Tender are invited from contractor, for Electric Wiring work with materials at Circle Office and SCADA Control Room, Bhavnagar

Technical Bid. Otherwise, their Bids will not be considered in technical scrutiny. Their Price Bid will not have

opened and considered

BRIEF DETAILS REGARDING TENDER IS AS UNDER:

Sr. Description

1 Tender No.: BVNC -02 (2026)

2 Name of Work Tender are invited from contractor, for

Electric Wiring work with materials at

Circle Office and SCADA Control Room,

3 Estimated Time Period/Quantity 12 month

4 Estimated Amount in Rs. Rs.5,00,000/-

5 Tender Fee in Rs. (Non-Refundable) Rs.590/- (Rs.500.00 + 18% GST )

6 Earnest Money Deposit amount in Rs. Rs.5000/-

7 Download tender copy up to Dt.23-07-2026 Up to 15:00 Hrs.

8 Last date of submission of tender by online. Dt. 23-07-2026 up to 18.00 hrs

Document as well as Price bid offer up to

Hrs.(This is mandatory) All the relevant

documents submit with PDF format. (Only

Technical bid along with EMD, Tender fee etc.

online submit our Bank details attached

herewith for online pay)

9 Date and time of Opening of Technical Bid, (If Dt. 24-07-2026 up to 12.00 hrs

possible) (Tender Fee/EMD condition is

10 Date of opening of Price bid, (if possible), On Or After Dt. 24-07-2026 up to

11 Validity of tender 120 Day

12 Contact Information: For any queries or further +91-9879200802,

information, contractors may contact:

Deputy Engineer.

Signature & Stamp of Tenderer 1|

GENERAL TERMS AND CONDITIONS

The Tender should be fill on line only, no off line tender accepted.

2. PRICE EVALUATION: -

No price preference shall be given on any account. All tenders will be evaluated on firm price and cost

basis, unless otherwise mentioned in the tender documents. The parties however will have to give the

detailed break -

up of the end cost. If more than one party is to be considered for placement of order they will have to

match their end cost with L - 1 end cost, who is technically acceptable. COMPANY may go to the price

L - 2 depending upon the exigency. If COMPANY feels that there is lack of serious competition or any

other reasons, COMPANY may negotiate with the L - 1 party. COMPANY’s decision shall be final and

binding on all the parties.

3. EARNEST MONEY DEPOSIT:-

E. M. D. at the rate of 1% of the value of the items offered / Estimated cost is payable. The EMD is

payable either in Cash or by Demand Draft in favour of the PASCHIM GUJARAT VIJ CO.LTD. on any

schedule / Nationalized Bank. If the Tender Fee/EMD amount is Tender Fee/EMD by RTGS/NEFT/on line

shall be encouraged

Government or Semi - Government Organizations, which are run departmentally & are not limited

Companies, will be eligible for exemption from payment of E.M.D. No interest will be allowed against

payment of E.M.D.

If, SSI/NSIC copy is submitted against EMD, then it should be authenticated from notary. NSIC

certificate more than 03 years old will not be considered and the validity of the same should cover at

least the validity period of the tender and thereafter it has to renewed and submitted immediately. All

the “NSIC” & “SSI” documents furnished along with the tender should have clear validity as per the

tender and should invariably be renewed as per the norms of ‘NSIC’ & ‘SSI’ otherwise you shall have to

pay EMD and no exemption will be granted.

Tenders submitted without earnest money deposit by the firms, who are not eligible for any exemption,

will be rejected without entering in to further correspondence in this regard and no reference will also

EMD will be forfeited (i) if the tender, which it covers, is withdrawn during the validity of the offer and

(ii) the Tenderer fails to furnish / deposit the security deposit as per clause of s.d1.

EMD of the unsuccessful tenderer’s will be returned within immediately of placing of the order with the

successful tenderer and when the tenderer returns to the S.A.(EXP) Circle Office, Bhavnagar of the

COMPANY, the original receipt of the EMD together with the advanced stamped receipt.

4. Security Deposit:-

(Security deposit should be paid within a week before receipt of order).

The successful tenderer will be required to pay an amount equivalent to 10% of the value of the order

as a security deposit for satisfactory execution of the contract. Such security deposit will be payable

either in cash / DD / Bank guarantees. Bank Guarantees from scheduled / Nationalized Bank will be

acceptable if the amount of security deposit payable exceed Rs.50000/-. The Bank Guarantees will be

executed on the standard form prescribed by the COMPANY. In case of the Bank Guarantees furnished

/ submitted, they should have a clear one time validity till the completion of the order in all respects

and up to the expiry of Guarantee period from the date of receipt of the last consignment. Bank

Guarantee for interim period will not be allowed. If by any reasons the supply period is extended the

supplier should undertake to renew the Bank Guarantee at least one month before the expiry of the

validity failing which COMPANY will be at liberty to encash the same. CORPORATE BANK GURANTEES

Signature & Stamp of Tenderer 2|

If S.D. Exemption is claimed against NSIC certificate, then the NSIC certificate more than 03 years old

will not be considered, if the validity of the certificate expires prior to completion of the order then it

has to be got revalidated from NSIC by Tenderer and submitted immediately; otherwise bidder shall

have to arrange for payment of Security Deposit, S.D. should be paid within 7 (SEVEN) days after receipt

NOTE: COMPANY has discontinue the registration of contractors as class A, B, & C and as such it will

not be applicable for the current tender under issue.

If the full Security Deposit amount is not paid within 7 ( SEVEN ) days after the receipt of the order, then

the order will be out-rightly cancelled at the risk & cost of the Tenderer (at the discretion of

the COMPANY ) and without entering into any correspondences and this will be binding on the

5. Validities of the offers:

The offers will have to be kept valid for a period of 120 days from the date of opening of tender. In case

of finalization of the tender is likely to be delayed, the tenderer’s will be asked to extend the same

without change in the prices or any terms and conditions of the offer, if any change is made, original or

during the extended validity period, the offers will be liable for outright rejection without entering into

further correspondence in this regard and no reference will also be made

6. MODVAT BENEFIT: -

In the event of any statutory increase in the rate of Modvat and / or due to inclusion of any other

additional item of their inputs under the ambit of the Modvat Scheme, subsequent to the date of

submission of the offer, the same should be passed on to the COMPANY and you should inform such

changes to the COMPANY from time to time.

The prices should be quoted Exclusive of GST. The rate of GST should clearly be indicated. You are

requested to quote your GST Number in all the bills.

8. STATUTORY VARIATION: -

Any statutory increase or decrease in the taxes and duties subsequent to your offer if it takes place

within the original contractual delivery date will be to the COMPANY’ s account subject to the claim

being supported by documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on the COMPANY.

9. PAYMENT TERMS:

Consignee on receipt of materials in good condition will make 100% payment. Payment will be effected

to you only on receipt of stamped advance receipt from you.; as per COMPANY’s standard payment

terms and conditions PAYMENT WILL BE MADE FROM BHAVNAGAR CIRCLE OFFICE AS BEING

CONSIGNEE..AFTER OBSERVING ALL FORMALITIES.

How to bill submission online?

 Our Company Portal address https://vms.guvnl.com/ with Login Example.

 User Name: Your PAN Card Number.

 Password: MyInvoice@123 (It is default) but you can change as you wish.

10. DELIVERY SCHEDULE: -

Delivery of materials is desired as under:-

Within One month after getting Supply order - material to be supplied to The Deputy Engineer (T-1)

PGVCL , Circle Office, At- Bhavnagar.

The Tenderer’ s will have to quote a firm delivery schedule on month wise basis as specified subject to

the force Majeure conditions as accepted by DGS & D. Time being the essence of this tender, delivery

period shall be strictly adhered to. Delay in execution of order on account of any other reasons will be

subject to levy of penalty.

Signature & Stamp of Tenderer 3|

11. PENALTY FOR LATE DELIVERY:-

In case, the materials are not delivered within the period stipulated in the order, penalty shall be levied

at ½% per week on the prices (End cost) subject to maximum 10% reckoned on the value of late

delivered supplies.

Due consideration will be given for waiver / levy of penalty only for the reasons absolutely beyond your

control (Viz. Force Majeure conditions as laid down in the DGS & D, Clause reproduced hereunder) for

which documentary evidence will have to be provided. The request for extension in delivery giving

reasons and supporting documents shall have to be made within one month on completion of the

12. EXTENSION IN CONTRACTUAL DELIVERY DATE :-

It will be supplier’s responsibility to ensure that goods are delivered within the stipulated delivery

period. However, if on account of reasons beyond ones control as laid down in the DGS & D Force

Majeure Conditions the COMPANY may consider extension of delivery period with or without

statutory variations. However, delivery extensions will be considered only after execution of the order

fully and upon submission of documentary evidence for the reasons of delay.

13. REPLACEMENTS OF GOODS BROKEN, DAMAGED OR SHORT :-

In the event of any stores or part thereof being broken or damaged or received short during transit or

during the testing and trial at site before commissioning in service the contractors shall replace the

same free of cost. However, COMPANY will arrange recoveries of amount equivalent to cost of such

damaged / broken / short supplied materials before actual replacement is given.

14. Quantity of Order:

The order may be placed for or any of the items with any of suppliers and the quantity of each item

required may very on the basic of our actual requirements. COMPANY reserves the right to increase or

decrease the quantity against such item while placing the order.

14. The order may be placed for or any of the items with any of suppliers and the quantity of each item

required may very on the basic of our actual requirements. COMPANY reserves the right to increase or

decrease the quantity against such item while placing the order.

15. Tenderer must submit quotations along with requisite descriptive literature etc.

Wherever applicable Complete Technical data of Equipment’s / Materials / Apparatus, etc., must be

furnished along with the ender including (i) Dimensional Drawing, (ii) Type Test Certificate from Govt.

Recognized Laboratory, (iii) Guaranteed Particulars, (iv) List of Testing facilities available in the works

must be furnished with the tender which is a must. Tenderer will be at full liberty to provide information

as data’s about his products.

16. TEST CERTIFICATES:-

Test Certificate for the stores as per relevant BSS / ISS shall be submitted in Triplicate for our approval

prior to dispatch of stores and should be dispatched only after the test certificates are approved. You

will be responsible for any expenditure that consignee might incur if the goods stand rejected on this

account. Further, the COMPANY will not be responsible for any delay in payment on this account.

17. Company does not accept the printed conditions of any Tenderer. It will be ignored without any

reference; hence tenderers should withdraw such printed conditions if they have any.

18. TENDRER’S SHOULD FURNISH THE FOLLOWING DETAILS: -

1. To furnish consent letter from their principals to manufacture such items.

2. All the testing equipment MUST have been calibrated up to date; the details for the same may be

19. The Tenderer should ensure that minimum production, manufacturing and routine testing facility

required for manufacturing of the tendered products as per IS standard is available in-house. If the

same is available else where then the COMPANY reserves right to reject the offer out rightly.

Signature & Stamp of Tenderer 4|

20. The COMPANY also reserves the right to accept the whole or part of such supplies or of the utilized

materials and recommend reduced price taking into account the defects noticed. Such reduction fro

the whole lot will be maximum up to 30% (Thirty) of the End Cost Price, provided COMPANY accepts

the materials. In this respect the decision of the COMPANY will be final and will be binding on you.

21. If in any company, the interest of any employee of the PASCHIM GUJARAT VIJ CO.LTD. or his relative as

defined in Section VI of the Company’s Act. 1956, is 10% or more, PGVCL will not deal with such company

at all. Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-disclosure of such

facts would disqualify the Tenderer for further dealing with PASCHIM GUJARAT VIJ CO.LTD.

22. TERMINATION OF CONTRACT :-

In case the contractor fails to deliver the stocks or any consignment thereof within contractual period

or delivery or in case the stores are found not in accordance with prescribed specification and / or the

approved sample, the COMPANY shall exercise its discretionary power either:

A. To recover, from the contractor as agreed, by way of penalty clause above, or

B. To purchase elsewhere after giving due notice to the contractor on account and at the risk of the

contractor such stores not so delivered or other similar description without canceling the contract in

respect of the consignment not yet due for delivery or

C. To cancel the contract.

In the event of the risk purchase of stores of similar description, the opinion of the COMPANY shall be

final. In the event of action taken under clause (A) or (B) above, the contractor shall liable to pay

for any loss which the COMPANY may sustain on that account but the contractor shall not be entitled

to any saving on such purchases made against default.

The decision of the COMPANY shall be final as regards the acceptability of stores supplied by the

contractor and the COMPANY shall not be required to give any reason in writing or otherwise any time

for rejection of the stores.

Further “PGVCL reserves the right to terminate the Contract (i.e. Purchase Order) at anytime, without

assigning any reason, whatsoever, by giving a notice period of ONE month from the date of Notice of

termination of the Contract, Suppliers will not be entitled for any compensation / damages /

losses, whatsoever, on account of such termination of the Contract.”

23. PGVCL reserves the right to cancel any or all the quotations or to accept any quotation without assigning

Also in case COMPANY finds that there is an attempt of cartel in the prices, COMPANY reserves the right

to consider or reject any or all the parties offers without assigning any reasons thereof.

24. If the Tenderer fails to pay the Security Deposit or defaults in execution of the orders placed or if

COMPANY suffers any financial loss due to this, then COMPANY will be at liberty to adjust the amount

from other orders of the same firm or by encasing the Bank Guarantee / forfeiting / Security Deposit

and performance Guarantee amount.

25. Jurisdiction:-

All questions, disputes or differences arising under out of or in connection with the Tender / contract, if

concluded shall be subject to the exclusive jurisdiction of the Court within whose jurisdiction the place

i. e. Bhavnagar from which the acceptance of tender is issued is situated.

26. Anything not mentioned in the above terms and conditions specifications etc. the Company’s

standard specifications will be applicable.

26. 21.If in any company, the interest of any employee of the PASCHIM GUJARAT VIJ CO.LTD. or his relative

as defined in Section VI of the Company’s Act. 1956, is 10% or more, PGVCL will not deal with such

company at all. Tenderer therefore, must specifically disclose this fact in his technical Bid. Non-

Signature & Stamp of Tenderer 5|

disclosure of such facts would disqualify the Tenderer for further dealing with PASCHIM GUJARAT VIJ

27. The work with material Supply and installation are as and when required from the date of receipt of

order. Alternatively, please quote your time limit within which you will be able to work and supply the

materials. This time limit has to be strictly adhered.

28. Samples can be seen at this office during office hours. In case, when required.

29. Conflict of interest amongst bidders:

If participating bidders are found to have a conflict of interest, then the participating agencies shall be

disqualified, during the technical scrutiny / evaluation of the security tender invited by subsidiaries of

A bidder may be considered to have a conflict of interest with one or more parties in this bidding process

of security tenders as mentioned below:

1. They have proprietor / Partner(s) / Director(s) in common.

2. They have the same legal representative / agent for purposes of the bid.

3. Different agencies participated in single tender but found common Proprietor / Partner(s) / Director(s)

4. In case of a holding company having more than one independently registered firms or more than one

firm having common business ownership / management, only one firm should quote. Similar restrictions

would apply to closely related sister companies. Bidder must proactively declare such sister / common

business / management firms in same / similar line of business.

5. Bidder should not act in contravention/violation to the provisions of competition act, as amended

from time to time

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders.

30. Required Documents with tender copy as below mentioned.

1. Certified copy of PAN Number

2. Certified Copy if GST Certificate or Rs.300 Stamp Paper Bahedhari

3. Certified Copy of PF Number or Rs.300 Stamp Paper Bahedhari.

4. Experience Certificate with satisfactory work.

5. Certified Copy of Electrical Wireman Certificate.

6. Documents of Ownership.

7. Undertaking in regard to Stop Deal / Banned for Business Dealing / Black List.

8. Declaration of Conflict of Interest among Bidders / Agents.

9. Undertaking in regard to any pending criminal case of fraud or mishandling of material.

10.Declaration of any relatives employed or working with PGVCL any of its offices or its parent

Department i.e. Energy & Petrochemicals Dept. Govt. of Gujarat.

31. Tender Fee and EMD Online Payment:

If the Tender Fee/EMD amount is Tender Fee/EMD by RTGS/NEFT/on line shall be encouraged.

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Shashtrinagar, Bhavnagar.

5 IFSC Code SBIN0060455

6 Name of Account PGVCL

Signature & Stamp of Tenderer 6|

(UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

Sub: Undertaking in regard to Stop Deal / Banned for Business dealing / Black List Thereof.

Ref: Tender No.:

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each quoted

item of the tender along with the Technical Bid.

proprietor / any partner / any directors of the firm is not stop deal and / or banned for business dealing and /

or black listed by GUVNL and / or their any subsidiary company viz. GSECL / GETCO / DGVCL / MGVCL / UGVCL

/ PGVCL or any other Public Sector undertaking or Government (State / Central) Organization.

Signature of the Tenderer

Seal of the Firm

Signature & Stamp of Tenderer 7|

Sub : UNDERTAKING IN REGARD TO ANY PENDING CRIMINAL CASE FOR FRAUD OR MISHANDALING OF

I/We _______________________________________________authorized signatory of

M/s.______________________________________hereby declare we will provide________nos. of labours to carry out this

tenders scope of work. We are having Labour Insurance Police No. _________for___________ nos. of our labours.

We declare that, as mentioned below table, we are having following safety gadgets of our own and they all are

in good condition.

Seal of the Firm. Signature of the Tenderer with

Signature & Stamp of Tenderer 8|

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. ___________________________________________________. Employee of

PGVCL at _________________________(place), is related to

(Designation & name)

This is to declare that none of the Proprietors / Partners / Directors are having any relatives employed or

working with Paschim Gujarat Vij Co. Ltd., at any of its offices or its parent Department i.e. Energy &

Petrochemicals Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder.

Signature & Stamp of Tenderer 9|

(Bid Submit Online)

Sr Description of Materials Unit Rate

1 Providing and fixing concealed point with single PVC Per Online

insulator flexible wire 1100 volt grade copper standard Point

(FR grade) marks of approved quality. Using 1.5 thick “1”

dia sized ISI marks PVC pipe with shock proof ISI mark

standard brand switch as per instruction of EIC

(Excavation of cavity in wall /celling; laying of PVC pipe

drawing of copper wire lines, providing of switches

(switch board) Acrylic sheet with 4mm thick laminate

d sheet ) socket, plug etc. finishing the wall / ceiling the

length of the off wire not be more then 10 mtr.)

2 Providing and fixing two in one (2+3 pin plug socket) 5 No. Online

Amp.250 volt ISI mark plug socket with switch on same

switch board provided for item no.1 incl. necessary wiring

& adequate earthing wire as per specification and

instruction of EIC laying of phase wire (2+3 plug socket)

in 1 plug socket on the board with the switch.

3 ----do ------as above but for 15 AMP SS 1 phase wiring NO. Online

and earthing as per inst. of EIC

4 Providing and fixing PVC flexible ISI Mark Pipe undr MTR Online

5 Providing and laying external wiring concealded-1 phase MTR Online

wiring up to 2 kw loading from main switch/intermediate

joint (wire) to room by using standard PVC with separate

main neutral compls as directed by the EIC

6 Labour charges for fixing of fan (ceiling and wall No. Online

7 Labour charges for fixing of tube light /CFL fixtures No. Online

8 Providing and fixing of fixtures for CFL/Tube light in POP N0. Online

as per the instruction if the ELC.

9 Providing and fixing of CFL : 35 W with saddle and No. Online

mounting of any standard ISI mark as per the instruction

10 Providing and fixing A/C wiring with 4 mmcq. Single No. Online

standard copper wire and single pole MCB with box

fitting (copper wire of 4mm2 single standard core with

adequate length from the mains service, MCB and

connection box and fitting.

11 Providing & Fixing 4 ft T-5 TPE complete tube light (23 No. Online

12 Providing and fixing hum free step dimmer for fan No. Online

Signature & Stamp of Tenderer 10 |

13 Providing and laying 3 Q line with 4.0 wq.mm.wire four Mtr Online

line (3 phase + natural ) and 2.5 mmsq wire for earthing

in concealed wiring with 1.0 sq.mm. pipe 1.5 mm thick

from buster to distributing MCB board ( 3 core copper

standard wire 4.0 mm2 for three different phase, 1 core

2.5 mm2 copper standard wire separate for natural and

core 1.0 mm2 copper standard wire for earthing.

14 Providing and fixing one door bell as per instruction of No. Online

15 Making arrangement for fan hook in ceiling and No. Online

providing anchor pass hook. as per the instruction of the

16 Providing and earthing with 1.3 mtr 3” dia CL pipe with No. Online

collars/ connection arrangement for making rigid

connection to external GLflat. The flat will be supplied by

the company earth pipe will be done in a pit 4.5 fit and

marking laying of charcoal,salt and sand till the ground

level filling. Approximately 50 KG construal and 50 KG of

salt wii be utilized.

17 Providing of ceiling fans energy efficient 3 star and above No. Online

of any standard ISI mark like Crompton-Phillips-Bajaj-

Orient-Polar etc. (BLDC 40-50 )

18 Supply laying and fixing 4 core 16mm aluminums Mtr Online

armored cable ISI marks as per the instruction of the EIC

19 Main service 1.1 KV grade FRP PVC insulated ISI marked Mtr Online

standard flexible copper conductor wire 2 core 2.50 sq

20 Main service 1.1 KV grade FRP PVC insulated ISI marked Mtr Online

standard flexible copper conductor wire 2 core 4.0 sq.mm

21 Providing and fixing of 32 A DP MCB Hugger mark. No. Online

22 Providing and fixing of 10,16,20 SP MCB Hugger mark. No. Online

23 Providing and fixing of fan’s pipe-running ft. Mtr Online

24 Providing and Fixing of Modular LED light. No. Online

25 Providing and Fixing of Modular LED light. Size 2 x 2 No. Online

26 Providing and fixing of Wall fan’s pipe-running ft. rft Online

27 Outdoor LED 100 Watt Flud Light No. Online

28 Providing and fixing of E-urja pipe with all Material No. Online

29 Providing and fixing of 6mm2 cable 4/3 wire MTR Online

30 Providing and fixing of 10mm2 cable 4/3 wire MTR Online

31 Providing and fixing of 16mm2 cable 4/3 wire MTR Online

32 Using 1.5 thick “1” dia sized ISI marks PVC pipe MTR Online

33 Providing and fixing of DB Box Hugger mark. No. Online

34 Providing and fixing of ELCB Hugger mark. No. Online

Signature & Stamp of Tenderer 11 |