Invitation of open Tender for entering into Rate contract with Vendors i.e. Firms/Distributors/Chemist shops for supply of all type of drugs/medicines on day-to- day basis to B.L.W. Central Hospital, Varanasi, round the clock (i.e., 24*7), on the Basis of Uniform Discount Rate on MRPfor a period of twenty four months from the date of commencement of the rate contract.

Special Eligibility Criteria

1. 1

   An affidavit declaring that the bidder has not been debarred, blacklisted, or had their contract terminated by any Government or Public Sector Undertaking (PSU) hospital must be submitted along with the offer. Failure to submit the affidavit will result in summary rejection of the bidder's offer without any further correspondence

   Document requiredConfirmation required
2. 2

   Standrad Financial Criteria

   Confirmation required
3. 3

   The Estimated value of Rate contract is Rs 3.6 CR. The Average annual turnover of the vendor for the last three completed financial years i.e. 2022-23,2023-24 & 2024- 25 should be equal to or more than Rs 5.4 CR ( Rs Five Cores forty lakhs ) i.e. three times the estimated annual value of purchase and Vendor should show profits in at least two out of the three financial years mentioned above. Balance sheet/ profit-loss account certified by CA with UDIN No. should be attached. Failure in submission of Balance sheet/ profit- loss account certified by CA with UDIN No with the offer may lead summarily rejection of firm's offer without any back reference.

   Document requiredConfirmation required
4. 4

   The supplier must possess a valid Drug License for the storage and supply of drugs and/or a Retail Sale License, as stipulated by the Government of Uttar Pradesh, valid as on the date of tender opening. A copy of the valid license must be enclosed with the offer. Failure to submit the valid license along with the offer may result in summary rejection of the firm's offer without any further correspondence.

   Document requiredConfirmation required
5. 5

   The pharmacy/supplier/authorized stockist must be located in Varanasi and should be capable of supplying the required items within the prescribed time frame to the Central Hospital, B.L.W. The hospital reserves the right to inspect the firm's premises for verification. Failure to meet the above conditions will render the offer ineligible and liable for summary rejection without any back reference.

   Document requiredConfirmation required
6. 6

   The supplier must have a GST certificate and copy to be enclosed along with the offer. Failure in submission of GST certificate with the offer may lead summarily rejection of firm's offer without any back reference.

   Document requiredConfirmation required
7. 7

   The bidder must submit valid documents evidencing registration with Government, Private, or Corporate Hospitals, along with documentary proof of previous experience in supplying of medicines/drugs etc. to such institutions. Certificates or letters indicating satisfactory performance from these organizations must also be enclosed. Failure to submit the above documents along with the offer may lead to disqualification of the bid and offers will be Summarily rejected without further correspondence.

   Document requiredConfirmation required
8. 8

   The supplier must not have been convicted by State Drug authorities and no case should be pending under the Drug and Cosmetics Act and rules against him. An affidavit on legal paper duly attested by Public Notary be submitted with the offer and failure in submission of affidavit with the offer may lead summarily rejection of firm's offer without any back reference.

   Document requiredConfirmation required
9. 9

   The supplier must have a valid PAN and copy to be enclosed along with the offer.

   Document requiredConfirmation required
10. 10

    Document uploading is mandatory

    Document requiredConfirmation required

Commercial-Compliance

1. 1

   Discount offered by L1 will be counter-offer to other selected suitable higher bidders i.e. L2 & L3 for acceptance. The bidders accepting the counter offers will be finalized for placement of rate contract. The distribution will be as per ratio mention below. L1 will get the maximum supply orders in a month. In case if two vendors are awarded the contract, then the ratio will be of 70:30 on monthly basis. If three vendors awarded the contract then the ratio will be of 60:25:15 on monthly basis.

   Confirmation required
2. 2

   Evaluation Criteria:The offers will evaluated based on the discount offered by the Firm on MRP of medicines/ drugs. The Vendors offering maximum discount will be considered L1 for rate contract. The bidder must quote a discount ranging from '0' to '100' percent in the designated percentage field on the IREPS portal. Inter-se ranking of the offers will be determined based on the percentage of discount offered in the designated field in the IREPS financial offer. The bidder offering the highest discount will be ranked as L1. All other bidders will be evaluated accordingly in descending order of the discounts quoted in the IREPS financial offer. The discount rates quoted anywhere else in the offer or in any attached document with the offer if it differs from the quoted rates will not be considered.

   Confirmation required
3. 3

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
4. 4

   Price variation clause. : Not applicable.
5. 5

   Please submit your bank details i.e. Name of the Bank along with Bank Branch Code, Account Number, IFSC Code, and PAN Number along with EFT mandate form,GST Certificate and PAN CARD

   Document requiredConfirmation required
6. 6

   There is no exemption for EMD submission in this tender.The tender must be accompanied by an Earnest Money Deposit (EMD) of Rs 3,30,000/- (Rupees Three Lakhs thirty Thousand only) in favour of FA AND CAO BANARAS LOCOMOTIVE WORKS VARANASI. The EMD must be deposited online only through the IREPS portal. Submission of EMD through any other mode will not be accepted and shall be treated as non- submission of EMD. Failure to submit the EMD as specified will render the offer ineligible and liable for summary rejection without any further correspondence.

   Document requiredConfirmation required

General Instructions

1. 1

   If ordered drug/medicine etc. of specificBrand name is not supplied by next 24 Business working Hrs, then the penalty of Rs. 50 per item will be imposed and will be deducted from bill submitted by the firm for that day
2. 2

   If any doubt arises regarding genuineness of the medicines, supplier will have to show their purchase bill of the item. The supplier will supply a copy of analytical report from the manufactures as and when asked for.
3. 3

   Termination of Rate contract - Railway reserves the right to terminate the rate contract any time without assigning reason to vendor.
4. 3.1

   Railways reserve the right to get the supplied samples tested/checked by Govt. Lab and other approved testing laboratories . In case any of the samples is found sub-standard, Railways reserve the rights to cancel the agreement and to de-list the supplier for any further supplies and Drug
5. 3.2

   The offer of given discount on MRP will be valid for the entire period of validity of rate contract including the extend period if any.
6. 3.3

   Vendor will indemnify the Railway administration for any loss or liabilities arising due to defective /sub-standard items supplied by the Vendor.
7. 3.4

   Inspection will be done by the consignee at destination.
8. 4

   List of medicines purchased in last two years is attached.
9. 5

   Standard governing conditions for this tender will be as per IRS condition of contract ( Latest) as applicable

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.

3. 3

   Delivery Period: No deviation from the Delivery Period stipulated in the tender is permitted.

4. 4

   Price Variation Clause: No deviation from the Price Variation Clause stipulated in the tender is permitted.