Supply, Installation, Testing, Commissioning, and One-Year Comprehensive Maintenance of Digital Audio-Visual (AV) Display and Public Address System comprising LED Displays, AV Matrix Switcher, HDMI Fiber and Audio Cabling, HDMI Splitters, Wired and Wireless Microphones, Speakers, Signal Converters, and all associated accessories for Ambaji Temple, Gujarat”.

Money (EMD) the Technical Bid) by a Demand Draft in favor of “The

Administrator, Shree Aarasuri Ambaji Mata Devsthan

Trust”, payable at Ambaji.

Estimated cost of the work Rs.20.00 Lakhs (Including GST)

Tender Fee Rs.1500+270 GST= Rs. 1770 /- (One Thousand Seven

Hundred Seventy Only)

Issue of BID documents Date : 28/07/2026 (downloaded from our website

www.SAAMDT.gujarat.gov.in, www.nprocure.com)

Last date of submission of queries Date : 02/08/2026, up to 16:00 Hrs.

Dt. 03/08/2026 By 12:00 hrs. at Conference Room,

Pre-bid meeting SAAMDT Complex, AMBAJI. Ta.Danta, Dist. Banaskantha,

(North Gujarat), Pin –

Last date & time of Dt 15/08/2026 , up to 6:00 PM (Online).

Submission of completed Dt. 18/08/2026, up to 5:00 PM (Hardcopy)

Date & time of opening of 20/08/2026 at 04.00 pm

Date of Presentation 21/08/2026 up to 06:00 pm at Conference Room Ambaji

(Tentative Date if any changes will be updated via

Date & time of opening of 24/08/2026 (IF POSSIBLE )

Period for submission of 10 days from issue of Letter of Acceptance

Performance Security

Period for signing of 15 days from issue of Letter of Acceptance

Contract Agreement

Address for communication in Mr. Ashish Raval (PRO Officer)

connection with this BID Mobile Number: 93283

Information Technology Branch, Ambaji Temple.

Ta.Danta, Dist. Banaskantha,

(North Gujarat), Pin –

Project Consultant Mr. Dip Patel (Director)

M/s. White Energy Picovolt Pvt. Ltd.

SF-19, Yogeshwer Complex, Near Fortune Hotel

S G Highway, Ahmedabad -380054

Email Id: [email protected]

1. All the interested parties are requested to visit the site before bidding for proper assessment of

the subject work. The installations shall be taken over as in where basis.

2. The pages of complete document/tender must be serially numbered in chronological order

before submission.

SAAMDT, invite for Tender for Selection of Agency for Supply, Installation and Commissioning including

O&M of Implementation of ELV work System at Ambaji Temple, Ambaji.

Incomplete bids or bids not confirming to the requirements mentioned in the tender would be

summarily rejected.

Terms and Conditions:

1. Vendor must sign and write page no. on all the papers.

2. Price should be exclusive of all freight, forwarding and installation charges with

3. Prices should be exclusive of all texts. Quoted prices should be without are applicable, then they must

be mentioned separately.

4. Price/Bid validity will be of 180 days from the date of financial bid opening. A bid valid for shorter

period shall be rejected as non-responsive.

ELIGIBILITY CRITERIA & TECHNICAL CRITERIA

Stage 1: Minimum Eligibility Criteria

The following documents are to be furnished by the bidders for pre-qualification as per the tender document:

(a) The bidder shall be an OEM or an Authorized Distributor/Dealer/Channel Partner authorized by the

OEM for supply and comprehensive maintenance of the quoted security equipment.

(b) The bidder shall have a minimum Three (03) years' experience in the supply, installation, testing,

commissioning and maintenance of similar ELV work and allied security equipment. Copies of Work

Orders and Completion/Performance Certificates shall be submitted.

(c) The Applicant should have a Proof of having successfully Completed Similar works during last 5 years

ending last day of the month previous to one in which tender are invited as per the following

Similar Kind of Work Means: SITC of Maintenance of Audio-Visual (AV) Systems, Digital Display

Systems, Public Address (PA) Systems, LED Display Systems, HDMI/SDI Signal Distribution Systems,

Conference/Communication Systems, or other comparable Audio-Visual Infrastructure Projects

executed for Government Departments, Semi-Government Organizations, Local Government Bodies,

Public Sector Undertakings (PSUs), Registered Temple Trusts, Autonomous Bodies, or Reputed Private

Limited Companies during the last five years

(d) The bidder shall have an average annual turnover of not less than 100% of the estimated tender value

during the last three financial years (FY 2023-24, 2024-25 & 2025-26). Audited Financial Statements

and a CA Certificate shall be enclosed.

(e) The bidder/OEM shall have a Branch Office/Service Centre in Gujarat for at least Five (05) years with

adequate service support.

(f) The bidder shall submit valid GST Registration, PAN, Income Tax Returns, GST Returns (as applicable),

and OEM Authorization Certificate (where applicable).

(g) The bidder/OEM shall possess valid ISO 9001:2015 certification and other applicable quality

certifications such as CE/BIS wherever applicable.

(h) The bidder shall not have been blacklisted by any Government Department, PSU or Autonomous Body.

A self-declaration shall be submitted.

(i) The bidder shall submit a list of similar works executed along with Work Orders, Completion

Certificates and Client References.

(j) All documents submitted with the bid shall be duly signed, stamped and self-attested by the Authorized

Stage 2: Technical Eligibility Criteria

Description Marks

The Applicant should have a minimum of 03 years of establishment of firm.

If 03 Yrs. <=x<=05 Yrs. – 08 marks

If 05 Yrs. <=x<= 07 Yrs. – 10 marks

If 07 Yrs. and Above. – 15 marks

Average annual Turnover from similar business during last three years. The

bidders have to submit the certificate from Statutory Auditor or Chartered

Accountant in this regard.

2 If the Average Annual Turnover of the bidder is:

Last 3 Year Avg. Turnover 100% to 200%. - 05 marks

Turnover 200% to 500% - 10 Marks

More than 500% - 15 Marks

The Applicant should have a Proof of having successfully Completed Similar works

during last 5 years ending last day of the month previous to one in which tender are

invited as per the following

Three similar completed works costing not less than the amount equal to 40% of

3 the completion cost.: or

Two similar completed works costing not less than the amount equal to 50% of the

completion cost:

One similar completed work costing not less than the amount equal to 80% of the

completion cost

Bidder have completed work of ELV work in any Temple premises

4 One work: 5 Marks

Two Work: 10 Marks

Concept Presentation:

• Presentation of Similar Kind of Completed Projects.

• All Technical details, integration capability of the security tender.

• Timeline for the completion of the Project.

• Operation and Maintenance Methodology.

• Innovative Ideas (If any).

The bidders who will be able to achieve 70 Marks out of 100 Marks only will be called for the opening of financial

Stage 3: Evaluation of Financial proposal:

The marks achieved from the Technical+ Concept presentation (70% weightage on the quality of concept and

design) and financial bid (30% weightage to the price bid of the grand total % amount offered in INR) will be

design) and financial bid (30% weightage to the price bid of the grand total % amount offered in INR) will be

Evaluation of Financial Proposal

At the Third stages, the financial evaluation will be carried out as per this clause. For financial evaluation, the

financial quote indicated in the Financial Proposal shall be considered. Sf = 100 x Fm /F, in which Sf is the

financial score, Fm is the lowest price and F the price of the proposal under consideration. The weightage given

to the financial proposal is 30%.

The Committee will determine whether the Financial Proposals are complete, unqualified and unconditional.

The cost indicated in the Financial Proposal shall be deemed as final and reflecting the total cost of works.

Omissions, if any, in costing any item shall not entitle the firm to be compensated and the liability to fulfil its

obligations as per the Tender within the total quoted price shall be that of the Applicant.

Combined and final evaluation

After determining the financial score, the shortlisted Applicant will be given total score which will

be determined as under

Total score = Technical & Concept Presentation Score (ST) *0.7 + Financial Score (SF) *0.3

Proposals of the post qualified Applicant during the process of evaluation of the technical bid will finally, be

ranked according to the total score the selected Applicant shall be the first ranked Applicant (whose total score

as calculated above is the highest).

The sealed and super scribed Bid must reach SAAMDT Temple, Ambaji, Gujarat . completed in all respects,Bids

received after the above-mentioned time and date shall not be accepted. Any Bid document submitted through

post/courier is at the risk of the bidders and SAAMDT is not responsible for any delay/loss.

The Bids should be submitted in two parts in separate sealed envelopes.

Part I (Technical Bid) will comprise acceptance of our terms & conditions of contract, form of particulars duly

filled in, copy of IT PAN Card, GST No. allotted by the concerned authorities, Details of Manpower available,

Details of Tools and Tackles available for executing similar jobs, Earnest Money Deposit of Rs.30,000/- and

other supporting documents indicating the proof of having provided similar services to Govt. Departments /

Public sectors Undertakings/ well known & reputed companies. The contract agency should submit audited

balance sheet and profit and Loss statements for the last three years.

Documents indicated in checklist of Part I (Technical Bid) of Bid must be submitted.

Bidders who are found competent on the basis of information submitted in Part – I (Technical Bid) will only be

considered for opening of financial bid. The envelopes must be super scribed with the following information:

Both the envelopes should be securely sealed and stamped separately and clearly marked as "Envelope No.1 –

Technical Bid (EMD & Eligibility Criteria). Both the sealed envelopes should be placed in a third larger

envelope clearly mentioning Bid “Supply, Installation, Testing, Commissioning, and One-Year

Comprehensive Maintenance of Digital Audio-Visual (AV) Display and Public Address System comprising

LED Displays, AV Matrix Switcher, HDMI Fiber and Audio Cabling, HDMI Splitters, Wired and Wireless

Microphones, Speakers, Signal Converters, and all associated accessories for Ambaji Temple, Gujarat” .

Along with Bid Reference No, Due Date, Name of Bidder, Technical bid in envelop inside etc.

It may please be noted that incomplete Bids shall be treated as nonresponsive and shall be summarily

PART I (TECHNICAL BID)

GENERAL TERMS AND CONDITIONS (GTC)

1. Sealed Bids in two bid system i.e. Technical Bid along with EMD, Tender fees & Financial Bid separately,

are hereby invited for the work Agency for Supply, Installation, Commissioning and warranty support

of various Equipment’s for the Implementation of Video Surveillance System at Ambaji Temple, Ambaji.

The Bidders are required to produce proof of fulfilling these conditions. Copy of work orders must be

2. Bid Validity: The Bids shall be valid for 180 days from the last date of submission of Bids.

3. Earnest Money Deposit (EMD)

3.1 The Earnest Money amounting to Rs.30,000/- by way of DD/BG of a Schedule Bank, drawn in favour of

The Administrator, Shree Aarasuri Ambaji Mata Devsthan Trust”, payable at Ambaji should accompany

the Bid in separate envelope along with Technical Bid. Part Bids received without EMD will be treated

as invalid and rejected.

3.2 The EMD will be returned to the bidder(s) whose offer is not accepted by SAAMDT after the placing of

the final order(s) on the selected bidder(s). However, if the return of EMD is delayed for any reason, no

interest / penalty shall be payable to the bidder. The EMD of the successful Bidder shall be released

after receipt of required security deposit from the successful bidder.

3.3 The successful bidder, on award of contract / order must sign the contract / order acceptance in writing,

within 20 days of award of contract / order failing which the EMD will be forfeited.

3.4 The EMD shall be forfeited:

a) If the bidder, withdraws the bid during the period of bid validity specified in the Bid.

b) In case a successful bidder fails to furnish the Security Deposit.

4. Security Deposit :

Within fifteen (15) days of the award of contract, the vendor shall furnish a Security Deposit amounting

to 10 % of the work order annual value by way of DD or BG from a Nationalized Bank in favour of The

Administrator, Shree Aarasuri Ambaji Mata Devsthan Trust”, payable at Ambaji. The Security

Deposit will be forfeited, in case the vendor fails to execute the order to the satisfaction of SAAMDT. The

Security Deposit will remain with SAAMDT till 60 days beyond the completion of contract duly certified

by employer and will not bear any interest whatsoever and will be liable for forfeiture in case of the

breach of any terms and conditions of the Contract. In case of the bank guarantee for security deposit,

the validity will be Thirty Six + two months (36 +2 months) from the date of letter of

award/commencement of work whichever is later. The BG will be executed for extended period also.

5. SAAMDT does not bind itself to accept the lowest or any Bid and reserves the right of accepting the

whole or any part of the Bid and the Bidder shall be bound to perform the same at the rates quoted.

6. Canvassing in connection with the Bids is prohibited and the Bids submitted by the contractor who

resort to canvassing are liable for rejection.

7. The Bidder shall quote rates both in figures and words. He shall also workout the amount for each item

of work and writes in both figures and words. On check if there are differences between the rates quoted

by the Bidder in words and in figures or in the amount worked out by him, the following procedure shall

7.1 When there is a difference between the rates in figures and in words, the rates which correspond to the

amounts worked out by the Bidder shall be taken as correct.

7.2 When the amount of an item is not worked out by the Bidder or it does not correspond with the rate

written either in figures or in words, the rate quoted by the Bidder in words shall be taken as correct.

7.3 When the rate quoted by the Bidder in figures and in words tallies but the amount is not worked out

correctly the rate quoted by the Bidder shall be taken as correct and not the amount.

8. The rates quoted in the Bid should be exclusive of all taxes , duties & levies applicable on the last date of

receipt of the Bids. In case any additional tax / duties are levied subsequently or if the percentage of tax

/ duty is increased/decrease, then SAAMDT will reimburse/deduct the component of the new taxes /

duties to the Contractor on submitting satisfactory documentary evidence to prove that the tax is

actually paid by the Contractor to the respective Govt. agencies. The necessary deductions on account

of income tax, tax etc. will be deducted at source, as applicable, as per Government Rules from the bills

submitted by the Contractor and necessary TDS certificate will be issued.

9. EMD will be forfeited if the contractor fails to commence the work as per Letter of Award.

10. Bidder should not write any conditions or make any changes, additions, alterations and modifications

in the printed form of Bids. Bidders who are desirous to offer rebate the same should be brought out

separately in the covering letter and submitted along with the Bid except wherever needed after

referring the details of the Bid and if asked for.

Correction / overwriting should be countersigned by the Bidder.

11. SAAMDT Centre reserves the right to accept or reject any Bid in full or in part without assigning any

12. Except where otherwise provided in the contract, all questions and disputes relating to the meaning of

the specifications, and instruction herein before mentioned and as to the quality of the materials, as to

any question, claim, right, matter or thing whatsoever, in any way arising out of or relating to the

contract, specifications, estimates, instructions, orders or these conditions or otherwise concerning the

works, or the execution of the same whether arising during the process of the work or after the

completion or abandonment thereof shall be referred to the sole arbitration of a person nominated by

the SAAMDT and if he is unable or unwilling to act to as the Sole Arbitrator or some other person

appointed by him willing to act as such arbitrator. The submission shall be deemed to be submission to

Arbitration under the meaning of the Arbitration Act, 1996 or any subsequent amendments of

enactment thereof for the time being in force, conclusive and binding on all parties of the contract.

13. All necessary tools tackles should be provided by the contractor to his maintenance staff at his own cost.

The Contractor/ bidder shall either have in possession or shall arrange the required necessary sets of

spanners, testing equipment etc. with the technicians.

14. The surrounding areas with machinery will be kept neat & clean. Cleaning agents such as soap,

detergent, cotton waste etc. will be provided by the contractor.

15. The rate shall be fixed for entire duration of the contract.

Parts (ii) Price bid

The e-Bid shall be digitally signed by the bidder at e-tendering portal duly authorized to bind the bidder to the

contract. Written power-of-attorney in proper format accompanying the bid shall indicate the letter of

Authorization. The person or persons signing the bid shall sign all pages of the bid, except for printed literature.

The bids submitted shall be in proper readable format, encrypted as per e-tendering portal requirements.

Standard Printed terms and conditions of the company other than the “nprocure” conditions shall not be

SPECIAL CONDITIONS OF THE CONTRACT

1.1.1 All designs, codes, developing platforms, developing techniques and workmanship shall be in

accordance with the highest accepted international standards for this type of work.

1.1.2 The bidder shall also state, where applicable, the National or other International standard(s) to which

the whole, or any specific part, of the system, software, or training complies.

1.2 The requirements given in this document are firm and no deviation of any kind is acceptable.

2. Time Schedule

2.1 The work as per the Notice Inviting Tender shall be completed within 90 days of placement of firm order

2.2 Time - The Essence of Contract The time and date of completion of the works as contained in the

supplier’s proposal and as agreed to contractually after modifications, if any, shall be final and binding

upon the supplier. It must be understood that the supplier has made the proposal after fully considering

all such factors which may have any bearing on the time schedule of the contract, and normally no

extension in the schedule, whatsoever.

2.3 shall be permitted on these accounts by SAAMDT

3. Delay & Non-Conformance

3.1 In case of the above time scheduled including levy of compensation for late delivery of systems as

contained of the tender document not being adhered to, SAAMDT has the right to cancel the order wholly

or in part thereof without any liability to cancellation charges and procure the goods / software

elsewhere in which case the successful bidder shall make the difference in the cost of goods procured

elsewhere and price set forth in the order with the successful bidder.

4. Payment Terms & Conditions

1. The successful bidder shall execute the supply only against a separate Work Order issued by Shree

Arasuri Ambaji Mata Devasthan Trust, Ambaji.

2. The rates approved under the tender shall remain valid for the contract period. Supply shall be made

only as per the quantities and specifications mentioned in the respective Work Order.

3. The bidder shall quote the basic unit rates excluding GST in the Price Bid. GST shall be indicated

separately and shall be payable only as applicable under the prevailing Government of

India/Government of Gujarat GST Rules.

4. The supplier shall deliver the materials/equipment at the designated location of Shree Arasuri Ambaji

Mata Devasthan Trust, Ambaji, within the time specified in the Work Order.

5. All supplied materials, including LED TVs, PA System equipment and accessories, shall be inspected,

tested and verified by the authorized officer/technical committee of the Trust. The decision of the Trust

regarding acceptance or rejection shall be final and binding.

6. Payment shall be released only after satisfactory supply, installation (where applicable), successful

testing & commissioning, submission of all required documents, and certification by the authorized

officer of the Trust.

7. The supplier shall submit the original Tax Invoice, Delivery Challan, Installation Report (where

applicable), Warranty Certificates, and any other documents required by the Trust for processing the

8. Applicable TDS, TCS (if applicable), GST-TDS, Income Tax, or any other statutory deductions shall be

deducted from the bills as per the prevailing Government rules and regulations.

9. No advance payment, mobilization advance, or part payment shall be made under any circumstances.

10. Payment shall be made only through Account Payee Cheque after due verification, certification, and

approval of the bill by the competent authority of the Trust.

11. In case any material is found defective, damaged, non-functional, or not conforming to the tender

specifications, the supplier shall replace the same at its own cost within the stipulated time. Payment

for such items shall be withheld until satisfactory replacement is completed.

12. No claim for escalation, additional payment, or compensation shall be entertained beyond the approved

rates and the issued Work Order unless specifically approved in writing by the competent authority of

5. Guarantee / Warranty

5.1 Complete hardware & Software shall be guaranteed against all defects/bugs and for a satisfactory

performance, as per all the listed features, for a period of 24 months from the date of commissioning of

the systems or for a period of 24 months from the date of supply whichever is earlier.

5.2 Contractor should provide AMC. A separate agreement shall be executed between SAAMDT and supplier

on mutually agreed terms for the AMC.

5.3 The bidder shall attend at his own expense and get the defect/bugs removed in the systems as detected

by SAAMDT during the period of warranty.

6. Substitution & Wrong Supplies

6.1 Unauthorized/Pirated substitution or materials delivered in error of wrong description/ quality or old

versions shall be returned to the successful bidder at his cost and risk.

7. Dispatch of Documents

7.1 Pre-receipted Bills in triplicate at each stage of payment.

7.2 Copy of the Delivery Challan.

7.3 Copy of the Inspection report (if inspection carried out as a part of the Contract).

7.4 Duly certified Installation / Commissioning Certificate with the final bills.

7.5 Any other Document as per Annexure.

8. Up gradation

8.1 The successful bidder shall guarantee the long-term availability of Upgraded versions of hardware /

software to the buyer for the warranty period. The successful bidder shall guarantee that before

outdating the current systems covered under the contract, successful bidder shall give SAAMDT at least

six (6) months advance notice so that the latter may order the next up graded system.

9. Technical Manual

9.1 The bidder shall supply complete set of technical/ operations and maintenance manuals as applicable

along with the delivery. The cost of such manuals supplied will be included in the cost of the system.

10. Change of Model

10.1 No change of model after the placement of order shall be entertained unless the alternate model offered

are higher in specifications and approval of the competent authority has been obtained in writing for

such a change of model before the delivery of the product. Delivery of the alternate product without

such an approval shall not be accepted and SAAMDT shall not be responsible for any delay in delivery

schedule on this account.

11. Sample Testing

11.1 The Buyer may demand a sample product at any stage of tendering for evaluation. SAAMDT reserves

the right to reject a Bid at any stage of processing and shall forfeit the EMD, if the sample product is

found to be substandard and / or fails to meet the NIT specifications and the bidder shall have no further

claims in the tender.

11.2 SAAMDT shall not bear any cost with regard to transportation of the equipment for testing and all such

cost with regard to the testing shall have to be borne by the Bidder.

12.1 On-site training should be arranged by vendor to at least 1 users and 1 maintenance staffs. Also, the

selected bidder will provide one time training of the IT personnel (02 People) through its OEM at the

convenient place in India. The entire cost for accommodation, transportation will be borne by the

bidder. The certification will be provided by the OEM/bidder to the IT Personnel for the same.

13. Submission of documentation.

13.1 An inventory of the items delivered shall be submitted to IT section of SAAMDT . A softcopy shall also

be submitted. The inventory shall carry item Name, Make, Model, Serial number, item number as

specified in the tender document.

14. Identification, Documentation and Marking

14.1 All items are to be named as per the guidelines given in Forms.

14.2 The item numbers are to be legitimately written in a convenient and visible location with permanent

marker pen of appropriate colour.

The scope of work under this Annual Rate Contract (ARC) shall include the Supply, Installation, Testing,

Commissioning, and One-Year Comprehensive Maintenance of Digital Audio-Visual (AV) Display and Public

Address System comprising LED Displays, AV Matrix Switcher, HDMI Fiber and Audio Cabling, HDMI Splitters,

Wired and Wireless Microphones, Speakers, Signal Converters, and all associated accessories for Ambaji Temple,

The broad scope of work includes, but is not limited to, the following:

1. Supply of ELV equipment as and when required by the Trust during the contract period.

2. Installation, testing, commissioning, demonstration, and successful integration of supplied equipment

wherever applicable.

3. Comprehensive Maintenance of existing and newly supplied security equipment during the contract

4. Preventive maintenance at regular intervals as prescribed by the OEM to ensure uninterrupted

5. Breakdown maintenance including repair or replacement of defective spare parts, accessories, and

components under the scope of Comprehensive Maintenance.

6. Supply of genuine OEM spare parts, accessories, consumables, and replacement components whenever

7. Software/Firmware updates, calibration, configuration, health checks, and performance optimization of

equipment wherever applicable.

8. Deployment of qualified service engineers for timely maintenance and emergency breakdown support.

9. Submission of maintenance reports, service records, inspection reports, preventive maintenance

schedules, and other documentation as required by the Trust.

10. Compliance with all applicable Government of India regulations, Gujarat Government guidelines,

security standards, OEM recommendations, and statutory requirements.

11. Any other work incidental or necessary for ensuring proper functioning and uninterrupted operation of

the security systems covered under this Annual Rate Contract.

12. The detailed technical specifications, quantity (if any), maintenance requirements, and equipment

specifications are provided in the respective Annexures of this Tender Document

13. During the Operation & Maintenance

Clause 1: Monthly Preventive Maintenance & Physical Visits:

agency shall mandatorily conduct at least one (1) physical onsite visit every month to perform

comprehensive preventive maintenance, calibration, and routine servicing of all installed security

equipment (including X-ray Baggage Scanners, DFMDs, and Walkie-Talkies) or other equipment

mention in the tender to ensure uninterrupted 24/7 operational readiness."

Clause 2: The agency shall maintain an official onsite Visit Logbook / Register. Upon completion of each

monthly inspection, the technician must document the status of the equipment and submit the work

report in triplicate (3 copies), distributed as follows:

Original Copy: To be submitted to the Temple Administration / Security In-charge for institutional

Duplicate Copy: To be attached by the agency along with their monthly maintenance invoice for

payment processing.

Triplicate Copy: To be retained by the agency for their own service logs."

BILL OF QUANTITIES (BOQ)

Tender for Supply, Installation, Testing, Commissioning and One-Year Comprehensive Maintenance of

Digital Audio-Visual (AV), Professional Display, Public Address and Communication System

1. This is an Annual Rate Contract (ARC). Quantities indicated are tentative and may vary based on actual

2. Separate Work Orders shall be issued by SAAMDT during the contract period as per requirement.

3. The quoted rates shall include supply, transportation, loading/unloading, installation, testing,

commissioning, integration, demonstration, user training, warranty support, and all incidental works.

4. The bidder shall provide all accessories and consumables necessary for complete and satisfactory

operation of the system.

5. Payment shall be released only after successful delivery, installation, testing, commissioning, inspection,

and acceptance by SAAMDT.

6. One-year comprehensive maintenance shall include preventive maintenance, breakdown support,

repair, replacement of defective components, and technical assistance.

7. All equipment supplied shall be brand new, unused, genuine, and sourced through authorized OEM

This format is suitable for a government/semi-government tender and allows bidders to quote any

equivalent approved brand while maintaining minimum quality standards.

Approved Makes / Equivalent Brands

Sr. Item Description Approved Makes / Models

1 HDMI Cable Kramer / Extron / Lightware / Crestron / Aten

or Equivalent Approved by Consultant

2 Audio Cable Belden / Canare / Klotz / MX / Proel / Mogami

or Equivalent Approved by Consultant

3 Professional Commercial Display / Samsung QM32C, QM43C, QB55C, QB65C Series

Digital Signage Display / LG / Philips / BenQ / ViewSonic / Sony

Professional Display or Equivalent Approved

4 AV Matrix Video Switcher / Mixer AVMATRIX PVS0403U / Roland / Blackmagic

Design / Datavideo or Equivalent Approved by

5 HDMI Splitter OREI / Kramer / Aten / Extron / Crestron or

Equivalent Approved by Consultant

6 Wireless Microphone System Aerons Starlinc HND / Shure / Sennheiser /

AKG / Audio-Technica or Equivalent Approved

7 Wired Microphone JTS TK-280 / Shure / AKG / Audio-Technica /

Sennheiser or Equivalent Approved by

8 PA Speaker (60–100 Watt) Ahuja ASX-912B / Bosch / JBL / Yamaha /

Honeywell or Equivalent Approved by

9 HDMI to SDI Converter Blackmagic Design / AJA / Decimator Design /

Datavideo or Equivalent Approved by

10 SDI to HDMI Converter Blackmagic Design / AJA / Decimator Design /

Datavideo or Equivalent Approved by

Sr. Esitamted Price

Description Unit

No. (₹) Per Mtr/Unit

1 HDMI Cable (High Speed, Professional Grade, including supply, laying, Mtr. ₹200 / Mtr.

termination and testing complete)

2 Audio / Sound Cable (Professional Grade, including supply, laying, Mtr. ₹100 / Mtr.

termination and testing complete)

Professional Commercial Display – Samsung QM32C (32") or equivalent

3 approved commercial signage display, complete with wall mount bracket, Nos. ₹32,000 / No.

power cable, remote control and all accessories

Professional Commercial Display – Samsung QM43C (43") or equivalent

4 approved commercial signage display, complete with wall mount bracket, Nos. ₹48,000 / No.

power cable, remote control and all accessories

Professional Commercial Display – Samsung QB55C (55") or equivalent

5 approved commercial signage display, complete with wall mount bracket, Nos. ₹68,000 / No.

power cable, remote control and all accessories

Professional Commercial Display – Samsung QB65C (65") or equivalent

6 approved commercial signage display, complete with wall mount bracket, Nos. ₹98,000 / No.

power cable, remote control and all accessories

Supply, installation, testing and commissioning of LiveU Solo bonded video

7 encoder complete with cellular bonding, HDMI input, cloud management, Nos. ₹1,50,000 / No.

power supply, and all standard accessories.

8 AVKANS 20X PTZ Camera with power adapter, remote control, and mounting Nos. ₹70,000 / No.

9 AV Matrix Video Switcher / Mixer (AVMATRIX VS0601U or equivalent Nos. ₹80,000 / No.

approved brand)

10 HDMI Splitter (1 Input × Multiple Outputs, 4K compatible or higher) Nos. ₹12,500 / No.

11 Wireless Microphone System (Ahuja / Shure / Sennheiser or equivalent Sets ₹50,000 / Set

approved brand), complete with receiver and accessories

12 Wired Microphone with Stand (Ahuja / Shure or equivalent approved brand) Nos. ₹9,500 / No.

13 PA Speaker, 60–100 Watt (Ahuja or equivalent approved brand) Nos. ₹14,000 / No.

14 HDMI to SDI Converter (Professional Broadcast Grade) No. ₹18,000 / No.

15 SDI to HDMI Converter (Professional Broadcast Grade) No. ₹18,000 / No.

Supply of accessories, connectors, mounting hardware, wall mount brackets,

junction boxes, patch cords, power cables, fasteners, cable management

accessories, PVC casing/capping, conduits and consumables required for

complete installation and operation of the system

17 Supply, Installation, Testing & Commissioning (SITC) of Samsung LED TV or 1 Job ₹3,000 /-

as aproved by SAAMDT including wall mount, all necessary fittings,

waterproof cover, testing & commissioning, dismantling and removal of

existing TV/accessories (if any), and complete installation.

Comprehensive Annual Maintenance Contract (AMC) for Outdoor LED

Screen, Existing PA System, Existing LED TVs, Audio Mixer, and Newly

Installed Equipment, including preventive and breakdown maintenance with

one mandatory preventive maintenance visit every month. Payment shall be

made on a quarterly basis after satisfactory completion of services and

certification by the Engineer-in-Charge

1. The bidder may offer any of the above-mentioned makes/models or equivalent products meeting

or exceeding the tender specifications.

2. Equivalent products shall be subject to technical evaluation and approval by SAAMDT/Consultant.

3. All equipment shall be genuine, brand new, unused, and sourced through authorized channels.

4. The bidder shall submit detailed technical datasheets, brochures, and compliance statements for all

offered products.

5. SAAMDT reserves the right to accept or reject any offered make/model based on technical suitability

and performance requirements.

Note: Bidder must be approved make & model number from the consultant, if require

consultant & in-charge officer form temple trust visit the OEM factory for quality

check and related all the cost born by the bidder.

GENERAL REQUIREMENTS

1 Contact details

i Head Office address

v Regional Offices, if any.

2 Type of company

3 Type of works performed

4 Years in business

5 Associated companies if any

6 Staff strength in Nos.

(Please mention details if any) Project Managers

Safety Engineers

Quality Engineers

7 List of Licensed Software available with the

8 Whether Associated with Client in the past

(Please give details of Projects)

i Has your firm ever failed to complete the

ii Are there any judgments, claims, arbitration

proceedings or suits pending or outstanding

against the company or its Officers?

iii Have the firm filed any law suits or requested

arbitration with regard to construction contracts

in the last (5) five years?

iv Are you now, or have you ever been, involved in

any bankruptcy or reorganization proceedings?

10 Present Work load Details

i Total Work Order Value under Execution (in

ii Value of Unexecuted Work (in lakhs)

i. Turnover (Income) (in lakhs)

ii. NPAT (in lakhs)

iii. Certified Copy of Balance Sheet for last 2 years

iv. Solvency Certificate from Bankers

v Statutory Tax Registration Numbers

14 Manufacture Authority Letter Of Proposed

LIST OF MAJOR PROJECT

( For installation video surveillance system)

Contract Contract

Sr. Type / Year of

Name of Project Name of Client Location Sum (Rs. Period (in

No. Use Completion

In Lacs) Months)

PART 1 – GENERAL

1.1 SECTION INCLUDES

A. Provide a complete Digital Audio-Visual (AV), Professional Display, Public Address and Communication

System, including design (where applicable), supply, installation, testing, commissioning, integration,

demonstration, user training, warranty support, and one-year comprehensive maintenance.

B. The system shall include, but not be limited to:

• Professional Commercial Displays

• HDMI Distribution System

• Audio Distribution System

• AV Matrix Video Switcher/Mixer

• HDMI Splitters

• Wireless Microphone Systems

• Wired Microphones

• Public Address Speakers

• HDMI to SDI Converters

• SDI to HDMI Converters

• Associated Cables, Connectors, Accessories, Mounting Hardware and Communication

C. The work shall be executed under an Annual Rate Contract (ARC) and separate Work Orders shall be

issued by SAAMDT as per actual requirements during the contract period.

Submittals shall be made in accordance with the Conditions of Contract, Tender Specifications, and

instructions issued by SAAMDT.

B. Manufacturer's Product Data

Submit manufacturer's technical datasheets, brochures, catalogues, specifications, compliance

statements, operation manuals, and installation instructions for all proposed equipment.

C. Technical and Installation Drawings

Submit installation drawings indicating:

• Equipment locations.

• Cable routing layout.

• Interconnection diagrams.

• System architecture.

• Equipment rack layouts (where applicable).

• Mounting details.

• Integration details with existing systems, if any.

D. Project Record Documentation

Submit record documentation showing:

• Final equipment locations.

• Cable routes.

• Connection diagrams.

• Equipment inventory.

• Installed make and model details.

• Electronic copies shall be submitted upon completion of the project.

E. Operation and Maintenance Documentation

Submit manufacturer’s operation and maintenance manuals customized to the installed system,

• User manuals.

• Operating procedures.

• Troubleshooting guidelines.

• Maintenance procedures.

• Warranty information.

• Contact details for service support.

F. Testing and Commissioning Reports

Submit detailed testing and commissioning reports indicating:

• Equipment tested.

• Test results.

• Date of testing.

• Engineer details.

• Deficiencies identified and rectified.

• Confirmation of successful operation.

G. Maintenance Service Documentation

Submit maintenance support details including:

• One-Year Comprehensive Maintenance Plan.

• Preventive Maintenance Schedule.

• Breakdown Maintenance Procedure.

• Service Escalation Matrix.

• Monthly Visit Report Format.

• Service Logbook Format.

The maintenance service shall include labor, transportation, technical support, preventive maintenance,

breakdown maintenance, testing, adjustments, and repair/replacement of defective components during the

maintenance period.

PART 2 – EXECUTION

2.1 EXAMINATION

A. The contractor shall examine site conditions before commencing the work.

B. Any unsuitable conditions, site constraints, cable routing issues, mounting difficulties, or operational

concerns shall be brought to the notice of SAAMDT in writing before commencement of installation.

C. Installation work shall not commence until site conditions are deemed acceptable.

D. Submission of bid shall be considered as confirmation that the bidder has familiarized itself with the

site conditions.

2.2 INSTALLATION

A. General Requirements

1. All equipment shall be factory tested before dispatch to the project site.

2. The complete AV, Professional Display, Public Address and Communication System shall be installed,

configured, integrated, tested, and commissioned in accordance with manufacturer recommendations

and tender specifications.

3. Coordinate interfaces with existing equipment and systems wherever applicable.

4. Provide all cables, connectors, mounting brackets, conduits, raceways, accessories, and ancillary

materials required for a complete and reliable installation.

5. Obtain approval from SAAMDT regarding final equipment locations before installation.

6. Install all cables, conduits, and equipment neatly and professionally in accordance with industry

7. Ensure proper cable management, identification, labeling, dressing, and termination.

8. Coordinate installation activities with other agencies and departments to avoid disruption of temple

9. Supply and install all accessories necessary for complete operation, even if not specifically mentioned

10. Conduct complete functional testing of all equipment after installation.

11. Demonstrate satisfactory operation of the system to authorized representatives of SAAMDT.

12. Provide operational training to designated personnel.

13. Submit written testing, commissioning, and acceptance reports after completion of installation.

2.3 PREVENTIVE MAINTENANCE

A. The successful bidder shall conduct a minimum of one (1) physical onsite preventive maintenance visit

B. A minimum of twelve (12) preventive maintenance visits per year shall be mandatory.

C. Preventive maintenance shall include:

• Cleaning of displays and AV equipment.

• Inspection of microphones and speakers.

• Checking of cable connections and terminations.

• Functional testing.

• Audio and video quality verification.

• Minor servicing and adjustments.

• Firmware/software updates where applicable.

• System performance verification.

2.4 SERVICE LOGBOOK AND REPORTING

A. The contractor shall maintain a mandatory Service Visit Register/Logbook at site.

B. Following details shall be recorded during every visit:

• Date and time of visit.

• Name of service engineer.

• Equipment serviced.

• Maintenance activities performed.

• Defects observed.

• Corrective actions taken.

• Spare parts replaced.

• Signature of service engineer.

• Signature of authorized SAAMDT representative.

C. A detailed written maintenance report shall be submitted after every preventive maintenance visit.

2.5 BREAKDOWN MAINTENANCE

A. All breakdown complaints shall be attended within twenty-four (24) hours from the time of complaint

B. Necessary repairs, adjustments, and replacement of defective components shall be carried out promptly

to restore the system to normal operation.

C. Service support shall be available throughout the contract period.

2.6 TESTING AND ACCEPTANCE

A. The contractor shall conduct comprehensive testing of the complete system.

B. Final acceptance shall be subject to successful testing, commissioning, demonstration, inspection, and

approval by SAAMDT.

C. Payment shall be released only after successful completion, verification, and acceptance of the work by