Loading…
Loading…
Tender Value
₹2.2 Cr
EMD Value
₹2.2 L
Closing Date
16 Apr 2026, 6:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
THE EXECUTIVE ENGINEER, IRRIGATION DIVISION, MORBI
Resurfacing to Approach Road of Harpal Sagar (Brahmani 1) Irrigation Scheme.(Second Try)
292626
SBD NO 57 OF 2025-26
Open
Civil Works - Others
Morbi
9 documents required · 8 mandatory · 1 optional
₹3,600
THE EXECUTIVE ENGINEER IRRIGATION DIVISION MORBI
₹2.2 L
1 Apr 2026
1 Apr 2026
1 Apr 2026
16 Apr 2026
1 Apr 2026
9,2_P}e-bid-s€€+ing
,.,Li^L ,.,ill l-1,^ ^l--^ ^l +L n}|.l-^-- ,,^-,,^ li'-^ ^^.1 .l-l^ -- i-li-^+^..1 i- lL^
the Empleyer net later than 03 days befere the meeting,
n €etin€;
10. Amendment of Bidding Documents
10.1 Before the deadline for submission of bids, the Employer may modify the bidding
documents by issuing addenda.
10.2. Any addendum thus issued shall be part ofthe bidding documents. The Employer
will assume no responsibility for the same.
10.3 To give prospective bidders reasonable time in which to take an addendum into
account in preparing their bids, the Employer may, at his discretion, extend as
necessary the deadline for submission ofbids, in accordance with Sub-Clause
C. PREPARATIONOFBIDS
11. Language ofthe Bid
11.1 All documents relating to the bid shall be in the English language.
12. Documents Comprising the Bid
12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause
8.1) shall be in two separate parts:
PafLI shall be named "Technical Bid" and shall comprise
(D Bid Security in the form specified in Section
Certificates, undertakings, affidavits as specified in Section
(vJ Undertaking that the bid shall remain valid for the period specified in Clause
Part II shall be named "Financial Bid" and shall comprise
(il Form of Bid as specified in Section
(ii) Priced Bill ofQuantities for items specified in Section
72.2. The Bidder shall submit the details / information pertaining to each part i.e.
technical as wellas financial and must be submitted online only.
12.3. Following documents will be deemed to be part of the bid.
Section Pa rti cu la rs Volume No.
Invitation for Bids (lFB)
1 lnstruction to Bidders Volume I
3 Conditions of Contract
4 Contract Data
5 Specifications Volume ll
9 Drawings Volume IV
13. Bid Prices
13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on
the priced Bill of Quantities submitted by the Bidder.
73.2 The bidder shall fill in rates and prices and line item total (both in figures and words)
for all items of the Works described in the Bill of Quantities along with total bid price
(Both in figures and wordsl. Items for which no rate or price is entered by the bidder
will not be paid for by the Bill of Quantities.
13.3 All duties, taxes, and other levies including GST payable by the contractor under the
contract, or for any other cause shall be included in the rates, prices and total Bid
Price submitted by the Bidder. (GST will be paid extra)
73.4 Deleted
13.5 The rates and prices quoted by the bidder are subject to adjustment during the
performance of the Contract in accordance with the provisions of Clause 47 of the
Condition of Contract (Irrespective of the time Iimit and Bid Amount)
14, Currencies of Bid and Payment
74.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.
All payments shall be made in Indian Rupees.
15. Bid Validity
15.1 Bids shall remain valid for a period ofnot less than 120 days after the deadline date
forbid submission specified in Clause
15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer
may request that the bidders may extend the period of validity for a specified period.
A bidder may refuse the request without forfeiting his bid security. A bidder agreeing
to the request will not be required or permitted to modify his bid, but will be
required to extend the validity of his security for a period of the extension, and in
compliance with Clause 16 in all respects.
#16. Bid Security
16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in
column 4 of the table of IFB for this particular work. This Bid security shall be in
favor of Employer as named in Appendix and may be in one of the following forms;
a. Bank Guarantee from any scheduled lndian bank, in the format given in
Volume III. (Bank cuarantee is applicable only for Bid Estimated Amount of
Crore and above) and Bank Guarantee of Schedule and Private Banks shall be
considered as per GoG Finance Department's Circular No. FD/MSM/e-
file/2024/2859 /D.M.O. Dt. 0L /05/2025 or as per their latest amendment.
I) Fixed Deposit Receipt issued by any Scheduled lndian Bank or a foreign Bank
approved by the Reserve Bank of India.
# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building
Department or (2) Narmada Water Resources, Water Supply and Kalpsar
Department of Govt of Guiarat. Exemption Certificate is applicable only when
Registration Certilicate of Appropriate Class and Category of Approved
Contractors is required as eligible criteria of bidder.
t6.2. Bank guarantees (and other instruments having fixed validity) issued as surety for
the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of
76.3. Any bid not accompanied by an acceptable Bid Security and not secured as
indicated in Sub-Clauses 16.1 and 16.2 above shall be reiected by the Employer as
non-responsive.
t6.4. The Bid Security of unsuccessful bidders will be returned within 28 days ofthe end
ofthe bid validity period specified in Sub-Clause
16.5 The Bid Security of the successful bidder will be discharged when the bidder has
signed the Agreement and furnished the required Performance Security.
16.6. The bid Security may be forfeited
[a) If the Bidder withdraws the bid after Bid opening during the period of Bid
(bl Ifthe Bidder does not accept the correction ofthe Bid Price, if any or
(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to
ti) Sign the Agreement; or
(ii) Furnish the requirement Performance Security.
(dl #lf found necessary, the bidder will be intimated for negotiation, He will be
intimated maximum three times within the validity period for negotiation, If
contractor does not respond in time, his Bid Security (EMDJ will be forfeited and his
tender will be rejected. Punitive action will be taken on such contractors. (As per GoG
R&B Dept's Gr. No.S/22/2017 /639 /D, Dt.08/06/2018')
17 . Alternative Proposals by Bidders,
1.7.1. Bidders shall submit offers that fully comply with the requirements of the bidding
documents, including the conditions of contract (including mobilization advance or
time for completion), basic technical design as indicated in the drawing and
specifications. Conditional offers or alternative offers will not be considered further
in the process oftender evaluation.
la. Format and Signing of Bid
18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of
these Instructions to bidder as the "Technical Bid "and "Financial Bid" in separate
parts to be uploaded.
D. SUBMISSION OF BIDS
19. Deleted
ZO. Deadline for Submission of the Bids
20.1. Complete Bids must be received online by the Employer at the tender website
specified above not later than the date indicated in appendix.
20.2. The Employer may extend the deadline for submission of bids by issuing an
amendment in accordance with Clause 10, in which case all right and obligation of
the Employer and the bidders previously subject to the original deadline will then be
subiect to the new deadline.
21. Deleted
22. Modification and Withdrawal of Bids
22.7. Bidders may modiff or withdraw their bids online before the deadline prescribed in
Clause 20 or pursuant to Clause
22.2 Deleted
22.3. No bid shall be modified or withdrawn afterthe deadl;ne forsubmission of Bid.
22.4 Withdrawal or modification of a bid between the deadline for submission of bids
and the expiration of the original period of bid validity specified in Clause
above or as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid
security pursuant to Clause 1
E. BID OPENING AND EVALUATION
23. Bid Opening
23.1 The Employer will open all the Bids received including modifications made pursuant
to Clause 22, in the presence of the Bidders or their representatives who choose to
attend at time, date and the place specified in Appendix in the manner specified in
Clauses 20 and 23.3, ln the event of the specified date of Bid opening being declared
a holiday for the Employer, the Bids will be opened at the appointed time and
location on the next working day.
23.2. Deleted.
23.3. The "Technical Bid" shall be opened. The amount, form and validity of the bid
security furnished with each bid will be announced. lfthe bid security furnished does
not conform to the amount and validity period as specified in the invitation for bid
(ref. Column 4 and paragraph 31, and has not been furnished in the form specified in
Clause 16, the technical bid will not be opened.
23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids
accompanied with valid bid security will be taken up for evaluation with
respect to the Qualification information and other information furnished in
part I ofthe bid pursuant to Clause 12.1.
(ii) If required, the bidder will be asked in writing to clariry his Qualification
Documents with respect to any required clarification.
iiiil The bidders will respond in not more than 7 days of issue ofthe clarification
(iv) Immediately (usually within 3 or 4 days), on receipt ofthese clarification the
Evaluation Committee will finalize the list of responsive bidders whose
financial bids are eligible for consideration.
23.5. Deleted
23.6 At the time of opening of "Financial Bid", the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only
these bidders will be opened. The responsive Bidders'names, the Bid prices, the
total amount of each bid, any discount and such other details as the Employer may
total amount of each bid, any discount and such other details as the Employer may
consider appropriate, will be announced by the Employer at the opening.
23.7 the time of opening of "Financial Bid", the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only
these bidders will be opened. The responsive Bidders' names, the Bid prices, the
total amount of each bid, any discount, and such other details as the Employer may
total amount of each bid, any discount, and such other details as the Employer may
consider appropriate, will be announced by the Employer at the opening.
zi.6 In case bids are invited for more than one package, the order for opening of the
"Financial Bid" shall be in order of Estimated amount of Bids from highest to lowest.
23.9 The Employer shall prepare minutes of the Bid opening, including the information
disclosed to those present in accordance with Sub-Clause 23.6.
24.1 Information relating to the examination, clarification, evaluation, and comparison of
Bids and recommendations for the award of a contract shall not be disclosed to
Bidders or any other persons not officially concerned with such process until the
award to the successful Bidder has been announced. Any effort by Bidder to
influence the Employer's processing of Bids or award decisions may result in the
rejection ofhis Bid.
25. ClarificationofFinancialBids
25.t. To assist in the examination, evaluation, and comparison of Bids, the Employer may,
at his discretion, ask any Bidder for clarification ofhis Bid, including breakdowns of
unit rates. The request for clarification and the response shall be in writing or by e-
mail, but no change in the price or substances of the Bid shall be sought, offered, or
permitted except as required to confirm the correction of arithmetic errors
discovered by the Employer in the evaluation ofthe Bids,
25.2 Subiect to sub-clause 25.1, no Bidder shall contact the Employer on any matter
relating to his Bid opening to the contract is awarded. If the Bidder wishes to bring
additional information to the notice of the Employer, it should do so in writing.
25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,
bid comparison or contract award decision may result in the rejection of the Bidders'
26. Examinations ofBids and Determination of Responsiveness
26.7 During the detail evaluation of"Technical Bid", the Employer will determine whether
each Bid (aJ meets the eligibility criteria defined in Clause 3 and 4; [b) has been
properly signed; (c) is accompanied by the required securities and; (dJ is
substantially responsive to the requirements of the Bidding document. During the
detailed evaluation of the "Financial Bid", the responsiveness of the bids will be
further determined with respect to the remaining bid conditions, i.e., priced bill of
quantities, technical specifications, and drawings.
26.2 A substantially responsive "Financial Bid" is one which confirms all the terms,
conditjons and specifications of bidding documents, without material deviation or
reservation. A material deviation or reservation is one [aJ which affects in any
substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the Bidding documents, the Employer's rights
or the Bidder's obligations under the Contract; or (c) whose rectification would affect
unfairly the competitive position of other Bidders presenting substantially
responsive Bids.
26.3 If a "Financial Bid" is not substantially responsive, it will be rejected by the
Employer, and may not subsequently be made responsive by correction or
withdrawal of the non-conforming deviation or reservation.
27. Deleted
24. Deleted
29. Evaluation and Comparison of Financial Bids
29.-1. The Employer will evaluate and compare only the Bids determined to be
substantially responsive in accordance with Sub-Clause 26.2.
29.2. Deleted.
29.3. The Employer reserves the right to accept or reiect any variation or deviation.
Variation and deviations and other factors, which are in excess ofthe requirements
of the Bidding documents or otherwise result in unsolicited benefits for the
Employer, shall not be taken in to account in Bid evaluation,
29.4. The estimated effect of the price ad.iustment conditions under Clause 47 of the
Conditions of Contact, during the period of implementation of the Contract, will not
be taken in to account in Bid evaluation.
29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the
Engineer's estimate of the cost of work to be performed under the contract the
Employer may require the Bidder to produce detailed consistency of those prices
with the construction methods and schedule proposed. After evaluation of the price
analyses, the Employer may require that the amount of the performance security set
forth in Clause 34 be increased at the expense of the successful /bidder to a level
sufficient to protect the Employer against financial loss in the event of default of the
successful Bidder under the Contract.
29.6. A bid which contains several items in the bill of Quantities which are unrealistically
priced low and which cannot be substantiated satisfactorily by the bidder may be
reiected as non-responsive.
30. Deleted
F. AWARD OF CONTRACT
31. Award Criteria
31. 1. Subiect to Clause 32, the Employer will award the contract to the Bidder whose Bid
has been determined.
(D to be substantially responsive to the Bidding documents and who has offered
the lowest evaluated Bid Price; and
(iD to be within the available bid capacity adjusted to account for his bid price
which is the lowest evaluation in any ofthe packages opened earlier than the
one considerahon.
In no case, the contract shall be awarded to any bidder whose available bid
capacity is less than the evaluated bid price, even if the said bid is the lowest
evaluated bid. The contract will in such cases be awarded to the next lowest bidder
at his evaluation bid price.
32. Employer's Right to Accept any Bid and to Reiect any or all Bids
32.L. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any
Bid, and to cancel the Bidding process and reiect all Bids, at any time prior to the
award of contract, without thereby incurring any liability to the affected bidder or
Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for
the Employer's action.
33. Notification of Award and Signing of Agreement
33.1. The Bidder whose Bid has been accepted will be notified of the award by the
Employer prior to expiration of the Bid validity period by cable, telex or facsimile
confirmed by registered letter. This letter [hereinafter and in the condition of
contract called the "Letter of Acceptance") will state the sum that the Employer will
pay the Contractor in consideration of the execution, completion, and maintenance of
the Works by the Contractor as prescribed by the Contract fhereinafter and in the
Contract called the "Contract Price").
33.2 The notification ofaward will constitute the formation ofthe contract, subject only to
the furnishing of a performance security in accordance with the provisions of Clause.
33.3. The Agreement will incorporate all agreements between the Employer and the
successful Bidder. It will be signed by the Employer and to the successful Bidder,
within 28 days following the notification of award along with the Letter of
Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement
and deliver it to the Employer.
33.4. Upon the furnishing by the successful Bidder of the Performance Security, the
Employer will promptly notify the other Bidders that their Bids have been
unsuccessful.
34. PerformanceSecurity
34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder
shall furnish to the Employer an irrevocable and unconditional guarantee from a
Bank in the form set forth in Section I [the "Performance Security"] for an
amount equal to 50/o (five percent) of its Contract Price. In case of bids
mentioned below, the successful Bidder, along with the Performance Security,
shall also furnish to the Authority an irrevocable and unconditional guarantee
from a Bank in the same form given at Section I towards an Additional
Performance Security (The "Additional Performance Security") for an amount
calculated as under:
upto 200lo ofthe Estimated Pro,ect Cost, then the Additional Performance
Security shall be calculated @ 20% of the difference in the (iJ Estimated
Pro,ect Cost (as mentioned in Bid Document) - Minus 10olo of the
the Estimated Project Cost, then the Additional Performance Sec-.irity
shall be calculated @ 30% of the difference in the (i) Estimated Proiect
Cost (as mentioned in Bid Document) - Minus 10% of the Estimated
(c) This Additional Performance Security shall be treated as paft of the
Performance Security.
IBJ The Performance Security shall be valid beyond 60[sixty) days of the Defects
Liability Period and the Additional Performance Security shall be valid
beyond 28 [twenty-eight) days of Project Completion Date.
34.2. If the performance security is provided by the successful Bidder in the form of a
Bank Guarantee, it shall be issued either [a) at the Bidder's option, by a
Nationalized/Scheduled Indian bank or (bJ by a foreign bank located in lndia and
acceptable to the Employer. As per GoG Finance Department's Circular No.
FDIMSM/e-file/412023 /OO57 /D.M.o. Date 27/04/2023 or as per their latest
amendment.
34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause
shall constitute sufficient grounds for cancellation of the award and forfeiture of
the Bid Security.
3#dla+€€+a}r n€s+anaSeeu+iry
36. Deleted -:y
37. Corrupt of Fraudulent Practices
37.7 The Employer will reiect a proposal if it determines that the Bidder recommended
for award has engaged in corrupt or fraudulent practices in completing for the
contract in question and will declare the firm ineligible, either indefinitely or for a
stated period of time, to be awarded a contract with National Highways Authority of
India/ State PWD and any other agencies, if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in completing for the contractor, or
in execution.
37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of
the Conditions of Contract.
+PPEND'IXJTELHB
€la*seRefeFence
$lith-resp€ct++
1 The f the Employer is EXECUTIVE lcl.1.1l
ENGINEER, GATION DIVISION, MORBI
This Annual Financial Turnover Amount is Rs. {4a=*Hl
Not Applicable
4. Value of Work is Rs.2,22,37,667 =44
5. Deleted
*ppUeaUte-
11. The technical Bid will be opened as Stated in
72. Address of the Employer: TALUKA SEVA SADAN,
LAL BAUG, MORBI
13. Deleted
14. The bid should be submitted latest by lct.20.r &20.2)
As stated on online NIT
15. The bid will be opened at stated in NIT- lcl.
76. The Bank Draft in favor of " EXECUTIVE
ENGINEER, IRRIGATION DIVISION, MORBI"
t7. Deleted
Year Financial Year Multiplying factor
tRef€r€nce4l-4-5,5]
Ma€hin€ry
Ma€hin€{r
Capa€iry
Aep+oximate Remark
List ofKey Personnel to be deployed on ContractWork
(Reference CI.4.5.4)
#Employment ofa qualified site Engineer by the Contractor.
The Contractor shall employ full-time technically qualified staff during the execution of this
work as under: -
1. Two graduate Civil Engineers and three diploma Civil Engineers when cost ofthe work
to be executed is more than Rs.50 lakhs.
bu+ mere+haa-Rs5- a
The Engineer so employed for the Government work must have sufficient experience
to handle the work independently. Such an Engineer shall have to stay at the site of
work and he shall not be entrusted with other duty except this work.
ln case the contractor or partner of the contractor firm is a Civil Graduate Engineer,
Employment of a separate Engineer will not be necessary provided that the Engineer
partner himself attends the execution of the work on the site.
Within 15 days of issue of work-order the Contractor will have to furnish to the
Deputy Executive Engineer-in-charge of the work the Name, Qualifications, copy of
marksheet, Color Photograph and the appointment order issued such engineers
engaged for this contract work. If 15 days after issue of work order such designated
Site Engineers do not resume or do not remain present on site ofwork, the recovery at
the rate of Rs.15,000-00 per month per Engineer will be made from the
bills/deposit/dues of the contractor. Such recovery shall be non-refundable.
IRRIGATIO}J Di\itSiON
.lliioRiii
QUALIFICATION INFO RMATI ON
Pre}e€t "NamE# €estraet IrlM Date Stifllad Aet*afiate- Remark
Na#e rhq- ofr.lerk N+ €oatB€t ot o+ exp+al+ii6.
Enfl61rcr tRs, iss.u€ €empletien €ompteti€# feaseff+fu
Cffe) * ll€la+€E
o+d€r C€laplet€d
Y€ar Nan+eef Remar.ksr
th€ Ceme*t Mas€nry 5a*h Bitumineus tif,di€ate
ljm"}€yeI €on€rete FEM+ Work+ W€+k €6nt+e€t*€g
tln€ludins I+€M3 IFEM-I
D€s€ripti€*
f eo|+tri€E |,l+m€{F VaIr€- Sti?uh$ Value-el AnE€ipa+e+
eFwerks N+ Addless €entFae P€ri€d------of tAlerkst tl$
€f As=€d @€ti€n rematfling €€lnpl€+t€n
gmeUyer t€+e
eet*p+ete+
*Attaeh eertifieate
[s) frem the Engineer(sJ in eharge
I+erx-ol *eg+i+er]l€x+ A+adaHfi+++€p€sak Rema+k+
ESr*iement NO Ot#rr€dl- Nos# A#f tfrorr-
+,eas€d+€+e eapa€i+ eendi+iens wh€B+€-
Pesi+ien Na lne eua$fi€atlsn )+areF Yea+-e$
Exp€ri€n€e experi€n€e-i+
eositi€a
Pre,€€t+4anag€r
Seetre-ns*tle Valtre efSub Sub-ContradeF gxperieneei*
werks Ce+traeter tNan€+ similapwerk
a$a€h+opiee
Employer Caus€ef Amoune Remar*s
Ii.g Dispute ln+ol+ed
Presentst*tus
+-+l-++egrarnrie
) Deleted
3 Additional Requirements
3"1 Bidders should provide any additional information required to fulfill the
requirements of Clause 4 ofthe Instructions to the Bidders, ifapplicable.
(il Affidavit
(iil Undertaking
Fill the name of Consultant
1. I, the undersigned, do hereby certifu that all the statements made in the required
attachments are true and correct.
2. The undersigned also hereby certifies that neither our firm M/s.
ave not abandoned any work of
Covernment of Guiarat/Government of lndia/any Board or Corporation under
Covernment of Gujarat/Government of lndia nor any contract awarded to us for
such works have been rescinded, during last five years prior to the date of this
3. The undersigned hereby authorize(s) and request (s) any ban( person, firm or
corporation to furnish pertinent information deemed necessary and requested by
the Department to verifo this statement or regarding any (our) competence and
general reputation.
4. The Undersigned understands and agrees that further qualifying information
may be requested, and agrees to furnish any such information at the request of
the Department/ Project implementing agency.
(Signed by an Authorized Officer of the Firm)
Title of Officer
Name of Firnr
UNDERTAKING
I, the undersigned do hereby undertake ........, that our firm
M/s...-.---*--- ...........................wou1d invest a minimum cash
up to 25o/o ofthe value of the work during implementation ofthe contracl
(Signed by an Authorized officer ofthe firm)
Title ofofficer
Name of firm
AT loN Dlvls
SECTION.
CONDITIONS OF CONTRACT
Conditions of Contract
Table of Contents
A General Page D. Cost Control
1 Definitions 37 3t Bill of Quantities
') Interpretation 38 38 Changes in the Quantities
3 Language and Law 39 39 Variations
4 Engineer's Decisions 39 40 Payments for Variations
5 Delegations 39 47 Cash Flow Forecasts
6 Communications 39 42 Payment Certificates
7 Sub-Contractors 39 43 Payments
8 Other Contractors 39 44 Compensations Events
9 Personnel 40 45 Tax 5Z
10 Employer's & Contractor Risk 40 46 Currencies
tl Employers Risks 40 47 Price Adjustment
t2 Contractor's Risk 40 48 Retention
13 Insurance 40 49 Liquidated damages
L4 Site lnvestigations Reports 4t 50 Bonus
15 Queries about the Contract 4t 51 Advance Palrment s4
16 Contractors to Construct the 4t q,')
Securities
t7 The Works to be Completed By 4t 53 Deleted
the lntended Completion Date
18 Approval by the Engineer 41 54 Cost of Repair
t9 Safety 4L
20 Discoveries 42 E. Finishing the Contract
ZI Possession of the Site 42 55 Completion
ZZ Access to the Site 56 Taking Over
Instructions 42 Final Account
24 Disputes 42 58 Operating and Maintenance
25 Procedure for Disputes
26 Deleted 43 59 Terminations
60 Payment upon Terminations
B. Time Control 61 Property
27 Programme 44 62 Release from Performance co
Extensions of the Intended
completion date
29 Deleted 44F Special Conditions of
30 Delays Ordered by The 44 63 Labour
Engineer 64 Compliance with labour
regulations
.r1 Management Meetings 45 65 Arbitration
JL Early Warning
C. Quality Control
33 Identi$ring Defects
34 Tests
35 Correction of Defects
36 Uncorrected Defects
CONDITIONS OF CONTRACT
A. GENERAL.
1. Definitions
1.1 Terms which are defined in the Contract Data are not also defined in the Conditions
of Contract but keep their defined meaning.
Bill of Quantities means the priced and completed Bill of Quantities
forming part of the Bid
Compensation Events are those defined in Clause 44 hereunder
The Completion Date is the date of completion of the Works as certified by
the Engineer in accordance with Sub Clause
The Contract is the contract between the Employer and Contractor to
execute, complete and maintain the Works till the completion of Defects
Liability Period. It consists ofthe documents listed in Clause 2.3 below.
The Contract data defines the documents and other information which
comprise the Contract.
The Contractor is a person or corporate body whose Bid to carry out the
Work has been accepted by the Employer.
The Contractor's Bid is the completed Bidding document submitted by the
Contractor to the Employer and includes Technical and Financial Bids.
The Contract Price is the price stated in the Letter of Acceptance and
thereafter as adjusted in accordance with the provisions of the Contract.
Days are calendar days: months are calendar months.
The Defects Liability Period is the period named in the Contract Data and
calculated from the Completion Date.
The Employer is the party who will employ the Contractor to carry out the
The Engineer is the person named in the Contract Data (or any other
competent person appointed and notified to the contractor to act in replacement of
the Engineer) who is responsible for supervising the Contractor, administering the
Contract, certifying payments due to the Contractor, issuing and valuing Variations
to the Contract, awarding extensions of time, and valuing the Compensations
Equipment is Contractor's machinery and vehicles brought temporarily to
the site to construct the Works.
The Initial Contract Price is the Contract Price listed in the Employer's
Letter ofAcceptance.
The Intended Completion Date is the date on which it is intended that the
Contractor shall complete the Works. The Intended Completion Date is specified in
the Contract Data. The Intended Completion Date may be revised only by the
Engineer by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for
incorporation in the works.
Plant is any integral part of the work which is to have mechanical, electrical,
electronic or chemical or biological functions.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding
documents and are factual interpretive reports about the surface and subsurface
conditions at the site.
Specifications means the Specifications ofthe works included in the Contract
and any modification or addition made or approved by the Engineer.
The Start Date is given in the Contract Data. It is the date when the
Contractor shall commence execution of the works. It does not necessarily coincide
with any of the Site Possession Dates.
A Subcontractor is a person or corporate body who has a Contract with the
Contractor to carry out a part of the work in the Contract which includes work on the
Temporary Works are works designed, constructed, installed, and removed
by the Contractor which are needed for construction or installation of the Works.
A Variation is an instruction given by the Engineer, which varies the Works
The Works are what the Contract requires the Contractor to construct, install,
and turn over to the Employer, as defined in the Contract Data.
2. Interpretation
2.1 In interpreting these Conditions of Contract, singular also means plural, male
also means female or neuter and the other way around. Heading have no
significance. Words have their normal meaning under the language of the
Contract unless specifically defined. The Engineer will provide instructions
clarifying queries about Conditions of Contract.
2,2 If sectional completion is specified in the Contract Data, references in the
Conditions of Contract to the'Works, the Completion date, and Intended
Completion Date apply to any Sbction of the Works (other than references to
the Completion Date and Intended Completion date for the whole worksJ
The documents forming the Contract shall be interpreted in the following
order of priority
(11 Agreement
(2) Letter ofAcceptance, notice to proceed with work
(31 Contractor's Bid
(4 ) Contract Data
(5) Conditions of Contract including Conditions of Contract
(6l Specifications
(7 l Drawings
(B l Bills of quantities and
9 Any other document listed in the Contract Data as forming part ofthe
3. Language and Law
3.1 The language of the Contract and the law governing the Contract are stated in
the Contract Data.
4. Engineers Decisions
4.1 Except where otherwise specifically stated, the Engineer will decide
contractual matters between the Employer and the Contractor in the role
representing the Employer.
5. Delegation
5.1 The Engineer may delegate any of his duties and responsibilities to other
people after notirying the Contractor and may cancel any delegation after
notirying the Contractor.
6, Communications
6.1 Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is
delivered (in terms of lndian Contract Act).
HuNof,t+a€+ing
ub-contracting of supply or
specific items of work is not allowed,
B Other Contractors
8.1 The Contractor shall coope'rat6 -and share the Site with other contractors,
public authorities, utilities and the Employer between the dates given in the
Schedule of other Contractor. The Contractors shall as refer to in the Contract
Data, also provide facilities and services for them as described in the
Schedule. The employer may modifir the schedule of other contractors and
shall notiry the contractor ofany such modifications.
9. Personnel
9.t The Contractor shall employ the key personnel named in the Schedule of Key
Personnel as referred to in the Contract Data to carry out the functions stated
in the Schedule or other personnel approved by the Engineer. The Engineer
will approve any proposed replacement of key personnel only if their
qualifications, abilities, and relevant experience are substantially equal to or
better than those ofthe personnel Iisted in the Schedule.
9.2 If the engineer asks the Contractor to remove a person who is a member of
the Contractor Staff or his work force stating the reasons the Contractor shall
ensure that the person leaves the Site within seven days and has no further
connection with the work in the Contract.
1O. Employer's and Contractors Risks
10.1 The Employer carries the risk which these Contract states are Employer's
risks, and the Contractor carries the risks which these Contracts states are
Contractors risk.
11. Employer's Risks
11.1 The employer is responsible for the excepted risks which are [a) in so far as
they directly affect the execution of the Works, the risks of war, hostilities,
invasion, act of foreign enemies, rebellion, revolution, insurrection or military
or usurped power, civil war, riot commotion or disorder (unless restricted to
the Contractor's employees), and contamination from any nuclear fuel or
nuclear waste or radioactive toxic explosive.
t2. Contractor's Risks
t2.7 All risks of loss of or damages to physical property and of personal injury and
death which arise during and in consequence of the performance of the
Contract other than the excepted risks are the responsibility of the
Contractor.
13. Insurance
13.1 The Contractor shall provide, in the joint names of the Employer and the
Contractor, insurance cover from the Start date to the end of the Defects
Liability Period, in the amounts and deductibles stated in the Contract data
for the following events which are due to thc Contractor's risks:
(aJ Loss of or damage to the works, Plant and materials,
[bJ Loss ofor damage to Equipment
(cl Loss ofor damages ofproperty (expect the Works, Plant, Materials and
Equipment) in connection with the Contract; and
[d) Personal iniury or death.
73.2 Policies and certificates for insurance shall be delivered by the Contractor to
the Engineer for the Engineer's approval before the Start Date. All such
insurance shall provide for compensation to be payable in the types and
proportions of currencies required to rectiry the loss or damage incurred.
13.3 If the Contractor does not provide any of the policies and certificates
required, the Employer may affect the insurance which the Contractor should
have provided and recover the premiums the Employer has paid from
payments otherwise due to the Contractor or, if no payment is due, the
payment of the premiums shall be a debt due.
13.4 Alterations to the terms of an insurance shall not be made without the
approval of the Engineer.
13.5 Both parties shall complywith any conditions ofthe insurance policies.
14. Site lnvestigation Report
t4.t The Contractor in preparing the Bid shall rely on any site Investigation
reports referred to in the Contract Data, supplemented by any information
available to the Bidder.
15. Queries about the Contract data
15.1 The engineer will clarify queries on the Contract Data
t6. Contractor to Construct the Works
76.7 The Contractor shall construct and install the works in accordance with the
specification and Drawings.
t7. The Works to be completed by the Intended Completion Date
L7.1 The Contractor may commence execution of the Works on the Start Date and
shall carry out the Works in accordance with the programme submitted by
the Contractor, as updated with the approval of the Engineer, and complete
them by the Intended Completion date
18. Approval by the Engineer
18.1 The Contractor shall submit Specifications and Drawings showing the
proposed Temporary works to the Engineer, who is to approve them if they
comply with the Specifications and drawings.
18.2 The Contractor shall be responsible for design of temporary works.
18.3 The Engineer's approval shall not alter the contractor responsibility for
design of the Temporary works.
18.4 The Contractor shall obtain approval of third parties to thc design of the
Temporary works where required.
18.5 All Drawings prepared by the Contractors for the execution of the temporary
or permanent work are sublect to prior approval by the Engineer before their
19. Safety
19.7 The Contractor shall be responsible for the safety ofall activities on the Site.
20. Discoveries
20.1. Anything of historical or other interest or of significant value unexpectedly
discovered on the site is the property of the Employer. The contractor is to
notiff the engineer of such discoveries and carry out the Engineer's
instructions for dealing with them.
21. Possession ofthe Site
21..t The Employer shall give possession of all parts of the site to the Contractor. If
possession of a part is not given by the date stated in the Contract Data the
Employer is deemed to have delayed the start of the relevant activities and
this will be a Compensation Event.
2L.2 If within 25o/o of the time limit of the project, 800/o of possession of the site is
not handed over to the Contractor, then contractor/ Employer may fore-close
the contract. Contractor/Employer has to foreclose the work within 30 days
after lapse of 2So/o-time limit and after 30 days foreclosure option will be
22, Access to the Site
22.7 The Contractor shall allow the Engineer and any person authorized by the
Engineer access to the Site, to any place where work in connection with the
Contract is being carried out or is intended to be carried out and to any place
where materials or plants are being manufactured/ fabricated/ assembled for
the works.
23. Instructions
23.1 The Contractor shall carry out all instructions of the Engineer pertaining to
works which comply with the applicable laws where the site is located.
23.2 The Contractor shall permit the Employer to inspect the Contractor's
accounts and records relating to the performance of the Contractor and to
have them audited by auditors appointed by the Employer, if so required by
the Employer.
24. Disputes
24.7 lf the Contractor is of the view that a decision taken by the Engineer was
either outside the authority given to the Engineer by the Contract or that the
decision was wrongly taken, the decision shall be referred to #
Superintending Engineer. Raikot Irrigation Circle. Raikot within 14 days
ofthe notification of
the Engineer's decision. If the issue is not resolved, any party can refer the
matter for conciliation within 15 days from the decision given by the #
Superintending Engineer. Raikot Irrigation Circle. Raikot.
[aJ For the work up to Rs.100 Cr., if any of the parties is not satisfied with
the decision of the # Suoerintending Engineer. Raikot Irrigation
Circle. Raikot. both the parties have to refcr ief Engineer
(saurashtra N,W.R.W.S & K D) concern for the io process,
d rsP ute not resolved through the conciliation process, he may refer the
di to t Public Works Contract Dispute Arbitration Tribunal. If the
Co r ils to refer a claim / dispute to the Higher Authority within 14 days of
the notification ofthe Engineer's decision, the Contractor shall not be entitled to any
additional payment/claim if he doesn't follow the above sequence in stipulated time
and he should not stop the work.
25. Procedure for Disputers
25.7 The arbitration shall be conducted in accordance with the arbitration
procedure stated in the Special Conditions of Contract.
26. Deleted
B. TIME CONTROL
27. Programme
27.7 Within the time stated in the Contract Data the Contractor shall submit to the
Engineer for approval a Programme showing the general methods,
arrangements orders, and timing for all the activities in the works along with
monthly cash flow forecasL
27.2 An update of the Programme shall be a programme showing the actual
progress achieved on each activity and the effect of the progress achieved on
the timing of the remaining work including any changes to the sequence of
the activities.
27.3 The Contractor shall submit to the Engineer, for approval an updated
programme at intervals no longer than the period stated in the Contract data.
If the Contractor does not submit an updated programme within this period,
the Engineer may withhold the amount stated in the Contract data from the
next pa5rment after the date on which the overdue programme has been
submitted.
27.4 The Engineer's approval ofthe programme shall not alter the Contractor's
obligations. The Contractor may revise the programme and submit it to the
Engineer again at any time. A revised programme is to show the effect of
Variations and Compensations events.
2A. Extension ofthe Intended Completion Date
za.7 The Engineer shall extend the Intended Completion Date if a compensation
Event occurs or a Variation is issued which makes it impossible for
completion to be achieved by the Intended Completion Date without the
Contractor taking steps to accelerate the remaining work and which would
cause the Contractor to incur additional cost
The Engineer shall decide whether and by how much to extend the Intended
Completion Date within 35 days of the Contractor asking the Engineer for a
decision upon the effect ofa compensation event or Variation and submitting
full supporting information. [f the Contractor has failed to give early warning
of a delay or has failed to cooperate in dealing with a delay, the delay by this
failure shall not be considered in assessing the new Intended Completion
2A3 The Engineer shall within 14 days of receiving full iustification from the
contractor for extension of Intended Completion Date refer to the Employer
his decision. The employer shall in not more than 21 days communicate to the
engineer the acceptance or otherwise of the Engineer's decision. lf the
employer fails to give his acceptance, the Engineer shall not grant the
extension and the contractor may refer the matter under Clause
29. Deleted
30. Delays Ordered by the Engineer
3 0.1 The Engineer may instruct the Contractor to delay the start or progress of any
activity within the works.
31. Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a
management meeting. The business of a management meeting shall be to
review the plans for remaining work and to deal with matters raised in
accordance with the early warning procedure.
37.2 The Engineer shall record the business of management meetings and is to
provide copies of his record to those attending the meeting and to the
Employer. The responsibility of the parties for actions to be taken is to be
decided by the Engineer either.at the management meeting or after the
management meeting and stated in writ.ing to all who attended the meeting.
32. Early Warning
32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific
likely future events or circumstances that may adversely affect the quality of
the work, increase the Contract price or delay the execution of works. The
Engineer may require the contractor to provide an estimate of the expected
effect of the future event or circumstance on the contract price and
completion date. The estimate is to be provided by the Contractor as soon as
reasonably possible.
32.2 The Contractor shall cooperate with the Engineer in making and considering
proposals for how the effect of such an event or circumstance can be avoided
or reduced by anyone involved in the work and in carrying out any resulting
instruction of the Engineer.
C, QUALITY CONTROL
# 33. Identifying Defects/ Defect Iiability period
33.1 : Defect liability period: The contractor shall be responsible to make good and
remedy at his own expense any defect which may develop or may be noticed
before the period mentioned hereunder from the certified date of completion.
The Engineer in charge shall give the contractor a notice in writing about the
defects and the contractor shall make good the same within 15 days ofreceipt
of the notice. In the case of failure on the part of the contractor, the Engineer-
in-charge may rectifi/ or remove or re-execute the work at the risk & cost of
the contractor. The Engineer-in-charge shall be entitled to appropriate the
whole or any part of the amount of security deposit towards the expenses, if
any, Incurred by him in rectification, removal or re-execution. The Defects
Liability period shall be as under....
A. Forworks of WRD Except Building
h^ 12 f-^'n iL- -^-riG^.1 .l-*^ ^f ^^--l^r,^-
ClMfrr- i-h.l^- rm^unr fF^h DS (n nnn r^ 1n nn nnn |L^ ;-f^-* li-l.ili+,,
tender ameunt mere thar RS, '0,00,000; the defeet liabiliry peried shall be
(2J Fer WRD werk exeept likes eheek Dam/ eanal / Drainage l--Read
(d) (1) For all WRD works of tender amount more than RS. 1 Crore, the defect
liability period shall be 3 Years from the certified date of completion
For Building works o
33.2 For Road ulork-;... -
Free maintenance guarantee period for works ofRoad/Bridge construction
[a] For resurfacing work of road free maintenance guarantee period Three
year from the date of completion.
days by the e&iraetgr3d*lis-risk and eest as per the direetien ef En-ineer
require te sHbmit a
lritlSeld anC will be released after the free rnaintena'r€e guarantee period
[1) The flakiness and elongation index (combinedJ for coarse aggregates
under no circumstances shall exceed the allowable limit set forth in the
relevant clause for the material in question.
(2) 2o/o of the amount eligible for the payment of bituminous items shall be
withheld till the miscellaneous items like earthwork in embankment /
cutting for side shoulders, side gutters, kilometer / indicator / guard
stones, sign boards etc. are completed in all respect by the contractor.
After completion of t$ miscellaneous items, the above said 2o/o withheld
amount shall be released.
(Govt. of Guiarat's G.R. No.: TNC-10-2013-3(Part-3) /C,Dtd. 13 / 12 /2013').
(3) Videography for the surface under Maintenance Guarantee is to be done as
per Govt. letter No.: SSR/10/2015-16 /26/C, Drd.26/11/tS for the work
costing more than Rs. 5.00 Crore.
[4) Setting up ofadequate laboratory & deployment ofquality engineers.
The contractor shall have to set up the laboratory with adequate
equipment. Till the setting up of adequate laboratory is completed &
reported of this to the engineer fsubject to due verification by engineer's
representative) by contractor in writing, Rs.2,00,000/- shall be withheld.
The qualified quality Engineer shall be deployed exclusively for this
contract by the contractors. If quality Engineer is not deployed by
contractor within one month after the date of work order, the amount
equivalent to Rs.20,000 per month shall be recovered till the actual
deployment of quality engineer. The amount so recovered towards the
deployment of quality engineers shail not be refunded.
[5) Asphalt work will have to be cross checked as per G.R. No.:
RGN/60/2006/35/C, dtd.37/05/ 07 before final bill is paid.
[6) Maintenance during Construction Period
During the Construction Period, the Contractor shall maintain, at his own
risk and cost, the existing lane(s) of the road so that the traffic worthiness
and safety thereof are at no time materially inferior as compared to their
condition 10 (ten) days prior to the date of the Agreement, and shall
undertake the necessary repair and maintenance works for this purpose;
provided that the Contractor may, at his cost, interrupt and divert the flow
of traffic if such interruption and diversion is necessary for the efficient
progress of works and conforms to Good lndustry Practice; provided
further that such interruption and diversion shall be undertaken by the
Contractor only with the prior written approval of the Executive Engineer
which approval shall not be unreasonably withheld. For the avoidance of
doub! it is agreed that the Contractor shall at all times be responsible for
ensuring safe operation ofthe road.
33.3 The Engineer shall check the Contractor's work and notifu the Contractor of
any defects that are found. Such checking shall not affect the Contractor's
responsibilities the Engineer may instruct the Contractor to search for a
Defect and to uncover and test any work that the Engineer considers may
have a Defect.
34.1 If the engineer instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect and the test shows that
it does, the Contractor shall pay for the test and any samples. If there is no
defect the test shall be a Compensation Event.
34.2 #1% ofthe amount ofwork done for works upto Rs. 10 crore of estimate cost
should be deducted from R.A. Bill of the contractor for testing the quality of
material workmanship. Whereas for estimated cost of works more than
crore, the charges for testing of quality of material .workinarrship shall be
deducted from R.A. bill of contractor as per actqdl charges. As-+e+-€eG
NWRWS & K D€partment
34.3 Agenry has to establish testing laboratory on site f he v4 us-.{est to be
carried out in the work for this purpose agenry sh rtrct a pukka
laboratory building with all facility on site at location specified by the
engineer in charge.
35. Correction of defects
35.1 The engineer shall give notice to the Contractor of any defects before the end
of the defects Liability Period, which begins at Completion and is defined in
the contract data. The Defects Liability Period shall be extended for as long as
Defects remain to be corrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the notified
defect within the length of time specified by the Engineer's notice.
36. Uncorrected Defects
36.1 If the Contractor has not corrected a defect within the time specified in the
Engineer's notice, the Engineer will assess the cost of having the Defect
corrected, and the Contractor will pay this amount,
D. COST CONTROL
37. Bill of Quantities
37 .l The bill of Quantities shall contain items for the constructions, installation,
testing and commissioning work to be done by the Contractor.
37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is
paid for the quantity ofthe work done at the rate in the Bill of Quantities for
each item.
38. Change in the Quantities
38.1 The Engineer shall have power to make any alterations in or addition to the
original specifications , drawings, designs and instructions that may appear to
him to be necessary or advisable during the progress of the work and the
contractor shall be bound to carry out the work in accordance with any
instruction in this connection which may be given to him in writing signed by
the Engineer and such alteration shall not invalidate the contract and any
additional work which the contractor may be directed to do in the manner
above specified as part of the work shall be carried out by the contractor on
the same conditions in all respects on which he agreed to do the main work
and at the same rate as are specified in the tender for the main work
Except that when the quantity of any item exceeds the quantity as in the
tender by more than 130%, the contractor will be paid for the quantity in
excess of l30o/o, at the rate entered in the SOR of the year during which the
excess in quantity is first executed.
39. Variations
39.1 All Variations shall be included in updated programmes produced by the
Contractor.
40. Payments for Variations
4O.7 lf the additional or altered work includes any class ofwork for which no rate
is specified in this contract, then such class of work shall be carried out as
(i) At the rate derived from the item within the contract which is comparable to
the one involving additional or altered class of work; where there are more
than one comparable items, the item of the contract which is nearest in
comparison with regard to class or classes of the work involved shall be
comparable item shall be final and binding on the contractor.
[ii) If the rate cannot be derived in accordance with [i) above, such class of works
shall be carried out at the rate entered in the Schedule of Rates of the division
for the year in which the tender was received, increased or decreased by the
percentage by which the tender amount is more or less as compared to the
amount arrived at the rates in the "Schedule of Rates" of the Division in the
year in which the tender was received. If the Schedule of rates of the Division
does not contain all the items, the percentage increase or decrease of the
tender shall be calculated considering such items which were included in the
"Scheduled Rates" of the division for the year and for materials consumed on
such item the rate to be charged would be the basic rate taken into account
for fixing the rate in S.O.R. referred to above.
(iii) lf it is not possible to arrive at the rate from (i) and (ii) above, such class of
work shall be carried out at the rate decided by the competent authorities on
the basis of detailed rate analysis after hearing the contractor before a
Committee of two Superintending Engineers stationed at the same place or
the nearest place.
40.2 If the additional or altered work, for which no rate is entered in the "Schedule
of Rates" of the Division is ordered to be carried out before the rate is agreed
upon, then the contractor shall within seven days ofthe date of receipt by him
of the order to carry out the work, inform the Engineer-in-charge of the rate,
which it is his intention to charge for such class of work and if the Engineer in
charge does not agree to this rates, he shall by notice in writing be at liberty
to cancel his order to carry out such class of work and arrange to carry it out
in such manner as he may consider it advisable, provided always that if the
contractor shall commence work or incur any expenditure in regard thereof
before the rates shall have been determined as lastly herein before
mentioned, then in such cases he shall only be entitled to be paid in respect of
the work carried out or expenditure incurred by him prior to the date of the
determination of the rate as aforesaid according to such rate or rates as shall
be fixed by the Engineer-in-charge- In the event ofthe dispute, the decision of
the Superintending Engineer ofthe Circle shall be final.
Where, however, the work is to be executed according to the designs,
drawings and specifications recommended by the contractor and accepted by
the competent authority, the alternation above referred to shall be within the
scope ofsuch designs, drawings and specifications appended to the tenders.
The time limit for the completion of the work shall be extended in the
proportion that the increase in the cost occasioned by alterations bears to the
cost of the original work and the certificate of the Engineer-in-charge as to
such proportion shall be final and conclusive.
---Casl++le*++sreeasts
,,,irL, --,,^,t-r^,1 ;;-r, n^.^, nr..^--".
42. PaJrmentcertificates.
42.1 The Contractor shall submit to the Engineer monthly statements of the
estimated value of the work completed less the cumulative amount certified
previously.
L)) The Engineer shall check the Contractor's monthly statement within 14 days
and certifo the amount to be paid to the Contractor after taking in to account
any credit or debit for the month in question in respect of materials for the
works in the relevant amounts and under conditions set forth in sub-clause
32.3 ofthe Contract Data (secured Advance).
42.3 The value of work executed shall be determined by the Engineer.
42.4 The value of work executed shall comprise the value of the quantities of the
items in the Bill of Quantities completed.
42.5 The value of work executed shall include the valuation of variations and
compensation events.
42.6 The Engineer may exclude any item certified in a previous certificate or
reduce the proportion ofany item previously certified in any certificate in the
light of later information
43, Payments
43.L Payments shall be adiusted for deductions for advance payments, retention,
other recoveries in terms of the contract and taxes at source, as applicable
under the law. The Employer shall pay the Contractor the amounts certified
by the Engineer within 28 days of the date ofeach certificate.
43.2 Payment of GST (prevailing ratesl on the amount payable under the contract
to the Contractor will be made by the Employer. Hence, it is the responsibility
ofthe contractor to pay the GST to the concerned Authority.
43.3 Items of the works for which no rate or price has been entered in will not be
paid by the Employer and shall be deemed covered by other rates and prices
in the Contract.
44. Compensationevents
44.7 The following are compensation Events unless they are caused by the
Contractor:
(a) The Employer does not give access to a part of the Site by the site
Possession date stated in Contract data to the Contractor
44.2 In case of compensation event occurs and it prevents the work being
completed beyond the Intended Completion Date then Authority will approve
E0T with eligible contractual price escalation.
45.1 The rates quoted by the Contractor must be inclusive ofall taxes prevailing on
due date of bid submission Except GST. However, any subsequent changes in
the tax structure by Government after due date of bid submission will be
compensated [+/-) on availability or submission of actual documentation.
Contractor will have to intimate Engineer regarding changes occurred in the
tax structure after bid submission. If the contractor fails to provide such
information and if any financial obligation may arise due to change in tax
structure, same will be recovered from the contractor.
45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the
contractor to pay the GST to the concerned Authority.
46. Currencies.
46.t All payment shall be made in Indian Rupees.
47 . Price Adiustment
47.1 Contract price shall be adiusted for increase or decrease in rates and price of
labour, materials, fuels and lubricants in accordance with the following
principles and procedures and as per formula given in the contract data:
(a] The price adiustment shall apply for the work done from the start date
given in the contract data up to end ofthe initial intended completion date
or extensions granted by the Engineer and shall not apply to the work
carried out beyond the stipulated time for reasons attributable to the
contractor.
[b] The price adjustment shall be determined during each month from the
formula given in the contract data.
(cJ Following expressions and meanings during to the work done during each
R = Total value of work done during the month. It would include the
amount of secured advance granted, if any, during the month less the
amount of secured advance recovered, if any during the month. lt will
exclude value for works executed under variations for which price
adiustment will be worked separately based on the terms mutually
To the extent that full compensation for any rise or fall in costs to the
contractor is not covered by the provisions of this or other clause in the
contract, the unit rates and prices included in the contract shall be deemed to
include amounts to cover the contingency of such other rise or fall in costs.
44. Retention
48.I The Employer shall retain from each payment due to Contractor the
proportion stated in the Contract Data until Completion of the whole of the
48.2 0n Completion of the whole of the Work half the total amount retained is
48.2 0n Completion of the whole of the Work half the total amount retained is
repaid to the Contractor and half when the Defects Liability Period has passed
and the Engineer has certified that all Defects notified by the Engineer to the
Contractor before the end ofthis period have been corrected.
48.3 0n completion of the whole works, the contractor may substitute retention
money with an "on demand" Bank guarantee.
In case, Contractor requests for refund of the Retention Money
deducted by the Employer under the provision of this clause, Employer shall
consider the said request of the Contractor provided that the refund
hereunder shall be made in tranches of not less than 1olo (One PercentJ of the
Contract Price and Contractor furnishes an irrevocable and unconditional
Bank guarantee for an equal amount substantially in the format of Bank
Guarantee for Performance Guarantee enclosed with SBD and valid up to
day beyond the scheduled / extended Defects Liability Period. On completion
of the whole work, the contractor has however an option to submit a fresh
irrevocable and unconditional Bank Guarantee for an amount equal to 5%o of
the total value of work executed substantially in the format ofBank Guarantee
for Performance Guarantee enclosed with SBD and valid up to 60 days beyond
the Defect Liability Period and yet refund the Retention Money Bank
Guarantee submitted for refund of Retention Money.
49. Liquidated Damages
49.7 The Contractor shall pay liquidated damages to the Employer at the rate per
day stated in the Contract Data for each day that the Completion Date is later
than the Intended Completion Date (for the whole works or the milestone as
stated in the contract dataJ. The total amount of liquidated damages shall not
stated in the contract dataJ. The total amount of liquidated damages shall not
exceed the amount defined in the Contract Data. The Employer may deduct
liquidated damages from payment due to the Contractor. Payment of
liquidated damages does not affect the Contractor's liabilities.
49.2 If the Intended Completion Date is extended after liquidated damages have
been paid, the Engineer shall correct any overpayment of liquidated damages
by the Contractor by adjusting the next payment certificate. The Contractor
shall not be entitled for any interest on the over payment calculated from the
date of payment to the date of repayment.
49.3 If the contractor fails to comply with the time for completion as stipulated in
the tender, then the contractor shall pay to the employer the relevant sum
stated in the Contract Data as Liquidated damages for such default and not as
penalty for everyday or part of day which shall elapse between relevant time
for completion and the date stated in the taking over certificate of the whole
ofthe works on the relevant section, subject to the limit stated in the contract
The employer may, without preiudice to any other method of recovery
deduct the amount ofsuch damages from any monies due or to become due to
the contractor. The payment or deduction of such damages shall not relieve
the contractor from his obligation to complete the works on from any other of
his obligations and liabilities under the contract.
49.4 ll before the Time for Completion of the whole of the Works or, if applicable
any Section, a Taking Over Certificate has been issued for any part of the
Works or of a Section, the liquidated damages for delay in completion of the
remainder of the Works or of that Section shall, for any period of delay after
the date stated in such Taking-Over-Certificate, and in the absence of
alternative provisions in the Contract, be reduced in the proportion which the
value ofthe part so certified bears to the value ofthe whole ofthe Works or
Section, as applicable. The provisions ofthis Sub-clause shall only apply to the
rate of liquidated damages and shall not affect the limit thereof.
96 ef Time Saved gt€g+litielceRtraegPFi€e
entitfe4ferAe*us
fess+ha+l0% 0%
rdvan€e payment ha
Werl€s, The Contra€tor shall- demenstrate that advan€e payment ha- been
used ir this way by supplying eepies ef inveiees er ether deeuments te the
52. Securities
52.1 The performance Security (including additional security for unbalanced bids)
shall be provided to the Employer no later than the date specified in the
Letter ofAcceptance and shall be issued in an amount and form and by a bank
or surety acceptable to the Employer, and denominated in Indian Rupees. The
performance Security shall be valid until a date 60 days from the date of
expiry of Defects Liability Period and the additional security for unbalanced
bids shall be valid until a date 28 days from the date of issue of the certificate
of completion.
53. Deleted
54. Cost of Repairs.
54.1 Loss or damage to the Works or Materials to be incorporated in the Works
between the Start date and the end of Defects Correction periods shall be
remedied by the Contractor at the Contractor's cost if the loss or damages
arises from the Contractor's acts or omissions.
E. FINISHING THE CONTRACT
55. Completion
55.1 The Contractor shall request the Engineer to issue a Certificate of Completion
of the works and the Engineer will do so upon deciding that the work is
completed.
56. Taking Over
56.1 The Employer shall take over the Site and the Works within seven days of the
Engineer issuing a certificate of Completion.
57. Final Account
57.1 The Contractor shall supply to the Engineer a detailed final atcount of the
total amount that the Contractor considers payable as full and final settlement
total amount that the Contractor considers payable as full and final settlement
of all claims under the Contract for items before the end of the Defects
Liability Period. The Engineer shall issue a Defect Liability Certificate and
certify any final payment that is due to the Contractor within 56 days of
receiving the Contractor's account if it is correct and complete. If it is not, the
Engineer shall issue within 56 days a schedule that states the scope of the
corrections or additions that are necessary. If the Final Account is still
unsatisfactory after it has been resubmitted, the Engineer shall decide on the
amount payable to the Contractor and issue a payment certificate, within
days of receiving the Contractor's revised account,
57 .2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses
and savings in final account is observed, the Engineer/Employer shall be at
liberty to restrict the final payment of BOQ items to the lowest amount
evaluated of the bids considering the final quantities and the rates quoted
including the rebates if any. Payment of variation items shall however be
made at the rates approved by the Employer, within 90 days from the
physical completion of work.
58. Operating and Maintenance Manuals
58.1 If "as built" drawings and/or operating and maintenance manuals are
required, the Contractor shall supply them by the dates stated in the Contract
58.2 lf the Contractor does not supply the Drawings and/or manuals by the dates
stated in the Contract data, or they do not receive the Engineer's approval, the
Engineer shall withhold the amount stated in the Contract Data from
payments due to the Contractor.
59. Termination
59.1 The Employer or the Contractor may terminate the Contract if the other party
causes a fundamental breach ofthe Contract
59.2 Fundamental breaches of Contract include, but shall not be limited to the
following:
1. The contractor stops work for 28 days when no stoppage of work is
shown on the current programme and the stoppage has not been
authorized by the Engineer
2. The Engineer instructs the Contractor to delay the progress of the Works
and the instructions is not withdrawn within 28 days;
3. The Employer or the Contractor is made bankrupt or goes into liquidation
other than for a reconstructions or amalgamation
5;, fhe Engineer gives Notice that failure to correct a particular Defect is a
fundamental breach of Contract and the Contractor fails to correct it
within a reasonable period of time determined by the Engineer;
5. The Contractor does not maintain a security which is required;
7. The Contractor has delayed the completion of works by the number of
days for which the maximum amount of liquidated damages can be paid as
defined in the Contract data; and
8. If the Contractor, in the judgment ofthe Employer has engaged in corrupt
or fraudulent practices in competing for or in executing the Contract.
For the purpose of this paragraph: "corrupt practice" means the
offering, giving, receiving or soliciting of anything of value to influence the
action of a public official in the procurement process or in contract execution.
"Fraudulent practice" means a misrepresentation of facts in order to influence
a procurement process or the execution of a contract to the detriment of the
borrower, and includes collusive practice among Bidders fprior to or after bid
submission) designed to establish bid prices at artificial non-competitive
levels and to deprive the Borrower of the benefits of free and open
competition.
59.3 When either party to the Contract gives notice of a breach of contract to the
Engineer for a cause other than those listed under Sub Clause 59.2 above, the
Engineer shall decide whether the breach is fundamental or not.
59.4 Notwithstanding the above, the employer may terminate the Contract for
conventeuce.
60. Payment upon Termination
60.1 If the Contract is terminated because ofa fundamental breach of Contract by
the Contractor, the Engineer shall issue a Certificate for the value of the work
done less advance payments received up to the date of the issue of the
certificate, less other recoveries due in terms of the contract, less taxes due to
deducted at source as per applicable law and less the percentage to apply to
the work not completed as indicated in the Contract data. Additional
Liquidated Damages shall not apply. lf the total amount due to the Employer
Liquidated Damages shall not apply. lf the total amount due to the Employer
exceeds any payment due to the Contractor the difference shall be a debt
payable to the Employer.
60.2 lf the Contract is terminated at the Employer's convenience or because of a
fundamental breach of Contract by the Employer, the Engineer shall issue a
ceftificate for the value ofthe work done, the cost ofbalance material brought
by the contractor and available at site, the reasonable cost of removal of
equipment, repatriation of the Contractor's personnel employed solely on the
works, and the Contractor's cost of protecting and securing the Works and
less advance payment received up to the date of the certificate, less other
recoveries due in terms of the contract and less taxes due to deducted at
source as per applicable law.
61. Property
67.1 All materials on the Site, Plant Equipments, Temporary Works and Works are
deemed to be property ofthe Employer, if the Contract is terminated because
of a Contractor's default.
62. Release from Performance
62.1. If the Contract is frustrated by the outbreak of war of by any other event
entirely outside the control of either the Employer or the Contractor the
Engineer shall certifo that the Contract has been frustrated. The Contractor
shall make the Site safe and stop work as quickly as possible after receiving
this certificate and shall be paid for all work carried out before receiving it
and for any work carried out afterwards to which commitment was made.
F. SPECIAL CONDITIONS OFCONTRACT
63. LABOUR
The Contractor shall, unless otherwise provided in the Contract, make
his own arrangements for the engagement of all staff and labour, local or
other, and for their payment of housing, feeding and transport.
The Contractor shall, if required by the Engineer, deliver to the
Engineer a return in detail, in such form and at such intervals as the Engineer
may prescribe, showing the staff and the numbers of the several classes of
labour from time to time employed by the Contractor on the site and such
other informafion as the Engineer may require.
64. COMPLIANCE WITH I.ABOUR REGULATIONS
During continuance of the contact, the Contractor and his sub-
contractor shall abide at all times by all existing labour enactments and rules
made thereunder, regulations, notification and bye laws ofthe State or central
Government or local authority and any other labour law (including rules),
regulations, bye laws that may be passed or notifications that may be issued
under any labour law in future either by the State or the Central Government
or the local authority. Salient features of some of the major labour laws that
are applicable to the construction industry are given below. The Contractor
shall keep the Employer indemnified in case any action is taken against the
Employer by the competent authority on account of contravention of any of
the provisions of any Act or rules made thereunder, regulations or
notifications including amendments. If the Employer is caused to pay or
reimburse, such amounts as may be necessary to cause or observe, or for
observance of the provisions stipulated in the notifications/bye
Iaws/Acts/Rules/regulations including amendments, if any, on the part of the
Contractor, the Engineer/employer shall have the right to deduct any money
due to the Contractor including his amount of performance security. The
Employer/Engineer shall also have the right to recover from the Contractor
any sum required or estimated to be required for making good the loss or
damage suffered by the Employer.
The employees ofthe Contractor and the Sub-Contractor in no case shall be
treated as the employees of the Employer at any point to time.
SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO
ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK
A) Workmen Compensation Act 1923 :- The Act provides for compensation in
case of injury by accident arising out of and during the course of employment.
B) Payment of Gratuity AcL 1972 :- Gratuity is payable to an employee under the
Act on satisfaction of certain conditions on separation if an employee has
completed 5 years service or more on death, the rate of 15 days wages for every
completed year of service. The Act is applicable to all establishments employing
10 or more employees.
Cl Emplovees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for
monthly contributions by the employer plus workers @ l0o/o or 8.33% The
benefits payable under the Act are :
1. Pension or family pension on retirement or death, as the case may be.
2. Deposit linked insurance on the death in harness of the worker.
3. Payment of P.F. accumulation on retirement/death etc.
D) Maternity Benefit Act 1951 :- The Act provides for leave and some other
benefits to women employees in case of confinement or miscarriage etc.
El Contract Labour (Regulation & Abolitionl Act 1970 : The Act provides for
certain welfare measures to be provided by the Contractor to contract labour and
in case the Contractor fails to provide, the same are required to be provided, by
the Principal Employer by Law. The principal Employer is required to take
Certificate of Registration and the Contractor is required to take license from the
designated 0fficer. The Act is applicable to the establishments or Contractor of
Principal Employer, if they employ 20 or more contract labour.
Fl Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the
Minimum Wages fixed by appropriate Covernment as per provisions of the Act, if
the employment is a scheduled employment. Construction of Building, Roads,
Runways are scheduled employment.
G) Payments of wages Act 1936:- lt lays down as to by what date the wages are to
be paid, when it will be paid and what deductions can be made from the wages
of the workers.
H) Equal remunerations Act 1979 :- The Act provides for payment of equal
wages for work of equal nature to Male and Female workers and for not making
discrimination against female employees in the matter of transfer, training and
promotions etc.
I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments
employing 20 or more employees. The Act provides for payments of annual
bonus subject to a minimum of 8.330/o of wages and maximum of 20 0/o of wages
to employees drawing Rs. 3500/- per month or less. The bonus to be paid to
employees getting Rs, 2S0O/- per month or above Rs. 3500/- per month shall be
worked out by taking wages as Rs. 2500/- per month only. The Act does not
apply to certain establishments. The newly set-up establishments are exempted
for five years in certain circumstances. Some of the State Governments have
reduced the employment size from 20 to 10 for the purpose of applicability of
rl Industrial Disoutes Act \947 t- The Act lays down the machinery and
procedure for resolutions of Industrial disputes, in what situations a strike or
lock-out becomes illegal and what are the requirements for laying off or
retrenching the employees or closing down the establishment.
IO Industrial emDlovment fstandins Orders) Act 1946 :- lt is aoolicable to all
establishments employing 100 or more workmen (employment size reduced by
some of the State and Central Government to 50). The Act provides for laying
down rules governing the conditions of employment by the Employer on
matters provided in the Act and get the same certified by the designated
Authority.
L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade
unions of workmen and employers. The Trade Unions registered under the Act
have given certain immunities from civil and criminal liabilities.
M) Child Labour fProhibition & Resulation Act 1986:- The Act prohibits
employment of children below 14 years of age in certain occupations and
process and provides for regulation of employment of children in all other
occupations and processes. Employment of Child labour is prohibited in Building
and Construction Industry.
Nl lnter - State Misrant workmen's f Reoulation of Emnlovment & Conditions
of service) Act 1979= The Act is annlicable to an estahlishment which emnlovs
5 or more inter-state migrant workmen through an intermediary (who has
recruited workmen in one state for employment in the establishment situated in
another state).The inter-state migrant workmen, is an establishment to which
this Act becomes applicable, are required to be provided certain facilities such as
housing, medical aid, traveling expenses from home upto the establishment and
back, etc.
O) The Building and Other Construction workers (Regulation of employment
and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the
establishments who carry on any building or other constructions work and
employ 10 or more workers are covered under this Act.
All such establishments are required to pay cess at the rate not exceeding 20lo of
the cost of construction as may be modified by the government. The Employer of
the establishment is required to provide safety measures at the Building or
construction work and other welfare measures, such as canteens, First Aid
facilities, Ambulance, Housing accommodations for workers near the workplace
etc. The Employer to whom the Act applies has to obtain a registration
certificate from the Registering 0fficers appointed by the Covernment.
P) Factories Act 1948 :- The Act lays down the procedure for approval of plans
before setting up a factory, health and safety provisions, welfare provisions,
working hours, annual earned leave and rendering information regarding
accidents or dangerous occurrences to designated authorities. It is applicable to
premises employing 10 persons or more with aid of power or 20 or more
persons without the aid of power engaged in the manufacturing process.
Q) Royalty charges-The contractor shall pay the royalty to the competent
authority as per rule. The royalty charges paid shall be borne by the
contractor and shall not be reimbursed by the Employer.
RJ Following Pollution control Acts and amendments made thereof
from time to time shall be applicable.
1. Water fPreservation and control ofPollution] Act,1974
2. Air (Prevention and Control of Pollution Act
3. Environmental (Protection) Act
The contractor must commit to adopting Environmental
management plan for best energy use, waste management, the reduction
of pollution as in EMS (Environmental Management system) ISO- 14001-
65. ARBITRATION (GCC Clause 24)
The procedure for arbitration wlll be as follows: -
24.1 If the Contractor is of the view that a decision taken by the Engineer was either
outside the authority given to the Engineer by the Contract or that the decision
was wronslv taken. the decision shall be referred to # SuDerintendins
Engineer. Raikot Irrigation Circle. Raikot (Higher Authorityl within 14 days
of the notification of the Engineer's decision. lf the issue is not resolved, any party
can refer the matter for conciliation within 15 days from the decision given by the #
Superintending Engineer. Raikot lrrigation Circle. Raikot
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the
decision of the # Superintending Engineer. Raikot lrrigation Circle.
Raikot, both the parties have to refer to the #ChiefEngineer (Saurashtra
N.W.R.W.S & K D) concclncd rttreolciliation process
If the dispute is not ra5olvEd ough the conciliation process,
contractor may refer the dispttqlp]liralat Public Works Contract Dispute
Arbitration Tribunal. lf the Contractor fails to refer a claim / dispute to the
Higher Authority within 14 days of the notification of the Engineer's
decision, the Contractor shall not be entitled to any additional
payment/claim if he doesn't follow the above sequence in stipulated time.
However, during such period, he would not stop the work in any case.
CONTRACT DATA
#CONTRACT DATA
CIause Reference With
respect To section
1. The Employers is lcL.1.1l
Name: .f19.c..q.!i119..En gi.neeL-lr:risellp..n.P.iyis!p..n.Mp.rht
Address;..E5999.!iye.EnSj.neer--trj.s.et!.o..n.P.iyiSi9..n...T.e,l.u-KA.Se..v..?..-s.ada.t.
Name of authorized Representative (will be intimated later)
2. The Engineer is .EXep.U_tlye..E_ngj.1.get^-l.rrjSe!tp..r.r..P.iyi9i9..t,Mg..[h!
Name of Authorized Representative
3 The Defects Liability Period is 03(Three) years from the date of lcL.1.1&331
completion.
4 The Start Date shall be 1't days for the date ofissue ofthe Notice to lcL.1.u
proceed with the work.
5. The lntended Completion Date for the whole of the works is 1cL.r.1,17&2)
11 Months after start of work with the following milestones:
Milestone dates: lcL.z.2& 4e.11
Physical works to be completed Period from the start date
Milestone l i.e. 25olo.....3 Months
Milestone 2 i.e. 507o...... 6 Months
Milestone 3 i.e. 75olo .....9 Months
Milestone 3 i.e. 1000/o .....11 Months
6. The Site is located at-Near Village Merupar, Taluka: Halvad, Dist : lcL.1.1l
7. The name and identification number ofthe Contract is: lcL.1.1l
8. The work consist Construction of Resurfacing to Approach Road of lcL.1.1l
Harpal Sagar (Brahmani-1J Irrigation scheme with items as per B.O.Q
The work shall, inter alia, include the following, as Specified or as
A) I-'vBP--War-k-s.;.
Sile clearance s-e.$ns.qut.and.!ay.-o.u-t..a-o..ns!rugtio..r.r..?.q.d..m.dn!enan-g-q
pJ..a!1.-typ.-e.-q.-9f.-.dan9..a00...(s--.qgmpqoe0.t...e.a.dh-e.,rr...d.a..r.rr;...gp!Ll-w?.y.
ins.h.,Latie.n ..qf-.sg!e;...e.raa,v.alqn.,.?.!,q.,.e-a.r,tlr...wo-rk-.-app-.r-s.a.c.h...[a.a.d.
insp.e-q!!9n..0.'.trls.e!q!,v.9,..qh.e.c.h..d,a.m.s.,,,band.h.e.r.a...r.-'B,--w.9!f,..b.?.(rase9
lqqd. p r9!9gtr-o, rr. g. anti. rg.a..erq!.io. .0. .wqrk, - aaaal.[ia!n s. a!d . s!ru ct_u_r,e,9,
cd.w9.[l(.s--gJ.r.q-a!ur9..r.ep.gir![s..iurr.s[g,.9,']$ns.de9rl!ns..el9..9!her.WBq
Bl Road Works:
Site clearance; setting out and layout widening of existing carriageway and strengthening
including camber corrections,construction ofnew road/ parallelservice road, bitunrinous, bus
bays,lay bays, supplying and placing ofdrainage channels, flumes, guard posts and guard other
related items, construction/ extension ofcross drainage works, b dge, approaches and other
related stones, protective works for road/ bridge, all aspects of quality assurance of various
conrponants of the works, rectification of the defects in the completed works during the
defects liability period; submission of as built drawing and any other related docunrents and
other item ofwork as may be required to be carried out for completing the work in accordance
with the drawing and the provisions ofthe contract and to ensure safcty
€iBridge+M
Provisiof, sf foHrdntion piers abutmeFts- and bearing 5f€5tressedf*a+hf€+€
+*+l+ties €{e
rcix+i+af kil+gi' r,ilid-+iH
D) Other ltems
Any other items as required to fulfill all contractual obligations as per the bid
documents.-
10. The following documents also form part ofthe Contract: lcL.1.1l
Asp er clause 2-3
11. The law which applies to the Contract is the law of Union of India lcL3.1l
72. The language ofthe Contract documents is Engli(h lcL3.1l
1.4. The Schedule ofOther Contractors lcL.8l
15. The Schedule of Key Personnel As per Annex - II to Se onl lcLel
16. The minimum insurance cover for physical property, injury and death lcl13l
is Rs. 5 lakhs per occurrence with the number of occurrences limited
to four. After each occurrence, the contractor will pay an additional
premium necessary to make insurance valid for four occurrences
77 Site Investigation report lcL.14l
1B The Site Possession dates shall be.1ll.Days,f.f.s.m..i.p.s.-ue.ef .W..o-rk p--r.d.er lcL.21l
19 The period for submission of programme for approval of the engineer lcL.27.rl
shall be 21days from the issue of Letter ofAcceptance.
20 The period between program updates will be 15 days. lcL.27.31
21 The amount to be withheld for late submission of an updated [cL.27.3]
nrosramme shall be 0.5 Lacs
22. The following events shall also be Compensation Events lcL.44)
Substantially adverse ground conditions encountered during the
course of execution of work not provided for in the bidding document.
til Removalofundergroundutilitiesdetectedsubsequently
(iD Significant changes in classification of soil requiring
additional mobilization by the contractor, e.g. ordinary soil
to rock excavation,
[iii) Removal of unsuitable material like marsh, debris dumps,
etc. not caused by the contractor.
[ivJ Artesianconditions
(vl Seepage, erosion landslide
[vi) River training requiring protection ofpermanent work
(vii) Presenceofhistorical,archeologicalorreligiousstructures,
monuments interfering with the works
(viii) Restriction ofaccess to ground imposed by civil, iudicial, or
military authority
23. The currenry of the Contract is Indian Rupees [cL.46]
24. The formula (e) for adiustment ofprices are as under: [cL.47l
. If any of the commodities like Cement, Steel or Bitumen are not
found applicable in a work, the weight component of that
commodities {i.e. 'Cement' (Pcl, 'Steel' [Ps) or'Bitumen' (Pb) as
indicated in SBD for the purpose of Price Adjustment) shall be
clubbed with the weight component of 'Other Material' [PmJ, such
that the gross 7o weight ofthe components shall remain as 1000/o.
R= value of work as defined in Clause 47.1 of Conditions ofContract
Adiustment for labour component
(il Price adjustment for increase or decrease in the cost due to
labour shall be paid in accordance with the following formula:
VL = 0.85 x (Prl100) x Rx (Lr - LoJ/Lo
Vl = Increase or decrease in the cost of work during the
month under consideration due to changes in rates for
local labour
Lo = The consumer price index for industrial workers for the
State on 28 days preceding the scheduled date of
opening of technical Bids as published by Labour
Bureau, Ministry of Labour, Government of India
Li = The consumer price index for industrial workers for the
State for the month under consideration as published by
the Labour Bureau, Ministry of Labour, Government of
Pl = Percentage oflabor component ofthe work
Adiustment for cement componenL
(i, Prices adiustment for increase or decrease in the cost of
cement procured by the contractor
V.= 0.85x(P./1001 xRx(Ci -Co)/Co
Vc = Increase or decrease in the cost of work during the
month under consideration due to changes in rates
for cement
Co= The all India wholesale price index for Ordinary
Portland Cement on 28 days preceding the
scheduled date of opening of technical bid as
published by the Ofllce of the Economic Adviser,
Department for Promotion of lndustry and Internal
Trade, Ministry of Commerce & lndustry.
Cr = The all lndia average wholesale price index for Ordinary
Portland Cement for the month under consideration as
published by Office of the Economic Adviser,
Department for Promotion of lndustry and Internal
Trade, Ministry of Commerce & lndustry.
Pc = Percentage ofcement component ofthe work
Adiustment for steel component
[iiD Price adjustment for increase or decrease in the cost of steel procured by the
contractor shall be paid in accordance with the following formula
V' = 0.85x(P'l100)xRx (Si -SoJ/So
Vs= lncrease or decrease in the cost of work during the month under
consideration due to changes in the rates for steel
So= The all India wholesale price index for steel (Mitd Steel - Long Products
Rebars) on 28 days preceding the date of opening of Bids as published by the
Office of the Economic Adviser, Department for Promotion of lndustry and
Internal Trade, Ministry of Commerce & lndustry.
Si= The all India average wholesale price index for steel (Mild Steel - Long
Products Rebars) for the month under consideration as published by
Office of the Economic Adviser, Department for Promotion of Industry and
lnternal Trade, Ministry of Commerce & Industry.
Ps = Percentage ofsteel component of the work
Note : For the application ofthis clause, the index of Mild Steel- Long
products Rebars has been chosen to represent the steel group.
Adiustments of bitumen component
[iv) Price adiustment for increase in the cost of bitumen shall be paid in
accordance with the following formula
Vr = 0.85x (Pul100) x R x (Bi - Bo)/Bo
Vu = Increase or decrease in the cost of work during the month under
consideration due to changes in rates for bitumen.
B" = The official retail price of bitumen at the IOC depot at the nearest
centre on the day 28 days prior to the scheduled date of opening of
technical bid.
Bi = The official retail price of bitumen of IOC depot at the nearest
centre for the 15th day of the month under consideration.
Pu = Percentage of bitumen component ofthe work
Adjustment of POL ffuel and lubricant) component
(vJ Price adjustment for increase or decrease in cost of POL (fuel and
Iubricantl shall be paid in accordance with the following formula
Vr= 0.85 x [Prl100) x Rx (Fr - Fd/Fo
Vr = Increase or decrease in the cost of work duringthe month under
consideration due to changes in rates for fuel and lubricants.
Fo = The official retail price of High Speed Diesel (HSD) at the existing
consumer pumps of IOC at the nearest centre on the day 28 prior to
the date of opening of Bids.
Fi = The official retail price of HSD at the existing consumer pumps of
IOC at the nearest centre for the 15th day of the month of the under
consideration.
Pr = Percentage offuel and lubricants component ofthe work
Note: For the application ofthis clause, the price of High-Speed diesel Oil has
been chosen to represent the fuel and Iubricants group.
Adjustment for Construction Machinery
tvi) Price adlustment for increase or decrease in the cost of plant and
Machinery spare procured by the Contractor shall be paid in
accordance with the following formula
Vp= 0.85 x [Ppl100] x Rx (Pi - PoJ/Po
Vp= Increase or decrease in the cost of work during the month under
consideration due to changes in rates for plant and machinery spares
Po = The all lndia wholesale price index for manufacturer of
machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry.
Pi = The all India average wholesale price index for manufacturer of
machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade,
Ministry of Commerce & Industry,
Pp = Percentage of plant and machinery spares componentofthe work.
Note: For the application ofthis clause, index of Heai,y Machinery and parts
has been chosen to represent the Plant and Machinery Spares group
Adiustment of other materials Component
(viiJ Price adjustment for increase or decrease in cost of local materials
other than cement, steel, bitumen and POL procured by the contractor
shall be paid in accordance with the following formula
Vm = Increase or decrease in the cost of work during the month under
consideration due to change in rates for local materials other than
cement, steel, bitumen and POL.
Mo = The AII Indian wholesale price index (all commodities) on
days preceding the scheduled date of opening of technical Bids, as
published by the Office of the Economic Adviser, Department for
Promotion of Industry and Internal Trade, Ministry of Commerce
& Industry.
Mi= The All India wholesale price index (all commoditiesJ for the
month under consideration as published by the Office of the
Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.
Pm = Percentage of local material components (other than cement,
steel, bitumen and POL) of the work.
The following percentage will govern the price adjustment for the
entire contract:
1. Labour -P... ........................25.7
2 Cement - P . ..,..,.....,.. ..,.".00.01 0/o
4 Bitumen - Pr 59.O3 o/o
6 Plant & Machinery Spares Pp....................................... .......7 .96 o/o
Other Materials - Pm.----.. - ..... . .
Total 100 o/o
25. The proportion of payments retained (retention money) shall be 6% {CL. 48}
from each bill subject to a maximum of 50/o offinal contract price.
26. Amount of Liquidated damages for For Whole of work {i1.49}
delay in completion of works (1/2000)th ofthe Initial contract
price, rounded off to the nearest
Thousand, per day. For sectional
Completion (wherever specified In
item 5 ofContract datal (1/2000Jth of
initial contract price for #5 km
Section, rounded offto the nearest
thousand per day.
27 Maximum limit of liquidated damages 10 percent ofthe Initial {CL.49}
For delay in completion work Contract Price rounded off to
the nearest thousand
Befir+filleC
31. Deleted
32. The securities shall be for the following minimum amounts equivalent {CL. 52}
As a percentage ofthe Contract Price:
Performance Security for 5 percent of contract price plus Rs. ................. (to be
decided after evaluation of the bid) as additional security in terms of ITB Clause
The standard form of Performance security acceptable to the Employer shall be
an unconditional Bank Guarantee of the type as presented in Section 8 of the
Bidding Documents.
33. The Schedule of Operating and maintenance Manuals.....N/A. {CL. 58}
34. The date by which "as- built" drawings (in scale as directed) in 2 sets {CL. 58}
are required within 28 days of the issue of certificate of completion of the whole
or section ofthe work as the case may be.
35. The amount to be withheld for failing to supply "as built" drawings {CL. 58} by
the Date required is Rs 0.5 Lakhs.
36. The following events shall also be fundamentals breach of contract: {CL.59.2}
"The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC"
37. The percentage to apply the value ofthe work not completed representing {Cl 60}
the Employer's additional cost for completing the Works shall be 20 per cent.
SECTION -
TECHNICAL SPECIFICATION
ATTACHED SHEET Separately
FORM OF BID
FORM OF BID
Description of the Works:
1. We offer to execute the Works described above and remedy any defects therein in
conformity with the conditions of Contract, specification, drawings, Bill of Quantities
and Addenda for the sum (s) of
2. We undertake, if our Bid is accepted, to commence the Works as soon as is
reasonably possible after the receipt of the Engineer's notice to commence, and to
complete the whole of the Works in the Contact within the time stated in the
3. We agree to abide by this Bid for the period of 120 Days from the date fixed for
receiving the same, and it shall remain binding upon it and may be accepted at any
time before the expiration ofthat period.
4. Unless and until a formal Agreement is prepared and executed this Bid, together
with your written acceptance thereol shall constitute a binding contract between
5. We understand that you are not bound to accept the lowest or any tender you may
rece I ve.
Dated this day of
Signature -------- in the capacity of
------- duly authorized to sign bids forand on behalf of --------
[in block capitals or typed]
Occupation
SECTION. T
BILL OF QUANTITIES
BILL OF QUANTITIES
1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder,
Conditions of Contract, Technical Specifications and Drawings.
2. The quantities given in the Bill of Quantities are estimated and provisional, and
are given to provide a common basis for bidding. The basis of payment will be the
actual quantities ofwork ordered and carried out, as measured by the Contractor
and verified by the Engineer and valued at the rates and prices tendered in the
priced Bill of Quantities, where applicable, and otherwise at such rates and prices
as the Engineer may fix within the terms ofthe Contract.
3. The rates and prices tendered in the priced Bill of Quantities shall, except in so
far as it is otherwise provided under the Contract, include all constructional
plant, layout, supervision, materials, erection, maintenance, insurance, profi!
taxes and duties, together with all general risks, Iiabilities and obligations set out
or implied in the Contract.
4. The rates and prices shall be quoted entirely in Indian Currency.
5. A rate or prices shall be entered against each item in the Bill Quantities, whether
quantities are stated or not. The cost of Items against which Contractor has failed
to enter a rate or price shall be deemed to be covered by other rates and prices
entered in the Bill of Quantities (in case of ltem rate contract).
6. The wh ole cost of complylng with the provisions of the Contract shall beincluded
in the items provided in the priced Bill of Quantities, and where no Items are
provided the cost shall be deemed to be distributed among the rates and prices
entered for the related items of Work.
7. General direction and descriptions of work and materials are not necessarily
repeated or summarized in the Bill of Quantities. References to the relevant
sections of the contract documentation shall be made before entering rates or
prices against each item in the Bill ofQuantities.
8. The method of completed work of payment shall be in accordance with the
specification for Road and Bridge works. For building works specifications for
building are to be followed.
9- Errors will be corrected by the Employer for any arithmetic errors pursuant to
Clause 29 ofthe Instructlons to Bidder.
10. Rock is defined as all materials which, in the opinion of the Engineer, required
blasting, or the use of metal wedges and sledgehammers, or the use of
compressed air drilling for its removal, and which cannot be extracted by ripping
with a tractor ofat least 150 kw with a single rear mounted heavy duty ripper.
BILL OF QUANTITIES
(A Percen Rate Tender to INR 50 Cr.
Item Description of ltem (with brief Quantity Unit Rate ln Amount
No specification and reference to figures
book of specifications)
Jungle clearance of specified category
and bushes for canal/dam work as
directed with depositing material etc
1. complete. 19938.20 Sqmt 2.OO
(Excluding tree of grith above 0.5 mt)
A) up to 2 year old
b) For Medium dence
Box cutting the road surface to proper
slope & camber for making a base for
road work including removing the
excavated stuff & depositing on the
road side slope as directed upto 50 mt.
Supplying and stacking of crushed stone
aggregates, chippings of hard of stone
40 to 63 mm mm size free of
disintegrated pieces of deleterious and 263.60 Cum. 960.7'1
organic matter (for W.B.M.) and
grading as per l.R.C. code with 52 K.M.
Lead including filling the boxes.
Supplying and stacking of lvlachine
crushed stone aggregates, chippings
etc. of 6 to 10 mm size ofhardstone
4. free of disinteBrated pieces, deleterious 55.40 Cum 880.37
and organic matter {for WBM) and
grading as per l.R.C. code with av.
Km. lead..lncluding filling the boxes.
Supplying and stacking of stone dust on
5. road site including filling the measure 26.40 Cum. 624.98
boxes with average lead 62 km
Supplying of murram binding material
6. with lead upto 5 km. 3326.40 Cum 182.96
Spreading the stone aggregate for
rolling and W.B.M. including filling the
interstices to required camber and
7 gradient (exclud ing spreading o' 263.60 Cum. 262.24
Blindage) (iii) 40 mm to 63 mm size
aggregates.
(ll) 40mm to 63mm size ag8regates
Spreading the stone aggregate for
rolling and W.B.M. including filling the
interstices to required camber and
8. gradient (excluding spreading of 55.40 Cum. 262.24
Blindage) (iv) Chipping varying from
mm to 25 mm size aggregates.
(ll) 6mm to 25mm size aggregates
Spreading blindage or road crust filling
the gaps in metal and leveling to
9. camber and gradient as directed.(i) 3352.80 Cum
Rolling and Consolidation with vibratory
roller 8-10 tonne capacity including
10. including watering 3326.40 Cum- 33.09
(A) Earth Work Layer not exceeding
200 mm thickness.
Rolling and Consolidation with vibratory
roller 8-1.0 tonne capacity including
including watering and filling in
tt. depression which occur during the
process. (C)Water Bound Macadam
Layer not exceeding 100 mm thickness.
Scarifying gravelled macadam or
bitumen macadam surface 6 cm to
72. cm depth including stacking useful 32975 60 Sqmt 41.60 13717A4.96
material on road side and disposing off
remaining stuff.
Providing and laying 50 mm thick
Bituminous Macadam with B.T.
aggregate as per M.O.R.T. & H.
specification and using emulsion RS-1
as per lS 8887: for tack coat @ 2.50 KG.
/ 10 Sq.m. with mechanical sprayer and
Bulk asphalt VG-40 for mixing @
KG. / M.T. i.e. 3.40 % of total weight of
mix including heating and mixing the
aggregate and asphalt in continuous of
drum mix plant and hot laid process
spreading the same by paver finisher
and consolidation with roller as per
MoRTH specification to achive desire
density, including providing all
materials equipments, tools and plants,
fire wood, oil, kerosene, labour charges
etc. complete using contractor's own
machinery drum mix plant and paver
finisher etc. complete.
Providing and laying 25 mm thick Semi
Dense Bituminous Concrete with B.T.
aggregate as per MORTH gradation with
mechanical sprayer with, asphalt Grade
VG-4O for mixing @ 50.00 KG. / M.T. i.e.
5.0% by weight of total mix and mixing
the aggregate and asphalt by
continuous of drum mix plant and hot
14. laid process laying with paver finisher 2988.60 M,T. 3405.72
and consolidation with roller as per
MORTH specification to achieve desire
density, including cost all materials
equipments, tools and plants, oil,
kerosene, firewood, labour charges etc.
complete using contractor's own
machineries drum mix plant and paver
finisher etc. complet€.
Providing and fixing Hectometer as per
15. l.R.C. type design includint painting, 98.00 No. 1 '16.08 11375.a4
lettering etc. complete.(i) Fixing in Earth
Providing and fixing ordinary Kilometer
stone of precast C.C. 1:2:4 including
necessary reinforcement as per l.R.c.
16. 9.00 Each 853.3't
type design in C.C. 1:4:8 including
painting,lettering etc. complete (tor
O.D. road V.R.)
Providing & fixing Guard stone as per
17. l.R.C. type design including white
washing etc complete. (i)fixing in Earth
"Pinting and lettering with enamel paint
3- coats etc
complete.(ii) Ordinary K.M. Stone for
O.D.R. and V.R."
Providing and fixing Village name
boards as per standard l.R.C. type
design of steel plate including painting
lettering etc. complete with fixing in
C.C. 1:4:8 block with necessary
excavation.
"Supplying and fixing road sign board of
M.5. plates and angle iron including
painting, lettering etc. complete
20. including fixing in C.C. 1:4:8 with 22.00 Each
necessary excavation etc. complete as
LR.C. type design.(ii) Reflective type"
Place ideatification sign :-Providing and
fixing sing boards made out of 2mm
aluminium sheet; size 150 x 90cms.
rectangle as as per the desi8n of IRC-67-
1977 pre treated with phospheting
process & acid etching; coated with one
coat of epoxy primer and two coats of
best quality epoxy paint; reflectorised
with retro refiective sheeting as per
latest M.O.S.T. Specifications; Letters
and numerals should be as per IRC-30-
1968,3.lm long (2 nos) stand post and
frame fabricated from suitable size iron
angle of 50x50xSmm 75x75x6mm as
required; painted with best quality
epoxy coatings in black and white
bends. the details of symbol or
inscription / numerals for each board
shall be as per the instruction of
engineer in charge. The fixing at site
shall be in 1:2:4 CC block of size 45 x
x 60cms. for each leg. includrng
excavation curing etc. complete under
the supervision of engineer in
charge.(A) Engineer
Grade..............................
Two Crore Twenty Two Lakhs Thirty One Thousand Six Hundred Sixty Seven and Paise
Forty Four Only
l/We am/are willing to carry out the work at o/o above/below percent (Should
be written in figures and words) of the estimated rate mentioned above. Amourrt of my /our
tender works out as under.
Estimated amount put to tender Estimated amount put to tender
Deduct.........o/o below Add.........%o Above
In words ln words
ftem quanti$ Unit Ra+e Anrount
figures filords
1 The Contractor shall it a board with brief details of work as directed by the
Engineer-ln-Charge for which no extra payment shall be made.
2 The labour cess will be deducted as per prevailing rules i.e. 1%o ofthe work done.
3 GST and Income tax TDS will be deducted at a source while making payments of bills
4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per
Govt. G.R. NO.: M1S102010 /L7 /K7 Dated,:3O /07 /2018 as stated in S.O.R. therefore in
R.C.C. items where there is a change as per actual mix design the cost of difference of
cement consumption have been deducted from the rate of original item at the rate of
input rate mentioned in all the tender.
SECTION - B
BID SECURITY (BANK GUARANTEE)
WHEREAS, (name of Bidder) (hereinafter called the
"The Bidder"J has submitted his bid Dated fDate) for the
construction of IName of Contractor hereinafter called "the Bid"J
KNOWALL PEOPLE by these presents that We ----
(name of Bank) of------------- --------(name of country) having our
registered office at ---------( hereinafter called
"the bank") are bound unto ----------- ------(name of EmployerJ
(hereinafter called "The Employer") in the sum of
for which payment well and truly to be made to the said Employer the Bank itself, his
successors and assigns by these presents.
SEALED with the Common Seal of the said Bank this ------ day of ------20
THE CONDITIONS of these obligations are:
(1J If after Bid opening the Bidder withdraws his bid during the period of Bid validity
specified in the Form of Bid;
(2J If the Bidder has been notified of the acceptance of his bid by the Employer
during the period of Bid Validity:
A Fails or refuses to execute the Form of Agreement in accordance with the
Instructions to Bidders, if required; or
B. Fails or refuse to furnish the Performance Security, in accordance with the
Instructions to Bidders; or
C. does not accept the correction of the Bid Price pursuant to Clause
[Correction of Errors)
We undertake to pay to the Employer up to the above amount upon
receipt of his first written demand, without the employer having to substantiate
his demand, provided that in his demand the Employer will note that the
amount claimed by him is due to him owing to the occurrence of one or any of
the three conditions, specirying the occurred conditions or conditions.
This Guarantee will remain in force up to and including the date-------------------- **
days after the deadline for submission ofBids as such the deadline is stated in the
Instructions to Bidders or as it may be extended by the Employer, notice of which
extension (s) to the Bank is hereby waived. Any demand in respect of this
guarantee should reach the Bank not later than the above date
DATE SIGNATURE-
WITNESS SEAL
[Signature, name and address)
* The Bidder should insert the amount of the guarantee in words and figures
denominated in lndian Rupees. This figure should be the same as shown in
Clause 16.1(Bid Securityl ofthe lnstructions to Bidders.
**45 days after the end of the validity period of the Bid. Date should be
inserted by the Employer before the Bidding documents are issued.
PERFORMANCE SECURITY
l3:------ --- --[Name of Employer)
(Address of Employer)
WHEREAS [name and address of
contractorJ (hereafter called "the Contractor"] has undertaken, in pursuance of
Contracts No.
--------- (name of Contract and brief description of Work) fhereinafter called "The
Contract")
AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligation in accordance with
the Contract.
AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:
NOW THEREF0RE we hereby affirm that we are the Guarantor and responsible to
you on behalf of the Contractor, up to a total of
[amount of guarantee)+ fin words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and we
undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of
(amount of guaranteeJ as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity ofyour demanding the said debt from the contractor
before presenting is with the demand.
We further agree that no change or addition to or other modification ofthe terms of
the Contract to of the Works to be performed thereunder or of any of the Contract
documents which may be made between your and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice of any
such charge, addition or modifications.
This guarantee shall be valid until 60 days from the date of expiring of the
Defect Liabilities period.
Signature and Seal ofthe guarantor ------------------
Name of Bank
*An amount shall be inserted by the Guarantor, representing the percentage the
Contract price specified in the Contract denominated in Indian Rupees.
ADDITIONAL PERFORMANCE SECURITY
[Clause 34.1. (A)]
[Name of Employer)
(Address of Employer)
WHEREAS (Name and address of
contractor) (hereafter called "The Contractor"J has undertaken, in pursuance of
Contracts No. -------------------- dates ----- to execute
(Name of Contract and brief description of Works) (hereinafter called "The
Contract"l
AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum
specified therein as security for compliance with his obligation in accordance with
the ContracL
AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you on behalf of the Contractor, up to a total of
(amount of guarantee) fin words), such sum being payable in
types and proportions of currencies in which the Contract prices is payable, and we
undertake to pay you, upon your first written demand and without cavil or
argument, any sum or sums within the limits of
(amount of guarantee) as aforesaid without your needing to prove or to show
grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity ofyour demanding the said debt from the contractor
before presenting is with the demand
We further agree that no change or addition to or other modification ofthe terms of
the Contract to of the Works to be performed thereunder or of any of the Contract
documents which may be made between your and the Contractor shall in any way
release us from any liability under this guarantee, and we hereby waive notice ofany
such charge, addition or modifications.
This guarantee shall be valid until 28 days from the project conrpletion date.
Signature and Seal ofthe guarantor ------------------
Name of Bank
BANK GUARANTEE FOR ADVANCE PAYMENT
(Name of Employer)
(Address of Employer)
(Name ofContractor)
Gentlemen:
In accordance with the provisions of the Conditions of Contract, sub-clause
51.1 ("Advance Payment"J ofthe above mentioned Contract,
(name and address of ContractorJ fhereinafter called "the
Contractor") shall deposit with----------- (name of
EmployerJ a bank guarantee his proper and faithful performance under the said
Clause ofthe Contract in an amount of--------- (amount ofGuaranteeJ* -
--------------in wordsl.
We, the---------- -- (bank of financial institution), as instructed
by the Contractor, agree unconditionally and irrevocably to guarantee as primary
obligator and not as Surety merely, the payment to
fname of Employer) on his first demand without whatsoever right of obligation on
our part and without his first claim to the Contractor, in the amount not exceeding ---
(amount of guarantee)* Iin
We further agree that no change or addition to or other modifications ofthe terms of
the Contractor or Works to be performed thereunder or of any of the Contract
documents which may be made between (name of
Employer) and the Contractor, shall in any way release us from any liability under
this guarantee, and we hereby waive notice of any such change, addition or
modifications.
This guarantee shall remain valid and in full effect from the date of the
advance payment under the Contract until (name of
employer) receives full repayment of the same amount from the contractor
YOUR'S TRULY
Signature and Seal
Name of Bank/ Financial Institution
* An amount shall be inserted by that Bank or Financial Institution representing the
amount ofthe Advance Paynrent, and denominated in Indian Rupees.
Letter ofAcceptance
(Letter head paper ofthe Employer)
(Name and address ofthe Contractor)
Dear Sirs,
This is to notify you that your Bid dated for execution of
the fName of the contract and identification number, as
given in the lnstructions to Bidders] for the Contract Price ofRupees
(amount in words and figuresl as corrected and modified in
accordance with the Instructions to Bidders* is hereby accepted by our agency.
You are requested to furnish performance security, in the form detailed in
para 34.1 of ITB for an amount equivalent to Rs. within 1O days of the receipt
of this letter of acceptance up to beyond 6O days from the date of expiry of defects
Liability period i.e. up to the Additional Performance Security for an
amount equivalent to Rs.-shall be valid beyond 28 ftwenty-eight] days of
Proiect Completion Date i.e. up to and sign the contract, failing which
action as stated in Para 34.3 of ITB will be taken.
Yours Faithfully
Authorizcd Signature
Name and title ofSignatory
Name of Employer
* Delete "Corrected and" or and modified if only one of these actions applies. Delete as
corrected and modified in accordance with the Instructions to Bidders, if corrections or
modifications have not been affected.
Issue ofNotice to proceed with the work
(Letterhead of the Employerl
ame and address ofthe Contractor)
Dear Sirs,
Pursuant to your furnishing the requisite security in ITB Clause 34.1 and
signing ofthe Contract for the construction o f
at a bid Price of Rs.
You are hereby instructed to proceed with the execution ofthe said works in
accordance with the contract documents.
Yours faithfully
(Signature, name and title ofsignatory authorized
To sign on behalf of EmployerJ
AGREEMENT FORM
This agreemenq made on the day of between
(name and address of EmployerJ [Hereinafter called "the
Employerl and (name and address of
contractorJ hereinafter called "the Contractor" of the other parL
Whereas the Employer is desirous that the Contractor execute
Name and identification number ofcontract (hereinafter called "the work") and the
employer has accepted the Bid by the Contractor for the execution and completion of
such work and the remedying ofany defects therein, at a cost of Rs.
NOWTHIS AGREEMENT WITNESSETH AS FOLLOWS
1. In this Agreement, words and expression shall have the same meanings as are
respectively assigned to them in the conditions of contract hereinafter referred to
and they shall be deemed to form and be read construed as part of this
Agreement.
2. In Consideration of the payment to be made by the Employer to the contractor as
hereinafter mentioned, the Contractor hereby covenants with the Employer to
executive and complete the works and remedy any defects therein in conformity
in all aspects with the provisions of the contracts.
3. The employer hereby covenants to pay the Contractor in consideration of the
execution and completion of the works and the remedying the defects wherein
contract price or such other sum as may become payable under the provisions of
the Contract at the times and in the manner prescribed by the contract.
4. The Following documents shall be deemed to form and be ready and construed as
part of this Agreement viz
il letter ofAcceptance
iiJ Notice to proceed with the works:
iii J Contractor's Bid
iv) Conditions of contract: General and Special
v) Contract Data
vi) Additional conditions
vii ) Drawings
viii ) Bill ofQuantities and
ixJ Any other documents listed in the Contract
data as forming part ofthe Contracl
In witness whereof the parties there to have caused this Agreement to be
executed the day and year first before written
The Common seal of-
Was hereunto affixed in the presence of:
Signed, sealed and Delivered by the said
ln the presence of
Binding signature of Employer
Binding Signature of Contractor
UNDERTAKING
(For lnvestment)
I, the undersigned do hereby undertake that our firm M/s
would invest a minimum cash up
to 25%o ofthe value of theworkduring implementation of the contract.
(Signed by an Authorized officer of the firm)
Title of officer
Name of firm
UNDERTAKING
(For Validity)
I, the undersigned do hereby undertake that our firm M/s
any time before the expiration ofthat period.
[Signed by an Authorized officer of the firm)
Title of officer
Name of firm
SECTION -
SECTION.
DOCUMENTS TO BE RNISHED BY BIDDER
Sr. No. Name of Document Reference Clause Reference Formate
1 Bid Document Fee / Tender Fee As Per NIT
Bid Security / EMD orValid
EMD Exemption or in terms
of Bank guarantee ( Valid As per Table of ITB
165 days from the date ofbid Refer clause No. 16 for
submission) of appropriate provision of Bank
class of Registration of guarantee
Approved Contractors
3 Registration Cemifi cate As Per NIT
Registration Certificate ' . of
special category - Road/&rildhg-
4 As Per N lT
arxl'Category Ill & Above,
Solvency 200lo of Estimated cost put
to tenderamount ofSchedule Banli '
5 or Nationalize Bank or Bank As PeI NIT
Approved for Government business.
6 Pan card As Per NIT
GST Number
7 As Per NIT
ln form ofAs per
u Affi davit and Undertaking
Section No.2
EXECUTIVE ENGINEER
IRRIGATION DIVISION
Tap a document below to read it instantly. You can also download everything as a ZIP if you prefer.
details.html
RAW_HTML
1. TENDER NOTICE.pdf
2. SBD.pdf
3. BOQ.pdf
4. TECHNICAL SPECIFICATION.pdf
Download all tender documents and submit your bid