Bi-Annual up-keeping & Housekeeping of Switchyard, Control Room and adjoin office building and removal of grass by cutting & anti weeding treatment in switch yard at 132KV Fertilizernagar SS and 132KV Jawaharnagar S/S under Koyali AM Division under Jambuva Circle

NAME OF WORK :- Bi-Annual up-keeping & Housekeeping of Switchyard, Control Room and adjoin

office building and removal of grass by cutting & anti weeding treatment in switch yard at 132KV

Fertilizernagar SS and 132KV Jawaharnagar S/S under Koyali AM Division under Jambuva Circle

TECHNICAL SPECIFICATION

( To be submitted on line through n-code only )

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TENDER NOTICE No – JTC/ 26-27 / n-145

Superintending Engineer, Transmission Circle GETCO Jambuva ( Address of the office - Gujarat Energy Transmission

Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist:

Vadodara.-390 014 ) invites “On line Tenders” (e-tendering) for the purchase/ works of following items. Tender Papers &

Specifications may be down loaded from Web site https://tender.nprocure.com (For view, down load and on line

submission) and GUVNL/GETCO web site www.guvnl.com (For View & download only).

All tender documents, scanned copies of original documents (Notarized / self-attested copies of original – as specified in

tender document) along with scan copy of transaction slip of payment made through RTGS/NEFT for Tender Fee &

EMD shall be unloaded through on line only ( which is mandatory) on (n) procure portal.

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only. No any physical documents, Demand

Draft / Banker’s cheque or Pay order for tender fee and EMD to be submitted by bidders.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary company viz.

prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered eligible for technical

scrutiny and their technical bids will not be opened

Sr. Description

1 Tender No.: JTC/ 26 -27 / n-145

2 Purchase/Work of Bi-Annual up-keeping & Housekeeping of Switchyard,

Control Room and adjoin office building and removal of

grass by cutting & anti weeding treatment in switch

yard at 132KV Fertilizernagar SS and 132KV

Jawaharnagar S/S under Koyali AM Division under

3 Tender Fee (non-refundable) Rs. 590.00 (Rs. 500.00 + GST applicable Rs.90.00 )

4 Estimated cost inclusive GST in Rs. Lacs Rs.

5 Earnest Money Deposit amount in Rs. Rs.

6 On line (E-tendering) tender/ offer submission last 29.09.2026

date up to 16.00 hours only (This is mandatory)

7 Date of opening online technical bid at 16:10 Hours. 29.09.2026

8 Tentative Date of on – line opening of Price bid, (if Shall be intimated separately.

possible), at 11.00 Hours

9 Prices Firm/Percentage basis

10 Validity of offer 180 days

11 Time limit 24 months

12 Appropriate / Registration Class E2 or above class of GETCO Registered contractors

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT for

Tender Fee & EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No any

physical documents , Demand Draft / Banker’s cheque or Pay order for tender fee and EMD will be accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date and

time of submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not

be accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible

(readable) and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead), Tender

acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must be submitted

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through online on n-procure portal (mandatory) (All the documents to be duly self attested by the bidder). For any

differences or wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online offer

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the

appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids. Instead of

simply confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against appropriate place

in respect of each line appearing in Technical bid (In the absence of required details in uploaded tender

documents, technical bid , the purchaser has every right to evaluate the bids accordingly and bidder cannot raise

any objection against any point during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the required

details / documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) :

1)The EMD and Tender fee plus GST as applicable shall be paid through RTGS/NEFT only.Bidder shall have to upload

scan copy of payment made (transaction slip of payment made) with the Tender documents online on n-procure portal.

2) Bidder has to provide following detail on the same date when payment of tender fee and EMD is made at below

mentioned e-mail ids :

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted. Also,Tender

fee and EMD received after due date and time as specified in the tender will not be accepted/opened irrespective of

delay due to any reasons and the Corporation shall not assume any responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or extension of

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and financial

capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be referred

to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office Jambuva.

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website.

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In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required for

participating in online tender, they can contact the following office: (n) Procure Cell, (n) code solutions-A division of

GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad –380054 (Gujarat ).

40007533, Email: [email protected]

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GENERAL TERMS & CONDITIONS

Qualifying Requirement

1 Registration: “Bidder quoting for bid shall have valid up to date registration in GETCO / State Govt. / Central

Govt. / Railway / Semi Govt. in E2 and above class.’’

2 Solvency: Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum

20 % of the estimated cost shown in the tender. (Not old more than one year)

3 Provident Fund Code: The bidder should submit the certified copy of provident fund code number towards

firm registered with Regional P. F. Commissioner.

4 PAN CARD: The bidder should submit the attested Xerox copy of PAN Card of their firm.

5 GST registration: GST registration certificate

6 Partnership deed / Company registration: The Bidder should submit partnership deed/ company registration of

7 All registered agencies with GETCO for civil & electrical associated works (E-2 & ABOVE) shall be considered

as eligible for participating in the tender for the subjected work comprising or fulfilling the above

requirement. (Condition No. 1 to 6)

8 All present agencies who have been awarded 66KV & EHV sub stations for O & M works shall also be

considered as eligible for participating in the tender for the subjected work comprising or fulfilling the above

requirements. (Condition No. 1 to 6)

9 Experience: Bidder shall have experience for similar type of jobs / nature of work or shall have

experience to work in live switchyard and satisfactory completion certificate from respective

department should be submitted. (New agencies must submit to qualify)

10 The bidder shall have to provide all required tools & tackles to meet with the subjected work as per

SCHEDULE-B & attached Annexure.

11 Contractor should produce audited copy of the Balance sheet with profit and loss account of last Three Years.

12 Electrical contractor license

1. Complete Technical bid ,all tender documents (Scan copy of notarized/self-attested as per tender specification) to be

submitted on line only (which is mandatory) on (n) procure Portal.No physical documents to be submitted by the bidder

except documents of Tender fee, EMD (in case of payment through Demand draft/Banker’s cheque).

2. Above technical criteria is for technical scrutiny after opening the technical bid. However, the GETCO reserves the right to

award the work to one or more bidders, considering their technical and financial capacity OR to reject any or all tenders or

accept any tender without assigning any reason thereof.

Superintending Engineer

CO, GETCO, Jambuva

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Following materials are to be arranged by contractor at his own cost & as per instruction of E.I.C

1. Zadu, coco broom, pota (wiper) or any materials for sweeping, cleaning or long bamboo with room for cleaning

spider web from wall are to be arranged.

2. Acid, Phenyl, brushes for toilet or floor cleaning are to be arranged.

3. BHC power is to be arranged to spread near to dustbin.

4. Hand cart is to be arranged for disposal of any swept material from yard to outside premises.

5. Sickle, pruning knife, billhook, scythe (Dharia) or Axe to be arranged to remove grass, Ankads, nagtalls,

unwanted plants & trees from s/s or colony premises.

6. Vehicle is to be arranged for disposal of cut grass shrubs, & unwanted plants & trees From s/s or colony

premises.Vehicle will be allowed upto approach road as per instruction of EIC. The height of the vehicle shall not

be more than 3 mtrs,while it is loaded with grass.

7. Weedicide / herbicides for weed control & to kill un wanted plants permanently - ISI standard make

(Glyphosphate 41% SL), Amonium Sulphate or required agents as per manual of manufacturer or suppliers are

to be arranged. weedcide for weed control.In proportion of 100ml weedicide and 250gm ammonium sulphate

,mixing with sticking agent mixed with 10ltr of clean fresh water and second spray with same treatment as stated

above as per manufacturer specification. Its make shall have to be approved from EE or EIC before spreading.

On satisfactory performance, it shall be use repeatedly or replace as per instruction of EIC.

8. To prepare solution for herbicide//weedicide by mixing of all agents, barrels or carboys are to be arranged.

9. Multiple Spray pumps & nozzles to spread in yard are to be arranged.

10. Hedge shears is to be arranged for trimming of decorative plants like mehandi.

11. All required tools and tackles handles are preferably nonconductive type or wooden type.

12. First aid medical treatment due to snake bite / insect bite to any manpower of agency at site, is to be arranged.

13.Tents/camps, Water, Electrical power supply facility for labours under contractors are to be arranged by

contractor outside the premises as GETCO will not allow in remises.

14. Identity card for supervisor/ labours under contractor are to be arranged to enter in premises of GETCO.

15. Uniform or radium highlighted apparent is to be issued to supervisor / labours for Identification as work in live

16. Safety shoes, helmets for engaged labours are to be issued by contractors.

17. Rubber glows are to be issued to labours.

18. Qualification certificate of supervisor is to be submitted before commence the work.

Remark: Electric supply and Water will be provided by GETCO at free of cost for anti-weed treatment only.

SPECIAL CONDITIONS OF CONTRACT

1. Work shall not be started without work permit.

2. Work permit will be given to the authorized electrical supervisor of the agency on daily basis.

3. Electrical supervisor must have minimum qualification of Diploma Electrical / ITI Technician / 2nd class

wireman / wireman.

4. Electrical supervisor with working experience of live switchyard of substations is preferable.

5. Tools & tackles, which are to be use should not come in the induction zone in live switch yard.Moreover, tools

and tackles handles are preferably non-conductive type.

6. Excavated grass has to be removed on daily basis from GETCO premises.

7. Your vehicle will be allowed up to approach road only as per instruction of Engineer in Charge.

8. Agency is excluded from doing any work related to electrical equipment / installation, none of their workers will

even touch such equipment.

9. The height of the vehicle shall not be more than 3 mtrs, while it is loaded with grass.

10.Chemical use for Anti-weed shall be approved by concerned Executive Engineer in writing before purchasing and

execution of work.

11.Electrical supply and water will be provided by GETCO at free of cost for anti-weed treatment Only

12.To meet with statutory requirement, if any license is required for purchase or handling of chemical use for anti-

weeding treatment, the contractor/ agency shall have to be followed the rules and regulations.

13.Contractor shall have to keep all precautionary measures at site required for handling of chemicals use in anti-

weeding treatment.

14.Any injury / accident to manpower of agency / contractor during any work or anti weeding treatment, required

medical treatment shall be provided by the contractor on his own risk & cost.

15.Terms and conditions regarding Industrial laws minimum wages act PF and other statutory rules to be followed

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16. Labour laws are to be followed strictly - labour registration workmen compensation.

17. GETCO’s safety policy to be implemented strictly

18. JCB’s and tractor shall not be allowed to remove the grass in live switchyard.

19. Contractor shall have to give all required medical treatment due to snake bite / insec t bite to any manpower of

20. Children are not allowed in live switchyard.

21. Labour camps shall not be allowed within GETCO premises.

22. Cattles shall not be allowed in GETCO premises.

23. Agency shall have to provide proof of labour /supervisor payment and PF record, along with bill.

Terms & Conditions

1. Tenderers must visit the site before submitting the tender. The Tenderer shall be presumed to have carefully

examined the conditions & specifications of work and to have fully acquainted themselves with all details of the

site conditions, locations, materials, geological and weather characteristics, labour conditions and in general all

the necessary information and data etc. pertaining to and need for the work.

2. GST in respect of this contract and also any statutory variation in future towards above mentioned GST if levied in

future by statutory authority applicable to this contract shall be payable by the Contractor and GETCO will not

entertain any claim whatsoever in this respect.

3. The rates are “Excluding the GST “. GST will be reimbursed subject to making of credit in GSTN portal, GST will

be applicable at prevailing rates (As per GST Regime). will be paid to the contractor as per Govt. rules &

regulations. The proof of payment GETCO, failing which appropriate amount shall be withheld on getting

information/instruction from the concerned department.

4. This specification is intended as a general description of quality envisaged for materials and workmanship and of

the finished work.It is not intended to cover minute details. The work shall be executed in accordance with the

best modern practice and to the complete satisfaction of the Owner. Special techniques approved by the

Purchaser shall be used if and where found necessary without any extra claim.This specification shall have

precedence if anything contrary to this is stated elsewhere in the Tender documents. The Purchaser’s decision

shall be final and binding on the contractor on any issue arising out of such discrepancies.

5. The bid submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent practices

issued by the Government, the list of Black listed contractors announced by GEB / GETCO, Govt. of Gujarat or

Central government undertaking, shall be rejected.

6. The successful contractor will have to sign an agreement as per the GETCO.'s rules on stamped paper

and the necessary stamp duty charges shall be borne by the contractor.

Special Instruction to the successful bidder:

After issuance of LOI, Introduction/Kick of Meeting will be held between GETCO & contractor. Contract should

furnish details of authorized supervisor/labours with identity card. Executive Engineer & In c harge Engineer will

remain present, so all scope of work with bar chart shall be discussed in details to avoid any dispute in future.

1) 01 MAN/DAY will be counted as to engage unskilled/skilled labour for 8 hrs.

2) Contractor should check past history of supervisor / labours before engage in work. They should not have any

criminal record & suffering from any serious / allergenic disease.

3) Engaged supervisor / labours should be age between 18years to 60years.

4) All supervisor / labours are to be entered in premises of Getco, should made entry in security register at

Entrance / Gate daily.

5) Only authorized supervisor / labours will be allowed in premises as per contractor’s authorization letter & identity

6) Work shall not be started without work permit.

7) Work permit will be given to the authorized electrical supervisor of the agency on daily basis. In absence of

electrical supervisor, work permit will not be issued.

8) Work of grass cutting, anti-weeding & cleaning of cable trench will not be allowed in any case without

Electrical supervisor as such works shall be carried out in live switch yard.

9) Safety helmets & shoes are mandatory to wear for labours / supervisors while grass cutting, anti-weeding

treatment or cable trench cleaning in live switch yard.

10) While preparation/spread of weedicide / herbicide, to use rubber glows to avoid any allergy or skin problem.

11) Contractor has to maintain muster of his labours & staff at site & any activity related to MANDAYS should be

regularly maintained in it & signed by Engineer in Charge daily.

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12) Contractor has to maintain daily progress register at site, progress should be invariable entered on daily

basis & signed by Engineer in Charge.

13) Up keeping contract of colony area of EHV S/S, separate work permit will be issued from C/R.

14) For separate up keeping contract of colony area of EHV S/S, nominated engineer by Executive

Engineer will be solely responsible to supervise the activity & record the bill, progress register & muster will

be invariable signed daily by contractor’s supervisor & EIC.

15) All the persons engaged by the contractor shall be on his pay roll and be paid by him and corporation will have

no any liability in this regard.

16) The agency shall be required to engage appropriate manpower in strength as well as Supervisor to ensure

work is completed within given stipulated time

17) The contractor shall be responsible for the proper behaviors of the persons employed. He should also be bound to

prohibit & prevent his employees from taking any direct or indirect interest.

18) The contractor should instruct the persons to work as per the instruction of E.I.C.

19) Either the contractor or his authorized representative or his supervisor shall invariably remain present on the site of

work when work in progress. In absence of labour/sweeper at site, a token penalty of Rs.300/- per day plus

applicable taxes (if any) shall be levied to the contractor. For the planned work of grass cutting, anti weeding or

cable trench cleaning, absence of Electrical supervisor will not be permitted & no labours should allowed to work

without his presence.

20) At any place if the work is found unsatisfactorily, then Engineer-In Charge may take penalizing action as may deem

proper to him, for the area not cleaned properly as per tender, the penalty shall be levied as per the discretion of

E.I.C. (i.e. actual expenses + 15% supervision charge)

If the contractor are not completed the grass cutting work and antiweeding treatment within specified period

mentioned in Annexure-A – Maximum time limit for each frequency of grass cutting and antiweeding , the penalty 1/

2 % per week or part thereof plus applicable taxes (if any) on delayed portion of work value subject to ceiling of 10%

of the total contract value plus applicable taxes (if any) will be imposed.

21) Each frequency for grass removal work in switch yard shall be completed within stipulated period deploying

maximum manpower at site at a time as per Annexure-A at both S/S.

ANNEXURE-A FOR GRASS CUTTING & ANTI WEEDING TREATMENT

Sr. No. SUB STATION MAX. TIME LIMIT FOR FREQUENCY PER MAX. TIME LIMIT FOR FREQUENCY

VOLTAGE EACH YEAR FOR GRASS EACH PER

CLASS FREQUENCY OF GRASS CUTTING FREQUENCY OF ANTI YEAR FOR

CUTTING WEEDING ANTI WEEDING

1 132KV 02 WEEKS ( Maximum 03 TIMES PER 01 WEEK ( Maximum 03 TIMES

time limit per S/S ) YEAR time limit per S/S ) PER YEAR

22) The time of anti-weeding treatment shall be on frequency based followed after some time of grass cutting.

23) Contractor should deploy required man power / labours to complete the job of grass cutting & anti weeding in

stipulated time period in each frequency as mentioned above as & when required. After getting instruction /

intimation from Executive Engineer or Engineer in charge, contractor should deploy the man power within one

24) No any other charges will be provided by GETCO. (like mobilization, lodging, boarding, transportation)

25) Contractor should deploy required labours/sweeper for cleaning work as per instruction of Engineer in charge.

26) If Multiple S/S are included in one tender, contractor should deploy separate man power /sweeper for each S/S

as per requirement or as per EIC. (Transportation of man, materials from one S/S or premises to other S/S will

be born by contractor.)

27) The contractor shall employ well behaving supervisor having valid qualifications as per special instruction of this

tender. This shall be subjected to scrutiny and checks by the officer in charge handling the execution of the

contract from time to time. If any legal liability occurs on account of any lapse in this regards, the same will be at

contractor’s account. The supervisor/labours should behave courteously and respectfully with officers/staff.

They should be free from habits of smoking/drinking intoxicant liquors. The driver sent with the vehicle shall have

valid license for driving & no any allowance shall be paid by GETCO to the driver. Any misbehavior of the

supervisor / labours will not be tolerated. GETCO reserves the right to terminate the contract at risk and cost of the

contractor. All labours/supervisor should wear a uniform/apparent supplied by contractor, having good manners

with necessary tools and tackles and Contact facility to meet the requirement of work.

28) NO SUPERVISOR, NO WORK

29) Mobile usage is prohibited by labours, while working in switch yard.

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INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Jambuva hereinafter called ‘OWNER’

intends to receive bids for up keeping, housekeeping, removal of grass by cutting & anti weeding treatment

at various sub stations in the accompanying specifications in accordance with Terms and Conditions herein.

The bids shall be prepared and furnished as per these Instructions.

2.0 Qualification Requirements of Bidders

2.1 [A] Registration: “Bidder quoting for bid shall have valid up to date registration in GETCO/ State Govt. /

Central Govt. / Railway / Semi Govt. in E2 or above class.”

[B] Technical requirements:

1. The bidder shall be registered contractor of GETCO of E2 or above class. (All registered Electrical,

Civil, O & M Contractors of 66KV & EHV S/S of GETCO are eligible to participate)

2. The bidder shall be provided details of Electrical Supervisor having min education of Diploma, ITI,2ndclass

wire man or wire man in Electric discipline. Electrical supervisor having experience of live switch yard is

[C] Financial Criteria : The bidder shall submit the Latest bank solvency of the amount which is 20% of the

total estimated cost of tender.

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition any other relevant

information and also reserves the right to reject the Bid proposal of any Bidder, if in the Owner’s opinion the

Qualification data is incomplete and Bidder is not qualified to perform the Contract satisfactorily.

3.0 Bidding Costs :All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder.Owner will not be responsible/liable for these

costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and Euipment specifications/

characteristics, the bidding procedures and the terms & conditions of contract:

a. Qualifying & documents requirement (QR)

b. Terms & Conditions

c. Special Conditions Of Contract (SCC - Part I)

d. Scope of work (SOW - Part I)

e. Instructions to Bidders (ITB-Part I)

f. General Conditions of Contract (GCC-Part I)

g. Additional General Conditions (SCC-Part I)

h. Labour, Safety & other Conditions (LSC-Part I)

i. Various Performa (Part II)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms,

conditions and specifications in the Bid Documents and fully know himself all the conditions and contents

therein, which may in any manner, affect the scope & content of work and the costs thereof. Submission of a

Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish all information

required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or is

in doubt as to the true meaning of any part, he shall make a request, in writing not later than the date of pre Bid

discussion, to the owner in triplicate. The owner will issue explanations, interpretations and clarifications as

deemed fit in writing as a response to this request. On receipt of such interpretations/clarifications, the Bidder

may submit his Bid within the date and time stipulated in the Bid invitation, All such explanations,

interpretations and clarifications from the Owner shall be deemed as part of Bid Documents and shall invariably

accompany the Bidder’s proposal.

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6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in anyway be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason,whether at his own

initiative or in response to a clarification requested by the intending Bidder, modify the Bidding Document with

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received the

Bidding Document at the address contained in the letter of request for issue of Bidding document from the

Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into account in preparing

their bids, the Owner may, at his discretion, extend the deadline for the submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration by the

Bidders while they submit their bids and shall invariably enclose such documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,exchanged by the

Bidder and the Owner, shall be written in the English language, provided that any printed literature furnished by

the Bidder may be written in another language so long as accompanied by an English translation of its pertinent

passages. Failure to comply with this may disqualify a bid. For purposes of interpretation of the bid, the English

translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding any

printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which may have any

effect on the execution of the Contract covered under these documents and specifications. The Owner shall not

entertain any request for clarifications from the bidders, regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and considered while

submitting the proposals. No claim for financial adjustment to the Contract awarded under these

specifications and documents will be entertained by the owner. Neither any change in the time schedule of

the Contract nor any financial adjustments arising thereof shall be permitted by the Owner, which are based on

the lack of such clear information or its effect on the cost of the works to the Bidder.

10.0 Documents comprising the Bid:

furnished in the Bidding Documents, indicating, for the services to be rendered, a brief description of

services, quantity and price.

10.2 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified

in tender document) documents along with scanned copy of original document for Tender Fee & EMD

shall be uploaded through on line only (which is mandatory) on (n) procure Portal to establish that the

Bidder meets the Qualification Requirements as detailed in ANNEXURE -I. No physical documents to be

submitted by the bidder

10.3 Complete technical bid / Tender Documents / formats are to be filled in all respects. Same shall be sealed

and signed by the Company Authorized Signatory wherever specified and scanned copies of original

(Notarized / self-attested copies of original – as specified in tender document) documents along with

scanned copy of original document shall be uploaded through on line only (which is mandatory) on (n)

procure Portal.

10.4 Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due

date and time of submission of tender.Tender fee and EMD paid though Demand Draft / Banker’s cheque

or Pay order will not be accepted and no any further communication in the matter will be entertained.

10.5 In case of short submission of documents with bid & / or clarification if any required from the bidder, the

required details/ documents may be asked from bidder in physical form.

10.6 It shall be sole responsibility of the bidder that the uploaded scanned documents ( in PDF form) remain

legible & should not be password protected.

10.7 Bidder shall have to upload scanned copies of complete technical bid filled in all respect and sealed and

signed by Company Authorized Signatory through on line only (which is mandatory) on (n) procure Portal

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11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the equipment erection and other installation services specified under the accompanying

Technical Specifications. It will include among others as specified therein the following:-

a) Receipt of equipments and material from GETCO construction store and transportation, storage,

preservation and conservation of equipment at the Site.

b) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions of the

bidding documents permitted by the Owner and therefore, the Bidders are advised that while m aking Bid

Proposals and quoting prices these conditions may appropriately be taken into consideration. Bidders

are required to furnish a certificate in this regard as per the format provided in Special Conditions of

Contract in a separate sealed envelope containing Bid security, which shall accompany the Technical Bid.

Any Bid not accompanied by such certificate shall be rejected by the Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence rejected.

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets,Technical Data Sheets

and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

schedules, enclosed in bid proposal sheets.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease

13.0 Price Basis:

13.1 The Price shall be quoted on % Above/Below.

13.2 The Price quoted by the bidder shall remain variable during the bidder's performance of the contract and price

variation (PV) consider based on labour index as per following formula with revision.The contract period is

considered more than 1 year, the PV formula shall be applied after 1 year.

P1 = Price payable as adjusted in accordance with the above formula.

P0 = Price quoted / Accepted.

L1 = All India average consumer price index number for industrial works, as Published by the Labour

bureau, Ministry of Labour, Govt. of India. (Base: 2001=100). This index number is as applicable on

the first working day of the month, after one year from the date of wok award.

L0 = All India average consumer price index number for industrial works, as Published by the Labour

bureau, Ministry of Labour, Govt. of India. (Base: 2001=100). This index number is as applicable on

the first working day of the month, one month prior to the date of bid opening.

14.0 Taxes and Duties:

14.1 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST at prevailing

rate the owner shall not bear any tax liability whatsoever. The bidder shall be liable and responsible for payment

of such taxes as attracted under the provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause14.1 above the owner shall have the right to make

deduction at source from the amounts payable to the contractor in respect of Income Tax (on the cost of

items of supply included in the works contract) as may be mandatory in terms of the law. The owner shall not

bear any liability in this regard but shall issue necessary certificate in respect of such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract with effect from the

next day of the date submission of the bid and if the contractor is required to pay additional tax or duty, then

the owner shall reimburse the contractor the additional tax or duty so paid by the contractor against

submission by the contractor of documentary evidence to the satisfaction of the owner. This provision will not

be applicable to transaction between the contractor and his sub-contractors. Besides the said statutory

variation, no other statutory variation shall be payable by the owner.

14.4 The owner’s liability for all taxes and duties under the contract shall be limited to those indicated by the

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Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as per Clause No. 14.3.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by reasons

of the making, passing or promulgation of any law after the date of submission of bid or by any order,

regulation or bye-law having the force of law the amount of such increase or reduction shall be added to

or deducted from the “Contract Price” as the case may be for direct transactions between contactor & owner,

and not for bought out items. It is the Bidders responsibility to furnish details of taxes, duties, levies etc.

applicable as on the date of submission of the bid.

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty applicable shall be entertained by the Owner during the extended period of

contract, if any, provided the extension of the contract is required by causes attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a new

tax or duty will be applicable only to the direct transaction between the contractor and the owner.

14.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat the

applicability of GST in respect of this work and include the same in the quoted price. No separate claim in this

regard will be entertained by the Owner, as it is the responsibility of the Bidder to pay all these taxes.

14.8 In addition, the conditions detailed under Special Conditions of Contract shall apply.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule for

performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying

Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major factor in

consideration of the bids.

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I. Bidder’s

attention is specifically invited to these clauses. Bid price shall include all the costs in fulfilling all the insurance

liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment tools &

tackles etc. which he proposes to bring to site for the purpose of work including performance and guarantee

tests of the equipment. If any such equipment is listed anywhere else in the proposal and not specially

mentioned in the above schedule, it shall be deemed to have been included in the Bidder’s proposed scope of

18.0 Bid Security/EMD: The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent

of estimated cost to be paid as under:

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT.

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction slip of payment made) shall

be uploaded online with the Tender documents on n-procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt can be generated at

below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

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Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

18.1 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would warrant

the guarantee forfeiture, pursuant to relevant para elsewhere The bid guarantee shall be made payable

to the Owner without any condition whatsoever.

18.3 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive. No

exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three months

from the date of submission of tender.

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract Performance

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid Form:

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within thirty

days of letter of award of contract)

18.7 Bidders are requested to pay an earnest money deposit (1% of estimated cost) by RTGS/NEFT

Banker’s cheque / demand draft for the amount as specified in the tender notice.

18.8 Tenders no accompanied by EMD shall be rejected.

18.9 If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD shall

be forfeited and the tenderer may be disqualified from tendering for future works of GETCO.

a. The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to the

successful tenderer after he furnishes the Security Deposit for performance and duly enters into the

contract. If he fails to furnish the SD or to execute the contract for the work offered to him, his EMD

shall be forfeited and the tenderer may be disqualified from tendering for further works for GETCO.

19.0 Format of Bid:

19.1 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by the

Bidder or a person or persons duly authorized by the Bidder to sign the Contract. The letter of

authorization shall be indicated by written power-of-attorney accompanying the bid. All pages of the bid,

except for un-amended printed literature, shall be initiated by the person or persons signing the bid.

19.2 Complete technical bid / all Tender Documents / formats are to be filled in all respects.Same shall be sealed

and signed by the Company Authorized Signatory wherever specified and scanned copies of original

(Notarized / self-attested copies of original – as specified in tender document) documents along with scanned

copy of original document shall be uploaded through on line only (which is mandatory) on (n) procure Portal.

No physical documents to be submitted by the bidder

19.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors

made by the Bidder, in which case such corrections shall be initiated by the person or persons signing the

19.4 Bids shall be submitted as under:

Complete Technical Bid, Tender documents as per QR , Price Bid and transaction slip for payment made

for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

20.0 Signature of Bids:

20.1 The bid must contain the name, residence and place of business of the person or persons making the bid and

must be signed and sealed by the Bidder with his usual signature. The names of all persons signing should also

be typed or printed below the signature.

20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the partnership

name; followed by the signature(s) and designation(s) or the authorized partner(s) or other authorized

representative(s).

20.3 Bids by Corporation/Company must be signed with the legal name of the

Corporation/Company by the President/Managing Director or by the Secretary or other

person or persons authorized to bid on behalf of such Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’, ‘Agent’

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or other designation without disclosing his Principal will be rejected.

20.5 If it is found that two or more persons who are connected with one another either financially or as a

principal and agent have bid under different names without disclosing their connection then such bids will

be liable for rejection. Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the bid.

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

21.0 Sealing and marking of bids:

21.1 Complete Technical Bid, Tender documents as per QR ,Price Bid and transaction slip for payment

made for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

Telegraphic/Telex/Fax/e-mail/physical bids shall not be entertained.

21.2 The Technical Bid and accompanying documents, RTGS/ NEFT transaction slip for payment made for

tender fee and EMD shall be uploaded ( scanned copies of original document ) through on line only (which

is mandatory) on (n) procure Portal by the bidder.

21.3 Address of the Owner is as under :

The Superintending Engineer (TR)

GETCO, Circle Office,

220kv Jambuva sub-station compound.

NH -8, Jambuva,Vadodara-390014

22.0 Deadline for submission of bids:

22.1 The Bidders have the option of sending the EMD/ Tender fee cover by registered post or submitting the bid in

person. Bids submitted by telex/telegram will not be accepted. No request from any Bidder to the Owner to

collect the proposals from airlines, cargo agent etc. shall be entertained by the Owner.

2.2 Above cover must be received by the Owner at the address specified under Para 18.3, not later than the

time & date mentioned in the Invitation to Bid.

22.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the

Bidding Document in which case all rights and obligations on the Owner and Bidders previously subject to the

deadline will thereafter be subject to the deadline as extended.

23.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids prescribed by

the Owner, will be rejected and not considered for evaluation.

24.0 Modification and withdrawal of bids:

24.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of the

modification or withdrawal is received by the Owner prior to the deadline prescribed for submission of bids.

24.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of clause 23.0. The envelope should clearly indicate whether the modification

is for the Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax shall be

entertained by the Owner.

24.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of bids.

24.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification

of a bid during this interval may result in the Bidder’s forfeiture of its bid security.

E. BID OPENING AND EVALUATION

25.0 Opening of bids by owner:

25.1 The Owner will open the technical bids & Cover – I on the date and time mentioned in tender notice. For

opening of bids in the Invitation to Bid or in case any extension has been given thereto, on the extended bid

opening date and time notified to all the bidder who have purchased the bidding document The Bidder’s

representatives who are present shall sign a register evidencing their attendance.

25.2 The Bidder’s names, Technical modifications, Bid withdrawal and such other details as the Owner, at his

discretion may consider appropriate, will be announced in the Technical Bid Opening.

25.3 The price bids of all the “Techno-Commercial” Responsive Bidders shall be opened in presence of

representatives (up to two per firm) of such bidders who choose to be present. The date & time of opening

the Price Bid shall be intimated to all such qualified bidders by mail besides inviting final price bid if found

appropriate after evaluation of Technical bids.

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25.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid and any such

other details as the Owner, at his discretion, may consider appropriate, will be announced/ furnished in the

Price Bid Opening.

25.5 No electronic recording/transmitting devices will be permitted during Bid opening. Technical bid and Price bid

will be open ‘online’ only through n-code.

26.0 Purpose of evaluation of bids:

26.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these specifications

and documents. All technically responsive bids shall then be examined to determine the LOWEST

EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

27.0 Policy for bids under consideration:

Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until such time

official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are under

consideration, Bidders and/or their representatives and other interested parties are advised to refrain from

contacting by any means, the owner and/or his employee’s representatives on the matters related to Bids under

28.0 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the Bidder for

a clarification of its bid. The request for clarification and the response shall be in writing and no change in

the price or substance of the bid shall be sought, offered or permitted.

29.0 Preliminary Examination:

29.1 The Owner will examine the bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have been

properly signed, and whether the bids are generally in order.

29.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit

price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a discrepancy

between the total bid amount and the sum of total costs, the latter shall prevail and the total bid amount will be

corrected accordingly. If there is a discrepancy between words and figures, the amount advantageous to the

Owner will prevail. If the Bidder does not accept the correction of the errors as above, his Bid will be rejected

and the amount of Bid Security will be forfeited. The Bidder should ensure that the prices furnished in various

specified prices schedules to be identified in Bid Form for this purpose, the Owner shall be entitled to consider

the highest price for the purpose of evaluation and for the purpose of award of Contract use the lowest of the

prices in these schedules.

29.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid to the

Bidding Document. For purpose of these Clauses, a substantially responsive bid is one, which conforms to all

the terms and conditions of the Bidding Document without material deviations. A material deviation is one which

affects in any way the prices, quality, quantity or delivery period of the equipment, completion of works or

which limits in any way the responsibilities or liabilities of the Bidder of any right of the Owner as required in

these specifications and documents. The Owner’s determination of a bid’s responsiveness shall be based on

the contents of the bid itself without recourse to extrinsic evidence.

29.4 A bid determined as not substantially responsive will be rejected by the Owner and may not subsequently be

made responsive by the Bidder by correction of non-conformity.

29.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any

30.0 Evaluation of Price Bids:

30.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will apply:-

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of works.

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation for

31.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall be

derived as under:

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Differential Price (DP)=n1F1+n2F2…..+nnFn, where F1, F2…..Fn are the various factors in Indian Rupees per

unit of parameter differential or deficiency in the equipment and services offered as stipulated in these

specifications: n1, n2…nn are the respective parameter differential or deficiency in the corresponding units

to be determined from the Bidder’s proposal. The above factors and corresponding units of parameter

differential are derived from the Technical Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value (D) and

from the Bidding Document while evaluating the bids. In determining the Rupee value of the deviations the

Owner will use parameters consistent with those specified in the specifications and documents and or other

information as necessary and available to the Owner.

31.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be rendered as quoted

by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other components if

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the Contract.

F. AWARD OF CONTRACT

32.0 Award Criteria

32.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be substantially

responsive and has been determined as the lowest evaluated bid, providing further that the Bidder is

determined to be qualified to perform the contract satisfactorily. The Owner shall be the sole judge in this

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with the terms

and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject all bids at

time prior to award of contract, any without thereby incurring any liability to the affected Bidder or Bidders or

any obligation to inform the affected Bidder or Bidders of the grounds for the Owner’s action.

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will notify the

successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in writing by

registered letter, that its bid has been accepted.

34.2 The notification of award will constitute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 38 .0, the

Owner will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant to Clause 20.0.

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date and return

it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the proforma prescribed and the same will be signed

within 30 (Thirty) days of notification of Award.

36.0 Contract Performance Guarantee:

36.1 As a contract performance security, the successful bidder, to whom the work is awarded,shall be required to

furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian bank/Scheduled,

Commercial Bank in the form to be furnished. The guarantee amount shall be equal to 5 percent (5%) of the

Contract price and it shall guarantee the faithful performance of the Contract in accordance with the

terms and conditions specified in these documents and specifications. The guarantee shall be valid up to

days after contract period.(Two years)

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment furnished

and erected under the Contract, as per the specifications and documents.

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b) The successful Bidder further guarantees that the equipment provided by him/his sub- vendors and installed

by him shall be free from all defects in design, material and workmanship and shall upon written notice

from the Owner fully remedy free of expenses to the Owner such defects as developed under the

normal use of the said equipment within the period of guarantee specified in the relevant clause of the General

Terms and Conditions in the Part-I/Special Conditions of Contract.

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.However, it

is not to be construed as limiting the damages under clause entitled “Equipment Performance Guarantee” in

Technical Specifications, Part-II and damages stipulated in other clauses in the Bid document

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period, unless

otherwise specified in Special Conditions of Contract.

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GENERAL CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the Contract

Agreement signed by the parties, including all attachments and appendices thereto and all documents

incorporated by reference therein.

1.2 Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group companies.

I.e. GUVNL,GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal representatives, successors

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works and shall

include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to time for the

purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be

provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the Specifications and

complete erection, testing and putting into satisfactory operation including all transportation, handling,

unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract and such

other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and the related

facilities are to be erected or installed and any adjacent land, paths, street or reservoir which may be allocated

or used by the Owner or Contractor in the performance of the Contract.

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with additions

and/or deletions as may be agreed and incorporated in the Letter of Award and the contract agreement for the

entire scope of the works.

1.12 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works including

erection, testing and putting into satisfactory operation including successful completion of performance and

guarantee tests to be performed at Site by the Contractor including cost of insurances.

1.13 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to inspect

the equipment; stores or Works under the Contract and/or the duly authorized representative of the Owner.

1.14 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued by the

Owner notifying the Contractor that his bid has been accepted.

1.15 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.16 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the respective sub

division deputy engineer.

1.17 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.18 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or seal

as the case may be.

1.19 When the words ‘Approved’, ‘Subject to Approval’,‘Satisfactory’,‘Equal to’, ‘Proper’,‘Requested’, ‘As

Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’,‘Permitted’, or words and

phrases of like importance are used the approval, judgment,direction etc. is understood to be a function

of the Owner/Engineer.

1.20 Test on completion shall mean such tests as prescribed in the Contract to be performed by the Contractor

before the work is taken over by the Owner.

1.21 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine and

demonstrate capacity, efficiency, and operating characteristics as specified in the Contract Documents.

1.22 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works performed

under the Contract, after successful commissioning/completion of Performance and Guarantee Tests,

as specified in the accompanying Technical Specifications or otherwise agreed in the Contract.

1.23 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which cannot

be detected during inspection, testing etc, based on the technology available for carrying out such tests.

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1.24 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the

subject matter of the Contract.

1.25 Words imparting the singular only shall also include the plural and vice -versa where the context so requires.

1.26 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by provisions in other

parts of the Contract.

3.0 CONTRACT DOCUMENTS

3.1 The term Contract Documents shall mean and include the following which shall be deemed to form an integral

part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders, General

Terms and Conditions of Contract, the Special Conditions of Contract and all other documents included

under Part-I, Part-II and Part-III .

b) Specifications of the erection of the equipments and other technical services to be provided under

the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of clarifications

thereto between the Contractor and the Owner prior to the Award of Contract except to the extent of

d) Letter of Award and any agreed variations of the conditions of the documents and special terms and

conditions of Contract, if any.

3.2 In the event of any conflict between the above mentioned documents the matter shall be referred to the

Engineer whose decision shall be considered as final and binding upon the parties.

4.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

4.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract,or any provision

thereof, or any specification, plan, drawing, pattern, sample or information furnished by or on behalf of the Owner

in connection therewith, to any person other than a person employed by the Contractor in the performance of

the Contract. Disclosure to any such employed person shall be made in confidence and shall extend only so

far as may be necessary for the purpose of such performance.

4.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the Contract.

4.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other medium,

photographs or other reproduction of the Works under this Contract, or descriptions of the site, dimensions,

quantity, quality or other information, concerning the works unless prior written permission has been obtained

from the Owner.

4.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain the

property of the Owner and shall be returned (in all copies) to the Owner on completion of the Contractor’s

performance under the Contract if so required by the Owner.

5.0 CONSTRUCTION OF THE CONTRACT

5.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will be

treated as a single Contract. Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage, handling at

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site, installation, testing and commissioning including performance testing in respect of all the equipment

material equipment/materials given by the owner after observing standard store procedures for transport

from owner’s stores, insurance, unloading storage handling at site installation testing & commissioning.

5.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for executing,

then the Contractor shall at the time of taking delivery of the equipment/dispatch documents be

required to execute an Indemnity Bond in favor of the Owner in the form acceptable to the EIC for keeping

the equipment in safe custody and to utilize the same exclusively for the purpose of the said Contract.

Samples of Performa for the Indemnity Bond will be furnished during award of Contract.

5.3 The Contract shall in all respects be construed and governed according to Indian Laws.

5.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of deviations or

modifications under the Contract(s).

6.0 JURISDICTION OF CONTRACT

6.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Vadodara shall have

exclusive jurisdiction in all matters arising under this Contract.

7.0 EXECUTION OF CONTRACT:

7.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final agreement to

the Contractor for his scrutiny and approval.

7.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the acceptance of the

Letter of Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The Contractor

shall provide for signing of the Contract, Performance Guarantee, appropriate power of attorney and other

requisite materials. In case the Contract is to be signed beyond the stipulated time, the Bid Guarantee

submitted with the Proposal will have to be extended accordingly.

7.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one signed

original and the rest will be retained by the Owner.

7.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with copies of

agreement within fifteen (15) days after the signing of the Contractor.

8.0 ENFORCEMENT OF TERMS

8.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in respect

thereto or to exercise any option therein provided, shall in no way be construed to be a waiver of such

provisions, rights or options or in anyway to affect the validity of the Contract. The exercise by either party of

any of its rights herein shall not preclude or prejudice either party from exercising the same or any other right it

may have under the Contract.

9.0 COMPLETION OF CONTRACT

9.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be deemed to

have been completed on the expiry of the guarantee period as provided for under the clause entitled ‘Guarantee’

in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

10.0 TIME - THE ESSENCE OF CONTRACT

10.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without or with

modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the essence of the

Contract. The Contractor shall so organize his resources and perform his work as to complete it not later than

the date agreed to.

10.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate number of

activities covering various key phases of the work such as design, procurement, manufacturing, shipment and

field erection activities within seven (7) days of the date of LOI.

10.3 The above bar chart shall be compatible with the Owner’s computer environment and furnished to the

Owner on such media as may be desired by the Owner.

11.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement given

by the respective construction sub division unless otherwise provided in LOI.

12.0 PENALTY FOR DELAY

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If the Contractor fails to successfully complete the work within the time fixed under the Contract, the

Contractor shall pay to the Owner as penalty a sum specified for each specified period of delay. The details of

such penalty are brought out in the accompanying Special Conditions of Contract ( SCC).

The total amount of penalty for delay under the Contract will be ½ % per week or part thereof plus applicable

The total amount of penalty for delay under the Contract will be ½ % per week or part thereof plus applicable

taxes (if any) subject to a maximum of 10% of the Contract prices plus GST as applicable detailed in the

Special Conditions of Contract (SCC).

If the contractor are not completed the grass cutting work and antiweeding treatment within specified period

mentioned in Annexure-A – Maximum time limit for each frequency of grass cutting and antiweeding , the penalty 1/

2 % per week or part thereof plus applicable taxes (if any) on delayed portion of work value subject to ceiling of 10%

of the total contract value plus applicable taxes (if any) will be imposed.

13.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss or

damages, repairs or adjustment may be made by the Engineer or a third party chosen by the Engineer

without advance notice to the Contractor and the cost of such work shall be paid by the Contractor. In the event

such action is taken by the Engineer, the Contractor will be notified promptly and he shall assist wherever

possible in making necessary corrections. This shall not relieve the Contractor of his liabilities under the terms

and conditions of the Contract.

13.2 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the provision

of this clause shall apply to portion of the works so rectified or corrected until the expiry of six (6) months

from the date of such rectification or correction. If any defects are not rectified within a reasonable time, the

Engineer may proceed to do the work at the Contractor’s risk and cost but without prejudice to any other

rights which the Owner may have against the Contractor in respect of such defects.

13.3 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of such

rectification or correction.

13.4 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations under this

14.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against the Owner

or the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for

payment of all Indian duties, levies and taxes lawfully assessed against the Contractor for his personal income

& property only.

15.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner, for the

failure, omission or neglect on the part of the Contractor to perform any acts, matters, covenants or things

under the Contract, or for damage or injury caused by the alleged omission or negligence on the part of the

Contractor, his agents, representatives or his Sub-Contractors, or in connection with any claim based on

lawful demands of Sub-Contractors, workmen, suppliers or employees, the Contractor shall in all such cases

indemnify and keep the Owner, and the Engineer and/or his representative, harmless from all losses,

damages, expenses or decrees arising of such action.

16.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor from all

his liabilities under the Contract. Such final payment shall be made only at the end of the

Guarantee/Warranty period or after finalization of material account and final bill and till such time as the

Contractual liabilities and responsibilities of the Contractor, shall prevail. All other payments made under the

Contract shall be treated as on-account payments.

17.0 ENGINEER’S DECISION

17.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a decision

17.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the meaning

and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days after receipt of

the decision, a written objection to the decision. Failure to file an objection within the allotted time will be

considered as an acceptance of the Engineer’s decision and the decision shall become final and binding.

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17.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent to the

right to request arbitration. It is the intent of the Agreement that there shall be no delay in the execution of

the works and the decision of the Engineer as rendered shall be promptly observed.

18.0 POWER TO VARY OR OMIT WORK

18.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter

referred to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers subject to

the provisions hereinafter contained, from time to time during the execution of the Contract, by notice in

writing to instruct the Contractor to make such variation without prejudice to the Contract. The Contractor shall

carry out such variation and be bound by the same conditions as far as applicable as though the said

variations occurred in the Contract Documents. If any suggested variations would, in the opinion of the

Contractor, if carried out, prevent him from fulfilling any of his obligations or guarantees under the Contract, he

shall notify the Engineer thereof in writing and the Engineer shall decide forthwith whether or not, the same

shall be carried out and if the Engineer confirms his instructions, the Contractor’s obligations and guarantees

shall be modified to such an extent as may be mutually agreed. Any agreed difference in cost occasioned by

any such variation shall be added to or deducted from the Contract Price as the case may be.

18.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials are

already prepared or any design, drawings or pattern made or work done as per the contract requires to be

altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

18.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement of

carrying out the alterations or additional or substituted work which either then or later on, will in the opinion

of the Contractor, involve a claim for additional payment, the Contractor shall immediately and in no case

later than thirty (30) days, after receipt of the instructions aforesaid and before carrying out the instructions,

advise the Engineer to that effect. But the Engineer shall not become liable for payment of any charges in

respect of any such variations, unless the instructions for the performance of the same shall be confirmed in

writing by the Engineer.

18.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing, so to the

extent of any change in the price, before the Contractor proceeds with the change.

18.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the decision of

the Engineer shall prevail.

18.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct the

Contractor, in writing, during the execution of the Contract to vary the quantities of the items or groups of

items in accordance with the provisions of clause entitled ‘Change of Quantity’ in section GCC of this Volume-

I. The Contractor shall carry out such variations and be bound by the same conditions as though the said

variations occurred in the Contract Documents. However, the Contract Price shall be adjusted at the rates

and the prices provided for the original quantities in the Contract.

19.0 CHANGE OF QUANTITY

19.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the quantities of

items under the Contract but without any change in unit price or other terms & conditions. Such variations

unless otherwise specified in the accompanying Special Conditions of Contract and/or Technical

Specifications, shall not be subjected to any limitation for the individual items but the total variations in all

such items under the Contract shall be limited to a percentage of the Contract price as specified in the

Special Conditions of Contract.

19.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the

change in quantities as above. The base unit rates, as identified in the Contract shall however remain

constant during the currency of the Contract, except as provided for in Clause 33.0 below. In case the unit

rates are not available for the change in quantity, the same shall be subjected to mutual agreement.

20.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers and

freely exchange with them such technical information as is necessary to obtain the most efficient and

economical design and to avoid unnecessary duplication of efforts. The Engineer shall be provided with three

copies of all correspondence addressed by the Contractor to other Contractors and Consulting Engineers of the

Owner in respect of such exchange of technical information, wherever needed.

21.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor any

order by the Owner or the Engineer for payment of money or any payment for or acceptance of, the whole or

any part of the Works by the Owner or the Engineer, nor any extension of time, nor any possession taken by

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the Engineer shall operate as a waiver of any provision of the Contract, or of any power herein reserved to the

Owner or any right to damages herein provided nor shall any waiver of any breach in the Contract be held to

be a waiver of any other or subsequent breach.

22.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any extension of

time for execution of the Works granted by the Engineer shall affect or prejudice the rights of the Owner

against the Contractor or relieve the Contractor of his obligation for the due performance of the Contract, or

be interpreted as approval of the Works done or of the equipment furnished and no certificate shall create

liability for the Owner to pay for alterations, amendments, variations or additional works not ordered, in writing

, by the Engineer or discharge the liability of the Contractor for the payment of damages whether due,

ascertained, or certified or not or any sum against the payment of

which he is bound to indemnify the Owner, nor shall any such certificate nor the acceptance by him of

any sum paid on account or otherwise affect or prejudice the rights of the Owner against the Contractor.

23.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own cost

submit periodic progress reports as may be reasonably required by the Engineer with such materials as,

charts, net-works, photographs, test certificates, etc. Such progress reports shall be in the form and size as

may be required by the Engineer.

24.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and erected by the

Contractor, the Engineer shall issue to the Contractor a Taking Over Certificate as a proof of the final

acceptance of the equipment. Such certificate shall not unreasonably be withheld nor will th e Engineer delay

the issuance thereof on account of minor omissions or defects which do not affect the commercial operation

and/or cause any serious risk to the equipment. Such certificate shall not relieve the Contractor of any of his

obligations which otherwise survive, by the terms and conditions of the Contract after issue of such certificate.

25.1 The payment to the Contractor for the performance of the works under the Contract will be made by the

Owner as per the guidelines and conditions specified herein. All payments made during the Contract shall

be on account payments only. The final payment will be made on completion of all Works and on fulfillment

by the Contractor of all his liabilities under the Contract.

25.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment

of conditions specified thereof

26.0 Payment Schedule

26.1 Application for Payment

26.2 The Contractor shall submit application for the payment in the prescribed Performa of the Owner. Performa for

application for payment will be as prescribed.

26.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the Payment

Schedule, particulars of the Works including the Works executed at Site and of the equipment shipped/brought

on to the site pursuant to the Contract upto the date mentioned in the application and for the period covered

since the last preceding certificate, if any.

26.4 Every interim payment certificate shall certify the Contract value of the Works executed upto the date

mentioned in the application for the payment certificate, provided that no sum shall be included in any

interim payment certificate in respect of the works that, according to the decision of the Engineer, does not

comply with the Contract.

26.5 Payment will be made from concerned Division office after completion of frequency as a whole only ( i.e. RA bill

shall be payable on frequency base as above after 5% check by SE(TR))

26.6 Payment against R.A. bills shall be made by concerned Division office after completion of frequency as a

whole only (i.e. R.A. bill shall be payable on frequency base) after taking joint measurement and following

procedure given in Clause No.13 & 14 of the Tender and contract for works. Photographs (with date) for grass

removal (before & after) shall be taken for each frequency along with RA Bills. If there is any delay on the part

of GETCO to make payment of R. A. Bill as per clause mentioned above, you will not claim any extra for the

same. The R.A. Bill of respective S/S shall be submitted to concerned Executive Engineer (AM). Payment

shall be made through RTGS only.

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26.7 Final bill payment shall be made by concern AM Division and after passing of final bill, payment shall be

made through RTGS only.

27.0 Mode of Payment

27.1 Payment made by GETCO through RTGS only directly to Owner’s Bank or directly to the Contractor Bank

account as per the payment schedule.

27.2 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland transportation

(including port handling), insurance and the erection portion of the Works shall be made direct to the Contractor

27.3 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract after

signing the Contract Agreement. The payments linked with the dispatch of materials shall only be made after

production of all dispatch documents as specified in the relevant Contract conditions which will interalia

include the Material Inspection Clearance Certificate issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates by the Engineer,

one for the quantum of work completed and the other for the successful completion of quality check points

involved in the quantum of work billed.

28.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. The Owner to the

Contractor shall bill all such claims regularly as and when they fall due. Such bills shall be supported by

appropriate and certified vouchers or explanations, to enable the Contractor to properly identify such

claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt of the corresponding

bills and if not paid by the Contractor within the said period, the Owner may then deduct the amount, from

any monies due or becoming due by him to the Contractor under the Contract or may be recovered by

sections of Law or otherwise.

D. RISK DISTRIBUTION

29.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all perils detailed

herein. The form and the limit of such insurance as defined herein together with the under-writer in each

case shall be acceptable to the Owner. However, irrespective of such acceptance, the responsibility to

maintain adequate insurance coverage at all time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities and

obligations. The insurance covers to be taken by the Contractor shall be in the joint name of the Owner and

the Contractor. The Contractor shall, however, be authorized to deal directly with Insurance Company or

Companies and shall be responsible in regard to maintenance of all insurance covers.Further the insurance

should be in freely convertible currency.

29.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting into

satisfactory operation and all activities to be performed till the successful completion of commissioning of

the equipment shall be to the account of the Contractor. The Contractor shall be responsible for preference

of all claims and make good the damages or loss by way of repairs and/or replacement of the equipment,

damaged or lost.The transfer of title shall not in any way relieve the Contractor of the above responsibilities

during the period of Contract. The Contractor shall provide the Owner with copy of all insurance policies

and documents taken out by him in pursuance of the Contract. Such copies of documents shall be

submitted to the Owner immediately after such insurance coverage. The Contractor shall also inform the

Owner in writing at least sixty (60) days in advance regarding the expiry/cancellation and/or change in any of

such documents and ensure revalidation, renewal etc., as may be necessary well in time.

29.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks,

miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft,

pilferage, riot and strikes and malicious damages, civil commotion, weather conditions, accidents of all

kinds, etc. The scope of such insurance shall be adequate to cover the replacement/reinstatement cost of

the equipment for all risks up to and including delivery of goods and other costs till the equipment is delivered

at Site.The insurance policies to be taken should be on replacement value basis and/or incorporating

escalation clause. Notwithstanding the extent of insurance cover and the amount of claim available from

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the underwriters, the Contractor shall be liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project requirements.

29.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account

and will be included in Contract Price, However, the Owner may from time to time, during the pendency of the

Contract, ask the Contractor in writing to limit the insurance coverage, risks and in such a case, the parties to

the Contract will agree for a mutual settlement, for reduction in Contract price to the extent of reduced premia

amount. The Contractor, while arranging the insurance shall ensure to obtain all discounts on premia,

which may be available for higher volume or for reason of financing arrangement of the project.

29.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional insurance

requirements for the portion of the works to be performed at the site.

29.6 Special Conditions of Contract details out the various insurance liabilities.

30.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the successful

completion of commissioning as defined else where in the Bid document.

31.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

31.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner or his

authorized agents, then the Contractor shall be given due extension of time for the completion of the Works,

to the extent such omission on the part of the Owner has caused delay in the Contractor’s performance of the

Contract. Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer

shall be final.

31.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost.The Owner shall examine the justification for such a

request for claim and if satisfied, the extent of compensation shall be mutually agreed depending upon

the circumstances at the time of such an occurrence.

32.0 FORCE MAJEURE

32.1 Force major is herein defined as any cause which is beyond the control of the Contractor or the Owner as the

case may be, which they could not foresee or with a reasonable amount of diligence could not have foreseen

and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared,

priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other in

writing of such causes.

32.2 The Contractor or the Owner shall not be liable for delays in performing his obligations

resulting from any force major cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even though

such cause may occur after Contractor’s performance of obligation has been delayed due to other causes.

33.0 SUSPENSION OF WORK

33.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works without

invalidating the provisions of the Contract.Orders for suspension or reinstatement of the Works will be issued

by the Engineer to the Contractor in writing. The time for completion of the works will be extended for a

period equal to duration of the suspension.

33.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the

works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the Engineer.

The Owner shall not be responsible for any liabilities if suspension or delay is due to some default on the

part of the Contractor or his Sub- Contractor.

34.0 CONTRACTOR`S DE FAULT

34.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or

neglect to comply with any reasonable order given to him, in writing by the Engineer in connection with the

works or shall contravene the provisions of the Contract, the Owner may give notice in writing to the

Contractor to make good the failure, neglect or contravention complained of. Should the Contractor fail to

comply with the notice within thirty (30) days from the date of serving the notice, then and in such case the

Owner shall be at liberty to employ other workmen and forthwith execute such part of the works as the

Contractor may have neglected to do or if the Owner shall think fit, without prejudice to any other right he

may have under the Contract to take the work wholly or in part out of the Contractor’s hands and re -contract

with any other person or persons to complete the works or any part thereof and in that event the Owner shall

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have free use of all Contractor’s equipment that may have been at the time on the Site in connection with

the works without being responsible to the Contractor for fair wear and tear thereo f and to the exclusion of

any right of the Contractor over the same, and If the sum that the contractor is entitled to be paid plus the

costs incurred by the Owner in completing the works, exceeds the Contract Price or the entire works if entire

works have been completed or the price for part of the work if part of the works have been completed, the

Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance t o the

Owner and if such excess is less than the sums due to the Contractor, Owner shall pay the balance to the

Contractor. For facilitating such payment, Owner shall pay the balance to the contractor. For facilitating such

payment, Owner shall encash the Bank Guarantees of Contactor available with Owner/s and retain such

other payment due to the Contractor under the Contract in question or any other Contract that the Owner/s

may have with the Contractor. Such payment of excess amount shall be independent of the liquidated

damages for delay which the Contractor shall have to pay if the completion of works is delayed.

34.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay

liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

34.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle the

Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof.The Contract

Performance Guarantee shall be valid for the full value and for the full period of the Contract including guarantee

35.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

35.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than

those mentioned under clause entitled ‘Contractor’s Default’.The Owner shall in such an event give fifteen

(15) days notice in writing to the Contractor of his decision to do so.

35.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified

in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent

they are related to the work terminated and terms satisfactory to the Owner, stop all further sub-contracting

or purchasing activity related to the work terminated, and assist Owner in maintenance, protection, and

disposition of the works acquired under the Contract by the Owner. In the event of such a termination the

Contractor shall be paid compensation, equitable and reasonable, dictated by the circumstances

prevalent at the time of termination.

35.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if

the Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied that

the legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and completing the Contract the

Owner shall be entitled to cancel the Contract as to its incomplete part without being in any way liable to

payment of any compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Owner that the

legal representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry

out and complete the Contract shall be final and binding on the parties. In the event of such cancellation the

Owner shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of the

deceased Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not

completing the Contract.

36.0 FRUSTRATION OF CONTRACT

36.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section 56 of the

Indian Contract Act, parties shall be absolved of their responsibility to perform the balance portion of the

Contract, subject to provisions contained in sub-clause 45.3 below.

36.2 In the event of non-availability or suspension of funds for any reasons, whatsoever(except for reason of willful

or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties hereto shall

be relieved from carrying out further obligations under the Contract treating it as frustration of the Contract.

36.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive at

reasonable settlement on all issues including amounts due to either party for the work already done on

quantum merit_ basis, which shall be determined by mutual agreement between the parties.

37.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor or his

partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their behalf in relation to

the obtaining or to the execution of this or any other Contract with the Owner, shall in addition to any criminal

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liability which it may incur, subject the Contractor to the cancellation of this and all other Contracts and also to

payment of any loss or damage to the Owner resulting from any cancellation.The Owner shall then be entitled to

deduct the amount so payable from any monies otherwise due to Contractor under the Contract.

RESOLUTION OF DISPUTES

38.0 SETTLEMENT OF DISPUTES

38.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent possible, be

settled amicably between the parties.

38.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor, `

arising out of the Contract for the performance of the Works whether during the progress of the Works or

after its completion or whether before or after the termination, abandonment or breach of the Contract, it

shall, in the first place, be referred to and settled by the Engineer, who, within a period of thirty (30) days

after being requested by either party to do so, shall give written notice of his decision to the Owner and the

38.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and binding

upon the parties until the completion of the Works and shall forthwith be given effect to by the Contractor who

shall proceed with the Works with all due diligence, whether he or the Owner requires arbitration as hereinafter

provided or not.

38.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has been

communicated to him by either party within thirty (30) days from the receipt of such notice, the said decision

shall become final and binding on the parties.

38.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with any

such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty days, as the

case may be, either party may require that the matters in dispute be referred to arbitration as hereinafter

39.0 ARBITRATION

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this contract with

reference to the construction, interpretation, breach, termination or validity thereof (hereinafter referred as "the

Dispute") shall, upon the written request of either Party be referred to the authorized representatives of the Disputing

Parties for resolution. The authorized representatives shall promptly meet and attempt to negotiate in good faith a

resolution of the Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated herewith in sub clause

(1) of Clause, arising under or in connection with the present works contracts, whether pertaining to works contracts

alone or works and procurement both, the same shall be referred to arbitration under the Gujarat Public Works

Contracts Disputes Arbitration Tribunal Act, 1992."

40.0 RECONCILIATION OF ACCOUNTS : The Contractor shall prepare and submit every one month, a statement

covering payments claimed and the payments received vis-à-vis the works executed, for reconciliation of accounts

with the Owner.The Contractor shall also prepare and submit a detailed account of Owner Issue materials

received and utilized by him for reconciliation purpose in a format to be discussed & finalized with the Owner

before the award of Contract.

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ADDITIONAL GENERAL CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications &

document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative at Site

suitably designated for the purpose of overall responsibility and coordination of the works to be performed at

Site. Such person shall function from the Site office of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the performance of his

field activities. He shall also comply with the Minimum Wages Act, 1948 and the Payment of Wages Act (both

of the Government of India) and the rules made there under in respect of any employee or workman employed

or engaged by him or his Sub-Contractor. He shall abide by labour laws and others as specified in the special

conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this Contract shall be to

the account of the Contractor. Should any such inspection or registration need to be re-arranged due to

the fault of the Contractor or his Sub Contractor, the additional fees to such inspection and/or registration

also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection, testing and

commissioning of the equipment to be supplied & erected under the Contract. The Owner shall continue to

hold the lien on all such equipment throughout the period of Contract. No material brought to the Site shall be

removed from the Site by the Contractor and/or his Sub-Contractors without the pr ior written approval of the

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by theOwner in reasonable

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the Owner

may approve and the Owner shall give the Contractor reasonable facilities for carrying out the works.

4.3 In the execution of the works, no person other than the Contractor or his duly appointed representative, Sub-

Contractor and workmen, shall be allowed to do work on the Site, except by the special permission, in writing

of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract.

Any written order or instruction of the Engineer or his duly authorized representative, shall be communicated

to the said authorized resident representative of the Contractor and the representative shall be available at a

stated address for this purpose.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be performing

other works on behalf of the Owner and the workmen who may be employed by the Owner and doing work

in the vicinity of the Works under the Contract. The Contractor shall also so arrange to perform his work as to

minimize, to the maximum extent possible, interference with the work of other Contractors and their workmen.

Any injury or damage that may be sustained by the employees of the other Contractors and the Owner, due to

the Contractor’s work shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his employees

and workmen at Site. The Engineer shall be at liberty to object to the presence of any representative or

employee of the Contractor at the Site, if in the opinion of the Engineer such employee has misconduct

himself or is incompetent or negligent or otherwise undesirable and then the Contractor shall remove such a

person objected to and provide in his place a competent replacement.

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8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method of work by

the Engineer shall not relieve the Contractor of any of his responsibilities towards the field activities. Such

reviews shall also not be considered as an assumption of any risk or liability by the Engineer or the

Owner or any of his representatives and no claim of the Contractor will be entertained because of the failure

or inefficiency of any such plan or schedule or method of work reviewed. The Contractor shall be solely

responsible for the safety, adequacy and efficiency of plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work -site including the

safety of all persons employed by him or his Sub-Contractor and all the properties under his custody

during the performance of the work. This requirement shall apply continuously till the completion of the

Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any, photographs of

the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities highlight comparison

to the schedules.The report shall also indicate the reasons for the variance between the scheduled and

actual progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule for the

month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the Engineer.

No claim will be entertained by the Owner or by the Engineer for any damage or loss to the Contractor’s works

and the Contractor shall be responsible for complete restoration of the damaged works to original

conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled/unskilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging, allowances and

other payments to the Contractor’s employees shall be the sole

responsibility of the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency under any

of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour Regulation

Abolition Act or any other law due to act of omission of the Contractor, the Owner may make such payment

and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at site,

land for construction of Contractor’s field office, workshop, stores, etc. required for execution of the Contract.

Any such temporary construction shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and

unless the Contractor has handed over the vacant possession of land allotted to him for the above purpose,

the payment of his final bill shall not be made.

13.2 Electricity:

Power supply will be provided by GETCO free of cost for anti weed treatment or any other as per

SCHEDULE-B related to this contract only.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required for pre-

assembly, erection, testing and commissioning of the equipment covered under the Contract. He shall submit

a list of all such materials to the Engineer before the Commencement of work at Site. These tools and tackles

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shall not be removed from the Site without the written permission of the Engineer.

The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personnel shall be trained in administering

first-aid. Specially for snake biting or any other insect bite.

14.3 Cleanliness

14.3.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and free from rubbish,

debris etc. during the period of Contract. The Contractor shall employ enough number of personnel to keep

the work area clean. Materials and stores shall be so arranged to permit easy cleaning of the area. In areas

where equipment might drip oil and cause damage to the floor surface, a suitable protective cover of a flame

resistant, oil proof sheet shall be provided to protect the floor from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control points will

be established and marked by the Engineer at site at suitable points. These points shall be used as datum for

the works under the Contract. The Contractor shall inform the Engineer well in advance of the times and

places at which he wishes to do work in the area allotted to him so that suitable datum points may be

established and checked by the Engineer to enable the Contractor to proceed with his works. Any work done

without being properly located may be removed and/or dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire hazards to

the extent practicable. Combustible materials, combustible waste and rubbish shall be collected and

removed from the Site at least once each day. Fuels, oils and volatile or inflammable materials shall be stored

away from the construction and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire fighting.

Enough of such trained personnel must be available at the Site during the entire period of the Contract.

The Contractor shall have total responsibility for all equipment and materials in his custody/stores, loose, semi-

assembled and/or erected by him at Site. The Contractor shall make suitable security arrangements ensure the

protection of all materials, equipment and works from theft, fire, pilferage and any other damages and loss.

18.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment erected by the Contractor shall be carried

out in presence of contractor and is deemed considered as part of the work completion. If it is anticipated that

the above test may prolong for a long time, the Contractor’s workmen required for the above test shall always be

present at Site during such tests and trials.

19.0 MATERIALS HANDLING AND STORAGE

19.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received, unloaded,

transported and stored in the storage spaces by the Contractor.

19.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of any

damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The Contractor shall

submit to the Engineer every week a report detailing all the receipts during the week. However, the Contractor

shall be solely responsible for any shortages or damages in transit, handling and / or in storage and erection of

the equipment at Site. Any demurrage, wharf age and other such charges claimed by the transporters,

railways etc, shall be to the account of the Contractor.

19.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment materials

received by him for the purpose of erection and keep such record open for the inspection of the Engineer in-

19.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment stored

shall be properly protected to prevent damage either to the equipment or to the floor where they are stored. The

equipment from the store shall be moved to the actual location at the appropriate time so as to avoid damage of

such equipment at Site.

19.5 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected and stored

in a suitable manner to prevent damage or deterioration in quality by storage.

19.6 All the materials stored in the open or dusty location must be covered with suitable weatherproof and

flame proof covering material wherever applicable.

19.7 If the materials belonging to the Contractor are stored in areas other than those earmarked for him, the Engineer

will have the right to get it moved to the area earmarked for the Contractor at the Contractor’s cost.

19.8 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment, which

require indoor storage. The Engineer, in addition, may direct the Contractor to move certain other materials,

which in his opinion will require indoor storage, to indoor storage areas, tackles which the Contractor shall strictly

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19.9 All required tools and handles are preferably nonconductive type or wooden type.

19.10 Vehicle is to be arranged for disposal of cut grass shrubs, & unwanted plants & trees from s/s or colony premises.

Vehicle will be allowed upto approach road as per instruction of EIC.The height of the vehicle shall not be more

than 3 mtrs, while it is loaded with grass.

20.0 CONSTRUCTION MANAGEMENT

20.1 The field activities of the Contractors working at Site, will be coordinated by the Engineer and the Engineer’s

decision shall be final in resolving any disputes or conflicts between the Contractor and other Contractors and

the tradesmen of the Owner regarding scheduling and coordination of work. Such decision by the Engineer

shall not be a cause for extra compensation or extension of time for the Contractor.

20.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be designated by the

Engineer. The Contractor shall attend such meetings and take notes of discussions during the meeting and the

decision of the Engineer and shall strictly adhere to those decisions in performing his works. In addition to the

above weekly meeting, the Engineer may call for other meetings either with individual Contractors or with

selected number of Contractors and in such a case the Contractors if called, will also attend such meetings.

20.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his works in

accordance with the specified construction schedule. If at any time, the Contractor is falling behind the

schedule, he shall take necessary action to make good for such delays by increasing his work force or by

working overtime or otherwise accelerate the progress of the work to comply with the schedule and shall

communicate such actions in writing to the Engineer, satisfying that his action will compensate for the delay.

The Contractor shall not be allowed any extra compensation for such action.

20.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or supply or

any other services to the Contractor except for the coordination work between various Contractors if any at site.

21.0 FIELD OFFICE RECORDS

 The Contractor shall maintain up to date copies of all drawings, specifications and other Contract Documents

and any other supplementary data complete with all the latest revisions thereto. The Contractor shall also

maintain in addition the continuous record of all changes to the above Contract Documents, drawings,

specifications, and supplementary data, etc. effected at the field and on completion of his total assignment under

the Contract shall incorporate all such changes on the drawings and other Engineering data to indicate as

installed conditions of the equipment furnished and erected under the Contract. Such drawings and Engineering

data shall be submitted to the Engineer in required number of

 Contractor has to maintain muster of his labours & staff at site & any activity related to MANDAYS should be

regularly maintained in it & signed by Engineer in Charge daily.

 Contractor has to maintain daily progress register at site, progress should be invariable entered on daily basis

& signed by Engineer in Charge.

 Up keeping contract of colony area of EHV S/S, separate work permit will be issued from C/R. Contractor

shall have to keep record thereof.

 For separate up keeping contract of colony area of EHV S/S, nominated engineer by Executive Engineer

will be solely responsible to supervise the activity & record the bill, progress register & muster will be

invariable signed daily by contractor’s supervisor & EIC.

22.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

22.1 The Contractor shall bring to Site all equipment, components, parts, materials, including construction

equipment, tools and tackles for the purpose of the works under intimation to the Engineer.All such goods shall,

from the time of their being brought vest in the Owner, but may be used for the purpose of the works only

and shall not on any account be removed or taken away by the Contractor without the written permission of

the Engineer. The Contractor shall nevertheless be solely liable and responsible for any loss or

destruction thereof and damage thereto.

22.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or owing to him

by the Contractor, under, in respect of or by reasons of the Contract. After giving a fifteen (15) days notice in

writing of his intention to do so, the Owner shall be at liberty to sell and dispose off any such goods, in such

manner as he shall think fit and to apply the proceeds in or towards the satisfaction of such sum or sums due as

22.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the

Engineer the materials such as construction equipment, erection tools and tackles, scaffolding etc. with the

written permission of the Engineer.

23.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

23.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be responsible

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for protection of all persons including members of public and employeesof the Owner and the employees of other

Contractors and Sub-Contractors and all public and private property.

24.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and

Conditions of Contract of this Volume-I, the following provisions will also apply to the portion of works to be

done beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

24.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against claims for

injury, disability, disease or death of his or his Sub Contractor’s employee, which for any reason are

not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less than:

Workmen’s Compensation : As per statutory Provisions

Employee’s Liability : As per statutory Provisions

24.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease or

death of members of public or damage to property of others, due to any act of omission on the part of the

Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots, strikes and

civil commotion.

2.4.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-Contractors,

his agents and his employees have to perform work pursuant to the Contract.

24.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility of

the Contractors to maintain all necessary insurance coverage to the extent both in time and amount to take

care of all his liabilities either direct or indirect, in pursuance of the Contract.

25.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall be

performed by the Contractor under conditions, which might adversely affect the quality and efficiency thereof,

unless special precautions or measures are taken by the Contractor in a proper and satisfactory manner in

the performance of such Works and with the concurrence of the Engineer. Such unfavorable

construction conditions will in no way relieve the Contractor of his responsibility to perform the Works as

per the schedule.

26.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may come

across during the course of performance of his Works either during excavation or elsewhere, are

properly protected and handed over to the Engineer. Similarly the Contractor shall ensure that the bench

marks, reference points, etc, which are marked either with the help of Engineer or by the Engineer shall not

be disturbed in any way during the performance of his Works. If any work is to be performed which disturbs

such reference the same shall be done only after these are transferred to other suitable locations under the

direction of the Engineer. The Contractor shall provide all necessary materials and assistance for such

relocation of reference points etc.

1. The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable laws pertaining to the

safety of workmen, employees, plant and equipment as may be prescribed from time to time without any demur, protest or

contest or reservations. In case of any discrepancy between statutory requirement and GETCO Safety Rules referred above,

the latter shall be binding on the Contractor unless the statutory provisions are more stringent.

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or outsider due to

negligence or non-compliance of GETCO safety norms then in addition to the compensation and liability as per statutory

requirement, contractor / agency shall be penalized as under:

Sr. No Amount of Contract in Rs. Penalty amount per person

1 Up to 1 Lac Rs.5000/- plus applicable taxes (if any)

2 Above1 Lac to  10 Lacs Rs.25000/- plus applicable taxes (if any)

3 10 to  100 Lacs Rs.100,000/- plus applicable taxes (if any)

4 > 100 Lacs 1.0 %plus applicable taxes (if any)

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1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of fatal/Non-fatal accident

occurred to human being.

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor /Agency.

3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s site in charge and

supervisor. Safety document shall be handed over and vital safety norms and key points of safety related to project shall

be explained and recorded for commitment by erection contractor. Such records are mandatory for clearing first erection

ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks during execution of work

shall be covered.

I. Safety equipment available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

IV. If above-mentioned safety requirements found violated in any of the above three conditions shall attract penalty of

Rs.1000/- plus applicable taxes (if any) per occasion. (Max.Rs.3000/--for violation of three conditions)

V. During subsequent visit, if violation is found, then double penalty plus applicable taxes (if any) shall be deducted

from the bill of the Contractor/Agency.

WORK & SAFETY REGULATIONS

1. The contractor shall ensure proper safety of all the workmen, materials, equipment & plant & belonging to him or to

GETCO or to others, working at the site. The contractor shall also be responsible for provision of all safety notices and

safety equipment required both by the relevant legislations and Engineer, as he may deem necessary.

2. Contractor has to provide ISI marked ELCB / MCB having sufficient capacity of standard make at point of supply.

3. All equipment used in construction and erection by contractor shall meet Indian/International Standards and where such

standards do not exist, the contractor shall ensure these to be absolutely safe. All equipment shall be strictly operated

and maintained by the contractor in accordance with manufacturer’s operation manual and safety instructions and as per

guidelines/ rules of GETCO in this regard.

4. Periodical examinations and all tests for all lifting/ hoisting equipment & tackles shall be carried – out in accordance with

the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and associated Laws/Rules in force from time to

time. A register of such examinations and tests shall be properly maintained by the contractor and will be promptly

produces as and when desired by Engineer or by the person authorized.

5. The contractor shall provide suitable safety equipment of prescribed standard to all employees and workmen according

6. The contractor shall provide safe working conditions to all workmen and employees at the site including safe means of

access, railings, stairs, ladders, scaffoldings etc. the scaffoldings shall be erected under the control and supervision of

an experienced and competent person. The contractor only shall use good and standard quality of material.

7. The contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment belonging to the owner /

other contractors under any circumstances, whatsoever, unless expressly permitted in writing to handle such fuses,

wiring or electrical equipment.

8. Before the contractor connects any electrical appliances to any plug or socket belonging to the other contractor or owner,

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the max. current rating & voltage of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be connected.

9. The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug

b. The appliance is fitted with a suitable cable having two earth conductors, ones of which shall be an earthed metal sheath

surrounding the cores.

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10. No electric cable in use by the contractor/ Owner will be disturbed without prior permission. No

rest against or attached to it.

11. No repair work shall be carried out on any live equipment. The equipment must be declared safe by the Engineer and a

permit to work shall be issued by the Engineer before any repair work is carried out by the contractor. While working on

electric lines/ equipment, whether live or dead, suitable type and sufficiently quantity of tools will have to he provided by

the contractor to electricians/ workmen/ officers.

12. In case any accident occurs during the construction/ erection or other associated activities undertaken by the contractor

thereby causing any minor or major fatal injury to his employees due to any reason, whatsoever, it shall be the

responsibility of the contractor provide medical facility / treatment & to promptly inform the same to the Engineer in

prescribed form and to also to all the authorities envisaged under the applicable laws.

13. The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is being carried out in

such a way that it may cause accidents and endanger the safety of the persons and/or property and/or equipment. In

such cases, the contractor shall be informed in writing about the nature of hazards and possible injury/ accident and he

shall comply to remove shortcomings promptly. The contractor after stopping the specific work can, if felt necessary,

appeal against the order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of the

Engineer in this respect shall be conclusive and binding on the contractor.

14. The contractor shall not be entitled for any damages/ compensation for stoppage of work due to safety reasons and the

period of such stoppage of work will not be taken as an extension of time for completion of work and will not be the

ground for waiver of levy of liquidated damages.

15. it is mandatory for the contractor to observe during the execution of the works, requirements of safety rules which would

generally include but not limited to following;

a. Each employee shall be provided with initial indoctrination regarding safety by the contractor, so as to enable him to

conduct his work in a safe manner.

b. No employee shall be given a new assignment of work unfamiliar to him without proper introduction as to the hazards

incident thereto, both himself & his fellow employees.

c. Employee must not leave naked fires unattended, smoking shall not be permitted around fire prone areas and adequate

firefighting equipment shall be provided at crucial location.

d. There shall be a suitable arrangement at every work site for rendering prompt and sufficient first aid to the injured.

e. Requirements of ventilation in underwater working to licensed and experienced divers, use of gumboots for working in

slushy or in inundated conditions are essential requirements to be fulfilled.

16. The contractor shall follow and comply with all GETCO safety Rules, relevant provisions of applicable laws per taining

to the safety of workmen, employees, plant and equipment as may be prescribed from time to time without any

demur, protest or contest or reservations. In case of any discrepancy between statutory requirement and GETCO

safety rules referred above the latter shall be binding on the contractor unless the statutory provisions are more

a. Fatal injury or accident Rs. 1, 00,000 + GST as applicable

Causing death per person for death

b. Major injuries or accident causing Rs. 20,000 + GST injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The compensation

mentioned above shall be in addition to the compensation payable to the workmen/employees under the relevant

provisions of the Workmen’s Compensation Act and rules framed there under or any other applicable laws as applicable

from time to time. In case the Owner is made to pay such compensation then the Contractor is liable to reimburse the

Owner such amount in addition to the compensation indicated above

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars:

This part of the Bid Document relates to certain specific/special terms and conditions particular to the

Contract. The provisions herein are to be read and understood in conjunction with the relevant

provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC) and

Additional General Conditions of Contract (AGC). The intent of provisions herein are specific to this

contract and are, in general, supplementary to related provisions under ITB,GCC and AGC.

However, in certain provisions which are contrary to those in ITB, GCC and AGC, the provisions in

these Special Conditions of Contract will be prevailed in accordance with undersign.

2.0 Tender Fee/ Earnest Money Deposit (EMD) : As per clause no 18 of Instructions to bidders

3.0 Validity period: The offers should be valid for minimum period of 180 Days from date of opening of

tender (Technical Bid)

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4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the Bid invalid.

5.0 Qualifying Criteria:

5.1 TECHNICAL CRITERIA: As mentioned in Qualifying requirement. Bidder shall have to upload scanned

copies of original ( Notarised/ self-attested copies of original-as specified in QR) online through n-

5.2 FINANCIAL CRITERIA: Bidder shall have to upload scanned copies of original ( Notarised/ self-attested

copies of original-as specified in QR) online through n-procure as under:

You have to submit Latest solvency certificate up to 20% Total Estimated Cost.

Registration of “E2 or above ” class with and validity of the registration should be furnished along with the

technical bid. Latest Bank solvency certificate of 20% of the tender value is required to be furnished by the

Tenderer along with the technical bid.

6.0 Additional Documents: Apart From various documents to be furnished along with the Bid as required in the GCC

and ECC,the following documents/details are to be furnished by the Bidder online through n-procure:

1. GST Registration No. Date/ issuing authority.

2. Details of Partners/Directors of the Firm/Company.

3. Experience Record and details of orders pending / executed for various utilities

4. PF registration along with proof of challan etc.

5. Solvency certificate from Bank (up to 20 % of Bid value).

7.0 Price Inclusions (including Taxes & Duties) :

7.1 The prices quoted shall be all inclusive of freight, octroi, transportation, loading, -unloading & stacking at site of

equipment materials received from construction store Jambuva after observing all store formalities of .

7.2 No extra payment toward any type of templates and erection tools /materials will be made.

7.3 Conditionally tender will not be accepted.

(i) Contractor has to submit the GST Registration certificate.

(ii) Contractor should be registered under GST laws which they shall pay the GST for this contract.

(iii) Contractor has to submit invoice/Challan as documentary proof with each RA bill & Final Bill and in which it shall be

specifically mention the nature of service SAC code under which the amount of GST payable by contractor and

payable by GETCO (if any))without fail.

(iv) GETCO will withheldthe GST x amount of contractor and it shall be reimbursed on production of documents

evidences of payment made by contractor

The Contractor has to submit invoice to GETCO indicating following.

Name, address and GST registration no. of the service provider

Name and address of person receiving the service i.e. GETCO

Description and value of taxable service provided

The total GST payable thereon with bifurcation of GST payable by service provider and service receiver.

Contractor has to also supply tax invoice as described under GST rules and Regulation indicating GSTIN No.

1. As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for supply, erection,

testing & commissioning of substation, transmission lines, EPC/Turnkey projects, and civil works.

2. Contractor shall get registered under Welfare Cess Act before commencement of work in required head as per

nature of work. Office of the Factory Inspector is authorized at present as a registering authority.

3. GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary evidence of

payment. Registration charges will not be reimbursed.

4. The contracts for which supply or part supply of material are in the scope of GETCO, then contractors shall deposit

welfare cess on estimated cost of supplied items to GETCO on progressive basis of utilization. As this part

ofwelfare cess is on GETCO account, the same shall be reimbursed to the contractor on receipt of request letter

along with documentary evidence of payment. For calculation of welfare cess on supply part, valuation as per MR

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shall be taken and informed to the contractor for payment. This will be over and above the A/T value. The modality

of payment/ reimbursement of welfare cess will be as under.

6. On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concern office. Copy of Registration certificate shall be submitted before submission

7. Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence of registration.

Only thereafter, the bill will be processed for payment.

8. Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary evidence of

payment of welfare cess of previous R.A.Bill.

9. The welfare cess shall be reimbursed to the contractor on submission of copy of documentary evidence of payment

by observing due formalities.

7.6 GST & welfare tax shall be reimbursed on production of proof of such payments made by the contractor

to the appropriate department as per GETCO &Govt’s rules.

7.7 Also the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our Circle

office Jambuva before commencement of works as per GETCO’s prescribed Performa.The cost of stamp

paper will be born by the contractor.

7.8 The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs.300/- to

GETCO against any possible claim of compensation for damage to contractor’s staff or any of third party

during the execution of work. The cost of stamp paper will be born by the contractor.

7.9 Statutory Variations:

Any statutory increase or decrease in the taxes subsequent to offer if it takes place within the original

contractual period will be to the GETCO’s account subject to the claim being supported by documentary

evidence. However, if any decrease takes place after the contractual period, the advantage will have to be

passed on to the GETCO

7.10 Income Tax

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision of

Income-Tax Laws and to that effect a certificate will be issued to the contractor.

8.0 SECURITY DEPOSIT

8.1 The successful bidder has pay security deposit within 10 days of receipt of order.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as a Security

Deposit for satisfactory execution of the contract. Such Security Deposit will be payable either in DD payable at

Jambuva / Bank guarantees from Scheduled / Nationalized Banks will be acceptable.

8.3 No interest will be allowed on amount of Security deposit.

8.4 The Security Deposit- total shall be kept deposited up to completion of work finalization of final bill. The same shall

be return on receipt of N.O.C. by the concerned DE (S/S)/EE TR.

8.4A The bidder must have to get himself /itself registered (each concerned site wise) under the building and other

work welfare cess act (BOCW Act), The copy of Registration must be provided along with First R.A bill ,in case of

the material is supplied by GETCO as per terms of contract the fair cost of material will be included in the

contract value for the purpose of calculation of applicable welfare.

8.4B The applicable welfare will be reimbursed to the contactor on production of proof of payment.

8.5 This security deposit is for the performance of contract and the same is liable to be forfeited by the in event of

non-fulfillment of the term and conditions of this contract by the contractor.

8.6 Corporate Guarantees are not admissible.

BG of following banks will be acceptable.

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

1. All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for the period up to March 31, 2024. The

validity cut-off date in the GR is with respect to date of issue of Bank Guarantee irrespective of date of

termination of Bank Guarantee.

2. AU Small Finance Bank

3. Bandhan Bank

4. City Union Bank

6. DBS Bank India Limited

8. Dhanlaxmi Bank

9. Equitas Small Finance Bank

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10. FEDERAL Bank

15. IDFC First Bank

16. IndusInd Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

23. South Indian Bank

24. Standard Chartered Bank

25. Tamilnad Mercantile Bank

26. Ujjivan Small Finance Bank

28. Ahmedabad Mercantile Co-Op Bank

29. Nutan Nagrik Sahkari Bank Ltd.

30. Rajkot Nagrik Sahkari Bank Ltd

31. Saraswat Co-Operative Bank Ltd

32. SBPP Co-operative Bank Ltd.

33. SVC Co-Operative Bank Ltd.

34. The Cosmo Co-Op Bank Ltd.

35. The Gujarat State Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Op. Bank Ltd

38. The Baroda CentraI Co-operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Kalupur Commercial Co-Op. Bank

41. The Rajkot Commercial Co-operative Bank

42. The Banaskantha Mercanttile Co-op. Bank

43. Gujarat Gramin Bank

Note: The banks shall be the banks recognized / notified by the Finance department, Government of Gujarat (GOG)

from time to time.

9.0 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per prevalent Terms and Conditions.

10.0 BAR CHARTS :The Bidder shall furnish the bar charts and schedules indicating starting and completion

dates of each activity to E.I.C after issuance of LOI

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be 24 Months ( 02 years) from the date of Commencement of

11.2 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

11.3 The completion date will be deemed to be the date on which all works on the Contract are demonstrated to be

complete to the satisfaction of the /Engineer and is complete in all respects as per the terms and conditions of this

11.4 132KV Jawaharnagar S/S & 132KV fertilizernagar S/S : - The frequency of the grass removal at both

substation switch yard area shall be considered maximum for 4 times in 2 years. Each frequency for grass

removal work in switch yard at both S/S shall be completed within stipulated period as per Annexure-A,

deploying maximum manpower at site at a time.

 The next frequency shall be started depending on the growth rate of grass on soil strata as per Instruction of

 The frequency for anti-weeding treatment will be 02 times in a year i.e. 04 times for 2 years at both substation

switch yard area. Each frequency for anti-weeding treatment work in switch yard shall be completed within

stipulated period as per Annexure-A

 On the basis of soil strata , grass growth frequency may vary during 2 years contract period, but not exceed

nos. in 2 years. However, it shall be decided by EIC.

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11.5 Extension of contract will be granted for six months or part thereof or till finalization of new contract such

extended period the rates will be payable at the existing contract rate or new rates, whichever are lower.

12.0 PENALTY FOR DELAY:

12.1 The bidder should note that the completion time allowed for carrying out the work should be strictly observed.

Any delay that may take place in supply and erection beyond contractual cutoff date stated as per stipulated

delivery period shall be subject to the penalty ½% per week or part thereof plus applicable taxes (if any) on

delayed portion of work and / or supply value subject to ceiling of 10% of the total contract value plus

applicable taxes (if any) will be imposed.

In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be entitled to

deduct the amount of Penalty for delay from the amounts payable to the Contractors under any bills raised

under this contract or any other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL,

GSECL, MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the Owner to adjust the amount of Penalty of

delay against any Bank Guarantee furnished by the Contractor under this contract or any other contract with

GUVNL and/or its subsidiary companies.

13.0 Presentation of Bills

13.1 Monthly RA bills for work executed as per SCHEDULE-B is to be prepared in triplicate and submitted to

Engineers in-charge of the work, for necessary payment. These bills shall be serially numbered with suffix SE-

13.2 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done during billing period.

b) Item wise cumulative work done.

13.3 For non-submission or part submission of above information, an additional 5% amount of the respective RA

bill shall be withheld and shall only be released at the time of final bill.

14.0 Terms of Payment

14.1 The payment for work done shall be made as under only after execution of the contract documents/furnishing

of Security Deposit and on execution of sub station work in scope of work order.

14.2 Payment for executed works as per SCHEDULE-B against R.A. bills duly certified by EIC within 60 days

from the date of R.A. bill.

15.0 TAKING DELIVERY AND INSURANCE:

15.1 The Contractor has to open site store and ensure for safe custody of all the stored materials at his own cost.

15.2 The contractor has to manage from his one site store to any other S/S, switchyard at his own cost. He has to

keep in safe custody and transport to the respective sites and will be fully responsible for any damage to or

loss of all materials at any stage during transportation or utilization at other S/S.

15.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled and/or

erected by him at site in his custody. The Contractor shall make suitable security arrangements at his own

cost to ensure the protection of all materials, equipment and works from theft, fire pilferage and any other

damages and loss. It shall be the responsibility of the contractor to arrange for security till the work completion.

16.0 STORAGE-CUM-INSURANCE: -

16.1 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge, pursue and

settle all the claims with the Insurance Company for all items, materials and he shall be kept informed about it.

Contractor shall replace the lost /damaged materials / items promptly irrespective of the settlement of the claims

by underwriter and ensure that the work progress is as per agreed schedule. The loss, if any, such replacement

will have to be borne by the Contractor and will not entertain any claim / representation in this regard. However

it will be contractor's responsibility to insure till the work completion.

17.0 10% amount of bill will be retained from each RA bill for the work executed after the scheduled date of

completion and on finalization of time limit extension by competent authority, this amount will be released after

deducting amount towards the time limit penalty plus applicable taxes (if any) as applicable if any.

18.0 As regard damage the materials, equipment and worker of the contractor, he himself will be responsible. If there

is any compensation to be paid in respect of “WORKMAN” compensation act of any other statutory provisions,

the same will have to be paid by the contractor direct. If he thinks fit he may take necessary insurance cover, at

19.0 The quantum of the work as mentioned in estimate/ schedule –‘B’ is tentative and it can be varied or differed as

per site condition. The payment shall be made only on actual work executed or order quantity, whichever is less.

20.0 The tenderer will be abided by and fulfill all the terms and provisions of the “Tender & Contract” for works as

applicable and incase of any default there to the GETCO shall forfeit the S.D. or any other action as may be

decided by SE Jambuva.

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21.0 The cost of damages, if any will be recovered from the Contractor’s bill. The assessment of which will be done

by field Engineer at his sole discretion and his decision shall be binding to the contractor and shall be

considered as final and unchallengeable.

22.0 GETCO shall deduct the Income-Tax and other taxes as per prevailing rules from each and every bill.

23.0 No part rate or reduced rate shall be allowed in final bill.

24.0 The contractor has to follow all labour laws, safety rules and regulations. The GETCO does not take any

responsibility in case of accident or injury to the workers. The safety/ security of men, materials and equipments

shall be sole responsibility of the contractor.

25.0 The compliances of all Central/ State Govt. rules, safety and insurance rules etc. and that of local body, is a

must condition for the agency.

26.0 The Gujarat Energy Transmission Corporation Limited does not bind itself to accept the lowest or any tender.

GETCO reserves the right to reject any or all tender without signing any reasons whatsoever.

27.0 The work should be commenced immediately from the date of receipt of instructions from office and should be

completed within thereafter.

28.0 The tender includes all minor accessories and items of work which are not have been specifically mentioned in

the specification schedule etc. but are essential for completion of work. The contractor will not be eligible for

any extra payment in respect of such minor accessories and items of work.

29.0 Tenderer will be qualified only who have submitted all the required documents as mentioned in tender notice.

30.0 No higher rate or revised rate will be applicable for the work, if work is held up/ closed due to whatever so

31.0 GETCO will not pay any idle charge for any site conditions or any circumstances.

32.0 In case of any dispute/ doubt, the decision of SE (TR) Jambuva shall be unchallengeable, final and binding to

the contractor.

33.0 The contractor has to remain in close day to day contact with Engineer in charge of work i.e. DE of concerned

S/S or S/dn who will issue detailed instruction for the commencement of the work.

34.0 Contractor will abide by and fulfill all the terms and conditions and general terms and condition of the contract

for works available in the office.

35.0 All other general terms and conditions as prevailing in the GETCO shall be applicable to the contract.

36.0 The contractor will have to complete entire job as per directive and instruction of Engineer in charge. If he fails

to do so entire work will be carried out at contractor’s risk and cost.

The tender shall be issued to only the experienced contractor who has completed such job of similar nature and

magnitude satisfactorily in time. However, filling of on line tender, does not qualifies the tenderer to offer the bid.

39.0 Tender offer without payment of EMD required certificate, documents, list of tools, tackles, equipments etc.

required for execution of job will be out rightly rejected without assigning any reason thereof and decision of

Superintending Engineer (TR), GETCO, Jambuva will be final and unchallengeable.

40.0 The Contractor will be governed by The GETCO’s general conditions of works contract. The Booklet will be

available in the concerned office in any working days. In the event of placing order, the contractor will have to

sign this booklet along with other document and agreement. All the usual terms and conditions of the GETCO,

through the same might have not been mentioned in this specification or contractor booklet will applicable to this

contract, and the decision of the Superintending Engineer shall be binding on the contractor.

41.0 After completion of the work, all the surplus materials issued by the GETCO shall be returned by you to the

respective center of the GETCO as per instruction of Engineer in charge at your cost.

42.0 Specification in any items mentioned in tender are subject to change without any prior notice and binding to the

43.0 The tender shall be issued to only the experienced contractor who has completed such job of similar nature and

magnitude satisfactorily in time. However, filling of on line tender, does not qualifies the tenderer to offer the bid.

44.0 The contractor shall not refuse to execute the work order at any time and it will be his sole responsibility to

execute and complete this work as per the instruction of Engineer in charge.

45.0 No tools, tackles, manpower, crane facilities etc. will be provided by the GETCO.

46.0 The contractor has to submit the list of tools, tackles, equipments with him along with his tender offer. The

tender without this list and other required documents (as mentioned above herein the tender) should be rejected

47.0 The bidder shall specifically note that GETCO will not pay any extra amount towards any type of claim except

for the description indicated in Schedule – ‘B’. The party has to carry out all other/ additional required activities/

works as directed by Engineer in charge which is not mentioned in Schedule but required to be completed as

per site condition and for this work no extra payment shall be made by GETCO.

TERMS & CONDITIONS REGARDING INDUSTRIALLAWS AND OTHER RELATED MATTERS

A. Wages to be paid at time of payment etc. by the contractor.

a. The contractor shall pay minimum prevailing rates per day or as may be specified hereafter or rates fixed under the

minimum wages Act. Whichever is higher. The wages or very contract labour employed by him under this contact

shall be paid by him before the expiry of 7th day of the month in respective of which the wages are payable ( i.e.

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wages of a month have to be paid by him in the first week of the next month). The payment shall be disbursed in

the presence of management representative during the working hours in factory premises and the contractor shall

get the entries certified in the register of wages by the representative of the GETCO. Any default will result in

cancellation of contract forthwith or also the contractor shall be paid punishable to the extent of Rs.100/- fine per

b. The contractor shall give his telephone number and address to the GETCO so that in case of labour troubles etc.

the contractor can be contacted. The contractor shall arrange to have his office outside the factory premises and

the contractor shall keep himself present through out the working hours.

A. Person below the age of 18 years shall not be employed for the work.

B. No. female worker shall be employed in the night shift between 7 p.m. to 6 a.m.

C. Contractor shall maintain a valid labor license under the contract labour (Regulation and Abolition) Act for

employing necessary manpower to be required by him. In the absence of such license the contract shall be liable to

be terminated without assigning any reason thereof.

D. The contractor shall at his own expenses comply with all labour laws and keep the GETCO indemnified in

respective thereof. Some of the major liabilities under various labour and industrial laws which the contractor shall

comply with areas under :-

(i) Payment of contribution by way of employer’s contribution towards provident fund, family pension scheme, Deposit

linked insurance scheme, Administrative charge etc. at the rates make applicable from time to time by Government

of Gujarat/Government of India or other statutory authority.

(ii) Payment of deposit in respect of each contract labour at the rate as per admissible with the office of commissioner

of Labour as per the contract Labour (Regulation and abolition Act.).

(iii) License fee as prescribed under the contract labour (Regulation and abolition Act) and rules framed there under

depending upon the number of workmen employed by the contractor.

(iv) Paid leave facility and wages as per the provision of the factories Act at the rate of one day for every 20 days of

(v) Identify cards as prescribed under the factories Act with photo at fixe there to the same identification. Liabilities as

per industrial Disputes Act any payment to the contractor’s employees arising out of any claim or disputes under

the industrial Disputes Act, 1947 or any other labour laws.

(vi) Payment of compensation in case accidental inury.

(vii) Maternity leave as per the provisions of the maternity Benefit Act. The above are some of the major liabilities of the

contractor in addition to other liabilities. Prescribed under the various labour laws in force from time to time from

statutory authorities like State Government/ Government of India which the contractor shall have to comply with.

E. Provident fund & Family pension Scheme:- The contractor shall submit along with his bill (month wise) a

statement regarding deduction against employees provident fund and family pension scheme in respective of each

concerned employee, provident fund and family pension scheme at the rate at admissible ( or at the rate made

applicable by the Government from time to time ) of the wages. The contractor’s contribution and his workers

contribution towards provident fund and family pension scheme shall be deposited by the contractor with concern

regional Provident Fund Commissioner office.

F. Deposit Linked Insurance Scheme :-The contractor shall have to deposit ½ % of the wage in respect of

employees who is a member of the Provident Fund as the contribution to the deposit.Linked insurance Scheme

with concern Regional Provident Fund Commissioner office.

(5) Administrative Charges:- Administrative charges for maintaining provident fund A/C shall be deposited by the

contractor with concern Regional Provident Fund Commissioner office at the rates applicable.

(6) Paid Leave Facility:- Paid leave facility at the rate of one day for every twenty days worked by the contract labour

shall be provided by the contractor to his workers. He shall maintain leave Records/leave cards for individual

labourer which shall be duly verified and approved/certified by the authorized officer of the GETCO.

(7) Workmen’s compensation fund & Employer’s Liability Insurance:-The contractor shall cover all his employees

under workmen’s compensation fund and under the liability insurance. Insurance shall be affected for the entire

contractor’s employee engaged in the performance of this contract. If any of the work is subject the contractor shall

require the sub-contractor to provide workmen’s compensation and employer’s liability insurance for the latter’s

employees unless such employees are covered under the contractor’s insurance.

(8) The contractor shall employ adequate number of experienced staff at site for dial supervision and for maintenance

of various register and records required under the law and contract No. payment for supervision shall be

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(9) Contractor to Identify the GETCO:-The contractor shall indemnify the GETCO and every member officer and

employees of the GETCO also, engineering in charge and his staff against all actions, proceeding, claims

demands, costs and expenses which may be made against the GETCO or Government for or in respective of

performance of his obligation under the contract documents. The GETCO shall not liable for or in respective of or in

consequence of any accident or injury to any workman or other person in the employment of the contractor or his

sub-contractor and the contractor shall indemnify and keep indemnified the GETCO against all such damage and

compensation and against all claims, demands, proceedings costs, charges and expenses whatever in respective

thereof in relation thereof.

(10) The GETCO reserves the right to terminate this rate contract at any time during its tendency without giving notice

of termination or any reasons thereof.

(11) The GETCO will be entitled to deduct directly from the bills, to be paid to the contractor any sum or payable by

you and which sum/sums the GETCO is required to pay as principal employer on account of your default in respect

of all liabilities referred to in above

15.10 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be considered for

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the tender.

15.11 Termination of Contract:

In case of contractor fails to deliver the stocks or any consignment thereof within contractual period of delivery

or in case the stores are found not in accordance with prescribed specification and/or the approved sample,

the shall exercise its discretionary power either:

15.11.1 To recover, from the contractor as agreed, by way of penalty clause above, or

15.11.2 To purchase from elsewhere after giving due notice to the contractor on account and at the risk of the

contractor for such stores not so delivered or other similar description without canceling the contract in

respect of the consignment not yet due for delivery.

15.12 To cancel the contract :

In the event of the risk purchase of stores of similar description, the opinion of the shall be final. In the event

of action taken under clause (A) or (B) above, the contractor shall be liable to pay for any loss which the may

sustain on that account, but the contractor shall not be entitled to have any saving on such purchases made

against default.

The decision of the shall be final as regards to the acceptability of stores supplied by the contractor and the

shall not be required to give any reason in writing or otherwise at any time for rejection of the stores.

15.12.1 MATCHING OF END COST:

In case the decides to award contract on matching end-cost basis, the bidder has to reduce all the quoted

rates proportionately. The reduction on overall basis will not be accepted (i.e. all unit rates of erection

schedule shall be reduced proportionately by difference in percentage). The confirmation for matching end

cost shall be given within 7 (seven ) days from the letter from.

16.0 VENDOR REGISTRATION: REGISTRATION AS A CONTRACTOR: Registration with Jambuva or any other

office is pre requisite for participating in tender. It is required to furnish documents of registration along with

offer in Technical bid and the details at appropriate place in confirmation of details of bidder shall be given by

17.0 RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the

Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum or sums in whole or

in port from the security, If any, deposited by the Contractor and for the purpose aforesaid, the Owner shall be

entitled to encash and withhold the amount of Performance Bank Guarantee or other security, if any, furnished

as the case may be. The Owner shall also have a lien over the same pending finalization or adjudication of

any such claim. In the event Of the security is insufficient to cover the claimed amount or amounts, the Owner

shall be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts

referred to above, from any sum or sums found payable or which at any time thereafter may become payable

to the Contractor under the same contract or any other contract with the Owner or GUVNL or its subsidiary

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companies pending finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the contract

may be withheld or retained by way of lien by the Owner against any of its claim in respect of payment of a

sum of money arising out of or under any other contract made by the Contractor with the Owner or GUVNI or

any of its subsidiary companies.

b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will be kept

withheld or retained as such by the Owner till its claim arising out of the same contract or any other contract is

either mutually settled or determined by the arbitrator or competent court, as the case may be, and the

Contractor shall have no claim for interest or damages whatsoever on this account or on any other ground in

respect of any sum of money withheld or retained under this clause and as may be duly notified to the

Seal & Signature of Bidder Page |

CONFIRMATION OF DETAILS OF BIDDER

Bidders are required to furnish following information specifying YES / NO

1) Whether the Bid is on percentage basis as called Yes / No

2) Whether rebate furnished is in percentage basis Yes / No

3) Whether the Bid is submitted by RPAD. Yes / No

4) Whether all pages of Bid Specifications are sealed Yes / No

and signed by the Bidder.

5) a) Whether the Bidder is registered with Yes / No

b) In case of “Yes”, please furnish following

i) Registration Letter No. & date.

ii) Class of Registration

c) Whether Bidder is having PF Code No. Yes / No

6) a) Whether EMD paid. ( DD / BG ) Yes / No

b) In case “Yes”, furnish details

7) Whether following documents as specified are

a) Human Resources detail. Yes / No

b) Availability of tools, equipments etc. Yes / No

c) Details of orders executed / on hand Yes / No

d) Financial capability. Yes / No

e) Experience as specified. Yes / No

f) Latest Income-tax certificate Yes / No

g) Company's Articles Of Association Yes / No

h) Details Of Partners / Directors Yes / No

i) B.R./P.A. Authorizing Person Yes / No

j) Power of Attorney of Consortium Members Yes / No.

Signature of Authorized

Representative of Company/Agency

Name of tendering

Seal & Signature of Bidder Page |

Seal & Signature of Bidder Page |

BIDDER’S DETAILS OF PERSONNEL

3 Firm Type (Proprietary/ Partnership)

4 Contact Person Name and Designation

5 Qualification

6 Professional Experience

8 P.F. Registration No

9 GST Registration

10 Contract Details

Note: All the correspondence, queries etc., will be asked on above E-Mail only. Bidder is

responsible to check and operation of e-mail ID.

Sign & Signature of Bidder

Seal & Signature of Bidder Page |

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS DEALING /

BLACKLIST THEREOF.)

Sub: UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS

DEALING/BLACK LIST THEREOF

Ref:‐Tender No.______________

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for

each quoted item of the tender along with technical bid.

signatory of M/s._________ _____________________________________ and thereby certified

and their proprietor/any partner/any director of the firm is not stop deal and /or banned for

business dealing and /or black listed by GUVNL/or their any subsidiary company

viz.GSECL/GETCO/MGVCL/PGVCL/UGVCL/DGVCL.

Signature of tenderer

Seal & Signature of Bidder Page |

SAFETY CUM INDEMNITY BOND

(On Non-judicial Stamp paper of value not less than Rs.300.00)

KNOW ALL MEN BYTHE SEPRESENTS that we,______________ By this SAFETY CUM INDEMNITY BOND

Executed on this ____________ Day _______of 2026.I/We Having Registered Office.__________________

(here in after called “THE CONTRACTOR” which expression shall mean and includes my/our heirs, executors,

administrators and legal representatives, successors and permitted assigns)do hereby binds myself/

ourselves and also our company/firms after having the power to bind by this promise and undertaking in

favour of the Gujarat Energy Transmission Corporation Limited (GETCO),Vadodara State Transmission Utility

under The ElectricityAct,2003 having its registered office at Sardar Patel VidyutBhavan, Racecourse,

Vadodara.(here in after called as GETCO, which expression shall mean and include its legal representative,

administrators as signs)has agreed under the terms and conditions of the contract no.________ Dated

________ made between_________ and____________ for the contract of the ____________________value

of Rs _______________interalia on Production of Safety cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the

extent of Rs. Rupees only against any losses or damages, costs, charges and expenses

caused to or suffered by reason of the CONTRACTOR while Project, R&M, O&M work including work carried

out by outsourcing agency, failing to take proper care or not complying the guidelines given hereunder as per

Annexure-A and instructions which may be given from time to time during the continuance of the contract

and we further undertake to unconditionally pay the amount claimed by the GETCO on demand and without

demur to the extent aforesaid.

Whereas the CONTRACTOR has/ have been awarded to execute the job/works under order no. ,________

dated________________for _____issued by the GETCO after having observing necessary formalities,

the details of which is described in the order no._____________ dated____________ and whereas the said

job/works will be /likely to be done in places covered under Employees’ State Insurance Act, 1948 (ESI) and

/or the Workmen Compensation Act,1923 and /or other laws relating to the Labour Management and

Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute this

Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines as

per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has been

any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss, damages, costs,

charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the

change in the constitution of the GETCO or for the extension of the time limit or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from all claims,

actions, proceedings and risk, damage danger to any person whether belonging or not belonging to the.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages any

proceedings in respect of any of its employee / workmen under the Workmen Compensation Act or any other

laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove

issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per Annexure-A

or terms and conditions / formalities within the meaning of Employees’ State Insurance Act,1948 (ESI) or

Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare for the time being in force,

and also has not observed the safety norms in accordance with the law prevailing at the place of work/job to

Seal & Signature of Bidder Page |

the satisfaction of the GETCO, the GETCO shall have the right to stop the execution of work/job and the period

of such stoppage shall not be taken into account for the calculation of the total period of completion of work

for which the CONTRACTOR is responsible to complete the work/job and it will be deemed that

discontinuance was due to default of the CONTRACTOR .

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such

compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other reason, the

GETCO shall have the right to recover the said amount from any amount receivable by GETCO or any bank

guarantee deposited or anything payable whether in connection with this contract or other contract by the

CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any

guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity Bond, GETCO

shall have right to terminate the contract of work issued to the CONTRACTOR.

f.In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency or

outsider due to negligence or non-compliance of GETCO safety norms then in addition to the compensation

and liability as per statutory requirement, contractor / agency is hereby agreed to pay the penalty amount as

Sr.No Amount of Contract in Rs. Penalty amount

1 Up to1Lac Rs.5000/- plus applicable taxes (if any)

2 Above1Lac to 10Lacs Rs.40000/-plus applicable taxes (if any)

3 10 to 100 Lacs Rs.100,000/- plus applicable taxes (if any)

4 >100Lacs 1.0%of contract value plus applicable taxes (if any)

g. I/We the CONTRACTOR here by confirm that in case of any dispute/ difference for settlement of claims

under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/ work is performed or as per

GETCO norms shall have the jurisdiction to decide the rights &liabilities of the parties while adjudicating the

matter of claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in Writing on

the CONTRACTOR’s application after the Contractor has discharged all his obligations under the order

mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO under the said order.

The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and renewable thereof (Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in addition to

And not by way of limitation or substitution for any other guarantee, indemnities Hereto before given to

the GETCO by the CONTRACTOR and this indemnity does not Revoke or limit such indemnities or

guarantees. IN WITNESS WHEREOF the Parties hereto have executed this indenture the day the year First

hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

Seal & Signature of Bidder Page |

PROFORMA FOR CONTRACT AGREEMENT

( Non Judicial Stamp Paper of Rs. 300.00)

This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year Two thousand twenty

six between M/s. _____________________________________ (address of office) ________________ (hereinafter

referred to as “THE CONTRACTOR” which expression shall unless excluded by or repugnant to the contract include its

successors or permitted assigns) of the ONE PART and the Gujarat Energy Transmission Corporation Ltd, having their

Head office at VidyutBhavan, Race Course, Baroda 390 007 (hereinafter called “The GETCO” which expression shall

unless excluded by or repugnant to the context include its successors or assigns) of the other part.

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for

No. ______________________________________ _______________ hereinafter called “the works” and more

particularly described and enumerated or referred to in the specification, terms and conditions prescribed in the order

letter, covering letter and other letters and schedule of price which for the purpose of identification have been signed by

Shri ____________________________________ on behalf of the contractors and by ---------------------------------- on

behalf of the GETCO, a list whereof is made out in the Schedule hereunder written and all of which said documents are

deemed to form part of this contract and included in the expression “The works” wherever herein used, upon the terms

and subject to the conditions hereinafter mentioned.

AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works for the sum of

the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and described or which are

implied therein or there from respectively or are reasonably necessary for the completion of the works as mentioned and

at the times, in the manner and subject to the terms and conditions and stipulations contained in this contract, and in

consideration of the due provision, executions, supply and completion of the works agreed to by the contractor as

aforesaid the Board doth hereby covenant with the contractor to pay all the sums of moneys as and when they become

due and payable to the contractors under the provisions of the contract. Such payment to be made at such times and in

such manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and without prejudice to the

rights of the Board to enforce penalty for delays and / or any other rights whatsoever including the right to reject and

cancel on default or breach by the contractor of the conditions and the covenants as stipulated in the general conditions,

specifications, forms or tender schedule etc. attached with GETCO’s Order No.

The contract value, extent of supply & erection works, delivery dates , specifications and other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or construed to mean or apply to affect or alter other

terms and conditions of the contract and the general conditions and the contract so altered or revised shall be and shall

always be deemed to have been subject to and without prejudice to said stipulation.

List of documents forming part of the contract:

1. GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated ____/____/2026

2. GETCO order No. Dtd. _____ / ______/

Seal & Signature of Bidder Page |

3. Contractor’s acceptance of order vide letter no. _______________.

4. Contractor’s Partnership Deed dtd. ________________.

5. Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm.

In witness whereof the parties here to have set their hands and seals this day and month, year first above written.

1) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

For and behalf of M/s. __________________ (Signature)

In the presence of (Full Name, Address and Signatures)

2) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

for and on behalf of Gujarat Energy Transmission Corporation Ltd

In the presence of name, Full address and Signature:

Seal & Signature of Bidder Page |

(TO BE SUBMITED ON FIRM’S LETTER HEAD)

The Superintending Engineer (TR)

Gujarat Energy Transmission Corporation Ltd,

Circle Office,Jambuva

We hereby acknowledge, agree and accept your A/T under reference above with terms and conditions mentioned

Designation ___________________

Seal & Signature of Bidder Page |

To create an environment where Business Confidence is built through Best Business Practices and is

fosteredinan atmosphere of trust and respect between providers of goods and services and their users for the

ultimate benefit of society and the nation.

Seal & Signature of Bidder Page |

GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

TRANSMISSION CIRCLE, JAMBUVA

NAME OF WORK : Bi-Annual up-keeping & Housekeeping of Switchyard, Control Room and adjoin

office building and removal of grass by cutting & anti weeding treatment in switch yard at 132KV

Fertilizernagar SS and 132KV Jawaharnagar S/S under Koyali AM Division under Jambuva Circle

TENDER NO - JTC/26-27 /n-145

Seal & Signature of Bidder Page |

PRICE BID – JTC / 26-27 / n-145

Sub: Bi-Annual up-keeping & Housekeeping of Switchyard, Control Room and adjoin office building and removal of grass

by cutting & anti weeding treatment in switch yard at 132KV Fertilizernagar SS and 132KV Jawaharnagar S/S under

Koyali AM Division under Jambuva Circle

SCHEDULE-B1 - Bi-Annual up-keeping & Housekeeping of Switchyard, Control Room and adjoin office building and

removal of grass by cutting & anti weeding treatment in switch yard at 132KV Jawaharnagar S/S

SR Description of Items Total Rate Unit Amount Rs.

1 Work for the cutting & removing of grass ,shrubs ,bushes etc. 50,100.00 1.00 Sq.Mtr.

from area of priority given by E.I.C and also removing

unwanted plants like bordies, Ankads, nafatias etc. to be

excavated uproots. Also includes disposing of cut grass

,shrubs and unwanted plants outside the premises of GETCO

as per instruction of EIC. scope included all tools & tackles

,equipment,transportation ,loading & unloading of cut grass.

Nothing will be provided by GETCO. Two round in a year.

Total effective area 12525.00 Sq.Mtrs. One round should

be completed within 02 Weeks in each S/S after

intimation & as per instruction of EIC.

12,525.00 sq. mtr X 4 times (2 times in a year) = Total

50,100 Sq.mtr (SOR ITEM NO.90)

2 Supplying & spreading "Round Up" (Glyphosphate 41% SL) 50,100.00 2.69 Sq.Mtr.

of approved ISI standard make or equivalent weedicide for

weed control in propotion of 100ml weedicide & 250gram

amonium sulphate, mixing with sticking agent mixed with 10ltr

of cleaned fresh water & second spray with same treatment

as stated above after 02 months & as per manufacturers

specification and as directed by EIC. Required material for

spreading i.e.spray pump/sprayer, nozzle etc will be arrange

by contractor. (The rate includes all tools & tackles required

for above work)Two round in a year as per EIC.

One round should be completed within 01 Weeks in each

S/S after intimation & as per instruction of EIC. Total

12,525.00 Sq.Mtrs. x 04 (02 times in a year) = 50,100.00]

(As per transmission circular No.90)

3 (A) Engaging person for cleaning the road side of road side 313.00 501.50 Day

gutter brick pitching IPS open area etc, with Zadu or coco

broom incl. collecting the swept material debris etc, and

disposing off/away outside the control room/ office with

necessary hand carts as directed(Zadu coco broom hand

cart etc. required will be brought by contractor at his own cost

and shown to the Tr divn. (B) Floor of CR, office, door

windows, glasses etc with broom & potas with phenyl (C)

Drainage pipe line (D) Board of single line diagram, notice

board, safety board,display board, maps etc of walls &

fixtures (E) furniture, lighting & fans ( As per GETCO

upkeeping SOR dtd: 18.11.2015 upkeeping/ cleaning of

control room sr.no 1)

One person for half day on daily basis shall be engaged

in S/S for 02 years = 0.5 x 626 =313 Day (SOR ITEM NO.1

of C/R )( as & when reqd as per EIC)

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4 Cleaning the toilet block of CR with cleaning the floor dedo 1,252.00 12.50 Nos.

WC Tub, Wash basin, urinal etc. with using necessary acid,

phenyl, brushes, coco broom etc. complete as per the

instruction of EIC. ( Note: The materials such as brushed,

brooms and phenyl, acid etc. required is to be brought by the

contractor at his own cost.)

( 2 year x 313 days x 2 nos. of toilet block=1252). (SOR

ITEM NO.3 of C/R).

5 Cleaning the water tank on terrace of the C/R, Office and on 16.00 300.00 Nos.

the public building at every three months or as directed

including dewatering cleaning with materials like bleaching

powder/cleaning agent wire brushes and collecting and

disposing off the dirty materials into dustbin as directed by

EIC. (The all required materials will have to be brought by

contractor at his own cost.Due care should be taken for not

breaking the ball cock etc.

4 times in a year ( quarterly) x 2 years x 2nos. = 16 nos.

(SOR ITEM NO.4 -cleaning of control room )

6 Cleaning the underground sump including dewatering 2.00 1,157.00 No.

cleaning with materials like wire brush, bleaching powder or

any cleaning agent, and collecting and disposing off the dirty

materials in the dustbin as directed by EIC.( The all required

material will have to be brought by contractor at his own cost.

) Near C/R building = 1 no. x 1 time /year x 2 year = 2 nos.

7 Cleaning the existing main septic tank of appropriate size 2.00 3,000.00 No.

and removal of all deposited settled debris sludge, sewage

thoroughly & disposing the same outside the sub station area

as directed and cleaning the tank neatly for reusing purpose

including all tools, tackles, labours machinery if necessary

etc. complete as directed by EIC. Near C/R building ,Total

No. x 01 (Once in a year) x 2 years = 02 nos for 02 year

SOR ITEM NO.27 OF COLONY UPKEEPING)

A ) Sub Total of Schedule B1 Rs.

SCHEDULE-B2 - Bi-Annual up-keeping & Housekeeping of Switchyard, Control Room and adjoin office building and

removal of grass by cutting & anti weeding treatment in switch yard at 132KV Fertilizernagar S/S

1 Work for the cutting & removing of grass ,shrubs ,bushes etc. 50,809.00 1.00 Sq.mtr

from area of priority given by E.I.C and also removing

unwanted plants like bordies, Ankads, nafatias etc. to be

excavated uproots. Also includes disposing of cut grass

,shrubs and unwanted plants outside the premises of GETCO

as per instruction of EIC. scope included all tools & tackles

,equipment,transportation ,loading & unloading of cut grass.

Nothing will be provided by GETCO. Two round in a year.

Total effective area 12702.25 Sq.Mtrs.

One round should be completed within 02 Weeks in each

S/S after intimation & as per instruction of EIC.

sq. mtr X 4 times (2 times in a year) = Total

Sq.mtr (SOR ITEM NO.90)

2 Supplying & spreading "Round Up" (Glyphosphate 41% SL) of 50,809.00 2.69 Sq.Mtr

approved ISI standard make or equivalent weedicide for weed

control in propotion of 100ml weedicide & 250gram amonium

sulphate, mixing with sticking agent mixed with 10ltr of

cleaned fresh water & second spray with same treatment as

stated above after 02 months & as per manufacturers

specification and as directed by EIC. Required material for

spreading i.e.spray pump/sprayer, nozzle etc will be arrange

by contractor. (The rate includes all tools & tackles required for

above work)Two round in a year as per EIC.

One round should be completed within 01 Weeks in each

S/S after intimation & as per instruction of EIC.

Total 12,702.25 Sq.Mtrs. x 04 (02 times in a year) =

50,809sqmtr (As per transmission circular No.90)

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3 (A) Engaging person for cleaning the road side of road side 313.00 501.50 Day

gutter brick pitching IPS open area etc, with Zadu or coco

broom incl. collecting the swept material debris etc, and

disposing off/away outside the control room/ office with

necessary hand carts as directed(Zadu coco broom hand cart

etc. required will be brought by contractor at his own cost and

shown to the Tr divn. (B) Floor of CR, office, door windows,

glasses etc with broom & potas with phenyl (C) Drainage pipe

line (D) Board of single line diagram, notice board, safety

board,display board, maps etc of walls & fixtures (E) furniture,

lighting & fans ( As per GETCO upkeeping SOR dtd:

18.11.2015 upkeeping/ cleaning of control room sr.no 1)

One person for half day on daily basis shall be engaged in

S/S for 02 years = 0.5 x 626 =313 Day (SOR ITEM NO.1 of

C/R )( as & when reqd as per EIC)

4 Cleaning the toilet block of CR with cleaning the floor dedo 626.00 12.50 No.

WC Tub, Wash basin, urinal etc. with using necessary acid,

phenyl, brushes, coco broom etc. complete as per the

instruction of EIC. ( Note: The materials such as brushed,

brooms and phenyl, acid etc. required is to be brought by the

contractor at his own cost) 2 year x 313 day /year x 1 no

toilet block=624). (SOR ITEM NO.3 of C/R).

Man will be engaged in S/S on daily basis

5 Cleaning the water tank on terrace of the C/R, Office and on 8.00 300.00 No.

the public building at every three months or as directed

including dewatering cleaning with materials like bleaching

powder/cleaning agent wire brushes and collecting and

disposing off the dirty materials into dustbin as directed by

EIC. (The all required materials will have to be brought by

contractor at his own cost.Due care should be taken for not

breaking the ball cock etc.

4 times in a year ( Quarterly) x 2 years x 1no. = 8 nos.

(SOR ITEM NO.4 -cleaning of control room )

6 Cleaning the existing main septic tank of appropriate size and 2.00 3,000.00 No.

removal of all deposited settled debris sludge, sewage

thoroughly & disposing the same outside the substation area

as directed and cleaning the tank neatly for reusing purpose

including all tools, tackles, labours machinery if necessary etc.

complete as directed by EIC.

Total 01 No. x 01 (Once in a year)x 2 year = 2 Nos for

NO.27 OF COLONY UPKEEPING)

B ) Sub Total of Schedule B2 Rs.

C) Total of Schedule B1 + Schedule B2 Rs.

D) Percentage above / below = _____ % of Above/Below Amount Rs.

E) Total quoted price Rs. ( C + D ) Rs.

F) GST @18.00 % on E Rs.

G) Total Amount ( E +F) Rs.

G) Total Amount ( E +F) Rs.

Note: GST will be reimbursed on production of documentary evidence of payment made to appropriate Government

Taxation Department as per Govt. /GETCO’s rule.

Seal & Signature of Bidder Page |

I/We have read and clearly understood the terms, conditions, schedule `B` and Technical specifications put by

GETCO on WEB site.

I/We hereby accept all the conditions and specifications of this tender document and accordingly.

I/We am/are willing to carry out work at _________% Above/ Below of (estimated amount at (A) (In words _____

______ _____________________________% Above / Below) the Estimated rates at ( A ) mentioned above. Amount

of Tender work out as under. Total amount of My Tender

of Tender work out as under. Total amount of My Tender

Seal and Signature of Contractor.

1) The Price shall be quoted on % Above/Below .

2 ) The Price quoted by the bidder shall remain variable during the bidder's performance of

the contract and price variation (PV) consider based on labour index as per following formula

with revision. The contract period is considered more than 1 year, the PV formula shall be

applied after 1 year.

P1 = Price payable as adjusted in accordance with the above formula.

P0 = Price quoted / Accepted.

L1 = All India average consumer price index number for industrial works, as Published

by the Labour bureau, Ministry of Labour, Govt. of India. (Base: 2001=100). This

index number is as applicable on the first working day of the month, after one year

from the date of wok award.

L0 = All India average consumer price index number for industrial works, as Published

by the Labour bureau, Ministry of Labour, Govt. of India. (Base: 2001=100). This

index number is as applicable on the first working day of the month, one month

prior to the date of bid opening.

Seal & Signature of Bidder Page |

TENDER SPECIFICATION NO - _- JTC/26-27/n-145

SUB : Bi-Annual up-keeping & Housekeeping of Switchyard, Control Room and adjoin office building and

removal of grass by cutting & anti weeding treatment in switch yard at 132KV Fertilizernagar SS and 132KV

Jawaharnagar S/S under Koyali AM Division under Jambuva Circle

In connection with above subject, I / we confirm the following:

I/ we, the undersigned, have read and understand the Tender Specification

“Bi-Annual up-keeping & Housekeeping of Switchyard, Control Room and adjoin office building and removal

of grass by cutting & anti weeding treatment in switch yard at 132KV Fertilizernagar SS and 132KV

Jawaharnagar S/S under Koyali AM Division under Jambuva Circle”

a. Complete with the entire Tender Terms and Conditions.

b. The price in the bid is firm prices in line with Tender Specifications and shall stand valid

till completion of the Contract, if awarded.

c. I/We declares that our bid is strictly in line with Tender Specifications and there

is no deviation.

Further, I / we also agree that additional conditions / deviations, if any found in bid, the offer

shall be out rightly rejected without assigning any reason thereof.

Signature of Authorized representative

of Company / Agency

Seal & Signature of Bidder Page |