Supply, Installation, Testing and Commissioning of IP Based Video Surveillance System including hand held terminal /Tablet (excluding RDAS) and all accessories required for fitment in electric locomotives as per RDSOs specification no.RDSO/SPN/TC/106/2025 version 3.1,effective from 04.06.2025 or latest .

Special Eligibility Criteria

1. 1

   The purchaser reserves the right to place order on Vendor who possess STQC certification for Camera & Video Management software of MNVR (Mobile network video recorder) as per requirement of RDSO specification no. RDSO/SPN/TC/106/2025, Version 3.1 on or before tender opening date. The tenderer has to submit STQC certificate for camera & Video Management software of MNVR along with bid documents. OR Vendor possessing STQC approval of Video Management Software of MNVR (Mobile network video recorder) on or before tender opening date subject to submission of STQC approval of Video Management Software of MNVR along with bid document & tender specific authorization from STQC approved camera OEM of camera. Vendor has also to submit STQC approval document of OEM of camera as per requirement of RDSO specification no. RDSO/SPN/TC/106/2025, Version 3.1 along with bid documents. OR Vendor possessing STQC approval of camera on or before tender opening date subject to submission of STQC approval of camera along with bid document & tender specific authorization from STQC approved MNVR (Mobile network video recorder) OEM for Video Management Software of MNVR. Vendor has also to submit STQC approval document of OEM for Video Management Software of MNVR (Mobile network video recorder) as per requirement of RDSO specification no. RDSO/SPN/TC/106/2025, Version 3.1 along with bid documents OR System Integrator who shall submit tender specific authorization for Camera, MNVR (Mobile network video recorder) from OEMs of camera and MNVR. Tenderer has to submit STQC approval of camera and Video Management Software of MNVR from OEM who possess STQC approval on or before tender opening date as per the requirement of RDSO Specification No. RDSO/SPN/TC/106/2025, Ver. 3.1 of OEMs along with bid document.

   Document requiredConfirmation required
2. 2

   OEM's Authorization Clause: Bidder who are not OEM of the tendered item to quote with Bid specific authorization directly from OEM of the tendered item along with any tender specific authorisation of Camera , MNVR wherever required as detailed in the tender, otherwise offer will be summarily rejected without any back reference and no representation will be entertained. The OEM's authorization certificate wherever required should be on company's letter head and must contain the full Name,designation, active e-Mail address & Mobile number of the authorized signatory along with company's stamp. Without these the authorization certificate from OEM will not be considered as valid and offer will be summarily rejected without any back reference and no representation will be entertained. Buyer can seek the authentication of valid authorization certificate from OEM, if required.

   Document requiredConfirmation required
3. 3

   Tenderers/Bidders should note that the Video Surveillance system shall be based on non-proprietary open architecture and API/SDK of all hardware is to be shared with the purchaser so that the system software can work and integrate with any make of IT hardware.

   Document requiredConfirmation required
4. 4

   Firm has to offer prototype inspection for first loco set within 60 days after placement of order . Failing which their purchase order may be cancelled .

   Document requiredConfirmation required
5. 5

   In keeping with the Public Procurement (Preference to Make in India) Order, 2017, as amended, Public procurement of this item is restricted to Class - I and Class-II local suppliers only. Thus, only class-I and class-II local supplier as defined under the public procurement (preference to Make in India) Order, 2017, as amended shall be eligible to bid in this tender. Offer from vendors who do not quality to be Class -I (Local Content :minimum 50% ) or Class-II (Local Content: minimum 20% but less than 50%) local supplier, shall be summarily rejected and, therefore, such vendors should not participate in the tender. In case any vendor who does not qualify to be a Class I or Class-II local supplier for the tendered item participates in the tender, such a bidder does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the bidder on this account.

   Document requiredConfirmation required
6. 6

   Being the estimated purchase value more than Rs.10.00 Crores, the bidder shall be required to provide a certificate from the statutory auditor or cost auditor of the company ( in the case of companies) or from a practicing cost accountant or practicing chartered accountant ( in respect of suppliers other than companies) giving the percentage of local content as per Public Procurement Order (Make in India 2017) as amended from time to time. The bidders are advised to submit the said certificate along with their bids, failing which their offer will not be considered for any ordering. No reference will be made with the bidders for submission of such certificate after opening of tender.

   Document requiredConfirmation required

Check List

1. 1

   Have you read and accepted tender conditions?
2. 2

   Have you furnished the statement of deviation[preferably nil]?
3. 3

   Have you attached any performance statements separately?
4. 4

   Are you coming under MSE status given as per guidelines issued by Railway Board for purchase preference vide letter No. 2010-RS [G] -363-1 Dt. 05.07.2012 or latest
5. 5

   If yes, have you attached valid documents towards being MSE?
6. 6

   Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers. Other conditions will be as per attached tender document.
7. 7

   Have you quoted delivery period correctly and precisely?
8. 8

   Have you quoted Mode of dispatch on FOR destination basis for free delivery at destination with rate structure clearly indicating the basic rate, GST and freight etc, up to destination [consignees premises].
9. 9

   Have you attached CA Certificate for the Local Content claimed, if you claim to be a "Class I Local Supplier/Class II Local Supplier"?
10. 10

    Have you submitted Annexure-'I' as per "Rly Board Lr No.2024/RS(G)/164/VIG/4 dated 27.05.2025" duly signed by you?
11. 11

    Have you quoted the discount if any in the specified column only in IREPS?
12. 12

    Have you furnished Bank account details such as Name of the Bank and address, account no., MICR, IFSC code and type of account to facilitate EFT payment?
13. 13

    Have you read the Security Deposit (SD) condition at Para 14 of Instructions to tenderers attached in the Tender document and uploaded relevant document for seeking exemption from submission of SD.
14. 14

    If not are you ready to pay Security Deposit ?
15. 15

    Have you paid the EMD online ? If not then have you uploaded relevant document for seeking exemption from submission of EMD ?
16. 16

    Have you mentioned MAKE/BRAND of OEM ?
17. 17

    Have you kept your offer validity as per "Condition for Responsiveness of Offer"?
18. 18

    Have you indicated the percentage of Local Content in the relevant column?
19. 19

    Have you submitted the details of location(s) where local value addition is made?

Commercial-Compliance

1. 1

   OEM/ Bidder (on behalf of OEM) must submit a declaration certificate regarding their genuinity, have their own manufacturing setups and Intellectual Property Rights IPR) of all manufactured final products and source code of all software including camera, NVR, firmware etc. should reside in India only. If any tenderer desires to quote a product manufactured outside India , then they shall get IPR for the same to be manufactured in India before tender opening date.

   Document optionalConfirmation required
2. 2

   For sub part/ components of the tendered item, tender specific authorization can be issued to multiple bidders by the OEM (of sub part/components) will be acceptable. However, for complete tendered item SITC of VSS i.e if OEM wishes to participate through authorised dealer/tenderer,multiple tender specific authorization will be acceptable if OEM is not participating in tender on its own.

   Document optionalConfirmation required
3. 3

   Tenderer/Bidder can tie-up with one or more OEMs having STQC certification /Test report for VMS (Video Management Software) of MNVR (Mobile Network Video Recorder), MNVR and Camera as on tender opening date (TOD).

   Document optionalConfirmation required
4. 4

   Multiple OEM authorizations for tenderers/bidders (system integrators) are allowed. However , bidder (system integrators) will be allowed to fit equipment (Camera, MNVR, VMS software of MNVR) for Supply, Installation, Testing & Commissioning (SITC) of equipment, only which are STQC certified and complying with RDSO specification.

   Document optionalConfirmation required
5. 5

   Payment of EMD is mandatory except for exemption categories as mentioned in the Instructions to Tenderers. Payment of EMD is also mandatory where the firm has been disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railway, due to withdrawal or modification of bids during the period of validity, or if being called upon to submit the performance security/Security Deposit, fail to submit the performance security/security Deposit before the deadline defined in the request for bid document /Notice Inviting Tender as per extant instructions.All vendors exempted from submitting EMD as per Para 13.1 shall submit " Bid securing Declaration ( Annexure A) of Instructions to Tenderers.

   Document requiredConfirmation required
6. 6

   Please indicate the HSN code for the offered product .

   Document requiredConfirmation required
7. 7

   Security deposit (SD) Performance Security for stores contracts will be applicable as under: a) The security deposit amount for the tender shall be 5% of the value of contract subject to ceiling limit of Rs.50 Lakhs for the contract valuing upto Rs.50 Crores and Rs.1 Crore for contract valuing above Rs.50 Crores. b) There shall be no exemption from submission of security deposit (SD) for any tender or by any tenderer except exemptions as per Para 14.2 of instructions to tenderer attached with this tender. c) In case of failure by contractor to meet deliveries for any lot. Railways may cancel the contract for defaulted part by forfeiting SD commensurate to that lot. d) Where ever SD has been exempted , for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time.Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with according .

   Confirmation required
8. 8

   Goods & Services Tax (GST) : As per Clauses mentioned in the Instructions to tenderers dated 12.02.2025 . All tenderers to quote correct HSN code and corresponding GST rate for the item/items quoted .

   Document optionalConfirmation required
9. 9

   In case the successful tenderer is not liable to be registered under CGST/IGST/ UTGST/SGST Act, the railway shall deduct the applicable GST from his/their bills Under reverse charge mechanism (RCM) and deposit the same to the concerned A u t h o r i t y. (ref. Clause 22.5 (ii) of Instructions to tenderers dated 12.02.2025 )

   Document optionalConfirmation required
10. 10

    Bidders shall also give Declaration as below:- " I/We agree to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly".

    Document optionalConfirmation required
11. 11

    Micro and small Enterprises(MSEs) registered for the tendered item and vendors registered with railways for the trade group of the item tendered,up to their monetary limit of registration status being valid on the date of tender closing who seek exemption from payment of EMD shall have to attach scanned copy of requisite documentary evidence in support of their claim along with offer failing which the offer will be considered invalid and will be summarily rejected. (NB:In two Packet Bidding system,such document must be uploaded at the time of techno-commercial bid)

    Confirmation required
12. 12

    The bidder confirms that Rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else should be ignored. [Denial of this condition is not recommended].

    Document optionalConfirmation required
13. 13

    All the bidders have to accept as per clause 33.9b(1)of Instruction to Tenderer regarding Restrictions under Rule 144(xi) of GFRs-2017. a) i have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India. b) i certify that this bidder is not from such a country or if from such a country has been registered with the competent authority. c) i hereby certify that this bidder fulfills all requirements in this regard and is eligible to be considered.(where applicable , evidence of valid registration by the competent authority shall be attached).

    Document optionalConfirmation required
14. 14

    The Bidder agrees to supply the tendered stores at the rates quoted by him in accordance with the Standard Governing Conditions of this tender.

    Document optionalConfirmation required
15. 15

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items.The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional
16. 16

    Annual Maintenance Contract:- The detailed terms and conditions of AMC shall be as given in attached Annexure C.

    Document requiredConfirmation required
17. 17

    Tenderers may note that their Offered delivery schedule should clearly indicate the starting time, quarterly rate of supply and finishing time. For offers with vague delivery schedule like -02 to 12 months or like -06 to 10 months-, Delivery Period shall be given as per the requirement best suited to this office within the quoted range.

    Document optionalConfirmation required
18. 18

    CAMC is mandatory after the completion of warranty period and Tenderers should note that Comprehensive Annual Contract after completion of warranty period will be executed by the respective shed where the loco will be homed as per conditions of comprehensive AMC in the attached document Annexure-C.

    Confirmation required
19. 19

    Tenderer should quote rate for the supply,installation, testing & commissioning of IP based surveillance system excluding rate of CAMC and for CAMC rate shall be as per clause no 9.2 of attached Annexure-C. Tenderer should not quote/offered CAMC charges in any other rate column otherwise offer of the firm shall be rejected.

    Confirmation required
20. 20

    (1)CAMC Rates & Format for detailed bid offer of the contractor: Clause 9.0, 9.1 & 9.2 of Annexure-C . (2)Tenderers have to agree for CAMC charges as per Sl.No.2 of Clause 9.2 Annexure C i.e., 5% of the Total Capital Cost against Supply, Installation, testing and commissioning of IP-based Video Surveillance System for Rolling Stock of Indian Railways for Electric /Diesel Locomotives -inclusive of all taxes .

    Document requiredConfirmation required
21. 21

    Force Majeure Clause: As per IRS conditions of contract.

    Document optionalConfirmation required
22. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items,and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tenderconditions.

    Document optionalConfirmation required
23. 23

    The bidder shall give self certification for local content in the quoted item (goods/works/services ) at the time of tendering . In case the contractor/supplier does not meet the stipulated local content requirement and the category of the supplier changes from Class-I to Class-II /Non-Local or from Class-II to Non-Local, a penalty upto 10% of the contract value may be imposed .

    Document optionalConfirmation required
24. 24

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Scope of Supply (for CAMC) : As per Cluse-3.0 of CAMC conditions Annexure-C (attached).

2. 2

   Validity of offer: Validity of offer should be 120 days. Offers quoted with lesser/conditional validity shall be deemed as commercially unresponsive and will be summarily rejected.

3. 3

   Bidders must quote on firm price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.