ARC for erection work and maintenance work of HT / LT and TC at Bhalej Sub division & all other sub divisions (Additional) under Anand (O&M) Division

4 Estimated cost in Rs. (in lakhs) Rs. 39,54,816 /-

5 Earnest Money Deposit amount in Rs. Rs.39550/-

6 Last Date for downloading of Bid Documents (up to 16.00 hours)

Last date for Online Bid submission (up to 16.00 hours)

(This is mandatory)

Last Date of Physical Receipt of “EMD Cover” by RPAD

8 (up to 16:00 hours)

or SPEEDPOST only

Date of opening of “EMD Cover” and Online bid 13-10-2026

9 documents. (at 11.00 Hours)

10 Date of on – line opening of Price bid,(if possible), (at 11.30 Hours)

11 Time Limit of Contract (Extendable for another

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER

ADVERTISEMENT), THE TENDER IS INVITED BY E-TENDERING (ON – LINE) SYSTEM,

FOR WHICH FOLLOWING CONDITIONS ARE MANDATORY OTHERWISE THE TENDER /

OFFER WILL BE OUTRIGHTLY REJECTED AND NO ANY FURTHER COMMUNICATION IN

THE MATTER WILL BE ENTERTAINED.

[A] All the relevant documents as per tender are required to be submitted ONLINE mode

only. Tender fee & EMD is to be submitted physically in “EMD Cover” only. In cases, where

EMD need not to be paid, valid exemption certificates duly notarized has to be submitted.

No physical document requires to be submitted physically with tender, except the demand

draft/online payment receipt of tender fee & EMD/exemption certificate. (These documents

to be submitted physically In EMD Cover). This is mandatory.

Documents submitted in online mode only will be considered for evaluation. If documents

are submitted physically but not in online mode, the same will not be considered for

evaluation and the bid will be out rightly rejected without any intimation.

EMD Cover should be strictly submitted by RPAD/Speed post only. Otherwise the offer will

not be considered and no further communication in the matter will be entertained.

[B] Bidders are requested to submit price – bid (Schedule –B) in on-line (e-tendering form)

only and not to submit the price bid in physical form. This is mandatory. If price bid is

submitted in physical form, same will not be opened and only on-line submitted price bid

will be considered for evaluation.

[C] No tender shall be accepted / opened in any case after due date and time of receipt of

tender, irrespective of delay due to postal services or any other reasons. However Company’s

decision shall be final for acceptance/non-acceptance of late received tender.

[D] The Earnest Money Deposit and tender fee will be accepted only by Demand Draft on any

Nationalized Bank / Scheduled Bank situated at Anand, drawn in favor of “MADHYA GUJARAT

VIJ COMPANY LTD”. Tender without EMD and tender fee shall be rejected.

Any technical questions, information and clarifications that may be required pertaining to

this enquiry should be referred to Executive Engineer Anand (O&M) Division Office, MGVCL,

MGVCL reserves the right of reject any OR all tenders without assigning any reasons

Executive Engineer (O&M)

MGVCL, Anand Division

Tender Documents in (PDF Format) which consists of:

(1) Tender Notice & General Instructions

(2) Pre Qualification Criteria / Eligibility Criteria for Technical Qualification

(3) Scope & Specification of Work and General Terms and conditions

(4) Commercial Terms and Conditions

(5) Schedule -A

(6) Schedule-B: Price Bid

(7) Drawing for erection of O/H & U/G network

To view the PDF file please use “Acrobat Reader” software which can be downloaded from

“Adobe “website.

In case bidder needs any clarification or if training required for participating in online

tender, they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd., 403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat) Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)

Email: [email protected]

Other terms & conditions are as per tender documents

GENERAL INSTRUCTION:

ARC for erection work and maintenance work of HT / LT and TC at Bhalej Sub division & all other

sub divisions (Additional) under Anand (O&M) Division

The bidder has to submit the “EMD cover” (super scribing of Tender no.:“

AND/HTLTTC_ARC/BLJ all sdn/86/PR 233083” & due date of opening along with the

bidder name & address) duly sealed and Online Bid Documents on or before due date and

time of submission.

First the “E.M.D cover” will be opened (Only for the bidders who have submitted their bid

Online) & then if the documents towards payment of Tender Fee and E.M.D [i.e. (a) & (b)

here under] are found OK, the online Technical Bid documents will be considered for

evaluation which may please be noted. Otherwise bid / e-tender will not be considered for

further evaluation & will be out rightly rejected and no correspondence in this regard will

be entertained.

The price bid of the bidder/s who are qualified in preliminary stage (i.e. Qualified for EMD

documents as well as for technical bid documents) will only be opened.

(1) “E.M.D Cover”: EMD Cover shall consist of the following (a) and (b), (super scribing

of “EMD Cover” along with Tender no.: “AND/HTLTTC_ARC/BLJ all sdn/86/PR

233083” & due date of opening, the bidder name & address). In case of non-

submission of E.M.D. documents in physical form, bid will not be opened and bid will

be rejected / ignored out rightly.

(a) Tender Fee:

Tender fee (Non-refundable) as notified in the tender notice should invariably be paid

by way of Demand Draft/online payment; otherwise bid shall be ignored out rightly.

Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand Draft should be

in the name of “Madhya Gujarat Vij Company Ltd.”, Payable at Anand.

Alternatively, the bidder the tender fee in CASH at, “Madhya Gujarat Vij Company

Ltd. (MGVCL), Anand at Cash counter during working day between 11.00 A.M. to15.00

P.M. and on working Saturday between 11.00 A.M. to 12.30 P.M. before the due date

and time for submission of tender, and must enclose Money receipt in original / self-

certified copy in the “EMD Cover” This is mandatory otherwise the tender may be

Bidder / contractor have to pay E.M.D. at a rate of 1 % of the total cost of the qty. of

the works offered. The E.M.D. is payable either in Cash (up to Rs 10,000 only) or by

Demand Draft in favor of the Madhya Gujarat Vij Company Ltd. on any Scheduled

/ Nationalized Banks payable at Anand.

If the EMD amount is more than Rs.1 Lac, it should be paid either by Demand Draft or

Banker’s Cheque or an irrecoverable Bank Guarantee (from any

Scheduled/Nationalized Banks notified by Government time to time, in a Standard

format prescribed by MGVCL attached here with bid documents).

If paid by cash (Up to Rs. 10,000 only), the bidder must enclose Money receipt in

original / self-certified copy in the “EMD Cover”. The copy of money receipt of cash

payment (whenever applicable) must be kept in EMD Cover; otherwise the bid should

You can pay EMD by RTGS/NEFT also. If EMD amount paid by RTGS or NEFT in that case

receipt of payment transfer through RTGS/NEFT should be submitted along with EMD

cover documents. Details of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Particulars Requisite Details

1 Name of Bank Central Bank Of India

2 Name of Branch Station Road. Anand.

3 Branch Code ANAND (518)

5 IFSC Code CBIN0280518

6 Name of Account MADHYA GUJARAT VIJ CO.LTD

Cheques are not acceptable. No Interest will be allowed / paid against payment of

All the Bidders shall be required to pay EMD, except those who are exempted as per

Industries & Mines Department, GoG New Purchase Policy Resolution No.:

SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

In cases, where EMD need not to be paid, valid exemption Certificates duly notarized

has to be produced / attached in EMD Cover in physical form as per the Tender Terms

and Conditions.

(a) “The Micro and Small Scale Industrial (Service) Units registered under Small Scale

Industries of Gujarat State and holding subsequent registration with CSPO /NSIC / DGS&D,

Registration Certificates for the item under Tender will be eligible for exemption from

payment of EMD on submission of duly notarized copies of their UDYAM REGISTRATION

CERTIFICATE only out of SSI/MSME Part-II/Udhyog Aadhar, Udyam Registration Certificate

shall remain valid from 1st April 2022 OR from the date as amended in future with time to

time Notification issued from Ministry of Micro, Small & Medium Enterprises (MSME), Govt of

India & CSPO / NSIC /DGS&D Registration Certificates in EMD Cover.

“In case of UDYAM REGISTRATION CERTIFICATE / Udyog Aadhar Memorandum, the certificate

should indicate the service of related group of item (i.e.Section M, Division 71 or

Group 711 or 749 having NIC 5-digit code of 71100(Architectural and engineering activities

and related technical consultancy) or 74909(Other professional, scientific and technical

activities n.e.c.) ‘[It is to be noted that out of SSI/MSME Part-II/Udhyog Aadhar/Udyam

Registration Certificate- only UDYAM REGISTRATION CERTIFICATE shall remain valid

from 1st April 2022 OR from the date as amended in

future by the with time to time Notification issued from Ministry of Micro, Small & Medium

Enterprises (MSME), Govt of India]”

No relaxation shall be given to the bidders of outside Gujarat state even though having

above certificate. No relaxation shall be given to the Gujarat based bidders having only

one registration number from Government of Gujarat but no subsequent registration with

NSIC registration certificates for the item under tender.

All the “SSI” and “NSIC/CSPO/DGS&D” registration certificates Documents furnished along

with the tender submitted by the bidders having Small, Cottage & Tiny industrial units

registered under small scale industries of Govt. of Gujarat should have clear validity as per

the tender and should invariably be renewed as per the norms of “SSI” and

“NSIC/CSPO/DGS&D” registration certificates Otherwise they shall have to pay E.M.D. and

no exemption will be granted.

Tenders submitted without Earnest Money Deposit by the contractor/firms, who are not

eligible for any exemption, will be rejected without entering in to further correspondence

in this regard and no reference will also be made. Tender submitted without EMD shall be

rejected out rightly.

The above valid certificates should indicate the name of works / services of

tender. Provisional Registration Certificates are NOT allowed.

EMD will be released only on payment of security deposit in respect of successful

bidder whereas the same will be refunded to others on finalization of the tender /

placement of order to successful bidder.

Wherever in the tender, the rate for security deposit and performance guarantee is

Stipulated as 10% & 5%, the same shall be relaxed to 6% & 3% respectively for Small,

Cottage and Tiny works units registered with Govt. of Gujarat (DIC) and also holding

Subsequent registration with NSIC/CSPO/DGS&D registration certificates for the

Work/services and complying the conditions as above.

(2) Technical Bid Cover:

The following documents to be uploaded in online form only with Technical Bid. In case of

non- submission of Technical Bid documents in online form, bid will not be considered and

bid will be rejected/ignored out rightly.

(1) Tender notice & General Instructions

(2) Documents mentioned in Pre qualification / eligible criteria (List given under)

(3) Scope & Specification of Work and General Terms and conditions

(4) Commercial Terms and Conditions

NOTE: Each document / paper of above (1) to (5) shall be uploaded in online form

only otherwise bid will be rejected out rightly. Physically submitted documents

shall not be considered for evaluation.

 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR TECHNICAL

QUALIFICATION [TO BE SUBMITTED IN ONLINE FORM ONLY]

The bidder must submit the following details / documents (as mentioned hereunder) with

Technical Bid through online mode only. It is mandatory. Non Submission of any details

/ any document as per requirement in online form, the bid will be rejected out rightly.

All the documents shall be uploaded in preliminary stage. Physically submitted

documents shall not be considered for evaluation.

1. for erection & maintenance of Overhead network:

A. For experienced / Regular Contractor:

Contractor must have experience of erection of overhead HT/EHT/LT lines & Transformers

along with satisfactory work completion certificate regarding execution of work from order

issuing authority of any DISCOM of GUVNL, any Govt/ private DISCOM of any state of India,

any electricity utility/ agencies who have worked under NHAI, agencies who have worked

under Railway Department, agencies who have worked under option-2 for HT/EHT

connection, substation work for Over Head line work of EHT,HT, LT and TC.

The documents for considering the experience such as Work order copies, experience

certificate indicating order number and value has to be submitted.

B. For Inexperienced / novice Contractor

Bidder/Contractor shall be considered as a New contractor if

(i) Contractors not having any experience of erection of overhead network

(ii) Contractors having an experience with DISCOM of GUVNL, any Govt/ private DISCOM

of any state of India, any electricity utility/ agencies who have worked under NHAI,

agencies who have worked under Railway Department, agencies who have worked

under option-2 for HT/EHT connection, substation work for Over Head line work of

EHT, HT, LT and TC but not fulfilling the criteria no. 3 of pre-qualification criteria.

Both contractors mentioned in above sr no. (i)& (ii) can participate in tender as a new

contractor for erection of overhead network provided they fulfil other eligibility criteria

at Sr. no. 5 to 9 of existing SBD.

Note: For Sr no. (i), Contractor will have to submit electrical contractor’s license of

any state Govt in their own name / name of firm

The fresh contractor participating for the first time shall be considered as New-1

contractor. The contractor participating second time shall be considered as New-2

contractor after successfully completion of first contract as a New-1 contractor with

submission of duly supported documents thereof.

The quantity allocation among NEW-1 and NEW-2 contractor will be as mentioned in

Commercial Terms and conditions point no, 7B(a).

2. For erection & maintenance of HT/LT underground network:

Bidder/Contractor shall be consider as regular contractor if

(i) Contractor have experience of laying of HT/EHT/LT underground power cables along with

satisfactory work completion certificate regarding execution of work from order issuing

authority of DISCOM of GUVNL, any Govt/ private DISCOM of any state of India, any

electricity utility/ agencies who have worked under NHAI,telecom license

holder,agencies who have worked under Railway Department, agencies who have worked

under option-2 for HT/EHT connection, substation work for lying of underground HT/EHT

(ii) Contractors having experience of laying of any type of underground pipe line

(GAS/Oil/Water/Sewage etc) with satisfactory work completion certificate regarding

execution of work of laying of pipe line from order issuing Govt/Pvt authority .

Note: For Sr no. (ii), contractor will have to submit electrical contractor’s license of

any state Govt in their own name / name of firm

Qty. allocation shall be as per commercial terms & condition point no. 7C(a).

However, contractor has to offer tender qty. in his bid and such bidders must submit

Certificate of work experience issued by Engineer in charge showing length of cable/pipe

line in KM along with order copy from DISCOM of GUVNL, any Govt/ private DISCOM of any

state of India, any electricity utility/agencies who have worked under NHAI, telecom

license holder, agencies who have worked under Railway Department, agencies who

have worked under option-2 for HT/EHT connection, substation work/Govt or Pvt

authorities of GAS,OIL,Water,Sewage etc subject to verification by MGVCL.

Bidder/Contractor shall be consider as a new contractor if,

(i) New contractors not possessing any experience of laying of underground HT/EHT/LT

(ii) Experience of laying of any type of underground pipe line (GAS/Oil/Water/Sewage

etc...) not fulfilling the criteria no. 3 of pre-qualification criteria

(iii) Experience of Laying OF HT/EHT/LT cable with DISCOM of GUVNL, any Govt/ private

DISCOM of any state of India, any electricity utility/ agencies who have worked under

NHAI, telecom license holder agencies who have worked under Railway Department,

agencies who have worked under option-2 for HT/EHT connection, substation work and

not fulfilling criteria no. 3 of prequalification criteria.

For all contractors/bidders mentioned undesr no (i) to (iii) shall participate as new

conractor provided they fulfill other eligibility criteria at Sr. no. 5 to 9 of existing SBD .

Note: For Bidders/Contractors mentioned in sr no. (i) &(ii) above will have to submit

electrical contractor’s license of any state Govt in their own

name / name of firm.

The fresh contractor participating for the first time shall be considered as New-1 contractor.

The contractor participating second time shall be considered as New-2 contractor

successfully completion of work as a NEW-1 contractor. After successfully completion of

second contract as a NEW-2 contractor with submission of duly supported documents thereof

the New–2 contractor to be considered as a Regular contractor by fulfilling the criteria as per

pre-qualification criteria point no.3.of existing SBD.

Qty. allocation shall be as per commercial terms & condition point no. 7C(a).

However, contractor has to offer tender qty. in his bid and such bidders must submit

Certificate of work experience issued by Engineer in charge showing length of cable/pipe

line in KM along with order copy from DISCOM of GUVNL, any Govt/ private DISCOM of any

state of India, any electricity utility/agencies who have worked under NHAI, telecom

license holder, agencies who have worked under Railway Department, agencies who have

worked under option-2 for HT/EHT connection, substation work/Govt or Pvt authorities

of GAS,OIL,Water,Sewage etc subject to verification by MGVCL

Experienced contractor must submit Experience of having successfully completed similar

works during last 7 years ending last day of month previous to the one in which applications

are invited should be either of the following:-

a. Three similar completed works costing not less than the amount equal to 40% of the

estimated cost.

b. Two similar completed works costing not less than the amount equal to 50% of the

estimated cost.

c. One similar completed works costing not less than the amount equal to 80% of the

estimated cost.

The work done through limited tender shall not be considered for experience criteria.

Definition of “Similar work” for overhead network:

For purpose of satisfaction of Technical requirement, similar works refers to :

(1) DISCOM of GUVNL or any Govt/ private DISCOM of any state of India

(2) Any electricity utility

(3) Agencies have worked under NHAI(National highway Authorities of India)

(4) Agencies work under Railway Department

(5) Agencies worked under option-2 for HT/EHT connection, substation work

In above sectors, type of works undertaken should be of the nature of one or more of the

4) Distribution transformers.

Definition of “Similar work” for underground network:

For purpose of satisfaction of Technical requirement, similar works refers to :

(1) DISCOM of GUVNL or any Govt/ private DISCOM of any state of India

(2) Any electricity utility

(3) Agencies have worked under NHAI(National highway Authorities of India)

(4) Telecom license holder

(5) Agencies work under Railway Department

(6) Agencies worked under option-2 for HT/EHT connection, substation work

(7) Agencies worked with any Govt/Pvt authorities related to laying of any type of

underground pipe line(GAS/Oil/Water/Sewage etc..)

In above sectors, type of works undertaken should be of the nature of one or more of

1) Laying of EHT underground cable

2) Laying of HT underground cable

3) Laying of LT underground cable

4) Laying of any type of underground pipe line.(GAS/Oil/Water/Sewage etc..)

4. Average Annual financial turnovers during last 3 years, ending 31st March of the previous

financial year, should be at least 30% of the estimated cost. The above Average Annual

financial turnover be supported by certificate of Chartered Accountant.

5. Copy of valid E. P. F. Registration in the name of bidder.

6. Copy of valid GST Registration Certificate in the name of bidder

7. Copy of valid PAN card in the name of bidder

8. Copy of valid Labour Insurance Policy in the name of bidder

9. Latest bank solvency certificate from any nationalized bank for a sum of Minimum 20%

Schedule showing approximately the materials to be supplied from the Departmental Store

for work entrusted to any contractor for execution and the rate at which they are charged

Sr. Particular Rate at Which Delivery Place

No Material will be

1 The materials such a fabricated Free of Cost Divisional Store

items, Conductors, Guy wires, GI

Wires, Transformers, Dist.

Box, insulators, steel poles

Except PSC etc. earthing plate.

2 Tools & Tackles & Paints For To be procured by

Painting of Poles & Fabrication. Contractor Rates are

3 Sand, Gravel, water etc To be procured by

required for concreting & Contractor Rates are

muffing. inclusive.

4 MS Bolts and nuts with washers Free of Cost S. Dn Store

of required sizes

5 Salt and coal for earthing. To be procured by

Contractor Rates are

6 GI Wire SWG: 8 & rigid PVC pipe Free of Cost Divisional Store

of 20mm dia meter.

Note:- If Nut Bolts are not provided by MGVCL, same should be procured by Contractor &

the Payment will be made as per approved rates (The Nut Bolts Procured by Contractors

should be Standard & ISI Marked and should be approved from Engineer In charge).

MADHYA GUJARAT VIJ COMPANY LTD.

Corporate Office : Sardar Patel Vidyut Bhavan,

5th Floor, Race Course, Vadodara - 390

e-mail :[email protected]

CIN No. U40102GJ2003SGC042907

COMMERCIAL TERMS AND CONDITIONS(For Works/Service)

Tender fee (Non-refundable) as notified in the tender notice should invariably be paid

by way of Demand Draft or Banker’s Cheque; otherwise tender will be ignored out

rightly. Indian Postal Orders (IPO’s) & Cheques are not acceptable. Demand Draft

should be in the name of “Madhya Gujarat Vij Company Ltd.”, Payable at

Anand. Alternatively, the bidder can pay the tender fee in CASH(up to Rs 10000/-

only) at, “Madhya Gujarat Vij Company Ltd. (MGVCL),

Anand at Cash counter during working day between 11.00 A.M. to15.00 P.M. and on

working Saturday between 11.00 A.M. to 12.30 P.M. before the due date and time for

submission of tender, and must enclose Money receipt in original / self-certified copy

in the “EMD Cover” otherwise the tender will be rejected.

COURIER SERVICE AND HANDDELIVERY OF Tender Documents Cover(in physical form)

ARE NOT ALLOWED. THE TELEGRAPHIC ORSHORTOFFERS RECEIVED WILL NOT BE

ACCEPTED AND THE OFFERS WILL BE REJECTED OUTRIGHTLY.MGVCL WILL NOT BE

RESPONSIBLE FOR THE TRANSIT LOSS OR MISPLACEMENT OF THE Tender Cover

Tender fee Demand Draft / self attested Money receipt must be kept in the cover of

EMD; otherwise Contractor’s offer is liable to be rejected and technical bid will not

2 EARNEST MONEY DEPOSIT: (E.M.D.)

Bidder / contractor have to pay E.M.D. at a rate of 1 % of the total cost of the quantum

of the works offered. The E.M.D. is payable either in Cash (up to Rs 10,000 only) or by

Demand Draft or Banker’s Cheque in favor of the Madhya Gujarat Vij Company Ltd. on

any Scheduled / Nationalized Banks payable at Vadodara. It can also be furnished by

way of an irrecoverable Bank Guarantee from designated banks in a standard

format prescribed by MGVCL (Format attached with this tender document).

If paid by cash (for the EMD to be paid up to Rs. 10,000 only), the bidder must enclose

Money receipt in original / self-certified copy in the “EMD Cover”. The copy of money

receipt of cash payment (whenever applicable) must be kept in EMD Cover; otherwise

the bid will be rejected. Cheques are not acceptable. No Interest will be allowed /

paid against payment of E.M.D.

All the Bidders shall be required to pay EMD, except those who are exempted as per

Industries & Mines Department, GoG New Purchase Policy Resolution No.:

SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale Industries.

In cases, where EMD need not to be paid, valid exemption Certificates duly notarized

has to be produced / attached in EMD Cover in physical form as per the Tender Terms

and Conditions.

The exemption in payment of E.M.D. shall be given to the Small, Cottage & Tiny

industrial units registered under small scale industries of Govt. of Gujarat (District

Industries Collector) and also holding subsequent registration with NSIC/CSPO/DGS&D

registration certificates for the item under tender subject to furnishing of the

authenticated notary certificate copy of the above certificates for the works / item

under tender subject to furnishing of the authenticated notary certificate copy of the

above certificate.

No relaxation shall be given to the bidders having valid SSI/NSIC certificate of

Outside Gujarat State. No relaxation shall be given to the bidders having only one

registration from Government of Gujarat but no subsequent registration with NSIC

registration certificates for the item under tender.

If, Small, Cottage & Tiny industrial units are registered under small scale industries

of Govt. of Gujarat and also holding subsequent registration with NSIC/CSPO/DGS&D

registration certificates submit SSI and NSIC/CSPO/DGS&D registration certificates

for the item / works / services under tender subject against EMD, then they should

be authenticated from notary. NSIC/CSPO/DGS&D certificate more than 03 years old

will not be considered and the validity of the same should cover at least the validity

period of the tender and thereafter it has to be renewed and submitted immediately.

All the “SSI” and “NSIC/CSPO/DGS&D” registration certificates Documents furnished

along with the tender submitted by the bidders having Small, Cottage & Tiny industrial

units registered under small scale industries of Govt. of Gujarat should have clear

validity as per the tender and should invariably be renewed as per the norms of “SSI”

and “NSIC/CSPO/DGS&D” registration certificates Otherwise they shall have to pay

E.M.D. and no exemption will be granted.

Tenders submitted without Earnest Money Deposit by the contractor/firms, who are

not eligible for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will also be made.

The SSI & NSIC certificate should indicate the name of works / services of tender.

Provisional Registration Certificates are NOT allowed.

EMD will be released only on payment of security deposit in respect of successful bidder

whereas the same will be refunded to others on finalization of the tender / placement

of order to successful bidder.

Wherever in the tender, the rate for security deposit and performance guarantee

isStipulated as 10% & 5%, the same shall be relaxed to 6% & 3% respectively for Small,

Cottage and Tiny works units registered with Govt. of Gujarat (DIC) and also holding

Subsequent registration with NSIC/CSPO/DGS&D registration certificates for the

Work/services and complying the conditions as above.

E.M.D. of the unsuccessful tenderer’s willbe returned within 60 days of placing of the

LOA (Letter of Acceptance) on the successful Tenderer, subjectto the Tenderer

returning the original receipt of the EMD together with the advance stamped receipt,

to tender inviting authority of MGVCL. E.M.D. will be returned to the successful

bidders, only on their submission of performance guarantee towards execution period

(i.e. security deposit) and execution of agreement against LOA released on them.

“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”

CORPORATE GUARANTEES ARE NOT ALLOWED.

3 TENDER SPECIFICATIONS:

Specification framed out by MGVCL shall be separately brought out in the tender

documents. No deviation in specification shall be allowed and MGVCL decision shall

be final. The technical scrutiny committee of MGVCL shall evaluate the techno-

commercial view of the tender. MGVCL reserves the right to open or not to open the

price bid of the bidders on the basis of their past performance of their works carried

Tender should be in two bids.

a) Preliminary Bid-Technical bid and b) Price Bid.

Incomplete bids and amendments and additions to bids after opening of the bids will

be ignored out rightly.

The price bid of those who are techno-commercially qualified shall be opened. After

technical bid is opened, for modification, if any, all shall be given equal chance.

4 PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated with

loading GST, unless otherwise mentioned in the tender documents. If more than one

party is to be considered for placement of order, they will have to match their price

with L-1 price, (new or regular as the case may be) which is technically acceptable.

MGVCL may go to the price L-2 depending upon the exigency. If MGVCL feels that

there is lack of serious competition or any other reasons, MGVCL may negotiate with

the L-1 party. MGVCL’s decision shall be final and binding on all the parties.

5 PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION OF CONTRACT PERIOD:

(i.e. SECURITY DEPOSIT):

THE SECURITY DEPOSIT AMOUNT SHOULD BE PAID BY THE SUCESSFUL BIDDER

WITHIN 15 DAYS FROM THE DATE OF RECEIPT OF LETTER OF ACCEPANCE.

The successful bidder will be required to pay an amount equivalent to 5% of the value

of the LOA as a Security Deposit for satisfactory performance of the execution of

Contract. If the full Security Deposit amount is not paid within 15 (Fifteen) days after

the receipt of the LOA (Letter of Acceptance), then the LOA will be out rightly

cancelled at the risk & cost of the Bidder (at the discretion of MGVCL) and EMD amount

paid will be forfeited without entering into any correspondences and this will be

binding on the Bidder and MGVCL will take necessary action against bidders. Such

Security Deposit will be payable either by/ D.D. / Bank Guarantees.

Paid Security Deposit will be returned on successful execution of contract& after

submission of PBG (Performance Bank Guarantee).

The successful tenderer except the Gujarat bidders having Small, Cottage and tiny

Industrial units of Gujarat State having the registration number under Small Scale

Industries of Government of Gujarat will be required to pay an amount equivalent to

5% (Five) of the value of the order as a Performance Guarantee (Security Deposit) for

successful execution of the contract.

Such Performance Guarantee (Security Deposit) for satisfactory/successful execution

will be payable either in Cash (up to Rs 10000/-) / D.D. / Bank Guarantees only. Bank

Guarantees from Scheduled / Nationalized Banks will be acceptable if the amount of

security deposit payable exceed Rs.5, 000/-. The Bank Guarantees will be executed

on the standard form prescribed by MGVCL.

ONLY FOR GUJARAT BIDDER/S:

The Small, Cottage and tiny Industrial units of Gujarat State having the registration

number under Small Scale Industries of Government of Gujarat have to submit the

security deposit of (i.e. performance Guarantee towards execution) 3% of total value

of order instead of 5 % of order value.

The above relaxation in payment of performance Guarantee towards execution period

(Security Deposit) shall be given to the small, cottage & Tiny industrial Units

registered under small scale industries of Govt. of Gujarat and holding subsequent

registration with CSPO/NSIC/DGS&D registration certificates for the item under

tender. It is mandatory for the bidders of Gujarat state to submit the notarized copy

of valid SSI certificate or applicable valid acknowledgement of memorandum filed by

Small, cottage and tiny industrial units with the District Industrial Centre (DIC) of

Gujarat State and notarized copy of subsequent registration certificate of

CSPO/NSIC/DGS&D otherwise bidder have to pay the security deposit 5% of order

value. No relaxation shall be given to the bidders having only one registration

numbers from Government of Gujarat but no subsequent registration with

CSPO/NSIC/DGS&D registration certificates for the item under tender.

No exemption as well as relaxation shall be given to outside Gujarat based parties.

In case of the Bank Guarantees furnished / submitted, they should have clear one

time validity till the completion of the order in all respects. Bank Guarantee for

Interim period will not be allowed. If by any reasons the contract period is extended

then contractor should undertake to renew the Bank Guarantee at least one month

before the expiry of the validity (i.e without vacuum period and without waiting for

MGVCL’s intimation seeking extension) failing which MGVCL will be at liberty to

encash the same.

CORPORATE GUARANTEES AND STAGEWISE BANK GUARANTEES ARE NOT ALLOWED.

The Performance Bank Guarantee covering execution of contract will be returned only

on successful execution of contract and on receipt of the Bank Guarantee towards

warranty/guarantee.

The successful bidder shall have to furnish PG (i.e. Performance Guarantee) against

warranty / Guarantee (as per condition no.6 of this tender commercial terms &

condition) of the contract value separately as applicable as per this tender condition.

GUVNL and their any subsidiary company viz. MGVCL / DGVCL / PGVCL / UGVCL /

GETCO / GSECL has discontinued the registration of contractor as class A, B, & C and

as such it will not be applicable for the current tender under issue.

“If the full Performance Guarantee towards Execution Period (Security Deposit)

amount is not paid within 15(Fifteen) days after the receipt of the LOA, then the LOA

will be out rightly cancelled at the risk & cost of the Tenderer (at the discretion of

MGVCL) without entering into any correspondences and this will be binding on the

Tenderer and no final Work Order will be placed and if placed, it will also be out

rightly cancelled and EMD shall be forfeited.

6 PERFORMANCE GUARANTEE: The security deposit will be converted into performance

Guarantee on completion of execution of order of 12 Months. However performance

Guarantee/Warranty of the work shall be for 12 months on completion/execution of

last date of work completed & accordingly the

performance Guarantee will be valid up to 12 Months on completion of work.

7 Quantity Distribution:

7A Reservation for Gujarat based Parties:

50% quantity of work / 50% of tender amount shall be reserved for Gujarat based

parties who are techno-commercially qualified and who match the L-1 end cost with

GST and Cess of New / Regular contractor (if they themselves are not L-1). The firm

shall be considered as ‘Gujarat base’ on submission of his license of Govt. of Gujarat

on their own name.

The benefit of Gujarat based reservation is applicable where the quoted Unit End Cost

with GST and Cess as applicable of Gujarat based bidder is not higher than 15% of the

quoted Unit End Cost with GST and Cess as applicable of L-1 New / Experienced

bidder, as the case may be. If difference is higher than 15%, then

reservation benefit of Gujarat based parties may not be applied.

7B QUANTITY DISTRIBUTION For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have

confirmed /fulfilled pre eligibility criteria will only be considered for price

evaluation. MGVCL will not consider the price bid of any contractor who does not

confirm / fulfill the eligibility criteria.

[a] While placing the order, the quantity distribution to each new-1 contractors/

firms shall be restricted up to 10% of the tender amount or Rs 1.0 Lac whichever

is higher while for each new-2 contractor/firms shall be restricted up to 25% for

of the tender amount or Rs 2.0 Lac whichever is higher subject to ceiling of 40%

of tender amount for all such new-1 & new-2 bidders provided the price of New

contractor is lower than the regular/experienced contractor.

New-2 contractor / new firm will be considered as a regular contractor only after

full filing experience criteria as mentioned in Bidders pre-qualifying criteria as per

[b] The new contractor will be asked to match the L-1 prices of the new contractor

only and the Regular contractor has to match the L-1 price of the Regular/experienced

contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very

high, the above condition no. (a) shall be suitably relaxed by MGVCL. MGVCL would

not place order on more than 50% of the total parties who are bidding for the order.

L-1 regular contractor however will get heavy weight age in order placement.

The contractor, who have not submitted any documents in support of his experience

OR are not meeting prequalification criteria of experience as mentioned in point no.

3, shall be considered as New contractor. No correspondence in this regard shall be

entertained after opening of bid.

7C QUANTITY DISTRIBUTION For laying of Under Ground Cable work:

The Contractors who have confirmed /fulfilled pre eligibility criteria will only be

considered for price evaluation. MGVCL will not consider the price bid of any

contractor who does not confirm / fulfill the eligibility criteria.

New contractor not possessing any experience of laying underground cable in any

DISCOM of GUVNL can also participate in tender having experience with any

electricity utility/telecom license holder/agencies who have worked under

NHAI/agencies who have worked under Railway Department/agencies who have

worked under option-2 for HT connection, substation work for underground HT

cable/ Over Head line work of HT, LT and TC

While placing the order, the quantity distribution to each new-1 contractors/firms

shall be restricted up to 10% of the tender amount or Rs 1.0 Lac whichever is

higher while for each new-2 contractor/firms shall be restricted up to 25% of the

tender amount or Rs 2.0 Lac whichever is higher subject to ceiling of 40% of tender

amount for all such new-1 & new-2 bidders provided the price of New contractor is

lower than the regular/experienced contractor.

New-2 contractor / new firm will be considered as a regular contractor only after

full filing experience criteria as mentioned in Bidders pre-qualifying criteria as per

point no. 3 of pre-qualification criteria

[b] The new contractor / new firms will be asked to match the L-1 prices of the new

contractor only and the regular contractor has to match the L-1 price of the regular

contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high,

the above condition no. (a) shall be suitably relaxed by MGVCL. MGVCL would not

place order on more than 50% of the total parties who are bidding for the order. L-1

regular contractor however will get heavy weight age in order placement.

The contractor, who have not submitted any documents in support of his

experience OR are not meeting prequalification criteria of experience as

mentioned in point no. 3, shall be considered as New contractor. No

correspondence in this regard shall be entertained after opening of bid”.

The price should be inclusive of all applicable taxes /cess excluding prevailing GST.

The rates are asked for only on percentage basis against estimated amount

i.e. item wise rates stated in the Schedule "B". The tender offer must specify and the

percentage either above or below to the estimate amount.

And it should be clearly specified both in figure and words. GST should be mentioned

in % separately. The rates so accepted will be applicable during the operative period

of contract and quoted / ordered price shall remain firm during entire execution of

The bidders, whose prices are found almost equal, the quantity distribution limiting

to few of such bidders will be decided at the sole discretion of MGVCL.

9 The quantities mentioned in the tender schedule are only approximate. Actual

quantities may increase or decrease according to the site condition. The Company

reserve the right of revising or deleting any of the quantities to be erected during

the execution of the contract and the final quantities actually erected by the

contractor will be calculated and paid at the rate in contract schedule.

10 VALIDITY OF THE OFFERS:

The offers will have to be kept valid for a period of 120 days from the date of opening

of technical bids. In case of finalization of the tender is likely to be delayed, the

tenderer will be asked to extend the same without change in the prices or any terms

and conditions of the offer. If any change is made, original or during the extended

validity period, the offers will be liable for outright rejection without

entering into further correspondence in this regard and no reference will also be

11 Goods & Services Tax (GST):

MGVCL GST Registration No. is 24AADCM7439H1ZE

The firm prices are exclusive of Goods & Service Tax as applicable. The amount and

rate (%) of GST as applicable should clearly be indicated separately. (GST means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation

to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and

all related ancillary legislations).

Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST rate,

mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice

shall be borne by the Contractor. However, any refund received by the contractor on

account of GST charged from the Company; such refund shall have to be passed on to

the Company, along with interest if any. Such refund along with interest needs to be

passed on suo-motu by the contractor.

Further, the Company has a right to recover the amount Of GST along with penal

interest at the rate of 15% per annum or interest/fees and penalty charged under GST

Law, whichever is higher if GST charged is not paid / short paid to the

government or failed to upload the details or uploads inaccurate particulars on GSTIN

portal by the Contractor within the stipulated time limit.

12 STATUTORY VARIATION:

Any statutory increase or decrease in GST as applicable or in the event of introduction

of new tax/cess or cessation of existing tax/cess subsequent to the offer if it takes

place within the original contractual completion date will be to COMPANY’s account

subject to the claim being supported by documentary evidence. However, if any

decrease takes place after the contractual delivery date, the

advantage will have to be passed on to COMPANY.

13 PAYMENT TERMS:

Payment of works shall be made in 30 Days after scrutinizing of Bill at division level

if found in order.

14 REPEAT/ADDITIONAL ORDERS:

MGVCL reserves the right to place repeat orders / additional orders on the successful

tenderer up to 25% of the original order value of the Work order at the same prices

terms and conditions stipulated in the original contract during contractual period. In

special circumstances MGVCL will reserve the right to place repeat order / additional

order up to 100% of the original order value as mutually agreed upon.

15A CONTRACT PERIOD:

The contract will remain in force for the period of one year from commencement of

the first work.

The contractor is bound to complete the work within the specified period for each

work given by the Engineer-in-charge.

Priority of works would be decided by the Sub division Deputy Engineer (O&M) and the

contractor shall carry out the work within stipulated time for order issued by Deputy

15 B Minimum Manpower requirement :

The contractor shall provide minimum 2 (two) gangs per ARC / work order [(wherein

each gang should comprise of minimum 8 persons or number of persons as specified

in sub work order by Engineer-in-charge of Sdn along with name of each labour with

valid identy proof (Adhdhar card, Voter ID)] till completion of ARC / work order.

For non-providing required persons as mentioned in sub-order or providing less

number of persons; following action shall be initiated against the contractor.

On the First instance: notice shall be issued to contractor to provide required

On the Second instance: Show cause notice shall be issued to contractor to comply

within 15 days. If complied satisfactorily then allow with penalty of 10% of sub work

On the Third instance: termination notice shall be issued and process for completion

of work at risk & cost of the contractor shall be initiated by giving contract to next

bidder of tender subject to price matching with the ordered price (if available) or

by way of inviting new tender

16 PENALTY FOR LATE COMPLETION OF WORK:

The time limit allowed for carrying out the work as entered in the tender shall strictly

observed by the contractor and shall be reckoned from the date on which the order

to commence the work is given to the contractor. The work shall throughout the

stipulated period of contract be proceeded with due diligence (time being essence

of contract) and for delay. The contractor shall pay penalty for an amount equal to

0.5% (half percent) per one week for the contract amount of work order subject to

ceiling of 10% of order value plus applicable GST.

The penalty will be invariably deducted from contractor’s bill payable either from

this contract or from any other contract with the Company or from EMD or Security

deposit amount and no refund will be given unless the competent authorities approves

the reduction with the reasons for delay attributable to MGVCL as well as to party

will be brought out clearly while putting the proposal for waiver / reduction in

penalty to competent authority.

For Annual Rate Contract (ACR):

Annual Rate contracts, the contractor will be given separate sub work order for each

work on the basis scheduled rate of the contract. The date of commencement and

date of completion of work shall be stipulated in the sub work order, which the

contractor has to agree otherwise the penalty will be charged for delay in completion

of work for an amount equal to 0.5% (half percent) per one week subject to ceiling

of 10% of Sub work order value plus applicable GST

“D.G.S & D. FORCE MAJEURE CLAUSE”

If, at any time during the continuance of this contract, the performance in whole or

in part by either party of any obligation under this contract shall be prevented or

delayed by reason of any war, hostility, act of the public enemy, civil commotion,

sabotage fires, floods, explosion, epidemics, quarantine restrictions, strikes lockouts

or acts of God (hereinafter referred to as event), then provided notice of

the happening of any such event is given by either party to the other within twenty

one days from the date of occurrence thereof, neither party shall by reason of such

event be entitled to terminate this contract nor shall either party shall have any claim

for damages against the other in respect of such non-performance of delay in

performance, and deliveries under the contract shall be resumed as soon as

practicable after such event has come to end or ceased to exist, and the decision of

the Managing Director as to whether the deliveries have been so resumed or not shall

be final and conclusive.

Provided further that if the performance in whole or part of any obligation under this

contract is prevented or delayed by reasons of any such event for a period exceeding

60 days, either party may at its option terminate the contract provided also that if

the contract is terminated under this clause, the MGVCL shall be at liberty to take

over from the contractor at a price to be fixed by the Managing Director of the

company, which shall be final, all unused undamaged and acceptable materials bought

out components, and stores in course of manufacture in the possession of the

contractor at the time of such termination or such portion thereof as the MGVCL may

be deem fit excepting such materials, bought out component and stores as the

contractor may with concurrence of the MGVCL elect to retain”.

17 COMPLETION CERTIFICATE:

On completion of the work the Contractor shall be furnished with Completion

Certificate by the Executive Engineer of such completion but no such certificate shall

be given nor shall be the work considered to be complete until works are taken over

and/or duly tested and put to operative as the case may be, nor until the work have

been measured by the Engineer-In- Charge or where the measurement have been

taken for his subordinate until they have received the approval of the Executive

Engineer for the said measurement being binding and conclusive against

the contractor.

18 Extension In Contractual Completion Date:

It will be contractor’s responsibility to ensure the completion of work within the

stipulated time limit. However, on account of reasons beyond ones control as laid

down in the DGS & D Force Major Conditions; MGVCL may consider extension of time

limit with or without statutory variations.

However, extension of time limit will be considered only after execution of the work

order fully and upon submission of documentary evidence for the reasons of delay.

Such extension will be subject to the following conditions shown hereunder.

(a) That no increase in price on account of any statutory increase in or fresh

imposition of any type of tax on or after the contractual work completion date

of the W. O. referred to above shall be admissible after the original contractual

work completion date and

(b) That notwithstanding any stipulation in the contract for increase in price on

any other ground, no such increase which has become effective on or after the

contractual work completion date of this said W. O. shall be admissible after

the original contractual work completion date.

(C) But nevertheless, MGVCL shall be entitled to the benefit of any decrease in

price on account of reduction in or remission of any type of tax or on any other

ground as stipulated in the W.O., which takes place or on after the contractual work

completion date of the said W.O.

If the contractor desire an extension of the time limit for completion of the work

on the ground of his having been unavoidably hindered in its execution or on any

other ground, he shall apply in writing to the Executive Engineer and the Executive

Engineer may, if in his opinion there are reasonable grounds for granting extension,

recommend such extension as he may think necessary or proper. The decision of

the competent authority in this regard shall be final and binding to the contractor.

Any delay attributed to Company shall be compensated only by way of extending

The work shall be completed within the period stipulated in the contract. However

it may be noted that drawings shall be released progressively & site clearance

arranged accordingly to the progress of work at site. Therefore the contractor has

to organize & coordinate the works to suit these. In the event of any delay due to

the above or due to any other reason not attributable to the contractor,

reasonable extension in the completing the work may be given at the discretion

& as decided by the Company but no compensation or idle charges

will be paid to the contractor on this account under any circumstances.

19 POST TENDER CORRESPONDENCE / ENQUIRIES:

Any correspondence or enquiry subsequent to opening of Technical and Commercial

bids is not desirable, if the same is indulged into, it will be considered for disqualifying

the tender. The Tenderer will be required to abstain from pursuing / canvassing the

matter, directly or indirectly with any Officers of MGVCL, as

otherwise the same would also amount to disqualification of the tender.

20 TEST CERTIFICATES:

Test Certificate for the materials as per relevant BSS / ISS shall be submitted in

triplicate (if applicable) for our approval prior to use and should be utilized only after

the test certificates are approved. Contractor will be responsible for any expenditure

that consignee MGVCL might incur if the material stand rejected on this account.

Further, MGVCL will not be responsible for any delay in payment on this

21 MGVCL shall have the right to make any changes, additions / deletions or

modifications in any terms / conditions of the tender and / or specifications as may

be deemed necessary by MGVCL at its sole discretion at any time before the due

date of opening of the tender.

22 Tenderer should furnish a copy of work orders for similar items executed by them

23 The work should be carried out strictly confirming to tender specifications given in

the tender. If the tenderer’s desires to quote with any technical deviations they

should specifically quote the deviation & the ISS or BIS Nos. in the body of the tender

itself separately.

If technical deviations furnished by the Tenderer are not agreeable to MGVCL, the

offers may be ignored. However it will be solely at MGVCL discretion to consider the

technical deviations OR not for considering the Tenderer. No correspondences of the

Tenderer after opening of the bid will be entertained in this matter.

Normally after issue of material to the Contractor, the work is to be completed

within 15 from the date of last material issue for sub work order, depending upon

the quantum of work and clearance of way leave issues. Once the work is

completed for 2/3rd amount of ARC, the Contractor has to intimate in writing to the

Sub division about work completion.

Once the intimation is received from the Contractor, SDO shall inform the Contractor

three tentative dates for taking joint inventory of the work, clearly indicating that if

he does not come for Joint Inventory recording on any of the three dates, the

inventory shall be taken ex-party, which shall be binding upon him. The inventory of

the completed work is to be taken within 15 days from the date of intimation by the

During the Joint Inventory recording in presence of Contractor, if any discrepancies

are observed regarding the quality of work, then same may be communicated to the

Contractor immediately by making a joint site inspection report on the spot, which

is to be signed by both the parties, i.e. MGVCL as well as Contractor.

The Contractor is to be asked for rectification of such discrepancies within a

reasonable time depending upon the type and nature of the rectification work.

However in any case such rectification is to be completed within 15 Daysfrom the

date of joint Inventory.

Once the Rectification work is completed by the Contractor, again it is to be jointly

verified and joint Inventory sheet be corrected accordingly.

As per provisions of Work Order, if any Contractor prefers to submit Running Account

(RA) Bill, the same is to be prepared and submitted by the Contractor. After receipt

of the RA bill against Sub WO, the SDO shall verify the same and ensured that

whatever the work is claimed by the Contractor, is actually executed without any

defects. After ensuring this and also after taking inventory of such partial work,

whatever the work is executed, shall be recorded in Measurement Book (MB) by

authorized officer as per Delegation of Power (DoP) and requisite percentage cross

check of the work execution shall also be done by the Competent Authority as per

When the work is fully executed as per Sub Work order and Joint Inventory is also

taken, it is the responsibility of Contractor to prepare and submit the Final bill

within10 days from the date of work completion / rectification of work if any. Along

with Final Bill, the Contractor shall also submit the Joint Inventory Sheet, Material

Reconciliation statement for materials issued/used/balance material along with

supporting required documents.

On receipt of Final Bill from the Contractor, the concern DE/JE at sub division shall

check the bill for any discrepancies and also verify the material Reconciliation

statement submitted by the Contractor for particular Sub Work order. If there are

any excess/shortfall materials, the adjustment MR/CR shall be prepared. If the

quantum of excess material is more than 20% of material issued, then Contractor

shall be asked to credit the material to the Sub division/Division store and credit

note/CR shall be prepared and be attached along with final bill.

Within 15 days from the date of submission of RA Bill / Final Bill by the Contractor,

the SDO shall record the work in MB and submit the bill to the Division for approval

and bill passing.

While releasing the adhoc advance payment against the RA Bill, it must be ensured

by the Division that there should not be any Final bill pending to be submitted by

the same Contractor against any Work order/Sub Work order,

where such adhoc advance is already given. If there are pending final bills of

any Contractor, then advance amount shall not be paid.

24 B Audit Inspection

MGVCL reserves its right to carry out random and surprise inspection at any time

of the ongoing work / completed work for ensuring its quality and compliance with

the REC standards OR CEA construction standards OR any Indian Standard OR

Technical specifications of MGVCL. If during such audit inspection, any violation of

Standards OR Safety regulation is observed, which may be unsafe for the general

public or for the employee of Distribution licensee, MGVCL shall intimate the

Contractor immediately by any written communication medium (either through mail

/ sms / whatsapp / letter) and on such intimation, the contractor shall rectify such

defects, within such period, (as may be specified by the MGVCL, depending upon the

quantum of such defects) and shall submit the written report along with site

photographs indicating such rectification to the Engineer In-Charge. Nevertheless,

following actions shall be taken against the Contractor on detection of substandard

1. On first instance, a stringent penalty of 3% of total value of Sub-work order

shall be imposed. In addition to the above, if the contractor fails to rectify

the substandard work despite being served the legal notice under clause

B, MGVCL shall get the work rectified through the other contractor and shall

recover the total expense incurred for such rectification including labour

and any other amount paid to the other contractor as the case may be which

it has to incur for such rectification.

2. On detection of second instance of Substandard work in the same work order

OR in different work order(s) under jurisdiction of MGVCL, the

defective/substandard orders shall be terminated by following procedure as

mentioned in tender terms and conditions in addition to the actions as

mentioned above in Clause 24 B (1).

3. On detection of third instance of Substandard work in jurisdiction of entire

MGVCL by same contractor during the last three years, the Contractor shall be

stop-dealed after following due procedure and after giving opportunity to

represent as per principles of natural justice.

Definition of Substandard work

The work executed by the Contractor, which is not in compliance to the REC

Construction standards or CEA Construction Standards or any Indian standards (IS)

OR violates the provisions of GERC Distribution Code or Grid Code or CEA Safety

regulations or in contradiction to any tender condition as amended time to

time, shall be considered as Substandard work

25 SUPPLY OF MATERIALS TO CONTRACTOR

If the specification of the estimated work provides for use of any special description

of material to be supplied from the Company’s Stores or if it is required that the

contractor shall use certain stores to be provided by the Engineer-in-charge (such

material and stores and the prices to be charged thereof as here in after mentioned

being so far as practicable for the convenience of contractor but not so as in any way

to control, the meaning or effect of the contract specified in the schedule or

memorandum here to annexed the contractor shall be supplied with such materials

and stores as may be required from time to time be used by him for the purpose of

the contract only and the value of the full quantity of materials and stores so supplied

shall be set off or deducted from any sum due to thereafter to become due to the

contractor, under the contract or otherwise or from the security deposit or the

proceeds of sale thereof if the deposit is held in Government Securities the same or

a sufficient portion thereof, shall be sold for the purpose. All materials supplied to

the contract shall remain the absolute property of Company and shall on no account

be removed from the site of the work and shall at all time be open to inspection by

the Engineer-in-charge. Any such materials un -used and in perfectly good condition

at time of completion or determination of the contract shall be returned to the

Company’s store if the Engineer-in-charge so requires by notice in writing given under

his hands but the contractor shall not be entitled to return any such materials except

with consent and he shall have no claim for compensation on account of any such

materials supplied to him as aforesaid but remaining unused by him or for any wastage

in or damage thereto. The contractor shall be responsible for the loss, destruction

or deterioration of the materials, stores or articles supplied to him by the Company

even if such loss, destruction or deterioration has occurred under any circumstances

whatsoever beyond his control as if the materials, stores or articles so supplied were

Further, Once the Material is issued to the Contractor, it will be sole responsibility of

Contractor to keep it in safe custody. Even after installing / providing material on the

line/Transformer, if it is stolen from the site/line then it shall be sole responsibility

of Contractor to make up the losses on account of such theft of material, provided

such network / line, which is erected by the Contractor is not

handed over to MGVCL or charged by the MGVCL.

26 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS,

The contractor shall execute in whole and every part of work in the most substantial

and workmanlike manner and both as regarding materials and in every other respect

in strict accordance with the specification. The Contractor also shall confirm exactly,

fully and faithfully to the designs, drawings and instructions in writing relating to the

work signed by the Engineer- in-charge and lodged in his office and to which the

contractor shall be entitled to have access for the purpose of Inspection at such

office, or in the site of the work, during office hours and the contractor shall, also if

he so requires, be entitled at his own expenses to make or cause to be made copies

of the specification, and of all such designs, drawings and

instructions as aforesaid.

27 ALTERATION IN SPECIFICATIONS AND DESIGNS NOT TO INVALIDATE CONTRACTS:

The Executive Engineer shall have powers to make any alteration, or addition to the

original specification designs, and instructions that may appear to him to be

necessary or advisable during the progress of the work and the contractor shall be

bound to carry out the work in accordance with any instructions in this connection

which may be given to him in writing, signed by the Engineer-in-charge and such

alterations shall not invalidate the contract. Any additional work which the

contractor may be directed to do in the manner above specified as part of the work

shall be carried out by the contractor on the same conditions in all respect on which

he agreed to do the main works, and at the same rates as are specified in the tender

for the main work.

Where, however, the works is to be executed according to the designs, drawing

and specifications recommended by the contractor andaccepted by the competent

authority, the alteration above referred to shall be within the scope of such

designs, drawings, and specifications appended to the tender.

28 RATES FOR WORKS NOT ENTERED IN ESTIMATE OR SCHEDULE OF RATE OF THE

If the additional and altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out the rates

entered in the Schedule of Rates of the Division or at the rate mutually agreed upon

between the Executive Engineer and the contractor, whichever are lower. If the

additional or altered work for which no rate is entered in the Schedule of Rates of

the Division is ordered to be carried out before the rates agreed upon then the

contractor within seven days of date of receipt by him of the order to carry out the

work inform the Executive Engineer for the rate which in his intension to charge for

such class of work and if the Executive Engineer does not agree to this rate he shall

be noticed in writing be at liberty to cancel his order to carry out such class of work

and arrange to carry it out in such manner as he may consider advisable provided

always that if the rates shall have been determined as lastly here in before mentioned

then in such case he shall only be entitled to be paid in respect of the work carried

out or expenditure incurred by him prior to the date of the determination of the rate

as aforesaid according to such rate or rates as shall be fixed by the Executive

Engineer. In the event of dispute, the decision of the

Executive Engineer of the Division will be final.

29 TIME LIMIT FOR COMPENSATION CLAIMS

Under no circumstances, whatsoever, shall the contractor be entitled to any

compensation from Company on any account unless the contractor has claimed in

writing to the Chief Engineer within one month of the cause thereof.

30 CONTRACT AGREEMENT:

Successful bidder shall have to execute the contract agreement within 10 days of

submission of security deposit on non judicial stamp paper of Rs. 100.00 & the cost

of the same will be borne by the bidder.

The prices should be inclusive of all applicable taxes excluding prevailing GST

It will be the responsibility of bidder / contractor to cover sufficient amount of

insurance of their personnel involved in the erection work of tender item/s during

execution of works. MGVCL shall in no way be responsible for any injury, damages,

accident etc. to their personnel execution / erection work, supervision etc. under

33 FAILURE TO EXCEUTE THE CONTRACT:

On failure to execute the order placed on successful bidder, under the terms &

conditions set forth therein, to the satisfaction of MGVCL, the contractor will be liable

to make good the loss sustained by MGVCL. Under such circumstances, MGVCL shall

cancel the order and forfeit the SD. MGVCL may also go for fresh order on other party

at the risk & cost of successful tendered or may carry out

departmentally, debiting the cost to the successful bidder / contractor.

34 TERMINATION OF CONTRACT:

The MGVCL, upon written notice of default to the contractor, shall terminate in the

circumstances detailed as under:

1. If, in the opinion of the MGVCL, the contractor fails to complete the work specified

in the scope of works given in Schedule-B within the time specified for the same

in the contract or within the period for extension has been granted by MGVCL to

the contractor.

2. If, in the opinion of the MGVCL, the contractor fails to comply with any of the

other provision of the contract the MGVCL shall also be empowered to cancel the

contract, if any deficiency in erection work and or bad performance is noticed the

work specified in the scope of works given in Schedule -B within the time specified

for the same in the contract or within the period for extension has

been granted by MGVCL to the contractor.

35 The MGVCL shall have the rights to make any changes /addition / deletions

or modification in any terms / conditions of the tender and / or specifications

as may be deemed necessary by MGVCL at its sole discretion at any time before

the due date of opening of the tender. The quantities mentioned in the

accompanying Schedule are only approximate. Actual quantities may increase or

decrease according to the requirements. The Company reserves the right of

revising or deleting any of the quantities to be executed against the contract

and final quantities actually executed by the

contractor will be calculated and paid at the rate given in contract schedule of

36 The erection work shall be carried out strictly as mentioned in Schedule-B and as per

standard specification relevant IS & approved by MGVCL authority & Concern authority

i.e. PWD, NHAI, Western-Railway, BSNL, Local Gram Nagar

Panchayat/Nagarpalika Municipality, etc.

37 MGVCL reserves the right to cancel any or all the offer / bids or to accept any offer

without assigning any reasons. MGVCL reserves the right to place the order by

splitting the tender items / quantity by awarding to more than one contractor.

38 JURISDICTION: All questions, disputes or differences arising under out of or in

connection with the Tender / Contract if concluded shall be subject to the exclusive

jurisdiction of the court under whose jurisdiction the place from which the tender /

Acceptance of tender is issued, is situated.

MGVCL as well as supplier / contractor will be bound by rules and regulation of Indian

39 Income Tax (TDS) whenever applicable will be deducted / recovered as per Govt.

rules and regulation.

40 Contractors must have valid solvency certificate as per Company’s rules. Bank

Solvency, Registration of line / cable laying work & Experience certificate to be

attached as per requirement of tender.

41 Bidder shall mention Registered GST No., E.P.F. & I.T. Dept Pan-Card etc. in his

offer and submit the photocopy of certificate of each; otherwise Tender shall not be

considered for evaluation.

42 No tools will be supplied by the department. The work if found inferior and not up to

standard of the Company’s is liable to be rejected at the risk and cost of the

contractor. Any expenditure incurred for rectification work carried out

departmentally or by employing hangami labor will be recovered from his R.A bills, if

the contractor fails to rectify the inferior work done by him in spite of the instructions

to rectify the same. So long as the line is not handed over to the company, the

responsibility of its safe custody and of all fixture and materials etc.

lying with that of the contractor.

43 PERIOD OF CONTRACT: The contract will be remained in force for period of

Month. The contractor shall call / indent the required material from S/dn / Dn Store

in advance & on completion of the work, prepare and render the final detailed

material account of the received by him from the SDn./Dns store within one

month from the date of completion of work. If however, the contractor does not

render the material account, notice will be issued to the contractor to render the

material account within 10 days from the date of notice, failing which the

material account, will be finalized and recoveries will be made as per the

MGVCL’s procedure which shall have to be accepted by the contractor and dispute

if any raised shall not be entertained.

A. For Overhead Network:

Within 12 Calendar months from the date of handing over of electrical network

(Certificate to be submitted by Contractor duly signed by contractor & Engineer-in-

charge after completion of work), if the works are found defective in poor

workmanship /poor quality of material supplied by contractor, the same shall be

rectified by the contractor free of cost or otherwise performance guarantee deposit

will be encashed / forfeited. This does not prohibit MGVCL or its staff to verify & take

action as per existing rules & provisions beyond 1 year where there is deviation in

work reported and actual done.

B. For UG Cable work:

Within 12 Calendar months from the date of handing over of electrical network

(Certificate to be submitted by Contractor duly signed by contractor & Engineer-in-

charge after completion of work), if the works are found defective in poor

workmanship /poor quality of material supplied by contractor, the same shall be

rectified by the contractor free of cost. If any joints / cable box / material supplied by

the contractor, fails/damages within guarantee period of 12 months due to any reason

not attributable to MGVCL, the same will have to be replaced free of cost by the

contractor or otherwise performance guarantee deposit will be encashed / forfeited.

This does not prohibit MGVCL or its staff to verify & take action as per existing rules

& provisions beyond 1 year where there is deviation in work reported and actual

45 INDEMNITY BOND:

The contractor will have to executed an indemnity bond on stamp paper of

Rs.300/- at his cost before commencement of work stating the matter conversing

that for any accident to the contractor’s staff/equipment or any person, either

fatal or non-fatal, due to non-observing of safety measures, MGVCL, shall not be

responsible. (stamp paper to be as per prevailing rules during

46 CONTRACTOR LIABILITY:

For any accident either fatal or non-fatal to the workers / any third party due

to non observances of the safety measures as per rules or due to lack of proper care

by the contractor’s labor, MGVCL shall not be responsible.

47 CONTRACTOR LIABLE FOR ALL DAMAGES

Compensation for all damage done intentionally or unintentionally by contractor’s

labourer, whether in or beyond the limit of Company’s property, shall be estimated

by the Executive Engineer, or such other office, as he may appoint and the estimate

of the Executive Engineer, subject to the decision of the Chief Engineer, on appeal,

shall be final and the contractor shall be bound to pay the amount of the assessed

compensation demand, failing which, the same will be recovered from the contractor

as damages or deducted by the Engineer in charge from any sums that may be due

to or become due from Company to the contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person for injury sustained by him owing to

neglect of precautions to prevent the spread of fire and he shall also pay any damage

and costs that may be awarded by the court if in consequence.

48 ACTION WHERE NO SPECIFICATIONS:

In the case of any class of work for which there is no such specifications as is

mentioned in clause 1. such work shall be carried out in accordance with the divisional

specifications and in there event of there being no divisional specifications, the work

shall be carried out in all respects in accordance with the instructions and

requirements of the Engineer-in-charge / consultant of the

49 Workmen’s Compensation Fund And Employers Liability Insurance: -

The contractor shall cover all his employees under Workmen’s Compensation

Fund and under the Liability Insurance.

The contractor shall employ adequate number of experienced staff at site for daily

supervision and for maintenance of various registers and records required under

the law and contract. No payment for supervision shall be admissible.

Contractor to Indemnify the Company

The contractor shall indemnify and keep indemnified the Company and every

officer and employees of the Company and also Engineer-In-Charge and his staff

against all actions, proceedings, claims, demands, costs and expenses whatsoever

arising out of or in connection with the matters referred in above clauses and

elsewhere and against all actions, proceedings, claims, demands, costs and

expenses which may be made against the Company by any workman/ employee of

the contractor or any sub contractor and / or from any liability may arise to any

workman / employees of the contractor or any sub contractor under any laws, rules

or regulation having the force of law including but not limited to claims against

the owner under workman’s compensation Act, 1923. The employee’s Provident

Act 1952, and / or the contract Labour (Abolition and Regulation) Act 1979. The

Company shall not be liable for or in respect of or in consequence of any accident

or injury to any workmen or other person in the employment of the contractor or

his sub-contractors, and the contractor shall indemnify and keep indemnified the

Company against all such damage and compensation and against all claims,

demands, proceedings costs, charges and expenses whatsoever in respect thereof

or in relation thereto.

Workmen’s Compensation And Employer’s Liability Insurance: -

Insurance shall be affected for the entire contractor’s for all the contractor’s

employees engaged in the performance of this contract. If any of the work is sublet

to the sub-contractor, the contractor shall require that he or his sub-contractor to

provide workmen’s compensation and employer’s liability insurance for the

latter’s employees unless such employees recovered under the

contractor’s insurance.

The Company reserves the right to terminate this rate contract at any time

during its tendency without giving notice of termination or any reasons thereof.

The Company will be entitled to deduct directly from the bills, to be paid to the

Sub-contractor and Laborers any sum or sums payable by contractor and which

sum/sums the Company is required to pay as a principal employer on account of

contractor’s default in respect of all liabilities referred to in above clauses.

Nothing in the contract document stated shall any wise constitute any workmen/

employees of the contractor or any sub-contractor as or to be workmen/employee

of the power, or place obligation or liability in respect of

any such workmen/ employee upon the Company.

NOTE: -The prevailing Act at the time of execution of work over and above act

specified herein shall be binding to the contractor

50 LIABILITY FOR DAMAGE TO WOKS & MATERIALS:

The contractor shall during, the progress of the work, properly protect the works &

the existing electrical infrastructure & materials placed at his disposal or acquired

for him by the Company, & shall remain answerable & liable for all accidents,

damages. Loss etc. & shall be made good in the most complete & substantial manner

by & at the sole cost of the contractor & to the reasonable satisfaction of the

Company’s Engineers. If the contractor fails to make good such losses, damages within

the specified time given by the Company, the Company shall be at liberty to recover

the amount towards such expenses fixed by the Company’s Engineers & shall be

recovered from the amount due under this contract to the contractor.

If the Engineer considers that the work, asked for in the aforesaid Para, is not

sufficiently & satisfactorily protected by the contractor, on requests made for, the

Company shall be entitled to arrange for such protection at his discretion & recover

the cost thereof from the contractor.

Until the work shall be or deemed to be taken, over as aforesaid, the contractor shall

also be liable for &shall be deemed to have indemnified the Company in respect of

all damage or injury to any person or any property of the Company or of others in

villages nearby, occasioned by the negligence of the contractor or his workmen, or

his subcontractor, or by defective /ill methods of working.

51 INDUSTRIAL LABOUR LAWS

Wages to be paid and time of payment etc. by the Contractor:-

The contractor shall pay minimum wages as prescribed by Labour Department

Person below the age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 7.00 p.m. to

Identity cards as prescribed under the factories Act with photo affixed thereto, the

same for identification of labour

52 No Claim For Compensation for Delay in staring work

No compensation shall be allowed for any delay caused into starting of work on

account of ROW (right of way) or any delay in according sanction to estimates.

53 MGVCL shall issue the required materials under the contract from any store of

MGVCL and the contractor has to carry out all the transportation at their cost up to

54 MGVCL reserves the right to cancel any or all the offer/bids or to accept any offer

without assigning any reasons.

55 MGVCL reserves the right to cancel any or all the offers / bids or to accept any offer

without assigning any reasons.

Also in case MGVCL finds that there is an attempt of cartel in the prices, MGVCL

reserves the right to consider or reject any or all the parties offers without

assigning any reasons thereof.

56 MGVCL reserves the right to increase or decrease the quantum of work against each

item/s while placing the order.

57 The tenderer should invariably write the Tender no., Due date of opening of tender,

name and address of the Company / bidder, on sealed covers of EMD Cover

Documents, otherwise the tender covers without these details will not be opened

which may please be noted.

58 If the Tenderer fails to pay the Security Deposit or defaults in execution of the

orders placed or if MGVCL suffers any financial loss due to this, then MGVCL will be

at liberty to adjust the amount from other orders of the same firm or by encasing

the Bank Guarantee.

59 Please note that any additional conditions / deviations, if any, found in the

Commercial terms & conditions (except reference under clause no.23 of this tender

document), then the Price Bids of such tenderer will not be opened and no further

correspondences in the matter will be allowed.

60 Conflict of Interest:

A bidder shall not have conflict of interest with other bidders for particular quoted

item. Such conflict of interest can lead to anti-competitive practices to the detriment

of Procuring Entity’s interests. The bidder found to have a conflict of interest shall

be disqualified. A bidder may be considered to have a conflict of interest with one or

more parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake

from any of them; or

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about or

influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation

by a bidder in more than one Bid will result in the disqualification of all bids

in which the parties are involved. However, this does not limit the inclusion of

the components/ sub-assembly/ assemblies from one bidding manufacturer in

more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers or

quote on their behalf in a particular tender enquiry. One manufacturer can

also authorize only one agent/ dealer. There can be only one bid from the

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation

of the design or technical specifications of the contract that is the subject of

h) in case of a holding company having more than one independently

manufacturing units, or more than one unit having common business

ownership/ management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/ common business/ management units in same/ similar line

i) Bidder shall not act in contravention/ violation to the provisions of competition

act, as amended from time to time.

61 Line Errection with supply of PSC Pole.

The contractor has to execute the work along with supply of PSC pole as mentioned

in schedule-B as per directive of tender inviting authority.

62 Relationship with employee :

Every bidder should, at the time of submission of bid, give a declaration as under,

“If in any Bidder Company/firm, the interest(i.e. shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined

in section 2(77) of the company’s Act 2013 is 10% or more, the tendering Company will not

deal with such Company/Firm at all.

Tenderer therefore, must specifically disclose this fact in his technical bid. Non –disclosure

of such facts would immediately disqualify the tenderer for further dealing with the

tendering Company”

63 Usage of “Call Before you Dig” application :

“Permission letters granted online/offline for enforcing use of ‘Call Before U dig’ mobile

application for any work involving excavation activity.” (Contractor/Bidder has to

register themselves as Excavator/Digger in “Call before you Dig” application and for any

excavation/digging work , contractor has to take permission/NOC from “Call before you

Dig” application)

E. M. D. BANK GUARANTEE FORMAT

FOR TENDER NO.: MGVCL /

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)

WHEREAS M/s. (name & address of the Firm)

having their registered office at (address of the

firms Registered Office) (hereinafter called the ‘Tenderer’) wish to participate in the tender

of (Supply / Erection / Supply & Erection Work)

(Name of the material / equipment / Work) for Madhya

Gujarat Vij company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the

“Beneficiary”) Rs. (amount of EMD) valid till (mention here date of

validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of Tender’s

Offer) which is required to be submitted by the Tenderer along with the Tender.

We, (name of the Bank and address of the Branch giving the

Bank Guarantee) having our Registered Office at

(address of Bank’s Registered Office) hereby give this Bank Guarantee No.

dated and hereby agree unequivocally and unconditionally to

pay immediately on demand in writing from the Madhya Gujarat Vij company Ltd. or any

Officer authorized by it in this behalf any amount not exceeding Rs.

(amount of E.M.D.), (Rupees (in words) to the

said Madhya Gujarat Vij company Ltd. on behalf of the Tenderer.

We (name of the Bank) also agree that withdrawal of the

Tender or part thereof by the Tenderer within its validity or Non-submission of Security Deposit

by the Tenderer within one month from the date tender or a part thereof has been accepted

by the Madhya Gujarat Vij company Ltd. would constitute a default on the part of the

Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity

by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that

the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank upto and inclusive of

(mention here the date of validity of Guarantee) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of

Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded with

or without our knowledge or consent by or between the Tenderer and the MGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. (Amt. of E.M.D.) (Rupees

) (in words). Our Guarantee shall remain in force till

(Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before (Date of validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall

be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorised Signatory with

Telephone and Fax Nos. Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

ON STAMP PAPER OF RS.100/-

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PG) for supply period

as per Commercial Terms and Conditions of Tender]

We, Bank of hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Madhya Gujarat Vij

company Ltd.. or any Officer authorized by it in this behalf any amount up to and not

exceeding Rs. (in words) Rupees to the said

Madhya Gujarat Vij company Ltd.on behalf of M/s.

who have entered into a contract for the supply/works specified

L.O.A. No. dated .

This agreement shall be valid and binding on this Bank upto and inclusive of

and shall not be terminable by notice or by change in the constitution of the Bank or the firm

of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall

not be impaired or discharged by any extension of time or variations or alterations made, given

conceded or agreed, with or without our knowledge or consent, by or between parties to the

said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our

guarantee shall remain in force until (Date of validity of the

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in writing on

or before (Date of validity of the Guarantee), all rights of Beneficiary under

this Bank Guarantee shall be forfeited and we shall be released and discharged from all

liabilities there under:

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Bank’s Authorised Signatory

Code, Telephone and Fax Nos. with Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

ON STAMP PAPER OF RS.100/-

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PG) for Warrantee Period

as per commercial terms and conditions of tender]

We, Bank of hereby agree unequivocally and

unconditionally to pay immediately on demand in writing from the Madhya Gujarat Vij

company Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding

Rs. (in words) Rupees

to the said Madhya Gujarat Vij company Ltd.on behalf on

entered into a contract for the supply/works specified below:

W. O. (A/T). No. dated .

This agreement shall be valid and binding on this Bank upto and inclusive of

and shall not be terminable by notice or by change in the constitution of the Bank or the

firm of Contractors / Suppliers or by any other reasons whatsoever and our liability

hereunder shall not be impaired or discharged by any extension of time or variations or

alterations made, given conceded or agreed, with or without our knowledge or consent, by

or between parties to the said within written contract.

Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the beneficiary

(i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as assignee,

transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation

of the Guarantee can be made only by the beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs. (Rupees only). Our guarantee shall

remain in force until (Date of validity of the Guarantee). Unless

demands or claims under this Bank Guarantee are made to us in writing on or before

(Date of validity of the Guarantee), all rights of the Beneficiary under this Bank

Guarantee shall be forfeited and we shall be released and discharged from all liabilities there

Please Mention here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorised Signatory

Telephone and Fax Nos. with Official Round Seal.

NAME OF DESIGNATED BANKS:

1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

2. Private Sector Banks authorized by RBI to undertake the state Government business,

which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

[Commercial Terms and Conditions of Works Tender // Page 36 of 25]

SCHEDULE – B: Price Bid

For erection of HT/LT Line,TC &lying of Underground cable work under various scheme ARC

basis under Sub- Division Division.

Unit of Company labour

Details of works measureme Quantity rates for works for Amount

nt (UoM) the year

Bidder’s offer (+/-) in

Grand Total [C=A+/-

Grand Total [C=A+/-

Goods & Service tax

[D = C x GST %]

Grand Total including

Grand Total including

Final offer (in RS.)

Final offer (Rs. In

The bidder shall quote FIRM PRICES only. The prices quoted will not be subject to any

escalation till completion of work.

The above prices are inclusive of all taxes, levies Duties etc. except Goods & Service tax (GST).

GST will be paid extra as applicable from time to time on a given taxable goods and/or

NOTE: Work for or within the jurisdiction of division.

Signature of authorized Representative

of Company / Agency

SEAL & SIGNATURE

OF BIDDER Name of bidder Company / Agency

[Commercial Terms and Conditions of Works Tender // Page 37 of 25]

TECHNICAL TERMS AND CONDITIONS:

1 SCOPE OF WORK:

The scope of the work covers fabrication and supply of PSC Poles 8 meter long and 200Kgs.

working (transverse) load in accordance with the technical terms and drawing of this

specification. Alternate design / specifications shall not be considered which may be noted.

2 DIMENSIONS AND TOLERANCES:

SR DESCRIPTION STANDARD MAXIMUM MINIMUM

1 LENGTH 8000 8015

3 THICKNESS 139.70 142.70

4 UP RIGHTNESS 1 TO 72 0.5 % 0.5 %

5 PLANTING DEPTH 1381 - -

NOTE: All dimensions are in mm.

The contractor will be responsible for the general soundness as well as good finish of each

pole. The workmanship should be of high degree and poles having flaws and defects will be

The poles shall comply with the relevant provisions made in the following Indian standard

specifications with latest amendment.

IS: 1678/1998: Specification for Prestressed concrete poles for overhead

Power traction and telecommunication lines

ii) IS: 2905/1989: Method of test for concrete poles for Overhead Power and

Telecommunication lines.

IS:1343 & IS: 456:Code of practice for Prestressed and plain/reinforced

The materials shall conform to this specification and be in accordance with the guaranteed

particulars given.

The consumption of materials per PSC Pole with minimum limit indicated below:

1. Cement 53 grade/43 grade 1.45/1.61 bags For concrete mix.

2. 4mm H.T. Steel Wire 12 nos. For tension wire.

3. 4mm H.T. Steel Wire 24 nos. Rings.

The consumption indicated above shall be inclusive of variations inclusive rolling margin.

The consumption of cement shall be inclusive of quantity required in finishing work. PSC

Signature of Tenderer Company’s Round Seal Date: Place:

Pole under destruction test shall be to the Supplier’s account.

The quality of materials to be used for manufacturing of PSC Poles shall be as under.

[A] CEMENT: The Ordinary Portland Cement used in manufacture of prestressed concrete

poles shall be relevant to IS: 8112/1989 of 43-Grade / 53- Grade IS 12269 latest amendment

to get 28 days strength of 450 Kg/ cm2.

[B] STEEL: The 4mm H.T. Steel wire used in manufacture of Prestressed concrete poles shall

be conforming to IS 6003/1983 of latest amendment thereof respectively. All Prestressing

steel shall be free from splits, harmful scratches, surface flaws, rough, aged and imperfect

edges and other defects likely to impair its use in prestressed Concrete. Slight rust may be

permitted provided there is no surface pitting visible to the naked eye.

[C]AGGREGATE: Aggregate used for the manufacturing of Prestressed concrete poles shall

conform to IS: 383-1963. Aggregate shall consist of naturally occurring crushed black metal.

They shall be hard, strong, dense, durable, clear and free from veins and adherent coating,

and free from injurious amount of disintegrated pieces, alkali, vegetable material, and other

dipterous substances. As far as possible flaky and allocated pieces should be avoided. It

should not contain organic or other admixture that may cause corrosion of the reinforcement

or impair the strength or durability of the concrete.

The coarse aggregate shall consist of trap (preferably black) metal and in no case exceed

20 mm size. The fine aggregate shall be sharp, free from impurities and required fineness

modules as specified. The sand shall be washed before use by installing a sand washing

machine in the factory and the same shall not contain silt and deterious materials. The

grading of fine aggregate shall be in accordance with IS: 2386 - 1963 with latest amendment.

[D]WATER: Water to be used for process of manufacturing PSC poles like concrete mix and

curing should be free from chlorides, other salts and organic materials and it should be got

tested in Govt. Laboratory at test once in a year by the party. Potable water is preferable.

6 STORAGE OF MATERIALS

The cement shall be stored at the work side in such a manner as to prevent deterioration

due to moisture or intrusion of foreign matter.

Steel reinforcement shall ordinary be staggered in such a way so as to avoid distortion and

to prevent deterioration and corrosion, it is good practice to coat reinforcement with cement

wash before stacking to prevent scale and rust.

The aggregates shall be stored in such a way as to prevent mixing of foreign materials. The

heaps of fine and coarse aggregates shall be kept separately. When different sizes of fine or

coarse aggregate are procured separately, they shall be stored in separate stockpiles, to

prevent the material at the edges of the piles from getting intermixed.

Any material, which has deteriorated or has been damaged or is otherwise considered

defective, shall not be used for the concrete.

7 TESTING OF MATERIALS:

The Supplier shall arrange for the necessary testing of the material like Metal, Sand, Water

etc. and see that the materials to be used in the manufacturing confirm to relevant IS.

Signature of Tenderer Company’s Round Seal Date: Place:

8 METHOD OF MANUFACTURING OF PSC POLES:

The Prestressed concrete poles are generally manufactured by long line multiple bed

method for mass production.

(A) BED AND MOULD:

The length and number of rows of concrete casting bed shall be according to the production

capacity of pole factory. Preferably one pole bed separately should be provided to minimise

wastage of H.T. Steel wire.

The Prestressed poles are to be cast in a steel mould having accurately machined bottom

bed and side faces. The steel mould should be strong enough to resist distortion. The bed

should be absolutely horizontally levelled and free from any undulation. The mould should

be capable of being opened in such a way that edges of the poles are not damaged.

At both the ends of row of concrete casting bed, the anchor blocks are provided for fixing

and stretching of H.T. Steel Wire.

The stirrups shall be prepared as per the design / drawing of the MGVCL from 4 MM dia

H.T. Steel/6mm dia MS BAR. The stirrups shall be placed in position as per approved

drawing. Stirrups shall preferably tide up with main bar i.e. tension wire and have standard

lap length be welded to ensure maintaining proper shape and position.

(C) PREPARATION OF REINFORCEMENT:

All the reinforcement and window boxes shall be accurately placed and maintained in

position during the fabrication. As per the Design / Drawing all the stirrups made out of

H.T .steel, H.T. Steel wire shall be placed in respective position of the mould and thereafter

continuous H.T. Steel wires are arranged through holes and plates of the mould. The welded

joints in H.T. Steel wire will not be permitted. The H.T. Steel wires are stretched up to the

required tension 10% of UTS as specified in relevant I.S. code with the help of Jacks and

anchor blocks. All the wires shall be accurately stretched with uniform Prestressing in each

wire. Each wire shall be anchored positively during the casting. The tension applied shall

be checked with the help of suitable Gauge/Meter.

(D) CONCRETE MIX:

The concrete mix to be used for manufacturing of PSC Poles shall be prepared by weight

batching only in such a manner and proportion so as to achieve the compressive strength

of the concrete mix as per IS: 456 and none of the test specimen shall have strength less

than 225 and 450 KG/CM2 after 3 and 28 days respectively. The cement concrete shall be

mixed only in electrically / mechanically operated concrete mixer machine. Gradation of the

aggregate used in concrete mix shall adhere to the appropriate Mix Design and proportions

be checked in regular interval. Water in concrete shall be added with proper measurement

to maintain required water cement ratio. The hand broken metal shall not be permitted.

(E) PLACING OF CONCRETE MIX:

The mould should be free from Dust, Dirt and other organic materials and oil is to be applied

before placing the concrete mix. The machine mixed concrete is, thereafter poured in the

mould and shall be compacted by spinning, vibrating, shocking or other suitable mechanical

means. Over-vibration or under-vibration or vibration of very wet mix is harmful and should

be avoided. The Hand compaction shall not be permitted.

On application of vibrator the concrete Mix will compact & get to 2 to 3 mm below

form/mould level. This gap shall also be filled up with prepared concrete Mix only & re

Signature of Tenderer Company’s Round Seal Date: Place:

vibrated. The mixture of cement & sand for filling up the gap as well as finishing work will

not be permitted. Finishing work shall be done only with cement slurry.

Care should be taken to see that anchorages do not yield before concrete attains necessary

strength. Proper cover for concrete should be maintained throughout process of pouring,

compacting etc. of concrete mix.

On achieving setting time, the side faces of the mould shall be removed from the bed and

watered at intervals to prevent the surface cracking of the pole. The concrete shall be

covered with a layer of sacking, canvas, Hessian or similar absorbent materials and kept

constantly wet up to the time when the strength of the concrete reaches to the minimum

strength of the concrete at transfer of prestress i.e. for about 72 hours.

The Steam curing may be permitted in exigency or emergency cases with the approval of

the competent authority only.

(F) DETENSIONING, CUTTING OF WIRE AND REMOVING OF POLES FROM THE

After ascertaining that concrete has attained required strength of min. 225 KG/CM2 by

checking the cube strength stretched wires are released from the anchor blocks and cut

with the help of welding machine. The cutting shall be started only from the centre of the

bed length. The pole is then removed from the bed by lifting at 2 points using gantry and

moved to the Curing Pond.

The curing of the pole shall commence after setting of the concrete. Continuous curing on

bed should be done till it is shifted to curing pond, The curing pond shall be full of water

and each pole must be immersed in the water for a period of at least 28 days. If required,

water sprinkling shall be done at intervals to keep the poles constantly wet as per

(H) STORING OF POLES READY FOR INSPECTION:

The poles prepared vide method stated above shall be stacked in chronological method and

indication of the date of manufacturing and number of poles be put before with particular

lot so as to identify the lot by inspecting officer.

The poles shall be clearly and indelibly marked with the following particulars during

manufacture, at a position between 5th (W5) and 6th (W6) window indicated in the

drawing so as to easily read after erection in position. The mark shall be done by pressing

embossed figures / letters of 50 mm height and 20 mm width with gap of 5 mm between

two figures. The sample drawing No MGVCL/PSC POLE/ 8METER/01/DT 03-02-2012 Rev.

01 is attached with the tender.

Date, month & year of manufacture, (On front face)

Serial number of pole, and (On front face)

Maker’s serial number or mark (On front faces)

Maker’s serial number or mark on both sides of faces in oil painting/water base

paint to be marked before placing in curing pond.

MGVCL (in words) (above planting depth)

The pole shall also be suitably marked for the planting depth i.e. 1381 mm from

bottom. On both the end of pole the anti-corrosive paint i.e. epoxy based

bituminous paints two coats are to be applied. One before putting in curing pond

and second after removing from the pond.

Signature of Tenderer Company’s Round Seal Date: Place:

10 CUBE TESTING:

Total 6 Nos. Cubes of 100mm X 100mm X 100mm size concrete shall be cast daily

and tested at release, i.e. after approx. 72 Hours of cast as well as after 28 days, in

accordance with Indian Standard specification at Supplier’s own expense. The mix

for concrete adopted shall be such as to give cube strength not less than 225Kg/cm2

at release (after 3 days) and 450 Kg/cm2 after 28 days.

Cube testing machine shall always be kept in the working condition and regular cube

tests shall be taken and results be recorded in the registers duly signed by engineer-

in -charge and representative of the Supplier.

11 SAMPLING AND CONFORMITY

A. In any batch, all poles of the same class and same dimensions shall be grouped

together to constitute a LOT.

B. If the number of poles in a lot exceeds 500 then the lot shall be divided into

suitable number of SUB-LOTS such that the number of poles i.e. any sub-lot shall

not exceed 500. The acceptance or otherwise of a sub lot shall be determined

on the basis of the performance of sample selected from it.

2] Scale of Sampling: The number of poles to be selected from a lot or a sub-lot

shall depend upon its size and shall be in accordance with col.1&2 of the table

1 SAMPLE SIZE AND CRITERIA OF CONFORMITY

DIMENSIONAL REQUIREMENTS.

Size of lot Sample Permissible NO. Of sample Poles

Or Sub-Lot size No. of Defective (Out of Col.2) for

samples. Transverse Strength test

3] Number of Tests: All the poles as selected as above shall be tested for overall

length, cross-section and uprightness. The number of poles to be tested for

transverse strength test shall be in accordance with col 4 of table. These poles

may be selected from those already tested.

4] Criteria of conformity: A lot or sub-lot shall be considered as conforming to the

specification if the conditions under are satisfied.

The numbers of poles which does not satisfy the requirements of overall length;

cross-section and uprightness shall not exceed the corresponding number given

in col.3 of Table. If the number of such poles exceeds the corresponding

number, all poles in the lot or sub-lot shall be tested for these requirements, and

those not satisfying the requirements shall be rejected.

Signature of Tenderer Company’s Round Seal Date: Place:

All the poles tested for transverse strength test shall satisfy the requirements of

the test. If one or more poles fail, twice the number of poles originally tested

shall be selected from those already selected, and subjected to the test. If there

is no failure among these poles, the lot or the sub-lot shall be considered to have

satisfied the requirements of this test. If one or more poles of the second samples

fail, the lot or the sub-lot represented by the corresponding samples shall be

considered not to have passed the test.

12 METHOD OF INSPECTION AND TESTING GENERAL:

The tests on poles shall not be carried out earlier than 28 days from date of

manufactured for poles manufactured from ordinary Portland cement or blast

furnace slag cement. If a chloride free ad mixture is used or rapid hardening Cement

of Grade 43 / 53 is used than pole can be tested at 14 days of age as per provision

of IS. The specimens shall be inspected and any specimen with visible flaws shall

be discarded. If any test specimen fails because of mechanical reasons, such as

failure of testing equipment of improper specimen preparation, it shall be discarded

and another specimen shall be taken.

The Tenderer shall offer Ready Made PSC Poles lot for inspection and relevant tests.

(01) DIMENSIONS:

All the Poles shall be manufactured in accordance with the detailed dimensional

The tolerance on dimension shall be limited to...

(i) For length -  15 mm.

(ii) For Web thickness -  3 mm.

(iii) Upright ness - 0.5 % (i.e. 72 to 1.005 / 0.995)

(02)METHOD OF TESTING:

The pole shall be tested only in the horizontal position or as specified in I.S.

/ latest amendment & I.S. 2905 /1989 latest amendment .While testing in the

horizontal position, provision shall be made by suitable supports to compensate for

the overhanging weight of the pole; for this purpose the overhanging portion of the

pole may be supported on a movable trolley or similar device. The frictional

resistance of the supporting devices should be separately determined and deducted

from the total final load applied on the pole.

Theoretically the permanent deflection should be as per IS 2905 / 1966 and latest

amendment thereof. The recovery of deformations should not be less than 90%.

A] Testing Arrangement -

The pole shall be fixed in the crib longitudinally from butt to its ground line and then it

shall be secured firmly in place. Wooden saddles with concave surfaces and other packing

shall be placed around the pole to prevent injury to the butt section as specified in IS:

2905/1966 – latest amendment.

To minimize vertical movement at the point of load application and to reduce the stresses

due to dead weight of the pole, a rail support shall be provided near the point of load

application, or alternately a number of friction less supports in the form of trolleys may be

provided near the end or throughout the length of the pole. The rail support or other

forms of support shall be such that any friction associated with the deflection of the pole

under load shall not be a significant portion of the measured load on the pole.

The load shall be applied at a point 600 mm from the top of the pole by means of a

Signature of Tenderer Company’s Round Seal Date: Place:

suitable device, such as a wire rope and winch placed in a direction normal to the direction

of the length of the pole, so that the minimum length of the straight rope under pull

(excluding the curved portion near the transmitting devices) is not less than two times

the length of the pole. If the loading device is set sufficiently far away from the pole to

make the angle between the initial and final positions of pulling line small, the error in

assuming that the pull is always perpendicular to the original direction of the pole axis

will be negligible. The pulling line shall be kept level between the winch position and the

point where load is applied to the pole. The load shall be applied at a constant rate of

percent of the specified test load per minute and in accordance with procedure.

C] Pulling Line:

The pulling line shall be secured around the pole at the load point. Load measuring device

shall be placed in a way so as to accurately measure in the tension in the pulling line.

The other end of which is attached to the loading equipment (winch).

D] Load Measurement:

Load Cell with accuracy of 5 Kg. for measurement may be adopted. Load cell shall be

calibrated before every test. The load measuring device shall be supported in such a way

that the force required to pull it shall not add to the measured load on the pole and that

no damage is cause to the instrument if the pole suddenly breaks under test. No pullies or

any other device in between load application point and load cell will be allowed.

E] Deflections –

The deflection of the pole and the load applied shall be measured simultaneously at

different stages of loading to provide at least five sets of readings or as specified in

I.S.2905 & latest amendment thereof. The measurement of the deflection of the load point

shall be made in a direction perpendicular to the unloaded position of the pole axis. The

measurement shall be made correct to the nearest 1 mm by use of datum board. A second

datum line shall also be established from which the movement of the ground line if any,

shall be measured.

Load shall be applied at a point 600 mm from the top of the pole and shall be

steadily and gradually increased to 250 kg. till formation of 1st crack recording

deflection at each increment.

The load shall be then reduced to zero and then increased gradually in 50 Kg.

increments up to 400Kg load. Then Each load increment be successively increased

by 25Kg. up to design ultimate transverse load (i.e. 500 Kgs.). The load shall be

increased in steps of 25 Kgs. to measure ultimate transverse load, until failure

occurs. Each time the load is applied same shall be held for 2 minutes. The load

applied to Prestressed concrete poles at the point of failure shall be measured to

the nearest five kilograms.

G] RECORDING OF DATA AND MEASUREMENTS:

(i.) Any hair cracks appearing at a stage prior to the application of the design

transverse load at first crack shall be measured using feeler gauges & shall be

recorded. It should also be recorded whether the hair cracks, if any, produced on

application of the 60 percent of the minimum ultimate transverse load close up on

the removal or reduction of the test load.

(ii) The load applied to the pole at the time of failure shall be measured to the

(iii) A prestressed concrete pole shall be deemed not to have passed the test if crack

wider than 0.1mm appears at a stage prior to the application of the design

transverse load at First crack (200kgs).

(iv) The definition of failure of PSC pole in test will be (i) permanent set more than

Signature of Tenderer Company’s Round Seal Date: Place:

2.5 cm at load of 500 kgs. Or (ii) deflection of more than 25 Cms at load of

H] ULTIMATE FAILURE:

The conditions existing when the pole ceases to sustain a load increment owing to

either crushing of concrete or snapping of the Prestressing tension or permanent

stretching of the steel in any part of the pole.

At least one pole per 1000 Pole shall be subjected to destruction test in the contract

in presence of representative from MGVCL. These nos. of poles shall not form part

of quantity to be supplied by the supplier.

TECHNICAL DATA OF PSC POLES

13 The Guaranteed Particulars of PSC Poles 8 Mtr. 200 Kg.

01. Working load : 200 Kg.

02. Factor of safety :

03. Ultimate Load : 500 Kgs.

04. Dimensions :

(a) Bottom Cross-Section : 336.55 x 139.7 mm.

(b) Top Cross-Section : 114.3 x 139.7 mm.

(c) Total height : 8,000 mm.

(d) Web thickness. : 57.15 mm (2.25 inch)

(e) Planting Depth : 1381 mm.

06. No. of 20mm dia. holes.

On Front face : 02 nos. (100 mm apart).

On side face : 06 nos. (300 mm apart).

07. Minimum requirement:

(a) Cube Test (Each Specimen) : 450 Kg/Cm2 (28 days).

: 225Kg/Cm2 (3 days)- at release of

(b) Initial tension in HT Steel Wire/Pole. : 70% of 175.00 Kg/mm2

as specified in related I.S.Code

If the poles, which are tested, accepted and paid, are found defective due to use of

inferior quality of materials or poor workmanship within the period of 12 months

from date of supply, the Supplier shall have to replace the same "free of cost” within

three months from the notifying the defects. If the same are not replaced within

time limit, the MGVCL reserves the right to recover same amount from the Bills

without prejudice to any other rights.

Signature of Tenderer Company’s Round Seal Date: Place:

ANNEXURE-Y (For CARTING OF PSC POLES)

The work includes but not limited to following:

a) Loading of poles at Pole Factory-in-to the trucks/ trailers. Loading should be done

with two point lifting. One point lifting’s hall not be allowed.

b) Transportation from the pole factory to destination specified in Gate Pass.

c) Average weight to pole is 415Kgs.

d) Unloading of the poles at point specified in Gate Pass (near toworks site).

Unloading should be done with two points lifting only.

The arrangement of necessary manpower as well as conveyance duly equipped with loading

facility will have to be made by the contractor at his own cost.

Prices should be offered for the vehicle/vehicles proposed to be used for carting irrespective

of either carting of poles by 10Tones capacity truck i.e.24 poles per trip or Carting of poles

by multiaxle Trailers i.e. more than 36 poles per trip.

Prices should be offered for all the three slabs irrespective to the type of vehicle proposed for

• The first slab is for carting distance from pole factory to destination not exceeding

• The second slab comprises of destinations located between 30.1Kms to 75Kms from

the pole factory and

• The third slab consists of locations situated at distances exceeding 75Kms from the

For the third slab payment will be made on the basis of carting per pole per KM. For first and

second slab fixed charge shall be paid for the relative slab. The successful contractor will have

to execute each and every trip given from the pole factory without dispute or any claim what-

so-ever. The rates are inclusive of loading, transporting, unloading and stacking the poles at

the destination.

The prices shall remain firm throughout the period so execution of contract independent of

changes in the prices of tyres, tubes or spares of the truck except price variation for Diesel

PRICEVARIATION DUETOCHANGE INDIESELRATE:-

Base rate of Diesel shall be Rs. 79.06 per Liter. In event of increase/decrease in diesel price

by Fifty Paisa per Liter, the variation in rates applicable for the three slabs shall be as shown

Sr. Slabdetails Pricevariationapplicable

1 First Slab–0-30Kms Twenty Five paisa perpole

2 Second Slab–30.1Kms to 75Kms. Sixty paisa perpole

3 Third Slab– Exceeding 75Kms. One paisa (1paisa) per pole perKm.

Price variation on account of increase/decrease in rate of Diesel will be paid as shown in

Table above on submission of evidence and will be effective from the time of its

announcement by Government/PSU Oil companies.

No other price escalation will be payable due to increase in the rates of tyres, tubes, spare

parts, labour etc.

Toll Tax levied during journey to specified destination shall be paid by agency and the same

shall be reimbursed at the time of payment of Bill. Copy of documentary evidence for having

paid the Toll Tax must be furnished with each bill. For toll tax necessary FASTAG is Compulsory.

In absence of FASTAG the extra amount required to payee will be deducted from the bill.

To be added in Existing Schedule-B

Sr. Estimated Unit Rate in Rs. Amount

Code Description of Work

No. Qty. 2020-21 in Rs.

Supply of Ready-made

Prestressed Concrete

Poles of 8Mtrs. /200Kgs.

working load conforming

MGVCL/PSC Pole/8M/R-

Note:- The technical

specification of PSC Pole,

testing procedure,

applicable PV Formula 2010/- (Ex-

1 (Base month May-2021) No. Factory per

along with the drawing is Pole)

attached in Annexure X.

Necessary inspection of

PSC Pole to be carried out

by Civil Engineers of the

Company as per IS

2905/1989 or latest

Amendment thereof.

The guarantee period will

be 12 months from the

date of Supply.

CARTING OF POLES BY

TRUCK WITH 24 POLES

CAPACITY / BY MULTI

AXLE TRUCK/TRAILER

WITH 36 POLES OR MORE

Note:- The technical

specification for carting,

applicable PV Formula

(Basic Diesel Rate Rs.

79.06 per Lit) is attached

FIRST SLAB: UPTO TO

SECOND SLAB: 30.1 KM

THIRD SLAB: EXCEEDING PER POLE

75.00 KM. PER KM.

MADHYA GUJARAT VIJ COMPANY LTD.

Corporate Office : Sardar Patel VidyutBhavan,

2th Floor, Race Course, Vadodara - 390

E-mail :[email protected]

CIN No.U40102GJ2003GCO42907

PRICE VARIATION CLAUSE

A. Tender invited as above is with Price variation (PV) clause. The

Price Variation clause for supply of 8M PSC Pole is as under:

• P = Revised Basic Price payable per pole

• Po = Price Quoted / Confirmed and accepted by MGVCL. Excluding GST

payable per pole.

• C1 = The monthly index number of wholesale prices in India as published in

RBI monthly Bulletin www.rbi.org.in – Table no. 21 for – Commodity

“Cement” under Major Group “Non metallic mineral products” and sub-

group “cement & lime” corresponding to the month under consideration.

• C0 = The monthly index number of wholesale prices in India as published in

RBI monthly Bulletin www.rbi.org.in – Table no. 21 for – Commodity

“Cement” under Major Group “Non metallic mineral products” and sub-

group “cement & lime” corresponding to Base date.

• I1 = The monthly rates of H.T. steel as per Prices declared by Rashtriya

Ispat Nigam Limited (Vizag Steel) for 7mm wire Rod grade PC

corresponding to the month under consideration.

• I0 = The monthly rates of H.T. steel as per Prices declared by Rashtriya

Ispat Nigam Limited (Vizag Steel) for 7mm wire Rod grade PC

corresponding to Base date.

• L1 = The Monthly rates of labour declared by Government of Gujarat under

minimum wages applicable for semi skilled labour rate under Cement

Prestressed Producer Industry corresponding to month under

• L0 = The Monthly rates of labour declared by Government of Gujarat under

minimum wages applicable for semi skilled labour rate under Cement

Prestressed Producer Industry corresponding to Base date .

• D1 = The monthly index of Diesel as per Rates prevailing at Indian Oil outlet

in Surat corresponding to month under consideration.

• D0 = The monthly index of Diesel as per Rates prevailing at Indian Oil outlet

in Surat corresponding to Base date.

Conditions for applying Price Variation Clause:

The prices quoted in tender for the supply of the above materials will be accepted

on a PV basis for delivery on Ex. works basis subject to following conditions:

1. The base month for PV calculation is May-2021. For the supplies made

during the contractual delivery period, price shall be payable in

accordance with the Price Variation formula with positive/negative

Signature of Tenderer Company’s Round Seal Date: Place:

MADHYA GUJARAT VIJ COMPANY LTD.

Corporate Office : Sardar Patel VidyutBhavan,

2th Floor, Race Course, Vadodara - 390

E-mail :[email protected]

CIN No.U40102GJ2003GCO42907

variation as the case may be.

2. For delayed deliveries but within contractual delivery period, Price shall

be payable at lower of the following:

a. Worked out with indices applicable for schedule month of delivery

b. Worked out with indices applicable for actual month of delivery of

3. For delayed deliveries and also beyond the contractual delivery period,

Price shall be payable at lower of the following:

a. Worked out with indices applicable for scheduled month of

b. Worked out with indices applicable for actual month of delivery of

c. Worked out with indices applicable for last month of Contractual

Delivery period.

4. The Price as worked out with indices applicable for actual month of

delivery shall be payable. And termed as “the month under consideration”.

5. The date of delivery is the date on which the actual delivered poles were

inspected and accepted at pole factory.

6. The supplier will have to submit PV Calculation sheet along with self-

attested copy of relevant supporting documents.

7. This clause shall be operative from the date of issue of work order and

up to the expiry of original and extended time limit.

Payment as per A/T base rate shall be made to Supplier at first instance and

the PV amount shall be paid after approval of PV by corporate office on

availability of supportive authentic documents.

Signature of Tenderer Company’s Round Seal Date: Place: