Various Civil Infrastructure Repair Works in Charanka Solar Park at Village: Charanka, Taluka: Santalpur, Dist. Patan, Gujarat

4. Pre-Qualification Criteria (PQC) / Pre-Qualification Requirement (PQR) .......................................................

5. EARNEST MONEY DEPOSIT (EMD), SECURITY DEPOSIT & RETENTION MONEY, PERFORMANCE GUARANTEE

(The Steel, Cement & Brick Consumption list is attached to this Tender Document) ..................................

13. DISPUTE RESOLUTION & ARBITRATION, GOVERNING LAW CRITERIA: .......................................................

APPENDIX –I TENDERER’S EXPERIENCE/WORK EXPERIENCE ..................................................................................

APPENDIX-IV DECLARATION IN RESPECT OF CONFLICT OF INTEREST ...............................................................

APPENDIX-V TENDERER’s/FIRM’s DETAILS AND TENDER FEE, EMD DETAILS ...................................................

APPENDIX-VI ACKNOWLEDGEMENT OF TENDER DOCUMENTS ..............................................................................

APPENDIX-VII UNDERTAKING IN REGARD TO INTEREST OF ANY EMPLOYEE OF GPCL..........................................

ANNEXURE – VIII UNDERTAKING IN REGARD TO STOP DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

APPENDIX-IX TENDERER’s CONFIRMATION FOR RTGS/NEFT DETAILS FOR PAYMENT ...........................................

TENDER NOTICE No: GPCL/PD/2025-26/22

NOTICE INVITING TENDER (NIT)

Gujarat Power Corporation Ltd. invites online tenders for the “Various Civil Infrastructure Repair

Works in Charanka Solar Park at Village: Charanka, Taluka: Santalpur, Dist. Patan, Gujarat.”

Tender Papers & Specifications may be downloaded from Web site

https://tender.nprocure.com/ (To view, download and on-line submission) and GPCL website

https://gpcl.gujarat.gov.in/ (To view & download only). “All the relevant documents of tenders

to be submitted on-line only in form of scanned copy in online Bid”.

IMPORTANT DATES & AMOUNTS

Tender no. GPCL/PD/2025-26/22

Date of issue of Tender 05.03.2026

Date of Pre-Bid Meeting 12.03.2026

Last Date of bid submission through e-tender 06.04.2026 up to 18:00 Hrs.

Last Date for Physical receipt of Technical Bid

with all the relevant documents (By RPAD or

Speed Post or courier only)

{This is mandatory}

Date of online opening of the Preliminary 13.04.2026 at 12:00 Hrs. (Tentative, if

stage (i.e. Tender Fee & EMD Details) possible)

Date of online opening of Technical Bid

Shall be intimated to bidders through email/or

(Applicable only to Bidders who qualify in the

Preliminary Stage)

Shall be intimated to technically qualified

Date of online opening of Price Bid

bidders through email/or online.

INR / ₹. 6,56,88,720.00/- (inclusive of 1%

Estimated Cost labour cess and exclusive of 18% GST as

Tender fees (non-refundable) in the form of INR / ₹. 20,650/- including 18% GST as

DD only applicable (Non-refundable)

EMD in the form of DD only INR / ₹. 19,70,660/-

Security Deposit in the form of DD only 5% of Estimated cost or Total Contract Value

(whichever is higher)

12 Months (as per Gregorian Calender) from

Time limit of work date of acceptance of Work Order or Date of

commencement given by GPCL

Appropriate Class of Contractor as per “A” class & above

R&BD/CPWD/ Railway/ State Government /

Semi Government /Govt. Boards/

Corporation/ PSU

Bid Validity 180 days from the last date for submission of

The above-mentioned dates are subject to amendment, in which case the amendments shall be

publically intimated and shall follow.

IMPORTANT NOTE TO BIDDERS

a) In addition to bid submitted online, all the relevant documents as per requirement of the

Tender shall also be submitted physically along with the proof of Tender Fee and EMD in

sealed cover so that the same is received at GPCL (on the regular working days between 10:30

AM to 06:10 PM to the given address of GPCL) on or before the due date and time. GPCL would

not be responsible for any delay due to public holiday or other holidays or due to delay by Post

department. No Bid shall be accepted in any case after the due date and time of receipt of the

Bid, irrespective of delay due to postal services or any other reasons. “NO HAND DELIVERY”

will be allowed. All such documents should be strictly submitted by RPAD / Speed Post in

sealed cover only, otherwise the offer (bid) will not be accepted/considered and no any further

communication in the matter will be entertained. Please note that Price Bid is not to be

submitted in physical form. Price Bid submitted in physical form will be summarily rejected

and the offer (bid) of such bidder would be rejected.

b) Tender is invited in two bid online system. Bidder has to submit the two bids, i.e. Technical and

Price bid. Technical bid must contain:

i) Tender fee & EMD in the form of Demand Draft (DD) in sealed cover & Appendix-V scanned

& uploaded online along with Tender fees & EMD details.

ii) Technical bid with all requisite and supporting documents.

c) Technical Bid to be submitted both in physical as well as soft copy (online). It is mandatory for

all the bidders to submit their Technical Bid documents in both forms i.e. online (e-tendering)

as well as in hard copy in scheduled time. Technical bid in any one form i.e. either in soft copy

(online) or in hard copy (physical form), shall not be considered. It is mandatory for all Bidders

to submit their Price Bid through on-line (e-tendering) mode. Price Bids submitted in physical

form shall not be considered for its opening and only on-line submitted price bid will be

considered for evaluation. Bidders to note that Price Bid of only those Bidders shall be opened

(On-line tendering) who are found technically qualified and are found reasonably responsive to

GPCL’s Tender terms and conditions and Scope of Work. After technical bid is opened, for

modification / clarification, if any, all bidders shall be given an equal chance. Decision of the

GPCL regarding pre-qualification based on the documents furnished by the bidders will be final

and binding to all the bidders and no correspondence will be entertained from any of the

bidders in this regard.

d) Technical Bid envelope shall be super-scribed as: “Bid for Various Civil Infrastructure Repair

Works in Charanka Solar Park at Village: Charanka, Taluka: Santalpur, Dist. Patan, Gujarat”

All the envelopes/covers in main envelope shall be addressed to:

The Chief Project Officer,

Gujarat Power Corporation Limited,

Block No. 8, Sixth Floor, Udhyog Bhavan,

Sector – 11, Gandhinagar – 382011, Gujarat

The name & contact details of Bidder shall appear on all the envelopes/covers so that it is

possible to find out whose Bid it is without opening the envelopes/covers.

e) Tender fees & EMD to be submitted in the form of Demand Draft (DD) only in favour of the

‘Gujarat Power Corporation Limited’ payable at ‘Gandhinagar, Gujarat’. Tender Fees and

EMD shall be submitted in two separate envelopes. The envelope for Tender Fees & EMD

should be super-scribed as “Tender Fees” & “EMD”. Cheques are not acceptable. Bids without

Tender Fees and EMD will be out rightly rejected. Only those bidders who satisfy the tender

fees and EMD criteria shall be entertained for further evaluation.

For the purpose of realization of D.D., bidder must send D.D. in original through R.P.A.D. or

Speed post only addressed to:

Gujarat Power Corporation Limited,

Block No. 8, Sixth Floor, Udhyog Bhavan,

Sector – 11, Gandhinagar – 382011, Gujarat

& same must be submitted along with the Technical Bid in sealed cover with “Tender Fee” and

“EMD” super-scribed on it on or Before Scheduled Date and time as mentioned in this tender.

Otherwise the offer (bid) will not be considered (at the sole discretion of GPCL) and no any

further communication in the matter will be entertained.

f) Proof for Tender Fee & EMD shall be submitted in electronic format also through online

(by scanning) while uploading the bid for opening of the Preliminary Stage.

g) Any & all other documents required to be submitted in Technical bid like Valid experience

as per Pre-Qualification Criteria (PQC), registration certificate, solvency certificate as

demanded, List of orders executed in last (07) seven years, List of work orders on hand,

details of personnel etc. should be uploaded online through n-procure only. Offers which

are not digitally signed will not be accepted. Offers (bids) submitted in physical form only

(and not uploaded online) will not be accepted in any case.

h) “Pre-Bid Meeting” with the intending Bidders shall be held on 12.03.2026 at 11:30 Hrs

through online and/or physical mode. Parties interested to attend the Pre-Bid Meeting

should send their contact details including their email address and mobile number at Email:

[email protected]. Any technical/commercial query pertaining to this Tender should

be referred to:

The Chief Project Officer (CPO),

Gujarat Power Corporation Limited,

Block No.8, 6th Floor, Udhyog Bhavan,

Sector–11, Gandhinagar–382011, Gujarat

i) Bidders who wish to participate in this tender will have to procure or should have legally

valid Digital Certificate (Class III) as per Information Technology Act-2000, using which they

can sign their electronic bids. Bidders can procure the same from any of the license

certifying Authority of India or can contact (n)code solutions-a division of GNFC Limited,

who are licensed Certifying Authority by Government of India at address mentioned below.

Bidder may go through the e-tendering instruction for online Bid participation through n-

procure platform for further details and guidance for participation in the tendering process

through e-tendering.

In case of any further information regarding online bidding or if a Bidder needs any

assistance in accessing/ submission of online bid/ clarification or if training is required for

participating in online e-reverse bidding, then the Bidder can contact the following office

for assistance or training:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road,

Bodakdev Ahmedabad – 380054 (Gujarat)

Fax: 079-26857321 / 40007533, Email: [email protected]

Bidder may visit https://www.nprocure.com/html/faq.asp for information about

e- tendering registration process.

j) GPCL reserves the right to accept/reject any or all bids without assigning any reasons

thereof. Bidders are requested to be in touch with above-mentioned websites till opening

of the Price Bid (or awarding of the work order) to know the latest status.

k) The tender is subject to the provisions of the prevailing General Financial Rules (GFR) of

Government of India

Yours faithfully,

Chief Project Officer (CPO)

Gujarat Power Corporation Limited

Block No.8, 6th Floor, Udhyog Bhavan

Sector–11, Gandhinagar–382011, Gujarat

Email: [email protected]

DOCUMENTS CHECKLIST

Sr. Attached For Official

Complete sets of Bid (Technical) and related/other documents except Price Bid in Main

Signed Tender Documents (Copy of this Tender with sign

and official seal on every page) in Cover-I

Below Enclosures of the Bid i.e. documents required as

per PQC in Cover-II

A Valid registration certificate of appropriate class

Solvency certificate of INR / ₹. 50.00 lakhs & above (Valid

B certificate, i.e. Validity will be considered one year from

issue of certificate)

C Attested copy of GST Registration Certificate of Bidder.

D Submit copy of MSME Certificate (if applicable)

E Attested copy of PAN Card for Bidder.

Attested copy of Provident Fund Code of Bidder.

(Separate EPF code number allotted by RPFC & last six

months of current year EPF challan paid by copy is

Group Insurance: A copy of the valid insurance policy of

the insured labourer’s under W.C. Act.

H Signed copy of Schedule of Quantities (Un-priced)

Details of Partner(s) / Director(s) of the firm / Company

Partnership deed in case of partnership firm /

Memorandum of Association & Article of association in

case of company

Details of tools and tackles, owned and available for using

Proof for Bidders office in Gujarat or undertaking for

K setting up office in Gujarat/Site location if work is

Attested copy of Power of Attorney, if any, for signing the

Documentary Evidence/Proof for similar works completed

for GRC Material

APPENDIX–I: TENDERER’S EXPERIENCE/WORK

[List of orders executed in last (07) seven years (including works

executed in GPCL) along with copies of satisfactory completion

certificates (3A) obtained from respective department for works

completed during last 07 years.]

APPENDIX–II: WORKS TENDERED / IN HAND

O (List of works tendered / in hand works along with copies of

P APPENDIX-III: TENDERER’S DETAILS OF PERSONNEL

DOCUMENTS CHECKLIST

Sr. Attached For Official

APPENDIX-IV: DECLARATION IN RESPECT OF CONFLICT OF

APPENDIX-V: TENDERER’s/FIRM’s DETAILS AND TENDER

FEE, EMD DETAILS

APPENDIX-VI: ACKNOWLEDGEMENT OF TENDER

APPENDIX-VII: UNDERTAKING IN REGARD TO INTEREST

OF ANY EMPLOYEE OF GPCL

ANNEXURE–VIII: UNDERTAKING IN REGARD TO STOP

U DEAL / BANNED FOR BUSINESS DEALING / BLACK LIST

APPENDIX-IX: TENDERER’s CONFIRMATION FOR

RTGS/NEFT DETAILS FOR PAYMENT

W APPENDIX–X: TENDERER’S FINANCIAL TURNOVER

X Any other document as mentioned in PQC

Demand Draft of Tender Fees (in original) in

4 Demand Draft of EMD (in original) in Cover-IV

Documents as per Amendments/Addendum/

Corrigendum (if any) issued by GPCL

NOTE: ALL ABOVE SCANNED DOCUMENTS SHOULD ALSO BE SUBMITTED ONLINE THROUGH

 See “Pre-Qualification Criteria (PQC)” of tender carefully.

 In absence of any of the above documents, the Bid of the party/tenderer/firm is subject

to rejection and may be considered at the discretion of the GPCL only.

Mandatory: The Bidder should attach and send this document checklist along with the

Gujarat Energy Research and Management Institute (GERMI) (hereafter referred as the

“Consultant” appointed by GPCL) has prepared this document as Consultant to Gujarat Power

Corporation Limited (GPCL), an undertaking of Government of Gujarat to provide the

background / information for “Various Civil Infrastructure Repair Works in Charanka Solar

Park at Village: Charanka, Taluka: Santalpur, Dist. Patan, Gujarat” hereafter referred as the

Also, information is provided on the terms and conditions set out in this document and any

other terms and conditions subject to which such information is provided in Tender

This document is not an agreement, is not an offer or invitation to any other party. The

purpose of this document is to provide interested parties/bidders with information to assist

the formulation of their bid. The information is not intended to be exhaustive. Bidders are

required to make their own inquiries and respondents will be required to confirm in writing

that they have done so and they do not rely solely on the information in this document.

The information is provided on the basis that it is non – binding on GPCL and any of its

authorities or agencies or any of its respective officers, employees, agents or advisors.

GPCL reserves the right not to proceed with the project or to change the configuration of the

project, to alter the timetable reflected in this document or to change the process or

procedure to be applied.

While the “Consultant” has taken due care in the preparation of information contained herein

and believe it to be accurate, neither GPCL nor “Consultant” or any of its authorities or

agencies nor any of its respective officers, employees, agents or advisors gives any warranty

or make any representations, express or implied as to the completeness or accuracy of the

information contained in this document or any information which may be provided in

association with it.

No reimbursement of cost of any type will be paid to persons or entities submitting their bid.

ABOUT GPCL & BRIEF DESCRIPTION OF THE PROJECT

Gujarat Power Corporation Limited (GPCL) incorporated on 28th day of June 1990 under the

Companies Act, 1956, is a State Government Company promoted by the Government of

Gujarat. The Company is primarily engaged in the business of generation and distribution of

power through various sources and has been playing the role of developer and catalyser in the

energy sector in the state.

GPCL identifies the power projects based on various fuels, prepares techno-economic feasibility

reports for such power projects, identifies suitable private joint sector parties and implement

these jointly with the selected parties. After the power project is identified, GPCL obtains

various statutory and non-statutory clearances to be obtained for implementation of the power

project, such as, water and air pollution clearance, forest clearance, environmental and forest

clearance, civil aviation clearance etc. It also pursues the formalities related to acquisition of

land under the Land Acquisition Act and ties up the fuel linkages for the power project. It has

also been designated as Nodal Agency by the Government of Gujarat for development of Solar

The Gujarat Solar Park at village; Charanka, Dist; Patan, Gujarat developed by Gujarat Power

Corporation Limited is the Asia’s first Multi developer, Multi facility, Multi Technology and Multi

beneficiary Solar Park. It is an integrated hub of Solar Power generation which is first of its kind

Gujarat Power Corporation Limited (GPCL) intends to repair their civil infrastructures in the

Gujarat Solar Park (located at Charanka Village in Patan District of Gujarat State) for its

employees and visitors with regard to facilitation for official proceedings.

GPCL wishes to appoint a contractor for development of this project. The nature of services

to be provided by the appointed contractor will include, but will not be limited to the terms

and conditions contained herein this tender document.

The appointed contractor will be required to provide sufficient technically qualified and

experienced staff for providing the required level of service.

GERMI has been appointed as consultant i.e. the “Consultant” to the Gujarat Power

Corporation Limited (GPCL) in preparing tender of the project.

GERMI shall be providing the services of the Consultant i.e. the “Consultant” to the Gujarat

Power Corporation Limited (GPCL). This shall mean that the Consultant shall be working and

supplying all the details as per Tender and scope of work as and when directed and approved

by Gujarat Power Corporation Limited (GPCL).

All items of work, part of work or work itself shown on the drawings or mentioned in the

tender document are to be executed by the contractor. Non-appearance of any of the items

either in the drawings or in the tender shall not vitiate the purpose for which the building shall

be constructed. Any extra items shall be dealt appropriately in terms of provision of the

1. DEFINITION AND INTERPRETATION

1.1. Definitions:

a) The Contract means the documents forming the tender and acceptance thereof,

together with the documents referred to therein or individual work order in the case of

term contract, including these conditions, schedules and / or additional conditions

attached to the form of tender or individual work order, rate schedule, the specifications

and the drawings and all these documents as applicable taken together shall be deemed

to form the contract.

b) The “Tender Document” means the form of tender; the applicable schedules and/or

additional conditions and the specifications and/or drawings as issued to the contractors

for the purpose of preparing bid.

c) The expression “works” or “work” when used in the conditions of contract shall, unless

there be something in the subject or context repugnant to such construction means, the

works or the work contracted to be executed under or in virtue of the contract whether

original or altered.

d) The Tenderer means the applicant or bidder or the contractor (firm/agency).

e) The “Contractor” means the individual or firm or company, whether incorporated or not,

undertaking the works and shall include his or its legal personal representative,

successors and permitted assignees.

f) “GPCL” means the Gujarat Power Corporation Limited and the “Accepting Officer” means

the officer who is authorized to sign and signs the contract on behalf of the “GPCL.

g) The letters “CPO” means Chief Project Officer (GPCL) who in the case of measurement

and lump sum contract, direct the contract. The powers assigned to Chief Project Officer

(GPCL) in these conditions shall mean Chief Project Officer (GPCL) or any authority

equivalent or above them who in the case of measurement and lump sum contract, direct

the contract. The letters “CPO” means “Chief Project Officer” who administers and in the

case of the term contracts, directs the contract.

h) The “PMC Engineer” means all officers / staff / employees of the PMC Agency appointed by

the GPCL for project management and to supervise the works and/or part of the works and

other miscellaneous works.

i) “Approved” and “Directed” means the approval or direction (from hierarchy) of the

Chief Project Officer (or any authority equivalent or above it) to Project Head, or the

person deputed by CPO (or any authority equivalent or above it) for the particular

j) “B.S.” means the “British Standard” as issued by the British Standards institution. “A.S.”

means the American Standards as issued by the American Standard Institutions and

“I.S.” means the “Indian Standards” as issued by the Indian Standards Institutions.

Wherever the above-mentioned abbreviations are preferred to, in the specifications and

/ or work orders, they mean the addition with all amendments current at the date of

issue of tender documents of work orders.

In the case of measurement and terms of contracts “Specifications” means those

contained in Gujarat Power Corporation Limited schedule together with any

amendments etc. embodied in the tender documents, “Drawings” refer to those

accompanying the tender documents and/or any work orders referred therein.

k) The “Contract Sum” means the sum accepted or the sum calculated in accordance with the

prices accepted in the tender bid and/or the contract rate as payable to the contractor

for the fully executing and completed works.

l) “The date of completion” is the date or dates of completion of the work or any part of the

works set out or ascertained in accordance with the individual work order and the tender

documents or any subsequent agreed amendments thereto.

2. INSTRUCTIONS TO THE BIDDERS

PART A: GENERAL INSTRUCTIONS

Bidders are advised to read the instructions, evaluation norms and other terms and conditions

described in this document carefully before submitting their offer.

All interested parties are requested to understand this Tender in detail in order to comply with GPCL’s

requirements including but not limited to the fees and deadlines, selection criteria, selection

methodology, scope of work, and minimum technical standards. They shall strictly abide by all terms

prescribed in this Tender and provide accurate information to the best of their knowledge without

misleading the GPCL to be considered for participation in this Project.

2.1 All bids should be digitally signed. Offers submitted without digital signature will not be accepted.

2.2 In case GPCL finds that, there is an attempt of cartel in the prices, GPCL reserves the right to

consider or reject any or all the parties offer without assigning any reason thereof.

2.3 At any time before the submission of Proposals, GPCL may amend this document by issuing an

addendum/corrigendum, which shall be binding.

2.4 GPCL reserves the right to change, modify, add, alter the document or cancel the bidding process

without assigning any reasons thereof, at any stage during the bidding process before the Bid

2.5 The proposals shall be signed and submitted by the Authorized Signatory of the Agency/firm. The

authorization shall be attached in the Technical Proposal and shall be in the form of a written power

of attorney / board resolution or in any other form demonstrating that the representative has been

dully authorized to sign.

2.6 The bidder shall bear all costs associated with the preparation and submission of the proposal. GPCL

and their consultants shall not, under any circumstances, be responsible or liable for any such costs.

2.7 Neither GPCL nor its employees or consultants shall have any liability to any Bidder or any other

person under the low of contract, tort, the principle of restitution or unjust enrichment or

otherwise for any loss, expenses or damage which may arise from or be incurred or suffered in

connection with document, or any matter deemed to form part of this document, the award of the

work, or the information and any other information supplied by or on behalf of GPCL or its

employees, any consultants or otherwise arising in any way from the selection process.

2.8 GPCL reserves the right to delete any item of schedule-B for which contractor shall not have

any right to claim on this account. For any variation in the quantity of item of schedule-B the

contractor has to execute the work, however the payment will be made on actual work carried

out up to value of work for civil works.

2.9 GPCL reserves the right of altering the Drawings and nature of work by adding to or omitting any

items of work or portions of the same carried out without prejudice to this tender / awarded

2.10 GPCL reserves the right to carry out the work at other places mentioned in the scope, at the same

Rate, terms and conditions and mutually agreed upon under this tender.

2.11 Earnest Money Deposit, Security deposit and Retention Money will not bear any interest.

2.12 If the contractor does not pay security deposit and does not commence work as per tender

condition, E.M.D. paid by the contractor will be liable to be forfeited by the GPCL and in that case

GPCL may take necessary decision including but not limited to termination of contract and/or

debar the contractor for participating in future tenders/business of GPCL for period as per GPCL

2.13 The Bidders shall study the Conditions of site & shall resort to dewatering where necessary, by

appropriate methods & maintain reasonably dry areas to work at and no extra claim will be

entertained on this account.

2.14 The Contractor shall prepare all required roads to execute various items of this tender /

accepted contract & arrange all transport of materials & all such costs shall be taken care of

while quoting the rates. No extra payments shall be admissible towards such costs. On

completion, this shall be cleared if asked by GPCL at no extra cost.

2.15 Gujarat Power Corporation Limited shall not entertain any idle charges for site conditions or

any circumstances.

2.16 The bidder who have earlier been awarded contract by GPCL for any job which either they did

not accept or have abandoned or contract has been terminated by the GPCL for breach of

conditions, shall not be eligible to participate in the tender.

2.17 The Contractor shall take all requisite & necessary care to observe that no damage is occurred

to the Existing structures, if any. For any damage to the existing structures of Gujarat Power

Corporation Limited, the Contractor shall be held responsible.

2.18 The bidder shall carefully study the work to be carried out and site situation etc. GPCL will not

pay any extra or rate difference for any reason in case the contractor claims after acceptance of

Work Order / Contract to have misjudged the site condition.

2.19 The commercial bid (i.e. Price bid) shown in tender documents comprising Schedule-B shall be

filled up in on-line tender only by mentioning % of estimated cost only.

2.20 The percentage quoted shall include cost towards all materials, & machinery including

equipments, fixtures, labour, constructional equipments, fuel, scaffolding, staging ramps,

walkways, approach and haul road, temporary works, etc. bearing permanent to temporary

nature necessary for the completion of the work in all respects, except for those items specifically

mentioned to be furnished by the GPCL.

2.21 The percentage quoted by the Bidder must be inclusive of all required materials, labours,

transportation, loading, unloading, mobilization, de-mobilization, all applicable cess, levies,

duties, royalty, professional tax, turn over tax, all other taxes etc. as per Government rules but

excluding of GST. The contractor must also arrange for the transport of materials & include all

such costs in the percentage quoted by him to complete/finish the awarded work in all respects.

2.22 Percentage quoted by the Contractor should be firm and no escalation in percentage will be

allowed on any account to the contractor during the entire contract period till completion of

2.23 The percentage quoted by the contractor on total amount of all the items and schedules will be

2.23 The percentage quoted by the contractor on total amount of all the items and schedules will be

considered together for evaluation to calculate the final quoted amount of the price bid and

based on such total amount, L1 bidder will be finalized. If GPCL feels that there is lack of serious

based on such total amount, L1 bidder will be finalized. If GPCL feels that there is lack of serious

competition or any other reasons, GPCL may negotiate with L-1 party. If two bidders become L1,

then the preference will be given to the bidder who have higher average annual turnover of last

(03) three financial years ended on 01/03/2025.

2.24 Tender conditions shall be subject to and your entity shall be abiding by any amendments /

Circulars /Orders regarding revision in Technical and Commercial clauses issued by the Central

Govt./ Govt. of Gujarat / any other legal authority from time to time and shall be applicable to

2.25 As estimated cum ascertained by the Consultant, all rates provided in BOQ (Schedule B) is intended

to be comprehensive, covering everything from initial procurement and transport to the final

placement and completion of the item.

2.26 Quantity mentioned in schedule of quantities against each item is estimated cum ascertained by

the Consultant and no claim will be entertained on either increase or decrease in the quantity to

complete the work in all respect. For increased quantity no escalation will be considered and no

charges will be paid for all resources provided for this increased work. The quantity in “Bill of

Quantities” is estimated quantities and actual quantity as executed becomes payable at finalized

2.27 Any variation due to site condition/requirement, the contractor has to execute the item up to

plus minus 10% however no claim shall be entertained for variation in quantity due to change in

design to any extent.

2.28 The total cost of actual executed work (of all tender items together) may vary beyond ±10 % of

the cost of the estimated work mentioned in Work order. If the quantities decrease, the present

rates as mentioned will hold good and no price revision will be allowed. GPCL will not be liable to

pay any compensation or any additional cost in case of work is reduced or abandoned at any

point of time. If item quantity increases beyond 10% of the estimated quantity put to the tender

than the rate will be applicable either at estimated rate of GPCL or quoted rate of successful

contractor whichever is lower and no other charges will be considered. The decision of GPCL shall

be final and binding in such matter.

2.29 In case the quantities decrease to any extent, the finalized rates as mentioned in contract will

hold good and no escalation in rates will be allowed on any account. The finalized rates shall

remain valid till completion of the works.

2.30 During the execution of the work if it is found that the work is not progressing as per the schedule

progress programme approved by the GPCL & planned by the Contractor due to the reasons

attributable to the Contractor, suitable action shall be taken as per relevant clause of Tender and

GPCL may take such action as it may deem fit to ensure that the work is completed in time at

risks & cost of the contractor.

2.31 Work under this tender / accepted contract shall be completed in all respects within stipulated

period. However, interim mile stones to be jointly fixed.

2.32 Bidders must quote firm price only, till completion of work under contract & this is to be

confirmed by bidder while submitting his offer. No escalation towards labour and material/fuel

shall be paid in execution of this tender / accepted contract.

2.33 No price escalation on any account will be payable.

2.34 SITE VISIT: - The bidder is advised to visit the site and examine the site condition where in the

work is proposed to be carried out and to get himself fully acquainted at his own responsibility

for all information that may be necessary for quoting the tender bid and entering in to contract.

All cost and liabilities arising out of non-visiting the site shall be at bidders account.

2.35 Tenderer/bidder shall be deemed to have full knowledge of relevant documents, site conditions

etc. whether inspected or not by him.

2.36 Tender document & matters to be treated as confidential: All documents, correspondence,

decision & other matters concerning this tender shall be considered as of confident & restricted

nature by the contractor & he shall not divulge or allow access there to any unauthorized persons

2.37 Contactor to inform himself fully: The contractor shall be deemed to have carefully examined

the work & site conditions, the general conditions, the special conditions, specifications,

schedules, drawings and shall be deemed to have visited the site of the works & to have fully

informed himself regarding the local conditions.

2.38 Details for Pre-Bid Meeting: Should there be any doubts as to the meaning of any portion of these

general conditions or special conditions, scope of work, specifications or any other matter

concerning this tender, he shall in good time before submitting his bid, send for the particulars

thereof & submit them to the GPCL (under intimation to Consultant) in order that such doubt

may be removed. A Pre-Bid meeting shall be organized by GPCL to solve such queries/doubts (if

any) of bidders. The decision of GPCL in such matters shall be final and conclusive. The bidders

may submit their queries (if any) to the below Email ID’s before the Pre-Bid meeting.

a) [email protected] (GPCL)

The amendments/ addendum / corrigendum (if any) shall be notified to the bidders on n-

procure (https://tender.nprocure.com/) as well as on GPCL’s website

(https://gpcl.gujarat.gov.in/). The bidders are instructed to check the above websites till

awarding of the work order / contract. The amendments/ addendum / corrigendum (if any) shall

form part of the tender document. Any Clarification (s)/ Corrigendum (s)/ Amendment(s) issued

by GPCL subsequent to the date of issuance of the tender document will also be considered an

integral part of the tender Document. The Clarification (s)/ Corrigendum (s)/ Amendment(s)

issued by GPCL will be binding on the bidders and it will be assumed that the information

contained therein will have been taken into account by the bidder in its bid. No verbal

clarifications and information provided by GPCL or its employee(s) or its representative(s) or its

consultant(s) shall in any way be binding on GPCL unless subsequently confirmed through the

issuance of Clarification (s) / Corrigendum (s)/ Amendment(s).

2.39 A submission of Bid by a bidder / contractor implies that he has read the instructions and terms

& conditions of tender contained herein and has made himself aware of the scope and

specifications of the work contained in the tender. These rules and directions shall form part of

the work order / contract.

2.40 The authorized signatory of the applicant/bidder shall sign & seal (stamp) each page of the Tender

Document before submitting the bid.

2.41 The bid shall be declared non- responsive if the bid submitted is conditional.

2.42 The technical bid shall be opened on-line at date and time mentioned in the tender notice, if

possible, in the presence of bidders / parties who are present. After scrutiny of the technical bid,

if any party fails to fulfill the Pre-Qualification Requirement, the price bids of such bidders /

parties will not be opened. The price bid of technically qualified bidders / parties shall only be

opened on-line, if possible, on the date of opening of price bid.

2.43 The offer should be valid for acceptance for a minimum period of 180 days from the last date for

submission of Bid.

2.44 The successful Bidder will have to enter into an agreement with the GPCL on a non-judicial stamp

paper of appropriate value as per the law/ government rules in force (to be provided by the

successful Bidder) in the form approved by the GPCL covering all terms and conditions interlaid

that are advertised and stated in this tender form and those which may be agreed upon or

modified by both parties during subsequent correspondence / discussions / negotiations within

30 days of acceptance of Letter of Award (LOA).

2.45 Notwithstanding anything to the contrary contained in this TENDER, the detailed terms &

conditions specified in the Contract Agreement (to be executed later with the successful bidder

after the award of work) shall have overriding effect; provided, however, that any conditions or

obligations imposed on the Bidder hereunder shall continue to have effect in addition to its

obligations under the Contract Agreement.

PART B: SUBMISSION OF BID

(a) General terms:

i. A Bidder is eligible to submit only one Bid for this TENDER. A Bidder shall not be entitled to

submit another Bid either individually or in a Consortium, as the case may be.

ii. Notwithstanding anything to the contrary contained in this TENDER, the detailed terms

specified in the Contract Agreement (to be executed later with the successful bidder after the

award of work) shall have overriding effect; provided, however, that any conditions or

obligations imposed on the Bidder hereunder shall continue to have effect in addition to its

obligations under the Contract Agreement.

iii. The Bid shall be furnished in the formats mentioned in the TENDER document which shall be

duly signed by the Bidder‘s authorized signatory.

iv. The Bidder shall submit a Power of Attorney as Authorized Signatory authorizing the signatory

of the Bidder to commit to the Bid or as per their Company’s/firm’s format.

v. Any condition or qualification or any other stipulation contained in the Bid shall render the

Bid liable to rejection as a non-responsive Bid. The complete Bid shall be without alterations,

interlineations or erasures, except those to accord with instructions issued by the GPCL, or as

necessary to correct errors made by the Bidder, in which case such corrections shall be

initialed by the person or persons signing the Bid.

vi. The TENDER documents and all attached documents are and shall remain the property of the

GPCL and are transmitted to the Bidders solely for the purpose of preparation and the

submission of a Bid in accordance herewith. Bidders shall treat all information as strictly

confidential and shall not use it for any purpose other than for preparation and submission

of their Bid. The GPCL will not return any Bid or any information provided along therewith.

(b) Opening of Price Bid:

Bidders shall note that the Price Bid of only those Bidders will be opened who are found

technically qualified and responsive to GPCL ‘s Tender terms and conditions.

(c) Format and Signing of Bid

i. The Bidder shall provide all the information sought under this TENDER. The GPCL will

evaluate only those Bids that are received in the required formats and complete in all

ii. The Bid shall be typed or written in indelible ink and signed by the authorized signatory

of the Bidder who shall also initial each page, in blue ink. All the alterations, omissions,

additions or any other amendments made to the Bid shall be initialled by the person(s)

signing the Bid.

(d) Sealing and Marking of Bid

i. The Bid of the Bidder shall be contained in one (1) single ―Main Envelope

ii. The Main Envelope shall contain Envelope & Covers as follows:

“Original Envelope”

The Original Envelope shall contain the followings:

Cover-I: Signed Copy of the Tender Document(s)

(The cover should be duly marked as ‘Signed & Sealed Tender Documents’ including its

annexures, appendices, attachments, amendments, corrigendum and any other documents

as added or modified by GPCL as per the provisions in this Tender)

Cover-II: Enclosures of the Bid

(The cover should be duly marked as ‘Enclosures of the Bid’ and shall contain all documents

pertaining to the PQC)

Cover-III: Proof of Tender Fee

(The cover should be duly marked as ‘Proof of Tender Fee’)

Cover-IV: Proof of EMD

(The cover should be duly marked as ‘Proof of EMD’)

All envelopes /covers shall be sealed. The outer envelopes / covers shall clearly bear the

contact details of Bidder for identification.

iii. All original attested Tender Documents, Bid Enclosures, EMD and Tender Fee, and

Financial Proposal (unpriced) shall be contained in the Original Envelope.

iv. Envelope shall be clearly marked as “Original”,

v. The content of documents uploaded on n-Procurement portal and hard copies submitted

should be same and in case of any discrepancy all documents uploaded on n- Procurement

portal shall stay valid and will be considered by GPCL.

vi. All Bid documents shall be placed in hard binding and the pages shall be numbered

serially. Each page thereof shall be initialled in blue ink by the authorized signatory.

vii. The Main Envelope shall be super-scribed with the Tender No. & Name of Work and shall be

Chief Project Officer

Gujarat Power Corporation Limited,

Block No. 8, 6th Floor,

Udhyog Bhavan, Sector–11,

Gandhinagar–382011

viii. If the envelopes/covers are not sealed and marked as instructed herein, GPCL assumes no

responsibility for the misplacement or premature opening of the contents of the Bid

submitted and GPCL may exclude the Bid from evaluation.

(e) Bid Due Date

Bids should be submitted before the Deadline for Submission of Bid as specified in NIT.

GPCL may, in its sole discretion, extend the Bid due date by issuing an Amendment/

Addendum uniformly for all Bidders.

Bids received by the GPCL after the specified time on the bid due date shall not be eligible for

consideration and shall be summarily rejected. In case of the unscheduled holiday being

declared on the prescribed closing/opening day of the Bid, the next working day shall be

treated as the scheduled prescribed day of closing/opening of the Bid.

Bids submitted by fax, telex, telegram, e-mail/courier shall not be entertained and shall

(g) Modification and Withdrawal of Bids

In case any clarifications are sought by the GPCL after opening of Bids then the replies of the

Bidder should be restricted to the clarifications sought. Any Bidder who modifies its Bid

(including a modification which has the effect of altering the value of its Financial Proposal)

after opening of Bid without specific reference by the GPCL, shall render the Bid liable to be

rejected without notice and without further reference to the Bidder and its EMD shall be

No Bid may be withdrawn in the interval between the bid due date and the expiration of the

validity period of the Bid. Withdrawal or unsolicited modification of a Bid during this interval

shall result in the Bidder's forfeiture of its EMD.

(h) Tests of Responsiveness

Prior to evaluation of Bids, the GPCL shall determine whether each Bid is responsive to

the requirements of the TENDER. A Bid shall be considered responsive only if:

a. It is received in the manner prescribed in this TENDER

b. It is accompanied by the requisite Tender Fee and EMD

c. It is received with all the Enclosures of the Bid as prescribed in the PQC, Appendices etc.

d. Its Enclosures are received as per the formats specified in Appendices as well as the

e. It contains all the information (complete in all respects) as requested in this Tender

(in the same formats as specified)

f. It complies will all the terms, conditions and provisions specified in this Tender; and

it does not contain any conditions or deviations

g. The GPCL reserves the right to reject any Bid which is non-responsive and no request

for alteration, modification, substitution or withdrawal shall be entertained by the

GPCL in respect of such Bid.

3. SCOPE OF WORK & TECHNICAL SPECIFICATIONS

3.1. Scope of Work

The scope of this work is as per specifications and terms & conditions mentioned here

1) The site of the proposed work is situated at Charanka Solar Park at Village: Charanka Tal.

Santalpur Dist. Patan, Gujarat.

2) The tendered works are to be executed within the GPCL premises and shall include, but not

be limited to, essential civil repair and infrastructure development works such as CC drain

repair and reconstruction, construction of new culverts, road repair and new road

construction as per latest/prevailing IRC/MoRTH standards, construction of RCC protection

walls, and other miscellaneous civil rehabilitation works required for proper completion of

3) The Scope of work under this tender is inclusive of all kinds of labour, requisite materials to

complete the work in all respect. In the event of missing of above phrase in the description of

schedule of quantities, the same will not mean that materials and / or labour will be supplied

4) Any activity not specifically mentioned in the tender but necessary in the opinion of GPCL must

be carried out for successful completion of the job/ to make the project operational without

any extra cost to GPCL.

5) Before taking up construction activity; the contractor/agency has to cut the trees (after

obtaining permission from respective competent authority) which obstruct the working, of

any diameter, bushes, vegetation, i.e. roots, plant, shrubs, grass etc. including stacking and

crediting to GPCL as directed with no extra cost.

6) Work Completion: Time limit for completion of work is 12 months from the date of acceptance

of Work Order or Date of Commencement given by GPCL.

7) The work shall be completed within the period stipulated in the tender / work order. However,

it may be noted that Final Drawing shall be released progressively based on site clearance

arranged and according to the progress of work at site. Therefore, contractor shall have to

organize and coordinate the works to suit these. In the event of any delay due to the above or

due to any other reason not attributable to the contractor, reasonable extension in completing

the work may be given at the discretion and as decided by the GPCL. But no compensation or

idle charges will be paid to the contractor under any circumstances.

8) Any drawings / certificates or necessary approvals from the local authority including any NOC

or approval for drawings etc. mandated for the installation purpose of lift/elevator shall be

sought by the contractor & no extra charges towards the same shall be paid.

9) Under the “Building and Other Construction Workers (Regulation of Employment & Conditions

of Service) Act, 1996” (The BOCW Act, 1996), every owner, 30 days prior to commencement of

a construction activity, shall have to submit Notice as per prescribed specimen-4 to the office

under jurisdiction of the Director, Industrial Safety & Health for respective district, similarly,

under The BOCW Act, 1996, the certificate of registration of organization shall have to be

submitted to this office within 60 days of commencement of work.

3.2. Technical Specifications

1) The scope of work is explained in the Tender specifications. The work shall be carried out

according to the enclosed General Conditions, Technical Specifications & working

drawings approved by the GPCL.

2) The bidders shall note that no deviations from the technical specifications or commercial

Conditions in this tender are acceptable & it will be presumed that the bidder agrees

entirely with the specifications & general terms & conditions in this tender.

3) The contractor shall abide by the instructions for any technical specifications provided by

the Engineer-in-Charge. Further, in case of any discrepancy/doubt/clarification regarding

finalization of technical advice cum action at site, the decision of GPCL shall be final,

binding and conclusive.

4) However, with regard to any approval for material /item for using in project or approval

for any other matter pertaining to the project (& related), the decision of GPCL shall be

final, binding and conclusive.

3.3. Use of Materials:

1 The contractor shall have to use the best quality of materials in the work, as per the

specifications and relevant I.S. codes. In case the GPCL desires to carry out any field test/

laboratory test for any materials required for the work, the contractor shall arrange for the

same at his own cost. Further, for any finished works such as masonry, plastering, cube testing,

paving for all important concreting work etc., if any testing is required same shall be arranged

by the contractor at his own cost. The contractor shall have to maintain the regular records

for such testing and shall submit along with each R.A. bills. The testing records should be duly

certified by the PMC Engineer.

2 No collection of materials shall be made before it is got approved from the GPCL.

3 Materials, if and when rejected by the PMC Agency shall be immediately removed from site of

4 All installations pertaining to water supply and fixtures thereof as well as drainage lines shall

be deemed to be completed only after giving satisfactory tests by the contractor.

5 Approval to the samples of various materials given by the GPCL shall not absolve the

contractor from the responsibility of replacing defective material brought on site or materials

used in the work found defective at a later date. The contractor shall have no claim to any

payment or compensation whatsoever on account of any such material being rejected by PMC

6 Approval to any of the executed item for the work does not in any way relieve the contractor

of his responsibility for the correctness, soundness and strength of the structure as per the

drawing and specification.

7 Cement and steel will have to be consumed of following makes only. The works shall be

expected as per list of approved makes and the technical specifications. (MAKE LIST

ATTACHED SEPARATELY)

3.4. Special condition for use of cement in work:

1 The rate in Schedule-B is inclusive of cement cost. Contractor has to purchase fresh 53 grade

cement confirming as per IS: 12270 and of brand approved by PMC Agency.

2 Contractor has to construct pucca go down at site of work so that cement bags can be properly

preserved to avoid damage due to any kind of water.

3 Contractor has to bring sufficient cement bags and at no time less than 200 (two hundred.)

bags to maintain progress of work. The work should not suffer due to shortage of cement.

4 Cement should give the required strength.

5 Sufficient and timely supply of cement at site is responsibility of contractor. Nothing extra will

be paid on account of any reason to maintain progress of work and to complete the work in

6 Contractor has to submit material account for consumption of cement used with every bill.

Contractor has to submit the copy of cement purchase bill.

7 No negative variation will be allowed for consumption in cement than prescribed as per

booklet of technical specification of PWD or R&B Dept. / mix design and nothing will be paid

extra for over consumption.

8 Contractor is fully responsible for safety of cement at site; nothing will be paid extra on

account of safety.

9 If GPCL’s authorized representative wants to check cement stock at site, contractor has to

allow for the same at any time.

10 Contractor has to maintain and sign day to day cement receipt/consumption/balance account

register at site. It is the responsibility of PMC Agency to get maintained cement register from

contractor. The PMC Agency has to verify and countersign the same regularly.

11 As far as possible contractor has to maintain a supply of cement of only approved brand and

grade throughout the work.

12 Contractor shall utilize cement in work as prescribed in cement consumption schedule strictly.

Minimum cement consumption considered for cement concrete having grade of M-15 / M-20

/ M-25 is 290Kgs / 360Kgs / 380Kgs respectively. Contractor has to use minimum cement as

above. Contractor should not use less than the prescribed quantity of cement even in the case

of mix design recommends lower quantity.

13 Contractor will be allowed to carry out work only after physical verification of cement (by PMC

Agency) brought at site.

Drawings issued with the tender are indicative and for tender purpose only. Bidders shall have

to execute the work as per approved construction drawings released from time to time by GPCL.

3.6. Electricity Connection:

The electric power, at site, will be made available at one mutually agreed point, free of cost

(connection only) by Gujarat Power Corporation Limited only. Further distribution will have to

be carried out by the contractor as per requirements at their own cost. The necessary

consumption charges will be recovered as per the tariff rate of Gujarat Power Corporation

Limited or Discom applicable from time to time as per GPCL’s or Discom’s rules.

3.7. Water Supply Connection:

The contractor has to make his own arrangement of water for construction activity at his own

cost. However, if possible and departmental water source is available, GPCL will give the water

supply connection for construction activity free of cost at one mutually agreed point on

contractor’s request. Further distribution of water supply line will have to be carried out by the

contractor as per their requirement at their cost.

If water is supplied by GPCL, the charges thereupon will be levied by GPCL as under:

a) In case of non-metered water supply by GPCL, the recovery of water charges will be made

by GPCL at 0.5% (Zero-point five percent) of total cost of actual work done as per work

b) In case of metered water supply by GPCL, the recovery of water charges will be made by

GPCL at the rate of INR / ₹. 4.00 (INR / ₹. four) per 1000 liter.

c) The certificate for recovery of water charges towards water supplied by GPCL should be

attached with RA Bills/ Final Bill.

3.8. Attached with Tender

 Annexure- A (Technical Specification)

 Annexure-B (List of Approved Makes of Material)

 Annexure-C (General Drawings)

 Schedule-B / BOQ

4. Pre-Qualification Criteria (PQC) / Pre-Qualification Requirement (PQR)

The tender documents are in two separate bids i.e. technical bid (qualifying bid) and price bids

(commercial bid).

Along with online submission only technical bids shall be submitted in physical form. All below

documents must be submitted online as well as in physical copy along with Technical Bid.

4.1 The Earnest Money Deposit and Tender Fee: As mentioned in Tender notice under heading

“IMPORTANT DATES & DETAILS FOR TENDER FEE & EMD”.

4.2 Registration: Bidder quoting for the bid shall have valid registration in appropriate class.

The bidder should be registered in R & B/CPWD/ Railway/ State Government / Semi

Government /Govt. Boards, Corporation, PSU. The bidder shall submit registration

certificate along with the bid. Joint Venture/Tie ups will not be allowed.

4.3 The bidder must have office in Gujarat. In case, bidder do not have office in Gujarat, bidder

should give undertaking to open office in Gujarat within 30 days from the date of

4.4 The contractor/agency/firm should not have black listing history with any State

Government, Central Government, any Semi Government and any corporation. submit

the self-declaration.

4.5 MOU for Electrical and Mechanical works: The Bidder Must have a valid and inforce MOU with

registered contractors having Government approved Electrical license.

4.6 GST Registration & PAN card: The bidder must have Goods and Service Tax (GST)

registration and same shall be submitted along with the Tender. The tender of the bidder

without (GST) registration will not be considered. PAN number along with PAN card.

4.7 Work Experience:

 The agency must have executed work of a similar nature and magnitude successfully in R &

B/CPWD/ Railway/ State Government / Semi Government /Govt. Boards, Corporation/

PSU as per work experience criteria, prior to the bid submission last date.

 Contractor should submit evidence of having work experience in the form of work

completion certificate of executed works under single contract as main contractor of

similar nature with the departments like R & B/CPWD/ Railway/ State Government / Semi

Government /Govt. Boards, Corporation/ PSU. The contractor should submit the

satisfactory work completion certificate from respective department/organization.

Contractor has also to submit the details of works tendered and in hand with documentary

evidence thereof.

 Contractor’s Experience of having successfully completed similar works during last

years ending last day of month previous to the one in which applications are invited

should be either of the following:

a. Three similar completed works costing not less than the amount equal to 27% of the

estimated cost.

b. Two similar completed work costing not less than the amount equal to 40% of the

estimated cost.

c. One similar completed work costing not less than the amount equal to 80% of the

estimated cost.

i. Similar work means Various Road and drain repair works / RCC road / Culverts / RCC

Protection wall and other misc. civil work.

ii. Contractor should submit evidence of having work experience in the form of work

completion certificate of executed works under single contract as main contractor of

similar nature of the departments like GETCO/GPCL/GUVNL/UGVCL/PGVCL & its

subsidiary companies/ Central Government/ State Government/ Railway / Semi-

Government/Public Sector Organization.

iii. The contractor should submit the satisfactory work completion certificate from

respective department/organization. Contractor has also to submit the details of works

tendered and in hand with documentary evidence thereof.

4.8 Criteria of financial turnover: Minimum Average Annual turnover for last 03 years (FY-22-

23, FY-23-24 & FY-24- 25) should be at least 100% of the estimated cost of the tender, as

certified by CA. Also, last 03 years (FY-22-23, FY-23-24 & FY-24- 25) annual audit report.

4.9 Solvency certificate of INR / ₹.50.00 lakhs & above (Valid Solvency certificate, i.e. Validity

will be considered one year from the issue of the certificate)

4.10 Details of Partner / Directors of the firm/Company: Partnership deed in case of

partnership firm / Memorandum of Association & Article of association in case of

4.11 Group Insurance: A copy of the valid insurance policy of the insured labourer’s under W.C.

Act. The contractor shall renew the same till completion of the work order / contract.

4.12 Details of personnel.

4.13 The details of tools and tackles, owned and available for using in this work.

4.14 Attested copy of Power of Attorney, if any, for signing the documents.

4.15 Separate employee provident fund code number towards bidder’s firm registered with

Regional PF Commissioner. Separate EPF code number allotted by RPFC & last six months

of current year EPF challan paid by copy is required.

4.16 Employees Provident Fund:

 Bidders shall note that they possess P.F. Code No. in the name of the company [under

Employees Provident Fund Organization, Regional Office, Ahmedabad directive] obtained

from the concerned Authorities of their respective jurisdictions.

 In the event of non–possession of the separate P.F. Code No. as detailed in the foregoing

para, the offer/bid shall summarily not be considered for the acceptance despite the

offer/bid is the lowest quoted offer in the price bid opening.

4.17 The selection criteria will emphasize that the bidder has completed similar type of project

completed by the bidder. The bidder has to submit the completion certificate with actual

work executed photographs of the completed works. The GPCL reserves the right of

physical inspection of completed projects of bidders. GPCL/ Consultant may visit and

inspect all the eligible works that have been executed and submitted by the bidders in the

technical bid. If Quality of workmanship is not found satisfactory in submitted

photographs/ site inspection, the GPCL reserves the right of selection or rejection of any

or all bidders without assigning any reason

Similar work means: Scope includes & executed for State Government, Central Government, Semi

Government, Municipal Corporation, Public Sector Unit, Public sector Organization of Corporate

office/Hostel Building/Guest house/ State Bhavan, Institutional building. Work includes Civil repair

work, including all services as required etc. all composite executed under one contract/ agreement

in last seven years in India (Private project work shall not be considered)

The completion certificates enclosed in support of experience for the similar work must clearly

indicate the following:

• Name of work/project

• Estimated cost, Tendered cost, Completion cost of project.

• Stipulated date of start

• Stipulated date of completion

• Actual date of completion

The agencies who do not fulfil the Pre-Qualification Criteria / Pre-Qualification Requirement &

work experience, their bid will not be evaluated further.

5. EARNEST MONEY DEPOSIT (EMD), SECURITY DEPOSIT & RETENTION MONEY, PERFORMANCE

GUARANTEE FOR WATER-PROOFING & ANTI-TERMITE TREATMENT

5.1 EARNEST MONEY DEPOSIT:

a) Estimated Cost: INR / ₹.6,56,88,720.00/- plus applicable GST

b) Earnest Money Deposit: INR / ₹. 19,70,660/-

In the event of bid being rejected, the EMD shall be returned after awarding of the work

order / contract to the successful bidder / contractor. The EMD of the successful bidder

shall be converted into security deposit and shall be returned as mentioned under Security

5.2 SECURITY DEPOSIT:

a) Security Deposit: 5% of Estimated cost or Total Contract Value (whichever is higher)

b) The Security Deposit to be paid by Demand Draft (DD) in favour of ‘GUJARAT POWER

CORPORATION LIMITED’ payable at ‘GANDHINAGAR, GUJARAT’ of any Nationalized

Bank, Scheduled Bank, Public Sector Banks & approved Private Sector Banks authorized

to undertake Government business as notified at present and amended time to time by

Finance department of Government of Gujarat. (Refer Appendix XI: List of Banks in this

Tender Document). GPCL will accept DD submitted towards Security Deposit of any

Nationalized/Scheduled Bank, all Public Sector Banks and approved Private Sector Banks like

IDBI Bank/Axis Bank/HDFC bank/ICICI Bank & Kotak Mahindra Bank which authorized to

undertake Government business as notified and amended time to time by finance

department, GOG. GPCL will not accept DD issued by Co-operative Bank.

c) The contractor shall pay total Security Deposit within 15 days from the date of acceptance

of Work Order / Contract.

d) The Security Deposit, subject to any deductions, will be released by GPCL upon the conclusion

of the maintenance period i.e. the Defects Liability Period (DLP). This release will take place

after GPCL has received a "No Objection Certificate" from the PMC Agency, which must meet

GPCL's satisfaction.

e) Further if original contract is extended then all the performance security deposit must be

extended accordingly.

5.3 RETENTION MONEY:

a) Retention Money will be deducted from RA bills at 5% of the value of the bill amount.

b) The Retention Money, subject to any deductions, will be released by GPCL upon the

conclusion of the maintenance period i.e. the Defects Liability Period (DLP). This release will

take place after GPCL has received a "No Objection Certificate" from the PMC Agency,

which must meet GPCL's satisfaction.

 Any damages, costs, charges, expenses, and other amounts that the contractor may

owe to the GPCL as per the contract terms may be deducted from security deposit &

Retention Money. The GPCL is authorized to cash it for this purpose. Moreover, any

amounts owed to the contractor by the GPCL or from the total or remaining balance of

the encased securities may be refunded, transferred, and returned to the contractor

after the final bill is settled or after the contractor's obligation to maintain the work in

good condition has expired, whichever is later.

 Security deposit and Retention money paid by the contractor shall be liable to be

forfeited by GPCL, if the contractor does not carry out the work in accordance with the

terms and condition of the tender. In such eventuality GPCL can complete the work at

the risk and cost of the Contractor.

6. GENERAL CONDITIONS OF THE CONTRACT (GCC) Part

These rules and directions shall form part of the work order / contract.

6.1 Notwithstanding anything contained to the contrary in the specification or tender in

subsequent exchange of correspondence, the conditions of contract shall be binding on the

contractor and any change or variations expressed or implied, however made in the said

conditions shall not be valid or operative unless expressly sanctioned by the GPCL. The contractor

shall be deemed to have fully informed himself and to have special knowledge of the provisions

of the conditions of contract herein contained.

6.2 Copies of specifications, design, drawings, estimated rates, scheduled rates and any other

documents required in connection with the work which will be signed by the PMC Agency for

the purpose of identifications shall be open for inspections by the contractor at his local site

office / container whenever asked by authorized representative of GPCL.

6.3 Whether the works are proposed to be executed according to the specifications recommended

by the contractor and approved by Gujarat Power Corporation Limited (after verification &

certification by PMC Agency), such specifications with designs and drawings shall form part of

the accepted tender.

6.4 The Tenderer’s receipts for payments made on account of any work, when executed by a firm

should be signed by all the partners except where the contractors are described in their bid as

a firm, in such case the receipt shall be signed in the name of firm including the partners or some

other person having authority to do so.

6.5 The Tenderer shall fill up the usual form stating at what percentage above or below rates

specified, he is willing to undertake the work. Only one rate or such percentage on all the

estimated rates or schedule rates shall be mentioned.

6.6 Tenderer who proposes any alternation in the work specified in the form in invitation to tender

or in the time allowed for carrying out the works or which contain any other conditions, will be

liable for rejection.

6.7 GPCL may open bids in the presence of any intending bidders / contractors who may be present

at that time. In the event of a bid being accepted, the contractor shall there upon, for the purpose

of identification, sign copies of the specifications and other documents.

6.8 GPCL shall have the right of rejecting all or any of the bids, without assigning any reasons

6.9 No receipt for any payment alleged to have been made by contractor in regard to any matter

relating to tender of the contract shall be valid or binding on the GPCL unless it is signed /

approved by the Chief Project Officer (or any authority equivalent or above it).

6.10 All works shall be measured, meet by standard measure and according to rules, custom and

usual in the use in the “Gujarat Power Corporation Limited / R&B Dept. / Board / Corporation”,

and no proposal to adopt alternative method will be accepted, the PMC Agency ’s decision as to

what is the usual method in use in the “Gujarat Power Corporation Limited / R&B Dept. / Board

/ Corporation” shall be final.

6.11 Every bidder / contractor shall, along with the bid a solvency certificate from the collector of

the district within which he resides, or a banker’s certificate of his financial stability, if he fails

to produce such a certificate his bid will not be considered.

6.12 All corrections and addition or pasted slips should be initialed.

6.13 Tenderer shall be deemed to have full knowledge of relevant documents, site conditions etc.

whether inspected or not by him.

6.14 Submissions of bid by a bidder / contractor implies that he has read the instructions and condition

of contract herein contained and has made himself aware of the scopes and specifications of

the work to be done and has made himself aware of the local conditions and other factors

bearing on the execution of the work.

6.15 Under no circumstances shall any contractor be entitled to claim enhanced rates for any item

of work order / contract.

a) Goods & Service Tax (GST):

 The rates are excluding applicable GST under the GST Law or as applicable to Works Contract

Services from time to time which will be paid extra on a given taxable goods and/or services.

 The amount and % of GST should clearly be indicated separately. GST means all applicable Tax

under GST Laws. (GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue)

Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related ancillary legislations)

 Supplier/Contractor should charge GST in invoice at the rate as agreed to/mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, misinterpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier/contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the

supplier/contractor.

 Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid/ short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier/Contractor within

the stipulated time limit.

 In case, Govt. revises the rate of GST rate/code during the tenure of the contract, the provision

of GPCL statutory variation clause shall apply.

b) INPUT TAX CREDIT BENEFIT:

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs/input services under the ambit of the Input Tax Credit provisions

under the GST Act, subsequent to the date of submission of the offer, the same should be passed on

to GPCL and contractor should inform such changes to GPCL from time to time.

c) STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and cess as applicable or in

the event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers

offer if it takes place within the original contractual delivery date will be to GPCL’s account subject

to the claim being supported by documentary evidence.

However, if any decrease takes place after the contractual delivery date, the advantage will have to

be passed on to GPCL.

Statutory variation clause will not be applicable in case of Supplier/Contractor has opted for the

composition scheme under GST.

d) WELFARE CESS:

As per the Welfare Cess Act, the welfare cess @ 1% is applicable for civil worksand the same is

considered in the price bid.

THE WELFARE CESS WILL BE PAID TO THE CONTRACTOR ON ACTUAL WORK EXECUTED AMOUNT AS

PER WORK ORDER / CONTRACT. The contractor shall deposit 1% welfare cess as applicable to

respective government department. GPCL shall pay the welfare cess by way of reimbursement to

the contractor on production of documentary evidence of payment deposited thereof by the

The modality of payment/reimbursement of welfare cess will be as under:

(i) The contractor/ bidder will get them registered under Welfare Cess Act and submit the

documentary evidence to the concerned office.

(ii) Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

(iii) Before release of payment of subsequent R.A. Bills, the contractor has to submit the

documentary evidence of payment of welfare cess of previous R.A. Bill.

(iv) Before release of payment of Final bill, the contractor has to submit the documentary evidence

of payment of welfare cess of previous R.A. Bill as well as of final bill on final bill amount certified

(v) Before release of payment in case of 1st & Final Bill, the contractor has to deposit the 1% welfare

cess on bill amount as certified by GPCL and shall submit the documentary evidence of payment

deposited thereof.

(vi) The contractor shall produce the receipt of payment of welfare cess from the respective

Government Department before submission of final bill otherwise final bill of the work will not

be finalized. Welfare cess payment will be reimbursed on production of evidence.

(i) In case of any damage to equipment/machinery or structure/building of GPCL or any public

property due to negligence’s of contractor or any other reasons attributed to contractor the

decision of GPCL regarding the amount of recovery shall be final.

(ii) If the contractor fails to execute the work as per direction of PMC Agency within the time frame

given by GPCL time to time then GPCL shall get the work done through any other agency /

contractor and cost of execution of such work along with 15% overhead charges, plus applicable

tax shall be deducted from monthly bill / RA Bill / Final Bill of contractor (whom work order /

contract was awarded) over and above (any) recovery as per rules

7. GENERAL CONDITIONS OF CONTRACT (GCC) Part

These rules and directions shall form part of the work order / contract.

7.1 Change in the constitution of firm to be notified

In the case of tender by partnership firm, any change in the constitution of firm shall be

forthwith notified by the contractor to the PMC Agency and GPCL for their information.

7.2 Lump Sum in Estimate

When the estimate on which tender is made, includes lump sums in respect of parts of

the works, the contractor shall be entitled to payment in respect of the items of works

involved or the part of the work in question at the same rates as are payable under this

tender / accepted contract or such items or if the part of work in question is not in the

opinion of the PMC Agency capable to measurement the GPCL may at its discretion (after

recommendation and certification from the PMC Agency ) pay the lump sum amount entered

in the estimate. However, the decision of GPCL shall be final and conclusive against the

contractor with regard to any sum or sums payable to him under the provisions of the

7.3 Industrial Labour Laws

Note - In view of the New Labour Codes being brought into action by the Central

Government, the applicable draft rules namely Draft Code on Wages (Central) Rules,

2025; Draft Social Security Code (Central) Rules, 2025; Draft Occupational Safety,

Health and Working Conditions Code (Central) Rules, 2025; and Draft Industrial

Relations Code (Central) Rules, 2025 are being referred, as the Government of Gujarat

has not yet notified the corresponding state rules and the Central guidelines are

presently in force.

(a) Wages to be paid and time of payment etc. by the Contractor: -

i. The contractor shall pay to his labourers as may be specified under minimum wages

Act. The wages of every contract labour employed by him under this tender /

accepted contract shall be paid by him before the expiry of 7th day of the last day of

the month in respect of which the wages are payable (i.e. wages of a month have

to be paid by him in the first week of the next month). The payment shall be

disbursed in presence of Management Representative during the working hours

and the contractor shall get the entries certified in the register of wages by the

PMC Agency. Any default will result in cancellation of contract forthwith or else

the contractor shall be punishable to the extent of INR / ₹.100/- fine per each day.

ii. The contractor shall give his telephone number and address to the PMC Agency &

GPCL so that in case of labour trouble etc., the contractor can be contacted. The

contractor shall arrange to have his office outside/inside the work premises and

the contractor keep himself present throughout the working hours.

(b) Labour Laws: -

i) Persons below the age of 18 years shall not be employed for the work.

ii) No female worker shall be employed in the night shift between 7.00 p.m. to 6.00 a.m.

iii) Contractor shall maintain a valid labour license under the Contract Labour

(Regulation and Abolition Act) for employing necessary manpower to be required

by him. In the absence of such license the contractor Shall be liable to be

terminated without assigning any reason thereof.

iv) The contractor shall at his own expense comply with all labour laws and

keep the GPCL indemnified in respect thereof. Some of the major liabilities

under various labour and industrial laws which the contractor shall comply with,

i. Payment of contribution of wages of employer’s contributions towards

Provident Fund, Family Pension Scheme, Deposit Linked Insurance Scheme,

Administrative Charges etc. at the rates made applicable from time to time by

Government of Gujarat / Government of India or other Statutory Authorities.

ii. Payment of deposit in respect of each contract labour of the rate as applicable

time to time as per the rules of the office of the Commissioner of Labour as

per the Contract Labour Act (Regulation & Abolition).

iii. License Fee as prescribed under the contract Labour Act (Regulation and

Abolition) and Rules framed there under depending upon the number of

workmen employed by the contractor.

iv. Identity cards as prescribed under the labour laws with photo affixed thereto,

the same for identification.

v. Payment of retrenchment compensation, notice pay and other liabilities as

per Industrial Disputes Act. Any payment to the contractor’s employees arising

out of any claim of disputes under the Industrial Disputes Act – 1947 or any

vi. Provision of compensation in the case of accidental injury under workmen’s

compensation act

vii. Payment of crèche if the female labour employed is more than 30 numbers

viii. Maternity leave as per the provision of the Maternity Benefit Act.

The above are some of the major liabilities of the contractor in addition to

other liabilities prescribed under the various Labour Laws in force from time to

time from Statutory Authorities like State Government / Government of India

which the contractor shall have to comply with.

(c) Provident Fund and Family Pension Scheme

The contractor shall submit along with his bill (month wise or as applicable) a

statement regarding deductions against employees’ provident fund and family

pension scheme in respect of each concerned employees’ Provident Fund and Family

Pension scheme at the rate of 12 % (or at the rates made applicable by the

Government from time to time) of the wages. Contractor’s contribution and his

worker’s contribution towards provident fund and family pension scheme shall be

deposited by the contractor with regional Provident Fund Commissioner,

(d) Deposit Linked Insurance Scheme: -

The contractor shall have to deposit ½ % of the wages in-respect of employees who is

a member of the Provident Fund as the contribution to the Deposit Linked Insurance

Scheme with Regional Fund Commissioner, Ahmedabad. No compensation /

Reimbursement will be given to contractor for compliance of labour laws.

(e) Administrative Charges: -

Administrative charges for maintaining Provident Fund Account shall be deposited

by the contractor with Regional Provident Fund Commissioner, Ahmedabad at the

rates applicable.

(f) Paid Leave Facility

Paid leave facility at the rate of one day for every 20 days worked by the contract

laborer shall be provided by the contractor to his workers. He shall maintain Leave

records/ Leave Cards for individual laborer which shall be duly verified and approved/

certified by PMC Agency.

(g) Workmen’s Compensation Act and Group Insurance: -

The contractor shall cover all his employees under Workmen’s Compensation Fund

and under the Liability Insurance. The contractor shall employ adequate number of

experienced staff at site for daily supervision and for maintenance of various registers

and records required under the law and contract. No payment for supervision shall

(h) The GPCL reserves the right to terminate the contract at any time during the contract

period without giving notice of termination or any reasons thereof.

(i) The GPCL will be entitled to deduct directly from the bills, to be paid to the Sub-

contractor and Labourers any sum or sums payable by contractor, on account of

contractor’s default in respect of all liabilities referred to in above clauses.

Notwithstanding the foregoing, GPCL shall not be liable in case for any payment to

any person employed by the contractor or its agent.

(j) No provision in the tender document or accepted contract shall classify any workmen or

employees of the contractor or any sub-contractor as workmen or employees of the

GPCL, nor shall it place any obligation or liability on the GPCL regarding such workmen or

(k) No Compensation or escalation will be paid towards maintenance of records, raising

the rates than minimum wages, engaged skill or higher skilled qualified supervisor /

workers whose payment made by the contractor. It shall have to be borne by

contractor only.

(l) No Compensation / Reimbursement / Escalation or extra charges will be paid towards

implementation/ compliance of the provision of various labour laws applicable to the

contractor such as Provident fund and family pension scheme, minimum wages Act,

Linked insurance scheme, paid leave facilities, Workmen compensation, Group

insurance, Contract Labour (Abolition and Regulation) Act 1970, Payment of wages

Act, Industrial Disputes Act-1947, Maternity Benefit Act, Family Pension, Creches

Deposit Linked insurance scheme.

NOTE: -Any Other Act prevailing at the time of execution of work, over and above act

specified herein shall be binding to the contractor

7.4 Labour conditions:

a) The contactor shall comply with the labour laws laid as may be current & shall

furnish the returns & information as may be specified from time to time.

b) The contractor shall as far as possible obtain his requirements of labour, skilled

& unskilled from the local areas.

c) The contractor shall pay wages as per the latest circulars applicable at the times for the

minimum wages to be paid to unskilled, semiskilled & skilled labour prescribed by the

Govt. of Gujarat. The PMC Agency and/or GPCL shall have the authority to remove from

the work site any person, who may be considered unfit or undesirable & no responsibility

shall be accepted by the GPCL for any delay or extra expense caused towards the

completion of the work by such removal.

d) The contractor shall provide reasonable facilities to the labour employed by him. The

usual facilities are weather proof shelter for rest & meal, supply of whole some drinking

water, facilities for obtaining food, reasonable washing & sanitary facilities, special

facilities for women workers, suitable residential accommodation, general sanitation &

health measures etc.

e) The implementation of any & all provisions of this clause in no way entitles the

contractor to claim in this tender / accepted contract.

7.5 Local Laws:

a) All local laws in force at the time entering into the contract & those enacted there after

shall be binding on the contractor & he shall abide by the same.

b) All import duties, Sales Tax & other local taxes (if applicable) shall be borne by the

contractor & they shall be deemed to have been covered by this quoted rate.

7.6 Acceptance of terms & conditions on submission of bid

Submission of bid or acceptance of work order / contract shall imply acceptance of the

terms & conditions of this tender by contractor.

7.7 Employment of Scarcity Labour

If government declares a state of scarcity or famine to exist in any village situated within

20kms of the work, the piece worker / contractor shall employ upon such part of the

work as are suitable for unskilled labour; any person certified to him by the GPCL (after

recommendation and certification by the PMC Agency ) or by any person to whom GPCL

may have delegated this duty in writing to be in need of relief and shall be bound to pay

wages to such person not below the minimum wages, which Government may have fixed

in this behalf from time to time. Any implementation of this clause shall be decided by

the Chief Project Officer (or any authority equivalent or above it) whose decision shall be final

and binding on the piece worker / contractor.

7.8 Data to be furnished by Contractor

Prior to the commencement of work the contractor shall submit a bar chart showing

detailed programme for completing the work within time limit to the PMC Agency for

any corrections or update within a week from the date of acceptance of

work order / contract. GPCL shall be the final authority to approve the detailed

programme for completion of the work within time limit by the contractor. No change

in the approved plan & layout shall be carried out without specific written approval of

7.9 Samples of descriptive Data:

Samples of descriptive data that require approval must be submitted by the Contractor

to the PMC Agency well in advance of the intended use of such materials, allowing for

their inspection and testing (at cost of contractor), and consequently, their approval by

the GPCL subject to recommendation & certification by the PMC Agency . The samples

should be clearly labeled to indicate the name of the material, the place of manufacture,

and the intended location of use, among other details. If any samples fail to meet the

specified testing requirements, this will be adequate grounds for rejecting any

additional samples from that source.

7.10 Baselines & Grades:

The available Permanent Bench Mark may be located by the contractor in the RE Park.

The Contractor shall establish semi-permanent baselines and cross lines at sufficiently

spaced intervals with benchmarks, at his own cost and risk. The Contractor shall supply

all necessary pillars, equipment, materials, and labor for the establishment of the grade

lines and bench marks, and he shall be accountable for their maintenance throughout

the entire construction period. The Contractor is responsible for executing the work

according to the lines, levels, and grades as specified in the drawings or indicated by the

PMC Agency. Any survey work required shall be checked by the PMC Agency. However,

this does not exempt the Contractor from ensuring the accuracy of the survey or the

temporary and permanent Benchmarks.

7.11 Contactor not to dispose of soil:

The contractor is prohibited from selling, disposing of, or removing, except for the

purposes outlined in this tender / accepted contract, any sand, ballast, earth, rock, or

other substances or materials obtained from any execution related to this tender /

accepted contract or produced on-site at the time of land possession delivery.

Furthermore, such substances, materials, and products shall remain the property of

GPCL and must be disposed of in the manner and location specified by the PMC Agency,

after receiving approval from GPCL.

7.12 Gold, Silver, Minerals, Oil Relics, etc. found on the Site:

All gold, silver, oil relics, or other minerals, of any description & all precious stones, coins,

treasures relic, antiquities, & other similar things that shall be found in or upon the site shall

be the property of the GPCL. The contractor shall return the gathered things as above to

7.13 Fencing, lighting & ventilation:

The contractor is obligated to ensure proper lighting, fencing, guarding, and the

implementation of all necessary safety measures for all tasks included in this tender or

accepted contract. This includes the appropriate provision of temporary roadways,

footways, guard fences, caution notices, etc., as required for the work to accommodate and

protect workmen, foot passengers, or other traffic, as well as the representatives of GPCL

and residents of nearby villages and public property. The contractor shall also be liable for

any accidents that may arise due to his negligence in taking timely precautions.

All works and access routes must be sufficiently illuminated with electric lights to meet the

instructions / recommendations of the PMC Agency to ensure the satisfaction of GPCL. The

power and lighting connections, along with wiring equipment, will be subject to inspection

and approval by the Electrical Inspector or any other Officer / Dept. / Agency authorized by

the GPCL / GOG under the Indian Electricity Act. Any modifications, alterations, or omissions

must receive approval from the GPCL, following recommendations and certification from

the PMC Agency, and must be certified by the Electrical Inspector or authority appointed by

GPCL / GOG. Work areas, such as excavation faces of borrow pits and filling areas, must be

adequately illuminated with floodlights to meet the instructions / recommendations of the

PMC Agency to ensure the satisfaction of GPCL.

7.14 Explosive Procurement & Storage:

Explosives, petrol, oils, fuels, &other inflammable materials shall be stored strictly in

accordance with the rules of the Explosive Department. The contractor shall at his own

expense construct & maintain proper magazines which are required for the storage of

explosive & arrange for storage facilities for oils, petrol, fuels etc. for use in connection

The contractor shall at his own cost obtain the necessary license for the storage & use

of explosives, oils, petrol, diesel etc. The GPCL shall not take any responsibility

whatsoever in connection with the storage or use of explosives on the site, any accident

which occurs in the connection at site or nearby village or vicinity. All operations of the

contractor in which or for which explosives are employed shall be at the risk of the

contractor & upon his own responsibility.

7.15 Cleaning up & Recoveries:

a) The contractor shall at all-time keep the construction areas & his labour colony &

storage areas free from accumulation of waste, or rejected materials.

b) Prior to the completion of the work the contractor shall remove all rubbish from &

about the premises, & tools, tackles, machinery, left out materials, consumable,

rejected materials, scaffolding etc. which are not the part of the permanent

work/structure. The premises will be left fully satisfactorily to the GPCL; thereafter

only the completion certificate will be issued (after recommendation and

certification by the PMC Agency).

c) Contractor’s inventory of equipment & machinery:

The contractor shall prepare & maintain an inventory of all machinery,

equipment, temporary rolling stock, and plant purchased or hired for the use of

this tender / accepted contract’s execution.

d) Progress Schedule:

Contractor shall furnish a Construction Schedule on acceptance of Work Order /

Contract, in quadruplicate, indicating the date of start, the monthly progress

expected to be achieved & anticipated completion of each major items of the work

under this tender / accepted contract & procurement of equipment, machinery & other

materials. The schedule should be such as is practicable of achievement the whole

work in the time limit & of the particular items on due date specified in the work order

/ contract & shall have the recommendation and certification by the PMC Agency for

approval by the GPCL. Detailed schedules for each working season showing the

progress month by month to be achieved is to be submitted to the PMC Agency and

GPCL. The PMC Agency and GPCL is empowered to ask for more detailed progress

schedule week by week for any item or for all items & the contractor shall comply

when asked for.

e) The GPCL shall have, at all times the right without in any way violating this tender /

accepted contract, or forming grounds for claim to alter the order of the works or any

part thereof & the contractor shall after receiving such direction proceed in the order

directed. The contractor shall revise the progress schedule accordingly & submit to

the GPCL in four copies (after getting it checked and certified by the PMC Agency).

f) The contractor shall furnish sufficient machinery, equipment, labourers & materials

for such hours & shifts as may be necessary to maintain/achieve the progress of the

scheduled, after getting instructions from PMC Agency and/or GPCL.

g) The progress schedules shall be in the form of bar charts, statements &/or reports as

may be necessary & directed by the PMC Agency and/or GPCL.

h) Unsatisfactory Progress: In the case of unsatisfactory progress by the contractor not

proceeding as per the Scheduled Programme approved by the GPCL, suitable actions

shall be taken in accordance with the Tender Terms & Conditions or accepted contract

or as per the discretion of GPCL.

7.16 Recoveries:

Recoveries due from the contractor, up to the end of the month previous to the one in

which the bill is prepared shall be made from bills approved for payment every month

or at other periods when the bills are prepared, for the enlisted, but not limited to, in

the order of priorities & extents.

(a) Penalty, if Leviable, Expenditure, in full, incurred by the GPCL on contractor’s behalf

in respect of labour, machinery, equipment etc.,

(b) Charges for services such as water & power supply, etc. in full,

(c) Hire charges for GPCL’s or Government machinery if any,

(d) Other recoveries not specifically mentioned but recoverable.

7.17 Other contracts for the suspension stoppage or curtailments of work:

If, at any time during the execution of the contract documents, the PMC Agency requires

the entire work or any part specified in the tender to be halted for any duration, or decides

that the entire work or part of it need not be executed by the contractor, in such case the

PMC Agency must notify the contractor in writing under intimation to GPCL and the

contractor shall have to abide by the decision taken by GPCL. The contractor shall then

suspend or cease work, either fully or partially, as applicable. In such cases, the contractor

shall not have any claims for payment or compensation for any profits or benefits that could

have been gained from the complete execution of the work, which were not realized due to

the incomplete nature of the work, nor for any losses incurred from materials purchased or

intended for purchase, or for the unemployment of labor hired by him. Furthermore, the

contractor shall not have any claims for compensation due to modifications made to the

original specifications, drawings, designs, and instructions that may result in a reduction of

the work initially planned. However, if materials have already been procured or agreed to

be procured by the contractor prior to receiving the aforementioned notice, GPCL (after

recommendation and certification from PMC Agency) may compensate the contractor for

any losses incurred, provided that the materials are not in excess of requirements and are

of approved quality. The amount of such compensation will be determined by the Chief

Project Officer (or any authority equivalent or above it) on behalf of GPCL, whose decision

will be final. The decision of GPCL in such matter shall be final, binding and conclusive against

the contractor.

The GPCL may order the contractor to suspend any work on account of bad weather; rain or

storm & such other adverse climate conditions & the contractor shall comply with the

same. The contractor shall not be entitled to any compensation for such suspensions of

7.18 Other contractors:

Apart from the work in this tender / accepted contract, the other works connected with

in this tender / accepted contract will be simultaneously going on either departmentally

or through any other contractors. The contractors shall co-operate with others to their

fullest extent & shall allow each other every facility & coordination for the execution of

their works simultaneously & satisfactorily, during their action of machinery or

execution of any other co-ordination works, the contractor will have to co-operate as

directed by the PMC Agency and/or GPCL. In such cases the contractor shall not be entitled

for any compensation on account of reduction or stoppage of labour force / machinery

/ equipment, etc.

In the matter of dumps, haul roads, drainage, diversion & the like, each contractor shall

take into considerations the needs & the requirements of the other contractors if any

working in the vicinity. Further no contractor shall take or cause to be taken any stops or

action that may cause disruption, discontent or disturbance to the work, labour

arrangements etc. to other contractors. Any action, by any contractor, which the GPCL

in the unquestioned discretion may consider as infringement of the above code, would

be considered as a breach of the contract conditions & the GPCL may take such action

as may deem fit against the contractor & the action taken shall be considered as final &

7.19 Performa returns:

The contractor shall maintain Performa, charts & details regarding machinery,

equipment, materials, labour, personnel & other matters as may be specified by the

PMC Agency and/or GPCL time to time.

7.20 Insurance:

The contractor shall procure or arrange for the Subcontractor to procure insurance

coverage in amounts approved by the GPCL & sufficient to protect against the following

risks arising out of the work.

a) Accidents & professional & non-professional sickness of all laborers & personnel

engaged in the work as required by Law pursuant to Workmen’s Compensation Act,

1923 or Revised version thereof.

b) Injury or death to third parties including without limitation injury or death caused by

any of the construction aids or vehicles or rented machinery, equipment used by the

contractor or subcontractor whether at the site or elsewhere.

c) Damage to contractors tools, machinery, construction equipment, form works,

scaffolding materials etc. due to floods, earthquake or any such cause.

d) Damage to the existing permanent structures of the GPCL & nearby villages,

equipment/items of the GPCL OR of the co-contractors working in the area for other

e) All the above conditions referred for the insurance cover, shall be in effect from the date

of commencement of the work until the GPCL has accepted the work.

f) In the policies covering the insurances referred to above, the GPCL, contractor & the

subcontractor shall be as co-ensured where possible.

g) The cost of insurance shall be borne by the contractor.

The final payment to the contractor will not be released until the contractor provides the

GPCL with complete receipts in exchange, along with an affidavit confirming that, to the best

of his knowledge or information, the releases and materials for which a lien could be filed

have been addressed. Should any lien remain unresolved after all payments have been

completed, the contractor is obligated to reimburse the GPCL for any funds that the latter

may be required to pay in order to settle such a lien, which includes all associated costs and

reasonable attorney fees.

7.22 Special conditions:

The successful Bidder, on acceptance of the work order / contract will submit within a

week’s time his planning/programme of works, for the scrutiny of the PMC Agency in a

PERT/BAR Chart Format, clearly indicating the inputs given by PMC Agency for necessary

action by GPCL.

The contractor will organize his tasks in a manner that allows for simultaneous progress

on all fronts released by the GPCL, ensuring that the entire project is completed within

the designated time frame.

The work commencement date will start from the date of acceptance of work order or

date of commencement given by GPCL. However interim mile stone to be jointly

fixed after acceptance of work order.

The successful bidder will have to depute his authorized representative to attend progress

review meetings to be held at site or at the GPCL’s Head Office at Gandhinagar.

The contractor will be responsible for complying with all rules & regulation & the labour

laws applicable to him & the GPCL will not be responsible for any lapses committed by

them. If there is any claim from the Govt. Authority pertaining to the contractor the same

amount will be deducted from the contractor’s bill. The contractor shall depute sufficient

numbers of qualified engineers / supervisors to look after work. The engineers /

supervisors shall remain present at site at all the times. In no circumstances, contractor

shall be allowed to continue work without engineering supervision.

7.23 Other Conditions of Contract

i. The contractor shall at his own expense make all necessary provisions for housing, water supply,

and sanitary arrangements for his employees as well as for works and shall pay direct to the

authorities concerned, all rates and taxes.

ii. The contractor shall make his own arrangements for the necessary approach, road, for

transport of materials and be responsible for the compensation on account of damage to

crop etc. & shall till completion of work including the Defect Liability Period.

iii. All the royalty charges, other duties & all taxes will be paid by the contractor and no extra

be claimed on this account, if otherwise explained.

iv. Go-downs or sheds hired or constructed for storing of controlled materials and more

particularly of cement shall be such as would prevent the materials from getting damaged

v. It will be absolutely incumbent on the contractors to have on the site of work only such of the

materials as have been duly passed by the PMC Agency. Materials that have been rejected

must on no account be allowed to remain on the site, and in spite written order to do so,

any such rejected material is on the site beyond a period of 48 hours’ notice, the GPCL shall

have the right to remove it, at the risk and cost of the contractor and even to destroy it.

vi. It must be distinctly understood that conditions of contract and of claims in respect of extra

work, will not be allowed unless the works to which they relate is clearly without the spirit

and meaning of the specifications or unless such works are certified by the PMC Agency and

claimed for in specified manner.

vii. On completion of the work, the site shall be cleared by the contractor within the stipulated

period, and ground brought to original state and they shall not be entitled for any extra

claim on this account.

viii. General Specifications of the relevant Indian standard specification shall also apply.

ix. Damage to work clause:

The works whether fully constructed or not and all materials, machinery, plant, tools,

temporary buildings and other things connected there shall be at the risk and in the sole

charge of the contractor, until the works have been delivered, completed to the satisfaction

of the PMC Agency and certificate from him to the effect is obtained. Until such delivery, the

contractor shall at their own cost, take all the precautions reasonably necessary, to keep all

the aforesaid works, materials, machinery, plant, tools, temporary buildings and other

things connected with the works, free from any loss or damage and in the event of the same or

any part thereof being lost or damaged, shall forthwith within the possible speed, reinstate and

made good such loss or damage at contractor’s own cost.

x. Any components or part of the work shall not be given to any sub-contractor without

approval of the GPCL. The whole responsibility of the execution of the work, as per the terms

and conditions of the contract, will entirely rest on the main contractor. The main contractor

shall always keep his responsible representative, preferably a technical hand, on work site

with powers to sign M.R.s. and take necessary decision and implement the instructions

issued in the interest of efficient execution of the works.

xi. The PMC Agency will fix the hours of work, and no work shall be executed beyond that

period, during night time or in absence of the PMC Agency. The box measures shall be filled

only in the presence of the PMC Agency.

xii. Contractor will be asked to present the sample of materials and the approved samples will

be preserved at the site of work, and no change in the approved sample will be allowed,

without the written permission of the GPCL.

xiii. In any work is not executed according to the specifications, and the directions of the PMC

Agency and/or GPCL, the same will be rejected, and the contractor has to re-execute the

same without any financial implication to the GPCL.

xiv. Contractor will have to communicate the name of his authorized agent, who shall be present on

the works, and shall be authorized to sign the material requisitions, receive instruction given

verbally or on the order book, on behalf of the contractor.

xv. The contractor will have to sign the tender document / conditions of contract, and execute

the agreement, send the list of previous works executed, solvency certificate and pay up

the security deposits, failing to that, the bid will be rejected and earnest money deposited

will be forfeited. The value of the stamp paper and stamp duty charges shall be borne by

the contractor.

xvi. Tenderer must return the form of tender, with the specifications and the schedule of

quantities, and rates and other schedules duly signed on each page. Any bid not bearing

signature of the tenderer on all the documents accompanying the bid is liable to be

xvii. Before submitting his bid, unit rates, which shall be for the finished work complete,

including charges involved in testing, maintenance for a period of 60 months (05 years), the

tenderer shall closely examine the specifications and carefully study the drawings and all

documents, which form a part of the contract, to be entered into by the accepted tenderer.

xviii. The Tenderer shall must visit the site of work and see himself the site conditions regarding

water, labour conditions, rates and approach roads during all seasons and all other matters

affecting the works before submitting the bid.

xix. The submission of bid by a contractor implies that, he has read these instructions, the conditions

of contract etc. and has made himself aware of the scope and specifications of the work to be

done, and of conditions and rates, and local conditions and other factors bearing on the

executions of the work. The GPCL will not therefore, after acceptance contractor’s rate, pay

any extra charge for lead or for any other reason. In case the contractor is found later on, to

have misjudged the site conditions.

xx. The tender document shall be written legibly and free from erasure, over writing or

conversions of figures. Correction where unavoidable, shall be made by crossing out,

initialing, dating and rewriting.

xxi. The GPCL or its officers, who accept bid, shall have the right of rejecting all or any of the bids,

and will not be found/bind to accept the lowest offer not to assign any reasons whatever,

for the rejection of any bid or all bids.

xxii. The tender notice to tenderers shall form a part of the contract.

xxiii. The entire work is to be completed, within the stipulated time limit. The contractor will not

be eligible for any extra for the idle period of works, or waiting period that may be required

to suit other consideration, and no claims for compensations on account of such, will be

considered. However, in case of delay due to circumstances beyond the control of

contractors, either in date of commencement or due to, waiting during construction,

extension in time may be considered for completion of works, without any penalty to the

xxiv. The contractor shall keep full time qualified Civil Engineers at the site, who shall be fully

authorized to receive and comply with such instructions, as given by the PMC Agency

and/or GPCL. The name of such Engineer with his qualifications and experience shall be

intimated by the contractor. The GPCL shall have the right to demand the removal of any

technical personnel, skilled or unskilled workmen, who in his opinion are considered to

cause bad workmanship in the execution of works or to cause indiscipline.

xxv. The GPCL reserves the right to make any change in the design and the plans of the works

and the contractor shall be bound to carry out them at the rates tendered. No claim or

compensation will be allowed on this account.

xxvi. Bills shall be submitted by the contractor monthly (or as applicable) on or before the date fixed

by the GPCL, for all works executed in the previous months.

xxvii. Should this tender / the work order be accepted, the contractor hereby agree to abide by

and fulfill all the terms and provisions of the “Tender & contract for works” as applicable,

and in default thereof to pay to the GPCL the sums of money due or penalty decided by

xxviii. The contractor shall assist and liaison for obtaining the completion certificate from local

authorities, obtain lift license, obtain sewerage and water supply connection. Contractor

shall get the site inspected and attend to various inspections to settle the matter.

Contractor shall keep the PMC Agency and GPCL appraised on all these procedures and

xxix. The contractor shall keep instruction book on site, for taking site instruction from time to

time. This book shall be made available on site whenever asked for.

xxx. The contractor shall pay wage to the workers, as per minimum wages act as declared by the

Government time to time.

xxxi. The contractor shall follow all labour laws of Govt.

xxxii. Contractor shall arrange for testing of material to be used in the work or finished product,

if desired by the PMC Agency and/or GPCL. The provision shall be made in the unit rate

quoted for this.

xxxiii. The full value of the “Earnest Money Deposit” paid herewith, shall be forfeited by the GPCL,

if the contractor fails to deposit the full amount of specified security deposit, within

stipulated time.

7.24 CEMENT CONSUMPTION SCHEDULE

The proportion of cement with coarse aggregate and the fine aggregate for cement concrete

works & with sand in case of cement mortar will be in accordance with the under mentioned

schedule showing the consumption of cement in bags. The PMC Agency will adjust the

proportion of cement irrespective of the mix mentioned in the description of the items, to

ensure the consumption of the cement as per prescribed schedule. The tendered rate will

be considered to have been based on the consumption of cement in this schedule and

nothing extra will be paid on this account.

a. If the quantity of cement shown as utilized in the work, is observed to be less than permitted

as below then work will be accepted at reduce rate at the discretion of PMC Agency, if

Table showing the cement required to be consumed in civil work items.

(The Steel, Cement & Brick Consumption list is attached to this Tender Document)

Note: (1) Consumption figures mentioned against each item is for theoretical consumption. This

consumption may vary + 5 %

General: Please refer latest edition of relevant Indian Standard Specification or Code i.e.

General relevant I.S. of B.I.S. shall prevail for all items including materials,

measurements etc.

For full description of items covered in Schedule “B”, the R&B Dept. / PWD detailed

specifications laid down and amended from time to time in the booklet “General Technical

Specifications for Building Works” or manuals available at this office shall be followed and

binding and shall form part of the contract. The bidders are intimated to go through the same

before submission of bid. The said booklet, manuals and documents can be seen in the office

of PMC Agency and/or GPCL. The specifications are not however intended to cover every

detail and the works shall be executed according to the spirit of the specifications laid down

and the best prevailing R&B Dept. / P.W.D. practice. The clarification to any clause in detailed

specifications shall be sought from the latest edition of relevant I.S. specification and codes.

Where these specifications are at variance with the specification laid down in the I.S. Books

stated above, the former will be applicable. As regarded matters not covered by any of the

above specification, the recommendation of the PMC Agency shall be considered by GPCL

for further necessary action and GPCL’s decision shall be treated as final and shall be

binding upon the contractor. The contractor is expected to get clarified any doubt about

specification, etc. before submitting his bid by discussing with the PMC Agency and GPCL.

7.25 SAFETY CODE

i. There shall be maintained at a readily accessible place first aid appliances including

adequate supply of sterilized dressings and cotton wool.

ii. An injured person shall be taken to a public hospital without loss of time, in case where

injury necessitates hospitalization.

iii. Suitable and strong scaffolds should be provided for workmen for all works that cannot

safely be done from ground.

iv. No portable single ladder shall be over 9 meters in length. The width between the side

rails shall not be less than 30 cm. (clear) and the distance between two adjacent rungs

shall not be more than 30 cm. when a ladder is used, an extra mazdoor shall be engaged

for holding the ladder.

v. The excavated material shall not be placed within 1.5 meters of the edge of the trench or

half of the depth of trench whichever is more. All trenches and excavation shall be

provided with necessary fencing and lighting.

vi. Every opening in the floor of a building or in a working platform be provided with suitable

means to prevent the fall of persons or materials by providing suitable fencing or railing

whose minimum height shall be 1 meter.

vii. No floor, roof or other part of the structure shall be so overloaded with debris or

materials as to render it unsafe.

viii. Workers employed on mixing and handling materials such as Asphalt, cement mortar or

concrete and lime mortar should be provided with protective footwear and rubber hand

ix. Those engaged in welding works should be provided with welder’s protective eye-shields

x. (i) No paint containing lead or lead products shall be used except in the form of paste or

readymade paint.

(i) The workers should be supplied suitable facemasks for when the paint is applied in the

form of spray or surface having lead paint dry rubbed and scrapped.

xi. The contractor shall supply overcoats to the painters and adequate facilities shall be

provided to enable the working painters to wash during the period of cessation of work.

xii. Hoisting machines and tackle used in the works, including their attachments,

anchorage and supports shall be in perfect condition.

xiii. The ropes used in hoisting or lowering material or as a means of suspension shall be of

durable quality and adequate strength and free from defects.

The drawings provided with the tender are for general guidance only. Detailed and final

drawings shall be issued to the successful bidder during execution.

In case of any discrepancy between the tender drawings and actual site conditions, the

Contractor shall immediately inform the PMC and Gujarat Power Corporation Limited (GPCL)

in writing and obtain necessary clarification before proceeding with the work.

The decision of Gujarat Power Corporation Limited / Engineer-in-Charge shall be final and

binding on the Contractor.

8. WORK EXECUTION CRITERIA:

8.1 Start of Work:

The contractor shall not enter upon or commence any portion of the work except with

the written permission of GPCL, failing which the contractor shall have no claim to ask

for measurement of or payment for work & shall be responsible for any claims or

damages that may arise due to such unauthorized commencement or entry. No

compensation shall be allowed for any delay caused in starting the work on account of

any delay in clearance of the work site.

8.2 Speed of work:

The contractor shall at all times maintain the speed of work to confirm to the latest

operative progress schedule but the GPCL may at any time with sufficient notice in writing

direct the contractor to slow down or to accelerate any part or the whole work for any

reason (which shall not be questioned whatsoever) & the contractor shall comply with

such orders of the GPCL. The compliance of such orders shall not entitle the contractor

to any claim or compensation.

8.3 Work to execute to the satisfaction of the PMC Agency & GPCL:

The contractor shall proceed with the work with diligence & expedition & the whole of

the work herein specified as well as the mode of execution shall be under the supervision

& the direction of PMC Agency & shall be carried on to the entire satisfaction of the PMC

Agency & GPCL’s authorized representative, who shall have full powers to order the

contractor to alter, enlarge or diminish the form, dimensions, positions, or quantities of

any of the work or to make use of materials & workmanship of different descriptions &

qualities from this herein specified. In the case of any class of work for which there are

no Technical Specifications, these shall be carried out in accordance with the latest IS

Codes & in the event of being no relevant IS Code, the works shall be carried out in

accordance with the directions & instructions of the PMC Agency at site.

8.4 Workmanship:

The work shall be executed in thoroughly substantial manner with workmanship of best

quality & strictly in accordance with the specifications & with the drawings, or with such

other drawings or written instructions as may from time to time be furnished to the

contractor, in accordance with terms of this tender / accepted contract & shall be

completed in every respect with workmanship implied & necessary according to the fair

interpretation & meaning of the same & should there be any discrepancy between

the drawings & specifications or any difference or dispute as to the dimensions to be

worked out or the mode of doing periodical quantity of the work to be executed or with

respect to any subject arising out of this tender / accepted contract, the decision of the

PMC Agency will be considered for resolution of the matter after approval from GPCL.

However, the decision of GPCL shall be final, binding and conclusive.

8.5 Measurements to be provisional & subject to correction:

Every measurement for running payment on account of work done shall be subject to

adjustment or final measurements. In case there is disagreement between such

intermediate & final measurements, the latter shall prevail. Before excavation, site levels

shall be recorded by the contractor jointly with the PMC Agency and GPCL’s authorized

representative and two copies, duly signed by contractor and PMC Engineer shall be

immediately submitted to GPCL’s Head Office, Gandhinagar for record and reference.

8.6 Approval for loose sample / materials:

a) The contractor shall get approval of all loose sample prior to procurement. All

woodwork shall be seasoned. All ply shall be as per ‘list of approved makes of material’

confirming to latest IS code & latest version from approved make only. A manufacturer’s

certificate for the same shall be furnished. The contractor shall arrange for inspection

at its manufacturing workshops in various stages of furniture execution from loose to

finish product. For all the items to be executed based on contractor’s shop drawings,

the contractor (after recommendation and certification from PMC Agency) shall get

approval on the shop drawings from GPCL before execution of the item. Upon approval

of shop drawings one sample of the item shall be prepared for recommendation and

certification by the PMC Agency and only after approval by GPCL the further

multiplication of the item shall be processed.

b) Materials, its sample approval, its procurement and storage: The Contractor should

make his own arrangement to obtain all materials required for the work, except

otherwise stated. All materials shall, so far as procurable, be of the respective kinds

described in the Schedule of Items/Quantities and/or specifications and in accordance

with the PMC Agency 's instructions, and the Contractor shall upon the request of the

PMC Agency furnish him with all invoices, accounts, receipts and other vouchers to

prove that the materials comply therewith. The Contractor shall at his own cost arrange

for and/or carry out any test of any materials which the PMC Agency and/or GPCL may

c) The Contractor shall submit, samples of all the finishing materials, to the GPCL for

approval, as recommended, certified and directed by the PMC Agency much in advance,

so as to avoid any complications regarding availability. Also, whenever samples are to

be prepared for approval the same shall be prepared immediately on receipt of the

drawings and got approved by the GPCL (after recommendation and certification by

PMC Agency). The contractor will maintain proper records of materials and other inputs.

It shall be periodically reported to the GPCL and PMC Agency. Contractor shall submit

the copy of material inventory along with every R.A. Bill.

d) Approval of the samples of various materials given by the GPCL (after recommendation

and certification by the PMC Agency) shall not absolve the Contractor from the

responsibility of replacing defective material brought on site or materials used in the

work found defective at a later date. The Contractor shall have no claim to any payment

or compensation whatsoever on account of any such materials being rejected by the

GPCL and/or PMC Agency. No collection of material shall be made before it is

recommended and certified by PMC Agency and approved by the GPCL.

e) The PMC Agency and/or GPCL shall, during the progress of the works, order in writing

from time to time the removal from the works, within a period specified in the order, of

any materials which in his/their opinion are not in accordance with the specifications or

his/their instructions , the substitution of proper materials, and the removal and proper

re-execution of any work executed with materials or workmanship not in accordance

with the drawings, specifications or instructions; and the Contractor shall forthwith

carry out such order at his own cost. In case of default on the part of the Contractor to

carry out such order, the GPCL shall have the power to employ and pay other persons

to carry out the same; and all expenses consequent thereon, or incidental thereto, as

certified by the PMC Agency shall be borne by the Contractor, or may be deducted by

the GPCL from any moneys due, or that may become due, to the Contractor.

8.7 Works under direction of PMC Agency

All works to be executed under the contract shall be executed under the direction of

PMC Agency and subject to the approval of the Chief Project Officer (or any authority

equivalent or above it) on behalf of the GPCL who shall be entitled to direct at what point

or points and in what manner they are to be commenced and from time to time carried on.

8.8 Decision of GPCL to be final

The ruling of the Chief Project Officer (or any authority equivalent or above it) on behalf of

the GPCL will be final, conclusive, and binding on all specifications, designs, drawings, and

instructions referred to herein, as well as on the quality of workmanship or materials

employed, or any other questions, claims, rights, matters, or issues of any nature that may

arise from or relate to the contract, designs, drawings, specifications, estimates,

instructions, orders, or these conditions, or otherwise regarding the works or the execution

or failure to execute the same, whether such issues arise during the work's progress or after

its completion or abandonment.

8.9 Works to be executed in accordance with specifications, drawings, orders etc.

The contractor is obligated to carry out every aspect of the work in a robust and skilled

manner, ensuring that both the materials and all other components comply strictly with

the specifications. The contractor must also adhere precisely, completely, and faithfully

to the designs, drawings, and written instructions pertaining to the work, which have

been signed by the PMC Agency and stored in his office. The contractor is entitled to

access these documents for inspection at the office or on the work site during office

hours. Moreover, if the contractor wishes, he may, at his own cost, produce or arrange

for copies of the specifications and all related designs, drawings, and instructions.

8.10 Action where no specifications.

In the case of any class of work for which there is no such specifications mentioned in

this tender, such work shall be carried out in accordance with the R&B Dept. / PWD

specifications and if there are no R&B Dept. / PWD specifications available, the work shall

be carried out in all respects in accordance with the instructions and requirements of

the PMC Agency of the GPCL.

8.11 Errors, Omissions & Discrepancies

In all cases of errors, omissions, doubts or discrepancies in the dimensions, or discrepancies

in the drawings & items of work on specifications, reference shall be made to the PMC

Agency whose elucidation & elaboration shall be considered by GPCL for final approval. The

decision of GPCL in such matter shall be final and conclusive.

8.12 The contractor shall be held responsible for any error that may occur in the work thorough

lack of such reference.

a) Temporary structures may be erected by the contractor for storage sheds, offices, and

residential etc. for non-commercial use on land, handed over to him at his own expense

& with the permission of the GPCL.

b) The contractor shall preserve all existing vegetation such as trees on or adjacent, to the

works site which, do not interfere with the construction as determined by the GPCL.

c) The contractor shall take all possible precautions in cutting trees authorized for removal

to avoid any unnecessary damage to vegetation & trees not to be cut & to structures or

to workmen, & shall be responsible for any damage if it occurs in such operations.

d) All produce from cutting of trees, grass etc. shall be the property of GPCL & shall be

stacked at the directed places by PMC Agency. No claim shall be made for such tree

cutting & stacking of trees/produce or grass etc. by the contractor.

e) The land shall as herein before mentioned be handed over to GPCL / Owner of Land

immediately after the completion of the work under this tender / accepted contract.

Also, no land shall be held by the contractor longer than the GPCL shall deem fit &

necessary & the contractor shall, on due notice by the GPCL, vacate & return the land

which the PMC Agency may certify as no longer required by the contractor for purposes

8.13 Rates for works not entered in Estimate or Schedule of Rate of the District

If the additional and altered work includes any class of work for which no rate is specified

in this tender / accepted contract, then such class of work shall be carried out at the rates

entered in the Schedule of Rates of the R&B Dept. of respective District or at the rate

mutually agreed upon between the GPCL (after recommendation and certification from PMC

Agency) and the contractor, whichever are lower. The decision of GPCL in this matter shall

be final and binding on the contractor.

If additional or modified work, for which no rate is specified in the Schedule of Rates (of

the Division / R&B Dept. of the respective district), is instructed to be performed before

the agreed rates are established, the contractor must, within seven days of receiving

the order to execute the work, notify GPCL of the rate the contractor intends to charge

for such work. Should the GPCL disagree with this proposed rate, in such case GPCL shall

inform the contractor in writing, and GPCL retains the right to cancel the order for that

class of work and to proceed in a manner deems appropriate to GPCL. It is understood

that if the rates have been determined as previously mentioned, the contractor will only

be entitled to payment for the work completed or expenses incurred prior to the

determination date of the rate, based on the rates set by the GPCL. In case of any

disputes, the decision made by the Chief Project Officer (or any authority equivalent or

above it) on behalf of GPCL will be final, binding and conclusive against the contractor.

8.14 Work to be opened to Inspection, Contractor or Responsible Agent to be present

All works under execution or in course of execution in pursuance of the contract shall at

all times be open to the inspection and supervision of the Chief Project Officer (or any

authority equivalent or above it) and/or his subordinates and contractor shall at all

times, during the usual working hours and at all other times at which reasonable notice

of the intension of the Chief Project Officer (or any authority equivalent or above it)

and/or his subordinates to visit the works shall have been given to the contractor, during

which period either the contractor should be present to receive order and instruction, or

have a responsible agent duly accredited in writing, present for that purpose. Orders given

to the contractor’s duly authorized Agent shall be considered to have the same force and

effect as if they had been given to the contractor himself.

8.15 Inspection of Works:

The PMC Agency and GPCL’s authorized representatives shall have at all times power to

inspect the works, wherever in progress, either on site, on the contractor’s premises in

connection with this tender / accepted contract. Further, the contractor shall not allow

any person other than the PMC Agency and GPCL’s authorized representatives to the work

8.16 Access to site & work on site:

The PMC Agency and/or GPCL’s authorized representative may time to time enter upon

any lands which may be in the possession of the contractor under this tender / accepted

contract, for the purpose of executing any work not included in this tender / accepted

contract & may execute by other contractors at his/their opinion & the contractor shall

in accordance with the requirements of the PMC Agency and/or GPCL’s authorized

representative, afford all reasonable facilities for execution of the works including

occupation of lands by structure or otherwise for any other contractor employed by the

GPCL & his workmen or for the execution on or near site of the works not included in

the contract. The contractor shall not be entitled for any extra claims on such

8.17 Employment of Technical Persons

The contractors who are registered under class ‘B’ & above shall employ the technically

qualified personnel from recognized technical institution as per requirement of their

respective class according to Government guidelines for executing the work of the GPCL.

The contractor shall maintain Engineers (B. E / B. Tech in Civil Engineering) & Supervisors

(Diploma in Civil Engineering or any Graduate) of sufficient training & relevant

experience (minimum 02 years) to supervise & execute the work as a whole. All orders

& directions given to such engineers, supervisors or other staff shall be deemed to have

been given to the contractor. Further the GPCL may by due notice, desire a high-ranking

member of the engineering / supervisor staff of the contractor to be present on any

specified inspection & the contractor shall comply with such directions. The contractor

shall maintain Engineers (B. E / B. Tech in Electrical Engineering) of sufficient training &

relevant experience (minimum 02 years) to supervise & execute the electrical works as

8.18 Notice to be given before work is covered up.

The contractor is required to provide a written notice of no less than 5 days to the PMC

Agency (under intimation to GPCL) prior to covering up or otherwise rendering any work

inaccessible for measurement. This is to ensure that the work can be measured and accurate

dimensions taken by PMC Agency before it is covered or made inaccessible. Furthermore,

no work shall be covered or made inaccessible without the written consent of GPCL’s

authorized representative. Should any work be covered or made inaccessible without the

requisite notice or consent, it must be uncovered at the contractor's expense. Failure to do

so will result in no payment or allowance being made for such work or the materials used in

8.19 Date of completion (Time for Work Completion):

a) Time limit for completion of work is 12 months from the date of acceptance of Work

Order or Date of Commencement given by GPCL.

b) If Completion of Work is not adhered to as stipulated in the contract or the contractor

abandons the work then GPCL shall be at liberty to execute the work at Contractor’s

risk and cost and if thereby any extra expenditure is involved, the same shall be

debited to Contractor’s account. If GPCL is unable to execute and complete the work

from alternate source in time and if GPCL suffers any consequential loss, Contractor

will have to bear the same. GPCL in that case will forfeit the security deposit (and

retention money) and will also have the right to recover from the contractor the

amount towards damages suffered by GPCL.

c) Generally, the Monsoon period will be considered from 15th June to 15th September.

During this period if contractual work suffers thereon then extension of time limit may

be considered and for which no liquidated damages shall be leviable and in such case

the certificate issued by PMC Agency showing the reasons for suffering the works is

required to be submitted and which will be considered as final for time limit extension.

However, decision of GPCL shall be final and binding in such matter.

d) If rain occurs before or after the above-mentioned period and the contractual work

suffers thereon, then extension of time limit may be considered and for which no

liquidated damages shall be leviable. In such case the certificate issued by PMC

Agency showing the reasons for suffering the works is required to be submitted and

which will be considered as final for time limit extension. However, decision of GPCL

shall be final and binding in such matter.

e) The contractor shall complete the whole work & hand over to the GPCL on or before

the date specified in the work order.

f) Provided always that if in the opinion of the GPCL the completion of the works shall

be delayed by any change of original design or by the order of the GPCL, of any

altered, modified, substituted or additional works or by strikes, lock outs or

stoppages of labour, or revolution, riots, civil or political disturbance or by the

contractor not being given possession of the site or by the GPCL taking possession of

& using the site or part thereof or the works or part thereof or any part of the work or

by the not receiving any orders, drawings, instructions or directions in time or by the

suspensions in the works or by fire, flood exceptionally bad weather tempest , storm

or by from unforeseen circumstances (& whether the same shall be due to any act or

omission of the GPCL or its representatives), the GPCL may in the unfettered

discretion thinks fit either forthwith or at a later time & from time to time not

withstanding that the prescribed or extended time for completion has expired or

work have been completed, extend the date for the completion of the works to such

a date as deemed fit as practical & acceptable.

 Successful agency will not execute the excess quantity in any item than provided

in the tender without the approval of GPCL and payment of excess quantity

beyond the permissible limit will be dealt with according to the tender clause. The

decision of GPCL in this regard shall be final and binding.

 Extra item/ Additional work would be executed by contractor only on getting the

instructions and approval from GPCL. Such items will be executed only if special

expertise needed and major financial implications not involved. If there may be

any extra work, contractor has to bring to the notice of GPCL well in advance

with expected cost of execution and time required for the same.

9. PENALTY DEDUCTION & COMPENSATION CRITERIA:

9.1 Compensation for the delay/ Penalty for late delivery

a) The time limit allowed for carrying out the work as entered in the tender shall strictly

observed by the contractor and shall be reckoned from the date of acceptance of Work

Order or Date of Commencement given by GPCL. The penalty for delay shall be applicable

@ 1% per week or part thereof (of the delay period) on the contract value plus applicable

Tax if any as applicable subject to maximum 10% of the amount of contract value of the

work. The penalty will be invariably deducted from the bills of the contractor and no

refund will be given unless the Chief Project Officer (or any authority equivalent or above

it) approves the waiver/reduction in penalty for inordinate delay beyond 10 weeks, i.e.

for very unsatisfactory progress due to reasons attributable to contractor, GPCL may take

decision after giving the 10 days’ notice in writing to contractor for termination of contract

and carrying out the remaining work at the risk of defaulting contractor from some other

agency/contractor by recovering additional cost incurred to GPCL if any from the

defaulting contractor. GPCL’s decision in the matter shall be final and the contractor will

have no claim for compensation for any loss sustained by him owing to such actions.

Due consideration will be given for waiver/levy of penalty (excluding GST already

collected & paid to the Govt. treasury thereon) only for the reasons absolutely beyond

contractor’s control (Viz. Force Majeure conditions as laid down in the DGS & D, Clause

reproduced hereunder) for which documentary evidence will have to be provided. The

reasons for delay attributable to GPCL as well as to party / contractor will be brought out

clearly while putting the proposal for waiver/reduction in penalty.

[1] The request for extension in time limit giving reasons and supporting documents shall

have to be made by the contractor within one month of the completion of the

[2] Any request made on / after the date for completion of the contract shall not be

entertained and rejected outrightly without any correspondence.

[3] No request for waiver / levy of penalty will be entertained/ reviewed during execution

9.2 D.G.S. & D. FORCE MAJEURE CLAUSE

“If, at any time during the continuance of this tender / accepted contract , the

performance in whole or in part by either party of any obligation under this tender /

accepted contract shall be prevented or delayed by reason of any war, hostility, act of

the public enemy, civil commotion, sabotage fires, floods, explosion, epidemics,

quarantine restrictions, strikes, lockouts or acts of God (hereinafter referred to as

event)”, then notice of the happening of any such event is to be given by either party to

the other within twenty one days from the date of occurrence thereof, neither party shall

by reason of such event be entitled to terminate this tender / accepted contract nor shall

either party shall have any claim for damages against the other in respect of such non-

performance or delay in performance, and work under the contract shall be resumed as

soon as practicable after such event has come to end or ceased to exist,

and the decision of GPCL as to whether the works have been so resumed or not shall be

final and conclusive.

It will be contractor’s responsibility to ensure that work is completed in stipulated time

limit. However, if on account of reasons beyond ones control e.g. as laid down in the DGS

& D Force Majeure Conditions, GPCL may consider extension of contractual period

without statutory variations and without price variation.

9.3 Compensation:

All sums payable by a contractor by way of compensation under any of these conditions

shall be considered as a reasonable compensation to be applied to the use of GPCL,

without reference to the actual loss or damage sustained and whether any damage has

not been sustained.

9.4 Action and Compensation payable in case of Bad Work

If at any point, prior to the refund of the security deposit (and retention money) to the

contractor, it becomes evident to the PMC Agency and/or authorized representative of GPCL

overseeing the work that any task has been performed with unsound, imperfect, or unskilled

workmanship, or with materials of inferior quality, or that any materials or items supplied by

the contractor for the execution of the work are unsound or of a quality inferior to that

stipulated in the contract, or are otherwise not in compliance with the contract, it shall be

permissible for the PMC Agency to notify the contractor in writing (under intimation to GPCL)

of this situation. Consequently, despite the fact that the work, materials, or items in question

may have been inadvertently approved, certified, and compensated for, the contractor shall

be obligated to promptly rectify, remove, or reconstruct the specified work in whole or in

part, as necessary, or if required, shall remove the specified materials or items and provide

other suitable materials or items at his own expense. Should he fail to do so within a

timeframe specified by the PMC Agency in the aforementioned written notification, the

contractor shall incur a penalty of one percent (1%) on the estimated amount for each day of

continued failure, not exceeding ten days. In the event of such failure, GPCL may rectify,

remove, and re-execute the work or replace the materials or items in question, at the

contractor's risk and expense. Should the PMC Agency deem that any inferior work or

materials described above may be accepted or utilized, GPCL shall have the discretion to

accept them at reduced rates that the PMC Agency may determine. However, the decision of

GPCL in this matter shall be final, binding and conclusive against the contractor.

When visible verification of any work is not achievable, if the PMC Agency and/or authorized

representative of GPCL perceives that the work has been completed with unsatisfactory,

flawed, or unskilled workmanship, or with materials of lesser quality, the PMC Agency shall

perform random sample tests. The contractor will be responsible for the expenses incurred

for these tests. If any part of the work is subsequently found to be defective or constructed

with inferior materials, the contractor shall be compensated/penalized for the entire work at

an amount determined by the GPCL (after recommendation and certification from PMC

Agency), based on the lowest quality of work identified in the sample tests. The decision of

the Chief Project Officer (or any authority equivalent or above it) on behalf of GPCL, shall be

final, binding and conclusive against the contractor.

Sample Test shall mean:

(ii) In relation to any work as specified in this tender, such test as may be considered

necessary by the PMC Agency.

Explanation: II

Cost of the sample test shall mean cost incurred for the purpose of taking Samples & test

and for restoring tested work to its original condition.

9.5 No Claim for Variation in Quantities of Work

Quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work actually executed, being either more or less up to any extent than

those entered in the tender or less than those entered in the tender or estimate.

9.6 No Claim for Compensation for Delay in staring work

No compensation shall be allowed for any delay caused into starting of work on account

of acquisition of land and in the case of clearance for works or any delay in according

sanction to estimates.

9.7 No Claim for Compensation for delay in execution of work

No compensation will be granted for any delays in the execution of the work due to water

accumulation in borrow pits or compartments. The rates encompass hard or cracked soil,

excavation in mud, sub-soil water, or water present in borrow pits, and no claims for

additional rates will be considered unless explicitly stated and detailed in the tender.

9.8 Time Limit for any Compensation Claims by the Contractor

Under no circumstances, whatsoever, shall the contractor be entitled to any compensation

from GPCL on any account unless the contractor has claimed in writing to the GPCL within

one month of the cause thereof. Such matters shall be initially investigated by the PMC

Agency. The recommendation and certification of PMC Agency in this matter shall be

considered by GPCL and decision of GPCL shall be final, binding and conclusive against

the contractor.

9.9 Extension of Time Limit

If the contractor shall desire an extension of the time limit for completion of the work on

the ground of his having been unavoidably hindered in its execution or on any other

ground, he shall apply in writing to the Project Head and he may, if in his opinion there are

reasonable grounds for granting extension, recommend such extension as he may think

necessary or proper for such extension then he shall submit same extension proposal with

his recommendation to Chief Project Officer (or any authority equivalent or above it). The

decision of the Chief Project Officer (or any authority equivalent or above it) in this regard

shall be final and binding to the contractor. Any delay attributed to GPCL may be

compensated only by way of extending the time limit.

“Extension to delivery of contract with/without penalty and/or reduction of Penalty is to

be granted by the Chief Project Officer (or any authority equivalent or above it) on behalf

9.10 Extension of Time Limit in consequence of Addition or Alteration.

The duration for the completion of the work shall be extended in accordance with the ratio

of the increase in costs due to modifications or additions relative to the original contract

work. The recommendation & certification from the PMC Agency will be considered by GPCL

in this matter and decision of GPCL regarding above said ratios shall be deemed conclusive.

No compensation shall be provided for any alterations or restrictions on the work to be

performed. If, at any time during the execution of the contract documents, the PMC Agency

requires the entire work or any part specified in the tender to be halted for any duration, or

decides that the entire work or part of it need not be executed by the contractor, in such

case the PMC Agency must notify the contractor in writing under intimation to GPCL and

the contractor shall have to abide by the decision taken by GPCL. The contractor shall then

suspend or cease work, either fully or partially, as applicable. In such cases, the contractor

shall not have any claims for payment or compensation for any profits or benefits that could

have been gained from the complete execution of the work, which were not realized due to

the incomplete nature of the work, nor for any losses incurred from materials purchased or

intended for purchase, or for the unemployment of labor hired by him. Furthermore, the

contractor shall not have any claims for compensation due to modifications made to the

original specifications, drawings, designs, and instructions that may result in a reduction of

the work initially planned. However, if materials have already been procured or agreed to

be procured by the contractor prior to receiving the aforementioned notice, GPCL (after

recommendation and certification from PMC Agency) may compensate the contractor for

any losses incurred, provided that the materials are not in excess of requirements and are

of approved quality. The amount of such compensation will be determined by the Chief

Project Officer (or any authority equivalent or above it) on behalf of GPCL, whose decision

will be final. The decision of GPCL in such matter shall be final, binding and conclusive against

the contractor.

9.11 Alteration in Specifications and Designs not to invalidate Contracts.

The GPCL shall have powers to make any alteration, or addition to the original

specification, designs, and instructions that may appear to GPCL to be necessary or

advisable during the progress of the work and the contractor shall be bound to carry out

the work in accordance with any instructions in this connection which may be given to

him in writing, signed by the PMC Agency and such alterations shall not invalidate the

contract. Any additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on the same

conditions in all respect on which he agreed to do the main works, and at the same rates

as are specified in the tender for the main work.

Where, however, the works is to be executed according to the designs, drawing and

specifications recommended by the contractor and accepted by the PMC Agency for

further approval from GPCL and if approved by GPCL, the alteration above referred to

shall be within the scope of such designs, drawings, and specifications appended to the

10. SUBLET & CANCELLATION OF CONTRACT CRITERIA:

10.1 Subletting of contract, Rescission of Contract and Forfeiture of Deposit.

The contractor shall not assign or sublet any work, without the prior written approval of

the GPCL and if the contractor assigns or sublet his contract, or attempt to do so or

become insolvent or commence any proceedings to be adjudicated as insolvent or make

any composition with creditors, attempt to do so, GPCL may, by notice in writing rescind

the contract. Also, if any bribe, gratuity, gift, loan, perquisite, reward or advantage

pecuniary or otherwise shall either directly or indirectly be given, promised or offered by

the contractor (or any of his personnel/staff/servants, or agents, or any person) to any

representative of GPCL or PMC Agency in any way relating to his office or employment

or if any such officers or persons shall become in any way directly or indirectly interested

in the contract, GPCL may, by 10 days’ notice in writing, rescind the contract. In the event

of a contract being rescinded the Security Deposit (& retention money) of the contractor

shall there upon stand forfeited and be absolutely at the disposal of GPCL and the same

consequences shall ensure as if the contract has been rescinded under clause 10.2 thereof

and in addition the contractor shall not be entitled to recover or be paid for any work

thereof actually performed under the contract.

There will be generally no objection on the component parts if the work, being given over to

responsible subcontractors but GPCL shall under no circumstances recognize these

subcontractors & the responsibility of executing the work in the accordance with the

conditions of contract will entirely rest on the main contractor. However written consent of

GPCL shall be obtained before subletting.

The main contractor will therefore always have the very responsible member, preferably a

technical hand present on the works with power to sign all work orders issued on the site of

work & to take requisite actions in the interest of efficient execution of work.

10.2 Action when whole of Security Deposit (& Retention Money) is forfeited

In any case in which under any clause or clauses of this tender / accepted contract, the

contractor shall have tendered himself to pay compensation amounting to the whole of

his security deposit (and retention money) or in the case of abandonment for the work

owing to serious illness or death of the contractor or any other cause, the Chief Project

Officer (or any authority equivalent or above it) on behalf of the GPCL, shall have powers

to adopt, (a) under following course (b) as he may deem best suited to the interest of the

a. To rescind the contract (for which rescission notice of 10 days) in writing to the

contractor under the hand of the Chief Project Officer (or any authority equivalent or

above it) shall be conclusive evidence and in that case the security deposit (and

retention money) of the contractor shall stand forfeited and absolutely at the disposal

b. To ensure that the contractor's work is assessed and to remove any uncompleted

portions from his responsibilities, assigning them to another contractor for completion. In

such instances, any additional costs incurred beyond the amount that would have been paid

to the original contractor, had he completed the entire work, shall be determined by a

written certificate from the PMC Agency, which shall be final and conclusive. These excess

expenses shall be the responsibility of the original contractor and will be deducted from any

payments owed to him by the GPCL under the contract or from his security deposit (and

retention money).

In the event of the above courses being adopted by the GPCL, the contractor shall have

no claim to compensation for any loss sustained by him by reason of his having

purchased or procured any materials or entered into any engagements or made any

advances on account of or with a view to the execution of the work or the performance

of the contract. And in case the contract shall be rescind under the provision aforesaid,

the contractor shall not be entitled to recover or be paid any sum for any works thereof

actually performed by him under this tender / accepted contract unless and until the

PMC Agency shall have certified in writing the performance of such works and the

amount payable to him in respect thereof and he may be entitled to be paid the amount

so certified (by PMC Agency ) after approval of Chief Project Officer (or any authority

equivalent or above it) on behalf of the GPCL.

10.3 Notice for unsatisfactory progress

If the progress or a particular portion of the work is unsatisfactory the Chief Project

Officer (or any authority equivalent or above it) on behalf of the GPCL, whose decision

shall be final, shall notwithstanding that the general progress of work is satisfactory; be

entitled to take action under Clause 10.2 after giving the contractor 10 days’ notice in

writing and the contractor will have no claim for compensation for any loss sustained by

him owing to such actions.

10.4 Action in the case of Default by Contractor

In any instance where the powers granted to the Chief Project Officer (or any authority

equivalent or above it) under Clause 9.9 & 10.2 have not been exercised, the failure to

exercise such powers shall not be interpreted as a waiver of any conditions herein. These

powers shall remain exercisable in any subsequent case of default by the contractor, for

which the contractor is deemed liable to compensate the full amount of his security

deposit (and retention money). The contractor's liability for both past and future

compensation shall remain intact, even if the Chief Project Officer (or any authority

equivalent or above it) acts under Clause 10.2. Should the Chief Project Officer (or any

authority equivalent or above it) choose to do so, he may take possession of any tools,

plants, materials, and stores at the work site that belong to the contractor or have been

procured by the contractor for the execution of the work, (may) compensating for them

at the contract rates or, if those rates are not applicable, at current market rates

certified by the PMC Agency , whose certification may be considered for further

necessary action by the Chief Project Officer (or any authority equivalent or above it).

Alternatively, the Chief Project Officer (or any authority equivalent or above it) may

issue a written notice to the contractor or his authorized representatives, requiring the

removal of such tools, plants, materials, or stores from the premises within a specified

timeframe. Should the contractor fail to comply with this requisition, the Chief Project

Officer (or any authority equivalent or above it) shall have the final authority regarding

the expenses of removal and the proceeds from any sale of such items, which shall be

conclusive against the contractor. The decision of GPCL in this matter shall be final and

binding on the contractor.

10.5 Violation by GPCL does not invalidate the contract

No violation or failure to comply by the GPCL with any of the agreements outlined herein

shall invalidate this tender / accepted contract or exempt the contractor from its

obligations and performance, in whole or in part. However, upon request by the

contractor and at the sole discretion of the GPCL, an extension of time may be granted

to the contractor concerning such violation or failure to comply by the GPCL.

10.6 Foreclosure of contract:

a) In case of any necessity arising due to local working conditions, land/lease issues or

any unforeseen reason not in the control of the GPCL or of the Contractor,

Committee comprising of representative of GPCL, Contractor and technical expert

shall be constituted. The said Committee will look into the reasons/causes and

analyse the conditions as to whether the work awarded is feasible to continue with

the existing terms and conditions of the contract or any other available option or to

Fore Close the contract in the interest of both the GPCL and the Contractor.

b) After study of the prevailing conditions of the contract under execution, committee

may recommend to Fore Close the contract keeping in view the financial implication

to both the GPCL and Contractor.

c) Guideline/Modality of the Fore Closure of the contract shall be decided by the

committee considering the work executed and unexecuted, period of the contract

completed and balance period of the contract, value of the work executed and value

of the work unexecuted etc.

d) Decision of GPCL for Fore Closure of the contract on the recommendations of the

committee shall be final and binding to the Contractor.

10.7 Rights of GPCL:

For any reasons, if it is required, the GPCL reserves rights to cancel, terminate,

amend and/or alter the contract and/or bifurcate and/or reduce the contract work

at any time without giving any notice to the Contractor and without incurring any

responsibility. For such cases, Contractor shall have to take away his labour, tools,

tackles, machinery, equipment etc. and shall leave the site at once and shall have to

carry out the instructions of the GPCL.

11. PAYMENT CRITERIA:

11.1 Completion Certificate

Upon the completion of the work, the Contractor will be provided with a Completion

Certificate by GPCL, subject to the recommendation and certification from the PMC Agency.

Nevertheless, no such certificate will be issued, nor will the work be regarded as complete,

until the works are taken over, appropriately tested, and rendered operational, as necessary.

Furthermore, the work must be measured by the PMC Agency, or if measurements have

been taken by the PMC Engineer, they must receive approval from the Project Head and

Chief Project Officer (or any authority equivalent or above it). The measurements (after

approval by GPCL) will be binding and conclusive against the contractor.

11.2 Effect of the Certificate

No payment may be made for any completed work estimated to cost less than INR / ₹.

25,00,000/- until the entire work has been completed and a certificate of completion

has been issued. However, for completed works estimated to exceed INR / ₹.

25,00,000/-, the contractor may be entitled to receive payments upon submitting a

monthly bill / RA Bill, corresponding to the portion of the work that has been verified,

recommended and certified by the PMC Agency. The certificate of such

recommendation and the amount certified by the PMC Agency for payment to the

contractor shall be considered for further necessary action by GPCL and the decision of

GPCL shall be deemed final and conclusive against the contractor. All such interim

payments shall be considered as advances towards the final payment and shall not be

regarded as payments for work that has been completed. Furthermore, these payments

do not prevent the PMC Agency and/or GPCL’s authorized representative from

demanding the removal and reconstruction of any work deemed bad, unsound,

imperfect, or unskillful. Additionally, such payments shall not be interpreted as an

acknowledgment of the proper execution of the contract or any part thereof, nor shall

they affect the PMC Agency’s and/or GPCL’s authorized representative’s authority

regarding the final settlement and adjustment of accounts or alter the contract in any

manner. The contractor must submit the final bill within one month from the

completion date. If not, the certificate from PMC Agency regarding the measurement

and total amount certified for payment for the work shall be considered for further

and total amount certified for payment for the work shall be considered for further

necessary action by GPCL and the decision of GPCL shall be final and binding on the

contractor. GPCL reserves the right to amend the payment methodology (if required)

as per discretion of GPCL.

11.3 Payment to Contractors

The rates for several items of works estimated to cost more than INR / ₹. 25,00,000/-

agreed to, shall be valid only when the item concerned is accepted, having been

completed full, in accordance with the sanctioned specification and duly verified and

certified by the PMC Agency. In case, where the items of the work, are not accepted, as

so completed the GPCL (after verification, recommendation and certification by the PMC

Agency) may make payment on account of such items at such reduced rates, as GPCL may

consider reasonable in the preparation of final or running accounts bills.

11.4 Mode of Payment:

The contractor has to submit the confirmation/details for payment to be received through

RTGS/ NEFT option duly confirmed by bank as per attached format against bills pursuant

to the work order issued by GPCL. The payment against bills will be made within 30 (thirty)

days after submission of bills along with all the required supporting documents in all

respects including “Recoveries”, directly to the contractor’s specified bank account after

deducting TDS for Income tax etc. In case of any query/doubt or shortage of supporting

documents, GPCL may hold the payment till clarification of the query/doubt or till

submission of the shortfall documents and no interest shall accrue on it.

Note: The bills submitted by contractor should be duly verified and certified by the PMC

Agency with recommendation for payment to be released to the contractor. GPCL

reserves the right to amend the payment methodology (if required) as per discretion

of GPCL. Payments shall be released on the availability of funds with the GPCL.

The contractor will have to submit running bill for the works executed. RA bill amount

should be proportionately to the contract value and time limit of the work. Each running

bill shall be accompanied with detailed measurement sheets duly certified by the PMC

Agency as per following manner and with documents.

a) Bill should be prepared and submitted as per the item sequence mentioned in

the bills of quantity attached with the work order.

b) Each running bill shall be accompanied with detailed measurement sheets duly

certified by the PMC Agency.

c) Measurement and abstract sheet should be prepared on Contractors

letterhead and all pages should be stamped and signed by the contractor. The

page number should be given to all measurement and abstract sheet of the bill.

d) All pages of Measurement and abstract sheet should be signed by the

concerned Engineer of PMC Agency.

e) The measurement and abstract of the RA bill must be prepared with showing

each running bill quantity and cumulative quantity (with all previous bill

f) With each RA bill Reinforcement steel and cement consumption, item wise

statement should be submitted along with balance quantity available.

g) Contractor has to mention their name of firm along with the name of man

power in attendance, wages sheet and PF challan.

h) Retention money deposit will be deducted from RA bills at 5% of the value of

the bill amount.

i) Security deposit will be deducted at 5% on the exceeded bill amount of the

actual contract value in case it exceeds the contract value.

Bills for completed works along with the necessary supporting documents are to be

submitted by the contractor (after obtaining proper verification and certification from

the PMC Agency with a recommendation for payment to be released to the contractor)

for all works executed under the specified Running Bill. The PMC Engineer shall take or

arrange for the necessary measurements for verification, and the claim, as far as it is

admissible, shall be settled, if possible, within 30 (thirty) days from the submission of

the bills with the required documents for payment. If the contractor fails to submit the

bill within the designated time, the PMC Agency may measure the work in the presence

of the contractor or their duly authorized agent, whose counter signature on the

measurement shall be adequate authorization, and the PMC Agency may prepare a bill

from such measurements, which shall be considered by GPCL for further necessary

action and the decision of GPCL shall be binding on the contractor in all respects.

11.6 Access to the contractor’s book:

Whenever it is considered necessary by the PMC Agency and/or GPCL to ascertain the

actual cost for execution of any particular item of work, the GPCL may do so by directing

the contractor to produce the original invoices.

11.7 Interest on money due to the contractor:

The contractor shall not be entitled to receive the interest on the payment due to him upon

measurements or otherwise or on any balance payable to the contractor. Also, contractor

shall not be allowed to relate it with the progress of work at site in any case.

 Successful agency will not execute the excess quantity in any item than provided

in the tender without the approval of GPCL and payment of excess quantity

beyond the permissible limit will be dealt with according to the tender clause. The

decision of GPCL in this regard shall be final and binding.

 Extra item/ Additional work would be executed by contractor only on getting the

instructions from GPCL. Such items will be executed only if special expertise

needed and major financial implications not involved. If there may be any extra

work, contractor has to bring to the notice of GPCL well in advance with expected

cost of execution and time required for the same.

12. CONTRACTOR’s OBLIGATION CRITERIA:

12.1 Contractor’s Liabilities

The Contractor is required to furnish, at his own cost, all materials, tools, equipment,

appliances, implements, ladders, ropes, tackles, scaffolding, and any temporary works

necessary for the proper execution of the project. This obligation extends to items in their

original, modified, or substituted forms, regardless of whether they are included in the

specifications or other documents that are part of the contract or mentioned in these

conditions. The Contractor must meet the requirements of the PMC Agency and/or GPCL’s

authorized representative concerning any matters for which PMC Agency and/or GPCL’s

authorized representative is entitled to satisfaction or requests. Additionally, the Contractor

shall be responsible for the transportation of these items to and from the work site.

Moreover, the Contractor has to provide, at no extra charge, the appropriate number of

personnel for setting out works, as well as for counting, weighing, and assisting in the

measurement and examination of the work or materials, both at the time of execution and

periodically thereafter. If the Contractor fails to provide such personnel, GPCL may supply

them at the Contractor's expense, with costs deducted from any payments due to the

Contractor under the contract or from his security deposit (and retention money), or a

portion thereof. The Contractor must also provide all necessary fencing and lighting to

protect the public from accidents and is obligated to bear the costs of defending any legal

actions, suits, or proceedings that may arise due to neglect of the above precautions. He is

also responsible for paying any damages and costs awarded in such legal matters to affected

individuals or those that may be settled with the Contractor's consent in order to resolve

any claims made by such individuals.

12.2 Contractor Liable for all Damages

Compensation for any damage caused, whether intentionally or unintentionally, by the

contractor and his personnel/laborers, both within and outside the boundaries of GPCL's

property, will be assessed by the PMC Agency. The assessment made by the PMC Agency,

subject to the final decision of Chief Project Officer (or any authority equivalent or above it)

upon appeal, shall be conclusive. The contractor is obligated to pay the determined

compensation amount; failure to do so will result in recovery of the amount as damages or

deduction by GPCL from any payments owed to the contractor under this tender / accepted

contract or otherwise.

The contractor is responsible for covering the costs associated with defending any legal

actions or proceedings initiated by any individual for injuries sustained due to a lack of

precautions to prevent disasters like fire spread or any other calamity (arising due to

contractor’s negligence). Additionally, the contractor shall be liable for any damages and

costs awarded by the court as a result of such negligence.

12.3 Liability for accidents to persons:

a) The contractor or subcontractor shall indemnify the GPCL against any claims that may arise

under the Workmen’s Compensation Act, 1923, or any statutory modifications, or

otherwise, for damages or compensation due to any accident or injury caused by the fault

of the contractor or subcontractor, sustained by any workmen or other individuals

employed by the contractor or subcontractor.

In every instance where, by virtue of subsection (1) of section 12 of the Workmen’s

Compensation Act, 1923, the GPCL is required to pay compensation to a workman

employed by the contractor or subcontractor in the execution of the work, the GPCL shall

recover from the contractor the amount of compensation paid. Without prejudice to the

rights of the GPCL under subsection 12 of the aforementioned Act, this amount shall be

reimbursed to the GPCL within 30 days. Should this not occur, the GPCL reserves the right

to recover the amount, or any portion thereof, by deducting it from any payments owed to

the contractor under this tender / accepted contract or otherwise.

The GPCL shall not be obligated to address any claims made against either party under

section 12, subsection (1) of the said Act, except upon a written request from the contractor

and upon the contractor providing the GPCL with full security for all costs for which the

GPCL may become liable as a result of considering such claims.

b) The contractor and/or subcontractor named in the contract shall indemnify the GPCL

against all claims based upon injury or death to any person in the employment of the

contractor or sub contactor, or to the third parties to the extent of any sums recovered

under the insurance policy.

c) In the event of an accident resulting in the death of a workman employed by the contractor

or subcontractor, which is severe enough to potentially lead to the death of any workman,

the contractor must notify the PMC Agency and GPCL in writing within 24 hours of the

occurrence of such an event. The contractor or subcontractor shall indemnify the GPCL for

any loss or damage incurred, whether directly or indirectly, due to their failure to provide

notification as specified, including any penalties or fines that may be imposed on GPCL as a

result of GPCL's failure to issue a notice under the Workmen’s Compensation Act or to

comply with the provisions of the aforementioned Act concerning such an accident.

12.4 Liability for damage to works & materials:

a) The contractor shall during the progress of the work, properly protect the works &

materials placed at his disposal, & shall remain answerable & liable for all accidents,

damages. Loss etc. & shall be made good in the most complete & substantial manner

by & at the sole cost of the contractor & to the reasonable satisfaction of the PMC

Agency & GPCL’s authorized representative. If the contractor fails to make good such

losses, damages within the specified time given by the GPCL, the GPCL shall be at liberty

to recover the amount towards such expenses fixed by the Chief Project Officer (or any

authority equivalent or above it) & shall be recovered from the amount due under this

tender / accepted contract to the contractor.

b) Further the contractor shall, at all times, protect & preserve all materials, machinery,

equipments, allied structures etc., materials & so acquired by himself for the execution

of the work. All reasonable requests and instructions of the PMC Agency & GPCL’s

authorized representative to enclose or especially protect any of the above shall be

expeditiously complied with at no extra cost.

c) If the PMC Agency & GPCL’s authorized representative considers that the work, asked

for in the aforesaid Para, is not sufficiently & satisfactorily protected by the contractor,

on requests made for, the GPCL shall be entitled to

arrange for such protection at its unfettered discretion & recover the cost thereof from

the contractor.

d) Until the work shall be or deemed to be taken, over as aforesaid, the contractor shall

also be liable for & shall be deemed to have indemnified the GPCL in respect of all

damage or injury to any person or any property of the GPCL or of others in villages

nearby, occasioned by the negligence of the contractor or his workmen, or his

subcontractor, or by defective /ill methods of working.

e) Materials, tools, machinery brought on the site of work:

All materials, tools, tackles, machinery, etc., that the contractor brings to and delivers

on the site for the work shall, at the time of their delivery, be considered the property

of the GPCL. This property is to be utilized solely for the purpose of the work and shall

not be removed or taken away by the contractor or any other individual without the

explicit permission of the GPCL. The contractor shall bear full responsibility for any loss,

destruction, or damage to these items. The GPCL reserves the right to place a lien on

such materials, tools, tackles, and machinery for any amounts that may be owed to the

GPCL by the contractor prior to the completion of the works. The GPCL may dispose of

any such materials, tools, tackles, and machinery in a manner it deems appropriate and

apply the proceeds towards settling any outstanding amounts. However, subject to this

lien and the power of sale, any surplus materials, tools, tackles, and machinery shall

remain the property of the contractor, who may remove and dispose of them as he sees

12.5 Contractor to Indemnify the GPCL

The contractor shall indemnify and keep indemnified the GPCL and every officer and

employees of the GPCL and also PMC Agency and his staff against all actions,

proceedings, claims, demands, costs and expenses whatsoever arising out of or in

connection with the matters referred in above clauses and elsewhere and against all

actions, proceedings, claims, demands, costs and expenses which may be made against the

GPCL by any workman / employee of the contractor or any sub-contractor and / or from

any liability may arise to any workman / employees of the contractor or any sub-

contractor under any law, rule or regulation having the force of law claims under

workmen’s compensation Act, 1923, the employee’s Provident Act, 1952, and / or the

contract Labour (Abolition and Regulation) Act, 1970. The GPCL shall not be liable for or

in respect of or in consequence of any accident or injury to any workmen or other person

in the employment of the contractor or his sub- contractors, and the contractor shall

indemnify and keep indemnified GPCL against all such damage and compensation and

against all claims, demands, proceedings costs, charges and expenses whatsoever in

respect thereof or in relation thereto.

12.6 Maintenance Period / Defect Liability Period (DLP)

a) The maintenance period for the work shall be 60 months (05 years) from the date of

completion of work as certified by the PMC Agency. The Security Deposit & Retention

Money (after deductions if any) will be released by GPCL on completion of maintenance

period / DLP and after receiving of “No Objection Certificate” from PMC Agency to the

satisfaction of GPCL.

b) The Contractor shall be responsible to make good and remedy at his own expense within

such period as may be stipulated by the GPCL, any defect which may develop or may be

noticed before the expiry of the period hereto from the certified date of completion by the

PMC Agency. Any defects or faults which may appear within the DLP due to materials or

workmanship not being in accordance with the Contract shall be made good by the

Contractor at his own cost within one calendar month from the date of notice given by PMC

Agency to the Contractor or any other dates as agreed with the GPCL.

c) The contractor shall provide a team of experienced maintenance engineers, gardeners &

labourers during the Defects Liability Period.

d) If the contractor fails to make good the defective Goods and/or Services within the

period stipulated by the PMC Agency or GPCL, the GPCL may itself make good the

defective Goods and/or Services at the contractor’s risk and cost and the contractor

must reimburse such costs on demand from the GPCL.

e) For the avoidance of any doubt, any repairs or restoration because of usual wear or tear

in the Project or any component thereof shall form a part of the Maintenance

obligations of the Contractor.

f) During this period the PMC Agency and GPCL’s authorized representative would

monitor, in accordance with Good Industry Practice, the defects arising and activities

undertaken by the contractor so as to ensure compliance with the rectification. The

specific activities to be undertaken would include the following:

(i) inspect the Project Facilities frequently and as and when exigencies require to

ascertain conformity with Project Requirements;

(ii) ascertain the cost of rectification of defects;

(iii) suggest suitable remedial measures/ procedures, where necessary.

In the event of Emergency, the PMC Agency and GPCL’s authorized representative shall

assist the contractor in dealing with the same and if necessary, require or permit, as the

case may be, the contractor to take such appropriate steps or measures including

decommissioning of any Project Facilities where necessary.

g) Any maintenance tasks performed by the contractor shall undergo inspection and

certification by the PMC Agency, ensuring satisfaction for GPCL

13. DISPUTE RESOLUTION & ARBITRATION, GOVERNING LAW CRITERIA:

13.1 Dispute Resolution Mechanism

Any dispute, difference, or question (“Dispute”) arising out of or in connection with

this Work Order/Contract, including its interpretation, execution, performance, or

termination, shall first be attempted to be resolved amicably through mutual

discussions between the Parties. The Parties shall endeavour to resolve such Dispute

within sixty (60) days from the date on which either Party issues a written notice

raising the Dispute.

If the Dispute is not resolved amicably within the aforesaid period, the Dispute shall

be referred for adjudication exclusively to the Gujarat Public Works Contracts

Disputes Arbitration Tribunal established under the Gujarat Public Works Contracts

Disputes Arbitration Tribunal Act, 1992, and the Parties agree to be bound by and

proceed strictly in accordance with the provisions of the said Act.

The proceedings before the Tribunal shall ordinarily be conducted at Gandhinagar or

Ahmedabad, Gujarat, in accordance with the procedural rules of the Tribunal, and

the costs of such proceedings shall be borne in accordance with the orders passed

by the Tribunal. This dispute resolution clause shall survive the expiry, completion,

or termination of this Work Order/Contract, and pending final resolution of any

Dispute, the Contractor shall continue to perform its obligations under the Contract

without suspension, unless otherwise directed in writing by GPCL.

13.2 GOVERNING LAW:

This Tender and subsequent Contract shall be construed and interpreted in accordance

with and governed by the laws of India.

APPENDIX –I TENDERER’S EXPERIENCE/WORK EXPERIENCE

(On Official Letter Head of Company/Firm)

( To be filled, signed & duly stamped. Scanned copy of the same to be submitted online

Details of similar jobs executed during last 7 years by the Contractor & the name with address of

a person; whom reference can be

made by the GPCL, if required.

[Tenderer shall submit the information in the Format detailed here under]

Name & Value Of Construction Constructi s to

Sr. Description Work Period on Period whom

of Work Executed as per for the Reference

(INR / ₹.) Contra Completio may

• Bidder may add rows in the above table (format) as per their list of projects.

• Consideration of similar experience for past projects shall be as per PQ

APPENDIX – II WORKS TENDERED / IN HAND

(On Official Letter Head of Company/Firm)

(To be filled, signed & duly stamped. Scanned copy of the same to be submitted online

Details of other Works, tendered for & in hand, as on the last date of the Submission of

this bid: [Tenderer shall submit the information in the Format detailed here under]

Work Work on hand Work tendered for Remarks

Cost of Anticipate when d Date

Tender Estimated

Remaini d Date of decisio or

ng work Completi n is period

APPENDIX-III TENDERER’S DETAILS OF PERSONNEL

(On Official Letter Head of Company/Firm)

( To be filled, signed & duly stamped. Scanned copy of the same to be submitted online

The List of Technical Personnel intended to be placed at the Work by the

Contractor: [Tenderer shall submit in the Format detailed here under]

Description Professional

Sr. &Details of Experience &

Name Qualification Remarks

no. position details of

works carried out

APPENDIX-IV DECLARATION IN RESPECT OF CONFLICT OF INTEREST

( To be filled, signed & duly stamped. Scanned copy of the same to be submitted online

in n-procure and Original Stamp To Be Submitted along with physical bid before last date of

bid submission)

On Non-Judicial Stamp Paper of Rs.300/-

Sr. Particulars

01 Name of Firm

Office Address Phone

Works Address as per

Vendor Registration Phone

Private Limited Company/Public Limited

04 Type of Firm Company/Limited Liability Partnership

(LLP)/Partnership Firm/Proprietor or Firm (Tick

whichever is applicable)

05 CIN/ LLPIN of Firm

06 GST No. of Firm

NamesofallDirectors/LLPPartners/Partners/Proprietors of Bidder

Firm with DIN (if a n y ) and full address (as on the bid

submission date)

Sr. Full Name DIN Full Residential Address

The details of the Legal Representative/Agent of the Bidder Firm are as follows:

Full Name o f Legal

Representative/Agent

Whether an employee of Bidder-

Firm or not? (Yes/No)

Office Land-line Nos.

Whether acting as Legal Representative

/ Agent in any other Private Limited

Company or Public Limited Company or

Limited Liability Partnership (LLP) o r

Partnership Firm or

Proprietor Firm? If yes, give names.

WHEREBY DECLARE AND CONFIRM THAT no bid has been submitted for the quoted

item by any other Private Limited Company or Public Limited Company or Limited

Liability Partnership (LLP) or Partnership Firm or Proprietor Firm in which any

relative of any Director or Partner or Proprietor of Bidder Firm’s a Director, Partner

or Proprietor. The word “relative” is defined as under: The Companies Act,2013

Section 2 (77) “relative’’, with reference to any person, means anyone who is

related to another, if—

(1) They are members of a Hindu Undivided Family;

(2) They are husband and wife; or

(3) A person shall be deemed to be the relative of another, if he or she is

related to another in the following manner, namely: -

a. Father, including step-father,

b. Mother, including step-mother,

c. Son, including step-son,

f. Daughter’s husband,

g. Brother including step-brother,

h. Sister including step-sister.

WE FURTHER DECLARE THAT we have carefully read and understood the

clause relating to ‘Conflict of Interest ’of Tender No. . The detailed Clause

“A bidder shall not have conflict of interest with other bidders for particular

quoted item. Such conflict of interest can lead to anti-competitive practices to

the detriment of Procuring Entity’s interests. The bidder found to have a

conflict of interest shall be disqualified. A bidder may be considered to have a

conflict of interest with one or more parties in this bidding process for particular

quoted item, if:

a) They have proprietor/partner(s)/Director(s)in common; or

b) They receive or have received any director in direct subsidy/financial

stake from any of them; or

c) They have the same legal representative/agent for purposes of this bid; or

d) They have relationship with each other, directly or through common third

parties, that puts them in a position to have access to information about

or influence on the bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process.

Participation by a bidder in more than one Bid will result in the

disqualification of all bids in which the parties are involved. However, this

does not limit the inclusion of the components/ sub-assembly/

assemblies from one bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their

principal manufacturers, one agent cannot represent two manufacturers

or quote on their behalf in a particular tender enquiry. One manufacturer

can also authorize only one agent/dealer. There can be only one bid from

1. The principal manufacturer directly or through one Indian agent on his

2. Indian/foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation

of the design or technical specifications of the contract that is the subject

h) In case of a holding company having more than one independently

manufacturing units or more than one unit having common business

ownership / management, only one unit should quote. Similar restrictions

would apply to closely related sister companies. Bidders must proactively

declare such sister/common business/management units in same/similar

line of business.

i) Bidder shall not act in contravention/ violation to the provisions of

competition act, as amended from time to time.”

We here by certify that our Firm M/s (Firm Name) do not have any

do conflict of interest with other bidders for particular quoted item

viz. (Item Name) .

We hereby declare and confirm that the above information and particulars

are true and correct.

Place: Signature of Director/Partner

/Proprietor/Authorized

Signatory Date:

Stamp/Seal of Firm

APPENDIX-V TENDERER’s/FIRM’s DETAILS AND TENDER FEE, EMD

(On Official Letter Head of Company/Firm)

(To be filled, signed & duly stamped. Scanned copy of the same to be submitted online in n-

procure along with Tender Fee & EMD details)

1) NAME OF FIRM/AGENCY:

2) TYPE OF FIRM (WITH SUPPORTING DOCUMENTS):

(PARTNERSHIP / PROPRIETORSHIP / LLP / OTHER)

SPECIFY IF OTHER:

Name of Directors if not proprietary:

Name of owner, if Proprietary, with Phone/ Mobile No:

5) REGISTERED / CORRESPONDENCE ADDRESS:

6) NAME OF CONTACT PERSON:

7) CONTACT NUMBER OF PERSON:

9) REGISTRATION NO. WITH ORGANIZATION:

10) SSI/NO (ENCLOSE COPY):

11) LABOUR LICENSE NO:

12) PF A/C CODE NO:

13) TENDER FEE AMT. & DD NO & DATE:

14) EMD AMOUNT & DD NO & DATE:

SEAL OF FIRM SIGN OF AUTHORIZED PERSON

APPENDIX-VI ACKNOWLEDGEMENT OF TENDER DOCUMENTS

(On Official Letter Head of Company/Firm)

(To be filled, signed & duly stamped. Scanned copy of the same to be submitted online in n-

procure ALONG WITH Technical bid documents)

I/ we hereby has/have read the above tender documents along with annexures / appendixes

and agree for Legal and/or statutory compliance as per prevailing law / act / guideline /rule/

requirement of authority like PF, ESIC, bonus, leave wages, safety rules, various labour laws,

etc amended time to time and accordingly submitting my/our offer.”

Stamp/Seal of Firm

APPENDIX-VII UNDERTAKING IN REGARD TO INTEREST OF ANY

EMPLOYEE OF GPCL

(On Official Letter Head of Company/Firm)

Sub: Undertaking in regard to Interest of GPCL employee thereof.

Ref: TENDER NOTICE No.

Declaration regarding Relationship with employee: -

Every bidder should, at the time of submission of bid, give a declaration as under.

“If in any bidder’s Company/firm the interest (i.e. shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined in

section-2(77) of the Company’s Act 2013 is 10% or more, the tendering company will not deal

with such Company/Firm at all.

Tenderer therefore must specifically disclose this fact in his technical bid, non-disclosure of such

facts would immediately disqualify the tenderer for further dealing with the tendering