Supply, Installation & commissioning of CCTV camera surveillance system at various Kansari Store under Deesa Construction, Palanpur Circle

Name of work: Supply, Installation & commissioning of CCTV camera surveillance

system at various Kansari Store under Deesa Construction, Palanpur Circle.

(a) TECHNICAL SPECIFICATION

(to be submitted on line through n-code only)

DOCUMENTS OF TENDER

Document Page No

1 Notice Invited Tender

2 General Terms & Condition of Contract (Part –I GCC)

3 Erection Conditions of Contract (Part –I ECC )

4 Technical Specifications, Type Test (PART – II)

Technical Specifications Performa for Supply, Installation &

commissioning of CCTV camera surveillance system.

6 Special instructions to tenderer (Part –I SCC )

7 Schedule of Deviations Section : IV

Performa for Bank guarantee /Indemnity bond / Contact

agreement / safety cum indemnity bond/ CA certificate etc.

TENDER NOTICE No – PTC/ET/56/2026

Superintending Engineer, Transmission Circle GETCO Palanpur (Address of the office – (Superintending

Engineer (TR), GETCO, Circle Office, Aroma Circle, 66Kv Palanpur -1 s/s compound, AT & Po Palanpur,

Dist. Banaskantha 385001) invites “On line Tenders” (e-tendering) for the purchase/ works of following items.

Tender Papers & Specifications may be down loaded from Web site https://tender.nprocure.com (For view, down

load and on line submission) and GUVNL/GETCO web site www.guvnl.com (For View & download only).

All tender documents, scanned copies of original documents (Notarized / self-attested copies of original –

as specified in tender document) along with scan copy of transaction slip of payment made through

RTGS/NEFT for Tender Fee & EMD shall be unloaded through on line only (which is mandatory) on (n)

procure portal.

Bidders shall compulsorily pay tender fee and EMD through RTGS/NEFT only. No any physical documents,

Demand Draft / Banker’s cheque or Pay order for tender fee and EMD to be submitted by bidders.

All the bidders, in respect of tender item must have vendor registration with the GETCO or their any subsidiary

company viz. prior to the date of opening of technical bid of the tender, otherwise their bids will not be considered

eligible for technical scrutiny and their technical bids will not be opened.

Sr. Description

1 Tender No.: CDD-ET- 17/2026

Supply, Installation & commissioning of CCTV

2 Purchase/Work of camera surveillance system at various Kansari Store

under Deesa Construction, Palanpur Circle.

3 Tender Fee (nonrefundable) Rs. 1180.00/- (Including G.S.T.) ( DD will not acceptable)

4 Estimated cost with GST in Rs. Rs.

5 Earnest Money Deposit Rs. 24,686.00( DD will not acceptable)

amount in Rs.(1% of Estimated

On line (E-tendering) tender/

6 offer submission last date up to

16.00 hours only (This is

Date of opening online

7 technical bid at 16:10 Hours.

8 Tentative Date of on – line Shall be intimated separately.

opening of Price bid,

9 Prices Firm Basis

10 Validity of offer 180 days

11 Time limit 180 Days

12 Appropriate / Registration GETCO registered contractor of any class

1. All tender documents, scanned copies of original (Notarized / self-attested copies of original – as specified

in tender document) documents along with scan copy of transaction slip of payment made through

RTGS/NEFT for Tender Fee & EMD shall be uploaded through on line only (which is mandatory) on (n)

procure Portal. No any physical documents , Demand Draft / Banker’s cheque or Pay order for tender fee

and EMD will be accepted

2. Bidder shall have to made payment for Tender fee and EMD though RTGS / NEFT only on or before due

date and time of submission of tender .Tender fee and EMD paid though Demand Draft / Banker’s cheque

or Pay order will not be accepted and no any further communication in the matter will be entertained.

3. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled

4. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form) remain

legible (readable) and should not be password protected.

5. All the Appendices, forms, formats, declaration, undertaking, etc (To be submitted on bidder’s letterhead),

Tender acceptance letter (on bidder’s letterhead), price bid, tender documents specified in the tender must

be submitted through online on n-procure portal (mandatory) (All the documents to be duly self attested by

the bidder). For any differences or wrong entry bidder shall be sole responsible for that documents.

6. Tender will be evaluated on the basis of Data / Details / Documents submitted by the bidders though online

7. The bidders are required to upload complete technical bid duly filled, sealed & signed by bidder ( all the

appendices (annexure)/forms etc). This is intended for transparency and speedy evaluation of the bids.

Instead of simply confirming/attached in bid/refer physical offer, the bidder shall fill in the particulars against

appropriate place in respect of each line appearing in Technical bid (In the absence of required details in

uploaded tender documents, technical bid , the purchaser has every right to evaluate the bids accordingly

and bidder cannot raise any objection against any point during evaluation).

8. In case of short submission of documents with bid and / or clarification if any required from the bidder,the

required details / documents may be asked from the bidder in physical form.

9. Payment of Tender Fee and Earnest Money Deposit (EMD ) : The EMD and Tender fee plus GST as

applicable shall be paid through RTGS/NEFT only .

1) Payment of Tender fee , EMD through RTGS/NEFT : For the payment through RTGS/NEFT the

scan copy of payment made (transaction slip of payment made) shall be uploaded online with the

Tender documents on n-procure portal.

2) Bidder has to provide following detail on the same date of payment made so that receipt can be

generated at below mentioned e-mail ids:

1. [email protected],

2. [email protected],

3. [email protected]

Sr. No. Required Details

1 Name & Postal Address of the bidder

2 Contact Detail & e-mail id of the bidder

3 Tender No. with due date

4 Mode of Payment made

5 Ref. ID with Bank Details(UTR number)

6 Amount Paid for Tender fee in Rs.

7 Amount Paid for EMD in Rs.

8 GST Registration No.

3) GETCO Beneficiary Bank Details are as under:

1 Name of Account Holder Gujarat Energy Transmission

Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S

5 Address of office Campus, Abu Highway,

6 IFSC Code BARB0PALANP (“ Fifth Digit is Zero”)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

12. Tender fee and EMD paid though Demand Draft / Banker’s cheque or Pay order will not be

accepted. Also, Tender fee and EMD received after due date and time as specified in the tender will

not be accepted/opened irrespective of delay due to any reasons and the Corporation shall not

assume any responsibility for late receipt of the same.

13. Tender without EMD and tender fee plus GST as applicable shall be rejected.

14. Bidders are requested to remain in touch with the n-procure portal for any amendment/corrigendum

or extension of due date etc.

15. The GETCO reserves the right to award the work to one or more bidders, considering their technical

and financial capacity OR to reject any or all tenders or accept any tender without assigning any

reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should

be referred to: The Superintending Engineer (TR), Gujarat Energy Transmission Corporation Limited,

Circle office Palanpur

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Superintending Engineer

To view the PDF file please use “Acrobat Reader” software which can be downloaded from “Adobe” website.

In case bidder needs any difficulty in accessing / submission of on line bid / clarification or if training required for

participating in online tender, they can contact the following office:

(n) Procure Cell, (n) code solutions-A division of

GNFC Ltd.,403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

GENERAL TERMS AND CONDITIONS OF CONTRACT

1.0 General Particulars

The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘GETCO’/ ‘OWNER’

intends to receive bids for Providing, Fixing & commissioning of CCTV Surveillance camera

system at Kansari store under Deesa Const Division under Palanpur Circle all detailed in the

accompanying specifications in accordance with Terms and Conditions herein. The bids shall be

prepared and furnished as per these Instructions.

2.0 DEFINITION OF TERMS

2.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per the

Contract Agreement signed by the parties, including all attachments and appendices thereto and all

documents incorporated by reference therein.

2.2 ‘Owner’ shall mean the “Gujarat Energy Transmission Corporation Ltd. Vadodara”

(GETCO) or any it’s group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL,

UGVCL and shall include its legal representatives, successors and assigns.

2.3 ‘Contractor’ or ‘Manufacturer’ shall mean the Bidder whose bid is accepted by the Owner for the

award of the Works and shall include such successful Bidder’s legal representatives, successors and

permitted assigns.

2.4 ‘Sub-Contractor’ shall mean the person named in the Contract for any part of the Works or any

person to whom any part of the Contract has been sublet by the Contractor with the consent in

writing of the Engineer and will include the legal representatives, successors and permitted assigns

of such person.

2.5 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time to

time for the purpose of the Contract.

2.6 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and

materials to be provided by the Contractor under the Contract.

2.7 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

2.8 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract

and such other schedules and drawings as may be mutually agreed upon.

2.9 Site’ shall mean and include the land and other places on, into or through which the

works and the related facilities are to be erected or installed and any adjacent land, paths, street or

reservoir which may be allocated or used by the Owner or Contractor in the performance of the

Seal & Signature of Bidder

2.10 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the

contract agreement for the entire scope of the works.

2.11 The term ‘Equipment Portion’ of the Contract price shall mean the ex-works value of the

equipment/Materials supplied include Camera, NVR (Network Video Recorder), LED (light-emitting

diode), POE (Power over Ethernet) / POE (Power over Ethernet) + switch Hard Disc, UPS

(uninterruptible power supply) etc.

2.12 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the works

including erection, testing and putting into satisfactory operation including successful completion of

performance and guarantee tests to be performed at Site by the Contractor including cost of

2.13 ‘Manufacturer’s Works’ or ‘Contractor’s Works’, shall mean the place of work used by the

manufacturer, the Contractor, their collaborators/associates or Sub-Contractors for the performance

of the Contract.

2.14 Site Engineer ‘Inspector’ shall mean the Owner Owner’s Engineers or any person nominated by the

time to inspect the equipment; stores or Works under the Contract and/or the duly authorized

representative of the Owner.

2.15 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice issued

by the Owner notifying the Contractor that his bid has been accepted.

2.16 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

2.17 ‘Date of Contract’ shall mean the date on which Notice of Award of Contract / Letter of Award has

2.18 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

2.19 Writing’ shall include any manuscript, type written or printed statement, under or over signature

and/or seal as the case may be.

2.20 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’, ‘As

Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or words and

phrases of like importance are used the approval, judgment, direction etc. is understood to be a

function of the Owner/Engineer.

2.21 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

2.22 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified in the

Contract Documents.

2.23 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the Works

performed under the Contract, after successful commissioning/completion of Performance and

Guarantee Tests, as specified in the accompanying Technical Specifications or otherwise agreed in

2.24 ‘Guarantee Period’/’Maintenance Period’ shall mean the period during which the Contractor shall

remain liable for repair or replacement of any defective part of the works performed under the

2.25 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship which

cannot be detected during inspection, testing etc., based on the technology available for carrying out

2.26 ‘Drawing’, ‘Plans, shall mean all:

a) Drawings furnished by the Owner/Consultant as a basis of Bid/Proposals.

b) Supplementary drawings furnished by the Owner/Consultant to clarify and to define in greater

detail the intent of the Contract.

c) Drawings submitted by the Contractor with his bid provided such drawings are acceptable to the

Owner/Consultant.

Seal & Signature of Bidder

d) Drawings furnished by the Owner/Consultant to the Contractor during the progress of the work;

e) Engineering data and drawings submitted by the Contractor during the progress of the work

provided such drawings are acceptable to the Engineer/Owner.

2.27 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any:

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject

matter of the Contract.

2.28 Words imparting the singular only shall also include the plural and vice –versa where the context so

2.29 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies of

individuals, whether incorporated or not.

2.30 Terms and expressions not herein defined shall have the same meaning as are assigned to them in

the Indian Sale of Goods Act (1930), failing that in the Indian Contract Act (1872) and failing that in

the General Clauses Act (1897) including amendments thereof, if any.

2.31 In addition to the above the following definitions shall also apply.

a) ‘All CCTV Surveillance system materials’ to be supplied shall also mean ‘Goods’.

b) ‘Constructed’ shall also mean ‘erected and installed’.

c) ‘Contract Performance Guarantee’ shall also mean ‘Contract Performance Security’.

2.32 GST / Cess means all applicable Tax / Cess under GST Laws. GST Laws means IGST Act, GST

(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act,

2017and all related ancillary legislations.

2.33 Works contract means a contract for composite supply and covered under the definition of Works

Contract as defined under Section 2(119), of the CGST Act, 2017 or SGST Act, 2017 and similar

provisions, applicable under the UTGST Act, 2017and the IGST Act,

3.0 APPLICATION

These General Conditions shall apply to the extent that they are not superseded by provisions in

other parts of the Contract.

The goods supplied under this Contract shall conform to the standards mentioned in the Technical

Specifications, and, when no applicable standard is mentioned, to the authoritative standard

appropriate to the goods and such standards shall be the latest issued by the concerned institution.

5.0 Scope of the proposal and Work

5.1 The Scope of the proposal shall be Providing, Fixing & commissioning of CCTV Surveillance

camera system at Kansari store under Deesa Const Division as specified under the

accompanying Technical Specifications. It will include among others as specified therein the

a) Detailed Engineering of all materials.

b) Bidder shall have to submit architectural drawing for installation of complete surveillance system

separately configured with OFC (Optical Fiber Communications) and CAT-6 cable.

Seal & Signature of Bidder

c) Providing engineering drawings, data, operation manual, etc. for the Owner’s approval.

d) Supply of all the required equipments as per the technical specifications.

e) Packing and transportation from the manufacturer’s / dealers works to the Site.

f) Receipt storage, preservation and conservation of equipment at the Site.

g) Pre-assembly, if any, erection, testing and commissioning of the entire surveillance system at

h) Reliability tests and performance and guarantee tests on completion of commissioning.

5.2 No deviation whatsoever to certain conditions of the bidding documents permitted by the Owner

and therefore, the Bidders are advised that while making Bid Proposals and quoting prices these

conditions may appropriately be taken into consideration. Bidders are required to furnish a certificate

in this regard as per the format provided in Special Conditions of Contract in a separate sealed

envelope containing Bid security, which shall accompany the Technical Bid. Any Bid not

accompanied by such certificate shall be rejected by the Owner and shall not be opened.

5.3 Bids not covering the above cited entire scope of works may be treated as incomplete and shall be

5.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of Bid

Proposal Sheets.

5.5 This specification covers the detailing in respect of supply, installation & commissioning and handing

over in ready to switch on condition to GETCO of complete, including fixing of accessories, CCTV

Surveillance system at Kansari store under Deesa Const Division under Palanpur circle as per

5.6 The scope for Supply, Installation & commissioning of CCTV camera surveillance system at various

KV to 400 KV class Substation of GETCO; shall include Supply of Camera, NVR (Network video

Recorder), LED (light-emitting diode) monitor, POE(Power over Ethernet) / POE(Power over

Ethernet)+ switch, Hard Disc, UPS(uninterruptible power supply), CAT-6 Cables, Fiber Optical Cables,

9 U-Rack including providing & Mounting Stands for LED/Fix Bullet/PTZ(Pan Tilt Zoom) camera, Patch

cord, LIU(Light interface units), Media convertor, power adopter, HDMI(High-Definition Multimedia

Interface) cable, connectors, required splicing of cable etc. Installation & commissioning of CCTV

camera surveillance system at various 66 KV to 400 KV class Substation of GETCO as per

5.7 To the extent possible, Cameras shall be installed on the existing structures, buildings, flood light

towers, watch towers etc. by providing necessary brackets, hooks, nuts & bolts to cover entire area of

substation. After exhausting all other options if the vendor feels the requirement of the poles, same

shall be erected by him. The total height of the poles should be 09 meters including foundation as per

specification. Such installation of pole shall be got approved by bidder from corporate office of GETCO.

The supply & installation of 03-meter height pole, which to be installed on control room building

including clamps and other accessories to be fixed, is in the scope of bidder.

5.8 The Scope of work includes the complete supply, Installation, commissioning, testing & comprehensive

maintenance till guarantee period of CCTV surveillance system at various 66 KV to 400 KV class

Substations of GETCO under Bharuch Zone.

5.9 The bidder shall have to identify strategic location to place the CCTV cameras so as to have maximum

coverage of the common area and other locations which are required to be monitored.

5.10 CCTV system is required for surveillance through outdoor & indoor cameras at specified location

outside & inside the building. These cameras are to be connected to the Network Video Recorder

5.11 The tenderer shall have to supply CCTV cameras and material as per specification with minimum

warranty period of three years.

5.12 All necessary Software to be supplied along with the Cameras and Network Video Recorder should be

Licensed and copy of the License shall be provided to GETCO.

5.13 The NVR unit should be capable of direct recording of all the cameras in real time. The operator should

have the facility to choose any given camera for viewing on the monitor. Each image recording should

be recorded with the camera number, title, time, date and recording speed visible on the screen at all

Seal & Signature of Bidder

5.14 Supply & installation should be made properly with complete technical specifications as per the

specifications under the supervision of Engineer In-Charge.

5.15 The actual quantity of cables required for surveillance system shall be decided based on the site

condition. Payment shall be made as per the actual quantity of cable / materials utilized at site.

5.16 GETCO will provide electricity during execution of the CCTV surveillance system with free of cost.

5.17 The successful tenderer shall have to carry out supply, installation and commissioning of CCTV

surveillance system as per agreed “GUARANTEED TECHNICAL PARTICULAR” of the tender.

5.18 All required interconnection, wiring, cabling with cables, providing & Mounting Stand for LED/Fix

Bullet/PTZ camera, Patch cord, LIU, Media convertor, power adopter, HDMI cable, connectors,

required splicing of cable etc. including all required accessories for successful operation of the system

shall be in the scope of the bidder.

5.19 Earthing connection for the system at required location is to be carried out by bidder.

5.20 The bidder should quote only for the latest PRODUCTS OF REPUTED AND WELL KNOWN BRAND /

MAKE meeting national / international standards which are in compliance to the technical

specifications as mentioned in the tender document.

5.21 “No deviations” must be specifically and clearly mentioned in the form of compliance (Section IV).

Complete technical details along with Make, Model and product literature should be enclosed. The

compliance statement should be supported by attaching published product literature. The bidder

should provide specific References in the compliance statement (Section IV).

5.22 CMS (Control Room Monitoring System) should have Network Video Recorder for all control,

monitoring on LED display, data logging and recording of the operation on the External Hard Disk at

5.23 The system shall provide secured recording for evidence purposes and user authentication to protect

data integrity.

5.24 System should allow to be used as a distributed or central architecture with support to any number of

cameras that may be added in future.

5.25 Support for multi user and multi user group environment in addition to user hierarchy.

5.26 The system shall provide Activity Controlled Frame (ACF) rate, which in turn reduces the Bandwidth

and the Storage requirements.

5.27 The system shall support Multiple IP Video Streams.

5.28 Archival of sub framed rate or full frame digital video of all or selected camera(s) in computer disks. On

line replay capability from Backup disks for a period minimum 45 days.

5.29 The Vendor shall provide warranty for a period of three years from the date of commissioning of the

surveillance system and shall ensure that all the equipments supplied and work done under the

contract shall be free from all defects and faults in material, workmanship etc.

5.30 The bidder shall provide replacement of malfunctioning camera, technical redundant infrastructure,

Switches, etc. without affecting overall system during warranty period of three years.

5.31 Expansion of system should be possible with software setting at monitoring station by adding cameras.

Vendor shall provide information on maximum camera capacity of video software.

5.32 Remote maintenance & diagnostic of any kind of fault for all camera & NVR from remote should be

possible. Camera failure history should be in work station/PC based Monitoring Software Logs.

5.33 All expenses related to part/component/device, including hiring of specialized technical expertise, in

case required, has to be borne by the Vendor during execution including warranty period of three

5.34 After repairing or replacement of the part/component/device, the Vendor needs to put the same into

5.35 The Vendor also has to make alternate arrangement in case of major failure happening in the network,

due to which services may be affected for longer period.

5.36 The agency has to provide onsite training for at least One (01) site per Transmission Circle to officers

for monitoring and handling the IP based Surveillance Monitoring System covering theory and practical

including various software features. The training manual shall be made available by the bidder to the

Seal & Signature of Bidder

GETCO offices both in soft as well as hard copies. One copy of the training manual shall be submitted

along with the bid documents.

5.37 The bidder shall give comprehensive hands on training (location wise) to all concerned employees of

GETCO on operation, preventive maintenance, recording, and retrieval of the CCTV recordings,

operating system of the installed equipment’s of the CCTV surveillance system, free of cost

5.38 The tenderer shall ensure that the equipments are supplied, installed & commissioned free from any

defects and faulty workmanship.

5.39 The agency shall be responsible for replacement of any material/equipments for any defect that may

arise within three years of warranty period. In case of repeated defect of any material, the bidder shall

be liable for replacement of complete material/equipment at free of cost.

5.40 No compensation shall be payable to the bidder for any damage caused by rain, lightning, wind, storm,

floods Tornado, earth quakes or other natural calamities during the execution of work till handing over.

The bidder shall make good all such damages at his own cost; and no claim on this account will be

5.41 The camera’s hardware/software system should not be affected with the adverse weather conditions.

5.42 If any item /work not specifically mentioned, but is required to complete the surveillance system, the

same shall be provided by the bidder at no extra cost to GETCO.

5.43 The work has to be carried out in neat and tidy manner to the satisfaction of the GETCO and all care

has to be taken to ensure that no asset of GETCO gets damaged during execution of works.

6.0 PROJECT PARTICULARS: NOT APPLICABLE

7.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible / liable

for these costs irrespective of the course and conclusion of this Bidding.

8.0 BID DOCUMENTS

Details of Documents

The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. General Conditions of Contract (GCC-Part I)

b. Erection Conditions of Contract (ECC-Part I)

c. Special Conditions of Contract (SCC-Part I)

d. Technical Specifications (TSP-Part II)

e. Technical Data Sheets (TDS-Part II)

9.0 Knowing the Bid Documents

9.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission of a

Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish all

information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

10.0 Clarifications on Bid Documents

10.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications

or is in doubt as to the true meaning of any part, he shall make a request, in writing not later than the

due date of opening of technical bid. The owner will issue explanations, interpretations and

clarifications as deemed fit in writing as a response to this request. On receipt of such

interpretations/clarifications, the Bidder may submit his Bid within the date and time stipulated in the

Bid invitation, all such explanations, interpretations and clarifications from the Owner shall be

deemed as part of Bid Documents and shall invariably accompany the Bidder’s proposal.

10.2 Any verbal / telephonic clarifications and information given by the Owner or his employee (s) or his

representative(s) will not in any way be binding on the Owner.

Seal & Signature of Bidder

11.0 Amendment of bidding document:

11.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether at

his own initiative or in response to a clarification requested by the intending Bidder, modify the

Bidding Document with amendment(s).

11.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have received

the Bidding Document at the address contained in the letter of request for issue of bidding document

from the Bidders. Owner will bear no responsibility or liability arising out of non-receipt of the same in

time or otherwise.

11.3 In order to afford prospective bidders reasonable time in which to take the amendment into account

in preparing their bids, the Owner may, at his discretion, extend the deadline for the submission of

11.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due consideration

by the Bidders while they submit their bids and shall invariably enclose such documents as a part of

12.0 PREPARATION OF BIDS

12.1 Language of Bid:

The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided that any

printed literature furnished by the Bidder may be written in another language so long as

accompanied by an English translation of its pertinent passages. Failure to comply with this may

disqualify a bid. For purposes of interpretation of the bid, the English translation shall govern.

12.2 Bid Format

Bidders have to make the Bid in the formats furnished with this Document verbatim without adding

any printed/typewritten text of their own.

13.0 Local Conditions:

13.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors which

may have any effect on the execution of the Contract covered under these documents and

specifications. The Owner shall not entertain any request for clarifications from the bidders,

regarding such local conditions.

13.2 It must be understood and agreed that such factors have properly been investigated and considered

while submitting the proposals. No claim for financial adjustment to the Contract awarded under

these specifications and documents will be entertained by the owner. Neither any change in the time

schedule of the Contract nor any financial adjustments arising thereof shall be permitted by the

Owner, which are based on the lack of such clear information or its effect on the cost of the works to

14.0 Documents comprising the Bid:

etc. furnished in the Bidding Documents.

14.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Special Conditions of Contract and (Detail of CCTV

camera surveillance system work executed with copy of completion certificate).

14.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed by

the Company Authorized Signatory wherever specified.

14.4 The Bid Guarantee shall be furnished in a separate cover in accordance with tender clause at GCC.

15.0 Bid Price:

Destination prices for Goods, the price for Installation, testing and commissioning, price for

associated civil, structural works and other services it proposes to furnish under the contract,

EXCLUDING GST and Cess along with the total bid price.

GST shall be applicable at the rate of as per prevail Government Rules, or as applicable to

composite supplies in the nature of Works Contract applicable from time to time will be paid within

Seal & Signature of Bidder

the original contractual delivery period. However, the Classification Codes (i.e. HSN or SAC) for

each item of different segments or portions of the Works Contract, shall be specified separately, for

information and technical identification purpose only.

15.2 Detailed break up, covering all the price components of unit prices as well as total bid price, as

This break up shall be entered separately in the following manner: -

A) For all goods offered:

1. Prices quoted should be FIRM for all items. However, the Tenderer should indicate in Price Bid,

the break-up of Total Unit F.O.R. Destination Price stating the Unit Ex-works price, freight,

packing & forwarding charges, Insurance Charges which is a must.

2. This tender is to be treated as a contract for composite supply under the category of Works

Contract, which is, as per the provisions of Section 2(30), read with, Section 2(119), further read

with, Paragraph 6(a) of the Schedule II, to the CGST Act, 2017 and similar provisions, applicable

under UTGST Act, 2017 and the IGST Act, 2017. However, classification Codes under different

segments or portions of the Works Contract, may be specified separately.

3. The Tenderer should invariably indicate the total unit end cost price considering all their costs /

calculations in the Price bid itself for each item and all sub-items if any. This is a must. Cost

components hidden / furnished elsewhere will not be considered and will be ignored out rightly.

4. Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder

intends to supply the goods / services, meaning thereby the bidder have to supply the goods /

services from the relevant declared / registered place of supply only.

15.3 The bidder’s separation of price components in accordance with clause 15.2 supra will be solely for

the purpose of the facilitating the comparison of Bids by the owner, for contract price amendment

due to quantity variation and for on account payments (in case of award) and shall not in any way

limit the Owner’s rights.

15.4 The Bidder shall specifically note that the Tenders are invited on item rate basis and contract shall

be firm price basis.

16.0 Price Basis:

16.1 The Price shall be quoted on item rate basis.

16.2 The Price quoted by the bidder shall remain fixed for all the items during the bidder’s performance of

the contract and shall not be subject to variation on any account save for change in quantity. A bid

submitted with an adjustable price quotation shall be treated as non-responsive and rejected.

17.0 Goods and Service Tax (GST):

17.1 The F.O.R. Destination prices are excluding GST and Cess at the rate as per prevailing Government

Rules, under the GST Law or as applicable to the contract for composite supply under the category

of Works Contract from time to time which will be paid extra on a given taxable goods and/or

services within the original contractual delivery period. (GST / Cess means all applicable Tax / Cess

under GST Laws. GST Laws means IGST Act, GST (Compensation to the State for Loss of

Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).

17.2 You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to COMPANY

or shall not claim any such Refund, on a future date, from the concerned Authorities and if, any

Refund, in respect of such GST and Cess, is claimed by you, it will be immediately passed on to the

COMPANY, without COMPANY making any specific Claim, for the same, either from the Department

17.3 The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly. COMPANY may at its discretion consider such offer with presumption

of highest applicable rate of GST and Cess prevailing when the price quoted is inclusive of GST and

17.4 Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over

and above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund

Seal & Signature of Bidder

received by the supplier / contractor on account of GST charged from the company; such refund

shall have to be passed on to the company, along with interest if any. Such refund along with interest

needs to be passed on suo-moto by the supplier / contractor.

17.5 Further, the Company has a right to recover the amount of GST along with penal interest at the rate

of 15% per annum or any other amount charged by GST Dept. whichever is higher if GST charged is

not paid / short paid to the government or fail to upload the details or uploads inaccurate particulars

on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

17.6 In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GETCO’s statutory variation clause shall apply.

17.7 INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs / input services under the ambit of the Input Tax Credit provisions

under the GST Act, subsequent to the date of submission of the offer, the same should be passed

on to COMPANY and you should inform such changes to COMPANY from time to time.

17.8 GST, other taxes and other levies and duties including custom duty solely in respect of the

transaction between the owner and the contractor under this contract, if any, shall be included in the

bid price. These shall also be indicated separately wherever applicable as mentioned in the Tender.

17.9 As regards the income Tax, surcharge on income tax and any other corporate tax, including GST if

any the owner shall not bear any tax liability whatsoever. The bidder shall be liable and responsible

for payment of such taxes as attracted under the provisions of the law.

17.10 Notwithstanding the tax liabilities as per the sub-clause 17.9 above, the owner shall have the right to

make deduction at source from the amounts payable to the contractor in respect of Income Tax (on

the cost of items of supply included in the works contract) as may be mandatory in terms of the law.

The owner shall not bear any liability in this regard but shall issue necessary certificate in respect of

such deduction made.

17.11 Whenever concessional rate of GST is indicated by the bidders, it shall be confirmed whether any

increase in the rates that becomes applicable during the performance of the contract would be

absorbed by the supplier. Bidder shall note that in case of absence of such confirmation; the tenders

will be evaluated taking into account the maximum rate of GST applicable.

17.12 In case any tax or duty is newly introduced by the Government applicable for this contract with effect

from the next day of the date submission of the bid and if the contractor is required to pay additional

tax or duty, then the owner shall reimburse the contractor the additional tax or duty so paid by the

contractor against submission by the contractor of documentary evidence to the satisfaction of the

owner. This provision will not be applicable to transaction between the contractor and his sub-

suppliers, sub-contractors for raw materials etc. and will be applicable only to the direct transactions

between the contractors and owner. Besides the said statutory variation, no other statutory variation

shall be payable by the owner.

17.13 The owner’s liability for all taxes and duties including GST under the contract shall be limited to

those indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations.

17.14 If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or reduced

by reasons of the making, passing or promulgation of any law after the date of submission of bid or

by any order, regulation or bye-law having the force of law, the amount of such increase or reduction

shall be added to or deducted from the “Contract Price” as the case may be for direct transactions

between contactor & owner. It is the Bidders responsibility to furnish details of taxes, duties, levies

etc. applicable as on the date of submission of the bid.

17.15 No claim for any increase towards the statutory variation regarding enhancement of existing tax or

duty or introduction of a new tax or duty applicable shall be entertained by the Owner during the

extended period of contract, if any, provided the extension of the contract is required by causes

attributable to the contractor. However, the decrease in any taxes/duties shall be passed on to

Seal & Signature of Bidder

17.16 The provision of statutory variation regarding enhancement of existing tax or duty or introduction of a

new tax or duty will be applicable only to the direct transaction between the contractor and the

17.17 Before quoting, the bidder may ascertain from the concerned tax authorities of Government for the

applicability of Entry Tax, GST etc. in respect of this work and include the same in the quoted price.

No separate claim in this regard will be entertained by the Owner, as it is the responsibility of the

Bidder to pay all these taxes.

17.18 In addition, the conditions detailed under Special Conditions of Contract shall apply.

18.0 Time Schedule:

18.1 The basic consideration and the essence of the Contract shall be strict adherence to the time

schedule for performing the specified works.

18.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

18.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factors in consideration of the bids.

18.4 The owner reserves the right to request for a change in the work schedule during pre- award

discussions with successful bidder.

18.5 The successful bidder will be required to prepare detailed PERT Network/ detailed Bar chart and

finalize the same with the owner as per the requirement

19.0 Contract Quality assurance:

19.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during

various phases as detailed in relevant clause of the General Technical Conditions.

19.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Program shall

form a part of the Contract.

19.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being

supplied. Such details shall be accompanied by their list of previous supplies made performance

reports etc. However, in case of orders are placed, specific approval shall be obtained from the

owner for the vendor supplied materials. The quality assurance program shall be furnished for each

material separately for approval.

20.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I.

Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs in

fulfilling all the insurance liabilities under the Contract.

21.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment

tools & tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing

and commissioning including performance and guarantee tests of the equipment. If any such

equipment is listed anywhere else in the proposal and not specially mentioned in the above

schedule, it shall be deemed to have been included in the Bidder’s proposed scope of supply.

22.0 Brand Names: (Not Applicable)

23.0 Bid Security/EMD:

Payment of Earnest Money Deposit ( EMD ) can be accepted by RTGS/

• The offer should be valid for a minimum period of 180 days from the date of opening of technical

Seal & Signature of Bidder

• The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall be

made payable to the Owner without any condition whatsoever.

• The Owner as non-responsive will reject any bid not secured in accordance with Para

above. No exemptions are made in the furnishing of the security.

• Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or

three months from the date of submission of tender whichever is later.

• The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

• The bid guarantee may be forfeited.

• If a Bidder withdraws its bid during the period of bid validity specified by the bidder on the bid

• If a bidder refuses to accept the contract or fails to commence the works including supplies within

thirty days of letter of award of contract)

Seal & Signature of Bidder

24.0 Format of Bid:

Technical Bid as well as Price Bid to be submitted in N Procure (Online) Only.

26.0 Deadline for submission of bids:

26.1 The Bidders have the option of sending the bid by registered post or speed post submitting the bid

in person cannot be taken as per prevailing condition of GETCO. Bids submitted by telex/telegram

will not be accepted. No request from any Bidder to the Owner to collect the proposals from

airlines, cargo agent etc. shall be entertained by the Owner.

26.2 Bids must be received by the Owner at the address specified under para 26.3, not later than the

time & date mentioned in the Invitation to Bid.

26.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the

Bidding Document in which case all rights and obligations on the Owner and Bidders previously

subject to the deadline will thereafter be subject to the deadline as extended.

28.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

29.0 Modification and withdrawal of bids:

29.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice

of the modification or withdrawal is received by the Owner prior to the deadline prescribed for

submission of bids.

29.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched

in accordance with the provisions of clause 26.0. The envelope should clearly indicate whether the

modification is for the Technical bid or the Price bid. No bid modifications notice by

Telex/Grams/Fax shall be entertained by the Owner.

29.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission of

29.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its bid

30.0 Information required with the proposal:

30.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and installed. The bid should also contain

drawings and descriptive materials indicating general dimensions, materials from which the parts

are manufactured, principles of operation, the extent of pre-assembly involved, major construction

equipment proposed to be deployed, method of erection and the proposed erection organizational

30.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings,

catalogues, etc. in five copies.

30.3 Any bid not containing sufficient descriptive material to describe accurately the equipment

proposed may be treated as incomplete and hence rejected. Such descriptive materials and

drawings submitted by the Bidder will be retained by the Owner. Any major departure from these

drawings and descriptive material submitted will not be permitted during the execution of the

Contract without specific written permission of the Owner.

30.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

30.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

30.6 The Bidder, along with his Proposal, shall submit a list of recommended erection/installation

equipment and materials which will be required for the purpose of erection/installation of

equipment and materials supplied under the Contract.

Signature & Seal of Bidder Page 13 of

30.7 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial

deviation schedule.

31.0 BID OPENING AND EVALUATION

31.0 Opening of bids by owner:

31.1 The Owner will open the bids in the presence of Bidder’s representatives who choose to attend on

the date and time mentioned for opening of bids in the Invitation to Bid or in case any extension

has been given thereto, on the extended bid opening date and time notified to all the Bidders who

have purchased the bidding document. The Bidder’s representative who is present shall sign a

register evidencing their attendance.

31.2 The Bidder’s names, Technical modifications, bid withdrawal and such other details as the Owner,

at his discretion may consider appropriate, will be announced in the Technical Bid Opening.

31.3 The price bids of all the “Techno-Commercial” Responsive Bidders shall be opened in the

presence of representatives (up to two per firm) of such bidders who choose to be present. The

date & time of opening the Price Bid shall be intimated to all such qualified bidders by Fax/Telex, at

least one week in advance besides inviting final price bid if found appropriate after evaluation of

Technical bids.

31.4 The Bidder’s name, lump sum Bid Price, all discounts if any, modifications in the Price Bid and any

such other details as the Owner, at his discretion, may consider appropriate, will be announced/

furnished in the Price Bid Opening.

31.5 No electronic recording/transmitting devices will be permitted during Bid opening.

31.6 The technical bid of those bidders will be consider who have submitted EMD cover with DD for

32.0 Purpose of evaluation of bids:

32.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these

specifications and documents. All technically responsive bids shall then be examined to determine

the LOWEST EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

32 (A) Policy for bids under consideration:

32.A1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and

until such time official intimation of award/rejection is made by the Owner to the Bidders. While the

Bids are under consideration, Bidders and/or their representatives and other interested parties are

advised to refrain from contacting by any means, the owner and/or his employee’s representatives

on the matters related to Bids under consideration.

32.A2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing

and no change in the price or substance of the bid shall be sought, offered or permitted.

33.0 Preliminary Examination:

33.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether

the documents have been properly signed, and whether the bids are generally in order.

33.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying

the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there

is a discrepancy between the total bid amount and the sum of total costs, the latter shall prevail

and the total bid amount will be corrected accordingly. If there is a discrepancy between words and

figures, the amount advantageous to the Owner will prevail. If the Bidder does not accept the

correction of the errors as above, his Bid will be rejected and the amount of Bid Security will be

consistent with each other. In the case of any inconsistency in the prices furnished in the specified

prices schedules to be identified in Bid Form for this purpose, the Owner shall be entitled to

consider the highest price for the purpose of evaluation and for the purpose of award of Contract

use the lowest of the prices in these schedules.

Signature & Seal of Bidder Page 14 of

33.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each

bid to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one

which conforms to all the terms and conditions of the Bidding Document without material

deviations. A material deviation is one which affects in any way the prices, quality, quantity or

delivery period of the equipment, completion of works or which limits in any way the responsibilities

or liabilities of the Bidder of any right of the Owner as required in these specifications and

documents. The Owner’s determination of a bid’s responsiveness shall be based on the contents

of the bid itself without recourse to extrinsic evidence.

33.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

33.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does

not constitute a material deviation, provided such waiver does not prejudice or affect the relative

ranking of any Bidder.

34.0 Evaluation of Price Bids:

34.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope of

b) ‘Differential Price’ shall mean the summation of the equalizing elements of price for parameter

differential or deficiencies in the equipment and services determined from the Bidder’s

c) ‘Cost compensation for Deviations’ shall mean the rupee value of deviations from the bidding

document as determined from the Bidder’s proposal.

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

35.0 Calculation of differential Price & Cost Compensation for Deviations – NOT APPLICABLE.

35.1 Comparison of Bids - – NOT APPLICABLE

36.0 Award Criteria

36.1 The owner will award the contract to the successful Bidder, whose bid has been determined to be

substantially responsive and has been determined as the lowest evaluated bid, providing further

that the Bidder is determined to be qualified to perform the contract satisfactorily. The Owner shall

be the sole judge in this regard.

36.2 In case of award of Contract on a bidder there shall be separate contracts one for supply of goods,

the second for erection & services (and third for civil engineering works in substations).

36.3 Further, the Owner reserves the right to award separate contracts to two or more parties in line

with the terms and conditions specified in the accompanying Technical Specifications.

37.0 Owner’s right to accept any bid and to reject any or all bids:

37.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and

reject all bids at time prior to award of contract, any without thereby incurring any liability to the

affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds

for the Owner’s action.

38.0 Notification of award:

38.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner

will notify the successful Bidder in writing by registered letter or cable or telex or FAX, to be

confirmed in writing by registered letter, that its bid has been accepted.

38.2 The notification of award will constitute the formation of the Contract.

Signature & Seal of Bidder Page 15 of

38.3 Upon the successful Bidder’s furnishing of performance guarantee pursuant to relevant clause

41.0, the Owner will promptly notify each unsuccessful Bidder and will discharge its bid security,

pursuant to Clause 23.0.

39.0 Signing of contract:

39.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the

39.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with

date and return it to the Owner along with clear acceptance latter.

39.3 The Bidder will prepare the Contract Agreement and Indemnity Bond as per the proforma

prescribed and the same will be signed within 30 (Thirty) days of notification of Award.

40.0 Contract Performance Guarantee:

40.1 As a contract performance security, the successful bidder, to whom the work is awarded, shall be

required to furnish a performance guarantee in form of Bank guarantee from a Public Sector Indian

bank/Scheduled, Commercial Bank in the form to be furnished. The guarantee amount shall be

equal to ten percent (10%) of the Contract price and it shall guarantee the faithful performance of

the Contract in accordance with the terms and conditions specified in these documents and

specifications. the guarantee shall be valid up to 90 days after the end of Warranty Period.

40.2 The Performance Guarantee shall cover additionally the following guarantees to the Owner:

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors

and installed by him shall be free from all defects in design, material and workmanship and

shall upon written notice from the Owner fully remedy free of expenses to the Owner such

defects as developed under the normal use of the said equipment within the period of

guarantee specified in the relevant clause of the General Terms and Conditions in the Part-

I/Special Conditions of Contract.

40.3 The Contract Performance Guarantee is intended to secure the performance of the entire contract.

However, it is not to be construed as limiting the damages under clause entitled “Equipment

Performance Guarantee” in Technical Specifications, Part-II and damages stipulated in other

clauses in the Bid documents.

40.3 The performance guarantee will be discharged without any interest at the end of guarantee period,

unless otherwise specified in Special Conditions of Contract.

41.0 LANGUAGE AND MEASURES

All documents pertaining to the Contract including specifications, schedules, notices,

correspondences, operating and maintenance instructions, drawings or any other writing shall be

written in English language. The Metric System of measurement shall be used exclusively in the

42.0 CONTRACT DOCUMENTS

42.1 The term Contract Documents shall mean and include the following which shall be deemed to form

an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract and all other documents included under Volume-

I and the Special Conditions of Contract.

b) Specifications of the equipment to be furnished and erected under the Contract as brought

out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) All the materials, literature, data and information of any sort given by the Contractor along

with his bid, subject to the approval of the Owner /Consultant.

e) Letter of Award and any agreed variations of the conditions of the documents and special

terms and conditions of Contract, if any.

Signature & Seal of Bidder Page 16 of

42.2 In the event of any conflict between the above mentioned documents the matter shall be referred

to the Engineer whose decision shall be considered as final and binding upon the parties.

43.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

43.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished by or

on behalf of the Owner in connection therewith, to any person other than a person employed by

the Contractor in the performance of the Contract. Disclosure to any such employed person shall

be made in confidence and shall extend only so far as may be necessary for the purpose of such

43.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document or

information enumerated in various Contract documents except for the purpose of performing the

43.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of the

site, dimensions, quantity, quality or other information, concerning the works unless prior written

permission has been obtained from the Owner.

43.4 Any document, other than the Contract itself, enumerated in various Contract documents shall

remain the property of the Owner and shall be returned (in all copies) to the Owner on completion

of the Contractor’s performance under the Contract if so required by the Owner.

44.0 CONSTRUCTION OF THE CONTRACT

44.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into

will be treated as a composite contract for Supply and Erection under the category of Works

Contract. However, Separation of the Contract into Supply of Goods and Services, is only for

convenience and better economic management and for the ease of Accountancy but the entire

Contract, is to be assessed under GST Law, as composite supply under the category of Works

Contract, which is, as per the provisions of Section 2(30), read with, Section 2(119), further read

with, Paragraph 6(a) of the Schedule II to the CGST Act, 2017 or SGST Act, 2017 and similar

provisions, applicable under the UTGST Act, 2017 and the IGST Act, 2017 and the entire activity,

would be subjected to levy of Tax, at the rate of 9% CGST + 9% SGST or 18% IGST, under the

GST Law. However, Classification Codes for different segments or portions of the Works Contract,

may be specified separately, in the Supplies, with a final common Classification Code of Works

Contract Service.

44.2 In case of divisible supply and erection Contract, or where the Owner hands over his equipment to

the Contractor for executing, then the Contractor shall at the time of taking delivery of the

equipment/dispatch documents be required to execute an Indemnity Bond in favour of the Owner

in the form acceptable to the GETCO for keeping the equipment in safe custody and to utilize the

same exclusively for the purpose of the said Contract. Samples of proforma for the Indemnity Bond

will be furnished during award of Contract.

44.3 The Contract shall in all respects be construed and governed according to Indian Laws.

44.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into

various components only for the convenience of payment under the Contract(s) and for the

measurement of deviations or modifications under the Contract(s).

45.0 JURISDICTION OF CONTRACT

45.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Palanpur shall

have exclusive jurisdiction in all matters arising under this Contract.

46.0 EXECUTION OF CONTRACT:

46.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

46.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the acceptance of

the Letter of Award, at the office the Owner at Vadodara on a date and time to be mutually agreed.

The Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate

power of attorney and other requisite materials. In case the Contract is to be signed beyond the

stipulated time, the Bid Guarantee submitted with the Proposal will have to be extended

46.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with

one signed original and the rest will be retained by the Owner.

Signature & Seal of Bidder Page 17 of

46.4 The Contractor shall provide free of cost to the Owner all the Engineering data, drawings, and

descriptive materials submitted with the bid, to form a part of the Contract immediately after issue

of Letter of Award

46.5 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner with

copies of agreement within fifteen (15) days after the signing of the Contractor.

47.0 ENFORCEMENT OF TERMS

47.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights

in respect thereto or to exercise any option therein provided, shall in no way be construed to be a

waiver of such provisions, rights or options or in any way to affect the validity of the Contract. The

exercise by either party of any of its rights herein shall not preclude or prejudice either party from

exercising the same or any other right it may have under the Contract.

48.0 COMPLETION OF CONTRACT

48.1 Unless otherwise terminated under the provisions of any other relevant clause, this Contract shall

be deemed to have been completed on the expiry of the guarantee period as provided for under

the clause entitled ‘Guarantee’ in this section of the Volume-I.

GUARANTEES & LIABILITIES

49.0 TIME – THE ESSENCE OF CONTRACT

49.1 The time and the date of completion of the Contract as stipulated in the Contract by the Owner

without or with modifications, if any, and so incorporated in the Letter of Award, shall be deemed to

be the essence of the Contract. The Contractor shall so organize his resources and perform his

work as to complete it not later than the date agreed to.

49.2 The Contractor shall submit a detailed PERT network/bar chart within the time frame agreed

consisting of adequate number of activities covering various key phases of the work such as

design, procurement, manufacturing, shipment and field erection activities within fifteen (15) days

of the date of Notification of Award. This network shall also indicate the interface facilities to be

provided by the Owner and the dates by which such facilities are needed. The Contractor shall

discuss the network so submitted with the Owner and the agreed network shall form part of the

Contract documents. During the performance of the Contract, if in the opinion of the Engineer,

proper progress is not maintained, suitable changes shall be made in the Contractor’s operations

to ensure proper progress without any cost implication to the Owner. The interface facilities to be

provided by the Owner in accordance with the agreed network shall also be reviewed while

reviewing the progress of the Contractor.

49.3 Based on the above agreed network/bar chart fortnightly reports shall be submitted by the

Contractor as directed by the Engineer.

49.4 Subsequent to the finalization of the network, the Contractor shall make available to the Engineer a

detailed manufacturing program in line with the agreed Contract network. Such manufacturing

program shall be reviewed, updated and submitted to the Engineer once every two months

49.5 The above bar charts/manufacturing program shall be compatible with the Owner’s computer

environment and furnished to the Owner on such media as may be desired by the Owner.

50.0 EFFECTIVENESS OF CONTRACT

The Contract shall be considered as having come into force from the date of the notification of

award unless otherwise provided in the notification of award.

51.0 PENALTY FOR DELAY

51.1 If the Contractor fails to successfully complete the commissioning within the time fixed under the

Contract, the Contractor shall pay to the Owner as penalty a sum specified for each specified

period of delay. The details of such penalty are brought out in the accompanying Special

Conditions of Contract (SCC).

51.2 Equipment and materials will be deemed to have been delivered only when all its components,

parts are also delivered. If certain components are not delivered in time the equipment and

materials will be considered as delayed until such time the missing parts are also delivered.

51.3 The total amount of penalty for delay under the Contract will be subject to a maximum of 10% of

51.3 The total amount of penalty for delay under the Contract will be subject to a maximum of 10% of

the Contract prices plus GST as applicable detailed in the Special Conditions of Contract (SCC).

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52.1 The Contractor shall warrant that the equipment will be new, unused and in accordance with the

Contract documents and free from defects in material and workmanship for a period of Thirty-Six

(36) calendar months commencing immediately upon the satisfactory commissioning. The

Contractor’s liability shall be limited to the replacement of any defective parts in the equipment of

his own manufacture or those of his Sub-Contractors under normal use and arising solely from

faulty design, materials and/or workmanship provided always that such defective parts are

repairable at the site and are not in meantime essential in the commercial use of the equipment.

Such replaced/defective parts shall be returned to the Contractor unless otherwise arranged. No

repairs or replacement shall normally be carried out by the Engineer when the equipment is under

the supervision of the Contractor’s Supervisory Engineer.

52.2 In the event of any emergency where in the judgment of the Engineer, delay would cause serious

loss or damages, repairs or adjustment may be made by the Engineer or a third party chosen by

the Engineer without advance notice to the Contractor and the cost of such work shall be paid by

the Contractor. In the event such action is taken by the Engineer, the Contractor will be notified

promptly and he shall assist wherever possible in making necessary corrections. This shall not

relieve the Contractor of his liabilities under the terms and conditions of the Contract.

52.3 If it becomes necessary for the Contractor to replace or renew any defective portions of the works

the provision of this clause shall apply to portion of the works so replaced or renewed until the

expiry of Thirty-Six (36) months from the date of such replacement or renewal. If any defects are

not remedied within a reasonable time, the Engineer may proceed to do the work at the

Contractor’s risk and cost but without prejudice to any other rights which the Owner may have

against the Contractor in respect of such defects.

52.4 The repaired or new parts will be furnished and erected free of cost by the Contractor. If any repair

is carried out on his behalf at the site, the Contractor shall bear the cost of such repairs.

52.5 The cost of any special or general overhaul rendered necessary during the maintenance period

due to defects in the equipment or defective work carried out by the Contractor, the same shall be

borne by the Contractor.

52.6 The acceptance of the equipment by the Engineer shall in no way relieve the Contractor of his

obligations under this clause

52.7 In the case of those defective parts, which are not repairable at site but are essential for the

commercial operation of the equipment, the Contractor and the Engineer shall mutually agree to a

program of replacement or renewal, which will minimize interruption to the maximum extent in the

operation of the equipment.

52.8 In respect of goods supplied by Sub-Contractors to the Contractor where a longer guarantee (more

than 36 months) is provided by such Sub-Contractor, the Owner shall be entitled to the benefits of

such longer guarantee. The Bidder shall have to submit undertaking to this office along with

the bid documents.

52.9 The provisions contained in this clause will not be applicable:

a) If the Owner has not used the equipment according to generally approved industrial practice

and in accordance with the conditions of operations specified and in accordance with operating

manuals, if any.

b) In cases of normal wear and tear of the parts to be specifically mentioned by the Contractor in

53.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties including GST, levies and taxes lawfully assessed

against the Contractor for his personal income & property only.

54.0 REPLACEMENT OF DEFECTIVE PARTS AND MATERIALS

54.1 If during the performance of the Contract, the Engineer shall decide and inform in writing to the

Contractor that the Contractor has manufactured any equipment, material or part of equipment

unsound and imperfect or has furnished any equipment inferior to the quality specified, the

Contractor on receiving details of such defects or deficiencies shall at his own expense within

seven (7) days of his receiving the notice, or otherwise, within such time as may be reasonably

necessary for making it good, proceed to alter, reconstruct or remove such works and furnish fresh

equipment/materials up to the standards of the specifications. In case, the Contractor fails to do

Signature & Seal of Bidder Page 19 of

so, the Engineer may on giving the Contractor seven (7) days’ notice in writing of his intentions to

do so, proceed to remove the portion of the works so complained of and at the cost of the

Contractor perform all such Works or furnish all such equipment/ material provided that nothing in

this clause shall be deemed to deprive the Owner of or affect any rights under the Contract which

the Owner may otherwise have in respect of such defects and deficiencies.

54.2 The Contractor’s full and extreme liability under this clause shall be satisfied by the payment to the

Owner of extra cost, of such replacement procured including erection as provided for in the

Contract, such extra cost being the ascertained difference between the price paid by the Owner for

such replacements and the Contract Price by portion for such defective equipment/materials/works

and repayments of any sum paid by the Owner to the Contractor in respect of such defective

equipment/material. Should the Owner not so replace the defective equipment/materials the

Contractor’s extreme liability under this clause shall be limited to repayment of all sums paid by the

Owner under the Contract for such defective equipment/materials.

55.0 PATENT RIGHTS AND ROYALTIES

Royalties and fees for patents covering materials, articles, apparatus, devices, equipment or

processes used in the works shall be deemed to have been included in the Contract Price. The

Contractor shall satisfy all demands that may be made at any time for such royalties or fees and he

alone shall be liable for any damages or claims for patent infringements and shall keep the Owner

indemnified in that regard. The Contractor shall, at his own cost and expense, defend all suits or

proceedings that may be instituted for alleged infringement of any patents involved in the Works,

and, in case of an award of damages, the Contractor shall pay for such award. In the event of any

suit or other proceedings instituted against the Owner, the same shall be defended at the cost and

expense of the Contractor who shall also satisfy/comply with any decree, order or award made

against the Owner. But it shall be understood that no such machine, plant, work, material or thing

has been used by the Owner for any purpose or any manner other than that for which they have

been furnished and installed by the Contractor and specified under these specifications. Final

payment to the Contractor by the Owner will not be made while any such suit or claim remains

unsettled. In the event any apparatus or equipment, or any part thereof furnished by the

Contractor, is in such suit or proceedings held to constitute infringement, and its use is enjoined,

the Contractor shall at his option and at his own expense, either procure for the Owner, the right to

continue the use of said apparatus, equipment or part thereof, replace it with non-infringing

apparatus or equipment or modify it, so it becomes non-infringing.

56.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission or

negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or in

connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers or

employees, the Contractor shall in all such cases indemnify and keep the Owner, and the Engineer

and/or his representative, harmless from all losses, damages, expenses or decrees arising of such

57.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only at the

end of the Guarantee/Warranty period, and till such time as the Contractual liabilities and

responsibilities of the Contractor, shall prevail. All other payments made under the Contract shall

be treated as on-account payments.

58.0 ENGINEER’S DECISION

58.1 In respect of all matters which are left to the decision of the Engineer including the granting or with-

holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in writing

a decision thereon.

58.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15)

days after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

58.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition

precedent to the right to request arbitration. It is the intent of the Agreement that there shall be no

Signature & Seal of Bidder Page 20 of

delay in the execution of the works and the decision of the Engineer as rendered shall be promptly

59.0 POWER TO VARY OR OMIT WORK

59.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter

referred to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made

by the Contractor except as directed in writing by the Engineer, but the Engineer shall have full

powers subject to the provisions hereinafter contained, from time to time during the execution of

the Contract, by notice in writing to instruct the Contractor to make such variation without prejudice

to the Contract. The Contractor shall carry out such variation and be bound by the same

conditions as far as applicable as though the said variations occurred in the Contract Documents.

If any suggested variations would, in the opinion of the Contractor, if carried out, prevent him from

fulfilling any of his obligations or guarantees under the Contract, he shall notify the Engineer

thereof in writing and the Engineer shall decide forthwith whether or not, the same shall be carried

out and if the Engineer confirms his instructions, the Contractor’s obligations and guarantees shall

be modified to such an extent as may be mutually agreed. Any agreed difference in cost

occasioned by any such variation shall be added to or deducted from the Contract Price as the

59.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to

the Contractor to enable him to work his arrangement accordingly, and in cases where goods or

materials are already prepared or any design, drawings or pattern made or work done as per the

contract requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to

the Contractor.

59.3 In any case in which the Contractor has received instructions from the Engineer as to the

requirement of carrying out the alterations or additional or substituted work which either then or

later on, will in the opinion of the Contractor, involve a claim for additional payment, the Contractor

shall immediately and in no case later than thirty (30) days, after receipt of the instructions

aforesaid and before carrying out the instructions, advise the Engineer to that effect. But the

Engineer shall not become liable for payment of any charges in respect of any such variations,

unless the instructions for the performance of the same shall be confirmed in writing by the

59.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in

writing, so to the extent of any change in the price, before the Contractor proceeds with the

59.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum,

the decision of the Engineer shall prevail.

59.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to

instruct the Contractor, in writing, during the execution of the Contract to vary the quantities of the

items or groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’

in section GCC of this Volume-I. The Contractor shall carry out such variations and be bound by

the same conditions as though the said variations occurred in the Contract Documents. However,

the Contract Price shall be adjusted at the rates and the prices provided for the original quantities

in the Contract.

60.0 ASSIGNMENT AND SUB-LETTING OF CONTRACT

60.1 The Contractor may, after informing the Engineer and getting his written approval, assign or sub-let

the Contract or any part thereof other than for raw material, for minor details or for any part of the

plant for which makes are identified in the Contract. Suppliers of the equipment not identified in

the Contract or any change in the identified suppliers shall be subjected to approval by the

Engineer. The experience list of equipment vendors under consideration by the Contractor for this

Contract shall be furnished to the Engineer for approval prior to procurement of all such

items/equipment. Such assignment/sub-letting shall not relieve the Contractor of any obligation,

duty or responsibility under the Contract. Any assignment as above, without prior written approval

of Engineer, shall be void.

60.2 For components/equipment procured by the Contractor for the purposes of the Contract, after

obtaining the written approval of the Owner, the Contractor’s purchase specifications and enquiries

shall call for quality plan to be submitted by the suppliers along with their Proposals. The quality

plans called for from the Vendors shall set out, during the various stages of manufacture and

installation, the quality practices and procedures followed by the Vendors’ quality control

organization, the relevant reference document/standard used, acceptance level, inspection

documentation raised, etc. Such quality plans of the successful vendors shall be discussed and

finalized in consultation with the Engineer and shall form a part of the Purchase Order/Contract

Signature & Seal of Bidder Page 21 of

between the Contractor and the Vendor. Within three weeks of the release of the Purchase

Orders/Contracts for such bought out items/components a copy of the same without price details

but together with detailed purchase specifications, quality plans and delivery conditions shall be

furnished to the Engineer by the Contractor.

61.0 CHANGE OF QUANTITY

61.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to the

extent of 15% of the contract price by way of suitable amendment to the contract.

61.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract

for the change in quantities as above. The base unit rates, as identified in the Contract shall

however remain constant during the currency of the Contract, except as provided for in Clause

33.0 below. In case the unit rates are not available for the change in quantity, the same shall be

subjected to mutual agreement.

62.0 PACKING, FORWARDING AND SHIPMENT

62.1 The Contractor, wherever applicable, shall after proper painting, pack and crate all equipment in

such a manner as to protect them from deterioration and damage during rail and road

transportation to the Site and storage at the Site till the time of erection. The Contractor shall be

held responsible for all damages due to improper packing.

62.2 The Contractor shall notify the Owner of the date of each shipment from his works, and the

expected date of arrival at the Site for the information of the Owner.

62.3 The Contractor shall also give all shipping information concerning the weight, size and content of

each packing including any other information the Owner may require.

62.4 The following documents shall be sent by registered post to the Owner within three days from the

date of shipment, to enable the Owner to make progressive payments to the Contractor: -

Application for payment in the standard format of the Owner

Pre-dispatch clearance certificate, if any

Test Certificate, wherever applicable

Insurance Certificate

62.5 The Contractor shall prepare detailed packing list of all packages and containers, bundles and

loose materials forming each and every consignment dispatched to Site.

The Contractor shall further be responsible for making all necessary arrangements for loading,

unloading and other handling right from his works up to the Site and also till the equipment is

erected, tested and commissioned. He shall be solely responsible for proper storage and safe

custody of all equipment.

63.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting

Engineers and freely exchange with them such technical information as is necessary to obtain the

most efficient and economical design and to avoid unnecessary duplication of efforts. The

Engineer shall be provided with three copies of all correspondence addressed by the Contractor to

other Contractors and Consulting Engineers of the Owner in respect of such exchange of technical

information, wherever needed.

64.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents

nor any order by the Owner or the Engineer for payment of money or any payment for or

acceptance of, the whole or any part of the Works by the Owner or the Engineer, nor any

extension of time, nor any possession taken by the Engineer shall operate as a waiver of any

provision of the Contract, or of any power herein reserved to the Owner or any right to damages

Signature & Seal of Bidder Page 22 of

herein provided nor shall any waiver of any breach in the Contract be held to be a waiver of any

other or subsequent breach.

65.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor

any extension of time for execution of the Works granted by the Engineer shall affect or prejudice

the rights of the Owner against the Contractor or relieve the Contractor of his obligation for the due

performance of the Contract, or be interpreted as approval of the Works done or of the equipment

furnished and no certificate shall create liability for the Owner to pay for alterations, amendments,

variations or additional works not ordered, in writing , by the Engineer or discharge the liability of

the Contractor for the payment of damages whether due, ascertained, or certified or not or any

sum against the payment of which he is bound to indemnify the Owner, nor shall any such

certificate nor the acceptance by him of any sum paid on account or otherwise affect or prejudice

the rights of the Owner against the Contractor.

6.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own

cost submit periodic progress reports as may be reasonably required by the Engineer with such

materials as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be

in the form and size as may be required by the Engineer.

67.0 TAKING OVER

Upon successful completion of all the tests to be performed at Site on equipment furnished and

erected by the Contractor, the Engineer shall issue to the Contractor a Taking Over Certificate as a

proof of the final acceptance of the equipment. Such certificate shall not unreasonably be withheld

nor will the Engineer delay the issuance thereof on account of minor omissions or defects which do

not affect the commercial operation and/or cause any serious risk to the equipment. Such

certificate shall not relieve the Contractor of any of his obligations which otherwise survive, by the

terms and conditions of the Contract after issue of such certificate.

CONTRACT SECURITY AND PAYMENTS

68.0 CONTRACT PERFORMANCE GUARANTEE

The Contractor shall furnish Contract Performance Guarantee(s) for the proper fulfillment of the

Contract in the prescribed form within fifteen (15) days of “issue of LOA”. The performance

guarantee(s) shall be as per terms prescribed.

69.1 The payment to the Contractor for the performance of the works under the Contract will be made

by the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfillment by the Contractor of all his liabilities under the Contract.

69.2 Currency of Payment:

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfillment of

conditions specified thereof.

69.4 Welfare Cess

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary evidence

of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A.Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of Final Bill, the contractor has to submit the documentary evidence of

payment of welfare cess of previous R.A.Bill as well as the final bill.

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• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has to

submit documentary evidence of registration under Welfare Cess Act and evidence of payment of

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities.

70.0 Payment Schedule

The Contractor shall prepare and submit to the Engineer for approval, a breakup of the Contract

Price. This Contract Price break-up shall be interlinked with the agreed detailed PERT network of

the Contractor setting forth his starting and completion dates for the various key phases of Works

prepared as per conditions. Any payment under the Contract shall be made only after the

Contractor’s price break up is approved by the Engineer. The aggregate sum of the Contractor’s

price break up shall be equal to the lump sum Contract Price. A price breakup over valuing those

items of supply which will be shipped first will not be accepted.

70.1 Application for Payment

70.2 The Contractor shall submit application for the payment in the prescribed proforma of the Owner.

Proforma for application for payment will be as prescribed.

70.3 Each such application shall state the amount claimed and shall set forth in detail, in the order of

the Payment Schedule, particulars of the Works including the Works executed at Site and of the

equipment shipped/brought on to the site pursuant to the Contract upto the date mentioned in the

application and for the period covered since the last preceding certificate, if any.

70.4 Every interim payment certificate shall certify the Contract value of the Works executed upto the

date mentioned in the application for the payment certificate, provided that no sum shall be

included in any interim payment certificate in respect of the works that, according to the decision of

the Engineer, does not comply with the Contract.

70.5 Mode of Payment

Payment due on dispatch of equipment shall be made by the Owner through Owner’s Bank or directly to

the Contractor as per the payment schedule.

70.6 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland

transportation (including port handling), insurance and the erection portion of the Works shall be

made direct to the Contractor by the Owner.

70.7 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract

after signing the Contract Agreement. The payments linked with the dispatch of materials shall only

be made after production of all dispatch documents as specified in the relevant Contract conditions

which will interalia include the Material Inspection Clearance Certificate issued by the Owner.

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

70.8 Inland Transportation & Insurance

Inland transportation (including port handling) and inland insurance charges shall be paid to the

Contractor on pro-rata to the value of the equipment received at site and on production of the

invoices by the Contractor. However, wherever equipment wise inland transportation charges have

been called for in the ‘Bid Proposal Sheets’ and have been furnished by the Contractor, the

payment of inland transportation charges shall be made after receipt of equipment at site based on

the charges thus identified by the Contractor in his Proposal and incorporated in the Contract. The

aggregate of all such pro-rata payments shall however not exceed the total amounts quoted by the

aggregate of all such pro-rata payments shall however not exceed the total amounts quoted by the

Bidder in his bid and incorporated in the Contract.

71.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses which the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. All such claims

shall be billed by the Owner to the Contractor regularly as and when they fall due. Such bills shall

be supported by appropriate and certified vouchers or explanations, to enable the Contractor to

properly identify such claims. Such claims shall be paid by the Contractor within thirty (30) days of

the receipt of the corresponding bills and if not paid by the Contractor within the said period, the

Owner may then deduct the amount, from any monies due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

Signature & Seal of Bidder Page 24 of

RISK DISTRIBUTION

72.0 TRANSFER OF TITLE

72.1 Transfer of title in respect of equipment and materials supplied by the Contractor to GETCO

pursuant to the terms of the Contract shall pass on to GETCO with negotiation of dispatch

72.2 This Transfer of Title shall not be construed to mean the acceptance and the consequent “Taking

Over” of equipment and materials. The Contractor shall continue to be responsible for the quality

and performance of such equipment and materials and for their compliance with the specifications

until “Taking Over” and the fulfillment of guarantee provisions of this Contract.

72.3 This Transfer of Title shall not relieve the Contractor from the responsibility for all risks of loss or

damage to the equipment and materials as specified under the clause entitled “Insurance” of this

73.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to

the Works and obligatory in terms of law to protect his interest and interests of the Owner against

all perils detailed herein. The form and the limit of such insurance as defined herein together with

the under-writer in each case shall be acceptable to the Owner. However, irrespective of such

acceptance, the responsibility to maintain adequate insurance coverage at all time during the

period of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall not

relieve him of any of his contractual responsibilities and obligations. The insurance covers to be

taken by the Contractor shall be in the joint name of the Owner and the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance Company or Companies

and shall be responsible in regard to maintenance of all insurance covers. Further the insurance

should be in freely convertible currency.

73.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting

into satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall be

responsible for preference of all claims and make good the damages or loss by way of repairs

and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of Contract. The Contractor

shall provide the Owner with copy of all insurance policies and documents taken out by him in

pursuance of the Contract. Such copies of documents shall be submitted to the Owner

immediately after such insurance coverage. The Contractor shall also inform the Owner in writing

at least sixty (60) days in advance regarding the expiry/cancellation and/or change in any of such

documents and ensure revalidation, renewal etc., as may be necessary well in time.

73.3 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage

in transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather

conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks upto and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be

on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

73.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

account and will be included in Contract Price, However, the Owner may from time to time, during

the pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks

and in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in

Contract price to the extent of reduced premia amount. The Contractor, while arranging the

insurance shall ensure to obtain all discounts on premia which may be available for higher volume

or for reason of financing arrangement of the project.

73.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional

insurance requirements for the portion of the works to be performed at the Site.

73.6 Special Conditions of Contract details out the various insurance liabilities.

74.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined elsewhere in the Bid document.

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75.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

75.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the

Owner or his authorized agents, then the Contractor shall be given due extension of time for the

completion of the Works, to the extent such omission on the part of the Owner has caused delay in

the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall

75.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation if

such delays have resulted in any increase in cost. The Owner shall examine the justification for

such a request for claim and if satisfied, the extent of compensation shall be mutually agreed

depending upon the circumstances at the time of such an occurrence.

76.0 DEMURRAGE, WHARFAGE, ETC.

All demurrage, wharfage and other expenses incurred due to delayed clearance of the material or

any other reason shall be to the account of the Contractor.

77.0 FORCE MAJEURE

77.1 Force majeure is herein defined as any cause which is beyond the control of the Contractor or the

Owner as the case may be, which they could not foresee or with a reasonable amount of diligence

could not have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the

other in writing of such causes.

77.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting

from any force majeure cause as referred to and/or defined above.

The date of completion will, subject to hereinafter provided, be extended by a reasonable time

even though such cause may occur after Contractor’s performance of obligation has been delayed

due to other causes.

78.0 SUSPENSION OF WORK

78.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the

Works without invalidating the provisions of the Contract. Orders for suspension or reinstatement

of the Works will be issued by the Engineer to the Contractor in writing. The time for completion of

the works will be extended for a period equal to duration of the suspension.

78.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of

the works will be paid by the Owner, provided such costs are substantiated to the satisfaction of

the Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to

some default on the part of the Contractor or his Sub-Contractor.

79.0 CONTRACTOR`S DEFAULT

79.1 If the Contractor shall neglect to execute the works with due diligence and expedition or

shall refuse or neglect to comply with any reasonable order given to him, in writing by the

engineer in connection with the works or shall contravene the provisions of the contract,

the Owner may give notice in writing to the Contractor to make good the failure, neglect or

contravention complained of. Should the contractor fail to comply with the notice within

thirty (30) days from the date of serving the notice, then and in such case the owner shall

be at liberty to employ other workmen and forthwith to execute such part of the works as

the contractor may have neglected to do or if the Owner shall think fit, without prejudice to

any other right he may have under the contract to take the work wholly or in part out of

the Contractor’s hands and recontract with any other person or persons to complete the

works or any part thereof and in that event the Owner shall have free use of all

Contractor’s equipment that may have been at the time on the site in connection with the

works without being responsible to the Contractor for fair wear and tear thereof and to the

exclusion of any right of the contactor over the same, and If the sum that the contractor

is entitled to be paid plus the costs incurred by the Owner in completing the works,

exceeds the contract price or the entire works if entire works have been completed

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or the price for part of the works if part of the works have been completed, the

contractor shall be liable for such excess.

If such excess is greater than the sums due to the contractor, the contractor shall

pay the balance to the Owner and if such excess is less than the sums due to the

Contractor, Owner shall pay the balance to the Contractor. For facilitating such

payment, Owner shall encash the Bank Guarantees of Contractor available with

Owner/s and retain such other payments due to the contractor under the Contract

in question or any other Contract that the Owner/s may have with the Contractor.

Such payment of excess amount shall be independent of the liquidated damages for

delay which the Contractor shall have to pay if the completion of works is delayed.

79.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to

pay liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

79.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time

thereof. The Contract Performance Guarantee shall be valid for the full value and for the full

period of the Contract including guarantee period.

80.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

80.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons other

than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an

event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

80.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Owner, stop all further sub-contracting or purchasing activity related to the work terminated, and

assist Owner in maintenance, protection, and disposition of the works acquired under the Contract

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

80.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless the Owner

is satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying out

and completing the Contract the Owner shall be entitled to cancel the Contract as to its

uncompleted part without being in any way liable to payment of any compensation to the estate of

deceased Contractor and/or to the surviving partners of the Contractor’s firm on account of the

cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such cancellation the Owner

shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of

the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to damages

for not completing the Contract.

81.0 FRUSTRATION OF CONTRACT

81.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

56 of the Indian Contract Act, parties shall be absolved of their responsibility to perform the

balance portion of the Contract, subject to provisions contained in sub-clause 46.3 below.

81.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for

reason of willful or flagrant breach by the Owner) and/or Contractor then the works under the

Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to

the Contractor in accordance with the terms of the Contract within three months of the event, the

parties hereto shall be relieved from carrying out further obligations under the Contract treating it

as frustration of the Contract.

81.3 In the event referred to in sub-clauses 46.1 & 46.2 above the parties shall mutually discuss to

arrive at reasonable settlement on all issues including amounts due to either party for the work

already done on quantum merit basis which shall be determined by mutual agreement between the

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82.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the

Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one

on his or their behalf in relation to the obtaining or to the execution of this or any other Contract

with the Owner, shall in addition to any criminal liability which it may incur, subject the Contractor

to the cancellation of this and all other Contracts and also to payment of any loss or damage to the

Owner resulting from any cancellation. The Owner shall then be entitled to deduct the amount so

payable from any monies otherwise due to Contractor under the Contract.

RESOLUTION OF DISPUTES

83.0 SETTLEMENT OF DISPUTES

83.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

83.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the

progress of the Works or after its completion or whether before or after the termination,

abandonment or breach of the Contract, it shall, in the first place, be referred to and settled by the

Engineer, who, within a period of thirty (30) days after being requested by either party to do so,

shall give written notice of his decision to the Owner and the Contractor.

83.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final

and binding upon the parties until the completion of the Works and shall forthwith be given effect to

by the Contractor who shall proceed with the Works with all due diligence, whether he or the

Owner requires arbitration as hereinafter provided or not.

83.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration

has been communicated to him by either party within thirty (30) days from the receipt of such

notice, the said decision shall become final and binding on the parties.

83.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after

being requested as aforesaid, or in the event of either the Owner or the Contractor being

dissatisfied with any such decision, or within thirty (30) days after the expiry of the first mentioned

period of thirty days, as the case may be, either party may require that the matters in dispute be

referred to arbitration as hereinafter provided.

84.0 ARBITRATION

84.1 All disputes or differences in respect of which the decision, if any, of the

Engineer has not become final or binding as aforesaid shall be settled by arbitration

in the manner hereinafter provided.

84.1.1 Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as "the Dispute") shall, upon the

written request of either Party be referred to the authorized representatives of the Disputing

Parties for resolution. The authorized representatives shall promptly meet and attempt to

negotiate in good faith a resolution of the Dispute within thirty days of the service of the

84.1.2 Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as

indicated herewith in sub clause (1) of Clause, arising under or in connection with the present

works contracts, whether pertaining to works contracts alone or works and procurement both,

the same shall be referred to arbitration under the Gujarat Public Works Contracts Disputes

Arbitration Tribunal Act, 1 992.".

85.0 RECONCILIATION OF ACCOUNTS

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The Contractor shall prepare and submit every six months, a statement covering payments

claimed and the payments received vis-à-vis the works executed, for reconciliation of accounts

with the Owner. The Contractor shall also prepare and submit a detailed account of Owner Issue

materials received and utilized by him for reconciliation purpose in a format to be discussed &

finalized with the Owner before the award of Contract.

86.0 Terms of Payment

The payment for materials to be supplied and erected shall be made as under only after execution

of the contract documents/furnishing of Security Deposit and on execution of CCTV camera

surveillance system work.

86.1 For Supply:

(i) 80% of supply value for each consignment of material on submission of invoice along with

100% GST, duties, F & I shall be paid within 30 days from the actual material receipt date

mentioned in SR Note after verifying the following documents by field office and duly

A. Tax invoice.

B. Delivery challan.

C. Endorsed RR / LR copy.

D. Dispatch clearance certificate / letter wherever applicable.

E. E Way Bill, if applicable

(ii) 10% payment out of balance 20% of supply value shall be paid on completion of erection &

testing of the CCTV Surveillance system and completion certificate from Engineer-in-charge

and CE (TR) or equivalent.

(iii) 5% payment out of Balance 10% of supply value shall be paid on successful commissioning of

CCTV Surveillance system against completion certificate and only after settlement of material

account statement of items supplied, used, erected and successful commissioning is settled

and will be release only after passing of final bill. Balance 5% will be released only after

completion of Three (03) years warranty period.

The actual quantity of materials required for surveillance system shall be decided based

on the site condition. Payment shall be made as per the actual quantity of materials

utilized at site.

No extra payment will be released for the CCTV Surveillance system materials which

are not required for completion of CCTV Surveillance system, if supplied excess during

execution of work and recovery will be made in final bill accordingly.

(iv) Welfare Cess

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A.Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of Final Bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill as well as the final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has

to submit documentary evidence of registration under Welfare Cess Act and evidence of

payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities.

86.2 For erection works.

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(i) 90% payment of amount claimed covering various erection activities against R.A. bills duly

certified by EIC within 60 days from the date of R.A. bill after completion of installation &

commissioning of the surveillance system.

(ii) 5% payment out of Balance 10% of erection value shall be paid against commissioning of CCTV

Surveillance system only after settlement of material account statement of items supplied, used,

erected and successful commissioning of CCTV Surveillance system the same amount will be

released in final bill only and payment will be made only after passing of final bill. Balance 5%

will be released only after completion of Three (03) years warranty period.

(iii) Welfare Cess

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

• Before release of payment of first R.A.Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A.Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A.Bill.

• Before release of payment of Final Bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A.Bill as well as the final bill.

• If the R.A.Bill happens to be first and final bill, then before release of payment, contractor has

to submit documentary evidence of registration under Welfare Cess Act and evidence of

payment of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities.

87.0 TAKING DELIVERY AND INSURANCE:

87.1 The contractor has keep CCTV Surveillance system materials in safe custody and transport to the

respective sites and will be fully responsible for any damage to or loss of all materials at any stage

during transportation or erection or taking over of the CCTV Surveillance system by GETCO

87.2 The Contractor has to open site store nearby the route of the line and ensure for safe custody of all

the stored materials at his own cost.

87.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled

and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from

theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor

to arrange for security till the works are finally taken over by the Corporation.

87.4 STORAGE-CUM-INSURANCE: - The contractor shall take suitable storage-cum-erection

insurance cover at his cost to the extent of 100 % cost of all CCTV Surveillance system materials,

which are required to complete the CCTV Surveillance system including materials supplied by

owner. Contractor shall have to take comprehensive insurance policy against any loss, damage,

theft, pilferage, fire etc. for the complete period of storage, erection and commissioning up to the

time of taking over of the CCTV Surveillance system by the Board. The Contractor shall deal

directly and pursue the claim with the Insurance Company and shall be responsible in regard to

maintenance of all insurance coverage as well as for settlement of claim. The proof of insurance

policy taken by the successful Contractor shall be furnished to Engineer-In-Charge. In absence of

the above insurance policy, R.A. Bill payment will be withheld.

87.5 In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge,

pursue and settle all the claims with the Insurance Company for all items, materials and the

Corporation shall be kept informed about it. Contractor shall replace the lost / damaged materials /

items promptly irrespective of the settlement of the claims by underwriter and ensure that the work

progress is as per agreed schedule. The loss, if any, such replacement will have to be borne by

the Contractor and Board will not entertain any claim / representation in this regard. However, it will

be contractor's responsibility to insure the entire project till the CCTV Surveillance system is taken

over by the Board.

88.0 Contract Quality assurance:

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88.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall

quality management and procedures which he proposes to follow in the performance of the Works

during various phases as detailed in relevant clause of the General Technical Conditions.

88.2 At the time of Award of Contract, the detailed Quality Assurance Programme to be followed for the

execution of the Contract will be mutually discussed and agreed and such agreed Programme

shall form a part of the Contract.

88.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items are being

supplied. Such details shall be accompanied by their list of previous supplies made performance

reports etc. However, in case of orders are placed, specific approval shall be obtained from the

owner for the vendor supplied materials. The quality assurance Programme shall be furnished for

each material separately for approval.

89.0 Termination of Contract:

89.1 In case of contractor fail to deliver the stocks or any consignment thereof within contractual period

of delivery or in case the stores are found not in accordance with prescribed specification and/or

the approved sample, the GETCO shall exercise its discretionary power either:

89.2 To recover, from the contractor as agreed, by way of penalty clause above plus GST as applicable,

89.3 To purchase from elsewhere after giving due notice to the contractor on account and at the risk of

the contractor for such stores not so delivered or other similar description without canceling the

contract in respect of the consignment not yet due for delivery or

90.0 To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the GETCO shall be

final. In the event of action taken under clause above, the contractor shall be liable to pay for any

loss which the GETCO may sustain on that account, but the contractor shall not be entitled to have

any saving on such purchases made against default.

The decision of the GETCO shall be final as regards to the acceptability of stores supplied by the

contractor and the GETCO shall not be required to give any reason in writing or otherwise at any

time for rejection of the stores.

91.0 LABOUR LAWS:

91.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be

employed in the night shift between 07.00 p.m. and 06.00 a.m. next day.

91.2 Contractor shall maintain a valid labour license under the contract Labour (Regulation and

abolition) Act for employing necessary manpower required by him. In the absence of such license,

the contract shall be liable to be terminated without assigning any reason thereof.

91.3 The Contractor shall at his own expenses comply with all labour laws and keep the GETCO

indemnified in respect thereof. Some of the major liabilities under various labour and industrial

laws which the Contractor shall comply with, are as under:

i) Payment of contribution by way of Employer’s Contribution towards provident Fund, Family

Pension Scheme, Deposit Linked Insurance Scheme, Administrative charges, etc. at the

rates made applicable from time to time by the Government of Gujarat / Government of

India or other Statutory Authority.

ii) Payment of deposit in respect of each contract labour at the rate of Rs. 30/- or later

prevailing rate with the Office of Commissioner of Labour as per the Contract Labour

(Regulation and Abolition) Act.

iii) License fee as prescribed under the Contract Labour (Regulation and Abolition) Act and

Rules framed there under depending upon the number of workmen.

iv) Paid leave facility and wages as per the provision of the Factories Act at the rate of one

day for every 20 days of working.

v) Identity cards as prescribed under the Factories Act with photo affixed thereto, for

identification.

vi) Payment of retrenchment compensation, Notice Pay and other liabilities as per Industrial

Dispute Act. Any payment to the Contractor’s employee arising out of any claim of

disputes under the Industrial Disputes Act 1947 or any other Labour Laws.

vii) Payment of compensation in case of accidental injury.

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viii) Provision of crèche if the female laborers employed are more than

ix) Maternity Leave as per the provisions of the Maternity Benefit Act.

The above are some of the major liabilities of the Contractor in addition to other liabilities

prescribed under the various labour laws, in force from time to time, from Statutory Authorities like

State Government/ Government of India, which the Contractor shall have to comply with.

91.4 PROVIDENT FUND AND FAMILY PENSION SCHEME:

The Contractor shall submit along with his bills (month wise) a statement regarding deduction

against employees Provident Fund and Family Pension Scheme in respect of each concerned

employee. Provident Fund and Family Pension Scheme at the rate of 18% (or at the rate made

applicable by the Government from time to time of the wages. The Contractor’s contribution and

his workers contribution towards Provident Fund and Family Pension Scheme shall be deposited

by the Contractor with Regional Provident Fund Commissioner, Ahmedabad.

91.5 DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit ½ % of the wages in respect of employees who is a member

of the Provident Fund, as the contribution to the Deposit Linked Insurance Scheme with Regional

Provident Fund Commissioner, Ahmedabad.

91.6 ADMINISTRATIVE CHARGES:

Administrative charges for maintaining Provident Fund Account shall be deposited by the

Contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

91.7 PAID LEAVE FACILITY:

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour,

shall be provided by the Contractor to his workers. He shall maintain Leave Records, Leave Cards,

for individual laborer which shall be duly verified, approved and certified by the authorized Officer

91.8 WORKMAN’S COMPENSATION FUND AND EMPLOYER’S LIABILITY INSURANCE:

The contractor shall cover all his employees under workmen’s compensation fund and under the

liability insurance. The purchaser shall not be responsible for any payments of compensation to the

workers/supervisor of the contractor for fatal or non-fatal accidents during the pendency of the

91.9 The contractor shall employ adequate number of experienced skilled at site for daily supervision

and for maintenance of various registers and records required under the law and contract. No

payment for supervision shall be admissible.

91.10 CONTRCTOR TO INDEMNIFY THE GETCO:

The Contractor shall Indemnify the GETCO and every member officer and employees of the

GETCO also, Engineer-in-Charge and his staff against all actions, proceedings, claims, demands,

costs and expenses whatsoever, arising out of or in connection with the matters referred herein

above elsewhere and against all actions, proceedings, claims, demands, costs and expenses

which may be made against the GETCO or Government for or in respect of performance of his

obligation under the contract documents. The GETCO shall not be liable for intervention of

authority Government for or in respect of performance of his obligation under the contract

documents. The GETCO shall not be liable for or in respect of or in consequence of any accident

or injury to any workman or other person in the employment of the Contractor or his Sub-

Contractor and the contractor shall indemnify and keep indemnified the GETCO against all claims,

demands, proceedings, cost, charges and expenses whatsoever in respect thereof or in relation

91.11 WORKMEN’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE

Insurance shall be effective for all the Contractor’s employee engages in the performance of this

contract. If any of the work is sublet, the Contractor shall require the Sub-Contractor to provide

workmen’s employer’s liability insurance for the latter’s employees, such employees shall be

covered under the Contractor’s Insurance.

91.12 WAGES TO BE PAID & TIME OF PAYMENT ETC. BY THE CONTRACTOR

a) The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed

under the minimum wages act. The wages of every Contract Labour employed by him under

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this contract shall also be paid by him before the expiry of 7th day of the last day of the month

in respect of the wages are payable (i.e. wages of a month have to be paid by him in the first

week of the next month). Any default will result in cancellation of contract forthwith or else the

contractor shall be punishable to the extent of Rs. 100/- per each day or as per the prevailing

rules of labour laws.

b) The Contractor shall give his Telephone Number and Address to the GETCO, so that, in case

of labour trouble etc. the Contractor can be contacted. The Contractor shall arrange to have

his office outside the factory work premises and the Contractor shall arrange to have his office

outside the factory work premises and the Contractor shall keep himself present throughout

the working hours.

92.0 REGISTRATION WITH PROVIDENT FUND OFFICE

I) The separate P.F. code issued from P.F. commissioner is required to be taken by

ii) If the contractor does not possess separate P.F. code number of RPFC, his tender will not

be considered for acceptance.

iii) The contractor should mention separate P.F. code number allotted by RPFC, along with

ERECTION CONDITIONS OF CONTRACT

1.1 The following shall supplement the conditions already contained in other parts of these

specifications & document and shall govern the portion of the work of this Contract to be performed

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and

coordination of the works to be performed at Site. Such person shall function from the Site office of

the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and

the Payment of Wages Act (both of the Government of India) and the rules made there under in

respect of any employee or workman employed or engaged by him or his Sub-Contractor. He shall

abide by labour laws.

2.2 All initial registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be to the account of the GETCO. Should any such inspection or registration need to

be re-arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to such

inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection, testing

and commissioning of the equipment to be supplied & erected under the Contract. The Owner shall

continue to hold the lien on all such equipment throughout the period of Contract. No material

brought to the Site shall be removed from the Site by the Contractor and/or his Sub-Contractors

without the prior written approval of the Engineer.

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in

reasonable time.

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4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as

the Owner may approve and the Owner shall give the Contractor reasonable facilities for carrying

4.3 In the execution of the works, no person other than the Contractor or his duly appointed

representative, Sub- Contractor and workmen, shall be allowed to do work on the Site, except by

the special permission, in writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the

Contract. Any written order or instruction of the Engineer or his duly authorized representative shall

be communicated to the said authorized resident representative of the Contractor and the

representative shall be available at a stated address for this purpose.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be

performing other works on behalf of the Owner and the workmen who may be employed by the

Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall also so

arrange to perform his work as to minimize, to the maximum extent possible, interference with the

work of other Contractors and their workmen. Any injury or damage that may be sustained by the

employees of the other Contractors and the Owner, due to the Contractor’s work shall promptly be

made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence of any

representative or employee of the Contractor at the Site, if in the opinion of the Engineer such

employee has misconducted himself or is incompetent or negligent or otherwise undesirable and

then the Contractor shall remove such a person objected to and provide in his place a competent

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method

of work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the

field activities. Such reviews shall also not be considered as an assumption of any risk or liability

by the Engineer or the Owner or any of his representatives and no claim of the Contractor will be

entertained because of the failure or inefficiency of any such plan or schedule or method of work

reviewed. The Contractor shall be solely responsible for the safety, adequacy and efficiency of

plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including

the safety of all persons employed by him or his Sub–Contractor and all the properties under his

custody during the performance of the work. This requirement shall apply continuously till the

completion of the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site in Excel format.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures,

wherever necessary.

9.3 The monthly progress report shall be submitted in Excel format indicating various activities

mentioned in the completion schedule.

10.0 MAN-POWER REPORT

The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule

for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

Signature & Seal of Bidder Page 34 of

The Contractor shall have total responsibility for protecting his works till it is finally taken over by

the Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or

loss to the Contractor’s works and the Contractor shall be responsible for complete restoration of

the damaged works to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility of

the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency

under any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract

Labour Regulation Abolition Act or any other law due to act of omission of the Contractor, the

Owner may make such payment and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE OWNER

Land for Contractor’s Store, Workshop etc.

a) The Engineer shall at his discretion and for the duration of execution of the Contract make

available at site, land for construction of Contractor’s field office, workshop, stores, etc.

required for execution of the Contract. Any such temporary construction shall be done by the

Contractor at his cost.

b) On completion of work the Contractor shall hand over the land duly cleaned to the Engineer.

Until and unless the Contractor has handed over the vacant possession of land allotted to him

for the above purpose, the payment of his final bill shall not be made.

13.2 Electricity:

13.3 Power supply: GETCO will provide electricity during execution of the CCTV surveillance system

with free of cost.

14.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

14.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipments; tools, tackles and scaffoldings

required for pre-assembly, erection, testing and commissioning of the CCTV Surveillance system

covered under the Contract. He shall submit a list of all such materials to the Engineer before the

commencement of work at Site. These tools and tackles shall not be removed from the Site without

the written permission of the Engineer.

The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personals shall be trained in

administering first-aid.

14.3 Cleanliness

The Contractor shall be responsible for keeping the entire area allotted to him clean and free from

rubbish, debris etc. during the period of Contract. The Contractor shall employ enough number of

personnel to keep the work area clean. Materials and stores shall be so arranged to permit easy

cleaning of the area. In areas where equipment might drip oil and cause damage to the floor

surface, a suitable protective cover of a flame resistant, oil proof sheet shall be provided to protect

the floor from such damage.

15.0 LINES AND GRADES

All the works shall be performed to the CCTV Surveillance system, grades and elevations

indicated on the drawings. The Contractor shall be responsible to locate and lay-out the works.

Basic horizontal and vertical control points will be established and marked by the Engineer at site

at suitable points. These points shall be used as datum for the works under the Contract. The

Contractor shall inform the Engineer well in advance of the times and places at which he wishes to

do work in the area allotted to him so that suitable datum points may be established and checked

by the Engineer to enable the Contractor to proceed with his works. Any work done without being

properly located may be removed and/or dismantled by the Engineer at Contractor’s expense.

Signature & Seal of Bidder Page 35 of

16.0 FIRE PROTECTION

16.1 The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable

materials shall be stored away from the construction and equipment and materials storage areas.

16.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for

firefighting. Enough of such trained personnel must be available at the Site during the entire period

of the Contract.

The Contractor shall have total responsibility for all CCTV Surveillance system materials including

Camera, NVR, LED, POE / POE+ switch, Hard Disc, UPS, CAT-6 Cables, Fiber Optical

Cables, 9 U-Rack and accessories etc. in his custody/stores, loose, semi-assembled and/or

erected by him at Site. The Contractor shall make suitable security arrangements ensure the

protection of all materials, equipment and works from theft, fire, pilferage and any other damages

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the CCTV Surveillance system material furnished under the Contract and arriving at Site shall

be promptly received, unloaded, transported and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer immediately

of any damages, storage, discrepancy etc, for the purpose of Engineer’s information only. The

Contractor shall submit to the Engineer every week a report detailing all the receipts during the

week. However, the Contractor shall be solely responsible for any shortages or damages in transit,

handling and / or in storage and erection at Site. Any demurrage, wharf age and other such

charges claimed by the transporters, railways etc, shall be to the account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all CCTV

Surveillance system materials including Camera, NVR, LED, POE / POE+ switch, Hard Disc,

UPS, CAT-6 Cables, Fiber Optical Cables, 9 U-Rack and accessories etc. received by him for

the purpose of erection and keep such record open for the inspection of the Engineer in-charge.

18.4 All material shall be handled very carefully to prevent any damage or loss. The material stored

shall be properly protected to prevent damage either to the lime material or to the floor where they

are stored. The material from the store shall be moved to the actual location at the appropriate

time so as to avoid damage of such material at Site.

18.5 All material shall be protected against moisture ingress and corrosion during storage and

periodically inspected.

18.6 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by storage.

18.7 All the materials stored in the open or dusty location must be covered with suitable weatherproof

and flame proof covering material wherever applicable.

18.8 If the materials belonging to the Contractor are stored in areas other than those earmarked for him,

the Engineer will have the right to get it moved to the area earmarked for the Contractor at the

Contractor’s cost.

18.9 The Contractor shall be responsible for making suitable indoor storage facilities to store all line

material, which require indoor storage. The Engineer, in addition, may direct the Contractor to

move certain other materials, which in his opinion will require indoor storage, to indoor storage

areas, which the Contractor shall strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site will be coordinated by the Engineer and the

Engineer’s decision shall be final in resolving any disputes or conflicts between the Contractor and

other Contractors and the tradesmen of the Owner regarding scheduling and coordination of work.

Such decision by the Engineer shall not be a cause for extra compensation or extension of time for

the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be

designated by the Engineer. The Contractor shall attend such meetings and take notes of

discussions during the meeting and the decision of the Engineer and shall strictly adhere to those

decisions in performing his works. In addition to the above weekly meeting, the Engineer may call

Signature & Seal of Bidder Page 36 of

for other meetings either with individual Contractors or with selected number of Contractors and in

such a case the Contractors if called, will also attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of his

works in accordance with the specified construction schedule. If at any time, the Contractor is

falling behind the schedule, he shall take necessary action to make good for such delays by

increasing his work force or by working overtime or otherwise accelerate the progress of the work

to comply with the schedule and shall communicate such actions in writing to the Engineer,

satisfying that his action will compensate for the delay. The Contractor shall not be allowed any

extra compensation for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials

or supply or any other services to the Contractor except for the coordination work between various

Contractors if any at site.

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract

Documents and any other supplementary data complete with all the latest revisions thereto. The

Contractor shall also maintain in addition the continuous record of all changes to the above

Contract Documents, drawings, specifications, and supplementary data, etc. effected at the field

and on completion of his total assignment under the Contract shall incorporate all such changes on

the drawings and other Engineering data to indicate as installed conditions of the equipment

furnished and erected under the Contract. Such drawings and Engineering data shall be submitted

to the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

21.1 The Contractor shall bring to Site all equipment, components, parts, materials, including

construction equipment, tools and tackles for the purpose of the works under intimation to the

Engineer. All such goods shall, from the time of their being brought vest in the Owner, but may be

used for the purpose of the works only and shall not on any account be removed or taken away by

the Contractor without the written permission of the Engineer. The Contractor shall nevertheless

be solely liable and responsible for any loss or destruction thereof and damage thereto.

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or

owing to him by the Contractor, under, in respect of or by reasons of the Contract. After giving a

fifteen (15) days’ notice in writing of his intention to do so, the Owner shall be at liberty to sell and

dispose off any such goods, in such manner as he shall think fit and to apply the proceeds in or

towards the satisfaction of such sum or sums due as aforesaid.

21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction of

the Engineer the materials such as construction equipment, erection tools and tackles, scaffolding

etc. with the written permission of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

The Contractor shall be responsible for any damage resulting from his operations. He shall also be

responsible for protection of all persons including members of public and employees of the Owner

and the employees of other Contractors and Sub- Contractors and all public and private property.

23.1 In addition to the conditions covered under the Clause entitled ‘Insurance’ in General Terms and

Conditions of Contract, the following provisions will also apply to the portion of works to be done

beyond the Contractor’s own or his Sub-Contractor’s manufacturing Works.

23.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against

claims for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for any

reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be

Workmen’s : As per statutory

Compensation Provisions

Employee’s : As per statutory

Signature & Seal of Bidder Page 37 of

liability Provisions

23.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of omission

on the part of the Contractor, his agents, his employees, his representatives and Sub-Contractors

or from riots, strikes and civil commotion.

23.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract.

23.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent both in

time and amount to take care of all his liabilities either direct or indirect, in pursuance of the

24.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed

without subjecting the equipment and materials to adverse effects during inclement weather

conditions, like monsoon, storms etc. and during other unfavorable construction conditions. No

field activities shall be performed by the Contractor under conditions, which might adversely affect

the quality and efficiency thereof, unless special precautions or measures are taken by the

Contractor in a proper and satisfactory manner in the performance of such Works and with the

concurrence of the Engineer. Such unfavorable construction conditions will in no way relieve the

Contractor of his responsibility to perform the Works as per the schedule.

25.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may

come across during the course of performance of his Works either during excavation or elsewhere,

are properly protected and handed over to the Engineer. Similarly, the Contractor shall ensure that

the bench marks, reference points, etc, which are marked either with the help of Engineer or by the

Engineer shall not be disturbed in any way during the performance of his Works. If any work is to

be performed which disturbs such reference the same shall be done only after these are

transferred to other suitable locations under the direction of the Engineer. The Contractor shall

provide all necessary materials and assistance for such relocation of reference points etc.

26.0 WORK & SAFETY REGULATIONS

26.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to GETCO or to others, working at the Site. The Contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and the Engineer, as he may deem necessary.

26.2 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be

absolutely safe. All equipment shall be strictly operated and maintained by the Contractor in

accordance with manufacturer’s Operation Manual and safety instructions and as per

Guidelines/rules of GETCO in this regard.

26.3 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-out

in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act 1910 and

associated Laws/Rules in force from time to time. A register of such examinations and tests shall

be properly maintained by the Contractor and will be promptly produced as and when desired by

the Engineer or by the person authorized by him.

26.4 The Contractor shall provide suitable safety equipment of prescribed standard to all employees

and workmen according to the need.

26.5 The Contractor shall provide safe working conditions to all workmen and employees at the Site

including safe means of access, railings, stairs, ladders, scaffoldings etc. The scaffoldings shall be

erected under the control and supervision of an experienced and competent person. For erection,

good and standard quality of material only shall be used by the Contractor.

26.6 The Contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the Owner or other Contractors under any circumstances, whatsoever, unless

expressly permitted in writing by GETCO to handle such fuses, wiring or electrical equipment

Signature & Seal of Bidder Page 38 of

26.7 Before the Contractor connects any electrical appliances to any plug or socket belonging to the

other Contractor or Owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the maximum current rating, voltage and phases of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be

26.8 The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug;

b. The appliance is fitted with a suitable cable having two earth conductors, one of which

shall be an earthed metal sheath surrounding the cores.

26.9 No electric cable in use by the Contractor/Owner will be disturbed without prior permission. No

weight of any description will be imposed on any cable and no ladder or similar equipment will rest

against or attached to it.

26.10 No repair work shall be carried out on any live equipment. The equipment must be declared safe

by the Engineer and a permit to work shall be issued by the Engineer before any repair work is

carried out by the Contractor. While working on electric lines/equipment, whether live or dead,

suitable type and sufficient quantity of tools will have to he provided by the Contractor to

electricians/workmen/officers.

26.11 In case any accident occurs during the construction/ erection or other associated activities

undertaken by the Contractor thereby causing any minor or major or fatal injury to his employees

due to any reason, whatsoever, it shall be the responsibility of the Contractor to promptly inform

the same to the Engineer in prescribed form and also to all the authorities envisaged under the

applicable laws.

26.12 The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work is

being carried out in such a way that it may cause accidents and endanger the safety of the

persons and/or property, and/or equipment. In such cases, the Contractor shall be informed in

writing about the nature of hazards and possible injury/accident and he shall comply to remove

shortcomings promptly. The Contractor after stopping the specific work can, if felt necessary,

appeal against the order of stoppage of work to the Engineer within 3 days of such stoppage of

work and decision of the Engineer in this respect shall be conclusive and binding on the

26.13 The Contractor shall not be entitled for any damages/compensation for stoppage of work due to

safety reasons and the period of such stoppage of work will not be taken as an extension of time

for completion of work and will not be the ground for waiver of levy of liquidated damages.

26.14 It is mandatory for the Contractor to observe during the execution of the works, requirements of

Safety Rules which would generally include but not limited to following

a) Each employee shall be provided with initial indoctrination regarding safety by the Contractor,

so as to enable him to conduct his work in a safe manner.

b) No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both to himself and his fellow employees.

c) Employees must not leave naked fires unattended. Smoking shall not be permitted around fire

prone areas and adequate firefighting equipment shall be provided at crucial location.

d) There shall be a suitable arrangement at every work site for rendering prompt and sufficient first

aid to the injured.

j) Requirements of ventilation in underwater working to licensed and experienced divers, use of

gum boots for working in slushy or in inundated conditions are essential requirements to be

26.15 The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be

prescribed from time to time without any demur, protest or contest or reservations. In case of any

discrepancy between statutory requirement and GETCO Safety Rules referred above, the latter

shall be binding on the Contractor unless the statutory provisions are more stringent.

Signature & Seal of Bidder Page 39 of

a. Fatal injury or accident causing Rs. 1,00,000/- per These are applicable

death person : for death

b. Major injuries or accident causing Rs. 20,000/- per injury to any person,

25% or more permanent person whosoever

disablement to Workmen or

Permanent disablement shall have same meaning as indicated in Workmen’s Compensation Act.

The compensation mentioned above shall be in addition to the compensation payable to the

workmen/employees under the relevant provisions of the Workmen’s Compensation Act and rules

framed there under or any other applicable laws as applicable from time to time. In case the Owner

is made to pay such compensation then the Contractor is liable to reimburse the Owner such

amount in addition to the compensation indicated above.

27.0 CODE REQUIREMENTS

The erection requirements and procedures to be followed during the installation of the equipment

shall be in accordance with the relevant Codes and accepted good engineering practice, the

Engineer’s drawings and other applicable Indian recognized codes and laws and regulation of the

Government of India.

Signature & Seal of Bidder Page 40 of

TECHNICAL SPECIFICATIONS-(PART-II)

PRINCIPAL TECHNICAL PARAMETRS for Supply, Installation & commissioning of CCTV

camera surveillance system at various Kansari Store under Deesa Construction, Palanpur

Item Description Specifications TECHNICAL SPECIFICATIONS

Image Sensor 1/2.7" Progressive Scan CMOS

Color: 0.01Lux @ F1.2, AGC ON; B/W:

Min. Illumination

Lens Fixed 3.6mm / 4.0mm Board Lens

Day & Night Auto (ICR) / Color / Black & White

Wide Dynamic Range ≥120dB

Digital noise reduction Supported

IR Range 20–30 Meters

Video Compression H.265A1/H.265+/H.265/H.264+/H.264

Image Resolution 2592 × 1944 (5.0 MP)

Frame Rate 25/30 fps

1 IP Bullet Camera 5.0 MP

1 × RJ45 10/100 Mbps Ethernet

Network Interface

HTTP, TCP, ARP, RTSP, RTP, UDP, RTCP,

Protocols SMTP, FTP, DHCP, DNS, DDNS, PPPoE,

IPv4/v6, SNMP, QoS, UPnP, NTP

System Compatibility ONVIF support

Communication Interface

Built-in memory card slot No

Operating Conditions -10°C ~ +55°C, 0% ~ 90% RH

Power Supply DC12V, PoE (IEEE802.3af)

Weather Proof IP67

Certifications CE, FCC, RoHS

Warranty Typically 3 years

Image Sensor 1/2.8″, 6.0 Megapixel SONY Sensor

Color: 0.005Lux @ F1.2; B/W: 0.001Lux

Min. Illumination

@ F1.2; IR ON: 0.0Lux

2 PTZ Camera 6.0 MP (25× Zoom) 4.6mm ~ 115.0mm (25× Optical

Zoom), F1.6 ~ F3.0

Day & Night IR-Cut filter with auto switch (ICR)

Wide Dynamic Range Not specified

Shutter Time 1/25s ~ 1/100000s

Digital Zoom Supported

IR Range 200 Meters

Signature & Seal of Bidder Page 41 of

Pan Range 360° Continuous Rotation

Tilt Range -0° ~ +93° (Auto-Reverse)

Number of Presets 220/500

Video Compression H.264, H.265, H.265+

Image Resolution 3072 × 2048 (6.0 MP)

Frame Rate Up to 30 fps

System Compatibility ONVIF Conformant

1 × RJ45 10/100 Mbps Ethernet

Network Interface

L2TP, IPv4, IGMP, ICMP, ARP, TCP, UDP,

Protocols DHCP, PPPoE, RTP, RTSP, QoS, NTP, FTP,

Supports Micro SD (Max: 512 GB)

Built-in memory card slot

Operating Conditions

Power Supply 12V 4Amp

Weather Proof IP67

Certifications CE, FCC, RoHS, BIS

Warranty Typically 3 years

Video Input 64ch 1080P / 36ch 4MP / 24ch 5MP

HDMI Output 2 (Max: 4K)

VGA Output 1 (Max: 1080P)

Video Compression H.265+/H.265/H.264+/H.264

Recording Resolution 12MP; 8MP; 5MP; 4MP; 3MP; 1080P

Synchronous Playback 16CH

HDD Ports 8 SATA

HDD Maximum Capacity 12TB per SATA

900Mbps Incoming / 900Mbps

3 Network Video Recorder – 64 Channel Network Bandwidth

RAID Support Yes

Network Interface 2 × RJ45 10/100/1000 Mbps

USB Ports 2 × USB 2.0, 1 × USB

Alarm Input/Output 16 Input, 4 Output

Power Supply ATX

Operating Conditions -10°C ~ +55°C, 10% ~ 90% RH

Certifications CE, FCC, RoHS, BIS

Warranty Typically 3 years

Video Input 16ch 5MP / 16ch 1080P

HDMI Output Supports (Max: 4K)

VGA Output Supports (Max: 1080P)

Video Compression H.265A1/H.265+/H.265/H.264+/H.264

Recording Resolution 12MP; 8MP; 5MP; 4MP; 3MP; 1080P

HDD Ports 1 SATA

HDD Maximum Capacity 12TB per SATA

4 Network Video Recorder – 16 Channel

Network Bandwidth 80Mbps Incoming / 80Mbps Outgoing

Network Interface 1 × RJ45 10/100 Mbps

USB Ports 2 × USB

Power Supply DC 12V 3A

Operating Conditions -10°C ~ +55°C, 10% ~ 90% RH

Certifications CE, FCC, RoHS, BIS

Warranty Typically 3 years

Signature & Seal of Bidder Page 42 of

24 × 10/100/1000 Mbps PoE RJ45

Network Ports Ports, 2 × 1000 Mbps Uplink Ports, 2 ×

Gigabit SFP Ports

PoE Standard IEEE802.3af/at

Power per Port ≤30W

Total Power Budget 300W

Network Standards

5 PoE Switch (24 Port) 802.3z

Flow Control IEEE802.3x Full-Duplex

Lightning Protection 4KV Surge

Operating Conditions 0°C ~ 55°C, 0% ~ 95% RH

Power Supply AC 96–264V

Certifications CE, FCC, RoHS

Warranty Typically 3 years

8 × 10/100 Mbps PoE Ports, 2 ×

10/100/1000 Mbps Uplink Ports

PoE Standard IEEE802.3af/at

Power per Port ≤30W

Total Power Budget 120W

6 PoE Switch (8 Port) VLAN/CCTV Mode Supports up to 250m PoE

Lightning Protection 6KV Surge

Operating Conditions -10°C ~ +60°C, 0% ~ 95% RH

Power Supply DC 48–56V

Certifications CE, FCC, RoHS

Warranty Typically 3 years

8 × 10/100/1000 Mbps PoE Ports, 2 ×

Gigabit SFP Ports

PoE Standard IEEE802.3af/at

Power per Port ≤30W

Total Power Budget 120W

7 PoE Switch (8 Port GbE) VLAN/CCTV Mode Supports up to 250m PoE

Lightning Protection 6KV Surge

Operating Conditions 0°C ~ 55°C, 0% ~ 95% RH

Power Supply DC 48–56V / AC 110–220V

Certifications CE, FCC, RoHS

Warranty Typically 3 years

Ports 24-port rack mount sliding ODF

Height 1U (44.4mm)

Suitable Adapters SC/FC/LC/ST

8 Optical Fiber Interconnection Unit (LIU) Operating Temperature -40°C to +60°C

Material Cold rolled steel, powder coated

TIA/EIA 568.C, ISO/IEC 11801, EN

Compliance 50173, IEC 60304, IEC 61754, EN 297-1,

RoHS, Reach/SVHC

23 AWG (0.49 ± 0.02mm) Solid

Annealed Bare Copper

Insulation High Density Polyethylene

Jacket FRPVC Compound

9 CAT-6 UTP Cable Cable Diameter 5.7 ± 0.3 mm

ANSI/TIA 568 C.2, ISO/IEC 11801 – 2nd

Standards Compliance

Frequency Range Up to 250 MHz

Characteristic Impedance 100 ± 15Ω

Signature & Seal of Bidder Page 43 of

Connector Type SC/LC/ST/FC/MTRJ

Optical Fiber Single-Mode / Multi-Mode

Cable Type LSZH, 3.0mm / 2.0mm

10 Fiber Patch Cords Typical: ≤0.2dB, Max: 0.3dB (MTRJ: Max

Return Loss PC: ≤45dB, UPC: ≤50dB, APC: ≤60dB

Operating Temperature -10°C to +70°C

Conductor 24 AWG Stranded Copper

Shielding Type Unshielded (U/UTP)

RJ45 Plug with 50-micron gold-plated

11 Cat6 UTP Patch Cables connectors

Standards Compliance ISO/IEC 11801, ANSI/TIA-568-C.2

Data Rate Support 1/10GBase-T

Bandwidth 250 MHz (Reference: 550 MHz)

Type 1.25G SFP Transceiver 1310nm 20km

Transmission Distance Up to 20km on Single-Mode Fiber

12 SFP Transceiver Data Rate Up to 1.25 Gbps

Operating Temperature 0°C to +70°C

Compliance IEEE 802.3Z, MSA SFF-8472, SFP MSA

Construction Welded CRCA steel, powder coated

Protection Level IP55

19″ equipment mounting, DIN

13 Outdoor Enclosure (Rack)

Cooling 90CFM, 230V AC Fan (1 Nos.)

PDU 4 Socket PDU 5Amp (1 Nos.)

Pole mounting & wall mounting

Mounting Options

22" LCD Monitor

Max Resolution 1920×1080

14 22" LED Monitor With Wall Mount Bracket. Interface RGB IN, HDMI IN, Digital Audio Output

Power Supply: 230V, 50Hz

Warranty Three years

32" LCD Monitor

Max Resolution 1920×1080

15 32 "LED Monitor with Wall Mount Bracket. Interface RGB IN, HDMI IN, Digital Audio Output

Power Supply: 230V, 50Hz

Warranty Three years

16 6 / 12 TB SURVEILLANCE HDD

Warranty Three years

Input Voltage 230 VAC nominal

Frequency 50 Hz +/-1 Hz

UPS Capacity (total) 1000VA / 600W

Output Voltage range 230 V +/- 10% with 50 Hz

1 KVA UPS with 1hr Battery Backup digital Voltage on Battery 230 VAC

display indication

Frequency On Battery 50 Hz ± 1 Hz

Operating Temperature: '-10 °C ~ 60 °C less than 95 % RH

Battery 60 AH Maintenance-free

Warranty Three years

Certificate Bureau of Indian Standards (BIS)

Signature & Seal of Bidder Page 44 of

550 x 400 x 350 mm Wall Mount /

Floor Standing /Table Mount option,

Dimension: Front door with Toughen Glass &

Lockable, Closed Rubber Grommet at

Top and Bottom of 18 SWG CRCA

18 6U Rack (Outdoor) Complete Body Material, Door & inside Channels of

SWG CRCA Material

Weather proof & Compatible to

accommodate LIU, Switch, PoE adopter

etc. and fitted with cable manager and

with mounting accessories

Width 600 mm and depth 450 mm --

Wall Mount / Floor Standing / Table

Dimension: Mount option, Front door with Toughen

Glass & Lockable, Closed Rubber

Grommet at Cable Entry

Top and Bottom of 18 SWG CRCA

19 9U Rack Complete Body Material, Door & inside Channels of

SWG CRCA Material

1.5 meter cable length for 240/220V

Power Distribution Unit AC Supply having 4 sockets of 5 Amp to

be used for other devices.

Top mounted 90 CFM Fan (01nos.) with

Armoured CAT-6 (6 Pair) cable design

for external use burial and or Arial use,

20 CAT-6 Armored cable Size:

AWG solid copper conductor. Armoured

GI wire size: 0.9 mm

Unitube, Single Mode, Outdoor Direct

Burial Cable, Central loose tube with jelly

compound, High strength ripcord under

21 Fiber cable -- 6 core cable Size: armoured Cable protected from

moisture, suitable for indoor and outdoor

use and protected against bending /

LC-SC SM Duplex, the patches to be

Size/Length: supplied shall be of full standard optical

specifications, length of 1 mtr.

LC-SC Single Mode Optical fiber duplex patch

Terminated connector: compatible with

industry standard i.e. EIA/TIA, IEC, ANSI

Signature & Seal of Bidder Page 45 of

- Rack mount type with 06 ports

Loaded (SC) SM, pigtail and splice tray. -

Aluminum base material for light

mounting - Front - mounted cable

saddles for jumper management - Can

manage both splice and terminations -

Preassembled shelves in multiple

LIU (Line interface Unit) (Optical Fiber configuration - Rubber fiber slotted

interconnecting unit) 06 port fully loaded bracket built in, metal splice shelf to

protect the fibers - Removable Front and

rear covers for better access to interior of

LIU - The pigtails to be supplied shall be

SC simplex of length 1 meter. The pigtails

to be supplied shall be good end face

geometry, standard optical specifications,

precise length & tolerance.

The Pigtails to be supplied shall be LC

SM SIMPLEX of length 1 meter. The

24 Pigtail pigtails to be supplied shall be of good

end face geometry, full standard optical

The media converter should support

Single Mode fiber and shall be suitable

25 Media Converter

for interfacing with the camera / Ethernet

Un- armored 3 core,

Size: 2.5 sq.mm with standard

copper conductors

PVC insulated 1100V grade, FR type

Insulation: suitable for steady temperature of

Whether proof, FR type suitable for IP

27 Junction Box (Outdoor) Size: based CCTV Camera, Dimension: (100 x

- Dia: Min 25 mm (Inner) - Thick : Min

28 HDPE Pipe Size:

Height: 3 Mtr GI Tubular Poles. Size:

Middle 2 Mtr. Long, 88.9mm dia &

3.25mm thick 03-meter heighted pole

29 3 Mtr Pole (Tubular) Size: which to be installed on control room

building including clamps and other

accessories to be fixed is in the scope of

Signature & Seal of Bidder Page 46 of

Swaged type welded GI tubular pole of

Height: 9 Mtrs Size: Bottom 5 Mtr. Long,

114.2mm outer dia & 3.5mm thick,

Middle 2 Mtr. Long, 88.9mm dia &

3.25mm thick, Top 2 Mtr long, 76.1 mm

9 Mtr Pole (Tubular) including foundation dia (outer) and 3.25mm thick.

casting. Foundation: 1.5 mtr x 0.450 mtr x

mtr Pole erection by excavating in any

type of soil by providing of M15 Grad

concrete (1:2:4) foundation of 1.5 mtr x

0.450 mtr x 0.450 mtr in the scope of

Laying of CAT-6 armor/ Fiber optical cable and

31 Power Cable in PVC / HDPE pipe with all

necessary accessories.

Digging suitable width up to 450 mm and back

32 filling in any type of soil for laying of

surveillance system cable.

33 Splicing of Single mode Pigtail with Fiber core

Installation and commissioning charges for

CCTV surveillance system including providing &

Mounting Stand for LED and brackets for IP

Bullet/PTZ camera, Patch cord, LIU, power

adopter, HDMI cable, connectors, required

splicing of cable etc. as per tender terms and

condition. All equipment under this package is

to be installed in various substation. The OFC

cable and Power cable shall be laid in HDPE

conduits either in cable trenches or

underground depending upon site requirement.

If it is underground the depth of trench shall

not be less than 2 feet. Civil work if any during

the installation activity shall be carried out by

the bidder without any extra financial

implication to GETCO.

Signature & Seal of Bidder Page 47 of

Software for Network Video Recorder (NVR)

Software for 8 Channel / 16 Channel NVR:

The Software should be designed for open platform and no proprietary hardware required for installation

of the software. It should be completely scalable CMS/ CCTV system. The software should support Min.

2 Mega pixel and higher camera and should facilities viewing up to Full HD/ H.265 (0 to 30 fps) on the

work station. Recording can be scheduled for the various video source with different frame rates.

- Alarms: The alarms are displayed in the sitemap, enabling the user to take timely action.

- Field of view: The user can create field of view of the cameras, indicating the area of coverage.

Recording and playback

- Video: An optional streaming is available for rendering additional streams for recording and live

viewing. Video Recording on Selected Channel.

- Search Mode: Date and Time, Camera, Event, Recording Type

- Playback Modes: Fast Forward, Slow Forward, Slow Reverse, Fast Reverse at Different Speed

Control, Next Previous Frame

- Export: Exporting the video data in native format with multiple file export option makes it a hassle

free export and playback of the video sequence. Manual Backup over USB through USB2.0 /

USB3.0 interface

Events and controls

- Alarms: Supports inbuilt video analytic alarms such as Face detection, Boundary Crossing

detection, camera occlusion, Unexpected activity detection, Motion Detection, View Tampering,

Connection Failure, Recording Failure, Storage Alert, Disk Volume Full, Disk Fault, Scheduled

- Event action: Automatic actions can be configured per camera for each event. The actions

supported comprise SMS, email with Snapshot, camera pre-set, Turn On/Off Alarm Outputs,

Buzzer Notification.

- PTZ controls and digital zoom: Digital zoom supports both on live and recorded videos.

- Snapshots: The snapshot of any camera in the tile can be taken and saved in the database for

future investigation and evidence purposes.

- Camera discovery: IP cameras of different makes and models can be added automatically.

Manual and bulk additions of cameras are also supported.

A comprehensive reporting on the alarms, event logs, health status of the devices such as IP

Camera, Server and Workstation are provided.

Signature & Seal of Bidder Page 48 of

Type Test for Bullet Camera, PTZ Camera & NVR

(1) Following Type Test certificates shall be submitted in Technical specification

for IR bullet camera and PTZ camera.

S/n Test Name Type Test Standard Confirmation

(Tick √ any one)

1 Electrical Fast Transient/burst IEC 61000 – 4 - 4 YES / NO

immunity test (EFT)

2 Damped Oscillatory (1MHz & 100 IEC 61000 – 4 – 18 YES / NO

3 AC Voltage Dips & Interruption IEC 61000 – 4 – 11 YES / NO

and voltage variation immunity

4 Electrostatic immunity test IECv61000 – 4 – 2 YES / NO

5 Power Frequency Magnetic Field IEC 61000 – 4 – 8 YES / NO

6 Ripple on DC input Power Supply IEC 61000 – 4 – 17 YES / NO

Port immunity test

7 Immunity to conducted IEC 61000 – 4–6 YES / NO

disturbance, induced by radio-

frequency fields

8 Radiated, radio-frequency, IEC 61000 – 4–3 YES / NO

electromagnetic field immunity

9 Surge immunity test IECv61000 – 4–5 YES / NO

10 Limits for harmonic current IEC 61000– 3–2 YES / NO

emission (equipment input current

≤ 16A per phase)

11 Limitation of voltage changes, IEC 61000– 3–3 YES / NO

voltage fluctuations and flicker in

public low-voltage supply

systems, for equipment with rated

current ≤ 16 A per phase and not

subject to conditional connection

12 Audio/Video, information and IEC 62368-1:2018 YES / NO

communication technology

equipment-part 1: safety

13 For FCC 47 CFR FCC Part 15-Sub part B YES / NO

(Class B) ANSI:2009

14 For IP66 IS/IEC 60529:2001 Clause No. YES / NO

15 For Vibration IEC 60068-2-6:2007 YES / NO

IEC 62262:2002 YES / NO

*** The validity of Type Test shall be 7 years.

Signature & Seal of Bidder Page 49 of

(2) Following Type Test certificates shall be submitted in Technical

specification for NVR.:

S/n Test Name Type Test Standard Confirmation (Tick √ any

1 For CE (EMI- IEC/EN 61000-3-3:2003 YES / NO

EMC) CISPR 22:2008

2 For FCC 47 CFR FCC Part 15-Sub part B (Class YES / NO

3 For Safety IEC/EN 60950-1:2005 + YES / NO

***The validity of Type Test shall be 7 years.

All Type test for Bullet camera, PTZ Camera & NVR are mandatory and submit

along with GTP.

Signature & Seal of Bidder Page 50 of

TECHNICAL SPECIFICATIONS FOR Supply, Installation & commissioning of CCTV camera surveillance

system at Kansari Store of GETCO.

(TO BE FILLED IN BY THE TENDERER AND FURNISH WITH TECHNICAL BID)

The Specifications is to be filled up in this format and, in the page of Tender Specification

only, to be submitted in duplicate along with the offer.This is intended for speedy comparison .

The tenderer shall fill in the particulars against appropriate items in respect of each rating and

type of equipment offered in the broad categories listed below,

Item Description Specifications TECHNICAL SPECIFICATIONS

Min. Illumination

Wide Dynamic Range

Digital noise reduction

Video Compression

Image Resolution

1 IP Bullet Camera 5.0 MP

Network Interface

System Compatibility

Built-in memory card

Operating Conditions

Min. Illumination

2 PTZ Camera 6.0 MP (25× Zoom)

Wide Dynamic Range

Signature & Seal of Bidder Page 51 of

Number of Presets

Video Compression

Image Resolution

System Compatibility

Network Interface

Built-in memory card

Operating Conditions

Video Compression

Recording Resolution

Synchronous Playback

3 Network Video Recorder – 64 Channel

Network Bandwidth

Network Interface

Alarm Input/Output

Operating Conditions

Video Compression

Recording Resolution

4 Network Video Recorder – 16 Channel

Network Bandwidth

Network Interface

Operating Conditions

Signature & Seal of Bidder Page 52 of

Total Power Budget

Network Standards

5 PoE Switch (24 Port)

Lightning Protection

Operating Conditions

Total Power Budget

6 PoE Switch (8 Port) VLAN/CCTV Mode

Lightning Protection

Operating Conditions

Total Power Budget

7 PoE Switch (8 Port GbE) VLAN/CCTV Mode

Lightning Protection

Operating Conditions

Suitable Adapters

8 Optical Fiber Interconnection Unit (LIU) Temperature

9 CAT-6 UTP Cable Jacket

Standards Compliance

Signature & Seal of Bidder Page 53 of

Frequency Range

10 Fiber Patch Cords Insertion Loss

11 Cat6 UTP Patch Cables

Standards Compliance

Data Rate Support