ARC FOR SUPPLY AND FITTING OF ELECTRICAL AND MECHANICAL ITEM FOR SEWAGE D. WORKS ON PERCENTAGE RATE BASIS.

Bid No: [VMC/SWGP/ARC /002 /2026-27]

OFFICE OFTHE EXECUTIVE ENGINEER (ELE./MECH.)

SEWAGE D. WORKS DEPARTMENT

VADODARA MUNICIPAL CORPORATION

SR. NO. DESCRIPTION PAGE NO.

1. TENDER NOTICE

2. FORM OF TENDER

3. TENDER DOCUMENT

4. DEFINATION OF TERMS (CHAPTER – I)

5. PREQUALIFICATION CRITERIA (CHAPTER - II)

6. GENERAL INFORMATION

TENDERER (CHAPTER - III)

7. DECLARATION FORM (CHAPTER - IV)

8. SCOPE OF WORK (CHAPTER - V)

9. GENERAL INSTRUCTION OF THE

TENDERER (CHAPTER - VI)

10. GENERAL CONDITION OF THE TENDER

(CHAPTER - VII)

11. SPECIAL CONDITION OF THE

TENDER (CHAPTER - VIII)

12. TCHANICAL SPECIFICATION (CHAPTER – IX)

VADODARA MUNICIPAL CORPORATION

Office : Khanderao Market Building , Rajmahal Road , Vadodara -

E-TENDER NOTICE

Vadodara Municipal corporation invites tender in two parts (Technical Bid & Price Bid) from

registered Contractors in appropriate class either with VMC / Central / State / PWD /M.E.S. /

Semi Government or other such institutions for the work of ARC FOR SUPPLY AND FITTING OF

ELECTRICAL AND MECHANICAL ITEM FOR SEWAGE D. WORKS on percentage rate basis .

through On line e-tendering system.

Estimated Comple E.M.D Tender Stamp Last due date of Issuing Last Date for

cost tion Rs. fee Duty of Tender Documents. Submission of

(in Rs.) Period Rs. Rs. Completed Tender

Date / Time Date / Time

months rule hrs 1૩:00 hrs

(1) The tender bid document will be available and downloaded from www. (n) procure.com

website. (2) Tender document should be accepted only by E-tendering method on www. (n)

procure.com website. (3)Conditional tender shall not be accepted. If any condition in the price

bid is found, the tender will liable to be rejected. (4) Hard copy of Pre-qualification bid along

with EMD & tender fee shall be submitted by Registered A.D. / Speed Post only & should be

addressed to Executive Engineer (Ele.Mech), Sewage D.Works, First Floor, Vadodara municipal

corporation, Khanderao Market Building, Rajmahal Road, Vadodara–390 209 till dt ;-

21.08.2026 up to 16:00 hrs. (5) The bid documents is also available on website of Vadodara

municipal corporation (6) VMC reserves the right to accept or reject any or all tenders without

assigning any reason thereof. (7) This Tender notice shall form a part of contract document.

PRO No. /2026-27 Add.City Engineer (VMC)

Visit us at :www.vmcegov.com,

The Municipal Commissioner,

Vadodara Municipal Corporation

Khanderao Market,

Reference is made to the tender invited for the work of following item/items.

Name of work:: ARC FOR SUPPLY AND FITTING OF ELECTRICAL AND MECHANICAL ITEM

FOR SEWAGE D. WORKS on percentage rate basis.

I / We have examined the drawings, General conditions of contract, specifications, etc. as given

in Tender Document to the above work. I/We hereby offer to undertake above referred work.

In conformity with the specification, general and special conditions of contract etc. as given in

Tender Document at the respective rate mentioned in my/our Tender.

I/We undertake to complete the work indicated above within the specified time limit mentioned

in the tender document from the date of receipt of work order.

I/We have deposited as earnest money a sum of Rs. 36,000/-(Rs. Thirty Six Thousand

rupees only) as indicated. The said amount is not to bear any interest and I /we do hereby

agree that this sum shall be forfeited in the event of failure to execute the contract agreement

after acceptance of the tender by the owner.

I/We understand that you are not bound to accept the lowest or any tender that you may

Yours faithfully,

Name of Partners / Directors of the Firm

TENDER DOCUMENTS

This is a two bid tendering system and the tender documents consists of –

Part I : Technical Bid (page no.1 to45)

Part II: Price Bid. The set of tender documents as per list attached is issued to :-

Address of Tenderer

The fees of the Tender document is Rs. 2000/- (Two Thousand Only)

The Tenderer shall submit this tender in accordance with the various instructions included in

the tender documents.

PREQUALIFICATION / TECHNICAL BID ::-

The tenderer shall have to submit Prequalification Bid with related documents “On Line”

through nprocure website and “Hard Copy” through RPAD / Speed Post.

This cover shall contain following:

1. Demand Draft/Pay Order/Bank Guarantee (if the estimated tender amount is Rs.50 Lac

or above) in favour of Municipal Commissioner, Vadodara Municipal Corporation at

Vadodara only to be forwarded towards EMD.

2. Demand Draft/Pay Order in favour of Municipal Commissioner, Vadodara Municipal

Corporation at Vadodara only to be forwarded towards nonrefundable Tender Fee.

3. Forwarding letter along with conditions/clarifications, if any and necessary

a) Copies of original documents defining the constitution of legal & stable power of

attorney of the signatory of the tender to commit the Tender.

b) The Tenderer must have registered in appropriate class in appropriate Category

either with Vadodara Municipal Corporation, Central/State/ PWD/ M.E.S./Semi

Govt. organizations. If contractor have not registered with the VMC, then before

Submitting bill he should get registered in VMC.

c) Tender must be accompanied by a Earnest money deposit of Rs. 36,000/-(Rs.

Thirty Six Thousand rupees only)in the form of Demand draft of any

Nationalized Bank in favour of the “Municipal Commissioner’, Vadodara.

d) Valid Solvency Certificate of Rs.4,50,000/- shall be attached along with tender

e) Average Annual financial turnover during the last 3 years, ending 31st March of the

previous financial year, should be at least 30% (Rs. 5,40,000/-) of the estimated

f) Tenderer should have carried out single similar nature job works during last

years ending lst day of month previous to the one in which applications are invited

should be either of the following:-

 Three similar completed works costing not less than the amount equal to

40% i.eRs. 7,20,000/- per year.

 Two similar completed works costing not less than the amount equal to

50% i.e Rs. 9,00,000/-.per year.

 One similar completed works costing not less than the amount equal to

80% i.e Rs. 14,40,000/- per year.

Similar works means: Any Electrical / mechanical supply / erection /

Operation and maintenance work of Electrical – Mechanical machinery in

government/Semi government/Reputed big private Organization. ”Copy of

work order and completion certificate to be enclosed with the tender.”

Following enhancement factors will be used for the cost of works executed and financial

Financial Year Multiplying Factor

Seven (2018-19)

5. Demand drafts of EMD & Tender fee as given in the Advertisement & tender document

Mention also here.

7. The Tenderer shall also have to attach following documents along with tender.

 Attested Copy of GST Registration certificate.

 Assurance letter to carry out work using approved material by VMC and

Assurance letter to carry out Electrical work by Electrical contractor license

8. The Bidder should not have been blacklisted/ banned for carry out work in government /

semi government organization in Gujarat/India. An undertaking by an authorized

signatory of the company needs to be submitted in this regard.

9. Litigation History: The Bidder should provide accurate information on any litigation

history or arbitration resulting from contracts completed or under execution by him over

the last ten years. This should also include such cases, which are in process/ progress. A

consistent history of awards against the bidder has not provided such information and

has come to the notice of the authority, the tender will be rejected at whatsoever stage

and in such case all the losses that will arise out of this issue will be recovered from the

tenderer/contractor and he will not have any defence for the same.

10. Even though the bidder meet the above criteria, they are subjected to be rejected, if they

have Made misleading or false representation in the form, statements and attachments

submitted and / or record of poor performance such as abandoning the work, not

properly completing the contract, inordinate delays in completion, litigation history, or

financial failures etc..

11. Joint venture is not allowed.

12. Experience of joint venture work will not be considered.

13. If tenderer fails to submit hard copy of tender within defined time period, he will be

debarred to work in VMC for next six months.

14. In the Price Bid tenderer shall have to quote (%) Percentage above or below of the total

tender value. The VMC Unit Rates ( Annexure A & B ) are published as SOR. Item wise

(%) Percentage above or below shall not be considered.

NOTE: (1) VMC will not open price bid of disqualified tenderer.

(2) Price bid of qualified tenderer will be opened after approval of competent authority.

(3) Soft copy of PQ document & price bid should be sent/fill on n-procure website only.

Hard copy of PQ documents would be kept for the verification purpose only.

Tenderer is not allowed to mention rates in Technical Bid. All the Tender pages must be

duly sealed & signed. Original tender documents must be submitted as it is.This cover

must be superscripted as “Prequalification/Tender Bid, Name of Work, Date of Opening &

1) Price Bid cover (Hard Copy) shall not be accepted by Vadodara Municipal Corporation by

post or personally. The Price Bid shall be submitted through the website of n

procure only. The bidder who had completed the formalities of registration with the

agency “n-procure” are only eligible to quote the price bid of this tender through the

web site https://www.nprocure.com within the stipulated time limit mentioned in the

2) All bidder can submit the price bid only on web site. The prices for offer are to be quoted

by the bidders at specified spaces. No condition will be accepted along with the price bid.

IMPORTANT NOTE ::-

(1) Technical Bid along with EMD &Tender fee must be sealed &super scribed and shall be

submitted to the Executive Engineer (Ele.Mech), Sewage D.Works, First Floor, Vadodara

Municipal Corporation, Khanderao Market Building, Rajmahal Road, Vadodara-390

by Speed Post/Registered Post only on or before dt. 21.08.2026 up to 16.00 hours. In

absence of physical & On Line technical bid the tender is liable to be rejected.

(2) Tenders received after due date will be rejected. Tender received or due to be received

after the time limit is over will not be accepted and if inadvertently accepted will not be

opened and will be returned unopened. The tenders who may get opened before the due

date with no indication having been given on the outside of the envelope are liable to be

(3) On Line Technical Bid and Price Bid shall be submitted on or before 11:00 a.m. on the

(4) If EMD & Tender Fee are not found enclosed in part-I, than the tender will be out right

(5) Price- Bid will be opened after scrutiny of pre-Qualification Bid. Price bid shall not be

opened if Tenderer is disqualified at pre-qualification stage.

(6) Evaluation of Technical Bid (P.Q. Bid) shall be done on the basis of submitted authentic

documents only.

(7) Once the pre-qualification bid is opened the Tenderer shall not submit any documents/

clarifications without request/approval of authority. Conditional Tenders shall not be

accepted & shall be rejected.

(8) Demand Draft of tender fee should separately attached with prequalification documents

only in case the Tenderer who download tenders from website.

(9) The Cost of Bid Document will not be refunded under any circumstance,

(10) Tender copy should be reached only by Registered post / Speed post at Record Branch.

Executive Engineer (Ele.Mech), Sewage D.Works, First Floor, Khanderao Market

Building, Vadodara Municipal Corporation, on or before date: 21.08.2026 up to 16=00

(11) The Tenderer are advised to read carefully & study all the pages of tender document

which forms part & parcel of the contract Document.

(12) The bidding capacity of the tenderer should be more than the estimated cost of the work

put to tender, failing which the tenderer will be disqualified.

(13) The tender will be liable to be rejected outright, if while submitting it.

 The tenderer propose any alterations in the work specified in the tender or in the

time limit allowed for carrying out the work or any other condition.

 Any of the pages of the tender are removed or replaced.

 Any errors are made by him in the tender.

 All correction and addition or pasted slips are not initiated by tenderer.

 The tenderer or in the case of a firm, each partners thereof does not sign or the

signature/signature is/are not attested by a witness on page of the tender in the

space provided for the purpose.

 The tender which do not fulfill any of the condition of those in the printed form

and those tender which are incomplete.

 In case of failing to submit documents as per prequalification criteria.

(14) Municipal Commissioner Reserve’s right to accept any or reject all tenders without

assigning any reason thereof.

(15) If tenderer fails to submit hard copy of tender within defined time period, he will be

debarred to work in VMC for next six months.

(16) In the Price Bid tenderer shall have to quote (%) Percentage above or below of the total

tender value. The VMC Unit Rates( Annexure ) are published as SOR. Item wise (%)

Percentage above or below shall not be considered.

Add.City Engineer,

Mahanagar Seva Sadan,

Signature of Tenderer :

Signature of the Officer :

Issuing the Tender document

Signature of the Officer :

Opening the Tender.

TENDER AND ACCEPTANCE OF TENDER

Municipal Commissioner,

Vadodara Municipal Corporation,

Khanderao Market,

I/We hereby submit the tender for ARC FOR SUPPLY AND FITTING OF ELECTRICAL AND

MECHANICAL ITEM FOR SEWAGE D. WORKS on percentage rate basis . as referred in form

of Tender, General & special Conditions of Contract, Drawing, Time Schedule of

Completion of jobs, and other documents and papers, detailed in the tender documents.

1) It has been explained to me/us that the time stipulated for the work in all respect as

mentioned in the “Time Schedule of Completion of Job”, is signed and accepted by

me/us is the essence of contract. I/We agree that in the case of failure on my/our part to

strictly observe the schedule of work. I/We shall pay compensation to the owner as per

provision and stipulations contained in clause of General conditions of contract and

I/We agree for recovery being made as specified therein. In exceptional circumstances,

extension of time limit shall be granted by the Engineer-in-charge at his entire discretion.

2) I/We agree to pay the earnest money and security deposit and accept the terms and

conditions as laid down in the memorandum below in this respect.

Signature of Tenderer(s) with the seal of the firm.

a) General description of work: ARC FOR SUPPLY AND FITTING OF ELECTRICAL AND

MECHANICAL ITEM FOR SEWAGE D. WORKS on percentage rate basis.

b) Tender Documents : The Tender Documents can be obtained from the websites

www.vmcegov.org, www.vmc.gov.in, www.nprocure.com

c) Tender fee amount :Rs 2,000/-

(Rupees Two Thousand Only.)

d) Earnest Money Deposit : Rs. 36,000/-(Rs. Thirty Six Thousand rupees

The Earnest money is payable as per The Tender

Notice and clause (6.8) of General Instructions to

tenderer. The Earnest Money, if the Tender is

accepted will be retained against the Security Deposit.

It will be released after one year from the completion

e) Security Deposit : 3 % contract amount will be paid in the manner set

in clause of the General Instructions of Tender,

on acceptance of tender. Security deposit will be

returned after completion of this work.

f) Time allowed for

Completion of this work : Completion Period Will Be Mentioned in Individual

of part work order .

g) Should this tender be accepted, I/We hereby agree to abide by and fulfill all terms and

conditions referred to above and in default hereof to forfeit and pay to the owner or its

successors or its authorized nominees, such sum of money as is stipulated in the

conditions contained in General Tender Notice and other documents.

h) I/We hereby pay/submit the earnest money of Rs. 36,000/-(Rs. Thirty Six Thousand

rupees only) in the form of Demand draft/Pay Order/ Bank Guarantee in favour of

Municipal Commissioner, Vadodara Municipal Corporation , Payable at Vadodara from

Nationalized Bank.

i) If I/We fail to commence the work specified in the Memorandum in para (3) above or if

I/We fail to deposit the amount of security deposit specified in the Memorandum in (3)

above, I/We agree that the said owner or its successors, without prejudice to any other

right or remedy, be at liberty to forfeit the said earnest money in full. Otherwise, the said

earnest money shall be retained by owner towards the security deposit specified in para

(3) above. The owner shall also be at liberty to cancel the tender, if I/We fail to pay

security deposit as aforesaid or to execute and agreement or to start work as stipulated

in the Tender documents.

I/We enclose herewith evidence of my/our experience to work of similar nature and magnitude

carried out by me/us.

Name (in Block letters) :

Signature of Tenderer(s) with the seal of the firm

DEFFINITION OF TERMS

In the contract documents as are in defined where the context so admits the following

words & expression will have the following meanings.

1. “The Owner”, means the Vadodara Municipal Corporation having its registered office at

Khanderao Market, Palace road, Vadodara, Gujarat state.

2. “The Tenderer”, means the manufacturer or its authorized dealer, firm or Company

whose tender has been accepted by the Owner and includes the Contractor’s legal

representative, his successor and permitted assigns.

3. The “City Engineer” shall means the City Engineer of Vadodara Municipal Corporation or

his successor in office as designated by the Owner.

4. The “Engineer-in-charge”, shall mean the person designated as such by the Owner and

shall include those who are expressly authorized by him to act. For and on his behalf for

operation of this contract. The engineer in charge for this contract shall be Executive

Engineer, (Elect.)

5. “The work”, shall mean the work of various item/s mentioned in accordance with the

contract or part thereof as the case may be and shall include all extra additional, altered

substituted works as required for purpose of the contract.

6. “Contract Documents”, means collectively the Tender documents Designs, Drawings,

Specifications agreed variation subsequent correspondence done, such other documents

constituting the Tender and acceptance thereof.

7. “The Contract”, shall means the agreement between the Owner and the contractor for the

execution of the work including therein all contact documents.

8. “The Specification”, shall means the various technical specifications attached and referred

to in the Tender documents/ It shall also include the latest edition of relevant Indian

Standard Specification published before entering into contract. Further in absence of any

specific reference in IS the Standards and specifications of any other country may be

9. The “Tender”, means the tender submitted by the tenderer for acceptance by the Owner.

10. The “Alteration Order”, means the order given in writing by the Engineer in charge to

effect additions to or deleting from the alterations in the works.

11. The “Period of Liability”, means the material supplied by the contractor and work shall

stand guarantee for the period of 12 months from date of erection and commissioning.

12. “Site Engineer “ means the engineer appointed by Executive Engineer , ELE&MECH for

related pumping stations.

13. “Inspector” means any person or persons nominated by the Owner to inspect Store or

Works under the agreement and shall include his duly authorized representative

appointed to act as the Inspector.

14. “Letter of Intent” means the Owner’s letter conveying the award of Contract.

15. “The Contractor / Supplier”, means the person or the persons firm or Company whose

tender has been accepted by the Owner and includes the Contractor’s legal representative

his successor and permitted assigns.

16. “Consulting Engineer”/ “Third Party Agency”, means the firm or the person as may be

duly appointed by the Owner to act as Consulting Engineer/ Third Party Agency for the

purpose of the work covered in the contract.

Signature of Tenderer(s) with the seal of the firm.

PRE-QUALIFICATION CRITERIA FOR THE TENDERER

The tenderer shall have to submit Prequalification Bid with related documents “On Line”

through nprocure website and “Hard Copy” through RPAD / Speed Post.

This cover shall contain following:

1. Demand Draft/Pay Order/Bank Guarantee (if the estimated tender amount is Rs.50 Lac

or above) in favour of Municipal Commissioner, Vadodara Municipal Corporation at

Vadodara only to be forwarded towards EMD.

2. Demand Draft/Pay Order in favour of Municipal Commissioner, Vadodara Municipal

Corporation at Vadodara only to be forwarded towards nonrefundable Tender Fee.

3. Forwarding letter along with conditions/clarifications, if any and necessary

a. Copies of original documents defining the constitution of legal & stable power

of attorney of the signatory of the tender to commit the Tender.

b. The Tenderer must have registered in appropriate class in appropriate

Category either with Vadodara Municipal Corporation, Central/State/ PWD/

M.E.S./Semi Govt. organizations. If contractor have not registered with the

VMC, then before Submitting bill he should get registered in VMC.

c. Tender must be accompanied by a Earnest money deposit of Rs. 36,000/-(Rs.

Thirty Six Thousand rupees only) in the form of Demand draft of any

Nationalized Bank in favour of the “Municipal Commissioner’, Vadodara.

d. Valid Solvency Certificate of Rs. 4,50,000/- shall be attached along with

tender documents.

e. Average Annual financial turnover during the last 3 years, ending 31st March

of the previous financial year, should be at least 30% (Rs. 5,40,000/-) of the

estimated cost.

f. Tenderer should have carried out single similar nature job works during last

years ending lst day of month previous to the one in which applications are

invited should be either of the following:-

 Three similar completed works costing not less than the amount equal to

40% i.e Rs. 7,20,000/- per year.

 Two similar completed works costing not less than the amount equal to

50% i.e Rs. 9,00,000/-.per year.

 One similar completed works costing not less than the amount equal to

80% i.e Rs. 14,40,000/- per year.

Similar works means: Any Electrical / mechanical supply / erection /

Operation and maintenance work of Electrical – Mechanical machinery in

government/Semi government/Reputed big private Organization. ”Copy of

work order and completion certificate to be enclosed with the tender.”

Following enhancement factors will be used for the cost of works executed and financial

Financial Year Multiplying Factor

Seven (2018-19)

5. Demand drafts of EMD & Tender fee as given in the Advertisement & tender document

Mention also here.

7. The Tenderer shall also have to attach following documents along with tender.

 Attested Copy of GST Registration certificate.

 Assurance letter to carry out work using approved material by VMC and

Assurance letter to carry out Electrical work by Electrical contractor license

8. The Bidder should not have been blacklisted/ banned for carry out work in government /

semi government organization in Gujarat/India. An undertaking by an authorized

signatory of the company needs to be submitted in this regard.

9. Litigation History: The Bidder should provide accurate information on any litigation

history or arbitration resulting from contracts completed or under execution by him over

the last ten years. This should also include such cases, which are in process/ progress. A

consistent history of awards against the bidder has not provided such information and

has come to the notice of the authority, the tender will be rejected at whatsoever stage

and in such case all the losses that will arise out of this issue will be recovered from the

tenderer/contractor and he will not have any defence for the same.

10. Even though the bidder meet the above criteria, they are subjected to be rejected, if they

have Made misleading or false representation in the form, statements and attachments

submitted and / or record of poor performance such as abandoning the work, not

properly completing the contract, inordinate delays in completion, litigation history, or

financial failures etc.

13. Joint venture is not allowed.

14. Experience of joint venture work will not be considered.

13. If tenderer fails to submit hard copy of tender within defined time period, he will be

debarred to work in VMC for next six months.

14. In the Price Bid tenderer shall have to quote (%) Percentage above or below of the total

tender value. The VMC Unit Rates ( Annexure A & B ) are published as SOR. Item wise

(%) Percentage above or below shall not be considered.

NOTE: (1) VMC will not open price bid of disqualified tenderer.

(2) Price bid of qualified tenderer will be opened after approval of competent authority.

(3) Soft copy of PQ document & price bid should be sent/fill on n-procure website only.

Hard copy of PQ documents would be kept for the verification purpose only.

Tenderer is not allowed to mention rates in Technical Bid. If prices found written in

technical bid, the filled tender will be straight away rejected. All the Tender pages must

be duly sealed & signed. Original tender documents must be submitted as it is. This cover

must be superscripted as “Prequalification/Tender Bid, Name of Work, Date of Opening &

Signature of Tenderer(s) with the seal of the firm.

GENERAL INFORMATION OF TENDERER

A. In case of individual

(i) Name of Business

(ii) Whether his business is registered

(iii) Data of Commencement of Business

(iv) Whether he pays Income Tax per year.

B. In case of Partnership

(i) Name of Partners

(ii) Whether the partnership is registered

(iii) Data of establishment of firm

(iv) If each of the partner of the firm pays Income tax over per year and if not which

of them pays the same.

C. In case of Limited liability company or company limited by Guarantees.

(i) Amount of paid up capital

(ii) Name of the Directors

(iii) Date of Registration of Company

(iv) Copies of the last two year’s balance sheets of the company.

DECLARATION REGARDING TENDERER’S WORK OF

COMPARABLE NATURE

I/We hereby declare that I/We have carried out successful works of this magnitude and

similar nature to the work set out in this Tender and have adequate organization,

experienced personnel and suitable equipment to handle this type and magnitude of work

Signature of Tenderer(s) with the seal of the firm.

TECHNICAL SPECIFICATION & CONDITIONS FOR SUPPLY AND FITTING OF ELECTRICAL

AND MECHANICAL ITEM

1. The Contractor has to supply all Electrical and mechanical item as per technical

Specification and make mention in tender. If VMC asks for its genuianity, contractor is

bound to submit all necessary documents.

2. The contractor should give guarantee of one year for supply or/ and fitting work of

Electrical and mechanical item against manufacturing defect . During one year if any fault

is found, it shall be rectified by the contractor, No extra charges will be given by VMC in

3. Contractor shall have to complete the job within 7 days from receiving part work order.

Other wise penalty will be charged at the rate of 0.5 % of part work order value per week.

Maximum 10 % of part work order value will be levied for late completion .

4. If VMC need to extend the contract period and / or contract value , contractor shall have

to extend the contract for further period of three months and / or shall have to execute

additional work of 25 % of Total A.R.C. amount at the same approved rate and conditions.

5. Contractor shall have to execute an agreement as per VMC within 15 days after issuing

6. In case of electrical work, contractor shall have to carry out such work by electrical contractor/

supervisor license holder only.

Signature of Tenderer(s) with the seal of the firm.

GENERAL CONDITION OF TENDER-PART-1

 Tenderers shall require to submit Price bid of this tender through nprocure website only.

Tenderers are required to get register with nprocure to participate in the tender. Without

registration with nprocure tenderers will not be able to participate in this tender.

 Technical bid shall be submitted in the form of hard copy & online as mentioned

elsewhere in the tender document.

 Price bid is required to be submitted online by using nprocure website only, in the

prescribed format.

The tenders as submitted shall consist of the following documents.

 Complete set of Tender documents as sold / downloaded duly filled in and signed by

the Tenderer and as prescribed in various clauses of the tender documents.

 Demand draft of tender fee in case of Tender documents downloaded from website.

 Earnest Money Deposit amounting to Rs. 36,000/-(Rs. Thirty Six Thousand rupees

only)and in the manner specified in clause (6.8) hereof.

 Power of Attorney or a True copy thereof duly attested by a Gazette Officer in case an

authorized representative has signed the tender, as required in 6-5 clause hereof.

 Audited Balance sheet for last three years, duly attested.

 The full name and address of the Tenderer shall be written on the bottom left hand

corner of the sealed cover.

 Other documents mentioned in P.Q.- chapter-II

6.2 ALL PAGES TO BE INITIALED

All signature in Tender documents shall be dated as well as all pages of all sections of

Tender documents shall be initialed at the lower right hand corner or signed wherever

required in the Tender papers by the Tenderer or by person holding power of attorney

authorizing him to sign on behalf of the Tenderer before submission of Tender.

6.3 RATES TO BE QUOTED

The Tenderer shall quote the rates on n-procure website only. Tenderers shall required

to submit Price bid of this tender through n-procure website only. Tenderers are required

to get register with n-procure to participate in the tender. Without n-procure registration,

tenderers will not be able to participate in this tender.

6.4 CORRECTIONS AND ERASURES

All Corrections and Alterations in the entire of Tender papers will be signed in fully by

the Tenderer with date. Over writings is not permissible.

6.5 SIGNATURE OF TENDERER

The Tender shall contain the name, residence and place of business of person or persons

making the Tender and shall be signed by the Tenderer with his usual signature.

Partnership firms shall furnish the full names of all the partners in the Tender. It should

be signed in the Partnership’s name by all partners or, by duly authorized representative

followed by the name and designation of the person signing Tender by a Corporation

shall be signed by an authorized representative and a Power of Attorney in that behalf

shall accompany, the Tender copy of the constitution of the firm with names of all

partners shall be furnished When a tenderer signs a tender in a language other than

English, the total amount tendered should in addition, be written in the same language,

English, the total amount tendered should in addition, be written in the same language,

the signature should be attested by the least one witness.

Witness and sureties shall be persons of status and property and their names,

occupation and address shall be stated below their signature.

6.7 TRANSFER OF TENDER DOCUMENTS

Transfer of Tender documents are not permissible.

6.8 EARNEST MONEY DEPOSIT

The Tenderer must pay earnest money as given in the notice inviting Tenders and

attach the official receipt, if paid in cash with the technical bid of Tender.

The earnest money can be paid Nationalized Bank’s Demand draft in favor of Municipal

Commissioner; Vadodara EMD shall be attached with Technical Bid.

It will be released after one year from the completion of Work.

Note: No interest shall be paid on the earnest money deposit. The earnest money of the

unsuccessful Tenderer will be refunded within reasonable period without any interest.

The earnest money deposited by successful Tederer will be retained towards the

Security Deposit for the fulfillment of the Contract, but shall be forfeited, if the Tenderer

fails to execute the agreement within 15 days after the letter of acceptance of Tender.

6.9 SECURITY DEPOSIT

The person/persons whose tender is accepted (herein after called the contractor) shall

pay 3% Security Deposit of the order value within 15 days from the date of receipt of

the order in the form of Cash/D.D. of any Nationalized Bank in favour of Municipal

commissioner, Vadodara Municipal Corporation. Alternatively 3% S.D. shall be

deducted from first two bills. It will be released after completion of the work / project.

6.9.1. ADDITIONAL PERFORMANCE SECURITY

Within 10 (Ten) days of receipt of Letter of Acceptance, the successful bidder shall

furnish to the Employer an irrevocable and unconditional guarantee from a Bank in the

form set forth in Section 8 (the "Performance Security") for an amount equal to 5% (five

percent) of its Contract Price. In case of bids mentioned below the successful

Bidder, along with the Performance Security, shall also furnish to the Authority an

irrevocable and unconditional guarantee from a Bank in the same form given at Section

8 towards an Additional Performance Security (The "Additional Performance Security")

for an amount calculated as under:-

1. If the Contract Price offered by the Selected Bidder is lower than 10% but

upto20% of the Estimated Project Cost, then the Additional Performance Security

shall be calculated @-20% of the difference in the (i) Estimated Project Cost (as

mentioned in Bid Document) - Minus 10% of the Estimated Project Cost and (ii)

Contract Price offered by the selected Bidder.

2. If the Contract Price offered by the Selected Bidder is lower than 20% of the

Estimated Project Cost, then the Additional Performance Security shall be

calculated 30% of the difference in the (i) Estimated Project Cost (as mentioned

in Bid Document) - Minus 10% of the Estimated Project Cost and (ii)

Contract Price offered by the selected Bidder.

3. This Additional Performance Security shall be treated as part of the Performance

4. The Performance Security shall be valid beyond 60(sixty) days of the Defects

Liability Period and the Additional Performance Security shall be valid beyond

(twenty-eight) days of Project Completion Date.

5. If the performance security is provided by the successful Bidder in the form of a

Bank Guarantee, it shall be issued either (a) at the Bidder's option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department's Circular No.

FD/MSM/e- file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest

6. Failure of the successful Bidder to comply with the requirement of Sub-Clause

34.1 shall constitute sufficient grounds for cancellation of the award and forfeiture

of the Bid Security.

Tenders submitted by Tenderers shall remain valid for acceptance for a period of

days from the date of opening of the tender. The tenderers shall not be entitled during

the said period of 120 days, without the consent of writing of the owner to revoke or

cancel his tender or to vary the tender given or any terms thereof. In case of tenderer

revoking or cancelling his tender or vary any term in regard to thereof without the

consent of owner in writing, the owner shall forfeit earnest money paid by him along

with the tender.

Addenda to the tender document may be issued prior to the date of opening of

tenders to clarify documents or to reflect modifications in the design or contract

terms on n-procure website.

Tenderer shall have to download each addendum uploaded by the VMC from

n-procure website.

Each recipient will regain one copy of each addendum for submission along with his

tender. All addendum issued by the VMC shall become part of tender documents.

6.12RIGHT OF OWNER TO ACCEPT OR REJECT TENDER

The acceptance of Tender will rest with the owner. The owner however, does not

bind itself to accept the lowest tender and reserves to itself the authority to reject any

or all the tenders received without assigning any reasons whatsoever. The whole

work may be split up between two or more contractors or accepted in part and not

entirely, if considered expedient.

Tender in which any of the particulars and prescribed information are missing or are

incomplete in any respect and / or the prescribed conditions are not fulfilled are

liable to be rejected.

Canvassing in connection with tender is strictly prohibited and tenders submitted by

the tenderers, who resort to canvassing, will be liable to rejection.

Tender containing uncalled remarks or any additional conditions are liable to be

6.13 TIME SCHEDULE

 This is annual rate contract for one year. Part work order will be placed

contractor shall have to finish the work of part work order with in 07 days.

The successful tenderer shall be required to execute an agreement within 15 days

from the date of acceptance of tender. In the event of failure on the part of the

successful tenderer to sign the agreement within above stipulated period, the earnest

money or his initial Security deposit will be forfeited and the acceptance of the tender

shall be considered as cancelled. The successful tender shall be considered as

cancelled. The successful tenderer will be required to sign the Contract Agreement on

Rs. 300/- Gujarat Government Stamp paper.

6.15 PAYMENT TERMS

Payment will be made as per VMC rules after completion of part work order.

a) If contractor fails to complete the work as per part work order within 7 days

otherwise 0.5% of total part work order value per week shall be deducted if job

is not completed within week maximum penalty upto 10 % of total part work

order value will be charged.

Signature of Tenderer(s) with the seal of the firm.

GENERAL CONDITIONS OF TENDER

7.1 IN CASE OF ANY DISPUTES

Except where otherwise specified in the contract and subject to the powers

delegated to him by Corporation under the Bombay provincial Municipal

corporation Act, 1949 rules then in force, the decision of the City Engineer of the

Corporation for the time being shall be final, conclusive and binding on all parties

to the contract upon all questions relating to the meaning of the specifications,

designs, drawings and instructions herein before mentioned and as to the quality

of workmanship, or materials on the work, or as to many other questions, claim,

right, matter or thing whatsoever. If any way arising out of, or relating to the

contract, designs, drawings, specifications estimates, instructions order, or these

conditions, or otherwise concerning the works, of the execution or failure to

execute the same, whether arising during the progress of the work, or after

completion or abandonment thereof.

7.2 TIME SCHEDULE OF WORK

This is annual rate contract for one year. Part work order will be placed

contractor shall have to finish the work of part work order with in 07 days.

7.3 RIGHT OF THE OWNER TO FORFEIT SECURITY DEPOSIT

In any case in which under any clause of this contract, the contractor shall have

rendered himself liable to pay compensation amounting to the whole of his

Security Deposit (Whether paid in one sum or deducted by installment) or in the

case of abandonment of the work owing to serious illness or death of the

contractor or any other cause, the city Engineer, on behalf of VMC shall have

power to adopt any of the following courses as man, deemed best suited to the

interest of VMC

a) To rescinded the contract (of which recession notice in writing to the contractor

under the hand of the executive shall be conclusive evidence) and in that case, the

Security deposit of the contractor shall stand forfeited and be absolutely at the

disposal of the VMC.

b) To employ labour, paid by the VMC and to supply materials to carry out the

work, or any part of the works, debiting the contractor with the cost of the

labourand price of materials as to the correctness of which cost and price the

certificate of the City Engineer shall be final and conclusive against Contractor and

crediting him with the value of the work done, in all respect in the manner and at

the same rate as if it had been carried out by the contractor under the terms of this

contract and in that case the certificates of the Executive Engineer as to the value

of the work done shall be final and conclusive against the contractor.

c) To order that the work of the contractor be measured up and to take such part

thereof as shall be unexecuted out of his hands, and to give it to another contractor

to complete, in which case, any expenses which may be incurred in excess of the

sum which would have been executed by him (as to the amount of which expenses

the certificate in writing of the City Engineer be final and conclusive) shall be

borne and paid by the original contractor and shall be deducted from any money

due to him by the VMC under the contractor or otherwise or from his security

deposit or the proceeds of sale thereof, of a sufficient part thereof. In the event of

any of the above courses being adopted by the City Engineer the contractor shall

have no claim to compensation for any loss sustained by him by reason of his

having purchased, or prepared any materials, or entered into any engagements, or

made any advances on account of or with a view to execution of the work or the

performance of the contract.

And in case of the contract shall be rescinded under the provision aforesaid, the

contractor shall not be entitled to recover or be paid any sum, for any work

therefore actually performed by him under this contract unless and until the

Executive Engineer shall have certified in writing the performance of such work

and the amount payable to him in respect thereof and he shall only be entitled to

be paid the amount so certified.

Whenever any claim against the contractor for the payment of a sum of money

arises out of / under the contract, the owner shall be entitled to recover such sum

by appropriating in part or whole the security deposit of the contractor. In the

event of the security being insufficient or if security has been taken from the

contractor than the balance or the total sum recoverable, as the case may be shall

be deducted from any sum then due to which at any time thereafter may become

due to the contractor under this or any other contract with the owner and should

this sum be not sufficient to cover the recoverable amount the contractor shall pay

to the Owner on demand the balance remaining due.

7.4 ACTION WHEN THE PROGRESS OF ANY PARTICULAR PORTION OF THE

WORK IS UNSATISFACTORY

If the progress of any particular portion of the work is unsatisfactory the City

Engineer/Executive Engineer shall, not withstanding that the general progress of

the work is satisfactory in accordance with above mentioned be entitled to take

action under above mentioned after giving the contractor 10 days notice in writing

and the contractor shall have no claim for compensation for any loss sustained by

him owing to such action.

7.5 ACTION WHERE NO SPECIFICATION ISSUED

In case of any class of work for which there is no such specification supplied by the

owner as mentioned in Tender document such work shall be carried out in

accordance with Indian Standard Specifications and if the Indian Standard

Specification do not cover the same the work should be carried as per standard

Engineering practice subject to the approval of the Engineer-in-charge.

7.6 ABNORMAL RATES

The contractor is expected to quote for each item after careful analysis of cost

involved from the performance of complete item considering all specifications and

conditions of contract. This will avoid loss or profit or gain in case of curtailment

or change of specification for any item owner reserve the right to reject tender if

abnormality in quoted rates will be found, analysis for such rate to be furnished

the Tenderer on demand.

7.7 PERIOD OF LIABILITY & GUARANTEE

The contractor should give guarantee of one year for supply or / and

fitting work of Electrical and mechanical item against manufacturing

defect. During one year if any fault is found, it shall be rectified by the

contractor, No extra charges will be given by VMC in that case.

7.8 SETTLEMENT OF DISPUTES BY ARBITRATION

Any dispute or differences that may arise between the Engineer-in-charge on one

hand and the contractor on the other hand regarding the contract, meaning of

effect of contract documents, design drawings, specification, estimates, rates of

schedule of item of otherwise, quality of materials, workmanship employed during

the execution, failure the execute the instructions of Engineer-in-charge relating to

the works, etc. shall be referred to the arbitration for decision. The venue of the

arbitration shall be the place where the contract agreement signed Arbitration

proceeding will be initiated on receipt of written notice from the contractor

addressed to any matter wherein he intends to go in for arbitration. The

arbitration proceeding will be conducted and settled in accordance with the rules

of arbitration of the Indian Council Arbitration and the award made in pursuance

thereof shall be binding on both parties.

7.9 INSURANCE IN RESPECT OF DAMAGE TO PERSONS AND PROPERTY

The Contractor shall be responsible for all injury to persons, animals or things and

for all structural and decorative damage to the property, which may arise, from

the operation or negligence of contractor or of any nominated Sub-contractor’s

employees whether such injury or damage arise from carelessness. Accident or

any other cause whatever in any way connected with the carrying out of this

contract. This clause shall be held to include, INTER ALIA, any damage to building

whether immediately adjacent or otherwise, and any damage to roads, streets,

foot-paths, bridges or ways as well as damage caused to the buildings and works

forming the subject of this contract by frost or other inclemency of weather. The

contractor shall indemnify the Owner and hold him harmless in respect of all and

expenses arising from any such injury or damage to person or property aforesaid

and also in respect of any claim made in respect of injury or damage under any

Acts of Government or otherwise and also in respect of any Award of

compensation or damages consequent upon such claim.

The Contractor shall reinstate all damage of every sort mentioned in this clause so

as to deliver up the whole of the contract works completed.

And perfect in every respect and so as to make good or otherwise satisfy all claims

for damage to the property of third parties.

The Contractor shall indemnify the Owner against all clams which may made

against the Owner by any member of the public or other third party in respect of

anything which may arise in respect of the works or in consequence thereof and

shall at his own expenses arrange to effect and maintain, until actual handing, over

works to the Corporation with an approved office a Policy of insurance in the

Joint names of the Owner and the Contractor against such risks from time to time

during the currency of this Contract. The contractor shall similarly indemnify the

owner against all claims which may be upon the owner whether under the

Workmen’s Compensation Act or any other Stature in force during the currency of

this contract or at common law in respect of any employee effect & maintain until

the actual handling over of the central lighting work with an approved office of

policy of Insurance in the joint names of the Owner & the contractor against such

risks from time to time during the currency of the contract.

The contractor shall be responsible for anything which may be excluded from the

insurance Policies above referred to & also for all the other damages to any

property arising out & incidental of the negligence or defective carrying out of this

contract. He shall also indemnify the Owner in respect of any costs charges or

expenses arising out of any claim or proceedings & also in respect of any Award of

compensation of damage arising there from.

The Owner shall be at liberty & is hereby empowered to deduct the amount of any

damage, compensation, costs charges & expenses arising or occurring from or in

respect of any such claim or damage from any sum due or to become due to the

7.10 FORCE MAJEURE CLASUE

Any delays in or failure of the performance of either part hereto shall not

constitute default hereunder or give rise to any claims for damages, if any to

the extent such delays or failure of performance is caused by occurrences

such as acts of God or the public enemy appropriation or confiscation of facilities

by Government authorities act of war, rebellion or subterfuge or fire, flood,

explosion, riots or illegal strikers. The contractor shall keep records of the

circumstances referred to above and bring these to the notice of

Purchaser/Client in writing immediately on such occurrences.

7.11 FINAL CERTIFICATE

On completion of the work the contractor shall be furnished with a certificate by

the City Engineer of such completion but no such certificate shall be given or

considered to be complete until the contractor shall have removed from the

premises on which the work shall have been executed all scaffolding, surplus

materials and rubbish and shall have cleaned off the dirt from site or any rubies or

such other parts, etc.

7.12 BILLS TO BE ON PRESCRIBED FORM

The contractor shall submit all bills in typed triplicate on the prescribed forms.

The charges to be made in the bills shall always be entered at the rates specified in

the tender or in the case of any extra work ordered in pursuance of these

conditions, and not mentioned or provided for in the tender, at the rates herein

after proved for such work.

7.13 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,

DRAWINGS, ORDERS, ETC.

The contract shall execute the whole and every part of the work in the most

substantial and workman like manner, and both as regards materials and in every

other respect in strict accordance with the specifications. The contractor shall also

confirm exactly full and faithfully to the designs, and instructions in writing

relating to work signed by the Executive Engineer. And lodge at site office and to

which the contractor shall be entitled to have access for the purpose of inspection

of such office on the site of the work during the office hours and the contractors

shall if he so requires, be entitled at his own expenses to make or cause to be made

copies of the specifications and of all such designs, drawings or instruction

7.14 EXECUTION OF WORKS

All works to be executed under the direction and subject to the approval in all

respect of Executive Engineer for the time being, who shall be entitled to direct at

what point or points and in what manner they are to be commenced and from time

to time carried on.

7.15 DECISION OF THE VMC TO BE FINAL

Except where otherwise specified in the contract and subject to the powers

delegated to the Executive Engineer/Consultant, the decision of the City Engineer

for the time being shall be final conclusive and binding on all parties to the

contract upon all question relating to the meaning of the specifications, designs,

drawings and instruction herein before mentioned and as to the quality of

workmanship or material used on the work or as to any other question, claim,

right, matter or thing whatsoever, in anyway arising out of or relating to the

contract designs, drawings, specifications estimates, instructions, orders or these

conditions or otherwise concerning the works or the execution of failure to

execute the same, whether arising during the progress of the work or after

completion of abandonment thereof.

7.16 ACTION WHERE NO SPECIFICATIONS ARE AVAILABLE

In the case of work for which there is no such specification, work shall be carried

out in accordance with the P.W.D., GWSSB or I.S.I. specifications and in the event of

there being no P.W.D.,GWSSB or I.S.I. specifications the work shall be carried out in

all respects in accordance with the instructions and requirements of Executive

Engineer/the Consultant.

7.17 IMPLEMANTATION OF PROVIDENT FUND ACT& LABOUR ACT:

It is to be noted that the subject contract would be awarded only to those

contractor that have fulfilled having P.F. Registration Number allotted to them

RPFC,The agency to submit Certificate, Possessing License under Contract labour

Act 1970 and to Submit.

7.18 JURISDICTION

The Contract shall be governed and be constituted according to laws in India. The

Contractor will submit to the jurisdiction of the courts situated at Vadodara for the

purpose of disputes, actions, and proceedings arising out the contract and the

courts at Site location only will have the jurisdiction to hear and decide such

disputes, actions, and proceedings.

7.19 NO COMPENSATION FOR ALTERATION OR RESTRICTION OF WORK.

If at any time after execution of the contract documents, the City Engineer/

Executive Engineer shall, for any reason what so ever, require the whole or any

part of the work, as specified in the tender, to be stopped for any period or shall

not require the whole or part of the work to be carried out at all or to be carried

out by the contractor, he shall give notice in writing of the fact to the contractor,

who shall there upon suspend or stop the work totally or partially, as the case may

be. In any such case, except as provided here under, the contractor shall have no

claim to any payment or compensation what so ever on account of any profit or

advantage which he might have derived from the execution of the work in full but

which he did not so derive in consequence of the full amount of the work not

having been carried out, or on account of any loss that he may be put on account of

materials purchased or agreed to be purchased, or for unemployment of labour

recruited by him. He shall not have also any claim for compensation by reason of

any alteration having been made in the original specifications, drawings, designs

and instructions which may involve any curtailment of the work as originally

contemplated. Where however, materials have already been purchased or agreed

to be purchased by the contractor before receipt by him of the said notice, the

contractor shall be paid for such materials at the rates determined by the

Executive Engineer they are not in excess of requirements and are of approved

quality and / or shall be compensated for the loss if any, that he may be put to, in

respect of materials agreed to be purchased by him, the amount of such

compensation to be determined by the Executive Engineer whose decision shall be

final. If the contractor suffers any loss on account of his having to pay labour

charges during the period during which the stoppage of work has been ordered

under this clause, the contractor shall, on application be entitled to any

compensation on account of labour charge as the Executive Engineer whose

decision shall be final may consider reasonable. Provided that the contractor shall

not be entitled to any compensation on account of labour charges if, in the opinion

Executive Engineer, the labour could have been employed by the contractor

elsewhere for the whole or part of the period during which the stoppage of the

work has been ordered as aforesaid.

7.20 NO CLAIM TO COMPENSATION ON ACCOUNT OF LOSS DUE TO DELAY

INPROCUREMENT OF MATERIAL FROM MARKET.

The contractor shall not be entitled to claim any compensation from the VMC for

the loss suffered by him on account of delay in the procurement of material from

market by contractor where such delay is caused by

1. Force Majeure

3. Act of enemies of the State or any other reasonable cause beyond the control of

7.21 ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK

If at any time before the security deposit is refunded to the contractor, it shall

appear to the City Engineer/ Executive Engineer/ Consultant his subordinate in

charge of the work that any work has been executed with unsound, imperfect or

unskilled workmanship or with materials of inferior quality, or that any materials

or articles provided by him for the execution of the work are unsound or of a

quality inferior to that contracted for, or are otherwise not in accordance with the

contract, it shall be lawful for the City Engineer/Executive Engineer to intimate

this fact in writing to the contractor and then notwithstanding the fact that the

work materials or articles complained of may have been inadvertently passed,

certified and paid for the contractor shall be bound forthwith to rectify or remove

and reconstruct the work so specified in whole of or in part as the case may

require, or if he is required, shall remove the material or articles so specified and

provided other proper and suitable materials or articles at his own charge and

cost; and in the event of his failing to do so within a period to be specified by

The Add City Engineer/Executive Engineer in the written intimation aforesaid the

contractor shall be liable to pay compensation at the rate of one per cent on the

amount of the contract sum for every day not exceeding ten days, during which the

failure so continues, and in the event of any such failure as aforesaid theAdd City

Engineer/Executive Engineer/ Consultant may rectify or remove and re-execute

the work or remove and replace the materials or articles as complained of as the

case may be at the risk and expense in all respect of the contractor. If theAdd City

Engineer consider that any such inferior work or materials as described above

may be accepted or made use of, it shall be within his discretion to accept the same

at such reduced rates as he may fix here for.

7.22 Contractor liable for damage and for imperfections for months after

Payment of RA or completion certificate.

If the Contractor or his workmen, or servant shall break, deface, injure or destroy

any part of a building in which they may be working or any building, road, fence,

enclosure or grass land or cultivated ground continuous to the premises on which

the work or any part thereof is being executed or if any damage shall be done to

the work from any cause whatever while it is in progress or if any

imperfections become apparent in it within one year from the grant of a

certificate of completion, final or otherwise, by the Engineer-In-Charge, VMC, the

Contractor shall make good the same at his own expenses or in default, the

Engineer-In-Charge, VMC may cause the same to be made good by other workmen,

and deduct the expenses (of which the certificate of the Engineer-In-Charge, VMC

shall be final) from any sums that may then be due or may thereafter become due

to the Contractor or from his security deposit or the proceeds of sale thereof or as

sufficient portion thereof.

7.23 WORKS TO BE OPEN FOR INSPECTION, CONTRACTOR OR

REASONABLEREPRESENTATIVE TO BE REMAIN PRESENT.

All works under or in course of execution in pursuance of the contract shall at all

times be open to the inspection and supervision of the City Engineer/ Executive

Engineer and his subordinates or agents appointed by VMC and the contractor

shall at all times during the usual working hours and at all other times at which

reasonable notice of the intention of the City Engineer/ Executive Engineer or his

subordinate or representative appointed by VMC to visit the works shall have

been given to included. In the specification or other documents forming part of the

contract referred to in these conditions or not and which may be necessary for the

purpose of satisfying or complying with the requirements of the Add City

Engineer/ Executive Engineer as to any matter on which under these conditions

he is entitled to be satisfied or which he is entitles require together with carriage,

therefore, to and for the work.

The contractor shall also supply without charge the requisite number of persons

with the means and materials necessary for the purpose of setting out works, and

counting, weighing and assisting in the measurement or examination at any time

of the work or materials, failing this the same may be provided by the Executive

Engineer at the expense of the contractor and the expense may be deducted from

any money due to the contractor under the contract or from his Security Deposit.

The contractor shall provide all necessary fencing and lights required to protect

the public from accident and shall also be bound to bear the expense of defence of

every suit, action or other legal proceedings, at law, that may be brought by any

person for injury sustained owing to neglect of the above precautions, and to pay

any damages and costs which may be awarded in any such suit, action or

proceedings to any such persons or which may be with the consent of the

contractor be paid in compromising any claim by any such person.

7.24 APPLIANCES/PARTS ETC.

The contractor shall comply with the following regulations as regards Appliances

to be used by him :

(I) Be of good & sound material with adequate strength; and

(II) Be kept in good repair and in good working order.

7.25 LIABILITY OF CONTRACTOR FOR ANY DAMAGE DONE IN OR OUTSIDE

Compensation for all damage done intentionally or unintentionally by contractor’s

labour whether in or beyond the limits of the work site including any damages

caused by the spreading of Fire mentioned in clause 18 shall be estimated by the

Executive Engineer or such other officer as the VMC may appoint and the

estimates of the VMC shall be final and the contractor shall have to pay the amount

of the assessed compensation on demand failing which the same will be recovered

from the contractor as damages in the manner prescribed in clause 1 or deducted

by the Add City engineer from any sums that may be due to or become due from

the VMC to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person for injury sustained by him owing

to neglect of precautions to prevent the spread of Fire and shall be also pay any

damage and cost that may be the court in consequence. However in any case VMC

cannot be suit under any circumstances.

7.26 SAFETY CODE

Contractor shall adhere to safe practice and guard against hazardous unsafe

working condition and shall comply with central/State Government safety Rules.

Safety Regulations in respect of all labor, directly or indirectly employed in the

work for the performance of Contractors part of this agreement, Contractor shall

at his own expense arrange to all safety provision as per safety code of Bureau of

Indian Standard, The Electricity Act, and such other acts as applicable. Suitable

scaffolding will be provided for workmen for all works that cannot be safely done

from the ground up to any height as required for working Scaffolding should be

strong enough to prevent any collapse/Accident .The contractor is responsible for

the stability of scaffolding.

7.27 QUANTUM OF WORK

A bill of approximate quantities for various items accompanies this Tender. It shall

be definitely understood by the contractor, VMC Engineer In Charge do not accept

any responsibility for the correctness or completeness of this Bill in respect of

Items & quantities & this schedule is liable to alteration by deletions, deductions,

or addition to any extent at discretion of the VMC without affecting the terms of

contract. The VMC reserves the right to increase or decrease the quantum of work

to any extent at site without assigning any reason/compensation.

(SEAL & SIGNATURE OF THE TENDERER)

SPECIAL CONDITION OF TENDER

1. Supply & Fitting of all materials will be carried out as per technical specifications. In

absence of specifications, work shall be carried out as per instruction of Engineer-in-

2. In case of any dispute in the specifications, terms and conditions, the decision of the

Executive engineer shall be final and binding to the contractor.

3. The tender shall remain valid for acceptance for a period of 120 days from the date of

opening of the tender. The tenderer shall not be entitled during the said period of

days to revoke or cancel his tender or to vary the tender or to vary the given or any term

thereof. In case of tender revoking or canceling his tender or revoking the same or vary

in term in regard to thereof, the Owner shall forfeit the earnest money paid by him along

with the tender.

4. 2% EMD shall be paid as per Chapter-6 clause no.6.8.

3% S.D. shall be paid as per Chapter-6 clause no.6.9.

5. The rates quoted by the Tenderer shall be inclusive of GST.

6. The successful tenderer shall be required to execute an agreement within 15 days from

the date of issue of the work order. In the event of failure on the part of the successful

tenderer to sign the agreement within the above stipulated time period the earnest

money or his initial Security Deposit will be forfeited and the acceptance of the tender

shall be considered as cancelled.

7. Supply and Fitting work shall be as per given in part work order. Work should start from

date of part order given by VMC and Urgently in case of Emergency.

8. The contractor should give guarantee of one year for supply and/ or fitting work of

Electrical and mechanical item against manufacturing defect. During one year if any fault

is found, it shall be rectified by the contractor, No extra charges will be given by VMC in

9. The price escalation or variation clause will not be accepted.

10. VMC reserves the right to issue work order in part or full to the successful bidder.

Successful bidder will have no right to claim loss of business in this regard Contractor will

not be allowed to start work before installing the caution board on both the end & all

major crossing of the road. Caution boards shall be installed before commencement of the

work and it shall be removed after commissioning of the work.

11. This tender is for annual rate contract for supply and fitting of Electrical and mechanical

item on percentage (%) rate basis. Percentage above or below for a part or individual

item shall not be considered.

12. If rates quoted by the bidder found to be unworkable than the VMC reserves the right to

reject the tender.

13. In case of Wrong/Misleading/Misappropriate information/Certificate and references

submitted by the Tenderer, then his tender is liable to be rejected, EMD shall be forfeited

and he will not be allowed to participate in future tenders.

14. The Bidder should not have been blacklisted/banned for carry out work in

government/semi government organization in Gujarat/India. An undertaking by an

authorized signatory of the company needs to be submitted in this regard

15. In case of Emergency contractor will be required to start the work soon.

We hereby accept all the above (Sr.No. 1 To 15) Special Conditions and the same will be

binding to us / successors.

(Seal & Signature of the Tenderer)