Collection and training out of track ballast at Aralvaymoli (AAY) depot

The tenderer must have minimum average annual contractual turnover of V/N or V which ever is less: where V= Advertised value of the tender in crores of Rupees N= Number of years prescribed for completion of work for which bids have been invited. The average annual contractual turnover shall be calculated as an average of "total contractual payments" in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered for calculating average annual contractual turnover. The tenderers shall submit requisite information as per Annexure-VIB, along with copies of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered Accountant duly supported by Audited Balance Sheet.

As per the conditions stated in Para 3.1 of document Annexure-A "Specification for track ballast" attached with the tender documents, the bidder has to upload the ballast test certificate" of source from which tenderers propose to supply ballast, without which the offer will be summarily rejected.

Whether required test certificates/ samples, if any have been uploaded?

The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s), should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, specifically authorizing him/them to sign the tender, submit the tender and further to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such specific person is authorized for above purposes through a provision made in the partnership deed / Memorandum of Understanding / Article of Association Board resolution, failing which tender shall be summarily rejected. A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be submitted after award of work, specifically authorizing him/them to deal with all other contractual activities subsequent to signing of agreement, if required. Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However, the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming Appostille certificate.

The tenderer shall clearly specify whether the tender is submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm/Company/Joint Venture (JV)/Registered Society/Registered Trust/Hindu Undivided Family (HUF)/Limited Liability Partnership (LLP) etc. The tenderer(s) shall enclose the attested copies of the requisite documents (including Power of Attorney, if opted) for constitution of their concern as per Cl. 14 of GCC-Part-1 and as per a)Clause 17 of GCC - Part - 1, for JV b)Clause 18 of GCC - Part - 1, for Partnership Firm.

Copies of the following documents are to be uploaded:- i)Details such as Name of the tenderer/contractor, Validity of DSC, Complete address with pin code, Contact Number ii)Copy of PAN card iii)Copy of GSTIN card

A copy of NEFT form duly filled in the details as necessary to be uploaded. (The Tenderer/Contractor not having NEFT form may download the empty NEFT form available in document site)

Submission of Annexure-V(A) under Document Verification Certificate In case of other than Company/Proprietary firm, Annexure-V(A) shall also be submitted by the each member of a Partnership Firm / Joint Venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc. as the case may b e . Non-submission of the above Certificate(s) by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested / digitally signed by which they/he are/is qualifying the Qualifying Criteria mentioned in the Tender Document.

As per Rly Board vide letter No2022/CE-I/CT/GCC Correspondence dated 14/05/2024, it was advised that " On IREPS Module a facility has already been created for online submission of Annexure V. Therefore, the provision of downloading of Annexure V of GCC & uploading of physically signed Annexure V by the tenderer had been discontinued on IREPS" . Hence the tenderers advised to use this option in IREPS module to submit certification related to Annexure V. The tenderers are advised to follow the instructions stated in IREPS module regarding this.

Scanned copy of PAN card has to be enclosed

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

All works tenders or service tenders invited by railways through e-tendering on IREPS, having advertised value of Rs 10 lakh and above, contractors are eligible to take payment from Railways through a Letter of credit (LC) arrangement. (Ref: RB letter no.2018/CE-I/CT/9 dated 04.06.18) (i) For all the tenders having advertised cost of Rs 10 lakh or above, the contractor shall have the option to take payment from Railways through a letter of credit (LC) arrangement. (ii) T h i s option of taking payment through L C arrangement h a s t o be exercised in !REPS (Indian Railway Electronic Procurement System - the e-application on which tenders are called by Railways) by the tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the terms and conditions of the LC option.(iii) The option so exercised, shall be an integral part of the bidder's offer. (iv) T h e above option of taking payment through LC arrangement, once exercised by tenderer at the time of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract. (v) In case tenderer opts for payment through LC, necessary procedure for LC mode of payment shall be followed to deal release of payment through LC:

In case, submission of Bid Security in the form of Bank Guarantee, following shall be ensured: i.A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while applying to the tender. ii.The original Bank Guarantee should be delivered in person to the official nominated as indicated in the tender document before closing date of submission of bids ( i.e. excluding the last date of submission of bids). 1. The Bid Security shall be deposited either in cash through e-payment gateway or submitted as Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender documents. The Bank Guarantee bond shall be as per Annexure- VIA and shall be valid for a period of 90days beyond the bid validity period. iii.Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS) and/or non submission of original Bank Guarantee within the specified period shall lead to summary rejection of bid. iv.The Tender Security shall remain valid for a period of 90 days beyond the validity period for the Tender. v The details of the BG, physically submitted should match with the details available in the scanned copy and the data entered during bid submission time, failing which the bid will be rejected vi The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall clearly bear the identification "Bid for the ***** Project" and shall clearly indicate the name and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand top corner of the envelope. vii The envelope shall be addressed to the officer and address as mentioned in the tender document. viii If the envelope is not sealed and marked as instructed above, the Railway assumes no responsibility for the misplacement or premature opening of the contents of the Bid submitted and consequent losses, if any, suffered by the Bidder.

Subject to exemptions provided under para 5(1) (a) of Part-1 (ITT) of SGCC 2022, the tender must be accompanied by a Bid Security as mentioned in tender documents, failing which the tender shall be summarily rejected.