Hiring of Assembled Tractor with Hydraulic lifting and Auguring Assembly for Pole Erection and Transformer Replacement under jurisdiction of all Sub-Divisions of Dahod Division Model-2025 for 24 months for 2500 km per month & 12 hours per day

per day as per Schedule-B”

Rates should be quoted in (Schedule-B Price Bid, To be submitted online only).

[A] All the relevant documents as per tender are required to be submitted ONLINE mode only.

Receipt/Proof of payment of Tender Fee paid by Cash or RTGS/NEFT/Online mode & EMD paid by

RTGS/NEFT/Online mode is to be uploaded online only. In cases, where EMD need not to be paid, valid

exemption certificates duly notarized has to be uploaded. No any physical document requires to be

submitted physically with tender.

Documents submitted in online mode only will be considered for evaluation.

[B] Bidders are requested to submit price – bid (Schedule –B) in on-line (e-tendering form) only and not to

submit the price bid in physical form. This is mandatory.

[C] No tender shall be accepted / opened in any case after due date and time of receipt of tender.

[D] Tender Fee & E.M.D. amount per bidder is payable as per tender notice. Tender Fee is payable by

Cash/RTGS/NEFT/Online mode only & the EMD is payable by RTGS/NEFT/Online mode only.

Tender without EMD and tender fee shall be rejected.

MGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

2. EMD & Tender Fee: Tender Fee is payable by Cash/RTGS/NEFT/Online mode only & the EMD is

payable by RTGS/NEFT/Online mode only.. First the EMD details will be opened online & if the

documents towards payment of EMD are found OK then only technical Bid will be opened which may

please be noted.

Details for RTGS/NEFT payment are shown below.

Sr. No. Particulars Requisite details

1 Name of Bank BANK OF INDIA

2 Name of Branch DAHOD,Chakaliya Road

3 Branch Code CHAKRO

5 IFSC Code BARB0CHAKRO

MADHYA GUJARAT VIJ

6 Name of Account COMPANY LTD

This earnest money will be forfeited by the Company in case of successful bidder who, after his tender has

been accepted, refuses to pay the security deposit, sign & complete the contract document before the

validity of the offer. The earnest money will be refunded to all unsuccessful bidders after the award of

contract or expiry of the validity of the offer whichever is later. Tenders without payment of earnest

money deposit are liable to be rejected.

Exemption is given to Small Cottage & Tiny works Units contractors in payment of EMD and relaxation in

payment of Security Deposit. The following guidelines are reiterated.

(A) No exemption from payment of Tender Fees shall be given to any bidders irrespective of whether they

are SSI, Cottage & Tiny works units.

(B) No EMD exemption as well as SD/PBG relaxation shall be given to outside Gujarat based Contractor

/ Bidder irrespective of Bidder is SSI or not.

(C) The exemption in payment of EMD shall be given only to Gujarat based small cottage & Tiny works

units registered under Small Scale Industries of Govt. of Gujarat (DIC) and also holding subsequent

registration with CSPO/ NSIC/DGS&D registration certificate for the tender works/services on submission

of duly notarized copies of their UDYAM REGISTRATION CERTIFICATE. No EMD exemption shall be

given to the bidders having SSI/NSIC certificate of outside Gujarat state.

(D) The above certificate should be authenticated notarized certificates.

(E) It may be ensured that the name of works mentioned in above certificate should be same as tender

works/service. If the certificate is for the works/service other than the tender’s works/services, these

certificates will not be acceptable & above relaxation shall not be given to such SSI works unit.

(F) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is stipulated at 10 %, the

same shall be relaxed to 6 % for Small Cottage & Tiny Works registered with Govt. of Gujarat (DIC) and

also holding subsequent registration with CSPO/NSIC/DGS&D registration certificate for the work/services

& complying the conditions as above on submission of duly notarized copies of their UDYAM

REGISTRATION CERTIFICATE.

(G) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is stipulated at 5 % the

same shall be relaxed to 3 % for Small Cottage & Tiny Works registered with Govt. of Gujarat (DIC) &

also holding subsequent registration with CSPO/NSIC/DGS&D registration certificate for the work/services

& complying the conditions as above on submission of duly notarized copies of their UDYAM

REGISTRATION CERTIFICATE.

(H) No price preference shall be given to any Bidders.

3. The bidder should submit a receipt/proof of payment of appropriate amount paid by

RTGS/NEFT/Online mode as per tender notice towards Earnest Money Deposit (EMD). Bids not

Accompanied by the requisite amount of Earnest Money shall be rejected out rightly. In case the Successful

bidder fails to provide the vehicles to be supplied along with valid papers MGVCL Shall have the right to

forfeit EMD or take action as decided by authority. EMD of unsuccessful Bidders shall be refunded after

acceptance of order by successful bidder.

4. Copy of the tender document signed on each page as mark of acceptance along with all Schedules and

other necessary details shall be submitted online and Receipt/proof of payment of Tender fee and EMD shall

be submitted online only.

5. The bidders shall note that no deviations from the technical specifications or commercial conditions with

this bid are acceptable & it will be presumed that the bidder agrees entirely with the specifications &

general terms & conditions of the contract.

6. The Company reserves the right to accept any tender irrespective of whether it is lowest or not or to reject

all the tenders without assigning any reasons thereof. Tenders departing from the technical specification or

the method of bidding in a radical manner may also be rejected.

7. On acceptance of the tender the name(s) of the accredited representative(s) of the tenderer who would be

responsible for taking instructions from the Engineers of the Company shall be communicated to the SE

(O&M) Madhya Gujarat Vij Company Ltd, Gotri Road, Vadodara.

8. All royalties, sales tax, local tax, development charges & any other taxes Works Contract taxes (except

toll tax, parking fees & GST) etc. in respect of this contract shall be payable by the contractor & Madhya

Gujarat Vij Company Ltd. will not entertain any claims whatsoever in this aspect. Any statutory variation in

future towards the above mentioned taxes that shall also be payable by the contractor & Madhya Gujarat Vij

Company Ltd. shall not entertain any claim of whatsoever nature, during or after the completion of this

tendered work. Proof of such payments made by the Contractor to the appropriate departments shall be

produced to Madhya Gujarat Vij Company Ltd. failing which appropriate amount shall be withheld on

getting information / instruction from the concerned departments.

9. Tender shall remain open for acceptance for a period of 120 days from the date of Technical Bid opening

and during this period no bidder shall be allowed to withdraw his tender. Any such withdrawals, during said

period will entail forfeiture of the Earnest Money Deposited with the tender.

10. Further information required, if any, can be had from the office of the SE (O&M) Madhya Gujarat Vij

Company Ltd, Baroda O&M Circle Office, Gotri Road Baroda. But it must be clearly understood that the

tenders must be received complete in every respect by the due date & time.

11. Touring journey generally covers area within Gujarat state and as per instruction of Engineer-in-charge.

However vehicle may be required to go outside Gujarat. In such case necessary permits should be obtained

by the contractor. Charges for the Permit will be reimbursed to contractor on producing proof of payment.

12. The bidder has to submit following documents online for Technically qualify. In case of intent to

provide new vehicles, relaxation in submission on line document shall be given as deemed fit.

(A) Valid Insurance Certificate.

(B) Registration Certificate Book with Tax paid up to date.

(C) Road Permit.

(D) Fitness Certificate.

(E) Any other documents relevant relating to hiring of vehicle.

(F) Registration as Tractor with Assembly

13. The bidder should submit an affidavit (for proprietor firm)/ Copy of Partnership Deed (for Partnership

firm)/ registration certificate of the firm (for Pvt. Ltd/Pub. Ltd Cos.) as applicable, at the time of issuance of

14. Tender by partnerships shall furnish the full names of all partners. It shall be signed with the partnership

name by one of the members of the partnership or by an authorized representative followed by the name

&designation of the person signing.

15. An attested copy of the constitution of the firm with the name of partners shall be furnished. Whenever,

whether in submission of the tender or later in other matters, the signatures are made by one person on

behalf of Directors or a firm or a corporation, an attested copy of the resolution of the partners or of law

shall be supplied by the tenderer. Authorizing witnesses & sureties shall be persons of status & probity, &

their names, occupation & address shall be stated below their signatures. All signatures shall be dated.

16. The rates quoted shall be on monthly basis valid for period of 2 year from date of commencement of

services. MGVCL reserves the right to grant further extension for 3rd and 4th year as approved by competent

authority, with same rate, terms and condition of order; subject to satisfactory work & good condition of

The Company reserves the right to terminate the contract at any time without assigning any reason if

contractor fails to provide vehicle consecutively for 3 days (three days) without assigning any genuine

reason his contract will be terminated after the three days time period is over and after deducting three days

penalty from the bill pending / Security Deposit. The contractor (s) shall not be entitled to any

compensation by reasons of such Termination of contract.

17. The contractor will have to fulfil the condition of contract of Labour (Regulation & Abolition) ACT-

1970 and EPF and MP ACT 1952 and other applicable Laws and Government Act/Rules and furnish the

records with each monthly bill, failing which Payment will not be made. Contractor have to submit relevant

documents along with challan as proof of remittance of P.F. amount for previous month as per statutory

requirement with the running monthly bill.

18. Vehicle will have to be sent along with well experienced Driver with necessary tools and tackles to meet

the normal breakdown.

19. No tools tackles and manpower for execution of order will be provided by MGVCL, Generally Vehicle

will be required as per Schedule-B.

20. The vehicle should be up to date, which good clean covers and shall be kept clean at all Times even

washed at regular intervals.

21. The driver of the vehicle preferably below the age of 40 years and never above 55 years. He should be

well dressed as per RTO rules and should have badge and Driving License issued by RTO, and he should

behave in good manners with MGVCL Officials and staff. The driver shall be well versed with RTO and

22. The Driver should be provided with enough money to cover the cost of fuel, repairs and incidental

expenditure while in journey. The lodging and boarding of driver shall be borne by owner.

23. No advance for hiring of vehicle shall be paid. The bills in triplicate along with Original Logbook duly

signed by the officer performing the journey, to be submitted to Deputy Engineer (O&M), Madhya Gujarat

Vij Company Limited, Dahod Division. The payment shall be made by Dahod (O&M) Division through

RTGS/NEFT. Successful Contractor has to submit the bank details. The Income Tax and other related

Taxes (if any) will be deducted at source from the R.A. Bill. The logbook submitted without mentioning

opening and closing kilometres and certified by the officer performing the journey, payment will not be

24. It is the whole and sole responsibility of vehicle owner during accident to pay compensation or

Damages to the persons involved as per law or Govt. act.

25. If services of the contractor are found unsatisfactory, MGVCL shall exercise its discretionary Power to

cancel the order in accordance with the clause No.10 above and forfeit the security Deposit.

26. If the contractor fails to execute the order successfully the order will be got completed through other

agency and if required to pay higher, in that case, difference of rates will be recovered from the contractor.

27. The driver should be instructed for the good behaviours and to drive the vehicle only in accordance to

the clear directives of officer in charge. In case of misbehaviour of the driver and rough driving by driver,

contractor will have to replace the driver with good one immediately. In case the driver is not replaced it

will be discretion of MGVCL to terminate the contract with immediate effect.

28. In case of any dispute or any discrepancy, the decision of the E.E. (O&M), MGVCL, DAHOD will be

final and binding to the contractor.

29. During the journey all the RTO rules and regulations should be followed scrupulously and contractor

solely will be responsible for any repercussion arising for not observance of RTO rules.

30. The quantities shown in the Schedule-B and journey Kilometres will be considered from Head Quarter

to Head quarter. Head quarter of the vehicle will be as per Schedule-B and Journey kilometres will be

considered from Head Quarter to Head Quarter.

31. Consumption of Kilometres: The starting and closing Kilometres will be admissible from the point of

starting and closing of journey. This can either be office of order placing authority or the residence of the

travelling officer as the case may be. No additional kilometre will be allowed for to and fro journey from

the vehicle owner to and from any of the above mentioned places.

32. Penalty – In case vehicle remains absent or fails to report for duty or a vehicle if provided as a

substitute is not in an acceptable condition, the Company shall recover penalty at the rate hereinafter

specified. And in case of unacceptable substituted vehicle and journeys covered by it may please be

disallowed apart from recovering penalty as if the vehicle is absent and company shall have right to hire

vehicle from other agency at the risk and cost of contractor in case of default.

The Contractor shall have to keep the vehicle in available schedule time as fixed in contract failing which

the penalty will be chargeable as under :-

The Penalty for the absence of vehicle will be charged as per formula given below.

(l) (1) Penalty of Rs.1500/- Plus (2) minimum charges per day (minimum charges per month divided by

Nos. of days in a month).

(2) In case the contractor fails to provide the vehicle requisitioned, the Company reserves the right to hire

the vehicle or such no’s of vehicles as requisitioned from the market and the additional amount, if any, over

and above the rates agreed to by the tenderers will be deducted out of the monthly bills/security deposit of

33. Agreement : As per MGVCL rules, contractor will have to enter into an agreement on stamp Paper of

Rs. 300/- with the Company in prescribed format before execution of work. The cost of stamp paper fees

shall be borne by the successful contractor.

34. Indemnity bond: The contractor will have to execute an indemnity bond on stamp paper of Rs. 300/- at

his own cost before commencement of order stating that for any accident or damages to the contractor’s

staff/equipment any other person/vehicle due non observance of safety measures, MGVCL shall not be

35. Formula for considering price variation :

(A) The price escalation due to Increase/Decrease in the price of diesel will be admissible Ten paisa

(Rs. 0.10) per km in the rate per Increase/Decrease in One Rupee (Rs. 1.00) in price of Diesel per litre

on submission of Evidence and will be effective from the time of its announcement by Government.

For example if the Increase/Decrease in the cost of Diesel is Rs. 1.00 per litre, rate difference

payable/recoverable is Rs. 0.10 (10 paisa) per km.

(B) Basic rate of Diesel/Petrol shall be considered as Rs. 90.57/- per Litre for Normal Diesel at base rate

(C) No other price escalation will be payable due to increase in the rates of Tyres, Tubes, Spare parts,

(D) The difference is payable/recoverable only on km actual run of particulars month for Company’s

(E) The instruction should be given to Driver to fill-in Diesel in Jeep from nearest Petrol Pump from the

Company’s office where vehicle is on duty.

36. The 5% of order value is to be paid by Demand Draft drawn in favour of “Madhya Gujarat Vij

Company Limited” payable at Vadodara, issue by any of nationalized bank only (on acceptance of tender)

as Security Deposit. The Security Deposit shall be refunded without any interest on completion of work

successfully and on receipt of ‘NOC’ from officer in charge or on its termination by the company due to its

own reasons. The company reserves the right to recover any dues, outstanding against the contractors from

the bills due for payment of security deposit against any orders placed by the MGVCL towards any loss

caused to the company owing to negligence or default of the contractor, his servants or agents. No interest

shall be paid by the company on Security Deposit.

37. Vehicles supplied should be comprehensively insured and should have Maxi passing only. The

Successful contractor will have to submit Xerox copy of Insurance Policy, R.C. Book, Driving License,

Taxi Passing, RTO permit and other related documented before placement of order. Insurance for the driver

should also be arranged by the contractor and Xerox copy of the same should be submitted to this office.

38. Toll Tax/Parking charges will be reimbursed on production of proof. For toll tax necessary FASTAG is

Compulsory. In absence of FASTAG, the extra amount required to be paid will be deducted from the

39. The vehicle when in service shall have to be parked at Company’s premises or as near as work site if

40. Contractor must have to certify that I agree with all the terms and conditions of the tender documents.

41. The contractor shall also make his own arrangements for refueling, repairs and maintenance of his

vehicle and provide other vehicle during maintenance OR repair period with all above mentioned

42. In case any vehicle remains absent OR fails to report for duty OR a vehicle if provided as a

substitute is not in an acceptable condition, the company shall recover penalty at the rate here-in-after

specified. And in case of an un-acceptance of substituted vehicle, any journey covered by it may also be

disallowed apart from recovering penalty as if the vehicle is ‘ABSENT’.

43. In such case if the original vehicle provided is out of road for more than 5- Days then all documents are

to be submitted for replaced vehicle immediately.

44. The speedometer of the vehicle must be maintained with full accuracy and in working condition at all

times. Any defect therein must be rectified at the earliest within 2- days maximum. Till such times the meter

starts, the journey for various places shall be decided by the user officer.

45. The Bidder/Contractor submitting his bid/tender should ensure that the vehicle to be offered on

hire shall be in his name only and also all documents relating to the vehicle should also be in his name

46. Conditional tender cannot be accepted.

47. The vehicle once inspected and approved by the Engineer for hire shall not be changed or

substituted by the contractor except on orders from the engineer or on becoming defective/off road due to

accident break-down etc. In such an event, the contractor shall give immediate intimation to the concerned

officer. Where a change of vehicle is likely to last for more than one week prior approval of the Sup. Eng.

shall have to be taken.

48. Any deviation found in Data/ Details/ Documents between online offer and physically submitted

documents (Tender document fee), the offer of the same bidder will not be considered and no further

communication in the matter will be entertained.

49. Vehicle owner, contractor and driver must carry cell phone with Number and must store the contract

no’s of concern officers for smooth communication.

50. Tenders, which do not fulfil all the above conditions & those specified in the documents attached with

this contract document or incomplete in any respect, are liable to rejection.

51. The contractor shall have a separate Provident Fund Code of RPFC in the name of company. The

contractor, who does not possess such separate P.F. code, shall not be considered for acceptance of tender.

The contractor has to submit such certificate showing P.F. Code along with tender. (In case where

tenderer himself is not going to drive the vehicle & going to provide a driver)

52. Weekly off will be given for Maintenance of Vehicle, not necessarily on Sunday. If work, demand

vehicle shall be called on Sunday.

53. The S.E. (O&M), MGVCL, Circle Office, Vadodara reserves the right to reject the tenders without

assigning reason thereof.

54. Install GPS system in the providing vehicle (mandatory)

For and on behalf of MGVCL,

Executive Engineer (O&M)

MGVCL: DO: Dahod

Signature & Seal of the bidder.