E-Tender Enquiry for Industrial Canteen Services at GNFC, Bharuch on Annual Rate Service Contract (ARC) basis.

with the Technical Bid)

5. The intending bidder must have successfully executed at least three (3) similar

contracts during the last five (5) years, each having a minimum annual value of

₹2.5 Crore, in factory/industrial establishments operating under continuous

production conditions (24×7), in at least Two (2) different companies in Gujarat.

The bidder shall submit copies of work orders along with corresponding completion

certificates or satisfactory performance certificates issued by the respective clients

as documentary evidence.

6. Bidder should possess valid (a) PF / ESIC Code Number (b) Income Tax

Permanent Account Number (PAN), (c) GST Registration number. (Copies of each

documents to be attached with the Technical Bid)

7. The bidder must also possess a valid GST registration in Gujarat State only.

8. The intending Bidder must have the capacity to cater up to 700 (Lunch /Dinner)

persons per day in an industrial canteen setup, supported by documentary proof of

past or ongoing contracts of similar scale.

9. The bidder must have experience in handling industrial canteen operations with a

minimum manpower deployment of 60 to 70 personnel under a single contract,

supported by documentary evidence. The bidder shall submit documentary evidence

such as Work Order/Agreement, Labour Licence, PF & ESIC records, wage records or

any other supporting documents clearly establishing deployment of minimum 60–70

manpower under a single Industrial Canteen contract.

10. The bidder shall have a valid and functional office/establishment in the State of

Gujarat, and documentary proof of the same shall be submitted.

11. The intending Bidder must not have been blacklisted, banned, Holiday list or

debarred by any Government department, Public Sector Undertaking, or reputed

private organization at the time of submission of the bid. A self-declaration on

company letterhead must be submitted.

12. The intending Bidder must not have declined and / or abandoned and /or

Terminated and/or suspended any awarded work order in the past 5 years with

any Government department, PSU, or reputed private organization, due to any

13. The intending Bidder must have adequate qualified and trained manpower on

payroll to manage large-scale industrial canteen operations, including cooks,

service staff, housekeeping, and supervisory staff.

14. Any Party/ Vendor/ Supplier/ Contractor having raised any dispute/ litigation/

Arbitration against/with the Company or having any past history of legal dispute

with the company or any existing legal dispute going on in any court of law by or

against the Company, shall be liable to be disqualified from bidding/participating in

the present tender OR any fresh/ amended tender inquiry that may be issued by

15. Attendance in the pre-bid meeting is mandatory. Bids submitted by bidders who do

not attend the pre-bid meeting shall be summarily rejected and shall not be

considered for further evaluation.

C. DOCUMENTS TO BE SUBMITTED BY BIDDER IN :

1. Work orders / agreements proving minimum 5 years’ experience in Industrial

Canteen Services.

2. Copies of valid licenses, registrations, and permissions for canteen operations.

3. Audited Balance Sheet and Profit & Loss Account for last 3 financial years or

CA-certified turnover certificate (₹6 Crore minimum annual turnover).

4. Valid FSSAI registration certificate.

5. Copies of PF registration, ESIC registration, PAN card, and GST registration

(Gujarat State).

6. Constitution of the firm, if the bidder is not a sole proprietary concern; for

partnership firm a partnership deed; for a registered company it’s Memorandum

of Association and Articles of Association. Registration under MSME act, if any.

7. Power of attorney or board resolution duly executed in favour of the person

signing the tender authorizing him to sign the tender document in case the bidder

is not a sole proprietary concern.

8. Work orders and completion / performance certificates for at least 3 similar

contracts (₹2.5 Crore annually each) from 2 different companies in Gujrat.

9. Documentary proof of handling minimum 700 meals per day (Lunch/Dinner).

10. Documentary proof of deployment of minimum 60-70 manpower in a single

11. Proof of office/establishment in Gujarat State.

12. Self-certificate stating that the Bidder is not blacklisted by any Central/ State

Govt. / PSUs or Local Govt. Department, as on the date of application and is not

debarred from participation in the Tender process.

13. Self-declaration confirming no abandonment/termination of work in last 5 years.

14. Declaration regarding no past or ongoing litigation with the Company

15. Declaration on Rs. 300/- Non-Judicial Stamp Paper duly notarized confirming that all

documents submitted are genuine, valid, authentic, and true copies of original

documents, and no forged/fabricated document has been submitted. In case any

document is found false or misleading, the Company reserves the right to

reject/terminate the contract, forfeit EMD/Security Deposit, and blacklist the bidder.

Vendors is required to submit above details with supporting documents hard

copy and EMD to

Mr. Uttam Singh Panwar

Administration department,

Gujarat Narmada Valley Fertilizers & Chemicals Ltd,

PO: Narmadanagar, Bharuch, Gujarat PIN :

before the last date of submission of bid. On non-submission of the same, offer

shall not be considered for evaluation.

D. EXPERIENCE INFORMATION OF BIDDER

List of Government / Semi-Government Departments / Public Sector Units / MNCs /

Reputed Industries wherein contract work for providing catering services in industrial

canteens of the value as mentioned in the prequalification criteria has been undertaken

by your firm / company.

Name of Contract

Sr. Address Mobile Email Contract Total Order

No. of No. ID Period To Experience Value (₹

Company in Lakh)

Note: Any bid submitted without all the required supporting documents,

including complete details of work executed, company location, client name, and

client email ID in the prescribed format, shall not be considered and shall be

liable to outright rejection.

E. VENDOR INFORMATION

Sr. No. Description Particulars

A Name and Address of the Bidder

Fax No. (if any)

Website (if any)

B i) Firm / Company Registration No.*

ii) Income Tax PAN*

iii) GST Registration No.*

iv) PF Code No.*

v) Registration No. as per Food Safety and

C Type of Organization including names of

Partners / Directors (with DIN), qualifications,

age, contact numbers, PAN copy, address

proof, Driving License, partnership deed /

MOA / AOA / Registration Certificate*

(Sole Proprietorship Firm, Partnership Firm,

Pvt. Ltd. Company, Cooperative Body, etc.)

D Bank Account Details

Name of the Firm in Bank

Bank Name & Address

Type of Account

Attach first page of Bank Pass Book

authenticated by Branch Manager and

cancelled cheque copy*

* Copies of all relevant documents are to be attached with the Technical Bid.

F. SIGNING OF TENDER:

1. Person or persons signing the tender shall state in what capacity he is or they are

signing the tender. e.g. as sole proprietor of a firm or as Secretary/Manager/Director

etc., of a Limited company or as a partner of a partnership firm. In the case of

partnership firm, the names of all the partners should be disclosed and the tender shall

be signed by all the partners or their duly constituted attorney, having authority to bind

all the partners in all matters pertaining to the contract. In case of a limited company,

the names of the Directors shall be mentioned and it shall be certified that the person

signing the tender is empowered to do so on behalf of the limited company. In case of

Hindu undivided family, the names of the family members should be disclosed and the

Karta, who can bind the HUF, should sign the form and indicate his status below his

2. Persons signing the tender form or any document forming part of the tender on behalf

of another or on behalf of a firm shall be responsible to produce certified copy of Board

Resolution / or proper Power of Attorney on stamp paper duly signed and notarized by

a certified Notary Advocate in his favour stating that he has authority to bind such other

person or the firm as the case may be, in all matters pertaining to the contract. If the

person so signing the tender fails to produce the said power of attorney his tender shall

be liable to rejection, without prejudice to any other rights of Company under the Law.

G. BID VALIDITY PERIOD:

Bids shall remain valid for a period 120 working days after the due date of bid

submission. A bid valid for a shorter period may be rejected by the Company as non-

responsive bid. The Company reserves the right, in exceptional circumstances, to

request bidder(s) for an extension of the period of validity.

H. EARNEST MONEY DEPOSIT:

Each Bid must be accompanied by an EMD of Rs. 2, 50,000/- in the form of Demand

Draft only of any nationalized bank in favour of “Gujarat Narmada Valley Fertilizers &

Chemicals Limited” payable at Bharuch. Bids not accompanied by EMD shall be

summarily rejected. Earnest money shall be forfeited if the bidder withdraws the bid

during the period of bid validity or in the event the bidder fails, after acceptance of the

tender, to furnish the requisite security deposit within 30 days from date of issue of work

order, without prejudice to any other rights and remedies of Company under the

contract and law.

The Earnest Money Deposit of the unsuccessful bidders shall be returned as soon as

practicable after decision on tenders. Successful bidder’s Earnest Money Deposit shall

be returned upon his furnishing the Security Deposit / Bank Guarantee.

I. OPENING OF TENDERS:

The tenders shall be opened on the due date and time specified. The Company may

not extend the due date for submission of bid. If the date for opening of tenders

happens to be a holiday, the tenders will be opened on the next working day following

the holiday. The decision relating to technical qualifications of the parties will rest with

the Company and would not be called into question.

J. EVALUATION OF BIDS:

All the legitimate bids received by the Company prior to the deadline for submission of

bids shall be evaluated after due date of submission of bid, in accordance with the

policy of the Company. Such evaluation shall be broadly based on factors deemed to

be advantageous to the Company.

K. NEGOTIATIONS:

The Company reserves the right to negotiate with the bidders. The bidder(s) should be

prepared to proceed to the Registered Office/Site Office of the Company, at their own

expense and without any obligation, if called upon to do so, by GNFC for negotiations.

L. ACCEPTANCE OF TENDER:

The Company reserves the right to reject any or all tenders without assigning any

reason and do not bind it to accept the lowest or any tender. The successful bidder

shall be informed of the acceptance of his tender by a letter/ fax/ e-mail. Where

acceptance is communicated by letter/ fax/e-mail the same shall have to be acted upon

immediately, without waiting for the post copy in confirmation.

M. EXECUTION OF AGREEMENT:

The successful bidder shall enter into an agreement with the Company in the format

prescribed by the Company. The agreement shall be executed on a Non-Judicial Stamp

Paper of appropriate value within 04 (four) weeks of the acceptance of the tender,

failing which the Contract may be liable to be rescinded. In such case the Earnest

Money Deposit of the bidder shall stand forfeited.

The execution of agreement shall be preceded by furnishing of interest free Security

Deposit Bank Guarantee as per our standard format. The Company may at his

discretion, however, on a specific request by the successful bidder, give additional time

to the Contractor to furnish the Security Deposit Bank Guarantee and execute the

1. GNFC reserves the right to change any bid condition of any item even after inviting the

bids, with prior notification. Notwithstanding anything mentioned hereinabove, the

Company shall have the full and final powers to take decision on the matter.

2. From the time the Proposals are opened and up to the time the Contract is awarded,

the bidders shall not contact GNFC or any of its officers, on any matter related to its

Technical and/or Financial Proposal. Any effort by bidder to influence GNFC and/ or its

officers, in the examination, evaluation, ranking of Proposals, canvassing in any form or

recommendation for award of Contract, may result in the rejection of the bidder’s

SPECIAL CONDITIONS OF THE TENDER/ CONTRACT

These Special Conditions of Tender read with other Annexure to this Tender Document

shall govern the contractual relations between the parties during the period of contract,

and shall have over-riding effect over the General Conditions of Contract attached at

Annexure - V to the extent they are inconsistent with these terms and conditions.

These Special Conditions of Tender shall be integral to the contract to be entered into

between the Company and the Contractor. Non-acceptance of any of these terms and

also those mentioned in General Instructions (Annexure-I), GCC (Annexure – V) and /

or any other annexure may result in rejection of the bid of the bidder. Non-compliance

with any of these terms during the duration of the contract period may expose the

Contractor to termination of the contract.

1. DEFINITIONS:

The following expressions hereunder and elsewhere in the Contract Documents used

shall unless repugnant to the subject or context thereof have the following meanings

hereunder respectively assigned to them, namely:

1.1 "Acceptance of Tender" shall mean Acceptance of the Tender (terms and conditions)

floated by the Company for the subject work/ job.

1.2 “Bidder/ Tenderer” shall mean the Party intending to and selected by the Company for

allowing to submit offer against the subject tender for the performance of the work and

shall include the successors and permitted assigns.

1.3 "Company" shall mean Gujarat Narmada Valley Fertilizers & Chemicals Limited, a

public company incorporated under the Companies Act 1956 (Act-I of 1956) having its

registered office at P.O. Narmadanagar - 392 015, Dist. Bharuch and shall include its

successors and assigns.

1.4 “Contractor” shall mean the successful bidder to whom the Contract is awarded by the

1.5 " Officer-in-Charge” shall mean the person designated as such by the Company and

shall include the person issuing the Letter of Intent and/ or Work Order/ Service Order

or the person who are expressly authorised by him to act for and on his behalf for

Operation of the Contract.

1.6 "Managing Director" shall mean the Managing Director of Gujarat Narmada Valley

Fertilizers & Chemicals Limited or his successor in office as designated by the

Company or a person in-charge of his office.

1.7 "Sub-Contractor" shall mean any persons or firm or company (other than the

Contractor) to whom any part of the work has been entrusted by the Contractor with the

prior written consent of the Engineer-in-Charge / Officer-in-Charge.

1.8 "Scope of Work" shall mean the totality of the work by expression or implication

envisaged in the Contract and shall include all material, equipment and labour required

for or relative or incidental to or in connection with the commencement, performance or

completion of any work and/ or for incorporation in the works.

1.9 "Schedule of Rates" shall mean the Schedule of Rates annexed to Acceptance of

Tender & shall include any remuneration payable to Contractor for any work,

determined in accordance with conditions herein.

1.10 "Total Contract Value" shall mean entire remunerations due to Contractor under the

contract and as specified in the acceptance of Tender.

2. PERIOD OF CONTRACT:

The Contract shall be for a period of 02(Two) year from date of issuance/ Award of

Work. The Contract may be further extended annually for a period of 2 (1+1) (Two)

years on the same terms and conditions, at Sole Discretion of the Company and in case

such extension is offered by GNFC, the same shall have to be compulsorily accepted

by the Contractor.

3. VALIDITY OF LICENCE / PERMIT:

Contractor must possess valid and subsisting licence issued by the Government or any

other authority for effective discharge of his duties under the Contract at all times during

the tenure of the contract.

4. RATES AND REMUNNERATIONS:

4.1 The Contractor shall quote rates for each and all line items, including all services and

obligations stipulated in the tender document and as per the format for Schedule of

4.2 The Sale Price for the Food Items, stipulated in this tender document, is the subsidized

Price fixed by GNFC for its Industrial Canteen with the intent of ensuring affordability

and accessibility of quality meals/ food to its employees and workmen, as a part of its

welfare measures. Accordingly, the rates are pre-fixed and shall remain binding on the

Contractor.”. The Contractor shall sell the Food Items at such subsidized price / rates,

either in cash or through digital payment modes. Despite the subsidized nature of these

rates, the contractor shall remain fully responsible for maintaining high standards of

hygiene, food quality, quantity, and service, strictly in accordance with GNFC norms,

best industry practice and applicable food safety regulations. While quoting their lump

sum rates, the bidders should take into account all associated costs, including but not

limited to expenses towards Statutory compliance costs, qualified manpower (such as

manager, supervisor, cook, etc.), raw materials of approved make, quality and

specification, medical examination of food handlers, staff food and accommodation,

transportation, office expenses, packaging material, FSSAI license and renewal fees,

health and safety certifications, local authority charges, and all applicable taxes and

4.3 The Contractor shall quote rates in the Schedule of Rates (SOR), against each item,

excluding the government taxes & levies. The applicable taxes & levies shall be paid at

actual; it shall be the entire responsibility of the contractor to deposit the same in time to

the appropriate authority.

4.4 Lump sum Rate & Applicability of Escalation Formula:

The lump sum monthly rate shall be revised every year based on an escalation

formula linked to the Labour Wages Index declared by the Government of Gujarat

(75% weightage) and the Wholesale Price Index declared by the Government of

India (25% weightage).

For example, if the contractor has quoted a lump sum rate of ₹10,00,000 per month

for the first year, and during the year the Labour Wages Index increases by 12% and

the Wholesale Price Index increases by 8%, then the escalation shall be calculated

Labour component: 75% of 12% = 9%

WPI component: 25% of 8% = 2%

Total escalation = 11%

Accordingly, the lump sum rate shall increase to ₹11, 10,000 per month for the second

year (i.e., an increase of ₹1, 10,000 per month). The lump sum rate shall be revised

every year on the same basis.

4.5 Rejection of Abnormally Low or Non-Workable Bids:

However, in case it is observed during evaluation that the L-1 bidder has quoted non-

workable or unreasonably low rates, which significantly affect the pricing structure and

raise concerns regarding the feasibility, sustainability, or quality of service delivery,

GNFC reserves the right to reject such a bid in the interest of maintaining viability,

ensuring service standards, and promoting fair competition.

4.6 The Contractor shall ensure GST compliance. For convenience, we are enclosing

herewith the guidelines as Annexure – XIII.

4.7 Contractor shall provide good quality of 3 pairs of stitched uniform & 1 pair of shoes and

1 pair Rain Coat per year to all the staff to be deployed. Contractor shall provide

Uniform & Shoes as per the approved specification of cloth quality, colour & stitching

pattern decided by the Authorized Officer of Company within period of 15 days from the

award of Contract & ensure that the manpower deployed wear neat, clean, and ironed

uniform and polished shoes on a daily basis. No deviation on this account shall be

permitted. The cost of uniforms only shall be reimbursed by the Company upon

submission of original purchase bills, subject to verification and approval by the

Authorized Officer, and limited to the approved rate and specification.

The quantities indicated below for Wet Snacks, Dry Snacks, Tea/Coffee, and

Lunch/Dinner are tentative and may vary depending upon the actual requirement of

the Company during the contract period. The quantities are indicative only, and no

minimum or maximum quantity is guaranteed.

Any increase or decrease in actual consumption shall be accommodated by the

Contractor within the agreed lump-sum contract rates without any additional financial

implication to the Company.

Sr. No. Item Quantity (Nos.)

1 Wet snacks(70Gms) approx. 1200 /days

2 Dry snacks(500gms) approx. 800 / days

3 Tea/Coffee(100ml) approx. 1500 / days

4 Lunch/Dinner(Limited) approx. 700/days

6. PAYMENT TERMS:

6.1 On satisfactory completion of the work, the contractor shall prepare and submit bill in

duplicate along with all relevant and supporting papers for the respective month to the

Officer-in-charge of the work. The payment of the bills shall be made on monthly basis

by NEFT/RTGS after usual deduction of applicable taxes and other dues as per the

6.2 The bill will be paid within 30 days provided the same is complete in all respects. Such

payment shall be made after completion of the calendar month and after submission of

a certificate from the Officer-in-charge duly recommended by him to the effect that the

work carried out by the contractor during the month is as per the contractual obligations

and to the entire satisfaction.

6.3 The payment of running bills/final bill by the Company shall not have any linkage with

the payment of wages and other dues to be made by the contractor to his deployed

manpower. In other words, the contractor shall discharge from time to time his liabilities

for payment of wages and other dues to his deployed manpower irrespective of receipt

of payment of running bills/final bill from the Company.

6.4 The final bill should be submitted along with documents such as "No Objection

Certificate" from our HR and Security Departments and No-claim Certificate from you.

6.5 The payment towards the Final Bill will be released after 90 days of submission of the

6.6 In case the Contractor abandons the site during the currency of the contract, no

payment what-so-ever shall be released even for the partial work that might have been

done by the Contractor during the said month. The company shall have also right to

forfeit the amount of Security Deposit and recover the additional cost incurred by the

Company for engaging another contractor for the remaining period of contract.

7. TAXES AND DUTIES:

Bidder to clearly mention all applicable taxes and duties in Schedule of Rates, on

supply of goods and / or services to be made.

8. SECURITY DEPOSIT

In the event of award of Contract, the successful Bidder will submit Security Deposit at

the time of acceptance of contract in the form of Bank Guarantee / Demand Draft /

RTGS or in the form of one Single Bank Guarantee in prescribed format of GNFC from

Nationalized Bank only and / or Bank approved by GNFC, which shall be valid till

faithful execution of contract plus 3 months claim period for an amount equivalent to

7 % of total contract value (including taxes and duties).

Security Deposit/ Bank Guarantee shall be released after upon satisfactory

performance of the contract and completion of the defect liability period. In case

extension is granted the Contractor shall accordingly furnish SDBG for further period of

9. SUB-CONTRACTING

The Contractor shall not assign or transfer whole or part of the contract awarded, or

whole or part of works, services, obligations, responsibilities, liabilities and rights or give

a sub-contract for carrying out all or any of the work, service, obligation, responsibility,

liability and right, to any other person or party without Company’s prior written consent.

10. ALTERATION IN SCOPE OF WORK:

The Company may at any time(s) before or after the commencement of the work by

notice in writing issued to the Contractor, alter the scope of work by increasing or

reducing the jobs required to be done by the Contractor or by adding thereto or omitting

there from any specific jobs or operations or by substituting any existing jobs or

operations with other jobs and/or operations, or by requiring the Contractor to perform

any extra works in or about the job site. And upon receipt of such notice the Contractor

shall execute the job(s) as required within the altered scope of work.

11. PERFORMANCE OF THE CONTRACT:

12.1 The Contractor shall arrange to deploy adequate manpower with required skill &

experience to execute the job smoothly, safely & as per the schedule &/or frequency.

12.2 The Contractor shall deploy supervisor/s for (i) to coordinate with Engineer-in-

Charge / Officer-in-Charge for job execution (ii) assignment of the job & to pass on

instructions to the manpower deployed by the contractor for execution of job (iii)

effective supervision of the job (iv) to ensure that manpower deployed by the contractor

are carrying out the job safely, using proper safety appliances / wearing proper

Personal Protection Equipment, maintaining peace & discipline & observing safety &

security regulations & instructions. (v) To ensure that manpower deployed by the

contractor are not tampering with or operating any machinery / equipment of the plant.

12.3 The manpower deployed should be engaged for the specific work under the

contract & should not be deployed in other jobs.

12.4 The contractor shall keep & maintain area neat & clean all the time.

12. CANCELLATION OF CONTRACT:

12.1 The Company shall be entitled at any time at its discretion to cancel the Contract if, in

the opinion of the Company, the cessation of the work has become necessary owing to

any cause, what so ever.

12.2 The Contractor shall not be entitled for any compensation, whatsoever, in addition to

the payment for the work actually performed by the Contractor, calculated on the basis

of the Schedule of Rates.

13.1 The Contractor shall at all times indemnify and keep indemnified the Company and its

officers, servants and agents from and against all third party claims whatsoever

(including but not limited to property loss and damage personal accident, injury or death

of/to property or person of any Sub-Contractor and/or the servants or agents of the

Contractor, and Sub-Contractor(s) and/or the Company) and the Contractor shall at his

own cost and initiative at all times hereof take out and maintain insurance policies in

respect of all insurable liabilities under Employee’s Compensations Act 1923 and all

other applicable labour laws, including but not limited to third party insurance and Act.

Personal injuries insurance Act, etc.

13.2 The Contractor shall also at all times indemnify and keep indemnified the Company and

its officers / employee of the company including Officer-in-charge against all actions,

proceedings, claims, demands, cost & expenses whatsoever arising due to failure of the

contractor in the performance of his obligations under the contract.

13.3 The Company shall not be liable for or in respect of any demands or compensation

payable under any law in respect of or in consequence of any accident or injury to any

workman or other person in the employment of the contractor or his sub-contractor and

the Contractor shall indemnify & keep indemnified the Company against all such

damage and compensation and against claims, demands, proceedings, costs, charges

& expenses whatsoever in respect thereof or in relation thereto.

14. PENALTY FOR DELAY/ DEFAULT:

As mentioned in the Annexure-IV

15. SUSPENSION OF CONTRACT:

In appropriate case, the Company may at its discretion, instead of terminating contract

for breach of any terms or conditions by Contractor, suspend the contract for specified

period. In case the contract is so suspended, Contractor will be under obligation to

reimburse the Company for damages or loss suffered by the Company on account of

Company making alternative arrangement during period of suspension of contract and if

the Contractor fails to reimburse such loss or damages, the same will be recovered

from the Security Deposit or any other payment to be made to the Contractor under the

contract with the Company.

16. TERMINATION:

17.1 Company may, without prejudice to any other remedy for breach of contract, by

written notice of 30 days of default sent to the Contractor, terminate the Contract in

whole or in part if the Contractor fails to perform any other obligation(s) under the

17.2 If the Contractor goes bankrupt or goes into liquidation.

17.3 The Company reserves the right to cancel the contract at any time if the

continuation of canteen services is deemed unnecessary due to policy changes,

restructuring, or closure of operations.

17.4 Persistent complaints regarding food quality, hygiene, service delays, or staff

misbehaviour may lead to contract termination with immediate effect.

17.5 Repeated failure to maintain cleanliness and sanitation standards in kitchen,

dining area, and washing zones shall be considered a serious breach and grounds for

17.6 Violation of food safety regulations or use of expired, substandard, or unhygienic

raw materials may lead to immediate cancellation of the contract.

17.7 Any act of gross negligence or misconduct by the contractor or their staff causing

health hazards or safety incidents shall invite immediate termination.

17.8 Breach of any statutory obligation, such as non-payment of PF, ESI, or non-

compliance with labor laws, may lead to cancellation..

17.9 If contractor’s personnel are found tampering with food, misbehaving with

company employees, or engaging in theft or vandalism, the contract will be terminated

17.10 Delay or default in starting operations or recurring disruptions in food supply will

be treated as non-performance and may lead to termination.

17.11 Misuse or damage to Company infrastructure, utilities, or canteen equipment by

contractor staff may result in cancellation of the contract.

17.12 If the contractor fails to comply with the approved menu, quality standards, or

serving schedule repeatedly, the contract shall be liable for termination.

17.13 Repeated complaints from employees, committee members, or site officers

regarding food quantity, quality, or hygiene shall be treated seriously.

17.14 The Company reserves the right to cancel the contract without assigning any

reason, by giving 30 days’ written notice to the contractor.

17.15 In case of any legal or administrative dispute affecting the contractor’s eligibility

or ability to continue services, the contract may be terminated forthwith.

17.16 Upon cancellation of the contract, the contractor shall immediately vacate the

canteen premises, hand over all Company property in good condition, and settle all

dues related to staff, vendors, and statutory bodies.

17.17 The contractor shall maintain compliance with ISO standards implemented by

GNFC. Non-compliance with ISO practices or repeated audit failures by internal or

external ISO auditors shall be treated as a breach and may lead to contract termination

17.18 In the event of termination of contract by the Company on account of breach of

any terms and conditions of the contract by the Contractor the entire Security Deposit

Bank Guarantee given by the Contractor will liable to be forfeited.

17.19 The Company may at its discretion, terminate the contract by giving a notice of

30 days, for convince, at any time, without assigning any reasons, whatsoever.

17.PAYMENT UPON TERMINATION :

If the Contract is terminated because of a breach of Contract by the Contractor, the

Company shall process payments due to Contractor less all required deductions. If the

total amount due to Company exceeds any payment due to the Contractor, the

total amount due to Company exceeds any payment due to the Contractor, the

difference shall be a debt payable by Contractor to the Company and the same may be

recovered from Security Deposit and/ or any other dues payable by the Company to the

18.DEFECT LIABILITY PERIOD AND LATENT DEFECTS:

19.GOVERNMENT REGULATIONS:

The Contractor shall comply with and ensure strict compliance by his / its sub-

contractors, servants and agents of all applicable Central, State, Municipal and Local

Laws and regulation/notifications of any Central, State or Local bodies and authorities

and undertakes to indemnify the Company from and against and levies, damages,

penalties and payments whatsoever as may be imposed by reason of any breach or

violation of any law, rule or regulation whatsoever and all actions, claims and demands

arising there from and / or relative thereto.

GNFC strongly opposes sexual harassment and any such behaviour against women is

prohibited by the law as set down in “The Sexual Harassment of Women at Workplace

(prevention, prohibition and Redressed) Act, 2013” and Rules framed there under The

Sexual Harassment of Women at Workplace Rules.

The Contractor shall ensure compliance of Gujarat Professional Tax Act, 1976 and

required to deduct Professional Tax as applicable from the wages to be paid to your

workers & required to deposit the same to the appropriate authority.

20.COMPLIANCE WITH LABOUR & SAFETY REGULATIONS:

During the continuance of the Contract, the Contractor shall abide at all times by all

existing labour enactments and rules made there under, such as Minimum wages Act,

E.P.F Act.etc., regulations, notifications and bye laws of the State or Central

Government or local authority and any other labour law (including rules), regulations,

bye laws that are in force or may be passed or notification that may be issued under

any labour laws in future either by the State or the Central Government or the local

authority. The Contractor shall keep the Company indemnified against and/or on

account of contravention of any of the provisions of any Act or rules made there under,

regulations or notifications including amendments.

If the Company is caused to pay or reimburse, such amounts as may be necessary to

cause or observe, or for non-observance of the provisions stipulated in the

notifications/bye laws/Acts/ Rules/ regulations including amendments, if any, on the part

of the Contractor, Company shall have the right to deduct all such sums from any

money due to the Contractor including his amount of security. The Company shall also

have right to recover from the Contractor any sum required or estimated to be required

for making the loss or damage suffered by the Company. The employees of the

Contractor in no case shall be treated as the employees of the Company at any point of

21.FORCE MAJEURE:

In the event that performance under the Contract, in the reasonable opinion of either

party (Company & Contractor) is made impossible by force majeure like war, hostilities,

revolution, civil commotion, strike, epidemic, accident, wind, fire, flood, or because of

any law, order, proclamation, regulation or ordinance of any Government, or of any

subdivision thereof or because of any act of God, quarantine restrictions, epidemics, etc.

then either party shall so notify the other in writing. If such force majeure circumstances

continue for more than three months then either party may terminate the Contract, or

complete performance of the Contract with such adjustments as are required by the

existence of the force majeure and are agreed upon by the parties.

22.DISPUTE RESOLUTION:

22.1 All disputes or difference(s) whatsoever which shall at any time arise between the

parties hereto touching or concerning the works or the execution or maintenance

thereof of this Tender Agreement or the rights touching or concerning the works or the

execution or maintenance thereof of this Tender Agreement, of the construction

meaning operation or effect thereof or to the rights, liabilities of the parties or arising out

of or in relation thereto whether during or after completion of this Tender Agreement or

whether before or after determination, foreclosure or breach of this Agreement, shall be

referred by the disputing Party, in writing to the other Party, within 30 days of

occurrence of such event, to resolve any such dispute or difference.

22.2 If such dispute mentioned above is not resolved amicably by direct informal

negotiation, within a period of 30 days, then such dispute/ difference shall be

referred to arbitration by a Sole Arbitrator to be appointed as stated herein below,

under the aegis of the Arbitration and Conciliation Act, 1996 and any amendments

22.3 Upon invocation of Arbitration by either party, the Company shall suggest a panel of

five independent and distinguished persons who shall be qualified to be appointed

as an Arbitrator under the law in force at the relevant time, to the Contractor, for

selecting any one among them to act as the Sole Arbitrator.

22.4 In the event of failure of the Contractor to select the Sole Arbitrator within 30 days

from the receipt of the communication from the Company suggesting the panel of

arbitrators, the right of selection of the sole arbitrator by the Contractor shall stand

forfeited and the Company shall appoint the Sole Arbitrator from the suggested

panel of three Arbitrators for adjudication of dispute(s).

22.5 The decision of the Company on the appointment of the sole arbitrator shall be final

and binding on the Contractor.

22.6 The provisions of the Indian Arbitration Act, 1996 and all statutory enactments and

modifications thereof and rules made there under shall apply to the arbitration

22.7 The Arbitration proceedings shall be conducted in English and the venue and seat

of the Arbitration proceedings shall be at Bharuch and the Courts at Bharuch shall

have exclusive jurisdiction.

22.8 The governing substantive law shall be Indian laws.

23.LABOUR LAWS AND REGULATION:

23.1 The Contractor shall be responsible for strict compliance of and shall ensure strict

compliance by it sub-Contractors, servants or agents of all labour and other laws, rules

or regulation having the force of law affecting the relationship of employer and

employee between the Contractor/Sub-Contractor and their respective employees.

23.2 The Contractor and Sub-Contractor(s) of the Contractor shall obtain authority(ies)

designated in this behalf under any applicable law, rule or regulation including but not

limited to the Factories Act, ESI Act, Employees Compensation Act and Contract labour

(Abolition & Regulation) Act, 1970 (insofar as applicable) any and all such license(s)

consent(s), registration(s) and / or other authorisation (s) as shall from time to time be

or become necessary for relative to the execution of the work or any part or portion

thereof or otherwise in connection with performance of the Contract, and shall at all

times observe and ensure due observance by the Sub-Contractor, servants and agents

of all terms and conditions of the said licence(s), regulation(s) and other authorisation(s)

and laws, rules and regulations applicable thereto.

23.3 Nothing in the Contract document stated shall anywise constitute any workman/

employee of the Contractor or any Sub-Contractor as or to be workman/ employee of

the Company, or place obligation or liability in respect of any such workman/ employee

upon the Company.

23.4 Without prejudice to any other liabilities or obligation of the Contractor relative to Sub-

Contractors in terms hereof or otherwise, the Contractor shall indemnify and keep

indemnified the Company from and against all actions, claims, demands and liabilities

whatsoever under and in respect of the breach of any other provisions and / or against

any claim, action or demand by any workman / employee of the Contractor or any Sub-

Contractor and / or from any liability anywise to any workman / employee of the

Contractor or any Sub-Contractor under any law, rule or regulation having the force of

law, including but not limited to claims against the Company under the Employee’s

Compensations Act, 1923, The Employees Provident Funds Act, 1952, and/ or The

Contract Labour (abolition & Regulation) Act,

23.5 The contractor shall ensure that all workers engaged in the execution of the contract

are paid at least the minimum wages as notified by the Government of Gujarat under

the Minimum Wages Act. Wages must be paid regularly and timely, preferably through

bank transfer or digital payment mode, with proper documentation. The contractor shall

also comply with all applicable labour laws, including statutory provisions related to EPF,

ESIC, and other benefits. Proof of wage payment, statutory deposits, and attendance

records shall be submitted monthly to GNFC. Any violation in this regard may result in

penalties, recovery of dues, or termination of contract.

24.SAFETY REGULATION, ACCIDENT AND DAMAGE:

24.1 The Contractor shall be responsible at his own cost in and relative to performance of

the work and Contractor to observe and to ensure observance by his Sub-Contractors,

agents and servants of the provisions of Safety Code as hereinafter appearing and all

fire, Safety and Security regulations as may be prescribed by the Company from time to

time and such other Precautions, measures as shall be necessary.

24.2 All necessary personal safety / protection equipment as considered adequate by the

Engineer- in-Charge / Officer- in-Charge should be made available for the use to

deployed manpower on the site and maintained in a condition suitable for immediate

use and the Contractor should take adequate steps / monitor continuously for proper

use of such equipment’s by those concerned.

24.3 The contractor shall submit immediately in writing about accidents occurred during the

work execution to Company’s Fire & Safety and HR deptt. under intimation to Engineer-

in-Charge / Officer- in-Charge.

25.SECURITY REGULATIONS:

25.1 The contractor shall ensure for strict compliance with the security regulations /

directives of the Company & shall also ensure that the manpower deployed follows the

rules during Entry / Exit as well as while they are in the Company premises. All the

deployed manpower shall prominently display the Entry Cards while they are in the

premises of the Company.

25.2 If the Company finds any person / persons deployed by the Contractor to be

undesirable the contractor shall immediately withdraw such person / persons and

substitute him / them. The decision of the Company for undesirability of the persons

deployed by the contractor shall be final and binding on the contractor.

26.QMS, EMS, OHSMS & EnMS COMPLIANCE:

The Company is certified for Quality Management Systems, Environment Management

System, Occupational Health & Safety Management System and Energy Management

System. All the persons (including Contractors, Supervisors & their workers) working at

GNFC or on behalf of GNFC are required to comply with the QEHSEn guidelines in

addition to other applicable labour laws, safety laws as well as legal compliances.

27.OTHER TERMS:

GNFC reserves its right to enter into parallel Contract/s with other Bidders.

In case, if contract is awarded and bidder fails to execute the same in line with

Conditions of Contract given in the contract, GNFC reserves its right to source such

services from any other source and extra financial implication, if any, shall be to the

defaulting Contractor’s risk and cost.

28.GENERAL CONDITIONS OF CONTRACT:

All other terms conditions, not covered to the extent as provided above and in Annexure

attached hereto shall be as per General Conditions of Contract (GCC) attached and

marked as Annexure – V, which is an integral part of this tender document.

29.GENERAL OBLIGATIONS OF THE CONTRACTOR:

29.1 The Contractor shall deploy suitably qualified and experienced manpower in adequate

numbers to carry out the job as per the scope of work efficiently, safely & systematically

depending upon the requirement of the Company from time to time.

29.2 The Contractor shall deploy only such persons:

a) Who are above the age of 18 (eighteen) years and below the age of 60 (sixty) years.

b) Who are physically sound, well behaved, trustworthy and competent

c) Who are medically fit, with proper eye sight (with or without glasses).

d) Who can read and write Gujarati / Hindi.

e) Who have clean habits and are teetotallers.

f) Who have no criminal record & have authentic ID & birth date proofs.

29.3 The Contractor shall deploy Supervisors in adequate numbers to organize job related

activities, supervise closely the job to be carried out by his deployed manpower as well

as to ensure their safety & security. The contractor / supervisor shall obtain details of

jobs to be carried out from Engineer-in-Charge / Officer-in-Charge & shall update

progress of jobs to concern.

29.4 The Contractor shall solely and exclusively responsible for engaging and employing the

persons for execution of this contract. The company shall have no liability whatsoever

concerning workers. The Contractor shall indemnify the company against all losses or

damages or liabilities arising out of or in course employing person or out of their

29.5 The Contractor shall be responsible and liable for payment of salaries, wages & other

lawful dues of his personnel as EMPLOYER. The Contractor shall maintain proper

books, accounts, records & documents and comply with all statutory rules & regulations

applicable to the Employer as CONTRACTOR.

29.6 The Contractor shall make payment of wages and other dues to his personnel on

scheduled date but not later than 10th of each calendar month. The Contractor shall

also certify that all personnel employed have been paid the minimum wages as

prescribed by the Government and all other laws are complied with and that there is no

violation of any applicable laws and no case of litigation is instituted or pending before

any authorities.

29.7 The Contractor shall disburse the monthly wages to his personnel deployed at our site

through bank only, disbursement of wages in cash shall be not be allowed in any case.

The Contractor shall submit soft copy of file containing full name of worker, his bank

account no. and name of bank & branch as well as PF account / UAN no., before first

wage disbursement to operating department & HR department.

29.8 The Company shall be entitled to deduct directly from the bills to be paid to the

contractor any sum payable by him and which sum/sums the Company is required to

pay as Principal Employer on account of contractor’s default in respect of all liabilities

referred to in above clauses and loss, damage etc. suffered by the Company due to

contractor’s negligence.

29.9 The successful contractor shall arrange (i) to Submit separate Employee’s

Compensation Policy ( W.C.Policy /ESIC )exclusively for GNFC Bharuch site / Dahej

site (as the case may be) for total duration of contract and Labour License before

commencement of work (ii) to get verified the wage sheet from HR Dept. before

disbursement of wages and ensure wage disbursement through Bank on the schedule

date notified by HR dept, (iii) to submit copy of wage sheet along with bank letter

showing transfer of wages as well as PF challan along with ECR before 20th of every

month (iv) to execute agreement on stamp paper for wage disbursement through bank.

29.10 The Contractor shall provide in writing the list of persons to be deployed by him to

Security department of the Company in prescribed format for allowing them to enter in

to Co.’s premises to carry out subject job. The contractor shall also collect the ID Proof,

Date of Birth proof, Present & Permanent address proof, emergency contact nos. and

shall maintain the proper record.

29.11 On expiry of the validity of the Contract or in the event of the company terminating the

contract prematurely, the contractor shall ensure that all the entry passes issued to his

workers are collected back and deposited with the Security Department. The Contractor

shall be solely responsible for misuse of any of the entry pass issued to his workers and

the final payment if any, applicable shall be made after confirmation of the Security

department to that effect.

29.12 The Contractor shall obtain License for deployment of workers from the appropriate

authorities & also get insured them under W. C. policy/ESIC as per the provisions of

laws and shall submit copies thereof to the Company.

29.13 All tools & tackles, safety items etc. which are required to carry out the work safely shall

be arranged by you as & when required, except where some special tools & tackles are

being provided by the Company.

29.14 The Contractor shall provide free of charge all required safety equipment / Personal

Protection Equipment to the deployed manpower & ensure that they use the same while

carrying out the job. If required for specific job, the contractor shall approach Engineer

in-charge / Officer in-charge for special tools/ tackles and safety appliances if required.

Any loss or damage to the specialized tools and tackles provided by the Company to

the contractor due to deliberate or negligence of the deployed manpower shall

be recovered from the payment due to contractor at the rate as decided by the

29.15 All safety precautions while executing the contract shall be strictly observed by the

contractor. Corrective measures as penalty for non - compliance and eventual

termination of contract followed by de-registration, as approved contractors / vendors

are the consequences of repeated non - compliance and negligence.

29.16 Company is committed to safety of all the persons working inside the factory, including

contractors/agencies/their supervisors /workers / sub-contractors / agents, etc. Health &

Safety Policy of GNFC is enclosed herewith at Annexure–‘VII’ which demonstrates

GNFC's strong commitment to safety. In this regard, the Company shall imparting

necessary job related training. The Contractor shall be required to spare the deployed

manpower to participate in such programme.

29.17 The Company is certified for Environment, Occupational Health & Safety, & Quality

Management System, under which there are good number of legal and other

requirements to be fulfilled. In this regard, the Company shall imparting necessary job

related training. The Contractor shall be required to spare the deployed manpower to

participate in such programme. We enclose herewith a copy of Integrated Management

System Policy of the Company as well as QEHSEn Guidelines to Contractors at

Annexure–‘VIII’ & Annexure–‘IX’.

29.18 The Contractor shall be fully liable for any delay, loss or injury caused directly or

indirectly by any act or omission on the part of his labourers, agents or persons. In case,

if any damage, loss or injury is caused, the Contractor shall be liable to compensate for

the same as per the decision of GNFC, which shall be final and binding.

29.19 Company, however, reserves its right to terminate the contract prematurely without

giving any notice or any compensation whatsoever, in case of failure by the contractor

to discharge the jobs under the scope of the subject contract to the satisfaction of the

Company or in case of misbehaviour/indiscipline on the part of the Contractor himself or

his labourers or agents or persons. The decision of the Engineer-in-charge / Officer-in-

charge of the Company in this regard shall be final and binding upon the contractor.

29.20 In case the contractor fails to discharge his obligations in time, then the Company shall

get the services of other contractor/agency at contractor’s risk and cost. The expense

towards this shall be recovered from the contractor. The decision of the Company shall

be final in this regard.

1. The canteen contractor will be responsible to manage on 24 hours 365 days

basis Industrial canteens (one main canteen + one at Ani-TDI complex + one at

corporate building +one labour canteen & One Neem project canteen) of GNFC

site at Narmadanagar, Bharuch

2. The Canteen Contractor shall provide meals, tea, snacks, cold drinks etc. for

approximately 3000 employees/contract labours/guests of the company etc.

round the clock (24 hours). However, there is no commitment for minimum or

maximum number of meals, tea, snacks etc. required to be served by the

canteen contractor in this canteen.

3. The contractor shall provide catering services to all eligible employees/persons

based on any of the following modes:

On making payment by an individual by cash less mode [like BHIM, PAYTM,

CREDIT / DEBIT CARD or by Meal vouchers/Meal Sodexo Card] issued by the

Canteen Service slips issued by authorized employees of the Company.

Smart Cards if any issued by the Company

4. The services to be provided by the canteen contractor will broadly consist of the

To serve tea and snacks at various service points/locations [About 145 No’s] and

offices situated within the Company premises at the following timings:

(i) 06.30 a.m. To 7.15 a.m. Tea & Dry Snacks

(ii) 08.30 a.m. To 9.15 a.m. Tea & Wet Snacks

(iii) 02.00 p.m. To 3.00 p.m. Tea & Dry Snacks

(iv) 05.00 p.m. To 5.45 p.m. Tea & Wet Snacks

(v) 10.45 p.m. To 11.30 p.m. Tea & Dry Snacks

(vi) 02.30 a.m. To 3.15 a.m. Tea & Dry Snacks

Note: This is a broad indication of schedule of timings, but the contractor will

have to follow the timings as per the practice in vogue in the Company from time

1 1 METHONOL-1 /OFF,SIDE ELE/ FIRE/ SAFETY DIPT/ I M C

2 2 INPECTION /I S D/ COMPUTER /I S O CELL

3 3 ERS ELE / ERS MECH /MRS / S/WORK SHOP

4 4 S , LAB / C , WORKSHOP

HAJADAS PLANT /GAIL / RAILWAY YARD / URIA BAGING PLANT /URIA

6 9 URIA ELE / URIA MECH- /CMG MAINTANENS /CMG OFFICE

7 10 AMONIA ELE / AMONIA C/R , / AMONIA INSTRUMENT

NITRO RIAR / NITRO C/R . /NITRO FRONT /NITRO ENSTRUMENT /W N

A-2 /1 ./ NITRO ELE-

9 13B NITRO MECH-

10 16 URIA C/R / ,AMONIA MENTANENC

11 18 S, HANDALING / BOILER ELE / BOILER MENTANENCE

12 19 CAN-1 CAN-2 / NITRO ETP / NITRO ROCK /AN, MAILT /DISUL PUMP

13 19B NITRO BAGING / CALL HANDALING

14 21 MRTHONOL -2 C/R , /METHONOL -2 PROSES / METHONOL -2 ELE-,

15 22 FORMIC ACID C/R ,/FORMIC ACID ,LEB / METHONOL -2 MECH-

A, ACID C/R ,/ A, ACID -LEB / ETHAIL -1 C/R, A, ACID -MECH/ STEEL

17 29 ASGP ELE / ASGP ENSTRUMENT / ASGP MECH- /ROW WATER

ETP / IP MARKETING C/R / IP PHILING FILD / ETP MECH - /DRAM

DRAM STORE-2 / IP KANTA /IP KANTA -2 / FARTI GATE /IP MARKETING

19 30 TANKAR WASHING /ETHAIL -2 ELE -/ ETHAIL-2C/R -/ DRAMING

20 35 TOWANSHIP GATE / ADMIN / HOSPITAL /LEDIS CLUB

CORPORATE CANTEEN

21 1 D&C /OLD LIBRARY /ADMIN

22 2 HR / SECRETARIAL / MARKETING / PURCHASE

24 4 NEEM PLANT

N C P L CANTEEN PLANT

25 1 TDI ELE / TDI INSTRUMENT / TDI C/R

26 2 EMARGANCY GATE /PFD / FIRE /STORE /TDI LEB

27 3 DRAMING /AN C NETAR / CLORING TANAR / H/K /

28 4 TEN FORM / S-ETP /IP KANTA /TDI M-GATE

29 1 METHONOL -1 OFF SIDE ELE -/ FIRE / IMC /S/GATE

HAJADAS PLANT / BOILER C/R CPP C/R /CPP ELE / CPSU C/R /

31 8 URIA C/R / URIA ELE / RAILWAY YEARD /URIA BAIGING /LOGISTRIC

32 13 NITRO ELE / NITRO LEB / NITRO FRONT / NITRO C/R /

33 19 WNA-1 WNA-2 / NITRO ROCK /AN MAILT / NITRO ETP /

34 21 AMONIA ELE /AMONIA C/R / METHONONL -2 C/R FORMIC C/R

/METHONOL -2 ELE

35 27 ETHAIL -1 A/A , ACID C/R /ASGP C/R /ASGP ELE /ROW WATER

C- ETP /IP PHILING C/R /IP KANTA / FARTI GATE /IP MARKETING

/ETHAIL-2 /ETHAIL-2ELE

37 NCPL TDI C/R //TDI ELE/ FIRE / TDI MAIN GATE / TDI LEB

5. The Company reserves the right to increase service points and timings in

consultation with the Company as and when required. In such an event, the

revised service points & timings shall be binding to the contractor.

6. The tea will be carried in the insulated jars and will be served in mugs. The

snacks will be packed in brown paper bags. The quantity and other details of

food/ snacks to be provided are shown in the attached schedule in Annexure –

7. To serve Lunch/Dinner in the canteen, Lunch/dinner will consist of the fixed

vegetarian thali or half thali (consisting of quantities and other specifications

shown separately in the rate schedules) at Annexure-VII. The timings for lunch

will be between 11.30 hours to 13.30 hours and for dinner between 7.00 p.m. to

The Contractor shall arrange to provide cold and clear drinking water to the

employees of the Company on the dining table itself during lunch/dinner hours.

8. To serve tea/coffee/cold drinks and other snacks as and when required as

mentioned in clause No.1.1 round the clock (24 hour basis).

The contractor shall not be allowed to use plastic cup for serving tea / coffee /

soft drink in plant premises.

9. To collect coupons/meal vouchers for booking of lunch/dinner from employees

working in various departments of the Company.

10. To supply lunch/dinner in Tiffin / Serving plates to various plants, deptts. Of the

Company as required and to collect back the same immediately after

lunch/dinner time for washing & cleaning.

The details regarding the serving points/timings etc. will be approved by the

authorised officer of Company in consultation with the company.

11. The Company reserves its right to modify the arrangement of the services at its

sole discretion depending upon the exigency and requirement from time to time.

12. The Company reserves the right to award, if required, additional contract to any

other party/parties. The canteen Contractor shall not claim any exclusive right in

OTHER TERMS & CONDITIONS APPLICABLE TO CONTRACT

1.0 COMPANYS OBLIGATIONS ARE LIMITED TO THE FOLLOWING:

1.1 The company shall provide the canteen premises including dining halls, Kitchens, pantry,

store room etc. at a token License fee of Re.1/-(Rupee one only) per month per

premises, for providing catering services only.

1.2 The company shall also provide furniture, cooking appliances, equipment’s, utensils for

serving, kitchen equipment’s, water coolers, bottle cooler required in connection with

the running of the canteen.

1.3 The company will make available to the canteen contractor Natural Gas (NG) (only in

Main canteen) and water free of cost from the company in Main Industrial canteen only.

However, in case of non-availability of NG due to any reasons in Main canteen, the

canteen contractor will have to make alternate arrangements / gas cylinders for cooking.

Reimbursement of charges of commercial cylinders on actual basis as declared by Oil

Company shall be made by Company/company to canteen contractor against

submission of documentary evidence. The cost of LPG cylinders for the Labour

Canteen, ANI-TDI Plant Canteen, Neem Plant Canteen, and Corporate Canteen shall

be borne by the canteen contractor. Further, during Plant Shutdown period, payment for

extra Mondays/mandays and additional working hours, if required for canteen

operations, shall be made by the Company as per actual requirement and approved

1.4 The company will make electricity available free of charge in the canteen for lights, fans

and all electrical gadgets installed in the canteen premises. However, the contractor

shall not use electricity for cooking purpose.

1.5 The company will take care of normal maintenance of all electrical appliances, fans, lights,

furniture, fixtures etc. of the canteen buildings. However, if there is any damage to or

loss of any of these items on account of any act or omission attributed to the canteen

contractor or his employees or agent, the canteen contractor will have to bear the

expenses for necessary repairs/replacement as the case may be as decided by the

authorized officer of the company and his decision shall be final and binding to the

1.6 The company will permit movement of materials, manpower and other eatables in

connection with the fulfillment of canteen contractor’s obligations, but it will be subject to

observing and complying fully, security and safety regulation of the company in force

from time to time.

2.0 CANTEEN CONTRACTOR’S RESPONSIBILITIES:

2.1 The contractor shall be responsible for making all necessary

arrangements for operating the canteen efficiently. This includes engaging an

adequate number of competent cooks, supervisors, and helpers/servers, ensuring

timely payment of their salaries and statutory benefits as per applicable laws. The

contractor shall procure good quality A Grade provisions, fresh A Grade

vegetables, and other cooking materials as per specifications provided by GNFC.

All relevant laws and regulations, including labour laws, must be strictly followed,

and necessary licenses should be obtained and kept valid throughout the contract

period. A supervisor must be present in the canteen round the clock to oversee

operations and ensure the quality, quantity, and hygiene of raw materials and

cooked food. Only the quality/brand of major items as specified in the Annexure

2.2 The contractor shall be responsible for serving and operating the canteen

as per the directions of GNFC’s authorized representatives, ensuring the timely

supply of wholesome and hygienic food and refreshments during prescribed hours.

This includes serving tea, coffee, and snacks in various departments at fixed

hours, providing food during shift operations, and adjusting service hours in line

with any changes notified by the company. The contractor shall also arrange

meals and refreshments for guests upon reasonable notice, serve meals and

beverages within the canteen and designated locations inside the factory and

office premises during day and night shifts, provide packed meals at work spots or

offices when required, and prepare additional food items or offer tiffin carrier

services as and when directed. Under no circumstances shall the contractor sell

food or refreshments to any outsiders.

2.3 The food rates specified in this tender are subsidized rates fixed by

GNFC. These rates shall be directly collected by the canteen contractor from

employees and laborers availing the canteen services, either in cash or through

digital payment modes. Despite the subsidized nature of these rates, the

contractor shall remain fully responsible for maintaining high standards of hygiene,

food quality, quantity, and service, strictly in accordance with GNFC norms and

applicable food safety regulations. While quoting their lump sum rates, the bidders

should take into account all associated costs, including expenses towards

qualified manpower (such as manager, supervisor, cook, etc.), additional cost of

raw materials of approved make, make quality food and specification , medical

examination of food handlers, staff food and accommodation, transportation, office

expenses, packaging material, FSSAI license and renewal fees, health and safety

certifications, local authority charges, and all applicable taxes and duties.

2.4 The contractor shall ensure that the kitchen area is thoroughly cleaned

three times daily, once after breakfast, once after lunch, and once after dinner or

snack preparation. Each cleaning must cover all critical surfaces and areas,

including cooking platforms and preparation tables, kitchen floors, sinks and

washbasins, walls up to a height of five feet, exhaust fans, chimneys and hoods,

gas pipelines and visible fixtures, storage shelves and surrounding areas, as well

as refrigerators and walk-in coolers.

In addition to the daily routine, the contractor shall carry out a weekly deep

cleaning activity. This shall include scrubbing and degreasing of floors, thorough

cleaning of exhaust fans, hoods and chimneys, cleaning behind and beneath all

kitchen equipment, washing of walls beyond the daily five-foot height limit (up to

full height where necessary), and cleaning of ceiling fans, lighting fixtures and

other overhead utilities. All cleaning activities, both routine and deep, must be

documented in a Kitchen Sanitation Logbook maintained onsite. The logbook shall

be signed by the Supervisor on duty and made readily available for review and

inspection by GNFC officials at any time.

2.5 Kitchen waste must be segregated into wet and dry categories and

disposed of in clearly labeled bins, which must be cleaned and disinfected daily.

GNFC will carry out inspections to ensure cleanliness standards are met. Any

deviations from these standards will result in disciplinary actions, including

possible termination for repeated non-compliance.

2.6 The external surfaces of refrigerators, freezers, and cold room doors shall

be cleaned daily using approved disinfectants. Internal shelves, trays, and

compartments must be cleaned weekly with temporary relocation of food items.

Monthly deep cleaning of cold rooms—including walls, ceilings, floors, fans,

condenser units, drip trays, and drains—shall be conducted in coordination with

GNFC. Defrosting should be done regularly as per manufacturer guidelines. Only

food-safe cleaning agents and non-abrasive tools shall be used. A cleaning

checklist shall be maintained and periodically verified by authorized GNFC

2.7 Re use of cooking oil is strictly prohibited. Food stored in refrigerators and

cold rooms must be kept in clean, covered, food-grade containers labeled with

preparation or storage dates. The FIFO (First-In-First-Out) method must be

followed to ensure freshness and prevent waste. Storage of uncovered, unlabeled,

or unclean containers is prohibited.

2.8 The dining hall shall be cleaned three times daily—before breakfast, after

lunch, and after dinner or snacks—including sweeping, mopping, wiping tables

and chairs, removing leftover food, and disinfecting contact surfaces. Weekly

cleaning shall include removing cobwebs and cleaning ceiling fans, tube lights,

and walls. The area outside the canteen, including the veranda and entrance, shall

be cleaned twice daily, with special attention to preventing water stagnation,

garbage accumulation, and pest breeding. Waste disposal must comply with

regulations of the Gujarat Pollution Control Board or local municipal authorities.

Repeated failure to maintain cleanliness may result in payment deductions or

contract termination.

2.9 The contractor shall provide all necessary Personal Protective Equipment

(PPE) such as head caps, face masks, aprons, gloves, and non-slip footwear to all

personnel and ensure its proper use at all times within the canteen premises.

2.10 The Contractor shall ensure that all canteen workers engaged by him

undergo periodical mandatory medical examinations at his own cost every

months. These examinations shall include stool test, chest X-ray, blood test, skin

examination, eye examination, typhoid vaccination, Hepatitis A vaccination and

audiometry test. A detailed medical report for each worker, covering the specified

tests, must be submitted along with a fitness certificate issued by a qualified and

registered medical officer. Only those workers who are certified as medically fit

shall be allowed to work in the canteen. The medical examination and test

expenses of all Workmen carried out will be borne by the Contractor.

2.11 The contractor shall arrange food sampling tests for a minimum of (8)

eight items, to be conducted twice a year. These sampling tests must be carried

out by government-approved and FSSAI-authorized laboratories. The test reports

shall be submitted to the Canteen In-charge without delay. All costs related to food

sampling and laboratory testing shall be borne by the contractor.

2.12 On termination of Contract, the premises, utensils, equipment’s, furniture,

fixtures, fittings etc. will be handed over to the Company in good and working

condition. The Company will be free to get them replaced or repaired at the risk

and cost of the Canteen Contractor, if he fails to do so.

2.13 The premises, with fittings and fixtures, furniture, crockery, cutlery,

appliances, equipment’s and utensils etc. as provided to the Canteen Contractor

for running of the Canteen shall be the property of the Company. The Canteen

Contractor shall have no right on any of these and shall place them back at the

disposal of the Company when demanded. The Canteen Contractor shall be

responsible for the safe custody and proper use of all equipment’s and other

properties of the Company whether movable or immovable. Any damage caused

to the equipment’s or properties by the negligent operation, act or omission of the

Canteen Contractor or by his employees or his agents, shall be made good by the

Canteen Contractor immediately to the satisfaction of the Company for the entire

loss, failing which, the cost of equipment’s, properties will be recovered from his

Security Deposit and/or from other dues payable to him by the Company or will be

otherwise recovered.

2.14 The Canteen Contractor shall ensure that the crockery, utensils,

equipment, appliances etc. are washed and cleaned in a hygienic way, as directed

by the authorized officer of the Company.

2.15 The Canteen Contractor shall keep the canteen premises in neat and tidy

condition. He shall also keep all furniture and other articles neat and clean to the

entire satisfaction of the authorized officer of the Company and arrange to have

them detergent washed every day as many times as necessary and also as per

directions given in this behalf by the Company. The Canteen Contractor shall have

to comply with all the provisions of the Factories Act in this matter, and he will be

solely liable for the same.

2.16 Non-vegetarian food items are strictly prohibited inside the GNFC canteen

premises. If any such item is found being prepared, stored, served, or consumed

within the canteen premises, it will be treated as a serious breach of contract,

leading to immediate disciplinary action, which may include contract termination

without notice, forfeiture of security deposit, and blacklisting from future tenders.

2.17 The contractor shall ensure that canteen workers, including cooks,

helpers, servers, supervisors, and others, do not use the canteen premises or

nearby service areas for residential purposes.

2.18 The contractor shall not allow any food to be cooked outside the GNFC-

provided kitchen areas, nor shall any food prepared externally be brought in for

serving. This is strictly prohibited to ensure food safety, hygiene, and compliance

with GNFC's quality standards.

2.19 The contractor shall arrange and provide one Tempo vehicle (non-CNG),

six (06) trolleys, and twelve (12) bicycles for effective management and

transportation related to canteen services across different plants. The entire cost

towards procurement, operation, maintenance, fuel, repairs and all other incidental

expenses shall be borne by the contractor.

The Contractor shall deploy sufficient manpower for the smooth and efficient operation

of all canteens located within the Company’s premises and township at GNFC,

Bharuch, including the Labour Canteen near the Bagging Plant, TDI-I Canteen,

Corporate Building Canteen, and Neem Project Canteen. Deployment of at least one

Gujarati Cook shall be mandatory. The Supervisors and Managers deployed by the

Contractor shall have a minimum of three (03) years’ experience in an industrial

catering background.

The Contractor shall be solely responsible for engaging and deploying sufficient number

of qualified and skilled personnel to ensure preparation and service of fresh,

wholesome, and good-quality food, efficient service, and maintenance of the highest

standards of hygiene and cleanliness in and around the canteen premises.

Wearing the uniform prescribed and provided by the Contractor to the Workmen is

compulsory. The Contractor shall provide three pairs of stitched uniforms to bearers,

cooks and other persons working in the dining hall, kitchen, and pantry, and service

points. He shall ensure that the uniforms are neat, clean, and tidy and also arrange for

washing and ironing of the uniforms regularly. The Contractor shall supply raincoats for

plant service points in monsoon to his Workmen. No workmen wearing

chappals/slippers etc. shall be allowed inside company premises. The Contractor shall

provide to all his Workmen proper shoes to cover their feet fully.

5.0 INGREDIENTS:

5.1 The quality of foodstuff, snacks, tea etc.to be supplied by the canteen contractor shall

be wholesome and of good standard. For this purpose, he will purchase the best quality

material in sufficient quantity available in the market from the standard & well known

suppliers. Seasonal green vegetables and milk shall be procured afresh every day. The

canteen contractor shall also keep in ready stock condensed/powdered milk to meet

urgent and unforeseen requirements. The schedule and specifications of the quality of

ingredients to be used in the preparations to be served by the canteen contractor is

herewith attached as Annexure-A which must be complied with. The Medical Officer of

the company or any other authorized officer or the member of Canteen Managing

Committee formed by the company will inspect at his convenience the quality of food,

snacks and also raw materials like grains, oil, Atta (flours), fruits, vegetables and

provisions for cooking arrangements. If any of these items are not as per specifications

as judged by the company’s authorized officer or the member of the Canteen Managing

Committee, the same shall be destroyed under the instructions and supervision of the

authorized officer. The canteen contractor shall not in any way restrict, restrain or resist

such inspection/rejection and shall not claim any cost therefore.

SCHEDULE AND SPECIFICATIONS OF THE INGREDIENTS TO BE USED FOR

PREPARATION OF FOOD IN THE CANTEEN.

KIND OF INGREDIENTS BRANDS NAME

Filtered Groundnut oil for Cooking Gulab / Tirupati / Fortune / Dhara / Rani

and corn oil for Frying Items /adani/Korndrop/others good brand approve by Committee.

Sugar B Grade type White suger

Rice Old Rice (Jirasar / Gujarat-17 )

Wheat-Atta Aashirvad, Patanjali, Fortune, Amul /other Brand Approved

by Canteen Management.

Tuver Dal Angoor,Rentio,Laxsmi /any other Brand Approved by

Canteen Management.

Spices Ramdev,Ranchhodrai ,Everest,MDH ,/any other Brand

Approved by Canteen Management.

Kathol Any standard Brand with Agmark.

Besan Fortune,Gai Chap,Navjivan,Tata,Angoor/any other Brand

Approved by Canteen Management.

Dry Snacks Das kaka/ Raju Namkeen

Vegetables All fresh Good quality green seasonal Veg. as per menu

Milk Powder (for emergency) Amul/Sagar Milk Powder

Papad Lijjat / Shreeji / Sharda \Gopal (Medium size)

Pickles Any Standard brand with Agmark.

Ice Cream Amul/Hacco/Hammur /Vadilal

Tea CTC Tea (Waghbakri / Tata / Jivraj / Musaji / Girnar)

Coffee Nescafe / Bru / Sunrise

Sauce Kissan / Maggie

Dry Sacks Below Varity Das Kaka/ Raju Namkeen

1. Bombay Mixture All items must be in sealed, branded packets with proper

2. Khatta Mitta Mix labelling and expiry dates. Bulk loose packaging is not

3. Bhakarwadi allowed.

10. Chapta Chana

11. Garlic Chevda

13. Marawadi Sev

15. Marawadi Sev (Thick)

17. Makkai Chevda

18. Mangalori Mix

19. Nariyadi Mix

20. Papad Pauva

21. Surti Special

22. Bhavnagari Gathiya

(a) The packets of the food items wherever applicable should bear the FPO /Fssai

(b) Contractor should strictly ensure the expiry date mentioned on the packs if any..

(c) Any brand other than that mentioned above is allowed with the permission of the

officer in charge.

5.2 It shall be the sole responsibility of the canteen contractor to procure ingredients for

food stuff. The Company may give recommendatory letter in favor of the canteen

contractor addressed to the Govt. Authorities for drawing the controlled items, if any,

but it may not be construed as a pre-condition for prices fixed for the items, their

availability, quality and supply.

5.3 The authorized officer of the Company/Company shall be entitled to give such directions

as he may deemed necessary for any improvement required in the canteen services

and facilities from time to time for the benefit of its employees & guests and the

Contractor shall carryout these fully as directed.

5.4 The canteen contractor shall also comply with the provisions of The Food Adulteration

Act, Child Labour Act and Legal Metrology Act, 2009 and rules made there under and

as may be necessary & required under any other law and rules made there under as

amended from time to time.

6.0 RIGHT TO AUDIT CANTEEN ACCOUNT:

The Company may periodically audit the account, check the stock position of raw

material and articles provided by the Company. The Canteen Contractor shall make

available all such records etc. as may be necessary for this purpose.

Sr.No. Penalty applicable for following Penalty amount (Rs.)

incident/circumstances

1 Serving underweight or insufficient food Rs.5000/- per incident

2 Substandard quality or quantity of food served Rs.10000/- per incident

3 Food sample not tested as per schedule Rs.5000/- per incident

4 Poor hygiene in kitchen and Dining hall Rs.10000/- per incident

5 Non –maintenance of cleaning logbook Rs.5000/- per incident

6 Food handlers without valid medical certificates Rs.5000/- per incident

7 Improper segregation of garbage Rs.5000/- per incident

8 Delay in service food/snacks/tea and Shortage of Food Rs.5000/- per incident

9 Mishandling of kitchen equipment or canteen premises Rs.5000/- per incident

In event of a delay in wage payment to workers beyond the

10 10th day of the month, a penalty of INR 1000 per day shall Rs. 5000/- per day

be imposed, starting from the 8th day to actual date of

11 Not use of approved brand materials or found re use of Rs.5000/- per incident

12 Dirty or greasy utensils and Kitchen equipment’s Rs.5000/- per incident

13 Lack of supervisor presence during operation Rs.5000/- per incident

14 Denial of Service without justification Rs.5000/- per incident

15 Misbehavior by Contractor’s staff Rs.5000/- per incident

16 Non –maintenance of FIFO Method Rs.5000/- per incident

17 Substandard vegetables/raw materials Rs.5000/- per incident

18 Non-compliance in cleaning as per requirements Rs.10000/- per incident

19 Serve outside cook food without approval Rs.5000/- per incident

20 Use of artificial colour/MSG in food Rs.5000/- per incident

21 Kitchen Equipment not clean Properly Rs. 5000/-per Incident

22 Non-availability of prescribed menu items without prior Rs. 5000/- Per Incident

23 Improper storage of raw materials (not as per standards) Rs. 10000/- Per Incident

24 Rs. 5000/- Per Incident

Failure to attend complaints within reasonable time

25 Presence of foreign particles in cooked food Rs. 5000/- Per Incident

26 Food served at inappropriate temperature (not hot/fresh) Rs. 3000/- Per Incident

27 Food found excessively oily, spicy, salty, or not as per Rs. 3000/- Per Incident

Note: In imposing a penalty the decision of the authorized officer shall be final and binding to

the Canteen Contractor.

Penalty Escalation Clause:

For the first instance of any violation, the penalty shall be imposed as per the

prescribed rates specified in the penalty schedule. In the event of a second occurrence

of the same violation within a period of one month, the applicable penalty shall be

doubled. For the third and any subsequent occurrences of the same violation within the

same period, the penalty shall be tripled. In case of continued, repeated, or serious

non-compliance, the Company reserves the right to impose higher penalties at its

discretion, issue warning notices, recover applicable amounts from the contractor’s

running bills, and/or take appropriate action, including termination of the contract.

8.1 The canteen contractor shall obtain necessary license(s) as required by the Civil Supply

Authorities as well as License under FSSAI.

8.2 The Contractor shall employ adequate staff for running all the canteens located in

Company’s premises at GNFC Bharuch Plant.

8.3 The contractor shall use the canteen building only for catering purpose and for no other

purpose whatsoever.

8.4 The company will provide sanitary materials free of cost to the canteen contractor to

keep the entire canteen premises clean all the time. However, toilet block cleaning will

be done by the company. The Company shall have the right to inspect such cleanliness

and if required, the Contractor shall undertake further steps to achieve the desired

8.5 The contractor shall provide at his own cost Plastic hand gloves, Caps, etc to all

persons and ensure that they use them while they are on their job.

8.6 All the rules, regulations and instructions regarding hygiene, health etc. issued by the

State, Municipality or Panchayat authorities and the Company shall be strictly adhered

to, by the Canteen Contractor.

8.7 The Company premises being a protected area, all the articles which are to be taken

out or brought inside shall be liable for strict security check. Gate Pass system or any

other system, in force from time to time shall have to be complied with.

8.8 The Canteen Contractor shall also maintain all registers as required by the Civil

Supplies deptt. And obtain such licenses as required for the storage of different

8.9 In addition to above, the Canteen Contractor shall be responsible for all incidental

activities necessary to organize the catering of good quality, approved quantity,

punctually and with courtesy and discipline.

8.10 Timely and courteous services and good quality of eatables are the essence of this

8.11 The Contractor agrees and undertakes that in case of dispute regarding the services,

quality, hygiene conditions of canteen premises, or the quality of the foodstuff, snacks,

tea, etc. the decision of GNFC will be final and binding on the Contractor without any

8.12. The Canteen Contractor will work under the direction of such of the officer or officers of

the Company as may be authorized from time to time by Company/Company and any

of them will be the authorized person for imposing penalties for the purpose of Clauses

under this Contract. The authorized officer/s shall have unrestricted entry into the

Canteen premises at any time.

8.13 Should, however, for any reason, the Canteen Contractor does not run the Canteen/s

and lock the Canteen premises without permission, the authorized officers of the

Company will be at liberty to break open the lock and make inventory of all the articles.

Such an inventory shall be final and binding on the Canteen Contractor in connection

with any mutual claims. The Company will also be at liberty to make alternative

arrangements for running the Canteen/s at the risk and cost of the Canteen Contractor.

8.14 The Canteen Contractor shall be solely responsible for any accident including the cases

of food poisoning etc. taking place at the Canteen and shall have to face all

consequences as may arise there from.

GENERAL CONDITIONS OF THE CONTRACT

http://mygnfc/mygnfc/images/finance/VR4U/FORM/GENERAL%20CONDITIONS%2

0OF%20CONTRACT%2028122016%20(2).pdf

CONDITIONS OF LABOUR LAWS

CONDITIONS OF LABOUR LAWS TO BE COMPLIED BY THE CONTRACTOR

1.0 LABOUR LAWS:

The contractor shall be solely responsible for strictly following all Labour Laws,

Industrial Laws, Factories Act, and such other laws which are applicable from time to

time including but not limited to the notification amendments or additions which are

made to these laws during the period of contract. The contractor shall also be

responsible for various levies of State Government, Government of India or any

Statutory Body. The contractor shall have to, at his own expenses, comply with labour

laws and keep the company indemnified in respect thereof. Some of the major liabilities

under various labour and industrial laws which the contractor shall comply with as

under, but not limited to:

1.1 The contractor shall submit all relevant and required documents including but not

limited to the following documents to HR Deptt. of GNFC before commencement of the

i.) Copy of the documents showing legal status of the firm.

ii.) Copy of the documents showing allotment of PF Code No. by the RPFC Office.

iii.) Copy of receipt / cover note / insurance policy obtained to comply with the provision of

Workmen Compensation Act,

iv.) Copy of challans showing remittance of security deposit and license fee to obtain the

labour license as per the provisions of The Contract Labour (R&A) Act,

After verification of above stated documents, entry permits for the contract labours will

be issued by Security Deptt. to the contractor.

1.2 The contractor shall submit application to the Licensing officer to obtain the license as

per the provisions of the Contract Labour (R&A) Act, 1970 before commencement of

the job after remittance of license fee and deposit as stated under:

i.) Payment of deposit in respect of each contract labour at the rates prescribed by the

Govt., with the office of Commissioner of Labour, Ahmadabad as per the Contract

Labour (Regulation and Abolition) Act,

ii.) License fee as prescribed under the Contract Labour (Regulation and Abolition) Act and

rules framed there under depending upon the number of workman employed by the

The contractor shall also submit copy of labour license to HR Deptt. of GNFC within

days from the date of commencement of work.

1.3 The contractor shall not employ any contract labour whose age is below 18 years.

However you shall not employ any person who has reached the age of superannuation

(i.e. 60 Years of Age) under “The Bombay Industrial Employment (Standing Order)

Rules, 1959 (As applicable in State of Gujarat)”.

1.4 The contractor shall also maintain valid labour license under Inter State Migrant Labour

Act if required under this law and shall comply with the provisions of interstate migrant

1.5 The contractor shall allow women employees to work in factory between the hours of

06.00 a.m. to 07.00 p.m. only.

1.6 The contractor shall obtain photo identity cards cum entry passes for all his labours and

supervisors as per the security regulation of the company in force from time to time and

no person shall be allowed entry without such valid pass.

1.7 The contractor shall make payment of contribution by way of employees, contribution

towards provident fund, Pension Scheme, Deposit Linked Insurance Scheme,

Administrative Charges, etc. at the rates made applicable from time to time by

Government of Gujarat / Government of India or other Statutory Authorities.

1.8 The contractor shall provide safety appliances / articles / equipment’s at his own cost to

1.9 The contractor shall pay extra wages for overtime to the labours as per provisions of

the Factories Act,

1.10 The contractor shall pay the wages as fixed by him or rates fixed under the Minimum

Wages Act from time to time, whichever is higher. The wages of every contract labour

employed by him under this contract shall be paid by him before the expiry of 7th day of

the month in respect of which the wages are payable. The payment shall be disbursed

through bank only.

1.11 The contractor shall pay bonus to his eligible employees in accordance with provision

of payment of Bonus Act. He shall keep and maintain register as prescribed under

payment of Bonus Act and shall produce before authorized officers of the Company as

and when asked for inspection.

1.12 The contractor shall pay Gratuity to his employees in accordance with provision of

payment of Gratuity Act. He shall keep and maintain required registers as prescribed

under payment of Gratuity Act and shall produce before authorized officers of the

Company as and when asked for inspection.

1.13 The contractor shall keep and maintain registers and forms as prescribed under the

Factories Act, 1948, Payment of Bonus Act, 1965, Payment of Gratuity Act, Contract

Labour Act, PF Act, and other Labour Laws in force from time to time.

1.14 The contractor shall allow his employees to avail paid leave at the rate of one day for

every 20 days of working or shall encash the earned leave as per the provisions of the

1.15 The contractor shall make payment of retrenchment compensation, notice pay and

other liabilities as per Industrial Dispute Act, any payment to the contractor's employee

arising out of any claim or dispute under Industrial Dispute Act, 1947 or any other

1.16 The contractor shall make payment of compensation in case of accidental injury in

accordance with provisions of Workmen Compensation Act, 1923. For this, the

contractor shall take insurance policy for the labours engaged for this job. The

contractor shall also submit copy of insurance policy to HR Deptt. of GNFC before

commencement of work.

1.17 The Company reserves the right to terminate work order if awarded under this tender

enquiry / work order if contractor fails to comply with the labour laws as stated above

and the labour laws which are applicable to his firm from time to time.

1.18 The contractor shall give his office and residential telephone numbers, mobile

number(s) and addresses to the Company so that in case of labour trouble etc. the

contractor can be contacted.

1.19 The company will be entitled to deduct directly from the bills to be paid to the contractor

any sum or sums payable by him and which sum / sums the company is required to

pay as Principal Employer on account of his default in respect of all liabilities referred to

in above clauses.

1.20 The contractor shall display notice on his notice board showing the rate of wages,

hours of work, wage period, date of payment of wages, name and address of Govt.

Labour Officer and Inspector under Minimum Wages Act having jurisdiction. The notice

shall be displayed in language understood by the majority of workers.

1.21 The contractor shall ensure adherence to the provisions of Gujarat Labour Welfare

Fund in respect of his labours from time to time.

1.22 Periodic Medical check-up of the contract labours shall be got done as per the

provisions of The Factories Act. The medical check-up of new incumbents shall be got

done by the contractor and the reports shall submitted to the HR Deptt.

HEALTH & SAFETY POLICY

Annexure – VIII

INTEGRATED MANAGEMENT SYSTEM POLICY

QEHSEn GUIDELINES TO CONTRACTORS

As GNFC Limited, is certified for Quality, Environment, Occupational Health & Safety

and Energy Management Systems, all the persons (including Contractors, Supervisors

& their workers) working at GNFC or on behalf of GNFC are required to comply with the

QEHSEn guidelines in addition to other applicable Environment, Energy, labour laws,

safety laws as well as legal compliances as mentioned below:

The Contractor shall strictly comply with the following Guidelines while working at site.

These guidelines form a part of the terms & conditions as mentioned in our referred

1. The Contractor is liable to follow Company’s Integrated Management System policy (i.e.

Quality, Environment, Occupational Health & Safety and Energy), Health & Safety

policy (as per Factories Act & Rules), Energy policy & policy against Sexual

Harassment of Woman at workplace and will show/submit the records of compliance of

above whenever demanded.

2. The Contractor shall strictly comply with all the applicable legal compliances related to

work allotted and will maintain the records of it and will show/submit whenever

3. To ensure effective enforcement of the applicable legal & other requirements, the

arrangements made by the contractor shall be open to inspection by GNFC

representatives/statutory authorities.

4. The Contractor shall ensure that he does not engage any workman less than 18 years

of age for the work of the company.

5. GNFC strongly opposes sexual harassment and any such behaviour against women is

prohibited by the law as set down in “The Sexual Harassment of Women at Workplace

(Prevention, Prohibition and Redressal) Act, 2013” and Rules framed there under being

The Sexual Harassment of Women at Workplace Rules.

6. GNFC is a Smoking prohibited area.

7. Contractor is required to get labours checked for sound physical health and fitness to

discharge the duties assigned at site effectively including for work at height or in

confined spaces/vessels in case wherever applicable. Contractor shall be asked to

submit fitness certificate of those labour who do not discharge their duties effectively as

found by Site In charge from certified medical Officer. Wherever workers are employed

by contractor for work at height/confined spaces/vessels, he will ensure that workers

are fit to carry out such jobs.

8. Contractor shall deploy suitable competent persons for carrying out the specified jobs.

9. Contractor shall ensure that all deployed employees follow the safety notices /

instruction displayed or being asked at site.

10. Electricity related work shall be done / performed / installed in conformity with Indian

Electricity regulations and shall employ licensed supervisor / electricians at site.

11. On the completion/expiry of the work, contractor shall remove all constructions,

scaffoldings, works, piping, wirings, surplus materials, rubbish and other installations as

per the guidance of Site in Charge.

12. Contractor shall perform their work with the material/items competent to the requisite

standards. Scaffoldings will be sound and suitable for the job compiling with the

National standards. Revision 01 Date: 02.09.2016 Revised on 18.06.2019 Compiled by

13. Contractor shall ensure to comply with relevant provision of Safety codes and shall

employ all equipments to protect all works, materials, properties, structures, equipments,

installations, communication systems from damage, loss or other hazard what so ever.

14. Contractor shall ensure to carry out periodical examination and tests for all lifting

/hoisting equipments and tackles in accordance with the Factories Act/Rules. A register

of such examinations and test shall be maintained.

15. Contractor shall ensure for safe transportation of materials / tools being carried out by

16. Contractor shall work in such a way that it will not create disturbance and

inconvenience to GNFC, other contractors, public, adjoining land & property owners,

crops, tress, vegetation and water system.

17. Contractor shall provide first aid facilities.

18. Contractor shall report all incidents to the Site in charge of GNFC.

19. Contractor shall start their work with valid work permit and shall obey the instructions

mentioned in it.

20. Contractor shall not block or obstruct the approach of emergency related equipment’s

and/or path/walk ways.

21. Contractor shall provide work related suitable safety equipment’s including PPEs and

Safety equipment’s such as safety helmet, safety belt, safety gloves, glasses, safety

shoes/gumboots, earplugs, gas / welding shields / sets, insulated pliers, ELCB, Line

testers and safe electrical equipment’s with proper earthling. For welding work,

separate earthing cable shall be run parallel to main cable and to be earthed near

22. Contractor shall bring 1ph/3ph ELCB & minimum 15 meters suitable rating flexible cable

with their welding machine / grinder / drill machine etc. for working in plants as per

requirement of engineer I/C. ELCB shall be tested if required by engineer I/C.

23. Contractor shall ensure optimal usage of resources, in particular water, steam, oil,

electricity etc.

24. Contractor shall explain to workers about energy saving measures, potential hazards,

accidents emergencies, environmental impact and explained to all and precautions to

25. Contractor shall arrange to send workers / supervisors for any training class conducted

by the Company for QEHSEn requirements.

26. Contractor shall follow the Various Guidelines as indicated in the respective Value

27. Contractor shall ensure,

a) whenever possible use natural sources of energy,

b) to use energy efficient tools/equipment’s,

c) to use of material that does not causes any destruction of natural resources any

air, water pollution and / or land contamination,

d) to eliminate PVC / ODS in Material used,

e) to eliminate use of halogenated flame retardant and f. to maintain Good

Housekeeping at the site, offices and/or infrastructures within the GNFC premises.

GNFC/BHARUCH/RFP/ARC/CANTEEN/2026

SCHEDULE OF RATES

Price bid - Annual Rate Contract (ARC) for providing services in Industrial Canteen of

GNFC, Bharuch Plant.

Sr Particulars Unit A B C= A X B

Rate in Rs. / Nos. of Amount in

Month Months Rs./Year

1 Operation of Lump sum/

Industrial canteen Month

at Bharuch as per

providing food and

factory canteen

under Factory Act

Currently 5% GST is applicable and will be considered on the rate quoted by the

vendor. However, any change in GST during the contract period will be paid by GNFC

Place:…………………………. Signature and Seal of the Contractor

1. SCHEDULE OF SUBSIDIZED RATES FOR GNFC INDUSTRIAL CANTEEN

Sr. Item Contents of Item Rate

No Description in Rs

3 Wet Snacks 70 Grams

4 Dry Snacks 50 Grams

4 Milk Hot Milk with sugar 100 mls.

Lunch / Dinner 3 Parotha / 6 Puri / 4 Chapati -100 gms. Seasonal

5 Limited Thali Vegetable 100 gms. Kathol 85 gms. Rice/Khichadi 120

gms. Dal/Kadhi 130 mls. Curd 50 gms or Papad 01 No.,

Kachumber/Achar/Two green chilli -2 tea spoon full,

Lunch/Dinner 3 Parotha / 6 Puri / 4 Chapati - 100 gms. Seasonal

6 Limited Half Vegetable - 100 gms. Curd 50gms / Paped -1 no.

Thali Kachumber/Achar/Two green chilli - 2 tea spoon full.

7.1 Lunch/Dinner 3 Parotha/ 6 Puri/ 4 Chapatis, 100 gms

7.2 Cooked Vegetable,100 gms

7.3 Kathol, 85 gms

7.4 Rice/Khichadi, 120 gms

7.5 Dal/Kadhi, 130 mls.

7.6 Curd, 50 gms.

7.7 Papad - 1 no

8 Ice-cream (Havmour & Amul/ Vadilal whichever is MRP

9 Cold drinks , Butter milk (Amul),Srikhand, Milk ( Gold, As per

Tea Special 500ml or 200ml) MRP

10 Milk and Butter Amul As per

1. In addition to the above items, the canteen shall cater branded packed dry snacks

such as Balaji, Gopal, Real, and a variety of biscuits as required (subject to approval by

the Canteen In-charge), along with mineral water bottles and seasonal

sweets/beverages like Shrikhand, mango juice, buttermilk, lassi, etc.

2. Farali and Jain dishes shall be prepared only on an advance booking basis.

3. The Canteen contractor shall also keep dry snacks in 200-gram packing.

4. Vegetable puffs and other snack items shall be served at prevailing market rates.

5. The cost of all packing materials, including disposable items such as tea cups and

paper wrappers, shall be borne entirely by the contractor.

2. INDICATIVE REGULAR MENU ITEMS AND QUALITY.

Prepared individually or in combination of suitable vegetables such as Potato,

Brinjal, Cauliflower, Cabbage, Green Peas, Guwar, Suran, Dudhi, Turiya, Galka,

Palak, Methi, Green Tuver, Tomato, Capsicum, Chilly, Val Papadi, Fansi, Choli,

Bhindi, Carrot, Karela, Tindola/Ghiloda, Sweet Potato or any kind of seasonal

vegetables & leafy vegetables etc.

ii) Kathol / Pulses:

Prepared individually or in combination of suitable pulses such as Vatana, Chole,

Rajma, Desi Val, Tuver, Soybean, Masoor, Desi Chana, Math, Mung, Chora,

Blackgram etc. or any kind of available pulses.

Prepared individually or in combination of suitable dal such as Tuver Dal, Chana

Dal, Mung Dal, Udad Dal, Masoor Dal etc

iv) Hot Snacks like:

Batata poha, Khaman, Sev Khamni, Dhokla, Uttapam, Upma, Idli

Sambar/Chutney, Sabudana Vada, Batata & Mirchi Bhajiya, Dal Vada, Bread

Pakoda, Batakawada, Samosa, Mendu vada, Khasta Kachori, Dakor Gota,

Onion Pakoda, Potato Chips bhajiya, Sev Usal,lilva Kachiri,Moong Dal

Kachori,Bataka Poori,Chapti Vdda, etc. or any other hot snacks of good quality

and taste. Selection of hot snacks are subject to change from time to time.

v) Dry Snacks like:

Sev mamra, Solapuri Chevda, Dalmuth, Makai Chevda, Various Mixtures, Sev

Bundi, Sakar Para, Chana Dal, Moong Dal, Sing Dana fry, Sing Bujiya, Ratlami

sev, Mori Sev, Zini Sev, Chana Chor, Farali Chevada, Fulwadi, Tikha, Mora &

Mari Gathiya etc.(Brands Daskaka or Raju Namkeen)

VI) TEA QUALITY STANDARD:-

Quality of tea should be standardized. The preparation of tea/coffee should

Include minimum 60 % of Amul gold Milk and 40% Water.

VII) Roti:-Roti shall be served with Ghee (Amul Cow Ghee).

Note: Change of any snack or meal item is subject to prior approval of the

management and management reserves the right to change the menu.

We have read and understood the terms and conditions as above and we agree and

accept the same in to unconditionally and without any reservations whatsoever.

Place: Seal & Signature of the authorized representative

COVERING LETTER

(To be submitted on the Letterhead of the Applicant)

Ref: RFP Reference No.

Sub: Submission of Bid in response to the RFP for

1. Having examined the RFP document, we, the undersigned, herewith submit our

Bid/ proposal in response to your RFP Notification number………… for

2. We have read the provisions of the RFP document and confirm that we accept

these. We further declare that additional conditions, variations, deviations, if any,

found in our proposal shall not be given effect to

3. We agree to abide by this proposal, consisting of this letter, the detailed response

to the RFP and all attachments thereto.

4. We would like to declare that we are not involved in any litigation that may have an

impact of affecting or compromising the delivery of services as required under this

assignment, and we are not under a declaration of ineligibility for corrupt or

fraudulent practices.

5. We would like to declare that there is no conflict of interest in the services that we

will be providing under the terms and conditions of this RFP.

6. We hereby declare that all the information and statements made in this proposal

are true and accept that any misrepresentation contained in it may lead to our

disqualification.

7. We understand you are not bound to shortlist/accept any or all the proposals you

8. We would like to declare that we are not blacklisted by any Central/ State Govt. /

PSUs or Local Govt. Department, as on the date of application and is not debarred

from participation in the Tender process.

9. We hereby declare that we qualify and fulfil the eligibility criteria mentioned in the

Date: Signature of Authorized Signatory___________

Place: Name of the Signatory ______________

Company Name & Seal

UNDERTAKING FOR WAGE DISBURSEMENT THROUGH BANK

(To be submitted on the Letterhead of the Applicant)

THIS UNDERTAKING is made on this _____ day of _______________ 20__.

M/s. ________________________________ hereinafter referred to as the Bidder in

favour of Gujarat Narmada Valley Fertilizers & Chemicals Limited, a Public Limited

Company, hereinafter referred to as the Company and/ or GNFC.

Whereas, the Bidder has been issued tender enquiry for ARC / Job Contract to be

Whereas, the Bidder has agreed to provide an undertaking to GNFC that the

Salary/Wages and such other payment as may be required to be made to the Contract

Labourer(s)/Workmen to be deployed by the Successful Bidder/ Contractor who is

awarded the aforesaid job at GNFC will be disbursed by him by cheque or by crediting

the salary/wages in the bank account of each of his Contract Labourer /Workman.

Accordingly, the Bidder /Contractor hereby states, affirms, undertakes and certifies that

if awarded work order under the aforesaid tender enquiry by GNFC.

1. The Successful Bidder / Contractor on award of the Job /Work Order / Contract will

arrange to open the bank accounts of each of his Contract Labourer/ Workman to be

deployed at GNFC site, if they are not having Bank Account.

2. The Successful Bidder / Contractor will arrange to disburse the salary/wages

payable to each of the Contract Labourer / Workman to be deployed at GNFC site by

cheque or by crediting the salary/wages in their respective bank accounts.

3. On default, GNFC /the Company shall be entitled to take such actions(including

termination of the Contract ) against the Successful Bidder / Contractor, as may be

Annexure – XIII

This Annexure shall form integral part and parcel of Purchase/Work/Service Order

► TIMELY PROVISIONOF INVOICES/ DEBIT NOTE/ CREDIT NOTE / OTHER

APPLICABLE DOCUMENTS:

Supplier shall immediately submit the Tax Invoice/ Debit Note/ Credit Note and / or any other

applicable / requisite documents as per the prevailing GST Law and within the timeline as

required under the GST Law so as to enable GNFC to claim/avail tax benefit/credit and it

shall ensure that GNFC must be able to claim ITC [Input Tax Credit] as per applicable

provisions & restrictions of GST Law. All necessary adjustment entries (Credit Note,

Purchase Returns, and Debit Notes) shall be made within time limit as prescribed under the

GST Law to ensure that no loss or damageis caused to GNFC due to such adjustment as per

GST Law. Any consequence in terms of tax / loss of input tax credit, interest or penalty

thereon on account of delay in raising tax invoice and/or submission of other applicable

documents or adjustment documents as mentioned above shall be to the account of the

Supplier and the Supplier shall indemnify and hold GNFC good against any such

consequential tax, interest, penalty or any other losses / damages.

HSN / SAC for goods & services respectively shall be specifically included in the tax invoices

as required under the applicable provisions of GST Law. The manner and digits of such

HSN/SAC Code shall be compliant with applicable provisions of GST Law from time to time.

In case of receipt of advance or refund of such advance received where invoice against the

said advance was not prepared, the Supplier shall raise the necessary statutory documents.

Further, the Supplier shall also raise the prescribed documentation governing the movement

of goods like e way bill, delivery challan etcas per applicable GST law provision from time to

Supplier shall ensure correct classification of HSN/SAC and it shall indemnify GNFC against

any additional taxes, interest or penalty, if any, imposed on GNFC due to wrong classification

Any known post supply discount shall form part of terms of the agreement/contract

i.e. it is required to be pre-agreed before any supply takes place and any discount given at

the time of sale shall be recorded on invoice to enable Supplier/ GNFC to claim tax

adjustment. In case there is any pre-agreed post supply discount then the credit note to that

effect shall be issued within time limit prescribed in applicable provisions of GST Law to

enable supplier/GNFC to claim tax adjustments.

► MANNER OF ISSUE OF INVOICES:

a) Wherever applicable, three copies of the valid tax invoices or other applicable document as

per GST Law shall be issued by supplier in case of supply of goods (i.e. ‘Original’ for

recipient (GNFC), ‘Duplicate’ for transporter and ‘Triplicate’ for supplier), 2 copies of invoice

or other applicable document as per GST Law shall be issued by supplier in case of supply of

services (i.e. ‘Original’ for recipient and ‘Duplicate’ for supplier). Further, the invoices for

supplies shall be as per the GST Law & clearly bear the GSTIN / UID number along with

Purchase Order/Work Order/Service Order number and date and wherever the law requires,

an Electronic Invoice Reference Number and QR code from Invoice Registration Portal, for

b) Supplier shall be responsible to issue applicable documents for movement of goods (such as

tax invoice, delivery challan, e-way bill, e-invoice etc) under the GST Law as may be

applicable from time to time and the logistic partner as well as GNFC shall not be liable for

any loss arising due to confiscation of goods by government agencies on account of lack of

proper documents or anymiss-declaration or any non-compliance, whatsoever, on part of the

c) Where the supply of goods/ services are liable to GST under reverse charge mechanism, the

supplier shall clearly mention the category under which it has been registered and also that

“the liability of payment of GST is on the Recipient of Service”. Invoice of such RCM supply

must comply with applicable provisions of GST Law. If payment of GST is received by

Supplier in spite of Goods or Services supplied by said supplier is covered under RCM

[Reverse Charge Mechanism] and GST is payable by GNFC, the supplier shall reimburse the

amount of GST immediately to GNFC so that default on part of GNFC can be avoided. In

case of supplier’s failure to make appropriate declarations and / or Supplier’s failure to

reimburse the GST amount, the same shall be recoverable from the Supplier with interest at

such rate as may be applicable under Section50 of CGST Act 2017 from time to time. Such

supplier will be required to submit invoice for supply of services within 30 days from date of

invoice. In case of failure to submit invoice within 30 days from date of invoice, GNFC will be

required to pay interest @ 18% or other applicable rate from time to time underGST Law for

delay in discharge of GST liability under RCM. Any loss of input tax credit, penalty, interest,

any other loss arising out of supplier’s failure to submit invoice within 30 days from its date,

will be recovered by GNFC from supplier with applicable taxes.

d) In case supplier makes payment to any other person on behalf of GNFC and subsequently

claims reimbursement of such payment from GNFC then such reimbursement claim is

required to be submitted in same month in which suchamount was paid on behalf of GNFC.

Any delay in discharge of GST liability under RCM by GNFC in relation to such

reimbursement claim if results into lossof input tax credit, penalty, interest, any other loss arising

out of supplier’s failure to submit above mentioned reimbursement claim within same month of

payment, will be recovered by GNFC from supplier with applicable taxes.

e) The invoice should clearly specify abatement, if any, claimed or otherwise from the Taxable

Value while calculating the GST.

f) Tax invoice and other tax documents like debit/credit notes etc. shall be issuedby the supplier

as per applicable provisions of GST Law.

g) In case of supplier supplying Goods/Services/Both in relation to creation of immovable

property, Input Tax Credit of which is blocked under applicable GST Law provision(s),

Invoice(s) in relation to such Goods/Services/Both is needed to be provided separately by

keeping planning, designing, execution etc. in thisregard separate in consultation with GNFC.

Also other requirements in relation such work such as providing Chartered Engineer’s

Certificate for Goods/Services/Both used in foundation and structural support of plant an

machineries and any other requirement in this regard as communicated by GNFC will also be

required to be complied with by such supplier. Non-compliance of supplier in relation to above

if results into loss of input tax credit / additional tax liability, penalty, interest, any other loss,

same will be recoveredby GNFC from supplier with applicable taxes.

► OTHER POINTS:

a) Any Liability, whatsoever, arising out of or in connection with dispute on the tax structure, tax

rate(s), HSN classification, correct disclosure in return, timely filing of applicable GST returns,

raising of correct tax invoice, within statutory timelines and presenting to GNFC immediately,

calculation, correct valuation and payment of GST to the Government will be to the Supplier’s

b) In case the value of tax invoice or GST rate on tax invoice as mentioned in tax invoice of

Supplier is assessed differently by the department during assessment proceedings or any

other dispute is raised by department resultingin additional tax liability on the Supplier, GNFC

shall not be liable to reimburseany amount of tax or interest or penalty to such Supplier in

relation to such additional liability or any other incidental expenses or liabilities, whatsoever;

c) The tax invoice or debit note raised by supplier shall be compulsorily furnishedin GST return

in the manner as required under the GST Law. Further, GST in respect of such tax invoice

shall be paid by the Supplier as required under theGST Law. In case e invoicing is applicable,

debit/credit note(s) or other documents as prescribed in applicable GST Law provision must

be issued in compliance of such e invoicing requirement containing all fields as prescribed in

applicable provision(s) of GST Law. In case the same is not complied with then the Supplier

shall make ‘good’ the loss suffered or potential loss that maybe suffered by GNFC due to the

input tax credit or other loss in that transaction (including applicable interest at such rate as

may be applicable under Section 50 of CGST Act 2017 and/or other applicable provisions of

GST Law from timeto time and penalty in this regard).

d) In case the tax invoice is not presented to GNFC immediately on issuance andif GNFC is not

able to claim Input tax credit on account of expiry of statutory timeline then GNFC shall not

make payment of any taxes to Supplier;

e) The PO/SO/WO shall be terminated immediately, if supplier is found to be non- compliant or

any action has been taken against it by authority, in such case nopayment of tax will be made

and any loss or potential loss due to such non- compliance to GNFC will be recovered with

applicable interest and penalty.

f) The Supplier/ Sub contractor shall communicate to GNFC with regard to any change in the

registration details, issue of blacklisting/suspension/cancellation/receipt of notice/demand etc

or any non- compliance by Supplier irrespective of the fact that whether such events are

attributable to the Suppliers or not;

g) Any local levies and or other charges levied by any Central/state/local authorities wherever

applicable shall be extra and the same shall be to the account of the supplier. GNFC shall not

pay or reimburse the same to the Supplier.

h) Declaration/ Self Certificate stating that Taxes which have been collected/ with-held on behalf

of GNFC have been duly paid/ will be paid to the Government account within the prescribed

due dates specified under various Tax Laws (including GST law) in India and Rules made

there under shall be submitted bythe Supplier to GNFC.

i) In case supplier is located outside India and supplying services to GNFC whether on his own

account or through intermediary acting as ultimate supplierof GNFC, GNFC will become liable

to discharge GST under RCM as per India’s GST Law. Such supplier or in case of

intermediary such intermediary e.g. LSTKContractor, commission agent etc. will be required

to submit invoice for supplyof services within 30 days from date of invoice. In case of failure

to submit invoice within 30 days from date of invoice, GNFC will be required to pay interest @

18% or at other applicable rate from time to time under GST Law for delay in discharge of GST

liability under RCM. Any loss of input tax credit, penalty, interest, any other loss arising out of

supplier’s failure to submit invoicewithin 30 days from its date, will be recovered by GNFC from

supplier or in caseof intermediary such intermediary.

j) In case supplier is located outside India and supplying goods to GNFC whether on his own

account or through intermediary acting as ultimate supplier of GNFC, for which GNFC is

required to carry out customs clearance for home consumption by filing BoE [Bill of Entry]

then such supplier or in case of intermediary such intermediary e.g. LSTK Contractor,

commission agent etc. must ensure that quantity of BoE must be equal to quantity invoiced

by such supplier to GNFC. If goods in BoE is not received or short received or due to

misunderstanding regarding UoM [Unit of Measurement] or other point of PO between foreign

supplier and GNFC BoE quantity is considered to be short received against invoice, any

additional liability/loss of input tax credit, penalty, interest, any other loss arising out of

supplier’s failure to ensure that quantity and UoM in his invoice accurately matches with

quantity and UoM of BoE and same is received by GNFC completely at its place of business

under GST Law, will be recovered by GNFC from supplier or in case of intermediary such

intermediary. Also such supplier or in case of intermediary such intermediary must ensure

that only non-creditable portion of GST be passed on to GNFC after taking Input Tax Credit

of creditable portion of GST. Loss/expense if anysuffered due to passing on such creditable

GST paid by supplier will be recovered with interest as decided by GNFC.

k) In case of any dispute in relation to invoice(s) already issued, same is to be resolved

amicably in consultation with GNFC at the earliest, however if it appears that such resolution

will not take place until September of financial year immediately succeeding the financial year

in which such invoice(s)was/were issued, amount of GST will not be paid / if already paid will

be recovered along with applicable interest / interest as decided by GNFC. Such supplier

may choose to issue GST Credit Note under relevant provisions of GST Law within such time

limit to enable both parties to claim tax adjustments and avoid any tax / Input Tax Credit /

Interest / Penalty loss.

l) In case of advance payment i.e. clean/pure advance against which services willbe supplied,

appropriate receipt voucher will be required to be issued and whensuch advance gets adjusted

against supply of any services, necessary adjustment of tax already paid against advance will

be required to be adjustedand net tax if any is to be claimed against such tax invoice. In case

such advance is not adjusted against any supply necessary refund voucher will be issued.

m) For GST compliance purpose DAY means a continuous period of twenty-four hours

commencing from midnight 00:00:00 hours.

n) For GST compliance purpose MONTH means a continuing period, commencing from first

day in a calendar month and ending on last day of suchmonth.

o) In case of recovery of any amount in the nature of liquidated damages, penalty,fine, etc., from

the Contractor (i.e., supplier), on account of non-performance or breach of any of the clauses

and/or conditions stipulated in the agreement, ifit qualifies as consideration for agreeing to the

obligation to tolerate an act or asituation or to refrain from or do an act, such transaction shall

be considered as a supply of services by GNFC in terms of para 5(e) of Schedule II of the

Central Goods and Services Act, 2017 (“CGST Act”) / Gujarat Goods and Services Act,

leviable to GST at applicable rate In case of issuance of GST invoice contractor (i.e., supplier)

will be required to pay the amount of such liquidated damages, penalty, fine etc. along with

GST applicable thereon. In case of commercial recovery such amount as demanded has to

be paid to GNFC separately and shall not be adjusted against payment of any other GST

p) In case any amount payable by the Contractor (i.e., supplier) to the Owner (i.e., GNFC)other than

covered by clause o) above is deducted from the Contract Price or any other amounts owed

by the Owner (i.e., GNFC) to the Contractor(i.e., supplier), such deduction of amount may be

treated as consideration towards independent supply of service/ goods, or in such other

manner, as may be mutually agreed upon between Owner (i.e., GNFC) and Contractor (i.e.,

supplier). The Owner (i.e., GNFC) may raise GST tax invoice and charge appropriate GST

against the supply of goods and/or services for such deduction from the contract price, as the

case may be. In no event, the said deduction shall be considered as discount or reduction in

the Contract price as agreed in this Agreement unless specifically agreed mutually between

Owner (i.e., GNFC) and Contractor (i.e., supplier).

q) Any reference to GST compliances or GST, interest, penalty, levy, etc., in any of the clauses

of this contract shall be referred to and read in consonance with this GST Annexure. In the

event of a conflict or inconsistency between the terms of contract and the terms of this GST

Annexure, the terms of this GST Annexure shall prevail over the terms mentioned in contract

for GST compliances as well as all matters related to GST, interest, penalty etc.

CLAUSE ON ANTI-PROFITEERING:

Any economic or tax benefit arising out of the implementation of GST is mandatorilyrequired to

be passed on to GNFC by the Supplier. Similarly, the benefits enjoyed by Supplier’s

Suppliers and other players in the supply chain are also required to be passed on to the

Supplier, which in turn shall be passed on to GNFC by way of pricereductions. Accordingly,

Suppliers are expected to pass on any direct or indirect benefits arising thereon.

All benefits due to change in rate of tax of outward supply or availability of Input Tax Credit to

supplier even post implementation of GST will be required to be passed onto GNFC.

The responsibility to pass on the above benefits vests with the Suppliers as our ‘Responsible

Suppliers’ and GNFC shall have a right to understand and seek details of the manner/

mechanism in which such benefits shall passed on to it.

► TAX INDEMNITY CLAUSE:

If GNFC is not able to avail Input Tax Credit due to any short coming / failure on partof the

Supplier in compliance of provisions of GST Law applicable from time to time, including but

not limited to mismatch of ITC between Invoice and GST return uploaded by supplier (which

otherwise should have been available to GNFC in the normal course) and issuance of valid

tax invoice compliant with e invoicing and / or any other applicable requirements under the

GST Law, the Supplier shall at his own cost and effort get the short coming rectified. If, for any

reason, said rectification is not possible, the Supplier shall make ‘good’ the loss suffered or

potential loss that may be sufferedby GNFC due to or on account of short coming / failure on

part of the Supplier in compliance of provisions of GST Law and consequent tax credit loss

caused to GNFC in that transaction. When any shortcoming is communicated by GNFC to

Supplier, the Supplier shall take prompt action to rectify the same at the earliest. GNFC

reserves right to recover from outstanding dues of Supplier without prejudice to above

mentioned obligation of Supplier to make ‘good’, the loss suffered or potential loss that GNFC

The Company shall not be liable for or in respect of any liabilities, whatsoever, arisingout of or

in connection with the non-compliance [examples like but not limited to non-payment of tax to

Government, non-filing of GST returns, delay in filing of GST returns,non-reporting of invoices

pertaining to supplies made to GNFC, breach of conditions specified in GST law for payment

of output tax liability as well as availment of input tax credit etc.] of any of the applicable

provisions of GST Law by the Supplier and the Supplier shall indemnify & keep indemnified

the Company against all such liabilities including but not limited to additional tax liability/ loss

of input tax credit, penalty, interest thereon, all direct and incidental expenditures in relation to

litigation cost being borne by company damages, costs, charges & expenses whatsoever in

respect thereofor in relation thereto.

SIGN & SEAL OF SUPPLIER

“MSME ANNEXURE”

1. MSME Checklist: The Bidders / Contractors / Vendors shall fill in the below

checklist and give confirmations as follows.

Sr. Checklist Confirmation

1. Bidders / Contractor / Vendor to confirm whether they are Yes No

registered under the Micro, Small and Medium Enterprises

2. If the Bidders / Contractor / Vendor is registered under the Tick Mark the applicable

MSMED Act, 2006, confirm the category under which the category

Bidder is registered under.

- Micro Enterprise:

- Small Enterprise:

- Medium Enterprise:

3. Bidders / Contractor / Vendor to confirm whether they are Tick Mark the applicable

covered under any of the following categories: category

- National Small Industries Corporation:

- Small Industries Development Corporation of any

State or Union Territory (UT):

4. Bidders / Contractor / Vendor to confirm whether they are Yes No

going to supply the goods produced by a Micro or Small

Enterprise or render services provided by Micro or Small

5. Bidders / Contractor / Vendor shall attach the ‘Udyam Attached No-Attached

Registration Certificate’

If the Bidders / Contractor / Vendor is registered under the MSMED Act, 2006, under

any of the categories mentioned at Point No. 2, 3 and 4 above, the following terms and

conditions shall be applicable to the Contract between the Contractor / Vendor and the

In case of inconsistency with any other terms and conditions of the Tender Documents

and the Contract, these terms and conditions shall prevail.

2. Submission of Despatch / Delivery Documents:

2.1 The Contractor / Vendor shall submit all the Despatch / Delivery documents

to the Company / GNFC, at the earliest and latest within 5 Days of the

delivery of goods and / or completion of the services.

2.2 The Contractor / Vendor shall ensure that the Despatch / Delivery documents

are submitted to the full satisfaction of the Company / GNFC.

3. Submission of Invoice:

3.1 The Contractor / Vendor shall submit the Invoice for the goods delivered /

services rendered, at the earliest and latest within 5 Days of delivery of goods

and / or completion of the services.

3.2 Along with the Invoice the Contractor / Vendor shall submit all the supporting

documents required for processing the payment.

3.3 The Contractor / Vendor shall submit the Invoice and the supporting

documents directly to the Bills Payment Section, Finance Department at the

following address:

Bills Payment Section, Finance Department,

GNFC Corporate Office,

P.O. Narmadanagar –

District: Bharuch, Gujarat

3.4 The Contractor / Vendor shall ensure that the Invoice and the supporting

documents are submitted to the full satisfaction of the Company / GNFC.

4. Payment Terms:

1.1 It is agreed by and between the Contractor / Vendor and the Company /

GNFC that the Company / GNFC shall be liable to make payment for the

goods delivered / services rendered by the Contractor / Vendor, within a

period of 45 days from the day of acceptance or the day of deemed

acceptance of goods / services by the Company / GNFC.

1.2 In case of any defect / deficiencies in the goods delivered / services rendered

by the Contractor / Vendor, the same shall be communicated by the

Company/ GNFC, to the Contractor / Vendor, within 15 days of delivery of

goods and/ or completion of services by the Contractor / Vendor and the

days period for releasing the payment shall commence only after defect/

deficiency is rectified/ resolved by the Contractor / Vendor, to the satisfaction

of the Company / GNFC.

1.3 The obligation of the Company / GNFC at sub-clause 3.2 and 3.3 shall be

subject to timely receipt of Despatch / Delivery Documents and Invoice (along

with supporting documents) from the Contractor / Vendor and in case of delay

on the part of the Vendor / Contractor, in submission of the Despatch /

Delivery Documents and Invoice (along with supporting documents), the

same shall be treated as a defect in the goods delivered / services rendered

and the 45 days period for releasing the payment shall commence only after

submission of such documents by the Contractor / Vendor, to the satisfaction

of the Company / GNFC.

2.1 It is agreed by and between the Bidders / Contractor / Vendor and the

Company/ GNFC that the payment for the goods delivered / services

rendered shall be released subject to contractual deductions like liquidated

damages, retention money etc., of whatsoever nature and the same shall not

be construed as non-payment of contractual dues to the Bidders / Contractor

/ Vendor by the Company/ GNFC.

2.2 It is agreed by and between the Bidders / Contractor / Vendor and the

Company/ GNFC that the provisions under Clauses 1, 2, 3 and 4 above

stipulates corresponding obligations of the Parties and the Parties shall

ensure adherence thereof, in letter and spirit.

Acceptance by the Bidders / Contractor / Vendor:

We hereby irrevocably and unconditionally accept this MSME Annexure along with all

the terms and conditions stipulated herein, without any objection or deviation,