Annual Rate Contract for Providing Temporary LED Screen, Videography and Multimedia Set up for Various Government function under Rajkot Electrical (R & B) Division office Rajkot. (for one year 2026-27)

Name of Work :- ARC for Providing and Erecting temporary LED screen,live video graphy and multimedia

setup at various places for various Govt. function under Electrical R&B Division, Rajkot

(For one year 2026-27).

Quantities Estimated Rate

may be more or Description of Item.

No. In Figures In Words according to

1 1 1 Hire charges for Providing ,Erecting and dismantling,after use of 432.28 Rupees Four

St.Day. good running for Outdoor LED screen with necessary suitable Hundred Thirty

/sq.ft structure,back support, wiring, Optical fibre Receiver and Two And Paise

accessories with standby arrangement from LED panel to console & Twenty Eight

necessary MCB, ELCB & earthing etc. LED screen having a P4.8 or Only

latest updated module & having a each block of uniform size as

suitable for site requirement with minimum refresh rate of 3000MHZ

and IP65 protection and brightness >= 5000 Cd/m2 as per

requirement on site as per direction of engineer in charge.

1 1 (A) With truss Structure 535.30 Rupees Five

St.Day. Hundred Thirty

/sq.ft Five And Paise

1 1 (B) with metal/wooden structure 471.67 Rupees Four

St.Day. Hundred Seventy

/sq.ft One And Paise

Sixty Seven Only

2 1 1 Hire charges for Providing ,Erecting and dismantling,after use of 389.86 Rupees Three

St.Day. good running for Indoor LED screen with necessary suitable Hundred Eighty

/sq.ft structure,back support, wiring, Optical fibre Receiver and Nine And Paise

accessories with standby arrangement from LED panel to console & Eighty Six Only

necessary MCB, ELCB & earthing etc. LED screen having a P4.8 or

latest updated module & having a each block of uniform size as

suitable for site requirement with minimum refresh rate of

1920MHZ,and IP54 protection,as per requirement on site as per

direction of engineer in charge.

1 1 (A) With truss Structure 492.88 Rupees Four

St.Day. Hundred Ninety

/sq.ft Two And Paise

Eighty Eight Only

1 1 (B) with metal/wooden structure 428.24 Rupees Four

St.Day. Hundred Twenty

/sq.ft Eight And Paise

Twenty Four Only

3 1 1 Hire charges for Providing ,Erecting and dismantling,after use of 856.48 Rupees Eight

St.Day. good running for DTH system having enough size disc for receiving Hundred Fifty Six

digital signal and set up box as required for programme complete And Paise Forty

with good quality interconnecting wires and necessary top up Eight Only

recharge( Tata Sky, Airtel, Dish TV, etc...)

4 1 1 Hire charges for Providing ,Erecting and dismantling,after use of 17291.20 Rupees Seventeen

St.Day/J good running for jimmy jib motorized crane of length as per site Thousand Two

ob. requirement with necessary mechanical safety and competent Hundred Ninety

operating person with HD SONY or equivalent make camera as per One And Paise

direction of engineer in charge Twenty Only

5 1 1 Hire charges for watch out software with multiple layered playback 128396.25 Rupees One

St.Day/j system having a latest licensed software version and media servers Lakh(s) Twenty

ob. with multiple outputs and accessories with backup servers. Eight Thousand

Paise Twenty Five

6 1 1 Hire charges for laying armoured optical fiber cable as per direction 22.22 Rupees Twenty

St.Day/ of engineer incharge Two And Paise

mtr. Twenty Two Only

7 1 1 Hire charges with WiFi unit wireless IP HD camera as per direction 17119.50 Rupees Seventeen

St.Day/j of engineer in charge. Thousand One

ob. Hundred Nineteen

And Paise Fifty

8 1 1 Hire charges for OB van With necessary wired and wireless IP base 149796.13 Rupees One

St.Day/j HD camera with necessary lenses. OB Van having required capacity Lakh(s) Forty

ob. of diesel generator, mixers, monitors,with suitable converters and Nine Thousand

processors with satellite connectivity. Seven Hundred

9 1 Per Job Charges for Making digital "takhti" with necessary music, graphics, 20200.00 Rupees Twenty

special effects, voice and editing as per instruction. Thousand Two

10 1 1 Hire charges for Providing ,Erecting and dismantling,after use of 4280.38 Rupees Four

St.Day./ good running Condition for digital projector with spring loaded wire Thousand Two

no , wire screen connected with necessary mains switch gears & Hundred Eighty

maintaining the same during function. (A) lum.4500lm or higher And Paise Thirty

Digital input ,control input, memory input, audio input etc. Eight Only

11 1 1 Hire charges for providing, erecting and dismantling after use of 12968.40 Rupees Twelve

St.Day. / good running for HD Digital Video Recording (3CCD) approved Thousand Nine

Job make Cameras for receiving and general shoots with competent Hundred Sixty

authorized person (each camera) as per direction of Engineer-in- Eight And Paise

charge)with all cabling as site requirement Forty Only

12 1 1 Hire charges for providing, erecting and dismantling after use of 116412.60 Rupees One

St.Day./ good running for HD Tele Camera ( Panels lncluding Camera Heads Lakh(s) Sixteen

Job (lkegami) , Camera Control Units (lkegami) , Remote Control panels Thousand Four

(lkegami) 7" View Finder (lkegami) , Lens (canon HJ40 ), Tripods Hundred Twelve

(Studio Assist), Camera cable (peron) with All Cabling & Talkback And Paise Sixty

upto Mixing Console & competent authorized person (each camera) Only

as per direction of Engineer-in-charge as site requirement.

13 1 1 Hire charges for providing, erecting and dismantling after use of 11556.42 Rupees Eleven

St.Day. / good running for live Digital Set up for mixing Console with Thousand Five

Job required necessary out with UPS backup as per direction of Engineer Hundred Fifty Six

- in - charge with all cabling as site requirement And Paise Forty

14 1 1 Hire charges for providing, erecting and dismantling after use of 43226.99 Rupees Forty

St.Day. / good running for Live Black magic HD digital Set up for mixing Three Thousand

Job Console with required necessary out with UPS backup as per Two Hundred

direction of Engineer - in - charge with all cabling as site requirement Twenty Six And

Paise Ninety Nine

15 1 1 Hire charges for providing, erecting and dismantling after use of 2996.67 Rupees Two

St.Day. / good running for High resolution on-line DVD making system and Thousand Nine

Job Digital Video recording set-up and providing DVDs as per Function Hundred Ninety

requirement as per direction of Engineer - in -charge) Six And Paise

Sixty Seven Only

16 1 1 Hire charges for providing, erecting and dismantling after use of 8645.60 Rupees Eight

St.Day. / good running for HD ON LINE RECORDER and Digital Video Thousand Six

Job recording set-up and providing DVDs as per Function requirement Hundred Forty

as per direction of Engineer - in -charge) Five And Paise

17 1 1 Hire charges for providing, erecting and dismantling after use of 5135.85 Rupees Five

St.Day. / good running for 42"LED TV complete with necessary suitable Thousand One

Job cables as per requirement on site as per direction of Engineer - in - Hundred Thirty

charge ) Five And Paise

Eighty Five Only

18 1 1 Hire charges for providing, erecting and dismantling after use of 5992.33 Rupees Five

St.Day. / good running for 52"/55" LED TV complete with necessary suitable Thousand Nine

Job cables as per requirement on site as per direction of Engineer - in - Hundred Ninety

charge) Two And Paise

Thirty Three Only

19 1 1 Hire charges for providing, erecting dismantling after use of good 1010.00 Rupees One

St.Day. / running for Optical Fiber Converter 12G-SDI, which can send and Thousand Ten

Job receive SDI signals over long distance using fiber. It supports up to Only

4K Video, works in both directions at once, and is compatible with

field gear. It has one optical Fiber port (Module sold separately), plus

SDI input and Output.

20 1 1 Hire charges for providing, Erecting and dismantling, after use of 11110.00 Rupees Eleven

St.Day. / good running for Sony or Panasonic 4K Cameras Resolution: 4K Thousand One

Job UHD (3840x2160), Sensor: 1-inch or larger CMOS, Recording Hundred Ten

Foramts: MP4, MOV, AVCHD. Frame Rates: Upto 60fps in 4K, Only

Image Stabilization: Optical or Hybrid, Autofocus: Fast, Face / Eye

Tracing, Inputs: HDMI, Mic Input, Headphone Jack, Media:

SD/SDHC/SDXC Cards Display: Flip-out touchscreen LCD

Connectivity: Wi-Fi, USB.

21 1 1 Hire charges for laying armoured optical fiber cable on ground, 52.52 Rupees Fifty Two

St.Day. / including splicing and related works, as per the direction of the And Paise Fifty

Run.Mt Engineer-in-charge. Two Only

22 1 1 Hire charges for metal scaffolding structure to support LED Screen 50.50 Rupees Fifty And

St.Day. / installation, calculated per sq.ft., including labor, transportation, Paise Fifty Only

Sq.Ft. erection, dismantling, and all necessary safety measures, as per site

requirements and as directed by the Engineer-in-Charge.

23 1 1 Hire charges for 1000-liter water tank to be used as counterweight 3535.00 Rupees Three

St.Day. / for mounting stability, including transportation, filling, installation, Thousand Five

Job and dismantling after use, as per site requirements and as directed by Hundred Thirty

the Engineer-in-charge. Five Only

24 1 1 Hire charges for providing, erecting and dismantling after use of 2525.00 Rupees Two

St.Day. / good running for 1KVA offline UPS. Thousand Five

Job Hundred Twenty

25 1 1 Hire charges for Cameraman (Skilled Professional), Includes services 11110.00 Rupees Eleven

St.Day. / of a trained professional for operating HD/4K video cameras, Thousand One

Job managing framing, focus, exposure, and capturing high-quality video Hundred Ten

footage for recordings, shoots, or live events as directed by the Only

Engineer-in-Charge. Charges cover one full day (Per Day).

26 1 1 Hire charges for Asst. Cameraman (Skilled Professional), Includes 3030.00 Rupees Three

St.Day. / services of Assisting a trained professional for operating HD/4K Thousand Thirty

Job video cameras, managing framing, focus, exposure, and capturing Only

high-quality video footage for recordings, shoots, or live events, as

directed by the Engineer-in-Charge. Charges cover one full day (Per

27 1 1 Providing , installing and dismantling ( after use ) of a good working 2525.00 Rupees Two

St.Day. / condition laptop with HDMI input-output functionality. The laptop Thousand Five

Job will be suitable for media playback, presentations, or control Hundred Twenty

applications requiring HDMI connectivity. Charges include Five Only

delivery,setup,and technical verification.

In Words :- Rupees Five Lakh(s) Eighty Two Thousand Five Hundred Ninety Five And Paise Twenty Seven Only

Note (1) This Estimate has been prepared on the new SOR which is exclusive of GST hence GST additional will be paid to the agency as per

: existing guidelines.

2) The Work carried out on different occasion at this division. This should be considered as tentative not the actual estimated cost.

I/We am/are willing to carry out the work at ________% above/below (in Figures) ________________ percent Above / below

(in words) the estimated rates mentioned above amount of my\our tender works out as under :-

Estimated amount put to Tender Rs.

Deduct ______% below Rs.

(Rupees in Words)

Estimated amount put to Tender Rs.

Add. ________% Above Rs.

A I/We hereby declare that I/we have visited the site and fully acquainted my self / our selves with the local situation regarding

material,labour and other factors pertaining to the work before submitting this tender.

B I/We hereby declare that I/we carefully studied the conditions of contract, detailed technical specifications and other tender

documents of this work and agree to execute the same accordingly.

(Signature of the Contractor)

Deputy Executive Engineer Deputy Executive Engineer

Electrical R&B Sub Division Electrical R&B Sub Division

Rajkot Jamnagar

Executive Engineer

Electrical R&B Division

Note 1 Please strike out whichever is not applicable.

2 In the case of tendered amount being quoted incorrectly the quoted pered percentage Below/Above will be considered as