Supply, Installation, testing & commissioning of 100 KVA online Modular UPS.

Special Eligibility Criteria

1. 1

   Manufacturer or Authorised agents/dealers are eligible to participate on behalf of OEM with tender specific authorisation certificate.

   Document requiredConfirmation required
2. 2

   Bidders should have past experience in successful supply, erection, testing & commissioning of minimum 100kVA capacity online UPS with battery in any Central Government, State Government or Public Sector Undertakings. Copy of the Contract, Order details & Work completion certificate issued by the competent authority of the concerned organization shall be submitted.

   Document requiredConfirmation required
3. 3

   Bidders shall submit valid Electrical contractor license of dealer issued by central/state government if the supplier of the offered make of UPS is a dealer; or Manufacturer/Factory license issued by central/state government if the supplier of the offered make of UPS is OEM. The copy of license shall be submitted alongwith the offer.

   Document requiredConfirmation required
4. 4

   Tenderer shall submit undertaking from OEM for supply of spare parts for a period of minimum 15 years from the date of supply of UPS system.

   Document requiredConfirmation required
5. 5

   Other documents required along with the offer (as per Sl. No. 2.1 (44) of Technical Specification No. RWF/EL/2025-26/100kVA Modular UPS /Rev-1 (i) OEM authorization certificate for the offered make & model of UPS. (ii) OEM authorization certificate of battery, isolation transformer & MCCB issued in the name of OEM of UPS. (iii) Type test report from NABL/ILAC/Govt. accredited laboratory for the offered make & amp; model of UPS, battery, & MCCB as per conformance standards (iv) OEM Product catalogue/data sheet of the offered make & model of UPS, battery & MCCB.

   Document requiredConfirmation required
6. 6

   In case the bidder fails to submit the copies of documents listed above, the offer of such bidder will not be evaluated.

   Document optionalConfirmation required
7. 7

   Attention of Bidders is invited to the following with reference to Make In India Policy: - Para 29.0 of Section II [Pages from 55to 57] of attached document - OT Conditions stands deleted. The provisions for preference to Make In India Policy will be applicable as per the Public Procurement [Preference to Make In India] Order 2017 - Revision issued by Ministry of Commerce and Industry, Department for Promotion of Industry and Internal Trade [Public Procurement Section] vide their Order No.P-45021/2 /2017-PP[BE-II] dtd.15.06.2017, 28.05.2018, 04.06.2020, 16.09.2020,04.03.2021, 19-07-2024 and as applicable as on the date of Tender opening. With reference to the provisions of the revised 'Public Procurement [Preference to Make In India], Order 2017, it shall be noted that: [i] Minimum 50% Local content is required for MII Compliance to qualify as a Class-I local supplier to avail the benefits of MII Policy. Purchase preference shall be given to Class-I local supplier as defined in Public procurement (Preference to Make in India), Order 2017 as amended from time to time. [ii] For Class-II local suppliers, the minimum required local content is 20%. [iii] The 'Class-I local supplier/Class-II local supplier' shall be required to indicate percentage of local content and provide self-certification (copy attached) from the OEM that the item offered meets the local content requirement for 'Class-I local supplier/Class-II local supplier', as the case maybe. [iv] They shall also give details of the locations at which the local value addition is made. The bidder shall upload the document along with the bid. Offers received from non local-suppliers i.e., local content for goods/works /services tendered is less than the prescribed for class II suppliers as above or as applicable on the date of tender opening will not be considered for placement of any order. [Copy of Railway Boards letter dated 20-08-2024 & DPIITs order dated 19-07-2024 attached]. Only Class-I and Class-II Local suppliers as per MII Order will be eligible to bid. Bidders offering imported products i.e. Non-local suppliers are not eligible to bid in this tender. They can't claim themselves as Class-I / Class-II Local suppliers by claiming the services such as transportation, insurance, installation, commissioning, training and after sales service support like AMC/CAMC etc. as local value addition. Provisions of the revised Public Procurement (preference to Make in India), Order 2017 is attached to this Tender.

   Document requiredConfirmation required

Check List

1. 1

   Please ensure that you have confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India.
2. 2

   Please ensure that you have kept your offer valid for the validity period as mentioned in NIT header.
3. 3

   Please ensure that you have submitted the details of location[s] at which local value addition is made/proposed.
4. 4

   Please ensure that you have read the schedule of requirement and confirm the conditions therein and in case of any deviation the same has been mentioned in deviation statement.
5. 5

   Please ensure that you have attached relevant MSE certificate if you claim for benefits and preferential treatment as MSE.

Commercial-Compliance

1. 1

   EARNEST MONEY DEPOSIT & SECURITY DEPOSIT FOR STORES TENDERS is applicable as per the Corrigendum to OT bid document attached to Tender. The bidders who are exempt from submission of EMD as per the above Corrigendum shall be required to sign a bid securing declaration and submit the same with this Tender(copy attached).

   Document requiredConfirmation required
2. 2

   Submission of self-certified undertaking by bidders as per Corrigendum to Rly Board letter No.2024/RS(G)/164/VIG/4 dtd.27.05.25: (1) The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure-l Sl.No.15 of attached document. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document. It will not be obligatory on the part of Tender Committee/Accepting Authority to scrutinize beyond the submitted document of tenderer as far as his qualification for the tender is concerned. (2) The bidder shall be mandated to submit Annexure-I of Board's letter No.2024/RS(G)/164/VIG/4 dtd.27.05.25 (copy enclosed).

   Document requiredConfirmation required
3. 3

   Warranty Obligations (Clause 14.1 of Spec): (i) Periodical Maintenance shall be executed by the supplier. (ii) During the warranty period of three years, the firm shall carry out quarterly maintenance (4 PMS per year for 3 years) for the 100 KVA online Modular UPS with battery & Isolation transformer. (iii) The breakdown occurred on these equipment should be attended at free of cost including supply of material free of cost. (iv) During the PMS, the firm shall ensure that the component which are likely to fail are replaced to prevent the down time between PMS so that the availability of these equipments for use is maximum.

   Confirmation required
4. 4

   Preferred make of Items is applicable as clause 16 of Specification. For the make/brand of any material not covered under the Preferred Make of Major Items, approval shall be obtained from RWF for the same, as per clause 15.1 of Specification.

   Document optionalConfirmation required
5. 5

   Bank Guarantee for AMC : Before entering into the AMC agreement, the supplier shall submit a Bank Guarantee to the consignee 4 (four) months prior to the expiry of warranty period. The Bank Guarantee shall be equal to 1/4 of annual AMC value (highest of the annual values if the rates offered for various years are different), subject to a minimum value of 1.25% of the quoted cost of machine including concomitant accessories (in case the annual AMC rate quoted is less than 5% of the cost of machine). Detailed conditions of AMC are given at Section-IV of the Corrigendum to OT bid document.

   Confirmation required
6. 6

   The Warranty Bank Guarantee shall be returned only on receipt of confirmation from supplier that they have submitted the AMC Bank Guarantee.

   Confirmation required
7. 7

   Penalty provision for AMC shall be as per appendix to Technical Specification is attached.

   Confirmation required
8. 8

   Supplier shall furnish their GSTIN No and the HSN Code for the items quoted.

   Document optionalConfirmation required
9. 9

   PERFORMANCE / WARRANTY BANK GUARANTEE : For Machinery and Plant items, costly equipment and capital Spares, the Contractor will have to furnish a Performance / Warranty Bank Guarantee for 10% of contract value to cover their warranty obligations under the contract, valid for Warranty period plus six (6) months claim period.

   Document optionalConfirmation required
10. 10

    [i] In case of MSE firm willing to claim the benefits under Public Procurement Policy [Preference to MSE] order 2012, the firm should upload alongwith their offer, the proof of their being MSE registered with the nodal agency. [ii] As per Gazette notification No.S.O.4926[E] dated 18.10.2022 amending notification No.S.O.2119[E] dated 26.06.2020 circulated vide Railway Board letter No. 2020/RS[G]/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, "In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent re- classification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re- classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. [iii] Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes [SC]/ Scheduled Tribes [ST]/ women entrepreneurs to claim the benefit under this sub-classification.

    Document requiredConfirmation required
11. 11

    If you are not a MSE or a consortia of MSE formed by NSIC, please indicate percentage of sub contracts in execution of this tender that will be from Micro and small Enterprise [in percent of order value] with further category breakup of MSE owned by SC/ST[Information will be provided in percentage terms with 7 fields; Micro owned by SC, Micro owned by ST, Micro owned by others, Small industry owned by SC, Small industry owned by ST, Small industry ownedby others, women owned MSEs].

    Document optionalConfirmation required
12. 12

    The tenderers in their bids shall indicate the details of their Jurisdictional Assessing Officers of GST [Designation, address and email id]. In case of award of a contract, a copy of the LOA/Purchase Order shall be immediately forwarded by Purchaser to the Jurisdictional Assessing Officer of GST mentioned in the Tenderer's bid.

    Confirmation required
13. 13

    The eligibility for a bidder from a country which shares a land border with India to participate in the tender shall be as per Public Procurement Orders of Ministry of Finance, Department of Expenditure. In this regard tenderer to certify that: "I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India: I certify that this vendor/bidder is not from such a country and does not have any specified Transfer of Technology [ToT] from such country or, if from such a country or if having specified Transfer of Technology [ToT] from such country, has been registered with the Competent Authority. I hereby certify that this vendor/bidder fulfills all requirements in this regard and is eligible to be considered . " [Where applicable, evidence of valid registration by the Competent Authority shall be attached]. Note: [1] If no valid registration by the Competent Authority is enclosed, then it will be presumed that bidder is not from such a country. [2] If a bidder whose bid is accepted is found to be false, this would be a ground for debarment and further legal action in accordance with law. Copy of Ministry of Finance Order [Public Procurement No 4] No F.7/10/2021-PPD[1] dated 23.02.2023 and OM No.F.7/10/2021-PPD dated 23.02.2023 recirculated vide Railway Boards letter No.2020/RS[L]/779/2[E3330671] dated 15- 03-2023 is attached.

    Document requiredConfirmation required
14. 14

    Bidders may please note that Entities of countries which have been identified by the Nodal Ministry / Department as not allowing Indian companies to participate in their Government procurement for any item related to that Ministry/Department shall not be allowed to participate in Government procurement in India for all items related to that nodal Ministry/Department, except for the list of items published by the Ministry/Department permitting their participation. The terms of entity of a country shall have the same meaning as in the FDI policy of DPIIT as amended from time to time.

    Confirmation required
15. 15

    It will be presumed that the firms who have submitted the e-bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements" and if space available is not adequate under these headings, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attached along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.
16. 16

    The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer to quote the correct HSN code and upload the document. Misclassification in HSN code, if quoted by any bidder, shall be dealt as per following conditions:- 1. The Purchaser shall not be responsible for any misclassification of HSN Number or incorrect GST rate, if quoted by the bidder. 2. Any increase in GST rate due to misclassification of HSN number shall have to be absorbed by the supplier. 3. Wherever the successful bidder invoices the goods at GST rate or HSN Number which is different from that incorporated in the purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in Purchase Order or billed. 4. Vendors will be required to adjust basic price to the extent required by higher tax billed as per invoice to match the all- inclusive price as mentioned in the Purchase Order.

    Document requiredConfirmation required
17. 17

    This tender complies with Public Procurement Policy for MSE order 2012 and policies/circulars issued thereof.
18. 18

    PRE BID CONFERENCE : A pre-bid conference will be held offline prior to opening of tender at the Meeting room of PCMM Office, on the scheduled date and time. Prospective Vendors willing to participate in pre-bid meeting may kindly confirm their participation and submit their queries in advance via mail ID [email protected] and [email protected]

    Confirmation required
19. 19

    Bidders shall go through all clauses of the Specification before quoting. They shall submit parameterwise compliance of all the clauses and sub clauses of the Specification. Deviations if any should be indicated clearly under the remarks column.

    Document requiredConfirmation required
20. 20

    Tenderers should go through the Annual Maintenance Contract detailed in amendment to the Appendix to Technical Specification. Tenderers are required to quote for Annual Maintenance for a period of five years after completion of the Warranty period of 36 months. The NPV of AMC charges would be added to the FOR destination price quoted for M&P for the purpose of comparitive evaluation of offer. The scope of AMC consists of preventive & breakdown maintenance. The AMC charges is inclusive of all cost of personnel, complete spares for replacement against defect etc. as detailed at amendment to the Appendix to Technical Specification.

    Confirmation required
21. 21

    Warranty period shall be 36 months from the date of successful commissioning of all the supplied items. Warranty shall be applicable as per clause 14.0 of Specification and 14.3 as per amendment to the appendix of Specification.

    Document optionalConfirmation required
22. 22

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.