Work of Painting of structures and foundations of various KV Class equipment and Gantry in Switchyard with supply of approved make Distemper paint and Anti rusting black paint at 220KV Chandrapura S/S under Godhra AM division & 400KV Asoj S/S under Jambuva AM Division under Jambuva Circle

Name of work : Work of Painting of structures and foundations of various KV Class equipment and

Gantry in Switchyard with supply of approved make Distemper paint and Anti rusting black paint at 220KV

Chandrapura S/S under Godhra AM division & 400KV Asoj S/S under Jambuva AM Division under

TECHNICAL SPECIFICATION

( TO BE SUBMITTED ONLINE through N-Code

Web site - https://tender.nprocure.com )

Seal & Signature of Bidder

TENDER NOTICE No –JTC/25-26/n-239

Superintending Engineer, Transmission Circle GETCO Jambuva ( Address of the office - Gujarat Energy Transmission

Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist:

Vadodara.-390 014 ) invites “On line Tenders” (e-tendering) for the purchase/ works of following items. Tender Papers

& Specifications may be down loaded from Web site https://tender.nprocure.com (For view, down load and on line

submission) and GUVNL/GETCO web site www.guvnl.com (For View & download only).

All tender documents, scanned copies of original documents (Notarized / self-attested copies of original – as

specified in tender document) along with scan copy of transaction slip of payment made through RTGS/NEFT

for Tender Fee & EMD shall be unloaded through on line only ( which is mandatory) on (n) procure portal.

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only. No any physical documents,

Demand Draft / Banker’s cheque or Pay order for tender fee and EMD to be submitted by bidders.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary

company viz. prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered

eligible for technical scrutiny and their technical bids will not be opened.

Sr. Description

1 Tender No.: JTC / 25-26 /n-

2 Purchase/Work of Work of Painting of structures and foundations of various

KV Class equipment and Gantry in Switchyard with

supply of approved make Distemper paint and Anti

rusting black paint at 220KV Chandrapura S/S under

Godhra AM division & 400KV Asoj S/S under Jambuva

AM Division under Jambuva Circle

3 Tender Fee (non-refundable) Rs. 590.00 ( Rs. 500.00 + GST Rs.90 .00 )

4 Estimated cost inclusive GST in Rs. Lacs Rs.

5 Earnest Money Deposit amount in Rs. Rs.

6 On line (E-tendering) tender/ offer submission last 06.02.2026

date up to 16.00 hours only (This is mandatory)

7 Date of opening online technical bid at 16:10 06.02.2026

8 Tentative Date of on – line opening of Price bid, (if Shall be intimated separately.

possible), at 11.00 Hours

9 Prices Firm Basis

10 Validity of offer 180 Days

11 Time limit 45 Days

12 Appropriate / Registration Class GETCO registered contractor of any class

1 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified in

tender document) documents along with scan copy of transaction slip of payment made through RTGS/NEFT

for Tender Fee & EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal. No

any physical documents , Demand Draft / Banker’s cheque or Pay order for tender fee and EMD will be

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due date

and time of submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay

order will not be accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled time.

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain legible

(readable) and should not be password protected.

Seal & Signature of Bidder

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead),

Tender acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must

be submitted through online on n-procure portal (mandatory) (All the documents to be duly self attested by

the bidder). For any differences or wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the

appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids.

Instead of simply confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against

appropriate place in respect of each line appearing in Technical bid (In the absence of required details in

uploaded tender documents, technical bid , the purchaser has every right to evaluate the bids accordingly and

bidder cannot raise any objection against any point during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the

required details / documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) : The EMD and Tender fee plus GST as

applicable shall be paid through RTGS/NEFT only .

1) Payment of Tender fee , EMD through RTGS/NEFT : For the payment through RTGS/NEFT the scan

copy of payment made (transaction slip of payment made) shall be uploaded online with the Tender

documents on n-procure portal.

2) Bidder has to provide following detail on the same date of payment made so that receipt can be

generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be accepted. Also,

Tender fee and EMD received after due date and time as specified in the tender will not be accepted/opened

irrespective of delay due to any reasons and the Corporation shall not assume any responsibility for late receipt

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum or

extension of due date etc.

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical and

financial capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should be

referred to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited, Circle office

Seal & Signature of Bidder

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (TR)

C.O., GETCO, Jambuva

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if

training required for participating in online tender, they can contact the following office: (n) Procure

Cell, (n) code solutions-A division of GNFC Ltd., 403, GNFC Infotower, S.G. Road, Bodakdev Ahmedabad

–380054 (Gujarat ).

079-26857321 / 40007533, Email: [email protected]

Seal & Signature of Bidder

TENDER No: JTC / 25-26 /n-239

Name of Work : Work of Painting of structures and foundations of various KV Class equipment and

Gantry in Switchyard with supply of approved make Distemper paint and Anti rusting black paint at

220KV Chandrapura S/S under Godhra AM division & 400KV Asoj S/S under Jambuva AM Division

under Jambuva Circle

Sr. No. Document Code Part Page No.

1 Tender Notice - I

2 Technical Bid - I

3 Integrity Pact - I

4 Instructions to Tenderers ITB I

5 Qualification Requirement -

6 General Conditions of Contract GCC I

7 Erection Conditions of Contract ECC I

8 Special Conditions of Contract with SCC I

Declaration Form

9 Technical Specifications TSP II A

10 Technical Data sheets TDS II B

11 Various Annexures -

Seal & Signature of Bidder

Seal & Signature of Bidder

(A) INSTRUCTIONS TO THE BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/

‘OWNER’ intends to receive bids for Work of Painting of structures and foundations of various

KV Class equipment and Gantry in Switchyard with supply of approved make Distemper paint

and Anti rusting black paint at 220KV Chandrapura S/S under Godhra AM division & 400KV

Asoj S/S under Jambuva AM Division under Jambuva Circle as detailed in the accompanying

specifications in accordance with Terms and Conditions herein. The bids shall be prepared

and furnished as per these Instructions.

2.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/liable for

these costs irrespective of the course and conclusion of this Bidding.

3.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

4.0 Knowing the Bid Documents

4.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission of a

Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish all

information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

5.0 Clarifications on Bid Documents

5.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications or

is in doubt as to the true meaning of any part, he shall make a request, in writing not later than the

date of pre Bid discussion, to the owner in triplicate. The owner will issue explanations, interpretations

and clarifications as deemed fit in writing as a response to this request. On receipt of such

interpretations/clarifications, the Bidder may submit his Bid within the date and time stipulated in the

Bid invitation, All such explanations, interpretations and clarifications from the Owner shall be deemed

as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

5.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

6.0 Amendment of bidding document:

6.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at

his own initiative or in response to a clarification requested by the intending Bidder, modify the Bidding

Document with amendment(s).

6.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received

the Bidding Document at the address contained in the letter of request for issue of Bidding document

from the Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in

time or otherwise.

Seal & Signature of Bidder

6.3 In order to afford prospective bidders reasonable time in which to take the amendment into account

in preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of

6.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration

by the Bidders while they submit their bids and shall invariably enclose such documents as a part of

7.0 PREPARATION OF BIDS

7.1 Language of Bid:

The Bid prepared by the Bidder and all correspondence and documents relating to the Bid, exchanged

by the Bidder and the Owner, shall be written in the English language, provided that any printed

literature furnished by the Bidder may be written in another language so long as accompanied by an

English translation of its pertinent passages. Failure to comply with this may disqualify a bid. For

purposes of interpretation of the bid, the English translation shall govern.

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without adding

any printed/typewritten text of their own.

8.0 Local Conditions:

8.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which

may have any effect on the execution of the Contract covered under these documents and

specifications. The Owner shall not entertain any request for clarifications from the bidders, regarding

such local conditions.

8.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting the proposals. No claim for financial adjustment to the Contract awarded under these

specifications and documents will be entertained by the owner. Neither any change in the time

schedule of the Contract nor any financial adjustments arising thereof shall be permitted by the Owner,

which are based on the lack of such clear information or its effect on the cost of the works to the

9.0 Documents comprising the Bid:

etc. furnished in the Bidding Documents, indicating, for the services to be rendered, a brief description

of services, quantity and price.

9.2 All tender documents, scanned copies of original (Notarized / self-attested copies of original – as

specified in tender document) documents along with scanned copy of original document for Tender

Fee & EMD shall be uploaded through on line only (which is mandatory) on (n) procure Portal to

establish that the Bidder meets the Qualification Requirements as detailed in ANNEXURE -I. No

physical documents to be submitted by the bidder.

9.3 Complete technical bid / Tender Documents / formats are to be filled in all respects. Same shall be

sealed and signed by the Company Authorized Signatory wherever specified and scanned copies of

original (Notarized / self-attested copies of original – as specified in tender document) documents

along with scanned copy of original document shall be uploaded through on line only (which is

mandatory) on (n) procure Portal.

9.4 Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on before

due date and time of submission of tender. Tender fee and EMD paid though Demand Draft /

Banker’s cheque or Pay order will not be accepted and no any further communication in the

matter will be entertained.

9.5 In case of short submission of documents with bid & / or clarification if any required from the bidder,

the required details/ documents may be asked from bidder in physical form.

9.6 It shall be sole responsibility of the bidder that the uploaded scanned documents ( in PDF form)

remain legible & should not be password protected.

9.7 Bidder shall have to upload scanned copies of complete technical bid filled in all respect and sealed

and signed by Company Authorized Signatory through on line only (which is mandatory) on (n) procure

10.0 Bid Price:

10.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate price

Schedules, enclosed in bid proposal sheets for erection, testing and commissioning, and other

services it proposes to furnish under the contract. The % age above/below indicated shall be

Seal & Signature of Bidder

inclusive of all taxes and duties applicable inclusive of GST applicable on required inputs and

10.2 The Bidder shall specifically note that the Tenders are invited on percentage rate increase/decrease

11.0 Price Basis:

11.1 The Price shall be quoted on firm basis.

11.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract and

shall not be subject to variation on any account save for change in quantity. A bid submitted with an

adjustable price quotation shall be treated as non-responsive and rejected.

12.0 Taxes and Duties:

12.1 Goods and Service Tax (GST):

12.1.1 The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid extra on

a given taxable goods and/or services within the original contractual delivery period. The amount

and% of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST(Compensation to the State

for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary

12.1.2 You shall have to submit a C.A Certificate& duly authorized Signatory of successful bidder, certifying

that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY or shall

not claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in

respect of such GST and Cess, is claimed by you, it will be immediately passed on to the COMPANY,

without COMPANY making any specific Claim, for the same, either from the Department or from you.

12.1.3 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Compostion Scheme under GST Act,

which should be clearly indicated in the price bid. COMPANY may at its discretion consider such offer

with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is

inclusive of GST and Cess.

12.1.4 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of withdrawal/cessation of

the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the tenderer. In no case

additional amount towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

12.1.5 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over

and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

received by the supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along with interest needs

to be passed on suo-moto by the supplier / contractor.

12.1.6 Further, the Company has a right to recover the amount of GST along with penal interest at the rate

of 15% per annum if GST charged is not paid / short paid to the government or fail to upload the

details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the

stipulated time limit.

12.1.7 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

12.1.8 INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Creditand / or due to inclusion of any

other additional item of their inputs / input services under the ambit of the Input Tax Credit provisions

under the GST Act, subsequent to the date of submission of the offer, the same should be passed on

to COMPANY and you should inform such changes to COMPANY from time to time.

12.1.9 GST, other taxes and other levies and duties including custom duty solely in respect of

the transaction between the owner and the contractor under this contract, if any, shall be

included in the bid price. These shall also be indicated separately wherever applicable

as mentioned in the Tender.

12.2 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST if

any ,the owner shall not bear any tax liability whatsoever. The bidder shall be liable and responsible for

payment of such taxes as attracted under the provisions of the law.

Seal & Signature of Bidder

12.3 Notwithstanding the tax liabilities as per the sub-clause 12.1 above the owner shall have the right to

make deduction at source from the amounts payable to the contractor in respect of Income Tax (on the

cost of items of supply included in the works contract) as may be mandatory in terms of the law. The

owner shall not bear any liability in this regard but shall issue necessary certificate in respect of such

deduction made.

12.4 In case any tax or duty is newly introduced by the Government applicable for this contract with effect

from the next day of the date submission of the bid and if the contractor is required to pay additional tax

or duty, then the owner shall reimburse the contractor the additional tax or duty so paid by the contractor

against submission by the contractor of documentary evidence to the satisfaction of the owner. This

provision will not be applicable to transaction between the contractor and his sub-contractors and will

be applicable only to the direct transaction between the contractors and owner. Besides the said

statutory variation, no other statutory variation shall be payable by the owner.

12.5 The owner’s liability for all taxes and duties including GST under the contract shall be limited to those

indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and variations as

per Clause No. 12.10 para.

12.6 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced by

reasons of the making, passing or promulgation of any law after the date of submission of bid or by any

order, regulation or bye-law having the force of law the amount of such increase or reduction shall be

added to or deducted from the “Contract Price” as the case may be for direct transactions between

contactor & owner, and not for bought out items. It is the Bidders responsibility to furnish details of

taxes, duties, levies etc. applicable as on the date of submission of the bid.

12.7 No claim for any increase towards the statutory variation regarding enhancement of existing tax or duty

or introduction of a new tax or duty applicable shall be entertained by the Owner during the extended

period of contract, if any, provided the extension of the contract is required by causes attributable to the

12.8 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a

new tax or duty will be applicable only to the direct transaction between the contractor and the owner.

12.9 Before quoting, the bidder may ascertain from the concerned tax authorities of Government of Gujarat

the applicability of Entry Tax, GST in respect of this work and include the same in the quoted price. The

Owner in this regard will entertain no separate claim, as it is the responsibility of the Bidder to pay all

12.10 In addition, the conditions detailed under Special Conditions of Contract shall apply.

13.0 Time Schedule:

13.1 The basic consideration and the essence of the contract shall be strict adherence to the time schedule

for performing the specified works.

13.2 The Owner’s requirements of completion schedule for the Works are mentioned in the accompanying

Special Conditions of Contract.

13.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factors in consideration of the bids.

13.4 The owner reserves the right to request for a change in the work schedule during pre- award

discussions with successful bidder.

13.5 The successful bidder will be required to prepare detailed Bar chart and finalize the same with the

owner as per the requirement of Clause no 27.0 of GCC

14.0 Contract Quality assurance:

14.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during

various phases as detailed in relevant clause of the General Technical Conditions.

14.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Program shall form

a part of the Contract.

14.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being

supplied wherever specifically indicated in the tender document shall supply only from those vendors.

Such details shall be accompanied by their list of previous supplies made performance reports etc.

However, in case of orders are placed, specific approval shall be obtained from the owner for the

vendor-supplied materials. The quality assurance program shall be furnished for each material

separately for approval.

15.0 Insurance:

Seal & Signature of Bidder

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I.

Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs in fulfilling

all the insurance liabilities under the Contract.

16.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment

tools & tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing

and commissioning including performance and guarantee tests of the equipment. If any such

equipment is listed anywhere else in the proposal and not specially mentioned in the above schedule,

it shall be deemed to have been included in the Bidder’s proposed scope of supply.

17.0 Brand Names:

17.1 The specific reference in these specifications and documents to any material/equipment by brand

name makes or catalogue number shall be construed as establishing standards of quality and

performance and not as limiting competition. However, Bidders may offer other similar

material/equipment provided they meet the specified standard, design and performance requirements.

The Bidder shall furnish adequate technical information about such alternative material equipment to

enable the Owner to determine its acceptability. The Owner shall be the sole judge on the acceptability

or otherwise of such alternatively material/equipment.

17.2 The bidder shall note that standards for workmanship material and equipment, and reference to brand

name of catalogue numbers designed by the Owner in its Technical Specifications are intended to be

descriptive only and not restrictive. The Bidder may substitute alternative standards, brand name

and/or catalogue numbers in its bid, provided that it demonstrates to the Owner’s satisfaction that the

substitutions are substantially equivalent or superior to those designed in the Technical Specification.

18.0 Bid Security/EMD:

The bidder shall furnish, as a part of its bid EMD, bid security for an amount of one percent of estimated

cost to be paid as under:

a) Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT only.

1. In case of payment through RTGS/NEFT the scan copy of payment made (transaction

slip of payment made) shall be uploaded online with the Tender documents on n-

procure portal.

2. Bidder has to provide following detail on the same date of payment made so that receipt

can be generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

Seal & Signature of Bidder

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

18.1 The offer should be valid for a minimum period of 180 days from the date of opening of technical bid.

18.3 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

18.4 The Owner as non-responsive will reject any bid not secured in accordance with Para 18.1 above. No

exemptions are made in the furnishing of the security.

18.5 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three

months from the date of submission of tender whichever is later.

18.6 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

18.7 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid

b) If a bidder refuses to accept the contract or fails to commence the works including supplies

within thirty days of letter of award of contract)

19.0 Format of Bid:

19.1 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by

the Bidder or a person or persons duly authorized by the Bidder to sign the Contract. The letter

of authorization shall be indicated by written power-of-attorney accompanying the bid. All

pages of the bid, except for un-amended printed literature, shall be initiated by the person or persons

signing the bid.

19.2 Complete technical bid / all Tender Documents / formats are to be filled in all respects. Same shall be

sealed and signed by the Company Authorized Signatory wherever specified and scanned copies of

original (Notarized / self-attested copies of original – as specified in tender document) documents along

with scanned copy of original document shall be uploaded through on line only (which is mandatory) on

(n) procure Portal. No physical documents to be submitted by the bidder

19.3 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors

made by the Bidder, in which case such corrections shall be initiated by the person or persons signing

19.4 The bid shall contain no interlineations, erasures or overwriting except as necessary to

correct errors made by the Bidder, in which case such corrections shall be initiated by the

person or persons signing the bid.

19.5 Bids shall be submitted as under:

Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for

payment made for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

20.0 Signature of Bids:

20.1 The bid must contain the name, residence and place of business of the person or persons making the

bid and must be signed and sealed by the Bidder with his usual signature. The names of all persons

signing should also be typed or printed below the signature.

20.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name, followed by the signature(s) and designation(s) or the authorized partner(s) or other

authorized representative(s).

20.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company by

the President/Managing Director or by the Secretary or other person or persons authorized to bid on

behalf of such Corporation/Company in the matter.

20.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’, ‘Secretary’,

‘Agent’ or other designation without disclosing his Principal will be rejected.

20.5 If it is found that two or more persons who are connected with one another either financially or as a

principal and agent have bid under different names without disclosing their connection then such bids

will be liable for rejection. Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

20.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

20.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

21.0 Submission of bids:

Seal & Signature of Bidder

21.1 Complete Technical Bid, Tender documents as per QR , Price Bid and transcation slip for

payment made for tender fee & EMD through RTGS / NEFT ,shall be submitted ‘online’ only.

Price Bid : Technical & Price bid shall be submitted ‘online’ only through n-code.

21.2 The Technical Bid and accompanying documents, RTGS/ NEFT transaction slip for payment made

for tender fee and EMD shall be uploaded ( scanned copies of original document ) through on line

only (which is mandatory) on (n) procure Portal by the bidder.

21.3 Address of the Owner is as under:

The Superintending Engineer

GETCO, Circle Office,

220kv Jambuva sub-station compound.

NH -8, Jambuva PIN CODE-

22.0 Deadline for submission of bids:

22.1 The Bidders have to submit the bid documents with detail of payment of tender / Fee /EMD

paid though NEFT / RTGS by online mode only as per schedule closing date of submission

22.2 The Owner may, at its discretion, extend this deadline for the submission of bids by

amending the Bidding Document in which case all rights and obligations on the Owner and

Bidders previously subject to the deadline will thereafter be subject to the deadline as

23.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

24. Modification and withdrawal of bids:

24.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice of

the modification or withdrawal is received by the Owner prior to the deadline prescribed for submission

24.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched in

accordance with the provisions of clause 23.0. The envelope should clearly indicate whether the

modification is for the Technical bid or the Price bid. No bid modifications notice by Telex/Grams/Fax

shall be entertained by the Owner.

24.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of

24.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the expiration

of the period of bid validity specified by the Bidder on the Bid Form. Withdrawal/modification of a bid

during this interval may result in the Bidder’s forfeiture of its bid security.

25.0 Information required with the proposal:

25.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each principal

item of equipment proposed to be furnished and erected. The bid should also contain drawings and

descriptive materials indicating general dimensions, materials from which the parts are manufactured,

principles of operation, the extent of pre-assembly involved, major construction equipment proposed

to be deployed, method of erection and the proposed erection organizational structure.

25.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings,

catalogues, etc. in five copies.

25.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed

may be treated as incomplete and hence rejected. Such descriptive materials and drawings submitted

by the Bidder will be retained by the Owner. Any major departure from these drawings and descriptive

material submitted will not be permitted during the execution of the Contract without specific written

permission of the Owner.

25.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

25.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

Seal & Signature of Bidder

25.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials supplied under

25.7 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial deviation

26.0 BID OPENING AND EVALUATION

Opening of bids by owner:

26.1 The Owner will open the technical bids online on Date of opening online technical bid.

26.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the Owner, at

his discretion may consider appropriate, will be announced in the Technical Bid Opening.

26.3 Price bid will be open ‘online’ only through n-code after technical scrutiny of tender.

Technical bid and Price bid will be open ‘online’ only through n-code.

27.0 Purpose of evaluation of bids:

27.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these

specifications and documents. All technically responsive bids shall then be examined to determine

the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

27 ( A) Policy for bids under consideration:

27.A.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until

such time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids

are under consideration, Bidders and/or their representatives and other interested parties are advised

to refrain from contacting by any means, the owner and/or his employee’s representatives on the

matters related to Bids under consideration.

27.A.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing and

no change in the price or substance of the bid shall be sought, offered or permitted.

28.0 Preliminary Examination:

28.1 The Owner will examine the bids to determine whether they are complete, whether any computational

errors have been made, whether required sureties have been furnished, whether the documents have

been properly signed, and whether the bids are generally in order.

28.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying the

unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there is a

discrepancy between the total bid amount and the sum of total costs, the latter shall prevail and the

total bid amount will be corrected accordingly. If there is a discrepancy between words and figures,

the amount advantageous to the Owner will prevail. If the Bidder does not accept the correction of the

errors as above, his Bid will be rejected and the amount of Bid Security will be forfeited. The Bidder

the case of any inconsistency in the prices furnished in the specified prices schedules to be identified

in Bid Form for this purpose, the Owner shall be entitled to consider the highest price for the purpose

of evaluation and for the purpose of award of Contract use the lowest of the prices in these schedules.

28.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each bid

to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one which

conforms to all the terms and conditions of the Bidding Document without material deviations. A

material deviation is one which affects in any way the prices, quality, quantity or delivery period of the

equipment, completion of works or which limits in any way the responsibilities or liabilities of the Bidder

of any right of the Owner as required in these specifications and documents. The Owner’s

determination of a bid’s responsiveness shall be based on the contents of the bid itself without

recourse to extrinsic evidence.

28.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

28.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does not

constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking

Seal & Signature of Bidder

29.0 Evaluation of Price Bids:

29.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition will

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of

b) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost Compensation

for Deviations.’

30.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison shall

be derived as under:

Differential Price (DP)=n1F1+n2F2…+nn Fn, where F1, F2…Fn are the various factors in Indian

Rupees per unit of parameter differential or deficiency in the equipment and services offered as

stipulated in these specifications: n1, n2…nn are the respective parameter differential or deficiency in

the corresponding units to be determined from the Bidder’s proposal. The above factors and

corresponding units of parameter differential are derived from the Technical Specifications, Data

sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value

(D) and from the Bidding Document while evaluating the bids. In determining the Rupee value of the

deviations the Owner will use parameters consistent with those specified in the specifications and

documents and or other information as necessary and available to the Owner.

30.1 Comparison of Bids

The bids shall be compared on the basis of lumpsum prices (i.e., for erection services to be rendered

as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding Document.

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value of erection cost including other

components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the Contract.

31.0 AWARD OF CONTRACT

31.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further that

the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall be the

sole judge in this regard.

32.0 MATCHING OF END COST:

32.1 In case the GETCO decides to award contract on matching end-cost basis, the bidder has to reduce

all the quoted rates proportionately. The reduction on overall basis will not be accepted (i.e. all unit

rates of erection schedule shall be reduced proportionately by difference in percentage). The

confirmation for matching end cost shall be given within 7 (seven) days from the letter from GETCO.

32.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line with

the terms and conditions specified in the accompanying Technical Specifications.

33.0 Owner’s right to accept any bid and to reject any or all bids:

Seal & Signature of Bidder

33.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and reject

all bids at time prior to award of contract, any without thereby incurring any liability to the affected

Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the

Owner’s action.

34.0 Notification of award:

34.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner will

notify the successful Bidder in writing by registered letter or cable or telex or FAX, to be confirmed in

writing by registered letter, that its bid has been accepted.

34.2 The notification of award will constitute the formation of the Contract.

34.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause 36.0,

the Owner will promptly notify each unsuccessful Bidder and will discharge its bid security, pursuant

to Clause 18.0.

35.0 Signing of contract:

35.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the parties.

35.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with date

and return it to the Owner.

35.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will be

signed within 30 (Thirty) days of notification of Award.

36.0 Contract Performance Guarantee:

36.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian

bank/Scheduled, Commercial Bank in the form to be furnished. The guarantee amount shall be equal

to ten percent (10%) of the Contract price and it shall guarantee the faithful performance of the

Contract in accordance with the terms and conditions specified in these documents and specifications.

the guarantee shall be valid up to 90 days after the end of Warranty Period.

36.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors and

installed by him shall be free from all defects in design, material and workmanship and shall upon

written notice from the Owner fully remedy free of expenses to the Owner such defects as

developed under the normal use of the said equipment within the period of guarantee specified in

the relevant clause of the General Terms and Conditions in the Part-I / Special Conditions of

36.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be construed as limiting the damages under clause entitled “Equipment

Performance Guarantee” in Technical Specifications, Part-II and damages stipulated in other clauses

in the Bid documents.

36.4 The performance guarantee will be discharged without any interest at the end of guarantee period,

unless otherwise specified in Special Conditions of Contract.

37.0 Scope of the proposal

37.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering

all the equipment erection and other installation services specified under the accompanying Technical

Specifications. It will include among others as specified therein the following: -

a) Receipt of equipments and material from GETCO’s store, transportation, storage, preservation and

conservation of equipment at the Site.

b) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

c) Reliability tests and performance and guarantee tests on completion of commissioning.

37.2 No deviation whatsoever to certain conditions of the bidding documents permitted by the Owner and

therefore, the Bidders are advised that while making Bid Proposals and quoting prices these

conditions may appropriately be taken into consideration. Bidders are required to furnish a certificate

in this regard as per the format provided in Special Conditions of Contract in a separate sealed

envelope containing Bid security, which shall accompany the Technical Bid. Any Bid not

accompanied by such certificate shall be rejected by the Owner and shall not be opened.

Seal & Signature of Bidder

37.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence

37.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid

Proposal Sheets.

37.5 The scope of work is Work of Painting of structures and foundations of various KV Class

equipment and Gantry in Switchyard with supply of approved make Distemper paint and Anti

rusting black paint at 220KV Chandrapura S/S under Godhra AM division & 400KV Asoj S/S

under Jambuva AM Division under Jambuva Circle as per standard specification and standard

practice of GETCO and as per EIC.

Qualification Requirement

To be qualified for award, the bidder shall provide following satisfactory evidence to the Owner of his capability

and adequacy of resources:

1) Registration : The Bidder shall be strictly a GETCO registered contractor of any class

2) Experience : The bidder should produce evidence of having experience in executing similar nature of work

OR experience for painting of H-frame DP structures / Towers OR painting of Power Transformers / Reactor

with GETCO within last 3 financial years. Bidder shall have to submit work contract along with satisfactory

completion certificate from respective department

3) Electrical Contractor Licence with latest validation

4) Payment of Tender fee and EMD.

5) GST registration certificate. (Certificate of Provisional GST registration shall not be accepted).

6) Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if

7) Copy of power of attorney as the case may be.

8) PF registration

9) The Bidder should have to submit copy of PAN card.

10) Profit Loss and Balance sheet & IT returns of Last three financial years.

11) Latest bank solvency certificate from any Nationalized/Scheduled Bank of a sum of minimum 20 % of the

estimated cost shown in the tender.

1. Complete Technical bid ,all tender documents (Scan copy of notarized/self-attested as per tender

specification) ,RTGS/ NEFT transaction slip for payment made for tender fee and EMD to be submitted

on line only (which is mandatory) on (n) procure Portal. No physical documents to be submitted by the

2. The above-cited requirements are only indicative. The owner reserves the right to requisition any other

relevant information and also reserves the right to reject the Bid proposal of any Bidder, if in the

Owner’s opinion the Qualification data is incomplete and Bidder is not qualified to perform the Contract

satisfactorily.

3. All above Qualification Requirement documents must be submitted online with Self attested by Bidder

(With seal & signature of bidder).

1. The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering

all the services specified under the accompanying Technical Specifications.

2. The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, technical Data

Sheets and specified elsewhere.

3. The above work shall be done as per GETCO’s approved drawing/layout.

Seal & Signature of Bidder

4. Necessary field quality plan of GETCO shall be implemented and necessary documentation shall also

be maintained as per GETCO’s norms and instruction of EIC. If required field quality plan shall be

available at field offices.

5. During the work safety check list shall be followed. Necessary check list will be available at our field

6. Successful bidder has to appoint site Engineer to maintained site register & FQP as per ISO.

7. All work should be done accordingly to ISO & FQP and all require documents including Filled FQP,

testing results etc. should be submitted while handing over the completed work.

8. The quantity mentioned in price bid is tentative and may vary in actual work order.

9. The scope of work is Work of Painting of structures and foundations of various KV Class equipment

and Gantry in Switchyard with supply of approved make Distemper paint and Anti rusting black paint

at 220KV Chandrapura S/S under Godhra AM division & 400KV Asoj S/S under Jambuva AM Division

as per standard specification and standard practice of GETCO and as per EIC.

10 Detail of work is as under :

1.Distempering Work:

Providing two coats of Oil Bound Distemper (O.B.D.)/Weatherproof distemper of approved brand and white

colour over RCC Foundation.

Before distempering, the surface shall be thoroughly brushed to remove mortar droppings, dust, dirt, and all

foreign matter.

Surface preparation shall include making the surface even, smooth, and properly sand-prepared.

2. Anti-Rusting / Anti-Corrosion Treatment:

One coat of good quality Anti-rusting / Anti-corrosion Black Paint of standard approved make (Asian / Berger

/ Nerolac) shall be applied to the bottom part of the structure up to 300 mm height from the finished ground

The surface shall be thoroughly cleaned and prepared to remove rust, dust, grease, or any other foreign

material before applying the coat.

Superintending Engineer

GETCO, Jambuva, C.O.

Seal & Signature of Bidder

GENERAL TERMS AND CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

1.2 ‘‘Owner’ shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or any of its group

companies. i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal

representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works

and shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or any person

to whom any part of the Contract has been sublet by the Contractor with the consent in writing of the

Engineer and will include the legal representatives,successors and permitted assigns of such person.

1.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to

time for the purpose of the Contract.

1.6 The terms ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and materials to be

issued to the Contractor under the Contract.

1.7 ‘Works’ shall mean and include taking delivery of line materials labour and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

1.8 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract

and such other schedules and drawings as may be mutually agreed upon.

1.9 ‘Site’ shall mean and include the land and other places on, into or through which the works and the

related facilities are to be erected or installed and any adjacent land, paths, street or reservoir which

may be allocated or used by the Owner or Contractor in the performance of the Contract.

1.10 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the contract

agreement for the entire scope of the works.

1.11 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works

including erection, testing and putting into satisfactory operation including successful completion of

performance and guarantee tests to be performed at Site by the Contractor including cost of

1.12 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time to

inspect the equipment; stores or Works under the Contract and/or the duly authorized representative

1.13 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued

by the Owner notifying the Contractor that his bid has been accepted.

1.14 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.15 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the

respective sub division deputy engineer.

1.16 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.17 Writing’ shall include any manuscript, type written or printed statement, under or over signature and/or

seal as the case may be.

1.18 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As

Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and

phrases of like importance are used the approval, judgment, direction etc. is understood to be a

function of the Owner/Engineer.

1.19 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

1.20 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to determine

and demonstrate capacity, efficiency, and operating characteristics as specified in the Contract

1.21 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and

Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in

Seal & Signature of Bidder

1.22 ‘Guarantee Period’ shall mean the period during which the Contractor shall remain liable for repair or

replacement of any defective part of the works performed under the Contract.

1.23 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which

cannot be detected during inspection, testing etc, based on the technology available for carrying out

1.24 ‘Drawing’, ‘Plans, shall mean all:

a) Drawings furnished by the Owner to the Contractor during before execution of work / the progress

of the work; and

b) Engineering data and drawings submitted by the Contractor during the progress of the work

provided such drawings are acceptable to the Engineer/Owner after duly approved.

1.25 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject matter

of the Contract.

1.26 Words imparting the singular only shall also include the plural and vice –versa where the context so

1.27 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

1.28 Terms and expressions not herein defined shall have the same meaning as are assigned to them in

the Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in

the General Clauses Act (1897) including amendments thereof, if any.

1.29 In addition to the above the following definitions shall also apply.

a) ‘All equipment and materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

1.30 GST / Cess means all applicable tax / cess under GST Laws ,GST laws means IGST Act, GST (

compensation to the state for loss of Revenue ) Act, CGST Act, UTGST Act & SGSCT Act, 2017 and

all related ancillary legislations.

1.31 Works contract means a contract for composit supply & covered under the definition of works contract

as defined under section 2 ( 119) , of the CGST act , 2017 or SGST act ,2017 & similar provisions,

applicable under the UTGST act, 2017 & the IGST act ,

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in other

parts of the Contract.

The works carried out under this Contract shall conform to the all statutory regulation and provisions

the acts, mentioned in the Technical Specifications, and, when no regulations or standard is mentioned,

to the authoritative regulations or standards/ Act, appropriate to the works and such stipulations shall

be the latest issued by the concerned institution.

4.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices,

correspondences, operating and maintenance instructions, drawings or any other writing shall be

written in English language. The Metric System of measurement shall be used exclusively in the

5.0 CONTRACT DOCUMENTS

Seal & Signature of Bidder

5.1 The term Contract Documents shall mean and include the following which shall be deemed to form

an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract and all other documents included under Volume- I

and the Special Conditions of Contract.

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) All the materials, literature, data and information of any sort given by the Contractor along with

his bid, subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special terms

and conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred to

the Engineer whose decision shall be considered as final and binding upon the parties.

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or

on behalf of the Owner in connection therewith, to any person other than a person employed by the

Contractor in the performance of the Contract. Disclosure to any such employed person shall be made

in confidence and shall extend only so far as may be necessary for the purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the

site, dimensions, quantity, quality or other information, concerning the works unless prior written

permission has been obtained from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall remain

the property of the Owner and shall be returned (in all copies) to the Owner on completion of the

Contractor’s performance under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into will

be treated as a single Contract.

Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage,

handling at site, installation, testing and commissioning including performance testing in respect of all

the equipment material equipment/materials given by the owner after observing standard store

procedures for transport from owner’s stores, insurance, unloading storage handling at site installation

testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for

executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch documents

be required to execute an Indemnity Bond in favor of the Owner in the form acceptable to the SE(TR)

GETCO Jambuva for keeping the equipment in safe custody and to utilize the same exclusively for

the purpose of the said Contract. Samples of Performa for the Indemnity Bond will be furnished during

award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into various

components only for the convenience of payment under the Contract(s) and for the measurement of

deviations or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

Seal & Signature of Bidder

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Vadodara shall

have exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 10 days of the acceptance of the

Letter of Award, at the office the Owner at Jambuva on a date and time to be mutually agreed. The

Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate power of

attorney and other requisite materials. In case the Contract is to be signed beyond the stipulated time,

the Bid Guarantee submitted with the Proposal will have to be extended accordingly.

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with one

signed original and the rest will be retained by the Owner.

9.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and

descriptive materials submitted with the bid, to form a part of the Contract immediately after issue of

Letter of Award

9.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with

copies of agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights in

respect thereto or to exercise any option therein provided, shall in no way be construed to be a waiver

of such provisions, rights or options or in any way to affect the validity of the Contract. The exercise

by either party of any of its rights herein shall not preclude or prejudice either party from exercising

the same or any other right it may have under the Contract.

11.0 COMPLETION OF CONTRACT

11.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall be

deemed to have been completed on the expiry of the guarantee period as provided for under the

clause entitled ‘Guarantee’ in this section of the Volume-I.

B. GUARANTEES & LIABILITIES

12.0 TIME – THE ESSENCE OF CONTRACT

12.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner without

or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to be the

essence of the Contract. The Contractor shall so organize his resources and perform his work as to

complete it not later than the date agreed to.

12.2 The Contractor shall submit a detailed bar chart within the time frame agreed consisting of adequate

number of activities covering various key phases of the work such as field erection activities within

five (5) days of the date of Notification of Award. This network shall also indicate the interface facilities

to be provided by the Owner and the dates by which such facilities are needed. The Contractor shall

discuss the network so submitted with the Owner and the agreed network shall form part of the

Contract documents. During the performance of the Contract, if in the opinion of the Engineer, proper

progress is not maintained, suitable changes shall be made in the Contractor’s operations to ensure

proper progress without any cost implication to the Owner. The interface facilities to be provided by

the Owner in accordance with the agreed network shall also be reviewed while reviewing the progress

of the Contractor.

12.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the Contractor

as directed by the Engineer.

12.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a

detailed program in line with the agreed Contract network. Such program shall be reviewed, updated

and submitted to the Engineer every month thereafter.

12.5 The above bar charts/ program shall be compatible with the Owner’s computer environment and

furnished to the Owner on such media as may be desired by the Owner.

13.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the commencement

given by the respective construction sub division unless otherwise provided in the notification of

Seal & Signature of Bidder

14.0 PENALTY FOR DELAY

14.1 If the Contractor fails to successfully complete the work within the time fixed under the Contract, the

Contractor shall pay to the Owner as penalty a sum specified for each specified period of delay. The

details of such penalty are brought out in the accompanying Special Conditions of Contract (SCC).

14.2 Any delay that may take place in work execution beyond Contractual cutoff date stated as per

stipulated delivery period shall be subject to the penalty at the rate of ½ % of the delayed work value

plus applicable taxes (if any) per week or part thereof, with a ceiling of 10 % of the total contract value

plus applicable taxes (if any), detailed in the Special Conditions of Contract (SCC).

14.3 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be

entitled to deduct the amount of Penalty for delay from the amounts payable to the Contractors under

any bills raised under this contract or any other contract with the GUVNL and its Subsidiary

Companies i.e. GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the

Owner to adjust the amount of Penalty of delay against any Bank Guarantee furnished by the

Contractor under this contract or any other contract with GUVNL and/or its subsidiary companies.

14.4 The penalty will be deducted from bills payable either against this contract or from any Bank

Guarantee or any other amount payable under any other contract with the GETCO.

15.1 In the event of any emergency where in the judgment of the Engineer, delay would cause serious loss

or damages, repairs or adjustment may be made by the Engineer or a third party chosen by the

Engineer without advance notice to the Contractor and the cost of such work shall be paid by the

Contractor. In the event such action is taken by the Engineer, the Contractor will be notified promptly

and he shall assist wherever possible in making necessary corrections. This shall not relieve the

Contractor of his liabilities under the terms and conditions of the Contract.

15.3 If it becomes necessary for the Contractor to rectify or renew any defective portions of the works the

provision of this clause shall apply to portion of the works so rectified or corrected until the expiry of

twelve(12) months from the date of such rectification or correction. If any defects are not rectified

within a reasonable time, the Engineer may proceed to do the work at the Contractor’s risk and cost

but without prejudice to any other rights which the Owner may have against the Contractor in respect

of such defects.

15.4 The rectification or correction of the work will be carried out free of cost by the Contractor. If any

rectification or correction is carried out on his behalf at the site, the Contractor shall bear the cost of

such rectification or correction.

15.5 The acceptance of the works by the Engineer shall in no way relieve the Contractor of his obligations

under this clause.

15.6 At the end of the guarantee period, the Contractor’s liability ceases except for latent defects. For latent

defects, the Contractor’s liability as mentioned in Clause Nos. 15.1 through 15.5 above, shall remain

till the end of 6 months from the date of completion of guarantee period.

15.7 It is the responsibility of the contractor to handover the complete work free of all defects. If within a

period of one year from the date of handing over the work it is noticed that any defects occurs due to

bad workmanship, it is the duty of the contractor to rectify / replace the same at his own cost. If within

seven days from the date of receipt of such notice, the contractor does not take up the work, same

will be carried out at his risk and cost.

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition the Contractor shall be

responsible for payment of all Indian duties including GST, levies and taxes lawfully assessed against

the Contractor for his personal income & property only.

17.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer

and/or his representative, harmless from all losses, damages, expenses or decrees arising of such

Seal & Signature of Bidder

18.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the Contractor

from all his liabilities under the Contract. Such final payment shall be made only at the end of the

Guarantee/Warranty period or after finalization of material account and final bill and till such time as

the Contractual liabilities and responsibilities of the Contractor, shall prevail. All other payments made

under the Contract shall be treated as on-account payments.

19.0 ENGINEER’S DECISION

19.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing a

decision thereon.

19.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15) days

after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

19.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition precedent

to the right to request arbitration. It is the intent of the Agreement that there shall be no delay in the

execution of the works and the decision of the Engineer as rendered shall be promptly observed.

20.0 POWER TO VARY OR OMIT WORK

20.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred

to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers

subject to the provisions hereinafter contained, from time to time during the execution of the Contract,

by notice in writing to instruct the Contractor to make such variation without prejudice to the Contract.

The Contractor shall carry out such variation and be bound by the same conditions as far as applicable

as though the said variations occurred in the Contract Documents. If any suggested variations would,

in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his obligations or

guarantees under the Contract, he shall notify the Engineer thereof in writing and the Engineer shall

decide forthwith whether or not, the same shall be carried out and if the Engineer confirms his

instructions, the Contractor’s obligations and guarantees shall be modified to such an extent as may

be mutually agreed. Any agreed difference in cost occasioned by any such variation shall be added

to or deducted from the Contract Price as the case may be.

20.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials

are already prepared or any design, drawings or pattern made or work done as per the contract

requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

20.3 In any case in which the Contractor has received instructions from the Engineer as to the requirement

of carrying out the alterations or additional or substituted work which either then or later on, will in the

opinion of the Contractor, involve a claim for additional payment, the Contractor shall immediately and

in no case later than thirty (30) days, after receipt of the instructions aforesaid and before carrying out

the instructions, advise the Engineer to that effect. But the Engineer shall not become liable for

payment of any charges in respect of any such variations, unless the instructions for the performance

of the same shall be confirmed in writing by the Engineer.

20.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing,

so to the extent of any change in the price, before the Contractor proceeds with the change.

20.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

20.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to instruct

the Contractor, in writing, during the execution of the Contract to vary the quantities of the items or

groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in section

GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the same

conditions as though the said variations occurred in the Contract Documents. However, the Contract

Price shall be adjusted at the rates and the prices provided for the original quantities in the Contract.

21.0 ASSIGNMENT AND SUB-LE TTING OF CONTRACT:

Seal & Signature of Bidder

No subletting of contract is allowed. Contractor should carry out work on his own under his or his

authorized supervisor and by labours employed by him.

22.0 CHANGE OF QUANTITY

22.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms & conditions.

Such variations unless otherwise specified in the accompanying Special Conditions of Contract and/or

Technical Specifications, shall not be subjected to any limitation for the individual items but the total

variations in all such items under the Contract shall be limited to a percentage of the Contract

price as specified in the Special Conditions of Contract.

22.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above. The base unit rates, as identified in the Contract shall however

remain constant during the currency of the Contract, except as provided for in Clause 33.0 below. In

case the unit rates are not available for the change in quantity, the same shall be subjected to mutual

23.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers

and freely exchange with them such technical information as is necessary to obtain the most efficient

and economical design and to avoid unnecessary duplication of efforts. The Engineer shall be

provided with three copies of all correspondence addressed by the Contractor to other Contractors

and Consulting Engineers of the Owner in respect of such exchange of technical information,

wherever needed.

24.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents nor

any order by the Owner or the Engineer for payment of money or any payment for or acceptance of,

the whole or any part of the Works by the Owner or the Engineer, nor any extension of time, nor any

possession taken by the Engineer shall operate as a waiver of any provision of the Contract, or of any

power herein reserved to the Owner or any right to damages herein provided nor shall any waiver of

any breach in the Contract be held to be a waiver of any other or subsequent breach.

25.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor any

extension of time for execution of the Works granted by the Engineer shall affect or prejudice the

rights of the Owner against the Contractor or relieve the Contractor of his obligation for the due

performance of the Contract, or be interpreted as approval of the Works done or of the equipment

furnished and no certificate shall create liability for the Owner to pay for alterations, amendments,

variations or additional works not ordered, in writing , by the Engineer or discharge the liability of the

Contractor for the payment of damages whether due, ascertained, or certified or not or any sum

against the payment of which he is bound to indemnify the Owner, nor shall any such certificate nor

the acceptance by him of any sum paid on account or otherwise affect or prejudice the rights of the

Owner against the Contractor.

26.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own

cost submit periodic progress reports as may be reasonably required by the Engineer with such

materials as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be in

the form and size as may be required by the Engineer.

27.0 BAR CHARTS

The Bidder shall furnish along with the bid, the bar charts and project schedules indicating starting

and completion dates of each activity. This is mandatory condition the tenders without which shall

be liable to be rejected.

28.0 TAKING OVER

Upon successful completion of work of erection of tower line by the Contractor, the Engineer shall

issue to the Contractor a completion Certificate as a proof of the final acceptance of the erected line.

Seal & Signature of Bidder

Such certificate shall not unreasonably be withheld nor will the Engineer delay the issuance thereof

on account of minor omissions or defects which do not affect the commercial operation and/or cause

any serious risk to the erected line. Such certificate shall not relieve the Contractor of any of his

obligations which otherwise survive, by the terms and conditions of the Contract after issue of such

C. CONTRACT SECURITY AND PAYMENTS

29.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the

Contract in the prescribed form within fifteen (15) days of “Notice of Award of Contract”. The

performance guarantee(s) shall be as per terms prescribed.

30.1 The payment to the Contractor for the performance of the works under the Contract will be made by

the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfillment by the Contractor of all his liabilities under the Contract.

30.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

31.0 Payment Schedule:

31.1 Application for Payment

31.2 The Contractor shall submit application for the payment in the prescribed proforma of the Owner.

Performa for application for payment will be as prescribed.

31.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of the

Payment Schedule, particulars of the Works including the Works executed at Site and of the

equipment shipped/brought on to the site pursuant to the Contract up to the date mentioned in the

application and for the period covered since the last preceding certificate, if any.

31.4 Every interim payment certificate shall certify the Contract value of the Works executed up to the date

mentioned in the application for the payment certificate, provided that no sum shall be included in any

interim payment certificate in respect of the works that, according to the decision of the Engineer,

does not comply with the Contract.

31.5 Mode of Payment

Payment due on completion of work shall be made by the Owner through Owner’s Bank or directly to

the Contractor as per the payment schedule.

31.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract

after signing the Contract Agreement.

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

32.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims shall

be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the Contractor to properly

identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of the receipt

of the corresponding bills and if not paid by the Contractor within the said period, the Owner may then

deduct the amount, from any monies due or becoming due by him to the Contractor under the Contract

or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

33.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all perils

Seal & Signature of Bidder

detailed herein. The form and the limit of such insurance as defined herein together with the under-

writer in each case shall be acceptable to the Owner. However, irrespective of such acceptance, the

responsibility to maintain adequate insurance coverage at all time during the period of Contract shall

be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of any of his

contractual responsibilities and obligations. The insurance covers to be taken by the Contractor shall

be in the joint name of the Owner and the Contractor. The Contractor shall, however, be authorized

to deal directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

33.2 Any loss or damage to the material during handling, transportation, storage, erection, and all activities

to be performed till the successful completion of commissioning of the line shall be to the account of

the Contractor. The Contractor shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the equipment, damaged or lost. The

transfer of title shall not in any way relieve the Contractor of the above responsibilities during the

period of Contract. The Contractor shall provide the Owner with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of documents shall be

submitted to the Owner immediately after such insurance coverage. The Contractor shall also inform

the Owner in writing at least sixty (60) days in advance regarding the expiry/cancellation and/or

change in any of such documents and ensure revalidation, renewal etc., as may be necessary well in

33.3 The perils required to be covered under the insurance shall include, but not be limited to fire and allied

risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit,

theft, pilferage, riot and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be

on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be liable

to make good the full replacement/rectification value of all equipment/materials and to ensure their

availability as per project requirements.

33.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account

and will be included in Contract Price, However, the Owner may from time to time, during the pendency

of the Contract, ask the Contractor in writing to limit the insurance coverage, risks and in such a case,

the parties to the Contract will agree for a mutual settlement, for reduction in Contract price to the

extent of reduced premium amount. The Contractor, while arranging the insurance shall ensure to

obtain all discounts on premium which may be available for higher volume or for reason of financing

arrangement of the project.

33.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional

insurance requirements for the portion of the works to be performed at the Site.

33.6 Special Conditions of Contract details out the various insurance liabilities.

34.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

35.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

35.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the Owner

or his authorized agents, then the Contractor shall be given due extension of time for the completion

of the Works, to the extent such omission on the part of the Owner has caused delay in the

Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall

35.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost. The Owner shall examine the justification for such

a request for claim and if satisfied, the extent of compensation shall be mutually agreed depending

upon the circumstances at the time of such an occurrence.

36.0 DEMURRAGE, WHARFAGE, ETC.

Seal & Signature of Bidder

All demurrage, warfare and other expenses incurred due to delayed clearance of the material or any

other reason shall be to the account of the Contractor.

37.0 FORCE MAJEURE

37.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the

Owner as the case may be, which they could not foresee or with a reasonable amount of diligence

could not have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other

in writing of such causes.

37.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from

any force majeure cause as referred to and/or defined above:

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed due to

38.0 SUSPENSION OF WORK

38.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works

without invalidating the provisions of the Contract. Orders for suspension or reinstatement of the

Works will be issued by the Engineer to the Contractor in writing. The time for completion of the works

will be extended for a period equal to duration of the suspension.

38.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of

the works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the

Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to some

default on the part of the Contractor or his Sub-Contractor.

39.0 “RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract

against the Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum

or sums in whole or in port from the security, If any, deposited by the Contractor and for the purpose

aforesaid, the Owner shall be entitled to encash and withhold the amount of Performance Bank

Guarantee or other security, if any, furnished as the case may be. The Owner shall also have a lien

over the same pending finalization or adjudication of any such claim. In the event Of the security is

insufficient to cover the claimed amount or amounts, the Owner shall be entitled to withhold and have

lien to retain to the extent of the such claimed amount or amounts referred to above, from any sum or

sums found payable or which at any time thereafter may become payable to the Contractor under the

same contract or any other contract with the Owner or GUVNL or its subsidiary companies pending

finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the

contract may be withheld or retained by way of lien by the Owner against any of its claim in respect

of payment of a sum of money arising out of or under any other contract made by the Contractor with

the Owner or GUVNL or any of its subsidiary companies.

b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will

be kept withheld or retained as such by the Owner till its claim arising out of the same contract or any

other contract is either mutually settled or determined by the arbitrator or competent court, as the case

may be, and the Contractor shall have no claim for interest or damages whatsoever on this account

or on any other ground in respect of any sum of money withheld or retained under this clause and as

may be duly notified to the Contractor.

40.0 CONTRACTOR`S DEFAULT

40.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse

or neglect to comply with any reasonable order given to him, in writing by the Engineer in connection

Seal & Signature of Bidder

with the works or shall contravene the provisions of the Contract, the Owner may give notice in writing

to the Contractor to make good the failure, neglect or contravention complained of. Should the

Contractor fail to comply with the notice within thirty (30) days from the date of serving the notice, then

and in such case the Owner shall be at liberty to employ other workmen and forthwith execute such

part of the works as the Contractor may have neglected to do or if the Owner shall think fit, without

prejudice to any other right he may have under the Contract to take the work wholly or in part out of

the Contractor’s hands and re-contract with any other person or persons to complete the works or any

part thereof and in that event the Owner shall have free use of all Contractor’s equipment that may

have been at the time on the Site in connection with the works without being responsible to the

Contractor for fair wear and tear thereof and to the exclusion of any right of the Contractor over the

same, and If the sum that the contractor is entitled to be paid plus the costs incurred by the Owner in

completing the works, exceeds the Contract Price or the entire works if entire works have been

completed or the price for part of the work if part of the works have been completed, the Contractor

shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to

the Owner and if such excess is less than the sums due to the Contractor, Owner shall pay the balance

to the Contractor. For facilitating such payment, Owner shall pay the balance to the contractor. For

facilitating such payment, Owner shall encash the Bank Guarantees of Contactor available with

Owner/s and retain such other payment due to the Contractor under the Contract in question or any

other Contract that the Owner/s may have with the Contractor. Such payment of excess amount shall

be independent of the liquidated damages for delay which the Contractor shall have to pay if the

completion of works is delayed.

40.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay

liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

40.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof.

The Contract Performance Guarantee shall be valid for the full value and for the full period of the

Contract including guarantee period.

41.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

41.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event

give fifteen (15) days notice in writing to the Contractor of his decision to do so.

41.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts

to the extent they are related to the work terminated and terms satisfactory to the Owner, stop all

further sub-contracting or purchasing activity related to the work terminated, and assist Owner in

maintenance, protection, and disposition of the works acquired under the Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

41.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless the Owner is

satisfied that the legal representatives of the individual Contractor or of the proprietor of the propriety

concern and in the case of partnership, the surviving partners, are capable of carrying out and

completing the Contract the Owner shall be entitled to cancel the Contract as to its incomplete part

without being in any way liable to payment of any compensation to the estate of deceased Contractor

and/or to the surviving partners of the Contractor’s firm on account of the cancellation of the Contract.

The decision of the Owner that the legal representatives of the deceased Contractor or surviving

partners of the Contractor’s firm cannot carry out and complete the Contract shall be final and binding

on the parties. In the event of such cancellation the Owner shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

42.0 FRUSTRATION OF CONTRACT

Seal & Signature of Bidder

42.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance

portion of the Contract, subject to provisions contained in sub-clause 42.3 below.

42.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason

of willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to the

Contractor in accordance with the terms of the Contract within three months of the event, the parties

hereto shall be relieved from carrying out further obligations under the Contract treating it as frustration

of the Contract.

42.3 In the event referred to in sub-clauses 42.1 & 42.2 above the parties shall mutually discuss to arrive

at reasonable settlement on all issues including amounts due to either party for the work already done

on quantum merit basis which shall be determined by mutual agreement between the parties.

43.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor

or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their

behalf in relation to the obtaining or to the execution of this or any other Contract with the Owner, shall

in addition to any criminal liability which it may incur, subject the Contractor to the cancellation of this

and all other Contracts and also to payment of any loss or damage to the Owner resulting from any

cancellation. The Owner shall then be entitled to deduct the amount so payable from any monies

otherwise due to Contractor under the Contract.

E. RESOLUTION OF DISPUTES

44.0 SETTLEMENT OF DISPUTES

44.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

44.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the Contractor,

arising out of the Contract for the performance of the Works whether during the progress of the Works

or after its completion or whether before or after the termination, abandonment or breach of the

Contract, it shall, in the first place, be referred to and settled by the Engineer, who, within a period of

thirty (30) days after being requested by either party to do so, shall give written notice of his decision

to the Owner and the Contractor.

44.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by the

Contractor who shall proceed with the Works with all due diligence, whether he or the Owner requires

arbitration as hereinafter provided or not.

44.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

44.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after being

requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied with

any such decision, or within thirty (30) days after the expiry of the first mentioned period of thirty days,

as the case may be, either party may require that the matters in dispute be referred to arbitration as

hereinafter provided.

45.0 ARBITRATION

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this

contract with reference to the construction, interpretation, breach, termination or validity thereof

(hereinafter referred as "the Dispute") shall, upon the written request of either Party be referred to the

authorized representatives of the Disputing Parties for resolution. The authorized representatives shall

promptly meet and attempt to negotiate in good faith a resolution of the Dispute within thirty days of

the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated

herewith in sub clause (1) of Clause, arising under or in connection with the present works contracts,

Seal & Signature of Bidder

whether pertaining to works contracts alone or works and procurement both, the same shall be

referred to arbitration under the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act,

46.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed

and the payments received vis-a-vis the works executed, for reconciliation of accounts with the Owner.

The Contractor shall also prepare and submit a detailed account of Owner Issue materials received

and utilized by him for reconciliation purpose in a format to be discussed & finalized with the Owner

before the award of Contract.

47.0 TAKING DELIVERY AND INSURANCE

47.1 The contractor has to take delivery from construction store of Tower material, H-frame structure

material, conductor & line material keeps S/S materials in safe custody and transport to the respective

sites and will be fully responsible for any damage to or loss of all materials at any stage during

transportation or erection or taking over of the line by GETCO.

47.2 The Contractor has to open site store and ensure for safe custody of all the stored materials at his

47.3 The Contractor shall have total responsibility for the entire tower & line materials stored, loose, semi

assembled and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from

theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor to

arrange for security till the works are finally taken over by the Corporation.

48.0 STORAGE-CUM-ERECTION INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of

NIL Cost of S/S / Line material, which is required to complete the S/s / line / shifting work. Bidder shall

have to take the comprehensive Marine Cum Erection (Overall) insurance policy against any loss,

damage, theft, pilferage, fire etc. for the complete period of storage, erection and commissioning up

to the time of taking over of the sub-station / line by GETCO. However, if the work is not completed

within the stipulated time limit as mentioned into work order, the MCE shall be extended by the

contractor up to the work completion and taking over of the line or S/s by GETCO. Moreover, the

charge for extension of insurance shall be borne by contractor if the delay is attributed to the

contractor. The charge for extension of insurance shall be reimbursed by GETCO to the contractor on

production of proof for extension of MCE if the delay is attributed on the part of GETCO. The contractor

shall deal directly and pursue the claim with the insurance company and shall be responsible in regard

to maintenance of all insurance coverage as well as for settlement of claim. The proof of insurance

policy taken by the contractor shall be furnished / submitted to engineer-in-charge of GETCO.

No material shall be issued to bidder/erection agency in absence of such insurance policy. The risk

shall be covered for lifting of materials from store to final handing over to GETCO. Further, in absence

of the above insurance policy, R.A.bill payment will be withheld.

Bidder shall note that storage cum erection insurance is to be taken at his own cost and amount of

material for erection to complete the scope of sub-station work is to be considered Rs. NIL.

49.0 Termination of Contract:

In case of contractor fails to complete the transmission line work or part thereof within contractual

period or in case the work is found not in accordance with prescribed specification the GETCO

shall exercise its discretionary power either:

49.1 To recover, from the contractor as agreed, by way of penalty clause above applicable taxes (if

49.2 To get the work done other contractor after giving due notice to the contractor on account and at

the risk of the contractor for such work executed or other similar description without canceling the

contract in respect of the works not yet due for completion or

50.0 To cancel the contract.

In the event of the risk works of similar description, the opinion of the GETCO shall be final. In the

event of action taken under clause (A) or (B) above, the contractor shall be liable to pay for any

Seal & Signature of Bidder

loss which the GETCO may sustain on that account, but the contractor shall not be entitled to

have any saving on such purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at any

time for rejection of the stores.

51.0 LABOUR LAWS:

51.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

51.2 Contractor shall maintain a valid labor license under the contract Labor (Regulation and abolition) Act

for employing necessary manpower required by him. In the absence of such license, the contract shall

be liable to be terminated without assigning any reason thereof.

51.3 The Contractor shall at his own expenses comply with all labor laws and keep the GETCO indemnified

in respect thereof. Some of the major liabilities under various labor and industrial laws which the

Contractor shall comply with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the rates

made applicable from time to time by the Government of Gujarat / Government of India or

other Statutory Authority.

ii) Payment of deposit in respect of each contract labor at the rate of Rs. 30/- or later prevailing

rate with the Office of Commissioner of Labor as per the Contract Labor (Regulation and

Abolition) Act.

iii) License fee as prescribed under the Contract Labor (Regulation and Abolition) Act and Rules

framed there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day

for every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for

identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial

Dispute Act. Any payment to the Contractor’s employee arising out of any claim of disputes

under the Industrial Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed

under the various labour laws, in force from time to time, from Statutory Authorities like State

Government/ Government o India, which the Contractor shall have to comply with.

51.4 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee.

Provident Fund and Family Pension Scheme at the rate of 18% (or at the rate made applicable by the

Government from time to time of the wages. The Contractor’s contribution and his worker’s

contribution towards Provident Fund and Family Pension Scheme shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Ahmedabad.

51.5 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member of

the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional

Provident Fund Commissioner, Ahmedabad.

51.6 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor

with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

Seal & Signature of Bidder

51.7 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labor, shall

be provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards, for

individual laborer which shall be duly verified, approved and certified by the authorized Officer of the

51.8 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the

liability insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pungency of the

51.9 The contractor shall employ adequate number of experienced skilled at site for daily supervision and

for maintenance of various registers and records required under the law and contract. No payment for

supervision shall be admissible.

51.10 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the GETCO

also, Engineer-in-Charge and his staff against all actions, proceedings, claims, demands, costs and

expenses whatsoever, arising out of or in connection with the matters referred herein above elsewhere

and against all actions, proceedings, claims, demands, costs and expenses which may be made

against the GETCO or Government for or in respect of performance of his obligation under the contract

documents. The GETCO shall not be liable for intervention of authority Government for or in respect

of performance of his obligation under the contract documents. The GETCO shall not be liable for or

in respect of or in consequence of any accident or injury to any workman or other person in the

employment of the Contractor or his Sub-Contractor and the contractor shall indemnify and keep

indemnified the GETCO against all claims, demands, proceedings, cost, charges and expenses

whatsoever in respect thereof or in relation thereto.

51.11 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be affected for all the Contractor’s employee engages in the performance of this

contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide

workmen’s employer’s liability insurance for the latter’s employees, such employees shall be covered

under the Contractor’s Insurance.

51.12 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labors/ Workers as per rates fixed under

the minimum wages act. The wages of every Contract Labor employed by him under this contract

shall also be paid by him before the expiry of 7th day of the last day of the month in respect of the

wages are payable (i.e. wages of a month have to be paid by him in the first week of the next month).

Any default will result in cancellation of contract forthwith or else the contractor shall be punishable

to the extent of Rs. 100/- per each day or as per the prevailing rules of labor laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case of

labor trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office

outside the factory work premises and the Contractor shall arrange to have his office outside the

factory work premises and the Contractor shall keep himself present throughout the working hours.

52.0 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by contractor.

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not be

considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by PPFC, along with the

Date: Superintending Engineer

(Signature of Contractor) GETCO,C.O., Jambuva

Seal & Signature of Bidder

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these specifications

& document and shall govern the portion of the work of this Contract to be performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his representative

at Site suitably designated for the purpose of overall responsibility and coordination of the works to

be performed at Site. Such person shall function from the Site office of the Contractor during the

pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and the

Payment of Wages Act (both of the Government of India) and the rules made there under in respect

of any employee or workman employed or engaged by him or his Sub-Contractor. He shall abide by

labour laws and others as specified in the special conditions of contract.

2.2 All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be to the account of the Contractor. Should any such inspection or registration need to

be re-arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to such

inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all tower, H-frame, Stringing and other line material brought to the Site

for the purpose of erection, testing and commissioning of the line to be erected under the Contract.

The Owner shall continue to hold the lien on all such material throughout the period of Contract. No

material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-

Contractors without the prior written approval of the Engineer.

4.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the

Contract. Any written order or instruction of the Engineer or his duly authorized representative shall

be communicated to the said authorized resident representative of the Contractor and the

representative shall be available at a stated address for this purpose.

5.0 ACCESS TO SITE AND WORKS ON SITE

5.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in

reasonable time.

5.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as the

Owner may approve and the Owner shall give the Contractor reasonable facilities for carrying out the

5.3 In the execution of the works, no person other than the Contractor or his duly appointed

representative, Sub- Contractor and workmen, shall be allowed to do work on the Site,except by the

special permission, in writing of the Engineer or his representative.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the Owner

and doing work in the vicinity of the Works under the Contract. The Contractor shall also so arrange

to perform his work as to minimize, to the maximum extent possible, interference with the work of

other Contractors and their workmen. Any injury or damage that may be sustained by the employees

of the other Contractors and the Owner, due to the Contractor’s work shall promptly be made good at

the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence of any

Seal & Signature of Bidder

representative or employee of the Contractor at the Site, if in the opinion of the Engineer such

employee has misconduct himself or is incompetent or negligent or otherwise undesirable and then

the Contractor shall remove such a person objected to and provide in his place a competent

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method of

work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the field

activities. Such reviews shall also not be considered as an assumption of any risk or liability by the

Engineer or the Owner or any of his representatives and no claim of the Contractor will be entertained

because of the failure or inefficiency of any such plan or schedule or method of work reviewed. The

Contractor shall be solely responsible for the safety, adequacy and efficiency of plant and equipment

and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including the

safety of all persons employed by him or his Sub–Contractor and all the properties under his custody

during the performance of the work. This requirement shall apply continuously till the completion of

the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall highlight

comparison to the schedules. The report shall also indicate the reasons for the variance between the

scheduled and actual progress and the action proposed for corrective measures, wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hour’s schedule

for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by the

Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or loss to the

Contractor’s works and the Contractor shall be responsible for complete restoration of the damaged

works to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility of the

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency

under any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract Labour

Regulation Abolition Act or any other law due to act of omission of the Contractor, the Owner may

make such payment and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

13.1 Space : Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make available at

site, land for construction of Contractor’s field office, workshop, stores,etc. required for execution of the

Contract. Any such temporary construction shall be done by the Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer. Until and

unless the Contractor has handed over the vacant possession of land allotted to him for the above

purpose, the payment of his final bill shall not be made.

13.2 Electricity:

Seal & Signature of Bidder

The concerned Executive Engineer shall apply for temporary connection at site.Sub-division paying

required service charges & deposit.Such temporary connections to be released on the name of

Contractor on recommendation of the concerned Executive Engineer. The power so consumed shall be

charged at the prevailing tariff rate

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings required

for pre-assembly, erection, of the Towers, H-frame, string, earthing etc, covered under the Contract.

He shall submit a list of all such materials to the Engineer before the commencement of work at Site.

These tools and tackles shall not be removed from the Site without the written permission of the

The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personals shall be trained in

administering first-aid.

14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free from

rubbish, debris etc. during the period of Contract. The Contractor shall employ enough number of

personnel to keep the work area clean. Materials and stores shall be so arranged to permit easy

cleaning of the area. In areas where equipment might drip oil and cause damage to the floor surface,

a suitable protective cover of a flame resistant, oil proof sheet shall be provided to protect the floor

from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings. The

Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical control

points will be established and marked by the Engineer at site at suitable points. These points shall be

used as datum for the works under the Contract. The Contractor shall inform the Engineer well in

advance of the times and places at which he wishes to do work in the area allotted to him so that

suitable datum points may be established and checked by the Engineer to enable the Contractor to

proceed with his works. Any work done without being properly located may be removed and/or

dismantled by the Engineer at Contractor’s expense.

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable

materials shall be stored away from the construction and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire

fighting. Enough of such trained personnel must be available at the Site during the entire period of the

The Contractor shall have total responsibility for all equipment and materials in his custody/stores,

loose, semi-assembled and/or erected by him at Site. The Contractor shall make suitable security

arrangements ensure the protection of all materials, equipment and works from theft, fire, pilferage

and any other damages and loss.

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the material furnished under the Contract and arriving at Site shall be promptly received, unloaded,

transported and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately of

any damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The

Contractor shall submit to the Engineer every week a report detailing all the receipts during the week.

However, the Contractor shall be solely responsible for any shortages or damages in transit, handling

and / or in storage and erection of the equipment at Site. Any demurrage, wharf age and other such

charges claimed by the transporters, railways etc, shall be to the account of the Contractor.

Seal & Signature of Bidder

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all equipment

materials received by him for the purpose of erection and keep such record open for the inspection of

the Engineer in-charge.

18.4 All material shall be handled very carefully to prevent any damage or loss. The equipment stored shall

be properly protected to prevent damage either to the equipment or to the floor where they are stored.

The equipment from the store shall be moved to the actual location at the appropriate time so as to

avoid damage of such equipment at Site.

18.5 All material shall be protected against moisture ingress and corrosion during storage and periodically

18.6 The consumable and other supplies likely to deteriorate due to storage must be thoroughly protected

and stored in a suitable manner to prevent damage or deterioration in quality by storage.

18.7 All the materials stored in the open or dusty location must be covered with suitable weatherproof and

flame proof covering material wherever applicable.

18.8 If the materials belonging to the Contractor are stored in areas other than those earmarked for him,

the Engineer will have the right to get it moved to the area earmarked for the Contractor at the

Contractor’s cost.

18.9 The Contractor shall be responsible for making suitable indoor storage facilities to store all equipment,

which require indoor storage. Normally, all the electrical equipment such as motors, control gears,

generators, exciters and consumables like electrodes, lubricants etc. shall be stored in the closed

storage space. The Engineer, in addition, may direct the Contractor to move certain other materials,

which in his opinion will require indoor storage, to indoor storage areas, which the Contractor shall

strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site will be coordinated by the Engineer and the

Engineer’s decision shall be final in resolving any disputes or conflicts between the Contractor and

other Contractors and the tradesmen of the Owner regarding scheduling and coordination of work.

Such decision by the Engineer shall not be a cause for extra compensation or extension of time for

the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be

designated by the Engineer. The Contractor shall attend such meetings and take notes of discussions

during the meeting and the decision of the Engineer and shall strictly adhere to those decisions in

performing his works. In addition to the above weekly meeting, the Engineer may call for other

meetings either with individual Contractors or with selected number of Contractors and in such a case

the Contractors if called, will also attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his

works in accordance with the specified construction schedule. If at any time, the Contractor is falling

behind the schedule, he shall take necessary action to make good for such delays by increasing his

work force or by working overtime or otherwise accelerate the progress of the work to comply with the

schedule and shall communicate such actions in writing to the Engineer, satisfying that his action will

compensate for the delay. The Contractor shall not be allowed any extra compensation for such

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials or

supply or any other services to the Contractor except for the coordination work between various

Contractors if any at site.

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract

Documents and any other supplementary data complete with all the latest revisions thereto. The

Contractor shall also maintain in addition the continuous record of all changes to the above Contract

Documents, drawings, specifications, and supplementary data, etc. effected at the field and on

completion of his total assignment under the Contract shall incorporate all such changes on the

drawings and other Engineering data to indicate as installed conditions of the equipment furnished

and erected under the Contract. Such drawings and Engineering data shall be submitted to the

Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all materials, including construction equipment, tools and tackles for

the purpose of the works under intimation to the Engineer. All such goods shall, from the time of their

being brought vest in the Owner, but may be used for the purpose of the works only and shall not on

Seal & Signature of Bidder

any account be removed or taken away by the Contractor without the written permission of the

Engineer. The Contractor shall nevertheless be solely liable and responsible for any loss or

destruction thereof and damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or

owing to him by the Contractor, under, in respect of or by reasons of the Contract. After giving a

fifteen (15) days notice in writing of his intention to do so, the Owner shall be at liberty to sell and

dispose off any such goods, in such manner as he shall think fit and to apply the proceeds in or

towards the satisfaction of such sum or sums due as aforesaid.

21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of the

Engineer the materials such as construction equipment, erection tools and tackles, scaffolding etc.

with the written permission of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

22.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner

and the employees of other Contractors and Sub-Contractors and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and

Conditions of Contract of this Volume-I, the following provisions will also apply to the portion of works

to be done beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

23.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against

claims for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any

reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less

Workmen’s : As per statutory

Compensation Provisions

Employee’s : As per statutory

Liability Provisions

23.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease

or death of members of public or damage to property of others, due to any act of omission on the part

of the Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots,

strikes and civil commotion.

23.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract.

23.5 The above are only illustrative list of insurance covers normally required and it will be the responsibility

of the Contractors to maintain all necessary insurance coverage to the extent both in time and amount

to take care of all his liabilities either direct or indirect, in pursuance of the Contract.

24.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed without

subjecting the equipment and materials to adverse effects during inclement weather conditions, like

monsoon, storms etc. and during other unfavorable construction conditions. No field activities shall be

performed by the Contractor under conditions, which might adversely affect the quality and efficiency

thereof, unless special precautions or measures are taken by the Contractor in a proper and

satisfactory manner in the performance of such Works and with the concurrence of the Engineer.

Such unfavorable construction conditions will in no way relieve the Contractor of his responsibility to

perform the Works as per the schedule.

25.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may

come across during the course of performance of his Works either during excavation or elsewhere,

are properly protected and handed over to the Engineer. Similarly, the Contractor shall ensure that

the bench marks, reference points, etc, which are marked either with the help of Engineer or by the

Seal & Signature of Bidder

Engineer shall not be disturbed in any way during the performance of his Works. If any work is to be

performed which disturbs such reference the same shall be done only after these are transferred to

other suitable locations under the direction of the Engineer. The Contractor shall provide all necessary

materials and assistance for such relocation of reference points etc.

26.0 WORK & SAFETY REGULATIONS

26.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to GETCO or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and the Engineer, as he may deem necessary.

26.2 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be absolutely

safe. All equipment shall be strictly operated and maintained by the Contractor in accordance with

manufacturer’s Operation Manual and safety instructions and as per Guidelines/rules of GETCO in

26.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out in

accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and

associated Laws/Rules in force from time to time. A register of such examinations and tests shall be

properly maintained by the Contractor and will be promptly produced as and when desired by the

Engineer or by the person authorized by him.

26.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

26.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For erection,

good and standard quality of material only shall be used by the Contractor.

26.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless expressly

permitted in writing by GETCO to handle such fuses, wiring or electrical equipment

26.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the other

Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be

26.8 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which shall

be an earthed metal sheath surrounding the cores.

26.9 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No weight

of any description will be imposed on any cable and no ladder or similar equipment will rest against

or attached to it.

26.10 No repair work shall be carried out on any live equipment. The equipment must be declared safe by

the Engineer and a permit to work shall be issued by the Engineer before any repair work is carried

out by the Contractor. While working on electric lines/equipment, whether live or dead, suitable type

and sufficient quantity of tools will have to he provided by the Contractor to

electricians/workmen/officers.

26.11 In case any accident occurs during the construction/ erection or other associated activities undertaken

by the Contractor thereby causing any minor or major or fatal injury to his employees due to any

reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform the same to the

Engineer in prescribed form and also to all the authorities envisaged under the applicable laws.

26.12 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is

being carried out in such a way that it may cause accidents and endanger the safety of the persons

and/or property, and/or equipment. In such cases, the Contractor shall be informed in writing about

the nature of hazards and possible injury/accident and he shall comply to remove shortcomings

promptly. The Contractor after stopping the specific work can, if felt necessary, appeal against the

Seal & Signature of Bidder

order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of the

Engineer in this respect shall be conclusive and binding on the Contractor.

26.13 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to safety

reasons as provided in Para 31.18 above and the period of such stoppage of work will not be taken

as an extension of time for completion of work and will not be the ground for waiver of levy of liquidated

26.14 It is mandatory for the Contractor to observe during the execution of the works, requirements of Safety

Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor, so

as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper introduction

as to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire

prone areas and adequate fire-fighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first

aid to the injured.

e) Requirements of ventilation in underwater working to licensed and experienced divers, use of gum

boots for working in slushy or in inundated conditions are essential requirements to be fulfilled.

26.15 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable

laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from

time to time without any demur, protest or contest or reservations. In case of any discrepancy between

statutory requirement and GETCO Safety Rules referred above, the latter shall be binding on the

Contractor unless the statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1, 00,000 + GST as applicable These are applicable

Causing death per person: for death

b. Major injuries or accident causing Rs. 20,000 + GST as applicable injury to any person,

25% or more permanent disablement per person whosoever.

to Workmen or employees

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the

workmen/employees under the relevant provisions of the Workmen’s Compensation Act and rules

framed there under or any other applicable laws as applicable from time to time. In case the Owner is

made to pay such compensation then the Contractor is liable to reimburse the Owner such amount in

addition to the compensation indicated above.

27.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment shall

be in accordance with the relevant Codes and accepted good engineering practice, the Engineer’s

drawings and other applicable Indian recognized codes and laws and regulation of the Government

Seal & Signature of Bidder

SPECIAL CONDITIONS OF CONTRACT

1.0 General Particulars :

This part of the Bid Document relates to certain specific/special terms and conditions particular to the

Contract. The provisions herein are to be read and understood in conjunction with the relevant

provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC)

and Erection Conditions of Contract (ECC). The intent of provisions herein are specific to this contract

and are, in general, supplementary to related provisions under ITB,GCC and ECC. However, in certain

provisions which are contrary to those in ITB, GCC and ECC, the provisions in these Special

Conditions of Contract will prevail.

2.0 Tender Fee/ Earnest Money Deposit (EMD) :

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only.

a) Payment of Tender fee / Earnest Money Deposit ( EMD ) can be accepted by RTGS/ NEFT.

For payment through RTGS/NEFT the scan copies of payment made (transaction slip of payment

made) shall be uploaded online with the Tender documents on n-procure portal.

1. Bidder has to provide following detail on the same date of payment made so that receipt can be

generated at below mentioned e-mail ids:

1. [email protected]

2. [email protected]

3. [email protected]

Sr. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

3. GETCO Beneficiary Bank Details are as under:

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch MAKARPURA VILLAGE BRANCH, VADODARA

5 IFSC Code BARB0MAKARP

6 Name of Account GETCO , JAMBUVA

8 GST No. 24AABCG4029R2ZC

2.1 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant para elsewhere The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

2.2 The Owner will reject any bid not secured in accordance with Para 18.1 above, as non-responsive.

No exemptions are made in the furnishing of the security.

2.3 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or three

months from the date of submission of tender.

2.4 The successful bidders, Bid Security will be discharged upon, furnishing the contract Performance

2.5 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid

b) If a bidder refuses to accept the contract or fails to commence the works (including supplies within

thirty days of letter of award of contract)

2.6 Bidders are requested to pay an earnest money deposit by RTGS/NEFT. Banker’s cheque /

Seal & Signature of Bidder

demand draft shall not be accepted.

2.7 Tenders no accompanied by EMD shall be rejected.

2.8 If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD

shall be forfeited and the tenderer may be disqualified from tendering for future works of GETCO.

2.9 The EMD will be returned promptly to the unsuccessful tenderer. The EMD will be returned to

the successful tenderer after he furnishes the Security Deposit for performance and duly enters

into the contract. If he fails to furnish the SD or to execute the contract for the work offered to

him, his EMD shall be forfeited and the tenderer may be disqualified from tendering for further

works for GETCO.

3.0 Validity period: The offers should be valid for minimum period of 180 Days from date of opening of

tender (Technical Bid).

4.0 Declaration by Bidder:

The Bidder shall sign the Declaration enclosed to this SCC and not furnishing the same will make the

5.0 Qualifying Requirement: As mentioned in Qualifying requirement. Bidder shall have to upload

scanned copies of original (Notarized/ self-attested copies of original-as specified in QR) online

through n-procure.

6.0 SCOPE OF WORK: As mentioned in Qualifying Requirement.

7.0 Price Inclusions (including Taxes & Duties):

7.1 Goods & Service tax (GST): GST & Cess as applicable shall be payable/receivable as

mentioned in clause 12 of ITB.

7.2 The prices quoted shall be all inclusive of freight, transportation, loading, –unloading & stacking at site

of materials supplied by Contractor as well as owner supplied item if any.

7.3 No extra payment toward any type of templates including extension & special tower and erection tools

/materials will be made.

7.4 Evaluation of the tender shall be carried out on end cost basis.

7.5 Statutory Variations:

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place

within the original contractual delivery date will be to the GETCO’s account subject to the claim being

supported by documentary evidence.However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on to the GETCO.

Income tax at source at the prevailing rate will be deducted from bills in accordance with the provision

of Income-Tax Laws and to that effect a certificate will be issued to the contractor.

7.7 Welfare Cess:-

1. As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items

for supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey

projects, and civil works.The welfare cess @ 1% shall be paid by the contractor and the same

shall be reimbursed by employer on production of documentary evidence of payment.

2. Contractor shall get registered under Welfare Cess Act before commencement of work in required

head as per nature of work. Office of the Factory Inspector is authorized at present as a registering

3. GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment. Registration charges will not be reimbursed.

4. The contracts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO on

progressive basis of utilization. As this part of welfare cess is on GETCO account, the same shall

be reimbursed to the contractor on receipt of request letter along with documentary evidence of

payment. For calculation of welfare cess on supply part, valuation as per MR shall be taken and

informed to the contractor for payment. This will be over and above the A/T value. The modality

of payment/ reimbursement of welfare cess will be as under.

5. On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office. Copy of Registration certificate shall be

submitted before submission of 1st RA bill

6. Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence

of registration. Only thereafter, the bill will be processed for payment.

Seal & Signature of Bidder

7. Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill.

8. The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities.

9. The Welfare cess @1% is not considered in the estimate for this project & therefore , bidders are

reimbursement basis.

8.0 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE DEPOSIT

8.1 The successful bidder has to pay 100 % security deposit (5% of the Contract) upon placement

of LOI within 10 days.

8.2 The successful bidder will be required to pay an amount equivalent to 5 % of the value of the order as

a Security Deposit for satisfactory execution of the contract. Such Security Deposit will be payable

either in BG/DD payable at Vadodara. Bank guarantees from following Banks will be acceptable.

(A) Guarantees issued by the following Banks will be accepted as SD on permanent basis.

1. All Nationalized Banks.

(B) Guarantees issued by following Banks will be accepted as SD/EMD for the period up to March

2026. The validity cut-off date in the GR is with respect to date of issue of Bank Guarantee

irrespective of date of termination of Bank Guarantee.1.

2. A U Small Finance Bank.

3. Bandhan bank

4 Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9 ESAF Small Finance Bank

10. Equitas Small Finance Bank

11 FEDERAL Bank

16. IDFC First Bank

17. Induslnd Bank

18. Jana Small Finance Bank

19 Jammu and Kashmir Bank

20. Karnataka Bank

21. Karur Vysya Bank

22. Kotak Mahindra Bank

23 Standard Chartered Bank

24. South Indian Bank

25. Tamilnadu Mercantile Bank

26. Utkarsh Small Finance Bank

27. Ahmedabad Mercantile Co-Operative Bank.

28. Nutan Nagrik Sahakari Bank Ltd.

29. Rajkot Nagarik Sahakari Bank Limited

30. Saraswat Co-Operative Bank Ltd.

31. SVC Co-Operative Bank Ltd.

32. The Cosmo Co-Op. Bank Ltd.

33. The Gujarat State Co-operative Bank.

34. The Mehsana Urban Co-Operative Bank Ltd.

35. The Surat District Co-Operative Bank Ltd.

36. The Surat People’s Co-Operative Bank Ltd.

37. The Kalupur Commercial Co-Operative Ban

38. Baroda Gujarat Gramin Bank

39. Saurashtra Gramin Bank

41 The Panchmahal District Co-operative Bank

Seal & Signature of Bidder

42 The Baroda District Co-Operative Bank

Note: The banks shall be the banks recognized / notified by the Finance department, Government of

Gujarat (GOG) from time to time.

8.3 No interest will be allowed on amount of Security deposit.

8.4 The Security Deposit- total shall be kept deposited up to 12 months from the date of charging of line.

The same shall be released on receipt of N.O.C. from the concerned EE(const./ TR).

8.5 This security deposit is for the performance of contract and the same is liable to be forfeited by the

GETCO in event of non fulfillment of the terms and conditions of this contract by the contractor.

8.6 The SD cum performance bank guarantee towards execution of contract will be returned only on

successful execution of guarantee period ( 12 months from date of charging line) of the contract.

8.7 Corporate Guarantees are not admissible.

8.8 The ‘Signing of Contract ‘and ‘Contract Agreements’ will be done as per prevalent GETCO Terms and

8.9 A/T shall be issued on receipt of Bank Guarantees, contract agreement & Indemnity Bond within

days of issue of LOA.

9.0 GUARANTEE PERIOD:

Total work executed shall be covered under guarantee period against any defect in materials, poor

workmanship or defect/ wrong design etc. for a period of one year from date of completion of work

10.0 PENALTY FOR DELAY:

10.1 The tenderer should note that the completion time allowed for carrying out the work should be strictly

observed. Any delay that may take place in work execution beyond Contractual cutoff date stated as

per stipulated delivery period shall be subject to the penalty at the rate of ½ % of the delayed work

value plus applicable taxes (if any) per week or part thereof, with a ceiling of 10 % of the total contract

value plus applicable taxes (if any).

10.2 In event of failure of the Contractor to pay the amount of Penalty as demanded, the Owner shall be

entitled to deduct the amount of Penalty for delay from the amounts payable to the Contractors under

any bills raised under this contract or any other contract with the GUVNL and its Subsidiary

Companies i.e. GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL UGVCL. It is permissible for the

Owner to adjust the amount of Penalty of delay against any Bank Guarantee furnished by the

Contractor under this contract or any other contract with GUVNL and/or its subsidiary companies.

10.3 The penalty will be deducted from bills payable either against this contract or from any Bank

Guarantee or any other amount payable under any other contract with the GETCO.

11.0 COMPLETION PERIOD

11.1 Overall Completion period for this Contract will be 45 Days from the date of issue of work

11.2 Susseccuful bidder shall have to engage Two separate gang for both locations i.e. 220KV

Chandrapura S/S and 400KV Asoj S/S to complete subjected work in overall time limit of

11.3 No mobilization period, idling or stoppage period will be allowed during this period of the Contract.

11.4 The completion date will be deemed to be the date on which all works on the Contract are

demonstrated to be complete to the satisfaction of the GETCO/Engineer and is complete in all

respects as per the terms and conditions of this Contract.

12.0 Presentation of Bills and Payment Terms

12.1 Bidder shall have to submit First & final bill for the work executed with other required data to the

respective Sub-station in-charge of the work of respective AM Divisions ( i.e. For 220KV Chandrapura

s/s under Godhra AM Division and 400KV Asoj S/S under Jambuva AM Division ) within 3 months

from the date of completion of work, for necessary payment.

12.2 All the bills in accordance with the above clauses must be submitted with the following information:

a) Item wise work done .

Seal & Signature of Bidder

12.3 The payment will be released within 60 days. However, in case of any delay due to any eventuality no

interest charges shall be paid. The payment will be made by respective Division offices though

PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link https://getco.co.in/msme/

(and intimate to concern bill submitting office with copy to this office).

(2) The payment will be made within 45 days from the *date of acceptance or the **date of deemed

acceptance of goods or Services i.e. After submission of all required documents as per AT Terms &

time to time circular issued by GETCO’s Corporate Office as well as statutory requirement to process

* “Date of acceptance” means

(a) The day of actual delivery of goods or the rendering of services; or

(b) Where any objection is made in writing by the buyer regarding acceptance of goods or

services, the day on which such objection is removed by the supplier;

** “Date of deemed acceptance” means

where no objection is made in writing by the buyer regarding acceptance of goods or services within

fifteen days of the delivery of the goods or the rendering of services, the day of the actual delivery of

goods or the rendering of services

13.0 Terms of Payment

The payment for work done shall be made as under only after execution of the contract

documents/furnishing of Security Deposit and on execution of work.

14.0 The contractor shall have to execute indemnity bond on Non-judicial Stamp paper of value Rs. 300/-

to GETCO for material as per attached format. The cost of stamp paper will be born by the contractor.

15.0 Also the successful bidder shall have to execute Agreement on stamp paper of value Rs.300/- at our

Circle office Jambuva before commencement of works as per GETCO’s prescribed Performa. The

cost of stamp paper will be born by the contractor.

16.0 The contractor shall have to execute safety cum indemnity on Non-judicial Stamp paper of value Rs.

300/- to GETCO against any possible claim of compensation for damage to contractor’s staff or any

of third party during the execution of work. The cost of stamp paper will be born by the contractor.

17.0 SAFETY CLAUSE

The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable

laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from

time to time without any demur, protest or contest or reservations. In case of any discrepancy between

statutory requirement and GETCO Safety Rules referred above, the latter shall be binding on the

Contractor unless the statutory provisions are more stringent.

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency or

outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor / agency shall be penalized as

Sr. No Amount of Contract in Rs. Penalty amount

Rs.5000/- plus applicable taxes (if

Rs.40000/- plus applicable taxes (if

2 Above1 Lac to 10 Lacs

Rs.100,000/- plus applicable taxes (if

3 10 to  100 Lacs

4 > 100 Lacs 1.0 % plus applicable taxes (if any)

1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of

fatal/Non-fatal accident occurred to human being.

Seal & Signature of Bidder

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor

3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s

site in charge and supervisor. Safety document shall be handed over and vital safety norms and

key points of safety related to project shall be explained and recorded for commitment by erection

contractor. Such records are mandatory for clearing first erection bill.

ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks

during execution of work shall be covered.

I. Safety equipment available and utilize.

(b) Safety belt.

(c) Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(b) Wire rope and sling.

(c) Earthing rod

iii) If above-mentioned safety requirements found violated in any of the above three conditions shall

attract penalty of Rs.1000/- plus applicable taxes (if any) per occasion. (Max.Rs.3000/--for violation

of three conditions)

iv) During subsequent visit, if violation is found, then double penalty applicable taxes (if any) shall be

deducted from the bill of the Contractor/Agency.

18.0 “RIGHTS OF THE OWNER:

Whenever any claim or claims for payment of a sum of money arises out of or under the contract

against the Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum

or sums in whole or in port from the security, If any, deposited by the Contractor and for the purpose

aforesaid, the Owner shall be entitled to encash and withhold the amount of Performance Bank

Guarantee or other security, if any, furnished as the case may be. The Owner shall also have a lien

over the same pending finalization or adjudication of any such claim. In the event of the security is

insufficient to cover the claimed amount or amounts, the Owner shall be entitled to withhold and have

lien to retain to the extent of the such claimed amount or amounts referred to above, from any sum or

sums found payable or which at any time thereafter may become payable to the Contractor under the

same contract or any other contract with the Owner or GUVNL or its subsidiary companies pending

finalization or adjudication of any such claim.

Lien in respect of Claims in other Contracts:

a) Any sum of money due and payable, to the Contractor (Including the security deposit) under the

contract may be withheld or retained by way of lien by the Owner against any of its claim in respect

of payment of a sum of money arising out of or under any other contract made by the Contractor

with the Owner or GUVNL or any of its subsidiary companies.

b) It is on agreed that the sum of money so withheld or retained under this clause by the Owner will

be kept withheld or retained as such by the Owner till its claim arising out of the same contract or

any other contract is either mutually settled or determined by the arbitrator or competent court, as

the case may be, and the Contractor shall have no claim for interest or damages whatsoever on this

account or on any other ground in respect of any sum of money withheld or retained under this

clause and as may be duly notified to the Contractor.

Seal & Signature of Bidder

SPECIAL TERMS AND CONDITIONS

The terms and condition of this section will be read in conjunction with general terms and condition of tender.

However, wherever, ambiguity observed, terms and condition mentioned under Special Terms and Condition

will supersede the General Terms and Condition of tender.

1. Scope of work:- Work of Painting of structures and foundations of various KV Class equipment and Gantry

in Switchyard with supply of approved make Distemper paint and Anti rusting black paint at 220KV

Chandrapura S/S under Godhra AM division & 400KV Asoj S/S under Jambuva AM Division under

 Subjected work shall be carried out with ISI mark approved paint

 Subjected work include :

1.Distempering Work:

Providing two coats of Oil Bound Distemper (O.B.D.)/Weatherproof distemper of approved brand and

white colour over RCC Foundation.

Before distempering, the surface shall be thoroughly brushed to remove mortar droppings, dust, dirt, and

all foreign matter.

Surface preparation shall include making the surface even, smooth, and properly sand-prepared.

2. Anti-Rusting / Anti-Corrosion Treatment:

One coat of good quality Anti-rusting / Anti-corrosion Black Paint of standard approved make (Asian /

Berger / Nerolac) shall be applied to the bottom part of the structure up to 300 mm height from the finished

The surface shall be thoroughly cleaned and prepared to remove rust, dust, grease, or any other foreign

material before applying the coat.

Quality of paint shall be approved by concern EE before applying.

2. No Idling charges will be given by GETCO. For GETCO, Sunday is normally W/Off day and no work

arranged on this day. For that contractor is not liable for any idling charges. However, as per need, GETCO

may arrange outage on Sunday & contactor has to bind to execute the work.

3. On awarding of works, the contractor has to remain in constant touch with Executive Engineer (AM)/ In

charge of S/S. Scope of works will be as per Schedule - ‘B’ attached herewith and executed as per

instruction of Engineer-In-charge. Detail break up of work to be executed will be provided by S/S

Incharge.Scope includes sufficient men power with necessary permanent nature tools / tackles and vehicle

to carry out work within stipulated time limit.

4. Your authorized person has to remain present on the job continuously during execution of work. In absence

of your authorized man, further work will not be allowed to carry out and no compensation will be entitled

for non-working.

5. In the event of any accident or damage / theft, will be borne by the contractor and GETCO will not entertain

any claim in this regards.

6. Tools and tackles, man power and material etc., shall be arranged by successful bidder to execute works.

GETCO will not provide it or entertain any claim against it.

7. GETCO reserves the rights of retrenching and dismissing any person employed for the work if there is

complaint against his misbehaviour, misconduct or disloyalty towards job. GETCO is not responsible for

any financial loss thereof. Contractor should take care of such issue.

8. Conditional tender will not be accepted and straight away be rejected.

9. The successful bidder will have to indemnify the GETCO against any possible claim of compensation for

damage to his equipment or for injury to him, or fatal/non-fatal accident to human life, his staff or any other

person during execution of the above job. If for any reasons the GETCO is called upon to pay such claim

or compensation, the same will be recovered from him or his bills.

10. All safety precautions required before taking up the work is to be arranged by the contractor.

11. All the safety rules regarding human life and as per Indian Electricity Rules is to be observed by the

contractor. Any violation of safety rules, GETCO will not be responsible for the same.

SPECIAL INSTRUCTION FOR WORK :

Seal & Signature of Bidder

1.1 The painting works covered under this section consist of

1.Distempering Work:

Providing two coats of Oil Bound Distemper (O.B.D.)/Weatherproof distemper of approved brand and

white colour over RCC Foundation.

Before distempering, the surface shall be thoroughly brushed to remove mortar droppings, dust, dirt,

and all foreign matter.

Surface preparation shall include making the surface even, smooth, and properly sand-prepared.

2. Anti-Rusting / Anti-Corrosion Treatment:

One coat of good quality Anti-rusting / Anti-corrosion Black Paint of standard approved make (Asian /

Berger / Nerolac) shall be applied to the bottom part of the structure up to 300 mm height from the

finished ground level.

The surface shall be thoroughly cleaned and prepared to remove rust, dust, grease, or any other

foreign material before applying the coat.

1.2 The successful contractor shall carry out all addition / alteration required for completion of work the same

at rates quoted in the offer for respective item. However, No items to be executed for which prices are

1.3 All the colour, brush, tools required during painting shall be arranged by the contractor at his own cost.

The contractor shall only be responsible for any damage to and / or loss of his erection tools.

1.4 The contractor has to paint the structures to satisfaction of authority & should give guarantee for

at least two monsoons.

1.5 Quantities given in the Schedule in price Bid are to be executed by the contractor at the rates accepted

by GETCO in the A/T. In case of any deviation in, resulting into an increase in which event the field

officer shall obtain prior approval of the authority and excess quantity shall be paid only at the accepted

rate of the A / T.

1.6 The samples all colours to be got approval from competent authority prior to start of work.

1.7 Aforesaid work is to be carried out in stipulated time limit.

1.8 All works shall be carried out in accordance with the revised and latest provisions under Indian Electricity

Act and Rules made there under

1.9 All workers / labour of contractor & supervisors must use personal protective equipment (PPE)

during the work like gloves, safety belt, Safety shoes, Helmet, earthing rods, etc, duly approved

1.10 Aforesaid work should be planned in such a manner in consultation with the Engineer in charge of the

work that minimum shut down is required. Revenue loss due to any undue shut down i.e. after the

shutdown is arranged and required to be extended on account of contractor shall be recoverable from

the contractor.

1.11 The Contractor shall ensure that at the end of each sub-activity the surplus material is immediately

removed from the work-site to avoid loss and injury to the person.

1.12 Terms and conditions regarding Industrial laws minimum wages act PF and other statutory rules to be

followed strictly.

1.13 Labour laws are to be followed strictly - labour registration workmen compensation.

1.14 GETCO’s safety policy to be implemented strictly

1.15 Either the Contractor or his authorized Electrical supervisor shall have to remain present at site through

out the work for coordinating work activities, managing man power and to complete work in stipulated

1.16 Transportation shall be in the scope of the contractor for arrangement of labour pick up & drops at work

site.No any other charges will be provided by GETCO. (like mobilization, lodging, boarding,

transportation)

1.17 No idle labour days will be paid in the event of non-availability of shutdown or cancellation of work

1.18 Contractor has to maintain daily progress register at site, progress should be invariable entered on daily

basis & signed by Engineer in Charge.

1.19 ACCESS TO LOCATIONS:

It will be the contractor’s sole responsibility to take the materials up to the location at his cost. If, for any

reasons the above is not feasible, the contractor at his own cost shall have to arrange transportation by

3.1 The Contractor shall ensure that at the end of each sub-activity the surplus materials are immediately

removed from the work-site to avoid loss and injury to the human.

Seal & Signature of Bidder

SCHEDULE – ‘ A ‘

Following materials / equipments will be procured / arranged by the contractor for subjected work :

 Oil Bound Distemper (O.B.D.)/Weatherproof distemper of approved brand and white colour

 Good quality Anti-rusting / Anti-corrosion Black Paint of standard ISI mark approved paint ( make -

Asian / Berger / Nerolac)

Seal & Signature of Bidder

(Non Judicial Stamp Paper of Rs. 300/-)

KNOW ALL MEN BY THESE PRESENTS that we, Messer’s ___________________

_____________________________________________________ (hereinafter called “the Contractor” which

expression shall, where the context so admits, include their heirs, executors, administrators and legal

representatives, successors and permitted assigns) are hereby held and firmly bind unto the Gujarat Energy

Transmission Corporation Ltd (hereinafter called “the GETCO” which expression shall, where the context so admits,

include its successors and assigns) to refund the full amount of materials supplied by the GETCO under the terms

________________ against any loss damage or deterioration of whatsoever nature occurs to said materials

supplied by the GETCO and which are in the custody of the contractor at their works site, on behalf of the GETCO,

at (name of line) _________________________________________________ , and / or if any of the said

materials, when inspected by any officer authorized by the GETCO in this behalf, is found to be damaged, lost,

deteriorated in quality or quantity, the contractor hereby agrees to bind himself to indemnity and at all times keep

indemnified the GETCO against all loss, damage and deterioration to the any material supplied by the GETCO

during his custody and shall pay in cash on demand from the GETCO within 30 days the market value of such

materials which is lost, damaged or deteriorated in full to the GETCO and shall also hereby authorize the GETCO

to deduct the said sum from any sum due to the contractor or any sum which may at any time become due to the

contractor under the above referred contract or any other contract entered into by the contractor with the GETCO.

AND WHEREAS the contractors do hereby agree to be responsible for the safe custody and protection and

preservation of the said materials against all risks, excluding war risks and against loss, damage and deterioration

of whatsoever nature in respect of the said materials while it remains in the custody and possession of the contractor.

AND WHEREAS the said materials shall at all times be open for inspection by any officer authorized by the GETCO

Now the conditions of the above written bond are such that the contractor shall pay the full amount forthwith to the

GETCO in the event of loss, damage or deterioration or whatsoever except due to circumstances arising out of war

in respect of the materials supplied by the GETCO and shall fully and effectually indemnify and keep indemnified to

the GETCO against such loss, damage and deterioration.

The contractor shall keep the said materials open at all times for inspection by the officers authorized by the GETCO

and produce at any time when demanded.

THE WITNESS WHERE OF: We the

(Signature of contractor)

hereto signed at ___________________

In the presence of

____________address ______________ (Signature)

_____________address ______________ (Signature)

Seal & Signature of Bidder

PROFORMA FOR CONTRACT AGREEMENT

(Non Judicial Stamp Paper of Rs. 300/-)

This Agreement is made at BARODA the_____________ day of ___________ in the Christian Year Two

Thousand Twenty five between M/s. _____________________________________ (address of office)___

(hereinafter referred to as “THE CONTRACTOR” which expression shall unless excluded by or repugnant

to the contract include its successors or permitted assigns) of the ONE PART and the Gujarat Energy

Transmission Corporation Ltd, having their Head office at Vidyut Bhavan, Race Course, Baroda 390

(hereinafter called “The GETCO” which expression shall unless excluded by or repugnant to the context

include its successors or assigns) of the other part.

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for

GETCO’s Order No. ______________________________________ _______________ hereinafter called

“the works” and more particularly described and enumerated or referred to in the specification, terms and

conditions prescribed in the order letter, covering letter and other letters and schedule of price which for the

purpose of identification have been signed by Shri ____________________________________ on behalf

of the contractors and by ---------------------------------- on behalf of the GETCO, a list whereof is made out in

the Schedule hereunder written and all of which said documents are deemed to form part of this contract and

included in the expression “The works” wherever herein used, upon the terms and subject to the conditions

hereinafter mentioned.

AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works

for the sum of Rs. ___________________ Rupees (_______________

____________________________________________) upon the terms and subject to the conditions herein

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and described

or which are implied therein or there from respectively or are reasonably necessary for the completion

of the works as mentioned and at the times, in the manner and subject to the terms and conditions

and stipulations contained in this contract, and in consideration of the due provision, executions,

supply and completion of the works agreed to by the contractor as aforesaid the Board doth hereby

covenant with the contractor to pay all the sums of moneys as and when they become due and payable

to the contractors under the provisions of the contract. Such payment to be made at such times and

in such manner as is provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and without

prejudice to the rights of the Board to enforce penalty for delays and / or any other rights whatsoever

including the right to reject and cancel on default or breach by the contractor of the conditions and the

covenants as stipulated in the general conditions, specifications, forms or tender schedule etc.

attached with GETCO’s Order No. __________________________________

The contract value, extent of supply & erection works, delivery dates, specifications and other relevant

matters may be altered by mutual agreement and if so altered shall not be deemed or construed to

mean or apply to affect or alter other terms and conditions of the contract and the general conditions

and the contract so altered or revised shall be and shall always be deemed to have been subject to

and without prejudice to said stipulation.

List of documents forming part of the contract:

1. GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated

2. GETCO order No. Dtd. _____ / ______/

3. Contractor’s acceptance of order vide letter no. _______________.

4. Contractor’s Partnership Deed dtd. ________________.

5. Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm.

Seal & Signature of Bidder

In witness whereof the parties here to have set their hands and seals this day and month, year first above

1) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

For and behalf of M/s. __________________ (Signature)

In the presence of (Full Name, Address and Signatures)

2) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

for and on behalf of Gujarat Energy Transmission Corporation Ltd

Circle Office, Jambuva, BARODA - 390

In the presence of name, Full address and Signature:

Seal & Signature of Bidder

SAFETY CUM INDEMNITY BOND

(On Non-judicial Stamp paper of value not less than Rs. 300.00)

KNOW ALL MEN BY THESE PRESENTS that we, _______________________________ by this

SAFETY CUM INDEMNITY BOND Executed on this _____________ Day of _________ 2025. We

Having Registered Office _______________________________(herein after called “THE CONTRACTOR”

which expression shall mean and includes my /our heirs, executors, administrators and legal representatives,

successors and permitted assigns) do hereby binds myself/ourselves and also our company/firms after having

the power to bind by this promise and undertaking in favour of the Gujarat Energy Transmission

Corporation Limited (GETCO), Vadodara a State Transmission Utility under The Electricity Act,

having its registered office at Sardar Patel Vidyut Bhavan, Race course, Vadodara.( hereinafter called as

GETCO, which expression shall mean and include its legal representative, administrators assigns) has

agreed under the terms and conditions of the contract no.______ dated_______made between

_________________________ interalia on production of Safety Cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to

the extent of Rs.________________________

or damages, costs, charges and expenses caused to or suffered by reason of the CONTRACTOR

while Project, R&M, O&M work including work carried out by outsourcing agency, failing to take proper

care or not complying the guidelines given hereunder as per Annexure-A and instructions which may be

given from time to time during the continuance of the contract and we further undertake to unconditionally

pay the amount claimed by the GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/have been awarded to execute the job/works under order

GETCO after having observing necessary formalities, the details of which is described in the order

and whereas the said job/works will be /likely to be done in places covered under Employees’ State

Insurance Act,1948 (ESI) and /or the Workmen Compensation Act,1923 and /or other laws relating to

the Labour Management and Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to

execute this Safety cum Indemnity Bond before the commencement of actual execution of work.

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines

as per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has

been any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss,

damages, costs, charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because

of the change in the constitution of the GETCO or for the extension of the time limit or for any other

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from

all claims, actions, proceedings and risk, damage danger to any person whether belonging or not belonging

to the. CONTRACTOR.

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages

any proceedings in respect of any of its employee / workmen under the Workmen Compensation Act

or any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned

hereinabove issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines

as per Annexure-A or terms and conditions / formalities within the meaning of Employees’ State

Insurance Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws relating to the Labour

Welfare for the time being in force, and also has not observed the safety norms in accordance with

the law prevailing at the place of work/job to the satisfaction of the GETCO, the GETCO shall have the

right to stop the execution of work/job and the period of such stoppage shall not be taken into account for

the calculation of the total period of completion of work for which the CONTRACTOR is responsible to

complete the work/job and it will be deemed that discontinuance was due to default of the

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any

such compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other

reason, the GETCO shall have the right to recover the said amount from any amount receivable by

Seal & Signature of Bidder

GETCO or any bank guarantee deposited or anything payable whether in connection with this contract \ or

other contract by the CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any

guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity Bond,

GETCO shall have right to terminate the contract of work issued to the CONTRACTOR .

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency

or outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor / agency is hereby agreed to pay

the penalty amount as given below:

Sr. no Amount of Contract in Rs. Penalty amount

1 Up to 1 Lac Rs. 5000/- + applicable taxes (if any)

2 Above 1 Lac to 10 Lacs Rs. 40,000/- + applicable taxes (if

3 10 Lacs to 100 Lacs Rs. 1,00,000/- + applicable taxes (if

4 More than 100 Lacs 1.0 % of contract value + applicable

g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of claims

under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work is performed or as

per GETCO norms shall have the jurisdiction to decide the rights & liabilities of the parties while

adjudicating the matter of claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in

Writing on the CONTRACTOR’s application after the Contractor has discharged all his obligations under

the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the GETCO under

the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD and

renewable thereof (Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in

addition to And not by way of limitation or substitution for any other guarantee, indemnities Hereto

before given to the GETCO by the

CONTRACTOR and this Indemnity does not Revoke or limit such indemnities or guarantees. IN WITNESS

WHERE OF the Parties hereto have executed this indenture the day the year First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

Seal & Signature of Bidder

BANK GUARANTEE FOR SECURITY DEPOSIT/PERFORMANCE

NON JUDICIAL STAMP PAPER OF RS. 300/- (Stamp Paper Validity Six months)

Superintending Engineer BG. No.

Gujarat Energy Transmission Corporation Ltd Issue Date

Circle Office, Jambuva Expiry Date

Vadodara-390 014 Amount

BANK GUARANTEE FOR SECURITY DEPOSIT/PERFORMANCE

In consideration of the …………………….. [Insert name of the Supplier / Contractor / Agency, Address] who

have entered into a contract for works specified below :

L.O.I./L.O.A No._______________________dated_________with Gujarat Energy Transmission Corporation

Limited (herein after referred to as GETCO), We ………………………………. [Insert name and address of the

bank issuing the guarantee and address of the Registered office] (hereinafter referred to as “Guarantor Bank”)

hereby agrees unequivocally, irrevocably and unconditionally to pay to the GETCO at Circle Office, Jambuva

forthwith on demand in writing from the GETCO or any Officer authorized by it in this behalf, any amount up

to and not exceeding Rupees ………………………only [Insert the amount of the bank guarantee].

This Bank Guarantee shall be valid and binding on the Guarantor Bank up to ___________with a right to seek

encashment for a period up to 30 days from the said Date (Date of Expiry of BG) and shall in no event be

terminable by notice or any change in the constitution of the Bank or the term of the Agreement or by any

other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of

time or variations or alternations made, given, or agreed with or without our knowledge or consent, by or

between parties to the respective agreement.

Our liability under this Guarantee is restricted to Rupees… (Rs. …………………………….. only). Our

Guarantee shall remain in force until ………………………………………. [Insert Date of Expiry of BG]. The

GETCO shall be entitled to invoke this Guarantee any time up to thirty (30) days of the last date of the validity

of this Guarantee i.e________ [Date of Expiry of BG + 30 days] by issuance of a written demand to invoke

this guarantee.

The BANK GUARANTEE can also be presented at the ________________ [hereinafter referred to as Local

Branch at Vadodara] of the _________ (Issuing Bank of BG) for its Invocation.

The Guarantor Bank hereby expressly agrees that it shall not require any proof in addition to the written

demand from the GETCO, made in any format, raised at the above mentioned address or local branch at

Vadodara of the Guarantor Bank, in order to make the said payment to the GETCO at Vadodara. The

Guarantor Bank shall make payment hereunder on first demand without demur and without raising any

restriction or conditions and notwithstanding any objection by, …………………………… [Insert name of

Contractor/Supplier/Agency] and/or any other person.

The Guarantor Bank shall not require the GETCO to justify the invocation of this BANK GUARANTEE, nor

shall the Guarantor Bank have any recourse against the GETCO in respect of any payment made hereunder.

This BANK GUARANTEE shall be a primary obligation of the Guarantor Bank and accordingly the GETCO

shall not be obliged before enforcing this BANK GUARANTEE to take any action in any court or arbitral

proceedings against the _____( Name of party) to make any claim against or any demand

on the _____________( Name of party) or to give any notice to the ________( Name of party) or to enforce

any security held by GETCO or to exercise, levy or enforce any distress, diligence or other process against

_____________( Name of party)

This BANK GUARANTEE shall be interpreted in accordance with the laws of India and the courts at Vadodara

shall have exclusive jurisdiction.

The Guarantor Bank represents that this BANK GUARANTEE has been established in such form and with

such content that it is fully enforceable in accordance with its terms as against the Guarantor Bank in the

manner provided herein.

This BANK GUARANTEE shall not be affected in any manner by reason of merger, amalgamation,

restructuring, liquidation, winding up, dissolution or any other change in the constitution of the Guarantor Bank.

Seal & Signature of Bidder

The Guarantor Bank hereby agrees and acknowledges that the GETCO shall have a right to invoke this Bank

Guarantee either in part or in full, as it may deem fit.

Any Demand made by GETCO on the Guarantor Bank or its Local Branch at Vadodara shall be conclusive

and binding not withstanding any difference between GETCO and _______[Name of

Supplier/Contractor/Agency] or any dispute pending before any Court, Tribunal, Arbitrator or any other

Notwithstanding anything contained hereinabove, our liability under this Guarantee is restricted to Rs.

………………….. (Rupees. ………………….. only) and it shall remain in force until ………………………[Insert

date of validity of BG], with an additional claim period of thirty (30) days of the last date of the validity of this

Guarantee i.e________ [Date of Expiry of BG + 30 days]. We are liable to pay the guaranteed amount or any

part thereof under this Bank Guarantee only if the GETCO serves upon us a written claim or demand.

In witness whereof the Bank, through its authorized officer, has set its hand and stamp on this ……………..

Name and Address.

Name and Address

Signature(s) of

Constituted Attorney with POA No. and

round seal of Bank

Signature of Two Bank Officials with their sign,

sign code nos. & round seal of Bank

Note: The banks shall be the Banks recognized/notified by the Finance Department, Government of

Gujarat(GOG) from time to time.

PARTY TO TAKE NOTE PLEASE BEFORE SUBMITTING THEIR BANK GUARANTEES

1. A/T no. and date to be written on every page, of Bank Guarantee & its Extension.

2. If B/G amount is more than Rs.50, 000/-, kindly take sign of two bank officer with their respective

Employee code no.

3. Valid Confirmation letter of the concerned Bank in an approved format should be attached with

every Bank Guarantee & its Extension.

4. Stamp paper should be valid & recent one and date of issuing of stamp paper should not be beyond

six months, in any case.

5. Round seal and signature of two Bank officers should be affixed on every B/G paper.

Seal & Signature of Bidder

BANK GUARANTEE (Extension of Validity)

(To be executed on non-judicial stamp paper of Rs.300/-)

(Name and address of the Bank issuing the