Tender Document for Printing work for receipt books, challans, donation receipts, dining hall receipts, etc., required for Shri Arasuri Ambaji Mata Devasthan Trust during the year 2026–27 (Including GST all Materials, Labour charges, packing & Tanspotation with loading unloading)

Technical Bid Opening Date Dt.06/07/2026 at 11.30 AM

Financial Bid Opening Date Dt.10/07/2026 at 11.30 AM If Possible

Shree Aarasuri Ambaji Mata Devsthan Trust (SAAMDT)

Ambaji Ta.- Danta, Dist.– Banaskantha, Pin:

Email: [email protected]

Notice Inviting Online Tender

Tender Notice No: VHT-4 (2026-27) (Retender) Tender Document for Printing work for

receipt books, challans, donation receipts, dining hall receipts, etc., required for Shri

Arasuri Ambaji Mata Devasthan Trust during the year 2026–27 (Including GST all

Materials, Labour charges, packing & Tanspotation with loading unloading)Ambaji

1 Department Name/ Authority Name Administrator & Add. Collector

Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat

2 Office Address Administrator & Add. Collector

Shree Arasuri Ambaji Mata Devasthan Trust

Ta.Danta, Dist. – Banaskantha

Ambaji – 385110, Gujarat.

3 IFB No./ Tender Notice No.

VHT-4/2026-27 (Retender)

4 Name of Project Tender Document for Printing work for

receipt books, challans, donation receipts,

dining hall receipts, etc., required for Shri

Arasuri Ambaji Mata Devasthan Trust during

the year 2026–27 (Including GST all

Materials, Labor charges, packing &

Transportation with loading unloading)

5 Name of Work Tender Document for Printing work for

receipt books, challans, donation receipts,

dining hall receipts, etc., required for Shri

Arasuri Ambaji Mata Devasthan Trust during

the year 2026–27 (Including GST all Materials,

Labor charges, packing & Transportation

with loading unloading)

Estimated Contract Value (INR)

7 up to One year or acceptance of new Tender

Period of Contract

9 only for Printing work of This type work

Class of Bidder

10 Indian Rupee (INR)

Tender Currency Settings

11 Bid Document Fee/ Tender Fee Rs.1770/- including GST (One Thousand Seven

With 18% GST Hundred Seventy Rupees Only) in form of

Demand Draft Nationalized Bank Only in favor of

SHRI ARASURI AMBAJI MATA DEVSTHAN TRUST,

AMBAJI (nonrefundable) (FDR not Acceptable)

12 Bid EMD in favour of SHRI ARASURI AMBAJI MATA DEVSTHAN TRUST,

13 SECURITY DEPOSIT Rs.55,000/-(Rupees fifty-five thousand Only) 5%

( On Acceptant of Tender of Estimated Cost) in form of DD for DD in favor

Refundable as per Tender of "SHRI ARASURI AMBAJI MATA DEVSTHAN

Conditions) TRUST, AMBAJI". Demand Draft Nationalized

Bank or as appear by Government of Gujarat like

as UTI, IDBI, HDFC or ICICI Only (Refundable)

16 Bid Document Downloading Start

Date Dt.22/06/2026

17 Pre bid Meeting date and venue Pre bid Meeting for this tender shall be held on

Dt.24/06/2026 at 11.30 am in the office of the

Authority at the following address:

Administrator & Add. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat-385110

18 Bid Document Downloading End

Date Dt.01/07/2026 up to 04.00 pm

19 Last Date & Time of Online Dt.01/07/2026 Up To 04.00 PM

submission Tender Price Bids (Only

20 Last Date & Time for Physical Dt.04/07/2026 up to 04.00 PM

submission of Technical bids

21 Date of opening Technical Bid Dt.06/07/2026 at 11.30 am

22 Bid Validity Period 90 days from the date of opening of price bid but

no modification shall be allowed after

downloading of tender

23 Dt.10/07/2026 at 11.30 am if possible

Financial Bid Opening Date

24 Physical Submission of Technical Physical copy of technical bid along with Tender

Bids Fees, Bid EMD and other documents (except Price

Bid) up to Mention date & Time by RPAD / by

hand In Person in the office of the Authority at

Administrator & Add. Collector

Administrator Office

Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat-385110

25 Price Bid Submission Bidder shall submit their price offer in

(ONLINE ONLY) Electronic format only on website

www.nprocure.com after digitally signing the

same. Offers which are not digitally signed will

not be accepted. No offer in physical form will

be accepted and any such offer if received will

be outright rejected. Also any reference of the

Price, quotes, etc. in physical submission shall

result in rejection of the Bid of the bidder.

26 Phone 02749 –

27 Officer Inviting Bids Administrator & Add. Collector, Administrator

Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat

28 Bid Opening Authority Administrator & Add. Collector, Administrator Office

Shree Arasuri Ambaji Mata Devasthan Trust

Ambaji, Gujarat

SCHEDULE FOR INVITATION OF TENDER :

Sealed tenders are invited from experienced and reputed Agencies for VHT-4 (Retender)

Tender Document for Printing work for receipt books, challans, Donation receipts,

dining hall receipts, etc., required for Shri Arasuri Ambaji Mata Devasthan Trust during

the year 2026–27 (Including GST all Materials, Labour charges, packing &

Tanspotation with loading unloading) Ambaji , Gujarat, India as detailed below:

1. Technical Bid :-

(a) Tender Fee With 18% GST :- Rs.1,770/- (In form of D.D. Nationalized Bank Only or

as appear by Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Exemption

Certi. Valid For MSE)

(b) EMD AMOUNT : Rs.33,000 (D.D. Nationalized Bank Only or as appear by

Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Exemption Certi. Valid

2. Instructions to Bidders :

The Service provider are invited to submit a Technical Proposal (Online and Offline) as

per the formats given in Annexure-1 and a Financial Proposal as per the formats given

in Annexure-2(Online only) in separate sealed covers for providing consulting services

required for the assignment. The Service provider shall bear all costs associated with the

preparation and submission of their proposals. SAAMDT is not bound to accept any or

all proposals, and reserves the right to annul the selection process at any time prior to

award of contract, without any liability to SAAMDT.

3. Proposal Validity :

The Technical and Financial Proposal to be submitted by the Service provider should be

valid for a period of 90 days from the Opening Of The Price Bid.

4. Tender Fees and Earnest Money Deposit :

4.1 The Proposal shall be accompanied by Non-refundable tender fee with GST of Rs.1770/-

by Demand Draft (DD) of Mentioned above bank Only in favoring "SHRI ARASURI

AMBAJI MATA DEVSTHAN TRUST, AMBAJI". (Exemption Certi. Valid)

4.2 The Proposal shall be accompanied by Earnest Money Deposit (EMD) of Rs.33,000./- in

form of D.D. Mentioned above bank Only in favoring of the "SHRI ARASURI AMBAJI

MATA DEVSTHAN TRUST, AMBAJI"

4.3 The Proposals without tender fees and EMD shall be deemed as non-responsive and

liable to be rejected.

4.4 The Agency whose tender is approved in this work will be informed to submit the

security deposit. The Earnest Money deposit of L-1, L-2 and L-3 will be returned in the

Days from the date of the agency Submit the security deposit and The EMDs of other

bidders will be refunded within a period of maximum Three months after the process of

selection is over. If approve Agency will not deposit security amount within time limit,

SAAMDT has to Power forfeit his EMD.

5 Contents of the Proposal :

5.1 The proposal shall comprise of three envelopes as prescribed below.

 Outer Envelope :- Name of Work and Address of Agency with phone

 Envelope 1: Tender fee and EMD

 Envelope 2: Technical Document

5.2 The Envelope 1 shall contain Demand Draft towards Tender Fees & EMD and separate

Envelope no.2 shall contain Technical Document. Agency Must Enclose Documents for

Prequalification & Describe Page Number on Documents and shown in Index of PQ Table

6 Submission of Technical Proposals :

6.1 The Original Technical Proposal shall contain no interlineations or overwriting, except as

necessary to correct errors made by the Service provider themselves. The person who

signs the proposal must initial such corrections.

6.2 Technical Proposal shall be placed in a sealed envelope clearly marked “Technical

Proposal”. The envelopes containing the Technical and Tender fee & EMD shall be

placed into an outer envelope and sealed. This outer envelope shall bear the Name of

the Assignment, submission address, etc.

6.3 The Proposal must reach SAAMDT on or before Time as mention above by RPAD or

Speed Post or by courier or by hand. Any proposal received by SAAMDT after the

deadline for submission shall be returned unopened. SAAMDT shall not be responsible

for any postal or courier delays.

6.4 The financial proposals of all the qualifying firms will be opened in the presence of the

Service providers’ representatives who choose to attend. The selected Service provider

will be informed of the decision made by SAAMDT through a letter or Email after

completion of the evaluation process.

6.5 SAAMDT will correct any arithmetical errors in Financial Proposals. While correcting

arithmetical errors, in case of discrepancy between the amounts mentioned in words

and figures, the amount quoted in words shall only be considered and evaluated.

6.6 All Tender Document for required Pre qualification must be submit Online & Physical

7. General Terms and Conditions :-

7.1 Bidders can download the tender document free of cost from the website, but will need to

submit the bids along with the DD for Bid Document Fee at the time of physical submission.

7.2 All the tender Document EMD, Tender fee and Tender supporting documents should be

submitted physically by hand or by RPAD or Speed Post or by courier within stipulated time.

7.3 Price Bids will have to be submitted online as per prescribed formats.

7.4 Bidders have to submit Price Bid in electronic form only. Offers in physical form will have to

be submitted for technical bid alone. Such submission will have to be accompanied by

forms and documents, and instrument for payment of Bid Document Fee and Bid Security

7.5 Bid Document Fee and Bid EMD shall have to be paid of the amount stated in the Notice

Inviting Online Tenders section.

7.6 The award of contract shall be made to a qualified Bidder, whose responsive Tender is

determined to be the lowest evaluated Tender and who meets appropriate standards of

capacity and financial resources and satisfy the qualifying criteria as laid in the Tender

Documents. However, if the Bidder gets qualified for more than one individual works and if

he happens to be the lowest responsive Bidder in more than one work, maximum number

of works that can be awarded to him shall be decided on the aggregate qualifying criteria for

all such Bids (Physical as well as Financial). Bidder shall be eligible to get only those number

of Bids for which he gets qualified and SAAMDT reserves the right to award works in such a

way that it ensures least cost combination for SAAMDT. This shall be applicable irrespective

of the mode of inviting Tenders i.e. individual stand alone Bids or Packages/Slices.

7.7 Conditional Tender shall not be accepted.

7.8 The Bidders are advised to read carefully the "Instructions" and "Eligibility Criteria"

contained in the Tender Documents.

7.9 SAAMDT reserves right to accept the lowest responsive offer and/or reject any or all tenders

without assigning any reason.

7.10 The interested Bidders shall satisfy Qualification Criteria as per describe pre-qualification

7.11 Alternative e-Tenders are not acceptable.

7.12 Award of contract will be made to a qualified bidder whose responsive Tender is

determined to be the lowest evaluated tender with due consideration to his maximum

Physical and Financial capacity to Bid, number of individual Bids in which his Bid happens

to be the lowest responsive Bid and as per the Least Cost Combination as may be

advantageous to SAAMDT.

7.13 The successful tenderer will have to deposit a Performance Security Deposit as below

Rs.55,000/- (Rupees Fifty five Thousand Only) for in form of DD in favor of "SHRI

ARASURI AMBAJI MATA DEVSTHAN TRUST, AMBAJI" Nationalized Bank or as appear

by Government of Gujarat like as UTI, IDBI, HDFC or ICICI Only (Refundable)

7.14 Agreement on Stamp : if Agency Deposit Security Amount by Cash/D.D then Agreement

sign on Stamp of Rs.300/- amount

7.15 Joint Venture not acceptable for this Work

Technical Bid For Pre Qualification

:: ANNEXURE – 1 ::

Sr. Particulars Details Enclose Page

1 Name of the Agency

Detailed office address of the Agency with Office

Telephone Number, Mobile Number and name of

the contact person with company authorized

2 Detail of Tender Fee with GST

(i) Amount Rs.1,770/-

(iv) Issuing Bank (Nationalized Bank or as appear by Government

of Gujarat like as UTI, IDBI, HDFC or ICICI Only)

3 Details of Earnest Money (EMD)

(i) Amount Rs.33,000/-

(iv) Issuing Bank (Nationalized Bank or as appear by Government

of Gujarat like as UTI, IDBI, HDFC or ICICI Only)

4(a) Date of establishment of the Agency Must

Minimum 5 years Old from 31st March

Attached documents of company have an

experience in government / Semi Government /

Public Sector/Temple Trust for similar work like

Chikki/prasad/sweets/catering work. Certificate &

Document must be attached & upload online with

prequalification form

4(b) Experience of having successfully complete

similar works (Only Similar Works Like Printing

Work) during Last Seven year ending last days of

31-3-2026, previous to the one in which

applications are the following :

(a) Three similar completed works costing not

less than Rs.4.40 Lacs (40% of estimated

(b) Two similar completed works costing not

less than Rs.5.50 Lacs (50% of estimated

(c) One similar completed works costing not

less than Rs.8.80 Lacs (80% of estimated

cost (Copy to be enclosed)

5 Enclose Certificate for GST Registration Number

6 PAN / TAN Number (Copy to be enclosed)

7 Average Annual Financial Turnover of Last Three

Financial years Minimum 22 Lakh (Twice of

Estimated Cost) (2022-23, 2023-24, 2024-25) Profit

& Loss Account and Balance sheet of last three

years completed above financial years duly

audited and certified by the Chartered Accountant.

8 Detailed full Income Tax Return of

2022-23,2023-24,2024-25) complete File Enclose

9 Whether the firm is blacklisted by any government

department of any criminal case is registered

against the firm or its owner / partners anywhere

in india. (If no, affidavit on Rs.300 Stamp with

notary is to attached in this regard after date of

publish tender notice.)

10 Presentation of Company Profile, Photos of Factory

and Machinery and Others Details

11 Bank solvency Certificate Rs.2.20 Lakh (20% of

Estimated Cost) Nationalized/ schedule Bank

current Financial Year (2026-25) (Copy to be

12 Firm should have trained staff with at least

permanent well trained staff (Attach Name &

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:: FINANCIAL BID : (ONLINE ONLY)

Item DESCRIPTION QTY Rate for (Including GST all

No. Materials, Labour charges,

packing & Tanspotation

with loading unloading)

1 Donation Receipt Book (Color Paper) 100 × 2 pages 1 Book

(Duplicate) with numbering

2 Saree sales book (color paper) 100 × 2 pages 1 Book

(duplicate) with numbering

3 Saree registration book (color paper) 100 × 3 pages 1 Book

(triplicate) with numbering

4 Chundari Saree Inden Book (Color Paper) 100 × 2 pages 1 Book

( Triplicate) with numbering

5 Miscellaneous Income Book (Color Paper) 100 × 2 pages 1 Book

( Duplicate) with numbering

6 Cheque/Postal Order Receipt Book (Color Paper) 100 × 2 1 Book

pages ( Duplicate) with numbering

7 Cash Memo Receipt Book (Color Paper) 100 × 2 pages 1 Book

( Duplicate) with numbering

8 Deposit Receipt Book (Color Paper) 100 × 2 pages 1 Book

( Duplicate) with numbering

9 Bed Receipt Book (Color Paper) 100 × 2 pages 1 Book

( Duplicate) with numbering

10 Receipt Book (Color Paper) 100 × 2 pages 1 Book

( Duplicate) with numbering

11 Vehicle Permit Book (Color Paper) for Private Association 1 Book

(Color Paper) 100 × 2 pages ( Duplicate) with numbering

12 Letter Book (Color Paper) 100 × 2 pages ( Duplicate) with 1 - PIECE

13 Guest House Register 13 × 16 Sirpur Laser 12.2 kg. 200 1 - PIECE

pages with numbering

14 Result Sheet Card Color Card Two Sided Printing 100 - PIECE

15 Answer Books Full Size Eight Pages (Orient 7.8 kg. Paper) 100 - PIECE

16 Round Badge 1 - PIECE

17 One Ribbon Badge with Name 1 - PIECE

18 Two Ribbon Badges with Name 1 - PIECE

19 Three Ribbon Badges with Name 1 - PIECE

20 Entry pass for seven days in seven colors 7×1 1 Book

21 Multicolor photo ID card with string (for temple premises 1 - PIECE

staff) (with ID number/serial number)

22 Identity card without photo (entry from gate no. 7) 100 - PIECE

(with serial number)

23 Vehicle passbooks in color copy 1 Book

(with serial number)

(50 passes in 1 book)

(as per the sample of the office here)

24 Identity card smart card type / size computerized 1 - PIECE

25 Identity card smart card type / size computerized 1 - PIECE

26 Child support card as per the sample here 1 - PIECE

27 Multicolor brochure in A-3 size as per the sample here. 100 - PIECE

28 Vehicle color stickers for fairs 100 - PIECE

29 Advertisement letters 20×30 inch size sticker sheet 100 - PIECE

printing in one color

30 Advertisement letters 20×30 inch size sticker sheet 100 - PIECE

printing in multi color

31 Advertisement letters 18×23 inch size sticker sheet 100 - PIECE

printing in one color

32 Advertisement letters 18×23 inch size sticker sheet 100 - PIECE

printing in multi color

33 Advertisement letters 15×20 inch size Belarpur 70 gram 100 - PIECE

34 Action Plan Book Printing Price (9 × 11 inches) 1 Book

35 (1) One page double sided printing on 70 grams paper 100 - PIECE

36 (2) Belarpur 70 grams paper, one page, one side printing 100 - PIECE

37 (3) One page, single sided, 11 x 8 in multicolor. 100 - PIECE

38 (4) Multicolor printing on Sinarmas Artcard 300gsm paper 100 - PIECE

(with lamination)

39 (5) Binding charge 100 - PIECE

40 28. 4×6inch Orient 7.8kg White Paper One Side Printing 100 - PIECE

41 8×6inch Orient 7.8kg White Paper One Side Printing 100 - PIECE

42 30. 8 × 6inch Orient 7.8kg White Paper Two Side Printing 100 - PIECE

43 31. 13×8inch Orient 7.8kg White Paper One Side Printing 100 - PIECE

44 32. 13×8inch Orient 7.8kg White Paper Two Side Printing 100 - PIECE

45 33. 13×16inch Orient 7.8kg White Paper One Side Printing 100 - PIECE

46 34. 13×16inch Orient 7.8kg White Paper Two Side Printing 100 - PIECE

47 35. 13×8inch Sirpur Ledger 12.2kg One side printing in 100 - PIECE

48 36. 13×8 inch Sirpur Ledger 12.2 kg. Two side printing in 100 - PIECE

49 37. 13×16 inch Sirpur Ledger 12.2 kg. One side printing in 100 - PIECE

50 38. 13×16 inch Sirpur Ledger 12.2 kg. Two side printing in 100 - PIECE

51 39. 4 × 6 inch size fixed binding charge (up to 200 pages) 1 - PIECE

52 40. 8 × 6 inch size fixed binding charge (up to 200 pages) 1 - PIECE

53 41. 13 × 8 inch size fixed binding charge (up to 200 pages) 1 - PIECE

54 42. 13 × 16 inch size fixed binding charge (up to 200 1 - PIECE

55 43. 4 × 6 inch size pad charge (up to 100 pages) 1 - PIECE

56 44. 8 × 6 inch size pad charge (up to 100 pages) 1 - PIECE

57 45. 13 × 8 inch size pad charge (up to 100 pages) 1 - PIECE

58 13 × 16 inch size pad charge (up to 100 pages) 1 - PIECE

59 Sticker to put on saree 1000 -

60 Donation receipt book (in multi color) 50×2 duplicate with 1 - PIECE

printed letter, with numbering

61 Donation receipt book (in multi color) 50×2 duplicate with 1 - PIECE

62 Restaurant coupon book 200 pages with numbering 1 BooK

63 Prasad receipts (Printing in two colors, continuing 1000 -

computerized stationery) with numbering PIECE

64 Donation receipts (Continuing computerized stationery in 1000 -

multicolor) with numbering and letter PIECE

65 Sari-chundri income duplicate receipts joint carbon, 1000 -

(Continuing computerized stationery in multicolor) with PIECE

66 Sari-chundri sale receipts (Continuing computerized 1000 -

stationery in multicolor) with number PIECE

67 53. Postal Order Cheque Gift Receipt Book (in Gujarati) 1 BooK

50×2 duplicates with first receipt in 130 grams multi-

coloured art paper and second duplicate in white Belarpur

paper, numbered.

68 54 Foreign Exchange Gift Receipt Book (in English) 1 BooK

50×2 duplicates with first receipt in 130 grams multi-

coloured art paper and second duplicate in white Belarpur

paper, numbered.

69 Printed dispatch covers for office work.

70 Printed dispatch covers for office work.

71 Printed dispatch covers for office work.

72 Blank dispatch covers for office work.

73 Blank dispatch covers for office work.

74 Blank dispatch covers for office work.

4 FF 2 9 FF PIECE

75 Blank dispatch covers for office work.

76 Visiting card in multicolor.

77 Simple visiting card.

78 Bank deposit slips are printed.

79 Pamphlet printing work.

One page one side printing 11 × 8 in multicolor printing PIECE

80 Pamphlet printing work.

One page one side printing 11 × 8 in white Belarpur paper PIECE

81 Pamphlet printing work.

One page one side printing 11 × 8 in multicolor. PIECE

82 59 Letterpad printing.

83 60 Supplementary 4 -page

84 61 Supplementary 8 -page

85 62 Supplementary 12 -page

86 63 Supplementary 16 -page

87 64 Fee Receipt Book 100×2 with Duplicating Printing, 1 BooK

Numbering, Hard Binding (in 1/8 size)

88 65 Certificate Book 100×1 with 1/8 size raw binding 1 BooK

89 66 Admit Card in Color Paper A-4 Size 100×1 with Front- 1 BooK

Back Printing and Numbering (Raw Binding)

90 67 Migration Book in Color Paper A-4 Size 100×1 with 1 BooK

Duplicating Printing with Numbering

91 68 Multicolor Letterpad in A-4 Size 100 Nako Paper

92 69 Form in Legal Size Paper Front-Back Printing With

93 70 8×13 inch green paper, double-sided printing (as per

the sample here) PIECE

94 Multi Color Folder Card

250 GSM paper PIECE

95 Multi Color Pamphlet

96 Glossy photo paper 1 packet

21.0*25.7 CM 180GSM (20 sheet)