Providing Security Services of Armed/ Unarmed (Ex-Servicemen) Ex. Policeman/Paramilitary man and Civil Guard for Baroda (O&M) Circle Office, and various units under MGVCL Vadodara for the period of 2 years.

Estimated Cost (in Rupees) (W/o Tax) Rs.

Plus GST (18%) (In Rs.) Rs.

Tender Fee (Non-refundable) + 18% GST in

11800.00 (Rs. Eleven Thousands Eight Hundred

Earnest Money Deposit Amount

(Refundable) (As per purchase policy

GUVNL & Amendment Thereof. (Amount of 1% of Estimate Cost i.e. Rs. 8,78,724/-

EMD to be taken as per Table specify in

recent Purchase policy)

Bid Document Downloading Start Date 16-07-2026

Bid Document Downloading End Date 05-08-2026 (18:00 Hrs.)

Pre Bid Meeting Date 21-07-2026 (11:00 Hrs.)

Last date & time for on-line submission of

Last date & time for submission of relevant

documents physically by RPAD / Speed Post 10-08-2026 (16:00 Hrs.)

Date and time of opening of EMD Cover

11-08-2026 (12:00 Hrs.) IF POSSIBLE

Documents and Technical bids.

Date and time of On-line Opening of

12-08-2026 (12:00 Hrs.) IF POSSIBLE

Technical Bid, if EMD condition is fulfilled.

Date and time of On-line Opening of Price

13-08-2026 (12:00 Hrs.) IF POSSIBLE

Bid (Tentative if possible)

In case bidder needs any clarification or if training required for participating in

online tender, they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,403, GNFC Info tower, S.G. Road,

Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

PREQUALIFICATION CONDITION (Technical Bid)

The Tenderers / Bidders have to furnish / enclose the following documents ONLINE only

for subject work along with the Technical Bid of their offer otherwise their offer will

liable to be ignored without any reference/correspondence. It shall be sole responsibility

of the bidder that the uploaded original scanned documents (in PDF form) remain legible

and should not be password protected. (Pre-Qualifying Criteria modified as per GUVNL

circular (1) No. 140 Dated. 11/02/2021 and (2) GUVNL/Security/2024/449, Dated-

13.03.2024 (3) GUVNL/Security/ADGP(S)/2024/13, Dated-13.01.2025 and (4)

GUVNL/Security/ADGP(S)/2025/57, Dated- 13.03.2025 & relevant corrigendum time to

1. Photocopy of Professional Tax Number certificate.

2. Party shall have to submit the Latest Bank Solvency Certificate of at least 20% of

estimated cost. (Not more than one year old)

3. Certified copy of P.F. Code Number is to be attached.

4. Certified copy of Group Insurance Policy.

5. Party shall have to certify that the submitted Tender is “UN CONDITIONAL”.

6. Income-tax Number & Certified copy of PAN Number of the firm.

7. Certified copy of Labour License Number.

8. As per the Private Security Agencies (Regulation) Act, 2005, “Every private security

agency shall ensure imparting of training and skills to its private security guards and

supervisors”. Accordingly, every bidder should submit a self-declaration certificate of

imparting training to the security personnel as per the Private Security Agencies

(Regulation) Act, 2005. The agency should have either required dedicated training

facility at their campus (including classroom & field work training) or availed such

training facility from other approved training facility.

9. Every bidder should submit last three years self-declaration regarding payment of

statutory dues of PF, ESI & Professional Tax within stipulated time.

10. Software facility must be provided by security agency for real time online tracking and

monitoring of deployed security guards. The monitoring facility should be provided by

the agency at GUVNL Vigilance Department and concerned subsidiary units with

minimum storage of three months

11. Capacity to supply no. of required Manpower as per the criteria: - The capacity to

supply no. of require man power to be ascertained on the basis of labour license. A

copy of labour license should be invariably enclosed with the tender documents.

12. Certified copy of Goods and Service Tax Registration Number.

13. Certified copy of last executed order for the same work.

14. Minimum 3 years of working experience in Manpower Security Service only. The

bidder should submit the documents pertaining to minimum 3 years of work experience

in Manpower Security Service. In support of experience, the bidder should submit the

copy of work order executed in last 3 years in legal organization like Central –State

PSUs, Government Organizations, and Banks etc. The bidder should also submit

certificate from such organizations regarding satisfactory completion of work.

15. Bidder should have executed similar work with single order value of minimum Rs.

Crores or two orders values of Rs. 1.00 Crores or three work orders having value of Rs.

0.50 Crore each during last 3 years

16. ESI Number.

17. Documents of ownership of the bidding firm. The bidder has to submit the

memorandum of Association / Articles / Partnership deed.

18. Please mention the complete correspondence address of the registered office of the

19. Bidder must have annual turnover of Rs. 1.5 Crores for each three previous financial

years. The bidder has to submit the copy of IT Returns & Balance sheet/profit & loss

statement of last 3 years (i.e. Financial Year 2022-23, 2023-24 & 2024-25) audited by

Chartered Accountant. The bidder has to submit the certificate for turn over certified

by Charted Accountant Financial Year 2022-23, 2023-24 & 2024-25.

20. Net worth should be positive for the last 3 (three) financial years 2022-23, 2023-24 &

21. Certified copy of License Number under Private Security Agencies Regulation Act -

2007 or Amendment thereof. (PSARA 2007).

i) If the participating bidder/agency is a Proprietary firm:-

1. Registered Notarized Declaration of Sole Proprietorship on stamp paper of

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force /

Paramilitary Force.

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by

appropriate authority.

5. The Ex-Service man should be the PSARA license holder of the participating

proprietorship firm.

ii) If the participating bidder/agency is Partnership firm:-

1. Registered Notarized Declaration of Partnership Deed with clear bifurcation of

% of ownership in the partnership firm on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force /

Paramilitary Force

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by

appropriate authority.

5. The Ex-Service man should be the PSARA license holder of the participating

partnership firm. Further, the ex-servicemen headed participating agencies not

having PSARA license in the name of Ex-servicemen have to change the PSARA

license in the name of Ex-serviceman.

6. It is further clarified that, an ex-serviceman holding a majority stake in the

firm shall be given first priority.

iii) If the participating bidder/agency is Pvt. Ltd. Company:-

1. Registered Notarized Declaration of Number of Shares Held with clear

bifurcation of % of ownership in the company on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force /

Paramilitary Force.

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by

appropriate authority.

5. The Ex-Service man should be the PSARA license holder of the participating Pvt.

Ltd. Company. Further, the ex-servicemen headed participating agencies not

having PSARA license in the name of Ex-servicemen have to change the PSARA

license in the name of Ex-serviceman.

6. Memorandum and Article of Association as per Companies Act,

7. It is further clarified that, an ex-serviceman holding a majority stake in the

company shall be given first priority.

22. Any complaint / Observed adversity in the working in of the party in other assignments

of group companies or anywhere & they did not complete the assignment.

23. Involvement in Union activities by the employees employed by the Agency, pending

dispute in Court, etc.

24. Party shall have to submit the List of available ARMS with Valid license (For ARM

Guards) for execution of subject work.

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

Contractor’s Signature with Seal & Date.

(1) All the relevant documents as per requirement of the Tenders to be submitted ON

LINE only, no physical documents to be submitted but where specifically mentioned in

the tender documents. If necessary to submit documents physically then same has to

submit by Speed Post Addressed of Baroda (O&M) Circle Office. No any further

communication in the matter will be entertained. All pages of Tender copy duly

signed by bidder and to be uploaded ON LINE in n-Procure.

(2) It shall be sole responsibility of the bidder that the uploaded original scanned

documents (in PDF form) remain legible/readable and should not be password

protected. Any deviation found in Data / Documents On-line Offer (e-Tendering)

documents (Tender Document Fee, EMD, Technical and Commercial documents, etc.)

of Bidder, offer of the same Bidder will not be considered and no any further

communication in the matter will be entertained.

(3) Mode of payment of Tender Fee :-

All the Bidders will be required to pay Tender Fees plus applicable GST as mentioned

in the Tender Document either in Cash (up to Rs. 10000/- only) at the Cash Counter,

MGVCL, Baroda (O&M) Circle Office or by RTGS/NEFT/Online.

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice

should invariably be paid by way of Cash (up to Rs. 10000/- only) at the Cash

Counter, MGVCL, Baroda (O&M) Circle Office during working day between 10:30 A.M.

to 04:00 P.M. and on working Saturday between 10:30 A.M.to 04:00 P.M. before the

due date and time for submission of tender or by RTGS/NEFT/Online; otherwise offer

will be ignored out rightly. Indian Postal Orders (IPO’s), Bankers Cheque & Cheques &

DD (DD for amount less than 3 Lakhs) are not acceptable. Self-certified photocopy of

Money receipt is required to be uploaded online.

The Tender Fees is Non-refundable under normal circumstances. However, if

purchaser company decides to scrap/ cancel the tender, by one or another reason, in

Which bidders are not responsible for cancellation/ scrap of tender, in such case

tender fee without GST amount may be refunded to bidder(s), at sole discretion of

the purchaser company.

Every bidder shall inform their GSTIN No. at the time of payment of applicable fees.

Courier service and hand delivery of “EMD cover documents” are not allowed. Short

Offers received will not be accepted and the offers will be rejected out rightly.

Self-certified photocopy of Money receipt is required to be uploaded online;

otherwise supplier’s offer is liable to be rejected and online technical bid will not be

(4) Mode of payment of Earnest Money Deposit:-

(i) Earnest Money Deposit is to be paid by RTGS/NEFT/Online (As per GUVNL

Circular No.GUVNL/Tech-3/1157 Dated: 01.07.2023). If the EMD amount is

more than Rs. 3 Lakhs, it should be paid either by RTGS/NEFT/Online or

Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee in favour of

MGVCL payable at Baroda on any Scheduled/National Bank decided by the GoG

time to time. EMD can also be furnished by way of a bank guarantee from any

nationalized bank as per Govt. GR. NO FD/MSM/e-file/4/2025/2712/DMO dtd

01/04/2026 (To be changed every year as per GOG).

(ii) No interest will be allowed on any of the above Deposit; &

(iii) Earnest Money will be liable to be forfeited, if (1) If Tender is withdrawing

during validity of the offer and (2) The Tenderer fails to deposit the Security

This earnest money will be forfeited by the Company in case of successful bidder who,

after his tender has been accepted, refuses to pay the security deposit, sign & complete

the contract document before the validity of the offer. The earnest money will be

refunded to all unsuccessful bidders after the award of contract or expiry of the validity of

the offer whichever is later. Tenders without payment of earnest money deposit are

liable to be rejected.

Exemption is given to Small Cottage & Tiny works Units contractors in payment of EMD &

relaxation in payment of Security Deposit & Performance Guarantee the following

guidelines are reiterated.

(1) No exemption from payment of Tender Fees shall be given to any bidders

irrespective of whether they are SSI, Cottage & Tiny works units.

(2) No EMD exemption as well as SD/PBG relaxation shall be given to outside Gujarat

based Contractor / Bidder irrespective of Bidder is SSI or not.

(3) The exemption in payment of EMD shall be given only to Gujarat based small

cottage & Tiny works units registered under Small Scale Industries of Govt. of

Gujarat (DIC) and also holding subsequent registration with CSPO/ NSIC/DGS&D

registration certificate for the tender works/services. No. EMD exemption shall be

given to the bidders having SSI/NSIC certificate of outside Gujarat state.

(4) The above certificate should be authenticated notarized certificates.

(5) It may be ensured that the name of works mentioned in above certificate should be

same as tender works/service. If the certificate is for the works/service other than

the tender’s works/services, these certificates will not be acceptable & above

relaxation shall not be given to such SSI works unit.

(6) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 10 %, the same shall be relaxed to 6 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) and also holding subsequent registration with

CSPO/ NSIC/DGS&D registration certificate for the work/services & complying the

conditions as above.

(7) Wherever in the tender, the rate for Security Deposit & Performance Guarantee is

stipulated at 5 % the same shall be relaxed to 3 % for Small Cottage & Tiny Works

registered with Govt. of Gujarat (DIC) & also holding subsequent registration with

CSPO/ NSIC/DGS&D registration certificate for the work/services & complying the

conditions as above.

(8) No price preference shall be given to any Bidders.

Bids shall be submitted online only. Documents of payment of Tender Fee & EMD has

to be uploaded online in n-Procure. If amount of EMD is more than Rs. 3 Lakh and

bidder wants to pay EMD Amount by the way of Demand Draft or Banker’s Cheque or

Pay Order or Bank Guarantee, then bidder has to pay in favour of MGVCL payable at

Baroda (O&M) Circle, Bidder has to upload the same in n-Procure and Original Demand

Draft or Banker’s Cheque or Pay Order or Bank Guarantee is required to submit in

physical in “EMD Cover” by Speed post only. No Tender shall be accepted /opened in

case of receipt of tender after due date and time as mentioned in the tender

document; irrespective of delay due to Postal Services or any other reason and MGVCL

shall not assume any responsibility for late receipt of Tender

Following Documents related to EMD shall be submitted, if required are as under:

“EMD Cover”:- If EMD amount is more than Rs. 3 Lakh and bidder wants to pay by

way of Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee, then this

envelop shall contain Original Demand Draft or Banker’s Cheque or Pay Order or Bank

The following documents as stated hereunder are required to be submitted in physical

form under Seal cover of “EMD cover Documents”.

[a] Original Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee if EMD

Amount is paid by the way of Demand Draft or Banker’s Cheque or Pay Order or

Bank Guarantee. This is mandatory.

[b] In case of EMD Exemption demanded, bidder has to submit valid Exemption

Certificates as mentioned below.

Relaxation to Pay EMD: Bidder who has valid N.S.I.C. and M.S.M.E. certificate pertain

to Gujarat State will be given relaxation to pay EMD. Bidder upload in n-Procure

notarized copy of valid N.S.I.C. and M.S.M.E. both certificate of Gujarat State and

submit physically at Baroda (O&M) Circle Office.

-: Bank Details:-

Sr. Particulars Requisite Details

1 Name of Bank UCO BANK

2 Name of Branch AKSHAR CHOWK

5 IFSC Code UCBA0002031

6 Name of Account MGVCL

EMD of the tenderers will be returned to RTGS/NEFT for credit to his Bank Account.

The bidder shall have to give details of his bank account with a cheque duly

cancelled. No claim for refund of EMD against Original Money Receipt shall be

entertained by MGVCL. The details of refund of EMD by RTGS with transaction no. will

be informed to respective bidders by letter/email etc. from MGVCL.

Bidders are requested to attach duly cancelled Cheque in the EMD cover and requisite

details in this regards are to be furnished carefully in online annexure of EMD.

(5) Submission of Technical Bid:-

The tender is to be invited through E-Tender (n-code) hence same needs to be submitted

online only i.e. in n-procure and price bid is also submitted online only i.e. in n-procure.

(6) Opening of Technical bids:-

(i) The EMD cover & Technical bids (online) shall be opened on the due date in

the presence of all bidders / their representatives, if present. At first, the

officers concerned shall open EMD Cover (On line) and after fulfillment of

Tender Fee & EMD conditions, the Technical Bid (Online) with detailed

specification shall be opened

(ii) Tender shall be valid for 120 days from the date of opening of the Technical

(iii) Tenders not received online in n-Procure then shall be rejected forthwith.

No physical submission of bids will be entertained.

(iv) EMD shall be returned to unsuccessful bidders within 15 days of placement

of order. For successful bidder, it should be refunded after submission of

Goods and Service Tax (GST):

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be

paid extra on a given taxable goods and/or services. The amount and% of GST and

Cess as applicable should clearly be indicated separately. (GST/Cess means all

applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation

to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and

all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST and Cess,

charged to MGVCL or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST and Cess, is claimed

by you, it will be immediately passed on to the MGVCL, without MGVCL making any

specific Claim, for the same, either from the Department or from you. The offers

having price inclusive of GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST Act, which should be clearly indicated in the price bid. MGVCL may at its

discretion consider such offer with presumption of highest applicable rate of

VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same

must be clearly specified with valid Declaration & Certificate from Department. In the

event of withdrawal/cessation of the Supplier from Composition scheme during the

tenure of the contract, the rate mentioned in the price bid shall be final and any

additional GST will have to be borne by the bidder. In no case additional amount

towards tax or otherwise will be paid / reimbursed to supplier/contractor. Further

Statutory Variation clause will not be applicable in case of Supplier / Contractor has

opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to /mentioned

in acceptance of tender only and any deviation in the same shall not be accepted.

Further, any additional liability of GST (later on due to wrong mentioning of GST rate,

mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the invoice

shall be borne by the Supplier/Contractor. However, any refund received by the

supplier / contractor on account of GST charged from the company; such refund shall

have to be passed on to the company, along with interest if any. Such refund along

with interest needs to be passed on suo-moto by the supplier /contractor.

Further, the Company has a right to recover the amount of GST along with penal

interest at the rate of 15% per annum if GST charged is not paid / short paid to the

government or fails to upload the details or uploads inaccurate particulars on GSTIN

portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract,

the provision of GUVNL’s statutory variation clause shall apply.

As per Prevailing rules and Government’s notification, Security Services are applicable

under reverse charge mechanism (RCM). So, GST is required to pay by service receiver

i.e. MGVCL and service provider i.e. bidder/security agency should not claim GST

INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to

inclusion of any other additional item of their inputs / input services under the ambit

of the Input Tax Credit provisions under the GST Act, subsequent to the date of

submission of the offer, the same should be passed on to MGVCL and you should

inform such changes to MGVCL from time to time.

STATUTORY DEDUCTION:

Statutory deduction will be made at the time of payment as per applicable rule and

rate like Income Tax TDS, GST TDS etc.

SPECIAL TERMS AND CONDITIONS:

1. Tenure of Contract:-The duration of order will be for 2 years. The Company can

terminate the contract by giving three months’ Notice over during the currency of

the contract and if the performance of the Contractor is found unsatisfactory and

also if the Contractor violates any of the conditions of the contract mentioned

herein. No Extension shall be granted except in Force majeure condition (i.e. War,

Riots, Earthquake, Hurricanes, Lock outs, Strikes, Pandemic and under unavoidable

2. Ratio of Providing (Ex-Servicemen security staff/ Civilian Guards) modified as Per

GUVNL Circular No. 140 Dt. 11/02/2021 and GUVNL/Security/2024/449, Dated-

The Contractor shall deploy not less than 50 % ESM security staff (i.e. Ex-Indian

Army /Navy /Air Force /BSF / ITBP / CISF and other CAPF / Gujarat State Police

Personnel) for Vital installations of GETCO, GSECL and Sensitive locations of

DISCOMs, rest of the security personnel can be civilian guards.

While in area C (Rural) and in Zone-II (Outside periphery of 10 KM Municipal

Corporation area), The Contractor shall deploy not less than 30 % ESM security staff

(i.e. Ex-Indian Army / Navy /Air Force / BSF/ ITBP / CISF and other CAPF / Gujarat

State Police personnel), rest of the security personnel can be civilian guards”

Necessary Security Supervisor may be deployed by security agency for monitoring

and supervision of security guards at their end in order to ensure quality of service.

At, Vital Installations of GETCO, GSECL and Sensitive locations of DISCOMs, if more

number of Ex-Servicemen (ESMs) are demanded by subsidiaries (i.e. More than 50%),

then the contractor agency will be bound to provide more than 50% ESMs as

demanded by concerned subsidiary.

Further, the following shall be obligations on the part of contractor.

1. The agency should provide training to civil security guards as specified in “The

Gujarat Private Security Agencies Rules-2007” or amended thereof.

a) Guard found Sleeping, Misbehaving, being disobedience on duty –Rs. 500/-

Per day Per Guard plus applicable taxes (if any).

b) Agency failing to provide ESM/Civil Guards quantity as per tender /

contracts condition and GUVNL circulars- Rs. 300/- Per Day per Guard plus

applicable taxes (if any).

c) Guards not found wearing shoes, proper dress- Rs. 100/- Per day Per Guard

plus applicable taxes (if any).

d) Not disbursing wages to security guards on prescribe due date in a month

i.e. (On or before 7th day of the succeeding month) - Rs. 250/-per day plus

applicable taxes (if any) of delay.

For an Example:

If an agency has made wages payment to a security guards on 11th of the Month,

then penalty deduction shall be considered as Rs. 1000/- (For 4 days i.e. 8th, 9th,

10th& 11th multiply by Rs.250/- per day of delay plus applicable taxes (if any) )

The above mentioned penalties shall be deducted from the RA bill of Security

3. Soft copy of I-Card may be submitted with monthly bills submitted by agency.

4. Upper age limit for ESM & Civil guards shall be up to 65 years.

3. The Respective Contractor / Bidders shall ensure the following

a) The Security Agency must submit Bank Account Number, Copy of the Pass

Book in respect of each Security Guard.

b) The Security Agency must pay monthly salary to the concerned Security

Guard through Bank (RTGS) only and the Agency shall furnish in the

subsequent month details of Bank (RTGS) payment made in the respective

Salary account.

c) The Security Agency must submit every month Bank Statement of salary

deposited for previous month, statutory deductions and payments made to

EPF, ESI Authorities etc. The payment in the subsequent month will be made

only if the agency submits the above details / Challans and it will be

responsibility of the concerned approving / disbursing officer to ensure the

d) The Security Agency must distribute 02 (two) pairs of Uniform and other

articles e.g. Raincoat, Shoes in presence of MD or Senior Officials every year.

e) The Security Agency which fails to comply with the statutory provisions and

payment of necessary contributions to be considered for Stop Deal.

f) The Security Agency at the beginning of the Contract must submit the list of

ex-service Man, Ex-para military man, Police Personnel along with proof like

relieve order issued by Armed Force, Para-military force or Police Force and

the Identity Proof.

g) As per the GUVNL Circular No. GUVNL/Security/ADGP(S)/2024/13 Dated

13.01.2025 and amendment GUVNL Circular No. GUVNL/ Security/ ADGP(S)/

The Contractor has to engage personnel from the group of ex-servicemen as

specified by DGR, New Delhi, retired personnel from Indian Army, Indian Air Force &

Indian Navy including BSF, CRPF, CISF and Assam Rifles only.

As per GUVNL Circular No. GUVNL/Security/2024/449, Dated-13.03.2024, the

Contractor shall deploy not less than 50 %ESM security staff (i.e. Ex-Indian Army

/Navy /Air Force /BSF / ITBP / CISF and other CAPF / Gujarat State Police

Personnel) for Vital installations of GETCO, GSECL and Sensitive locations of

DISCOMs, rest of the security personnel can be civilian guards.

While in area C (Rural) and in Zone-II (Outside periphery of 10 KM Municipal

Corporation area), The Contractor shall deploy not less than 30 % ESM security staff

(i.e. Ex-Indian Army / Navy /Air Force / BSF/ ITBP / CISF and other CAPF / Gujarat

State Police personnel), rest of the security personnel can be civilian guards”

Necessary Security Supervisor may be deployed by security agency for monitoring

and supervision of security guards at their end in order to ensure quality of service.

At, Vital Installations of GETCO, GSECL and Sensitive locations of DISCOMs, if more

number of Ex-Servicemen (ESMs) are demanded by subsidiaries (i.e. More than 50%),

then the contractor agency will be bound to provide more than 50% ESMs as

demanded by concerned subsidiary.

Payment of rates for various categories shall be applicable as declared by above

Agencies from time to time. The Agency shall be reimbursed the difference of rates

in case of increase by the Appropriate Authority. In case of decrease in the wages it

will be adjusted in next bill.

Wages shall be paid at the rate of minimum wages fixed by labour department of

Govt. of Gujarat from time to time& same is issued / conveyed by GUVNL to

subsidiary companies.

Retired Policeman/ex-Paramilitary must have completed 20 years pensionable

4. Wages/ Remuneration (Modified as per GUVNL Circular No. 140 Dt.11/02/21 &

GUVNL/Security/2024/449, Dated-13.03.2024):-

The Wages / Remuneration shall be paid to the respective category of the guard as

per GUVNL Circular No. GUVNL/HR/Ex-serviceman/1716, Dt. 20.10.2023.

However, wages of Ex-Policemen (Armed Shall be similar to Ex-Servicemen (Armed)

and Ex-Policemen (Un-Armed) shall be similar to Ex-Servicemen (Un-Armed) Apart

1. Ex-Servicemen and other security personnel (other than regular staff of

respective companies) deployed for the duties outside the headquarters,

shall be paid Rs.100/- per day as refreshment allowance provided they are

on duty at that time.

2. Other Allowances (Bonus, ESI, Uniform, Washing, and PF) should not be

included while approving overtime (extra duty) carried out by the same

3. As per GUVNL Circular IGP Security & CVC vide Circular dtd.13.08.2010 &

subsequent guideline of Corporate Office vide letter No. MGVCL/HR/VPS-

TA/2022/3279 Dtd.26.09.2022, TA and other allowances admissible to Vishesh

Police Sahayak shall be paid to agency only after receipt of documents in this

regards through Security Agency by strictly adhering guideline given in

Circular dated 13.08.2010 on producing of bills by the agency.

5. Minimum Service Charge (Modified as per GUVNL Circular No. GUVNL/HR/CIVIL

SEC.GUARD/453, Dt.06.04.2026):-

The minimum service charge in the procurement of manpower Outsourcing services

may be fixed as 3.85% (3% profit plus transaction charges which are 0.85% at

present) as proposed by GeM and Office Memorandum No.F.6/1/2023-PPD, dated

23.06.2023, Issued by Ministry of Finance, Government of India, New Delhi.

A) Technical Evaluation Criteria:

The following shall be observed.

“If after opening of price bids two or more agencies found L-1, by quoting same

SOR, in such case, Gujarat based registered security companies will be given

priority to be considered as L-1.

If more than two agencies are found registered in Gujarat State, then in such case,

the agency headed by Ex-Servicemen (ESM) will be given 1st priority. Further, if two

or more agencies are found to be headed by Ex-servicemen, then experience of the

agency in Government Sector and PSU’s for last 2 (two) years in similar business i.e.

manpower security supply only shall be taken in to consideration (i.e. Agency

having more nos. of work orders) shall be eligible for L-1. If experience of two or

more agencies is found to be same, then their aggregate turnover of last 3 (three)

years shall be taken into consideration and agency having higher turnover shall be

considered as L-1 and contract shall be awarded to that agency. For experience,

bidder should also submit certificate from such organizations regarding satisfactory

completion of work.”

(1) Agency Headed by Ex-Service Man:-

The Documents of the ownership of the bidding firm

(Proprietorship/Partnership/Pvt. Ltd. Co) submitted as per PQC criteria at the time

of invitation of tender and opening of technical bid shall only be considered to

decide whether the agency is headed by Ex-Service Man. Under any circumstances,

the date of execution of such documents, should not be later than the due date of

invitation of tender.

Further, the following documents of the bidding firms are also required to be

furnished as supporting documents to ensure that the firm is headed by Ex-Service

i) If the participating bidder/agency is a Proprietary firm:-

1. Registered Notarized Declaration of Sole Proprietorship on stamp paper of

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force /

Paramilitary Force.

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by

appropriate authority.

5. The Ex-Service man should be the PSARA license holder of the participating

proprietorship firm.

ii) If the participating bidder/agency is Partnership firm:-

1. Registered Notarized Declaration of Partnership Deed with clear bifurcation of % of

ownership in the partnership firm on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force /

Paramilitary Force

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by

appropriate authority.

5. The Ex-Service man should be the PSARA license holder of the participating

partnership firm. Further, the ex-servicemen headed participating agencies not

having PSARA license in the name of Ex-servicemen have to change the PSARA

license in the name of Ex-serviceman within 3 months of issuance of this

clarification/circular.

It is further clarified that, an ex-serviceman holding a majority stake in the firm

shall be given first priority.

iii) If the participating bidder/agency is Pvt. Ltd. Company:-

1. Registered Notarized Declaration of Number of Shares Held with clear

bifurcation of % of ownership in the company on stamp paper of Rs.300/-

2. Relevant Identity card issued by Indian Army / Navy / Air Force / Paramilitary

3. Service Book, Certificate of Service issued by Indian Army / Navy / Air Force /

Paramilitary Force.

4. Certificate for empanelment in DGR / Pension Payment Order (PPO) issued by

appropriate authority.

5. The Ex-Service man should be the PSARA license holder of the participating

Pvt. Ltd. Company. Further, the ex-servicemen headed participating agencies not

having PSARA license in the name of Ex-servicemen have to change the PSARA

license in the name of Ex-serviceman within 3 months of issuance of this

clarification/circular.

6. Memorandum and Article of Association as per Companies Act,

7. It is further clarified that, an ex-serviceman holding a majority stake in the

company shall be given first priority.

If at any point of time, during tender finalization (i.e. technical bid or financial bid) or

before awarding of work order, it is noticed that the partnership deed / ownership

stake of the Ex-service man in the partnership firm / Pvt. Ltd. Company is changed /

revoked, then the bidder/agency will be automatically disqualified, even if the agency

is L-1 in the price bid and the next eligible L-1 agency will be considered for the price

bid. Further, during the tenure of the contract, if at any point of time the partnership

deed/ ownership stake of the Ex-service man in the partnership firm/Pvt. Ltd. Company is

changed/revoked , the contract agreement with the agency will be liable to be

Notarized Undertaking regarding not-revoking of its ownership rights in partnership deed /

ownership stake / share in Pvt. Ltd. Company during the entire tenure of the contract may

be obtained from the Ex-Service Man of the agency by the concerned subsidiary company

of GUVNL before awarding of the Contract / WO / A/T.

B) Experience in Government Sector and PSU for last two years:-

The date of publishing of tender will be considered for calculating the period of

experience of last two years.

For example, if the date of publishing of tender is 01/04/2024, the period of

experience should be consider from 01/04/2022 to 31/03/2024. Under any

circumstances work order awarded after 01/04/2024 should not be considered.

The minimum period of the work order in in Government Sector and PSU’s should not

be less than twelve months (one year). Further, for calculating number of work orders,

all the subsequent extension orders of the initial work order will be considered as

For example, if an order is placed for 2 years, and after the completion of the period of

work order, any further extensions are given based on satisfactory performance, the

initial work order and all subsequent extension orders will be considered as a single

In case of occasion based work orders such for specific event, the minimum period of the

work order should not be less than six months. Further the work orders issued for such

occasions should not be an extension of the existing work order wherein additional

manpower has been demanded in reference to existing work order.

6. Stop Deal for Non-compliance of Statutory Provision:-

The Guidelines regarding stop Deal for three years have been issued in case of

lapses by security agency regarding statutory compliances of various such as

payment of minimum wages, timely payment of wages and providing other benefit

by the security agencies. These guidelines issued by GUVNL vide circular No.

dated-05/03/2018 shall be applicable in such cases of non-compliance.

7. Physical fitness & Age criteria:-

For Ex-service men as specified by DGR (New Delhi)

Age Limit : Minimum 20 Years, Maximum 65 Years.

Height : Minimum 5'- 6'’

Weight : Not Less than 50 Kg.

Chest : Minimum 32"

Education : Minimum 8th Std. Pass and should be able to read & write Gujarati

Eligibility : Ex-servicemen as specified by DGR, NEW DELHI should be retired

personnel from Indian Army, Indian Air Force & Indian Navy

including BSF, CRPF, CISF, Assam Rifles only.

BMI : Body Mass Index –

They should be physically fit and mentally alert and should be able to run a

kilometer in three minutes.

The upper age ceiling in respect of Ex-police personnel is 65 years. However, Ex-

police personnel should have to meet with the physical fitness standards as laid

down in the GUVNL Circular Dt. 18/07/2019& 19/08/2016

Further, The Upper age ceiling in respect of Ex-Servicemen, Ex-Para Military Force

and Civilian Guards shall continue to be 65 Years.

8. CRITERIA OF VISHESH POLICE SAHAYAK AND VISHESH POLICE DRIVER SAHAYAK

VISHESH POLICE SAHAYAK

1. He should be retired Police Sub Inspector, Assistant Sub Inspector, Head Constable

and Police Constable.

2. He should be minimum OLD SSC Passed.

3. Age Limit should be up to 65 years.

4. He should have minimum 10 years’ experience.

5. He shall have to provide retirement certificate, SSC Certificate at the time of

appoint of VPS.

VISHESH POLICE DRIVER SAHAYAK/Truck Driver

1. He should not be below 25 years and not above 40 years and provide Birth

2. He should be passed minimum 10th standard and provide certificate.

3. He shall be well dressed as per RTO Rules and behaved with good manners and

respect with officers and staff of the Company and with Mobile facility. He shall be

well experienced.

4. He should have Light/Heavy Motor Vehicle License with Badge.

09. Field Security guards and fixed point security guards are required to be mentioned

separately in Annexure. No fixed point security guards should be changed without

prior written permission of the circle / power station head of the subsidiary

company during the contract period of 2 years by security agencies until and

unless it is necessary due to any unforeseen / unexpected incident / disciplinary

10. Location wise Security guards shall be demanded by circle head / power station

head of subsidiaries of GUVNL as per actual requirement with proper

justification. Accordingly, agencies are abided to deploy the same during their

contract period.

11. All Security Guards deployed by agency should have smart phones with relevant

monitoring application. Security guards not having the smart phones shall not be

deployed by security agencies.

12. Name wise deployment charts of all security guards are to be provided by

security agencies to check real time deployment. All security guards must be

provided with authentic Smart / Digital Identity Cards issued by the agency.

13. Security agencies / contractor shall have to disburse salaries / wages through

Escrow Bank account only to the personnel engaged as per prevailing wage rates

issued by GUVNL.

14. Security agency must provide monthly salary slip of the respective past month to

their security guards before 7th of each month during the entire contract period.

Any deviation with respect to qualification will be liable to termination without any

15. APPOINTMENT ORDER:-

The Agency shall provide the personnel meeting with the Company’s/ requirement

as shown herein and the Agency will have to furnish a copy of appointment order

issued by them to the individual ex-service Security Guard as and when deployed

for the assignment of the Company.

The Contractor should submit Character Certificate of all personnel at the time of

engaging and Police Verification for each personnel within one month. Discharge

Book of all ex-servicemen should be submitted duly verified before starting the

Security Contract.

16. Payment to Contractor: - Payment will be made on monthly basis upon raising bill

by the contractor which shall be recorded in MB & RA bill by Authorized Officer of

the Company. Payment will be made by the concern Office of the Company after

fulfillment of above. The contractor shall have to submit the challans of payment

of various statutory dues like PF / ESI / GST etc. of previous month along with bill

of current month.

a) Guard found Sleeping, Misbehaving, being disobedience on duty –Rs. 500/- Per

day Per Guard plus applicable taxes (if any).

b) Agency failing to provide ESM/Civil Guards quantity as per tender / contracts

condition and GUVNL circulars- Rs. 300/- Per Day per Guard plus applicable

taxes (if any).

c) Guards not found wearing shoes, proper dress- Rs. 100/- Per day Per Guard plus

applicable taxes (if any).

d) Not disbursing wages to security guards on prescribe due date in a month i.e.

(On or before 7th day of the succeeding month) - Rs. 250/-per day plus

applicable taxes (if any) of delay.

For an Example:

If an agency has made wages payment to a security guards on 11th of the

Month, then penalty deduction shall be considered as Rs. 1000/- (For 4 days i.e.

8th, 9th, 10th& 11th multiply by Rs.250/- per day of delay plus applicable taxes

The above mentioned penalties shall be deducted from the RA bill of Security

As per GUVNL guideline

 The security Agencies shall be required to open ESCROW BANK ACCOUNT for

payment of Monthly salaries to their Security Guards.

 Accordingly, Escrow Agreement would have to be executed and signed

between MGVCL, Bank of Security Agency & Security Agency.

 MGVCL shall credit the payment in the designated Escrow Account(s) opened

by Security Agency.

 Security Agency shall make payment of salaries/wages (as per rates

circulated by GUVNL from time to time) to the security Guards from this

Escrow Account only.

17. All the persons engaged by Contractor shall be on the Contractor's Payroll and the

Contractor shall have to disburse wages through Escrow Account only to the

personnel engaged as per prevailing rates finalized by Labour commissioner,

Government of Gujarat from time to time. The Contractor should also indicate the

names along with the wages paid to them through Escrow Account submit one copy

of the payment sheet and Xerox Copy of the Register as proof for record /

18. The Agency shall provide the daily attendance sheet of such Guards to the

Authorized officer of the Company. The Contractor will be paid only for the period,

his staff remains present as per the attendance statement given to the Company’s

responsible Officer. The charges of the staff will have to be reduced for the number

of days of absence from duty.

19. The Contractor shall have to make his own arrangement for residential

accommodation, conveyance, furniture, etc., for his Security Staff. The Company

will not make any payment for such arrangements during the stay of the personnel

at the Headquarter. However, accommodation will be provided wherever it is

available at the existing rates of the Company.

20. Security Deposit (Refundable): - The Contractor shall deposit with the Company an

amount equivalent to 5% of the total order value as Security Deposit by DD or by

Bank Guarantee of any of the Nationalized Banks as per Govt. GR No. NO

FD/MSM/e-file/4/2023/0057/DMO dtd 21/04/2023 within 21 (twenty-one) days of

date of Letter of Intent / Letter of Acceptance, as per Company’s Rules. No

interest will be paid on Security Deposit.

The said Guarantee covering the period of successful execution of the contracts

must be invariably submitted within 21 (twenty one) days from date of Letter of

Intent / Acceptance i.e. before placement of order, otherwise the LoI / LoA will be

out rightly cancelled and the EMD will be forfeited without entering into any

correspondence and this will be binding on the bidder.

21. The successful bidder has to execute agreement (Format attached) in Subsidiary

Companies on Non-Judicial Stamp paper of Rs. 300/- duly Notarized as per

agreement document uploaded herewith within 10 days after the payment of S.D.

amount / Bank Guarantee. The cost of Non-judicial stamp & Notary charges will be

borne by the successful bidder. The agreement shall be executed between

subsidiary company & the authorized representative of successful bidder as

mentioned hereunder.

On approval of the offer of successful Bidder, a Contract Agreement is required to

be entered into between the subsidiary company and the successful Bidder.

Subsidiary company shall issue a detailed A/T/ work order incorporating various

terms and conditions.

An Officer who signs the LOA / Purchase / Work Order is authorized to sign the

Agreement documents on behalf of the Purchaser / Service availed Company &

from the successful Bidder’s side, the Agreement can be signed by the Authorized

Representative.

In case of appointment of authorized representative, the agency is responsible for

doing all future communication / correspondence, representation if any, in respect

of awarded A/T, W/O by the authorized representative during the tenure of the

1. If the Authorized representative is from a Partnership firm, then a certified copy

of partnership deed must be attached along with the signature of other partners

who have authorized the particular partner to execute and sign the Agreement.

2. If it is a private or public limited firm, a copy of the Resolution, authorizing the

person to execute and sign the Agreement on behalf of the firm, passed by the

Board of Directors along with the Company’s seal must be attached with the

3. If it is a Proprietary Firm, then the proprietor himself should execute and sign

the Agreement and his full residential address must be available in the file.

Upon submission of security deposit and signing of Agreement, subsidiary company

shall issue a detailed A/T / work order by incorporating various terms and

22. The Company shall be at liberty to deny the entry to the Contractor's person /

persons in the premises of the Company if there is complaint against person /

persons for whatever reason including non-integrity, misconduct, non-committing,

misbehavior displayed, and in that case, such type of person / persons should be

withdrawn immediately from Company’s assignment on written request from the

Authorized Officer of the Company.

23. The Company shall not be liable to pay any charges other than agreed upon in this

Contract. Weekly off reliever or substitute or overtime or any kind of financial

burden will not be paid by the Company whatsoever it may be. All such payments,

i.e. overtime etc. as per statutory provisions of the Act applicable from time to

time should be borne by the Contractor, if the Contractor engages any security

personnel for more than eight hours on any day, no any escalation will be paid by

24. The Contractor shall deploy not less than 50 %ESM security staff (i.e. Ex-Indian

Army /Navy /Air Force /BSF / ITBP / CISF and other CAPF / Gujarat State Police

Personnel) for Vital installations of GETCO, GSECL and Sensitive locations of

DISCOMs, rest of the security personnel can be civilian guards.

While in area C (Rural) and in Zone-II (Outside periphery of 10 KM Municipal

Corporation area), The Contractor shall deploy not less than 30 % ESM security staff

(i.e. Ex-Indian Army / Navy /Air Force / BSF/ ITBP / CISF and other CAPF / Gujarat

State Police personnel), rest of the security personnel can be civilian guards”

Necessary Security Supervisor may be deployed by security agency for monitoring

and supervision of security guards at their end in order to ensure quality of service.

At, Vital Installations of GETCO, GSECL and Sensitive locations of DISCOMs, if more

number of Ex-Servicemen (ESMs) are demanded by subsidiaries (i.e. More than 50%),

then the contractor agency will be bound to provide more than 50% ESMs as

demanded by concerned subsidiary.

25. The Contractor shall have to reduce or increase the security personnel as per the

requirement of the work for the duration indicated from time to time and the

payment will be made to the Agency for the actual number of personnel deployed

at the same rates agreed by the Company against this Tender.

26. The Contractor shall have to provide security uniform, badges, clubs (Lathi),

torches, shoes and required kits etc. in consultation with the Authorized Officer of

the Company for proper identification. The Security Agency must distribute

(two) pairs of Uniform and other articles e.g. Raincoat, Shoes in presence of MD or

Senior Officials every year.

27. All other general terms and conditions of the Contracts Company’s shall be

applicable to this contract also.

28. The Contractor should provide copies of Discharge / Release Certificate of ex-army

/ Paramilitary personnel, Personal bio-data with photographs of all such ex-service

personnel to be deployed before starting the contract activity.

29. The Security Head / Head of the concern office / Dept. concern, only will have the

right to check the physical standards, educational qualifications and age limit,

service records and antecedents before allowing a particular person retained by

the Contractor for security. The party shall hand over copies of such records of

security men at the commencement of the contract.

30. The Agency shall provide full information, to the Company, of the personnel to be

deployed, which shall include:-

(i) Tampered proof photo copy of PAN Card;

(ii) Full name [Photo copy of Ex-serviceman Card or photo copy of Retirement /

Release Order];

(iii) Details of his native place with proof of address;

(iv) Name of Bank, Branch &Bank Account Number; &

(v) Declaration of Guard that he was not dismissed from Military/Police

Department along with antecedents of each personnel as well as local Police

Station where he was posted.

31. As the matter of Security Department is a crucial, the Contractor's security men

shall be deployed at given points after prior permission from the Company. No

Contract security men will be shifted or inducted without prior permission and

consent of Authorized Officer of the Company.

32. Neither part of the contract nor any share of interest therein, shall in any manner

or whatsoever, be transferred or assigned or subject to any person, firm or

corporation, by the Contractor directly or indirectly.

33. (a) The Contractor shall be responsible for proper behavior of the persons employed by

him and exercise control over them. He shall also be bound to prohibit and

prevent his employees for taking any direct or indirect interest and / or support,

assistance, maintaining or helping any person or persons engaged in any anti-

social activities, demonstrations, riots, agitations, which may in any way be

detrimental or prejudicial to the interests of the Company, proprietors or

occupiers in the neighborhood. In such events the Contractor not jeopardize the

interest of the Company in any manner, i.e. by any commission and the Company

shall be indemnified by the Contractor against any consequential claims, actions,

suits, proceedings, loses or damages on any grounds whatsoever. The Contractor

shall be solely responsible and liable for any commission / commission by his

personnel, which may lead to any proceedings in the Court of Law against the

Company or claim for payment of damages / loss of property of any citizen.

(b) All persons of the Contractor entering in the work premises shall be properly

and neatly dressed and shall wear badges while working in the Company

premises, including work site.

34. Any failure on the part of the Company at any time of enforcement of strict

observance of the performance of any of the terms and conditions of this Contract,

exercise of any rights mentioned in the contract, shall not constitute a waiver of

such terms and conditions of rights and shall not affect or deprive the Company of

exercising the same at any later date.

35. The Contractor employing more than ten workmen on any day of the preceding six

months as contract labour shall be required to obtain requisite License at his cost

from the appropriate Licensing Officer before undertaking contract work. The

Contractor shall be solely liable and responsible for short compliance with the

requirements under the Contract Labour (Regulation and Abolition Act) 1970 and

36. The Company shall not be liable in any respect for damages or compensation for

any injury or for any occupational disease particular to the employment to any

person engaged throughout the contract and the Contractor shall keep the

Company indemnified thereof by obtaining insurance of his security men.

37. The Contractor shall ensure that all persons are provided with the protective

clothing like helmets, gloves, safety shoes etc., as may be required from safety

point of view and all his persons shall follow the instructions issued by the Company

from time to time in connection with Safety and Security.

38. Each Security Guard provided by the Contractor should display Photo Identity on his

chest and should bear ex. army badge on both arms and the same Pattern worn by

guards of regiments.

39. Final payment will be made only after satisfactory performance of the Ex.

Servicemen provided by the Contractor. Monthly bills shall be paid as per provisions

contained in and subject to tender terms and conditions.

40. For any reasons whatsoever and of which the Company shall be sole judge, the

Company may terminate this contract by giving the Notice of three months and the

Contractor and his personal shall vacate the site / work place on the expiry of such

period. In the event of such termination of contract, the Contractor shall be paid,

for all the work executed up to the period of termination, including refund of

Security Deposit, subject to deduction of any dues penalties with GST and cess as

applicable, other recoveries etc. within a period of two months at the direction of

the officer in charge.

41. The Contractor shall be liable to compensate for making good all the

damages/losses arising out of theft, breakage, pilferage of any office furniture,

equipment, fittings and fixtures whatsoever as may be caused directly or indirectly

by the persons engaged through him.

42. Contractor shall exclusively be liable for non-compliance of any Acts, Laws, Rules

and Regulations applicable from time to time having over engagement of workers

directly or indirectly or execution of work and Contractor hereby undertakes to

indemnify the Company against all actions, suits, proceedings, claims, losses,

damages etc., which may arise under Payment of Wages Act, Workmen's /

Employees Compensation Act. Fatal Accident Act, Employees Provident Fund Act,

Family Pension Scheme, Deposit Linked Insurance Scheme, or any other Act or

statute herein not specifically mentioned, but having direct or indirect applicable

to the persons engaged in this contract.

43. During the period of contract, Contractor himself or his authorized representative

shall be required to remain present at site, so that he can be contacted in case of

44. In case of any incident arises, pertaining to security, the Contractor's Security Staff

has to lodge police complaint, i.e. FIR and carry out other police station procedures

on behalf of the Company and simultaneously the matter should be reported to the

local officer in charge. Security staff has to give details of incident and police

complain along with copy of FIR to the DOS / ADGP(S) / IG / DIG under the

jurisdiction of the concerned Police Station area and other areas which are

governed as notified areas.

45. Contractor has to produce attested copies of the following documents in the name

of the Agency issued by the Competent Authority as mentioned in pre-qualification

(1) Copy of License Number under Private Security Agencies Regulation Act -

(PSARA 2007) & Amendment thereof.

(2) Provident Fund Code Number.

(4) Professional Tax Number.

46. Contractors should possess PF Code Number in the name of the Agency. Contractor

who does not possess PF Code will not be considered for acceptance of Tender.

47. EXTENSION / TERMINATION OF THE CONTRACT: -

This is the rate contract for two years. The Company reserves the right to

terminate the contract at any time or to extend for further period for 2 (two)

month with maximum for 6 (six) months in force majeure conditions & Under

unavoidable circumstances on the basis of same terms, conditions and rates of the

original contract based on satisfactory performance of order and it will be binding

on the Contractor. If performance is found not up to the required standard, the

same will be brought to an end by giving 3 (three) months’ notice in writing.

Further, No extension shall be granted except in force majeure conditions (i.e.

War, riots, earthquake, hurricane, lockouts, strikes, pandemic) and under

unavoidable circumstances. In such condition, existing order may be extended for

(two) months with maximum of 6 (six) months. The proposal of the same to be

forwarded by concerned MD of Subsidiary. The competent authority for approval of

such extension (Pre or Post) shall be ADGP (S).

In case, the agency / company / firm fails to provide services of security staff

during the contractual period or in case the security staff not found as per

prescribed qualifying criteria mentioned in the Tender / Order, subsidiary company

may exercise its discretionary power either-

a) To recover by way of penalty terms

b) To arrange security staff from other agency, elsewhere after giving due notice to

the agency on account and at the risk and cost of the agency without canceling the

contract in respect of the numbers of security staff not provided within contractual

c) To cancel the contract

Meanwhile, when such contracts are terminated, the concerned subsidiary company

may make stop-gap arrangement for deployment of security staff with due approval

of Managing Director of the respective subsidiary company by stating proper

justifications thereof. Simultaneously, the subsidiary company should initiate

procedure for finalization of new tender. Here it is to mention that, in such case,

new tender should be finalized invariably within a period of 6 months from the

date of termination of contract. If the stop gap arrangement persists for more than

6 months then the approval of ADGP(S), GUVNL is to be obtained invariably.

In above stated three events, the opinion of subsidiary company shall be final. In

the event of action taken under clause no. (b) Or (c), the agency shall be liable to

pay for any loss which subsidiary company may sustain on that account, but the

agency shall not be entitled to any saving on such arrangement made against

Further, subsidiary company reserves the right to terminate the contract at any

time, without assigning any reason, whatsoever, by giving notice period of one (1)

month from the date of Notice of Termination of the Contract. Agency will not be

entitled for any compensations / damages / losses, whatsoever, on account of such

termination of the contract.

48. The Company will release the payment of bill only after the Contractor makes

payment of wages through Escrow Account to the security personnel and submits

evidence thereof to the security personnel, deposits the Provident Fund and/or

produces the Challan for the respective periods and performance certificate issued

by the Competent Officer, so authorized by the Company, every month.

49. The contract rates shall include any incidental and contingent work, although not

specifically mentioned in the contract, but is necessary for its completion in an

efficient and workman-like manner.

50. ARBITRATION:

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or

relating to this contract with reference to the construction, interpretation, breach,

termination or validity thereof (hereinafter referred as "the Dispute") shall, upon

the written request of either Party be referred to the authorized representatives of

the Disputing Parties for resolution. The authorized representatives shall promptly

meet and attempt to negotiate in good faith a resolution of the Dispute within

thirty days of the service of the request.

If the Parties fail to amicably resolve the disputes or differences or contrary claims

as indicated herewith in sub clause (1) of Clause, arising under or in connection

with the present agreement, the same shall be referred to the Arbitration Centre

(Domestic and International) High Court of Gujarat at Ahmedabad ("the Centre" for

short), currently functioning in the High Court Complex, Sola, Ahmedabad for

appointment of arbitrator and thereupon, the Centre shall appoint a sole arbitrator

and conduct the arbitration proceedings in accordance with its rules. If the parties

unanimously agree to appoint three arbitrators, then in that case, each party shall

appoint one arbitrator from the panel of arbitrators of the Centre, and the Centre

shall appoint the third arbitrator, who will act as the Presiding Arbitrator. Such

arbitration shall be the sole and exclusive remedy between the parties for all

disputes arising under or in connection with this agreement. The arbitration shall

take place at the Arbitration Centre, Ahmedabad, High Court Complex, Sola,

Ahmedabad, Gujarat, in accordance with the provisions of the Arbitration and

Conciliation Act, 1996 as amended from time to time, and the proceedings shall be

conducted in English. The arbitration award shall be final and binding on the

51. All other general Terms and Conditions of the Company, Agreement shall be

applicable to this Contract also. During the tenure of the order, the Company may

impose terms and conditions for safety of the Company’s asset and men power.

52. STATUTORY VARIATION: Any statutory increase or decrease in the taxes and duties

including GST subsequent to suppliers offer if it takes place within the original

contractual delivery date will be to Madhya Gujarat Vij Company Limited’s account

subject to the claim being supported by documentary evidence. However, if any

decrease takes place after the contractual delivery date, the advantage will have

to be passed on to Madhya Gujarat Vij Company Limited.

53. JURISDICTION: All questions, disputes or differences arising under out of or in

connection with the Tender / Contract if concluded shall be subject to the

exclusive jurisdiction of the court under whose jurisdiction the place from which

the tender / Acceptance of tender is issued, is situated i.e. Baroda (O&M) Circle

54. The successful bidder has to provide the man power as mentioned in order within

days of the date of order. The Contractor upon receipt of the order shall have to

supply all the Guards as per order within 30 days. If agency violates the order

condition at any time, the contract will be cancelled with a notice period of three

months and forfeit the security deposit amount.

55. As per Circular No. GUVNL/ADEP(S)/Security/2023/104 Dated: 25.01.2023 (Corporate

Office Letter No. MGVCL/ACE (Vig.)/Security/All CO/50, Dated: 10.02.2023),

“Whenever any malpractice/offence/misappropriation related F.I.R. is registered

against the security agencies on the basis of reliable documentary evidence

materials, immediately such security agency should be disqualified to continue

with the security services and also to be disqualified from participating in any

future tender process till the case is disposed in their favor in the concerned

jurisdiction court of justice”.

Nature of duties to be performed by Security Guards provided by the Contractor

shall be as under.

"To provide security at different points to safeguard Company’s properties,

buildings, materials, installations etc., situated at various area of the premises, as

per the directives of the Security Head / Office Head.

56. Conflict of interest amongst bidders:

If participating bidders are found to have a conflict of interest, then the

participating agencies shall be disqualified, during the technical scrutiny /

evaluation of the security tender invited by subsidiaries of GUVNL.

A bidder may be considered to have a conflict of interest with one or more parties

in this bidding process of security tenders as mentioned below:

1. They have proprietor / Partner(s) / Director(s) in common.

2. They have the same legal representative / agent for purposes of the bid.

3. Different agencies participated in single tender but found common Proprietor /

Partner(s) / Director(s)

4. In case of a holding company having more than one independently registered

firms or more than one firm having common business ownership / management,

only one firm should quote. Similar restrictions would apply to closely related

sister companies. Bidder must proactively declare such sister / common business /

management firms in same / similar line of business.

5. Bidder should not act in contravention/violation to the provisions of competition

act, as amended from time to time

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders.

57. Relationship with employee:

Every bidder should at the time of submission of bid, give a declaration as under.

“If in any Bidder Company/ firm, the interest (i.e. Shareholding in company and share

in partnership firm) of any employee of the tendering Company or his/ her relative as

defined in Section 2(77) of the Company’s Act. 2013 is 10 percentage or more, the

tendering Company will not deal with such Company/Firms at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-

disclosure of such facts would immediately disqualify the tenderer for further dealing

with the tendering Company.”

58. Applicability of Stop Deal / Banned for business dealing / blacklisting:

(i) The firm, stop deal and / or banned for business dealing and / or blacklist by

GUVNL or any subsidiary Companies of GUVNL shall be considered as a stop deal

and / or banned for business dealing and / or blacklisting for all Companies.

(ii) Effect of putting a firm for Stop dealing / Banned for business dealing /

A. The proprietor / all the partners / directors of the stop deal / banned for business

dealing / blacklisting firm shall also be considered for stop deal / banned or

business dealing / blacklist.

B. Once the name of the firm and / or proprietor/ partner/ director of the firm

appears in the list of Stop dealing / Banned for business dealing / blacklist in any

Company of GUVNL and its Subsidiary Companies,

i. No enquiry shall be issued to a firm.

ii. No bids / tender shall be considered for evaluation and the bid submitted by the

Firm shall be ignored.

C. Action to be taken, when a Firm and / or proprietor/ partner / director of the firm

is put on Stop dealing / Banned for business dealing/ blacklisting by GUVNL or any

of its subsidiary Companies, during tender process: -

i. Before opening Technical bids, the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid.

ii. After opening Technical bid but before opening the price bid, the price bid of the

Firm should not be opened and the bid submitted by the Firm will be treated as

“Disqualified Bid” and automatically stand as “Rejected Bid” at the time of

scrutiny of Technical Bid.

iii. After opening of price bid, the offer of the firm should be ignored and will not be

further evaluated. The firm will not be considered for issue of order even if its

price is the lowest. In this situation, the next lowest bidder shall be considered as

iv. The BG/EMD submitted by the Firm with tender should be returned after obtaining

confirmation from GUVNL and its other subsidiary Companies that there are no

outstanding dues recoverable from the firm.

D. If a Firm is put on Stop dealing / Banned for business dealing / blacklisting in one

Company and is already executing work and / or Letter of Acceptance / purchase

order awarded to them by another Company, then the firm should be allowed to

complete such awarded work / supply.

E. The amount of EMD / SD / any payment against supply withheld at the instance of

GUVNL or any of its subsidiary Companies shall be appropriated against the dues

recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/

PG in the form of bank Guarantee shall be encashed and appropriated.

F. The Stop dealing/ Banned for business dealing/ blacklist shall be Firm-specific and

when a Firm is put on Stop dealing/Banned for business dealing/blacklist, all the

manufacturing works of the Firm shall be on Stop dealing/Banned for business

dealing/ blacklist for GUVNL and its Subsidiary Companies& for all Services of the

G. If the Firm placed on Stop Dealing/ Banned for business dealing/ blacklist is a

Proprietary Concern, then all the Concerns of the same Proprietor shall also be

considered to be on Stop Dealing/ Banned for business dealing/blacklist.

H. The Board of Directors of the concerned Company may however, if he considers it

to be in the interest of the Company, remove the ban in respect of any specific

Service / Supply from any supplier for that Company only.

Every bidder should, at the time of submission of bid, give a declaration that

bidder and / or proprietor / partner / director of the firm has not been placed on

Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s

Subsidiary Companies.

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

General instructions:

The respective tendering authority of the subsidiary Companies shall ensure the

(a) The Security Agency must submit Bank Account Number, Copy of the Pass Book in

respect of each Security Guard.

(b) The Security Agency must pay monthly salary to the concerned Security Guard

through Escrow Account only and the Agency shall furnish in the subsequent month

details of payment made in the respective Salary account.

As per GUVNL guideline

 The security Agencies shall be required to open ESCROW BANK ACCOUNT for

payment of Monthly salaries to their Security Guards.

 Accordingly, Escrow Agreement would have to be executed and signed

between MGVCL, Bank of Security Agency & Security Agency.

 MGVCL shall credit the payment in the designated Escrow Account(s) opened

by Security Agency.

 Security Agency shall make payment of salaries/wages (as per rates

circulated by GUVNL from time to time) to the security Guards from this

Escrow Account only.

(c) The Security Agency must submit every month Bank Statement of salary deposited

for previous month, statutory deductions and payments made to EPF, ESI

Authorities etc. The payment in the subsequent month will be made only if the

agency submits the above details / Challans etc and it will be responsibility of the

concerned approving officer to ensure the same.

(d) The Security Agency must distribute 02 (two) pairs of Uniform and other articles

e.g. Raincoat, Shoes in presence of MD or Senior Officials every year.

(e) The Security Agency which fails to comply with the statutory provisions and

payment of necessary contributions to be considered for Stop Deal.

(f) The Security Agency at the beginning of the Contract must submit the list of ex-

service Man, Ex-para military man, Police Personnel along with proof like relieve

order issued by Armed Force, Para-military force or Police Force and the Identity

(g) The firm / bidder has to deploy required security manpower within 30 days from

the date of receipt of the order. In case not deployed within stipulated period,

penalty of Rs.250/- per day per security staff plus applicable taxes (if any) will be

deducted from the RA bill, subject to maximum 10% of the contract value, inclusive

of all taxes, levies and duties.

GENERAL CONDITION OF CONTRACT

1. Wages to be paid through banks to the employees deployed by the Contractor:

A. The Contractors shall pay minimum wages declared by Deputy Labour

Commissioner, Govt. of Gujarat time to time instead of DGR rates. The wages

shall be paid by him before the expiry of 7th day of the last day of the month in

respect of which the wages are payable (i.e. wages of a month have to be paid by

him in the first week of the next month). The payment shall be disbursed to the

Guards through Banks (RTGS) only. The Agency shall have to submit the copy of a

letter given to the Bank advising for crediting wages in individual Account of the

Guard along with photo copy of the Cheque showing total payment to be made to

all such Guards, whose Accounts are operated in that Branch. (If there is more

than one Branch, the Agency will have to submit separately for each Branch).

B. The Contractor shall give his telephone number and address to the Company so

that in case of labour trouble etc. the Contractor can be contacted. The

Contractor shall arrange to have his office outside the factory premises and the

Contractor shall keep himself present throughout the work hours.

2. LABOURS LAWS:

(a) Person below the age of 20 years and above age of 60 years shall not be employed

for the work by the Contractor / agency.

(b) No female worker shall be employed in the night shift between 07-00 PM to 06-00

(c) Contractor shall maintain a valid Labour license under the Contractor Labour

(Regulation and Abolition) Act for the employing necessary manpower to be

required by him. In the absence of such license the Contractor shall be liable to

terminated without assigning any reasons thereof.

(d) The Contractor shall, at his own expense, comply with all Labour Laws applicable

from time to time and keep the Company indemnified in respect thereof. Some of

the major liabilities under various Labour and Industrial Laws which the

Contractor shall comply with are as under:-

1. Payment of contributing of way of Employer’s contribution towards Provident

Fund, Family Pension Scheme, Deposit Linked Insurance Scheme,

Administrative Charges etc. at the rates made applicable from time to time

by the Government of Gujarat / Government of India or other Statutory

2. Payment of deposit in respect of each contract Security Personal at the

applicable rate with the office of Commissioner of Labour as per Contract

Labour (Regulation and Abolition) Act.

3. License as prescribed under the Contract Labour (Regulation and Abolition)

Act and Rules framed there under depending upon the number of workman

employed by the Contractor. License is compulsory if ten or more labours

engaged due date.

4. Identity Cards as prescribed under the Factories Act / shops & Establishment

Act (as the case may be) with photo affixed there to the same for

identification.

5. Payment of retrenchment compensation, notice pay and other liabilities as

per Industrial Disputes Act, any payment to the Contractor’s employees

arising out of any claim or disputes under the Industrial Disputes Act. 1947 or

any other Labour Laws.

6. Payment of compensation in case of accidental injury.

7. Provision of crèche if female labour employed is more than 30 numbers.

8. Maternity leave as per the provision of the Maternity Benefit Act.

9. Provident Fund and Family Pension Scheme.

The Contractor shall submit along with his bill (month wise) a statement

regarding deductions against employees provident fund and family pension

scheme in respect of each concerned employees. Provident fund and family

Pension Scheme at the rate of 8.33% (or at the rate made applicable by the

Government from time to time) of wages. The Contractor’s contribution and

his workers’ contribution towards Provident Fund and Family Pension Scheme

shall be deposited by the Contractor with the respective Regional Provident

Fund Commissioner.

10. Deposit Linked Insurance Scheme:

The Contractor shall have to deposit ½ % of the wages in respect of

employees who is a member of the Provident Fund as the contribution to the

Deposit Linked Insurance Scheme with Respective Regional Provident Fund

Commissioner.______________ (Mention the location of the concerned RPF

11. Administrative Charges:

Administrative Charges for maintaining Provident Fund Account shall be

deposited by the Contractor with respective Regional Provident Fund

Commissioner at the rates applicable.

12. Paid Leave Facility:

Paid Leave Facility at the rate of one day for every 20 days worked by the

Contractor Security Personal shall be provided by the Contractor to his

workers. He shall maintain Leave Records / Leave Cards for individual

Security Personal which shall be duly verified, approved and certified by the

Authorized Officer of the Company.

13. Workmen’s / Employees Compensation Fund and Employer’s Liability

The Contractor shall cover all his employees under Workmen’s / Employees

Compensation Fund and under the liability Insurance.

14. The Contractor shall employ adequate number of experienced staff at site

for daily supervision and for maintenance of various registers and records

required under the law and contract. No payment for supervision shall be

15. Contractor to indemnify the Company:

The Contractor shall indemnify and keep indemnified the Company, every

member, officer and employees of the Company, also Engineer in charge

and his staff against action proceeding claims, demands, costs and expenses

whatsoever arising, out of or in connection with the maters referred in

above clauses and elsewhere and against all actions, claims, demands, cost

and expenses which may be made against the Company by any workmen /

employees of the Contractor or any sub-contractor and / or Contractor from

any liability any wise any workman employees of the Contractor or sub-

contractor under any Laws, Rules or Regulation having the force of low

including but not limited to claims against the Owner Workmen

Compensation Act 1923 and its amendment from time to time.

The Employees’ Provident Fund Act, 1952 and / or the Contract Labour

(Abolition and Regulation) Act. 1970 the Company shall not be liable for in

respect of or in consequence of any accident or injury to workman of other

person in the employment of the Contractor or his sub-contractor and the

Contractor shall identify workman in the Company against all such damage

and compensation and against all claims, demands, proceeding costs,

charges and expenses what so ever in respect thereof or in relation there

15. Workman’s / Employees Compensation & Employer’s Liability Insurance:

1) Insurance shall be affected for all the Contractor’s employees

engaged in the performance of these Contractors. If any of the work

is subjected, the Contractor shall require the sub-contractor to

provide workman’s compensation and Employers Liability Insurance

for the letter’s employees are covered under this Scheme.

2) If any Agency found having involved in any kind of malpractices such

as under payment to its employees, irregularity in computation of

duty hours, less deduction of Provident Fund & default in other

statutory compliances or in maintaining required manpower as per

Contract or failure in employing Leave Reserve Supervisor, the

Company will have the right to terminate the contract of such Agency

immediately without giving any notice.

3) The Company will be entitled to deduct directly from the bills, to be

paid to the Contractor any sum payable by the contractor and which

sum / sums the Company is required to pay as a principal employer on

account of Contractor’s default in respect of all liabilities referred to

in above clauses.

4) Contractor’s default in respect of all liabilities referred to in above

5) Nothing in the contract document stated shall anywise constitutes any

workman / employees of the Contractor or any sub-contractor as or to

be workman employees of the owner or place obligatory liability in

respect of any such workman / employee upon the Company.

6) Office correspondence will be carried out in English and if at any time

to facilitate the Contractor, Gujarati Translation may be furnished if

deemed fit. The English version will be the contract one and the same

only will be held good for legal matter.

7) Contractor will be responsible and liable to pay difference in wages if

any and or observe the revised Service Conditions that may be

awarded by the Honorable Industrial Tribunal effective from the

dated directed in the award.

8) Party shall have to provide at their own the required personal

protective equipments of standard make (ISI approved) to their staff

during work execution and it will be their responsibility to see that

same are wear by your employee while at work.

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

To create an environment where Business Confidence is built through Best Business

Practices and is fostered in an atmosphere of trust and respect between providers of goods

and services and their users for the ultimate benefit of society and the nation.

Company's Commitment Party’s Commitment

Maintain the highest Technical Not to bring pressure recommendations

Standards in business and from outside Company to influence its

professions decision.

Ensure maximum transparency to Not to use intimidation, threat

the satisfaction of stakeholders. inducement or pressure of any

Ensure to fill the terms of To be prompt and reasonable in

Agreement / Contract and to fulfilling the contract, agreement, legal

consider objectively the viewpoint obligations.

Ensure regular and timely release of Provide goods and /or services timely

payments on due dates for work as per agreed quality and specifications

done. at minimum cost to COMPANY /

CORPORATION / NIGAM.

Ensure that no improper demand is Abide by the general discipline to be

made by employees or by anyone on maintained in our dealings.

To give maximum possible To be true and honest in furnishing

assistance to all the Vendor / information.

Tenderer / Service Provider and

other to enable them to complete

the contract in time.

To provide all information to Not to divulge any information business

Tenderer / Contractors relating to details available during the course of

contract/job which facilitate him to business relationship to others without

complete the contract/job the written consent of Company /

successfully in time. Corporation / Nigam.

Ensure minimum hurdles to Not to enter into cartel /syndicate/

Vendors/Tenderers/Contractors in understanding whether formal/non-

completion of Agreement / Contract formal so as to influence the price.

Seal & Signature

Seal & Signature (Company’s Authorized Signatory)

(Party’s Authorized Person)

(To be submitted by Tenderer along with Technical Bid

DETAILS OF THE TENDERER / AGENCY

[These details are necessary to create the database of TENDERER(S)]

Name of the TENDERER

Within Gujarat / Outside Gujarat

Pvt. Firm / Public Ltd. / State Govt. (Indicate the relevant status)

Undertaking/ Central Govt. undertaking

License No. & Date under PSARA -

License Validity Period From Date__________ to

Registered Authorized

Office Representatives

Address of the firm

Contact person name

City & Pin code

Phone Nos. (Office)

Phone Nos. (Residence)

Web site address

(UNDERTAKING/SELF CERTIFICATION IN REGARD TO STOP DEAL / BANNED FOR BUSINESS

DEALING / BLACK LIST/ COMPLAINT/UNION ACTIVITY/TRAINING/STATUTORY

PAYMENTS/RELATION WITH THE EMPLYEE THEREOF).

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black

List/Complaint/Union Activity/Training/Statutory payments/Relationship with the

employee thereof and accept tender “UNCONDITONAL”

Ref: Tender No.:

(All bidders will have to furnish the following undertaking duly filled in, signed and

stamped for each quoted item of the tender).

signatory of M/S ___________________________________ here by certify that M/S

_______________________________________ and their proprietor / any partner / any

directors of the firm is not stop deal and / or banned for business dealing and/or black

listed by GUVNL and / or their any subsidiary company viz. GSECL / GETCO / DGVCL /

MGVCL / UGVCL / MGVCL or any other Public Sector undertaking or Government (State /

Central)Organization.

Further certify that there is no any complaint/observed adversity in the working of

the party in other assignments of group companies of anywhere & assignment/order once

given is fully completed without any observations.

Also certify that no any employees employed by the Agency involved in Union

activities, and further certify that no any pending case/dispute in Court.

Also certified that we will impart training to the security personnel as per the

private security agencies (Regulation) act, 2005. We will have either required dedicated

training facility at our campus (including class room and field work training) or availed

such training facility from other approved training facility.

Also certify that we have paid statutory dues of PF, ESI and professional tax of last

three years with in stipulated time.

Also certify that “If our bidder Company/Firm, the interest (i.e. Shareholding in

Company and share in partnership firm) of any employee of the our Company or his/her

relative as defined in section-2(77) of the Company’s Act-2013 is 10% or more, our

Company will not deal with such Company/Firms at all”.

It is hereby confirm that we have read and understood all the Terms & Conditions

of the above Tender and certify that our submitted Tender is “UNCONDITIONAL”.

Signature of the Tenderer

Seal of the Firm

E. M. D. BANK GUARANTEE FORMAT

FOR TENDER NO.:

(BANK GUARANTEE ON NON-JUDICIAL E- STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (name & address of the Firm)

having their registered office at _____________________________________ (address of

the firms Registered Office) (hereinafter called the ‘Tenderer’) wish to participate in the

_______________________________________ of (Supply / Erection / Supply & Erection

Work) (Name of the material / equipment / Work) for _________________________

Madhya Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called

the “Beneficiary”) Rs._____________ (amount of EMD) valid till _________ (mention here

date of validity of this Guarantee which will be 4 (FOUR) months beyond initial validity of

Tender’s Offer) which is required to be submitted by the Tenderer along with the

We, ____________________________ (name of the Bank and address of the Branch giving

the Bank Guarantee) having our Registered Office at

___________________________________ (address of Bank’s Registered Office) hereby give

this Bank Guarantee No. ________________ dated _________ and hereby agree

unequivocally and unconditionally to pay immediately on demand in writing from the

Madhya Gujarat Vij Company Ltd. or any Officer authorized by it in this behalf any

amount not exceeding Rs. ______________ (amount of E.M.D.), (Rupees

____________________ _________________ (in words) to the said Madhya Gujarat Vij

Company Ltd. on behalf of the Tenderer.

We ___________________________ (name of the Bank) also agree that withdrawal of the

Tender or part thereof by the Tenderer within its validity or Non-submission of Security

Deposit by the Tenderer within one month from the date tender or a part thereof has been

accepted by the Madhya Gujarat Vij Company Ltd. would constitute a default on the part

of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed within

its validity by the Beneficiary in case of any occurrence of a default on the part of the

Tenderer and that the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (mention here the date of validity of Guarantee) and shall not be

terminable by notice or by Guarantor change in the constitution of the Bank or the firm of

Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded

with or without our knowledge or consent by or between the Tenderer and the MGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is

restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (In words). Our Guarantee shall remain in force

till _________ (Date of validity of the Guarantee). Unless demands or claims under this

Bank Guarantee are made to us in writing on or before _______ (Date of validity of the

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we

shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Signature of the Bank’s

Address of the Bank with Branch Code, Authorized Signatory with

Telephone and Fax Nos. Official Round Seal.

[ON STAMP PAPER OF RS.300/-]

FORM OF BANKER’S UNDERTAKING

[For Performance Guarantee (PBG) for Contract Period

as per Commercial Terms and Conditions of Tender]

We, ______________ (Name of the Bank and Address of the Branch giving the Bank

Guarantee) having our registered office at ______________________ (Address of Bank’s

registered office) hereby give this Bank Guarantee No.________________ dated _________

and hereby agree Unequivocally and Unconditionally to pay immediately on demand in

writing from the beneficiary Company____________ (Name of Gujarat UrjaVikas Nigam

Ltd./ subsidiary Company) or any officer authorized by it in this behalf any amount up to

and not exceeding Rs. ___________(Amount of Performance Guarantee towards

execution/ supply period), (Rupees ________________ (in words)) to the said ________

(GUVNL/ subsidiary Company) on behalf of M/s. _________________ who have entered

into a contract for the supply/works specified below:

This agreement shall be valid and binding on this Bank up to and inclusive of

______________ (Date of validity of the Bank Guarantee) and shall not be terminable by

notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers

or by any other reasons whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alterations made, given conceded or

agreed, with or without our knowledge or consent, by or between parties to the said

within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the

Beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly”.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is

restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee

shall remain in force until ____________________ (Date of validity of the Bank

Guarantee). Unless demands or claims under this Bank Guarantee are made to us in

writing on or before_____________ (Date of validity of the Bank Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory

Fax Nos. With Official Round Seal.

To be filled in and submit with technical bid

Sr. No. Particulars Compliance

1. Photocopy of Professional Tax Number certificate submitted?

2. Latest Bank Solvency Certificate submitted?

3. Certified copy of P.F. Code Number submitted?

4. Certified copy of Group Insurance Policy submitted?

5. Certificate of acceptance of tender “UNCONDITIONAL” (Notarized

ANNEXURE-3) submitted?

6. Certified copy of PAN Number of the firm submitted?

7. Certified copy of Valid Labour License Number submitted?

8. Certified copy of GST Registration Number submitted?

9. The bidder should submit the copy of work order executed in last

years in legal organization like Central –State PSUs, Government

Organizations, and Banks etc. The bidder should also submit

certificate from such organizations regarding satisfactory completion

of work. Submitted?

10. Minimum 3 years of working experience in Manpower Security

Service only. The bidder should submit the documents pertaining to

minimum 3 years of work experience in Manpower Security Service.

In support of experience, the bidder should submit the copy of work

order executed in last 3 years in legal organization like Central –State

PSUs, Government Organizations, and Banks etc. The bidder should

also submit certificate from such organizations regarding satisfactory

completion of work, Submitted?

11. Bidder should submit Manpower Security Service only work order

copy for last 3 (three) consecutive years submitted?

1)(Single order = Value of Minimum Rs 1.5 Crore

2)Two orders = Value of Rs. 1.0 Crore

3)Three orders= Value of Rs. 0.5 Crore each

During last three years

12. Certified copy of ESI Number submitted?

13. Documents of ownership of the firm submitted?

14. Documents of correspondence address of the firm submitted?

15. Certified copy of I.T Returns and Balance Sheet & Profit & Loss

statement of last 03 Years audited by Chartered Accountant

16. Certified copy of Net worth for last 03(three) consecutive Financial

Years from Chartered accountant submitted? (FY 2022-23, 2023-24 &

17. Copy of the license number under PSARA Act-2005 submitted?

18. Notarized declaration in regard to Stop Deal / Banned for Business

dealing/Black List/No Complaint/Union Activity/Training/Statutory

payments/Relationship with the employee thereof and accept

tender “UNCONDITONAL” ANNEXURE-3)

19. List of Available ARMS With valid license submitted?

20. Upload signed copy of tender?

Sub: WORK OF Bi-Yearly CONTRACT FOR PROVIDING SECURITY SERVICES AT COMPANY /

CORPORATION / NIGAM.

1 Providing Security Services of Armed/ Unarmed (Ex-Servicemen) Ex.

Policeman/Paramilitary man and Civil Guard for Baroda (O&M) Circle

Office, and various units under MGVCL Vadodara for the period of

Various unit of Baroda (O&M) Circle

(Area not covered under area A)

The rates are exclusive of Tax. Tax at prevailing rate, if applicable will be paid by

“COMPANY” extra on production of paid evidence /challan.

The Ex-para military shall be paid wages as per ex-serviceman. The Ex-police man will be

paid wages as per Ex-serviceman. Civilian guards shall be paid wages at the rate of

minimum wages fixed by labour department of Govt. of Gujarat from time to time.

Wages of Ex-Policemen (Armed Shall be similar to Ex-Servicemen (Armed) and Ex-

Policemen (Un-Armed) shall be similar to Ex-Servicemen (Un-Armed).

The minimum service charge in the procurement of manpower Outsourcing services may

be fixed as 3.85% (3% profit plus transaction charges which are 0.85% at present) as

proposed by GeM and Office Memorandum No.F.6/1/2023-PPD, dated 23.06.2023, Issued

by Ministry of Finance, Government of India, New Delhi..

Superintending Engineer (O&M)

MGVCL: Baroda (O&M) Circle

Name of the company: M.G.V.C.L. - Baroda (O&M) Circle.

Providing Security services of (Ex. Servicemen /Ex. Policemen/civilian) for Baroda (O&M) Circle Office and

various units under MGVCL, as per Circular No- GUVNL/HR/Sec. Guards/453, Dated- 06.04.2026.

Sr. Category of Security No. of Present rates of Guards as per Amount for Two

No Guards. person current Wages circular. Year

Providing Civil

Security Guards (Zone 22

Providing Civil

Security Guards (Zone 37 18666.53

Driver (Zone-I)

Driver (Zone-II)

Providing Un-Armed

5 security Guards (Ex- 19 25752.56

Serviceman) for Area-B

Providing Un-Armed

6 security Guards (Ex- 40 20533.19

Serviceman) for Area-C

Providing Vishesh

Sahayak/Expoliceman

Serviceman (Armed

Guards) Gunmen for

Serviceman (Armed

Guards) Gunmen for

Total....... 146

Add 18% GST Amount

Total Amount without Service Charge Rs.

Total Amount without Service Charge Rs.

(In words Rupees: Eight Crores Seventy Eight Lakhs Seventy Two Thousand Three Hundred Eighty Seven And

Seventeen Paisa Only.)

** The minimum service charge in the procurement of manpower Outsourcing services may be fixed as 3.85% (3%

Profit plus transaction charges which are 0.85% at present) as proposed by GeM and Office Memorandum

No.F.6/1/2023-PPD, dated 23.06.2023, Issued by Ministry of Finance, Government of India, New Delhi.

** Agency quoting service charge below than 3.85 % of estimated rate shall be disqualified.

1) Above indicated rates of Wages Rates are mentioned as per prevailing rates of

each category on the date of issue of tender. However, actual payment shall be

made based on the wages rates declared by Minimum wages notified from time

to time by Govt. of Gujarat and applicable for the relevant period.

2) The rates are taken in above schedule as per GUVNL letter No. GUVNL/HR/Civil

Sec.Guard/453, Dt. 06.04.2026

3) The rates are Exclusive of GST at prevailing rate. If applicable will be paid by

‘COMPANY’ extra.

4) I/We have read and clearly understood all the Terms and Conditions of the

aforesaid tender notice.

5) I/We hereby accept all the condition and specification of this render document.

Superintending Engineer (O&M)

MGVCL, Baroda (O&M) Circle

Bidder’s Name & Address

With Seal and Date.

Category wise breakup of Security Guards deputed under Baroda (O&M) Circle Office.

Gotri Circle Office –

GEKC Training Centre -

Providing Civil Security

22 Koyali Sdn –

Guards (Zone 1)

Nandesari Sdn –

Nandesari Meter Store -

Jambuva Division & Store –

Waghodiya Sdn –

Karjan 1 & 2 S/Dn –

Padra 1 & 2 S/Dn -

Padra Meter Store –

Dabhoi Division Office & S/Dns -

Providing Civil Security

37 Dabhoi Meter Store –

Guards (Zone 2)

Bodeli Meter Store -

Driver (Zone 1) 5 GUVNL Police Station, Gotri -

Driver (Zone 2)

Gotri Circle Office –

GEKC Training Centre –

Baroda O&M Division Office –

Providing Un-Armed Chhani Store –

security Guards (Ex- 19 Chhani Sdn –

Serviceman) for Area-B Nandesari Sdn –

Nandesari Meter Store -

Jambuva Division Office & Store –

Waghodiya Sdn –

Karjan 1 & 2 S/Dn –

Padra 1 & 2 S/Dn -

Padra Meter Store –

Providing Un-Armed

security Guards (Ex-

Dabhoi Division Office & S/Dns -

Serviceman) for Area-C

Dabhoi Div. Store -

Dabhoi Meter Store -

Bodeli Meter Store -

Pavijetpur Sdn –

Chhotaudepur Sdn –

Providing Vishesh Police

12 GUVNL Police Station:

Sahayak/Ex-policeman

Gotri Circle Office -

Serviceman (Armed

Guards) Gunmen for

Nandesari Sdn –

Providing Ex- Bodeli Sdn –

Serviceman (Armed Kawant Sdn –

Guards) Gunmen for Dabhoi Div. Store –

Area-C Chhotaudepur Sdn -