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Tender Value
₹20 L
EMD Value
₹20,000
Closing Date
2 Apr 2026, 6:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
PGVCL DIVISION OFFICE
Labour Work for E/o of HT, LT Line and Transformer Erection/Replacement work, Underground Cabling work and Line Maintenance Work under Kotda Sangani Sub Division Office for SPA Scheme (E-Tender).
288660
62 (2025-26)
Open
Electrical Works
Rajkot
2 documents required · 2 mandatory
₹1,180
PGVCL GONDAL
₹20,000
23 Mar 2026
23 Mar 2026
23 Mar 2026
2 Apr 2026
23 Mar 2026
10 Date of opening of On Line Technical Bid at 04-04-2026 @ 10:30
04-04-2026 @ 10:30 hours (if possible)
11 Date of online opening of On Line Price bid, Date: 04-04-2026 @ 10:45
04-04-2026@ 10:45hours (if possible)
12 Validity of Bid 90 Days
3 Tender Fee in Rs. (non-refundable) with 18 % GST 1000+180=1180.00
Executive Engineer PGVCL
Gondal Division
Sign & Stamp of Bidder
As per directive of higher authorities regarding implementation of common tender for
erection and maintenance of HT/LT lines and transformer through online vide letter
no. PGVCL/Tech-2/5481/Dtd. 25.07.2022 which are reproduced as under:
Only registered vendor in PGVCL shall be entitled for participating in tender process
for erection and maintenance of HT/LT lines and transformer.
No Offline submission of documents is required only online submission is allowed. All
bidders have to upload all bid documents online compulsory.
Bidder has to upload scanned copies of original documents (Notarized/self-attested
copies of original- as specified in this tender) with bid, no physical documents are
It shall be sole responsibility of the bidder that the uploaded scanned documents (in
PDF form) remain legible and should not be password protected.
Payment of tender fee and EMD will be accepted through on line RTGS/NEFT in PGVCL.
The bank details are as under :
Particulars Requisite Details
1 Name of Bank STATE BANK OF INDIA
2 Name of Branch KADIYA LINE, M.G ROAD- GONDAL
4 IFSC Code SBIN0060073
PASCHIM GUJARAT VIJ COMPANY
5 Name of Account
Note: Payment made through NEFT/RTGS/On line, then bidder have to upload with
tender documents for successful transactions UTR No. and Date with paid amount
bifurcation on the letter head of the bidder without fail.
Bidders willing to participate in tender should have valid digital certificate / Digital
Signature as per Information technology Act 2000 using which they can sign their
electronic bids. Bidders can also procure the same from (n) code solutions, a division
of GNFC Ltd., who are licensed certifying authority by Govt. of India.
A bidder shall not have conflict of interest with other bidders for particular quoted
item such conflict of interest can lead to anti-competitive practices to the detriment
of Procuring entity’s interests.
Sign & Stamp of Bidder
Bidder shall have to complete the work as per the given time limit in sub order and if
any work order/ sub work order is delayed beyond 120 days from the eligible time limit
mentioned. If bidders are failed to compete the work in this time period then
name/firm is not eligible for further orders till all allotted works are finalized.
The time will be extended as per provision laid dawn in Delegation of Powers
(Committee level) Clause no 5.0 Power relating to Contractors and sub clause no. 5.5 B
as "Extension of time limit for woks contract if applied before or after the expiry of
contract period with penalty".
For erecting poles the pits should be digging by using Pole Erection Device (PED
Machine). Where ever it is not possible to use the PED machine in the area lick hard
rock, small streets etc. the permission of the engineer in charge shall be obtained for
digging of pits as per the conventional method.
PGVCL GSTIN No. is 24AADCP1453C1ZZ.
Every Bidder has to inform their GSTIN No. at the time of payment of applicable fees
i.e. Tender Fee and EMD.
Refund of EMD :
EMD of the tenderers will be returned to RTGS/NEFT for credit to his Bank Account.
The bidder shall have to give details of his bank account with a Cheque duly cancelled.
In Commercial Terms & Conditions whenever “plus GST” mentioned, it is to be
replaced with “plus GST and Cess as applicable”.
Sign & Stamp of Bidder
Sr. No. Particulars Page No.
1 Tender Details Table No 1
2 SECTION I: INSTRUCTIONS TO THE BIDDER
3 SECTION II: Schedule A
4 General Instructions to the successful
TERMS & CONDITIONS REGARDING
5 INDUSTRIAL LAWS AND OTHER RELATED
6 SECTION V: TAXES
SECTION VI: General Terms &
Annexures I to XI, BG Formats for EMD and,
SD, Agreement and Indemnity Bond
9 SECTION VIII Schedule B
10 SECTION IX Technical Specifications
11 SECTION X Drawings
Sign & Stamp of Bidder
GENERAL INFORMATIOS FOR BIDDERS
1.1 The "PGVCL" shall mean the Executive Engineer Gondal Division, PASCHIM GUJARAT VIJ
COMPANY LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot.
With expression shall unless repugnant to the context include its permitted assigns or
successor / authorized representatives.
1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been
accepted by the PGVCL for award of the contract and shall include his authorized
representatives.
1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as
Engineer-in-Charge to supervise the work – for the purpose of the contract.
1.4 The "Specification" shall mean the tender forming a part of the contract along with
Performa, schedules and drawings.
1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder
that his tender has been accepted.
1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the
contractor and shall include the commercial technical and general conditions,
schedules, drawings and any other conditions specifically agreed between the parties
forming a part of the contract.
1.7 The "EMD" shall mean Earnest Money Deposit.
1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement
1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement
as per order placed by the PGVCL and calculated from the quantities indicated in the
1.9 The "Completion Period" shall mean the period starting from the date of issue of
"Order" and required to complete the work in all respect.
1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.
1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to
inspect the works under the contract and/or duly authorized representative of the
PGVCL “Letter of Award” shall mean the official notice issued by the PGVCL notifying
the contractor that his bid has been accepted.
1.12 “Date of Contract” Shall mean the date on which Letter of award has been
1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly
defined shall mean calendar day or days of 24 hours each.
1.14 “A Week” shall men the continuous period of seven days.
1.15 HT means High Tension
Sign & Stamp of Bidder
1.16 Electricity Rules: - All the works shall be carried out in accordance with latest
rules under Electricity Act-
1.17 Testing: - After completion of work execution required Tests are to be taken in
presence of Engineer in Charge whenever required.
1.18 Definition of “Similar work” for overhead network: Erection of overhead
electric Network up to voltage level 22 KV
1.19 Definition of “Similar work” for underground network: Laying of HT/LT
Underground Power cable network for Distribution system.
2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS
2.1.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and
having experience of erection & maintenance of overhead HT/LT lines,
Transformers, underground cable work, along with satisfactory work completion
certificate regarding execution of work, including work order outward number
along with its value, from order issuing authority, for last 3 (three Years) _ ending
last day of month previous to the one in which tenders are invited., of any DISCOM
of GUVNL or any Govt. / Private DISCOM of any state of India. The work executed
through open / advertised tender shall only be considered for experience of work.
The work done through limited tender shall not be considered for experience.
These bidders will be considered as an experience bidder.
2.1.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Clause No.2 and
sub clause No. 2.2 and not possessing any experience of erection & maintenance
of overhead HT/LT lines, Transformers, underground cable work can also
participate in tender for erection & maintenance of overhead HT/LT lines,
Transformers, underground cable work. These bidders will be considered as an
2.2 Following documents are mandatory for the Bidders, should be uploaded with
Work Completion certificate (by Order Issuing Authority only) with copies of
Work Orders for the similar works executed.
Memorandum of Association or partnership deed.
Document showing P.F. Number obtained by the bidder.
Power of attorney if any for signing the bid documents.
Latest solvency certificate issued by Nationalized or scheduled bank for a sum of
Minimum 20% of Tender cost
Registration Number under Shop and Estt. Act (If as case may be applicable)
PF Code Number allotted by concerned PF Authority
Labour License (If as case may be applicable)
Registration under ESIC (If as case may be applicable)
Type test certificates for Cable Box, Straight through Joints (In Case of UG Work
E. P. F. Registration in the name of bidder.
GST Registration Certificate in the name of bidder
PAN card in the name of bidder
Valid Labour Insurance Policy in the name of bidder
Latest bank solvency certificate from any Nationalized/Scheduled bank
Sign & Stamp of Bidder
Adhar Card (Optional) (In case of Bidding is done on Individual name)
3 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS
3.1 Bidders willing to participate in tender will have to get themselves registered on
website www.nprocure.com
3.2 Bidders willing to participate in tender should have valid digital certificate / Digital
Signature as per Information technology Act 2000 using which they can sign their
electronic bids. Bidders can also procure the same from (n) code solutions, a division
of GNFC Ltd., who are licensed certifying authority by Govt. of India.
Download tender Documents from PGVCL web site up to date shown in the tender
3.3 For details regarding digital certificate and related training the below mentioned
address may be contacted
(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad
3.4 Bidders who already possess valid Digital certificate need not procure a new digital
3.5 Bidders can prepare and edit their offers number of times before tender submission
date and time as mentioned in this tender details table no1. After tender
submission date and time, bidder cannot edit their offer submitted in any case. No
written or online request in this regard shall be granted.
3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic
format on website www.nprocure.com before the validity period mentioned in
tender details Table no1.
3.7 Offers submitted without digitally signed will not be accepted.
3.8 Offers only in physical form will not be accepted in any case.
4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND
4.1 All interested parties are requested to understand this Tender Document in detail
in order to comply with PGVCL’s requirements including but not limited to the
Tender fees, EMD and deadlines, selection criteria, selection methodology, scope
of work, and minimum technical standards.
4.2 The Bidder is required to carefully examine the specifications and documents and
fully inform himself as to all the conditions and matters which may in any way
affect the Work or the cost thereof. If any Bidder finds discrepancies or omissions
in the specifications and documents or is in doubt as to the true
Sign & Stamp of Bidder
meaning of any part, he shall at once request in writing in advance before filling in the
tender, within the time limit as per Table no 1, for an interpretation /
clarification by the PGVCL Gondal Division office.
Then The PGVCL Gondal Division office will issue interpretation and clarifications
as he may think fit of such interpretations and clarifications, the Bidder may
submit his bid but within the time and date as specified in the Table no1. All such
interpretations and clarifications shall form a part of the specifications and
documents, and accompany the bidder's proposal. In case of difference of opinion
about interpretation of specification etc. the decision of Executive Engineer,
Gondal Division will be final and shall be binding to the contractor.
4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his
representative(s) shall not in any way be binding on the PGVCL.
4.4 All interested parties requested to strictly abide by all terms prescribed in this
RFP Document and provide accurate information to the best of their knowledge
without misleading PGVCL to be considered for participation in this Project.
4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com
&www.pgvcl.com for information regarding revision / corrigendum /
Amendment in the Tender Document till due date of online / off line
submission and thereafter. No separate information shall be sent in this
regards and also not publish in newspaper.
5 TENDER FEES (Non Refundable & Non-transferable)
Existing rate of GST will be levied on following tender fees as per GST Rules in force
during this Tender Period.
5.1 The Tender fees is payable, as per following Table, between the dates
mentioned in Table no 1 by RTGS in favour of the Paschim Gujarat Vij Company
Limited payable at Gondal on any Nationalized /Scheduled banks
Tender Fees Present rate Total Tender
Sr. No. Tender Amount
in Rs. of GST Fee
Above Rs 5,00,000/-
5.2 The tender fees once paid for tender document will not be refunded under any
circumstances or not transferred to other bidder.
5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if
purchaser Company decides to scrap/cancel the Tender, by one or another reason,
in which Bidders are not responsible for cancellation/scarp of Tender fee without
Sign & Stamp of Bidder
GST amount may be refunded to bidder(s), at sole discretion of the Purchaser
6 EARNEST MONEY DEPOSIT (EMD)
6.1 The EMD payable, between the dates mentioned in Table no 1, by RTGS in favour of the
Paschim Gujarat Vij Company Limited payable at Gondal on any Nationalized
/Scheduled banks or by Bank guarantee from any Nationalized/Scheduled nationalized
bank decided by Government of Gujarat time to time only. The EMD Amount is 1 % of
the Tender Estimated Cost.
6.2 The money receipts of payment of Tender fees and EMD should be uploaded with
tender documents.
6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be
returned after the award of the contract.
6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the
said bidder pays the security deposit and signs the contract agreement.
6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the date
of LOA of the contract or fails to sign the contract agreement then the EMD amount will
be forfeited in favour of PGVCL without any notice or and action for “Stop deal” will be
initiated as decided by tender inviting authority.
6.6 No interest will be payable by the PGVCL on the above Deposit.
6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy
Resolution No. SPO/1095/2636(97)/CH dated 23.09.1997 for Small and Micro Scale
6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized
has to be produced/attached in place of EMD documents as per the Tender Terms and
6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale
Industries of Gujarat State and holding subsequent registration with NSIC/DGS&D,
Registration Certificates for the item under Tender will be eligible for exemption from
payment of EMD on submission of attested copies of their SSI (SSI/ MSME Part-II) &
NSIC/DGS&D Registration Certificates and Udhyog Adhar Certificate/Memorandum in
EMD Cover. The Certificates should indicate the manufacture/service/works of
items/work offered. This benefit of exemption will not be admissible if they take part
in the tender indirectly either through their dealers, agents, distributors or other
6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for
any exemption, will be rejected without entering in to further correspondence in this
regard and no reference will also be made.
7 In case of On line Tenders
7.1 Technical & Commercial Bid cover:
7.1.1 Following documents are mandatory and to be uploaded with tender documents.
1 Attested Copy of successful work Completion certificate, as mentioned on page
no 5 point no 2.11 of this document.
Sign & Stamp of Bidder
2 Attested copy of Memorandum of Association or partnership deed.
3 Attested copy of document showing P.F. Number obtained by the bidder.
4 Attested copy of power of attorney if any for signing the bid documents.
5 Attested copy of latest solvency certificate issued by Nationalized or scheduled
6 Attested Copy of registration Number under Shop and Estt. Act (If as case may be
7 Copy of PF Code Number allotted by concerned PF Authority
8 Copy of Labour License (If as case may be applicable)
9 Copy of Registration under ESIC (If as case may be applicable)
10 All Annexures of this tender documents , duly signed by the bidder, in
chronological order only
11 Certificate – A
12 Copy of Tender Document duly signed and stamped on each page.
13 Type test certificates for Cable Box, Straight through Joints (In Case of UG Work
14 The contractor shall have a separate provident fund code of RPFC and the
Contractor who do not possess separate P.F. Code shall not be considered for
acceptance of tender.
15 Contractor has to submit such certificate showing separate P.F. Code along
16 List of available safety gadgets, as per annexure XI, with the bidder.
17 Copy of documents mentioned in Section 1, Clause No. no 2.2 of this tender.
7.2 Commercial / Price Bid:
7.2.1 The bidder must clearly quote their rates in Schedule – B of this tender, in
percentage above than, below than or equal to, the tender rate in figure as well
as in words. The bidder should specify whether the quoted rates are with or
without prevailing taxes, if applicable, in force at that time, The bidder must
work out the total price of their tender offered accordingly and the total
amount should be clearly written in words & figure,
7.2.2 in case of any discrepancy whatever written in words shall prevail. Company
shall at liberty to decide the matter as it deem fit.
7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise rate
will be consider for the lowest party.
7.2.3 Further bidders, for “On line tenders”, are requested to submit price – bid
on-line only and not to submit the price bid in physical form. This is
mandatory. If price bid is submitted in physical form, same will not be opened
and only on-line submitted price bid will be considered for evaluation. In On
Line price Bid, GST is to be mentioned in separate raw/Column.
PGVCL reserves the right to reject any OR all tenders without assigning any reasons
Sign & Stamp of Bidder
8 In case of Off line Tenders
8.1 Technical Bid cover
8.1.1 All the documents as specified in Section I Sr. no. 7.1 are mandatory and to be
in submitted through sealed cover. This cover should be clearly marked
“Technical Bid Cover for Tender no. __________” along with the name and
stamp of bidder
8.2 Commercial / Price Bid cover:
8.2.1 All the documents as per Section 1 Sr. No. 8.2.2 & 8.2.3 are mandatory and
should be submitted in sealed cover. This cover shall be clearly marked
“Commercial Bid Cover for Tender no. ______” along with the name and
stamp of bidder
8.2.2 The bidder must clearly quote their rates in Schedule – B, attached with this
tender, in percentage above than, below than or equal to, the tender rate in
figure as well as in words. The bidder should specify whether the quoted rates
are with or without prevailing taxes, if applicable, in force at that time, The
bidder must work out the total price of their tender offered accordingly and the
total amount should be clearly written in words & figure, in case of any
total amount should be clearly written in words & figure, in case of any
discrepancy whatever written in words shall prevail. Company shall at liberty to
decide the matter as it deem fit.
8.2.3 In case of non SOR rate, Item wise rate should be mentioned and item wise rate
will be consider for the lowest party.
8.2.4 No deviation in terms & condition in Schedule-B and Technical Specification will
be entertained. All the documents related to this Tender shall be final and
binding to all the bidders. Any ignorance for this shall not relieve the contractor
from their contractual liability arising as per Tender documents.
9. The works referred herein shall cover the entire scope of the Tender.
10. The issuance of bid document would not mean that the bidder has qualified for the
bidding. Hence bidders should ensure themselves of their credentials before submitting
11. Executive Engineer, PGVCL, Gondal Division reserves the right to spread the order if
12. Does not anticipate change in the PGVCL ownership during the proposed period of
Sign & Stamp of Bidder
13. AMENDMENT TENDER
13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1,
PGVCL may, for any reason, whether at its own initiative or in response to a
clarification requested by a respective bidder, modify the bidding documents by
13.2 The amendment will be notified, only on PGVCL Website & n-procure website in
case of on line tender, PGVCL will bear no responsibility or liability arising out of
noncompliance of the same in time or otherwise.
13.3 Such amendments, clarification etc. shall be binding on the bidders and will be
given due consideration by the bidders while they submit their bids and
invariably enclose such documents as a part of the bid.
14. SUBMISSION OF TENDERS
14.1 Follow all the instructions narrated this tender document for submission and no
any further communication in the matter will be entertained.
The Bidders must ensure that all the Annexures are completely filled in their
tenders and the information called for is given in totality. A set of complete
tender documents is required to be submitted duly signed and stamped by
authority competent to sign on behalf of bidder on each page as a token of
unconditional acceptance to the conditions of various clauses of tender
documents. The bidder's bid and the documents attached there to shall be
considered for forming part of the contract documents.
14.2 For “On Line Tenders”
14.2.1 Tender Papers & Specifications may be down-loaded from Web site
https://pgvcl.nprocure.com (For view, download and on line submission) and
PGVCL web site www.pgvcl.com (For view & down load only).
14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. as
mentioned in this section point no 6.2, 7.11, should be submitted with online
Price bids to be submitted ON LINE only before time limit specified in “Tender
Details” Table no1 of this document.
Sign & Stamp of Bidder
15. REJECTION OF TENDER:
15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules
and other details called for in this specification and keep himself fully informed
about all which may, in any way, affect the work, or cost thereof. The bidder
should sign on each page of tender documents , as mentioned in Section 1 point
no. 2.15, failure to furnish the required information or submission of tender not as
per the specification will be at the Bidders risk may result in rejection.
15.2 The offer is liable summarily rejected if it contains.
a) Deviation/Addition/Alternations/Omissions in bidding schedules.
b) Deviation and contradictions to the terms and conditions specified in this
15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies
(PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under GUVNL are under criminal
investigation for any kind of fraud for public and theft of material or/and with
handlings the material and any civil and/or criminal case pending at any stage
than offer of such bidder /firm will be out rightly rejected.
15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in
the Table no1, shall be rejected.
15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering)
and physically submitted documents of bidder, offer of the same shall be liable
for rejection at the discretion of PGVCL.
15.6 The Bidders shall specifically note that any over writing or corrections or
manuscript in the bid shall be ignored and will not be considered authentic unless
same are signed with Bidder's Stamp/Seal as mentioned in Section 1 point no.
15.7 Conditional bids shall not be accepted.
5.8 DELAYED AND LATE TENDERS:
No tender shall be accepted/opened, as mentioned in the Table no 1, in any
case which are received after due date and time of the receipt of tender
irrespective of delay due to postal services of any other reasons and company
shall not assume any responsibility for late receipt of tender. Any
correspondence in the matter will not be entertained
16. LANGUAGE OF THE TENDER
All information in the bid shall be in English. Information in any other language shall be
accompanied by its translation in English. Failure to comply with this may disqualify a
bid. In the event of any discrepancy in meaning, the English language copy of all
documents shall govern.
17. SIGNATURE OF BIDDER
17.1 The bid must contain the name, residence, address and place of business of the
person or persons making the bid and must be signed and sealed by the bidder
with his usual signature. The name of all persons signing should also be typed or
printed below the signature.
Sign & Stamp of Bidder
17.2 Bids by corporation/ company must be signed with the legal name of the
corporation/ company by the President, Managing Director or by the Secretary or
other person or persons authorized to bid on behalf of such corporation/ company
A bid by a person who affixes to his signature the word 'President', 'Managing
Director' 'Secretary', 'or other designation without disclosing his principal will be
17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder
shall be furnished with the bid.
17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.
17.6 Erasures or other changes in the bid documents shall be over the initials of the
person signing the bid.
17.7 The bidder should sign, as described above, on each page of tender documents &
then they have to submit these tender documents.
18. PRICE BASIS CURRENCY AND PAYMENTS
Bidder shall indicate bid prices in Indian Rupees only.
19. EFFECT AND VALIDITY OF TENDER
The bid should be kept valid for a period of 120 DAYS from the date set for opening of
the technical bid.
20. EVALUATION AND COMPARISION OF TENDERS
Generally the qualifying price bids, Bid price shall mean the bid price quoted by each
bidder in his bid for the complete scope of works including all duties and Taxes, will be
evaluated by the PGVCL to ascertain the best and lowest evaluated bid in the interest
of the PGVCL, for the complete works covered under these specifications and
21. ARITHMETICAL ERRORS
Arithmetical errors will be rectified on the following basis:
If there is a discrepancy between words and figures, the amount in words will prevail.
If there is discrepancy between the unit price and the total price which is obtained by
multiplying the unit price and quantity, or between sub-total and the total price, the
unit or sub-total price shall prevail, and the total price shall be corrected. In case of
discrepancy between sub-total price obtained by adding various prices in the schedule
and the sub-total price indicated for that particular schedule, the sub-total obtained
by addition of various arithmetically corrected prices would be considered for
However, the PGVCL shall be entitled to award the contract at the lowest of the prices
arrived at from various schedules, identified for that purposes, in the bid proposal
If the bidder does not accept the correction of the errors as above, his bid will be
22. AWARD OF CONTRACT
22.1 Notification of award of contract will be made in writing to the successful
bidder by the PGVCL.
22.2 The contract will be awarded to the best qualified and responsive bidder
offering the lowest evaluated bid in conformity with requirements of these
specifications and documents and PGVCL shall be the sole judge in this regard
and subject to the provisions of these instructions to bidders and other terms
and conditions detailed out in these documents and specifications.
Sign & Stamp of Bidder
A responsive bid is one which accepts all terms and conditions of these specifications
and documents without any modifications.
22.3 PGVCL Reserves the right to award separate contract to two or more parties in
line with the terms and conditions specified in the specification.
23. ADDITIONAL DOCUMENTS:
At the time of evaluation of tender PGVCL Gondal Division office may ask bidder to
submit required documents other than mentioned in section I Point no 2.2, if required.
24. COMPLETION PERIOD
The contractual period for execution of the work stated in Schedule – B of this Tender
consist 365 Days. The commencement date of Order shall be Date of issue of the Order.
GENERAL INFORMATION ABOUT THE BIDDER
(To be completely filled by the bidder)
1. Name of the Bidder
2 Postal Address
4 e-mail address & URL
Type of Company
Attach Proof of Company Registration
Proprietorship/ Partnership/ Private
5 along with a copy of the Partnership
Limited/ Public Limited
Deed/ Article of Association and
Memorandum of Understanding
Name and designation of the
representative of the Bidder to whom all
reference shall be made to expedite
technical co-ordination.
7 Office Address
Stores Address where materials issued
by PGVCL will be stored
Store Documents to be submitted
10 Office Telephone/Fax no.
11 Office e-mail address
12 Permanent Account Number(PAN),
15 Labour License No.
Insurance Policy No. and for nos. of
Nos. of Labours Insured in this
16 Labours in the name of bidder
Sign & Stamp of Bidder
17 Solvency Certificate No.
18 Adhar Card No.(Optional)
It is certified that the information provided above is true to the best of my knowledge and
belief. If any information found to be concealed, suppressed or incorrect at later date, our
tender shall be liable to rejected and our company debarred from executing any business
1.0 For Underground Cable
1. Bidder has to maintain the records of allotted Cable Drum with actual Cable/Conductor
length. Cable length must be measured before laying. Cable joints are to be done as per
requirement only and length of cable must be utilized accordingly.
2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.
3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers,
drains, pipes, cables, structures, places and things shall be reasonably secured against
risk of injury and shall be carried out to the satisfaction of the authorities concerned.
However, if any, damages to existing services made, Contractor shall arrange and pay for
any necessary repair, to make good the damages.
4. When the excavation of the trenches has been accurately executed, the contractor shall
inform engineer in-charge for approval. Lying of cables shall not be started until engineer
in-charge approves the trench.
5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having
_both sides smooth surfaces, 25.4 mm thick, 152.4 mm inner diameter, 1000 mm long and
well cured and good quality; Sand from river bed, HDPE Pipes, GI Pipes and sundries
material if any (As per Schedule B) are to be supplied by Bidder at his own Cost. All such
material must be approved from concerned Engineer-in-charge before utilization and it
must be ISI marked where ever applicable.
6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in
Trench must be done as mentioned in Schedule B. Megger test of Cable must be taken in
presence of Engineer-in-charge before laying and Bidder has to maintain separate Records
duly signed by Engineer-in-Charge for each results.
7. After laying the Cable in trench it is to be covered with half round pipe of RCC as
prescribed in Schedule B and approved sample. Each Half round Pipe must be marked
with “PGVCL” with solid Red Colour on Top.
8. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable in
the stretch on small pulleys kept in the Trench so that it can be prevented from any
Sign & Stamp of Bidder
scratches on Cable. Drum must be fixed on Drum Machine while stretching and to be kept
on one end of Trench for smooth laying.
9. After completion of laying as above, remaining trench must be filled with sand. Leveling
with Road is to be done after complete sand filling. No any stones or any other debris are
to be utilized in filling of Trench. The contractor shall dispose of surplus material at his
10. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be
laid. The warning tape shall be printed in RED letter (IN ENGLISH AS WELL AS GUJARATI)
as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at about 300 mm To
mm depth from ground level along the route of cable.
11. Trench route is to be made as per instructions of concerned Engineer-in-Charge and then
laying of cable in this trench accordingly.
12. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is to
be done instructions of concerned Engineer-in-Charge with prior approval and work is to
be executed as per Specifications in Schedule B only.
13. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test
certificate not older than Seven years and as per relevant IS 13573:2011 with latest
amendment if any along with sample before installation of cable kit at concern Division
office. GTP is to be submitted with Technical Bid.
14. If any Hard Rock area is encountered during the digging of Trench, Bidder must have all
the modernized equipment i.e. Erath Cracker JCB etc. to execute the required Trench.
Such area must be certified by a formation of Committee at Division Level headed by
Executive Engineer and to be executed in presence of Engineer-in Charge.
IS 1255-1983 is to be followed for the depth of trench in such area.
15. Route Markers are to be installed at every 100 Meters length as per specifications in
Schedule B The marker should incorporate the following relevant information:
1) The name of the Company – PGVCL.
2) Voltage – 11 KV Cable
3) Distance of cable from the marker
The interval should be maximum 50/100 meters (As per EIC instructions and
requirements) between two markers. It shall also be put at bends, curves, road crossing,
Cable Joints etc. of cable route as per requirement over and above specified distance.
16. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk after
successful completion and Execution of work. Otherwise Recovery will be proposed as per
Section V Clause No.
17. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must
be carried out with help of Voltage Surge Testing Kit as per IE Act by applying 22 KV for
continuous Five Minutes and Cable must hold the satisfactory Results. Bidder must have
such testing facility. Following Pre commissioned Tests are also to be carried out.
a) Insulation Resistance of each cable drum length after laying and before jointing.
b) Before laying of cable, tests for detection of damage to outer sheath, if any.
Sign & Stamp of Bidder
c) After laying each cable with end termination shall withstand a voltage of 10 KV DC for
one minute between each phase to phase & phase to cable earth.
d) Test for 5 min. with system voltage applied between the conductor and the screen.
e) Continuity & Phase confirmation
18. During the Execution if any deficit found in allotted material OR in case of any theft of
PGVCL allotted material, then PGVCL will recover the cost of such material from Bidder
as per the prevailing Market Rates.
19. No any Advance Payment will be made after issuing of Order.
20. PGVCL will be not responsible and liable for the material supplied by the Bidder.
21. During Execution of work for Trench and Cable Laying authorized representative of Bidder
who is in knowledge of Engineer-in-Charge must remain present.
22. Bidder must have to submit the List of all related Equipment and Testing facility
necessary for the Tendered work while quoting the Bid.
23. PGVCL reserves the right to change/modify/alter/addition in condition in case of any
dispute and holds the power to decide the final verdict.
24. GST and cess as applicable as per prevailing rates are applicable to Bidder for this work.
25. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority
to take any Decision.
26. Work may be required to be executed in any 66/132/220KV Sub-Stations also.
27. Necessary shutdown for connection/jumper of UG cable with existing network will be
provided as per availability or convenience of the PGVCL which shall be acceptable to the
contractor & contractor shall try to complete the work in minimum time.
28. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s
29. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and
PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.
2.0 For Overhead Line
1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor
length. Conductor length must be measured before Stringing.
2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of Fabrication
must be done as per standards and esthetically.
3. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The Coal
and Salt composition must be followed as per rules. The Earth Pit must be kept at a
distance mentioned in Standard form the Pole. Earth Pit must be as per Drawing.
4. Concreting of Poles/Guys are to be carried out as per site situation and as per instructions
of Engineer –In-Charge.
5. Construction of Transformer Structure must be as per standard with all required
accessories like LA, Box and Fuse etc.
6. Delta Type Three Earthing are compulsory for each Transformer Centre.
7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.
8. Wherever required, Guarding as per standard must be done.
Sign & Stamp of Bidder
9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers
has to submit the proposal to the division office with all justification before
commencement of work. Committee of Executive Engineer, DE Tech of Division office has
to verify the submitted proposal and decide whether concreting is required or not. After
the approval of committee work of concreting should be process as per specification
attached herewith.
10. Bidder must have records of each work carried out with every material inventory and
account thereof issued to him.
11. Bidder must have the well-drawn sketch of each work and to be submitted with Inventory
sheet within 15 Days of work completion.
12. All the fabricated material and Girder Poles must be painted with Coats of
Silver Oxide and without this work, work completion will not be accepted.
13. Pole Numbering must be completed within week time as per Engineer-in-Charge
14. Bidder must have proper pole accounting for the work carried out by him. He must have
the location details from where the poles are lifted and where these poles are utilized
for each work. A separate Register is to be maintained by him and details are required
to be submitted with Inventory and Sketch submission.
15. Necessary shutdown for connection/jumper of newly erected line with existing network
will be provided as per availability or convenience of the PGVCL which shall be
acceptable to the contractor & contractor shall try to complete the work in minimum
16. Successful Bidder must have ensured for that the safety Gadgets are issued to his
Labour, by him, and required regulations of Safety will be followed while carrying out
the line erection work.
17. The Work for the erection of of Poles, Guys, Earthing, Transformer and Concreting,
Stringing and Guarding must be done as per attached Specifications and Drawings.
18. The material which is dismantled from site during the execution of work must be
credited to respective Divisional stores immediately after completion of work with
complete inventory and measurement details and length to weigh conversion
19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be
initiated against the Contractor
20. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority
to take any Decision.
Sign & Stamp of Bidder
General Instructions to the successful bidders
1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful
Bidders indicating the quantity allocated to them and the security deposit amount to be
deposited by them with PGVCL. Short listed Bidders will be required to deposit the
requisite security deposit within 15 days from issuance of LOI / LOA.
2. Security Deposit:
2.1 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if
the amount is more than Rs. 10000.00 then will be payable by Demand Draft (DD) OR
Banker’s Cheque OR Bank Guarantee (BG) from Nationalized / Scheduled Banks as per
Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will be acceptable. DD
should be drawn on any Nationalized /Scheduled banks in favour of Paschim Gujarat
Vij Company Ltd. payable at Gondal or by Bank guarantee from any
Nationalized/Scheduled nationalized bank decided by Government of Gujarat time to
time only. Cheque will not be acceptable
2.2 The successful Bidders will be required to deposit the requisite security deposit within
15 days from the date of issuance of LOA of an amount equivalent to 5 % of the value
of the work to be allotted to him and as mentioned in LOA.
2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time
validity till the completion of awarded work of this work order. Bank Guarantee for
interim period will not be allowed. Security Deposit shall be suitably extended time
to time as per requirement.
2.4 If by any reasons the completion period of this work order is extended, then supplier
should undertake to renew the Bank Guarantee at least one month before the expiry
of the validity failing which PGVCL will be at liberty to encase the same. CORPORATE
GUARANTEES NOT ALLOWED.
2.5 No interest will be paid on the Security Deposit.
2.6 In the event of awarding the order of additional quantity, the successful Bidders will
be required to deposit additional Security Deposit on prorate basis within two weeks
of the issuance of LOA for the additional order quantity.
2.7 In the event of failure to carry out work offered by successful Bidders and as
accepted by them while receiving the order within given time period, will lead to
forfeiture of the Security Deposit up to 100% and will lead to disqualification of the
bidder to transaction business with PGVCL for at least TWO years or the time duration
as may be decided by the Managing Director, PGVCL.
2.8 Security deposit will be returned on after completion of awarded work.
2.9 If the successful Bidders fails to pay security deposit within given time limit then the
letter of intent will stand cancelled. EMD amount will be forfeited in favour of PGVCL
without any notice or and action for “Stop deal” will be initiated as decided by
tender inviting authority.
3. SIGNING AGREEMENT
The successful Bidders will have to sign an agreement, within 15 days from the receipt of
LOI/LOA, on Stamp Paper of Rs 300/-as per Company’s rules in the prescribed form of the
P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of the Stamp Paper will have to
be borne by the successful Bidders.
Sign & Stamp of Bidder
4. For the Tendered work, other than turnkey work, entire material will be issued by
PGVCL. Any other related material required to carry out work mentioned in Schedule A is
to be brought by Bidder. No any extra cost will be paid towards such material.
5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required
tools and Tackles for Safety are to be arranged by Bidder only.
6. Bidder is responsible to any type theft/damages of Company’s material and also
responsible to any type damages to any property and any kind fatal/non-fatal accidents
to anybody during the execution of work. Insurance of all workers is compulsory, who are
involved in Execution of Tendered work. There will be no any financial liabilities of
PGVCL for damage charges paid such way. Copy of valid Labour Insurance Policy in the
name of bidder is to be submitted with Tender Documents.
7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.
8. Work must be completed in in specified Schedule narrated in the Tender. If concerned
Engineer not satisfied with quality of work, no any Time limit extension will be granted
and Penalty with applicable GST with cess as applicable and other taxes in force at that
time will be levied on delayed portion of work.
9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA.
Security Deposit (In form of DD/BG) and Insurance Policy is also to be submitted with
Agreement within this time limit i.e. 15 (Fifteen) Days.
10. Remaining material is to be credited at Respective Stores of PGVCL within a month after
completion of work.
11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper and cost of
stamp paper is to be borne by Bidder. Solvency Certificate is to be submitted as per
PGVCL rules and Tender Condition.
12. Bidder is solely responsible for the material supplied by PGVCL.
13. Coal and Salt are to be brought by Bidder at his own expenses, for earthing work, and
work to be done as per PGVCL rules and RE specification for this work.
14. Work is to be carried out in presence of PGVCL authorized representative and to be duly
certified also.
15. No idle Labour charges will be paid by the PGVCL in case such occasion of idle Labour
arises, due to want of any materials or any other situations.
16. PGVCL have full rights to accept or reject the offer received against the Tender.
17. Bidder has to submit the Performance Certificates under whom the similar kind of
Tender work has been executed. Such Certificates must not older than 3 Years from
Date of submission of the Bid. Such Certificate must be duly signed by Cadre
Executive Engineers and above only.
Sign & Stamp of Bidder
TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:
1. COMPLIANCES WITH LAW:
The Contract shall in all respects be interpreted in accordance with the laws in force in
India, including any such laws passed or made or coming into force during the period of
2. Wages to be paid at the time of payment etc.by the contractor
2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified
here after, or rates fixed under the Minimum Wages Act, whichever is higher. The wages
of every contract labour employed by him under this contract shall be paid by him before
the expiry of 7th day of the month irrespective of which the wages are payable i.e.
wages of a last month have to be paid by him in the first week of the next month). The
contractor shall have to make wages to his workers through bank only. The agency shall
have to submit the copy of a letter given to the Bank advising for crediting wages in
individual account of the workmen along with photocopy of the cheque showing total
payment to be made to all such workmen whose accounts are operated in that branch. (If
there is more than one Branch, the agency will have to submit separately for each
2.2 The successful bidder shall give his telephone number and address to the company so
that in case of labour trouble etc. the contractor can be contacted. The contractor
shall arrange to have his office outside the factory premises and the contractor shall
keep himself present through the work hours.
3. Persons below the age of 18 years shall not be deployed for the said work.
4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.
5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the
case may be applicable) with Photo affixed thereto, for identification.
6. The successful bidder shall maintain a valid Labour license under the contract labour
(regulation and abolition) Act for employing necessary manpower required by them. In
absence of such license, the contract shall be liable to be terminated without assigning
any reason thereof.
7. The successful bidder shall at his own expenses comply with all labour laws and keep the
PGVCL indemnified in respect thereof. Some of the major liabilities under various labour
and industrial laws which the Contractor shall comply with below conditions.
7.1 Payment of contribution by way of employer's contribution towards provident fund,
administrative charges etc. at the rates made applicable from time to time by the
Government of India / Government of Gujarat or other statutory authority.
7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the
office of the commissioner of labour as per the Contract Labour (Regulation and
abolition) Act.
7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act
rules framed there under depending upon the number of workmen.
7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of
one day for every 20 days of working.
7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per
industrial Dispute Act. Any payment to the Contractor's employee arising out of any
claim of disputes under the Industrial Dispute Act 1947 or any other labour Laws.
7.6 Payment of compensation in case of accidental death or injury as per Employee's
compensation Act.
7.7 Maternity leave as per the provisions of the Maternity Benefit Act.
Sign & Stamp of Bidder
7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or
any government Contractor under any of the provisions of the Minimum wages act,
Payments of wages Act, Employee's compensation Act, Contract Labour regulation
abolition Act, Employee provident fund or any other law due to act of omission of the
Contractor, the PGVCL may make such payment and shall recover the same from the
successful bidder's Bill.
7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as
may be necessary to cause of observe, or for non-observance of the provisions
stipulated in the notifications/byelaws/Acts/Rules/Regulations/ including
amendments. If any, on the part of the Contractor, the PGVCL shall have the right to
deduct any money due to the successful bidder under this contract or any other
contract with the PGVCL including his amount of security deposit for adjusting the
payment. The PGVCL shall also have right to recover from the Contractor any sum
required or estimated to be required for making good the loss or damage suffered by
8. Employee's compensation fund and employer's liability insurance: -
The successful bidder shall cover all his employees under employee's compensation fund
and under the liabilities insurance. The Contractor will arrange insurance policies for
arranging payment to his staff injured / met with accident (Fatal / nonfatal) on duty of
sufficient amount as per Labour laws. In case of any such happening Contractor will be
liable for any other payment to workers / staff engaged as per existing rules. Contractor
will not make any such payment to the Contractor's staff or any compensation etc. during
the pendency of the contract.
9. Following Salient features of some major laws are applicable to establishments engaged.
9.1 Employee PF and Misc. Provision Act
9.2 Payment of Gratuity Act
9.3 Maternity Benefit Act
9.4 Equal Remuneration Act
9.5 Payment of Bonus Act
9.6 Industrial Dispute Act
9.7 Industrial Employment (Standing orders) Act
9.8 Trade Union Act
9.9 Employees compensation Act
9.10 Contract Labour (Regulation and abolition) Act
9.11 Child Labour (Prohibition and regulation) Act
9.12 Inter-state migrant workmen's (Regulation of Employment and conditions of
9.13 Minimum wages Act
9.14 Payment of Wages Act
9.15 Factories Act
9.16 Shops and Est. Act
9.17 The Employees’ State Insurance Act and the scheme ,
The above are some of the major liabilities of the Contractor in addition to
other liabilities prescribed under the various labour laws, in force from time to
time, from statutory authorities like GOI-GOG, which the Contractor shall have
to comply with.
10. It should be ensured that before commencing the said work, the successful bidder
should submit the details of their labourer such as a full name, address and age with
proof and subsequently changes of workers details are submitted accordingly.
11. The successful bidder shall employ adequate number of an experienced staff at site for
daily supervision and for maintenance of various register and records required under
the law and contract. No payment for supervision shall be admissible.
Sign & Stamp of Bidder
12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act,
Workmen’s Compensation Act, Insurance Rules etc. or any other act, rules or
regulations that have to be observed by the contractor for carrying out the work.
13. The contract will be governed by the company as per works terms & conditions of the
14. EMPLOYMENT OF LABOUR:
14.1 Persons below the age of 18 years shall not be employed for the work. No female
worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next
14.2 Contractor shall maintain a valid labour license under the Contract Labour
(Regulation and abolition) Act for employing necessary manpower required by him. In
the absence of such a license, the contract shall be liable to be terminated without
assigning any reason thereof. Contractor should also employ qualified and experiences
persons as per requirement of Electricity Act and rules for carrying out supply and
erection work under this contract.
14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any
Government agency under any of the provisions of the Minimum Wages Act, Payment of
Wages Act, Employee Compensation Act, Contract Labour Regulation Abolition Act,
Employee Provident Fund or any other law due to act of omission of the Contractor,
PGVCL may make such payment and shall recover the same from the Contractor’s bills.
15. PROVIDENT FUND AND FAMILY PENSION SCHEME
The Contractor shall submit along with his bills (month wise) a Statement regarding
deduction against employees Provident Fund and Family Pension Scheme in respect of
each concerned employee The contractor's contribution and the workers’ contribution
towards Provident Fund and Family Pension Scheme shall be done at the rate made
applicable by the Government from time to time and deposited by the contractor with
Regional Provident Fund Commissioner, Rajkot.
16. DEPOSIT LINKED INSURANCE SCHEME
The contractor shall have to deposit 1.2% of the wages in respect of employees who
are members of the Provident Fund as the contribution to the Deposit Linked Insurance
Scheme with Regional Provident Fund Commissioner, Rajkot.
17. ADMINISTRATIVE CHARGES
Administrative charges for maintaining Provident Fund Account shall be deposited by
the Contractor with Regional Provident Fund Commissioner, Rajkot at the rates
18. PAID LEAVE FACILITY
Paid Leave Facility at the rate of one day for every twenty days worked by the
Contract Labour shall be provided by the Contractor to his, workers. He shall maintain
Leave Records, Leave Cards for individual labourer which shall be duly verified,
approved and certified by the Authorized Officer of PGVCL. Remuneration for such
leave period shall be fully borne by the Contractor.
19. Workmen’s Compensation and Employer’s Liability Insurance
Insurance shall be affected for all the Contractor's employees engaged in the
performance of this contract.
Sign & Stamp of Bidder
20. Wages to be Paid & Time of Payment etc. by the Contractor
20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates
fixed under the Minimum Wages Act. The wages of every Contract Labour employed by
him under this contract shall also be paid by him before the expiry of 7th day from the
last day of the month in respect of which the wages are payable (i.e. wages of a month
have to be paid by him in the first week of the next month).
20.2 Any default will result in cancellation of contact forthwith or else the
Contractor shall be punishable to the extent of Rs. 100/- for each day of default.
20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that,
in case of labour trouble etc. the Contractor can be contacted. The Contractor shall
arrange to have his office within working area and the contractor keep himself present
throughout the working hours.
20.4 The separate P.F. code issued from RPFC is required to be taken by the
contractor and if it is not taken, offer of the firm will not be considered. The attested
documentary evidence to be submitted along with the offer.
20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be
ensured that all the contract labourers are covered under the provident fund scheme
and employees’ pension scheme and their contributions are remitted regularly to the
concerned RPFC. The photo copies of the Chelan in this regard should be collected
from the concerned contractor and kept in the file of the concern contractor.
The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in
Clauses titled Insurance Bidder’s attention is specifically invited to these clauses. Bid
price shall include all the costs in fulfilling all the insurance liabilities under the
28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as
may be pertinent to the Works and obligatory in terms of law to protect his interest and
interests of the PGVCL against all perils detailed herein. The form and the limit of such
insurance as defined herein together with the under-writer in each case shall be
acceptable to the PGVCL. However, irrespective of such acceptance, the responsibility
to maintain adequate insurance coverage at all time during the period of Contract shall
be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of
any of his contractual responsibilities and obligations. The insurance covers to be taken
by the Contractor shall be in the name of the Contractor. The Contractor shall,
however, be authorized to deal directly with Insurance Company or Companies and shall
be responsible in regard to maintenance of all insurance covers. Further the insurance
should be in freely convertible currency.
23. Any loss or damage to the equipment during handling, transportation, storage,
erection, putting in to satisfactory operation and all activities to be performed till
the successful completion of commissioning of the equipment shall be to the account
of the Contractor. The Contractor shall be responsible for preference of all claims
and make good the damages or loss by way of repairs and/or replacement of the
equipment, damaged or lost. The transfer of title shall not in any way relieve the
Contractor of the above responsibilities during the period of Contract. The
Contractor shall provide the PGVCL with copy of all insurance policies and
documents taken out by him in pursuance of the Contract. Such copies of
documents shall be submitted to the PGVCL immediately after such insurance
coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60) days
in advance regarding the expiry/cancellation and/or change in any of such documents
and ensure revalidation, renewal etc., as may be necessary well in time.
Sign & Stamp of Bidder
24. The perils required to be covered under the insurance shall include, but not be limited
to fire and allied risks, miscellaneous accidents (erection risks) workman compensation
risks, loss or damage in transit, theft, pilferage, earth quake, riot and strikes and
malicious damages, civil commotion, weather conditions, accidents of all kinds, etc.
The scope of such insurance shall be adequate to cover the replacement/reinstatement
cost of the equipment for all risks up to and including delivery of goods and other costs
till the equipment is delivered at Site.
The insurance policies to be taken should be on replacement value basis and/or
incorporating escalation clause. Notwithstanding the extent of insurance cover and the
amount of claim available from the underwriters, the Contractor shall be liable to make
good the full replacement/rectification value of all equipment/materials and to ensure
their availability as per project requirements.
25. All costs on account of insurance liabilities covered under the Contract will be on
Contractor’s account and will be included in Contract Price, However, the PGVCL may
from time to time, during the pendency of the Contract, ask the Contractor in writing
to limit the insurance coverage, risks and in such a case, the parties to the Contract
will agree for a mutual settlement, for reduction in Contract price to the extent of
reduced premium amount. The Contractor, while arranging the insurance shall ensure
to obtain all discounts on premium which may be available for higher volume or for
reason of financing arrangement of the project.
26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the
portion of the works to be performed at the Site.
27. The successful bidder will not be allowed to work after working hours except in special
28. The successful bidder has to engage required strength of skilled persons for execution
of work and proper supervisor to avoid complication and unnecessary delay to complete
work timely. The successful bidder will be solely responsible for labour claims arising
out of the labour employed for this job.
29. The successful bidder should furnish details of past experience of such job of similar
nature completed by him satisfactorily within the time limit in PGVCL will be
30. The successful bidder will be abide by and fulfil all the terms and provisions of the
“Tender and contract” for works as applicable and in case of any default there to the
PGVCL Company shall forfeit the S.D. or any other action as may be decided by
Executive Engineer Gondal Division.
31. The successful bidder will certify that he has complied with the provisions of
Industrial & Labour Laws including PF Act, ESI Act etc. as may be applicable. Copy
of challans of PF related to be submitted along with bill.
32. The successful bidder will governed by the PGVCL general conditions of works contract.
The Booklet will be available in the concerned office in any working days. In the event
of placing order, the successful bidder will be bound to the terms & conditions of the
booklet. All the usual terms and conditions of the Company though the same might
have not been mentioned in this specification or contractor booklet will applicable to
this contract, and the decision of the Executive Engineer, Gondal Division shall be
binding on the Contractor.
Sign & Stamp of Bidder
TAXES and Duties: GST
1. The prices are excluding GST and Cess as applicable which will be paid extra on a given
taxable goods and/or services. The amount and % of GST and Cess as applicable should
clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST
2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act,
CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations).
3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate
of GST and Cess is not mentioned clearly unless the bidder has opted for Composition
Scheme under GST Act, which should be clearly indicated in the price bid. COMPANY may
at its discretion consider such offer with presumption of highest applicable rate of
VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.
4. If the Contractor has opted for the Composition scheme of GST, the same must be
clearly specified with valid Declaration & Certificate from Department. In the event of
withdrawal/cessation of the Supplier from Composition scheme during the tenure of the
contract, the rate mentioned in the price bid shall be final and any additional GST will
have to be borne by the tenderer. In no case additional amount towards tax or otherwise
will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will
not be applicable in case of Supplier / Contractor has opted for Composition Scheme under
5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in
acceptance of tender only and any deviation in the same shall not be accepted. Further,
any additional liability of GST (later on due to wrong mentioning of GST rate, mis-
interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice shall be
borne by the Supplier/Contractor. However, any refund received by the supplier /
contractor on account of GST charged from the company; such refund shall have to be
passed on to the company, along with interest if any. Such refund along with interest
needs to be passed on suo-moto by the contractor.
6. Further, the Company has a right to recover the amount of GST along with penal
interest at the rate of 15% per annum if GST charged is not paid/short paid to the
government or fail to upload the details or uploads inaccurate particulars on GSTIN portal
by the Supplier / Contractor within the stipulated time limit.
In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the
provision of GUVNL’s statutory variation clause shall apply.
7. INPUT TAX CREDIT BENEFIT
In the event of any statutory increase in the rate of Input Tax Credit and / or due to
inclusion of any other additional item of their inputs / input services under the ambit of
the Input Tax Credit provisions under the GST Act, subsequent to the date of submission of
the offer, the same should be passed on to COMPANY and you should inform such changes
to COMPANY from time to time. PGVCL’s GST Registration No.is 24AADCP1453C1ZZ
Sign & Stamp of Bidder
8. TAXES, PERMITS & LICENCES:
The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed
against the PGVCL or the Contractor in pursuance of the Contract. In addition the
Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully
assessed against the Contractor for his personal income & property only.
10. Income Tax -TDS
“Income-tax at source at the prevailing rate will be deducted from bills in accordance with
the provision of Income-Tax Laws and to that effect a certificate will be issued to the
contractor, however added as contractor has to submit separate invoice for supply parts
item as well as works part item separately, otherwise TDS will be deducted on entire
invoice value.”
11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the
same to the respective Govt. Department. Tax will be deducted as per applicable statutory
12. Statutory Deduction
Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS,
welfare cess or any other taxes applicable time to time etc. All other statutory
liabilities towards this contract will be on your part.
11. STATUTORY VARIATION
Any statutory increase in the taxes subsequent to your offer if it takes place within the
contract period will not be considered except GST. No statutory variation will be given
for this work except GST. However, if any decrease takes place within/after the
contractual delivery date, the advantage will have to be passed on to PGVCL.
12. The Contractor shall be fully responsible for deducting the P.F. of the
employees/labour Working under him as per statutory regulations and depositing the
same with the concerned authorities.
13. The Contractor shall comply with the relevant laws of India.
The Contractor shall be liable for and shall indemnify the Employer against all losses,
expenses or claims arising in connection with the death of or injury to any person
employed of the Contractor or his subcontractors for the purposes of the Works.
Sign & Stamp of Bidder
GENERAL TERMS AND CONDITIONS for successful bidders
1.1 The successful bidder shall be deemed to have carefully examined all the papers,
drawings, etc. attached & if has any doubt as to the meaning of any portion of any
condition / specification, etc. he shall before signing the contract submit the
particulars thereof to PGVCL in order that such doubts are removed.
1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer,
assign or sublet the work under this contract or any substantial part thereof to any
1.3 The execution of work should be commenced as per the instruction of the Engineer In
Charge as per actual requirement and should be completed within the time limit
1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the
work altogether or reduce or cut it down. If the work is stopped altogether, the Bidder
shall only be paid for work done. If the work is cut down the Bidder shall not be paid
for the work as so cut down, but in neither case shall be paid any compensation what
so ever for the loss or profit which he might have made if he had been allowed to
complete all the work included in the contract.
1.5 Notices, Statements and other communications sent by PGVCL through registered post
or telegram or telex or any other way of communication to the successful bidder at his
specified address shall be deemed to have been delivered to the successful Bidder.
The work shall be carried out by the successful bidder with prior approval of PGVCL.
Work carried out without PGVCL’s approval shall not be accepted and the PGVCL shall
have right to reject it and to recover the cost from the successful bidder. He will be
liable against all losses, expenses or claims arising in connection with the death of or
injury to any person employed by the successful bidder or his subcontractors for the
purposes of the Works.
1.6 The successful bidder shall be responsible for any damage to the equipment during
transit due to improper or inadequate packing, handling, loading and unloading. The
cases containing easily damageable material shall be very carefully handled. Adequate
protection must be provided for outdoor storage at site in tropical humid climate,
wherever necessary. The successful bidder without any extra cost shall supply any
material found short inside intact store area.
1.7 If the successful bidder neglects to execute the work with due diligence and
expedition or refuses or neglect to comply with any reasonable orders within two days’
notice given in writing to the successful bidder and if he fails to comply with the
notice, then in such a case PGVCL shall be at liberty to get the work or any part of it,
executed through any other agency/Bidder in the manner and on the terms it thinks
proper. If the cost of executing the work as aforesaid shall exceed the balance due to
the Bidder, and the Bidder fails to make good the deficiency, PGVCL may recover it
from the Bidder in any lawful manner.
Sign & Stamp of Bidder
1.8 PGVCL shall have at all reasonable time access to the works being carried out by the
Bidder under this contract and stores where material issued by PGVCL is stored. All the
works shall be carried out by the Bidder to the satisfaction of PGVCL.
1.9 The quantities mentioned in the accompanying schedule B are only approximate same
may decrease or increase. The PGVCL reserves the right for revising or omitting any of
the quantities. The actual work executed by the successful bidder will be calculated at
the rate given in the contract schedule of the rates binding to the successful bidder.
1.10 No higher rate or revised rate will be application for the work, if work is held-up/closed
due to whatever so reasons.
1.11 Price shall not be changed subject to any upward/downward revision on any account
whatsoever through the period of contract.
1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable to
this work contract.
1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge
and for execution of the works.
1.14 Either successful bidder or successful bidder’s authorized person should contact our
Engineer In Charge as well as Division Office, Gondal daily for the availability of
materials required for this work, failing to which this work order shall be terminated
without giving any notice.
1.15 The successful bidder has to maintain site register covering all aspects of material
received/utilized/dismantled for day to day work and has to obtain signature of
Engineer in Charge.
1.16 In case of any dispute doubt, the decision of Superintending/Executive Engineer Gondal
Division shall be unchallengeable and final, which will be binding to the contractor.
1.17 Security Deposit (without any Interest) will be refunded after completion of guaranteed
1.18 All legal complication of disputes is subject to Gondal jurisdiction only.
1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered value will
have to be produced by the contractor and party has to submit attested copy of
solvency certificate to the company before commencing of work.
1.20 The successful bidder will be solely responsible for any accident/damage either to
equipment or any human being during the time of execution of work.
1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.
1.22 The successful bidder will have to make his own arrangement for required all kinds of
tools, tackles, required for the execution of work.
1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The
assessment of which will be done by Engineer In Charge in consultation with division
office, and his sole discretion and his decision shall be binding to the successful bidder
and shall be considered as final and unchallengeable.
1.24 The successful bidder will have to give indemnity bond to PGVCL against any possible
claim of compensation for damage to Contractor’s equipment or staff or any of third
parties during the execution of work as per attached format.
1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-B of
contract awarded to him, as per directive and instruction of Engineer In Charge. If he
fails to do so entire work will be carried out at the risk and cost of Contractor.
1.26 The contractor must engage sufficient knowledgeable person round the clock,
exclusively for execution of work.
Sign & Stamp of Bidder
1.27 Specification in any items mentioned in tender are subject to change without any prior
notice and binding to the contractor.
1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all
relevant Govt. Authorities from the bill.
1.29 If the work is required to be carried out during fix outage then the successful bidder
has to deploy adequate man power, material, tools etc. well in advance and has to
complete the entire work during this specific outage period only, failing to which
Company shall be at liable to deduct the amount of revenue loss due to prolong outage.
1.30 The tender include all minor accessories and items of work which may not have been
specifically mentioned in the specification / Schedule etc. but are essential for
completion of work. The contractor will not be eligible for any extra payment in
respect of such minor accessories and item of work.
1.31 The successful bidder shall not refuse to execute the work order at any time and it will
be his sole responsibility to execute and complete this work as per the instruction of
Engineer In Charge.
1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be made
from you, on the basis of prices of the materials (prevailing on the date of settlement
of materials account) plus 15% supervision charges.
1.33 The successful bidder has to carry out all the works in accordance with revised and
latest provision under I.E. Rule Act made there under and as per instruction of Engineer
1.34 All the materials issued by PGVCL shall be transported to the work site on same day and
to be preserved in safe custody failing to which PGVCL shall initiate Police action.
Similarly as per instruction of Engineer In Charge, you have to credit the material at
PGVCL store without any loss of time failing to which PGVCL shall initiate Police action.
1.35 Any delay causing extension of outages shall be successful bidder’s responsibility and
appropriate amount (in term of Rupees) as decided by Executive Engineer, Gondal
Division shall be recovered from successful bidder’s bill as a penalty with applicable
1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.
1.37 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL
does not take any responsibility in case of accident or injury to the workers. The
safety, security of men, materials and equipment shall be sole responsibility of the
1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and
that of local body is a must condition for the successful bidder.
1.39 The successful bidder shall specifically note that PGVCL will not pay any extra amount
towards any type of claim except for the description indicated in Schedule –A. The
party has to carry out all other additional required activities / work as directed by
Engineer In Charge which is not mentioned in Schedule but required to be completed
as per the site condition and for this work no extra payment shall be made by PGVCL.
1.40 The contractor should employ as a Supervisor with sufficient qualification and
experience who could supervise the execution of work throughout. He should always
be present on the site.
1.41 The contractor shall be responsible for breakages, losses and a theft of material during
transit or erection after the materials issued from the stores till the completion of
work and is taken over by the PGVCL.
Sign & Stamp of Bidder
1.42 As regard damages to the materials, equipment, successful bidder himself will be
responsible. If there is any compensation to be paid in respect of “WORKMAN”
Compensation Act or any other statutory provisions, the same will be paid by
contractor directly. If he thinks fit, he may take necessary insurance covering at his
1.43 The successful bidder shall co-operate with the PGVCL for taking measurement etc. as
early as possible and he shall fulfil the entire requirement which is necessary to
finalize the accounts.
1.44 The competent authority can delete any item in schedule of the tender if he feels that
the rate quoted by the contractor for the item is abnormally high when compared to
the estimated rates.
1.45 The successful bidder shall not refuse to execute this work order at any time and it
will be his sole responsibility to execute and complete this work as per the instruction
of Engineer In Charge.
1.46 The erection work should be carried out according to the specification as per
instructions and programmed laid out by the Engineer in charge. Contractor has to
ensure safe shifting and erection of all accessories / equipment as per standard
1.47 The Bidder shall not display the photograph of the work and shall not take advantage
through publicity of the work without written permission of PGVCL.
1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s
representative shall not relieve the successful bidder from full responsibility of
completing the work confirming to the requirement of this contract.
1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the line
and Electrical Equipment until the successful completion as defined elsewhere in the
1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of the
material or any other reason shall be to the account of the Contractor.
1.51 The law applicable to the contract shall be the laws in force in India. The courts of
Rajkot shall have exclusive jurisdiction in all matters arising under the contract.
2 PRICE EVALUATION:
No price preference shall be given on any account. All tenders must be submitted firm price
basis (Inclusive of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the
complete works covered under these specifications and documents.
If more than one party is to be considered for placement of order, they will have to match
their end cost with end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting
Authority) may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL
(tender Inviting Authority) feels that there is lack of serious competition or any other
reasons, PGVCL (tender Inviting Authority) may negotiate with the L-1 party. PGVCL’s
(tender Inviting Authority) decision shall be final and binding on all the parties.
3 QUANTITY DISTRIBUTION
3.1 For Erection & Maintenance work of HT/LT/TC:
The Contractors whether non-experienced / New or experienced / Regular who have
confirmed /fulfilled pre eligibility criteria, as mentioned in Section 1 Sr. No. 2 , will
only be considered for price evaluation. PGVCL will not consider the, price bid of any
contractor who does not confirm / fulfil the eligibility criteria as mentioned in
Section 1 Sr. No
3.1.1 While placing the order, the quantity distribution to each new contractors /
new firms shall be restricted up to 30 % of the tender amount/Qty. for all such
Sign & Stamp of Bidder
new bidders provided the price of New contractor is lower than the
regular/experienced contractor. New contractor / new firm will be considered
as a regular contractor only after full filing experience criteria as mentioned in
Bidders qualifying criteria as per point no. 2 in Section I.
3.1.2 The new contractor will be asked to match the L-1 prices of the new contractor
only and the Regular contractor has to match the L-1 price of the
Regular/experienced contractor only.
But if there are no Regular contractor OR if the rate of Regular contractor is
very high, the above condition no. 2.11 shall be suitably relaxed by PGVCL. L-1
regular contractor however will get heavy weight age in order placement.
3.2 For laying of Under Ground Cable work:
3.2.1 While placing the order, the quantity distribution to each new contractors /
new firms, Section 1 Sr. No. 2, shall be restricted up to 10 % of the tender
amount/Qty. for all such new bidders provided the price of new contractor is
lower than the regular/experienced contractor. New contractor / new firm will
be considered as a regular contractor only after full filing experience criteria
as mentioned in Bidders qualifying criteria as per point no. 2 in Section I.
3.2.2 The new contractor will be asked to match the L-1 prices of the new contractor
only and the Regular contractor has to match the L-1 price of the
Regular/experienced contractor only. But if there are no Regular contractor OR
if the rate of Regular contractor is very high, the above condition no. 2.21 shall
be suitably relaxed by PGVCL. L-1 regular contractor however will get heavy
weight age in order placement. The Contractors who have confirmed /fulfilled
pre eligibility criteria will only be considered for price evaluation. PGVCL will
not consider the price bid of any contractor who does not confirm / fulfil the
eligibility criteria. L-1 regular contractor however will get heavy weight age in
order placement.
4 IDENTIFICATION OF SITE:
Details of each location shall be made available through Executive Engineer of each concerned
Divisions under above locations. The planning for each location has to be prepared in
consultation of the Deputy Engineer of the concerned Sub Division under whose control the
work is allocated. The work must be carried out under Supervision of concerned S/dn Head or
Authorized Staff appointed by SDO.
5. ALLOTMENT OF MATERIAL AND ITS STORAGE
Required material for the work as per Schedule shall be allotted from any store Centres of
PGVCL jurisdiction and successful bidder has to take delivery from these stores at his own
6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth
Sub Work Order only after the submission of Inventory sheet with sketch and material
account statement for any of the three previously issued Sub Work Orders.
Sign & Stamp of Bidder
7. TAKING DELIVERY AND INSURANCE:
7.1 The contractor has to keep all materials in safe custody and transport to the respective
sites and will be fully responsible for any damage to or loss of all materials at any stage
during transportation or erection till taking over by PGVCL
7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of
all the stored materials at his own cost. Material which is to be allotted by PGVCL is to be
carted, loaded and unloaded at Bidder’s cost and risk from PGVCL’s respective Stores.
PGVCL must have access to such Store/s at any time of Day thought the contractual period
and Contractor will cooperate for verification of such store/s and Inventory accounting.
Failing to which actions may be initiated after issuance of required Notice to the
Contractor. Store address/s is to be mentioned in the “General information about the
Bidder” under Section I of this Tender.
7.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi
assembled and/or erected by him at site in his custody. The Contractor shall make suitable
security arrangements at his own cost to ensure the protection of all materials,
equipment and works from theft, fire pilferage and any other damages and loss. It shall be
the responsibility of the contractor to arrange for security till the works are finally taken
over by the PGVCL
7.4 STORAGE-CUM-INSURANCE:-
The contractor shall take suitable storage-cum-erection insurance cover at his cost to the
extent of 100 % cost of materials, which are required to complete the work. Contractor shall
have to take comprehensive insurance policy equivalent to the Order Value against any loss,
damage, theft, pilferage, fire etc. for the complete period of storage, erection and
commissioning up to the time of taking over by PGVCL. The Contractor shall deal directly and
pursue the claim with the Insurance Company and shall be responsible in regard to
maintenance of all insurance coverage as well as for settlement of claim. The proof of
insurance policy taken by the successful Contractor shall be furnished to Engineer-In-Charge. In
absence of the above insurance policy, R.A. Bill payment will be withheld.
In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to
lodge, pursue and settle all the claims with the Insurance Company for all items, materials and
the PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged
materials / items promptly irrespective of the settlement of the claims by underwriter and
ensure that the work progress is as per agreed schedule. The loss, if any, such replacement will
have to be borne by the Contractor and PGVCL will not entertain any claim / representation in
this regard. However it will be contractor's responsibility to insure the entire project is taken
over by the PGVCL.
8. Account of material issued:
8.1 The successful bidder shall have to maintain accurate day to day item wise account of
use of issued materials which shall be got checked from time to time by the Engineer
In Charge of the Company. The contractor will be responsible for custody and
preserving the issued materials till the work is hand over by the contractor after
8.2 The successful bidder has to maintain site register, covering all the daily details of
material receipt and utilization, progress of work etc. This register shall be checked
and signed by Engineer In Charge/Deputy /Executive Engineer, Gondal Sdn/Division
during the site visit as per requirement and exigency of work if deem fit.
8.3 After completion of the work against each Sub Work Order, all the surplus materials
issued by the PGVCL shall be returned by you to the respective divisional /Regional
stores only at contractor’s cost. Such Material Shall not be credited in S/Dn store.
Sign & Stamp of Bidder
9. Work Completion Period:
9.1 In the event of placement of order, successful bidder shall have to complete the
ordered work within 365 Days from the Date of issue of Work Order.
9.2 Time limit of each sub work order should not be maximum up to 60 Days.
8.3 WORKING DAYS: -
In case, it is not possible for the successful bidder to continue the work either due to
heavy rains or other reasonable causes, such facts should be immediately brought to
notice of the Engineer In Charge. If the reasons for stopping the work are genuine the
Engineer In Charge may ask the successful bidder to start the work again as per
condition. The period of such stoppage will not be considered as a part of working days
moreover the successful bidder cannot claim compensation for such stoppage.
9.4 PROGRESS OF WORK
You will have to submit fortnightly progress report regularly in duplicate to Engineer In
Charge and Executive Engineer Gondal. If found that the work is unsatisfactory or not
progressing as per schedule then any action would be taken by the PGVCL as may
deemed fit to see that work is completed at the risk and cost of contractor. The
completion time allowed for each Sub work Order shall be strictly observed.
9. Time limit extension will be given, as per Clause No. 12 of this section, if material is
not supplied in time and in any case of objection not cleared in time. But if materials
given in time and there is no any objection, then no time limit extension will be
granted and penalty with applicable GST with Cess will be imposed as per rules.
11 CHANGE OF QUANTITY:
11.1 During the execution of the Contract, the PGVCL reserves the right to increase or
decrease the quantities of items under the Contract but without any change in unit
price or other terms & conditions. Such variations unless otherwise specified in the
accompanying GCC and/or Technical Specifications, shall not be subjected to any
limitation for the individual items but the total variations in all such items under the
Contract shall be limited to the extent of 30% (Thirty Percent) of the contract price by
way of suitable amendment to the contract.
11.2 The Contract price shall accordingly be adjusted based on the unit rates available in the
Contract for the change in quantities as above. The base unit rates, as identified in the
Contract shall however remain constant during the currency of the Contract, In case the
unit rates are not available for the change in quantity, the same shall be subjected to
mutual agreement.
11.3 As this is an EPC contract, engineering work will be done by the Contractor. Responsibility
of material will be that of the contractor.
12. Penalty with GST:
12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the
work is not completed within the scheduled period as prescribed in Sub Work
Order, penalty with GST and cess as applicable at the rate of 0.5 % per week or
part thereof on delayed portion subject to maximum up to 10 % of the sub work
order Value with GST and cess as per applicable rate. This will be deducted
from the bills payable either against this contract or any bank guarantee or any
other amount payable under any other contract with the PGVCL. For Penalty
calculations or Time limit Extension, following points are to be observed.
Sign & Stamp of Bidder
12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which
the first material is issued against the Sub Work Order.
12.3 If material is not available in respective stores then “NO STOCK” stamping by Store
In-charge/Store Keeper must be taken against the particular item by the contractor.
12.4 In Case of non-availability of Material, contractor must visit the respective store
every fortnight and no stock material details are to be submitted to respective
Executive Engineer and concerned SDO.
12.5 TLE of Sub work order can be granted on the basis of above such documents
produced by Contractor.
12.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-
12.7 At the time of submission of Bill against SWO, all such Documents are to be
submitted by contractor for waiver of Penalty if applicable.
12.8 Time limit of Annual Work Order should be maximum up to 365 Days.
12.9 During the execution of Work, if Contractor/Labour are found violating OR
Braking the Safety rules and Regulations, then Engineer-in-Charge will serve the
warning Notice on first Instance. On second Instance the amount of Fine will be
Rs. 500.00 or 0.1 % of amount of SWO (Whichever is high) with GST and cess. Even
If after above two instances, still Contractor found breaking of Safety Rules and
Regulations then Procedures for Stop dealing must be initiated against him as per
rules and regulations.
13. Payment terms shall be as follows:
13.1 Payment will be made against Invoice value and shall be paid against actual execution.
The bills should be submitted in Duplicate to respective Superintending/Executive
Engineer, Circle/Division Office along with following documents:
Measurement Report of each site by PGVCL authorized inspection Officer (not below the
rank of Deputy Engineer)
Material Accounting for work duly certified by Engineer-in-charge
Work Completion Certificate duly signed by Contractor for which the Bill is submitted.
Copy of Insurance Policy against the Material equivalent to the Order Value as per
Tender Condition No. No.7 under this Section.
Contractor must submit the above documents within Fifteen (15) Days from the
actual date of completion of work to respective S/dn Office.
DOP is to be followed for Payments against the Work Orders.
13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise
only final bill shall be paid.
13.3 The time limit for the work may be reduced and contractor should make all his
efforts to complete the work within stipulated time limit as may be given by the
Engineer In Charge depending upon emergency of work.
Sign & Stamp of Bidder
14 FORCE MAJEURE:
Force Majeure means any circumstances beyond the control of the parties including:
14.1 War and other hostilities, (whether war be declared or not), invasion, act of
foreign enemies, mobilization, requisition or embargo;
14.2 Rebellion, revolution, insurrection, military or usurped power and civil war;
14.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from
any nuclear waste from the combustion of nuclear fuel, radioactive toxic
explosive, or other hazardous properties of any explosive nuclear assembly or
nuclear components thereof;
14.4 Riot, commotion or disorder, except where solely restricted to employees of the
14.5 Neither party shall be considered to be in default or in breach of his obligations
under the Contract to the extent is that performance of such obligations
prevented by any circumstances of Force Majeure that arise after the date of the
Notification of Award.
14.6 If either party considers that any circumstances of Force Majeure have occurred
which may affect performance of his obligations he shall promptly notify the
14.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall
endeavour to continue to perform his obligations under the Contract so far as
reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the
steps he proposes to take including any reasonable alternative means for
performance, which are not prevented by Force Majeure. The Contractor shall
not take any such steps unless directed so to do by the Engineer-in-Charge.
14.8 If circumstances of Force Majeure have occurred and shall continue for a period
of 180 days, notwithstanding, the Contractor may by reason thereof, having been
granted an extension of Time for Completion of the Works, either party shall be
entitled to serve upon the other, 30 days’ notice to terminate the Contract. If at
the expiry of the period of 30 days Force Majeure shall continue, the Contract
shall terminate.
15 TESTING & COMMISSIONING:
The successful bidder will ensure that completion of execution of work i.e. all works
connected with line having been completed correctly as per Indian Electricity Rules &
procedure. Any extra cost involved due to incompleteness of work or bad workmanship
found out subsequently shall be set right with and by you at your own cost.
16 HANDING OVER OF ASSET
16.1 After successful completion of the lines and Transformers or any other electrical
equipment the entire newly created network is to be handed over to the concern
Deputy Engineer of PGVCL. The handing over note covering the details of all the
materials used and total work executed must be signed jointly by the bidder and
PGVCL Engineer. Copy of handing over note must be attached along with bill.
16.2 The contractor shall arrange to hand over the complete work immediately on
completion of entire work.
Sign & Stamp of Bidder
If some material/Item is not installed/fixed for allotted work and as per SOR by
contractor due to non-availability of particular item/material for long period of time and
TLE cannot be approved for that work beyond certain time limit Or such item if not
required to be installed at particular location, then Recovery is to be made as mentioned
below for not carrying out that work from SWO issued for that work.
Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum
All work other than above must be completed by contractor and No any other
Recovery should be made other than above Work.
18 CONTRACT QUALITY ASSURANCE:
18.1 The Bidder shall include in his proposal the Quality Assurance Program containing the
overall quality management and procedures which he proposes to follow in the
performance of the Works during various phases as detailed in relevant clause of the
General Technical Conditions.
18.2 At the time of Award of Contract, the detailed Quality Assurance Program to be
followed for the execution of the Contract. PGVCL reserve the right to inspect the
work at any stage of contract i.e. during the execution and after the execution of
18.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items
(if any) are being supplied. Such details shall be accompanied by their list of previous
supplies made performance reports etc. However, in case of orders are placed, specific
approval shall be obtained from the PGVCL for the vendor supplied materials. The
quality assurance program shall be furnished for each material separately for approval.
19 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE
19.1 In case of any type of misappropriations, cheating or intention of cheating, frauds,
irregularities, malpractice, etc. the Managing Director PGVCL reserves the right to
cancel the order without giving reasons thereof and forfeit the security deposit.
19.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to
reasons other than those mentioned under clause entitled ‘Contractor’s Default. The
PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor
of his decision to do so.
19.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall
discontinue the work on the date and to the extent specified in the notice, make all
reasonable efforts to obtain cancellation of all orders and Contracts to the extent they
are related to the work terminated and terms satisfactory to the PGVCL, stop all
further sub-contracting or purchasing activity related to the work terminated, and
assist PGVCL in maintenance, protection, and disposition of the works acquired under
the Contract by the PGVCL. In the event of such a termination the Contractor shall be
paid compensation, equitable and reasonable, dictated by the circumstances prevalent
at the time of termination.
Sign & Stamp of Bidder
19.4 If the Contractor is an individual or a proprietary concern and the individual or the
proprietor dies and if the Contractor is a partnership concern and one of the partners
dies then unless the PGVCL is satisfied that the legal representatives of the individual
Contractor or of the proprietor of the propriety concern and in the case of partnership,
the surviving partners, are capable of carrying out and completing the Contract the
PGVCL shall be entitled to cancel the Contract as to its in completed part without
being in any way liable to payment of any compensation to the estate of deceased
Contractor and/or to the surviving partners of the Contractor’s firm on account of the
cancellation of the Contract. The decision of the PGVCL that the legal representatives
of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry
out and complete the Contract shall be final and binding on the parties. In the event of
such cancellation the PGVCL shall not hold the estate of the deceased Contractor
and/or the surviving partners of the estate of the deceased Contractor and/or the
surviving partners of the Contractor’s firm liable to damages for not completing the
20 ARBITRATION:
Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in
connection with this agreement except as to matters, the decision for which has been
specifically provided, either party may forthwith give to the other notice in writing of
existence of such questions, dispute, difference and the same shall be referred to the
sole arbitration of a person nominated by Managing Director, PGVCL. This reference
shall be governed by Indian Arbitration Act prevailing at the time of dispute and the
rules made there under. The award in such arbitration shall be final and binding on all
the parties. Work under the agreement shall continue during the arbitration
proceedings unless the PGVCL or the Arbitrator directs otherwise.
The technical information, drawings, specifications and other related documents
forming part of the enquiry or Contract are property of PGVCL and shall not be used for
any other purpose, except for the execution of the contract. All rights related to the
technical specifications, drawings and records are reserved by PGVCL only and no part
or partial should be reproduced, copied or alter without prior permission to PGVCL in
writing. In the event of the breach of this provision, PGVCL can claim the damages
caused by such events.
22Stop Dealing:
Bidder/Contractor shall be put under Stop Deal due to following reasons.
22.1 Has submitted fake, false or forged documents/certificates
22.2 Has revised/withdrawn price bid after opening of Techno: commercial
bid, until and unless it is sought for
22.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order
after the same is issued by the Company within the validity period and as
per agreed terms and conditions
22.4 Has committed breach of contract or has failed to perform a contract or
has abandoned the contract
22.5 Has failed to provide suitable expertise for the work as per prescheduled
22.6 Has failed to submit all the necessary Test reports/documents within time
schedule / as per Company's time limit, as mentioned in the LOA, if the
Letter of Acceptance (LOA) is placed subject to submission of type reports
/ documents to the firm.
22.7 Has indulged in construction and erection of defective works.
Sign & Stamp of Bidder
22.8 Has substituted materials In lieu of materials supplied by the Company or
has not returned or has short returned or has unauthorised disposed of
materials/ documents/ drawings/ tools or plants or equipment supplied
22.9 Has involved in malpractices such as bribery, corruption, fraud,
canvassing and pilferage
22.10 Has unauthorised obtained official company information or copies of
documents, in relation to the Tender/Contract
22.11 Has failed to follow the stipulated mode of communication, if specified by
the tendering authority/ purchaser.
22.12 Any other ground for which in the opinion of the Company makes it
undesirable to deal with the Firm, and
22.13 In case the State Government directs the Company to place a firm in stop
dealing/ banned for business dealing/ blacklisting
22.14 The firm, stop deal and/or banned for business dealing and/ or blacklist
by GUVNL or any subsidiary Companies of GUVNL shall be considered as a
stop deal and/ or banned for business dealing and/ or blacklisting for all
23. Effect of putting a proprietor/firm for Stop dealing/Banned for business
dealing are as below:
23.1 The proprietor/all the partners/directors of the stop deal/ banned for business
dealing/ blacklisting firm shall also be considered for stop deal/ banned for
business dealing.
23.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm
appears in the list of Stop dealing / Banned for business dealing in any
Company of GUVNL and its Subsidiary Companies,
(A.i) No enquiry shall be issued to a firm.
(A.ii) No bids / tender shall be considered for evaluation and the bid submitted
by the Firm shall be returned.
23.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the
firm is put on Stop dealing/ Banned for business dealing by GUVNL or any of its
subsidiary Companies, during tender process: -
(i) Before opening Technical bids, the bid submitted by the Firm will be
treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at
the time of scrutiny of Preliminary / Technical Bid.
(ii) After opening Technical bid but before opening the price bid, the price
bid of the Firm should not be opened and the bid submitted by the Firm
will be treated as “Disqualified Bid” and automatically stand as “Rejected
Bid” at the time of scrutiny of Technical Bid.
(iii) After opening of price bid, the offer of the Firm should be ignored and
will not be further evaluated. The Firm will not be considered for issue of
order even if its price is the lowest. In this situation, the next lowest
bidder shall be considered as L1.
(iv) The BG/EMD submitted by the Firm with tender should be returned after
obtaining confirmation from GUVNL and its other subsidiary Companies
that there are no outstanding dues recoverable from the firm.
Sign & Stamp of Bidder
23.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company
and is already executing work and/ or Letter of Acceptance/ purchase order
awarded to them by another Company, then the firm should be allowed to
complete such awarded work / supply.
23.5 The amount of EMD/SD/ any payment against supply withheld at the instance
of GUVNL or any of its subsidiary Companies shall be appropriated against the
dues recoverable from the firm by GUVNL or any of its subsidiary Companies.
EMD/ SD/ PG in the form of bank Guarantee shall be encashed and
23.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when
a Firm is put on Stop dealing/ Banned for business dealing, all the
manufacturing works of the Firm shall be on Stop dealing/ Banned for business
dealing for GUVNL and its Subsidiary Companies & for all Services of the Firm.
23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary
Concern, then all the Concerns of the same Proprietor shall also be considered
to be on Stop Dealing/ Banned for business dealing.
23.8 The Board of Directors of the concerned Company may however, if he considers
it to be in the interest of the Company, remove the ban in respect of any
specific Service from any Contractor for that Company only.
24. Every bidder should, at the time of submission of bid, give a declaration as per
Annexure VI attached with this Tender, that bidder and/or proprietor/ partner/
director of the firm has not been placed on Stop dealing / Banned for business dealing
/ blacklisting by GUVNL and it’s any Subsidiary Companies.
25. JURISDICTION:
All questions, disputes, or differences arising under out of or in connection with
Tender/Contract if concluded shall subject to the exclusive jurisdiction of the Court
under whose jurisdiction the place from which Tender/Acceptance if Tender is issued,
is situated i.e. respective Location’s Court.
Sign & Stamp of Bidder
Annexures/BG/Agreement/Indemnity Bond
TIME SCHEDULE FOR COMPLETING THE WORK
(To be completely filled by the Bidder)
Name of the Bidder
Item Time required for work Mentioned in Tender
Sign & Stamp of Bidder
Details of work experience in last three years
(To be completely filled by the Bidder)
Company with full Ref. & date Work
Sr. Details of order
address, phone, Work Description of the Order
fax and name of order Value
Copies of MAJOR Work orders along with Work completion certificates should be attached with this
If necessary, separate sheet may be used to submit the information
Sign & Stamp of Bidder
Details of Pending Orders as on Bidding Date
(To be completely filled by the Bidder)
Reason for non-
Company with full Ref. & Work
Sr. completion with
address, phone, Work Description date of the Order
No. Certification of Order
fax and name of order Value
issuing Authority
Copies of Resumes and appropriate certifications should be attached with this information.
If necessary, separate sheet may be used to submit the information.
Sign & Stamp of Bidder
(Strike off whichever is not applicable)
This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at
_______________________ (designation & name).
This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed
or working with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy &
Petrochemicals Dept., Govt. of Gujarat.
Sign. & Stamp of the Bidder
Sign & Stamp of Bidder
DEVIATION SHEET
Any deviations offered from the terms and conditions of the Offer should be clearly specified below in
this sheet. If there are no deviations offered, it should be clearly mentioned on this page.
Deviation offered to
Chapter No, Clause No. of Deviation offered
the tender document
Sign & Stamp of Bidder
List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)
(To be completely filled by the Bidder)
Sr. No. Name of equipment Date of purchase Date of calibration Utility
Sign & Stamp of Bidder
Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF
All bidders will have to furnish the following undertaking duly filled in signed and stamped for
each quoted item of the tender along with the Technical Bid.
M/s_________________________________________________ is not stop deal/black listed by
GUVNL and or any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the
Seal & Signature of the Tenderer/Firm
Sign & Stamp of Bidder
LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID
(For the work of Laying of HT/LT Underground Cable)
(Not Older than 7 Years)
Type Test Tests Carried Rating & Type / Results
Sr. No Report No. & out at (Name of Designation of Of the
Date Laboratory) Item / Equipment Tests.
Sign & Stamp of Bidder
List of Performance Certificate:
Name of the Authority by whom
Sr. No. Reference No. & Date Details of items
certificate is issued
Sign & Stamp of Bidder
Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years
Sr. Type Of Accident Brief Reason for
Fatal/Nonfatal Affected
No. (Electrical/Mechanical) the Accident
Sign & Stamp of Bidder
Sub: -UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR
MISHANDALING OF MATERIAL
M/s_____________________________________________ hereby declare we will provide ______
nos of labours to carry out this tenders scope of work. We are having Labour Insurance Policy
No.____________________ for ________ nos. of our labours. We declare that, as mention below
table, we are having following safety gadgets of our own and they all are in good condition.
Seal of the Firm Signature of the Tenderer with Designation
Sign & Stamp of Bidder
List of Safety Gadgets Owned by Bidder
List of Safety Gadget Unit owned by
2 Earthing Rod No
4 Safety Belt No
5 Hand Gloves for LT Pair
6 Hand Gloves for HT Pair
7 Other safety items
Sign & Stamp of Bidder
On Firm’s Letter Head
CERTIFICATE – “A”
I/We__________________________________________ authorized signatory of
M/s._________________________________________ is not related with other firms who have
submitted tenders for the same items under this inquiry / Tender.
Seal of the Firm Signature of the Tenderer
Place: With Designation
Sign & Stamp of Bidder
Subject: Undertaking regarding EMD forfeiture
I/We, M/s ________________________, hereby undertake that if I/We fail
to deposit the Security Deposit (SD) within the stipulated time after award of work /
LOA, then my/our Earnest Money Deposit (EMD) shall not be refunded and will be
liable for forfeiture by the department.
This undertaking is given voluntarily and is binding upon me/us.
Sign & Stamp of Bidder
E.M.D. BANK GUARANTEE FORMAT
FOR TENDER NO.: 06(2019-20)
(Bank Guarantee on Non-Judicial Stamp Paper of Rs.300/-)
WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their
registered office at _____________________________________ (Address of the firms Registered
office) (hereinafter called the ‘Tenderer’) wish to participate in the tender No.
Erection/Supply & Erection Work) (Name of the material/equipment/Work) for
_________________________ Paschim Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for
(hereinafter called the “Beneficiary”) Rs._____________ (Amount of EMD) valid till _________
(Mention here date of validity of this Guarantee which will be 5 (FIVE) months beyond initial validity
of Tender’s offer) which is required to be submitted by the tenderer along with the tender.
We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee)
having our registered office at ______________________ (Address of Bank’s registered office) hereby
give this Bank Guarantee No.________________ dated _________ and hereby agree unequivocally and
Unconditionally to pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd.
or any officer authorized by it in this behalf any amount not exceeding Rs. ______________ (Amount
of E.M.D.), (Rupees _________________________________ (In words) to the said Paschim Gujarat Vij
Company Ltd. on behalf of the Tenderer.
We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or
part thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer
within one month from the date tender or a part thereof has been accepted by the Paschim Gujarat
Vij Company Ltd. would constitute a default on the part of the Tenderer and that this Bank Guarantee
is liable to be invoked and encashed within its validity by the Beneficiary in case of any occurrence of
a default on the part of the Tenderer and that the encashed amount is liable to be forfeited by the
This agreement shall be valid and binding on this Bank up to and inclusive of ____________________
(Mention here the date of validity of Bank) and shall not be terminable by notice or by Guarantor
change in the constitution of the Bank or the firm of Tenderer Or by any reason whatsoever and our
liability hereunder shall not be impaired or discharged by any extension of time or variations or
alternations made, given, conceded with or without our knowledge or consent by or between the
Tenderer and the PGVCL.
“Notwithstanding anything contrary contained in any law for the time being in force or banking
practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or
Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary
shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the
beneficiary directly.”
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to
Guarantee shall remain in force till _________ (Date of validity of the Guarantee). Unless demands or
claims under this Bank Guarantee are made to us in writing on or before_______ (Date of Validity of
the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be
released and discharged from all liabilities there under:
Please Mention here Complete Postal Signature of the Bank’s Authorized Signatory
Address of the Bank with Branch Code, with
Telephone and Fax Nos. Official Round Seal.
Sign & Stamp of Bidder
NAME OF DESIGNATED BANKS:
All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
Private Sector Banks authorized by RBI to undertake the state Government business, which are (i)
Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat
Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government
of Gujarat (GoG) from time to time.
FORM OF BANKER’S UNDERTAKING (For SD)
(Bank Guarantee on Non-Judicial Stamp Paper of .300/-)
We, Bank of ___________________________________ hereby agree unequivocally and unconditionally
to pay immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any Officer
authorized by it in this behalf any amount up to and not exceeding _______ (in words) Rupees
___________________ to the said Paschim Gujarat Vij Company Ltd. on behalf of M/s.
_________________________________________________who have entered into a contract for the
supply/works specified below
This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and
shall not be terminable by notice or by change in the constitution of the Bank or the firm of
Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall not be
impaired or discharged by any extension of time or variations or alterations made, given conceded or
agreed, with or without our knowledge or consent, by or between parties to the said within written
“Notwithstanding anything contrary contained in any law for the time being in force or banking
practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or
Subsidiaries). Notice or invocation by any person such as assignee, transferee or agent of beneficiary
shall not be entertained by the Bank. Any invocation of the Guarantee can be made only by the
beneficiary directly.”
“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted
to Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force
until ____________________ (Date of validity of the Guarantee). Unless demands or claims under this
Bank Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee), all
rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and
discharged from all liabilities there under:
Please Mention here Complete Postal Signature of the
Address of the Bank with Branch Code, Bank’s Authorized Signatory with Official
Telephone and Fax Nos. Round Seal.
NAME OF DESIGNATED BANKS:
All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
Private Sector Banks authorized by RBI to undertake the state Government business, which are
(i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
Sign & Stamp of Bidder
This agreement is made at ___________the ___ day of ______month _______Year between the
Paschim Gujarat Vij Company Ltd. & __________________________ (hereinafter referred to as “the
Contractor “which expression shall unless excluded by or repugnant to the context included its
successors or permit assigns) of the one part and the Paschim Gujarat Vij Company Ltd. Having its
Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called
“The Company” which expression shall unless excluded by or repugnant of the context include its
successors of assigns) of the other part.
Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of
____________________, Dated ___________, hereinafter called “The works and more particularly
desorbed enumerated or referred to in the specifications, terms and
other letters and schedule of price which for the purpose of identification have been signed by The
Superintending Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf of the
Company, a list where of is made out in the schedule here under written and all of which said
documents are deemed to form part of this contract and include in the expression “The works
“wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.
And whereas the Company has accepted the tender of the contractors for the Maintenance &
Erection of HT / LT Line & T/C and Underground cable up on the terms and subject to the conditions
herein mentioned.
1.) The contractors shall do and perform all works and things in this contract mentioned and
described or which are implied therein of therefore respectively or are reasonable necessary
for the completion of the works as mentioned and at the time in the manner and subject to
the terms conditions and stipulation contained in this contract and in consideration of the due
provision, executions, construction and completion of the works agreed to by the contractors
as aforesaid the company both hereby covenant with the contractor to pay all the claims of
money as and when they become due and payable to the contractor under the provisions of the
contract such payment to be made at such times in such manner as is provided by the
2.) The conditions and covenant stipulation here in before in this contract are subject to and
without prejudice to the right of the company to enforce for delay and or any other rights
whatever including the right to reject and cancel on default or breach by the contract of the
conditions and the covenant as stipulated in the general conditions specifications form Or
tender schedule drawing etc. attached with the Company LOA No.
3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of
aforesaid work. The Contractor will also provide all required Safety Gadgets to his Supervisors
and labours to execute the work mentioned in Tender. On violating or breaking the Safety
Rules and Regulations, and if Supervisors/Labours are found without Safety Gadgets, “The
Company” reserves the right to take actions as per the terms and conditions mentioned in
Tender without any prejudice.
4.) The Company reserves the right to terminate the Contract either in part or in full due to
reasons other than those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL
shall in such an event give fifteen (15) days’ notice in writing to the Contractor of his decision
5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the
extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders
and Contracts to the extent they are related to the work terminated and terms satisfactory to
the Company, stop all further sub-contracting or purchasing activity related to the work
terminated, and assist “The Company” in maintenance, protection, and disposition of the
works acquired under the Contract by the Company. In the event of such a termination the
Contractor shall be paid compensation, equitable and reasonable, dictated by the
circumstances prevalent at the time of termination.
Sign & Stamp of Bidder
6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor
dies and if the Contractor is a partnership concern and one of the partners dies then unless
“the Company” is satisfied that the legal representatives of the individual Contractor or of the
proprietor of the propriety concern and in the case of partnership, the surviving partners, are
capable of carrying out and completing the Contract “the Company” shall be entitled to cancel
the Contract as to its in completed part without being in any way liable to payment of any
compensation to the estate of deceased Contractor and/or to the surviving partners of the
Contractor’s firm on account of the cancellation of the Contract. The decision of the
Company that the legal representatives of the deceased Contractor or surviving partners of the
Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the
parties. In the event of such cancellation the Company shall not hold the estate of the
deceased Contractor and/or the surviving partners of the estate of the deceased Contractor
and/or the surviving partners of the Contractor’s firm liable to damages for not completing the
The contract value extent of supply delivery dates, specifications as other relevant matters may be
altered by mutual agreement and if so altered shall not be deemed or constructed to mean and to
effect or alter other terms and conditions of the contract and the contract so altered or revised shall
be and shall always be deemed to have been subject without prejudice to and stipulation.
In witness where of the parties here to have set their hands and seal this day and month year first
1. Signed sealed and delivered by for and on
Behalf of the presence of name and address.
2. Signed sealed and delivered by for and on behalf
Of The Paschim Gujarat Vij Company Ltd
Sign & Stamp of Bidder
In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY
having given contract for the work of _________________________________
__________________________, dated _______________ and all future contract that may be
awarded to me in the next one year and in terms of the condition in clause 33 of the COMPANY’s
tender and contract for work.
I residing at by this Bond bind myself responsible for
and shall pay compensation to my workmen payable under the workmen’s compensation ACT –
(viii of 1923) hereinafter called the said Act for death or injuries caused to the workmen engaged by
this presents, if such compensation is paid by the COMPANY as principal under such sub-section (1) of
section 12 of the said Act on behalf of me, to pay such amount of compensation on demand within
hours to the COMPANY that it might have to spend as legal and other incidental charges in defending
any suit or action arising out of the death of injuries in regard to compensation paid to the workmen
or heirs of the deceased workmen.
Now the condition of the above written Bond is such that any suit of action arising out of the death or
injuries to the workmen engaged by me. During the execution of work of said contract and all future
contracts that may be awarded to me in the next one year is filed by the worker against the
COMPANY, I shall imbrues to the COMPANY such sum that the COMPANY is
required to spend as legal and other incidental charges in defending such suit or action and also the
amount that may be ordered to be paid to the worker / or his heirs as compensation and that the
above written bind shall remain in full force and virtue till the COMPANY is required to defend such
suit or action filed by the workers and or heirs against the COMPANY. Further it is applicable on death
of contractor himself also. No any compensation will be claimed by legal heirs of contractor.
Signature of the Executant
Sign & Stamp of Bidder
LABOUR RATES FOR CAPITAL WORKS (Excluding GST)
Quant PGVCL Rate for Total
U ity the FY 2025-26 Amount
DETAILS OF WORKS NI (April-25 to
HT TAPPING FROM THE EXISTING POLE INCLUDING FIXING OFCROSS ARMS,
CLAMPS ANTI-CLIMBING DEVICES, DANGER BOARD, INSULATORS ETC.
1 COMPLETE AND PAINTING OF FABRICATED MATERIALS AND NUMBERING
COMPLETE WITHCOST OF PAINTS AS PER STANDARD SPECIFICATION BUT
EXCLUDING ERECTION OF GUY SET AND EARTHING.
ERECTION OF PSC POLES OF 8 Mt ./200 KG INCLUDING EXCAVATION OF PIT AND
REFILLING OF EARTH, FIXING OFCROSS ARMS, TOP FITTING CLAMPS ANTI-
CLIMBING DEVICES, INSULATORS ETC. COMPLETE AND PAINTING OF N
FABRICATED MATERIALS USED ON THE POLES AND NUMBERING WITH COST OF O.
PAINT AS PER STANDARD SPECIFICATION BUT EXCLUDING ERECTION OF GUY
SET AND EARTHING.
ERECTION OF STEEL POLES OF 9 TO 11 METERS INCLUDING EXCAVATION OF PIT
AND REFILLING OF EARTH, FIXING OF CROSS ARMS, TOP FITTING CLAMPS ANTI-
CLIMBING DEVICES, DANGER BOARD, INSULATORS ETC. COMPLETE AND N
PAINTING OF STEEL POLE, FABRICATED MATERIALS USED ON THE POLE AND O.
NUMBERING WITH COST OF PAINT AS PER STANDARD SPECIFICATION BUT
EXCLUDING ERECTION OF GUY SET ANDEARTHING.
ERECTION OF STEEL POLE OF 13 METERS FOR RAILWAY CROSSING ON
BG/MG/NG LINE FOR 0.400/11/22KV OVERHEAD LINES I.E INCLUDING
EXCAVATION OF PIT & REFILLING OFEARTH, FIXING CROSS ARMS, TOP FITTING
4 CLAMPS, ANTI-CLIMBING DEVICES DANGER BOARD, INSULATORS ETC.
COMPLETE AND PAINTING OF STEEL POLES, FABRICATED MATERIALS USED ON
THE POLES AND NUMBERING WITH COSTOF PAINT AS PER STANDARD
SPECIFICATION BUT EXCLUDING ERECTION OF GUY SETS AND EARTHING.
ERECTION OF DOUBLE POLE STRUCTURE OF 8 METERS 200 KG PSC POLES
INCLUDING EXCAVATION OF PITS & REFILLING OF EARTHING, FIXING OF
CHANNELS, SUPPORTING ANGLES,CLAMPS, ANTI-CLIMBING DEVICES DANGER
5 BOARDS,INSULATORS ETC.COMPLETE AND PAINTING OF FABRICATED
MATERIALS USED ON THE POLES AND NUMBERING WITH COST OF PAINT AS PER
STANDARD SPECIFICATION BUT EXCLUDING ERECTION OF GUY SETS AND
EARTHING.(WITHOUT AB SWITCH)
ERECTION OF DOUBLE POLE STRUCTURE OF 9 TO 11 METERS.STEEL POLE
INCLUDING EXCAVATION OF PITS & REFILLING OF EARTH, FIXING OF CHANNELS,
SUPPORTING ANGLES, CLAMPS,ANTI-CLIMBING DEVICES DANGER BOARDS,
6 INSULATORS ETC.COMPLETE & PAINTING OF POLES,FABRICATED MATERIAL
SUSED ON THE POLES AND NUMBERING WITH COST OF PAINTS AS PER
STANDARD SPECIFICATION BUT EXCLUDING ERECTION OF GUY SET AND
EARTHING.(WITHOUT AB SWITCH)
ERECTION OF DOUBLE POLE STRUCTURE WITH MOUNTING OFAB SWITCH, HG
FUSES OF 8 MTRS 200 KG PSC POLES INCLUDING EXCAVATION OF PITS AND
REFILLING OF EARTH, FIXING OF CHANNELS SUPPORTING ANGLES, CLAMPS,
7 ANTI-CLIMBING DEVICES, DANGER BOARDS, INSULATORS, DO FUSES ETC.
COMPLETE AND PAINTING OF FABRICATED MATERIALS USED ON THE POLES
AND NUMBERING WITH COSTOF PAINT AS PER STANDARD SPECIFICATION BUT
EXCLUDING OF ERECTION OF GUY SET AND EARTHING. (WITH AB SWITCH)
Sign & Stamp of Bidder
ERECTION OF DOUBLE POLE STRUCTURE WITH MOUNTING OFAB
SWITCH, DO FUSES, 9 TO 11 METERS STEEL POLES INCLUDING
EXCAVATION OF PITS AND REFILLING OF EARTH, FIXING OF
CHANNEL, SUPPORTING ANGLES, CLAMPS, ANTI-CLIMBING
8 DEVICES, DANGER BOARDS, INSULATORS, ETC. COMPLETE AND NO.
PAINTING OF POLES FABRICATED MATERIALS USED ONTHE POLES
AND NUMBERING WITH COST OF PAINT AS PER STANDARD
SPECIFICATION BUT EXCLUDING ERECTION OF GUY SET AND
EARTHING. .(WITH AB SWITCH)
ERECTION OF DOUBLE POLE STRUCTURES WITH MOUNTING OF AB
SWITCH, DO FUSES, TRANSFORMERS, LIGHTENING ARRESTORS,
DISTRIBUTION BOX. OF 8 METERS 200 KG AND PSC POLES
INCLUDING EXCAVATION OF PITS AND REFILLING OF EARTH,
CARTING OF TRANSFORMERS FROMSTORES TO SITE, FIXING OF
9 CHANNELS, SUPPORTING ANGLES, BRACINGS CROSS ARMS NO.
CLAMPS, ANTICLIMBING DEVICES, DANGER BOARDS, CONDUCTOR
AND CABLE WIRING ETC.COMPLETE AND PAINTING OF
FABRICATED MATERIALS USEDON THE POLES AND NUMBERING
WITH COST OF PAINT AS PER STANDARD SPECIFICATION BUT
EXCLUDING ERECTION OF GUY SETS AND EARTHING.
ERECTION OF DOUBLE POLE STRUCTURE WITH MOUNTING OFAB
SWITCH,DO FUSES TRANSFORMERS, LIGHTENINGARRESTORS,
DISTRIBUTION BOX 9 TO 11 METERS STEEL POLESINCLUDING
EXCAVATION OF PITS & REFILLING OF EARTHCARTING OF
TRANSFORMERS FROM STORE TO SITE, FIXINGOF CHANNELS
10 SUPPORTING ANGLES, BRACING, CROSS ARMS,CLAMPS, NO.
ANTICLIMBING DEVICES, DANGER BOARDS,CONDUCTOR AND
CABLE WIRING ETC. COMPLETE ANDPAINTING OF POLES
FABRICATED MATERIALS USED ON THEPOLES AND NUMBERING AS
PER STANDARD SPECIFICATIONBUT EXCLUDING ERECTIONS OF
GUY SETS AND EARTHING.
ERECTION OF GUY SET INCLUDING EXCAVATION OF PITS
&REFILLING OF EARTH AS PER STANDARD SPECIFICATION WITH
11 STAY CLAMPS, STAY WIRE, ANCHOR ROD, TURN BUCKLE, EYEBOLT, NO.
GUY INSULATOR, CEMENT CONCRETE BLOCK ETC. BUT EXCLUDING
CONCRETING OF POLES, GUYS, ETC. INCLUDING COST OF CEMENT
SAND METAL (1:2:4) AND WATER ETC. AS PER STANDARD
SPECIFICATION.CEMENT SHOULD BE OPC (53 GRADE) USED FOR
ERECTION OF COIL TYPE EARTHING INCLUDING COST OF COALSALT
13 ETC. BUT WITHOUT COST OF GI WIRE AS PER STANDARD NO.
SPECIFICATION (20 Kg Salt + 20 Kg Coal)
ERECTION OF PLATE TYPE EARTHING INCLUDING COST OF
14 COALSALT ETC. BUT WITHOUT COST OF GI WIRE AS PER NO.
STANDARD SPECIFICATION (20 Kg Salt + 20 Kg Coal)
ERECTION OF STREET LIGHT FIXTURE COMPLETE WITHCLAMPS,
BRASS NIPPLE, BRASS HOLDER TECK WOOD BUSH,REFLECTORS
FUSE, WIRING ETC. AS PER STANDARD SPECIFICATION BUT
EXCLUDING COST OF MATERIALS.
Sign & Stamp of Bidder
STRINGING OF 30MM2 ACSR/34MM2,55MM2 AAACCONDUCTOR COND
16 FOR 11/22KV & LT LINES INCLUDING FIXING OF INSULATORS, PER KM
BINDING JUMPERING ETC.
STRINGING OF GI WIRE 8 SWG INCLUDING BINDING JUMPERING
PROVIDING SINGLE PHASE SERVICE CONNECTION WITH
PVC2.5/4.0 MM2 TWIN CORE CABLE FROM TERMINAL POLE
TOMETERING POINT WITH METER EARTHING INCLUDING FIXING
OF METER & COMPLETE WORK AS PER STANDARD SPECIFICATION
BUT EXCLUDING COST OF MATERIALS BUT INCLUDDING COST OF
PROVIDING THREE PHASE 4 WIRE SERVICE CONNECTION WITHPVC
4MM2/10MM2 FOUR CORE CABLE FROM TERMINAL POLETO
19 METERING POINT INCLUDING FIXING OF METER & COMPLETE NO.
WORK AS PER STANDARD SPECIFICATION BUT EXCLUDING COST
OF MATERIALS. BUT INCLUDDING COST OF JUSTI KHILA.
ADDITIONAL COST FOR EXCAVATION OF PIT IN HARD ROCKAREA
FOR ERECTION OF POLE/ GUY ETC. AS PER STANDARD
SPECIFICATION OVER & ABOVE NORMAL COST COVERED AGAINST
EXCAVATION OF PIT UNDER NORMAL SOIL FOR ERECTION OF
POLE, GUY, DOUBLE POLE STRUCTURE EARTHING WITH THE
APPROVAL OF SUPDT.ENGINEER.
21 PROVIDING GUARDING TO HT LINE ON ROAD/ RAIL CROSSING. MTR
22 PROVIDING GUARDING OF LT LINES ON ROAD/RAIL CROSSING. MTR
23 LT LINE TAPPING- SINGLE PHASE NO.
24 LT LINE TAPPING- THREE PHASE NO.
STRINGING/LAYING OF OVERHEAD LT CABLE FOR ROAD
25 CROSSING,HT LINE CROSSING AND TELEPHONE LINE CROSSING
ERECTION OF SINGLE POLE STRUCTURES WITH, DO FUSES,
TRANSFORMERS, LIGHTENING ARRESTOR, DISTRIBUTION BOX. ON
8 METERS 200 KG PSC POLE INCLUDING EXCAVATION OF PITS AND
REFILLING OF EARTH, CARTING OF TRANSFORMERS FROM STORES
TO SITE, FIXING OF CHANNELS, SUPPORTING ANGLES, BRACINGS
CROSS ARMS CLAMPS, ANTICLIMBING DEVICES DANGER BOARDS,
CONDUCTOR AND CABLE WIRING ETC.COMPLETE AND PAINTING
OF FABRICATED MATERIALS USED ON THE POLE AND NUMBERING
WITH COST OF PAINT AS PER STANDARD SPECIFICATION BUT
EXCLUDING ERECTION OF GUY SETS AND EARTHING.
ERECTION OF SINGLE POLE STRUCTURES WITH MOUNTING OF AB
SWITCH DO FUSES, TRANSFORMERS, LIGHTENING ARRESTOR, AND
DISTRIBUTION BOX. ON 9 to 11 METERS RSJ POLE INCLUDING
EXCAVATION OF PITS AND REFILLING OF EARTH, CARTING OF
TRANSFORMERS FROM STORES TO SITE, FIXING OF CHANNELS,
27 SUPPORTING ANGLES, BRACINGS CROSS ARMS CLAMPS, NO.
ANTICLIMBING DEVICES DANGER BOARDS, CONDUCTOR AND
CABLE WIRING ETC.COMPLETE AND PAINTING OF FABRICATED
MATERIALS USED ON THE POLE AND NUMBERING AS PER
STANDARD SPECIFICATION BUT EXCLUDING ERECTION OF GUY
SETS AND EARTHING.
Sign & Stamp of Bidder
ERECTION OF SINGLE POLE STRUCTURES WITH, HG FUSES,
TRANSFORMERS, LIGHTENING ARRESTOR, DISTRIBUTION BOX ON
EXISTING 8 METERS 200 KG PSC POLE INCLUDING EXCAVATION OF
PITS AND REFILLING OF EARTH, CARTING OF TRANSFORMERS
FROM STORES TO SITE, FIXING OF CHANNELS, SUPPORTING
28 ANGLES,BRACINGS CROSS ARMS CLAMPS, ANTICLIMBING DEVICES NO.
DANGER BOARDS, CONDUCTOR AND CABLE WIRING
ETC.COMPLETE AND PAINTING OF FABRICATED MATERIALS USED
ON THE POLE AND NUMBERING WITH COST OF PAINT AS PER
STANDARD SPECIFICATION BUT EXCLUDING ERECTION OF GUY
SETS AND EARTHING.
ERECTION OF SINGLE POLE STRUCTURES WITH , HG FUSES,
TRANSFORMERS, LIGHTENING ARRESTOR, DISTRIBUTION BOX ON
EXISTING 9 to 11 METERS RSJ POLE INCLUDING EXCAVATION OF
PITS AND REFILLING OF EARTH, CARTING OF TRANSFORMERS
FROM STORES TO SITE, FIXING OF CHANNELS, SUPPORTING
29 ANGLES,BRACINGS CROSS ARMS CLAMPS, ANTICLIMBING DEVICES NO.
DANGER BOARDS, CONDUCTOR AND CABLE WIRING
ETC.COMPLETE AND PAINTING OF FABRICATED MATERIALS USED
ON THE POLE AND NUMBERING WITH COST OF PAINT AS PER
STANDARD SPECIFICATION BUT EXCLUDING ERECTION OF GUY
SETS AND EARTHING.
ERECTION OF PSC POLES OF 10 Mt./ 270 KG INCLUDING
EXCAVATION OF PIT AND REFILLING OF EARTH, FIXING OFCROSS
ARMS, TOP FITTING CLAMPS ANTI-CLIMBING DEVICES,
30 INSULATORS ETC. COMPLETE AND PAINTING OF FABRICATED NO.
MATERIALS USED ON THE POLES AND NUMBERING WITH COST OF
PAINT AS PER STANDARD SPECIFICATION BUT EXCLUDING
ERECTION OF GUY SET AND EARTHING.
ERECTION OF DOUBLE POLE STRUCTURE OF 10 METERS 270 KG
PSC POLES INCLUDING EXCAVATION OF PITS & REFILLING OF
EARTHING, FIXING OF CHANNELS, SUPPORTING ANGLES,CLAMPS,
ANTI-CLIMBING DEVICES DANGER BOARDS,INSULATORS
ETC.COMPLETE AND PAINTING OF FABRICATED MATERIALS USED
ON THE POLES AND NUMBERING WITH COST OF PAINT AS PER
STANDARD SPECIFICATION BUT EXCLUDING ERECTION OF GUY
SETS AND EARTHING.
STRINGING OF 100MM2 ACSR/100MM2 AAAC CONDUCTOR FOR ONE
32 11/22KV & LT LINES INCLUDING FIXING OFINSULATORS, BINDING COND
JUMPERING ETC. PER KM
STRINGING OF ABC OF FOLLOWING SIZES INCLUDING FITTING OF
ALL ACCESSORIES I.E. SPECIAL DESIGN SUSPENSIION/TENSION
CLAMP. FIXING OF CROSSARM, LT SHACKLE INSULATOR, &
DIRECTED BY ENGINEER-IN-CHARGE.
STRINGING OF ABC OF FOLLOWING SIZES INCLUDING FITTING OF
ALL ACCESSORIES I.E. SPECIAL DESIGN SUSPENSIION/TENSION
CLAMP. FIXING OF CROSS ARM, LT SHACKLE INSULATOR, ETC. FOR
FIXING OF MESSENGER WIRE COMPLETE,AS REQUIRED &
DIRECTED BY ENGINEER-IN-CHARGE.
Sign & Stamp of Bidder
STRINGING OF 11KV ABC OF FOLLOWING SIZES IN RURAL/URBAN
AREA INCLUDING FIXING OF CROSS ARM, SSPECIAL DESIGN
SUSPENSION/TENSION CLAMP, BINDING TO PIN INSULATOR,
35 PREPARING SHCKLE POINT JUMPERS ETC. AS REQUIRED AND MTR
DIRECTED BY ENGINEER-IN-CHARGE.
STRINGING OF ABC OF FOLLOWING SIZE INCLUDING FITTING OF
36 ALL ACCESSORIES MTR
ERECTION OF DOUBLE POLE STRUCTURES WITH MOUNTING OF AB
SWITCH, HG FUSES, TRANSFORMERS, LIGHTENING ARRESTORS,
DISTRIBUTION BOX OF 10 METERS 270 KG AND PSC POLES
INCLUDING EXCAVATION OF PITS AND REFILLING OF EARTH,
CARTING OF TRANSFORMERS FROM STORES TO SITE, FIXING OF
37 CHANNELS, SUPPORTING ANGLES,BRACINGS CROSS ARMS NO.
CLAMPS, ANTICLIMBING DEVICES DANGER BOARDS, CONDUCTOR
AND CABLE WIRING ETC.COMPLETE AND PAINTING OF
FABRICATED MATERIALS USEDON THE POLES AND NUMBERING
WITH COST OF PAINT AS PER STANDARD SPECIFICATION BUT
EXCLUDING ERECTION OFGUY SETS AND EARTHING.
ERECTION OF DOUBLE POLE STRUCTURES FOR CTPT UNIT(PSC
POLE)(ERECTION OF DOUBLE POLE STRUCTURE WITH CTPT,
LIGHTENING ARRESTORS, OF 8 METERS 200 KG & PSC POLES
INCLUDING EXCAVATION OF PITS AND REFILLING OF EARTH,
CARTING OF CTPT FROM STORES TO SITE, FIXING OF CHANNELS,
38 SUPPORTING ANGLES, BRAINGS CROSS ARM CLAPMS, NO.
ANTICLIMBING DEVICES, DANGER BOARDS,CONDUCTOR AND
CABLE WIRING ETC. COMPLETE AND PAINTING OF FABRICATED
MATERIALS USED ON THE POLES AND NUMBERING WITH COST OF
PAINT AS PER STANDARD SPECIFICATION BUT EXCLUDING
ERECTION OFGUY SETS AND EARTHING.)
ERECTION OF SINGLE POLE SHACKLE POINT ON PSC POLE
MT/200 KG (ERECTION OF PSC POLE OF 8 MT./200 KG INCLUDING
EXCAVATION OF PIT AND REFILLING OF EARTH, FIXING OF CROSS
ARM, TOP FITTING CLAMPS,ANTI-CLIMBING DEVICES, INSULATOR
ETC. COMPLETE AND PAINTING OF FABRICATED MATERIALS USED
ON THE POLES AND NUMBERING WITH COST OF PAINT AS PER
STANDARD SPECIFICATION BUT EXCLUDING ERECTION OF GUY
SETS AND EARTHING.)
ERECTION OF SINGLE POLE SHACKLE POINT ON STEEL POLE (9 TO
11 MTR) (ERECTION OF STEEL POLES OF 9 TO 11 METERS
INCLUDING EXCAVATION OF PIT AND REFILLING OF EARTH, FIXING
OF CROSS ARM, TOP FITTING CLAMPS, ANTI-CLIMBING DEVICES,
40 DANGER BOARD,INSULATOR ETC. COMPLETE AND PAINTING OF NO.
STEEL POLE, FABRICATED MATERIALS USED ON THE POLE AND
NUMBERING WITH COST OF PAINT AS PER STANDARD
SPECIFICATION BUT EXCLUDING ERECTION OF GUY SETS AND
Sign & Stamp of Bidder
ERECTION OF SINGLE POLE SHACKLE POINT ON STEEL POLE (13
MTR) (ERECTION OF STEEL POLES OF 9 TO 11 METERS INCLUDING
EXCAVATION OF PIT AND REFILLING OF EARTH, FIXING OF CROSS
ARM, TOP FITTING CLAMPS, ANTI-CLIMBING DEVICES, DANGER
41 BOARD,INSULATOR ETC. COMPLETE AND PAINTING OF STEEL NO.
POLE, FABRICATED MATERIALS USED ON THE POLE AND
NUMBERING WITH COST OF PAINT AS PER STANDARD
SPECIFICATION BUT EXCLUDING ERECTION OF GUY SETS AND
ERECTION OF DOUBLE POLE STRUCTURES OF 13 METER STEEL
POLE (ERECTION OF DOUBLE POLE STRUCTURE WITH MOUNTING
OF AB SWITCH, DO FUSES TRANSFORMERS, LIGHTENING
ARRESTORS, DISTRIBUTION BOX OF 13 METERS STEEL POLES
INCLUDING EXCAVATION OF PITS AND REFILLING OF EARTH,
CARTING OF TRANSFORMERS FROM STORES TO SITE, FIXING OF
CHANNELS, SUPPORTING ANGLES,BRACINGS CROSS ARMS
CLAMPS, ANTICLIMBING DEVICES DANGER BOARDS, CONDUCTOR
AND CABLE WIRING ETC.COMPLETE AND PAINTING OF POLES
FABRICATED MATERIALS USED ON THE POLES AND NUMBERING
AS PER STANDARD SPECIFICATION BUT EXCLUDING ERECTION
OFGUY SETS AND EARTHING.
ERECTION OF DOUBLE POLE STRUCTURES CTPT UNIT(GIRDER
POLE) (ERECTION OF DOUBLE POLE STRUCTURE WITH MOUNTING
OF CTPT, LIGHTENING ARRESTORS, 9 TO 11 METER STEEL POLES
INCLUDING EXCAVATION OF PITS & REFILLING OF CARTING OF
CTPT FROM STORES TO SITE, FIXING OF CHANNELS, SUPPORTING
43 ANGLES,BRACINGS CROSS ARMS CLAMPS, ANTICLIMBING DEVICES NO.
DANGER BOARDS, CONDUCTOR AND CABLE WIRING
ETC.COMPLETE AND PAINTING OF POLES FABRICATED MATERIALS
USED ON THE POLES AND NUMBERING AS PER STANDARD
SPECIFICATION BUT EXCLUDING ERECTION OFGUY SETS AND
PROVIDING SINGLE PHASE SERVICE CONNECTION (FOR SOLAR
GENERATION METER, HIGH RISE BUILDING COMPLEX ETC.) WITH
PVC 4MM2/10MM2 TWIN CORE CABLE FROM COMMON BUS BAR
TO METERING POINT INCLUDING FIXING OF METER & COMPLETE
WORK AS PER STANDARD SPECIFICATION BUT EXCLUDING COST
PROVIDING THREE PHASE 4 WIRE SERVICE CONNECTION (FOR
SOLAR GENERATION METER, HIGH RISE BUILDING, COMPLEX ETC.)
WITH PVC 4MM2/10MM2 FOUR CORE CABLE FROM BUS BAR TO
METERING POINT INCLUDING FIXING OF METER & COMPLETE
WORK AS PER STANDARD SPECIFICATION BUT EXCLUDING COST
Sign & Stamp of Bidder
RECOVERY PROPOSED FOR NOT PROVIDING AB SWITCH & LT DISTRIBUTION BOX
DURING THE ERECTION OF TRANSFORMER CENTER, IF AB SWITCH
46 IS NOT PROVIDED THEN AMOUNT RS. 833.00 SHALL BE RECOVER NO.
FROM THE BILL OF E/O TRANSFORMER CENTER OF CONTRACTOR.
DURING THE ERECTION OF TRANSFORMER CENTER, IF LT
DISTRIBUTION BOX IS NOT PROVIDED THEN AMOUNT RS.
SHALL BE RECOVER FROM THE BILL OF E/O TRANSFORMER CENTER
NOTE: 75% LABOUR CHARGE WILL BE DEDUCTED IF PAINTING IS NOT DONE.
Total Estimated Tender Cost Rs. _____________________
Labour Rates for maintenance work of HT LINE. (Excluding of GST)
(All Rates are with transportation charges /all material including - M.S. Nut-Bolts of all size will be
supplied by PGVCL / Paints & Colour to be purchased by the contractors.)
(A) HT -LINE MAINTENANCE WORK (Excluding GST)
1 Replacement of V-X-Arm with transportation, etc. (+) Painting. Set
2 Straightening of tilted V-X -Arm, Top fitting / LT X-Arm/ Tapping
3 Dismantling of Old V-X-Arm with Top fitting / LT X-Arm/ Tapping
Angle from existing pole.
4 Fixing of V-X-Arm with Top / LT - X- Arm/ Tapping Angle on existing
necked pole with colour
5 Re-fixing & Changing height of V-X-Arm / LT-X-Arm / Tapping Angle
Projection Brackets.
6 Dismantling of Old deteriorated/Broken/re-usable PSC Pole with all
Fabrication - with crediting fabrication at field store and staking of No.
pole safely on road side.
7 Dismantling of Old deteriorated/Broken/re-usable M.S.Girder
pole/Rail pole/Tubular pole with all Fabrication - with crediting No.
fabrication at field store and staking of pole safely on road side.
8 Dismentaling of Old deteriorated/Broken D.P structure set of PSC
9 Dismentaling of Old re-usable D.P structure set of PSC Poles (if
intact and re-usable)
10 Dismentaling of Old deteriorated/Broken/Re-usable D.P structure Set
Sign & Stamp of Bidder
set of M.S Girder poles
11 Replacement of 11 KV Pin Insulator with providing new double pin
bindings.(old pin rod should be credited to field store)
12 Replacement of old 11 KV Pin Insulator by new 22 KV Pin Insulator
with rod and providing double pin bindings and check nuts etc.
13 Re-Pin binding with cleaning of 11 KV / 22 KV Pin Insulator. No.
14 Replacement of old 11 KV Disc Insulator by New one with binding
15 Providing 11 KV double disc insulator with binding etc. No.
16 Replacement of Old jumpers and Providing new D-type jumper on
both side with 8" binding and PVC pipe etc.
17 Replacement of existing A.C.S.R./All Alu. Conductor up to 55 mm2 Per cond.
by new one/ Coated conductor with Double pin binding including
transportation and crediting to store etc.
18 Replacement of existing 11 KV conductor by 0.1 A.C.S.R./ AAAC Per cond.
DOG conductor with new double pin binding. Per Km
19 Re-stringing of 11 KV A.C.S.R./AAAC Conductor & L.T. Line 1 Wire
conductor/ Coated conductor (All size) with new double pin binding
between two locations.
20 Re-stringing of 11 KV Aerial Bunch Cable (All size) between two
21 Removal / Dismantling of ex. HT / LT Line conductor (All Size)
22 Straightening of tilted PSC Poles /Girder Poles. No.
23 Dismantling of guy set comp. with rod (If possible) etc. Set
24 Re-tightening in all respect of loose guy set. Set
25 Providing new guy insulator and tightening of guy set / Repairing
Trimming/ Cutting of tree branches of obstructing HT/LT line on
Cutting of bigger size of tree branches/whole tree obstructing
28 Providing 11 KV projection brackets in place of old V-X- Arm Set
29 Providing H.T. / L.T. projection brackets (Combined) in place of ex.
Old V-X Arm / L.T. X-Arm etc.
30 Providing LT projection brackets in place of old L.T. X-Arm etc. Set
31 Dismantling of exist. HT / LT projection brackets Set
32 Providing bracing angle set in ex. D.P. ( 4-Angles) Set
33 Straightening of tilted D.P. Set ( PSC / Girder pole) etc. with refilling
of stones, moram etc.
34 Laying of 11 KV power cable from 70mm2 to 225mm2 with exaction
of 3 Feet depth cable trench and refilling the same with providing
bricks layers and refilling the same with sand / moram upto ground
level as per specification.
35 -do-, additional cable in same tranche with additional bricks for Mtr
Sign & Stamp of Bidder
separating both cables
36 Re-activation of earthing of poles No.
37 Repairing and providing HT / LT Guarding with straightening of G.I.
Wire & providing lacings at 1 Mtr. dist. As per specification with Per Mtr.
using I - Rod etc.
38 Providing name of 11 KV fdr in "Gujarati" only on PSC / Girder Poles
with providing back ground colour on poles with two coats of
colour and size of letters to be 2 to 3" in approved ISI colour (Asian No.
Apeolite, Three Mengo including all materials.
39 Providing Pole No with S/S code No, S/Dn Code No. / Feeder Code
No. / T.C. Code No. etc. with back ground colour and height of
letters to be 2 to 3" I.S.I. approved colour (A.A. 3 Mengo) including
40 Providing New 11 KV A.B./ G.O. Switch with fabrications and
insulated colour code jumpers / bindings lug etc.
41 Providing new 11 KV D.O. Fuse with fabrication and insulated
colour code jumpers / binding / lugs etc
42 Replacement of old 11 KV A.B. / G.O. Switch with providing new
insulated colour code jumpers / bindings / lugs etc.
43 Replacement of old 11 KV D.O. Fuse unit comp. No.
44 Providing C.C. ex. HT / LT Line Poles, Guy Sets etc. as per sp. with all
materials by contractors including cement in 1:2:4 ratio as per
specifications it also includes excavation &relevant works and
muffing.(Cement Should be Opc (53 Grade) used for Concreting)
45 Providing Muffing in stone masonry in cement mortar 1:5 for
X'mers as per sp. with all materials by contractors including cement
without excavation work.(Cement Should be Opc (53 Grade) used
for Concreting)
46 Only colour work on ex. Items. ( 2 coats ) of red oxide colour and two coats of silver
colours I.S.I. Asian Apcolite 3 mengo colour to be used.
47 V-X-Arm / Tapping Channel or Angle with all fitting. No.
48 L.T. -X-Arm + '-do- No.
49 H.T./L.T. Proj. brackets complete Set
50 H.T. Proj brackets Set
51 L.T. Proj. brackets Set
53 M.S.Girders 100x116 / Rail & Angle & Tubular Poles (9 to 13 Mtrs
54 M.S. Girders poles (150x150x11 to 13 Mtrs.) No.
55 D.P. Structure + All fabrications.
(PSC Poles)-without Bracing
56 D.P. Structure + All fabrications.
(PSC Poles)-with bracing
57 '-do- Transformer Structure set - PSC/Girder Pole. Set
58 Providing of XLPE hard coating on 34 mm2 AAAC conductor with
Sign & Stamp of Bidder
59 Providing of XLPE hard coating on 55 mm2 AAAC conductor with
60 Cost of drum in which party will return the Hard Core XLPE coated
61 Straightening of Transformer Centre No.
62 HT ABC Dismantling
(1) 3x95 mm2+1x80mm2 MTR
63 Erection of Naked PSC Poles of 8 Mt./200 KG No.
64 Erection of Naked Steel Poles of 9 to 11 Mtr No.
65 Erection of Naked Steel Poles of 13 Mtr No.
66 Fixing of Pin Insulator with Pin rod with binding No.
67 Fixing of Disc Insulator with H/W with binding No.
68 Dismantling of pin insulator with Rod No.
69 Dismantling of Disc insulator H/W No.
70 Dismantling of DP Angle/Channel with all fabrication, insulating
materials etc. And crediting in Field/Divisional Store.
71 Fixing of L Top No.
72 Re-Fixing of top fitting in proper position No.
73 Replacement of Top Fitting No.
74 Refitting of LA No.
75 Converting pin point to shackle point including Dismentaling &
restringing etc.
76 Plumbing of PSC pole with straightening at tension point No.
77 Carting of PSC pole at destination morethan 5 kms with prior No.
approval of EE of division
78 Petrolling of LT/HT Line & submission of summary Report Per Pole
79 Untie the kintting of the old AB Cable Mtr
80 D type jumper Per
81 Replacement of D.O. fuse Set
82 Burning of Thread of LT/HT line including cost of oil bamboo etc. Span
Note: Dismantled items should be credited in divisional store/RSO.
Sign & Stamp of Bidder
(B) LT-LINE AND SERVICE CONNECTION MAINTENANCE WORK (Excluding GST)
Item Unit 2025-26
No. (April-25 to
1 Replacement of LT X-Arm comp. & crediting in Store. Set
Replacement of LT Pin or shackle insulator by new one with
double binding and claiming etc.
3 Replacement of old deteriorated C - clamp No.
4 Re-binding of L.T. Pin / shackle insulator. No.
5 Providing spacer between L.T. Line conductor with binding etc. No.
Providing cage type loop guard in vertical L.T. Line with using
PVC real insulator etc.
Replacement of old jumpers by new thick insulator colour code
7 jumpers for bare conductor with using PVC Pipe and providing No.
8" long binding on each jumpers.
Providing SMC junction box or M.S. Box with wooden plate inside on pole with clamp
8 etc. including fixing of Kit Kat Fuses up to 63 Amp & Neutral link with giving cable
connections on poles and in fuses.
8.c More Than 5 Fuse with respect to item No. 8.b Per fuse
Replacement & Laying of O/H L.T. - PVC Cable for road / H.T.
Line / P&T Line / Crossing with using G.I. Wire No. 8/10 & PVC One
Real & Egg insulators etc. with connection of Lugs, etc. up to 70 Span
Replacement & Laying of O/H L.T. - PVC Cable for road / H.T.
Line / P&T Line / Crossing with using G.I. Wire No. 8/10 & PVC One
Real & Egg insulators etc. with connection of Lugs, etc. for 95 Span
11 Replacement of service lines with MMB & meters with all accessories as under:
1 Phase Connection
Replacement of service lines with Meter Box & meters by using
G.I. Wire No. 8/10, Real insulator at the distance of 1.0 Mtr.,
two nos. of egg insulator, wall fast, service angle, PVC Service
pipe etc. at equal vertical distance with giving connections of
11.aa -do-without meter box and meter No.
3 Phase Connection
Replacement of service lines with Meter Box & meters by using
G.I. Wire No. 8/10, Real insulator at the distance of 1.0 Mtr. two
nos. of egg insulator, wall fast, service angle, PVC Service pipe
Sign & Stamp of Bidder
15 Labour charge for installation of 3 phase Meter Box & 3 phase Meter on T.C. complete
in all respect including carting of materials from respective store as per instruction of
engineer in-charge.
15.a In City Area Set
15.b In Rural Area Set
16 Providing leads of service wires on L.T. Line with 8 to 10 turns with insulation and 8 to
10 turns of bare wire with L.T. Line conductor and providing insulated PVC tape on it.
16.a Per 1 Phase S/C. No.
etc. at equal vertical distance with giving connections of service.
11.bb --do-- without meter box and meter No.
12 Labour charge for replacement of Meter Box without meter.
12.a 1 Phase Conn. No.
12.b 3 Phase Conn. No.
13 Labour charge for replacement / providing of meter and Meter Box
13.a 1 Phase Conn. No.
13.b 3 Phase Conn. No.
14 Replacement of meter / providing only
14.a 1 Phase Conn. No.
14.b 3 Phase Conn. No.
16.b Per 3 Phase S/C. No.
17 Stringing of Twin wire No.
18 Single Phase Meter, SMC & Service Shifting Work No.
19 Providing Pole SMC BUS-BAR No.
(Providing leads of service wires on BUS BAR per service)
20 Providing Dropper (4mm/6mm cable) No.
21 LT ABC Dismantling Mtr
22 LT ABC Dismantling Mtr
23 LT ABC Re-Stringing Per Span
Note: Dismantled items should be credited in divisional store/RSO.
Sign & Stamp of Bidder
(C) TRANSFORMER MAINTANANCE WORK (Excluding GST)
Item Unit 2025-26
No. (April-25 to
Replacement of old jumpers by new insulated cover cable
1 jumper/biding/lugs etc. etc. from L.A. to D.O. fuse or D.O. fuse to No
Replacement of old 200 KVA & above distribution box complete
2 with making all connections with crimping of lugs, tapping, No
Replacement of old up to 100 KVA distribution box complete with
making all connections (i.e.25,63,100)
Dismantling of existing distribution transformer centre up to 100 KVA with all
fabrication and crediting the old material in sub-Division/Division store(with
Girder Pole Set
Dismantling of existing distribution transformer centre above 100 KVA with all
fabrication and crediting the old material including Distribution Transformer in sub-
5 Division/Division store.
Girder Pole Set
6 Dismantling of Transformer Centre (8 Mtr PSC Pole) (Without
Transformer) with crediting of fabrication at store & stacking of No.
pole safely on road side or crediting to departmental store
Note: Dismantled items should be credited in divisional store/RSO.
Sign & Stamp of Bidder
(D) DISCONNECTION AND RECONNECTION WORK (Excluding GST)
Sr. No. Item Unit (April-25 to Sep-
Disconnection & Reconnection from LT Pole Single Phase S/C
City Area(Disconnection & Reconnection)(Payment will be made No
after receipt of RC charges)
City Area(Only Disconnection ) No.
Rural Area(Disconnection & Reconnection)(Payment will be made No.
after receipt of RC charges)
Rural Area(Only Disconnection ) No.
Disconnection & Reconnection from LT Pole Three Phase S/C
1 City Area(Disconnection & Reconnection)(Payment will be made No
after receipt of RC charges)
City Area(Only Disconnection ) No.
Rural Area - Other than Ag. (Disconnection & No.
Reconnection)(Payment will be made after receipt of RC charges)
Rural Area - Other than Ag. (Only Disconnection) No.
Rural Area - Ag. Connection (Disconnection & No.
Reconnection)(Payment will be made after receipt of RC charges)
Rural Area - Ag. Connection (Only Disconnection) No.
Dismantling and removal of service line from pole and crediting in store Single Phase
2 Dismantling and removal of service line from pole and crediting in store Three Phase
Rural Area - Other than Ag. No.
Rural Area - Ag. Connection No.
Total Estimated Tender Cost Rs. _____________________ In Word
Sign & Stamp of Bidder
(F) For Laying of 11 KV underground cable (Excluding GST)
Sr.No. Description Unit 2025-26
Excavation of trench 0.5 metre wide and 1 metre deep for laying of HT/LT
underground cable of size up to 300mm2 PILC or XLPE. (The cable should
be laid on bed of sand and to cover cable with half round RCC pipe 6"
internal dia. And length of 1 metre along with each bottom and top.) The
entire trench thereafter should be refilled with earth duly rammed up to
ground level as per drawing No. PGVCL/Tech/UG Cable/01/2014-15.
Excavation of trench 0.75 metre wide and 1 metre deep for laying of
double HT/LT underground cable of size up to 300mm2 PILC or XLPE. (The
cable should be laid on bed of sand and to cover cable with half round RCC
2 pipe 6" internal dia. And length of 1 metre along with each bottom and Metre
top.) The entire trench thereafter should be refilled with earth duly
rammed up to ground level as per drawing No. PGVCL/Tech/UG
Laying / re-laying of cable in cable trench and from ground level to Pole
structure for providing outdoor cable joints.
Laying / re-laying XLPE/PILC cable by digging of pits, removal of old cable
and laying of new cable on sand bed as per item No.1 above.
Widening & refilling with earth duly rammed the trench for laying
additional No. of cable. For Item No.1 above.
Add: Charges for digging of Tar road for laying of cables over and above
digging of pit in normal soil as per Sr.No.1.
Laying of underground 11 KV XLPE Cable by push and pool method
(Manual) through with HDPE Pipe 140mm diameter, 6mm thickness or 6"
or 4" diameter GI Pipe without damaging surface of the rod by Horizontal
boring / drilling method (excluding cost of HDPE Pipe or 6" or 4" GI Pipe) as
per drawing and specification.(Vediography of work should be submitted
Laying of underground 11 KV XLPE Cable by push and pool method (by
Horizontal directional machine) through with HDPE Pipe 140mm diameter,
8 6mm thickness or 6" or 4" diameter GI Pipe without damaging surface of Metre
the rod by Horizontal boring / drilling method (excluding cost of HDPE Pipe
or 6" or 4" GI Pipe) as per drawing and specification.
Moulding of cable joints (straight joints, indoor and outdoor) for PILC Cable
- labour charges.
Moulding of cable joints (straight joints, indoor and outdoor) for XLPE
Cable - labour charges, for Urban area.
Moulding of cable joints (straight joints, indoor and outdoor) for XLPE
Cable - labour charges, for Rural area.
Moulding of cable joints (straight joints, indoor and outdoor) for LT PVC
Sign & Stamp of Bidder
Supply of HDPE pipe for laying 11 KV XLPE Cable 140mm diameter and
6mm thickness as per IS:
Supply of HDPE pipe for laying 11 KV XLPE Cable 100mm diameter and
6mm thickness as per IS:
Supply of half round RCC Hume pipe 6" internal diameter and length of
Supply of medium grade GI Pipe of size 6" diameter (including clamping the
cable with Pole)
Supply of medium grade GI Pipe of size 4" diameter (including clamping the
cable with Pole)
Supply of RCC Hume Pipe of 6" internal diameter for laying cable for
double circuit and road crossing.
Supply of sand 0.300 X 0.500 X 1.00 metre (layer at bottom of cable trench
approx. 0.15 CMT) as per Drg.No.PGVCL/Tech/UG Cable/01/2014-15
Supply of sand 0.300 X 0.750 X 1.00 metre (layer at bottom of cable trench
approx. 0.225 CMT) as per Drg.No.PGVCL/Tech/UG Cable/02/2014-15
Rate of Route Marker:
Providing, supplying & fixing route marker of C.C. 1:2:4, 150mm X 150mm
X 750mm concrete stone (PGVCL marked with approved yellow colour)
21 embedded in earth at least 300mm below the ground level and 450mm No.
above ground level at distance approximately 100 metre or as directed by
Engineer-In-Charge (this includes material and labour charges for
excavation and refilling.)
Dismantling of under ground cable (Excavation and refilling Earth and
22 credited to store without cutting the cable) Mtr
Total Estimated Tender Cost Rs. _____________________ In Word
Sign & Stamp of Bidder
Technical Specifications
TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT For erection work 11 KV and L.T.
Distribution lines and Transformer Centres
The work should be strictly as per specifications and approved designs of the PGVCL. The
inferior and unsatisfactory work is liable for rejection and to be rectified at the cost of contractor.
The work will have to be carried out as per programmed laid down by department and under the
entire instruction of engineer-in-Charge and contractor should employ supervisor who could supervise
the works through out and he should remain present on site. No tools & Tackles will be supplied by
the department.
(A) Erection of HT and LT Lines:
Site clearing and tree branches trimming which come in the way of line will be done by the
contractor at his cost. The Company will assist the contractor in getting necessary permission for
tree cutting etc. Any claim for compensation in above respect will have to be borne by contractor.
(B) Fixing: Pole Position:
The Points of pole structures, guys and earthing will be fixed by the department and will be shown
to the contractor. He should adhere to these locations in all circumstances unless directed by the
department to make any change. The Poles from One site to other site or at proposed locations
must be carted by loading on Tractor or Hand-Cart. The Poles shall not be carted by
toeing/Dragging with Tractor or Cart or with any other means.
(C) Pole setting:
Where poles are set in good solid ground the depth of pit shall be 1/6th of the height of the pole
and for grounds of any other nature. The pit must be size of 2 X 2 X 5 feet. The poles and guys must
not be set at the edge of cuts/at shore/embankment where the soil is liable to be washed or
eroded out of such setting should be avoided. While back filling, earth must be packed tight and in
no case earth be dumped to greater depth more than four inches without being rammed, hard
before the next layer is thrown in. Extra earth should be packed around the poles and rammed.
The cost of damage done to the pole during erection will be recoverable from the contractor. No
pole, which is out of plumb or out of alignment shall be accepted. The pole will be in his safe
custody till erected and he is liable to compensate to the Company the full cost of pole along with
supervision charges, if the pole is broken during erection, or stolen from his custody. He should be
able to render full account of the poles entrusted to him whenever the Supervising Officer demands
to scrutinizes the same.
(D) Erection of Complete single Pole Structure
Erection of single pole structure comprises of shifting of pole from the stacking place in the village,
excavation of pit, erection in position (with base plate where required), of 8/10 meter PSC poles /
9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps and cross arms and fabricated
materials, fixing of caution board, anti-climbing device etc. complete as per drawing and
specification inclusive of painting, numbering. Generally vertical formation will be used on each
pole. However horizontal formation will have to be used in special circumstances as per instruction
at Engineer in change.
Sign & Stamp of Bidder
(E) Double Pole (D. P.) Structure
Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or telephone
line crossing, terminal structure for distribution transformer centre comprises of Excavation
suitable pits and refilling of earth, erection in position of two Nos. of 8/10 meter PSC
poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross arms, bracing
cross arm bracing etc. as per drawing/ standards with mounting D.O. fuses/A.B. switches/HT
metering equipment’s etc., painting, Pole numbering, fixing of caution Board and anti-climbing
The D.P. must be properly aligned and must be in plumb. Special structure if included will be
erected as per drawing supplied. Each Shackle Points must have “D” type Jumpers only.
(F) Stringing of conductors
This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT pin and
strain insulators, binding on insulators, jumpers, the jointing in HT line will be done by twisting
sleeve joints as per standard practice. Care must be taken in handling the conductor to protect
against cuts, scratches or kinks. The conductor must not be drawn over rough or rocky ground,
when it is liable to be damaged. AAA/ACSR conductors must be drawn on wooden or aluminium
pulley only. Wastage and cutting should be avoided as far as possible. Not more than 3 % sag will be
accepted in the materials account. The sag and spans will be maintained as per drawing/standard.
The cross arms insulators must be so fixed that neither tilts nor bands from position. The sagging
should be uniform for all conductors and uneven sagging will not be allowed. The ground clearance
to be maintained as per IE Rules 2010 Clause No. 58 as mentioned below.
For lines of voltage not exceeding 650 Volts 5.8 Meters
Across a street For lines of voltage exceeding 650 Volts but
not exceeding 33 kV
For lines of voltage not exceeding 650 Volts 5.5 Meters
Along any street For lines of voltage exceeding 650 Volts but
not exceeding 33 kV
For lines of voltage up to and including 11,000 If bare - 4.6 Meter
Volts If insulated- 4.0 Meter
along or across
For lines of voltage exceeding 11,000 Volts but
any street 5.2 Meter
not exceeding 33 kV
An overhead line shall not cross over an existing building as far as possible and no building
shall be constructed under an existing overhead line.
Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or
terminates on any building, the following minimum clearances as per IE Rules 2010 Clause No.
60 from any accessible point, on the basis of maximum sag, shall be observed, namely:-
(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof
(a) When the line passes above the building a vertical clearance of highest part of building
immediately under such line 2.5 meters from the highest point,
(b) When the line passes adjacent to the building a horizontal clearance of 1.2 meters from the
(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or terminates
on any building, the following minimum clearances as per IE Rules 2010 Clause No. 61 from any
accessible point, on the basis of maximum sag, shall be observed, namely:-
Sign & Stamp of Bidder
(a) when the line passes having voltage 650 V and up to and including 33000 V above the building
a vertical clearance of highest part of building immediately under such line 3.7 meters
from the highest point,
(b) When the line having voltage 650 V and up to and including 11000 V passes adjacent to the
building a horizontal clearance between nearest Conductor and any part of such building on
the basis of maximum deflection of wind must be 1.2 meters
(iii) Minimum clearances in meters between lines crossing each other as per IE 2010 Clause No.
Nominal System 110-132
1 Low and Medium 2.44 3.05 4.58 5.49
In case of illegal construction / structure on the line under erection, the same is to be put in
written notice to the Engineer-In-charge.
(G) Erection of Stay Set:
The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable
pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of GI stay wire. The stay insulators
must be inserted in the stay wire on all stays as per drawing. The wrapping of the Guy wire
strands at both ends the stay insulator must be even and must presents neat appearance and good
workmanship. No stay should be left loose but should be tight and straight to withstand in say
cyclone or sand storm, the item includes refilling of earth and painting of fabrication material. If
stays are not required to be concreted, a pre casted cement concrete block will be supplied by
the department from his division store which the contractor will have to transport at his own cost
to the site of work and will have to use for fixing of anchor rod at site.
A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is required to be
carried out. The earthing pipe/earthing plate/earthing coil supplied by the company shall be used as
per specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing
pipe/earthing plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must be
buried at least 0.5 Meter in ground and to be kept 2.0 Meters above ground along the Pole. The
earthing are to be done at place as indicted in the pole schedule or as selected by the field Engineer.
The coke and salt will have to be supplied by the contractor at his cost. Erection of earthing should be
carried out under the supervision of the Engineer in charge or nominated Supervisors. At least 20 KG of
salt and 20 KG of coal per earth on alternate layers (as per drawing) will be used by contractor. No
amount will be paid if the work is not done in accordance with these specification.
The guarding will have to provide at crossing of lines, telephone line crossing, road crossing and any
accident prone places as indicated by the Engineer in Charge. The work comprises of fixing of guard
cross arms, eye bolts, guard cradle as per design, GI cross lacing wires complete. Any special type of
guarding if required will be designed by the department. Binding cross arms must be used where the
HT line crosses the road. The ground clearance, line to line clearances etc. to be maintained as per IE
Rules 2010 69 and 70. The poles for road crossing may be concreted as instructions of the Engineer In-
charge. The work has to be carried out as instructions of the Engineer In-charge.
(J) Painting and Numbering:
Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of
approved aluminium paint. All fabricated material will also be painted with two coats of approved
aluminium paint and there should be sufficient interval between every coat of painting in order to
allow for drying. The bolts and must shall be dipped in anticorrosive oil before insertion. The
lower portion of steel poles up 3 foot above ground level shall be cleaned of all dust and rust.
This surface should be given a base coat of red lead and an additional coat of black bituminous
Sign & Stamp of Bidder
paint before inserting in the ground. The good quality paint will be supplied by the contractor and
should be of I.S.I mark and will be got approved from Executive Engineer, prior to starting work.
Name of the feeder and pole number has to be written on all the poles in English/Gujarati as per
instruction of Engineer In-charge. The colour of back ground and name/number must be of
contras colour. Prior to apply Colour for Numbering on P.S.C poles, it should be properly cleaned
and all accumulations of earth, dirt etc. should be removed.
(K) Concreting:
Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys to
be concreted without any special reason. The Concreting of PSC Poles must be approved by
concerned Executive Engineer prior to execution as per Tender Condition mentioned under
Section III Clause No. 2 and sub clause No. 8. Certificates for special Reason and approvals must
be submitted with detail Bill.
Cement concrete for any pole / stay should be carried out as per specification given by Engineer
In-Charge as and where required. Concreting should be with one part of cement, two part of
specified quality sand and four parts of well burnt Brice bats (1:2:4). The mixture should be
prepared on GI sheet and should be free from the dust. Cement, river sand and metal should be
used by contractor at his own cost. The finishing coat of cement plaster shall be applied on outer
surface Concreting and boxing for smoothness.
The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for stay 2 x 2x
Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x 3 feet (h) (2’ above and 1'
below ground) (0.15 cmt).
(L) Distribution Transformer Centre:
The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on two poles
structures as per standard drawing and 5 KVA Transformers are to be on Single Pole. This work
include erection of special two pole structure as per Item No. 2 and fixing of all fabricated
material for support of line, L.A., HG Fuse/AB Switch, Transformer, LT Dist. Box, cable wiring,
anti-climbing devices etc. The works includes of transportation and hoisting of transformer,
numbering and painting of all fabricated materials. For transformer having capacity of 100 KVA
and above MS channel shall be utilize which will be supplied by the company. Three Earthing are
to be provided on each Transformers.
1) Earthing of LA on One side.
2) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on other side.
3) For neutral, two separate Earth wire on both side of Transformer and to be common at ground.
All three earthing are to be done as in Delta Formation as shown in the attached Drawing. All
earthing wires are to be connected by proper size of lug and bolted at each earthing points
properly. The Earthing of Transformer Body must be done with lug only.
Looping or winding with Earthing Bolt on Transformer Body is not allowed. Earthing wire Lugs
are to be brought by Contractors. No any extra cost will be paid for this material.
Extra payment for hard soil or rock is payable as per SOR as per committee report to be
formed to decide hard soil or rock which shall consists of Concerned SDO, Deputy Engineer
(Tech) and Executive Engineer.
The cost of damage done to the transformer while erection/Transportation is recoverable from
Before starting the work (new, alteration or addition) and during the works the contractor must
obtain line clear wherever necessary for the concerned officer of this office of other Office. For
any damage done to the Men, Materials and/or property due to non-observance of rules, the
contractor will be solely responsible.
Sign & Stamp of Bidder
Check-list for Work Cross Verification
Sr. No. Check list for work as per specification Comment
1 Pole pit up to mark
2 Pole earthing with pipe end buried under ground
3 MS Fabrication as per drawing
4 Structure Alignment (Pole/DP), Pole facing
5 Pin Insulator bottom nut tightened
6 MS Fabrication painted with Red oxide + silver oxide coat
7 Proper stringing
No unsafe crossing and crossing with guarding/AB cable at road /
9 No double power on any structure
Proper Clearance as per norms with nearby structures, buildings,
Providing proper earthing in transformer(3 Nos. separate) and HT
line pole as per specification
Earthing wire of Transformer centre must be provided through
proper size of lugs
13 Tightening of Guy-set
14 S/S set as per drawing
15 Proper rating of DO fuse with alignment
16 Lightening arrester fixing with proper jumpering and earthing
17 Separate Delta earthing for DTC
Proper laying of incoming/outgoing LT cable from distribution box
to service pole of LT line
19 D-type jumpers
20 Breather in DTC
21 Arcing horns with "as is" clearance and position on transformer
22 Pole number painting
23 MCB of DTC must be properly installed
24 Nut-Bolt as per requirement and fastening with washer
25 Separate pole & earthing pits
26 Coal & salt as per specification for earthing
27 Credit of Conductor scrap
28 Credit of Scrap other materials
Name of scheme :
Location/Feeder :
Cross verified by (Name,
Design., Office) :
Sign & Stamp of Bidder
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