etc. against the Contractor or his agent

or his staff shall be recoverable from the Contractor by deduction from any sums which may

become due in terms of the Contract or otherwise according to Law.

42.0 SETTING-OUT OF WORKS

42.1 The Contractor shall be responsible for the perfect setting out of the Works and for

correctness of the positions, levels, dimensions and alignment of all parts of the works. All

measurements shall comply with the dimension noted on the drawings and or as directed. If

at any time during the progress of work, any error appear or arise in the positions, levels,

dimensions or alignments of any part of the Work, the Contractor, on being required to do so

by the Engineer-in-Charge, shall at his own cost and expense rectify such errors to the

satisfaction of the Engineer-in-Charge notwithstanding that he may have been assisted by

the Engineer-in-Charge in setting out the same earlier.

43.0 CARE OF WORKS

43.1 In the event of any accident or failure occurring or being likely to occur in or on the works

which, in the opinion of the Engineer-in-Charge, required immediate attention either during

the work period or the defect liability period, Engineer-in-Charge may direct the Contractor

by written notice to take necessary remedial action and if the Contractor fails to take action

as directed by the Engineer-in-Charge within 7 days of such notice, the SMC and / or the

Engineer-in-Charge may, by its own workmen or employing any other agency, make the

necessary repairs or precautionary works and recover the costs from the Contractor.

44.0 SCHEDULE OF QUANTITIES AND RATES/PRICE

44.1 The Contractor shall neither be entitled for any revision of price owing to variations in actual

quantities of work nor be entitled to any loss of consequential profits or for any other

damages arising thereof. The Contractor shall be paid only for the actual quantities of work

executed and according to the price or unit rates agreed to.

44.2 The price or unit rates agreed to under this contract shall be for the finished works (except to

the extent specifically excluded) and shall be inclusive of all equipments, accessories, hard

wares, fabrication works, support structures, tools and plant, transport, labour, hoisting,

setting and fixing and including all royalties, taxes and duties, etc. and shall remain firm and

free from any variations arising from the cost of materials, labour, equipment, etc. or due to

increase in type and rate of taxes, duties, insurance, etc. or for any other reason whatsoever

during the entire period of the contract / completion of the works.

44.3 The price or unit rates agreed to under this contract shall be deemed to compensate for all

minor details, which are not specifically mentioned, but are fairly and obviously intended and

are essential for the full and final completion of the works. Further, the Contractor is not

entitled to make any extra claims for such works, if any.

44.4 Lump-sum Price To Cover All Items and Nothing Like Extra Item To Be Paid

44.5 Nothing extra over and above the quoted lump sum price shall be paid on account of

financial implications of all the terms, conditions, specifications, and it will be treated that

necessary financial provision is deemed to have been kept in the lump sum price by the

Contractor. If any contiguous item or any provision or requirement, not included in Scope of

Work, terms, Conditions and Specifications, etc. but is necessary for the completion of the

works or its functional performance, shall be treated as incidental to the work/project and

the same shall be provided by the Contractor within its lump sum price and nothing extra as

`Extra Item’ shall be paid on this account.

44.6 If at any time after the execution of the contract documents, the Engineer-in-Charge shall for

any reason whatsoever, require the whole or any part of the work as specified in the tender,

to be stopped for any period or shall not require the whole or part of the work to be carried

out at all or to be carried out by the Contractor, he shall give notice in writing of the fact, to

the Contractor who shall thereupon suspend or stop, the work totally or partially, as the case

may be. In any such case, except as provided herein under, the contractor shall have no claim

to any payment or compensation whatsoever on account of any profit or advantage which he

might have derived from the execution of the work in full but which he did not so derive in

consequence of the full amount of the work nor having been carried out, or on account of

any loss that he may be put to on account of materials purchased or agreed to be purchased,

or for unemployment of labour recruited by him. He shall not also have any claim for

compensation by reason of any alteration having been made in the original specifications;

drawings, designs and instructions may involve any curtailment of the work as originals

contemplated. Where which however, materials have already been purchased or agreed to

be purchased by the contractor, before receipt by him of the said notice, the contractor shall

be paid fro such materials at the rate determined by the Engineer-in-Charge, whose decision

shall be final. If the contractor suffers any loss on account of his having to pay labour charges

during the period during which to stoppage of work has been ordered under this clause the

Contractor shall on application be entitled to such compensation on account of labour

charges as the Engineer-in-Charge, the labour could have been employed by the contractor

elsewhere for the whole or part of the period during which the stoppage of the work has

been ordered as aforesaid.

44.7 If the Contractor or his workmen; or servants shall break, deface injure or destroy any part of

a building in which they may be working, or any building, road, fence enclosure or grass land

or cultivated ground continuous to the premises on which the work of any part thereof is

being executed, or if any damage shall be done to the work for any cause whatever while it is

in progress of if any imperfection becomes apparent in it within the Defect liability period

mentioned above by the Engineer-in-Charge the contractor shall make good the same at his

own expense, or in default the Engineer-in-Charge may cause the same to be made good by

other workmen and deduct the expenses (of which certificate of the Engineer-in-Charge shall

be final) from any sum that may be due or thereafter becomes due to the contractor, or from

his security deposit or the proceeds of sale thereof or of a sufficient portion thereof.

44.8 Compensation for all damage done intentionally or unintentionally or by the Contractor's

laborers whether in or beyond the limits of the Municipal Property shall be estimated by the

Engineer-in-Charge or such other office as he may appoint and estimates of the Engineer-in-

Charge subject to the decision of the Commissioner on appeal be final and the contractor

shall be bound to pay the amount of the assessed compensation on demand failing which

the same will be recovered from the Contractor as damage from the security deposit or

deducted by the Engineer-in-Charge from any sum that may be due or become due from the

Municipal Corporation to the contractor under this contract of otherwise.

44.9 The contractor shall bear the expenses of defending any action or other legal proceedings

that may be brought by any person from injury sustained by him owing to negligence of

precautions to prevent the spread of fire and he shall also pay any damages and cost that

may be awarded by the court in consequence.

45.0 Work Permission

45.1 No work shall be done on Sunday/Holidays without the sanction in writing of the Engineer-in-

46.0 WORKMANSHIP

46.1 The work to be done under the contract or any part thereof shall be executed in the best and

most skilled workmanship like manner, with best and approved quality of equipment and

both the work and the equipment should conform to the particulars contained in or implied

by the specifications and as referred to in the drawings or in such other additional directions,

instructions and documents as may be found necessary and given time to time to the

contractor during the execution of the works and to the entire satisfaction of the SMC and

the Engineer-in-Charge.

46.2 The entire work shall conform to the latest and acceptable engineering practices and shall be

such as to cause minimum transfer of noise and vibration to the building structures.

47.0 REMOVAL OF IMPROPER WORK AND EQUIPMENT

47.1 The SMC shall have power to check and reject at any stage such work / equipment which it

considers to be defective in quality or workmanship and nothing shall prevent from rejecting

the materials brought to the site (i.e. materials made ready for use on works) which have

been previously passed by the SMC or the Engineer-in-charge in an un-worked condition. The

Contractor shall immediately arrange to replace the defective equipment by proper and

suitable equipment with the approval of the Engineer-in-Charge and carry out rework of the

rejected work at his own cost and expense and to the satisfaction of the SMC. In the event of

failure on the part of the Contractor to carry out his obligations under this clause, the SMC

shall have the right to get the work done through other agencies at the risk of the Contractor

and recover the cost in full from the Contractor.

47.2 All rejected equipments will at once be removed from the site by the Contractor to such

distances as may be desired, failing which the Engineer-in-Charge after giving three days’

notice in writing may do so and recommend to the SMC for recovering the cost of removal

from the Contractor.

48.0 URGENT WORKS

48.1 If any urgent work (in respect whereof the decision of the SMC shall be final and binding)

becomes necessary for safety of the work or personnel and the Contractor is unable or

unwilling to carry it out, the Engineer-in-Charge shall have right to employ outside labour. All

expenses incurred on it shall be recoverable from any sum payable to the Contractor.

49.0 DAMAGE TO SMC PROPERITY

49.1 If during the period of erection, the contractor or his workmen damage of destroy any part of

the building structure of materials, the contractor shall be completely responsible for the

damages and he will have to make rectification/replacement at his own cost. The decision of

the Engineer-in-charge will be final.

50.0 VARIATIONS IN THE SCOPE OF WORK

50.1 The SMC shall have the power to make any alterations/variations/ deletions/additions or

substitutions from drawings, specifications, designs and instructions that may appear in its

opinion, be necessary or advisable during the progress of the Works and the Contractor shall

be bound to carry out the work in accordance with the instructions which may be given to

him by the SMC in writing. Such alterations / deletions / additions or substitutions shall form

part of and be read as incorporated in the Agreement itself.

51.0 CLEARANCE OF SITE ON COMPLETION

51.1 As part of the work included in this Contract, the Contractor shall completely remove and

satisfactorily dispose off all temporary works to the extent directed. He shall demolish and

dispose off all temporary structure, shall remove or grade to the extent directed all

embankments made for erection purposes, shall satisfactorily dispose of all rubbish resulting

from the operations under this Contract and shall do all the work necessary to restore the

territory embraced within the site of his operations to at least as good order and conditions

as at the beginning of the work under this Contract.

51.2 No final payment in settlement of the accounts for the Works will become due and shall be

made to the Contractor till, in addition to any other conditions necessary for such final

payment, Site clearance has been effected by him. In the event of his failure to comply this

provision within fourteen (14) days after receiving notice to that effect, such clearance may

be made by the Engineer-in-Charge at the cost and expense of the Contractor. In the event, it

become necessary for the Engineer-in-Charge to have the Site cleared at the cost and

expense of the Contractor, the SMC shall not be held liable for any loss or damage to the

Contractor’s property as may be made on thesite and due to such removal there from.

52.0 EXTRA WORK

52.1 Work that is not included in the tender documents shall not be performed, except when

approved/sanctioned in writing by S.M.C.

52.2 Rates for additions or extras

Any additional item of work over and above those schedules in the tender are to be carried

out at the same basic rates as quoted in the tender for the same type of work.

52.3 Rate for extra items, as far as possible will be derived from the quoted tender items where it

is not possible to do so, the same shall be arrived at by adding 15 % towards overhead and

profits on the actual cost of labour, material and plant and machinery input as approved by

Engineer-in-Charge.

52.4 No claim for any extra or compensation for damage will be entertained on account of such

variation, except where the quantity is increased by more than 30 %.

52.5 No claim for any extra or compensation for damage will be entertained on account of such

variation where the quantity is decreased to any percentage or where the item is totally

53.0 EXTENT OF DEVIATION OR VARIATION

53.1 The Contractor is not to vary / deviate from the approved scheme, its drawings and

specifications or instructions or execute any extra work of any kind whatsoever unless upon

an order in writing is given by the SMC in this regard. If compliance with the SMC’s aforesaid

order or approval involves extra work, and/or expense beyond that involved in the execution

of the works as per contract, then unless the same were issued in consequence of some

breach of this contract on the part of the Contractor, the latter shall be paid the price of the

said work (to be valued as hereinafter provided) and/or the expense aforesaid.

54.0 MODIFICATIONS TO THE CONTRACT

54.1 There are no other understandings between the parties other than this Contract Document.

54.2 In the event of any of the provisions of the Contract require modifications after the Contract

Documents have been signed, except those directions and orders given by the SMC under

the Contract for the due execution of the works, the modifications shall be made in writing

and signed by both the parties before giving effect to such modifications.

55.0 COMMENCEMENT OF WORKS

55.1 The Contractor, having signed the Contract with the SMC, shall commence the work within

the period stipulated in the document.

55.2 The Engineer-in-Charge may direct the Contractor to use so much of the site as may, in the

Engineer-in-Charge’s opinion, be required in order to enable the Contractor to commence

and continue the work and shall from time to time, as the work proceeds, give the

Contractor the use of such further portions of the site as the Engineer-in-Charge may from

time to time consider proper and adequate in that regard. Phased delivery in the manner

aforesaid of the use of site or any other facilities to be afforded to the Contractor shall not

entitle the Contractor to any claims whatsoever.

55.3 If the Contractor commits default in commencing the execution of the work as aforesaid, the

SMC shall, without prejudice to any other right or remedy, be at liberty to forfeit the Earnest

Money Deposit absolutely.

56.1 WARRANTY FOR EQUIPMENT

With respect to the equipment provided by the contractor under this contract, the

contractor shall be deemed to have furnished to the SMC.

“The Contractor warrants that the equipments are not subject to any security interest, lien or

other encumbrance”

Against Patent Infringements

“The Contractor shall at his own expenses defend and save the SMC harmless from the

expenses and consequences of any suit or procedure brought against the user so far as the

said suit or procedure is based on a claim that the equipment provided constitute an

infringement of any patent in existence on the date of the contract”.

“In addition, the Contractor shall secure at his own expense a fully paid up license or license

that will permit the user to continue operation of the equipments provided, free of further

claim for infringement”.

b. Of Performance

“The Contractor warrants that the equipment provided are suitable for the purpose or the

purposes, for which such goods are used, conform to promise or affirmations made by the

contractor and conform to specifications stipulated in the Contract”.

“The Contractor warrants that the equipments provided are suitable for the particular

purpose stipulated in the contract. The SMC affirm that it has relied on the contract’s skills

and judgments to select or provide equipment for a particular purpose”.

“The Contractor warrants that the equipments are new and of best quality and that the

equipment will be free of defects in design, workmanship or materials”.

56.2 BREACH OF WARRANTY

56.2. In the event of a breach of warranty, the contractor shall be required to take all necessary

1 action at his cost and expense to correct the breach in the most expeditious manner dictated

by the existing circumstances.

56.2. Upon oral or written notification of defects or malfunctioning of equipment during normal

2 operation, which requires corrective action, the Contractor shall send the necessary

personnel with the required materials, tools, test equipment and such other items to site to

supervise and assume responsibility for repair. If the Contractor does not expeditiously take

steps to correct the defects, the Engineer-in-Charge may at its option do so. However, such

action on the Engineer-in-Charge’s part, will not release the Contractor of his responsibility

and the Contractor inter-alia shall reimburse all the expenses incurred by the Engineer-in-

Charge to repair or replace malfunctioning or non-conforming equipment.

57.0 MAINTENANCE AND DEFECTS

57.1 AFTER SALES SERVICE

The Contractor shall ensure that adequate and prompt after sales service in the form of

maintenance personnel and spares as and when required with a view to minimize the

breakdown period. Particular attention shall be given to ensure that all spares are easily

available during the normal life of the equipment.

58.0 RIGHTS, REMEDIES AND POWERS

58.1 TERMINATION OF CONTRACT DUE TO CONTRACTOR’S DEFAULT

If the Contractor

a) Abandons the work;

b) At any time defaults in proceeding with the works with due diligence and continue to do so

after a notice in writing of 7 days from the SMC; or

c) Commits default in complying with any of the terms and conditions of the Contract and does

not remedy it or take effective steps to remedy it within 7 days after a notice in writing is

given to him to that effect by the SMC; or

d) Persistently disregards the instructions of the SMC and / or Engineer-in-Charge or

contravenes any provision of the Contract; or

e) Fails to remove material from the Site or to pull down and replace Work after receiving from

the Engineer-in-Charge notice to the effect that the said materials or works have been

f) Fails to complete the works or items of work on or before the stipulated date(s) of

completion and do not complete them within the period specified in a notice given in writing

to that effect by the SMC; or

g) Offers or gives or agrees to give to any person in the SMC’s service or to any other person on

this behalf, any gift or consideration of any kind as an inducement or reward for doing or

forbearing to do or for having one or forborne to do any act in relation to the obtaining or

execution of this or

h) Shall enter into a contract with the SMC in connection with which commission has been paid

or agreed to be paid by him or to his knowledge, unless the particulars of any such

commission and the terms of payment thereof have previously been disclosed in writing to

i) Shall obtain a Contract with the SMC as a result of non- tendering or other non- bonafide

methods of competitive tendering; or

j) Assigns, transfers, sub-lets (engagement of labour on a piece-work basis or of labour with

materials not to be incorporated in the work, shall not be deemed to be sub-letting) or

attempts to assign, transfer or sub-let the entire works or any portion thereof without the

prior written approval of the SMC:

k) The SMC may, without prejudice to any other right or remedy which shall have accrued or

shall accrue thereafter to the SMC by written notice determine the contract either as a

whole or in part.

l) Or otherwise specified elsewhere in contract.

59.0 PACKING, MARKING, PROTECTION AND DISPATCH OF EQUIPMENT

59.1 The Contractor shall be held liable for all damages or breakages to the equipment due to the

defective or insufficient packing as well as for corrosion due to insufficient protections.

59.2 The Contractor shall arrange for dispatch of the equipment by rail/road/ship after proper

packing protection. The consignments shall be dispatched after inspection or otherwise, if

agreed to, on freight paid basis, irrespective of the basis of price.

60.0 CONTRACTOR TO MAKE FACILITIES AT SITE

The Contractor shall make temporary arrangements at his own cost and expense for any

approaches/accesses required for the movement of men and materials to his working places

and material yard. If directed by the Engineer-in-Charge, the Contractor shall remove and

make good temporary arrangements after completion of the works.

61- A INCOME TAX

Income Tax on gross amount billed by the Contractor, as per prevailing statutory rules will be

deducted as per Section 194(c) of Income Tax Act.

61 - B CONSTRUCTION CESS (If applicable)

Construction Cess if applicable, same shall be considered and reimbursed to contractor on

actual with production of required document

62.0 REALESE OF SECURITY DEPOSIT ACCORDING TO WORK DONE

62.1 In case the total amount of work done is less than 5 % of the contract value, prorate S.D. to

62.1 In case the total amount of work done is less than 5 % of the contract value, prorate S.D. to

that extent may be refunded to the contractor while releasing the payment of final bill. In

short, the S.D. to be retained by the Corporation after payment of final bill shall be equal to

2% of the amount of final bill as per the prevailing norms or as per the norms decided from

62.2 If there is increase in amount of work more than 5% of the contact value. The Additional S.D.

shall be recovered from the running bill. When the total of any of work done by the

contactor up to running bills under consideration is more than 5% of the contact value.

However, such S.D. shall be recovered in the round figure of Rs.1000/- i.e. the amount of

work done when it exceeds 5% of the contract value it shall be refunded of to the nearest

multiple of Rs.25000/- such additional S.D. shall be recovered for the works amount to Rs.

lacs or more at the rate of 4% of the additional amount.

62.3 In many cases, the contractors are stopping the work half-way due to number of reason and

when the department has to take sections in accordance to clauses mentioned elsewhere in

the tender document of the contract the remaining work has to be carried out by advertising

the tender for the remaining work and the whole administrative process right from inviting

tenders to finalizing the tender etc.

62.4 In such cases a fixed amount of Rs. 1000/- should be reversal from the original contract

towards the cost of advertisement and other administrative charges incurred by the

department in finalizing the contract for the remaining work.

62.5 In case a separate advertisement is issued for a single work actual cost of advertisement shall

be recovered such recovery shall be in addition to the recovery shall be in addition to the

recovery to be made under clause mentioned in elsewhere in the tender document or such

other relevant clauses.

63.0 DISPUTES AND JURISDICTION

63.1 Except where otherwise specified in the contract the decision of the commissioner shall be

final, conclusive and binding on all parties to the contract upon all questions relating to the

meaning of the terms, conditions, specifications, drawings, designs and instructions

hereinbefore mentioned and as to the quality of workmanship, or materials used on the

work, or as to any other question, claim, right, matter, or thing whatsoever in any way arising

aloof, or relating to the contract, designs, drawings, specifications, estimates, instructions,

orders or these conditions, or otherwise concerning the works or the execution or failure to

execute the same, whether a rising, during the progress of the work or after the completion

or abandonment thereof.

63.2 Disputes if any shall be discussed and mutually settled and in case of disagreement the same

shall be referred to Commissioner / Standing Committee. After referring to Commissioner /

Standing Committee if the said dispute is not solved, the same is referred to the court

subject to Surat jurisdiction only.

64.0 LEGAL COSTS

64.1 Legal Costs incurred by the SMC in the event of litigation or other legal proceedings arising

from this Contract agreement shall be borne by the Contractor.

64.2 This tender document contains technical bid and price bid, forwarding letter and other

documents like Tender Fees, EMD, Addenda / Corrigendum, Registration copy, Authorization,

Company Profile, Experience Certificates/List of clients along with Technical data, catalogs,

performance curves, Annexures & Data sheet of Technical Bid, other Technical and General

Specifications should be furnished duly filled in and signed. No pages can be removed from

the conditions of contract, specification of drawings, otherwise it will be considered as an

intentional fault and tenderer will be liable for rejection and the amount of earnest money

deposit forfeited.

65.0 Site Investigations

The contractor shall visit the project sites prior to submitting bid, carefully inspect all areas,

and become acquainted with the existing conditions and work to be carried out. No dispute

shall be entertained later on in this regard.

Signature & Seal of the Bidder Executive Engineer (HWW)

Date: Surat Municipal Corporation

5. Detail Technical Specification :-

Item Description Qty Unit

1.0 DOUBLE GIRDER CIRCULAR E.O.T. CRANE

Supply, Installation , testing and commissioning Double girder type fully

electrically operated EOT crane with electrically operated hoist, class II duty,

geared travelling trolley with lift as per site requirement complete with long travel

rail track (Square bar as per detailed engineering), moving or cross girder, all three

motions electrically operated by suitable rating motor IP 54, control panel and

down pendant control block, brake, safety device, cables form motor to starter Nos

panel and other required accessories and tested as per IS specifications

Fully electrically operated EOT crane with electrically operated hoist with

electrical Cross Traval as per Detail tender specification, Capacity : 12.0 Ton.

(FOR Sarthana Intake well 1 & 2 )(As per actual site condition)

Design, Manufacture & Supply of Electrical Wire Rope Hoist with Power Trolley for

straight path monorail beam (As per actual site condition) Capacity: 2.0 MT, Height

2.0 of lift 4.7 Mtr x Travel length 20 Mtr., Class II, M5 Duty, No.of Falls : 2, Wire rope

dia. 10 mm, Construction 18x7, Speed : hoist 3 Mpm, CT 18 Mpm.

150 MLD for clorination 01 Nos,120 mld for 01 Nos.

Design, Manufacture & Supply of Electrical Wire Rope Hoist with Power Trolley for

straight path monorail beam (As per actual site condition) Capacity: 2.0 MT, Height

2.1 of lift 18.5 Mtr x Travel length 20 Mtr., Class II, M5 Duty, No.of Falls : 2, Wire rope

dia. 10 mm, Construction 18x7, Speed : hoist 3 Mpm, CT 18 Mpm., 120 MLD

Nos PAC, Height of Lift 8.5 mtr

Single Girder EOT Crane Supply, installation, testing & commissioning single girder

type fully electrically operated EOT crane with electrically operated hoist,class II

duty, geared travelling trolley with seven meter lift complete with long travel rail

track (40 mm sq. bar), moving or cross girder, all three motions electrically

2.2 operated by suitable rating motor IP 54, control panel & down pendant control

block, brake, safety device,cables form motor to starter panel & other required

accessories & tested as per IS Specifications.and Details tender specification,

Capacity: 3.0 Ton, Span- 6 to 9 mtr., ( Intake Well - 1, 01 Nos, Height of Lift

Supply, installation, testing & commissioning single girder type fully electrically

operated EOT crane with electrically operated hoist, class II duty, geared travelling

3.0 trolley with seven meter lift complete with long travel rail track (40 mm sq. bar),

moving or cross girder, all three motions electrically operated by suitable rating

motor IP 54, control panel & down pendant control block, brake, safety device,

cables form motor to starter panel & other required accessories & tested as per IS

Specifications. (at Booster House - 2) Capacity: 5.0 Ton, Nos-01.

Chain Pulley Block Providing chain pulley block with triple gear arrangement,

4.0 lifting hook, laod chain & hand chain & locking device etc.Capacity: 2.0 Ton, lift-6.0

mtr., Booster No.-2 & 3 for 02 Nos.

MS Fabrication in pump house / on UGT operating platform in pump house

5.0 with required chequered plate, angle etc. structural steel for complete work.

With ISMB, Angle, Channel, etc.

Above details is for guidance purpose only and tenderer must make site visit and obtain details of all

units/machineries/plant equipment & accessories before giving their offer. No dispute of any kind regarding

quantity/capacity of equipment/unit at later date shall be entertained.

DOUBLE GIRDER CIRCULAR E.O.T. CRANE

Supply, Installation , testing and commissioning Double girder type fully electrically operated EOT crane

with electrically operated hoist, class II duty, geared travelling trolley with lift as per site requirement

complete with long travel rail track (Square bar as per detailed engineering stage), moving or cross girder, all

three motions electrically operated by suitable rating motor IP 54, control panel and down pendant control

block, brake, safety device, cables form motor to starter panel and other required accessories and tested as

per IS specifications Fully electrically operated EOT crane with electrically operated hoist with electrical

Cross Traval as per Detail tender specification, Capacity : 12.0 Ton.

The scope shall include dismantling of the existing crane (where required), design, manufacture, supply,

erection, alignment, testing and commissioning of the new crane complete with all accessories required for

safe and satisfactory operation.

Applicable Standards

The crane shall conform to the latest editions of:

 IS 3177 – Code of Practice for Electric Overhead Travelling Cranes

 IS 807 – Design, Manufacture, Erection and Testing of Cranes

 IS 3938 – Electric Wire Rope Hoists

 IS 3815 – Crane Hooks

 IS 2266 – Steel Wire Rope

 IS 2148 – Electrical Equipment (where applicable)

 IS 800 – General Construction in Steel

 IS 2062 – Structural Steel

Contractor shall visit the site and obtain the data about span, lift, bay length, etc

suitable for existing intake well and shall furnish in data sheet.

Tenderer must make site visit and obtain details and verify all dimensions and

operating conditions, Ensure compatibility with existing structural arrangements,

Design the crane to suit the existing intake well before quoting the tender. No

dispute of any kind regarding quantity/capacity of equipment/unit at later date shall

be entertained.

The Contractor shall quote for the complete Double Girder E.O.T. Crane system with

the runway square bar, including bridge girders, end carriages, travelling mechanism,

hoist, trolley, motors, gearboxes, brakes, wheels, bearings, control panel, pendant

station, trailing cables, current collection system, cable supports, limit switches,

buffers, rail clips (if required), fasteners, structural connections, all accessories,

fittings, consumables, testing, commissioning, and any modifications required for

compatibility with the existing supporting structure.

The crane shall be complete with:

 Double Girder Circular Bridge suitable for the existing intake well.

 Safe Working Load (SWL): 12.0 Ton

 Duty Classification: Class II as per IS 3177 (Equivalent to ISO M4 Duty)

 Electrically operated Wire Rope Hoist.

 Electrically operated Cross Travel.

 Electrically operated Long (Circular) Travel.

 Minimum hook lift as per site requirement.

 Suitable wire rope drum with grooved drum and wire rope guide.

 Forged swivel hook with safety latch.

 Electromagnetic fail-safe brake.

 Limit switches for over-hoisting and over-lowering.

 Heavy-duty pendant push button station operating at 24 Volt AC with emergency stop facility.

 Electrical control panel complete with MCCB, contactors, overload relays, control transformer, MCBs,

and all control accessories.

 IP55 squirrel cage induction motors suitable for 415 Volt ±10%, 3 Phase, 50 Hz supply.

 Flexible trailing cables, cable supports and cable management system.

 Buffers, end stops, warning labels and all safety devices.

 Earthing connection of complete crane structure and electrical equipment.

 Foundation bolts, fixing accessories and all hardware required for complete installation.

 Wire rope electric hoist with Electrical operated geared trolley should be simple, robust,

reliable and capable to give trouble free service for long time. Electric hoist should have

capacity of 12.0 Tones with wire rope hoist as per site requirement.

 The complete crane shall be scraped, cleaned and painted with one coat of red oxide primer

and two coats of the epoxy paint as directed by Engineer-In-Charge.

 The crane shall be tested at manufacturer’s works as well as at site after erection in the

presence of the corporation’s representative / TPI. Test certificate should be supplied along

with the invoices without which no payment for the crane will be made. Tested quality Steel

should be used for the crane and material test certificates thereof should be provided.

 Any modification if required like electrical power supply arrangement etc. shall be included

here and shall be carried out by bidder without extra cost.

 Electric hoist should be incorporated as following.

Wire Rope Drum :

 Wire Rope Drum secures correct grip of the hoisting wire rope without under wear. The total

lift shall be Min. 15 Mtr. (or as per Site Requirement) from top position of hook. The length of

all rope shall be supplied accordingly. Wire Rope Drum should have correct grip of the hoisting

chain without undue wear. Spur and helical gears (case hardened) should with stand impact

loads and high resistance to wear, provided with construct lubrication. Brake should be Electro

megnetic fail safe brake for heavy duty operations and should automatically act when electric

supply fails. Swiveling hook should be of heavy-duty steel forged.

 All anti-friction bearings are to be of SKF/FAG make only. Bearings shall have a minimum life

expectancy of 8000 hours and may be ball, roller, or removable bronze- bushing type except

that motor bearings shall be of the ball or roller type.

 Shafts and axles shall have ample strength and rigidity and adequate bearing surfaces for their

 The long (circular) travel bridge wheels shall be rim toughened, heat treated carbon or alloy

steel. They shall be double flanged. The wheels shall have antifriction bearings. The wheels

shall be machined on their treads to match the runway rail section.

 Axle and shaft shall be made of carbon steel and accurately machined and properly supported.

Spur and helical gears on case hardened alloy steel and should withstand impact loads and

resistance to wear, gears are totally enclosed and running in oil bath along with bearing for

constant lubrication.

Electric Motor:

 Hoist as well as Long (circular) & Cross travel trolley electric motor should have high starting

torque, with insulation class- H, TEFC fan cooled, continuously rated for 415 + 10% volts,

Phase, 50 + 5% Hz. Motor size and H.P. shall be established by contractor. It should be suitable

for frequent reverse ring and breaking / with overload protection. Hoist motor should not be

loaded beyond 80% of its capacity. Motor should not get heated during continuous operation.

 Pendent push button should be for heavy duty operation (Operating voltage 24 Volts) and

suspended from the hoist with the cable length as per the site requirement. (As directed by

Engineer-In-Charge).

 Break should be Electro megnetic fail safe brake In case of electric supply failures, Breaks must

act immediately. Breaks are easily accessible.

 Heavy duty steel forged hooks are provided which must be free swiveling.

Limit Switches:

 To prevent over lowering and over hoisting limit switches are provided as a safety device.

Electric Control Panel:

 It should be consist of overload and short circuit protection for speed control, bypass

contactor etc. MCB will be provided for protection.

Pendent Push Button:

 Heavy duty Pendent push button should for operation at 24 Volts is provided with wire rope to

prevent pull on cable and suspended from the hoist with the cable length as per the site

requirement. (As directed by Engineer-In-Charge). The speed variation should be achieved

through pendent push button station.

The crane shall be subjected to:

 Functional Test

 125% Static Load Test

 110% Dynamic Load Test

DOCUMENT: DATA SHEET FOR CRANE WITH FULLY ELECTRICAL WIRE ROPE CRANE

Description Main Crane

Location Intake well

Item EOT Crane with electrical hoist.

Location Indoor

Capacity 12.0-ton ISO duty M-4 class – II horizontal single speed hoist

Lift Min. 15 Mtr. or as per Site Requirement

Lifting Electrically