Carting of 8Mt PSC poles from Ghanshyam Traders Pole Factory ( SARVA PF) and any other pole factory of PGVCL to any location of PGVCL.

Date of opening of Technical Bid Physical Dt : 1/8/26 at 11.00 Hrs. (if

as well as online possible)

Dt: 1/8/26 at 11.30 Hrs. (if

12 Date of On line Opening of Price Bid

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

(a) All the relevant documents as per requirement of the Tender also to be submitted

physically along with the Tender Fee, EMD cover in sealed cover on OR before due date

and time. All such documents should be strictly submitted by RPAD/speed post only.

Otherwise the offer will not be considered and no further communication in the matter

will be entertained.

(b) If any deviation found in Data/Details/Documents between on line offer (e-tendering)

and physically submitted documents (Tender document fee, EMD, Technical and

commercial documents etc.) of bidder, offer of the same bidder will not be considered

and no any further communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on -line submitted price bid will be

considered for evaluation.

(c) It is mandatory for all the bidders to submit their tender documents by both forms viz.

on-line (e-tendering) and in physical form in schedule time. If tender documents

submitted in only any one form, say either by on line or physically, in that case the

tender will not be considered.

Note:- Bidders should be in touch with websites https://pgvcl.nprocure.com &

www.pgvcl.com for information regarding revision/corrigendum/Amendment in

tender till due date of online submission. No separate information shall be sent in this

regards and also will not be published in newspaper.

Any technical questions , information & clarification that may be required pertaining to

this inquiry should be referred to Superintending Engineer (O&M), Paschim Gujarat Vij

Company Ltd., circle office, Botad

PGVCL reserves the right to reject any OR all tenders without assigning any reasons

“If any agency is accused in criminal case or is having pending civil suit against him/her

firm by PGVCL or against PGVCL filed by him/her firm, is not eligible to take part in this

tender inquiry.” All Agencies taking part in this tender has to submit notarized self-

declaration for above matter along with technical bid.

Superintending Engineer

PGVCL, Circle office, Botad

Download Tender Documents in (PDF Format) which consists of:

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

 Tender Notice with Schedule “A”

 Commercial Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe “website.

In case bidder needs any clarification or if training required for participating in online

tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

NOTE: IMPORTANT

If the physical documents of tender will not reach to this office within mentioned date &

time, offer will be out rightly rejected even of successful submission of On Line Tender.

VALIDITY OF TENDERS.

2. Validity of tender shall be for a period of 180 days from the schedule date of opening

the Tenders and may be further extended to 30 days by PGVCL if require and all the

tenderer shall be bound to execute the work with quoted rate in this tender.

The PGVCL reserve the right to reduce / enhance the tender quantity as per their

requirement at the time of finalization of the tender.

COMPLETION PERIOD :

The completion period of this tender shall be considered up to order quantity exhausts

4. whichever is earlier.

If the quantity offered by the bidder is reduced while placing the order, in that case

delivery period will be adjusted proportionately.

SOLVENCY CERTIFICATE

5. The tenderer shall have to produce the latest solvency certificate i.e., not older than

months which is issued from Nationalized bank or any other scheduled bank as per list of

RBI for a sum of Minimum 20% of estimated cost of this work.

Security Deposit against work completion Period:

The lowest tenderer whose Tender is accepted shall have to pay 5% security deposit of

6. the work order amount through Demand Draft or Bank Guarantee within 15 days from

the receipt of the Letter of Acceptance. In case contractor fails to pay the security

deposit within the specified time, LOA will be treated as cancel and his earnest money

will be forfeited without issuing any notice.

DELAYED AND LATE TENDERS:

NO TENDER SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE RECEIVED AFTER DUE

7. DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF DELAYED DUE TO POSTAL

SERVICE OR ANY OTHER REASONS AND PGVCL SHALL NOT ASSUME ANY RESPONSIBILITY

FOR LATE RECEIPT OF TENDER. ANY CORRESPONDANCE IN THIS MATTER WILL NOT BE

In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the

8. right to consider or reject any or all the tenderers offer without assigning any reason

Agreement / Indemnity bond to be executed by Successful Bidder:

9. The successful bidder has to execute Agreement / indemnity bond in Prescribed format

10. Bidder has to sign with stamp all tender documents along with their seal.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

11. It will be the bidder’s responsibility to comply with all PF related norms.

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH

TECHNICAL BID – online submite

Sr. Bidder’s Page no.

Documents in following order to be attach

No. comment from/to

Tender Documents with duly signed and sealed

1. Tender Notice and Schedule-A duly signed and sealed Yes / No

2. Commercial terms and condition with duly signed and sealed Yes / No

3. In case of partnership firm / company Notarized copy of Yes / No

power of Attorney in favour of a person authorized to sign

tender documents

4. All Amendments duly signed and sealed. (if any) Yes / No

Self attested photocopy of Certificates

5. Vehicle ownership / Hiring documents, vehicle insurance Yes / No

detail and RTO registration certificate

6. Employee Provident fund certificate Yes / No

7. Photocopy of PAN Card Yes / No

8. Solvency certificate issued by scheduled bank of RBI Yes / No

Additional Details on Firms letter Head

9. List of Partners in case of partnership firm Yes / No

10. List of successful orders executed in GUVNL and their Yes / No

Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ DGVCL. (If

available) in last two years

Submite above documents in online only.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

INSTRUCTION TO THE BIDDERS

Downloading of Tender Documents (in PDF Format). For downloading of Tender Please Click

on Links: https://pgvcl.nprocure.com

Part –I TECHNO COMMERCIAL BID

Part-II PRICE BID

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe” website.

1. Tender No. 1038/1 dt 8.7.2026

Rs.1180 [Rupees one thousand one

2. Tender Fees hundread eighty only] Non

3. EMD Payable Rs. 20000/-

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker’s Cheque No.______________Dated __________

Towards Tender Fee Rs. _____________

Demand Daft / Banker’s Cheque No.______________________

Dated__________

Amount Rs. __________________On _______ Bank towards requisite

(EMD) Earnest Money Deposit.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

Tender No:- 1038/1 dt 8.7.2026

COMMERCIAL TERMS AND CONDITIONS

1. The tenderer should thoroughly read all the following clauses before submitting their

tender. The copy of the Commercial terms and conditions duly signed, stamped with

company’s seal must be submitted along with the bid.

2. AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT) THE

TENDER IS INVITED ON E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING

CONDITIONS ARE MANDATORY AND IF ANY DEVIATION FOUND IN THE OFFER, THE TENDERS

/ OFFERS WILL BE OUTRIGHTLY REJECTED AND NO FURTHER COMMUNICATION IN THE

MATTER WILL BE ENTERTAINED.

[A] All the relevant documents as per requirement of the Tender are also to be submitted

online along with the Tender and separate sealed EMD cover & tender fee physically so

as to reach on OR before due date and time mentioned in tender notice. All such

documents should be strictly submitted by RPAD/speed post only. Otherwise the offer

will not be considered and no further communication in the matter will be entertained.

[B] If, Any deviation found in Data / Details / Documents between on line offer (e-

tendering) and physically submitted documents (Tender document fee, EMD,) of bidder,

offer of the same bidder will not be considered and no further communication in the

matter will be entertained. However, it is sole discretion of the company to take final

Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in

physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation.

[C] It is mandatory for all the bidders to submit their tender documents in both forms

viz. on – line (e – tendering) and physically in schedule date and time. If tender

documents submitted in only one form, say either by on line or physically, in that case

the same tender will not be considered.

3. Tenderers should furnish the documents and details as specified in DOCUMENTS TO BE

ENCLOSED AS PER SCHEDULE A.

Tender fee (Non-refundable/non transferable) as notified in the tender notice should

invariably be paid by way of Demand Draft/RTGS ; otherwise offer will be ignored out

rightly. Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand Draft should be

in the name of “Paschim Gujarat Vij Company Ltd.”, Payable at Botad.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

Tender fee Demand Draft / copy of Money fee receipt must be kept in the EMD cover;

otherwise supplier’s offer is liable to be rejected.

5. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by Demand Draft/ RTGS in favour of the Paschim Gujarat Vij Company

Ltd. of any Scheduled / Nationalized Banks in Botad. It can also be furnished by way of an

irrecoverable Bank Guarantee from any nationalized Bank in a standard format prescribed

by PGVCL (Format given in this tender document). Cheques are not acceptable.

CORPORATE BANK GUARANTEES NOT ALLOWED.

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven)

Months from the date of submission of the Bid of the Tender.

All the Participants will have to pay EMD compulsory, as specified in tender notice /

Documents, failing which the “Bid” will be treated as “Disqualified Bid” and automatically

stand as “Rejected Bid” at the time of opening of Preliminary / Technical Bid.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of

the offer or (ii) the Tenderer fails to furnish / deposit the security deposit towards

Execution Period as per below clause no.16.

EMD of the unsuccessful Tenderers, if paid will be returned within 30 days from the date

of placing of the order to the successful Tenderer(s) on application of refund of EMD

alongiwth original Receipt of EMD.

EMD will be returned to the successful Bidders, only on their submission of Security

Deposit against LOA released on them.

6. TENDER ENVELOPES

Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid (Online only).

Incomplete bids and amendments and additions to bids after opening of the bids will be

ignored out rightly.

The price bid of those who are techno-commercially qualified shall be opened. After

technical bid is opened, for modification, if any, all shall be given equal chance.

Techno-commercial bid consists of (i) EMD envelope & submit physical by RPAD (ii)

Technical bid envelope submit by online n procure.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

a. The EMD envelope should contain documents towards payment of Earnest Money

Deposit (EMD) & Tender Fee. First the EMD envelope will be opened & if the documents

towards payment of Tender Fee & EMD are found OK then only Technical Bid will be

opened which may please be noted. This Sealed Cover should be written as “ COVER

OF TENDR FEE/ EMD “

B. TECHNICAL BID COVER- submite online

The technical bid Cover should contain the following documents:

a. All tender documents with all amendments duly signed and stamp on each page

along with all annexure duly filled with relevant documents.

b. Documents listed in Schedule A (Sr. No. 1 to 10 )

This Sealed Cover should be written as “ TECHNICAL BID COVER”

7. Technical bid should be submitted online and EMD cover in physical in the respective

envelopes and super scribed accordingly (duly sealed), so as to reach this office on or

before due Date as specified in the tender notice through RPAD / Speed post only. Please

note that physical technical bid received after the due date and time will not be accepted

and the offer will be ignored out rightly.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

Special terms and conditions

[1] The tender pertains to the transportation of PSC poles of 8 Meter long of the estimate

quantity in the Schedule-'B' for a period specified in Schedule ‘A’ or till the poles quantity

shown in schedule ‘B’ is fully transported, whichever is earlier.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part

by either party of any obligation under this contract shall be prevented or delayed by reason

of any war, hostility, act of the public enemy, civil commotion, sabotage fires, floods,

explosion, epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter

referred to as event)”, then provided notice of the happening of any such event is given by

either party to the other within twenty one days from the date of occurrence there of neither

party shall by reason of such event be entitled to terminate this contract nor shall either party

shall have any claim for damages against the other in respect of such non-performance of

delay in performance, and work under the contract shall be resumed as soon as practicable

after such event has come to end or ceased to exist, and the decision of the Managing Director

as to whether the works have been so resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract

is prevented or delayed by reasons of any such event for a period exceeding 60 days, either

party may at its option terminate the contract provided also that if the contract is terminated

under this clause, the Owner shall be at liberty to take over from the contractor at a price to

be fixed by the Managing Director, which shall be final.

Time limit extension:- If due to any stoppages, or litigation / stay order etc. work is

suspended then no idle charges will be paid. Only suitable time limit extension will be granted

based on genuine reason but no extra claim will be entertained.

[2] Validity of tender shall be for a period of 180 days from the date of opening the Tenders

and may be further extended to 30 days by PGVCL if require and all the tenderer shall be

bound to execute the work with quoting rate in this tender.

[3] The contractor has to cart all the poles allotted / instructed to cart within that month, no

poles should be lapse, otherwise Company reserve right to take penalty action as per clause

No. 10-A/B or as decided by competent authority.

[4] The location to which the poles are to be transported from the pole factories shall be

decided by concerned engineer or representative under their jurisdiction.

Any poles carted to the place/location other than the destination specified in the IR / MO/

gate pass, such poles shall be re-carted by contractor to the location/destination specified in

the IR / MO / gate pass In the event of failure of the contractor to do so, it will be carted

either by the Company or through other agency and at the risk and cost of the contractor.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

[5] The rates quoted by the contractor shall be inclusive of loading of poles at the factories,

transportation of poles from factory to the destination as directed by the concerned engineer

of the Company and unloading and stacking the same at destination in good condition.

Contractor shall have to cart & unload poles at maximum 4 different destinations per

poles as per instruction of engineer-in-charge if it falls in same route.

[6] Contractor shall be solely responsible for damages if any caused to the poles during

loading, transporting, unloading and stacking the poles at the site. The cost of damages to

the poles if any shall be recovered from the contractor. The field officer of the Company in

whose jurisdiction the poles are carted will fix the cost of such damages. His decision shall

be treated as final.

[7] The date of issue of Letter of Acceptance/work order will be treated as date of

commencement or the commencement date given by order placing authority and the entire

quantity is to be transported within time limit.

[8] The contractor shall have to transport the poles every month as per allotment of poles

from the concern pole factory. The quantity of poles and destination to which the poles are to

be transported shall be intimated by Company’s office from time to time.

[9] It must be clearly understood that the estimated quantity of poles indicated above are

approximate and that they are likely to be increase or decrease or to be nil any month or at

any time of the contractual period. The actual quantity to be transported will entirely depend

upon actual availability/requirements of poles by the Company from time to time. The

Company’s officer reserves the right to increase or decrease the quantity of poles to be

transported or delayed any item either partly or wholly during the contractual period. The

payment of such work will be based on the offered rates and measurement of work which

actually done. No increase in rates will be allowed for such increase or decrease in quantity.

[10-A] If the contractor fails to transport the poles allotted during any month as directed by

the Company's officers, the Paschim Gujarat Vij Company Limited reserves the right to

transport these poles through any other agency or departmentally at the risk and cost of the

contractor without giving any notice or observing any formalities in this regard and in that

case any expenses that may be incurred in excess of the sum which would have been paid to

the original contractor if the said work had been executed by him shall be borne and shall

be paid by the original contractor. The contractor will have no claim for compensation for

any loss sustain by him owing to such action.

[10-B] Also the Company reserves the right at the discretion of competent authority of the

Company to impose penalty @ 1/2% per week or part thereof plus GST subject to a maximum

of 10% plus GST on the amount of pole not carted in stipulated time. For working out the

penalty, the material requisitions remained uncarted will be considered. If this is a backlog,

the same shall also be counted. Provided always that the delay in carting by the contractor

will be condoned on account of non-availability of PSC poles or due to unforeseen

circumstances on his furnishing satisfactory reasons and/or production of documentary proof

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

[11] The contractor shall have to enter into an agreement and indemnity bond with the

Company on stamp paper of appropriate value in the prescribed form whose cost shall be

borne by the contractor.

[12] QUANTITY DISTRIBUTION:

The Company shall decide to consider nos. of bidders for placement of order, at its own

discretion however L-1 party will get heavy weightage in order placement considering his pole

carting capacity.

In case of placement of orders more than one bidder, the company reserves the right to

review and redistribute the issued ordered quantity at any time on the basis of performance of

[13] PAYMENT OF CARTING BILLS:

(A) The payment of poles carted in any trip will be paid for the stage of farthest

(B) Payment beyond 60 Kms will be paid on “per pole per Km basis” or fixed charges for

31 to 60 Kms whichever is higher.

The contractor has to submit monthly bill along with relevant documents and the payment

shall be made by the Executive Engineer (O&M) of concern Div. based on the certificates of

the sub-division offices for whom the poles are carted.

[14-A] TERMINATION OF THE CONTRACT:- In case the contractor fails to cart the requisite

number of PSC poles as allotted from time to time within the specified period of delivery or

any retention thereof the Engineer-in- charge shall exercise his discretionary powers either

(i) to recover from contractor, damages by way of penalty as stated in the clause 10 above or

(ii) to entrust the work of carting elsewhere after giving due notice to the contractor on

account of and at the risk of contractor without canceling the contract in respect of the

unexecuted work or

[14-B] In the event of Company taking action under clause no.14 (A) (i) or (ii) stated above

the contractor shall be liable for any loss if the Company may sustain on that account but the

contractor shall not be entitled to any gain on such account made against his default.

[15] The loading and unloading of the PSC poles shall be done with two points lifting and

single point lifting will not be allowed under any circumstances.

[16] Security Deposit:- The contractor has to pay 5% of work order value towards the security

deposit within 15 (Fifteen) days of issuance of LOA. If the contractor fails to pay the Security

Deposit within the stipulated time then the Company reserves the right to forfeit the Earnest

Money Deposit and terminate the contract after giving 15 (Fifteen) days notice in writing to

pay the Security Deposit as per work order.

[17] The Company may need to cart huge quantity of poles in short times in special

circumstance then Company reserve the right to cart through other carting contractor without

information to contractor to whom order is placed for particular pole factory.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

[18] The Company may place the work order with two different agencies in respect of tender

inquiry and reserve the right to share the quantity of poles between two agencies at discretion

[19] The poles for carting will be available to the carting contractor from the pole factory

during working hour of pole factory as directed by Company’s in charge officer.

[20] It will be the responsibility of the contractor to send SMS through mobile phone to

consignees as soon as the poles are loaded in the truck for transportation so that contractor

may get receipt of poles from concerned consignees early.

[21] In case, poles lifted from pole factory do not reach at proper destinations/site and found

missing or broken then the cost of such pole will be recovered from the carting contractor

without any further reference at standard price.

[22] The recovery of broken PSC poles found at site the same should be got jointly inspected

by concern EE and his report will be final and bound to the contractor and accordingly

recovery of broken poles will be made as per Company’s rule.

[23] Rate escalation clause: Due to increase in the rate diesel per liter increase or decrease

of diesel rate declared by the Government, the rate will be increased or decreased as under:

(a) 1st stage (0 to 30 Kms.) :-

The rate will be increased or decreased per pole by 25 (Twenty Five) paisa on every

increase or decrease in the rate of diesel price by 1 (One) Rupee per liter.

(b) 2nd stage (Above 30 to 60 Kms.) :-

The rate will be increased or decreased per pole by 55 (Fifty Five) paisa on every

increase or decrease in the rate of diesel price by 1 (One) Rupee per liter.

(c) 3rd stage (Above

The rate will be increased or decreased per pole per KM by one paisa on every increase

or decrease in the rate of diesel price by 50 paisa per liter.

(e) For escalation of rate, basic rate of diesel per liter will be considered as on date of last

date of submission of tender and same will be mentioned in LOA / W.O.

(f) For price variation in diesel price, the rate of diesel will be considered prevailing on 1st

day of the month.

This clause shall be operative from the date of issue of work order and up to the expiry of

original and extended time limit.

[24] Conditional tender will be outright rejected.

[25] In emergency and urgent need of poles, the contractor shall engage big capacity trucks to

cart the pole in mass quantity.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

[26] Repeat Order:- The PGVCL reserve the right to place repeat order up to 25% of the

original work order amount, at the same Price, Terms and Conditions stipulated in the

tender/original contract within contractual period.

In special circumstances PGVCL reserve the right to place repeat order up to 100% of the

original work order amount, at the same price, terms and conditions stipulated in the original

Contract, as mutually agreed upon.

[27] Taxes:- The rates are excluding all taxes.

[28] EPF Code / norms should be submitted and followed by contractor

[29] Pole carting truck should be separate for each pole factory. If it is found that the detail

of truck submitted in tender, runs under order of some other pole factory, the tender will not

Truck should be loaded with specified capacity, as per rules of RTO.

[30] Price evaluation:- Rates to be quoted for various stage considering approximate quantity

shown in schedule B, The lowest rates will be decided on the sum of all three stages.

The tenderer have to quote fix rate per pole for 1st and 2nd stage of pole carting i.e., 1st

stage:- 0 to 30Kms. distance

2nd stage:- above 30 to 60Kms. distance.

For the 3rd stage i.e., above 60 Kms. of pole carting the rate will be considered per pole per

The stagewise quantity shown in tender is tentative and to consider for price evaluation

only, it may increase or decrease upto any extent as per company’s requirement and no

claim in this regard will be entertained.

[31] Toll tax will be reimbursed by PGVCL on production of proof up to satisfaction of official

of PGVCL; if presented at the time of passing of bill of carting of PSC pole.

[32] The Tenderer must give in his offer, the full name and address with phone, Fax & mobile

numbers of the Authorized Representative if any, who has been authorized by the Tenderer to

do liaison work with PGVCL on their behalf. Only one Authorized Representative is allowed.

[33] Tenderer should invariably fill up all the details of this tender document. This is

mandatory and also should be duly signed by authorized signatories with their rubber stamp

and along with Company’s Rubber (Round) seal / stamp affixed on each paper.

[34] If the Tenderer fails or defaults in execution of the orders placed or if PGVCL suffers any

financial loss due to this, then PGVCL will be at liberty to adjust the amount from other orders

of the same firm or by forfeiting the security deposit.

[35] All the tenderers must ensure that all the relevant documents / papers submitted with

the tender should be serially numbered, properly bounded / tied together and properly

documented. This must be adhered to.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

[36] JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender /

Contract if concluded shall be subject to the exclusive jurisdiction of the court under whose

jurisdiction the place from which the tender / Acceptance of tender is issued, is situated i.e.

[ 37] PGVCL reserve right to reject any or all tenders without assigning any reasons thereof.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

ON STAMP PAPER OF RS. 300/-

FORM OF BANKER’S UNDERTAKING

[For Security Deposit as per clause no.16 of commercial terms and conditions]

We, Bank of___________________________________hereby agree unequivocally and

unconditionally to pay within 48 hours on demand in writing from the PASCHIM Gujarat Vij

Co.Ltd. Or any Officer authorized by it in this behalf any amount up to and not exceeding

the said Paschim Gujarat Vij Co.Ltd on behalf on M/s.______________________________

____________________who have entered into a contract for the supply/works specified

This agreement shall be valid and binding on this Bank upto and inclusive of ______________

and shall not be terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alterations made,

given conceded or agreed, with or without our knowledge or consent, by or between parties to

the said within written contract.

"Notwithstanding anything contrary contained in any law for the time being in force or banking

practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL

or Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of

beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee can be

made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before our liability under this guarantee is

restricted to Rs._________________________

(Rupees_____________________________________________ only). Our guarantee shall remain

in force until ___________.

SIGNATURE OF THE BANK’S

Please Mention here Complete Postal

AUTHORISED SIGNATORY WITH OFFICIAL

Address of the Bank with Branch Code,

Telephone and Fax Nos.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

Tender No:- 1038/1 dt 8.7.2026

DOCUMENTS TO BE ENCLOSED IN TECHNICAL BID COVER-submite online n procure site

Following documents as applicable are to be attached in online only.

Sr. No. Document to be submitted

1 Tender Notice and Schedule-A duly signed and YES / NO

2 Commercial terms and condition with duly signed YES / NO

3 In case of partnership firm Notarized copy of power YES / NO

of Attorney in favour of a person authorized to sign

tender documents

4 All Amendments duly signed and sealed. (if any) YES / NO

5 Vehicle ownership documents, vehicle insurance YES / NO

detail and RTO registration certificate

6 Employee Provident fund certificate YES / NO

7 Photocopy of PAN Card YES / NO

8 Solvency certificate issued by scheduled bank of RBI YES / NO

9 List of Partners in case of partnership firm YES / NO

List of successful orders executed in GUVNL and their

10 Subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/ YES / NO

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

ANNEXURE – 1 DETAILS OF THE FIRM

Bidder may MANDATORILY fill all the details in this form.

Address of Registered Office Factory / Authorized

Works Representative

Contact person name

City & Pin code

Phone Nos.(Office)

Specimen signature

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List

Ref: TENDER NO.:

(All bidders will have to furnish the following undertaking duly filled in, signed and stamped

along with the Technical Bid.)

authorized signatory of M/S __________________________________________ here by

certify that M/S ___________________________________________ and their Proprietor / any

Partner / any directors of the firm is not stop deal and /or banned for business dealing and /

or black listed by GUVNL and or their any subsidiary company viz. DGVCL / MGVCL / PGVCL /

Signature of the Tenderer

Seal of the Firm

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle Office, Old Power House Compound, Botad-364710

PH:- (02849) 256002 Fax:- (02849) 256001 E-Mail:- [email protected]

Tender for carting of 12000 Nos. of 8 Meter PSC Poles from Ghanshyam Traders – SARVA Pole

factory and any other pole factory of PGVCL to any location of PGVCL.

Tender No:- 1038/1 dt 8.7.2026

The schedule rate mentioned below shall be of 8 Meter long PSC poles inclusive of loading,

carting, unloading and stacking at site from Ghanshyam Traders – SARVA Pole factory and

any pole factory under PGVCL to various destination of PGVCL.

Sr. No. Particular Approx. Rate Rate In word Unit Total

Quantity in Amount in

01 Carting of 8 Mt X

200 Kg PSC Poles Poles

Traders – SARVA

PGVCL to various

Stage i 0 to 30 KM Per Pole

Stage ii Above 30 Km to Per Pole

Stage iii Above 60 Km Per Pole

Rate escalation shall be allowed for all 3 (Three) stages as per commercial terms condition Cl.

Above format is shown for reference only to quote the online price bid. Not to submit in

physical document submission

Signature of Tenderer Company’s Round Seal Date: Place: