Hiring of 11 mtr - Aerial Hydraulic Ladder Platform with FRP Bucket mounted on Vehicle Ashok Leyland Bada Dost i5 or similar for 24 hrs on contract basis under Jurisdiction of MAROLI Navsari Rural Division.

The EXECUTIVE ENGINEER (O&M),

DAKSHIN GUJARAT VIJ COMPANY LTD.,

NAVSARI RURAL DIVISION, NEAR : GRID,

POST: KABILPORE,

Ta: Navsari Dist.: Navsari –

Sub: Hiring of 11 mtr - Aerial Hydraulic Ladder Platform with FRP Bucket mounted on

Vehicle Ashok Leyland Bada Dost i5 or similar for 24 hrs on contract basis under Juris-

diction of MAROLI Navsari Rural Division.

Tenders are invited for three year rate Contract for ARC work for hiring of Articulated

Hydraulic Elevating Platform mounted on 11 mtr - Aerial Hydraulic Ladder Platform with FRP

Bucket mounted on Vehicle Ashok Leyland Bada Dost i5 or similar for 24 hrs on contract basis

for Jurisdiction of MAROLI S/Dn under Navsari Rural Division.The Model shall have not been

registered before more than three months as on the date of tender opening (TAXI/MAXI

passing) for 24 Hrs. per day duty for DGVCL, Jurisdiction of MAROLI S/Dn under Navsari

Rural Division.

SR Description Type of Vehicle

1 Diesel Driven 11 mtr - Aerial Hydraulic Ladder 11 mtr - Aerial Hydraulic Ladder Platform with

Platform with FRP Bucket mounted on Vehicle FRP Bucket mounted on Vehicle Ashok Ley-

Ashok Leyland Bada Dost i5 or similar Vehicle for land Bada Dost i5 or similar Vehicle required

The rate shall be quoted for above vehicle as per scheduled ‘B’ of e-tender.

Place: Signature of the Tenderer

TECHNICAL BID FOR PROVIDING VEHICLES FOR DGVCL-Navsari Rural Division.

1. Scope of Work

1. Tenders are invited for three years rate Contract for ARC work for hiring of 11 mtr -

Aerial Hydraulic Ladder Platform with FRP Bucket mounted on Vehicle Ashok

Leyland Bada Dost i5 or similar for 24 hrs on contract basis for Jurdiction of

MAROLI S/Dn under Navsari Rural Division of the model shall have not been

registered before more than three month as on the date of tender opening (with

taxi/Maxi passing) and onwards for 24 Hrs. per day duty for DGVCL Navsari Rural di-

vision & its sub division.

2. The touring journey covers the areas within Gujarat State and as per the instructions

of the Officer-in-charge.

3. Vehicle will have to be sent along with well experienced driver having valid driving

license with necessary tools and tackles to meet the normal break-down.

4. The Contractor shall provide stand by vehicle(s) to ensure prompt substitute

5. No CNG fitted vehicles will be allowed. Only Diesel Driven vehicles are to be

2. Detail of operation

1. Vehicles will be required as per Schedule-A and Rates should be quoted in Schedule-B.

2. The rates quoted shall be on three year rate Contract. Thus, rates quoted shall

remain valid for complete period of 36 months of execution of order. Without

obtaining any confirmation, further 12 months or the period decided by the

competent authority can be extended by accepting authority in case required by the

DGVCL at the same rates terms and conditions of the existing contract. The

DGVCL reserves the right to terminate the contract at any time without assigning any

reason by giving 30 days’ notice in writing. The contractor(s) shall not be entitled

to any compensation by reasons of such termination of contract.

3. Duration of the Contract will start from the date of receipt of order and the contract will

be for 36 months and further extension as decided by DGVCL authority.

4. Normally duty time is for 24 Hours.

5. The contractor will have to fulfill the conditions of contract of Labor Regulations

Abolition Act – 1970 and furnish the records failing to which payment will not be made.

6. No tools, tackles and manpower for execution of order will be provided by the

DAKSHIN GUJARAT VIJ COMPANY LTD.

7. The vehicle should be up to date and Diesel Driven only with good clean covers and

shall be washed regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rules and

behave respectfully with Officers and staff of the company.

9. The DAKSHIN GUJARAT VIJ COMPANY LTD. reserves all rights to extend the

contract for the period of 12 months or the period decided by the competent

authority if required at the same accepted rate.

10.The Driver should be provided with enough money to cover the cost of fuel, toll taxes,

bridge taxes, Repairs and incidental expenditures while in journey.

11. Opening and closing Kilometres and Kilometres travelled should be got certified and

duly signed by the Officer traveling the vehicles day to day. In absence of such

requirements, the bill will not be paid.

12.The Driver should be instructed for the good behaviour and to drive the vehicle only

in accordance to the clear directives of the Officer-in-charge. In case, if driving

found rough, contractor will have to replace the Driver with good one.

13.The quantities shown in the Schedule-A and journey Kilometres will be considered

from Head Quarter to Head Quarter.

14. Head Quarter of the Vehicle will be DGVCL, MA RO L I sd n and journey kilometres

will be considered from Head Quarter to Head Quarter.

15. It is the whole and sole responsibility of the Vehicle Owner during accident to pay

compensation or damages to the persons involved as per law or Govt. Act.

16. Valid Insurance of the vehicle along with 6 persons travelling will be provided by the

contractor at his own cost during the contractual period.

17. During the journey, all the RTO rules and regulations should be followed scrupulously

and contractor will be responsible for any court matter arise for not observing RTO

1. Please note that “The rate” quoted by bidder in tender in schedule – “B” will be

exclusive of GST Rate. So it means GST will be applicable as per Government

rules. DGVCL shall pay the bill every month as per agreed rate plus Government

taxes applicable from time to time.

1. Income tax and other taxes, if any in respect of Contractor income arising from this

contract, shall be deducted at source as applicable.

2. GST shall be applicable as per prevailing tax structure from time to time.

5. Terms of Payment

1. The contractor shall submit the bills with Certify logbook within 5 days on completion of

2. No advance for hiring of vehicle shall be paid. The Bill in duplicate should be forwarded

to Executive Engineer Navsari Rural division DGVCL. Payment will be made by

RTGS/NEFT only. Income tax (if any) will be deducted at source from the R.A. Bill.

6. Price variation

1. The rates quoted by the contractor shall be based on the fuel (DIESEL) price of

Rs. 90.44 per litre of Diesel.

2. Formula for considering Price Variation: - No price variation will be payable on cost of

Oil/Tyres, tubes etc.

For every 10 paisa (Ten paisa) rise/fall in price of Diesel per litre, adjustment of

paisa (one Paisa) (increase/decrease) in rate per Kilometre will be given on production

of Govt. GR or Dealer. This Price variation will be applicable to the actual KM

travelled during the month.

7. Security Deposit

1. The successful bidder has to pay Security Deposit @ 5% of the order value on

acceptance of tender, within 15 days from the issuance of LOA and it is to be paid in

Cash (upto Rs.10,000) or by Demand Draft in favour of DAKSHIN GUJARAT

VIJ COMPANY LTD., Surat. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your part in

carrying out various functions, the same will be deducted while refunding security

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The

DGVCL reserves the right to recover any dues outstanding against the Tenderer from

the S.D. or towards any loss caused to the DGVCL owing to negligence or fault of the

Tenderer, his servants or agents. The refund shall be done only on production of No

Objection Certificate from the concerned officers, after completion of successful order.

1. If service of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ

COMPANY LTD. shall exercise its discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the vehicle at any

incidence, the requirement will be got completed through other agency and if required

to pay higher rate, in that case, difference of rates will be recovered from the

3. If Tenderer fails to provide the vehicle on any day, as per contract, penalty of

Rs.2500/- per day per Vehicle plus applicable taxes, if any is applicable will

be recovered from the current R.A. Bill.

9. Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an work contract

agreement on n o t a r i z e d Stamp Paper of Rs. 300.00 with the company in

prescribed format before execution of work with Notarized. The cost of stamp fees

shall be borne by the Successful Tenderer.

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300/- at

his cost before commencement of order stating that for any accidents or damages to

the contractor's staff / equipment’s or any other persons/vehicle due to non-

observance of safety measures, DGVCL shall not be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of

insurance Policy should be submitted to this office before placement of order.

Insurance for Driver should also be arranged by the contractor and Xerox copy of the

same should be submitted to this office.

4. In case of any dispute or any discrepancy, the decision of the E.E (O&M) DGVCL,

Navsari Rural Division will be final and binding to the Tenderer.

5. The Tenderer must follow all the rules, regulations and orders of the Labour Laws

relating to engagement of persons by him.

6. The tenderer shall keep all vehicles in operational condition and duly registered with

concerned RTO and copy of each document shall be maintained in the vehicle al

time. Copy must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles in

respect of all the insurable liabilities under the MOTOR VEHICLES ACT, The

workman Compensation Act (For Drivers and Conductors), Fatal Accident, Personal

Injuries Act, Natural Hazardous, Riots/arson etc copy must be submitted to DGVCL.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses incurred on

account of compliance of any statutory provision or breach of contract.

10.The contractor shall not sublet the contract to any other party. If it is found, subletting

the contract, then S.D. will be forfeited and party will be black listed.

11. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction

of the court situated at Surat.

1. The E.E (O&M) DGVCL, Navsari Rural Division reserves the right to reject any OR all

the tenders without assigning any reasons thereof.

2. One weekly off will be allowed per week, generally on Sunday or as decided by the

concerned officer or Transport Dept. For any extra absence, penalty will be levied as

per Clause No. 8 sub clause 3 per vehicle. If any vehicle is called on Sunday,

the weekly off of the driver will be adjusted on any other working day.

3. PAN No. and GST may be shown separately (Xerox copy attached with technical bid of

4. The Tenderer shall make his own arrangement for the Boarding and lodging of his

Drivers, Agents and Servants.

5. The Vehicle when in service, shall have to parked at the DGVCL premise or as near

as the work site, if possible.

6. The Tenderer shall ensure that representative on his behalf deputed by him should be

in touch with the D.E Tech Navsari Rural Division with regard to detailing of vehicle,

providing arrangement for substitutes in case of any vehicles going off road and

looking after to general need of vehicle.

7. The Tenderer shall also make his own arrangements for refuelling, repairs

and maintenance of his vehicle and provide other vehicle during maintenance or

8. The vehicle once inspected and approved by the E.E.(O&M) for hire shall not be

changed or substituted by the contractor except on orders or on becoming

defective / off road due to accident break-down etc. In such an event, the contractor

shall give immediate intimation to the concerned officer. Where a change of vehicle is

likely to last for more than one week prior approval of the Transport Manager shall

have to be taken.

9. The speedometer of the vehicle must be maintained with full accuracy and in working

condition order at all times. Any defect noticed therein must be rectified at the earliest

in a period not exceeding two days. Till such time, the meter starts the Kms. of

journeys for various places shall be decided by the user Engineers.

10.Tender Fee is non-refundable.

11.The rates quoted by the Tender, the schedule of rates must include all charges of

every types such as Fuel, Levies, Maintenance, Repairs, Driver or contractor’s

servant / agent wages etc.

12. Actual payable Toll tax (excluding penalty or other charges) during the official journey,

shall be reimbursed to the contractor on production of proof of payment along with

the monthly bill.

13.The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the vehicle

from other Agency at the risk and cost of the contractor, in case of default.

14. Price bid shall be evaluated on end cost basis.

11. Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of 180 days

from the technical bid opening date or extended date and shall be bound by

Communication of acceptance dispatched by DGVCL within the above prescribed

12.Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be

paid extra on a given taxable goods and/or services within the original contractual delivery

period. The amount of GST and Cess as applicable should clearly be indicated separately.

(GST/Cess means all applicable Tax/Cess under GST Laws. GST Laws

means IGST Act, GST(Compensation to the State for Loss of Revenue) Act, CGST Act,

UTGST Act and SGSCT Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful

bidder, certifying that you have not claimed Refund of any applicable GST and Cess,

charged to DGVCL or shall not claim any such Refund, on a future date, from the

concerned Authorities and if, any Refund, in respect of such GST/ and Cess, is

claimed by you, it will be immediately passed on to the COMPANY, without making any

specific Claim, for the same, either from the Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of

GST and Cess is not mentioned clearly unless the bidder has opted for Composition Scheme

under GST act which be should be clearly indicated in the price bid. Company may at its

discretion consider such offer with presumption of highest applicable rate of GST/Cess

prevailing when the price quoted is inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have

to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation

of HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by

the Supplier/Contractor. However, any refund received by the supplier / contractor on

account of GST charged from the company; such refund shall have to be passed on to

the company, along with interest if any. Such refund along with interest needs to be passed

on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at

the rate of 15% per annum if GST charged is not paid / short paid to the government or fail

to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier /

Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

GST – TDS as applicable shall be deducted from the bill amount.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion

of any other additional item of their inputs / input services under the ambit of the Input Tax

Credit provisions under the GST Act, subsequent to the date of submission of the offer, the

same should be passed on to COMPANY and you should inform such changes to

COMPANY from time to time.

Place: Sign and Seal of the Tenderer

Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid will not be

opened and the tender will not be considered and disqualified.

1. Tender fee and EMD should be paid, otherwise tender will not be considered.

2. P.F. code & ESI Registration is must unless the driving is done by the owner.

3. Cars papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi passing

certificate, first party Insurance etc. OR Bidder desires to purchase new vehicle, have

to provide quotation of vehicle and relevant documents.

4. Copy of PAN Card.

5. GST registration certificate if applicable.

6. Driving License copy.

The L-1 shall be decided on the basis of the end cost of Sr. No 1 of Schedule-B.

All above documents should be submitted online only. No physical documents will be

Any information and clarifications that may be required pertaining to this enquiry should be

referred to the E.E (O&M) Navsari Rural Division Office , Kabilpore Grid, Navsari,

Navsari 396 424, Dakshin Gujarat Vij Company Ltd. reserves the right to reject any OR all

Tenders without assigning any reasons thereof.

12. Document with bid submission

1. Bidder has to upload scanned copies of original (Notarized/Self attested copies of

original- as specified in tender document) documents with bid and no physical

documents will be accepted.

2. It shall be sole responsibility of the bidder that the uploaded scanned documents (in

PDF form) remain legible and should not be password protected.

3. In case of short submission of documents with bid and/ or clarification if any required

from the bidder the required details/documents may be asked from bidder in physical

13. Tender Fee:

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should invariably be

paid by below mentioned way otherwise offer will be ignored out rightly. (This is Mandatory)

Bidder should pay Tender Fee by RTGS/NEFT/Online. If tender fee amount paid by RTGS or

NEFT in that case receipt of payment transfer through RTGS/NEFT must be uploaded in

preliminary stage.

Bidder can pay the Tender fee amount in cash (Up to Rs. 10,000/-) at Cash counter of

Navsari Rural Division, DGVCL during working days between10:30 A.M. to 04:00 P.M.

before the due date and time for submission of tender. Bidder must be uploaded the

scanned copy of Original money receipt of Tender fee paid in preliminary stage.

The Tender Fees is Non-refundable under normal circumstances. However, if DGVCL decides to

scrap/ cancel the tender, by one or another reason, in which bidders are not responsible for

cancellation/ scrap of tender, in such case tender fee without GST may be refunded to bidder(s), at

sole discretion of the DGVCL.

Note: Bidders have to upload Goods and Service Tax (GST) registration certificate in

preliminary stage compulsory.

14. Earnest Money Deposit (EMD)

A) Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. EMD amount paid by RTGS or

NEFT in that case receipt of payment transfer through RTGS/NEFT must be uploaded in

preliminary stage. Details of RTGS/NEFT are shown below.

-: Performa of R.T.G.S. Details:-

Sr.No. Particulars Requisite Details

1 Name of Bank BANK OF BARODA

2 Name of Branch Navsari branch

3 IFSC Code BARB0KALIAW (5TH character is “zero”)

4 Name of Account DAKSHIN GUJ VIJ COLTD. Ltd.

Account No (Cash Credit

BANK OF BARODA, NR POST

6 Branch Address OFFICE,1ST FLR, JALARAM

First the Tender fee & EMD stage will be opened & only if the documents towards payment

of Tender fee & EMD are found in order as per tender requirements specified above, then

only the technical bid will be opened which may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical form.

Executive Engineer (O&M),

DGVCL, NAVSARI RURAL DIVISION.

Articulated Hydraulic Elevating Platform mounted on Vehicle રોજના 24 (ચોવીસ) કલાક તથા માસસક 3000(