Annual Rate Tender for Purchase of Materials of Construction / Road Resurfacing for Year 2026-27

Step 1: Technical Bid Evaluation

Tender Committee will scrutinize the bids on the following aspects:

• Scrutiny of documents submitted

• EMD / Tender Fee compliance

• Technical specifications compliance of Construction Materials / Road Resurfacing Items

Step 2: Financial Bid Evaluation

Technically qualified bidders' financial bids will be opened and evaluated. Eligible bidders will be

asked to exercise choice for price matching in the manner prescribed in this bid document within the

stipulated time. Thereafter the successful bidder(s) will be selected based on the terms and

conditions mentioned in this bid document.

9. Verification of Local Content

The 'Class-I Gujarat MSE', 'Class-I Local Supplier', 'Class-II Gujarat MSE' and 'Class-II Local

Supplier' shall be required to indicate percentage of local content and provide self-certification that

the item offered meets the local content requirement at the time of tender bidding. They shall also

provide details of the location(s) at which the local value addition is being done. The Technical

Committee may verify the local contents at its discretion.

10. Procedure for Purchase Preference and Price Matching

Purchase preference shall be given in order of 'Class-I Gujarat MSE', 'Class-I Local Supplier', 'Class-

II Gujarat MSE', 'Class-II Local Supplier', 'Non-local supplier' as provided in this document, subject

to matching the L1 price and quantity.

Bidder will get the benefit of the price matching clause only if the local content criteria is fulfilled for

all items. MSE bidders claiming price matching must be OEMs / Principal Manufacturers. MSE

resellers / traders shall not be given purchase preference and price matching option.

The purchase preference mechanism is summarized as follows:

• If the L1 price is of a Class-I Gujarat MSE: 100% bid quantity shall be awarded to Class-I

• If L1 price is of a Class-I Local Supplier: Preference given to Class-I Gujarat MSEs subject

to margin of purchase preference; 50% to Class-I Gujarat MSE and balance to Class-I

Local Supplier.

• If L1 price is of a Class-II Gujarat MSE: Preference given in order of Class-I Gujarat MSE,

then Class-I Local Supplier, subject to margin of purchase preference and matching L1

• If L1 price is of a Class-II Local Supplier: Same cascading preference logic applies in the

order of Class-I Gujarat MSE, Class-I Local Supplier, Class-II Gujarat MSE, Class-II Local

• In case of odd bid quantities divided between two bidders, the higher quantity will be

11. Jurisdiction

All questions, disputes or differences arising under, out of or in connection with the tender, if

concluded, shall be subject to the exclusive jurisdiction of the Court within the local limits of whose

jurisdiction the place from which the tender is issued is situated.

12. Authority's Rights to Accept / Reject Any Bid

The District / Municipal Authority and Tender Committee reserve the right to reject any bid or all bids

at any time prior to the award of Contract, without thereby incurring any liability to the affected

Bidder(s) or any obligation to inform the affected Bidder(s) of the grounds for such decision.

If, during the tender process, the authority comes to know about the submission of false declarations

/ certificates by any bidder, such bidder will be outrightly disqualified. Submitting false declarations /

certificates will lead to breach of the clauses of the Gujarat State Procurement Policy 2024, for which

a bidder may be debarred for up to two years with other such actions as may be permissible under

13. Security Deposit

The successful bidder is required to submit a Security Deposit:

• 5% of order value – for other bidders

Security Deposit must be in the form of a Bank Guarantee issued by any of the banks specified in

Appendix-2, submitted within 7 days after the Letter of Acceptance is issued.

Security Deposit will be refunded only after complete execution of the contract including warranty

period. It is liable to be forfeited if services are found to be unsatisfactory or any contract condition

is contravened. The Security Deposit will not bear any interest.

14. Payment Terms

100% of the payment will be released within 45 days from the date of successful supply of

Construction Materials / completion of Road Resurfacing Work at the consignee location, and

necessary quality verification by the consignee.

No interest will be paid in case of delay in payment due to unforeseen circumstances such as

unavailability of Grant, etc.

In the event of failure of the successful tenderer to supply and install the items within the stipulated

time, without prejudice to other remedies under the contract, a penalty equivalent to 0.5% (Half

Percent) of the value of delayed items will be levied per week, with a maximum of 5% of the contract

It is at the discretion of the Authority to grant extension of time with or without penalty, or to procure

the items from any other source at the prevailing market rate at the risk and cost of the successful

Tenderer, and to claim any loss sustained in the transaction from the Tenderer, besides forfeiting

the Security Deposit. The contract shall be terminated in case of repeated delays on the part of the

16. Supply Schedule

Items (Construction Materials / Road Resurfacing) should be supplied / executed at the consignee

locations by the deadlines specified below. Any delay will make the contractor liable for penalty as

prescribed in the Penalty Clause. The authority reserves the right to vary the quantity of items to be

procured to the tune of 25% (more or less).

Sr. Work Description (સ ૂચિત કામની વિગત) Deadline

Pardi Nagarpalika: Purchase of Materials of

Within 180 Days

1 Construction / Road Resurfacing for Year 2026-27 —

from Work Order

Annual Rate Tender

The contractor must supply items as per the approved samples and specifications. In case of non-

approved or substandard items, the Authority reserves the right to terminate the contract and forfeit

the Security Deposit. The Authority is free to entrust the job to any other firm at the risk and expense

of the defaulting contractor.

17. Repeat Order

A repeat order up to 25% or less of the original quantity can be placed within 6 months of the original

order at the discretion of the Authority. The bidder should give consent if they wish to fulfill the repeat

order on the terms and conditions of the original order.

Appendix-5: Affidavit (To be submitted physically on Rs. 300/- Stamp Paper)

(To be submitted IN ORIGINAL on Non-Judicial Stamp Paper of Rs. 300/- duly attested by First

Class Magistrate / Notary Public)

1. All General Instructions, General Terms and Conditions, as well as Special Terms &

Conditions laid down on all the pages of the bid document, have been read carefully and

understood properly by me, which are completely acceptable to me, and I agree to abide by

2. I/We have submitted the following Certificates / Documents for Technical Evaluation as

required per the General Terms & Conditions and Special Terms & Conditions of the bid.

3. All the Certificates / Permissions / Documents / Permits / Affidavits are valid and current as

on date and have not been withdrawn / cancelled by the issuing authority.

4. It is clearly understood by me that the bid is liable to be rejected if, on scrutiny at any time,

any of the required documents is/are found to be invalid / wrong / incorrect / misleading /

fabricated / expired or having any defect.

5. I/We further undertake to produce on demand the original Certificates / Documents for

verification at any stage during the processing of the bid.

6. My / Our firm has not been banned / debarred / blacklisted for at least three years

(excluding the current financial year) by any Government Department / State Government /

Government of India / Board / Corporation / Government Financial Institution.

7. I/We hereby confirm that all our quoted items meet or exceed the requirement and are

absolutely compliant with specifications mentioned in the bid document.

8. I/We hereby commit that we have paid all outstanding amounts of dues / taxes / cess /

charges / fees with interest and penalty.

9. I/We understand that giving wrong information on oath amounts to forgery and perjury, and

I/We am/are aware of the consequences thereof. In case any information provided by us is

found to be false or incorrect, the authority has the right to reject our bid at any stage

including forfeiture of EMD/PBG / cancel the award of contract and take legal action.

Whatever stated above is true and correct to the best of my knowledge and belief.

Date: _______________ Place: _______________ Stamp & Signature of Bidder:

(Signature and Seal of the Notary)

Schedule B: Item Rate List (for reference purposes)

Bidders are required to quote item-wise rates for the following list of items. The quantities are

indicative; actual quantities may vary as per work order issued by the Authority during the contract

Description Unit

3 Kapchi 25 to 40 mm 1 Ton

4 Grit 6 to 10 mm 1 Ton

5 Handmade metal 40 to 63 mm 1 Ton

6 Rubble 9 inch 1 Ton

7 Cement (53 grade) 50Kg 1 Ton

8 Tor steel 1 Kg

9 60 mm Rubber Rise, M40 Paver Block 1 Brass

Description Unit

10 80 mm Rubber Rise, M40 Paver Block 1 Brass

11 G.S.B. 1 Cum

12 Dust (powder) 1 Cum

13 Brick Masonry (1:6) 1 cu.m

14 Stone Masonry (1:6) 1 cu.m

15 Plaster (1:4) 1 Sq.m.

16 R.C.C. Slab filling 1:2:4, (To give the price of steel separately in kg) 1 cu.m

17 R.C.C. Slab filling 1:1/2:3 (To give the price of steel separately in kg) 1 cu.m

20 Pointing (1:2) 1 Sq.m.

21 Yellow soil 1 Cum

22 Hard Murrum 1 Cum

23 Handmade metal 1 Cum

24 Np3 Pipe 300mm 1 Rmt

25 Np3 Pipe 450mm 1 Rmt

26 Np3 Pipe 600mm 1 Rmt

27 Np3 Pipe 900mm 1 Rmt

28 Np3 Pipe 1200mm 1 Rmt

29 J.C.B machine (Including diesel driver) 1 Hour

30 Roller (Including diesel driver) 1 Day

31 Truck (Including diesel driver) 1 Day

32 Hydraulic center trailer (Including diesel driver) 1 Day

33 Semi dense carpet patch work on various roads in Pardi municipal area 1 Ton

34 Building Materials and Soil Lifting Work from Pardi Municipal Area 1 Ton

Compounding of tarkhuta in Pardi municipal area (Excavation including five wire,

cross wire, cement pole)

36 Waterproofing 1 Sq.m.

37 Two Coat Putty or Two Coat of Primer (Including Brushing) 1 Sq.m.

38 Wall Painting (Three Coat) with plastic emulsion paint 1 Sq.m.

39 Ceiling Painting (Three Coat) with plastic emulsion paint 1 Sq.m.

Outer Wall Painting (Three Coat) with weather proof acrylic emulsion paint including

Box cutting the road surface to proper slope and camber for making a base for the

41 road work including removing the excavated stuff and depositing on the road side 1 Cum

slope as directed upto 50 mt lead.

Description Unit

Scarifying gravelled macadam or bitumen macadam surface 6 cm to 10 cm depth

including stacking useful materials on road side and disposing off remaining stuff

Construction of Granular sub-base by providing well-graded material, spreading in

uniform layers with motor grader on prepared surface, mixing by mix-in place

method with rotavator at OMC and compacting smooth wheel roller to achieve the

desired density, complete in two layers as per Technical Specification Clause

Providing, laying, spreading and compacting graded stone aggregate to Wet Mix

Macadam specification including premixing the Material with water at OMC in

mechanical mix plant carriage of mixed Material by tipper to site, laying in uniform

layers with paver in sub-base / base course on well prepared surface and

compacting with vibratory roller to achieve the desired density in two layer. By

Mechanical Means with 1 km lead

Providing and laying Bituminous Base Course 75 mm thick compacted in two layers

with tack coat of asphalt (VG-30) 80/100 at the rate of 2.5 Kg/10 Sqmt and using

B.T. stone aggregates of required gradation and asphalt 80/100 grade for mixing @

45 1.99% by weight of total mix including heating the aggregate and asphalt by drum 1 MT

mix plant and spreading the same by paver finisher and consolidation with vibratory

roller including providing all materials, equipment’s, tools and plants, oil, kerosene,

fire wood, Labour charges etc. complete.

Providing and laying 50mm thick compacted B.M. with B.T. aggregate as per

MORT&H specification and asphalt grade (VG-30) 80/100 for tack coat at 2.5 kg/10

sqmt with mechanical sprayer and bitumen grade 80/100 for mixing at the rate

46 kg/M.T. i.e. 3.4% of total mix including heating the aggregate and asphalt by drum 1 MT

mix plant and spreading the same by paver censor finisher and consolidation with

vibratory roller including providing all materials, equipments, tools and plants, oil,

kerosene, fire wood, labour charges etc. complete.

Providing and laying 25 mm thick compacted Semi Dense Bituminuous Concrete

using stone chips as per MORT&H gradation and asphalt grade (VG-30) 80/100 for

tack coat at 2.5 kg/10 sqmt with mechanical sprayer and 80/100 grade asphalt for

47 mixing @ 5.0% by weight of total mix for binder including heating the aggregate and 1 MT

asphalt by drum mix plant and spreading the same by paver finisher and

consolidation with vibratory roller including providing all materials, equipments, tools

and plants, oil, kerosene, fire wood, labour charges etc. complete.

Providing & Laying 50 mm Thick Dense Bituminous Macadam using stone

aggregates as per MORT&H gradation and bitumen grade VG-30 in mix at the rate

of minimum 4.50% or as per design mix, by total weight of mix for binder by batch

48 hot laid process including transporting the mix and spreading the same by paver 1 MT

finisher and consolidation by Vibratory Roller including providing and Operating

required batch mix plant and machinery cost of Fuel, Asphalt, oil, Lubricant &

Labour Charges Etc.

Providing & Laying 30 mm Thick bituminous concrete with higher capacity batch

type hot mix plant using crushed aggregates of specified grading, premixed with

bituminous (VG-30) binder @ 5.4 percent of mix and filler, transporting the hot mix

49 to work site, laying with a hydrostatic paver finisher with sensor control to the 1 MT

required grade, level and alignment, rolling with smooth wheeled, vibratory and

tandem rollers to achieve the desired compaction as per MORT&H Specification for

Gradation Complete.

Providing and applying asphalt painting on B.T. surface with mechanical sprayer

using bitumen 80/100 (VG-10) at the rate of 5.00 Kg/10 Sq.mt. & spreading stone

dust on painting surface at the rate of 0.03 Cum / 10 Sq.mt and rolling with smooth

wheeled and pneumatic roller and brushing etc. complete.

Providing and laying of Hot applied Thermoplastic compound 2.5mm thick including

reflectorising glass beads @250gms per sqm area, thickness of 2.5mm is exclusive

Description Unit

of surface applied glass beads as per IRC: 35 & finished surface to be level, uniform

and free from streaks and holes. (As per govt letter no. SOR102003/94/S-1/Dated

Up gradation of Existing Manhole / Chamber including brick work and plaster as

directed by EIC.

Supplying and fixing Cat Eye (Stimsonite) made out from Acrilo beautile sterine

injuction high compressed molding with reflector made of MMC (prismatic type of

size 12cm x 6cm x 2.5cm) provided with bituminous adhesive 100g with each unit

for fixing. (Engineer grade)

Providing and laying Interlocking Road block of Minimum 80mm thick (M-40 Grade)

ruborous top reflective paver block in white cement base and of approved colour

red/yellow and design including fixing in avg. 50 mm thick sand / stone dust bedding

including ramming and fitting blocks in line and level with necessary compaction by

vibrator etc complete as directed including finishing the joints with sweeping dry fine

sand in to joints including vibrating with plate compactor etc. complete as directed.

The edges / ends of the pavement shall be finished with 1:2:4 concrete. The rate

shall be inclusive of concrete.

Providing and laying Interlocking Road block of Minimum 60mm thick (M-40 Grade)

ruborous top reflective paver block in white cement base and of approved colour

red/yellow and design including fixing in avg. 50 mm thick sand / stone dust bedding

including ramming and fitting blocks in line and level with necessary compaction by

vibrator etc complete as directed including finishing the joints with sweeping dry fine

sand in to joints including vibrating with plate compactor etc. complete as directed.

The edges / ends of the pavement shall be finished with 1:2:4 concrete. The rate

shall be inclusive of concrete.

Providing & laying c.c. 1:2:4 (1-Cement, 2 Coarse sand, 4-hand broken stone

aggregate 20mm nominal size) and curing comp. excluding the cost of formwork.

Providing and fixing pre-cast concrete kerbstone of gray cement based concrete

block 30cm length, 30cm height and 15cm thick of M250 grade concrete as per

approved design and including excavation for fixing in proper line and level, filling

the joint with C.M. 1:3 (1 cement : 3 fine sand) etc. complete

Note: All rates quoted shall be inclusive of cost of materials, labour, freight, loading/unloading,

applicable taxes & duties. No escalation will be permitted during the contract period.