Engaging EMC

Amount

BIMSTEC Youth Summit

BRICS Youth Council Entrepreuership Working group Meeting

Description of Work / Item(s)

Amount

Venue

Auditorium having capacity of 125 Capacity (Auditorium must have proper stage setup, proper seating arrangments, proper lightining arrangments, adquete speakers)

Medical Room

Prayer Room

Secretariat Room (4 Desktop Computers with colour printers connected to each system. 2 Photocopy Machhines and 2gbps LAN/WiFI Connection)

Dinning Hall

Breakout Room (70 Persons Capacity) with refreshments and running tea/cookies for the delegates

Other logistics requirements and misc arrangments on the venue

LED Backdrop on the stage

podiums (with mic) on bith sides on the stage

Cordless mic

wired mic

Green Room

Video Camera

Gimble

Registration Desk

Accomodation (Certified 5 Star Hotels with included breakfast)

Suites

Single Room

Single Room

Twin Sharing Room

Medical Room

Help Desk

Sim Services Desk

Currency Exchange Desk

Secretariat Room (4 Desktop Computers with colour printers connected to each system. 2 Photocopy Machhines and 2gbps LAN/WiFI Connection)

Meals

Lunch

Additional lunch on Day 2

Packed Lunch for the youths on Day 2 (itme listed is tentative)

Dinner

Evening Snacks

Arrangments of refreshments for the delegates during breakout sessions, as and when required

High Tea on Day 2

Gala Dinner for 200 Persons

Managing all arrangments for hosting Gala Dinner for 200 persons approx

Transportation

AC Deluxe buses 42-seater and above of quality similar to Volvo & above for full day

Ciaz/Honda City/innova or equivalent

Logistic requirements for live streaming and other media related requirements for full day

Managing all logistics requirement for live streaming and other media related requirements

Logistic requirements for local Excursion for 120 persons for one day

Managing all logistics requirement for local excursion of the 120 persons

Other Miscellaneous items (item listed below are tentative only)

Delegate Kits (Notebook, Pen, magnetic badge, 1 Bag, etc.)

backdrops

standees

National and Multi National Flags (BiG)

Lapel card (Category Wise)

Interpreters

Compere

Photographer/Videographer for full day

Participation Certificates

Invitation Card for Gala Dinner

Media Booth

Printing of Admn Circulars, Itinerary, Day wise Minute to Minute

Printing of other misc. items, as and when required

Water Bottle

Printing of other misc. items, as and when required

Description of Work / Item(s)

Amount

Venue

Auditorium having capacity of 1200 Capacity (Auditorium must have proper stage setup, proper seating arrangments, proper lightining arrangments, adquete speakers)

Medical Room

Prayer Room

Secretariat Room (4 Desktop Computers with colour printers connected to each system. 2 Photocopy Machhines and 2gbps LAN/WiFI Connection)

Dinning Hall

Breakout Rooms (20 Persons Capacity) with refreshments and running tea/cookies for the delegates

Other logistics requirements and misc arrangments on the venue

LED Backdrop on the stage

podiums (with mic) on bith sides on the stage

Cordless mic

wired mic

Green Room

Video Camera

Gimble

Registration Desk

Accomodation (Certified 5 Star Hotels with included breakfast)

Suites

Single Room

Single Room

Twin Sharing Room

Medical Room

Help Desk

Sim Services Desk

Currency Exchange Desk

Secretariat Room (4 Desktop Computers with colour printers connected to each system. 2 Photocopy Machhines and 2gbps LAN/WiFI Connection)

Meals

Lunch

Additional lunch on Day 2

Packed Lunch for the youths on Day 2

Dinner

Evening Snacks

Arrangments of refreshments for the delegates during breakout sessions, as and when required

High Tea on Day 2

Gala Dinner for 200 Persons

Managing all arrangments for hosting Gala Dinner for 200 persons approx

Transportation

AC Deluxe buses 42-seater and above of quality similar to Volvo & above for full day

Ciaz/Honda City/innova or equivilent

Logistic requirements for live streaming and other media related requirements for full day

Managing all logistic requirement for live streaming and other media related requirements

Logistic requirements for local Excursion for 120 persons for one day

Managing all logistic requirement for local excursion of the 120 persons

Other Miscellaneous items (item listed below are tentative only)

Delegate Kits (Notebook, Pen, magnetic bedge, 1 Bag, etc.)

backdrops

standees

National and Multi National Flags (BiG)

Lapel card (Category Wise)

Interpreters

Compere

Photographer/Videographer for full day

Participation Certifications

Invitation Card for Gala Dinner

Media Booth

Printing of Admn Circulars, Itinerary, Day wise Minute to Minute

Printing of other misc items, as and when required

Water Bottle

Bouquet

Balmer Lawrie and Co. Ltd. (BID ID -3141352)

Thomas Cook (India) Ltd (BID ID -3139707)

Balmer Lawrie and Co. Ltd. (BID ID -3141352)

Thomas Cook (India) Ltd (BID ID -3139707)

Balmer Lawrie and Co. Ltd. (BID ID -3141352)

Thomas Cook (India) Ltd (BID ID -3139707)