NIT-70/2025-26/Engagement of an Event Management Agency for Accommodation, Catering and Transportation Services and ACT Management for the 5th Khelo India University Games 2025 Rajasthan

Amount

All Items

ACT Management

Accommodations

Catering

Transportation

Others

Description of Work / Item(s)

Amount

Act Management

ACT Management consultancy fees including ACT planning, organising, allocation and reporting management, mobilisation of core team members and including all miscellaneous cost as per RFP Scope of work.

ACT experienced Manpower for coordination and management as per RFP Scope.125 nos minimum for 16 days including airfare, lodging, boarding, local travel cost and allowances.

1 x shift paid Volunteers for transportation in each bus and parking management including local travel and allowances. Approx - 125 nos for 16 days

Helpdesk at hotels/University and Stationary cost at hotel, Arrivals & Departure (Airport, Railway station & Bus station) With Manpower & setup.

"May I help you?" Ushers at venues for ACT and Parking management staff at all venues

Helpline - 24/7 phone lines (Tollfree number with sufficient manpower)

Description of Work / Item(s)

Amount

Accommodations 3 star or equivalent with all facility as per RFP

Single- Standard

Single- Deluxe

Double - Standard (MAP)

Double - Deluxe

Triple - Standard (MAP)

Triple - Deluxe

Single- Standard (MAP)

Single- Deluxe (AP)

Double - Standard

Double - Deluxe (MAP)

Triple - Standard

Triple - Deluxe

Single- Standard (AP)

Single- Deluxe (AP)

Single- - Suite (AP)

Single-luxury suite (AP)

Description of Work / Item(s)

Amount

CATERING Type A - Athlete + TO+ CM + Support Staff

Lunch

Evening Snacks

Type B - Others (Medical + Volunteers + Sports Specific Volunteers + Facility Management Team + Police + Security)

Breakfast

Lunch

Evening Snacks

Dinner

Type C- VIPs + Media + (LOC) Committee Member and State Member + CDM

Breakfast

Lunch

Evening Snacks

Dinner

Type D - Others (Running Tea/ Coffee and Water at each Game Venue)

A. Tea / Coffee Vending Machine with paper cups and for VIPs Cups and Saucer at all game venue with adequate manpower to serve. B. Cookies & 1 veg light snacks

Type E – Water (As per requirement)

Uninterrupted packaged drinking water supply during event including labour & transportation (as per requirement)

water dispenser (Dispenser with Hot & cold option) with 14 hours continuous water bottle refill (as per requirement)

Overlays

BIG Kitchen Setup for Venues

Small Kitchen Setup for Venues

Description of Work / Item(s)

Amount

TRANSPORTATION Category 1

Sedan- Swift Dzire/ Etios or equivalent

SUV- Innova Crysta/ Ertiga or equivalent

Category 2

Mini Bus-20 Seater AC Mini Bus

Big Bus- 40 Seater AC Volvo Bus

Vehicle Branding in Sqft.

Description of Work / Item(s)

Amount

OTHERS

Lumpsum Cost of Facilities Mentioned in scope of work Part - A Point no.25 for 300 university Room. (package)

Refreshment Box(Samosa,wafers,Lemon Water/Juice,1 Sweet piece,Water Bottle)