Annual Maintenance of garden at Circle Office, PGVCL , Botad

2 Schedule-A including checklist 5 –

3 Scope of work

4 General commercial terms and conditions 13 –

5 General conditions of contract 31 –

6 General rules and directions for the guidance of contractor 46 –

7 Agreement format 52 -

8 General safety rules / norms to be observed by the contractors 54 –

9 Labour Laws 58 –

10 Bank guarantee format for EMD 61 -

i) List of works completed by the tenderer

ii) Declaration regarding works on hand with the tenderer

iii) Plants and Equipments Available for use on this work

iv) Plants and Equipments to be procured

v) Details of key Technical Supervisory and Administrative Personnel

vi) Information of partners

vii) Performa showing the details of site visit done by Agency before quoting the

viii) Undertaking in regard to stop deal / banned for business dealing / black list

12 Indemnity bond format

Drawings (The bidder is requested to down load the separate PDF drawing

file also attached with the tender on web site)

14 PRICE BID: Schedule B (online)

NOTE :- All Technical documents shall be submitted online only.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Tender No. 88 DT 15.1.2026

The Superintending Engineer, PGVCL, Co,Botad invites On line Tenders from registered contractors

of Minimum ‘E2 and above class’ for the work of “Annual Maintenance of garden at Circle Office,

PGVCL , Botad”. Tender Papers & Specifications may be downloaded from Web site

https://pgvcl.nprocure.com (For view, down load and on line submission) and PGVCL web site

www.pgvcl.com (For view & down load only). Tender fee may be paid along with submission of

tender in Preliminary bid cover, for respective tender. All the relevant documents of tenders

towards Tender fee & EMD to be submitted physically shall be received only by Registered Post A.D.

or Speed Post addressed to The Superintending Engineer, PGVCL, Co,Botad.

“NO COURIER SERVICE OR HAND DELIVERY” will be allowed. The tender detail is as below:-

Sr. No. Description Detail

1 Tender Notice No. Tender No. 88 DT 15.1.2026

Annual Maintenance of garden at Circle

Office, PGVCL , Botad

Rs. 280700.00 PLUS 18 % GST AS

3 Estimated cost APPLICABLE ON DATE OF TENDER i.e. Rs.

4 Time limit 1 Yers

5 Class of Registration required “E2 and above Class”

6 Tender Fees (Non Refundable)

7 Earnest Money Deposit (EMD) Amount Rs. 3350/-

Online Preliminary, Technical & Price bid

8 i.e., On line (e-tendering) tender/offer Dt. 27/01/2026 up to 18.00 Hrs.

submission last date (This is mandatory)

Last date of Physical submission of

documents towards tender fee and EMD On or before date 30/01/2026 up to

(By Registered Post A.D. or Speed Post 18.00 Hrs.

Date of opening of preliminary bid online Dt. 2/2/2026 at 11.00 Hrs.

(Tentative, if possible) (if possible)

Date of opening of Technical Bid online Dt. 2/2/2026 at 11.00 Hrs.

(Tentative, if possible) (if possible)

Dt. 3/2/2026 at 11.00 Hrs. (if

12 Date of On line Opening of Price Bid

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

(a) All the relevant documents as per requirement of the Tender also to be submitted physically

along with the Tender Fee, EMD cover in sealed cover on OR before due date and time. All such

documents should be strictly submitted by RPAD/speed post only. Otherwise the offer will not be

considered and no further communication in the matter will be entertained.

(b) If any deviation found in Data/Details/Documents between on line offer (e-tendering) and

physically submitted documents (Tender document fee, EMD, Technical and commercial

documents etc.) of bidder, offer of the same bidder will not be considered and no any further

communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to submit

the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same will

not be opened and only on -line submitted price bid will be considered for evaluation.

(c) It is mandatory for all the bidders to submit their tender documents by both forms viz. on-line

(e-tendering) and in physical form in schedule time. If tender documents submitted in only any one

form, say either by on line or physically, in that case the tender will not be considered.

Note:- Bidders should be in touch with websites https://pgvcl.nprocure.com & www.pgvcl.com

for information regarding revision/corrigendum/Amendment in tender till due date of online

submission and thereafter. No separate information shall be sent in this regards and also will not

be published in newspaper.

Any technical questions, information & clarification that may be required pertaining to this inquiry

should be referred to The Supt. Engineer, Circle office, PASCHIM GUJARAT VIJ COMPANY LTD.

Botad, PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Download Tender Documents in (PDF Format) which consists of:

 Tender Notice with Schedule “A”

 Commercial Terms & Conditions

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe

In case bidder needs any clarification or if training required for participating in online tender, they can

contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

NOTE: IMPORTANT

The PGVCL reserve the right to reduce / enhance the tender quantity of any item at the time of

1. finalization of the tender and during execution of work as per as per site requirement. No rate

escalation will be given in this regard.

If the physical documents of tender towards tender fee and EMD will not reach to this office within

2. mentioned date & time, offer will be out rightly rejected even successful submission of On Line

All the bidders should be registered in “Class E2 and above” with Govt. / semi Govt. as per tender

3. conditions, otherwise their bids will not be considered eligible for technical scrutiny and as such,

their tenders will not be considered.

VALIDITY OF TENDERS.

Validity of tender shall be for a period of 180 days from the schedule date of opening of technical

bid and may be further extended to 30 days by PGVCL if require and all the tenderer shall be

bound to execute the work with quoted rate in this tender.

The tenders are to be submitted by the intending bidder In Single Envelope in which One

Separate Sealed And Super Scribed Envelope as listed below is to be packed :

Preliminary bid Cover:

having DD of tender fee and EMD. This Sealed Cover should be written as “PRELIMINARY BID

COVER“ (no cover shall be accepted after due date and time of the receipt of tender stipulated in

Notice irrespective of delayed due to postal service or any other reasons and PGVCL shall not

assume any responsibility for late receipt of Preliminary bid cover; any correspondence in this

matter will not be entertained)

Technical bid documents with detail such as narrated in checklist of documents shall be submitted

6. ONLINE Only (Without these documents, the tenderer will not be qualified for opening of price

COMPLETION PERIOD :

The completion period of this work shall be 1 Year from the date of commencement of work.

SOLVENCY CERTIFICATE

The tenderer shall have to produce the latest solvency certificate i.e., not older than 12 months

which is issued from Nationalized bank or any other scheduled bank as per list of RBI for a sum of

Minimum 20 % of estimated cost of this work.

Security Deposit against work completion Period:

The lowest tenderer whose Tender is accepted shall have to pay 5% (i.e Rs. 16570.00) security

9. deposit of the work order amount through Demand Draft or (NEFT/TRGS) Bank Guarantee within

15 days from the date of the Letter of Acceptance. In case contractor fails to pay the security

deposit within the specified time, LOA will be treated as cancel and his earnest money will be

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

forfeited without issuing any notice.

In case PGVCL finds that there is an attempt of cartel in the prices, PGVCL reserves the right to

consider or reject any or all the tenderers offer without assigning any reason thereof.

Agreement / Indemnity bond to be executed by Successful Bidder:

The successful bidder has to execute notarized agreement & indemnity bond on Rs. 300/- stamp in

Prescribed format of PGVCL within 15 days from date of letter of acceptance (LOA). Cost of the

same will be borne by the contractor.

No price preference shall be given on any account. All tenders shall be evaluated on the basis of

firm price end cost including GST & Cess as applicable.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

REGARDING RESTRICTIONS ON WORKS FROM A BIDDER OF A COUNTRY WHICH SHARES

A LAND BORDER WITH INDIA

I. Any bidder from a country which shares a land border with India i.e. China, Pakistan and Bhutan will be

eligible to bid in this tender only if the bidder is registered with the Registration committee constituted

by Department for Promotion of Industry and Internal Trade (DPIIT).

II. "Bidder" (including the term 'tenderer', 'consultant' or 'service provider' in certain contexts) means

any person or firm or company, including any member of a consortium or joint venture (that is an

association of several persons, or firms or companies), every artificial juridical person not falling in any of

the descriptions of bidders stated hereinbefore, including any agency branch or office controlled by such

person, participating in a Works process.

III. "Bidder from a country which shares a land border with India" as mentioned above for the purpose of

this Order means: -

a. An entity incorporated, established or registered in such a country as mentioned above; or

b. A subsidiary of an entity incorporated, established or registered in such a country as mentioned above;

c. An entity substantially controlled through entities incorporated, established or registered in such a

country as mentioned above; or

d. An entity whose beneficial owner is situated in such a country as mentioned above; or

e. An Indian (or other) agent of such an entity; or

f. A natural person who is a citizen of such a country as mentioned above; or

g. A consortium or joint venture where any member of the consortium or joint venture falls under any of

IV. The beneficial owner for the purpose of (iii) above will be as under:

1. In case of a company or Limited Liability Partnership, the beneficial owner is the natural person(s),

who, whether acting alone or together, or through one or more juridical person, has a controlling

ownership interest or who exercises control through other means. explanation.

a. "Controlling ownership interest" means ownership of or entitlement to more than twenty-five per

cent of shares or capital or profits of the company;

b. "Control" shall include the right to appoint majority of the directors or to control the management or

policy decisions including by virtue of their shareholding or management rights or shareholders

agreements or voting agreements;

2. In case of a partnership firm, the beneficial owner is the natural person(s) who, whether acting alone

or together, or through one or more juridical person, has ownership of entitlement to more than fifteen

percent of capital or profits of the partnership;

3. In case of an unincorporated association or body of individuals, the beneficial owner is the natural

person(s), who, whether acting alone or together, or through one or more juridical person, has

ownership of or entitlement to more than fifteen percent of the property or capital or profits of such

association or body of individuals;

4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial owner is the relevant

natural person who holds the position of senior managing official;

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

5. In case of a trust, the identification of beneficial owner(s) shall include identification of the author of

the trust, the trustee, the beneficiaries with fifteen percent or more interest in the trust and any other

natural person exercising ultimate effective control over the trust through a chain of control or

V. An Agent is a person employed to do any act for another, or to represent another in dealings with

VI. The successful bidder shall not be allowed to sub-contract works to any contractor from a country

which shares a land border with India unless such contractor is registered with the competent authority.

Every bidder/s should, at the time of submission of bid, give a declaration as per attached

Certificate for above with EMD cover.

Tender Fee/EMD-May be Paid NEFT/RTGS as Per below Detail:

Bank Name: - State Bank of India

Branch Address : - Station Road , Botad

Bank A/C No : -

IFSC Code : - SBIN0060011

Name Of A/C : - PGVCL, Circle Office , Botad Collection A/C.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

[ON Rs.300/- Stamp Paper Duly Notarized]

(To be submitted in Physical form with EMD Cover Documents)

Subject: Annual Maintenance of garden at Circle Office, PGVCL , Botad

Reference: Tender No.

“I/We have read the clause regarding restrictions on Works from a bidder of a country which shares a

land border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is not from such a

country and is eligible to be considered.”

“I/We have read the clause regarding restrictions on Works from a bidder of a country which shares a

land border with India i.e. China, Pakistan and Bhutan. I/We certify that our firm is from such a country

as mentioned above and I/We have been registered with the Competent Authority [Registration

committee constituted by Department for Promotion of Industry and Internal Trade (DPIIT)] [Evidence of

valid registration by the Competent Authority is attached]. Further I/We hereby certify that our firm

fulfills all requirements in this regard and is eligible to be considered.”

Seal of the Firm

Signature of the Authorized Representative of the firm

Name of the Tendering Firm/Agency:

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

CHECK LIST (THIS IS MANDATORY)

CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED IN ONLINE

Documents in following order to be attach ONLINE only

Tender Documents

1. Technical Bid along with annexures in given format only dully sign & stamped

2. In case of partnership firm Notarized copy of power of Attorney in favour of a person authorized to

sign tender documents

3. All Amendments duly signed and sealed. (if any)

4. Commercial terms and condition with duly signed and sealed

Self-attested photocopy of Certificates

5. Scan copy of PAN Card dully attested

6. Scan copy of GST registration certificate dully attested

7. Scan copy of Employee Provident fund certificate dully attested

8. Scan copy of Solvency certificate (20 % of tender amount) issued by scheduled / Nationalized bank

of RBI dully attested.

9. Scan copy of registration in appropriate class specified in tender or above Class registration dully

10. Experience having successfully completed similar works during last 7 (Seven) years from previous

month in which tender is invited should be either of the following :-

(i) Three similar completed works costing not less than the amount equal to 40 % of the

estimated cost.

(ii) Two similar completed works costing not less than the amount equal to 50 % of the

estimated cost.

(iii) One similar completed works not less than the amount equal to 80 % of the estimated

11. Average annual commercial turnover during the last 3 years, ending 31 st March of the previous

financial year should be at least 30 % of the estimated cost.

12. Annual report of balance sheet and profit/loss of certified by chartered account for last three

years, if work estimate/Tender amount is more than Rs. 50 Lakh.

Superintending Engineer

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Circle office, PGVCL, Botad

DETAILS OF TENDER FEE / EMD

1. Tender No. Tender No. 88 DT 15.1.2026

Rs. 885/- [Rupees Eight Hundred

2. Tender Fees (Non-refundable ) eighty five only]

Non Refundable.

3. EMD Payable Rs. 3350/-

DETAILS OF TENDER FEE / EMD PAID BY THE BIDDER:

or Demand Daft / Banker’s Cheque No.______________Dated __________

Towards Tender Fee Rs. _____________

Demand Daft / Banker’s Cheque No.______________________ Dated__________

Bank Guarantee No. ________________ valid upto _______________ issued by

Amount Rs. __________________On _______ Bank towards requisite (EMD) Earnest

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Tender No. 88 DT 15.1.2026

Major works covered in this work are “Annual Maintenance of garden at Circle Office, PGVCL

, Botad” as per specifications and terms mentioned here under.

1. The site of proposed work is situated at “PGVCL New Circle Office Botad , Khash Road ”. The

proposed site area is not leveled.

2. The scope of work is explained in Tender Specification. The work shall be carried out according to

the enclosed General Conditions, Technical Specifications & such of the working drawings

approved by the PGVCL.

3. Any activity not specifically mentioned in the tender but necessary in the opinion of engineer in

charge of work must be carried out for successful completion of the job.

4. Before taking up construction activity; the agency has to cut / trim the trees if any which obstruct

the working, of any diameter, bushes, vegetations, i.e. roots, plant, shrubs, grass etc including

stacking and crediting to PGVCL as directed with no extra cost.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Tender No. 88 DT 15.1.2026

GENERAL COMMERCIAL TERMS AND CONDITIONS OF TENDER

1. The tenderer should thoroughly read all the following clauses before submitting their tender. The

scan copy of the General terms and conditions duly signed, stamped with company’s seal must be

submitted in online form with tender.

2. AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT) THE TENDER IS

INVITED ON E-TENDERING (ON – LINE) SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE

MANDATORY AND IF ANY DEVIATION FOUND IN THE OFFER, THE TENDERS / OFFERS WILL BE

OUTRIGHTLY REJECTED AND NO FURTHER COMMUNICATION IN THE MATTER WILL BE

[A] All the relevant documents as per requirement of the Tender are to be submitted online along

with the Tender in sealed cover containing separate sealed EMD cover so as to reach on OR before

due date and time mentioned in tender notice. All such documents should be strictly submitted by

RPAD/speed post only. Otherwise the offer will not be considered and no further communication in

the matter will be entertained.

[B] If, any deviation found in Data / Details / Documents between on line offer (e-tendering) and

physically submitted documents (Tender document fee, EMD, documents etc.) of bidder, offer of

the same bidder will not be considered and no further communication in the matter will be

entertained. However, it is sole discretion to the company for taking final decision.

Further bidders are requested to submit technical & price – bid (Schedule – B) on-line only and

not to submit the technical & price bid in physical form. This is mandatory. If price bid is

submitted in physical form, same will not be opened and only on-line submitted price bid will be

considered for evaluation.

[C] Bidders should submit the documents online as per checklist in Schedule A.

Tender fee plus GST (Non-refundable) as notified in the tender notice should invariably be paid by way

of Demand Draft / Banker’s Cheque; otherwise offer will be ignored out rightly. Indian Postal Orders

(IPO’s) & Cheques are not acceptable. Demand Draft should be in the name of “Paschim Gujarat Vij

Company Ltd.”, Payable at Botad. (Tender fee will be accepted in cash upto Rs. 10,000/- only at PGVCL

Circle office, Botad cash counter during working days between 11.00 AM to 02.00 PM and on working

Saturday between 11.00 AM to 12.30 PM.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

The tender fee is Non-refundable under normal circumstances. However, if PGVCL decides to scrap/

cancel the tender, by one or another reason, in which bidders are not responsible for cancellation /

scrap of tender, in such case tender fee may be refunded without GST to bidder(s), at sole discretion

In case of payment through DD / Banker’s cheque, the scanned copy of original document shall have

to be uploaded with the bid and original copy of the same will have to be submitted, at the office

address specified and time mentioned in tender notice

Tender fee Demand Draft / Banker’s Cheque must be kept in the “Tender fee and EMD cover”;

otherwise supplier’s offer is liable to be rejected.

4. EARNEST MONEY DEPOSIT: (E.M.D.)

Tenderer has to pay EMD as mentioned in the tender notice.

The EMD is payable by Demand Draft / Banker’s Cheque in favour of the Paschim Gujarat Vij

Company Ltd. of any Scheduled / Nationalized Banks in Botad It can also be furnished by way of an

irrecoverable Bank Guarantee as per prevailing GOG circular in a standard format prescribed by

PGVCL (Format given in this tender document). Cheques are not acceptable. CORPORATE BANK

GUARANTEES NOT ALLOWED.

The validity of the Bank Guarantee for EMD should be for a period of at least 7 (Seven) Months from

the date of opening of technical bid.

In case of payment through DD / Banker’s cheque / Pay order/ Bank Guarantee, the scanned copy of

original document shall have to be uploaded with the bid and original copy of the same will have to

be submitted, at the office address specified and time mentioned in tender notice

If the EMD amount is more than Rs. 1 lakh, it should be paid either by demand draft or Banker’s

cheque or pay order or Bank Guarantee. Otherwise it should be paid either in cash (upto Rs.

10,000/- only) at the office address specified in the tender document or by Demand Draft or

Banker’s Cheque or pay order only. Payment of EMD by RTGS/NEFT/online shall be encouraged.

No Interest will be allowed against payment of E.M.D.

EMD will be forfeited if (i) The tender, which it covers, is withdrawn during the validity of the offer

or (ii) the Tenderer fails to furnish / deposit the Security deposit towards Execution Period as per

Condition of contract clause no. 2.0.

The EMD of unsuccessful tenderer beyond L3, if paid will be returned promptly on submission of

application and original Money Receipt. The EMD will be returned to the successful tenderer and

remaining unsuccessful tenderer after successful tenderer furnishes the Security Deposit for

performance and duly enters in to the contract. If he fails to furnish the SD or to execute the

contract for the work offered to him, his EMD shall be forfeited and the tenderer may be disqualified

from tendering for further work.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

EMD will be returned to the successful Bidders, only on their submission of Security Deposit towards

execution period against LOA released on them.

5. TENDER STAGES

Tender should be in two bids.

a) Techno – Commercial Bid and b) Price Bid (Online only).

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored

The price bid of those who are techno-commercially qualified shall be opened. After technical bid

is opened, for modification, if any, all shall be given equal chance.

The tenders are to be submitted by the intending bidder by Two Bid system in which only

Preliminary bid cover is to be enclosed in one Main Envelope having written on it Tender for work

of Annual Maintenance of garden at Circle Office, PGVCL , Botad

The envelope to be enclosed is as below:-

A. Preliminary Bid COVER

The EMD Cover should contain the following documents: i.e., a,b and c as under.

a. Documents towards payment of Tender fee in case of payment through DD / Banker’s cheque /

copy of cash receipt (upto Rs. 10,000); the same may please be kept in the Preliminary bid cover

only and shall be reached within specified time as mentioned in tender notice

b. Documents towards payment of Earnest Money Deposit (EMD) in case of payment through DD /

Banker’s cheque / Pay order/ Bank Guarantee & tender. Fee may please be kept in the EMD cover

only and shall be reached within specified time as mentioned in tender notice.

Bids submitted without Earnest Money Deposit by the firms will be rejected without entering into

further correspondence in this regard.

c. Undertaking duly notarized on Rs. 300/- stamp paper regarding restrictions on works from a

bidder of a country which shares a land border with India

6. Technical bid documents to be submitted online only as per list of documents mentioned in

7. Bids are invited under a Single Stage – Two bid procedures. Bidders are to submit TECHNICAL

BID & PRICE BID ONLY BY ONLINE & if it will be submitted physically the same will not be

opened & will not be considered.

The technical proposal along with qualification information will be subjected to an evaluation

process contained as a part of the tender document and bidders those who found fit to qualify

will be eligible for opening of the price bid. PGVCL reserves its absolute and unchallengeable right

to qualify or disqualify one or all bidders by following an objective and transparent system. The

envelope containing the technical bid will be opened first of the bidders and evaluation of their

technical proposals and to determine the responsiveness of the bids. Price bids of only those

contractors who are declared as substantial responsive to the requirements of the bid documents

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

will be opened only online for further evaluation. Qualification requirement specifying financial

capacity, technical, minimum acceptable levels with regards to bidder’s experience in relevant

projects and other relevant factors, such as work in hand, etc. will be evaluated first, and those

qualifying criteria will be considered for further price evaluation. Technical proposal, which are

not substantially responsive will be rejected.

Tenders will be opened on the day & time indicated in the tender notice in the presence of such

bidders who wish to remain present.

8. The bidders shall note that no deviations from the technical specifications or commercial

conditions with this bid are acceptable & it will be presumed that the bidder agrees entirely with

the specifications & General terms & conditions of the contract.

9. The tenders received after time and date specified in the tender notice, will not be accepted.

Once the offer submitted by the contractor before due date of submission, the contractor will not

be allowed to submit revised / additional / modified / other even before due date. However, if

the issue and receipt of tender is extended by the PGVCL due to any reason, the contractor may

submit the revised offer before due date of submission, if he wish to submit.

10. The work shall be completed within the period stipulated in the contract. However it may be

noted that drawings shall be released progressively & site clearance arranged accordingly to the

progress of work at site. Therefore the contractor has to organize & coordinate the works to suit

these. In the event of any delay due to the above or due to any other reason not attributable to

the contractor, reasonable extension in the completing the work may be given at the discretion &

as decided by the PGVCL but no Compensation or idle charges will be paid to the contractor

under any circumstances.

11. The tenderers shall be presumed to have carefully examined the drawings, conditions &

specifications of the work & to have acquainted themselves with all the details of the existing site

conditions, locations, materials, geological & weather conditions/characteristics, labour

conditions & in general necessary information & data etc. pertaining to & need of the work.

12. On acceptance of the tender the name(s) of the accredited representative(s) of the tenderers

who would be responsible for taking instructions from the Engineers of the PGVCL shall be

communicated to the Superintending Engineer, Paschim Gujarat Vij Co. Limited, Botad Circle.

13. CONDITION OF TAXES (i.e. GST)

a. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable

goods and/or services. The amount and % of GST and Cess as applicable should clearly be

indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws means

IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and

SGSCT Act, 2017 and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities

and if, any Refund, in respect of such GST and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without COMPANY making any specific Claim, for the same, either

from the Department or from you.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme under GST Act,

which should be clearly indicated in the price bid. COMPANY may at its discretion consider such

offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price

quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract,

the rate mentioned in the price bid shall be final and any additional GST will have to be borne by

the tenderer. In no case additional amount towards tax or otherwise will be paid / reimbursed to

supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier /

Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

Further, the Company has a right to recover the amount of GST along with penal interest at

applicable rate (i.e. at present rate is 18 % ) per annum if GST charged is not paid / short paid to

the government or fail to upload the details or uploads inaccurate particulars on GSTIN portal by

the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision

of GUVNL’s statutory variation clause shall apply.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of

any other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to time.

STATUTORY DEDUCTION:- Statutory deduction will be made as per applicable rules & rates for

TDS, GST TDS, welfare cess, or any other taxes applicable time to time etc. All other statutory

liabilities towards this contract will be on your part.

GST and cess as applicable will be applicable on all kinds of penalties deducted under this

b. Workers welfare cess @ 1 % of total contract value will be deducted from each RA bills

& Final bill as per norms.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

c. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties

including GST and Cess as applicable or in the event of introduction of new tax/cess or cessation

of existing tax/cess subsequent to suppliers offer if it takes place within the original contractual

delivery date will be to PGVCL account subject to the claim being supported by documentary

However, if any decrease takes place after the contractual delivery date, the advantage will have

to be passed on to PGVCL.

Statutory variation clause will not be applicable in case of supplier / contractor has opted for

composition scheme under GST.

14. This specification is intended as a general description of quality envisaged form materials &

Workmanship & of the finished work. It is not intended to cover minute details. The work shall be

executed in accordance with the best modern practice & to the complete satisfaction of the

PGVCL. Special techniques approved by the PGVCL shall be used if & where found necessary

without any extra claim. This specification shall have precedence if anything contrary to this is

stated elsewhere in the contract documents, the PGVCL`s decision shall be final & binding to the

contractor on any issue arising out of such discrepancies.

15. The price bid submitted online by bidders should be without any deviation in commercial as well

as in the technical specification of the work.

16. The successful contractor will have to sign an agreement and Indemnity bond within 15 days of

letter of acceptance as per the Paschim Gujarat Vij Co Ltd.’s rules on Rs. 300/- stamped paper &

the necessary stamp duty charges shall be borne by the contractor.

17. SECURITY DEPOSIT: The contractor shall pay, within 15 days of the issue of Letter Of Acceptance,

pay 5% (i.e. 16570.00) of contract value as Security Deposit as mentioned in schedule - A; it can

be paid by way of Demand Draft (RTGS/NEFT) in favor of PGVCL, payable at Botad, The Bank

Guarantee from schedule /Nationalized bank as per prevailing GOG circular in lieu of cash

towards Security Deposit will be accepted providing amount of Security Deposit payable exceeds

Rs. 10,000/-. All damages, costs, charges, expenses and other sums which may be or may become

due or payable by the contractor to the PGVCL under the terms of the contract may be deducted

from the cash in the proceeds of sale of the Securities/Bank Guarantee to deposited (which the

officer or person to whom the same may be endorsed as aforesaid is hereby authorized to sell /

to encase for that purpose) or from the interest of any such securities of from any sums due or

which may become due to the contractor by the PGVCL or from the whole or the balance unpaid

as aforesaid of the encase securities so deposit being repaid or transferred and returned as may

be to contractor after the passing of the final bill or completion of Guarantee period of One (1)

year from date of completion, whichever is later. No interest will be allowed against payment of

security deposit

18. COMPENSATION FOR THE DELAY: The time limit allowed for carrying out the work as entered in

the tender shall strictly observed by the contractor and shall be reckoned from the date on which

the order to commence the work is given to the contractor. The work shall throughout the

stipulated period of contract the proceeds with due diligence (time being deemed to be essence

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

of contract) and for delay, the contractor shall pay compensation, an amount equal to half

percent per week or part thereof plus GST and cess as applicable for the delayed portion of work.

However, the total amount of compensation to be paid by the contractor, under the provision of

However, the total amount of compensation to be paid by the contractor, under the provision of

the clauses shall not exceed 10 percent plus GST and cess as applicable of the amount of total

work value as decided by the competent authority of the PGVCL. The penalty will be invariably

retained from the bills of the contractor and no refund will be given unless the competent

authorities approves the reduction the reasons for delay attributable to PGVCL as well as to party

will be brought out clearly while putting the proposal for waiver reduction in penalty.

“D.G.S & D. FORCE MAJEURE CLAUSE”

“If, at any time during the continuance of this contract, the performance in whole or in part by

either party of any obligation under this contract shall be prevented or delayed by reason of any

war, hostility, act of the public enemy, civil commotion, sabotage fires, floods, explosion,

epidemics, quarantine restrictions, strikes lockouts or acts of God (hereinafter referred to as

event)”, then provided notice of the happening of any such event is given by either party to the

other within twenty one days from the date of occurrence there of neither party shall by reason

of such event be entitled to terminate this contract nor shall either party shall have any claim for

damages against the other in respect of such non-performance of delay in performance, and work

under the contract shall be resumed as soon as practicable after such event has come to end or

ceased to exist, and the decision of the Managing Director as to whether the works have been so

resumed or not shall be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this contract is

prevented or delayed by reasons of any such event for a period exceeding 60 days, either party

may at its option terminate the contract provided also that if the contract is terminated under

this clause, the Owner shall be at liberty to take over from the contractor at a price to be fixed by

the Managing Director, which shall be final.

19. ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FORFEITED: In any case in which under any

clause or clauses of this contract the contractor shall have tendered himself to pay compensation

amounting to the whole of his security deposit or in the case of abandonment for the work owing

to serious illness or death of the contractor or any other cause, the Superintending Engineer on

behalf of the PGVCL, shall have powers to adopt, (A) below and any of the following courses

under (B) and (C) as he may deem best suited to the interest of the PGVCL.

A. To rescind the contract (for which rescission notice of 10 days) in writing to the contractor

under the hand of the Superintending Engineer shall be conclusive evidence and in that case the

security deposit of the contractor shall stand forfeited and absolutely at the disposal of the

B. To employ labour paid by the PGVCL, to supply materials to carry out of the works or any part

of the works debiting the contractor with the cost of the labour and the price of the materials (as

to the correctness of which cost and price the certificate of the Superintending Engineer shall be

final and conclusive against the contractor) and crediting him with value of the work done, in all

respects in the same manner and at the same rates as if it had been carried out by the

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

contractor under the terms of this contract and in that case the certificate of the Superintending

Engineer as to the value of the work done shall be final and conclusive against the contractor.

C. To order that the work of the contractor be measured up and to take such part thereof, as shall

be unexecuted, out of his heads and to give it to another contractor to complete, in which case,

any expenses, which may be incurred in excess of the sum, which would have been paid to the

original contractor, if the whole work had been executed by him as to the amount of which

excess expenses the certificate in writing of the Engineer-in-charge shall be final, conclusive and

shall be borne and shall be paid by the original contractors and shall be deducted from any

money due to him by the PGVCL under the contract or otherwise from his security deposit of the

proceeds sale thereof or a sufficient part thereof.

In the event of the above courses being adopted by the Superintending Engineer the contractor

shall have no claim to compensation for any loss sustained by him by reason of his having

purchased or procured any materials or entered into any engagements or made any advances on

account of or with a view to the execution of the work or the performance of the contract. And in

case the contract shall be rescind under the provision aforesaid, the contractor shall not be

entitled to recover or be paid any sum for any works thereof actually performed by him under

this contract unless and until the Superintending Engineer shall have certified in writing the

performance of such works and the amount payable to him in respect thereof and he only be

entitled to be paid the amount so certified.

20. NOTICE FOR UNSATISFACTORY PROGRESS: If the progress or a particular portion of the work is

unsatisfactory, the Superintending Engineer whose decision shall be final, shall notwithstanding

that the general progress of work is satisfactory; be entitled to take action under Clause 18(C)

after giving the contractor 10 day notice in writing and the contractor will have no claim for

compensation for any loss sustained by him owing to such actions.

21. ACTION IN THE CASE OF DEFAULT BY CONTRACTOR: If any case in which any of the powers

conferred upon the Superintending Engineer by Clauses 18 and 19 hereof, shall have exercised

and the same shall not have been exercised, the non-exercised thereof shall not constitute a

waiver of any of the conditions thereof and such powers shall not withstanding be exercisable in

any further case of default by the contractor for which, by any clauses hereof, he is declared

liable to pay compensation amounting to the whole of his security deposit and liability of the

contractor for past and future compensation shall remain unaffected in the event of the

Superintending Engineer taking action under sub clause (a) or (c) of Clause 18 he may, if he so

desires, take possessions of all or any tools, plants, materials, and stores in such upon the work or

the site thereof belonging to the contractor, or procured by him and intended to be used for the

execution of the work of any part thereof paying for allowing for the same in account at the

contract rates, or in the case of a contract rates not being applicable to current market rates to

be certified by the S.E.

22. The Superintending Engineer whose certificate thereof shall be final. In the alternative, the

Superintending Engineer may by notice in writing to the contractor or his clerk of works, foremen

or other authorized agent, require him to remove such tools, plants, materials or stores from the

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

premises within a time to be specified in such requisition to decisions to the contractor failing to

comply with any such requisition, the decision of the Superintending Engineer as to the expenses

of any such removal and the amount of the proceed and expense of any such sale, be final and

conclusive against the contractor.

23. COMPLETION CERTIFICATE: On completion of the work the Contractor shall be furnished with

Completion Certificate by the Superintending Engineer of such completion but no such certificate

shall be given nor shall be the work considered to be complete until works are taken over and/or

duly tested and put to operative as the case may be, nor until the work shall have been measured

by the Engineer-In-Charge or where the measurement have been taken by his subordinate until

they have received the approval of the Superintending Engineer the said measurement being

binding and conclusive against the contractor.

24. EFFECT OF THE CERTIFICATE: No payment shall be made for any work estimated to cost less than

Rs.1,000/- till after the whole of said work shall have been completed and certificate of

completion given. But in the case of works estimated to cost more than Rs.1,000/- Contractor

shall on submitting a monthly bill thereof, be entitled to receive payments. Proportionate to the

part of the work then approved and passed by the Engineer-in-charge, whose certificate of such

approval and a passing of the sum so payable shall be final and conclusive against the contract.

All such intermediate payments shall be regarded as payment by way of advance against the final

payment only and not as payments for work actually done or completed and shall not preclude

the Engineer-in-charge from requiring bad, unsound, imperfect or unskillful work to be removed

and taken away and reconstructed or rejected nor shall any such payment be considered as

admission of the due performance of the contract or any part thereof in any respect of the

accruing of the claim nor shall conclude, determine or effect in any way the powers of the

Engineer-in-charge as to the final settlement and adjustment of the accounts otherwise or in any

other way, vary or affect the contract. The contractor shall submit the final bill within one month

of the date fixed for completion of work. Otherwise the certificate of Engineer-in-charge of the

measurement and of total amount payable for the work shall be final and binding on all parties.

measurement and of total amount payable for the work shall be final and binding on all parties.

25. PAYMENT TO CONTRACTORS: The rates for several items of works estimated to cost more than

Rs.1,000/- agreed to within shall be valid only when the item concerned is accepted, having been

completed full, in accordance with the sanctioned specification. In case, where the items of the

work, are not accepted, as so completed the Engineer-in-charge, may make payment on account

of such items at such reduced rates, as he may consider reasonable in the preparation of final or

running accounts bills.

26. BILLS- PAYMENT: R.A./Final bill Shall be submitted by the contractor each month on or before the

date fixed by the Engineer-in-charge, for all works, executed in the previous month and the

Engineer-in-charge shall take or cause to be taken the requisite measurement for the purpose or

having the same verified and the claim so far as it is admissible, shall be adjusted. The Engineer-

in-charge may depute a subordinate to measure up the said work in the presence of the

contractor or his duly authorized agent, whose counter signature in the measurement shall be

sufficient warrant and the Engineer-in-charge may prepare a bill from such list which shall be

binding on the contractor in all respects.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Payment will be made after thorough scrutiny of bill as per rules and prevailing practice of PGVCL.

The payment will be made as per availability of fund. For any type delay no interest will be paid in

The contractor shall submit his RA/Final bill every month, which shall be processed in reasonable

time after checking and recording the MB. The contractor shall be responsible to submit RA/Final

bills well in time and shall depute his representative for joint checking of the measurements; so

that the bills can be processed in time. The contractor shall take due care in this regard, failing to

which consequences will be up to him. No any interest or any charges will be paid for any delay in

payments of R.A. Bills/Final bill.

27. METHOD OF PAYMENT: Payment to contractors shall be made by A/c payee Cheque/RTGS/NEFT

only. Generally, payment may take 30 to 60 days after passing of bills depending on availability

28. The bidder shall carefully study the work to be carried at different elevations & shall take into

account & consider all factors, method of demolition as well as construction, sequence of all

activities, site situation location all conditions etc. & shall consider for all such

information/data/Conditions in the rates quoted. The PGVCL will not pay any extra rate for any

reason in case the contractor claims, after acceptance of contract, to have misjudged the site

29. The rates quoted shall include cost towards all materials, & machinery including equipment,

fixtures, labour, constructional equipment, scaffolding, staging, ramps, walkways, approach and

haul road, temporary works, etc. bearing permanent or temporary nature necessary for the

commencement and completion of the work in all respects, except for those items specifically

mentioned to be issued by the PGVCL. The contractor must also arrange for the transport of

materials & include all such costs in the rates quoted by him for finished work.

30. Quoted rates shall be firm for variations up to any extent for individual items AND overall in

respect of the total contract value.

31. During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Programmed, approved by the PGVCL & planned by the Contractor, due to

the reasons attributable to the Contractor suitable action shall be taken as per PGVCL rules. And

PGVCL may also take such action as it may deem fit to ensure that the work is completed in time

at risk and cost of the contractor.

32. The contract or any part thereof shall not be subject to change / Sublet without the written

permission of the PGVCL.

33. Tender shall remain open for acceptance for a period of 180 days from the date of Technical bid

opening & during this period no bidder shall be allowed to withdraw his tender. Any such

withdrawals, during the said period will entail forfeiture of the earnest money deposited with the

tender, and PGVCL will take further action for “not dealing” with party etc.

34. Further information required, if any, can be had from the office of the Superintending Engineer,

Paschim Gujarat Vij Co Ltd, Circle Office, Botad, during working hours. But it must be clearly

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

understood that the tenders must be received complete in every respects by the due date &

35. The electric power, at site, will be made available at one mutually agreed point, free of cost

(connection only) by PGVCL; however A1 form will have to be produced by contractor. Further

distribution will have to be carried out by the contractor as per requirements at their own cost.

The necessary consumption charges will be recovered as per the tariff rate of PGVCL from time to

time as per PGVCL’s rules.

36. PGVCL cannot provide quarter facility for residence to contractor. If however there are any

surplus quarters available after meeting the requirements of PGVCL`s staff, then PGVCL will

consider allotting of quarters on rent as per the PGVCL`s rules.

37. Water Supply Connection: The contractor has to make his own arrangement of water for

construction activity at his own cost i.e. bore well or other sources and PGVCL will not recover the

However, if possible, PGVCL may allow to use the water from their existing sources as per the

contractor’s request. For which recovery for water charges will be affected at 2 (two) percent of

the cost of items as executed in which the water supplied by PGVCL, is used, as certified by the

EIC however if any change in charge of water by PGVCL then same will be applicable.

38. Work carried under this contract shall be completed in all respects within time limit from the date

of issue of letter of order to commence the work. However, interim mile stones of the work will

have to be completed as per the priority, sequence, schedule given by PGVCL time to time.

39. Bidders must quote firm price only, till completion of work under contract, & this is to be

confirmed by bidder while submitting his offer.

40. No escalation towards labour, material, fuel and any type shall be paid in this execution of

contract within or after specified time limit. Price quoted shall be firm till completion of work in

41. Each tenderers shall also submit a Declaration to the effect that tenderers is an engineering

construction firm or an association of firm which has successfully carried out large works of this

nature & has adequate organization & experienced personnel to handle this type & magnitude of

work. Information should be also given regarding the constitution of the firm; it’s authorized,

subscribed & paid up capital, the date & place of registration, the place of business, the names of

the directors & other relevant information.

42. In the case of non-Indian firms the declaration should also include an undertaking to the firm

registered, within three months of the date of notice of the acceptance of the tender.

43. Failure to so, as required in above clauses, in registering the firm after due notice, the tender

acceptance is liable to result in the annulment of the tender with forfeiture of the earnest money

deposit & other penalties that may be available under the conditions specified in tender &

contract documents.

44. Each tender shall contain the name, residence & place of business of person or persons making

the tender & shall be signed by the tenderers with his usual signature with seal of the company.

45. An attested and registered copy of the constitution of the firm with the name of partners shall be

furnished. Whenever, whether in submission of the tender or later in other matters, the

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

signatures are made by one person on behalf of Directors or a firm, an attested copy of the

resolution of the partners or of law shall be supplied by the tenderer authorizing Witnesses &

sureties shall be persons of status & probity & their names, occupation & address shall be stated

below their signatures. All signatures shall be dated.

46. Tenders by Company/ corporation shall be signed with the legal name of the Company/

corporation followed by the name of the state of in Company/ corporation & by the signature &

designation of the president, secretary or other person authorized to bind it in the matter with

rubber seal of the Company/ corporation.

47. PGVCL reserves the right to delete any item of Schedule-B for which contractor shall not have any

right to claim on this account.

48. The contractor shall carry out whole work without affecting the plant activities and power S/s The

contractor shall carry out the whole work in such a way that plant operation, maintenance,

vehicular movements and other construction activities / works may not affect.

49. The Contractor shall prepare all required roads, including haul roads ramps, turning points

diversion of drains, trenches, nalas conducts, pipes, cables etc. to execute various items of this

Contract & arrange all transport of materials & all such costs shall be taken care of while quoting

the rates. No extra payments shall be admissible towards such costs. On completion, this shall be

cleared if asked by PGVCL at no extra cost.

50. No idle charges shall be entertained by Paschim Gujarat Vij Co Ltd for any site conditions or any

51. The Contractor shall take all requisite & necessary care to observe that no damage is caused to

the Existing structures, assets etc. For any damage to the Existing Structures, assets of Paschim

Gujarat Vij Co Ltd, the Contractor shall be held responsible, and he will have to

rectify/restore/replace the damage immediately up to the satisfaction of Engineer in Charge, at

52. The Bidders shall note:

a. Rates quoted shall cater for the cost of all materials & labour including all leads & lifts,

tools, plants, consumables such as but not limited to fuels, lubricants, etc. cost due to mobilizing /

demobilizing, temporary / permanent constructions.

b. Rates quoted shall include for the details of constructions, which are obviously & fairly

intended & which may not have been specifically referred to in these documents but are essential

for the satisfactory completion of the work.

c. No price escalation on any account, will be payable.

d. Once the offer submitted will not be returned back for any reason thereof in any case.

53. Tenders who do not fulfill all the above conditions & those specified in the documents attached

with this contract document or incomplete in any respect are liable to rejection.

54. The contractor shall have a separate Provident Fund Code of RPFC in the name of firm. The

contractor, who does not possess such separate P.F. code, shall not be considered for acceptance

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

of tender. The contractor has to submit such self-attested copy of allotment of P.F. code No.

along with tender.

55. The submission of any bid connected with these documents and specification shall constitute on

agreement that bidder shall have no cause of action or claim against the owner for rejection of

his bid. The PGVCL shall always be at liberty to reject or accept, split any bid or bids at his sole

discretion and any action will not be called into question and the bidder shall have no claim in

that regards against the owner.

56. Site visit: The bidder is advised to visit the site and examine the site conditions and the area.

Where in the work is proposed to be carried out and to get his acquainted himself on his own

responsibility for all information that may be necessary for quoting the tender bid and entering in

to contract. All cash and liabilities arising out of the site visit shall be at bidder account.

57. CONTRACTOR’S LIABILITIES: The Contractor shall supply, at his own cost, all materials (except

such special materials, if any as may be supplied form the PGVCL stored in accordance with the

contract) plant, tools, appliances, implements, ladders, cordage, tackles, scaffolding and any

temporary works which may be required for the proper execution of the work., in the original,

altered or substituted form and whether included in the specification or other document forming

part of the contract or referred to in these conditions or not and which may be necessary for the

purpose of satisfying or complying with the requirements of the Engineer-in-charge as to any

matter on which under these conditions, he is entitled to be satisfied or which he is entitled to

require together with carriage thereof to and from the work, the contractor shall also supply

without charge, the requisite number of persons for setting out works, and counting, weighting

and assisting in the measurement of, examinations at the time and from time to time of the work

or materials, failing this, the same may be provided by the Engineer-in-charge at the expenses of

the contractor and the expenses may be deducted from any money due to the contractor under

the contract or from his security deposit or the proceeds of sale thereof or of a sufficient portion

thereof the contractor shall provide all necessary fencing and light required to protect the public

from accident and shall also be bound to bear expenses of defence of every suit, action or other

legal proceedings of law that may be brought by any person for injury sustained. Owing to neglect

of the above precautions and to pay any damage and costs which may be awarded in any such

suit, action or proceedings to any such persons or which may with the consent of the contractor

be paid in compromising any claim by any such person.

58. CONTRACTOR LIABLE FOR ALL DAMAGES: Compensation for all damage done intentionally or

unintentionally by contractor’s laborer, whether in or beyond the limit of PGVCL’s property, shall

be estimated by the Superintending Engineer, or such other office, as he may appoint and the

estimate of the Superintending Engineer, subject to the decision of the Superintending Engineer,

on appeal, shall be final and the contractor shall be bound to pay the amount of the assessed

compensation demand, failing which, the same will be recovered from the contractor as damages

or deducted by the Engineer in charge from any sums that may be due to or become due from

PGVCL to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal proceedings that

may be brought by any person for injury sustained by him owing to neglect of precautions to

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

prevent the spread of fire and he shall also pay any damage and costs that may be awarded by

the court if in consequence.

59. RESCISSION OF CONTRACT AND FORFEITURE OF DEPOSIT: The contractor shall not assign or

sublet, without the written approval of the Engineer-in-charge and if the contractor assign or

sublet his contract, or attempt to do so or become insolvent or commence any proceedings to be

adjudicated as insolvent or make any composition with creditors, attempt to do so, the Engineer-

in-charge may, by notice in writing rescind the contract. Also, if any bribe, gratuity, gift, loan,

perquisite, reward or advantage pecuniary or otherwise shall either directly or indirectly be given,

promised or offered by the contractor or any of his servants, or agents, or any person to the

employee of PGVCL in any way relating to his office or employment or if any such officers or

persons shall become in any way directly or indirectly interested in the contract, the

Superintending Engineer may, by 10 day notice in writing, rescind the contract. In the event of a

contract being rescinded the Security Deposit of the contractor shall there upon stand forfeited

and be absolutely at the disposal of PGVCL and the same consequences shall ensure as it the

contract has been rescinded under clause 4 thereof and in addition the contractor shall not be

entitled to recover or be paid for any work thereof actually performed under the contract.

60. COMPENSATION: All sums payable by a contractor by way of compensation under any of these

conditions shall be considered as a reasonable compensation to be applied to the use of PGVCL,

without reference to the actual loss or damage sustained and whether any damage has not been

61. RATES FOR WORKS NOT ENTERED IN ESTIMATE OR SCHEDULE OF RATE OF THE DISTRICT:

A. If the additional and altered work includes any class of work for which no rate is specified in

this contract, then such class of work shall be carried out at the rates entered in the Schedule of

Rates of the PWD or at the rate mutually agreed upon between the Superintending Engineer,

Circle Office and the contractor, whichever are lower. If the additional or altered work for which

no rate is entered in the Schedule of Rates of the Division is ordered to be carried out before the

rates agreed upon then the contractor within seven days of date of receipt by him of the order to

carry out the work inform the Superintending Engineer for the rate which in his intension to

charge for such class of work and

B. If the Superintending Engineer does not agree to this rate he shall be noticed in writing be at

liberty to cancel his order to carry out such class of work and arrange to carry it out in such

manner as he may consider advisable provided always that.

C. If the rates shall have been determined as lastly here in before mentioned then in such case he

shall only be entitled to be paid in respect of the work carried out or expenditure incurred by him

prior to the date of the determination of the rate as aforesaid according to such rate or rates as

shall be fixed by the Superintending Engineer. In the event of dispute, the decision of the

Superintending Engineer of the Corporate will be final.

62. ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK: If at any time, before the

security deposit is refunded to the contractor, it shall appear to the Superintending Engineer or

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

his subordinate in charge of the work that any work has been executed with unsound, imperfect

or unskillful workmanship or with materials of inferior quality or that any materials or articles

provided by him for the execution of the work are unsound or of a inferior quality to that

contracted for or are otherwise not in accordance with the contract, it shall be lawful for

Engineer-in-charge to intimate this fact in writing to the contractor and then no withstanding the

fact that the work, materials or articles complained of, may have been inadvertently passed,

certified and paid for, the contractor shall be bound forthwith to rectify or remove and

reconstruct the work so specified in whole or any part, as the case may require or if so required

shall remove the materials or articles so specified and provided other suitable materials or

articles at his own charge and cost, and in the event of his failing to do so within a period to be

specified by the Engineer-in-charge in the written intimation aforesaid the contractor shall be

liable to pay compensation at the rate of one percent on the amount of the estimate for every

day, not exceeding ten days during which the failure so continue and in the event of any such

failure as aforesaid the Engineer-in-charge may rectify or remove and re-execute the work or

remove and replace the materials or articles complained of, As the case may be, at the risk and

expense in all respects of contractor should the Engineer-in-charge consider that any such inferior

work or materials as described above may be accepted, or made use of, it shall be within his

discretion to accept the same as such reduced rates as he may fix thereof.

Provided that in the case of any work of which visible check is not possible, if the Engineer-in-

charge or his subordinate in charge of the work feels that such work has been executed with

unsound, imperfect or unskillful workmanship or with materials of inferior quality, he shall take

sample tests at random, cost of which shall have to be borne by the contractor and if after taking

such test, part of such work is found to be defective in any respect or to have been executed with

materials of inferior quality, then the contractor shall be paid for the whole work such amount as

may be fixed by the office of the Engineer-in-charge on the basis of the lowest quality of work

found by him in such samples tests.

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test and for

restoring tested work to its original condition.

62. RECOVERIES:

a. In case of any damage to equipment/machinery or structure/building of PGVCL or any

public property due to negligence’s of contractor or any other reasons attributed to contractor

the decision of E.I.C. regarding the amount of recovery shall be final and shall be paid by

b. If the contractor fails to execute the work as per direction of E.I.C. within the time frame

given by PGVCL time to time, shall get the work done partially or fully through any other

contractor at the risk and cost of the contractor and the cost of execution of such work along with

15% overhead charges shall be deducted from contractor monthly bill over and above recovery as

63. LUMP SUM IN ESTIMATE: When the estimate on which tender is made, includes lump sums in

respect of parts of the works the contractor shall be entitled to payment in respect of the items

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

of works involved or the part of the work in question at the same rates as are payable under this

contract or such items or if the part of work in question is not in the opinion of the Engineer-in-

charge capable to measurement the Engineer-in-charge may at his discretion pay the lump sum

amount entered in the estimate and the certificate in writing of the Engineer shall be final and

conclusive against the contractor with regard to any sum or sums payable to him under the

provisions of the clause.

64. ACTION WHERE NO SPECIFICATIONS: In the case of any class of work for which there is no

specifications is mentioned, such work shall be carried out in accordance with the instructions

and requirements of the Engineer-in-charge / consultant of the PGVCL etc.

65. The notice inviting tender, general instruction to bidders and all other documents of this tender

shall form part of the contract.

66. ACCEPTANCE OR REJECTION OF BID

a. The PGVCL reserves the right to accept any tender irrespective of whether it is lowest or

not or to reject all the tenders without assigning any reasons thereof. Tenders departing from the

stipulated technical specifications, commercial conditions or the method of bidding in a radical

manner are liable to be rejected.

b. The bid is liable for rejection prima facie:

❖ If not registered under appropriate class by appropriate Govt. /Semi Govt. agencies

❖ If it is without payment of EMD / Tender Fee.

❖ Not in prescribed form.

❖ Not bearing signature of the bidder & seal of the company on all the documents accompanying

❖ Not confirming to specifications or conditional tender.

❖ Received after expiry of the due date & time.

❖ Received by telex or telegram or fax.

❖ Submitted by bidders who are listed under declaration of ineligibility for corrupt or fraudulent

practices issued by PGVCL and its group companies, Govt. of Gujarat or its Public Sector under

❖ Tender not fulfilling all the above conditions and those specified in the documents attached or

incomplete in any respect are liable to rejection.

❖ Further, it is specifically instructed that conditional tenders shall summarily be rejected.

67.0 ARBITRATION:-

All questions, disputes or differences whatsoever, which may, at any time, arise

between the parties i.e. the PGVCL and the contractor upon or in relation to or in connection with

the Contract shall be referred to sole Arbitrator appointed by the Managing Director PGVCL for that

purpose, who shall be retired High Court Judge or a retired District Judge and the decision of the said

Arbitrator shall be final and binding upon the parties.

Reference to the Arbitrator shall be final and binding upon the parties governed by the provisions of

The Arbitration & Conciliation Act, 1996 as amended from time to time and the Rules made there

under. The Arbitration proceedings shall be conducted at Botad, Circle Office of PGVCL or at any

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

such place as the sole Arbitrator may determine. The award of the sole Arbitrator shall be final and

binding upon the parties.

Performance under this contract shall, if reasonably possible, continue during the Arbitration

proceedings and no payments due or payable by the PGVCL shall be withheld unless they are the

subject matter of the Arbitration proceeding.

The reference to arbitration proceedings under this clause shall not:

A. Affect the right of the Engineer-in-charge to take possession of all or any tools, plants, materials

and stores, in or upon the work or site thereof or belonging to the contractor or procured by him

and intended to be used for the execution of the work or any part thereof.

B. Preclude the Engineer-in-charge from utilizing the materials purchased by the Contractor in any

work or from removing such materials to other place, during the period the work is stopped or

suspended in pursuance of notice given to the contractor under General Conditions.

C. Entitle the contractor to stop the progress of the work or carrying out the additional or altered

work in accordance with the provision of General Conditions for the work where there is no

D. Preclude the PGVCL from getting the work done by another agency. Neither party is entitled to

bring a claim to arbitration latest by the thirty days after the expiration of the defects liability

E. The provisions of the Arbitration & conciliation Act, 1996, Gujarat Public Works Contract Disputes

Arbitration Tribunal Act, 1992 and rules made there under shall apply to the arbitration

proceeding under this clause.

F. The Contractor shall be responsible for the loss destruction or deterioration of the materials,

stores or articles supplied to him by the PGVCL, even if such loss destruction or deterioration has

occurred under any circumstances whatsoever beyond his control as if the material, stores or

articles so supplied were his property. The contractor shall be responsible for returning the

residual materials after completion of the contract and if fails to return, the balance material

supplied to him by the PGVCL, the cost of the residual materials will be recovered from the

contractor at the market rate or stock issue rate whichever be higher at the time of materials

account plus 15%.

68 JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if

concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place

from which the tender / Acceptance of tender is issued, is situated i.e. Botad.

69. GST and cess at applicable rate will be applied on all kind of penalty/compensation recover under

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Tender No. 88 DT 15.1.2026

GENERAL CONDITIONS OF CONTRACT

Notwithstanding anything contained to the contrary in the specification or tenders in subsequent

exchange of correspondence, the conditions of contract shall be binding on the contractor and any

change or variations expressed or implied, however made in the said conditions shall not be valid or

operative unless expressly sanctioned by the PGVCL. The contractor shall be deemed to have fully

informed himself and to have special knowledge of the provisions of the conditions of contract herein

contained and relevant document and site condition,

A. The Contract means the documents forming the tender and acceptance thereof, together with

the documents referred to therein or individual work order in the case of term contract, including

these conditions, schedules and / or additional conditions attached to the form of tender or

individual work, order, rate schedule, the specifications and the drawings and all these

documents as applicable taken together shall be deemed to form the contract.

B. ‘Owner’ shall mean the “Paschim Gujarat Vij Company Ltd. Rajkot” (PGVCL) and shall include its

legal representatives, successors and assigns.

C. The “Contractor” means the individual or firm or company, whether incorporated or not,

undertaking the works and shall include his or its legal personal representative, successors and

permitted assignees.

D. The “Tender Document” means the form of tender, the applicable schedules and/or additional

conditions and the specifications and/or drawings as issued to the contractors for the purpose

preparing tender.

E. The expression “works” or “work” when used in the conditions of contract shall, unless there be

something in the subject or context repugnant to such construction means, the works or the work

contracted to be executed under or in virtue of the contract whether original or altered.

F. “PGVCL OR co.” means the PASCHIM GUJARAT VIJ CO. LTD.s and the “Accepting Officer” means

the officer who is authorized to sign and signs the contract on behalf of the “PGVCL.”

G. The letter “EE” means Executive Engineer who in the case of measurement and lump sum

contract, direct the contractor and the letters “SE” means Superintending Engineer” and “C.E.”

means CHIEF ENGINEER (PROJECT) who administers and in the case of the term contracts directs

H. The “Engineer-in-charge” means all officers of the PGVCL appointed by the SUPERINTENDING

ENGINEER to supervise the works or part of the works.

I. “Approved” and “Directed” means the approval or direction of the SUPERINTENDING ENGINEER

to Superintending Engineer or the person deputed by him for the particular purpose.

J. “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.” means

the American Standards as issued by the American Standard Institutions and “I.S.” means the

“Indian Standards” as issued by the Indian Standards Institutions. Wherever the above-

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

mentioned abbreviations are preferred to, in the specifications and / or work orders, they mean

the addition with all amendments current at the date of issue of tender documents of work

In the case of measurement and terms of contracts “Specifications” means those contained in

PASCHIM GUJARAT VIJ CO. LTD. schedule together with any amendments etc. embodied in the

tender documents, “Drawings” refer to those accompanying the tender documents and/or any

work orders referred therein.

A. The “Contract Sum” means the sum accepted or the sum calculated in accordance with the prices

accepted in the tender and/or the contract rate as payable to the contractor for the full and

entire executing and completion of works.

B. “The date of completion” is the date or dates of completion of the work or any part of the works

set out or ascertained in accordance with the individual work orders and the tender documents

or any subsequent agreed amendments thereto.

1.0 All works proposed to be executed by the contract shall be noticed in one of the English and one

of the vernacular local daily newspapers, stating the work to be carried off as well as the date of

submitting and opening tenders and time allotted in carrying out the work. Also the amount of

earnest money to be deposited with the tender and the security deposit to be deposited by the

successful tenderers.

2.0 Copies of specifications, design, drawings, estimated rates, scheduled rates and any other

documents required in connection with the work which will be signed by the Engineer-in-Charge

for the purpose of identifications shall be open for inspections by the contractors at the office of

the Superintending Engineer during office hours.

3.0 Whether the works are proposed to be executed according to the specifications recommended

by the contractor and approved by a competent authority on behalf of the PASCHIM GUJARAT VIJ

CO. LIMITED, such specifications with designs and drawings shall form part of the accepted

4.0 The tenderers and receipts for payments made on account of any work, when executed by a firm

should be signed by all the partners except where the contractors are described in their tender as

a firm, in which case the receipt shall be signed in the name of firm including the partners or

some other Person having authority to do so.

5.0 Tenderers which propose any alternation in the work specified in the form in invitation to tender

or in the time allowed for carrying out the works or which contain any other conditions of any

sort, will be liable to rejection.

6.0 The Engineer-in-charge or his duly authorized assistant will open tenders on line

7.0 No receipt for any payment alleged to have been made by contractor in regard to any matter

relating to tender of the contract shall be valid & binding on the PGVCL unless it is signed by the

Engineer-in-charge.

8.0 All works shall be measured, meet by standard measure and according to rules, custom and usual

in the use in the PASCHIM GUJARAT VIJ CO. LIMITED, and no proposal to adopt alternative

method will be accepted, the Engineer-in charge Decision as to what is “the usual method in use

in the PASCHIM GUJARAT VIJ CO. LIMITED” shall be final.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

9.0 Tenderers shall be deemed to have full knowledge of relevant documents, site conditions etc.

whether inspected or not by him.

10.0 Submission of tender by a contractor that he has read the instructions and condition of contract

herein contained and has made him aware of the scopes and specifications of the work to be

11.0 In case of any deviation in any terms and conditions between Instruction to the bidders and

Tender and contract for works, the terms and conditions mentioned in Instruction to the bidders

12.0 These rules and directions shall form part of the contract.

13.0 CONTACTOR TO INFORM HIMSELF FULLY: The contractor shall be deemed to have carefully

examined the work & site conditions, the general conditions, the special conditions,

specifications, schedules, drawings shall be deemed to have visited the site of the works & to

have fully informed himself regarding the local conditions. If there shall have any doubts as to the

meaning of any portion of these general conditions or special conditions of the scope of work of

the specifications or any other matter concerning the contract, he shall in good time before

submitting his tender, send for the particulars thereof & submit them to the Engineer in writing in

order that such doubt may be removed.

14.0 ERRORS, OMISSIONS & DISCREPANCIES: In all cases of errors, omissions, doubts or discrepancies

in the dimensions, or discrepancies in the drawings & items of work on specifications, reference

shall be made to the Superintending Engineer whose elucidation & elaboration shall be

considered as authoritative. The contractor shall be held responsible for any error that may occur

in the work through lack of such reference.

15.1 Temporary structures may be erected by the contractor for storage sheds, offices, and

residential etc. for non-commercial use on land, handed over to him at his own expense &

with the permission of the PGVCL. In any circumstances for constructing temporary

structures contractor’s use, PGVCL free supply of materials shall not be made. The

contractor shall preserve all existing vegetation such as trees on or adjacent, to the works

site which, do not interfere with the construction as determined by the PGVCL.

15.2 The contractor shall take all possible precautions in felling trees authorized for removal to

avoid any unnecessary damage to vegetation & trees not to be felled & to structures or to

workmen, & shall be responsible for any damage if it occurs in such operations.

15.3 All produce from cutting of trees grass etc. shall be the property of PGVCL &shall be

stacked at the directed places. No claim shall be made for such tree felling / cutting

&stacking of trees/produce or grass etc. by the contractor.

15.4 The land shall as herein before mentioned be handed over to PGVCL / Owner of Land

immediately after the completion of the work under this contract. Also no land shall be

held by the contractor longer than the PGVCL shall deem fit & necessary & the contractor

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

shall, on due notice by the PGVCL, vacate & return the land which the Engineer In Charge

may certify as no longer required by the contractor for purposes of the work.

16.0 START OF WORK: The contractor shall not enter upon or commence any portion of the work

except with the written permission of the authority of the PGVCL, failing which the contractor

shall have no claim to ask for measurement of or payment for work & shall be responsible for any

claims or damages that may arise due to such unauthorized commencement or entry. No

compensation shall be allowed for any delay caused in starting the work on account of any delay

in clearance of the work site.

17.0 WORK TO EXECUTE TO THE SATISFACTION OF THE PGVCL’S ENGINEERS: The contractor shall

proceed with the work with diligence & expedition & the whole of the work herein specified as

well as the mode of execution shall be under the supervision & the direction & shall be carried on

to the entire satisfaction of the PGVCL’s site Engineers, who shall have full powers to order the

contractor to alter, enlarge or diminish the form, dimensions, positions, or quantities of any of

the work or to make use of materials & workmanship of different descriptions & qualities from

this herein specified. In the case of any class of work for which there are no Technical

Specifications, these shall be carried out in accordance with the latest IS Codes & in the event of

being no relevant IS Code, the works shall be carried out in accordance with the directions &

instructions of the PGVCL’s Engineers at site.

18.0 WORKMANSHIP ETC.: The work shall be executed in thoroughly substantial manner with

workmanship of best quality & strictly in accordance with the specifications & with the drawings,

or with such other drawings or written instructions as may from time to time be furnished to the

contractor, in accordance with terms of this contract & shall be completed in every respect with

workmanship implied & necessary according to the fair interpretation & meaning of the same &

should there be any discrepancy between the drawings & specifications or any difference or

dispute as to the dimensions to be worked out or the mode of doing periodical quantity of the

work to be executed or with respect to any subject arising out of this contract, the decision of the

PGVCL’s authorized Engineers shall be final & binding on all parties.

19.0 SAMPLES OF DESCRIPTIVE DATA: Samples of descriptive data requiring approval shall be

submitted by the Contractor to the PGVCL’s Engineers in good time before the use of such

material to permit its inspection & testing & there-by the approval. The samples shall be properly

marked to show the name of material, manufacture place or origin & the place where it is

intended to be used etc. Failure of any samples to pass specified tests requirements. It shall be

sufficient cause for the refusal to consider any further samples from that source.

20.0 BASELINES & GRADES: The PGVCL near to the site of work shall furnish one permanent Bench

Mark. Semi-permanent baselines & cross lines shall be established at sufficiently spaced intervals

with benchmarks by the Contractor at their own cost & risk. The contractor shall provide at his

expense, all the required pillars, equipments, materials, & labour for the establishment of the

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

grade lines & bench marks, for that the Contractor shall be responsible for their further

maintenance during the execution of the actual work till the complete period of construction. The

contractor shall be responsible for the proper execution of work to such lines & levels & grades as

may be specified in the drawings, established, or indicated by the PGVCL’s Engineers. All the

survey work, if required, shall be checked by the PGVCL’s engineers. However this shall not

absolve the contractor for the correctness of survey/ temporary or permanent Benchmarks.

21.0 CONTACTOR NOT TO DISPOSE OFF SOIL ETC.: The contractor shall not sell or otherwise dispose

off or remove except for the purpose of this contract the sand, ballast, earth, rock or other

substances or materials that may be obtained from any execution made for the purpose of this

contract or produce upon the site at the time of delivery of the possession of the land but also

such substances materials & produce shall be the property of the PGVCL & shall be disposed off in

the manner & place as directed by the PGVCL’s Engineers.

22.0 GOLD, SILVER, MINERALS, OIL RELICS, ETC. FOUND ON THE SITE: All gold silver, oil relics, or other

minerals, of any description & all precious stones, coins, treasures relic, antiquities, & other

similar things that shall be found in or upon the site shall be the property of the PGVCL. The

contractor shall return the gathered things as above to the authorized representative of the

23.0 FENCING, LIGHTING & VENTILATION: The contractor shall be responsible for the proper lighting,

fencing, guarding & taking of all the necessary safety measures for all works comprised in the

contract & or the proper provision of temporary roadways, footways, guards fences, caution

notices etc. as far as the same may be rendered necessary by reasons for the work for the

accommodation & protection of workmen foot passenger or other traffic & of the PGVCL &

occupiers of adjacent villages, property of the public & shall remain responsible for any accidents

that may occur on account of his failure & timely precautions.

All the works & approaches shall be adequately illuminated with electric lights to the satisfaction

of the PGVCL’s Engineers. The power & lighting connections, wiring equipment shall be subject to

the inspection & passing by Electrical Inspector to GOG authorized under the Indian Electricity

Act. Any additions alterations or omissions shall be got approved from the PGVCL’s Engineers got

certified from the Electrical Inspector. Work spots such as faces of excavation of borrow pits;

filling area etc. shall be adequately illuminated with floodlights to the satisfaction of the PGVCL’s

24.0 EXPLOSIVE PROCUREMENT & STORAGE: Explosives, petrol, oils, fuels, & other inflammable

materials shall be stored strictly in accordance with the rules of the Explosive Department.

The contractor shall at his own expense construct & maintain proper magazines which are

required for the storage of explosive & arrange for storage facilities for oils, petrol, fuels etc. for

use in connection with the work.

The contractor shall at his own cost obtain the necessary license for the storage & use of

explosives, oils, petrol, diesel etc. The PGVCL shall not take any responsibility whatsoever in

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

connection with the storage or use of explosives on the site, any accident occurs in the

connection at site or nearby village or vicinity. All operations of the contractor in which or for

which explosives are employed shall be at the risk of the contractor & upon his own

responsibility.

25.0 LIABILITY FOR ACCIDENTS TO PERSONS : The contractor or subcontractor shall indemnity the

PGVCL against any claims which may be made under the workman’s compensation Act, 1923, or

any statutory modification or otherwise for or in respect of any damages or compensation

payable in consequence of any accident or injury caused, by fault of contractor or subcontractor

&sustained by any workmen or other person on the employment of the contractor or

subcontractor. In every case in which by virtue of the provisions of subsection (1) of section 12 of

the workman’s Compensation Act, 1923, the PGVCL is obliged to pay compensation to a workman

employed by the contactor or subcontractor in execution of the work, the PGVCL will recover

from the contractor the amount of compensation so paid, and without prejudice to the rights of

the PGVCL under subsection 12 of the said Act, such amount will be paid back to the PGVCL in

days, failing which the PGVCL will be at liberty to recover such amount of any part thereof by

deducting it from the dues by the PGVCL to the contractor under this contract or otherwise. The

PGVCL shall not be bound to contract any claim made against either of them under section

subsection (1) of the said Act, except on written request from the contractor & upon his giving to

the PGVCL full security for all costs for which the PGVCL might become liable in consequence for

entertaining such claims.

The contractor shall indemnity the PGVCL against all claims based upon injury or death to any

person in the employment of the contractor or sub contactor, or to the third parties under

paragraph (a) 2 or condition no.47 to the extent of any sums recovered under the insurance

On occurrence of the accident which result on the death of workman employed by the contractor

or subcontractor, which is so serious as to be likely to result in the death of any workman, the

contractor shall within 24 hours of happening of such event intimate in writing to the Engineers

of the PGVCL the fact of such accidents. The contractor or subcontractor shall indemnity the

PGVCL against all loss or damage sustained, by the PGVCL resulting directly or indirectly from his

failure to give intimation in the manner aforesaid including penalties or fine if any, payable by

PGVCL as a consequence of PGVCL’s failure, to give notice under workman’s compensation Act or

otherwise to confirm to the provisions of the said Act in regard to such accident.

26.0 LIABILITY FOR DAMAGE TO WOKS & MATERIALS:

26.1 Any damage to PGVCL property has to be completed & substantial manner by & at the

sole cost of the contractor & to the reasonable satisfaction of the PGVCL’s Engineers. If

the contractor fails to make good such losses, damages within the specified time given by

the PGVCL, the PGVCL shall be at liberty to recover the amount towards such expenses

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

fixed by the PGVCL’s Engineers & shall be recovered from the amount due under this

contract to the contractor.

26.2 Further the contractor shall, at all times, protect & preserve all materials, machinery,

equipments, and, allied structures, road and ramps etc., materials acquired by himself or

PGVCL for the execution of the work. All reasonable requests of the PGVCL’s Engineers to

enclose or especially protect any of the above shall be expeditiously complied with at no

26.3 If the Engineer considers that the work, asked for in the aforesaid Para, is not sufficiently

& satisfactorily protected by the contractor, on requests made for, the PGVCL shall be

entitled to arrange for such protection at his unfettered discretion & recover the cost

thereof from the contractor.

26.4 Until the work shall be or deemed to be taken, over as aforesaid, the contractor shall also

be liable for &shall be deemed to have indemnified the PGVCL in respect of all damage or

injury to any person or any property of the PGVCL or of others in villages nearby,

occasioned by the negligence of the contractor or his workmen, or his subcontractor, or

by defective /ill methods of working.

27.0 MATERIALS, TOOLS, MACHINERY BROUGHT ON THE SITE OF WORK: All materials, tools &

tackles, machinery etc. of the contractor brought to & delivered upon the site for the work shall

be the time of their being so brought shall be deemed to be the property of the PGVCL in it’s

possession to be used for the purpose of the work & for that purpose only & shall not on any

account be removed or taken away by the contractor or any other person without the permission

of the PGVCL’s Engineers in charge, but the contractor shall be fully responsible for & loss,

destruction thereof or damage thereto. The PGVCL may have a lien on such materials, tools,

tackles, machinery for any sum or sums which may at any time prior to the completion of the

works be or owing to the PGVCL by the contractor, under in respect of & dispose of any such

materials, tools, Tackles, machinery in such a manner as the PGVCL may think fit & to apply the

proceeds in or towards the satisfaction of such sum or sums due or owing as aforesaid but

subject to such lien & power of sale & disposal such surplus materials, tools, tackles, machinery

shall belong to the contractor & may be removed & disposed off by him as he may think fit.

28.0 ACCESS TO SITE & WORK ON SITE: The Engineer or his authorized representative may if he

considers fit from time to time enter upon any lands which may be in the possession of the

contractor under this contract, for the purpose of executing any work not included in this

contract & may execute by other contractors at his opinion & the contractor shall in accordance

with the requirements of the Engineer, afford all reasonable facilities for execution of the works

including occupation of lands by structure or otherwise for any other contractor employed by the

PGVCL & his workmen or for the execution on or near site of the works not included in the

contract. The contractor shall not be entitled for any extra claims on such executions.

29.0 INSPECTION OF WORKS: The PGVCL’s Engineers or their authorized representatives shall have at

all times power to inspect the works, wherever in progress, either on site, on the contractor’s

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

premises in connection with this contract. Further, the contractor shall not allow any person

other than PGVCL’s Engineers or their authorized representatives to the work sites. The

contractor shall, during working hours, maintain supervisors of sufficient training & experience to

supervise the work as a whole. All orders & directions given to such supervisors or other staff

shall be deemed to have been given to the contractor. Further the PGVCL may by due notice,

desire a high ranking member of the supervisor staff of the contractor to be present on any

specified inspection & the contractor shall comply with such directions.

30.0 ACTION & COMPENSATION PAYABLE IN CASE OF BAD WORK: If at any time before the refund of

Security Deposit to the Contractor it appears to PASCHIM GUJARAT VIJ CO. LTD.’s Superintending

Engineers or subordinate and / or any authorized officer of the PGVCL that the work has been

executed with unsound, imperfect or unskilled workmanship or with materials of inferior quality

or any materials or articles provided by him are unsound or of quality inferior to that contracted

as specified in the Technical Specifications or otherwise not in accordance with the contract, it

shall be lawful for the PASCHIM GUJARAT VIJ CO. LTD. to intimate that the works , materials,

articles which may have been inadvertently passed, certified & paid to the Contractor. The

Contractor shall be bound to rectify or remove & reconstruct the said work so specified at his

own charge & cost & in the event of being failure to do so within specified period by the PGVCL,

the Contractor shall be liable to pay compensation at the rate of 1% plus GST & cess as applicable

per day on the amount of the estimate for the specified work. For the period up to 10 days this

shall be attended by the Contractor else the PGVCL shall get these rectifications at the risk &

expense in all respects of the Contractor.

31.0 CLEANING UP: The contractor shall at all-time keep the construction areas & his labour colony &

storage areas free from accumulation of waste, or rejected materials. Prior to the completion of

the work the contractor shall remove all rubbish from & about the premises, & tools, tackles,

machinery, left out materials consumable, rejected materials, scaffolding etc. which are not the

part of the permanent work/structure. The premises will be left fully satisfactorily to the PGVCL’s

Engineers/representatives; thereafter only the completion certificate will be issued.

32.0 CONTRACTOR’S INVENTORY OF EQUIPMENTS & MACHINERIE: The contractor shall prepare &

maintain an inventory of all machinery, equipments, temporary rolling stock, and plant purchased

or hired for the use of this contract’s execution.

33.0 PROGRESS SCHEDULE:

33.1 Contractor shall furnish a Construction Schedule on receipt of LOA or Work Order

whichever is earlier, in quadruplicate, indicating the date of start, the monthly progress

expected to be achieved & anticipated completion of each major items of the work under

this contract & procurement of equipments, machinery & other materials. The schedule

should be such as is practicable of achievement the whole work in the time limit & of the

particular items on due date specified in the contract & shall have the approval of the

PGVCL’s Engineers. Detailed schedules for each working season showing the progress

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

month by month to be achieved is to be submitted to the PGVCL. The PGVCL is

empowered to ask for more detailed progress schedule week by week for any item or for

all items & the contractor shall comply when asked for.

33.2 The PGVCL shall have, at all times the right without in any way violating this contract, or

forming grounds for claim to alter the order of the works or any part thereof & the

contractor shall after receiving such direction proceed in the order directed. The

contractor shall revise the progress schedule accordingly & submit to the PGVCL in four

33.3 The contractor shall furnish sufficient machinery, equipment, labourers & materials shall

work for such hours & shifts as may be necessary to maintain/achieve the progress of the

scheduled, after getting written permission of Engineer in Charge.

33.4 During the execution of the work if it is found that the work is not progressing as per the

Scheduled Progress Program, approved by the PGVCL & planned by the Contractor, due

to the reasons attributable to the Contractor; suitable action shall be taken as per Clause

No.3 & 4 appearing in the PGVCL’s prescribed Booklet for ``Tender & Contractor for

Works’’ and PGVCL may take such action as it may deem fit to ensure that the work is

completed in time at the risk and cost of the contractor

34.0 DATE OF COMPLETION: The contractor shall complete the whole work & hand over to the PGVCL

on or before the date specified in the work order. Provided always that if in the opinion of the

PGVCL the completion of the works shall be delayed by any change of original design or by the

order of the PGVCL, of any altered, modified substituted or additional works or materials omitted

or by strikes, lock outs or stoppages of labour, or revolution, riots or political disturbance or by

the contractor not being given possession of the site or by the PGVCL taking possession of & using

the site or part thereof or the works or part thereof or any part of the work or delayed supply of

material by the PGVCL or by the not receiving any orders, drawings, instructions or directions in

time or by the suspensions if the works or by fire, flood exceptionally bad weather tempest,

storm or by from unforeseen circumstances(& whether the same shall be due to any act or

omission of the PGVCL or its representatives) the PGVCL may in the unfettered discretion thinks

fit either forthwith or at a later time & from time to time not withstanding that the prescribed or

extended time for completion has expired or work have been completed, extend the date for the

completion of the works to such a date as deemed fit as practical & acceptable.

35.0 OTHER CONTRACTS FOR THE SUSPENSION STOPPAGE OR CURTAILMENTS OF WORK: If during

the tendency of the contract the Engineer shall for any reason (which shall be unquestioned)

whatsoever require the whole or any part of the work as specified in the contract to be

suspended for any period or shall not require the whole or any part of the work as specified in

the contract to be carried out at all by the contractor, he shall give notice in writing of the fact to

the contractor who shall thereupon suspend or stop the work totally or partially as the case may

be. In any case except as provided hereunder, the contractor shall have no claim to any payment

or compensation whatsoever on account of any profit or advantage which he might have derived

from the execution of the work in full but he did not so derive in consequence of the full amount

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

of the work not having being carried out, or on account of any loss that he may be put on account

of materials purchased or agreed to be purchased or for unemployment of labour recruited by

him. He shall not also have any claim for compensation but reason of any alterations having been

made in the original specifications, drawings, designs & instructions that may involved any

curtailment of the work as originally contemplated. Where however, materials have already been

purchased or agreed to be purchased by the contractor, before receipt of the aforesaid notice,

the contractor shall be paid for such materials at the rate determined by the PGVCL, provided

they would have been useful for the work curtailed or stopped are not in excess of requirements

are of approved quality & cannot be used on other contract works or otherwise by the contractor

&/or shall be compensated for the loss if any, that he may put to, on respect of materials agreed

to be purchased by him, the amount of such compensation to be determined by the PGVCL,

whose decision shall be final.

The PGVCL may order the contractor to suspend any work on account of bad weather; rain or

storm & such other adverse climate conditions & the contractor shall comply with the same. The

contractor shall not be entitled to any compensation for such suspensions of work.

36.0 CO-OPERATION WITH OTHER CONTRACTORS: Apart from this work, the other works connected

with this work will be simultaneously going on either departmentally or through any other

contractors. The contractors shall co-operate with others to their fullest extent & shall allow each

other every facility & coordination for the execution of their works simultaneously &

satisfactorily, during their action of machinery or execution of any other co-ordination works, the

contractor will have to co-operate as directed by the PGVCL’s Engineers in the charge of the

works. In such cases the contractor shall not be entitled for any compensation on account of

reduction or stoppage of labour force/machinery/equipments etc.

In the matter of dumps, haul, roads, drainage, diversion & the like, each contractor shall take into

considerations the needs & the requirements of the other contractors if any working in the

vicinity. Further no contractor shall take or cause to be taken any stops or action that may cause

disruption, discontent or disturbance to the work, labour arrangements etc. to other contractors.

Any action, by any contractor, which the PGVCL in the unquestioned discretion may consider as

infringement of the above code, would be considered as a breach of the contract conditions &

the PGVCL may take such action as may deem fit against the contractor & the action taken shall

be considered as final & binding.

37.0 SPEED OF WORK: The contractor shall at all times maintain the speed of work to confirm to the

latest operative progress schedule but the PGVCL may at any time with sufficient notice in writing

direct the contractor to slow down or to accelerate any part or the whole work for any reason

(which shall not be questioned whatsoever) & the contractor shall comply with such orders of the

PGVCL. The compliance of such orders shall not entitle the contractor to any claim or

38.0 CONTRACT DOCUMENT & MATTERS TO BE TREATED AS CONFIDENTIAL: All documents,

correspondence, decision & other matters concerning the contract shall be considered as of

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

confident & restricted nature by the contractor & he shall not divulge or allow access there to any

unauthorized persons of any kind.

39.0 ACCESS TO THE CONTRACTOR’S BOOK: Whenever it is considered necessary by the PGVCL to

ascertain the actual cost for execution of any particular item of work, the PGVCL may do so by

directing the contractor to produce the original invoices.

40.0 INTEREST ON MONEY DUE TO THE CONTRACTOR: The contractor shall not be entitled to receive

the interest on the payment due to him upon measurements or otherwise or on any balance

payable to the contractor. Also, contractor shall not be allowed to relate it with the progress of

work at site in any case.

41.0 MEASUREMENTS TO BE PROVISIONAL & SUBJECT TO CORRECTION: Every measurement for

running payment on account of work done shall be subject to adjustment or final measurements.

In case there is disagreement between such intermediate & final measurements, the latter shall

42.0 BREACH ON PART OF PGVCL NOT TO ANNUL CONTRACT: No breach or non-observance on the

part of the PGVCL of any the agreements contained herein, shall annul this contract of discharge

the contractor from the observance & performance thereof, or of any part thereof, but on

application by the contractor & in the unfettered discretion of the PGVCL an extension of time

may be given to the contractor in respect of such breach or non-observance by the PGVCL.

43.0 LOCAL LAWS: All local laws in force at the time entering into the contract & those enacted there

after shall be binding on the contractor & he shall abide by the same.

44.0 PERFORMA RETURNS: The contractor shall maintain Performa, charts & details regarding

machinery, equipments, materials labour, personnel & other matters as may be specified by the

PGVCL time to time.

45.0 MAINTENANCE: The contractor for a period of 1(ONE) Year after the date of completion, as

certified by the Engineer In charge, shall maintain the work in such manner that on the expiry of

the period of maintenance, they shall be as good and perfect in order and conditions as that in

which they were at the commencement of the period of maintenance. The contractor shall at his

own expense, repair, rectify and make good to the satisfaction of the concern engineer all

defects, imperfections or other faults arising from or out of use of materials or workmanship not

in accordance with the contract or from negligence or failure on the part of the contractor to

comply with the provisions of the contract. The security deposit will be released after satisfactory

completion of maintenance period of one year.

The security deposit will be refunded by producing No Objection Certificate from concern PGVCL

office. Only after the completion of guarantee period of 1 year of work completed or finalization

of final bill whichever is later.

46.0 INSURANCE: The contractor shall procure, or arrange for the Subcontractor to procure insurance

coverage sufficient to protect against the following risks arising out of the work. Accidents &

professional & non-professional sickness of all labourers & personnel engaged in the work as

required by Law pursuant to Workmen’s Compensation Act, 1923 or Revised version thereof.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Injury or death to third parties including without limitation injury or death caused by any of the

construction aids or vehicles or rented machinery, equipments used by the contractor or

subcontractor whether at the site or elsewhere. Damage to contractors tools machinery

construction equipments form works, scaffolding materials etc. due to floods, earthquake or any

such cause. Damage to the existing permanent structures of the PGVCL & nearby villages,

equipments of the PGVCL or of the co-contractors working in the area for other works.

All the above conditions referred for the insurance cover, shall be in effect from the date of

commencement of the work until the PGVCL has accepted the work. In the policies covering the

insurances referred to above, the PGVCL, contractor & the subcontractor shall be as co-ensured

where possible. The cost of insurance shall be borne by the contractor.

47.0 LIENS: Final payment to the contractor shall not be made until the contractor shall deliver to the

PGVCL receipts in full in lieu thereof, & in either case, an affidavit that so far he has knowledge or

information the releases & materials for which in lien could be filed. If any lien remains

unsatisfied after all the payments are made, the contractor shall refund to the PGVCL all money

that the latter may be compelled to pay in discharging such a lien, including all costs & a

reasonable attorney.

48.0 SPECIAL CONDITIONS:

Contractor will plan his work such that the works on all the fronts released by the PGVCL,

simultaneous works should progress in such a way that the entire job is completed in the

scheduled time limit.

The successful bidder will have to depute his authorized representative to attend progress review

meetings to be held at site or the PGVCL’s Corporate/Zonal/Circle Office at Rajkot/Bhavnagar/

The contractor will be responsible for complying with all rules & regulation & the labour laws

applicable to him & the PGVCL will not be responsible for any lapses committed by them. If there

is any claim from the Govt. Authority pertaining to the contractor the same amount will be

deducted from the contractor’s bill.

The contractor shall depute sufficient numbers (As per instruction of PGVCL) of qualified engineers

/ supervisors to look after work. The engineers / supervisors shall remain present at site at all the

times. In no circumstances, contractor shall be allowed to continue work without engineering

Payments shall be released on the availability of funds with the PGVCL. No interest will be paid for

delay in payment of bills.

49.0 CONTRACT: After the tender has been accepted by the PGVCL, all orders or instructions to the

Contractor shall, except as herein otherwise provided to, be given by the PGVCL’s Engineers at

site on behalf of the PGVCL for the speedy execution of the work.

50.0 Godowns or sheds hired or constructed for storing of controlled materials and more particularly

of cement shall be such as would prevent the materials from getting damaged in any way.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

51.0 It will be absolutely incumbent on the contractors to have on the site of work only such of the

materials as have been duly passed by the Engineer-in-charge. Materials that have been rejected

must on no account be allowed to remain on the site, and in spite written order to do so, any

such rejected material is on the site beyond a period of 48 hours notice, the Engineer-in-charge

shall have the right to remove it, at the risk and cost of the contractors and even to destroy it.

52.0 It must be distinctly understood that conditions of contract and of claims in respect of extra work,

will not be allowed unless the works to which they relate is clearly without the spirit and meaning

of the specifications or unless such works are ordered in writing by the Engineer-in-charge and

claimed for in specified manner.

53.0 On completion of the work, the site shall be cleared by the contractor within the stipulated

period, and ground brought to original state and they shall not be entitled for any extra claim on

54.0 General Specifications of the relevant Indian standard specification shall also apply.

55.0 Damage to work clause: The works whether fully constructed or not and all materials, machinery

plant tools, temporary buildings and other things connected there shall be at the risk and in the

sole charge of the contractor, until the works have been delivered, completed to the satisfaction

of the Engineer-in-charge and certificate from him to the effect is obtained. Until such delivery,

the contractor shall at their own cost, take all the precautions reasonably necessary, to keep all

the aforesaid works, materials, machinery, plant tools. Temporary buildings and other things

connected with the works, free from any loss or damage and in the event of the same or any part

thereof being lost or damaged, shall forthwith within the possible speed, reinstate and made

good such loss or damage at contractor’s own cost.

56.0 Any components or part of the work shall not be given to any sub-contractor without approval of

the competent authority of the PGVCL. The whole responsibility of the execution of the work, as

per the terms and conditions of the contract, will entirely rest of the main contractor. The main

contractor shall always keep his responsible representative, preferably a technical hand, on work

site with powers to sign M.R.s and take necessary decision and implement the instructions issued

in the interest of efficient execution of the works.

57.0 The Engineer-in-charge will fix the hours of work, and no work shall be executed beyond that

period, during nighttime or in absence of the Engineer-in-charge of his authorized agent. The box

measures shall be filled only in the presence of the engineer-in-charge or his authorized agent.

58.0 Contractor will be asked to present the sample of materials, and the approved samples will be

preserved at the site of work, and no charge in the approved sample will be allowed, without the

written permission of the Engineer-in-charge.

59.0 In any work is not executed according to the specifications, and the directions of the Engineer-in-

charge, the same will be rejected, and the contractor has re execute the same without any

financial implication to the PGVCL.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

60.0 Contractor will have to communicate the name of his authorized agent, who shall be present on

the works, and shall be authorized to sign the material requisitions, receive instruction given

verbally or on the order book, on behalf of the contractor.

61.0 Tenderer must return the form of tender, with the specifications and the schedule of quantities,

and rates and other schedules only signed on each page. Any tender not bearing signature of the

tenderer on all the documents accompanying the tender is liable to be rejected.

62.0 Before submitting his tender, unit rates, which shall be for the finished work complete, including

charges involved in testing, maintenance for a period of 12 months, the tenderers shall closely

examine the specifications and carefully study the drawings and all documents, which form a part

of the contract, to be entered into by the accepted tenderer.

63.0 The submission of tender by a contractor implies that, he has read these instructions, the

conditions of contract etc. and has made himself aware of the scope and specifications of the

work to be done, and of conditions, and local conditions and other factors bearing on the

executions of the work. The PGVCL will not therefore, after acceptance contractor’s rate, pay any

extra charge for lead or for any other reason. In case the contractor is found later on, to have

misjudged the site conditions.

64.0 The tender document shall be written legibly and free from erasure, over writing or conversions

of figures. Correction where unavoidable, shall be made by crossing out, initialing, dating and

65.0 The contractor shall keep full time qualified civil Engineers at the site, who shall be fully

authorized to receive and comply with such instructions, as given by the EIC.. The name of such

Engineer with his qualifications and experience shall be intimated by the contractor. The EIC shall

have the right to demand the removal of any technical personnel, skilled or unskilled workmen,

who in his opinion are considered to cause bad workmanship in the execution of works or to

cause indiscipline.

66.0 The department reserves the right to make any change in the design and the plans of the works

and the contractor shall be bound to carry out them at the rates tendered. No claim or

compensation will be allowed on this account.

67.0 Should this tender be accepted I /We hereby agree to abide by and fulfill all the terms and

provisions of the “Tender & contract for works” as applicable, and in default thereof to forfeit and

pay to the PGVCL the sums of money due.

68.0 The contractor shall keep instruction book on site, for taking site instruction from time to time.

This book shall be made available on site whenever asked for.

69.0 Approval and payment to any of the executed item for the work does not in any way relieve the

contractor of his responsibility for the correctness, soundness and strength of the structure as per

the drawing and specification.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

70.0 The Bidders shall study the Conditions of site & shall resort to dewatering for rainy water and

ground water and for any flood situation and for any reason, where necessary, by appropriate

methods & maintain reasonably dry areas to work at no extra cost. No any claim will be entertain

on this account unless otherwise specifically mentioned in respective item.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Tender No. 88 DT 15.1.2026

General rules and directions for the guidance of contractor

Name of work: Annual Maintenance of garden at Circle Office, PGVCL , Botad.

1.0 LAYOUT AND LEVELS

1.1 The layout and levels of all structures etc. shall be made by the contractor at his own cost

from the general grid of the block & bench marks given by the Engineer. Initially before

starting the works, the contractor will carry out the contour layout of the full area by

taking vertical & horizontal ordinates marked with the help of precise equipment like total

station and as directed by EIC. This will not be paid separately but will be included in the

rate quoted by the contractor in schedule-B of the tender.

1.2 He has to provide all help in instruments, materials and men to the Engineer at no extra

cost for checking the detailed layout and correctness of the layout and levels. But the

Contractor shall be solely responsible for correctness of lay out and levels. Detail working

programme shall be prepared & got approved from E.I.C.

1.3 Permanent reference pillars shall be established by the contractor and under no

circumstances shall the contractor remove or disturb any permanent bench mark without

the approval of the Engineer. The Contractor shall follow reference points and shall lay

out all his work by accurate reference thereto.

2.0 CONSTRUCTION METHOD: The contractor will be provided with construction drawings. The

contractor shall prepare chart showing working of all items with the time schedule for the overall

activities & the excavation & construction method to be adopted by him and shall be approved by

the Engineer. The tender drawings are indicative only and for tender purpose only. Drawings may

vary as per the actual site conditions and the designs etc. The construction shall have to be done

as per the revision in drawings, details, designs, instructions etc given by E I C time to time.

Working drawing given during execution of work may also revise as per requirement of PGVCL

any times. Contractor should not claim on account of this.

3.0 HANDING OVER OF SITE: Efforts will be made by the Owner to hand over the site to the

Contractor free of encumbrance. However, in case of any delay in handing over the site to the

Contractor, the Owner shall only consider suitable extension of time for the execution of the

work. It should be clearly understood that the owner shall not consider any other compensation

whatsoever viz. towards idleness of contractor’s labour, equipment etc.

4.0 QUALITY ASSURANCE: Quality shall be assured by carrying out Tests on various materials as per

the relevant Specifications for material testing and the agency shall be responsible for carrying

out such tests at his own cost. The samples of all materials to be tested by the Contractor shall be

tested by him in presence of authorized representative of the E.I.C. at the specified frequencies.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Testing of Materials

(a) All materials before being utilised for works shall be inspected and tested, wherever

necessary, by the Superintending Engineer or his representative. The nature and number of

testing will be done, as per frequency and acceptance criteria for building materials used for

construction as shown in "General Technical Specifications for Building" booklet that may be

issued to contractor on request.

However the Superintending Engineer shall have powers to modify frequency of tests in addition

to the day to day and periodical tests to be carried out on materials, mixes and placed concrete,

mortar etc. to be done on site shall be specified by the Superintending Engineer from time to

time and the contractor shall provide all facilities towards collections of samples etc.

Over and above testing for other construction materials shall be got tested prior to execution of

work as decided by Engineer In charge. Unless otherwise specified, labourers for collecting

samples and the packing of the samples shall be provided free of cost by the contractors.

The materials shall be tested in GERI laboratory or at any other place/laboratory as directed by

the Superintending Engineer and the results given by such authorities shall be considered as final.

It shall then be the contractor’s responsibility to provide materials confirming to the approved

samples to the standards as determined by the laboratory tests.

(b) Consolidated record of results of tests will be maintained in the prescribed Quality Control

Register to be maintained jointly by the contractor and the EIC on the site of work.

(c) Testing charges for quality tests of materials and workmanship to be borne by the contractor.

(d) The contractor shall supply all materials required for testing free of cost.

(e) The contractor shall make suitable arrangements to see that one of his representative remains

present at the time of taking samples and shall authenticate the facts, if so required. Should the

contractor fail to keep his representative present at site at the time of taking samples or fail to

provide required labourers and other equipments to collect the samples, it shall be taken by the

EIC and the samples selected shall be considered as authentic.

The cost incurred by the EIC when the contractor fails to provide required men and materials for

collecting samples shall be recovered from the contractor.

(f) For cement concrete items, in addition to the cube tests while items are executed, the quality

of concrete set may be tested at any time during Defect Liability period by nondestrcutive tests, if

any complaints received about the inferior quality of concrete work, then, and if so desired by the

Superintending Engineer subject to review of the decision by Chief Engineer (Project) of the

PGVCL even after such items are executed, accepted and paid. Depending upon non-destructive

test result, testing charges for this test will be borne by the contractor only if the result is

negative. Further, if the result is negative i.e. concrete is found sub-standard, the contractor shall

remove the concrete and execute a fresh concrete of the specified standard without extra

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

5.0 APPROACH ROADS: The Contractor shall make his own arrangement for approach to the work

site and within the work area for movement of men, material, machinery, other equipment etc.

required for carrying out the work included under this contract as per specifications and the rates

quoted for various items under schedule of items & shall be inclusive of the cost for preparation

and maintenance of approach roads/haulage roads/access roads, etc throughout contractual

Providing and laying required diameter RCC pipe in rain water / Nala’s / plant water

drain/trenches pipes passing of water, cables etc their diversions etc. for preparing the approach

to carry out the work without affecting plant activities/ systems wherever necessary at no extra

6.0 PREVENTION OF POLLUTION: The contractor shall be solely responsible and liable for all the

damages/activities caused by any pollution that may take place during the execution of works

and he shall make arrangements, as approved by the Engineer for preventing pollution but, not

withstanding, such approval, the entire responsibility for any pollution shall rest with the

contractor. No separate payment shall be made for the pollution control measures and the

quoted rates shall include the cost for all pollution control measures.

7.0 EQUIPMENTS AND MACHINERY: The contractor shall have to use his own latest safe technology

equipments machineries tools, tackles etc as required of good condition duly tested and certified

with load proof tests from C.A. and any other machinery required for the entire scope of work for

all excavation works as well as all construction activities.

8.0 The all construction materials and workmanship shall be in accordance with the items of

Schedule-B as well as, as per the relevant I. S. Specifications and P.W.D manuals. The all materials

to be used shall be the best and from manufacturers, make and brand as approved by Engineer in

Charge. After getting the sample tested and approved the same materials only shall be procured

and use in the work by the contractor The cost of all materials are to be included in quoted

rates. No any materials will be supplied by PGVCL.

9.0 Taxes, Govt. duties, welfare cess or any unforeseen expenses, if required to be made, shall be

borne by the agency. The rates quoted shall be deemed to account all such factors after careful

consideration of work and site condition. No extra claim shall be entertained in any circumstances

on any account. Any activity not specifically mentioned in the tender but necessary in the opinion

of the EIC of the work, must be carried out for successful completion of job.

10.0 Time limit extension:- If due to any stoppages, or litigation / stay order etc. work is suspended

then no idle charges will be paid. Only suitable time limit extension will be granted based on

genuine reason but no extra claim will be entertained.

11.0 The contractor shall engage sufficient nos., of qualified engineers and trained supervisors at site,

to look after the work on behalf of the agency. In no case, the work shall be allowed to be

continued without sufficient engineers/supervisors at site. Due care shall be taken by the

contractor in this regard.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

12.0 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS, AND ORDERS

ETC: The contractor shall execute in whole and every part of work in the most substantial and

workman like manner and both as regarding materials and in every other respect in strict accordance

with the specification. The Contractor also shall confirm exactly, fully and faithfully to the designs,

drawings and instructions in writing relating to the work signed by the Engineer-in-charge and lodged

in his office and to which the contractor shall be entitled to have access for the purpose of Inspection

at such office, or in the site of the work, during office hours and the contractor shall, also if he so

requires, be entitled at his own expenses to make or cause to be made copies of the specification,

and of all such designs, drawings and instructions as aforesaid.

13.0 ALTERATION IN SPECIFICATIONS AND DESIGNS NOT TO INVALIDATE CONTRACTS: The

Superintending Engineer shall have powers to make any alteration, or addition to the original

specification designs, and instructions that may appear to him to be necessary or advisable during

the progress of the work and the contractor shall be bound to carry out the work in accordance with

any instructions in this connection which may be given to him in writing, signed by the Engineer-in-

charge and such alterations shall not invalidate the contract. Any additional work which the

contractor may be directed to do in the manner above specified as part of the work shall be carried

out by the contractor on the same conditions in all respect on which he agreed to do the main works,

and at the same rates as are specified in the tender for the main work.

Where, however, the works is to be executed according to the designs, drawing and specifications

recommended by the contractor and accepted by the competent authority, the alteration above

referred to shall be within the scope of such designs, drawings, and specifications appended to the

14.0 WORK TO BE OPENED TO INSPECTION, CONTRACTOR OR RESPONSIBLE AGENT TO BE PRESENT:

All works under execution or in course of execution in pursuance of the contract shall at all times be

open to the inspection and supervision of the Superintending Engineer and his subordinate and

contractor shall at all times, during the usual working hours and at all other times at which

reasonable notice of the intension of the Superintending Engineer or his subordinates to visit the

works shall have been given to the contractor, during which period either he should be present to

receive order and instruction, or have a responsible agent duly accredited in writing, present for that

purpose. Orders given to the contractor’s duly authorized Agent shall be considered to have the

same force and effect as if they had been given to the contractor himself.

15.0 NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP: The contractor shall give not less than

day notice in writing to the Superintending Engineer or his subordinates in charge of the work,

before covering up or otherwise placing beyond the reach of measurement of any work, in order that

the same may be measured and correct dimensions thereof, taken before the same is so covered up

or placed beyond the reach of measurement and shall not covered up or placed beyond the reach of

measurement and work without the consent in writing of Superintending Engineer or his subordinate

in charge of work, If any work shall be covered up or placed beyond the reach without such notice

having been given or consent obtained, the same shall be uncovered at the contractor’s expense, and

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

in default thereof, no payment or allowance shall be made for such work, or for the materials, with

which the same, was executed.

16.0 CHANGE IN THE CONSTITUTION OF FIRM TO BE NOTIFIED: In the case of tender by partners of a

firm, any change in the constitution of firm shall be forthwith notified by the contractor to the

Superintending Engineer for his information.

17.0 WORKS UNDER DIRECTION OF SUPERINTENDING ENGINEER: All works to be executed under the

contract shall be executed under the direction and subject to the approval of the Superintending

Engineer of the Corporate, Engineer-in-charge for the time being who shall be entitled to direct at

what point or points and in what manner they are to be commenced and from time to time carried

18.0 DECISION OF SUPERINTENDING ENGINEER TO BE FINAL: Except where otherwise specified in

contract and subject to the power delegated to him by PGVCL under the PGVCL’s rule, then in force

the decision of the EIC. for the time being shall be final, conclusive and binding on all of the

specification, designs, drawings and instructions herein before mentioned and as to the quality of

workmanship or material used on the or as to any other question, claim, right matter or thing

whatsoever in any way arising out of or relating to the contract, designs, drawings, specifications,

estimates, instructions, orders or these conditions or otherwise concerning, the works or the

execution or failure to execute the same, whether arising during the progress of the work or after the

completion or abandonment thereof.

19.0 NO CLAIM FOR VARIATION IN QUANTITIES OF WORK: Quantities shown in the tender are

approximate and no claim shall be entertained for quantities of work actually executed, being either

more or less up to any extent than those entered in the tender or less than those entered in the

tender or estimate.

20.0 NO CLAIM FOR COMPENSATION FOR DELAY IN STARTING WORK: No compensation shall be

allowed for any delay caused into starting of work on account of acquisition of land and in the case of

clearance for works or any delay in according sanction to estimates.

21.0 NO CLAIM FOR COMPENSATION FOR DELAY IN EXECUTION OF WORK: No compensation shall be

allowed for any delay, in execution of the work on account of water standing in borrow pits or

compartment. The rates are inclusive for hard or cracked soil, excavation in mud, sub-soil water or

water standing in borrow pit and no claim for an extra rate shall be entertained unless otherwise

expressly specified & mentioned in the tender.

22.0 ENTERING UPON OR COMMENCING ANY PORTION OF WORK: The contractor shall not enter

upon or commence any portion of work except with the written authority or instructions of the

Superintending Engineer or his subordinate in charge of the work, failing such the contractor shall

have no claim to ask for measurement or payment for work.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

23.0 ACCEPTANCE OF CONDITIONS ON TENDERING FOR WORK: Submission to tender or acceptance

of work order shall imply acceptance of these conditions of tender by contractor.

24.0 EMPLOYMENT OF TECHNICAL PERSONS: The contractors who are registered under class ‘A’, ‘B’

and ‘C’ or such contractors who executes the works of Rs.5 lakhs and above shall employ the

technically qualified personnel possessing minimum a Degree of recognized Technical institution, for

executing the work of the PGVCL.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

FORMAT OF AGREEMENT:

This agreement is made at ___________the ___day of ______month _______Year between the Paschim

Gujarat Vij Company Ltd. &__________________________ (hereinafter referred to as “the Contractor

“which expression shall unless excluded by or repugnant to the context included its successors or permit

assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office

at Laxminagar, Off Nana Mava Road, Rajkot, 360004 (hereinafter called “The Company” which expression

shall unless excluded by or repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

“Annual Maintenance of garden at Circle Office, PGVCL , Botad” as per Company’s LOA No.

____________________, Dated ___________, hereinafter called “The works and more particularly

desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The

Superintending Engineer, Circle office, PGVCL, Botad on behalf of the Company, a list where of is made

out in the schedule here under written and all of which said documents are deemed to form part of this

contract and include in the expression “The works “wherever herein used, upon the terms and subject to

the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the work of

___________________________________________ up on the terms and subject to the conditions

herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and

described or which are implied therein of therefore respectively or are reasonable necessary for

the completion of the works as mentioned and at the time in the manner and subject to the

terms conditions and stipulation contained in this contract and in consideration of the due

provision, executions, construction and completion of the works agreed to by the contractors as

aforesaid the company both hereby covenant with the contractor to pay all the claims of money

as and when they become due and payable to the contractor under the provisions of the contract

such payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without

prejudice to the right of the company to enforce for delay and or any other rights whatever

including the right to reject and cancel on default or breach by the contract of the conditions and

the covenant as stipulated in the general conditions specifications form Or tender schedule

drawing etc. attached with the Company LOA No. ____________________________, Dated

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of

aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors

and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules

and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The Company”

reserves the right to take actions as per the terms and conditions mentioned in Tender without

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such

an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Company, stop all further sub-contracting or purchasing activity related to the work terminated,

and assist “The Company” in maintenance, protection, and disposition of the works acquired

under the Contract by the Company. In the event of such a termination the Contractor shall be

paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the

time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless “the

Company” is satisfied that the legal representatives of the individual Contractor or of the

proprietor of the propriety concern and in the case of partnership, the surviving partners, are

capable of carrying out and completing the Contract “the Company” shall be entitled to cancel

the Contract as to its in completed part without being in any way liable to payment of any

compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the Company

that the legal representatives of the deceased Contractor or surviving partners of the

Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the

parties. In the event of such cancellation the Company shall not hold the estate of the deceased

Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be

altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to effect

or alter other terms and conditions of the contract and the contract so altered or revised shall be and

shall always be deemed to have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

GENERAL SAFETY RULES / NORMS TO BE OBSERVED BY THE CONTRACTORS

All the contractors working at our Botad premises shall have to strictly observe the following Safety

Rules. The Contractors shall be responsible for informing & observing these rules by their supervisors /

employees / labours as well as the supervisors / employees/labours of their sub-agencies / sub-

Contractors engaged, if any. Prior to commencement of the work, Contractor shall have to submit a

written assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they

have thoroughly gone through these Rules, have educated their employees / employees of their sub-

contractor and will strictly observe the said Rules while execution of work under work contract awarded

to them. They will have to indemnify the PGVCL for any loss or damage / accident /injury to the PGVCL’s

property / employee or employee of their own in default of non -observing these rules.

1.0 Persons to be employed for carrying out the work shall possess required qualification, be fully

trained and conversant for works to be done. All persons should have gate pass. Register

consisting the full details (i.e. address, phone no, details of nearest relative, etc.) of all persons is

to be maintained. During the work execution, one trained & competent supervisor should always

remain present at site.

2.0 The contractor shall take all the required safety measures prior to commencement of work on

dangerous substances, machineries or area at which cautionary notice is displayed and obtain

“Line Clear” or “Work Permit” through the concerned Department / Section.

3.0 Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, the

contractor shall remove all the inflammable material lying at or nearby work site or cover it

properly by suitable protective covering. Also, special care shall be taken before carrying out such

job & see that all possible contributing factors to set fire shall be removed / vanished prior to

commencement of the work. Advance intimation shall be given to concerned section / fire

section to commence the work in fire prone areas. They should also keep ready all the First Aid

Fire Extinguishers / equipments & fire extinguishing media / material like sand / water buckets or

other appropriate equipment at such place. For taking care of the persons working a supervisor/

person capable to keep continuous watch on person(s) working, assist them in case of emergency

or arrange to get immediate help, shall remain present at entry point and shall use full body

safety belt without fail.

4.0 While working inside sewage, trench or in-depth, a person to warn outsiders /entrants / passers

etc shall remain available near entry point or the entry point shall be cordoned by a barricaded

tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits

opened, shall be re-fixed / re-placed in the original position as it were prior to commencement of

the work and leave the work place in safe condition in all respect, so as to prevent accident to

fellow workers.

5.0 The contractor shall see that he / his persons do not block (by stacking material, spare parts,

tools-tackles, equipments etc.), any passages / walkways / gangways / aisles / staircases / ladders

/ lifts or any other approaches / roads leading to plants or its auxiliaries, on which there is a traffic

movement or possible traffic movements in case of emergency. Such passages are meant for safe

escape in the event of emergency. If it is utmost necessary to carry out work in such area with

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

blocking of passage, prior permission of Competent Authority or the Engineer-In-Charge shall be

obtained. To demarcate / declare the area as UNSAFE, cordon it using barricading tape & display

suitable caution notice or keep a person to restrict / divert the traffic on this route through other

6.0 Prior to use power / electrically operated hand tools / equipments / machines /gadgets like

welding machine, hand grinder, hand drill etc, ensure for its safe operation & use it only if it is

found safe to use. Do not use defective, unsafe or improperly maintained equipments. The

electrical power supply required to run such equipments shall not be taken directly at their own

but shall be obtained through concerned Electrical Maintenance Departments or their authorized

persons or under their observations / guidance only. The Electrical Section shall provide

temporary electrical connection up to contractor’s Mains Board on which it is compulsory to

install mains switch, ELCB & fuses of adequate capacity. All such equipments shall invariably be

earthed adequately to prevent electrical shock, sparking, short circuit etc. Power cord to be used

shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is

necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three

phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity

7.0 All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine,

Grinder, Drill, Chain Pulley Blocks, Hook chooks etc required to be used during work execution

shall be of standard make & bear ISI certification mark on it. The consumables like welding

electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used in

any case if its expiry date is over.

8.0 It is compulsory to use standard make Personal Protective Equipments (P.P.Es.) as per the job

requirement. Do not work without use of required P.P.Es. Contractor is responsible to provide

standard make (ISI approved) Personal Protective Equipments / Safety Gadgets suitable to give

sufficient protection against hazards involved in their work / job to their staff, as per the job

requirement and insist / enforce their staff to put on the same while at works.

9.0 The ongoing work is liable to be stopped at any time if the contractors’ staff is found working

without P.P.Es. Following is the list of various P.P.Es. to be used for various works / worksites.

10.0 LIST OF SAFETY EQUIPMENTS:

10.1 Industrial Safety Helmet. For protection of head against falling objects or during fall of

person from height.

10.2 Safety Goggles (Grinding, Welding, etc). : For protection of eyes against flying particles /

dust, chemical splash, spark, arc, flashover etc.

10.3 Face shield (Half or full). : For protection of face against flying particles / dust, chemical

splash, spark, arc, flashover etc.

10.4 Earplug / Ear muffs. For ear / hearing system protection: while working in high noise level

10.5 Apron (Rubber / PVC /Asbestos / Leather / Cotton). : For body protection against

chemicals, oils, sharp edged objects, heat, hot objects etc.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

10.6 Gloves (Rubber/PVC, Asbestos, Leather, Electrical shock proof). : For protection of hands

against chemicals, oils, sharp edged objects, heat, hot metals/objects, electricity etc.

10.7 Safety / Leather / Asbestos shoes, Gum Boots etc.: For protection of leg/feet against

falling objects, sharp edged objects, heat, hot metals/objects, electricity etc..

10.8 Safety Belt (full body) / Rope / Life line / fall prevention system etc.: For fall prevention

while working at heights or in depth, working in vessel or in confined space.

10.9 Dust Respirators / Scarf. : Protection of respiratory system against dust.

10.10 Chemical Cartridge Respirator: Protection against chemical fume / vapor etc.

10.11 Canister Gas mask. : Protection against toxic/poisonous fumes/gases.

10.12 Air supply respirators: Working in oxygen deficient zone.

11.0 Before using lifting machines / tackles (like C.P.Bs., Hook chooks, winch, forklift, mobile crane,

EOT crane etc) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it

shall be checked and used only if found safe to use. Also, ensure that these are tested, examined

& certified in form no 9 / 10 by Competent Person as per the Factory act-1948 and its validity is

not expired. Further, it shall be fixed properly and firmly prior to lifting the weight.

12.0 Scaffoldings to be used for working at height shall be of adequate size & capacity. Obtain the

work permit when working at height. While climbing on such scaffolding or working on any

structure at height, use of full body safety belt & Helmet is compulsory. It is also necessary to

fasten chinstraps of the helmet.

13.0 Contractor or their employee shall not interfere in day-to day routine plant activities / works

except the work assigned to them, shall not loiter in the areas other than their work jurisdiction,

as well as shall not temper / operate / touch the machineries / equipments / auxiliaries with

which they are not concerned. Also, the contractor shall strictly instruct their staff not to sit or

take rest at / near / below running plants, auxiliaries, systems or any place which is risky,

hazardous & prone to accident.

14.0 The cylinders containing poisonous / toxic or inflammable / explosive gas like Oxygen, Acetylene,

LPG, Hydrogen, Ammonia, Chlorine, CO2 or any type of material of explosive nature etc. shall be

handled safely taking due care. To handle / shift such cylinders a special trolley / cage meant for it

must be used but in no case it should be rolled. Domestic LPG cylinder shall not be used /

permitted. On completion of the work, cotton waste, spilled oil / grease, pieces of welding rod &

other waste material shall be removed from work site and the area shall be left safe, neat &

15.0 In case of any injury / accident while working, it shall immediately be reported to concerned

Sectional Head / Engineer. For any incident occurred but have no injury to any persons should

also be informed to EIC as “Near Miss Incident.”

16.0 In all risky jobs, before starting the work, contractor should obtain General Safety Work Permit

from concerned section well in advance.

17.0 In case of noticing smoke or fire during their work execution, they shall make immediate efforts

to extinguish / control it and simultaneously inform the Fire Brigade, and shall shift the casualty

to nearby hospital after rendering first aid in case of accident.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

18.0 Over & above these, contractor shall have to follow all the safety requirements / rules &

regulations / norms and legal provisions laid down in various statutes, particularly the provisions

of 1948 & the Gujarat State safety Rules (Amended up to date) shall be followed strictly. The

contractor shall also obey the rules / regulations / instructions of the local Competent Authority

for safety requirements.

19.0 No women or young person shall be allowed to clean, lubricate or adjust any part of a prime

mover or of any transmission machinery while the prime mover or transmission machinery is in

motion. Examination or operation of motion machinery shall be made or carried out only by a

specially trained adult male worker wearing tight fitting clothing.

20.0 No women or young person shall be employed or permitted to work in danger area.

21.0 All the relevant labour and construction safety laws shall also be followed compulsorily.

22.0 It is felt necessary to deploy safety officers / Safety supervisors by contractors / Agencies involved

in carrying out hazardous activities / operations inside construction premises to have better and

constant supervision in terms of Health Safety and Environment activities.

23.0 In case, it comes to the notice of PGVCL management that the safety guidelines / safety rules /

safety norms are not being followed then a minimum sum of Rupees Five Thousand shall be

penalized on the contractor / Agency and for subsequent such violation, a severe penalty / action

as deemed fit shall be imposed, which may please be noted.

24.0 The above rules shall be scrupulously followed and where required, they may contact the Officer

of PGVCL for any ambiguity / further guidance in this regard.

25.0 For performance evaluation of contractor, safety factors of work accident, fire incident & near

miss accident will be considered. Steps can be taken to review the job assignment up to

cancellation for negligence.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

INDUSTRIAL LABOUR LAWS:

1.1 Wages to be paid and time of payment etc. by the Contractor:

A. The contractor shall pay minimum wages to laborers as per minimum wages Act. The

wages of every contract labour employed by him under this contract shall be paid by him

before the expiry of 7th day of the last day of the month in respect of which the wages are

payable (i.e. wages of a month have to be paid by him in the first week of the next

month). The payment shall be disbursed in presence of Management Representative

during the working hours in factory premises and the contractor shall get the entries

certified in the register of wages by the Representative of the PGVCL. Any default will

result in cancellation of contract forthwith or else the contractor shall be punishable to

the extent of Rs.100/- fine per each day.

B. The contractor shall give his telephone number and address to the PGVCL so that in case

of labour trouble etc., the contractor can be contacted. The contractor shall arrange to

have his office outside the office premises and the contractor keep himself present

throughout the working hours.

1.2 Labour Laws:

A. Persons below the age of 18 years shall not be employed for the work.

B. No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.

C. Contractor shall maintain a valid labour license under the Contract Labour (Regulation and

Abolition Act) for employing necessary manpower to be required by him. In the absence

of such license, the contractor shall be liable to be terminated without assigning any

reason thereof.

D. The contractor shall at his own expense comply with all labour laws and keep the PGVCL

indemnified in respect thereof. Some of the major liabilities under various labour and

industrial laws which the contractor shall comply with are as under :

E. Payment of contribution of wages of employer’s contributions towards Provident Fund,

Family Pension Scheme, Deposit Linked Insurance Scheme, Administrative Charges etc. at

the rates made applicable from time to time by Government of Gujarat / Government of

India or other Statutory Authorities.

F. Payment of deposit in respect of each contract labour of the rate of RS.30/- with the office

of the Commissioner of Labour as per the Contract Labour Act (Regulation & Abolition).

G. License Fee as prescribed under the contract Labour Act (Regulation and Abolition) and

Rules framed there under depending upon the number of workmen employed by the

H. Paid leave facility and wages as per the provision of the Factories Act at the rate of one

day for every 20 days of working.

I. Identity cards as prescribed under the factories Act with photo affixed thereto, the same

for identification.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

J. Payment of retrenchment compensation, notice pay and other liabilities as per Industrial

Disputes Act. Any payment to the contractor’s employees arising out of any claim of

disputes under the Industrial Disputes Act – 1947 or any other laws.

K. Provision of compensation in the case of accidental injury.

L. Payment of crèche if the female labour employed is more than 30 numbers

M. Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to other liabilities

prescribed under the various Labour Las in force from time to time from Statutory Authorities like

State Government / Government of India which the contractor shall have to comply with.

1.3 Provident Fund and Family Pension Scheme: The contractor shall submit along with his bill (month

wise) a statement regarding deductions against employees provident fund and family pension scheme in

respect of each concerned employees’ Provident Fund and Family Pension scheme at the rate of 12 % (or

at the rates made applicable by the Government from time to time) of the wages. Contractor’s

contribution and his workers contribution towards provident fund and family pension scheme shall be

deposited by the contractor with regional Provident Fund Commissioner, Ahmedabad.

1.4 Deposit Linked Insurance Scheme: The contractor shall have to deposit ½ % of the wages in-respect

of employees who is a member of the Provident Fund as the contribution to the Deposit Linked

Insurance Scheme with Regional Fund Commissioner, Ahmedabad.

1.5 Administrative Charges: The contractor shall deposit administrative charges for maintaining

Provident Fund Account with Regional Provident Fund Commissioner, Ahmedabad at the rates

1.6 Paid Leave Facility: Paid leave facility at the rate of one day for every 20 days worked by the contract

laborer shall be provided by the contractor to his workers. He shall maintain Leave records/ Leave Cards

for individual laborer which shall be duly verified and approved/ certified by the authorized officer of the

1.7 Workmen’s Compensation Fund and Employers Liability Insurance: The contractor shall cover all his

employees under Workmen’s Compensation Fund and under the Liability Insurance. The contractor shall

employ adequate number of experienced staff at site for daily supervision and for maintenance of

various registers and records required under the law and contract. No payment for supervision shall be

1.8 Contractor to Indemnify to the PGVCL: The contractor shall indemnify and keep indemnified the

PGVCL and every officer and employees of the PGVCL and also Engineer-In-Charge and his staff against

all actions, proceedings, claims, demands, costs and expenses whatsoever arising out of or in connection

with the matters referred in above clauses and elsewhere and against all actions, proceedings, claims,

demands, costs and expenses which may be made against the PGVCL by any workman/ employee of the

contractor or any sub-contractor and / or from any liability may arise to any workman / employees of the

contractor or any sub-contractor under any laws, rules or regulation having the force of law including but

not limited to claims against the owner under workman’s compensation Act, 1923. The employee’s

Provident Act 1952, and / or the contract Labour (Abolition and Regulation) Act 1979. The PGVCL shall

not be liable for or in respect of or in consequence of any accident or injury to any workmen or other

person in the employment of the contractor or his sub-contractors, and the contractor shall indemnify

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

and keep indemnified the PGVCL against all such damage and compensation and against all claims,

demands, proceedings costs, charges and expenses whatsoever in respect thereof or in relation thereto.

1.9 Workmen’s Compensation and Employer’s Liability Insurance: Insurance shall be affected for all the

contractor’s for all the contractor’s employees engaged in the performance of this contract. If any of the

work is sublettéd to the sub-contractor, the contractor shall require that he or his sub-contractor to

provide workmen’s compensation and employer’s liability insurance for the latter’s employees unless

such employees recovered under the contractor’s insurance.

A. The PGVCL reserves the right to terminate this rate contract at any time during it

pendency without giving notice of termination or any reasons thereof.

B. The PGVCL will be entitled to deduct directly from the bills, to be paid to the Sub-

contractor and Labourers any sum or sums payable by contractor and which sum/sums

the PGVCL is required to pay as a principal employer on account of contractor’s default in

respect of all liabilities referred to in above clauses.

C. Nothing in the contract document stated shall any wise constitute any workmen/

employees of the contractor or any sub-contractor as or to be workmen/employee of the

power, or place obligation or liability in respect of any such workmen/ employee upon the

NOTE:-The prevailing Act at the time of execution of work over and above act specified herein shall

be binding to the contractor.

Superintending Engineer

Circle office, PGVCL, Botad

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

E. M. D. BANK GUARANTEE FORMAT

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

Firm) having their registered office at_____________________________________________ (address of

the firms Registered Office) (hereinafter called the ‘Tenderer’) wish to participate in the tender no :

________________________________________________________ for Paschim Gujarat Vij Company

Limited and WHEREAS a Bank Guarantee for (hereinafter called the ‘Beneficiary’)

Rs.__________________(amount of EMD) valid till___________ (mention here date of validity of this

Guarantee which will be ____ months from the date of opening of Technical Bid which is required to be

submitted by the Tenderer along with the Tender.

the Branch giving the Bank Guarantee) having their registered office

at_____________________________________________ (address of the Bank’s Registered Office) here

by give this Bank Guarantee No: ________________________ Dtd: ___________

and hereby agree unequivocally and unconditionally to pay immediately on demand in writing from

Paschim Gujarat Vij Company Limited or any Officer authorized by it in this behalf any amount not

exceeding Rs._______________ (amount of E.M.D) Rupees____________________________________(in

words)) to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ______________________________ (name of the Bank) also agree that withdrawal of the Tender or

part thereof by the Tenderer within its validity or Non-submission of Security Deposit by the Tenderer

within one month from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij

Company Limited would constitute a default on the part of the Tenderer and that this Bank Guarantee is

liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of a

default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the

This agreement shall be valid and binding on this Bank up to and inclusive

of______________________(mention here the date of validity of Guarantee) and shall not be terminable

by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by any reason

whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time or

variations or alternations made, given, conceded with or without our knowledge or consent by or

between the Tenderer and the PGVCL.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

"Notwithstanding anything contrary contained in any law for the time being in force or banking practice,

this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice

or invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained

by the Bank. Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to

(In words). Our Guarantee shall remain in force till___________ (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before _______________

(Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited

and we shall be released and discharged from all liabilities there under:

Please mention here Complete Postal Signature of the Bank's

Address of the, Bank with Branch Code, Authorized Signatory with Telephone and Fax Nos.

Official Round Seal.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

IT IS MANDATORY TO FILL UP ALL ANNEXURE I to VII BY ALL TENDERERS

TENDERER’S WORK EXPERIENCE

LIST OF WORKS COMPLETED BY THE TENDERER

[Tenderer shall submit the information in the Format detailed here under]

Sr. Name & Place and Contract Cost on Original Time Reason for

No. Description Name of Amount Completion time limit taken in delay in

of Work the Dept. in months months to completion

complete (if) &

the work Remarks

Note:- Necessary certificates from the Employer under whom the works were completed shall have to be

submitted in a scan copies and in a physical form as certified true copy.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

DECLARATION REGARDING WORKS ON HAND WITH THE TENDERER

[Tenderers shall submit the information in the Format detailed here under]

Sr. Name of Place Contract Date of Stipulated Amount Brief Remarks

No. Work amount issue of period of of work details (Name

work completion done on of of Dept.)

order in months date of delay if

Note 1: Amount of work done in column 6 should be given upto month previous to the month in which

tenders are invited.

Note 2: Necessary certificates from the Department under whom the works were completed shall have

to be submitted in a scan copies and in a physical form as certified true copy.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Plants and Equipments Available for use on this work

Details of Tenderer’s Plants and Equipments immediately available with the tenderer for use on this

(Following information for each type of equipment shall be furnished)

1. Name of Equipment :

2. Number of Units :

3. Kind or make :

6. Year of manufacture and date of purchase :

7. Normal life specified by the manufacturer :

8. Number of actual working hours

years/kilometers put in by the machine :

9. Present Location :

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Plants and Equipments to be procured

Details of Plants and Equipment to be procured for the work if awarded

(Following information for each type of equipment should be furnished)

1. Name of Description of Plant and Equipment :

2. Number of Units :

3. Kind or make :

4. Name of Manufacturer and Country :

6. Approximate cost in rupees at work site :

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

Details of key Technical Supervisory and Administrative Personnel (By type & level)

Detail of Key Technical Supervisory and Administrative Personal and Consultants.

Particulars Key Technical Supervisory and Administrattive

Personal and Consultants.

Already in employment by the Proposed to be Employed for the

1. Individual’s Name

2. Qualification

3. Assigned position.

4. Professional Experience and details of works carried out

5. Years with the firm

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

INFORMATION OF PARTNERS

Sr. Name (s) of Full address Telephone Residential Telephone Full address of

No. person/partner/ of the place No.(s) address(es) No.(s) Res. & income tax office

Director of of business (office) Mobile No. ward where

company (with pin income tax return

code) is filed along with

I/We heredy agree to intimate to you about change, if any in the above address (es) and telephone No.

(s) within fifteen days of its occurance till my/our security deposit, for contract paid by me/us is not

returned to me/us.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

PERFORMA SHOWING THE DETAILS OF SITE VISIT DONE BY AGENCY BEFORE QUOTING THE TENDER.

[Tenderer shall submit in the Format detailed here under]

Sr. Name of firm Name of Qualification Designation / Remarks.

No. authorized post holding in

representative of company.

visited the site.

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

ON letter head of firm/agency

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List thereof.

Ref: TENDER NO.:

(All bidders will have to furnish the following undertaking duly filled in, signed and stamped along with

the Technical Bid.)

authorized signatory of M/S __________________________________________ here by certify that

M/S ___________________________________________ and their Proprietor / any Partner / any

directors of the firm is not stop deal and /or banned for business dealing and / or black listed by GUVNL

and or their any subsidiary company viz. DGVCL / MGVCL / PGVCL / UGVCL .

Signature of the Tenderer

Seal of the Firm

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

:: RS. 300 STAMP PAPER ::

In consideration of the P G V C L (hereinafter known as Company) having given contract for the work of

________________________________________ date ______and all future contracts that may be

awarded to me in next year and in terms of conditions in clause 33 of the PGVCL's tender and contract

I, ___________________________________ residing at ___________ by this bond bind myself

responsible for and shall pay compensation to my workman payable under the workman's compensation

Act 1923 (VIII of 19/23) (hereinafter called the said Act) for death or injuries caused to the workman

I, further bind myself and my successors or assigns by these present, if such compensation is paid by the

PGVCL as principal under sub section (I) of section 12 of the said Act, on behalf of me to such amount of

compensation of demand within 48 hours to the Company that if might have to spend as legal and other

incidental charges in defending any suit or action arising out of the death or injuries in regard to

compensation paid to the workman or heirs of the deceased workman.

Now, the condition of the above written bond is such that, if any suit or action arising out of the death or

injuries to the workman engaged by me, during the execution of the work of the said contract and all

future contracts that may be awarded to me in next year is filled by the worker against the Company.

I, _________________________ residing at ______________, Taluka- _________ shall reimburse to the

Company such an amount, that the Company is required to spend as legal and other incidental charges in

defending such suit or action and also the amount may be awarded to be paid to the worker or his heirs

as compensation and that the above written binding shall remain in full force and virtue, till the

Company is required to defend such suit or action filled by the worker or his heirs against the Company.

It is compulsory for the contractor to take out a suitable insurance from the workman compensation.

Contractor's signature

In presence of:

1. NAME : SIGNATURE :

Signature of Tenderer Company’s Round Seal Date: Place:

PASCHIM GUJARAT VIJ COMPANY LIMITED

Regd. & Corporate Office : Nana Mava Main Road, Laxminanagar : Rajkot :

CIN U40102GJ2003SGC042908 Phone No: (0281) 2380425 Fax : (0281) 2380428 Website:www.pgvcl.com

CIRCLE OFFICE -BOTAD

NAME OF WORK : Annual Maintenance of garden at Circle Office, PGVCL , Botad

Sr. Description of Item Quantity Rate Unit Amount

1 Maintenance of Garden for twelve months including 1500 8 smt

Lawn, Flower, shrubs etc. By regular watering,

weeding, and cleaning, hedge cutting providing &

applying Fertilizer and Pesticides and all other

garden works instructed by E.I.C. should be done.

Water to be provided by company free of cost.

2 Maintenance of Trees and Decorative plants for 750 6.60 Nos

twelve months including cutting, shrubs etc. by

regular watering and weeding, cleaning, as Directed

3 Removing of existing black cotton soil up to 6 inch 500 206 Smt

depth and disposing of the same and providing new

selected garden earth and level the ground and

planting of doob grass Lawn Desi carpet type that

include of planting the lawn seeds with proper

mowing of soil including mixing necessary fertilizers

etc completed as directed including maintaining for

two month as directed by Engineer in charge

4 Supplying and Filing black cotton soil in flowerbed 270 325 Cmt

around office as directed by

EIC including all transportation, lead and lift

including dressing rtc. Completed.

5 Providing Spreading and mixing the good quality 5 3000 Per tractor

cow dung manure evenly with over excavated area Trip

and leveling the same after breaking clods etc.

6 Providing and planting trees and decorative plants 500 100 Nos

after excavating pits of the size 60Cm. X 60Cm, X

60 Cm. refilling the same by providing and mixing

farm yard manure at the rate of 0.06 Cu.m per Pit,

providing and planting well grown sampling of

specified variety and maintaining till well established

7 Providing and Planting rooted plants in a bag of 200 40 Rmt

golden duranta or alternet etc. Varieties/Red Mehdi

in a single row at a distance of 15cm between two

plants and maintaining till well established

(B) Your Offer %Above /Below of (A)

(C) Grand Total (C = A + B)

(C) Grand Total (C = A + B)

(D) (GST @ 18 % on C)

(E) Final offer in Rs. (E=C+D)

Offer in words:

Superintending Engineer

Signature of Tenderer Company’s Round Seal Date: Place: