Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area Development Authority

Technical Bid containing all documents as required

under this Tender shall be submitted online on

https://tender.nprocure.com

6 Technical Bid Submission Hard copies of the same should be submitted to

GTPCL Corporate Address via Registered Post /

Courier/ Speed Post.

Hand Delivery is not allowed.

The financial bid to be submitted as per prescribed

format on https://tender.nprocure.com website only.

7 Financial Bid Submission

Hard copies of the financial bid must not be

Contact Person: Managing Director, Gujarat Town

Planning Consultancy Limited

Name of the Authority’s E-mail: [email protected]

official for addressing

queries and clarifications & Corporate Address: Gujarat Town Planning

bid submission Consultancy Limited,

3rd Floor, Riverfront House, Behind H.K Arts College,

Between Gandhi and Nehru Bridge,

Ahmedabad-380009, Gujarat.

9 Proposal Validity Period 180 days from Proposal Due Date

Schedule of Bidding Process

Bid upload date/time 31-01-2026

07-02-2026 up to 6 PM IST on [email protected]

Last date of receiving only.

queries Hard copies of queries will not be accepted. Queries

received after due date and time will not be entertained.

10-02-2026 at 12:30 PM through Online and offline

Pre-bid Meeting

Response to pre-bid

10 queries 13-02-2026

Bid End Date 27-02-2026, 6 PM IST

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Last Date to physically

submit Technical Bids

Opening of Technical Bids 02-03-2026, 12 PM IST

Technical Presentation To be communicated at a later stage

Opening of Financial Bid To be communicated at a later stage

Issuance of Letter of Award

To be communicated at a later stage

Signing of Agreement To be communicated at a later stage

Consortium to be allowed

12 Sub-contracting is allowed No

Gujarat Town Planning Consultancy Limited, 3rd Floor,

Riverfront House, Behind H.K. Arts College, Between

Location, Date and Time of

13 Gandhi and Nehru Bridge, Ahmedabad-380009,

pre-bid meeting

Details for the virtual meeting will be shared with the

bidders who will show interest through email.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

2 Instructions to Bidders

2.1 Introduction

2.1.1 Gujarat Town Planning Consultancy Limited (GTPCL) (The Client) will select a

consulting firm/ organization (the Consultant), in accordance with the method of selection

specified in the data sheet. Applicants are advised that the selection of consultant shall

be on the basis of an evaluation by Client through the selection process specified in this

RFP (the “Selection Process”). Applicants shall be deemed to have understood and

agreed that no explanation or justification for any aspect of the Selection Process will be

given and that Client’s decisions are without any right of appeal whatsoever.

2.1.2 The Applicants shall submit the proposals online through Gujarat N-Procure Portal i.e.

https://tender.nprocure.com. Bid proposals to be received in the manual form at the

client’s address before the last date of submission, as mentioned in the Data Sheet.

2.1.3 The term “Applicant” refers to a single entity to execute the assignment. The Proposal

will form the basis for contract signing with the selected Consultant.

2.1.4 The Applicant shall submit the Proposal in the form and manner specified in this RFP. It

is the responsibility of the Bidder to submit the bid before the last date and time on the

online portal and in hard copy (addressed to the office of Gujarat Town Planning

Consultancy Limited) and GTPCL shall not be responsible for any delay due to any of

the technical/server issues.

2.1.5 The Proposal shall be submitted as per the forms given in relevant sections herewith.

Upon selection, the Applicant shall be required to enter a contract with the Client as per

the conditions specified in this RFP.

2.1.6 Applicants should familiarize themselves with local conditions and take them into

account in preparing their Proposals.

2.1.7 The Client will timely provide, at no cost to the Consultants, the inputs, relevant project

data and reports related to the Assignment available with the Client. However, for

avoidance of doubt, it is hereby clarified that the aforesaid data/ information provided

under the RFP or to be provided later, is only indicative and solely for the purposes of

rendering assistance to the Applicants towards preparation of their Proposals. The

Applicants are hereby advised to undertake their own due diligence (to their complete

satisfaction) before placing reliance on any such data/information furnished or to be

provided later by the Client and/ or any of his consultants.

2.1.8 Applicants shall bear all costs associated with the preparation and submission of their

proposals, and their participation in the Selection process, and presentation including

but not limited to postage, delivery fees, expenses associated with any demonstrations

or presentations which may be required by Client or any other costs incurred in

connection with or relating to its Proposal. The Client is not bound to accept any

Proposal, and reserves the right to annul the selection process at any time prior to

Contract award, without thereby incurring any liability to the Applicants.

2.1.9 Client requires that the Consultant provides professional, objective, and impartial advice

and at all times hold Client’s interests’ paramount, avoid conflicts with other assignments

or its own interests, and act without any consideration for future work. The Consultant

shall not accept or engage in any assignment that may place it in a position of not being

able to carry out the assignment in the best interests of Client and the Project.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

2.1.10 It is the Client’s policy to require that the Consultants observe the highest standard of

ethics during the Selection Process and execution of such contracts. In pursuance of this

policy, the Client:

1. defines, for the purposes of this provision, the terms set forth below as follows:

(a) “Corrupt practice” means the offering, giving, receiving, or soliciting anything

of value to influence the action of officials in the Selection Process or in

contract execution; and

(b) “Fraudulent practice” means a misrepresentation of facts in order to influence

the selection process or the execution of a contract in a way which is

detrimental to the Client, and includes collusive practices among consultants

(prior to or after submission of proposals) designed to establish prices at

artificial, non-competitive levels and to deprive the Client of the benefits of

free and open competition.

2. will reject the Proposal for award if it determines that the Applicant has engaged

in corrupt or fraudulent activities in competing for the contract in question.

3. will declare an Applicant ineligible, either indefinitely or for a stated period of time,

to be awarded a contract if it at any time determines whether the Applicant has

engaged in corrupt or fraudulent practices in competing for and in executing the

2.1.11 Arbitration: If any dispute or difference of any kind whatsoever arises between the

parties in connection with or arising out of or relating to or under this RFP, the parties

shall promptly and in good faith negotiate with a view to its amicable resolution and

settlement. In the event no amicable resolution or settlement is reached within a period

of thirty (30) days from the date on which the above-mentioned dispute or difference

arose, such dispute or difference shall be finally settled by arbitration. The arbitral

tribunal shall consist of a sole arbitrator appointed by mutual agreement of the parties.

In case of failure of the parties to mutually agree on the name of a sole arbitrator, the

arbitral tribunal shall consist of three arbitrators. Each party shall appoint one arbitrator

and the two arbitrators so appointed shall jointly appoint the third arbitrator. The seat of

arbitration shall be Ahmedabad and the arbitration shall be conducted in the English

language. The Arbitration and Conciliation Act, 1996 shall govern the arbitral

proceedings. The award rendered by the arbitral tribunal shall be final and binding on

2.1.12 Termination of Contract: Client will have the right to terminate the contract by giving

60 (sixty) days written notice. In the event of termination of no fault of Consultant, the

Client will reimburse all the expenses incurred by the Consultant (upon submission of

proof) including closing-up of the project. If the contract is terminated due to the fault of

the Consultant or in case of termination of the contract by the Consultant for reasons not

attributable to the Client, the Client will forfeit the performance security of the Consultant.

2.1.13 Details related to timelines and submission of deliverables at each stage are given in the

2.1.14 The Proposal shall be valid for a period of not less than 180 (one hundred and eighty)

days from the Proposal Due Date (the “PDD”).

2.1.15 Brief Description of the Selection Process: The Client has adopted a three-stage

selection process (collectively the “Selection Process”) for evaluating the Proposals. The

Bids shall comprise of three parts, namely the Pre-Qualification, Technical and Financial

Proposals. The Pre-Qualification Proposal shall be submitted online titled Request for

Qualification (RFQ) along with the processing fee and bid security. The Technical

Proposal and Financial Proposal shall be submitted online in the relevant sections. The

submissions for Pre- Qualification shall be evaluated first as specified in this RFP.

Subsequently the technical evaluation as specified in this RFP will be carried out only

for those Applicants who meet the Pre-Qualification criteria. Based on this technical

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

evaluation, a list of technically qualified Applicants shall be prepared. Only the Financial

Proposals of technically qualified Applicants will be opened. Proposals will finally be

ranked according to their combined technical and financial scores as specified in this

2.1.16 Number of Proposals: No Applicant shall submit more than one Application for the

Consultancy. An Applicant applying individually shall not be entitled to submit another

application as the case may be.

2.1.17 Visit to the Client and Verification of Information: Applicants are encouraged to

submit their respective Proposals after visiting the office of the Client or its delegates as

the case may be and ascertaining for themselves the availability of documents and other

data with the Client, Applicable Laws and regulations or any other matter considered

relevant by them. The proposal must be submitted both in hard copy (addressed to

GTPCL office), as well as soft copy (on N-Procure portal). However, the hard copy

submission MUST reach GTPCL office before the last date and time of the submission,

as per the Data Sheet. The bidder should make adequate provisions for sending the

proposal on time. Any proposal received beyond submission deadline will NOT be

considered. Please note that no reasons for delay, whatsoever, will be entertained in this

respect. Both online and hard copy submission MUST NOT have substantial deviation.

In case any substantial deviation is found, the bidder will be disqualified from the

evaluation process.

2.1.18 Right to reject any or all Proposals:

1. Notwithstanding anything contained in this RFP, the Client reserves the right to

accept or reject any Proposal and to annul the Selection Process and reject all

Proposals, at any time without any liability or any obligation for such acceptance,

rejection or annulment, and without assigning any reasons thereof.

2. Without prejudice to the generality of above, the Client reserves the right to reject

any Proposal if:

(a) at any time, a material misrepresentation is made or discovered, or

(b) the Applicant does not provide, within the time specified by the Client, the

supplemental information sought by the Client for evaluation of the Proposal.

3. Such misrepresentation/ improper response by the Applicant may lead to the

disqualification of the Applicant. If such disqualification/ rejection occurs after the

Proposals have been opened and the highest-ranking Applicant gets disqualified/

rejected, then the Client reserves the right to consider the next best Applicant or

take any other measure as may be deemed fit in the sole discretion of the Client,

including annulment of the Selection Process.

2.1.19 Acknowledgement by Applicant

1. It shall be deemed that by submitting the Proposal, the Applicant has:

(a) made a complete and careful examination of the RFP;

(b) received all relevant information requested from the Client;

(c) accepted the risk of inadequacy, error or mistake in the information provided

in the RFP or furnished by or on behalf of the Client;

(d) satisfied itself about all matters, things and information, including matters

herein above, necessary and required for submitting an informed Application

and performance of all of its obligations there under;

(e) acknowledged that it does not have a Conflict of Interest; and

(f) agreed to be bound by the undertaking provided by it under and in term

2. The Client and/ or its advisors/ consultants shall not be liable for any omission,

mistake or error on the part of the Applicant in respect of any of the above or on

account of any matter or thing arising out of or concerning or relating to RFP or

the Selection Process, including any error or mistake therein or in any information

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

or data given by the Client and/ or its consultant.

2.1.20 RFP Processing Fee: The RFP submissions shall be accompanied by a Demand Draft

of INR 10,000.00 (Indian Rupees Ten thousand only) plus GST @18%in favor of “Gujarat

Town Planning Consultancy Limited”, payable at Ahmedabad, Gujarat, India, as a non-

refundable RFP processing fee (the “RFP Processing Fee”). Proposals unaccompanied

with the aforesaid RFP Processing Fee shall be liable to be rejected by the Client. The

scanned copy of the processing fee shall be submitted online at the time of submission

of bid proposals. The hard copy of the processing in the form of Demand Draft shall be

submitted at the Client’s office before the last date of submission of proposals. Applicants

whose processing fee is not received by the Client before the last date of submission,

their proposals will be rejected. The proposal must be submitted both in hard copy

(addressed to Gujarat Town Planning Consultancy Limited office), as well as soft copy

(on N-Procure portal). However, the hard copy submission MUST reach Gujarat Town

Planning Consultancy Limited office before the last date and time of the submission, as

per the Data Sheet. The online proposal shall be considered final, even if the offline

proposal is not received. The bidder should make adequate provisions for sending the

proposal on time. Any proposal received beyond submission deadline will NOT be

considered. Please note that no reasons for delay, whatsoever, will be entertained in this

respect. Both online and hard copy submission MUST NOT have any deviation. In case

any substantial deviation is found, the bidder will be disqualified from the evaluation

2.2 Clarification and amendment of RFP documents

2.2.1 Consultants may seek clarification on this RFP document, by standard electronic means

(PDF and word file) within the timeline and in the manner as mentioned in data sheet of

this RFP document.

Managing Director (MD)

Gujarat Town Planning Consultancy Limited,

3rd Floor, Riverfront House, Behind H.K Arts College,

Between Gandhi and Nehru Bridge,

Ahmedabad-380009, Gujarat.

Email: [email protected]

The Client will endeavor to respond to the queries as per the dates mentioned in the

datasheet / corrigendum. The Client will post the reply to all such queries on

https://tender.nprocure.com

2.2.2 At any time before the submission of Proposals, the Client may, for any reason, whether

at its own initiative or in response to a clarification requested by a prospective Applicant,

modify the RFP documents by an amendment. All amendments/ corrigenda will be

posted on https://tender.nprocure.com or Gujarat Town Planning Consultancy Limited

website. In order to afford the Applicants a reasonable time for taking an amendment

into account, or for any other reason, the Client may at its discretion extend the Proposal

Date of pre-bid meeting and venue is mentioned in data sheet. Applicants willing to

attend the pre- bid should inform client beforehand in writing and email. The maximum

no. of participants from an applicant, who chose to attend the pre-bid meeting, shall not

be more than two per applicant. The representatives attending the pre-bid meeting shall

accompany with an authority letter duly signed by the authorized signatory of his/her

2.3 Clarification and/ or interpretation of reports

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

After submission of the final reports of each phase by the Consultant, to the satisfaction

of the Client, if clarifications are required or doubt arises as to the interpretation of

anything included in the reports, consultant shall, on receipt of written request form the

Client, furnish such clarification to the satisfaction of Client within 10 (ten) working days

without any extra charge.

2.4 Ownership of document and copyright

All the study outputs including primary data shall be compiled, classified and submitted

by the Consultants to the Client in hard and soft copies in addition to the requirements

for the reports and deliverables indicated in the TOR. The study outputs shall remain the

property of the Client and shall not be used for any purpose other than that intended

under these terms of reference without the permission of the Client.

2.5.1 An EMD in the form of a Demand Draft, from a scheduled Bank in India in favor of

‘Gujarat Town Planning Consultancy Limited’ valid for 180 days from the PDD, payable

at Ahmedabad, for the sum of Rs 2,00,000/- (Rupees Two Lakh Only) shall be required

to be submitted by each Applicant (“EMD”).

2.5.2 The scanned copy of the bid security shall be submitted online at the time of submission

of bid proposals. Applicants whose bid security is not received by the Client before the

last date of submission, their proposals will be rejected.

2.5.3 Client will not be liable to pay any interest on bid security deposits. Bid security of

unsuccessful Applicants shall be returned, without any interest, within two months after

signing the contract with the Selected Applicant or when the selection process is

cancelled by Client. The Selected Applicant’s Bid Security shall be returned, without any

interest upon the Applicant signing the contract and furnishing the Performance Security

in accordance with provision of the RFP and contract.

2.5.4 Client will be entitled to forfeit and appropriate the bid security as mutually agreed loss

and damage payable to Client in regard to the RFP without prejudice to Client’s any other

right or remedy under the following conditions:

1. If an Applicant engages in a corrupt practice, fraudulent practice, coercive

practice, undesirable practice or restrictive practice as envisaged under this RFP

(including the Standard Form of Contract);

2. If any Applicant withdraws its Proposal during the period of its validity as specified

in this RFP and as extended by the Applicant from time to time,

3. In the case of the Selected Applicant, if the Selected Applicant fails to sign the

contract or provide the Performance Security within the specified time limit, or

4. If the Applicant commits any breach of terms of this RFP or is found to have made

a false representation to Client.

2.6 Eligibility of applicants

2.6.1 The Applicant for participation in the Selection Process as a single entity.

2.6.2 An Applicant may either be a partnership firm/ a limited liability partnership/ a company

incorporated under the Companies Act/applicable laws of its country of origin.

2.6.3 An Applicant shall not have a conflict of interest that may affect the Selection Process or

the Consultancy (the “Conflict of Interest”). Any Applicant found to have a Conflict of

Interest shall be disqualified. In the event of disqualification, the Client will forfeit and

appropriate the Bid Security as mutually agreed genuine pre-estimated compensation

and damages payable to the Client for, inter alia, the time, cost and effort of the Client

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

including consideration of such Applicant’s Proposal, without prejudice to any other right

or remedy that may be available to the Client hereunder or otherwise.

2.6.4 An Applicant shall be deemed to have a Conflict of Interest affecting the Selection

1. a constituent of such Applicant is also a constituent of another Applicant; or

2. such Applicant or its Associate receives or has received any direct or indirect

subsidy or grant from any other Applicant or its Associate; or

3. such Applicant has the same legal representative for purposes of this Application

as any other Applicant; or

4. such Applicant has a relationship with another Applicant, directly or through

common third parties, that puts them in a position to have access to each other’s

information about, or to influence the Application of either or each of the other

5. there is a conflict among this and other consulting assignments of the Applicant

(including its personnel and sub-consultants) and any subsidiaries or entities

controlled by such Applicant or having common controlling shareholders. The

duties of the Consultant will depend on the circumstances of each case. While

providing consultancy services to the Client for this particular assignment, the

Consultant shall not take up any assignment that by its nature will result in conflict

with the present assignment; or

6. a firm which has been engaged by the Client to provide goods or works or

services for a project, and its Associates, will be disqualified from providing

consulting services for the same project save and except as per provisions of this

RFP, conversely, a firm hired to provide consulting services for the preparation

or implementation of a project, and its Members or Associates, will be disqualified

from subsequently providing goods or works or services related to the same

7. “The credentials of a Bidder’s Associate(s) shall also be considered for the

purpose of satisfying Eligibility Criteria and Technical Evaluation.

8. For the purpose of this RFP, ‘Associate’ shall mean, in relation to the Bidder, an

entity who controls, is controlled by, or is under the common control with such

Bidder. The expression “control” means, with respect to an entity, the ownership,

directly or indirectly, of more than 50% (fifty percent) of the voting shares of such

entity. Certificate from a qualified CS or CA shall be provided to demonstrate that

a person is an Associate of the Bidder.”

2.6.5 An Applicant eventually appointed to provide Consultancy for this Assignment/ Project,

and its Associates, shall be disqualified from subsequently providing consultancy and/or

goods, works, services etc. related to the construction and operation of the same Project

and any breach of this obligation shall be construed as Conflict of Interest; provided that

the restriction herein shall not apply after a period of 2 (two) years from the completion

of this Assignment. For the avoidance of doubt, an entity affiliated with the Consultant

shall include a partner in the Consultant’s firm or a person who holds more than 5 percent

of the subscribed and paid-up share capital of the Consultant, as the case may be, and

any Associate thereof.

2.6.6 Any entity which has been barred or blacklisted by the Central Government, any State

Government, a statutory authority or a public sector undertaking, Multilateral/Bilateral

banks as the case may be, from participating in any project during the past 5 (Five) years,

and the bar subsists as on the date of the Proposal Due Date, would not be eligible to

submit a Proposal either by itself or through its Associate.

2.6.7 An Applicant or its Associate should have, during the last 3 (three) years, neither failed

to perform on any agreement, as evidenced by imposition of a penalty by an arbitral or

judicial authority or a judicial pronouncement or arbitration award against the Applicant

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

or its Associate, nor been expelled from any project or agreement nor have had any

agreement terminated for breach by such Applicant or its Associate.

2.7 Preparation of proposal

2.7.1 Consultants are requested to submit their Proposal online and offline and in English

language and strictly in the formats provided in this RFP. All the original documents like

completion certificate/ incorporation document/ work orders/ education certificates etc.

which are in the language other than English or Hindi, the bidder has to submit the

certified (notarized/ duly apostilled for the applicable countries) translated copies of the

same in their proposals along with the original document. The Client will evaluate only

those proposals that are received in the specified format and complete in all respects.

2.7.2 In preparing their Proposal, Consultants are expected to thoroughly examine the RFP

Document. Material deficiencies in providing the information requested may result in the

rejection of a Proposal.

2.7.3 Technical Proposal: While preparing the Technical Proposal, Consultants must give

particular attention to the following:

1. The team leader proposed must be permanent full-time employee of the firm

responsible entirely for all the Project related matters.

2. The composition of the proposed Team and Task Assignment to individual

personnel shall be clearly stated.

3. No such key personnel shall be proposed for any position if the CV of the

personnel does not meet the requirements of the TOR.

4. The key personnel shall remain available for the period as indicated in the RFP.

5. No alternative proposal for any key personnel shall be made and only one CV for

each position shall be furnished.

6. Each CV needs to have been recently signed by the key personnel and/or

countersigned by the authorized official of the Firm. At the time of submission of

the bid proposal, the scanned copies of the signature of key personnel will be

allowed but at the time of signing of contract, the original signature will be

required. However, in both the cases, original counter signature of the Authorized

signatory shall be required in the original.

7. A CV shall be summarily rejected if the educational qualification of the key

personnel proposed does not match with the requirement as given in the RFP.

8. Client certifications for the projects listed under the experience section. The

certifications must confirm the project attributes (size, fee, duration etc) and the

scope of work on the projects.

9. The consultant must submit the copy of all education and employment certificate

that are available ‘Graduation Level’ onwards for the key experts proposed in the

10. The personnel proposed should possess good working knowledge of English

11. The technical proposal must not include any financial information

2.7.4 Failure to comply with the requirements spelt out above shall lead to the deduction of

marks during the evaluation. Further, in such a case, Client will be entitled to reject the

2.7.5 Proposals shall be typed or written in indelible ink and signed by the Authorized

Representative of the Applicant who shall initial each page, in blue ink. In case of printed

and published documents, only the cover shall be initiated. All the alterations, omissions,

additions, or any other amendments made to the Proposal shall be initiated by the

person(s) signing the Proposal. The Proposals must be properly signed by the

Authorized Representative (the “Authorized Representative”) as detailed below:

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

1. by the proprietor in case of a proprietary firm;

2. by a partner, in case of a partnership firm and/or a limited liability partnership; or

3. by a duly authorized person holding the Power of Attorney, in case of a Limited

Company or a corporation;

2.7.6 Applicants should note the Proposal Due Date (PDD), as specified in Data Sheet, for

submission of Proposals. Except as specifically provided in this RFP, no supplementary

material will be entertained by the Client, and that evaluation will be carried out only on

the basis of Documents received by the closing time of Proposal Due Date as specified

in Data Sheet. Applicants will ordinarily not be asked to provide additional material

information or documents subsequent to the date of submission, and unsolicited material

if submitted will be summarily rejected. For the avoidance of doubt, the Client reserves

the right to seek clarifications in case the proposal is non- responsive on any aspects.

2.7.7 The Pre-Qualification Proposal should provide the following information using the

attached Standard Forms:

1. Details of eligible projects as per the Standard Forms to meet the Minimum

Qualification Criteria prescribed in this RFP.

2.7.8 The Technical Proposal should provide the following information using the attached

Standard Forms.

1. For recent assignments of similar nature, the outline should indicate, inter alia,

the profiles and names of the staff provided, duration of the assignment, contract

amount, and firm’s involvement.

2. The comments and suggestions provided by the Applicant on the RFP/ Contract/

TOR are not binding and shall not affect the financial proposal.

3. Detailed Approach and Methodology for undertaking the current Assignment.

4. Against the list of proposed staff, details of tasks assigned to each staff as per

his/ her experience shall influence the evaluation.

5. Each page of the CV must be signed in original by the authorized representative

together with the original or electronic signature of the key team member at the

proposal stage. However, at the time of contract signing, original signatures of

both authorized representative and the key staff shall be required.

6. The consultant shall make the assessment of support personnel both technical

and administrative to undertake the Assignment. Additional support and

administrative staff shall be provided as needed for the timely completion of the

Assignment within the total estimated cost. Consultant should provide time

estimates of key staff as well as support staff in the staffing schedule. It is

stressed that the time period for the Assignment indicated in the TOR should be

strictly adhered to.

7. Ongoing projects can be submitted with detail of progress supported by suitable

documents. Projects/ assignments completed more than 80 percent or more shall

only be considered for evaluation. The Applicant shall provide the proof that the

project is completed more than 80 percent through copy of invoice or payment

received till date or through certificate from the respective client.

2.7.9 Financial proposal: While preparing the Financial Proposal, Consultants are expected

to take into account the various requirements and conditions stipulated in this RFP

document. The Financial Proposal should be a lump sum Proposal inclusive of all the

costs including but not limited to all taxes associated with the Assignment. While

submitting the Financial Proposal, the Consultant shall ensure the following:

1. All the costs associated with the Assignment shall be included in the Financial

Proposal. These shall normally cover remuneration for all the personnel (Expatriate

and Resident, in the field, office, etc.), accommodation, air fare, transportation,

equipment, printing of documents, secondary and primary data collection, etc. The

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

total amount indicated in the Financial Proposal shall be without any condition

total amount indicated in the Financial Proposal shall be without any condition

attached or subject to any assumption, and shall be final and binding. In case any

assumption or condition is indicated in the Financial Proposal, it shall be considered

non-responsive and liable to be rejected.

2. The Financial Proposal shall take into account all the expenses and tax liabilities and

cost of insurance specified in the draft contract, levies and other impositions

applicable under the prevailing law on the Consultants, sub-consultants and their staff.

For the avoidance of doubt, it is clarified that all taxes, excluding GST, shall be

deemed to be included in the cost shown under different items of Financial Proposal.

The Consultant shall be paid only GST over and above the cost of Financial Proposal.

Further, all payments shall be subjected to deduction of taxes at source as per

Applicable Laws.

2.7.10 The proposal should be submitted online only as per the standard Financial Proposal

submission forms prescribed in this RFP.

2.7.11 The Consultants may be subjected to local taxes (such as GST social charges or income

taxes on non-resident foreign personnel, duties, fees, levies etc.) on amounts payable

by the Client under the Contract. Consultants must do their due diligence about the tax

implications and Client will not be liable for any incident.

2.7.12 The Proposals must remain valid for a period as specified in the Data Sheet. During this

period, the consultant is expected to keep available the professional staff proposed for

the assignment. The Client will make its best effort to complete contract signing within

this period. If the Client wishes to extend the validity period of the proposals, it may ask

the consultants to extend the validity of their proposals for a stated period. Consultants,

who do not agree, have the right not to extend the validity of their proposals.

2.8 Submission, receipt and opening of proposals

2.8.1 The Proposal shall be prepared in indelible ink. It shall contain no inter-lineation or

overwriting, except as necessary to correct errors made by the firm itself. Any such

corrections must be initialed by the person or persons who sign(s) the Proposal.

2.8.2 The Authorized Representative of the Applicant should initial all pages of Pre-

Qualification, Technical and Financial proposal. The Authorized Representative’s

authorization should be confirmed by a written power of attorney by the competent

authority accompanying the Proposal.

2.8.3 The proposal has to be submitted both in hard copy (by post addressed to Gujarat Town

Planning Consultancy Limited office), as well as soft copy (on N-Procure portal).

However, the hard copy submission for technical proposal MUST reach Gujarat Town

Planning Consultancy Limited office before the last date and time of the submission. The

bidder should make adequate provisions for sending the proposal on time. Any proposal

received beyond submission deadline will NOT be considered. Please note that no

reasons for delay, whatsoever, will be entertained in this respect. Both online and hard

copy submission MUST NOT have any substantial deviation. In case any substantial

deviation is found, the bidder will be disqualified from the evaluation process. In case

any deviation is found provided the deviation is not substantial in the opinion of the Client,

the online submission will be considered for evaluation process.

2.8.4 Any Proposal received after the closing time for submission of Proposals will not be

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

2.8.5 After the Proposal submission until the contract is awarded, if any Consultant wishes to

contact the Client on any matter related to its proposal, it should do so in writing at the

Proposal submission address. Any effort by the firm to influence the Client during the

Proposal evaluation, Proposal comparison or contract award decisions may result in the

rejection of the consultant’s proposal.

2.9 Proposal evaluation

2.9.1 As part of the evaluation, the Pre-Qualification Proposal submission shall be checked to

evaluate whether the Applicant meets the prescribed Minimum Qualification Criteria.

Subsequently the Technical Proposal submission, for Applicants who meet the Minimum

Qualification Criteria (Shortlisted Applicants), shall be checked for responsiveness in

accordance with the requirements of the RFP and only those Technical Proposals which

are found to be responsive would be further evaluated in accordance with the criteria set

out in this RFP document.

2.9.2 Prior to evaluation of Proposals, the Client will determine whether each Proposal is

responsive to the requirements of the RFP at each evaluation stage as indicated below.

The Client may, in its sole discretion, reject any Proposal that is not responsive

hereunder. A Proposal will be considered responsive at each stage only if:

Pre – Qualification Stage / Eligibility Stage

1. The Pre-Qualification Proposal is received in the form specified in this RFP;

2. It is received by the Proposal Due Date including any extension thereof in

3. It is accompanied by the Processing Fee and bid security (EMD) as specified

4. It is signed and marked as stipulated in this RFP;

5. It does not contain any condition or qualification; and

6. It is not non-responsive in terms hereof.

Technical Proposal

1. The technical Proposal is received in the form specified in this RFP;

2. It is received by the Proposal Due Date including any extension thereof in

3. It is signed and marked as stipulated in this RFP;

4. It does not contain any condition or qualification; and

5. It is not non-responsive in terms hereof;

Financial Proposal

1. The Financial Proposal is received (Online) in the form specified in this RFP;

2. It does not contain any condition or qualification; and

3. It is not non-responsive in terms hereof.

The Client reserves the right to reject any Proposal which is non-responsive and no

request for alteration, modification, substitution or withdrawal will be entertained by the

Client in respect of such Proposals. However, client reserves the right to seek

clarifications from the applicant during the evaluation process. The Client will

subsequently examine and evaluate Proposals in accordance with the Selection Process

detailed out below.

2.9.3 As part of the evaluation, the Pre-Qualification Proposals submitted should fulfill the

Minimum Qualification Criteria. In case an Applicant does not fulfill the Minimum

Qualification Criteria, the Technical Proposal of such an Applicant will not be opened

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

and evaluated further.

2.9.4 The Financial Bids of Technically Qualified Applicants will be checked by the Client

(Gujarat Town Planning Consultancy Limited) for any arithmetic errors. Errors will be

corrected by the Client (Gujarat Town Planning Consultancy Limited) as follows:

1. Where there is a discrepancy between the rates in figures and in words, the

rate in words will govern; and

2. Where there is a discrepancy between the unit rate and the line-item total

resulting from multiplying the unit rate by the quantity, the unit rate as quoted

3. Whenever there is a difference between the Financial Quote (as submitted

by the Applicant) and the corrected value (after arithmetic verification), the

lower of the two values will prevail.

2.10 Discussion

2.10.1 The Selected Applicant may, if necessary be invited for negotiations. The negotiations

shall generally not be for reducing the price of the Proposal, but will be for re-confirming

the obligations of the Consultant under this RFP. Issues such a deployment of Key

Personnel, understanding of the Scope of Work, methodology and quality of the work

plan shall be discussed during the negotiations. In case, the Selected Applicant fails to

reconfirm its commitment, the Client reserve the right to designate the next ranked

Applicant as the Selected Applicant and invite it for negotiations. The Client will examine

the CVs of all other Key Personnel and those not found suitable shall be replaced by the

Applicant to the satisfaction of the Client.

2.10.2 The Client will not normally consider substitutions except in cases of incapacity of key

personnel for reasons of health. Similarly, after award of contract the Client expects all

of the proposed key personnel to be available during implementation of the contract. The

Client will not consider substitutions during contract implementation except under

exceptional circumstances up to a maximum of two (2) personnel and that too by only

equally or better qualified and experienced personnel. During the course of providing

services, substitution of key personnel in excess of two (2) Key Personnel would call for

reduction in the remuneration, which will not exceed 80 (eighty) percent of the

remuneration agreed for the Original Key personnel against first replacement, thereafter

reduction at the rate of 10% of the original quoted rates in respect of each subsequent

replacement i.e. 70%, 60% and so on.

2.11 Award of contract

2.11.1 After selection, a Letter of Award (the “LOA”) will be issued, in duplicate, by the Client to

the Successful Applicant and the Successful Applicant shall, within 7 (seven) days of the

receipt of the LOA, sign and return the duplicate copy of the LOA in acknowledgement

thereof. In the event the duplicate copy of the LOA duly signed by the Successful

Applicant is not received by the stipulated date, the Client may, unless it consents to

extension of time for submission thereof, appropriate the Bid Security of such Applicant

as mutually agreed genuine pre-estimated loss and damage suffered by the Client on

account of failure of the Successful Applicant to acknowledge the LOA, and the next

highest ranking Applicant may be considered.

2.11.2 Performance Security: Performance Security equivalent to 5 (five) percent of the

total cost of Financial Proposal shall be furnished from a nationalized/ Scheduled

Bank, before signing of the contract, in form of a Bank Guarantee in the format specified

in RFP document. For the successful bidder the Performance Security will be retained

by Client until the completion of the assignment by the Consultant and will be released

6 (six) months after the completion of the assignment.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

2.11.3 Execution of contract: After acknowledgement of the LOA and furnishing of

Performance Security as aforesaid by the Successful Applicant, it shall execute the

Agreement within 15 (Fifteen) days from the date of issue of LOA. The Successful

Applicant shall not be entitled to seek any deviation in the Agreement.

2.11.4 Commencement of Assignment: The Successful Applicant/ Consultant is expected to

commence the Assignment on the date of Commencement of Services as prescribed in

the General Conditions of Contract.

2.12.1 Information relating to evaluation of proposals and recommendations concerning awards

of contract shall not be disclosed to the consultants who submitted the proposals or to

other persons not officially concerned with the process, until the winning firm has been

notified that it has been awarded the contract.

2.13 Fraud and corrupt practices

2.13.1 The Applicants and their respective officers, employees, agents and advisers shall

observe the highest standard of ethics during the Selection Process. Notwithstanding

anything to the contrary contained in this RFP, the Client will reject a Proposal without

being liable in any manner whatsoever to the Applicant, if it determines that the Applicant

has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent

practice, coercive practice, undesirable practice or restrictive practice (collectively the

“Prohibited Practices”) in the Selection Process. In such an event, the Client will, without

prejudice to its any other rights or remedies, forfeit and appropriate the Bid Security, as

mutually agreed genuine pre-estimated compensation and damages payable to the

Client for, inter alia, time, cost and effort of the Client, in regard to the RFP, including

consideration and evaluation of such Applicant’s Proposal.

2.13.2 Without prejudice to the rights of the Client under this Clause, hereinabove and the rights

and remedies which the Client may have under the LOA or the Agreement, if an Applicant

or Consultant, as the case may be, is found by the Client to have directly or indirectly or

through an agent, engaged or indulged in any corrupt practice, fraudulent practice,

coercive practice, undesirable practice or restrictive practice during the Selection

Process, or after the issue of the LOA or the execution of the Agreement, such Applicant

or Consultant shall not be eligible to participate in any tender or RFP issued by the Client

during a period of 2 (two) years from the date such Applicant or Consultant, as the case

may be, is found by the Client to have directly or through an agent, engaged or indulged

in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practice, as the case may be.

2.13.3 For the purposes of this Clause, the following terms shall have the meaning hereinafter

assigned to them:

1. “Corrupt practice” means

i. the offering, giving, receiving, or soliciting, directly or indirectly, of

anything of value to influence the action of any person connected with

the Selection Process (for avoidance of doubt, offering of employment

to or employing or engaging in any manner whatsoever, directly or

indirectly, any official of the Client who is or has been associated in

any manner, directly or indirectly with the Selection Process or the

LOA or has dealt with matters concerning the Agreement or arising

there from, before or after the execution thereof, at any time prior to

the expiry of one year from the date such official resigns or retires

from or otherwise ceases to be in the service of the Client, shall be

deemed to constitute influencing the actions of a person connected

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

with the Selection Process; or

ii. save as provided herein, engaging in any manner whatsoever,

whether during the Selection Process or after the issue of the LOA or

after the execution of the Agreement, as the case may be, any person

in respect of any matter relating to the Project or the LOA or the

Agreement, who at any time has been or is a legal, financial or

technical consultant/ adviser of the Client in relation to any matter

concerning the Project;

2. “Fraudulent practice” means a misrepresentation or omission of facts or

disclosure of incomplete facts, in order to influence the Selection Process.

3. “Coercive practice” means impairing or harming or threatening to impair or

harm, directly or indirectly, any persons or property to influence any person’s

participation or action in the Selection Process.

4. “Undesirable practice” means

i. establishing contact with any person connected with or employed or

engaged by the Client with the objective of canvassing, lobbying or in

any manner influencing or attempting to influence the Selection

ii. having a Conflict of Interest.

5. “Restrictive practice” means forming a cartel or arriving at any

understanding or arrangement among Applicants with the objective of

restricting or manipulating a full and fair competition in the Selection Process.

2.14 Pre-Bid meeting

2.14.1 Pre-Bid Meeting of the Applicants will be convened at the designated date, time and

place. A maximum of two representatives of each Applicant will be allowed to participate

on production of an authorization letter from the Applicant.

2.14.2 During the course of Pre-Bid Meeting, the Applicants will be free to seek clarifications

and make suggestions for consideration of the Client. The Client will endeavor to provide

clarifications and such further information as it may, in its sole discretion, consider

appropriate for facilitating a fair, transparent and competitive selection process.

2.15 Miscellaneous

2.15.1 The Selection Process shall be governed by, and construed in accordance with, the laws

of India and the Courts at Ahmedabad shall have exclusive jurisdiction over all disputes

arising under, pursuant to and/or in connection with the Selection Process.

2.15.2 The Client, in its sole discretion and without incurring any obligation or liability, reserves

the right, at any time, to:

6. Suspend and/or cancel the Selection Process and/or amend and/or

supplement the Selection Process or modify the dates or other terms and

conditions relating thereto;

7. Consult with any Applicant in order to receive clarification or further

8. Retain any information and/or evidence submitted to the Client by, on behalf

of and/or in relation to any Applicant; and/or

9. Independently verify, disqualify, reject and/or accept any and all submissions

or other information and/or evidence submitted by or on behalf of any

2.15.3 It shall be deemed that by submitting the Proposal, the Applicant agrees and releases the

Client, its employees, agents and advisers, irrevocably, unconditionally, fully and finally

from any and all liability for claims, losses, damages, costs, expenses or liabilities in any

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

way related to or arising from the exercise of any rights and/or performance of any

obligations hereunder, pursuant hereto and/or in connection herewith and waives any

and all rights and/ or claims it may have in this respect, whether actual or contingent,

whether present or future.

2.15.4 All documents and other information provided by Client or submitted by an Applicant to

Client shall remain or become the property of Client. Applicants and the Consultant, as

the case may be, are to treat all information as strictly confidential. Client will not return

any Proposal or any information related thereto. All information collected, analysed,

processed or in whatever manner provided by the Consultant to Client in relation to the

consultancy shall be the property of Client.

2.15.5 The Client reserves the right to make inquiries with any of the clients listed by the

Applicants in their previous experience record.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

3 Terms of Reference

The Lothal Area Development Authority (LADA) has envisaged the preparation of an

infrastructure plan for water supply, sewerage, and stormwater management for the

LADA region to support environmentally sustainable development, efficient service

delivery, and the creation of robust and efficient urban infrastructure.

The Lothal Area Development Authority (LADA), established on 17th June 2023 by the

State Government under the provisions of the Gujarat Town Planning and Urban

Development Act, 1976, is the statutory authority responsible for the comprehensive

planning, development, and governance of the Lothal region and its surrounding areas.

The LADA jurisdiction comprises a total of eight (8) villages covering an area of

approximately 196.88 square Kilometers. The Draft Development Plan for the LADA

region has been prepared and submitted to the State Government under Section 9 and

subsequently published in the Official Gazette under Section 13 of the Gujarat Town

Planning and Urban Development Act,

3.2 The project details

3.2.1 Brief Work – Introduction

The scope of work covers comprehensive planning, assessment, survey, analysis, and

proposal preparation for Water Supply, Sewerage, Storm Water Management, Solid

Waste Management, Roads, Waterbodies Protection, Safeguarding, and

Enhancement for the Lothal Development Plan Area under Lothal Area Development

Authority (LADA).

The work includes the study of the Draft Development Plan (DP) proposals and

reports, collection and validation of data from concerned departments, detailed field

The study shall consider projected population growth, tourism-related development

including the National Maritime Heritage Complex, industrial and agricultural water

requirements, and climate-resilient planning approaches. Based on detailed analysis,

the consultant shall undertake preparation of GIS-based thematic maps, infrastructure

demand projections, and formulation of sector-wise infrastructure strategies. The

assignment shall also include preparation of broad infrastructure proposals with block

cost estimates and a phased implementation strategy for the entire plan period.

Special emphasis shall be given to the following aspects:

• Sustainable water management practices

• Integration of fresh water and recycled water usage

• Climate-resilient storm water and flood management planning

• Energy-efficient and resource-optimized infrastructure systems

• Protection, restoration, and strengthening of natural drainage systems and

• Infrastructure planning to cater to the National Maritime Heritage Complex

(NMHC) and floating tourist population

3.2.2 Data Collection & Existing Situation Assessment Report Stage

The Data Collection & Existing Situation Assessment Stage aims to establish a robust

baseline of the Lothal Development Plan Area to support detailed infrastructure

planning. This stage involves extensive data collection, verification, field surveys,

spatial analysis, and technical evaluation. The consultant shall undertake the following

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

3.2.3 Review of Existing Plans and Reports:

• Study the Draft Development Plan (DP) proposals and DP reports of Lothal

ADA to understand proposed land use, infrastructure provisions, and sector-

specific proposals.

• Review any prior studies, project reports, and relevant documentation related to

water supply, sewerage, storm water management, solid waste

management, and waterbody development of Lothal Region.

3.2.4 Collection of Secondary Data from Departments

• Collect and validate data from all concerned stakeholders (Irrigation, GWSSB,

WAPCOS/GWIL/any other concerned departments, meteorological, and

environmental departments) regarding existing physical infrastructure (from

source to end point), implemented any water supply schemes, service coverage,

capacities, and performance.

• Prepare GIS-based maps showing all proposals physically implemented to date

for water supply, sewerage, and storm water disposal networks.

3.2.5 Topographic and Terrain Data Collection

• To conduct comprehensive topographic survey of the project area, including

determination of ground levels referenced to Mean Sea Level (MSL), preparation

of contour maps at specified intervals, and detailed mapping of all natural and

physical features such as rivers, drains, canals, waterbodies, and other relevant

terrain characteristics.

• Conduct field verification and mapping of these features to validate the secondary

data and ensure accuracy.

• To conduct field ground surveys using advanced survey techniques and

instruments such as DGPS, Total Station, LiDAR, UAV/Drone surveys, or

equivalent, for precise topographic and elevation data.

• Collection of Geological Data for the Area.

• To conduct geological and geotechnical investigation of the project area,

including assessment of soil and rock profiles, bearing capacity, groundwater

conditions, and identification of any geological constraints, for providing design

inputs and recommendations for safe and sustainable infrastructure

3.2.6 Rainfall and Hydrological Data Analysis

• To conduct detailed hydrological survey and assessment of the project area in

accordance with relevant guidelines, including analysis of rainfall data,

delineation of catchment and sub-catchment areas, assessment of surface runoff

and drainage patterns, identification of flood-prone and water-logged zones,

determination of design flood levels, and evaluation of existing natural and man-

made drainage systems.

• Collect historical rainfall data (last 50 years) from the Indian Meteorological

Department (IMD).

• Analyse the data to develop Intensity-Duration-Frequency (IDF) curves for

various return periods: 1-in-1 year, 1-in-5 years, 1-in-10 years, 1-in-25 years, 1-

in-50 years, and 1-in-100 years storms.

• Use this data to assess flood risks, stormwater infrastructure design

requirements, and climate resilience planning.

3.2.7 Preparation of Spatial Datasets

• Prepare and analyse collected contour data (with intervals ranging from 0.5 m

to 2 m) to develop accurate contour maps in GIS-compatible formats suitable

for further spatial analysis.

• Prepare Slope Maps by classifying terrain into appropriate slope categories

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

derived from contour and elevation data.

• Generate Elevation Maps such as Digital Elevation Models (DEM) / Digital

Terrain Models (DTM) for the entire study area to support hydrological and

drainage analyses.

• Prepare watershed Maps with Catchment Area including slope, flow direction and

3.2.8 Existing Waterbodies Assessment

• Conduct a comprehensive inventory of existing waterbodies / Study existing

conditions scenario of the all waterbodies within the study area including rivers,

ponds, lakes, and tanks.

• Assess hydrological status, water levels, and seasonal variation of each

• Evaluate water quality parameters, including physical, chemical, and biological

characteristics, to identify pollution levels, eutrophication status, and suitability

for reuse or recreational purposes.

• Prepare GIS-based maps showing waterbody locations with revenue survey

details, extents, catchment areas, and connectivity to drainage and stormwater

Compile all collected, verified, and analysed data into an Existing Situation

Assessment Report, covering of above all details.

3.3 Detailed Scope of work

3.3.1 Sector: Water Supply

The water supply component shall involve a comprehensive assessment of the existing

water supply system within the Lothal Development Plan Area, including water sources

(surface, groundwater, bulk supply), water treatment facilities, transmission systems,

storage structures, and distribution networks, ESRs & GSRs. The consultant shall

study the Draft Development Plan proposals related to water supply and collect detailed

information from respective departments regarding infrastructure that has already been

physically implemented. All existing water supply assets shall be mapped using GIS

and verified through site visits to ensure accuracy.

• Work out population projections, Water Demand and Sewage Generation for the

Plan Period for every 5-year intervals i.e. 2025,2030,2035,2040,2045,2050 and

• Estimation of Water Demand requirements for Residential Population, floating

population, tourists for National Maritime Heritage Complex, as well as

Agriculture and allied activities in the area. Also, Assessment of peak demand

and seasonal variation for the study area.

• Prepare the Comprehensive Water Source Strategy based on demand

assessment i.e the use of Fresh Water as well as Recycled Water for the Entire

Development Plan Area. Allocation of water sources for potable and non-potable

uses. The establishment of Desalination Plant for water source shall also be

explored along with other options.

• Prepare Broad Proposal for Water Supply including Water Source Augmentation,

Water Treatment Plants, Water Distribution Stations, ESR’s, Water Distribution

Networks for the Development Plan Area along with Block cost estimates shall

be prepared for all proposed water supply components, and land requirements

for infrastructure shall be identified and verified through site visits.

• The proposals shall align with the Development Plan and consider future growth

• Identify sources of water available including but not limited to options such as

Water Storage Reservoir/s, Barrage on Bhogavo river, Diversion of Drains,

Desalination Plant etc. including the impact of salinity on such reservoirs with

conceptual technical solutions.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

3.3.2 Sector: Sewerage

The sewerage component shall involve an assessment of the existing sewerage

system within the Lothal Development Plan Area, including sewer networks, pumping

stations, and sewage treatment facilities (STPs). Data related to existing and ongoing

sewerage projects shall be collected from concerned departments and mapped in a

GIS Software. Field verification shall be carried out to confirm the physical status and

functional condition of the sewerage infrastructure.

• Work out population projections, Water Demand and Sewage Generation for the

Plan Period for every 5-year intervals i.e. 2025, 2030, 2035, 2040, 2045,

• Estimation of sewage generation based on projected population and water

consumption norms.

• Separate assessment for upcoming Residential Population, floating population

for National Maritime Heritage Complex.

• Prepared Broad Proposals for Sewage Networks, Sewage Pumping Stations,

Sewage Treatment/Water Recycling Plants and Recycled Water Networks with

Block cost estimates shall be prepared for all sewerage and water recycling

infrastructure components and land requirements for infrastructure shall be

identified and verified through site visits.

• Prepare Strategy for Water Recharge of various water bodies – existing as well

as man made using Storm Water as well as Recycled Sewage Water. The

consultant shall also plan recycled water distribution networks and integrate them

with the overall water supply strategy and waterbody recharge planning.

• The proposals shall align with the Development Plan and consider future growth

3.3.3 Sector: Stormwater

The storm water management component shall be based on a detailed understanding

of the natural terrain, drainage patterns, and hydrological characteristics of the Lothal

Development Plan Area. The consultant shall collect and analyze topographical data,

including ground levels referenced to Mean Sea Level and contour information at

intervals ranging from 0.5 meters to 2 meters. Existing physical and natural features

such as rivers, drains, canals, water bodies, hills, valleys, and low-lying areas shall be

identified, mapped, and verified through field surveys. Based on validated data prepare

contour maps, digital elevation models, digital terrain models, watershed maps with

models and slope maps shall be prepared in GIS-compatible formats to support

hydrological and drainage analysis.

A comprehensive storm water management plan shall be prepared for the

Development Plan Area, including proposals for open and closed storm water drainage

networks, strengthening and improvement of existing natural drains and existing canal

network, and provision of dry detention ponds and retention structures. The plan shall

aim to mitigate flooding, manage peak runoff, and enhance groundwater recharge.

• Collect Rainfall Data of Last 50 years from Indian Meteorological Department.

Analyze the data and prepare IDF curves for 1 in 1 year, 1 in 5 years, I in

years, 1 in 25 years, 1 in 50 year and 1in 100-year storm.

• Carry out Hydraulic Analysis of the Entire area using HEC-RAS, MIKE or

equivalent software for 1 in 5, 1 in 10 and 1in 50 years storm. Including estimate

of Flood Levels. The Modelling should be done for both “Without Project” and

“With Project” scenario.

• The Bhogavo River which is part of the Area needs to be evaluated in detail

through Hydraulic Model and Flood Levels in the river and its effect on the project

area needs to be evaluated. For doing the same details of upstream catchments

shall be collected and incorporated suitably in the model.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

• Prepare Strategy for Water Recharge of various water bodies – existing as well

as man made using Storm Water as well as Recycled Sewage Water. Strategies

to Strengthen & Preserve Existing Natural Drains & existing canal network.

• Prepare Storm Water Management Plan for the Development Plan area including

Storm Water Network – Open as well as Closed Channels, Requirement of Dry

Detention Ponds, strategy for mitigating waterlogging with methodology, Flood

Protection Bunds with Block Costs with Emphasis on Nature Based Solutions.

• Integration of the recycled water system with waterbody recharge planning to

support non-potable uses such as landscaping, agriculture, industrial activities,

and environmental flows, with the objective of reducing dependence on fresh

water sources and promoting sustainable and resilient water management for the

development area.

• The proposals shall align with the Development Plan and consider future growth

3.3.4 Sector: Solid Waste Management

The solid waste management component shall involve assessment of solid waste

generation within the Lothal Development Plan Area based on projected residential

population, floating tourist population, commercial activities, and the National Maritime

Heritage Complex. The consultant shall analyze the existing solid waste management

practices and identify gaps in collection, transportation, processing, and disposal

Based on the assessment, a comprehensive solid waste management strategy shall

be prepared, focusing on source segregation, efficient collection and transportation,

processing through composting and recycling, and environmentally safe disposal. Land

requirements for solid waste management facilities shall be identified in accordance

with Development Plan provisions and environmental regulations. The strategy shall

emphasize sustainability, resource recovery, and minimization of landfill disposal.

• Work out population projections, Water Demand and Sewage Generation for the

Plan Period for every 5-year intervals i.e. 2025,2030,2035,2040,2045,2050 and

• Estimation of waste generation based on projected population and consumption

• Prepare the Comprehensive Solid Waste Management Strategy based on

assessment i.e the use of Collection and segregation, Transportation,

Processing (composting, recycling) and scientific disposal for the Entire

Development Plan Area.

• Identification of land requirements for solid waste facilities.

• Integration of solid waste management with environmental sustainability goals.

3.3.5 Sector: Waterbodies Protection, Safeguarding, and Enhancement

The waterbodies component shall include identification, mapping, and assessment of

all existing natural and man-made waterbodies within the Development Plan Area. The

consultant shall evaluate their current condition, storage capacity, catchment

characteristics, and ecological significance. Field inspections shall be carried out to

verify the physical status of waterbodies and identify issues such as siltation,

encroachment, and pollution.

A comprehensive strategy shall be prepared for the rejuvenation and development of

waterbodies, focusing on enhancing storage capacity, improving water quality, and

strengthening ecological functions. The consultant shall propose measures for

recharging waterbodies using storm water and treated recycled sewage water.

Proposals shall also include creation of new waterbodies where feasible, development

of buffer zones, landscaping, and integration with public open spaces.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

A concept plan shall be prepared for interlinking all lakes, Canals and waterbodies

within the Development Plan Area to improve hydraulic connectivity, facilitate flood

management, and enhance water resource sustainability. The waterbody development

strategy shall be closely integrated with the storm water management and water supply

plans to ensure a holistic and resilient water management framework.

Lake Linkage Plan

• Preparation of concept plan for interlinking all lakes and waterbodies within the

development area.

• Integration with storm water drainage and flood control system.

3.3.6 Sector: Roads

• All existing and proposed roads shall be designed in accordance with the

applicable Indian Roads Congress (IRC) / URDPFI guidelines and any applicable

national/international standards, guidelines and manuals.

• Typical Road cross-sections shall be prepared for all proposed DP Roads (right-

of-way widths) as per the Development Plan proposals incorporating

comprehensive underground utility corridor planning including water supply lines,

sewerage systems, stormwater drainage, power, telecom, and other essential

services as well.

• Provide the Finished Road Levels (FRL) for all proposed DP Roads.

• Prepare Detailed Road design and layout Plan for 2 Major road leading to NMHC

& Lothal Old Site.

• To Identify the pavement crust layer for road design and specify the materials to

be used for road construction as per the prescribed road composition and

applicable standards.

3.3.7 Sector: Information and Communication Technology (ICT) infrastructure systems

• Assessment of existing ICT infrastructure and identification of present and future

• Planning and preparation of an integrated ICT infrastructure framework aligned

with the Infrastructure Master Plan.

• Preparation of broad-level detailed designs and layouts for ICT components

including communication networks and smart ICT systems.

• Integration of ICT infrastructure within road cross-sections and common utility

• Preparation of broad-level cost estimates and phase-wise implementation

• Ensuring compliance with applicable standards, policies, and statutory

3.3.8 Project Implementation Strategy:

As part of the assignment, the consultant shall carry out site visits to all locations

proposed or reserved for water supply, sewerage, storm water, solid waste, and

waterbody-related infrastructure under the Development Plan. Site inspection reports

shall be prepared documenting existing conditions, accessibility, constraints, and

suitability for proposed infrastructure.

Finally, a detailed project implementation strategy shall be prepared, outlining phasing

of infrastructure development, prioritization of projects, coordination requirements

among agencies, and indicative timelines. The strategy shall also include

recommendations for strengthening and preserving existing natural drains and

environmentally sensitive areas to ensure sustainable and resilient development of the

Lothal Development Plan Area.

1. The scope will involve carrying out site visits to all the locations which are

proposed for reservation for various water infrastructures as part of the

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

development plan and prepare a site inspection report for the same.

2. Prepare Project Implementation Strategy.

3. Site visits to all locations reserved for water infrastructure and Preparation of site

inspection reports. And, Preparation of Project Implementation Strategy,

• Priority projects

• Institutional responsibilities

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

4 Qualification Criteria:

4.1 Pre-qualification criteria

The Bidders must carefully examine the below mentioned pre-qualification criteria. The

Bidder must meet all the criteria set out in this Clause to be eligible for evaluation. The

Bidder shall fulfil the conditions as mentioned below:

S. Eligibility Conditions Documentary proof to be

1 The Bidder should be a Company Company Registration certificate or

registered under the Companies Act or applicable laws of its country of

Partnership firm registered under the origin.

Partnership Act of 1932 or registered

(converted to) under the Indian Limited

Liability Partnership Act, 2008. Or

applicable laws of its country of origin.

2 Financial Capacity: The Bidder should Form-3 and Turnover certificate

have an average annual turnover of at from a Chartered Accountant for

least INR 10 crore in last five (5) the last 5 FYs (2020-21, 2021-22,

consecutive financial years from the date 2022-23, 2023-24, 2024-25) Copy

of bid submission. (2020-21, 2021-22, of Audited Financial Statement in

2022-23, 2023-24, 2024-25) last five (5) consecutive financial

3A Technical Capacity: Consultant should Copy of signed agreements, work

have experience of preparation of 1 (One) orders and completion certificates

Infrastructure Master Plan /

Infrastructure Zonal Development Plan The supporting documents should

of Minimum 100 Sq. Km. Area for any clearly demonstrate that each project

Authority/body under any Relevant meets the required criteria

Statutory Act in last 15 years.

3B Technical Capacity: The Bidder should Form

have cumulative experience of preparation Copy of signed agreements/work

of Infrastructure Master Plans / Detailed orders and completion certificates.

Project Reports of Water Supply,

Sewerage and Storm Water Drainage In case of on-going project:

having cumulative value of INR Rs. 1000 a. certification from the CA on the

crores in last 15 years. The project must letter head of the bidder must be

either be completed or ongoing with 80% submitted, certifying more than

work completed. 80% project completion, and

b. self-declaration to confirm that

the Infrastructure Master Plans /

Detailed Project Reports has been

submitted to the client.

The supporting documents should

clearly demonstrate that each

project meets the required criteria

4 The Bidder should not have been Undertaking as per FORM

blacklisted by the Central Government, any

State Government, a statutory authority or (The Bidder should not have been

a public sector undertaking, as the case blacklisted)

may be, from participating in any project,

and the bar subsists as on the date of the

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

5 Bidder should have, during the last three Undertaking as per FORM

years, neither failed to perform on any

agreement, as evidenced by imposition of a (Neither failed to perform on any

penalty by an arbitral or judicial authority or agreement, or a judicial

a judicial pronouncement or arbitration pronouncement or arbitration

award against the Bidder, nor been award against the Bidder)

expelled from any project or agreement nor

have had any agreement terminated for

breach by such Bidder.

Note :- The projects submitted under Sr. No. 3A and 3B shall be different and no same

projects will be considered for the evaluation.

4.2 Technical Evaluation Criteria:

The evaluation committee (“Evaluation Committee”) appointed by the Client will carry

out the evaluation of Proposals on the basis of the following evaluation criteria and points

system. Each evaluated Proposal will be given a technical score (St) as detailed below.

The maximum points/ marks to be given under each of the evaluation criteria are:

S. Criteria Maximum Documents to be

No. Marks submitted

A Financial Capacity

A-1 Average Annual Turnover (for Last 5 15 Form-3 and Turnover

years) certificate from a

Chartered Accountant for

• ≥10 Crores and < 15 Crores: 10 Marks the last 5 FYs (2020-21,

• ≥15 Crores and <20 Crores: 12.5 Marks 2021-22, 2022-23, 2023-

• ≥ 20 Crores: 15 Marks 24, 2024-25)

Copy of Audited Financial

Statement in last five (5)

consecutive financial

B Technical Capacity

B-1 Consultant should have experience of 20 Copy of signed

preparation of Infrastructure Master agreements, work orders

Plan / Infrastructure Zonal and completion certificates

Development Plan of Minimum 100 Sq.

Km. Area for any Authority/body under In case of on-going

any Relevant Statutory Act in last 15 project:

years. a. certification from the

CA on the letter head of

• 1 Project (Area ≥100 Sq. Km. and < 500 the bidder must be

Sq. Km.) : 10 Marks submitted, certifying

• 2 Project (Area ≥100 Sq. Km. and < 500 more than 80% project

Sq. Km.) OR 1 Project (Area ≥ 500 Sq. completion, and

Km.) : 15 Marks b. self-declaration to

• 2 Project (Area ≥ 500 Sq. Km.) : 20 confirm that the Draft

Master Plan report has

been submitted to the

documents should clearly

demonstrate that each

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

project meets the required

B-2 • The Bidder should have cumulative 20 Copy of signed

experience of preparation of Infrastructure agreements, work orders

Master Plans / Detailed Project Reports of and completion certificates

Water Supply, Sewerage and Storm

Water Drainage having cumulative value In case of on-going

of INR Rs. 1000 Crores in last 15 years.

The project must either be completed or

ongoing with 80% work completed. a. certification from the

CA on the letter head of

• ≥1000 Crores and < 1500 Crores : 10 the bidder must be

Marks submitted, certifying

• ≥1500 Crores and < 2000 Crores : 15 more than 80% project

Marks completion, and

• ≥ 2000 Crores : 20 Marks b. self-declaration to

confirm that the

Infrastructure Master

Plans / Detailed Project

Reports has been

submitted to the client.

documents should clearly

demonstrate that each

project meets the required

B-3 CV’s of Project Team 15 CVs of Project Team

The Team Leader shall be awarded 03 confirming Qualification

marks, while other Project Team Criteria and firm’s self-

Members shall be awarded 02 marks certification as a proof of

each. enrollment with the firm.

The number of marks to be assigned to

shall be determined considering the

following three sub-criteria and relevant

percentage weights:

• Educational Qualification: 20% weightage

• Total Length of Experience : 30%

• Relevant Experience : 50% weightage

C Technical Presentation

• Company experience brief (5 Marks)

• Approach & Methodology (10 Marks)

• Understanding Scope of Work (10 Marks)

• Detailed Work Plan (5 Marks)

Note:- The projects submitted under Sr. No. 3A of clause no. 4.1 will be awarded marks

as per Sr. No. B-1 of clause no. 4.2 and projects submitted under Sr. No. 3B of clause

no. 4.1 will be awarded marks as per Sr. No. B-2 of clause no. 4.2 for Technical Marking.

Note: Minimum score of 70 marks is required in the evaluation process. Only those bids

having minimum score would be eligible for opening of financial bids. All the firms which

meet the minimum qualifying marks prescribed will stand technically qualified for

consideration of their financial bids.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

4.3 Quality cum Cost based Selection (QCBS)

• Under QCBS, the Technical Proposals will be allotted weightage of 80% while the Financial

Proposals will be allotted weightages of 20%.

• Proposal with the lowest cost shall be given a financial score of 100 and other proposals shall

be given a financial score that is inversely proportional to their quoted prices.

• The total score, both technical and financial, shall be obtained by weighing the quality and cost

scores and adding them up.

4.4 Highest points basis:

On the basis of the combined weighted score for quality and cost, the consultant shall

be ranked in terms of the total score obtained. The proposal obtaining the highest total

combined score in evaluation of quality and cost will be ranked as H-1 followed by the

proposals securing lesser marks as H-2, H-3 etc. The proposal securing the highest

combined marks and ranked H-1 will be invited for negotiations, if required and shall be

recommended forward of contract.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

The Consultant must have a team of experts who can produce the best quality and timely

deliverables. The minimum team of consultants must consist of the following personnel:

Table 5-1 Project Team

S. No. Position Professional Qualification and Specific Expertise

1 Project Head Minimum 15 Master degree in Urban Planning / Urban

(Team Leader) Years Design or equivalent.

Relevant experience in master planning of

large cities, towns and urban areas with allied

infrastructure. Knowledge of urban

development policies and issues and

exposure of working on development control

2 Urban Planner Minimum 12 Master degree in Urban Planning or

(Deputy Team Years equivalent.

Leader cum Relevant experience in Urban Design &

Project Manager) planning assignments in cities/regions of

similar magnitude, size and nature in India or

3 Transport Minimum 10 Master degree in Transport engineering or

Engineer Years equivalent.

Relevant experience in the area of Urban

Transport Planning with focus on urban

Mobility. Experience in designing and

implementing NMT, parking projects and

framing the associated planning & design

guidelines, framing vehicular circulation plans

4 Infrastructure Minimum 10 Master degree in Infrastructure Engineering or

Engineer Years equivalent.

Relevant experience in Urban infrastructure

projects Experience in planning & designing

integrated infrastructure projects (roads,

water, wastewater, drainage, etc.).

5 Environmental Minimum 7 Master degree in Environmental Engineering

Engineer Years or equivalent.

Relevant Experience in Urban infrastructure

projects Experience in planning & designing

integrated infrastructure projects (roads,

water, wastewater, drainage, etc.).

6 Water Resources Minimum 7 Master degree in Civil / Mechanical / Chemical

cum Hydrology Years / Water Resource Management/ Hydraulics.

Relevant experience in water infrastructure

projects including flood management, water

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

supply, citywide water / sewage / drainage

distribution network

7 Solid Waste Minimum 7 Master degree in Planning/ Degree in

Management Years Environmental Engineering/Sciences from an

Specialist accredited college/University.

Relevant experience in planning of solid waste

management system of Metropolitan

cities/urban areas/industrial regions/area

development projects of similar magnitude.

Note: - All team member should be deployed in Ahmedabad, Gandhinagar or Lothal as

per requirement. Team members should be available to travel to Lothal for meetings at a

short notice. Necessary Support staff having appropriate qualification and experience

shall be deployed by the bidders considering the context of project area.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

6 Deliverable and Payment Milestones

The Consultant must provide with a detailed report and presentation of tasks, process,

and findings at every stage along with as required submission listed in Table 2. For closure

of each stage, all the submissions by the Consultant must be approved and accepted by

Table 6-1 Submissions by the Consultant

S. Milestones/ Deliverables Completion/ Submission % Payment

No. Time (at the end of) (from on Approval

date of award of contract- of the

T) (In Months) Deliverable

1 Submission of Inception Report with

2 Submission of Site Surveys and Site

Assessment Report

3 Submission of Vision and

Preliminary Master Plan Report for

integrated Infrastructure Plan

including Water Supply, Sewerage,

Stormwater, Waterbodies (lake

linkages plan), Roads, Solid waste

management, ICT Infrastructure

4 Submission of Detailed Draft Master

Plan Report with Engineering T+7 25%

5 Submission of Final GIS Shapefiles T+8 10%

6 Submission of Final Detailed Master

Plan Report with Technical T+9 20%

Total Months 100%

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

7 Standard Forms – Technical Proposal

Form 1: Proposal Submission Form

Form 2: Format for Eligible Projects

Form 3: Format for Average Annual Turnover of Applicant

Form 4: Format for Power of Attorney for Authorized representative

Form 5: Format of Bank Guarantee for Performance Security

Form 6: Description of Approach, Methodology and Work Plan for

Performing the Assignment

Form 7: Team Composition and Task Assignments

Form 8: Staffing Schedule

Form 9: Curriculum Vitae (CV) for Proposed Professional Staff / Project

Team (with one page of summary of experience)

Form 10: Declaration of non-blacklisting

Form 11: Declaration

Form 12: Financial Proposal Submission Form

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 1: Proposal Submission Form

(To be printed on Letter Head)

[Location, Date]

Managing Director (MD),

Gujarat Town Planning Consultancy Limited,

3rd Floor, Riverfront House, Behind H.K Arts College,

Between Gandhi and Nehru Bridge,

Ahmedabad-380009, Gujarat.

Sub - RFP dated [date] for [name of assignment]

With reference to your RFP Document dated [date], we, having examined all relevant documents

and understood their contents, hereby submit our Technical Proposal for selection as [name of

assignment]. The Proposal is unconditional and unqualified.

We are submitting our Proposal as [sole applicant]

If negotiations are held during the period of validity of the Proposal, we undertake to negotiate

in accordance with the RFP. Our Proposal is binding upon us, subject only to the modifications

resulting from negotiations in accordance with the RFP.

We understand you are not bound to accept any Proposal you receive. Further:

1. We acknowledge that Client will be relying on the information provided in the Proposal

and the documents accompanying the Proposal for selection of the Consultant, and we

certify that all information provided in the Proposal and in the supporting documents is

true and correct, nothing has been omitted which renders such information misleading;

and all documents accompanying such Proposal are true copies of their respective

2. This statement is made for the express purpose of appointment as the Consultant for the

aforesaid Project.

3. We shall make available to Client any additional information it may deem necessary or

require for supplementing or authenticating the Proposal.

4. We acknowledge the right of Client to reject our application without assigning any reason

or otherwise and hereby waive our right to challenge the same on any account

5. We certify that in the last 3 (three) years, we have neither failed to perform on any

contract, as evidenced by imposition of a penalty by an arbitral or judicial authority or a

judicial pronouncement or arbitration award against the Applicant, nor been expelled

from any project or contract by any public authority nor have had any contract terminated

by any public authority for breach on our part.

6. We declare that:

(a) We have examined and have no reservations to the RFP, including any

Addendum issued by the Authority;

(b) We do not have any conflict of interest in accordance with the terms of the RFP;

(c) We have not directly or indirectly or through an agent engaged or indulged in any

corrupt practice, fraudulent practice, coercive practice, undesirable practice or

restrictive practice, as defined in the RFP document, in respect of any tender or

request for proposal issued by or any agreement entered into with Client or any

other public sector enterprise or any government, Central or State; and

(d) We hereby certify that we have taken steps to ensure that no person acting for

us or on our behalf will engage in any corrupt practice, fraudulent practice,

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

coercive practice, undesirable practice or restrictive practice.

7. We understand that you may cancel the selection process at any time and that you are

neither bound to accept any Proposal that you may receive nor to select the Consultant,

without incurring any liability to the Applicants.

8. We certify that in regard to matters other than security and integrity of the country, we or

any of our affiliates have not been convicted by a court of law or indicted or adverse

orders passed by a regulatory authority which would cast a doubt on our ability to

undertake the Consultancy for the Project or which relates to a grave offence that

outrages the moral sense of the community.

9. We further certify that in regard to matters relating to security and integrity of the country,

we have not been charge-sheeted by any agency of the Government or convicted by a

court of law for any offence committed by us or by any of our affiliates. We further certify

that we have not been barred by the central government, any state government, a

statutory body or any public sector undertaking, as the case may be, from participating

in any project or bid, and that any such bar, if any, does not subsist as on the date of this

10. We further certify that no investigation by a regulatory authority is pending either against

us or against our affiliates or against our CEO or any of our Directors/ Managers/

11. We hereby irrevocably waive any right or remedy which we may have at any stage at

law or howsoever otherwise arising to challenge or question any decision taken by Client

in connection with the selection of Consultant or in connection with the selection process

itself in respect of the above-mentioned Project.

12. We agree and understand that the proposal is subject to the provisions of the RFP

document. In no case, shall we have any claim or right of whatsoever nature if the

consultancy for the Project is not awarded to us or our proposal is not opened or rejected.

13. In the event of our being selected as the Consultant, we agree to enter into a Contract

in accordance with the contract prescribed in the RFP. We agree not to seek any

changes in the aforesaid form and agree to abide by the same.

14. We have studied RFP and all other documents carefully. We understand that except to

the extent as expressly set forth in the Contract, we shall have no claim, right or title

arising out of any documents or information provided to us by Client or in respect of any

matter arising out of or concerning or relating to the selection process including the award

of consultancy.

15. The Financial Proposal is being submitted in a online mode only. This Technical

Proposal read with the Financial Proposal shall be binding on us.

16. We agree and undertake to abide by all the terms and conditions of the RFP Document.

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

(Name and seal of the Applicant/ Member in Charge)

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 2: Format for Eligible Projects

[Using the format below, provide information on each assignment for which your firm, and each

associate for this assignment, was legally contracted either individually as a corporate entity or

as one of the major companies within a JV for carrying out consulting services similar to the

ones requested under this assignment.]

Projects experience without the client certificate will not be evaluated.

For Eligible Projects, ongoing projects completed to 80 percent can be considered

7.1.1.1.1 Assignment Name and project cost and 7.1.1.1.3 Approx. value of the contract (in INR in

7.1.1.1.2 Area (in Sq. Km): Crore):

7.1.1.1.4 Country & location: 7.1.1.1.5 Duration of assignment (months):

7.1.1.1.6 Name of Client: Total No. of staff-months of the

Address: 7.1.1.1.8 Approx. value of the services provided

by your firm under the contract (in INR

7.1.1.1.9 Start Date (Month/Year): No. of professional staff – months

provided by associated Consultants:

Completion Date (Month/Year):

Name of Lead Partner: Name of senior professional staff of

your firm involved and functions

performed (indicate most significant

profiles such as Project

Name of Associated Consultants, If any:

Director/Coordinator, Team Leader)

Description of Project with area:

(highlight project capital cost)

Description of actual services provided by your staff within the assignment:

Authorized Signature:

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 3: Format for Average Annual Turnover of Applicant:

Average Annual Turnover of Applicant

Sr. Financial Years Annual Turnover (INR)

Average Annual Turnover of Applicant

Certificate from the Chartered Accountant

This is to certify that [name of company] [registered address] has received the payments shown

above against the respective years.

Name of Authorized Signatory:

Signature of Authorized Signatory:

Seal of Audit firm:

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 4: Format for Power of Attorney for Authorized representative

Know all men by these presents, We, [name of organization and address of the registered office]

do hereby constitute, nominate, appoint and authorize Mr / Ms [name], son/ daughter/ wife of

[name], and presently residing at [address], who is presently employed with/ retained by us and

holding the position of [designation] as our true and lawful attorney (hereinafter referred to as

the “Authorized Representative”), with power to sub- delegate to any person, to do in our name

and on our behalf, all such acts, deeds and things as are necessary or required in connection

with or incidental to submission of our Proposal for and selection as consultant for [name of

assignment], to be developed by ……………………………………………………….(the

“Authority”) including but not limited to signing and submission of all applications, proposals and

other documents and writings, participating in pre-bid and other conferences and providing

information/ responses to the Authority, representing us in all matters before the Authority,

signing and execution of all contracts and undertakings consequent to acceptance of our

proposal and generally dealing with the Authority in all matters in connection with or relating to

or arising out of our Proposal for the said Project and/or upon award thereof to us until the

entering into of the Contract with the Authority.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done or caused

to be done by our said Authorized Representative pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and things done by our said

Authorized Representative in exercise of the powers hereby conferred shall and shall always be

deemed to have been done by us.

IN WITNESS WHEREOF WE, [name of organization], THE ABOVE-NAMED PRINCIPAL HAVE

EXECUTED THIS POWER OF ATTORNEY ON THIS [date in words] DAY OF [month] [year in

‘yyyy’ format].

For [name and registered address of organization]

1. [Signature, name and address of witness]

2. [Signature, name and address of witness]

1. The mode of execution of the Power of Attorney should be in accordance with the

procedure, if any, laid down by the applicable law and the charter documents of the

executant(s) and when it is so required the same should be under seal affixed in

accordance with the required procedure.

2. Wherever required, the Applicant should submit for verification the extract of the charter

documents and other documents such as a resolution/power of attorney in favour of the

person executing this Power of Attorney for the delegation of power hereunder on behalf

of the Applicant.

3. For a Power of Attorney executed and issued overseas, the document will also have to

be legalised by the Indian Embassy and notarised in the jurisdiction where the Power of

Attorney is being issued. However, the Power of Attorney provided by Applicants from

countries that have signed The Hague Legislation Convention, 1961 are not required to

be legalised by the Indian Embassy if it carries a conforming Appostille certificate.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 5: Format of Bank Guarantee for Performance Security

1. In consideration of you, Gujarat Town Planning Consultancy Limited , having its

registered office at ‘Ahmedabad Urban Development Authority, 1st floor, Sardar

Vallabhbhai Patel Bhavan, Usmanpura, Ahmedabad, Gujarat- 380014 ’ and its corporate

office at 3rd Floor, Riverfront House, Behind H.K Arts College, Between Gandhi and

Nehru Bridge, Ahmedabad-380009, Gujarat (hereinafter referred to as the “Authority”

which expression shall, unless repugnant to the context or meaning thereof, include its

administrators, successors and assigns) having agreed to receive the proposal of [Name

of company], a company registered under the Companies Act, 1956 and having its

registered office at [registered address of company], [name of company] and [name of

company] (hereinafter referred to as the “Bidder” which expression shall unless it be

repugnant to the subject or context thereof include its successors and assigns), for

appointment as Consultant for [name of assignment] (hereinafter referred to as the

“Consultancy”) pursuant to the RFP Document dated [date] issued in respect of the

Consultancy and other related documents including without limitation the draft contract

for consultancy services (hereinafter collectively referred to as “RFP Documents”), we

[Name of the Bank] having our registered office at [registered address] and one of its

branches at [branch address] (hereinafter referred to as the “Bank”), at the request of

the Bidder, do hereby in terms of relevant clause of the RFP Document, irrevocably,

unconditionally and without reservation guarantee the due and faithful fulfilment and

compliance of the terms and conditions of the RFP Document by the said Bidder and

unconditionally and irrevocably undertake to pay forthwith to the Authority an amount of

Rs. [in figures] ([in words]) (hereinafter referred to as the “Guarantee”) as our primary

obligation without any demur, reservation, recourse, contest or protest and without

reference to the Bidder if the Bidder shall fail to fulfil or comply with all or any of the terms

and conditions contained in the said RFP Document.

2. Any such written demand made by the Authority stating that the Bidder is in default of

the due and faithful fulfilment and compliance with the terms and conditions contained in

the RFP Document shall be final, conclusive and binding on the Bank. We, the Bank,

further agree that the Authority shall be the sole judge to decide as to whether the Bidder

is in default of due and faithful fulfilment and compliance with the terms and conditions

contained in the RFP Document including, Document including without limitation, failure

of the said Bidder to keep its Proposal valid during the validity period of the Proposal as

set forth in the said RFP Document, and the decision of the Authority that the Bidder is

in default as aforesaid shall be final and binding on us, notwithstanding any differences

between the Authority and the Bidder or any dispute pending before any court, tribunal,

arbitrator or any other authority.

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable

under this Guarantee without any demur, reservation, recourse, contest or protest and

without any reference to the Bidder or any other person and irrespective of whether the

claim of the Authority is disputed by the Bidder or not, merely on the first demand from

the Authority stating that the amount claimed is due to the Authority by reason of failure

of the Bidder to fulfil and comply with the terms and conditions contained in the RFP

Document including without limitation, failure of the said Bidder to keep its Proposal valid

during the validity period of the Proposal as set forth in the said RFP Document for any

reason whatsoever. Any such demand made on the Bank shall be conclusive as regards

amount due and payable by the Bank under this Guarantee. However, our liability under

this Guarantee shall be restricted to an amount not exceeding Rs. [in figures] ([in words]).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (one

hundred and eighty) days from the Proposal Due Date and a further claim period of thirty

(30) days or for such extended period as may be mutually agreed between the Authority

and the Bidder, and agreed to by the Bank, and shall continue to be enforceable until all

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

amounts under this Guarantee have been paid.

5. The Guarantee shall not be affected by any change in the constitution or winding up of

the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder or the

Bank with any other person.

6. In order to give full effect to this Guarantee, the Authority shall be entitled to treat the

Bank as the principal debtor. The Authority shall have the fullest liberty without affecting

in any way the liability of the Bank

7. under this Guarantee from time to time to vary any of the terms and conditions contained

in the said RFP Document or to extend time for submission of the Proposals or the

Proposal validity period or the period for conveying of Letter of Acceptance to the Bidder

or the period for fulfilment and compliance with all or any of the terms and conditions

contained in the said RFP Document by the said Bidder or to postpone for any time and

from time to time any of the powers exercisable by it against the said Bidder and either

to enforce or forbear from enforcing any of the terms and conditions contained in the

said RFP Document or the securities available to the Authority, and the Bank shall not

be released from its liability under these presents by any exercise by the Authority of the

liberty with reference to the matters aforesaid or by reason of time being given to the

said Bidder or any other forbearance, act or omission on the part of the Authority or any

indulgence by the Authority to the said Bidder or by any change in the constitution of the

Authority or its absorption, merger or amalgamation with any other person or any other

matter or thing whatsoever which under the law relating to sureties would but for this

provision have the effect of releasing the Bank from its such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given

or made if addressed to the Bank and sent by courier or by registered mail to the Bank

at the address set forth herein.

9. We undertake to make the payment on receipt of your notice of claim on us addressed

to [Name of bank along with branch address] and delivered at our above branch which

shall be deemed to have been duly authorised to receive the said notice of claim.

10. It shall not be necessary for the Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Authority may have

obtained from the said Bidder or any other person and which shall, at the time when

proceedings are taken against the Bank hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency except

with the previous express consent of the Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorised and has full power

to execute this Guarantee for and on behalf of the Bank.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be restricted

to Rs. [in figures] ([in words]). The Bank shall be liable to pay the said amount or any

part thereof only if the Authority serves a written claim on the Bank in accordance with

paragraph 8 hereof, on or before [date].

Signed and delivered by [name of bank]

By the hand of Mr. /Ms. [name], it’s [designation] and authorised official.

(Signature of the Authorised Signatory) (Official Seal)

• The Bank Guarantee should contain the name, designation and code number of the

officer(s) signing the Guarantee.

• The address, telephone number and other details of the Head Office of the Bank as well

as of issuing Branch should be mentioned on the covering letter of issuing Branch.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 6: Description of Approach, Methodology and Work Plan for Performing the

Project Management and Technical approach with methodology and work plan are key

components of the Technical Proposal. The consultant is suggested to present its Technical

Proposal divided into the following chapters:

(a) Project Management Approach

(b) Technical Approach and Methodology,

(c) Work Plan, and

(d) Organization and Staffing.

(a) Project Management Approach: In this section the consultant shall explain its overall

philosophy with project management, the systems, tools and processes used to manage the

cost and schedule. Specifically, the consultant must describe how it will organize and deliver

the project management tasks/deliverables required in Terms of Reference.

(b) Technical Approach and Methodology: In this chapter the consultant should explain the

understanding of the objectives of the assignment, approach to the services, methodology

for carrying out the activities to obtain the expected output and the degree of detail of such

output. The consultant should highlight the problems to be addressed along with their

importance and explain the technical approach the consultant would adopt to address them.

The consultant should also explain the proposed methodologies to adopt and highlight the

compatibility of those methodologies with the proposed approach.

(c) Work Plan: In this chapter the consultant should propose the main activities of the

assignment, their content and duration, phasing and interrelations, milestones (including

interim approvals by the Client) and delivery dates of the reports. The proposed work plan

should be consistent with the project management and technical approach and

methodology, showing understanding of the TOR and ability to translate them into a feasible

working plan. A list of the final documents, including reports, drawings, and tables to be

delivered as final output, should be included here. The work plan should be consistent with

the Work Schedule of Form below.

(d) Organization and Staffing: In this chapter the consultant should propose the structure and

composition of the proposed team. The consultant should list the main disciplines of the

assignment, the key expert responsible, and proposed technical and support staff. The

consultant shall submit staffing schedule of Key Expert, proposed technical and support staff

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 7: Team Composition and Task Assignments

Professional Staff

Sr. Position Name of Staff Qualification Years of Professional Full

No. experience Experience/ time/

Sr. Position Name of Staff Qualification Years of Professional Full

No. experience Experience/ time/

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 8: Staffing Schedule

Position Name Nth

A Professional Staff

B Supporting Staff

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 9: Curriculum Vitae (CV) for Proposed Professional Staff (with one page of

summary of experience)

1 Proposed position

3 Name of Staff

4 Date of Birth

6 Education [Indicate college/university and other

specialized education of staff member,

giving names of institutions, degrees

obtained, and year of obtainment starting

from the latest degree]

7 Membership of Professional Organizations

8 Training & Publications Indicate significant training since

education degrees (under 5) were

9 Countries of Work Experience List countries where staff has worked in

the last ten years

10 Languages Language Proficiency (good/ fair/ poor)

Speaking Reading Writing

11 Employment record Name of Position Duration

(starting with present position, list in reverse Organization held YYYY to

order every employment held by staff present

member since graduation)

12 Details of tasks assigned

13 Work Undertaken that Best Illustrates [Among the assignments in which the

Capability to Handle tasks assigned. Staff has been involved, indicate the

following information for those

assignments that best illustrate staff

capability to handle the task assigned:

features: Positions

held: Activities

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

14 Certification I, the undersigned, certify that to the best

of my knowledge and belief, this CV

correctly describes me, my

qualifications, and my

experience. I understand that any

wilful misstatement described herein may

my disqualification or dismissal, if

15 Signature Signature

16 Date (dd/mm/yyyy): Date (dd/mm/yyyy):

17 Name of staff member: Name of Authorized Signatory:

Note: Please restrict the number of pages per CV to four (04) pages (two sheets if printed both

sides). The one-page summary shall be over and above the four (04) page CV. Pages in the CV

greater than these limits shall not be considered for evaluation.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 10: Declaration of non-blacklisting

Declaration for not being barred by the Central Government, any State Government, a statutory

authority or a public sector

Declaration Letter for “<insert name of the RFP>”

(To be printed on Letter Head)

This is to notify you that our Company / LLP / Partnership / Society / Proprietorship <Please

delete whichever is not applicable> intends to submit a proposal in response to <insert name of

the RFP>, we also declare that our Company / LLP / Partnership / Society / Proprietorship

<Please delete whichever is not applicable> has not been barred or blacklisted by the Central

Government, any State Government, a statutory authority or a public sector undertaking,

Multilateral/Bilateral banks as the case may be, from participating in any project during the past

5 (Five) years, and the bar subsists as on the date of the Proposal Due Date.

(Signature of the Authorized Person)

(Seal and stamp of the Organisation)

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 11: Declaration

Declaration that, during the last three years, the Bidder has neither failed to perform on any

agreement, as evidenced by imposition of a penalty by an arbitral or judicial authority or a judicial

pronouncement or arbitration award against the Bidder, nor been expelled from any project or

agreement nor have had any agreement terminated for breach by such Bidder.

Declaration Letter for “<insert name of the RFP>”

(To be printed on Letter Head)

This is to notify you that our Company / LLP / Partnership / Society / Proprietorship <Please

delete whichever is not applicable> intends to submit a proposal in response to <insert name of

the RFP>, we also declare that our Company / LLP / Partnership / Society / Proprietorship

<Please delete whichever is not applicable> has during the last 3 (three) years, neither failed to

perform on any agreement, as evidenced by imposition of a penalty by an arbitral or judicial

authority or a judicial pronouncement or arbitration award against the Applicant or its Associate,

nor been expelled from any project or agreement nor have had any agreement terminated for

breach by such Applicant or its Associate.

(Signature of the Authorized Person)

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Form 12: Financial Proposal Submission Form

THIS FORM IS NOT TO BE SUMBITTED AS PART OF THE TECHNICAL PROPOSAL. This

form is to be filled up through N-PROCURE.

Amount in Figures

Item Amount in Words

Fees for Preparation of Infrastructure

Master Plan for Lothal Area

Development Authority

• Fee is including all kind of charges to render services. No any other charges except this

Fee shall be paid to perform the scope.

• Fees quoted above must be exclusive of Goods and Service Tax (GST) as applicable

• Fees quoted above must be including all other taxes out of pocket expenditure, and all

other costs incurred by the consultant in carrying out the services

• We have read all the terms and conditions with respect to financial bid as outlined in the

tender document and abide ourselves with the terms and conditions.

Signature_____________________

Designation___________________

Name of the Firm_______________

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

8 General Conditions of Contract

8.1 General provisions

8.1.1 Definitions

Unless the context otherwise requires, the following terms whenever used in this

Contract have the following meanings:

(a) “Applicable Law” means the all laws, bye-laws, rules, regulations, orders,

ordinances, protocols, codes, guidelines, policies, notices, directions, judgments,

decrees and any other instruments having the force of law in India as they may

be issued and in force from time to time;

(b) “Affiliate” means, with respect to any Party, any other entity that, directly or

indirectly: (a) Controls such Party; is Controlled by such Party; (c) is Controlled

by the same person who, directly or indirectly, Controls such Party; and “Control”

with respect to any person, shall mean: (a) the possession, directly or indirectly,

of the power to direct or cause the direction of the management and policies of

such person whether through the ownership of voting share capital, by

agreement or otherwise or the power to elect more than one-half of the directors,

partners or other individuals exercising similar authority with respect to such

person; (b) the possession, directly or indirectly, of a voting interest of more than

50%; and the terms “Controlling” and “Controlled by” shall be construed

(c) “Client” means the Party named in the Contract, who employs the Consultant;

(d) “Consultant” or “Consultants” means the party named in the Contract, who is

employed as an independent professional firm by the Client to perform the

(e) “Contract” means the Contract signed by the Parties, to which these General

Conditions of Contract (GC) constitute a part, together with all other documents

listed in this signed Contract;

(f) “Effective Date” means the date on which this contract the signatory of the

OTHERPART comes in to force.

(g) “Contract Price” means the price to be paid for the performance of the Services;

(h) “GC” means the General Conditions of Contract;

(i) “Government” means the Government of Client’s country;

(j) “Local Currency” means the currency of the Government;

(k) “Member”, in case the Consultants consist of a joint venture of more than one

entity, means any of these entities, and “Members” means all of these entities;

“Lead Member/Member in Charge” means the entity specified in the SC to act on

behalf of Each Member in exercising all the Consultants’ rights and obligations

towards the Client under this Contract;

(l) “Material Adverse Effect” means material adverse effect on (a) the ability of the

Consultant to observe and perform any of its rights and obligations under and in

accordance with the provisions of this Agreement and/or (b) the legality, validity,

binding nature or enforceability of this Agreement;

(m) Master Services Agreement (MSA) shall mean the same as “contract”;

(n) “Party” means the Client or the Consultants, as the case may be, and Parties

means both of them;

(o) “Performance Security” shall mean the irrevocable and unconditional bank

guarantee provided by the Consultant from a scheduled Indian bank as

guarantee for the performance of its obligations in respect of the Contract;

(p) “Personnel” means persons hired by the Consultants or by any Sub-consultant

as employees and assigned to the performance of the Services or any part

(q) “Project” means “[name of assignment]”;

(r) “SC” means the Special Conditions of Contract by which these General

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Development Authority

Conditions of the Contract may be amended or supplemented;

(s) “Services” means the work to be performed by the Consultants pursuant to this

Contract as described in TOR;

(t) “Sub-consultant” means any entity to which the Consultants subcontract any

part of the Services in accordance with the provisions of this contract; and,

(u) “Work Order” means a specific directive or order to perform a defined scope for

a defined duration and fee

(v) “Corrupt Practice” means the offering, giving, receiving or soliciting of anything

of value to influence the action of a public official in the selection process or in

contract execution.

(w) “Fraudulent Practice” means a misrepresentation of facts in order to influence

a selection process or the execution of a contract to the detriment of the Client,

and includes collusive practice among consultants (prior to or after submission

of proposals) designed to establish prices at artificial non-competitive levels and

to deprive the Client of the benefits of free and open competition.

8.1.2 Law Governing Contract:

This Contract, its meaning and interpretation, and the relation between the Parties shall

be governed by the Applicable Laws of India and shall be subject to the jurisdiction of

the Courts at Gandhinagar.

8.1.3 Language:

This Contract has been executed in the language specified in the SC, which shall be

binding and controlling language for all matters relating to the meaning or interpretation

of this Contract.

Any notice, request or consent made pursuant to the Contract shall be in writing and

shall be deemed to have been made when delivered in person to an authorized

representative of the Party to whom the communication is addressed, or when sent by

registered mail, telex, telegram or facsimile to such Party at the address specified in the

8.1.5 Location:

The Services shall be performed at such locations as whether in Country or elsewhere,

as the Client may approve.

8.1.6 Authorized Representatives:

Any action required or permitted to be taken, and any document required or permitted to

be executed, under this Contract by the Client or the Consultants may be taken or

executed by the officials in the SC.

8.1.7 Taxes and Duties

Unless otherwise specified in the SC, the Consultants, Sub- consultants and their

Personnel shall pay such taxes, duties, fees and other impositions as may be levied

under the Applicable Law, the amount of which is deemed to have been included in the

Contract Price.

The Client shall be entitled to deduct any Taxes required to be deducted at source under

Applicable Law from any payments to be made by it to the Consultant. Further, in the

event that the Client receives notification or assessment of any Taxes (whether as an

agent, or in substitution of the Consultant, any Sub-consultants or its Personnel,

servants, agents or otherwise) in respect of or arising out of the performance of the

Consultant’s obligations under this Agreement which remain outstanding, the Client shall

notify the Consultant of the same and the Consultant shall promptly take all necessary

action for settlement and/or any other lawful disposal of such notification or assessment.

Furthermore, the Consultant shall pay forthwith on demand to the Client all costs

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

including fines and penalties, which the Client may incur as a result of:

• the Client having been required by any governmental authority to pay any Taxes

which the Consultant is liable to bear hereunder; or

• any cost actually sustained by the Client for failure by the Consultant to pay any Taxes

for which it is responsible under this Contract.

8.1.8 Interpretation: In the Contract, unless the context otherwise requires:

• The singular includes the plural and vice versa and any word or expression defined

in the singular shall have a corresponding meaning if used in the plural and vice versa.

A reference to any gender includes the other gender.

• A reference to any document, agreement, deed or other instrument (including, without

limitation, references to the Contract), includes a reference to any document,

agreement, deed or other instrument as may be varied, amended, supplemented,

restated, novated or replaced, from time to time.

• A reference to any document, agreement, deed or other instrument (including, without

limitation, references to the Contract), means a reference to such document,

agreement, deed or other instrument and to all appendices, annexes, schedules and

parts attached or relatable thereto, all of which shall form an integral part of such

document, agreement, deed or other instrument, as the case may be.

• A reference to any Applicable Law includes any amendment, modification, re-

enactment or change in interpretation or applicability of such Law and a reference to

any statutory body or authority includes a reference to any successor as to such of its

functions as are relevant in the context in which the statutory body or authority was

• Where a word or phrase has a defined meaning, any other part of speech or

/grammatical form in respect of the word or phrase has a corresponding meaning.

6.1.8.6 The words ‘include’ and ‘including’ are to be construed without limitation. The

terms ‘herein’, ‘hereof’, ‘hereto’, ‘hereunder’ and words of similar purport refer to the

Contract as a whole. Where a wider construction is possible, the words ‘other’ and

‘otherwise’ shall not be construed ejusdem generis with any foregoing words.

• In the Contract, headings are for the convenience of reference only and are not

intended as complete or accurate descriptions of the content thereof and shall not be

used to interpret the provisions of the Contract.

• Any obligation not to do something shall be deemed to include an obligation not to

suffer, permit or cause that thing to be done. An obligation to do something shall be

deemed to include an obligation to cause that thing to be done.

• The rule of interpretation which requires that a Contract be interpreted against the

person or Party drafting it shall have no application in the case of this Contract.

• References to a person (or to a word importing a person) shall be construed so as to

A. Individual, firm, partnership, trust, joint venture, company, corporation, body

corporate, unincorporated body, association, organization, any government, or

state or any agency of a government or state, or any local or municipal authority

or other Governmental Authority (whether or not in each case having separate

legal personality);

B. That person’s successors in title and assigns or transferees permitted in

accordance with the terms of the Contract; and

C. References to a person’s representatives shall be to its officers, Personnel,

legal or other professional advisors, subcontractors, agents, attorneys and other

duly authorized representatives.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

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8.2 Commencement, completion, modification and termination of contract

8.2.1 Effectiveness of Contract:

This Contract shall come into effect on the date the Contract is signed by both the

Parties, or such other date as may be stated as per SC.

8.2.2 Commencement of Services:

The Consultants shall commence the Services from 15th (fifteen) day of effectiveness of

the Contract or any date prior to that, notified by the Client.

8.2.3 Expiration of Contract:

Unless terminated earlier pursuant to relevant clauses in this contract hereof, this

Contract shall expire when Services have been completed and all payments have been

made at the end of such time period after the Effective Date as shall be specified in the

8.2.4 Modification:

Modification of the terms and conditions of this Contract, including any modification of

the scope of the Services or of the Contract Price, may only be made by written

agreement between the Parties.

8.2.5 Force Majeure

• Definition: For the purposes of this Contract, “Force Majeure” means an event which

is beyond the reasonable control of a Party, and which makes a Party’s performance

of its obligations under the Contract impossible or so impractical to be considered

impossible under the circumstances, and includes, but not limited to war, riots, civil

disorder, earthquake, fire, explosion, storm, flood or other adverse weather

• No Breach of Contract: The failure of a party to fulfil any of its obligations under the

Contract shall not be considered to be a breach of, or default under this Contract

insofar as such inability arises from an event of Force Majeure, provided that the Party

affected by such an event:

A. has taken all precautions, due care and reasonable alternative measures in

order to carry out the terms and conditions of this Contract, and

B. has informed the other party as soon as possible about the occurrence of such

C. the dates of commencement and estimated cessation of such event of Force

D. the manner in which the Force Majeure event(s) affects the Party’s obligation(s)

under the Contract.

8.2.6 The Parties agree that neither Party shall be able to suspend or excuse the non-

performance of its obligations hereunder unless such Party has given the notice

specified above.

8.2.7 No Breach of Contract: -

The failure of a party to fulfill any of its obligations under the contract shall not be

considered to be a breach of , pr default under, this contract in so far as such inability

arises from an event of Fource Majeure , provided that (a) the party affected by such an

event has taken all reasonable precaustions , due care and reasonable alternatives

measures in order to carry out the terms and conditions of this contract ,and (b) has

informed the other party as soon as possible, but not later than seven(7) days from such

event ,about the occurrence of such an event.

8.2.8 Measures to be taken

• A party affected by an event of force majeure shall take all reasonable measures to

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remove such party’s inability to fulfill its obligations here under with a minimum of

• A party affected by an event to Force Majeure shall not if the other party of such event

as soon as possible, and in any event not later than seven (7) days following the

occurrence of such event, providing evidence of the nature and cause of such event,

and shall similarly give notice of the restoration of normal conditions of such event,

shall similarly give notice of the restoration of normal conditions as soon as possible.

• The parties shall take all reasonable measures to minimize the consequences of any

event of Force Majeure.

8.2.9 Extension of Time:

Any period within which a Party shall, pursuant to this Contract, complete any action or

task, shall be extended for a period equal to the time during which such Party was unable

to perform such action as a result of Force Majeure.

8.2.10 Payments:

During the period of their inability to perform the Services as a result of an event of Force

Majeure, the Consultants shall be entitled to continue to be paid under the terms of this

Contract, as well as to be reimbursed for additional costs reasonably and necessarily

incurred by them during such period for the purposes of the services and in reactivating

the services after the end of such period.

8.2.11 Consultation: -

Not later than thirty (30) days after the consultant, as the result of an event of force

majeure, have become unable to perform a material portion off the services or in case

the GTPCL is not able to perform any of its obligations, the parties shall consult with

each other with a view to agreeing on appropriate measures to be taken in the

8.3 Termination

8.3.1 By the client:

The Client may terminate this Contract, by not less than sixty (60) written notice of

termination to the Consultants, to be given after the occurrence of any of the events

specified in this clause:

(a) if the Consultants do not remedy a failure in the performance of their obligations

under the Contract, within a period of sixty (60) days, after being notified or within

such further period as the Client may have subsequently approved in writing;

(b) within sixty (60) days, if the Consultants become insolvent or bankrupt;

(c) if, as the result of Force Majeure, the Consultants are unable to perform a

material portion of the Services for a period of not less than sixty (60) days;

(d) within sixty (60) days, if the Consultant fails to comply with any final decision

reached as a result of arbitration proceedings pursuant to relevant clauses

(e) within sixty (60) days, if the Consultant submits to the Client a false statement

which has a material effect on the rights, obligations or interests of the Client. If

the Consultant places itself in position of conflict of interest or fails to disclose

promptly any conflict of interest to the Client;

(f) within sixty (60) days, if the Consultant, in the judgment of the Client has engaged

in Corrupt or Fraudulent Practices in competing for or in executing the Contract;

(g) if the Client, in its sole discretion and for any reason whatsoever, within a period

of sixty (60) days decides to terminate this Contract.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

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8.3.2 By the Consultants:

The Consultants may terminate this Contract, by not less than sixty (60) days day’s’

written notice to the Client, such notice to be given after the occurrence of the events

specified in this clause:

• if the Client fails to pay any money due to the Consultants pursuant to this Contract

and not subject to dispute pursuant to relevant clauses hereof within sixty (60) days

days after receiving written notice from the Consultants that such payment is overdue;

• if, as the result of Force Majeure, the Consultants are unable to perform a material

portion of the Services for a period of not less than sixty (60) days.

• If The client fails to comply with any final decision reached as are suit of arbitration

pursuant to clause GC hereof.

8.3.3 Cessation of Rights and Obligations:

Upon termination of this Contract pursuant to actual Termination, or upon expiration of

this Contract pursuant to relevant clause hereof, all rights and obligations of the

Partieshereunder shall cease, except

• such rights and obligations as may have accrued on the date of termination or

• the obligation of confidentiality set forth in relevant clause hereof,

• the Consultant’s obligation to permit inspection, copying and auditing of their accounts

and records set forth in Clause 3.6 hereof,

• the rights of indemnity of the Client specified in clause 11 and

• any right which a Party may have under the Applicable Law.

8.3.4 Cessation of Services:

Upon termination of this Contract by notice of either Party to the other pursuant to

relevant clauses hereof, the Consultant shall, immediately upon dispatch or receipt of

such notice, take all necessary steps to bring the Services to a close in a prompt and

orderly manner and shall make every reasonable effort to keep expenditures for this

purpose to a minimum. With respect to documents prepared by the Consultant and

equipment and materials furnished by the Client, the Consultant shall handover all

project documents under procedure described in this contract.

8.3.5 Payment upon termination:

Upon termination of this Contract, the Client will make the following payments to the

• Remuneration pursuant to relevant clauses for Services satisfactorily performed prior

to the effective date of termination;

• If the Contract is terminated pursuant to Clause 6.4.1a), b), d), e) or f), the Consultant

shall not be entitled to receive any agreed payments upon termination of the Contract.

However, the Client may consider to make payment for the part satisfactorily

performed on the basis of the quantum merit as assessed by it, in its sole discretion,

if such part is of economic utility to the Client. Under such circumstances, upon

termination, the Client may also impose liquidated damages as per the provisions of

relevant clauses of this Contract. The consultant will be required to pay any such

liquidated damages to Client within 30 days of termination date.

8.3.6 Disputes about Events of Termination:

If either Party disputes Termination of the contract under relevant clauses hereof, such

Party may, within forty-five (45) days after receipt of notice of termination from the other

Party, refer the matter to arbitration under relevant clauses hereof, and this Contract

shall not be terminated on account of such event except in accordance with the terms of

any resulting arbitral award.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

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8.4 Obligations of the Consultants

The Consultants shall perform the Services and carry out their obligations hereunder

with all due diligence, efficiency and economy, in accordance with generally accepted

professional techniques and practices, and shall observe sound management practices,

and employ appropriate advanced technology and safe methods. The Consultants shall

always act, in respect of any matter relating to this Contract or to the Services, as faithful

advisers to the Client, and shall at all times support and safeguard the Client’s legitimate

interests in any dealings with Sub- consultants or third parties.

8.4.2 Conflict of interest

• Any breach of an obligation under Clause 6.5.2 shall constitute a conflict of interest

(“Conflict of Interest”). The Consultant shall comply and shall ensure the Sub-

consultants and Affiliates of the foregoing comply with the provisions of Clause

and any breach of such an obligation shall constitute an event of default by the

Consultant for the purposes of this Contract. The Consultant shall promptly disclose

any Conflict of Interest to the Client. For the avoidance of doubt, the Consultant

agrees that a disclosure of any Conflict of Interest shall not in any manner whatsoever

be deemed to cure such Conflict of Interest.

• Consultants Not to Benefit from Commissions, Discounts, etc.: The remuneration of

the Consultants pursuant to relevant clauses hereof shall constitute the Consultant’s

sole remuneration in connection with this Contract or the Services, and the

Consultants shall not accept for their own benefit any trade commission, discount or

similar payment in connection with activities pursuant to this Contract or to the

Services or in the discharge of their obligations under the Contract, and the

Consultants shall use their best efforts to ensure that the Personnel, any Sub-

consultants and agents of either of them, similarly shall not receive any such

additional remuneration.

• Consultants and Affiliates Not to Engage in Certain Activities: The Consultants agree

that, during the term of this Contract and after its termination, the Consultants and

their affiliates, as well as any Sub-consultant and any of its affiliates, shall be

disqualified from providing goods, works or services (other than the Services and any

continuation thereof) for any project resulting from or closely related to the Services

for the period of two years.

8.4.3 Standard of Performance: -

The Consultant shall perform the Services and carry out their obligations here under with

all due diligence, efficiency and economy, in accordance with generally accepted

professional standards and practices, and shall observe sound management practices,

and employ appropriate technology and safe and effective equipment, machinery,

materials and methods. The Consultant shall always act, in respect of any matter relating

to this Contract or to the Services, as faithful advisers to the GTPCL, and shall at all

times support and safeguard the GTPCL's legitimate interests in any dealings with Sub-

Consultants or third Parties.

8.4.4 Performance Guarantee: -

The Consultant shall as security for the due and faithful performance and discharge of

all its Consultants’ obligations in terms of the provisions of this Contract, procure and

furnish to the GTPCL a Performance Guarantee from a scheduled / Nationalized bank

acceptable to the GTPCL for an amount equivalent to 2 lac for project after issue of LOA.

As such guarantee shall be in such form, as the GTPCL shall have approved in writing.

8.4.5 Prohibition of Conflicting Activities:

Neither the Consultants nor their Sub-consultants nor the Personnel shall engage, either

directly or indirectly, in any of the following activities:

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• during the term of this Contract, any business or professional activities which would

conflict with the activities assigned to them under this Contract; and;

• after the termination of this Contact, such other activities as may be specified in the

The Consultants, their Sub-consultants, and the Personnel of either of them shall not,

either during the term or within two (2) years after the expiration of this Contract, disclose

any proprietary or confidential information relating to the Project, the Services, this

Contact or the Client’s business or operations without the prior written consent of the

Client. The decision on the status of confidentiality of any information will rest with

8.4.7 Consultant’s Actions Requiring Client’s Prior Approval:

The Consultants shall obtain the Client’s prior approval in writing before taking any of the

following actions:

• entering into a subcontract for the performance of any part of the Services, it being

understood (i) that the selection of the Sub consultant and the terms and conditions

of the subcontract shall have been approved in writing by the Client prior to the

execution of the subcontract, (ii) that the Consultants shall remain fully liable for the

performance of the Services by the Sub consultant and its Personnel pursuant to this

Contract, (iii) that the extent of sub-contracting would be restricted to Conducting

Surveys and helping the bidder in getting Environmental clearance Only, No other

work can be sub- contracted, in any condition. Prior permission with all relevant details

of the sub-contractor(s) has to be sought from GTPCL and (iv) the Client will be

provided by the Consultant with particulars (name, financial & technical background,

sub-consultancy fee) of the sub-consultant.

• appointing such members of the Personnel, as are not mentioned in the Technical

• any other action that may be specified in the SC.

8.4.8 Reporting Obligations:

The Consultants shall submit to the Client the reports and documents specified in TOR,

in the numbers, and within the periods set forth in this contract.

8.4.9 Documents Prepared by the Consultants to be the Property of the Client:

All plans, drawings, specifications, designs, reports, other documents and software

submitted by the Consultants pursuant to this contract shall become and remain the

property of the Client, and the Consultants shall, not later than upon termination or

expiration of this Contract, deliver all such documents and software to the Client, together

with a detailed inventory thereof. The Consultants may retain a copy of such documents

and software. Restrictions about the future use of these documents and software, if any,

shall be specified in the SC.

8.4.10 Liability of the Consultants:

Subject to additional provisions, if any, set forth in the SC, the Consultants’ liability under

this Contract shall be as provided by the Applicable Law.

8.4.11 Insurance to be taken out by the Consultants:

The Consultants shall:

• take-out and maintain, and shall cause any Sub consultants to take out and maintain,

at their (or the Sub consultants’, as the case may be) own cost but on terms and

conditions approved by the Client, insurance against the risks, and for the coverages,

as shall be specified in the Special Conditions (SC), and

• within 15 (fifteen) days of receiving any insurance policy certificate in respect of

insurances required to be obtained and maintained under this clause, the Consultant

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

shall furnish to the Client, copies of such policy certificates, copies of the insurance

certificates and evidence that the insurance premium have been paid in respect of

such insurance. No insurance shall be cancelled, modified or allowed to expire or

lapse during the terms of this Contract.

• if the Consultant fails to effect and keep in force the aforesaid insurances for which it

is responsible pursuant hereto, the Client will apart from having other recourse

available under this Contract have the option without prejudice to the obligations of

the Consultant, to take out the aforesaid insurance, to keep in force any such

insurances, and pay such premia and recover the costs thereof from the Consultants,

and the Consultants shall be liable to pay such amounts on demand by the Client.

• the insurance policies so procured shall mention the Client as the beneficiary of the

Consultants and the Consultants shall procure an undertaking from the insurance

company in this regard.

8.5 Consultants’ personnel

8.5.1 Description of Personnel

• The titles, agreed job descriptions, minimum qualifications and estimated periods of

engagement in the carrying out of the Services of the Consultants’ core team are

described in this contract. The core team are hereby approved by the Client. If

additional work is required beyond the scope of the Services specified in TOR, the

level of effort and/or staff assigned may be increased by agreement in writing between

the Client and the Consultants, and the cost relating thereto shall be determined as

per the man month rates indicated in the financial bid.

• If required to comply with the provisions of this Contract, adjustments with respect to

level of effort, staff assignments, time may be made by the Consultants by written

notice to the Client, provided (i) that such adjustments shall not alter the originally

estimated period of engagement, scope, qualifications of team or deliverables and (ii)

that the aggregate of such adjustments shall not cause payments under this Contract

to exceed the ceilings set forth in this Contract. Any other such adjustments shall only

be made with the Client’s prior written approval.

8.5.2 Removal and/or Replacement of Key Personnel

• The Client will not normally consider substitutions except in cases of incapacity of key

personnel for reasons of health. Similarly, after award of contract the Client expects

all of the proposed key personnel to be available during implementation of the

contract. The Client will not consider substitutions during contract implementation

except under exceptional circumstances up to a maximum of two (2) personnel and

that too by only equally or better qualified and experienced personnel which will not

exceed 80 (eighty) percent of the remuneration agreed for the Original Key personnel

against first replacement, Thereafter reduction at the rate of 10% of the original quoted

rates in respect of each subsequent replacement i.e. 70%, 60% and so on. The

replacement of the team leader shall not be considered.

• If the Client finds that any of the Personnel have (i) committed serious misconduct or

has been charged with having committed a criminal action, or (ii) have reasonable

cause to be dissatisfied with the performance of any of the Personnel, then the

Consultants shall, at the Client’s written request specifying the grounds therefore,

forthwith provide as a replacement a person with qualifications and experience

acceptable to the Client.

• Any of the Personnel provided as a replacement under clauses above, the rate of

remuneration applicable to such person as well as any reimbursable expenditures

(including expenditures due to the number of eligible dependents) the Consultants

may wish to claim as a result of such replacement, shall be subject to the prior written

approval by the Client. Except as the Client may otherwise agree, (i) the Consultants

shall bear all additional travel and other costs arising out of or incidental to any

removal and/or replacement, and (ii) the remuneration to be paid for any of the

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Personnel provided as a replacement shall not exceed the remuneration which would

have been payable to the personnel replaced.

• Note- Exceptional cases may be given some relief, as decided by Gujarat Town

Planning Consultancy Limited (GTPCL), on the discretion of the Managing Director

(MD), Gujarat Town Planning Consultancy Limited.

8.6 Obligations of the client

8.6.1 Assistance and Exemptions:

Unless otherwise specified in the SC, the Client will use its best efforts to ensure that the

Government will provide the Consultants, Sub- consultants and Personnel with work

permits and such other documents as necessary to enable the Consultants, Sub

consultants or Personnel to perform the Services:

• assist for the Personnel and, if appropriate, their eligible dependents to be provided

promptly with all supporting papers for necessary entry and exit visas, residence

permits, exchange permits and any other documents required for their stay in India;

• facilitate prompt clearance through customs of any property required for the Services;

• issue to officials, agents and representatives of the Government all such instructions

as may be necessary or appropriate for the prompt and effective implementation of

8.6.2 Access to land:

The Client warrants that the Consultants shall have, free of charge, unimpeded access

to all land in the Government’s country in respect of which access is required for the

performance of the Services.

8.7 Payments to the consultants

8.7.1 Payment terms and condition:

The Consultants total remuneration including out of pocket expenses shall not exceed

the Contract Price and shall be a fixed lump sum including all staff costs, printing,

communications, travel, accommodation, and the like, and all other costs incurred by the

Consultant in carrying out the Services. In addition to these, any conditions mentioned

in the SC shall also be applicable to this contract. The Contract Price may only be

increased, if the parties have agreed to additional payments in accordance with relevant

clauses hereof.

Subject to submission of tax invoice by the consultant, the client will release 60%

payment due against a particular milestone if the comments/approval from the client is

not received within 45 days from the date of formally submission of the report (hard

copy). Remaining 40% shall be released only after receipt of comments/approval from

the concerned Nodal Agency/client.

8.7.2 Responsibility for accuracy of Project Documents

The consultant shall be responsible for accuracy of the data collected, by him directly or

procured from other agencies/authorities, the design, drawings, estimates and all other

details prepared by him as part these services .it shall indemnify the GTPCL or other

agencies/ authorities against any inaccuracy in the work which might surface during

implementation of the project. The consultant will also be responsible for correcting, at

his own cost and risk, the drawings including any re-survey /investigations and correcting

layout etc. if required during the execution of the services.

Consultasnt shall be fully responsible for the accuracy of design and drawings of the

structures. All drawings for structures shall be duly signed by the respective consultant.

The design and drawings not signed as mentioned above shall not be accepted. The

consultant shall indemnify the GTPCL against any inaccuracy in the work noticed during

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

the construction and even thereafter and the GTPCL shall bear no responsibility for the

accuracy of the designs and drawings submitted by the consultant.

8.7.3 Retention Money/Security Deposit

An amount equivalent to 5% of the contract price shall be deducted from each Ra-bill. It

will be released along with release of payment of final bill.

8.7.4 Currency:

The price is payable in local currency i.e. Indian Rupees.

8.7.5 Payment for Additional Services:

For the purpose of determining the remuneration due for additional services as may be

agreed under relevant clauses for modification in this contract.

8.8 Settlement of disputes

8.8.1 Amicable Settlement:

The Parties shall use their best efforts to settle amicably all disputes arising out of or in

connection with this Contract or its interpretation.

8.8.2 Disputes Settlement:

Any dispute between the Parties as to matters arising out of and relating to this Contract

that cannot be settled amicably within thirty (30) days after receipt by one Party of the

other Party’s request for such amicable settlement may be submitted by either Party for

settlement in accordance with the provision specified in the SC.

8.8.3 ARBITRATION

In case any dispute or difference arises between the parties with regard to the

interpretation or working of this agreement, or the rights, liabilities or duties arising out

of it, then the matter will be referred to arbitration tribunal.

8.9 Responsibility for accuracy of project documents

• The Consultant shall be responsible for accuracy of the Designs, drawings, estimate

and all other details prepared by him as part of these services. He shall indemnify the

client against any inaccuracy in the work, which might surface during implementation

of the project. The Consultant will also be responsible for correcting, at his own cost

and risk, the drawings including any re-survey/ investigations and correcting layout

etc. if required during the execution of the Services.

• The Consultant shall be fully responsible for the accuracy of plans and drawings. The

Consultant shall indemnify the Client against any inaccuracy / deficiency in the

designs and drawings noticed and the Client will bear no responsibility for the

accuracy of the designs and drawings submitted by the Consultants.

8.10 Liquidated damages

If the selected Consultant fails to complete the Assignment, within the period specified

under the contract, the consultant shall pay to the Client, fixed and agreed liquidated

damages, and not as penalty, @ 1% of the contract fees for each week of delay or part

thereof. The aggregate maximum of liquidated damages payable to the Client under this

clause shall be subject to a maximum of 10% of the total contract fees. The client may

assess the applicability of the liquidated damages, if any at the time of the closure of the

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

8.11 Representation, warranties and disclaimer

The Consultant represents and warrants to the Client that:

i. it is duly recognize, validly existing and in good standing under the applicable

laws of its Country;

ii. it has full power and authority to execute, deliver and perform its obligations

under this Contract and to carry out the transactions contemplated hereby;

iii. it has taken all necessary corporate and other action under Applicable Laws and

its constitutional documents to authorize the execution, delivery and performance

of this Contract;

iv. it has the financial standing and capacity to undertake the Project;

v. this Contract constitutes its legal, valid and binding obligation enforceable against

it in accordance with the terms hereof;

vi. it is subject to laws of India with respect to this Contract and it hereby expressly

and irrevocably waives any immunity in any jurisdiction in respect thereof;

vii. there are no actions, suits, proceedings, or investigations pending or, to the

Consultant’s knowledge, threatened against it at law or in equity before any court

or before any other judicial, quasi-judicial or other authority, the outcome of which

may result in the breach of or constitute a default of the Consultant under this

Contract or materially affect the discharge by the Consultant of its obligations

under the Contract.

viii. no representation or warranty by the Consultant contained herein or in any other

document furnished by it to the Client contains or will contain any untrue

statement of material fact or omits or will omit to state a material fact necessary

to make such representation or warranty not misleading; and

ix. no sums, in cash or kind, have been paid or will be paid, by or on behalf of the

Consultant, to any person by way of fees, commission or otherwise for securing

the Contract or for influencing or attempting to influence any officer or employee

of the Client in connection therewith.

8.12 Miscellaneous

8.12.1 Assignment and Charges

The Contract shall not be assigned by the Consultant save and except with prior consent

in writing of the Client, which the Client will be entitled to decline without assigning any

reason whatsoever.

The Client is entitled to assign any rights, interests and obligations under this Contract

to third parties.

8.12.2 Indemnity:

The Consultant agrees to indemnify and hold harmless the Client from and against any

and all claims, actions, proceedings, lawsuits, demands, losses, liabilities, damages,

fines or expenses (including interest, penalties, attorneys’ fees and other costs of

defence or investigation (i) related to or arising out of, whether directly or indirectly, (a)

the breach by the Consultant of any obligations specified in relevant clauses hereof; (b)

the alleged negligent, reckless or otherwise wrongful act or omission of the Consultant

including professional negligence or misconduct of any nature whatsoever in relation to

Services rendered to the Client; (c) any Services related to or rendered pursuant to the

Contract (collectively “Indemnified matter”). As soon as reasonably practicable after the

receipt by the Client of a notice of the commencement of any action by a third party, the

Client will notify the Consultant of the commencement thereof; provided, however, that

the omission so to notify shall not relieve the Consultant from any liability which it may

have to the Client or the third party. The obligations to indemnify and hold harmless, or

to contribute, with respect to losses, claims, actions, damages and liabilities relating to

the Indemnified Matter shall survive until all claims for indemnification and/or contribution

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

asserted shall survive and until their final resolution thereof. The foregoing provisions

are in addition to any rights which the Client may have at common law, in equity or

8.12.3 Governing Law and Jurisdiction:

The Contract shall be construed and interpreted in accordance with and governed by the

Applicable Law of India and subject to relevant clauses hereof and the SC, the Courts at

Gandhinagar, India shall have jurisdiction over all matters arising out of or relating to the

• Waiver by either Party of any default by the other Party in the observance and

performance of any provision of or obligations or under the Contract:

a. shall not operate or be construed as a waiver of any other or subsequent

default hereof or of other provisions or obligations under the Contract;

b. shall not be effective unless it is in writing and executed by a duly recognized

representative of such Party; and

c. shall not affect the validity or enforceability of the Contract in any manner.

• Neither the failure by either Party to insist on any occasion upon the performance of

the terms, conditions and provisions of the Contract or any obligation hereunder nor

time or other indulgence granted by a Party to the other Party shall be treated or

deemed as waiver of such breach or acceptance or any variation or the relinquishment

of any such right hereunder

8.12.5 Survival:

Termination of the Contract (a) shall not relieve the Consultant or the Client of any

obligations hereunder which expressly or by implication survive Termination hereof, and

(b) except as otherwise provided in any provision of the Contract expressly limiting the

liability of either Party, shall not relieve either Party of any obligations or liabilities for loss

or damage to the other Party arising out of or caused by acts or omissions of such Party

prior to the effectiveness of such Termination or arising out of such Termination.

8.12.6 Notices:

Unless otherwise stated, notices to be given under the Contract including but not limited

to a notice of waiver of any term, breach of any term of the Contract and termination of

the Contract, shall be in writing and shall be given by hand delivery, 112ecognized

international courier, mail, telex or facsimile transmission and delivered or transmitted to

the Parties at their respective addresses specified in the SC. The notices shall be

deemed to have been made or delivered (i) in the case of any communication made by

letter, when delivered by hand, by 112ecognized international courier or by mail

(registered, return receipt requested) at that address and (ii) in the case of any

communication made by telex or facsimile, when transmitted properly addressed to such

telex number or facsimile number.

8.12.7 Severability:

If for any reason whatever any provision of the Contract is or becomes invalid, illegal or

unenforceable or is declared by any court of competent jurisdiction or any other

instrumentality to be invalid, illegal or unenforceable, the validity, legality or enforceability

of the remaining provisions shall not be affected in any manner, and the Parties will

negotiate in good faith with a view to agreeing upon one or more provisions which may

be substituted for such invalid, unenforceable or illegal provisions, as nearly as is

practicable. Provided failure to agree upon any such provisions shall not be subject to

dispute resolution under the Contract or otherwise.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

8.12.8 No Partnership:

Nothing contained in the Contract shall be construed or interpreted as constituting a

partnership between the Parties. Neither Party shall have any authority to bind the other

in any manner whatsoever.

8.12.9 Language:

All notices required to be given under the Contract and all communications,

documentation and proceedings which are in any way relevant to the Contract shall be

in the language specified the SC.

8.12.10 Exclusion of Implied Warranties etc.:

The Contract expressly excludes any warranty, condition or other undertaking implied at

law or by custom or otherwise arising out of any other agreement between the Parties or

any representation by any Party not contained in the Contract.

8.12.11 Agreement to Override Other Agreements:

The Contract supersedes all previous agreements or arrangements between the Parties,

including any memorandum of understanding entered into in respect of the contents

hereof and represents the entire understanding between the Parties in relation thereto.

8.12.12 Counterparts:

The Contract may be executed in two counterparts, each of which when executed and

delivered shall constitute an original of the Contract.

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

9 Special Conditions of Contract

The Special Conditions (SC) of contract contains number of amendments and supplements

to clauses in the General Conditions of the Contract.

1. The contract price payable in Indian Rupees is (exclusive of GST).

2. The Member in-charge is [name of consultant].

3. Performance security: The Consultant will furnish within fifteen (15) days of the issue

of Letter of Acceptance (LOA), an unconditional and irrevocable bank guarantee as

Performance Security in the format given in “Annexure A” from a Scheduled

Commercial Indian Bank for an amount equivalent to 5 (five) percent of the total cost

of Financial Proposal under this Assignment.

4. The language is English.

5. The client address is [name, designation, telephone, facsimile, address].

6. The consultant address is [name, designation, telephone, facsimile, address].

7. The Authorized Representative for the consultant is [name, designation].

8. The Authorized Representative for the consultant is [name, designation].

9. For domestic consultants/personnel and foreign consultants/personnel who are

permanent residents in India the Consultants and the personnel shall pay the taxes,

duties, fees, levies/ expenses and other impositions levied under the existing,

amended or enacted laws during life of this contract and the Client will perform such

duties in regard to the deduction of such tax as may be lawfully imposed. The

Consultant will be paid by Gujarat Town Planning Consultancy Limited (GTPCL)

only GST over and above the cost of Financial Proposal. All other applicable taxes,

levies, duties, etc., if any, shall be borne by consultant.

10. The date on which this Contract will come into effect is [date].

11. The duration of assignment shall be 10 (ten) months and with option to extend the

contract duration with mutual written agreement.

12. Limitation of the Consultants’ Liability towards the Client

i. Except in case of negligence or wilful misconduct on the part of the

Consultants or on the part of any person or firm acting on behalf of the

Consultants in carrying out the Services, the Consultants, with respect to

damage caused by the Consultants to the Client’s property, shall not be

liable to the Client:

(a) For any indirect or consequential loss or damage; and

(b) For any direct loss or damage that exceeds (i) the total payments for

Professional Fees and Reimbursable Expenditure made or expected

to be made to the Consultants hereunder, or (ii) the proceeds the

Consultants may be entitled to receive from any insurance

maintained by the consultants to cover such a liability, whichever of

(i) or (ii) is higher.

ii. This limitation of liability shall not affect the Consultants’ liability, if any, for

damage to Third Parties caused by the Consultants or any person or firm

acting on behalf of the Consultants in carrying out the Services.

13. Risks and coverage

(a) Third Party motor vehicle liability insurance as required under Motor Vehicles

Act, 1988 in respect of motor vehicles operated in India by the Consultants

or their Personnel or any Sub consultants or their Personnel for the period

of consultancy.

(b) Third Party liability insurance with a minimum coverage, for Rs.10,00,000/-

(Rupees Ten Lakhs only) for the period of consultancy.

(c) Professional Liability Insurance: Consultants will maintain at its expense,

Professional Liability Insurance including coverage for errors and omissions

caused by Consultant’s negligence, breach in the performance of its duties

under this Contract from an Insurance Company permitted to offer such

policies in India, for a period of five years beyond completion of Consultancy

Request for Proposal (RFP) for Preparation of Infrastructure Master Plan for Lothal Area

Development Authority

Services commencing from the Effective Date, (i) For an amount not

exceeding total payments for Professional Fees and Reimbursable

Expenditures made or expected to be made to the Consultants hereunder or

(ii) the proceeds, the Consultants may be entitled to receive from any

insurance maintained by the Consultants to cover such a liability, whichever

of (i) or (ii) is higher with a minimum coverage of [insert amount and

currency]. The indemnity limit in terms of “Any One Accident” (AOA) and

“Aggregate limit on the policy period” (AOP) should not be less than the

amount stated in the contract. In case of joint venture or ‘in association’, the

policy should be in the name of joint venture / in association entity and not

by the individual partners of the joint venture/association.

(d) Employer’s liability and workers’ compensation insurance shall be in respect

of the Personnel of the Consultants and of any Sub consultant, in

accordance with the relevant revisions of the Applicable Law, as well as, with

respect to such Personnel, any such life, health, accident, travel or other

insurance as may be appropriate; and all insurances and policies should

start from the date of commencement of services and remain effective as

per relevant requirements of contract agreement.

(e) Any other insurance that may be necessary to protect the Client, its

employees and its assets (against loss, damage or destruction, at

replacement value) including rioting and all Force Majeure Events that are

14. Dispute settlement:

• If any dispute or difference of any kind whatsoever arises between the parties

in connection with or arising out of or relating to or under this Contract, the

parties shall promptly and in good faith negotiate with a view to its amicable

resolution and settlement. In the event no amicable resolution or settlement is

reached within a period of thirty (30) days from the date on which the above-

mentioned dispute or difference arose, such dispute or difference shall be finally

settled by arbitration. The arbitral tribunal shall consist of a sole arbitrator

appointed by mutual agreement of the parties. In case of failure of the parties

to mutually agree on the name of a sole arbitrator, the arbitral tribunal shall

consist of three arbitrators. Each party shall appoint one arbitrator and the two

arbitrators so appointed shall jointly appoint the third arbitrator. The seat of

arbitration shall be Gandhinagar and the arbitration shall be conducted in the

English language. The Arbitration and Conciliation Act, 1996 shall govern the

arbitral proceedings. The award rendered by the arbitral tribunal shall be final

and binding on the parties.