Hiring of Office Space on Lease at Gurgaon

BOQ (Bill of Quantity)

Name of Bidder :

Specification No: C/MM/HR-Admn/Office Lease/534/2020

Bill of Quantity/BOQ for Hiring of Office Space on Lease at Gurgaon

S. No Items Unit Qty. offered by bidder Qty. for evaluation Rate per unit per month Total Amount HSN/SAC Code GST Whether HSN/SAC code mentioned in Column D is confirmed. If not, Please indicate appropriate HSN/SAC code Whether GST mentioned in Column E is confirmed. If not, Please indicate appropriate GST GST amount Total (Including GST)

To be filled by Bidder To be Filled by biider

A B C D E F G H I

1 Furnished office premises in a commercial area (NOT INDUSTRIAL AREA) from the individual / firms on lease basis admeasuring approximately 24,000 sq.ft. carpet area [ ± 10% variation in areas is acceptable] which are in ready to occupy condition preferably on Ground or Ground and First floor or any other floor with lift facility at Gurgaon Sqft 24000 0.00 9972 18% 0.00 0.00

GRAND TOTAL INCLUDING GST FOR ONE MONTH: ₹ 0.00

GRAND TOTAL INCLUDING GST FOR 36 (THIRTY SIX) MONTHS: ₹ 0.00

TOTAL AMOUNT IN WORDS :

Note: 1. The area to be mentioned here by bidder shall be 24000 ± 10% as per actual in the column provided above. Area of 24,000 sq. ft. has been considered for the purpose of evaluation only. The actual rent payble shall be govern by provision mentioned in Cl. 17.1 Part-A (c) of ITB of bidding document. 2. Vendors shall quote the rate and amount excluding registration and stamp duty charges for execution of lease agreement. Registration and Stamp Duty charges will be shared equally by the Lessor and the Lessee ( 50 : 50). 3. Carpet area rate: The carpet area rate shall be inclusive of basic rent plus all proportionate statutory charges (i.e. all taxes / cess present and future – House tax , Property tax, Service tax and Municipal taxes etc.) Maintenance charges and Service charges like Society charges etc. POWERGRID will not pay any type of tax during the tenancy period. Water charges shall be payable by the lessor. The rent will be paid from the date of taking possession of the premises. Nothing extra will be paid other than the monthly lease rent. Lease rent is payable in advance before 7th of every month. 4. Carpet area measurements : The carpet area measurements shall be as per Bureau of Indian Standards IS No. 3861 : 2002. Joint measurements will be taken in the presence of LIC official and vendor / authorized representative for finalizing the carpet area.

BOQ (Bill of Quantity)

Name of Bidder :

Specification No: C/MM/HR-Admn/Office Lease/534/2020

Bill of Quantity/BOQ for Hiring of Office Space on Lease at Gurgaon

S. No Items Unit Qty. offered by bidder Qty. for evaluation Rate per unit per month Total Amount HSN/SAC Code GST Whether HSN/SAC code mentioned in Column D is confirmed. If not, Please indicate appropriate HSN/SAC code Whether GST mentioned in Column E is confirmed. If not, Please indicate appropriate GST GST amount Total (Including GST)

To be filled by Bidder To be Filled by biider

A B C D E F G H I

1 Furnished office premises in a commercial area (NOT INDUSTRIAL AREA) from the individual / firms on lease basis admeasuring approximately 24,000 sq.ft. carpet area [ ± 10% variation in areas is acceptable] which are in ready to occupy condition preferably on Ground or Ground and First floor or any other floor with lift facility at Gurgaon Sqft 24000 0.00 9972 18% 0.00 0.00

GRAND TOTAL INCLUDING GST FOR ONE MONTH: ₹ 0.00

GRAND TOTAL INCLUDING GST FOR 36 (THIRTY SIX) MONTHS: ₹ 0.00

TOTAL AMOUNT IN WORDS :

Note: 1. The area to be mentioned here by bidder shall be 24000 ± 10% as per actual in the column provided above. Area of 24,000 sq. ft. has been considered for the purpose of evaluation only. The actual rent payble shall be govern by provision mentioned in Cl. 17.1 Part-A (c) of ITB of bidding document. 2. Vendors shall quote the rate and amount excluding registration and stamp duty charges for execution of lease agreement. Registration and Stamp Duty charges will be shared equally by the Lessor and the Lessee ( 50 : 50). 3. Carpet area rate: The carpet area rate shall be inclusive of basic rent plus all proportionate statutory charges (i.e. all taxes / cess present and future – House tax , Property tax, Service tax and Municipal taxes etc.) Maintenance charges and Service charges like Society charges etc. POWERGRID will not pay any type of tax during the tenancy period. Water charges shall be payable by the lessor. The rent will be paid from the date of taking possession of the premises. Nothing extra will be paid other than the monthly lease rent. Lease rent is payable in advance before 7th of every month. 4. Carpet area measurements : The carpet area measurements shall be as per Bureau of Indian Standards IS No. 3861 : 2002. Joint measurements will be taken in the presence of LIC official and vendor / authorized representative for finalizing the carpet area.

BOQ (Bill of Quantity)

Name of Bidder :

Specification No: C/MM/HR-Admn/Office Lease/534/2020

Bill of Quantity/BOQ for Hiring of Office Space on Lease at Gurgaon

S. No Items Unit Qty. offered by bidder Qty. for evaluation Rate per unit per month Total Amount HSN/SAC Code GST Whether HSN/SAC code mentioned in Column D is confirmed. If not, Please indicate appropriate HSN/SAC code Whether GST mentioned in Column E is confirmed. If not, Please indicate appropriate GST GST amount Total (Including GST)

To be filled by Bidder To be Filled by biider

A B C D E F G H I

1 Furnished office premises in a commercial area (NOT INDUSTRIAL AREA) from the individual / firms on lease basis admeasuring approximately 24,000 sq.ft. carpet area [ ± 10% variation in areas is acceptable] which are in ready to occupy condition preferably on Ground or Ground and First floor or any other floor with lift facility at Gurgaon Sqft 24000 0.00 9972 18% 0.00 0.00

GRAND TOTAL INCLUDING GST FOR ONE MONTH: ₹ 0.00

GRAND TOTAL INCLUDING GST FOR 36 (THIRTY SIX) MONTHS: ₹ 0.00

TOTAL AMOUNT IN WORDS :

Note: 1. The area to be mentioned here by bidder shall be 24000 ± 10% as per actual in the column provided above. Area of 24,000 sq. ft. has been considered for the purpose of evaluation only. The actual rent payble shall be govern by provision mentioned in Cl. 17.1 Part-A (c) of ITB of bidding document. 2. Vendors shall quote the rate and amount excluding registration and stamp duty charges for execution of lease agreement. Registration and Stamp Duty charges will be shared equally by the Lessor and the Lessee ( 50 : 50). 3. Carpet area rate: The carpet area rate shall be inclusive of basic rent plus all proportionate statutory charges (i.e. all taxes / cess present and future – House tax , Property tax, Service tax and Municipal taxes etc.) Maintenance charges and Service charges like Society charges etc. POWERGRID will not pay any type of tax during the tenancy period. Water charges shall be payable by the lessor. The rent will be paid from the date of taking possession of the premises. Nothing extra will be paid other than the monthly lease rent. Lease rent is payable in advance before 7th of every month. 4. Carpet area measurements : The carpet area measurements shall be as per Bureau of Indian Standards IS No. 3861 : 2002. Joint measurements will be taken in the presence of LIC official and vendor / authorized representative for finalizing the carpet area.

To BE FILLED BY THE BIDDER

Sl No. Details of Vendor / Owner / Builder / Firm:

1.1 Name of the Lessor :

1.2 Address of the Lessor :

1.3 Name of the contract person duly authorised

1.4 Constitution of vendor/firm

(Proprietary/Partnership/Private/Pvt.Ltd./Public Ltd./PSU etc.)

a) Pan Nos. of the Directors/ Partners/ Firms

2 Details of the Property :

2.1 Name of the Owner

2.3 Name of the building

2.4 Details of encumbrance, if any?

2.5 Location and address of the property

(a) Name of the scheme

(b) Sector no. etc.

(c ) Street No. etc.

2.6 Usage of the property (as approved by the Competent Authority)

(a) Institutional

(c ) Residential cum Commercial

2.7 Whether the proposal for office premises in a multi storied building

(a) No. of floor in the building

(b) At which floor, the office premises are offered

2.11 (a) Whether the plot is free hold or lease hold ?

2.12 (b) If lease hold, please mention the details of

(i) Name of the Title Holder/Lessor

(ii) Tenure of the land

(iii) Residual lease period

(iv) Annual lease rents and amount.

2.12 © Whether the property is mortgaged? If yes mention the details

(i) Name of the organisation where the property is mortgaged.

(ii) Address of the organisation with phone no.

(iii) Amount of loan availed

(iv) Tenure of mortgage

(v) Residual mortgage period

2.13 Character /Type of locality

(a) Institutional

(c ) Commercial cum Residential

(d ) Industrial

2.14 Area of the plot

2.15 Size of the Plot

(a) Frontage in metres

(b) Depth in metres

2.16 Schedule of the plot i.e. boundaries of the plot on

2.17 Whether the locality is free from special hazards like fire/flood etc.

2.18 Whether the locality has protection from adverse influence such as

(a) Encroachment

(b) Industrial nuisance, smoke, noise etc.

2.19 Please enclose copy of the Property Card or Patta etc.

2.2 Please also indicate distance from the nearest

(i) POWERGRID Corporate Office, Sector-29, Gurgaon

2.21 Year of construction, Enclose a attested copy of NOC or Occupancy Certificate issued by the Municipal Authority or any other Govt. Bodies.

2.22 (a) In case of old constructions, NOC from the Society may be enclosed.

(b) Mention year of completion (as given in Completion Occupancy Certificate issued by the Authority)

(c ) Indicate in whose name the conveyance deed is executed.

2.23 Date of which office premises can be handed over to POWERGRID after finalisation of the deal

2.24 Built up area of the premises being offered now for office usages on lease basis. Please enclose copies of approved plans.

2.25 What is the carpet area (or consideration purpose).

3 Specifications

3.1 Type of building (Institutional / Commercial) ?

3.2 Type of structure (RCC/ Steel framed / load bearing) ?

3.3 Type of wall (Brick / Cement Block). Mention thickness of external wall and internal partition wall.

3.4 Details of Flooring (M.M. Tiles / Ceramic / Vitrified/Marble) or any other

3.5 Details of Door Frames (Sal wood / Teak Wood / Hard wood / Aluminium) or any other.

3.6 Details of door shutters (Flush Door /Teak wood / Aluminium / PVC) or any other

3.7 Details of window frames (Sal wood / Teak Wood / Hard wood / Aluminium) or any other.

3.8 Details of Window shutters (teak wood / Aluminium / Steel) or any other with security grills or without security grills

3.9 (i) No. of toilets in each floor

(ii) Details of Floors & Dado in Toilets.

4 Whether Structural stability certificate enclosed (Certificate shall be from Licensed Structural Engineer of Municipal Corporation

5.1 If Lift facility is available, please give details of number of lifts, capacity, make and the year of installation

5.2 Please indicate source of water supply

5.3 Is bore well provided? If so what is the yield and depth of bore well

5.4 Capacity of the overhead tank feeding to the office premises under consideration for leasing

5.5 Please give details of sewerage system and for strom water disposal.

5.6 Please indicate whether the building is prone to flooding

6.1 (i) What is the connected load to the building in KW / KVA ?

(ii) Type of electric connection

6.2 Please indicate the type of wiring used, Aluminium or coper ?

Whether ELCB is provided.

7 Common Services

7.1 Car parking

7.2 Two Wheeler parking

7.3 Power/Electricity supply available

7.4 24 hrs. water / overhead tanks available

7.5 Generator for emergency. If yes mention, capacity of the Generator

7.6 Anti-lightening device arrangement

7.7 Security arrangements, please give details

8 Other information

Whether any ready built flats/office premises have been constructed and sold by the building to any government and semi government institutions Financial institutions? if so please give name and addresses of such clients.

9 Details of plan / blue prints / sanctioned plan

9.1 Whether the plan of the property is sanctioned by the competent authority.

9.2 If sanctioned, please enclose copy of approved Floor Plan/s, Sections, Elevations and Site Plan of the building

9.3 Name/s and Address Phone no. of the Architect / Engineer.

10 Provision for proper arrangement of the safety.

10.1 Are the safety measures taken?

10.2 If yes, give details of arrangement.

10.3 Is No Objection certificate / secured from fire control authorities.

10.4 If yes, produce copies of proof /certificates.

11 List of Enclosures

I/we declare that the information furnished above is true and correct to the best of my knowledge.

Name of Package : Hiring of Office Space on Lease at Gurgaon

Specification No. : Specification No: C/MM/HR-Admn/Office Lease/534/2020

Completion Period Months

C/MM/HR-Admn/Office Lease/534/2020

: Attachments : General guidelines for filling up the Attachments Hiring of Office Space on Lease at Gurgaon

Hiring of Office Space on Lease at Gurgaon

Specification No: C/MM/HR-Admn/Office Lease/534/2020

1 Fill up only green shaded cells in the relevent attachments.

2 Attachments Names of Bidder, Deviation Schedule II, Check List, Social Accountability Details, Ex-Employee Details & E-Payment Details (All Bid Forms for 1st Envelope are included here).

3 Bid Security : To be submitted as per proforma provided in the bidding document.

Specification No: C/MM/HR-Admn/Office Lease/534/2020 Check List

Hiring of Office Space on Lease at Gurgaon

Bidder’s Name and Address (Sole Bidder [Individual Firm]) : To:

Power Grid Corporation of India Ltd.,

Name : dffrd "Saudamini", Plot No. 2, Sector 29

Address : Gurgaon (Haryana) - 122001

NOTE: Bidders are requested to fill in the following details and no column should be left blank :

Sl. No. Description

1 Name and designation of the Official of the tenderer to whom all the references shall be made:

2 Specification No. & Date C/MM/HR-Admn/Office Lease/534/2020

3 Validity of offer/rates quoted for six months from the date of Opening of Tender 06 Months

4 Whether following documents enclosed:

a) Deviation Schedule -II

b) Social Accountability form

c) Ex-Employee Details

d) E-Payment Details

e) A complete copy of Bid document, each page serially numbered, to be uploaded as a token of acceptance of the terms and conditions set out herein(to be enclosed by bidder as Annex– I).

Date : Printed Name : dffrd

Place : Designation :

h. Declaration Regarding Social Accountability Annexure -G

Hiring of Office Space on Lease at Gurgaon

Specification No: C/MM/HR-Admn/Office Lease/534/2020 Individual Firm 1

Licensee of a Manufacturer 2

Enter following details of the bidder Representative of a Manufacturer

Specify type of Bidder [Select from drop down menu] Individual Firm

Name of Sole Bidder [Individual Firm]

Address of Registered Office & Mob. No.

Printed Name dffrd 43070

Specification No: C/MM/HR-Admn/Office Lease/534/2020 Dev. Sch.II

Hiring of Office Space on Lease at Gurgaon

TECHNICAL DEVIATIONS SCHEDULE

Bidder’s Name and Address (Sole Bidder [Individual Firm]) : Corporate Materials Management

Name : dffrd Power Grid Corporation of India Ltd.,

Address : "Saudamini", Plot No. 2, Sector 29

Gurgaon (Haryana) - 122001

We hereby confirm compliance with all the terms and conditions of General Purchase Conditions/Tender document except deviations/exceptions brought out herein below. We further confirm that these deviations/exceptions are exhaustive. Apart from these deviations/exceptions, if any condition/deviation/exception, if found elsewherein our proposal, the same shall not be given any effect to

S.No. Clause Ref. Deviation/Exception Cost of withdrawal of the deviation

Date : Printed Name : dffrd

Place : Designation :

Specification No: C/MM/HR-Admn/Office Lease/534/2020 Dev. Sch.II

TECHNICAL DEVIATIONS SCHEDULE

Sl. No. Reference clause in the Specifications Deviation Cost of withdrawal of the deviation

Date : Printed Name : dffrd

Place : Designation :

Specification No: C/MM/HR-Admn/Office Lease/534/2020 Dev. Sch.II

Hiring of Office Space on Lease at Gurgaon

COMMERCIAL DEVIATIONS SCHEDULE

Bidder’s Name and Address (Sole Bidder [Individual Firm]) : Corporate Materials Management

Name : dffrd Power Grid Corporation of India Ltd.,

Address : "Saudamini", Plot No. 2, Sector 29

Gurgaon (Haryana) - 122001

We hereby confirm compliance with all the terms and conditions of General Purchase Conditions/Tender document except deviations/exceptions brought out herein below. We further confirm that these deviations/exceptions are exhaustive. Apart from these deviations/exceptions, if any condition/deviation/exception, if found elsewherein our proposal, the same shall not be given any effect to

S.No. Clause Ref. Deviation/Exception Cost of withdrawal of the deviation

Date : Printed Name : dffrd

Place : Designation :

Specification No: C/MM/HR-Admn/Office Lease/534/2020 Dev. Sch.II

COMMERCIAL DEVIATIONS SCHEDULE

Sl. No. Reference clause in the Specifications Deviation Cost of withdrawal of the deviation

Date : Printed Name : dffrd

Place : Designation :

Specification No: C/MM/HR-Admn/Office Lease/534/2020 Ex-Employee Details

Hiring of Office Space on Lease at Gurgaon

Information regarding Ex-Employees of POWERGRID

Bidder’s Name and Address (Sole Bidder [Individual Firm]) : To:

Corporate Materials Management

Name : Power Grid Corporation of India Ltd.,

Address : "Saudamini", Plot No. 2, Sector 29

Gurgaon (Haryana) - 122001

We hereby furnish the details of ex-employees of POWERGRID who had retired/resigned at the level of General Manager and above from POWERGRID and subsequently have been employed by us.

S.No. Name of the Person with designation in POWERGRID Date of Retirement/ resignation from POWERGRID Date of Joining

Date : Printed Name : dffrd

Place : Designation :

Specification No: C/MM/HR-Admn/Office Lease/534/2020 E-Payment Details

Furnishing of Information for Electronic Payment

Name of Sole Bidder [Individual Firm] …….. …… ………. ……….

Address of Registered Office …….. …… ………. ……….

Permanent Account No. …….. …… ………. ……….

Address with Pin Code & State …….. …… ………. ……….

Telephone No.& Mob. No. …….. …… ………. ……….

Contact Person …….. …… ………. ……….

Bank Details for Electronic Payments

Name of the Bank …….. …… ………. ……….

Branch Address …….. …… ………. ……….

Account No. ……………………………….

Type of Account(Saving/Current) ………………………………..

9 Digit MICR Code ……………………………….

IFSC/NEFT/EFT Code ………………………………..

Sample Cancelled cheque to be enclosed.

Specification No: C/MM/HR-Admn/Office Lease/534/2020 Social Accountability

Hiring of Office Space on Lease at Gurgaon

Declaration regarding Social Accountability

Bidder’s Name and Address (Sole Bidder [Individual Firm]) : To:

Corporate Materials Management

Name : Power Grid Corporation of India Ltd.,

Address : "Saudamini", Plot No. 2, Sector 29

Gurgaon (Haryana) - 122001

We confirm that we stand committed to comply to all requirements of Social Accountability Standards i.e. SA8000 (latest Standard available at www.sa-intl.org) and maintain the necessary records.

Date : Printed Name : dffrd

Place : Designation :