Engagement of Third Party Inspection Agencies for Inspection of Goods in Indian Railways.

Special Eligibility Criteria

1. 1

   Bidder has filled and attached Form-1(A) of Appendix I.

   Document requiredConfirmation required
2. 2

   The Bidder should be a Private/ Public limited company, corporation, partnership firm, proprietor firm. Individual Person is not eligible to participate in this tender. The Bidder must be in operation in India for a minimum period of last ten years i.e. the Bidder should be in business on or before 1.4.2016. Bidder must submit Form-1(B) of Appendix I of RFQ-cum-RFP.

   Document requiredConfirmation required
3. 3

   The Bidder should not have been barred by the Central Government, any State Government, a statutory authority or a public-sector undertaking, from participating in any assignment. Bidder must submit Form-1(B) of Appendix I of RFQ-cum-RFP.

   Document requiredConfirmation required
4. 4

   Bidder shall have a countrywide network of mandatory 4 (four) inspection offices/ Branches in four regions i.e., North, South, East and West India established on or before 1.1.2026 Note: Bidder shall furnish valid documentary evidence (trade licenses/GST Certificate/registration certificate of state govt or valid commercial lease Deed (registered) or valid and notarized rent agreement for commercial use) along with current electricity bills for all these offices in support of the above criteria. Bidder must submit Form-1(C) of Appendix I of RFQ- cum-RFP.

   Document requiredConfirmation required
5. 5

   The Bidder should have Accreditation certification as per ISO 17020/2012 (Type A or Type C Inspection Body) , ISO 9001:2015 for Headquarter /Corporate office) and ISO 17025 for labs. Bidder must submit Form-1(D) of Appendix I of RFQ-cum-RFP.

   Document requiredConfirmation required
6. 6

   Bidder headquarters / corporate office, located in India must be an ISO 9001-2015 Certified. Bidder has to submit the valid ISO 9001-2015 certificate of Headquarter/ Corporate Office. Bidder must submit Form-1(D) of Appendix I of RFQ-cum-RFP

   Document requiredConfirmation required
7. 7

   Bidders should have received a minimum of Rs. 25 Crore (Twenty- Five crore) per annum inspection fee during any of 3 (three) Financial Years out of last 5 Financial Years and current Financial Year. Bidder must submit Form-2(A) of Appendix I of RFQ-cum-RFP.

   Document requiredConfirmation required
8. 8

   Bidders should have experience of at least 3 (Three) Eligible Assignments in the last 5 Financial Years and current financial year. Bidder must submit Form-2(B) of Appendix I of RFQ-cum-RFP.

   Document requiredConfirmation required
9. 9

   Bidders should have experience of at least 3(three) Specific Assignment in the last 5 years and current Financial Year. Bidder must submit Form-2(C) of Appendix I of RFQ-cum-RFP.

   Document requiredConfirmation required
10. 10

    Bidders should have a minimum average annual turnover of at least Rs.100 Cr , will be calculated on the basis of the highest three Financial Years out of last 5 Financial Years [i.e. FY 20-21, FY 21-22, FY 22-23, FY 23-24, FY 24-25]. Bidder must submit Form-3(A) of Appendix I of RFQ-cum-RFP.

    Document requiredConfirmation required
11. 11

    Bidders should have a minimum average annual net worth of at least Rs. 50 Cr. , will be calculated on the basis of the highest 3 (three) Financial Years out of last 5 Financial Years [i.e. FY 20-21, FY 21-22, FY 22-23, FY 23-24, FY 24- 25]. Bidder must submit Form-3(B) of Appendix I of RFQ-cum-RFP.

    Document requiredConfirmation required
12. 12

    Bidders should have positive working capital in FY 24-25. Bidder must submit Form-3(C) of Appendix I of RFQ-cum-RFP.

    Document requiredConfirmation required

Check List

1. 1

   Whether the Bidder has made a complete and careful examination of the RFQ-cum-RFP.
2. 2

   Whether received all relevant information requested from the Authority.
3. 3

   Whether acknowledged and accepted the risk of inadequacy, error or mistake in the information provided in the RFQ-cum-RFP or furnished by or on behalf of the Authority.
4. 4

   Whether satisfied itself about all matters, things and information, including matters referred above, necessary and required for submitting an informedApplication and performance of all of its obligations there under.
5. 5

   Whether acknowledged that it does not have a Conflict of Interest.
6. 6

   Whether agreed to be bound by the undertaking provided by it.
7. 7

   While submitting the Technical Proposal, the Bidder shall, in particular, ensure that: (a)All documents are submitted in the prescribedformats and signed by the prescribed signatories; (b)CVs of all Key Personnel as sought in Technical Proposal have been included; (c)Key Personnel would be available for the full period of engagement; (d)no Key Personnel should have attained the age of 65 years as on tender closing date; and (e)the CVs shall contain an undertaking from the respective Key Personnel about his/her availability for the duration specified in the RFQ- cum-RFP; (f)The proposal is responsive in terms of Para 3.2 of RFQ-cum-RFP.
8. 8

   While submitting the Pre- Qualification Proposal, the Bidder shall, in particular, ensure that: (a)The Earnest Money Deposit is provided unless exempted (b)All forms are submitted in the prescribed formats and signed by the prescribed signatories; (c)power of attorney, if applicable, is executed as per Applicable Laws; (d)The proposal is responsive in terms of Clause 3.1 of RFQ-cum- RFP.
9. 9

   While submitting the Financial Proposal in IREPS, the Bidder shall ensure the following: (a)All the costs associated with the assignment shall be included in the Financial Proposal. These shall cover remuneration for all the Personnel (Expatriate and Resident, in the field, office etc.), lodging, boarding, transport, equipment, printing of documents, surveys, technical investigations, incidental charges, profit and all taxes and duties excluding GST etc. The total amount indicated in the Financial Proposal shall be without any condition attached or subject to any assumption,and shall be final and binding. In case any assumption or condition is indicated in the Financial Proposal, it shall be considered non-responsive and liable to be rejected. (b)The Financial Proposal shall take into account all expenses and tax liabilities. Further, all payments shall be subject to deduction of taxes at source as per Applicable Laws. (c)Bidder to quote inspection charges only through IREPS portal in terms of % of Purchase Order value and Man-days separately in the space provided in Financial Tab.

Commercial-Compliance

1. 1

   Performance Security: The Selected Bidder shall submit a Performance Security to Authority for a sum equivalent to amount 5% (five percent) of Agreement Value as mentioned in SCHEDULE-3 DATA SHEET. The Selected Bidder shall have to submit Performance Security within the days mentioned in the SCHEDULE-3 DATA SHEET. Extension of time for submission of Performance Security beyond such days and up to 60 (Sixty) days from the date of issue of LOA may be given by Authority on written request of the Selected Bidder. However, a penal interest @ 15% per annum, on the amount of Performance Security, shall be payable by the Selected Bidder for the period of extension beyond the days mentioned in the SCHEDULE-3 DATA SHEET. In case Selected Bidder fails to submit the Performance Security even up to 60 (Sixty) days from the date of issue of LOA, the LOA shall be cancelled and amount of Earnest Money Deposit shall be forfeited. The Performance Security shall be in the prescribed form as provided in the RFQ-cum-RFP. Refer Annex- 6 for Format of Performance Security. The said Performance Security will be kept valid for duration as mentioned in the SCHEDULE-3 DATA SHEET. Thereafter as required by the Authority, the same shall be extended further for the required period as may be decided by the Authority.

   Confirmation required
2. 2

   The prevailing GST for inspection charges is 18%. Firm must agree and quote only basic rate in percentage of PO value and Man- days in Financial Tab of IREPS. Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/ contractor.

   Document optionalConfirmation required
3. 3

   MSE Clause:- a] Please indicate whether you are registered with any of the following Micro & Small Enterprises (MSE) agencies: District industries Centres, KVIC, KVIB, Coir Board, NSIC, Directorate of Handicraft & Handloom or any other body specified by Ministry of MSME. [Name the agency clearly]. b] If tenderer is registered with any of the above-mentioned agencies, please indicate the terminal validity date of registration and also indicate whether the Enterprise is owned by SC/ST or women. Firm is also required to submit UDYAM Certificate. The 25 % quantity shall be considered to MSE including quantity for women owned MSEs & for SC/ST owned MSEs as per extant rules and only be considered if valid certificate issued by nominated agencies is uploaded along with offer. If documents are not uploaded this benefit will not be given to tenderer. As per extant guidelines, an enterprise registered as MSE firm with any of the organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate as per MINISTRY OF MICRO, SMALL AND MEDIUM ENTERPRISES NOTIFICATION dated 26th June, 2020 and all existing enterprises not registered for UDYAM shall only be considered up to the time limits given in para 7 of this notification as amended from time to time upto the date of tender closing.

   Document optionalConfirmation required
4. 4

   Earnest Money Deposit (EMD): (1) EMD shall be submitted by tenderer as specified in tender schedule, along with their online offer. There shall be no exemption from submission of EMD for any tender or by any tenderer except those exempted. (2) Exemption to submit EMD will be given in the following cases :(a) Micro and Small Enterprises (MSEs) registered for Inspection Services. (b) Other Railways and Government Departments. (c) Indian Ordnance Factories. (d) PSUs owned by Ministry of Railways and PSUs for the group of items/services that are manufactured/provided by them.

   Document requiredConfirmation required
5. 5

   Preference to Make in India: The provisions of revised 'Public Procurement (Preference to Make in India) Order 2017' issued by Department of Industrial Policy and Promotion under Ministry of Commerce and Industry vide letter no. P-45021/2/2017-PP (BE-II) dated 16.09.2020, as amended from time to time up to Proposal Due Date, shall be applicable to the bidding process and award of the contract shall be done accordingly.

   Document optionalConfirmation required
6. 6

   As the estimated value of contract is more than Rs. 10 Crore, hence the local supplier is required to provide a certificate from statutory auditor or cost auditor of the company (In the case of companies) or from a practicing cost accountant or practicing Chartered Accountant (in respect of suppliers other than companies) giving the percentage of local content.

   Document requiredConfirmation required
7. 7

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the tender is permitted.

2. 2

   Payment Terms: No deviation from the Payment Terms stipulated in the tender is permitted.